HomeMy WebLinkAboutTony Banzuelo, Architect - Professional Services Contract for Design Development of Beach Maintenance Facility - CC-812 4/5/99 - 1999-04-05 Council/Agency Meeting Held: -
Deferred/Continued to:
53 Approved ❑ Conditionally Approved ❑ Denied
1-v City Clerk's Signature
Council Meeting Date: 04/05/99 Department ID Number: CS 99-004
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
%REQUEST FOR REDEVELOPMENT AGENCY ACTION
SUBMITTED TO: HONORABLE MAYOR/CHAIRMAN AND CITY COUNCIL
MEMBERS/REDEVELOPMENT AGENCY MEMBERS
SUBMITTED BY: RAY SILVER, City Administrator/Executive Dir ctor
PREPARED BY: RON HAGAN, Director, Community Services
ROBERT F. BEARDSLEY, Director of Public Works`
DAVID BIGGS, Director, Economic Development
SUBJECT: APPROVE HIRING A BEACH MAINTENANCE FACILITY DESIGN
CONSULTANT, CC-812.
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
I# Statement of Issue: Due to the expansion of the Waterfront project, there is a need to hire
a consultant to prepare plans and specifications with a cost estimate for the relocation of the
Beach Maintenance Facility, City Cash Contract 812.
Funding Source: Redevelopment Agency Capital Projects Fund. Developer will advance
the money to the Redevelopment Agency.
Agency Recommended Action:
1. Approve an amendment to the FY98/99 Redevelopment Agency budget for $171,350
for a professional service contract with Tony Banzuelo, Architect.
City Recommended Action:
1. Approve and authorize the Mayor and City Clerk to execute the attached professional
services contract with insurance modifications reviewed and approved by the City
Attorney; and
2. Authorize the Director of Public Works to expend $171,360 to cover contract costs of
$142,800, estimated contingency of $14,280, and supplemental projected expenditures
of$14,280.
Alternative Action(s): Do not hire an architect for the Beach Maintenance Facility at this
point in time, thereby not meeting the requirement in the Waterfront Development Agreement
for the relocation of the facility.
i
RRUEST FOR COUNCIL ACTIA
MEETING DATE: 04/05/99 DEPARTMENT ID NUMBER: CS 99-004
Analysis: The Waterfront project was approved on September 14, 1998. Therefore, it is
necessary to hire a consultant to move forward with the preparation of the plans and
specifications for the Beach Maintenance Facility in order to expedite its relocation to make
the site available for the next phase of the Waterfront project. The development agreement
calls for the relocation of the maintenance facility to be a "turn-key" project so that there is no
loss of service in providing maintenance for the City beach. The developer will advance the
funding for the consultant. The developer's obligation, per the development agreement
between the Redevelopment Agency and Mayer Corporation, is to pay up to $750,000 for the
relocation of the Beach Maintenance Facility.
Tony Banzuelo was originally hired by the City to provide plans for the relocation of the
Beach Maintenance Facility from its current location within the Waterfront project site to the
easterly end of Edison Way behind the former Edison power plant. The City conducted a
formal competitive recruitment process at that time to select Mr. Banzuelo to provide
consulting services. Since Mr. Banzuelo has performed the previous work and has the base
documents, staff is recommending that he be hired to continue the process, including
environmental review and the preparation of plans and specifications.
The cost for these tasks and related expenses is as follows:
Design Contract: $142,800
10% Contingencies $ 14,280
10% Supplementals $ 14,280*
*Supplementals include miscellaneous expenses for printing, blueprints, soils testing, etc.
The contract amount includes funding for the environmental assessment and negative
declaration. If, after the initial environmental assessment, the site requires the development
of a full Environmental Impact Report to be in compliance with the California Environmental
Quality Act, staff will return to City Council for further recommended action.
Environmental Status: Not applicable.
Attachmentls]:
City Clerk's
Page Number No. Description
1 Professional Services Contract
2 Approved Certificate of Insurance
CC 812-RCA Professional Sery -2- 03/29199 1:58 PM
golne, S .
0 1040MAIXt 6
REQUEST FOR COUNCILACTION
MEF-TING DATE: 04105/99 DEPARTMENT ID NUMBER: CS 99-004
Analysis: The Waterfront project was approved on September 14, 1998. Therefore, it is
necessary to hire a consultant to move forward with the preparation of the plans and
specifications for the Beach Maintenance Facility in order to expedite its relocation to make
the site available for the next phase of the Waterfront project. The development agreement
calls for the relocation of the maintenance facility to be a "turn-key" project so that there is no
loss of service in providing maintenance for the City beach. The developer will advance the
funding for the consultant. The developer's obligation, per the development agreement
between the Redevelopment Agency and Mayer Corporation, is to pay up to $750,000 for the
relocation of the Beach Maintenance Facility.
Tony Banzuelo was originally hired by the City to provide plans for the relocation of the
Beach Maintenance Facility from its current location within the Waterfront project site to the
easterly end of Edison Way behind the former Edison power plant. The City conducted a'
formal competitive recruitment process at that time to select Mr. Banzuelo to provide
consulting services. Since Mr. Banzuelo has performed the previous work and has the base '
documents, staff is recommending that he be hired to continue the process, including
environmental review and the preparation of plans and specifications.
The cost for these tasks and related expenses is as follows:
Design Contract: $142,800
10% Contingencies $ 14,280
10% Supplementals $ 14,280*
*Supplementals include miscellaneous expenses for printing, blueprints, soils testing, etc.
The contract amount includes funding for the environmental assessment and negative
declaration. If, after the initial environmental assessment, the site requires the development
of a full Environmental Impact Report to be in compliance with the California Environmental
Quality Act, staff will return to City Council for further recommended action.
Environmental Status: Not applicable.
