Loading...
HomeMy WebLinkAboutTownsend Public Affairs, Inc. - 2018-05-07 Dept. ID AD-18-009 Page 1 of 2 Meeting Date: 5/7/2018 r CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION p:tPn4 MEETING DATE: 5/7/2018 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Antonia Graham, Assistant to the City Manager SUBJECT: Approve and authorize execution of a 3-year Professional Services Contract with Townsend Public Affairs, Inc. for State Advocacy Services in an amount not to exceed $195,000 Statement of Issue: Transmitted to City Council for consideration is a professional services agreement with Townsend Public Affairs, Inc. for $195,000 to provide state advocacy services for a three year period. Financial Impact: The recommended Townsend Public Affairs contract equals $5,000 per month for a total of$60,000 per year. The previous City contract for state advocacy services ended in March 2018. Funds are budgeted and available in 10030101.69365 (Professional Services) in the City Manager Department for the remaining three months of FY 2017/18 at $5,000 per month for a total of $15,000. The Proposed Budget for Fiscal Year 2018/19 contains $60,000 for these services. Funding for the remaining two years of contract expenses will be contained in future year budgets. Recommended Action: Approve and authorize the Mayor and City Clerk to execute the "Professional Services Contract Between the City of Huntington Beach and Townsend Public Affairs for State Advocacy Services" in an amount not to exceed $195,000. Alternative Action(s): Do not approve and direct staff accordingly. Analysis: In March 2018, a Request for Proposals (RFP) for state advocacy services was issued. Two proposals were received and evaluated. An evaluation team of three staff members evaluated proposals from Emanuels Jones and Associates and Townsend Public Affairs. After a thorough analysis, Townsend Public Affairs was unanimously selected to continue to provide state advocacy services to the City. While both firms were deemed qualified, Townsend Public Affairs (TPA) provided a more cost effective proposal. Since, 2014 TPA has provided both state and federal advocacy services to the City. They attend and will continue to attend monthly Intergovernmental Relations Committee (IRC) meetings and will advocate on behalf of the City in Sacramento. Additionally, TPA assists the City with grant application preparation and obtains letters of support from elected officials. Their current proposal includes complimentary federal advocacy services. The proposal from Emanuels Jones HB -I 83_ Item 11 . - l Dept. ID AD-18-009 Page 2 of 2 Meeting Date: 5/7/2018 and Associates did not include federal advocacy services and the firm which is based in Sacramento would charge a minimum of$1,250 for each time they attend an IRC meeting. TPA maintains a local Newport Beach office and staff is always available, with little notice, to attend IRC and City Council meetings to address any questions from the City Council. Most recently, TPA staff has represented the City in Sacramento at legislative committee hearings and has attended City Town Hall meetings as well. Hence, staff recommends the approval of a three year contract with Townsend Public Affairs for a total of $60,000 per year, plus the remaining three months of the current fiscal year to ensure full service coverage. Environmental Status: Not applicable. Strategic Plan Goal: Improve Quality of Life Enhance and Maintain Infrastructure Strengthen Economic and Financial Sustainability Enhance and Maintain Public Safety Enhance and Maintain City Service Delivery Attachment(s): 1. "Professional Services Contract Between the City of Huntington Beach and Townsend Public Affairs for State Advocacy Services" 2. Professional Services Review Forms Item 11 . - 2 HB -184- PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND TOWNSEND PUBLIC AFFAIRS FOR STATE ADVOCACY SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY,"and Townsend Public Affairs, a corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide the City with state advocacy services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates a person who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 1 s-6449/17s615hnv 1 of 11 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on May 7 , 2018 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than one (1) year from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date,CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed One Hundred Ninety-Five Dollars ($195,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 1 s-644s/17s615/mv 2 of 11 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors,if any)negligent(or alleged negligent)performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for 1 s-6448/17s615/mv 3 of 11 CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY;however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. l s-6448n7s61 5/mv 4 of 11 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party,reduced in coverage or in limits except after thirty(30)days' prior written notice;however,ten(10)days'prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other 18-6448/178615/mv 5 of 11 payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any 18-6448/178615/mv 6 of 11 financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant,or by enclosing the same in a sealed envelope,postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Townsend Public Affairs ATTN: Antonia Graham, Assistant to the Attention: Christopher Townsend,President City Manager 1401 Dove Street, Suite 330 2000 Main Street Huntington Beach, CA 92648 Newport Beach, CA 92600 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. i s-644s/17s615/mv 7 of 11 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of 1 s-6448/17s615/mv 8 of 1 I the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 18-6448i178615in,v 9 of I 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements,promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. 18-6448/17861>/mv 10 of 11 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of Townsend Public Affairs, Inc. California Christo her Townsend, President Director/Chief BYt —V((Pur us ant To HBMC§3.03.100) �e4l& Twos" print name ITS: (circle one)Chairman/P esidenl vice President APPROVED AS A D City AttorneyV By: / _ 1,�,, 1 _ C. ,` \ `� \ Date pCtac ITS: (circle one) S /Chief Financial Officer/Asst. Secretary—Treasure !L f, �V`� Mayor ATTEST : e�� q&�moj� City Clerk 1 s-6448/17861 5/mv 11 of 11 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) See attached proposal. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A CITY OF HUNTINGTON BEACH RECEIVED Professional Service Approval Form AP 9 ;�O1O y PART I Date: 2/22/2018 Project Manager Name: Antonia Graham �. ? Requested by Name if different from Project Manager: Department: City Manager PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: Consultant services to assist the City with State advocacy to include but not limited to representation in Sacramento, advocacy on statewide ballot measures and pending legislation that could affect the City. Additional assistance with grant application preparation and advocacy. 2) Estimated cost of the services being sought: $ 195,000 3) Are sufficient funds available to fund this contract? ® Yes ❑ No If no, please explain: 4) Check below how the services will be obtained: ® A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3.03.08(b)—Other Interagency Agreement procedure will be utilized. ❑ MC 3.03.08— Contract Limits of$30,000 or less exempt procedure will be utilized. 5) Is this contract generally described on the list of professional service contracts approved by the City Council? If the answer to-this question is "No," the contract will require approval from the City Council.) ® Yes ❑ No Fiscal Service�,,Manager Signature (Purchasing Approval) Date 6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted (Please note that a budget check will occur at the object code level): Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year 17/18 18/19 19/20 20/21 10030101.69365 $15000 $60000 $60000 $60000 et Approval Date / gt De,, rtment Head Signature(s) Date I Chief Financial-Officer Signature Date ,/ 14 UAssis ant 04fy n5ger' i ture Dbte` APPROVED. DEN�ED 