HomeMy WebLinkAboutSPECTRUM SPORTS MANAGEMENT, LLC - 2006-02-16 4
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CONTRACTS SUBMITZT Tp � + ��
CITY CLERK'S OFFIC
'TYui `
To: JOAN FLYNN, City Clerk
Name of Contractor: Spectrum Sports Management, Inc.
(Amendment No. 1)
Purpose of Contract: For Example:Audit Services or Water Quality Testing Huntington Lake—Huntington Central Park
Management and Operation of the 4th of July Running and Walking Event
Amount of Contract: $35,000.00
Copy of contract distributed to: The original insurance certificate/waiver distributed
El
Dept. ❑ to Risk Management
Finance Dept. ❑ ORIGINAL bonds sent to Treasurer ❑
Date: j /,1,1;7
Name/ xtension
City Attorneys Offi e
(•C�M�. StJ�• J
31-�P A�)w 7-
G:AttyMisc/Contract Forms/City Clerk Transmittal / /3ob 0
AMENDMENT NO. I TO AGREEMENT BETWEEN THE
CITY OF HUNTINGTON BEACH AND
SPECTRUM SPORTS MANAGEMENT, LLC
THIS AMENDMENT is made and entered into by and between the CITY OF
HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as"City",
and SPECTRUM SPORTS MANAGEMENT, LLC, a California limited liability company,
hereinafter referred to as "Consultant."
WHEREAS, City and Consultant are parties to that certain agreement, dated February 16,
2006, entitled"Professional Services Contract Between the City of Huntington Beach and
Spectrum Sports Management, LLC For the Management and Operation of a Running and
Walking Event on the Fourth of July, 2006"which agreement shall hereinafter be referred to as
the "Original Agreement," and
City and Consultant wish to amend the Original Agreement to extend the Term and set
forth additional work and the additional compensation to be paid in consideration thereof,
NOW, THEREFORE, it is agreed by City and Consultant as follows:
I. EXTENSION OF TERM
The Term of the Original Agreement is hereby extended for an additional two-
year period. The Original Agreement shall now expire on September 30, 2008, unless sooner
terminated as set forth therein.
2. STATEMENT OF ADDITIONAL WORK
The purpose of this extension is to allow Consultant to perform all duties, tasks
and obligations as set forth in the Original Agreement, for the 2007 and 2008 Fourth of July
running and walking events. Accordingly, Consultant agrees to coordinate and produce the 2007
and 2008 Fourth of July running and walking events pursuant to the duties, tasks and obligations
as set forth in the Original Agreement. Consultant shall receive the same fees and compensation
for each event as set forth in the Original Agreement.
3. REAFFIRMATION
Except as specifically modified herein, all other terms and conditions of the
Original Agreement shall remain in full force and effect.
06-565/5938 1
IN WITNESS WHEREOF,the parties here o have c used this Agreement to be executed
by and through their authorized officers on 0 7
SPECTRUM SPORTS MANAGEMENT, CITY OF HUNTINGTON BEACH, a
LLC, a California limited liability company municipal corporation of the State of
California
By:
e. I�yZ-�.
LIM-
print name _ Dir ct0 of Community S ices
ITS: (circle one)Chairm resident/V e President
AND D AS TO FORM:
7
By:
4y Attorn y
print name pb
ITS: (circle one) Secretary/Chief Financial
Officer/Asst. Secretary-Treasurer
06-565/5938 2
CITY OF HUNTINGTON BEACH
Professional Service Contracts
Purchasing Certification
Amendment #
Date: 1/18/2007
1. Department: Community Services
2. Requested By: Naida Osline
3. Name of Consultant: Spectrum Sports Management
4. Amount of Original/Prior Contract: $17,500 + $3 per participant over 3300
5. Additional Compensation Requested: $17,500 per year for two years =
$35,000 and $3 per participant over 3300 each year
6. Reason for Contract Amendment:
Previous one-year contract allowed for the extension of the contract for two
additional years.
7. Are sufficient funds available to fund this contract? Yes ® No ❑
8. Company number and object code where funds are budgeted:
20445803.69505
C�/ -
ep rtment Hea Signature 5CHAR. AMADRIL, Ma ger
Central Services Division
Mar 20 07 10: 01a Spectrum Sports 1 -909-399-9779 p. 2
State of California FII0
011 11 1v0 !
Bill Jones
FILE®
a Secretary of State in1W Oft offtSeaebwofS
of Vis$t*of caribmia
LIMITED LIABILITY COMPANY j
ARTICLES OF ORGANIZATION APR 10 2001
A$70.00 flung fee must accompany this form.
IMPORTANT-Read instructions before completing this form. �tas
I
IA*1A rnty�
?. Name of the limited liability company (end the name with the wor ds'Urnited Liability Company,-Ltd.Liability Co.,'or the abbreviations UC'or j
l�-G° �t�poi ►vt U e4s 1- ! C3 et G Z L t-.. C—
I
2. The purpose of the limited liability company is toengage in any lawful act or activity for which a limited liability company may be 1
organized under the Beverly-Kitlea limited liability company act_ I
i
1 Name the agent for service of process and check the appropriate provision below:
z which is
( j an individua'residing in California. Proceed to Item 4. f
( j a corporatEon which has filed a certificate pursuant to section 1505. Proceed to item 5.
4. If an individual,California address of the agent for service of process:
Address: i3 Y'7' &
City. C-!Cc re, VN-1 C" rn State: CA zip code. 5 1 7 f L
5. The limited liability company will be managed by: (check one)
[ j one manager ( j more than one manager [}single member limited liability company [ j all limited liability crmpany members
6 Other matters to be included in this certificate may be set forth on separate attached pages and are made a part of this certificate.
Other matters may include the latest date on which the limited liability company is to dissolve.