AAtt chment(s):
City Clerk's
. - NumberDescription
1 1 Professional Services Contract
2 Approved Certificate of insurance
CC 812-RCA Professional sere -2- 03129/99 1:58 PM
Cleary, Chris
From: Stack, Doug
Sent: Friday, April 02, 1999 11:41 AM
To: Cleary, Chris
Subject: Beach Maintenance Design Consultant- E5
Chris: Mr. Banzuelo is sole source for this project. The RCA analysis discusses the reasons
for staff selection of Mr. Banzuelo. He originally developed the construction docs for the
new bldg unfortunately the project was never built. Now, with the Water Front Hilton
underway, the Beach Maintenance facility must be relocated and Mr. Banzuelo must
bring his previous plans up to current standards and codes before we can move forward
with this project.
Any questions, please let me know.
i
ATTACHMENT # 1
PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF
HUNTINGTON BEACH AND TONY BANZUELO, ARCHITECT FOR THE
DESIGN DEVELOPMENT OF THE BEACH MAINTENANCE FACILITY (CC-312)
Table of Contents
1 Work Statement.................................................................................................. 1
2 City Staff Assistance........................................................................................... 1
3 Time of Performance................................................................
4 Compensation..................................................................................................... 2
5 Priorities.............................................................................................................. 2
6 Extra Work.......................................................................................................... 2
7 Method of Payment............................................................................................. 2
8 Disposition of Plans, Estimates and Other Documents....................................... 4
9 Hold Harmless..................................................................................................... 4
10 Workers' Compensation Insurance..................................................................... 4
11 General Liability Insurance.................................................................................. 5
12 Professional Liability Insurance............................................................................. 5
13 Certificates of Insurance..................................................................................... 7
14 Independent Contractor...................................................................................... 7
15 Termination of Agreement .................................................................................. 8
16 Assignment and Subcontracting .......................................... 8
17 Copyrights/Patents ............................................................................................. 8
18 City Employees and Officials .............................................................................. 8
19 Notices................................................................................................................ 8
20 Immigration........................................................................................
21 Legal Services Subcontracting Prohibited........................................................... 9
22 Attorney's Fees...:................... ...... 9
. . ....................................
23 Entirety ............................................................................................................... 10
g:agrcc:j mp.'k--banzuclo'3:199
PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF
HUNTINGTON BEACH AND TONY BANZUELO, ARCHITECT FOR THE
DESIGN DEVELOPMENT OF THE BEACH MAINTENANCE FACILITY (CC-812)
THIS AGREEMENT, made and entered into this Srh day of - Al2,11
1999, by and between the City of Huntington Beach, a municipal corporation of the State of
California, hereinafter referred to as "CITY," and TONY BANZUELO, ARCHITECT, a sole
proprietorship, hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant for the design
development of the Beach Maintenance Facility in the City of Huntington Beach; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC
Chapter 3.03 relating to procurement of professional service contracts has been complied with;
and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. WORK STATEMENT
CONSULTANT shall provide all services as described in the Request for
Proposal, and CONSULTANT's proposal dated November 20, 1998, (hereinafter referred to as
Exhibit "A"), which is attached hereto and incorporated into this Agreement by this reference.
Said services shall sometimes hereinafter be referred to as "PROJECT."
CONSULTANT hereby designates Tony Banzuelo who shall represent it and be its sole
contact and agent in all consultations with CITY during the performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
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3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of the CONSULTANT
are to commence as soon as practicable after the execution of this Agreement and all tasks
specified in Exhibit "A" shall be completed no later than one (1) year from the date of this
Agreement. These times may be extended with the written permission of the CITY. The time
for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of
Services on the Work Program/Project Schedule. This schedule may be amended to benefit
the PROJECT if mutually agreed by the CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT a fee not to exceed One Hundred Fifty-Seven Thousand Eighty
Dollars ($157,080).
5. PRIORITIES
In the event there are any conflicts or inconsistency between this Agreement, the
CITY's RFP, or the CONSULTANT's proposal, the following order of precedence shall govern:
1) Agreement, 2) the CONSULTANT's proposal, and 3) the CITY's RFP.
6. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A," or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work after receiving written authorization from CITY. Additional compensation for such extra
work shall be allowed only if the prior written approval of CITY is obtained.
7 METHOD OF PAYMENT
A. CONSULTANT shall be entitled to progress payments toward the fixed
fee set forth herein in accordance with the progress and payment schedules set forth in
Exhibit "A."
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B. Delivery of work product: A copy of every technical memo and report
prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward
completion of tasks. In the event CITY rejects or has comments on any such product, CITY
shall identify specific requirements for satisfactory completion. Any such product which has not
been formally accepted or rejected by CITY shall be deemed accepted.
C. The CONSULTANT shall submit to the CITY an invoice for each progress
payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of the
CONSULTANT's firm that the work has been performed in accordance with the
provisions of this Agreement; and
5) For all payments include an estimate of the percentage of work
completed.
Upon submission of any such invoice, if CITY is satisfied that
CONSULTANT is making satisfactory progress toward completion of tasks in accordance with
this Agreement, CITY shall promptly approve the invoice, in which event payment shall be
made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for nonapproval, within seven (7) calendar days of
receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be
suspended until the parties agree that past performance by CONSULTANT is in, or has been
brought into compliance, or until this Agreement is terminated as provided herein.
D. Any billings for extra work or additional services authorized by CITY shall
be invoiced separately to the CITY. Such invoice shall contain all of the information required
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above, and in addition shall list the hours expended and hourly rate charged for such time.
Such invoices shall be approved by CITY if the work performed is in accordance with the extra
work or additional services requested, and if CITY is satisfied that the statement of hours
worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated as
separate and apart from the ongoing performance of the remainder of this Agreement.
8. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
original drawings, designs, reports, both field and office notices, calculations, maps and other
documents, shall be turned over to CITY upon termination of this Agreement or upon
PROJECT completion, whichever shall occur first. -In the event this Agreement is terminated,
said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit.
Title to said materials shall pass to the CITY upon payment-of fees determined to be earned by
CONSULTANT to the point of termination or completion of the PROJECT, whichever is
applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder.