0, i Aa_ '1-1y Manager's Signature Date part 1 state advocacy.doc REV: February 2015 CITY OF HUNTINGTON BEACH RECEIVE-ED Professional Service Approval Form APR �� `^ PART II Date: 4/1 312 0 1 8 Project Manager: Antonia Graham e Requested by Name if different from Project Manager: Department: City Manager PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & I/MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant: Townsend Public Affairs 2) Contract Number ADM ( (Contract numbers are obtained through Finance Administration x 5630) 3) Amount of this contract: $195,000 Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year 17/18 18/19 19/20 20/21 10030101.69365 $15,000 $60,000 $60,000 $60,000 tO 4) Is this contract less than $50,000? ❑ Yes ® No 5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No 6) Is this contract over$100,000? [ Yes ❑ No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? j 'l Yes Efl.No 8) Attach a list of consultants from whom proposals were requested (including (including a contact telephone r number.) 1 ° 1 11 ��" 't'S 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attach Exhibit B, which describes the payment terms of the contract. -t(v" - /�, q , — DAIdartment H d Date Fiscal Services Manager(Purchasing) Date Budget Manager Approval Signature bate H�� Chief Financial Officer(or designee) Signature Date PP art 2't a 2018.doc City of Huntington Beach FY 18119 Proposed Budget-City Manager 5 Year Expenditures Budget Report By Department-Budget Development Object Actual Actual Actual Actual Actual Adopted Revised YTD Actual PO FY Avail Bal FY Proposed Account FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 17/18 17/18 17/18 FY 18/19 51100-Salaries-Permanent 868,531 884,696 936,403 1,030,181 1,047,549 1,214,909 911,181 603,813 307,368 1,227,386 52000-Salaries-Temporary 29,173 72,460 64,816 77,529 51,015 63,500 37,625 32,995 4,630 63,900 53000-Salaries-Overtime 421 0 1,389 232 911 413 (413) 0 54000-Termination Pay Outs 25,733 23,676 20,177 50,632 39,316 28,665 (28,665) 55000-Benefits 330,470 375,721 413,671 482,8021 517,175 598,325 448,744 345,568 4431 102,733 619,098 51000-PERSONNEL SERVICES 1,254,328 1,356,553 1,436,456 1,641,376 1,655.966 1,876,734 1,397,550 1,011,454 443 385,653 1,910,384 61000-Utilities 0 0 63000-Equipment and Supplies 158,408 162,215 85,955 109,296 64,850 48,413 58,413 37,610 12,205 8,599 48,413 64520-Repairs and Maintenance 5,490 3,956 20,231 978 18,614 11,050 18,250 7,200 0 11,050 11,050 68500-Conferences and Training 29,582 28,744 23,483 24,440 24,196 26,300 24,800 7,05 45.a 6 69300-Professional Services 148,656 117,428 248,365 189,908 147,794 298,667 333,567 109,808 77,495 146,263 298,66 69450-Other Contract Services 49,058 58,986 113,359 50,762 53,946 98,678 102,030 36,658 15,215 50,157 98,678 70000-Rental Expense 0 567 4,991 1,064 191 1,500 0 0 0 1,500 72000-Claims Expense 0 0 73000-Insurance 0 0 74010-Contribution to Private Agency 0 0 0 0 0 75000-Payments to Other Governments 123,333 111,463 113,107 132,963 128,666 131,000 131,000 165,980 0 (34,980) 131,000 78000-Expense Allowances 11,948 12,810 18,583 18,280 21,337 31,700 31,700 10,136 21,564 31,700 79000-Other Expenses (200,654) 0 0 0 60000-OPERATING EXPENSES 325,822 496,169 628,075 527,691 459,584 647,308 699,760 375,077 105,368 219,314 647,308 82000-Improvements 0 0 80000-CAPITAL EXPENDITURES 0 0 88010-Debt Service Expenses 0 0 88200-Transfers to Other Funds 67,884 0 0 0 88000-NON-OPERATING EXPENSES 67,8841 01 0 0 50000-EXPENDITURES 1 1,580,1491 1,852,7221 2,132,4151 2,169,0671 2,115,5501 2,524,042 2,097,310 1,386,531 105,811 604,967 2,557,692 City of Huntington Beach Year End Estimate Report:Business Unit 10030101 5-Year Summary Object Actual Actual Actual Actual Adopted Revised Actual Adopted Revised Budget Actual Proposed Account FY 12113 FY 13/14 FY 14/15 FY 15/16 Budget Budget FY 16/17 Budget FY 17118 FY 17/18 PO Avail Bal FY 18119 FY 16/17 FY 16117 FY 17118 51100-Salaries-Permanent 611,705 639,864 655,696 638,208 725,774 643,909 680,577 768.140 546,914 415,931 130,984 772,445 52000-Salaries-Temporary 17,555 17,768 15,743 31,438 8,000 8,000 8,355 8,000 