7. Number of pages attached,if any:
8_ Type of business of the limited liability company_(For 1 f atlonat purposes oily) f j
✓I4- t e7C� �'
g. DECLARATION: It is hereby declared that I am the person who executed this instrument,which execution is my act and deed.
Signature of Organizzer Type or Print Name of Organizer
Date f
10. RETURN TO: t
NAME
3 Y�L sr'a r �V fra !u�� r irU
C[TYISTATE + ( 4 T'2 ✓+�1-Gr"s�t � �. f-4
ZIP com (_ 9 I 'Z i 1
5ECISTATE (REV. 92I99) - FORM LLC-f—FILING FEE$70.00
Approved by Secretary of State
SU ii<J INSURANCE AND INDEMNIFICATION WAIVER
Hun Mom MODIFICATION REQUEST R E C E I V
DEC 0 8 2006
1. Requested by: Naida Osline, Community Services
City of Huntington Beach
2. Date: December 7, 2006 City Attorney s Office
3. Name of contractor/permittee: Spectrum Sports Management. LLC
4. Description of work to be performed: Management and operation of 4th of July run
5. Value and length of contract: $17,500/year + $3 for participants over 3,300
6. Waiver/modification request: Professional liability insurance
7. Reason for request and why it should be granted: Spectrum Sports does not have this
insurance. They have organized the run for several years and are able to comply with all
other insurance requirements.
8. Identify the risks to the City in approving this waiver/modification: There is minimal risk to
the City as the contractor reports to the 4th of July Board, who ultimately make all
decisions.
c
/-2 , 7- ��
epartment He ig a ure Date:
APPROVALS
Approvals must be obtained in the order listed on this formr: Two approvals are required
for a request to be granted. Approval from the City Administrator's Office is only,required if
Risk Management and the gity Attorney's Office disagree.
1. Risk Management
❑�pproved ElDenied
Signature Date
2. City Attorney's Office /
proved ElDenie -al 12I d I,,
+8ignature Date
3. City Administrator's Office
❑ Approved ❑ Denied
Signature Date
_ If approved,.the completed waiver/modification request is to be submitted to the
City Attorney's Office'along with the contract for approval. Once the contract has been approved,
this form is to be filed with the Risk Management Division of Administrative Services
Documentl 12/7/2006 3:15 PM
Mar 07 07 12: 55p Spectrum Sport's 1 -909-399-9779 p. 2
.101.4 E D_ TNT-
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ACORD1. CERTIFICATE OF LIABILITY INSURANCE, 01r2&2007
Serial# 101056 THIS CERT1 1CATE is ISSUED AS A MATTER O ION
ANDERSON&MURMON,IN- ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
8I30W.COLQRAD>BLVb, HOLDER. THIS CERTIFICATE DOES NOT AMEND, E)(TEND OR t
ALTER T HE COVERAGE AFFORDED BY THE POLICIES BELOW.
7 LOS ANGEL E%CA-54Qd1 `^ "'-
INWRANCE LINCENSE#0323106 INSURERS AFFORDING COVERAM NA1C#
a st, 1NwgER.a SURLINGTON INSURANCE COMPANY
SPECTRUM SPORTS MANAGEMENT, LLC. --- - — __
CIO MIKE SONS Ngua£P
2058 N. MILLS AVE#{. 54 Nsuarrst ----Y-
CLAREMONT. A 91711 INS
INSLRER E: _
COVERAGES _
THE POLICIES OF INSURANCE LISTED STLOW HAVE SCEiv fE5t:£D TO THE iN 7REDIWEDABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTA413INS
ANTYRECIUMEM:ENT,TERM ORCOND17:ON OF ANY CO'vTRA•DT OR,OTHER DOCUMENT WITH RESPECT TO WH1CHTHIS CERTIFICATE MAYBE ISSUED OR
MAY PERTAIN,THE INSLIRANC:E AFFORPEO BY r-(£POLICES DESCRIBED HEREIN IS SUBJECT TC ALL T4V TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICiE-S,AGGREGATE LIMITS SHOWN MAY HIA."H BEEN REDUCED BY P.MO CLAIUSCf e
+l99�— TYPEOF iNSilR.ANGC POL!GY N'UM4E;R - --- PSA7E�ktlw- !E FSk'El,-6DA'Y} LIMITS _�.
r;ENErtALLIAArILrrr •r•� � "-'� f EACHO'CL6?RENCE S 1,00O,30__�I
A Y fib X� '0W'vlr.�RCIAL GENERAL LKary 1131 B0048.75 1 M0106 12/S01 7 h- 'Ail s° P ocasan�e+ s 1 tw wo I
L—I �f--AMS M,,rE M C1Crrv,m h-CD E};P AM one xenon) s _ 5,000
---_TT PEr�SONAL&ADV;NJURY 'S 1,��,� I
I I GENERAL A49REGATE $ 2 000 db
CrNLAGGREUA9ELNTTAFPLI-SPEPi PFODU:TS-COMPIv`PAGG $ _ INC:LUDEO-.l(
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AUTOMOBILE IJAB£f!Y
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ALL OVA JED AUTOS
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NON MVIFD AUTO^-. We,ecc.deli I
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OFFICER&EMBER E XCLUDIED 9 EL DISEASE-EA EN r LOYEE S
d)es,descobe undo.- —
SPECAL PROVS101t below j EL DISEASE-POUCY LI\v S
OTHER .e.�....�.�...,._...,— �..........�..,..�
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Df;dW-fM OF OP6RATIOW4 ACRTIONSNENICL€SIEXCLLtW"ADDED 6Y aENO:7R9EEl[?dTiSPECIAL PROVISIONS
CERTIFICATE HOLDER IS INCLUDED AS AN ADDIT1014AL INSURED AS THEIR INTEREST MAY APPE.+4R,
I
CERTIFICATE HOLDER � CANCELLATION
`_.OULD AN(OF THE ABOVE DESL^"K,POLICIES BE CANCELLED BEFORE THE EXPRATIGN
DATE THF,FEOF,THE ISSUhG INSURER VhLL F'4-'EAVOa TO MAe. 3CI DAYS V�Rr^EN
THE CTY OF HUPITINGTON BEACH
NO iICE 70 TrE CFn^T1FtCATc HOi.DEt3 fdAi�iEDTO THE FFT,9UT F:VE.I'*�E TO DO SS:,'altALL
1 T S AGENTS,OFFICERS AND EMPLOYEES I
ATTN: NAIDA OSLINE I !Z
ICAPpt40:*LIGAr.CN OR LVStL,1Y CF AW4NDr 1PCN THE NSLRER,RS AGENTS OR
2000 MAIN STREET HEPRESENTATIV_S _
HUNTINGTON BEA:H,CA E2646 AVrHORIT�RET+RFBEeirAnvF OFANDERSONaRupis N,iNC.
