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Home My WebLink AboutSTATE SEISMIC RETROFIT PROGRAM ORANGE COUNTY AS CONTRACTING AUTHORITY TRINIDAD ISLAND BRIDGE - 1997-06-16 ORANGE COUNTY BOARD OF SUPERVISORS MINUTE ORDER January 24, 2000 Submitting Agency/Department: Accept work and approve notice of completion, Beador Construction Company, Inc. for construction of seismic retrofit of Trinidad Lane Bridge over Inland Waterway, Huntington Beach;project completed 10/26/99($182,499); adopt resolution relinquishing County jurisdiction over Trinidad Lane Bridge and its approach road- District 2 The following is action taken by the Board of Supervisors: APPROVED AS RECOMMENDED ® OTHER ❑ Unanimous ® (1) SMITH: Y (2) SILVA: Y(3) SPITZER: Y(4)COAD: Y(5) WILSON: Y mote Key: Y=Yes;N=No;A=Abstain;X=Excused-A p.=Board Order Documents accompanying this matter: ® Resolution(s) 00-18 ❑ Ordinances(s) ❑ Contract(s) T C_ Item No. 13 n Special Notes. v r-� T Copies sent to: T D T. _, -' ttD G -11 Pry 1 certify that the foregoing is a true and correct copy of the Minute Order adopted by the Board of Supervisors,Orange County.State of California. DARLENE J.BLOOM,Clerk of the Board JBy: "f l�vl�E Deputy • AGENCYlDEPT U CLERK USE ONLY AGENDA IT$M TRANS�TAL CEO R EVv �~ E O CONSENT tia _ Concur V 0 DISCUSSION ❑ ❑ Do Not Concur <fF08{ - ' `PUBL�H NtT ❑ Exempt a TO: BOARD OF SUPERVISORS COUfX.,RF ORANGE CONTACT FOR INFORMATIO PHONE FROM: PUBLIC FACILITIES & RESOURCES DEPARTMENT David N. Marshall 567-7801 FILE ER11586 Max Andersen CAI 67-7814 MEETING DATE UBJECT SUPV.DIST. Notice of Completion - January 24, 2000 Trinidad Lane Bridge Seismic Retrofit 2 SUMMARY OF REQUEST(Desanpuon for agenda) Public Facilities & Resources Department req-jests acceptance of the project as complete and authorization to file a Notice of Completion for the seismic retrofit of Trinidad Lane Bridae over Inland Waterway in the Huntington Harbor area of the City of Huntington Beach. ADDITIONAL DATA The work consisted primarily of construction of seismic retrofit improvements to the road approaches and abutment portion of the Trinidad Lane Bridge (Bridge No. 55C-0260) . Beador Construction, Inc. was given 130 working days, or until February 11, 2000, to complete the $182, 499 project. Work was actually completed on October 26, 1999. The estimated total construction cost amount included in this AIT is based upon quantity calculations prepared by inspection staff and extra work claims submitted by the contractor. Staff is still reviewing extra -work claims submitted by the Contractor and may (continued on page 2) PREVIOUS RELEVANT BOARD ACTIONS ON THIS SPECIFIC ITEM Contract Agreement No. D99-064 awarded on June 8, 1999. FUNDING SOURCE(S) CURRENT YEAR COST ANNUAL COST BUDGETED? YE5 NO Road $182, 499 (100% reimbursed by Caltrans) (estimated) -0- WILL PROPOSAL REQUIRE ADDITIONAL PERSONNEL) CONSISTENT WITH BOARD POLICY? ®NO IF YES.STATE NUMBER PERMANENT LIMITED TERM ®YES NEW ITEM OR EXCEPnON RECOMMENDED ACTION 1 . Accept the work and direct the Clerk of the Board to file the Notice of Completion: Beador Construction Company, Inc. , Contractor; project completed October 26, 1999; estimated total construction cost S182, 499. — 2. Adopz a resolution relinquishing County jurisdiction over Trinidad Lane Bridge and its approach road in the City of Huntington. Beach. CONCURRENCES(It appl,caWe) ATTACHMENTS 1. Notice of Completion 2. Sample Resolution 3. Location Map David N. Marshall DATE Vicki L. Wilson Manager, Construction Division Director trtb(ait ncc) AGENDA ITEM TRANSMITTAL -2- ADDITIONAL DATA (continued) : return to the Board for approval of Contract Change Orders to compensate the Contractor for those extra costs that are substantiated. Meanwhile, the filing of the Notice of Completion for the project is necessary to effect the release of retention funds being withheld to which the Contractor is enti_led. Subsequent to resolution of final costs for the project, final payment_ amount may be subject to correction in the event that errors in calculations are found, as provided by the clerical errors section of the project special provisions. Trinidad Lane Bridge and its approach roadway lies within the City of Huntington Beach and, in accordance with Section 1700 of the Streets and Highways Code, was declared to be a County highway during the construction period. Now that the project is completed, it is necessary to relinquish the County's Jurisdiction over that area. A sample resolution to effect this change is submitted. COMPLIANCE WITH CEQA: Categorically exempt (Class 1) . 