The CITY acknowledges the CONSULTANT's construction documents as
instruments of professional service. Nevertheless, the plans and specifications prepared under
this Agreement shall become the property of the CITY upon completion of the work and
payment in full of all monies due to the CONSULTANT. The CITY shall not reuse or make any
modification to the plans and specifications without the prior written authorization of the
CONSULTANT. The CITY agrees, to the fullest extent permitted by law, to indemnify and hold
the CONSULTANT harmless from any claim, liability or cost (including reasonable attorney's
fees and defense costs) arising or allegedly arising out of any unauthorized reuse or
modification of the construction documents by the CITY or any person or entity that acquires or
obtains the plans and specifications from or through the CITY without the written authorization
of the CONSULTANT.
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9. HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its officers,
officials, employees and agents from and against any and all liability, loss, damage, expenses,
costs (including without limitation, costs and fees of litigation of every nature) arising-out of or in
connection with CONSULTANT's performance of its services under this Agreement,or its failure
to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers,
agents or employee, except such loss or damage which was caused by the sole negligence or
willful misconduct of the CITY. `
10. WORKERS' COMPENSATION INSURANCE
Pursuant to Califomia Labor Code section 1861, CONSULTANT acknowledges
awareness of section 3700 of seq. of said Code, which requires every employer to be insured
against liability for workers compensation; CONSULTANT covenants that it will comply with
such provisions prior to commencing performance of the work hereunder.
CONSULTANT shall maintain workers' compensation insurance in an amount of
not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each
occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each
employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit.
CONSULTANT shall require all subcontractors to provide such workers
compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish
to CITY a certificate of waiver of subrogation under the terms of the workers compensation
insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation.
11. GENERAL LIABILITY INSURANCE
In addition to the workers compensation insurance and CONSULTANT's
covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of
general public liability insurance, including motor vehicle coverage covering the PROJECT.
Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting
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within the scope of their duties, against any and all claims of arising out of or in connection with
the PROJECT, and shall provide coverage in not less than the following amount: combined
single limit bodily injury and property damage, including productslcompleted operations liability
and blanket contractual liability, of$1,000,000 per occurrence. If coverage is provided under a
form which includes a designated general aggregate limit, the aggregate limit must be no less
than $1,000,000. Said policy shall name CITY, its officers, and employees as Additional
Insureds, and shall specifically provide that any other insurance coverage which may be
applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT's
insurance shall be primary.
12. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy-covering the
-work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's
professional liability in an amount not less than $1,000,000 per claim and in the aggregate. A
claims made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the professional
services contractor's start of work (including subsequent policies
purchased as renewals or replacements).
B. CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following project completion.
C. If insurance is terminated for any reason, CONSULTANT agrees to
purchase an extended reporting provision of at least two (2) years to report
claims arising from work performed in connection with this Agreement, if
available.
D. The reporting of circumstances or incidents that might give rise to future
claims.
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•
13. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this Agreement; said certificates shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policies shall not be suspended, voided or
canceled by either party, except after thirty days prior written notice; however,
ten days prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverages in force until
the work under this Agreement is fully completed and accepted by City.
The requirement for carrying the foregoing insurance coverages shall not
derogate from the provisions for indemnification of City by CONSULTANT under the
Agreement. City or its representative shall at all times have the right to demand the original or
a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely
manner, the premiums on all insurance hereinabove required.
14. - INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be
responsible for any and all payment of all taxes, social security, state disability insurance
compensation, unemployment compensation and other payroll deductions for CONSULTANT
and its officers, agents and employees and all business licenses, if any, in connection with the
services to be performed hereunder.
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15. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided
herein.
16. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work
hereunder shall not be delegated by CONSULTANT to any other person or entity without the
consent of CITY.
17. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
18. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
19. NOTICES
Any notice or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated
in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or
by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the
United States Postal Service, addressed as follows:
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TO CITY: TO CONSULTANT:
Robert Beardsley, Director of Public Works Tony Banzuelo, Architect
City of Huntington Beach 3405 Ridgeway Road
2000 Main Street Orange, CA 92867
Huntington Beach, CA 92648
20. IMMIGRATION
CONSULTANT shall be-responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
21. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal-services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive.legal counsel for
CITY; and CITY shall not be liable for payment of any legal services-expenses-incurred by
CONSULTANT.
22. ATTORNEY'S FEES
In the event suit is brought by either party to enforce the terms and provisions of
this agreement or to secure the performance hereof, each party shall bear its own attorney's
fees.
REST OF PAGE NOT USED
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• •
23. ENTIRETY
The foregoing, and Exhibit "A": attached hereto, set forth the entire Agreement
between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year first above written.
TONY BANZUELO, ARCHITECT AIA, a sole CITY OF HUNTINGTON BEACH, a
propri orship municipal corporation of the State of
California
By:
ozuelo ietropror
ayor
REVIEWED AND APPROVED: ATTEST:
CitfAdministrator i y- e
APPROVED AS TO FORM:
3"3_yS�it At=ey
3 � 1 �
IN?rl APPROVED- 1r
Director of Public Works
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MEMBER AMERICAN INSTITUTE OF ARCHITECTS
TONY BANZUELO, ARCHITECT AIA
3405 RIDGEWAY ROAD
ORANGE,CA 92867
714/282-0186 FAX 714/282-9086
November 20,1998
REVISED
PROPOSAL
TBA PROJECT 90-37B
Mr.Jim Engle
Beach Maintenance Facility
City of Huntington Beach
2000 Main Street
Huntington Beach,CA 92646
RE: PROPOSAL FOR THE BEACH MAINTENANCE FACILITY, HUNTINGTON BEACH,CA
Dear Mr.Engle:
Thank you for the opportunity to present my Proposal to you. As per your request,I hereby submit my
PROPOSAL for Architectural services for your new project.