ACORD 25(2UQIIO$) 0 AGOP.D CORPORATION 11$89
CAFMPROiCERTPROS.FPS
Feb 14 07 02: 34p Spectrum Sports 1 -909-399-9779 p• 3
10*42 TryI 30, F007 TO: PTL INS. FR' SCHEDL #r307532 PAGE, 4/5
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS
(TENDER OF ANY LOSS TO OTHER AVAILABLE INSURANCE, AND EXCLUSION OF EN1 PLOYEE !NJURY)
This endorsement modifiesinsuranee provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORTH
This endorsement changes the policy effectiveon the inception date of the policy unless another date is
indicated below.
Endorsement Effective
Attached to and forming a part of Policy Standard Tim el Endorsement Number
Number mm I dd I yy I 12:01 A.M.
ISIB004875 12/30/230E.... .
(The above information is required only w hen this encorsement Is issued subsequent to preparation of the policy.)
Authorized Representative Date
SCHEDULE
Name of Person or organization:
THE CITY OF aUNTINGTON $EACH, 7.TS AGEN^-S; OFFICERS AND EMPLOYEES
ATTN; NAIDA OSLINE
2000 MAIN STREET
MUNTINGTON BLAC}i, CA 92446
This endorsement is provided in consideration of an additional premium.
Premium: 100 Exposure: Only the person or organ izationnamed Classif ication Code, 49950
Who Is An Insured (Section II) is amended to This insurance does not apply to any "badity+
include as an insured the person or organization injury' to:
shown in the SCHEDULE, but only with respect a. An "employee" of any insured, cr a
to liability arising out of your ongoing operations person hired to do work for or on behalf
performed for that insured, including acts -or of any insured or a tenant of ary insured,
omissions of the Additional Insured in connection that arises out of and in the course ref:
with the general supervision of such operations.
Except as provided above, this Insurance does (1) Employment by any insured; or
not apply to any 'bodily injury,' "property
damage' or "personal and advertising injury" (2) Performing duties related to the
arising out of or resulting from the neglect or oonduet of any lnsured's business; er
negligence of the Additional Insured described in b, The spouse, child, parent, brother or
this endorsement. sister of that "employee' as a con-
The company wiilhave no dutyto defend any"suit" sequence of Paragraph a_ above.
which alleges neglect or negligence of the This exclusion applies:
Additional Insured.
if other valid and collectible insurance is available a. Whether an insured may be liable as an
to the person or organization shown in the employer or in any other capacity; and
SCHEDULE for a loss we cover under Coverage A b. To any obligation to share damages with
or B of the Coverage Form to which this or repay someone else who must pay
endorsement attaches, then the person or damages because of the injury.
organization shown must also tender any loss to
each such other insurance. Should such other These provisions and exclusions apply In addition
insurance apply, then this Insurance is excess to those contained In the Coverage Farm. Ai! of
over any other such insurance. the provisions and exclusions of the policy that
apply to LIABILITY COVERAGES a'so apply to
this endorsement.
BG-0-370 0503 Rage 1 of 1
Mar 07 07 12: 55p Spectrum Sports 1 -909-399-977S p, 4
SC
�t,.�. POLICYHOLDER COPY
r �ATE P.O. BOX 420807, SAN FRANCISCO,CA 94142-0807
CGh,1PURSrATI0Pt
IN
S URKNca
P U N D CERTIFICATE OF WORKERS' COMPENSATION INSURANCE
ISSU£ DATE: 05-01-2006 GROUP: OOOW2-
POLICY NUMBER 0000470-2005
CERTIFICATE ID: 2
CERTIFICATE EXPIRES:05-01-2007
05-01-7006105-01-2047
CITY OF HUNTINGTON-BEACHSC
2000 MAIN STREET
HUNTINMTON BEACH CA 92648
This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the
California Insurance Commissioner to the employer named below for the policy period indicated.
This policy is not subject to cancellation by the Fund except upon30 days advance written notice to the employer.
We will also give you 30days advance notice should this policy be cancelled prior to its normal expiration,
This c+artiticats of insurance is not an insurance policy and does not arnend, extend or alter the coverage afforded
by the policy listed herein. Notwithstanding any requlrement, term or condition of any contract or other doeurrent
with respect to which this certificate of insurance may be issued or to which it may pertain, the insurance
afforded by the policy described herein is subject to all the terms, exclusions, and conditions, of such policy.
70RIZEDREPRESENTATIZ PRESIDENT
EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE.
ENDORSEMENT #1901 - MICHAEL BONE - EXCLUDED.
ENDORSEMENT #2066 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 05-01-2006 IS
--ATTACHED TO AND FORMS A PART Of THIS POLICY.