8,000 12,049 (4,049) 8,400 53000-Salaries-Overtime 47 0 98 143 (143) 0 54000-Termination Pay Outs 25,733 23,676 20,177 35,967 0 0 37,617 28,665 (28,665) 55000-Benefits 228,757 270,986 297,813 308,140 338,569 338,569 335,082 377,240 272,136 240,190 0 31,946 393,867 51000-PERSONNEL SERVICES 883,797 952,294 989,429 1,013,754 1,072,343 990,478 1,061.729 1,153,381 827,051 696,978 0 130,072 1,174.712 63000-Equipment and Supplies 40,161 41,285 54,156 84,029 47,763 47,763 49,530 28,263 40,023 35,200 3,461 1,363 28,263 64520-Repairs and Maintenance 0 0 0 68500-Conferences and Training 15,660 17,797 21,699 21,577 18,000 18,000 13,747 18,000 18,000 6,105 325 11,5�7 18,000 69300-Professional Services 25,199 11,571 124,274 153,890 143,000 145,731 90,028 143,000 168,692 103,434 21,806 43,452- 143,000--- 69450-Other Contract Services 183 0 1,503 0 0 0 0 78000-Expense Allowances 10,880 11,374 15,702 12,446 25,700 25,700 16,363 25,700 25,700 8,994 1 25,700 60000-OPERATING EXPENSES 91,900 82,209 215,830 271,942 234,463 237,194 171,1711 214,963 252,415 153,733 25,592 73,09 214,963 50000-EXPENDITURES 975,697 1,034,503 1,205,259 1,285,6961 1,306,806 1,227,672 1,232,9001 1.368,344 1,079,466 850,711 25,592 163 1,389,675 Run Date:4/13/18 l.- PROFESSIONAL'SERVICES ' FISCAL YEAR 2017118 CITY MANAGER Department Descri tidw: Professional services including governmental y MO membership, state and federal consulting/lobbying , City Manager services, economic analysis, legal services, grant (includes Office releated consulting services, graphic services, and of Business other consulting and professional services related to Development) business development, real estate services(including but not limited to appraisals, right-of-way services, acquisitions, title), public information, marketing and other administrative professional services. $ 398,494.00 FY 18/19 FY 19/20 FY 20/21 Date Vendor Amount Contract Value Notes Amount Amount_ ' Amount 8/19/2016 HUD-HOME-CDBG Grant Consulting $ - $ 120,000 Amendment#1 $ - 9/15/2016 Keyser Marston Amendment#2 $ 40,000 $ 380,000.00 Amendment 2 $ 40,000.00 Keyser Marsten $ 67,500.00 $ 180,000.00 $ 67,500.00 4/24/2017 RSG $ 11,000.00 $ 120,000.00 Amendment#1 9/7/2017 CCA Feasibility Study $ 50,000.00 CANCELLED 9/11/2017 PW Org Review $ 63,200.00 $ 63,200.00 9/29/2017 Business attraction services $ 28,500.00 $ 28,500.00 10/12/2017 Thomas Cole Edwards Inc $ 5,000.00 $ 5,000.00 airport noise 11/20/2017 BBK $ 20,000.00 $ 20,000.00 11/20/2017 Whittingham Public Affairs Advisors $ 6,000.00 $ 6,000.00 2/13/2018 Barrios and Associates $ 10,000.00 $ 10,000.00 Community Outreach 2/22/2018 State Advocacy $ 15,000.00 $ 195,000.00 Award to Townsend $ 60,000.00 $60,000.00 $60,000.00 3/7/2018 Harris Miller Miller Hanson Inc. (HMMH Inc.) $ 30,000.00 $ 30,000.00 Airport Noise Study 3/16/2018 Whittingham Public Affairs Advisors $ 6,000.00 $ 12,000.00 Amendment#1 3/16/2018 BBK $ 10,000.00 $ 30,000.00 Amendment#1 3/29/2018 GRC Associates $ 12,000.00 $ 85,000.00 Amendment#1 requires CC $ 47,500.00 $25,500.00 3/29/2018 Cornerstone $ 10,000.00 $ 15,000.00 Amendment#1 ($5K orig) $ - $ - Total Value $ 334,200.00 Balance $ 64,294.00 Bid Results for Project State Advocacy Services(2018.0226) Issued on 02/26/2018 Bid Due on March 23,2018 4:00 PM(Pacific) Bidder info Vendor Name Address Address 2 City State ZipCode Country Respondee Respondee Title Respondee Phone Respondee Finail Bid Submit Date Bid Status Townsend Public Affairs 1.401 Dove Street Suite 330 Newport Beach CA 92660 United States Cori Williams Director 949-399-9050 Ext. cwilliams@townsendpa-com 3/21/2018 20:40 Submitted Emanueis Jones&Associates 1400 K Street,Suite 306 Sacramento CA 95814 United States Emanuels Jones&Associates President 916-444-6789 Ext. david@emanuelsjones.com 3/22/2013 8:52 Submitted WNSEND PUBLIC AFFAIRS ES' 1-948 er UNTY WWW.TOWNSENDPA.COM . . . SACRAMENTO •WASHINGTON, DC NORTHERN CALIFORNIA• CENTRAL CALIFORNIA SOUTHERN CALIFORNIA TABLE OF CONTENTS A. Vendor Application Form and Cover Letter...........................................................................................................Page 3 B. Background and Project Summary.............................................................................................................................._