SCOPE OF WORK
It Is my understanding that you desire to modify the existing plans of the Beach Maintenance Facility
that I prepared in 1990. The.project will have to now conform to new federal Americans with
Disabilities Act of 1991 and the current codes (1994 UBC,UPC&UFC). The new building will feature
the same rooms as before;only with the accommodation of the handicapped accessible tolletlshower
facilities . A new set of plans will be submitted for your review after incorporation your changes,
revisions or additions.Any changes,revisions or additions requested after this second submittal will
be considered additional services and will be started when a Work Order for Extra Services is signed
by the Client. These drawings will also be utilized by the Estimator to provide a Probable Cost of
Construction Estimate. Construction drawings will be processed for use In obtaining a building permit,
construction costs,bidding and the construction of the buildings.
Blueprinting and delivery of 40 sets of blueprints and specifications,for bidding purposes,shall be a
part of these services. Any printing and delivery of consultant coordination sets are a part of these
services.
BEACH MAINTENANCE FACILITY PROPOSAL
NOVEMBER 20,1998
PAGE TWO
EXECUTION OF WORK
I propose to provide fallowing Architectural Services:
SCHEDULE OF EVENTS
PRELIMINARY PLANS
Prepare Preliminary Plans and adjust the Preliminary Site Plan,as necessary,with the
Intention of complying with the City of Huntington Beach Zoning Ordinances, the
Uniform Building Code(UBC)and The Americans with Disabilities Act(ADA).Submittal
to City Planning Review and State Coastal Commisslon Review. Obtain upgraded Solis
Report, Environmental Investigation and new Site Survey.
CONSTRUCTION DRAWINGS
The Architect, Design Team Consultants & Client shall prepare Construction Drawings,
Structural calculations,and Title-24 Energy Reports for plan check submittal to the City of
Huntington Beach,California.
PLAN CHECK AND BIDDING
Governmental Agencies for the purpose of obtaining a Building Permit. The Architect,
Design Team Consultants&Client shall back-check all Construction Documents while the
Documents are in Governmental Agency Plan Check. The Estimator shall an estimate of
probable construction costs for competitive bid purposes. The Architect and Design Team
Consultants shall make all applicable corrections, revisions and approved changes to the
Construction Documents for re-submittal to the appropriate governmental agencies. The
Architect shall assist the Client with Issuing Bid Addenda.
CONTRACTOR AGREEMENTS
The Architect shall review the Contractor Bids with the Client and Issue a recommendation
for approval of the Contractor. The final approval of bids Is the full responsibility of the
Client.
CONSTRUCTION REVIEW
The Architect shall perform a weekly jobsite visit(26 visits)to review the Contractor Work
In progress, its substantial conformance to the plans and specifications and to answer
Contractor questions and clarifications. Design Team members will perform one jobsite
visit as part of their fee. Any extra visits by a Design Team member shall be billed at a flat
rate of $400.00 per visit. Extra Visits requested by the Client for the Architect shall be
charged as an extra reimbursable hourly expense.
PRINTING &DELIVERY
Printing and deliveries shall be given a not to exceed figure of Five Thousand Dollars
($5000.00). If an Inappropriate number of blueprint requests are made by the Client; this
number shall be renegotiated prior to printing and delivery.
ah
BEACH MAINTENANCE FACILITY PROPOSAL
NOVEMBER 20,1998
PAGE THREE
COMPENSATION
I propose to perform the above Architectectural Services for the lump sum figure of One Hundred Forty-
Two Thousand Eight Hundred Dollars ($142,800.00). A retainer of $3,480.00 Is to be paid at the
execution of Contract.The remainder shall be paid upon presentation of an Invoice at the Presentation
of each Phase or billed monthly;whichever occurs first Invoices shall be paid within twenty(20)days
upon presentation of Invoice and prior to the start of the next phase.
PAYMENT SCHEDULE
PHASE I - PLANNING DEPARTMENT DOCUMENTS
$ 3,480.00 Retainer (at execution of Agreement)
$ 5,000.00 GeotechnicalInvestigation
$ 6,600.00 Phase II Environmental Investigation
$ 3,320.00 Update Topographic Survey
$ 2,000.00 Client Review of Architectural changes r
$ 3,000.00 Planning 8r Coastal Commission Submittal
$ 1,000.00 Final Client Review
$24,400.00 TOTAL
TWENTY-FOUR THOUSAND FOUR HUNDRED DOLLARS AND NO CENTS
(To be paid In full prior to start of Construction Documents)
PHASE 11 - CONSTRUCTION DOCUMENTS
$ 32,000.00 Construction Documents 25%Complete
(Consultants receive Architect's Design Development Dwgs)
$32,000.00 Construction Documents 75%Complete
(Design Team co-ordinates drawings prior to plan chock)
$32,000.00 Ready for Submittal to Plan Check
(When Doauments are Submlttable to Plan Cheek)
$ 6,000.00 When Permittable or 45 days after Plan Check Submittal
(Whichever occurs flrst)
$ 6,000.00 Construction Administration&job site visits
., (To be Invoiced as Construction prognsa)
$108,000.00 Total
SEVENTY THOUSAND DOLLARS AND NO CENTS
GRAND TOTAL
$ 24,400.00 PHASE 1
$108,000.00 PHASE 11
$ 10,400.00 PRINTING & DELIVERY ALLOWANCE
$142,souo GRAND TOTAL
FEE BREAKDOWN
Architect $ 35,000.00 $ 36,000.00
Includes,FAXes,Estimator,Owners List r3 Specificatlon Writer
Civil Engineer $ 41,400.00(wl Street Plan) $ 39,300.00(w/o Street Plan)
Soils Engineer $ 11,600.00 $ 11,600.00
Structural Engineer $ 10,400.00 $ 10,400.00
Mechanical Engineer $ 3,500.00 $ 3,500.00
Electrical Engineer $ 3,500.00 $ 3,500.00
andscag_e Architect S 2,600.00 ,$ 2.500.00
Total $108,000.00 $105,800.00
BEACH MAINTENANCE FACILITY PROPOSAL
NOVEMBER 20,1998
PAGE FOUR
SERVICES N-0j INCLUDED:
1. Interior Design and Furniture Space Planning.
2. Architectural Scale Models and Architectural Renderings.
3. Acoustical analysis, Feasibility studies and other special reports.
4. Signage(except for mandatory ADA/handicap signs and exit signs.
5. Client changes after start of construction drawings phase
6. Contractor changes or rectifying contractor mistakes.
7. Perm its,fees, taxes, assessments or other municipality, utility company costs.
8. Additional site visits beyond the scope of services.
9. Additional printing and deliveries beyond the scope of services.
CONCLUSION
Thank you again for the opportunity to offer you the Service of TONY BANZUELO,ARCHITECT. I hope that
this Proposal will meet your immediate needs regarding the BEACH MAINTENANCE FACILITY. If you need
further information,please do not hesitate to call.
Sincerely, 4
lmi'
nd elo; rchit t A.I.A.
rofe Tonal rchitect 4C-11901
TB:ajb:PRcaw7s.Hsc
CITY OF HUNTINGTON BEACH
BEACH MAINTENANCE FACILITY
8669 EDISON WAY
HUNTINGTON BEACH, CALIFORNIA 92646
ESTIMATED
PRINTING AND DELIVERY EXPENSES
PHASE
PRELIMINARY PLANS ($600.00)
1. Twelve Preliminary sets for client&City staff review. ($120.00)
2. Two Preliminary sets for Soils Engineer and Civil Engineer review (one set
each).($60.00)
3. One Preliminary set for Gas Company review. ($30.00)
4. One Preliminary set for Edison Company review. ($50.00)
5. Two Revised Preliminary sets for client review. ($60.00)
6. Two Revised Preliminary sets for City Planning review. ($60.00)
7. Two Revised Preliminary sets for Coastal Commission review. ($60.00)
8. One Revised Preliminary sets for specification writer review. ($150.00)
PHASE II
CONSTRUCTION DOCUMENTS ($9,800.00)
1. Two sets for client review. ($300.00)
2. Two sets for Soils Engineer and Civil Engineer review(one set each). ($300.00)
3. Two Plan Check sets for City review. ($300.00)
4. Four Plan Check sets for Consultants review&cross-checking with other disciplines.
($600.00)
5. Two Revised Plan Check sets for City review. ($300.00)
6 Four Revised Plan Check sets for Consultants review&cross-checking with other
disciplines. ($600.00)
7. Forty sets for Contractor Bids. ($3600.00)
8. Twenty sets for Contractor Construction Sets. ($1800.00)
9. Sixty sets of Project Manuals($2000.00)
TOTAL. ESTIMATED BLUEPRINTING &DELNERY COSTS ($10,400.00)
ATTACHMENT #2
Cft�lh�
A1 11f�1�® ..ERT _ a u E DATE
....
L4SU (MMA PM)
oi/osige
PRODUCTR THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
Dooley, Renton B Associates POLICIES BELOW.
/ tloapse flo0S0739 .....................................................................................................................................................................•
3 Hutton Centre Suite 480 COMPANIES AFFORDING COVERAGE
Santa Ana CA 92707 _.._....._..-..-..-..-
COMPANY A St. Paul Fire B Marine
LETTER
....LETTER............................................................. ................
COMPANY E Design Professionals Ins.
INSURED
.................................................................................................................................................................
COMPANY C
LETTER
TonyBonzuelo, Architect ......................................................................................................................................................................
9405 Ridgeway Road COMPANY D
Orange CA 92667 LETTER
............................................................................................................................................................
COMPANY
LETTER
L'Q11ERAG
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, N01WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TINS
CERTIFICATE MAY BE ISSUED OR MAY PERTAN, THE INSURANCE AFFORDED BY THE POLIC!£S DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
..........................................................................................................................................................................................................................-..........................-............-..........
TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
DATE (MMMD/YYI DATE(MMMO/YY)
...............................................................................................................................................................................................................:........................................................................................
A DENERALLIABILIT' RP06647780 06/02/98 06/02/99 GENERAL AGGREGATE =-s 4,000,000.
: . .. . ..
...x... 00
COMMERCIAL GENERAL LIABILITYLIABILITYNO DEDUCTIBLE PRODUCTS-COMP/OP AGO. 00
: ..........410 , 0......
CLAIMS MADE x :OCCUR. PERSONAL 3 ADV.INJURY 2,000,000
OWNER'S&CONTRACTOR'S PRAT. EACH OCCURRENCE i *Z,GOO,ODO
..... .
.................. .......
FIRE DAMAGE(Any one fire) S *i n,C l U,ded
........................................................ ........
MED.EXPENSE(Any one perwn)i 5,000
...0................................................................:..................................................................:.........................................................................................
.
A !u! BLE LIABILITY RP06647780 06/02/98 06/02/99 COMBINED SINGLE
ANY AUTO :LIMIT :i 2,000,000
ALL OWNED AUTOS
` i i BODILY INJURY ................. ................. ............
B 'i
SCHEDULED AUTOS APPROVED A S T n+O FORtd:r
F (Per permny
:..-.._..: ?......................................................................................
x HIRED AUTOS GALL HUYT011, C; .iy Attorney :BODILY INJURY
x ;NON-OWNED AUTOS Ey.:i DeTslat: City Attorney :(Per aeeidenp 'i
:
' LIABILITY
................... .GARAGE LIABIL
PROPERTY DAMAGE i
...................................................................................... • ...... ........ / y..................... ....
QA ................. ............. ..................................
............................
EXCESS LIABILITY } �W -4 Pr01��b VL :EACH OCCURRENCE i
UMBRELLA FORM �, 1 1
'nv I I :�Cc��.Uk,6�G ;AGGREGATE ...
OTHER THAN UMBRELLA FORM i
tsce. ....... ..