EMPLOYER
SPECTRUM SPORTS MANAGEMENT LLC SC
2068 N MILLS 4S4
CLAREMONT CA 91711
(7N5,CNj A10411
ftv,:-ee) PRINTED 04-18-200B
+�IfuntBeaxhl
,
Contracts Submittal to
City Clerk's Office
To: *City Clerk
1. Name of Contractor: Spectrum Sports Management,LLC
2. Purpose of Contract: For Example:Audit Services or Water Quality Testing Huntington Lake—Huntington Central Park
Operation of Running and Walking Event on the Fourth of July
3. Amount of Contract: Not to exceed $17,500.00.
Copy of contract distributed to: The ORIGINAL insurance cerfrficatelwaiver sent to Risk
Management
Initiating Dept—
City Treasurer, ORIGINAL bonds sent to Treasurer
CITY CLERK'S OFFICE USE ONLY:
Name/Ext 'on Ca
City Attomey's Office
10 .3t!
Date: 2116/06 6 L
To
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ab
ory
claws
or a DONE,RECORDS .cox
g:/Attymisc/forms/city clerk contract transmittal.doc
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND SPECTRUM SPORTS
MANAGEMENT, LLC FOR THE MANAGEMENT AND OPERATION OF A
, RUNNING AND WALKING EVENT ON THE FOURTH OF JULY, 2006
THIS AGREEMENT (the "Agreement") is made and entered by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY, and Spectrum Sports Management, LLC, a California limited liability company,
hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant for the management and
operation of a running and walking event(the "Event") on the Fourth of July for 2006; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PROJECT."
Should CITY retain a title sponsor for the Fourth of July celebration, then
CONSULTANT agrees to implement the terms of such agreement with the title sponsor.
CONSULTANT hereby designates Mike Bone who shall represent it and be its
sole contact and agent in all consultations with CITY during the performance of this Agreement.
05agree/Spectrum walk run 1
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence as soon as practicable after the execution of this Agreement by CITY (the
"Commencement Date"). This Agreement shall expire on September 30, 2006, unless sooner
terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later
than September 30, 2006. These times may be extended with the written permission of CITY.
Y
The time for performance of the tasks identified in Exhibit "A" are generally to be shown in
Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in
writing by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT a fee of Seventeen Thousand Five Hundred Dollars ($17,500.00) plus
$3.00 for every registered Event Participant over 3300.
CONSULTANT also shall receive twenty Percent (20%) of all fees paid by
sponsors recruited, confirmed and serviced by CONSULTANT during the term of this
Agreement.
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
05agree/Spectrum walk run 2
work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be entitled to payments according to the following
schedule:
A. CITY shall pay CONSULTANT the first half of the fixed management fee
pursuant to the terms of Exhibit "B," which is attached hereto and incorporated into this
Agreement by this reference, which invoice CONSULTANT shall not send to CITY before
March 1, 2006.
B. CITY shall pay CONSULTANT the second half of the fixed management
fee pursuant to the terms of Exhibit "B," which invoice CONSULTANT shall not send to CITY
before June 15, 2006.
C. CITY shall pay CONSULTANT the Participant fee for every Participant
above 3,300 within thirty (30) days after CITY approves in writing the final number of registered
Participants for the Event.
D. CITY shall pay CONSULTANT all commissions within thirty (30) days
after receipt of payment from the sponsor.
7. PAYMENT OF COSTS AND EXPENSES
For all costs and expenses CONSULTANT seeks reimbursement from CITY
under this Agreement, CITY shall only pay the actual cost or expense without any markup. If
approved in writing by CITY, CITY will pay all deposits and costs incurred or advanced by
CONSULTANT in connection with its duties as provided herein concerning the production of
the Event as they become due. It is agreed that many of these expenses are major expenses and
05agree/Spectrum walk run 3
must be paid for when ordered and/or picked up. CONSULTANT will be reimbursed for actual
out-of-pocket expenses i.e. zip ties trash bags, safety ins and all documented Event related
p p � p g Yp )
phone, postage, and Federal Express expenses. CONSULTANT shall obtain written approval of
j CITY prior to the selection of vendors and prior to incurring expenses and will advise CITY in
writing on budget changes. With each request for reimbursement, CONSULTANT shall submit
a bill or receipt verifying the cost and/or expense incurred by CONSULTANT. CITY is
responsible for payment of all budgeted expenses including, but not limited to, expenses for
registration, finish line, printing and rental agreement. All authorized expenses for the Event
will be paid by CITY from an account established, controlled and maintained by CITY.
8. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, data or programs, maps, memoranda, letters and other
documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY
upon expiration or termination of this Agreement or upon PROJECT completion, whichever
shall occur first. These materials may be used by CITY as it sees fit.
9. MAILING LIST AND PHOTOGRAPHIC RIGHTS
The mailing list that is generated by the Event and all photographic rights to the
Event will remain the joint property of CITY and CONSULTANT.
10. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and
against any and all claims, damages, losses, expenses, judgments, demands and defense costs
05agree/Spectrum walk run 4
(including, without limitation, costs and fees of litigation of every nature or liability of any kind
or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's
subcontractors, if any) negligent performance of this Agreement or its failure to comply with any
of its obligations contained in this Agreement by CONSULTANT, its officers, agents or
employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and
CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all
claims and liability regardless of whether any insurance policies are applicable. The policy
limits do not act as limitation upon the amount of indemnification to be provided by
CONSULTANT.
11. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One Million
Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance
shall not contain a self-insured retention, "deductible" or any other similar form of limitation on
the required coverage except with the express written consent of CITY. A claims-made policy
shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that
might give rise to future claims.