2 3 RESOLUTION OF THE BOARD OF SUPERVISORS OF 4 ORANGE COUNTY, CALIFORNIA S January 24, 2000 6 On motion of Supervisor Wilson, duly seconded and carried, the following Resolution was adopted: 7 WHEREAS, on March 30, 1999, this Board, in accordance with Section 1700, Article 3, 8 Chapter 9, Division 2 of the Streets and Highways Code passed a resolution designating Trinidad Lane Bridge and its approach roadway which lies within the city limits of the City of Huntington 9 Beach to be a County highway for the purposes of improving said bridge: and 10 WHEREAS, the improvements to said bridge have now been completed by the County of Orange, and 11 WHEREAS, it is the intention of the Board of Supervisors to relinquish jurisdiction of said 12 bridge to the City of Huntington Beach within whose city limits said bridge is located, 13 NOW, -THEREFORE, BE IT RESOLVED that pursuant to Section 1704, Article 3, Chapter 9. Division 2 of the Streets and Highways Code, this Board does hereby declare that Trinidad Lane 14 Bridge and its approach roadway in the City of Huntington Beach is no longer a County highway, and 15 BE IT FURTHER RESOLVED that the Clerk of this Board is hereby instructed to transmit 16 to the City Clerk of the City of Huntington Beach a certified copy of this resolution. 17 H 18 11 19 II 20 21 22 24 2s 26 27 Resolution No. 00-18 Notice of Completion — 28 Trinidad Lane Bridge Seismic Retrofit BPD:ep i The foregoing was passed and adopted by the following vote of the Orange County Board of Supervisors on January 24, 2000, to wit: AYES. Supervisors: THOMAS W. WILSON,TODD SPITZER,JAMES W. SILVA CYNTHIA P. COAD,CHARLES V. SMITH NOES: Supervisor(s): EXCUSED: Supervisor(s): ABSTAINED: Supervisor(s): CHAIRMAN STATE OF CALIFORNIA ) COUNTY OF ORANGE ) I, DARLENE J. BLOOM, Clerk of the Board of Orange County,California, hereby certify that a copy of this document has been delivered to the Chairman of the Board and that the above and foregoing Resolution was duly and regularly adopted by the Orange County Board of Supervisors. IN WITNESS WHEREOF, I have hereto set my hand and seal. LWI 1 4 /1 DA ENE J. BLOOM Cleric of the Board County of Orangc.State of California Resolution No: 00-18 Agenda Date: 01/24/2000 Item No: 13 I certify that the foregoing is a true and correct copy of the Resolution adopted by the Board of Supervisors.Orange Cbunty,State of California DARLEN J.BLOOM,Clerk of the Board of Supervisors By: Deputy #) OTY OF HUNTINGTON BEAC MEETING DATE: April 5, 1999 DEPARTMENT ID NUMBER: PW 99-21 Council/Agency Meeting Held: ` 5- 9 9 Deferred/Continued to_ *A Ap oved ❑ Conditionally Approved . ❑ Denied City Clerk's Sign ure Council Meeting Date= April 5, 1999 Department ID Number- PW 99-21 T CITY OF HUNTINGTON BEACH -" REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, CityAdministrator PREPARED BY: OBERT F. BEARDSLEY, Director of Public Work4l( SUBJECT: Approve Amendment 1 to City/County Agreement D 97-112 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment{s) Statement of Issue : The City Huntington Beach and the County of Orange need to Amend Agreement No. D97-112 (formerly D97-004). Funding Source : Gas Tax Funds have been budgeted for this work. Recommended Action : Motion to: Approve Amendment No. 1 to City/County Agreement D97-112 allowing a time extension for the Trinidad Island Bridge Retrofit Project. Alternative Action(s) : Deny approval and forego the project. Analysis : On June 16, 1997, the City and County entered into agreement D97-112. This agreement designates the County as the project contracting authority and authorizes the County to provide contract administration for the Trinidad Island Bridge Retrofit Project during the course of construction. The original Agreement expired on June 30, 1998 and requires an amendment allowing a time extension to December 21, 1999. This project has been delayed due to Caltrans finalizing the project plans and specifications. 