WORKER'S COMPENSATION STATUTORY LIMBS
...............................---..................................................
EACH ACCIDENT i
` AND '• '.. .... . ... ................. ....... ............
i DISEASE-POLICY LIMIT i
EMPLOYERS'LIABILITY :................................................:.......................................
DISEASE-EACH EMPLOYEE Ei
OTHER
B€ Professional tlpblllty* PL010776 06/02/98 06/02/99 :Per Claim 1,000,000
Claims Made :Annual Aggregate 1,000,000
Deducti6Le per Claim 5,000
DESCRIPTION OF OPERATIONBILOCATX]NSNEHICLr:WPECIAL ITEMS
TBA PROJECT NO: 90-378 BEACH MAINTENANCE FACILITY *FOR PROFESSIONAL LIABILITY COVERAGE THE AGGREGATE
***THIS CERTIFICATE REPLACES CERTIFICATE ISSUED 12/16/98*** LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR ALL
CERTIFICATE HOLDER IS INCLUDED AS ADDITIONAL COVERED CLAIMS PRESENTED WITHIN THE POLICY PERIOD.
INSURED FOR GENERAL LIABILITY. THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY
(AI+ X) 8 EXPENSE.
... ...... v. k ...:..
t
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE.THE
ry
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL XKZKXKWJMXXXYXX
CITY OF HUNTINOTON BEACH MAIL o �S DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
ATTH: DOIIO STACK ' ' LEFT, EXXXXXX)ODOOCXDMXXCXXUMIKRXXWMMXBKKXXXENXDMLXMERXXXXXXxxxk
2000 U41M STREET p UIX)m 7B(»XXKH
HUNTINGTON BEACH CA 92040 }<'
}°"AUTHORIZED REPRESENTATIV
&2 %6� un
#ICOPtq' AA1'liQ> i<IR1#
cos
RISK MANA'GEMENIT
CITY OF
HUNTINGTON Br-AU .CA
1999 JAN -I A 11= 59
CITY OF HUNTINGTON BEACH
APPLICATION FOR INSURANCE REQUIREMENTS WAIVER OR MODIFICATION
I. Name/Title/Department of Requesting Staff Member Aye/d?-$ 4,� e,&
2. Date of Request 3-d rr 101 I
3. Name of Contractor/Permittee- __T/�( 644A,%e!� r Afe4h l feG f"
4. Description of work to be performed
de
5. Length of Contract W
6. Type of Insurance Waiver or 14odification Requested:. AbAgMLMOL!
OeAe dr
�D O
(a)Limits: (b) Coverage
7. Reason for Request for Waiver or Reduction of Limits
8. Identify the risks to the City if this request for«•aiN.er or modifications granted
Department Head Signature
his section to be completed by the Risk Manager)
Recommendation-,-
Approve_ U eny, Risk Manager's SignaturuDate i --7� I
{This section to be completed by the City Attorne))
Recommendation:
Ap Denv City Attorney's Signatur at
Settlement Committee approv ' [is not) wired for this waiver. If Settlement Committee approval is required,
submit form to City Attorney's Offi to be aced on the agenda. Recommendation: Approve Deny
City Council appro% i [is not equuired for this waiver. If City Council approval is required, attach this form to the
RCA after consideration y the S ement Committee. This insurance waiver [is) [is not) on City Council agenda.
impAlresoutionfinsreg19111197
7
In consideration of an additional premium of NIA , it is hereby understood and agreed that
the following applies:
[ X ] ADDITIONAL_INSURED
CITY OF HUNTINGTON BEACH, ITS AGENTS, OFFICERS AND EMPLOYEES
is/are Additional Insured/s as respects to work done by or for Named Insured.
[ ] PRIMARY COVERAGE
With respect to claims arising out of the operation of the Named Insured, such insurance as
afforded by this policy is primary and is not additional to or contributing with any other insurance
carried by or for the benefit of the above Additional Insuredls.
[ I WAIVER OF SUBROGA_TLQN
It is understood and agreed that the Company waives the right of subrogation against the above
Additional Insuredls for project described in certificate attached hereto.
[ ] CROSS LIABILITY CLAUSE
The naming of more than one person, firm or corporation as insureds under this policy shall not,
for that reason alone, extinguish any rights of one insured against another, but this endorsement,
and the naming of multiple insureds, shall not increase the total liability of the Company under this
policy.
[ X ] NOTICE OF CANCELLATION
It is understood and agreed that in the event of cancellation of the Policy for any reason other than
non-payment of premium, 30 days written notice will be sent to the following by mail
CITY OF HUNTINGTON BEACH
2000 MAIN STRET
HUNTINGTON BEACH, CA 92646
In the event the policy is canceled for non-payment of premium, 10 days written notice will be
sent to the above.
Policy No.: RP06647780 Effective Date: 12/16/98
Insurance Company: ST. PAUL FIRE & MARINE
Issued to: TONY BANZUELO, ARCHITECT
REVISED
Issue Date: 1/5/99
Authorized Representative
Elizabeth Franks
k! 4 r
R��� � 3�,�<t,1C tI ,ENT
CITY OF
HUNTINGTON BEACH.CA.
Iqgq JAI -I A 115q
., y ^ 0
HUNTINGTpN BEACH
2000 Main Street California 92648
DECLARATION of NON-EMPLOYER STATUS
In order to comply with City Council Resolution No. 6277, you are required to provide proof of
Workers' Compensation insurance. If you have no employees, this form must be signed and returned
tot
City of Huntington Beach
Risk Management Division
2000 Main Street
Huntington Beach, CA 92648
I certify that in the performance of the activity or work for which this permit is issued, I shall not employ
any person in any manner so as to become subject to California Workers' Compensation insurance
requirements.
I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit
issued under this declaration if I hire any employee(s) or become subject to the provisions of the laws
requiring Workers` Compensation Insurance.