05agree/Spectrum walk run 5
0 0
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision
of at least two (2) years to report claims arising from work performed in connection with this
Agreement.
12. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice; however, ten (10) days' prior written notice in
the event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in
this Agreement. CITY or its representative shall at all times have the right to demand the
original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely
manner,the premiums on the insurance hereinabove required.
05agree/Spectrum walk run 6
0
13. NO PARTNERSHIP
It is the express intention of the parties that this Agreement shall not create a
partnership between the parties. This Agreement does not appoint CONSULTANT as the agent,
legal representative, or employee of CITY for any purpose whatsoever, and CONSULTANT is
not granted authority to assume or create any obligation for, on behalf of, or in the name of, or in
any way to bind CITY except as expressly provided herein.
14. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and all
payment of all taxes, social security, state disability insurance compensation, unemployment
compensation and other payroll deductions for CONSULTANT and its officers, agents and
employees and all business licenses, if any, in connection with the PROJECT and/or the services
to be performed hereunder.
15. PARTIES IN INTEREST
Nothing in this Agreement, whether express or implied, is intended to confer the
rights or remedies under or by reason of this Agreement on any persons other than the parties
hereto and their successors and assigns, nor is anything in this Agreement intended to relieve or
discharge the obligation or liability of any third person to any party to this Agreement, nor shall
any provision give any third person any right of subrogation or action over or against any party
to this Agreement.
05agree/Spectrum walk run 7
0 0
16. FORCE MAJEURE
In the event the performance of any acts, services, or work provided by this
Agreement is prevented, stopped, delayed, or destroyed by fire, war, strike, inclimate weather, or
any other Act of God, governmental interference, or other force majeure, for whatever reason,
the performance of such acts, services, or work shall be excused and extended for a period equal
to the force majeure plus three (3) days.
17. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement
by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of CITY, become its property and shall be promptly
delivered to it by CONSULTANT.
If for whatever reason, the Event is canceled by circumstances beyond the control
of either party, then CONSULTANT will be paid the fixed management fee which has accrued
prior to the date of cancellation in accordance with the schedule set forth in Sections 4 and 6 of
this Agreement. CONSULTANT may cancel this Agreement with one hundred twenty (120)
days written notice at any time; provided, however, that CONSULTANT immediately return to
CITY all fees paid by CITY to CONSULTANT pursuant to this Agreement, except for those
fees earned for the previous years' Events.
05agree/Spectrum walk run 8
M •
18. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without
the prior express written consent of CITY. If an assignment, delegation or subcontract is
approved, all approved assignees, delegates and subconsultants must satisfy the insurance
requirements as set forth in Sections 11 and 12 hereinabove.
19. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
20. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this Agreement. No officer or employee of CITY shall have
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
21. NOTICES
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to
CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage
prepaid, and depositing the same in the United States Postal Service, to the addresses specified
below. CITY and CONSULTANT may designate different addresses to which subsequent
notices, certificates or other communications will be sent by notifying the other party via
personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested:
05agree/Spectrum walk run 9
0 0
TO CITY: TO CONSULTANT:
City of Huntington Beach Spectrum Sports Management, LLC
ATTN: Director of Community Services ATTN: Mike Bone
2000 Main Street 2058 N. Mills Avenue, #454
Huntington Beach, CA 92648 Claremont, CA 91711
22. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to
any subsequent occurrence of the same or any other transaction or event.
23. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
24. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of matters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
25. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
05agree/Spectrum walk run 10
covenants and provisions of this Agreement. No covenant or provision shall be deemed
dependent upon any other unless so expressly provided here. As used in this Agreement, the
masculine or neuter gender and singular or plural number shall be deemed to include the other
whenever the context so indicates or requires. Nothing contained herein shall be construed so as
to require the commission of any act contrary to law, and wherever there is any conflict between
any provision contained herein and any present or future statute, law, ordinance or regulation
contrary to which the parties have no right to contract, then the latter shall prevail, and the
provision of this Agreement which is hereby affected shall be curtailed and limited only to the
extent necessary to bring it within the requirements of the law.
26. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each duplicate original shall be
deemed an original instrument as against any party who has signed it.
27. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
28. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
05agree/Spectrum walk run 11
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
29. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall
bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the non-prevailing party.
30. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
31. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of
the State of California.
32. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement
freely and voluntarily following extensive arm's length negotiation, and that each has had the
opportunity to consult with legal counsel prior to executing this Agreement. The parties also
acknowledge and agree that no representations, inducements, promises, agreements or
warranties, oral or otherwise, have been made by that party or anyone acting on that party's
behalf, which are not embodied in this Agreement, and that that party has not executed this
Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or
circumstance not expressly set forth in this Agreement. This Agreement, and the attached
exhibits, contain the entire agreement between the parties respecting the subject matter of this
05agree/Spectrum walk run 12
Agreement, and supercede all prior understandings and agreements whether oral or in writing
between the parties respecting the subject matter hereof.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed
by and through their authorized of lcers this �0 200�.
SPECTRUM SPORTS MANAGE ENT, CITY OF HUNTINGTON BEACH,
LLC, a California limited liability a municipal corporation of the State of California
company,
r x
By: D'rector of Comm Services
Mike Bone, Managing Member (Pursuant To HBMC§3.03.100)
APPROVED AS TO FORM:
M� Of
City Atto ey Z.
REVIEWED 117
APPROVED:
Ci y A inistrator
(only for contrac&.over$50,000.00)
05agree/Spectrum walk run 13
EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)e )
CONSULTANT shall provide CITY and EXECUTIVE BOARD with professional
services to manage and operate a running/walking event on July 4, 2006. Scope of work
shall include,without limitation, all of the following.