10441Amend 1197-1121RCA -2- 03123/99 8:15 AM 1 RCQUEST FOR COUNCIL ACTION MEETING DATE: April 5, 1999 DEPARTMENT ID NUMBER: PW 99-21 Environmental Status : This project is Categorically Exempt per Class 1 of Section 15301.d. Attachment(s): City Clerk's Page Number • Description 1. Amendment No. 1 RCA Author: Charlonne 1044/Amend 1/97-112/RCA -3- 03/11/99 10:28 AM ATTACHMENT RCA AOUTING S%kEET INITIATING DEPARTMENT: Public Works SUBJECT: Approve Amendment No. 1 to City/County Agreement D97-112 COUNCIL MEETING DATE: April 5, 1999 RCA ATTACHMENTS STATUS Ordinance (wlexhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (wlexhibits if applicable) (Signed in full by the City Attomey) Attached Subleases, Third Party Agreements, etc_ (Approved as to form by City Attomey) Not Applicable Certificates of Insurance (Approved by the City Attomey) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: (Below Space For City Clerk's Use Only) RCA Author: Charlonne Amendme*o. 1 to Agreement No. D97-112 i CLE": U.- AMENDMENT TO AGREEMENT THIS AMENDMENT TO AGREEMENT, made and entered into this 5th day of April , 1999, BY AND BETWEEN: The CITY OF HUNTINGTON BEACH, a municipal cotporation, hereinafter designated as "CITY" AND The COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter designated as "COUNTY" WITNESSETH WHEREAS, CITY AND COUNTY entered into Agreement No. D97-112 (originally identified as Agreement No. D97-004)on August 19, 1997, said agreement defines the terms and conditions of'a cooperative project for the seismic retrofit of Trinidad Island Way Bridge in the City of Huntington Beach, referred to herein as "PROJECT", and WHEREAS, the date for the award of a construction contract for PROJECT needs to be amended. NOW.THEREFORE, IT IS AGREED by the parties that the date for award of a construction contract as shown in Section IV. A. of AGREEMENT shall be amended from "June 30, 1998"to"December 21, 1999". Page 1 of 2 • r; /: • Amendme*n o. 1 to Agreement No. D97-112 IN WITNESS WHEREOF,CITY has caused this agreement to be executed by its Mayor and attested by its Clerk, and COUNTY has caused this agreement to be executed by the Chairman of its Board of Supervisors and attested by its Clerk on the dates written opposite their signatures, all thereunto duly authorized by the City Council and the Board of Supervisors, respectively. CITY OF HUNTINGTON BEACH, a munici 79��- Date: S_ y-� By: Mayor ATTEST: APPROVED AS TO FORM: By: ' By: L--� City Clerk City Attorney 3M/y y COUNTY OF ORANGE, a political subdivision of the State of California Date: 1 By: Chairman, Board of Supervisors SIGNED AND CERTIFIED THAT A COPY APPROVED AS TO FORM: OF THIS DOCUMENT HAS BEEN LAURENCE M. WATSON, DELIVERED TO,I-IE C.I.IRMrAN OF THE COUNTY COUNSEL BOARD ORANGE COUNTY, CALIFORNIA By. W oo � By- �•� Darlene J. m 6 /� 46 Deputf Clerk of the Board of Supervisors oI � Orange County, California Ll THIS WMIMEW fS A CORRWT MPYOR THE ORIGINAL ON FILE IN THIS GCS AT'IEST.(DATE) //-19-9 DARLENC•J.BLOW CORK OF THE BOARD BY.(1DEPU Y Page 2 of 2 Fcl--�Jm CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: An,-i L X6 /99 9 TO: - "a . a�aS��vs • ATTENTION: Name /D 11/diC�' (f&t&�C" Aid z a DEPARTMENT: Street �5'anlla Ae , REGARDING: City,State,Zip 4h4� Ant' See Attached Action Agenda Item Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.- Remarks: & 5e�/'With &,n � ;� Col Connie Brockway City Clerk 11 /9- arra/ ce t 0he w, �ori,�r�tL Attachments: Action Agenda Page Agreementi Bonds Insurance RCA Deed Other CC: N e Department RCA Agreement Insurance Other z Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA. Agreement Insurance Other Risk Management Dept. Insurance Received by Name-Company Name-Date GTollowup/coverltr (Telephone:714-536-5227) CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSN11TTAL OF ITEN1 APPROVED BY THE CITY COUtiCIU REDEVELOPINIENT AGENCY OF THE CITY OF HU\TINGTON BEACH DATE- AW."LZ49, /99 ,7 ----TO: JZ2,4'--L�&-0 d: ��1 ![ �►�=TEI�TIO�i - - - Name J /D G/iUiG [�.ert>��• /aza DEPART`LENT: Street 5,1 nI Aff , 9.t 7D/ REGARDING: �.,�r�d ezgr / h; city.State,zip See Attached Action Agenda Item Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item- Remarks: /rase_ 1e&Pn a t?e�p� r� Connie Brockway _ - --- City Clerk Attachments: Action Agenda page Agreements✓ Bonds Insurance RCA Deed Other it a T^ Department RCA Agreement Insurance Other JDP u) , T� f� Dame Department RCA Agreement Insurance Other U V) Name Department RCA Arrecmer:t Insurance Other C. Name Department RCA Agreemeni Insurance other �� CV Risk Management Dept. insurance e 7— cr- (1 r Received b) Name-Company Name - Date G-rollowuplcovcrltr r (Telephone:714-536-5227) - • i J. CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK CITY CI-.ERK IH;T7^ER QF TRA\'-S`IIZ TAI, IZEG:1LtnINC; ITEM APPR2VII) RY "1'NF IT (�ii1 iI I kEDEVELOPMENT