Page 6 C. Methodology Section.................................................................................................................................................................Page 9 D. Staffing..................................................................................................................................................................................................Page 11 E. Qualifications..................................................................................................................................................................................Page 16 F. Fee Proposal.................................................................................................................................................................................._Page 18 AppendixA............................................................................................................................................................................................. Page 19 AppendixB............................................................................................................................................................................................. Page 23 AppendixC.............................................................................................................................................................................................Page 24 Proposal for State Advocacy Services I City of Huntington Beach Page 2 VENDORA. APPLICATION FORM • ' REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT; ❑ NEW �[CURRENT VENDOR Legal Contractual Name of Corporation: �OU�i11lS t� �G M ?'S' t Contact Person for Agreement: Corporate Mailipg Address: li k io oy / b City,State and Zip Code: N"flql�_ Y&aw 4Z U U b E-Mail Address: �Wl�I1GlItitS /�W � a L�� a Fyn Phone: aL4a' 301CA- Cto5O Fax: Aq"k ' Contact Person for Proposals: Ci / WK — Title: E-Mail Address: �0 1M ' l Business Telephone: '.7)l� t" DS Business Fax: t r) �215 Is your business:(check one) d ❑ NONPROFIT CORPORATION FOR PROFIT CORPORATION Is your business: (check one) 1 CORPORATION ❑ LMTED LIABILITY PARTNERSHIP INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION I of 2 F Proposal for State Advocacy Services City of Huntington Beach Page 3 Names&Titles of Corporate Board Members (Also list Names&Titles of persons with written authorization/resolution to sign contracts) Names Title Phone 1`1+AW�PYAA :TAD Y1S � 4k �1`ta- la-afls0 Federal Tax Identification Number: City of Huntington Beach Business License Number: In (If none,you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: fl 2of2 fl Proposal for State Advocacy Services I City of Huntington Beach Page 4 TWNSEND PUBLIC AFFAIRS ES, TPA ,5>� March 23, 2018 Jim Slobojan, Fiscal Services Manager City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Dear Mr. Slobojan: Thank you for the opportunity for Townsend Public Affairs, Inc. ("TPA") to submit our proposal for State Advocacy Services to the City of Huntington Beach ("City"). TPA has been proud and honored to serve as the state lobbyist for the City over past four years. During our tenure, TPA has demonstrated its focused and unwavering commitment to the legislative platform and funding priorities of the City, while serving as an extension of the City staff. Since its inception in 1998,TPA has earned the reputation of providing the experience, resources, and relationships expected from a premier advocacy firm while also giving clients the unique brand of customer service they deserve: personal attention, accessibility, and passion for their mission. TPA uses a strategic and comprehensive approach for managing advocacy that is tailored to leverage our expertise and vast political network to help achieve legislative results for our clients. We have shepherded dozens of legislative and regulatory proposals into law. Our success is the result of the breadth and depth of our experience as dedicated state and federal advocates. TPA's Southern