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
1. Attend planning meetings of the 4`h of July Executive Board. Provide regular updates on
the run, expo and sponsorship efforts. Work with Board and city staff members of
various departments regarding logistical planning.
2. Develop sponsor proposal materials for the run.
3. Coordinate sponsor benefit package with overall 4"' of July Celebration sponsorship.
Solicit sponsors. Provide sponsor fulfillment.
4. Consult on budget development.
5. Recruit and service expo booth vendors on race day.
6. Design and produce marketing materials. Design, print and distribute entry form,posters
and advertising.
7. Develop and produce awards. Secure materials for and prepare"goodie bags"for
participants.
8. Work with the Board to design and produce t-shirts for run participants. Design to be
approved by the Board and purchase of t-shirts must follow City purchasing guidelines.
9. Provide for distribution of run flyer at Los Angeles County, Orange County, and North
San Diego County running and walking events sixteen(16)weeks prior to event.
10. Oversee all logistical needs of the event and set up/take down, including all equipment,
signage and banners.
11. Supervise all aspects of course operations,including but not limited to marking the
course, supervising traffic control, course guides,medical aid plan.
Exhibit"A"
12. Work with Board to order and place necessary rental equipment including but not limited
to staging,portable restrooms and trash bins.
13. Provide Board and city staff with proposed run course, expo layout and timeline
14. Recruit volunteer organizations to provide staff support to the event. Provide for
volunteer scheduling, and supervision.
15. Prepare event script.
16. Coordinate registration.
j 17. Provide participant database to city within 45 days after each event.
18. Coordinate finish line results. Provide post race statistics and communication with
participants.
19. Secure and provide committee with course certification and provide a copy to the Board.
20. Secure all necessary Orange County Health Department permits for the service or
sampling of food and provide a copy to the Board.
21. Provide proof as insurance as required by the City of Huntington Beach.
C. CITY'S DUTIES AND RESPONSIBILITIES:
1. Provides vendor with a working expense budget. Covers the costs of all items outlined in
the budget.
2. Processes all invoices for payment submitted by vendor as approved in the 4 h of July's
current year budget.
3. Provides tables and chairs for expo through the City's community centers.
4. Provides location to set up expo.
5. Provides secure run course.
6. Proofs all ad placements, copy, and design.
7. Implements related public relations and publicity support.
8. Provides a Board liaison to assist in the recruitment of volunteers.
9. Assists in the coordination of rental equipment.
Exhibit"A"
10. Provides limited hotel housing on July 3 for event and event crew as approved by the
Board.
D. WORK PROGRAM/PROJECT SCHEDULE:
CONSULTANT shall provide all of its services under this Agreement in a timely manner
to ensure no delay or impact on CITY's fourth of July events for the 2006 event.
Exhibit"A"
EXHIBIT "B"
Payment Schedule(Fixed Fee Payment)
1. CONSULTANT shall be entitled to two payments toward the fixed management fee
set forth herein in accordance with the following progress and payment schedules.
2. Delivery of work product: A monthly progress report prepared by CONSULTANT
shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY
rejects or has comments on any such product, CITY shall identify specific requirements for
satisfactory completion.
3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment
due. Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due; and
D) Include a certification by a principal member of CONSULTANT'S firm that
the work has been performed in accordance with the provisions of this
Agreement.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall
approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the
schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the
parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or
until this Agreement has expired or is tertninated as provided herein.
4. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly rate charged for
such time. Such invoices shall be approved.by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY is satisfied that the statement of hours
worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated as separate and
apart from the ongoing performance of the remainder of this Agreement.
' INSURANCE AND INDEMNIFICATION WAIVER
MODIFICATION REQUEST
1. Requested by: Christi Mendoza, Risk Management .JANI 22006
2. Date: January 12, 2006 City of i
IName of contractorlpermittee: Spectrum Sports Management, LL Aff®rn
Y ey's 4ce�ac h
4. Description of work to be performed: Management and organization of 0 of July run
5. Value and length of contract: $17 500/year+ $3 for participants over 3,300
6. Waiver/modification request: Professional liability insurance
7. Reason for request and why it should be granted: No professional liability risk
8. Identify the risks to the City in approving this waiver/modification: None.
Z-Alt I'. �0.6
epartment Heollignature Date:
APPROVALS
Approvals must be obtained in the order fisted on this form. Two approvals are required
for a'request to be granted. Approval fr9rn the City Administrator's Office is only required if
Risk Management and pie City Attorneyl Office disagree.