A(iEN!UYE EPkQVX�NI DATE: D � rU: P _ ATTENTION: _ Namc Vo j4d _. DFPART'NIE1T: Sum [ 9.Z 7D.Z— IVQ SL8 REGARDING: C\%sine,Zip t��Wo- -vf74-6E*O�J"4 See Attached Action Agenda Item c--3 _ Date of Approval — '7 — 2, � Enclosed For Your Records Is An Executed Copy Of The Above Referenced Item For Your Records- Connie Brockway City Clerk Attachments- Action Agenda Page __7 Agreement Bonds Insurance RCA Deed Other Remarks: J�- Ucpanmcnr RCA 1 rccmrnt [n5ur3nct ( rlrcr Namc Dcpartmont [tc,% 1_trrcincia InMIrance Other Name - - ~---+ I)cparlmcnt RUA 1 :CcmCrtt 1[lSurarlCC Ulhcr Risk Management Department Insurance Copy -- G f'c'Ir; up%a_n:xs%trancltr (Telephone- 714-536-5227) - 0 County o r 8range Public Facilities & Resources Department ��CIFORa~F . John W. Sibley, Director APR 2 9 1997 Robert Eichblatt City Engineer City of Huntington Beach 2000 Main Street Huntington Beach, CA 92866 SUBJECT: Trinidad Island Bridge Seismic Retrofit - Agreement No. D97-004 Dear Mr. Eichblatt: Attached is the cooperative agreement between the City and County for the Trinidad Island Bridge Seismic Retrofit (Agreement No. D97-004) . we have modified the agreement slightly since your last review (a marked up copy of changes is attached) . If the agreement still meets with your approval please have your City Council execute this agreement. After the City Council has executed the agreement we will take it to the County Board of Supervisors for execution. You will then be sent an original fully executed agreement for your files. Thank you for your cooperation on this and if you have any questions or need more information please call Tom McCabe at 634-3561. Very truly ours, Ignacio Oc a, Acting Manager Transportation Programs TC-tc 7042912522013 attachment LOCATION- MAILING ADDRESS INFORMATION- 300 N_ FLOWER ST- P_0- BOX 40" (714) 634-2300 SANTA AN& CALIFORNIA SANTA ANA. CA 92702.4048 FAX 0 034-5188 i /administer re 4,GRZZbU ZT NO. D97-004 the construction contract for this bridge, hereinafter referred to JECT; and WHEREAS, COUNTY is willing to prepare the bid package and administer the bridge seismic retrofit construction contract for the CITY; and WHEREAS, CALTRANS will fund loot of all eligible PROJECT costs; and WHEREAS, CITY has an agreement with CALTRANS for reimbursement of eligible PROJECT costs; and WHEREAS, CITY will fund all PROJECT costs not funded by CALTRANS. NOW, THEREFORE, IT IS AGREED by the parties hereto as follows: I. CITY SHALL: A. Prepare and process all necessary environmental documents required by the California Environmental Quality Act of 1970 (CEQA) , as amended. B. Prepare, or cause to be prepared, construction plans, specifications & cost estimate for the PROJECT, and transfer said items to the COUNTY. C. Identify utility locations on plans and be responsible for utility relocation costs which are not covered by CALTRANS. D. Review and approve the final plans, specifications and estimate (PS&E) for PROJECT. E. Pass a resolution declaring the bridge to be a COUNTY bridge during the construction period. F. Review and approve contract change orders (CCO) for PROJECT. G. Visit PROJECT site as necessary during construction period. H. Participate in a final walk through upon completion of PROJECT and provide written acceptance of the PROJECT. I. Fund any portion of the PROJECT bid package preparation, construction and construction administration costs not covered by CALTRANS (both CITY and COUNTY costs not covered by CALTRANS) . 2 - Pry OF HUNTINGTON BEAC ~ �w MEETING DATE: July 7, 1997 DEPARTMENT ID NUMBER:PW 97-039 Council/Agency Meeting Held: 71 97 Deferred/Continued to: W`A' rave U Conditions y Approved ❑ Denied City erk's Signature Council Meeting Date: July 7, 1997 Department ID Number: PW 97-039 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION c r SUBMITTED TO: Honorable Mayor and City Council SUBMITTED BY: Michael T Uberuaga. City Administrato doe . a PREPARED BY: Les M. Jones ll, Director of Public Works -- SUBJECT: Approval of Resolution designating the Trinidad,) Is and B ' County Bridge during the Seismic Retrofit Project CC 1044/* Ylo_ 97--((1 Statement of issue,Funding Source,Recommended Action,Alternative Action(st,Analysis,Environmental tatus,Attachments Statement of Issue: The City has a bridge which must be designated as a County Bridge during construction Funding Source: None required_ Recommended Action: Approve the attached Resolution allowing Trinidad Island Bridge to be designated a County bridge for the period of construction. Alternative Action(s): Deny approval and direct staff to administer the construction activities. This will require additional staff time and reduce staffs ability to administer ongoing construction projects_ Analysis: The State Seismic Safety Retrofit Program provides for the upgrading of the Trinidad Island Bridge within Huntington Beach to meet current seismic codes and improve a bridge identified as being vulnerable to earthquakes_ The City and the County have entered into an agreement for the County to provide contract administration during the course of construction. 