--�- f-
Applicant/Company Name: � M_ _ W —U ,
Address: C-
Applicant's Signature: Date:
Title: �c
Location Signed: 3'��_�►�� _ _ G °RZ
Telephone Number:
RCA ROUTING SHEET
INITIATING DEPARTMENT: COMMUNITY SERVICES
SUBJECT: APPROVE HIRING A BEACH MAINTENANCE FACILITY
DESIGN CONSULTANT
COUNCIL MEETING DATE: April 5, 1999
RCA°ATTACHMENTS ,
.STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
E.:..._ ...NA . = . T R MISSING ATTACH] MENTS'�. ....
.,REVIEWED RETURNED :.FORW .,_DED::
Administrative Staff ( ) ( )
Assistant City Administrator (Initial) ( ) ( )
City Administrator (Initial) ( ) ( rze✓ )
City Clerk ( )
:;:EXPLANATION FOR"RETURN=OF ITEM
(Below . . Only)
RCA Author: JBE:DSS
C 1+y CftvK
CITY OF HUNTINGTON BEACH
Inter-Office Communication
Economic Development Department
RECEIVED FROM -
AND MADE A PART OF THE RECOR A TH
COUNCIL MEETING OF -
OFFICE OF THE CITY CLERK
TO: Mayor and City Council CONNIE QROOKWAY,CITY CLERK
VIA: Ray Silver, City Administrator p e '
FROM: David C. Biggs, Director of Economic Develont
l�
Ron Hagan, Director of Community Services
DATE: April 5, 1999
SUBJECT: Beach Maintenance Facility Relocation to Temporary and
Permanent Locations
BACKGROUND
The existing City Beach Maintenance facility, accessed off of Sunrise, is located on the
Waterfront Expansion site. The Disposition and Development Agreement (DDA) with
Meyer Financial, LLC, calls for the Redevelopment Agency to relocate the Beach
Maintenance Facility. The City owns a site for the permanent relocation of the Beach
Maintenance Facility on Edison Way, off of Newland. It will take approximately 18
months to design and construct the new Beach Maintenance Facility. In order to meet
our contractual obligation for the hotel expansion project, the Beach Maintenance Facility
will have be relocated on a temporary basis.
TEMPORARY FACILITY
Staff has identified the best-possible temporary facility site available. Recently, Caltrans
closed its road maintenance facility on the west side of Beach Boulevard between Adams
and Yorktown. This site is approximately two miles from the beach, straight up Beach
Boulevard. The Economic Development staff is currently working with Caltrans to
finalize a lease for the property. The lease payments will be $2,500 per month or
$45,000 for 18 months, and we expect to present the lease to the City Council for
approval on April 19, 1999.
Improvements on the site lend themselves to our Beach Maintenance operation, and
include a number of buildings which can accommodate the machinery maintenance and
other operational needs associated with this use. However, there needs to be a minimal
level of improvements made in order to allow for the temporary use of the site for beach
maintenance. In addition, this temporary beach maintenance facility will require the
lease of some additional equipment, additional staffing and other operational funding for
the duration of the temporary relocation. Attached is a memorandum from Jim Engle,
Community Services Deputy Director, detailing the costs associated with the temporary
relocation of the Beach Maintenance Facility to the Caltrans property. It is estimated that
this temporary relocation will cost approximately $250,000 in one-time costs and added
expenses for an 18-month period. A small portion of these costs will be for equipment to
be reused as part of the permanent facility.
PERMANF,NT FACILITY
This complex is proposed to be located on a City-owned site on Edison Way just east of
Newland Avenue, behind the former Southern California Edison Power Plant. It will
take approximately 1 year — 1%z years to entitle and construct the project. During that
time, the City will have to develop conceptual plans, obtain entitlements, contract for
working drawings, bid and construct the project. The City will also be contemplating a
series of entitlement actions to construct the permanent Beach Maintenance Facility.
This includes, preparing environmental reviews of the project, processing a Conditional
Use Permit and Local Coastal Permit. These actions and process will take several
months.
The Community Services Department has conceptual plans for the permanent Beach
Maintenance facility and is ready to proceed with a final design and working drawings.
There is a Request for Council Action on the April 5, 1999, Council Agenda (Item E-5)
to approve a contract with an architect to undertake this work. Design costs are estimated
at $171,360.
Cost of constructing the permanent Beach Maintenance Facility is estimated to be
$1,570,750. Staff will be working through the entitlement and design process to ensure
that a functional facility results at the lowest overall cost.
FACILITY S FINANCING
Mayer Financial, LLC, is obligated to advance 5750,000 to cover a portion of the costs
associated with the relocation of the Beach Maintenance Facility. The Redevelopment
Agency will repay this amount, together with other amounts advanced by the Developer,
out of future project revenues generated by the Hilton Ocean Grand Resort. This
$750,000 advance will cover the costs of the temporary relocation as well as some of the
costs of the permanent relocation as illustrated below:
t
Temporary Relocation
Caltrans Rent $ 45,000
Temporary Improvements:'Costs 250,000
Permanent Facility
Design S 171,360
Construction 1,570,750
Total $ 2,037,110
Developer Advance 750,000
Costs Remaining S 1,287,110
The cost remaining of $1,287,110 is proposed to be added to the Certificate of
Participation (COP) issue that will include the South Beach Improvements. Sufficient
revenues in the form of lease parking revenues from the South Beach improvements are
anticipated to be sufficient to pay for the COP debt service including those costs
associated with the Beach Maintenance Facility.
CONCLUSION
The relocation of the Beach Maintenance Facility is the critical path item regarding the
Waterfront Expansion. While the schedule for the Waterfront implementation
necessitates the temporary relocation of the Beach Maintenance Facility and associated
costs, the timely construction of the Hilton Ocean Grand Resort and the remainder of the
project will ensure the timely generation of substantial public revenues. The Hilton
Ocean Grand Resort and residential are expected to generate more than $4 million in
public revenues annually shortly after completion.