1. Risk Management
Approved ❑ Denied
Signature Date
2. City Attorney's Office ,
Approved ❑ Den" d I D
Signature U Date
3. City Administrator's Office
❑ Approved ❑ Denied
Signature Date
If approved,the completed waiver/modification request is to be submitted to the
City Attorney's;Office along with the contract for approval. Once the contract has been approved,
i
this form is to be filed with the Risk Management Division of Administrative Services
Jan 13 06 08: 30a PTL Insurance Brokers, lnc 6269671664
DATE OAi=/YY)
ACORD CERTIFICATE OF LIABILITY INSURANCE olro5r2"
PRODUCER Serial# 101929 ONLY AND FCONFERS ISSUEDICATE IS NO RIG14 S AS A nTION
UPON_T HE OF NCERTIFICA E
ANDERSON&N UMOK INC. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
800 W,COLORADO SLVIR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
LOS ANGELES,CA.90041
INSURANCE LINCENSE 00323106 INSURERS AFFORDING COVERAGE NA1C#
RIStlRED iNsuRER A: SURLINGTON INSURANCE COMPANY
SPECTRUM SPORTS "UPX-R B:
2058 N.MILLS AVE.#454 INSLpm C:
CLAREMONT,CA 91111 NVJRW D:
WNSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD WOICATEO,NOTWITHSTANDING
ANY REQUIREMENT,TERM OR COMMON OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICES DESCRIBED DREW 13 SUBJECT TO ALL THE TERMS. EXCLUSIONS ANO CONDITIONS OF SUCH
POLICIES,AGGREGATE LWYTS SHCMYN MAY HAVE BEEN ROMEO BY PAID CLAIM&
TYPE OFWNSURANCE POLICY NUMBER P ' L""
GUNAMLIAWSII.ITY - EA;HOCCIOTENCE s 1000,000
A Y X GENERU�TUW�Lmr 1818003WO i030105 12now s1 E"'IE6 s 100000
(^
CLMAMADE I OCCUR MEDEJ'P(Aiv one pwwry 1 5000
PERSCIVA.&ADVNAAY Is 1,000,000
GENERAL AGGREGATE $ 1.000.000
G84L AGGpECAT'E LfAT APPLES PER PRODUCTS-CONPIOP AGO S INCLUDED
X POLICY PRD F I LOC
AVTOMOBILELNBILRY
COMetNE09NGLELN9f ;
AA1Y AUTO
(Ea seacera
ALL OVAdEO AUTOS W3OCB.YAKA,FY
SCHEDU.ED AUTOS (Per perwo 1
HREO AUTOS BODILY WdLlRy
MONIOWNED AUTOS (Per eccklat) S
PROPER
(Pere .TYOAMAGE _
GARAGELIABLITY AUTO ONLY.EAACMENT S
ANY AUTO OTHER THAN EA ACC S
AUTOONLY. AGG S
EXCESSRAIBRELLA LUBLM EACH OCCURF£NC£ 1
OaUR C)CLNMSMAOE AGGREGATE S
S
OEOUCTIBLE 1
REtaPON 1 S
NORKHCSCOWENISATIONANO T�tT'SLNNTS ER
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ANY PROPRIETOTNPARTNEREXECUTNE EL EACH ACCOEM S
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SPECIAL PROVSIOUvSt . FI TXSEAS£-PCUCYLANT i
OTHER
DESCWpIWNiOFOPERATONSriACA US(MADMOYB i NiTSSPEOM,PROVISMM
SPORTS MARKETING AND EVENT PRODUCTION LOCATED AT: 415 W.FOOTHILL BLVD.,#212,CLAREMONT,CA 91711
CERTIFICATE HOLDER IS INCLUDED AS AN ADDITIONAL INSURED WITH UABILITY LIMITED TO CLAIMS ARISING OUT OF INSURED'S
OPERATIONS ONLY.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DC-SCRIBM POLICES BECA"CFUW BEFORE THE KN THE EXPRAT
OATE THEREOF_Ttf ISSLWIG MSU �D(JEii R£R VVU. mA4 .7RJ OAYSWWnEN
THE CITY OF HUNTINGTON BEACH,ITS AGENTS, NOTICE TO THE CERDFOCATEHOWERNAIVED TAD THE LEFT.BUT
OFFICERS AND EMPLOYEES
ATTN:RISK MANAGEMENT mc000v000m
2000 MAIN STREET
HUNTiNGTON BEACH,CA 92648 AUITFWWZ�REPREBEKTATTVE aF ANDERSOwaNUR�WV,INC.
ACORD 25(2MM) OACORD CORPORATION IS=
C'.WFYPRMF-RTPROS-FPS
PROVED AS O FO
NIFER Mc RATH, MityAtk--ey
t
Feb 10 OG 11:40a PTL. Insurance Brokers, Inc 62GSG71GG4 P.2
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS
(TENDER OF ANY LOSS TO OTHER AVAILABLE INSURANCE, AND EXCLUSION OF EMPLOYEE INJURY)
This endorsement modifiesinsuranceprovided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
This endorsement changes the policy effectiveon the inception date of the policy unless another date is
Indicated below.
Endorsement Effective
Attached to and forming a part of Policy Standard Time Endorsement Number
Number mm ddI yy 1 12:011 A.M.
1916063000
(The above information is required only w hen this endorsement is Issued subsequent to preparation of the policy.)
Authorized Representative Date
SCHEDULE
Tme of PersonOrg aniza ion:
HE CITY OFHUNTINGTONBEACH, ITS AGENTS, OFFICERS AND EMPLOYEES
ATTN: RISK MANAGEMENT
2000 MAIN STREET
HUNTINGTON BEACH, CA 92648
This endorsement is provided in consideration of an additional premium.
Premium: 100 Exposure: Only the person or organization named Classif icatio n Code: 49950
Who Is An Insured (Section 11) is amended to This insurance does not apply to any "bodily
include as an insured the person or organization injury" to:
shown in the SCHEDULE, but only with respect a. An 'employee" of any insured, or a
to liability arising out of your ongoing operations person hired to do work for or on behalf
performed for that insured, including acts or of any insured or a tenant of any insured,
omissions of the Additional Insured in connection that arises out of and in the course of:
with the general supervision of such operations.
Except as provided above, this insurance does (1) Employment by any insured; or
not apply to any "bodily injury," "property
damage" or 'personal and advertising injury" j2) Performing duties related to the
arising out of or resulting from the neglect or conduct of any insured's business; or
negligence of the Additional Insured described in b. The spouse, child, parent, brother or
this endorsement. sister of that "employee" as a con-
The company will have no duty to defend any"suit" sequence of Paragraph a. above_
which alleges neglect or negligence of the This exclusion applies:
Additional Insured.
If other valid and collectible insurance is available a. Whether an insured may be liable as an
to the person or organization shown in the employer or in any other capacity; and
SCHEDULE for a loss we cover under Coverage A b. To any obligation to share damages with
or B of the Coverage Form to which this or repay someone else who must pay
endorsement attaches, then the person or damages because of the injury.
organization shown must also tender any loss to
each such other insurance. Should such other These provisions and exclusions apply in addition
insurance apply, then this insurance is excess to those contained in the Coverage Form. All of
over any other such insurance. the provisions and exclusions of the policy that
apply to LIABILITY COVERAGES also apply to
this endorsement.