0025512.01 -2- 05/28/97 2:29 PM AUTHOR: CHARLONE RORUEST FOR COUNCIL ACTIN MEETING DATE: July 7, 1997 DEPARTMENT ID NUMBER:PW 97-039 The City/County Administration Agreement has designated the County as the project contracting authority; therefore, pursuant to the Streets and Highway Code, the Board of Supervisors and the City must adopt resolutions designating the Trinidad Island Bridge as a County Bridge during construction. Both agencies must adopt their resolutions prior to award of a construction contract. Upon completion of the project the County will relinquish the bridge back to the City. Environmental Status: To be review after completion of the preliminary design phase. Attachment(s): City Clerk's Page Number 1 Location Map 2. Resolution `moo . 47- '/l 0025512.01 -2- 05/28/97 2:29 PM AUTHOR: CHARLONE ATTACHMENT 1 Now cz .4 ,Y j r �, ii�r i i• i � i � �'"'�4 '' � 5 � '1 I I, i5.!I r r � i ' I�� 1 '• 1 S )A2 __JGC_' ]SP? J-•2 35 2 L ?iS 5 . s42 ii? ' 1"41 //J; / \ IGJ!I x,,r /3 �]�rl 25,7, �622 24.: 36tt LOCATION MAP: TRINIDAD BRIDGE RETROFIT CITY OF HUNTINGTON BEACH DEPARTMENT OF PUBLIC WORKS ATTACHMENT 2 RESOLUTION NO. 97- 11 . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH CONSENTING TO THE DESIGNATION OF THE TRINIDAD ISLAND BRIDGE IN THE CITY OF HUNTINGTON BEACH AS A COUNTY BRIDGE FOR THE PURPOSES OF CONSTRUCTION , MAINTENANCE, IMPROVEMENT AND/OR REPAIR WHEREAS, the State of California is improving various bridges within the County of Orange to provide seismic protection: and As a part of the project, the County of Orange intends to designate the Trinidad Island Bridge within the City of Huntington Beach as a county bridge for purposes of construction, maintenance, improvement and/or repair; and Pursuant to Streets and Highways Code section 1701, the City Council intends to give its consent to such designation, NOW, THEREFORE, the City Council of the City of Huntington Beach hereby resolves as follows: 1. The City Council hereby consents to the designation of Bridge No_ 55C-0260 (Trinidad Island Bridge, crossing the Long Channel), as a county bridge for the purposes of construction, maintenance, improvement and/or repair during the period of the aforementioned seismic retrofitting project -, 2. Pursuant to Government Code Section 65402, the City Council finds that the proposed project is in conformance with the City's General Plan; 3. Pursuant to Orange County Flood Control Act, the City Council approves the proposed project's plans and special provisions. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 7th day of July , 1997. ATTEST: AaaC4. Mayor City Clerk APPR VED AS TO FORM: VI D APPROVED: — ` j City Attorney City Administrator INITIAT ND ROVED Director o P Iic Works 31Wreso1uhon/repairs1&20197 Res. No. 97-41 STATE OF CALIFORNIA ) COUNTY OF ORANGE CITY OF HUNTINGTON BEACH ) 1, CONNIE BROCKWAY, the duly elected. qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an regular meeting thereof held on the 7th day of July, 1997 by the following vote: AYES: Harman, Dettloff, Bauer, Sullivan, Green, Garofalo NOES: None ABSENT: Julien City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California ( resolutVreshkpW97.39 CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK June 23, 1997 Clerk of the Board Orange County Board of Supervisors 10 Civic Center Plaza, Santa Ana, California 92701 The City Council of the City of Huntington Beach at the regular meeting held .Tune 16, 1997, approved the agreement between the City of Huntington Beach and the County of Orange for Agreement No_ D 97-004 allowing the County to administer the seismic retrofitting of the Trinidad Island Bridge during the period of construction. Please return an executed copy of the agreement for the City Clerk's files_ Sincerely, &.