Within the next few weeks the staff of Economic Development and Community Services
will bring to you a series of Council Action/Agency Action Requests to implement the
various aspects of this project.
Please feel free to contact us if we can answer any questions or provide additional
information.
Dcb:gd
Attachment
xc: Melanie Fallon, Assistant City Administrator
Jim Engle, Community Services Deputy Director
Gus Duran, Housing & Redevelopment Manager
Stephen Kohler, Project Manager
z
J J
MY Of HUNTI GTON BEACH
HHNT[NOTON REACH
DF-PARTMF-NT COMMUNICATION
To: David Biggs, Economic Development Director
From: Jim B. Engle, Director, Community Services
Date: March 23, 1999
SUBJECT: COST ESTIMATE TO RELOCATE TO CALTRANS SITE
The current Beach Maintenance Facility is located behind Driftwood Golf Course and is part of the property
that the Mayer Corporation is developing as Phase II of the Waterfront Project. Therefore, there is a need for
the Community Services Department to vacate that site immediately.
The Caltrans Maintenance Facility south of Yorktown on Beach Boulevard will be the interim location for the
Beach Maintenance Facility until the permanent site is developed on Edison Way, behind the Edison Power
Plant. As you know, there are significant constraints to making an interim move rather than relocating
immediately to the permanent site. Unfortunately, we were not able to construct the permanent Beach
Maintenance Facility prior to approval of Phase II of Waterfront.
The biggest challenge is the fact that the Caltrans site is two miles away from the beach. This requires the
transporting of all the beach equipment for storage and maintenance along Beach Boulevard. This is a major
concern to the Beach Operations because beach cleanup is done at night and there will have to be equipment
in transit on Beach Boulevard after midnight when drivers travel at a rapid speed and at times are inebriated.
The State Beach has had a couple of accidents in the past transporting on major arterial highways. This,
coupled with the fact that the City Beach Maintenance operation at night consists primarily of part-time,
recurrent workers, who have limited experience in driving equipment may cause problems. Use of recurrent
staff makes for an effective, low cost beach operation, but creates potential hazards during this interim
relocation. We currently stage our equipment behind the Edison Power Plant so it is only a short trip on
Newland Street to get to the beach (less than '/, mile). The rest of the trek is over sand, not on major arterials.
The other challenge is that the Caltrans facility is in significant disrepair with holes in walls, broken windows, no
electrical, no security, etc.
Listed below is the equipment and/or Caltrans modifications that need to be made whether they are one time
costs or an annual rental cost and comments.
Task One time cost Annual Cost Comments
Relocate storage bin $600 0 The 8' x 40'storage bin at the Newland staging area will have
to be relocated to the Caltrans site, followed by a second
move to the permanent site.
Mobile office building 0 $4,700 To provide power, security and repair to the Caltrans office
building would cost$4,400. A more desirable option is to rent
a mobile office building and place it adjacent to the garage.
Truck&trailer rental Recurr. $53,000 0 Originally 4 truck and trailer units were going to be rented at a
Rental $41,600 cost of$163,800. However, with some additional short-term
Total: $80,600 1 recurrent staff, this cost is reduced to $80,600.
CALTRANSDOC 1
Hoist & compressor $24,000 0 The permanent facility was to have two in-gound hoists and a
compressor. By purchasing an above ground hoist and
compressor now, and reutilizing this equipment in the
permanent facility, the cost is transferred from the permanent
site construction cost to the interim site cost. Equipment is
needed for mechanical maintenance.
Security fencing, $13,200 0 1 It would cost $12,000 to rent this fencing and security wire. '
barbed wire and razor The advantage of purchase is that$6,000 of the $13,200 is for
wire the barbed wire and razor wire. This barbed wire and razor
wire would be relocated to the permanent site and, therefore, I
will be a significant net savings of$4,800 and reducing
construction costs.
Secure and repair $9,500 0 1 Community Services staff has worked with Public Works and
Caltrans buildings contractors to determine the cost to secure the existing
(walls, windows,etc.) Caltrans buildings, including repairing of holes, wails, doors &
windows, etc.
Trailer for transport of $9,500 0 Community Services staff checked with Public Works if there
kickster, forklifts, was a trailer that could be"borrowed"for 1-112 years and none
sweepers was available. The rental cost over the period would be
approximately the same ($9,000). Therefore, it is determined
to be better to purchase the trailer. It will be used at the new
beach maintenance facility which is an added benefit.
Extra personnel to Perm.OT $2,300 0 Existing personnel will be used to box all the items for moving
move to interim and Recurr. $1,140 company and unloading and putting away all equipment.
permanent site (two
moves)
Move by professional $18,300 0 ' In order to avoid Workers Comp injuries, it is more prudent to
movers to interim and have professional movers actually lift and move the
permanent sites (two equipment, parts, etc.from the current Beach Maintenance
moves) site to the interim site and then to the permanent site. This is
especially true since we have an aging beach maintenance
crew. This will also avoid any potential time related problems
so that the Beach Maintenance crew can continue to maintain
their workload while the two relocations take place. This is
especially important if it happens between Easter and the end
of summer.
Electrical $9,000 . 0 Electrical Building inspector, Public Works, and City's contract
Electrician have reviewed the Caltrans electrical. It is grossly
inadequate and in disrepair. In order to provide the minimum
power required as well as to create a safe environment, the
cost will be$9,000. Electrical costs have been saved by not
providing electrical to the office building.
Telephone service $3,000 0 The City has worked with the telephone company and the
City's Telecommunications Section to determine what it would
cost to relocate existing system to the Caltrans site. This
relocation cost does not include the monthly service cost of
$2,700 which has been eliminated.
Subtotal $90,540 $85,300
15% Contingency* $13,581 $12,795
Totals $104,121 $97,095
TOTAL $201,216
*Note: 15% Contingency added due to the unknowns related to an interim relocation.
JBE:gc
cc: Ron Hagan
Larry Neishi
CALTRANSDOC 2