BG-G-370 0503 Page 1 of 1
APPROVED A TO FORM
OitR McGRATH,CitrvAo�rn '
02/02/2006 09:11 Nu_bZ4 �
/�T CERT14OLDER COPY
■A! 5C
S E P.O. BOX 420807. SAN FRANCISCO CA 94142 0807
COMPENSATION
INSURANCE
FUND CERTIFICATE OF WORKERS' COMPENSATION ROAANCE
ISSUE DATE: 02-01-IM GROUP: 000Sti12
POUCY NtNUM 0000470-20"
CERTIFICATE El: 2'
CERTIFICATE EXPMSt 05-01-4006
05-03-26M/05-01-2008 1
CITY 00 MNTIN4i7ON BEACH. Sc
2000 MAIN STREET
MMTIN GTON BEACH CA SMS
This is to certify that we have issued a wand-Workers' Corn"nsstion insurance policy in a form approved by the
California 1mrance Commissioner to the employer named below for the policy period indicated.
1Ws policy is not subject to cancellation by the Fund except upon3o days advance written notice to the employer.
We will also give you 30days advance notice should this policy be cancelled Prior to its normal expiration.
This certificate of durance is Got an insurance'policy and does not erne 4 extend or alter the covers" afforded
by the policy listed herein. Not,4ithstarttkV any requirement term or condition of any contract or other docranent
with respect to which this eartificeiv of Insurance-may be Issued or to which it may pertain, the insurance
afforded by the pokey described herein is subject .to all the terms. exclluusiioo�ns, /and
cyonditictm of such policy.
ITIiORM REPRESENTATIZ PRESO)ENT
l EMPLOYER'S LIABILITY LIMIT INCLWING DEFENSE COSTS: $1,000,000 PER OCCURRENCE.
ENODRSEMENT #1901 - MICHAEL BONE - EXCLUDED.
EMDORSDWNr M20W ENTITLED CERTIf-ICAATt HOLDERS NOTICE EFFECTIVE 02-01-2006 IS
+�••ATTACMEO TO AND FORMS A PART OF THIS POLICY.
i
i OVED AS O FORM:
E VIFERMcGRATH,CiityAttamey
�Vd v
I
EMPLOYER
R
SPECTRI M SPORTS MANAGEMENT LLC SC
2059 N MILLS 454
CLAREMONT CA 81711
IPAP,CNI
pEV.2 Ost PRINTEp 02-01-20M
INSURANCE AND INDEMNIFICATION WAIVER
MODIFICATION REQUEST RECEIVED
1. Requested by: Naida Osline, Community Services Department NOV 17 2005
2. Date: November 1, 2005 C�'Y #bm vsnR ,
,Ity/��p�v'sC�fflr.
3. Name of contractor/permittee: Spectrum Sports Management, LLC
4. Description of work to be performed: Management and organization of 4t" of July run
5. Value and length of contract: $17,500/Year + $3 for participants over 3300
*^' rp,anso.s,
6. Waiver/modification request: Professional Liability Insurance
7. Reason for request and why it should be granted: No professional liability risk
8. Identify the risks to the City in approving this waiver/modification: None
1
-11
0.5
De ent Head na ur Date:
APPROVALS
Approvsmust be obtained in the order listed on this form. Two approvals are;required
for a request to be granted. Approval from the City Administrator's Office is only required if
Risk Management an City Attorney's Office disagree.
1. Risk Management
pproved ElDeniedLa-
Signature Date
2. City Attorney's Office
hspproved DenieivkA&'-'—� M r
Signature Date
3. City Administrator's Office
❑ Approved ❑ Denied
Signature Date
If approved, the completed wa"iverfmodifiicatiort request is to be submitted to the
City Attorney's Office along with the contract for approval. Once the contract`has been approved,
this farm is to be filed with the Risk Management Division of Administrative Services
5u ` PROFESSIONAL SERVICE CONTRACTS
Kmat s PURCHASING CERTIFICATION
1. Y
Requested b : Naida Osline
q
2. Date: November 1, 2005
3. Name of consultant: Spectrum Sports Management, LLC
p p g
4. Description of work to be performed: Management and organization of the 4t" of
July run
5. Amount of the contract: $17,500
6. Are sufficient funds available to fund this contract?' ® Yes, ❑ No
7. Company number and object code where funds are budgeted: 20445803.69300
8. is this contract generally described on the list of professional service contracts
approved by the City Council'? ® Yes, ❑ No
9. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on
the list of professional service contracts approved by the City Council?'
® Yes, ❑ No
10. Were (at least) informal written proposals requested of three consultants?
® Yes, ❑ No
Explanation:
11. Attach list of consultants from whom proposals were requested (including a
contact telephone number).
12. Attach proposed scope of work.
13. Attach proposed payment schedule.
i
5RIC ARD AmAbRIL, Manager
Purchasing/Central Services
'If the answer to any these questions is"No,"the contract will require approval from the City Council.
Documend 11/1/2005 9:47 AM
t
4T" OF JULY SURF CITY RUN
LIST OF CONSULTANTS FROM WHOM PROPOSALS WERE REQUESTED
Pacific Sports LLC
1500 Sunkist Street, Ste. E
Anaheim, CA 92806
714-978-1528
Kinane Events Inc.
800 Grand Ave. Ste. C-10
Carlsbad, CA 92008
760-434-2312
Spectrum Sports Management, LLC
2058 N. Mill #454
Claremont, CA 91711
909-399-3553