�, 4 Connie Brockway City Clerk Enclosure- Agreements G.followup-agrmthr/Trinidad Island/jc Mlephone- 714-536-5227) ~ lob ,a a- u%Y OF HUNTINGTON BEACH - by MEETING DATE: June 16, 1997 DEPARTMENT ID NUMBER:PW 97-038 Council/Agency Meeting Held: 6.zz , 9 7 Deferred/Continued to: y D'Ap roved ❑ Conditio Ily A roved ❑ Denied City Cle 's Signature _p Council Meeting Date- June 16. 1997 Department ID Number- PW 97-038 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council x SUBMITTED BY: Michael T_ Uberuaga, City Administrator zr zr7�C ,,,,��l!�� CD «icy m PREPARED BY: eLogf-M. Jones II, Director of Public Works-� x s SUBJECT: Approval of Agreement D 97-004 with the County of Orange r r E��f Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environr»entaf Status Attachment{s) Statement of Issue: The City has a bridge which is eligible for participation in the State Seismic Safety Retrofit Program The City is interested in having the County of Orange designated as the contracting authority during construction_ i Funding Source: Gas Tax Funds will be budgeted in the upcoming 1997/98 Budget to have the County perform the administrative function_ The construction portion of the project will not begin until after the the City's budget is approved. State and Federal funds will be used for the construction portion of the project and no City funds will be needed. The current Engineer's estimate for the construction portion of the project is approximately $200,000. The Estimate for the County to perform the administrative function is $10,000_ Recommended Action: Approve the attached Agreement No. D 97-004 allowing the County to administer the seismic retrofitting of the Trinidad Island Bridge during the period of construction Alternative Action(s): Deny approval of the attached agreement and direct staff to administer the construction portion of the program. This would require additional staff time and reduce staff's ability to administer ongoing construction projects. V 0025506.01 -2- 05/23/97 11:27 AM AUTHOR. CHARLONE RRUEST FOR COUNCIL ACTIOA MEETING DATE: June 16, 1997 DEPARTMENT ID NUMBER:PW 97-038 Analysis: The State Seismic Safety Retrofit Program provides for upgrading the Trinidad Island Bridge within Huntington Beach to meet current seismic codes and improve the bridge identified as being vulnerable to earthquakes_ The City/County Administration Agreement will designate the County as the project contracting authority and authorize the County to provide contract administration during the course of construction. The Construction will not begin until October or November of this year. The Consultant, hired by the State on behalf of the City, will not have the plans and specifications available until late June of this year The project must be awarded by December 31, 1997. Environmental Status: To be reviewed after the preliminary design phase is completed. Aftachment[sl: City Clerk's Page 1 Location Map 2. County Agreement D 97-004 0025506.01 �3- 05/23/97 11:25 AM AUTHOR: CHARLONE ATTACHMENT 1 UC)CAmoN 3�41 S, 371.1 r Ile )T/ 1629? li ife9e (JT116):1 t 16311 36tiz 3692 34:2 6 8'. 7111. 3691 LOCATION MAP : TRINIDAD BRIDGE RETROFIT CITY OF HUNTINGTON BEACH DEPARTMENT OF PUBLIC WORKS ATTACHMENT 211 o County of4bran e Public Facilities & Resources Department SEP 0 5 W7 '�fFORa`e John W. Sibley, Director Robert E. Eichblatt City Engineer City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 SUBJECT: Trinidad Island Way Bridge Retrofit 1= 444 D97-112 Dear Mr. Eichblatt: On Tuesday, August 19, 1997, the Board of Supervisors approved Cooperative Agreement No. D97- 004 with the City of Huntington Beach for County administration of the construction contract for seismic retrofit of Trinidad Island Way Bridge. Enclosed is your copy of this approved agreement. It has come to our attention, however, that the agreement number, D97-004, is the duplicate number for a similar seismic retrofit agreement approved by the Board in May, 1997. A new number, unique to this agreement, has been assigned to this document. This change does not affect the legality of the approved agreement, only the file referencing, contract administration, and accounting of the project. Please change your files and existing documents to reflect this correct number, D97-112, as it will be used in the future for all references to this agreement, and file a copy of" this letter as cross-reference should any confusion arise from this renumbering. We apologize for this small oversight, and sincerely hope that any inconvenience to you and your staff is minimal. Very ly yours, 5bi gnacio . choa, Manager D e Transportation/Road Programs ]G jmg\pfrl60\tr,inidad.wpd enclosure cc: T. McCabe, Road Programs E. Kwan, Design Division Central File LOCATION: !MAILING ADDRESS: TELEPHONE: 300 N_ FLOWER ST P-0 BOX 4048 (714)834-2300 SANTA ANA,CALIFORNIA SANTA ANA,CA 92702-4048 FAX*834-5188 ORANGE COUNTY BOARD OF SUPERVISORS MINUTE ORDER ?!c rg ca aetiaMc takca 4 ewc !fend 191997 APPROVED AS RECOMMENDED OTHER Unanimous■ (1) Smith (2) Silva (3) Spitzer (4) Steiner (5) Wilson Vote Key: Y=Yes; N=No;A=Abstain:X=Excused; B.O.=Board Order Documents accompanying this matter: Resolution(s) dinances(s) Contract(s) Public Facilities & Resources Department D97-112 J= Approve Agreement M=004-wdh City of Huntington Beach for County administration of the construction contract for seismic retrofit of Trinidad Island Way Bndge($155,000)-District 2 File No. 12M Item No. 22 Special Notes: 1 certify that the foregoing is a true and correct copy of the Minute Order adopted by the Board of Supervisors,Orangc County.State of California_ Copies sent to: DARLENE L BLOOM.Cleric of the Board C C- 1 By_ tcc�J r ! Deputy c-luserkminordmd.doc • 0GRZENENT NO. D97=004 D97-112 A G R 9 8 M 6 N T THIS AGREEMENT, made and entered into this /?tkday of C 1997, BY AND BETWEEN The CITY OF HUNTINGTON BEACH, a municipal corporation hereinafter designated as "CITY" AND The COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter designated as "COUNTY" W I T N B S S E T H WHEREAS, the California State Legislature has established a seismic retrofit program to provide a means of funding seismically deficient bridges in California; and WHEREAS, the California Department of Transportation, hereinafter referred to as "CALTRANS", has concluded a screening of the State's 12, 000 locally-owned or private bridges, as part of the local Seismic Retrofit Program, to determine which bridges may be seismically deficient; and WHEREAS, One bridge declared Category I seismically deficient is the Trinidad Island Bridge in the Huntington Harbor area of CITY; and WHEREAS, Caltrans is preparing the design for the seismic retrofit for this bridge; and WHEREAS, the CITY desires to have the COUNTY prepare the bid package and - 1 - �GRZMMMT NO. D92-004 D97-112 administer the construction contract for this bridge, hereinafter referred to as PROJECT; and WHEREAS, COUNTY is willing to prepare the bid package and administer the bridge seismic retrofit construction contract for the CITY; and WHEREAS, CALTRANS will fund 100% of all eligible PROJECT costs; and WHEREAS, CITY has an agreement with CALTRANS for reimbursement of eligible PROJECT costs; and WHEREAS, CITY will fund all PROJECT costs not funded by CALTRANS. NOW, THEREFORE, IT IS AGREED by the parties hereto as follows: I. CITY SHALL: A. Prepare and process all necessary environmental documents required by the California Environmental Quality Act of 1970 (CEQA) , as amended. S. Prepare, or cause to be prepared, construction plans, specifications & cost estimate for the PROJECT, and transfer said items to the COUNTY. C. Identify utility locations on plans and be responsible for utility relocation costs which are not covered by CALTRANS. D. Review and approve the final plans, specifications and estimate (PS&E) for PROJECT. E. Pass a resolution declaring the bridge to be a COUNTY bridge during the construction period. F. Review and approve contract change orders (CCO) for PROJECT. G. Visit PROJECT site as necessary during construction period. H. Participate in a final walk through upon completion of PROJECT and provide written acceptance of the PROJECT. I. Fund any portion of the PROJECT bid package preparation, construction and construction administration costs not covered by CALTRANS (both CITY and COUNTY costs not covered by CALTRANS) . - 2 - • �ORHBNSN'P NO. f47--984 D97-112 II. COUNTY SHALL: A. Be and is hereby designated the Lead Agency for PROJECT. B. Be and is hereby designated as Project Engineer, Contracting and Construction Agent for the parties to do and perform all things necessary in order to prepare bid package, construct PROJECT in accordance with the approved plans and specifications and to execute and deliver all documents required in connection with the construction and completion of PROJECT, including its Notice of Completion and final accounting report. C. Prepare the final PS&E and compile in a form acceptable for advertising PROJECT for bids. D. Process 2nd and 3rd Utility notices. E. Obtain all necessary regulatory permits. F. Obtain PS&E approval from CALTRANS and CITY prior to advertising PROJECT for bids. G. Pass a resolution declaring the bridge a COUNTY bridge during the construction period. H. Process CCO that are necessary for the completion of the PROJECT as shown on the plans and specifications and as approved by the CITY, CALTRANS, and the COUNTY, and note any changes on record drawings. I. Prepare and submit monthly invoices to CALTRANS for PROJECT costs incurred; depending on how the agreement between CALTRANS and the CITY is structured the COUNTY may have to invoice the CITY for PROJECT costs incurred. J. File "Notice of Completion" and return ownership and maintenance of the bridge to CITY. K. Prepare record drawings depicting changes made during construction and provide CITY with one set of original reproducible as-built mylars. - 3 - • • '. • �GRSENBNP NO. DO-7-004 D97-112 III. PAYMENTS AND FINAL ACCOUNTING: A. COUNTY shall invoice CALTRANS (or CITY - see II.I above) on a monthly basis for PROJECT costs based on COUNTY labor reports and progress pay statements. B. within ONE HUNDRED TWENTY (120) days after filing of the notice of completion of the contract by COUNTY, COUNTY shall submit a Final Accounting Report for PROJECT, for review and approval of CITY. COUNTY shall provide with the Final Accounting Report a certification signed by COUNTY Director of Public works and its Director of Finance that all expenditures applicable to PROJECT have been made and that all copies of invoices and warrants are on file with COUNTY. C. Within 60 days after receipt of Final Report from COUNTY, CITY shall review the Final Accounting Report for approval by CITY ENGINEER; upon approval, CITY shall transfer to COUNTY any necessary funds, if any, to balance PROJECT expenditures made or incurred by COUNTY. IV. IT IS MUTUALLY UNDERSTOOD AND AGREED: A. If COUNTY fails to award the PROJECT construction contract by June 30, 1998, this agreement shall automatically become null and void unless the parties mutually agree to extend the termination date. .B. Pursuant to and in accordance with Section 10532 of the California Government Code, in the event that this Contract involves expenditures of State funds aggregating in excess of ten thousand dollars ($10,000) , the parties shall be subject to the examination and audit of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. C. That neither COUNTY nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done - 4 - • • OGREEMKNT NO. 99?-004 D97-112 or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully indemnify, defend and hold COUNTY harmless from any liability imposed for injury (as defined by Government Code Section 810 .8) , occurring by reason of anything done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this agreement. D. That neither CITY nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by COUNTY under or in connection with any work, authority or jurisdiction delegated to COUNTY under this agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, COUNTY shall fully indemnify, defend and hold CITY harmless from any liability imposed for injury (as defined by Government Code Section 810.8) , occurring by reason of anything done or omitted to be done by COUNTY under or in connection with any work, authority or jurisdiction not delegated to COUNTY under this agreement. 5 - .GREEMENT NO. 4)47-4" U97-112 IN WITNESS WHEREOF, CITY has caused this agreement to be executed by its Mayor and attested by its Clerk, and COUNTY has caused this agreement to be executed by the Chairman of its Board of Supervisors and attested by its Clerk on the dates written opposite their signatures, all thereunto duly authorized by the City Council and the Board of Supervisors, respectively. CITY OF HUNTINGTON BEACH, a municipal corporation Dated: U ,,�- /L 1997 By Aa— Mayor ATTEST: APPROVED AS TO FORM By LJ' J) L City Clerk l,' City Attorney COUNTY OF ORANGE, a political subdivision of the State of California Dated: AUG 1 9 1997 1997 By Chairman, Board of Supervisors SIGNED AND CERTIFIED THAT A COPY OF APPROVED AS TO FORM THIS DOCUMENT HAS BEEN DELIVERED TO LAURENCE M. WATSON, COUNTY COUNSEL THE CHAIRMAN OF THE BOARD. ORANGE COUNT CALIFORNIA p,T�EST By Darlene J. Bloom uty Clerk of the Board of Supervisors of Orange County, Californ' " ��, Z 1�1` ,� g T ' Dated: 6 -