California Office is the closest to the City of Huntington Beach and will be the office from which the project is managed: TPA Southern California Office Address: 1401 Dove Street, Suite 330, Newpori Beach, CA 92660 Telephone: (949) 399-9050 Thank you again for your interest in our firm and your consideration of our proposal. Please contact us if you have any questions or need additional information. Our proposal price will be valid for a period of at least 180 days. We would be honored to serve the City of Huntington Beach. Yours truly, Christopher Townsend* President *Official authorized to bind the consultant contractually -a. Proposal for State Advocacy Services I City of Huntington Beach Page 5 B. BACKGROUND AND PROJECT SUMMARY BACKGROUND Since 2014, TPA has worked with the City of Huntington Beach providing both state and federal advocacy services. While TPA understands that the scope of the services outlined in the RFP are for state advocacy only,TPAwill be prepared to engage on any federal advocacy and grant funding services under the scope of this contract. (See fee proposal on page 18) As a result of our experience of working with the City over the past five years, TPA has a firm understanding of the work to be done on behalf of the City and the objectives to be accomplished. TPA has a strong understanding of the unique complexities that the City deals with as a large coastal community that is faced with issues of local control, housing and economic development. These challenges, coupled with a growing pension liability, create the need for a strong Sacramento advocate that understands the particular complexities of the City and of the Huntington Beach community. TPA has worked with the City to advocate for their projects and priorities in Sacramento. Working in partnership with the City, TPA has secured over$7.5 million in state funding.Additionally, TPA has been an active participant at in person meetings at City Hall, including but not limited to monthly Intergovernmental Relations Committee meetings, City Council Meetings, meetings with the City's Youth Board and in person meetings with City staff. Currently, TPA is advocating on behalf of the City for several priority bills in Sacramento. Those specific bills include: AB 1759, AB 2003, AB 2162, SB 827, SB 831, SB 1031. Additionally, TPA is currently working with the State Lands Commission to draft legislative language related to the lease of land in Huntington Harbour. The legislation is anticipated to be introduced by Senator Janet Nguyen in the coming weeks. TPA has enjoyed a productive relationship with the City and is proud of the work that has been accomplished. A summary of TPA activity on behalf of the City is provided in Appendix A. PROJECT SUMMARY • Conduct Detailed Orientation - Update on Projects and Priorities: TPA utilizes a comprehensive onboarding process that includes extensive meetings with various relevant members of City leadership and key City departments to help develop a legislative strategy and strategic funding plan that is carefully tailored to satisfy the needs of the City, as well as designed for maximum success in the current political climate and funding environment. • Develop and Update Legislative Strategy: Utilizing the information gathered during the onboarding process, TPA will work with the City to develop a short and long term strategy for an official legislative platform that represents the City's priorities in Sacramento and Washington, DC (RFP Scope of Work 1). This blueprint will be shared with key stakeholders in the State Legislature and Governor's Administration. • Implement the Legislative Strategy: TPA will advocate for the City's legislative agenda utilizing the following methods: Proposal for State Advocacy Services I City of Huntington Beach Page 6 • 1*01 Will IT • Build and Strengthen Relevant Relationships: TPA has cultivated a network of valuable relationships that will be leveraged to promote the City's legislative agenda. o Leverage Relationships for Strategic Advocacy Plan: TPA will engage various techniques to leverage our network of key relationships on behalf of the City (RFP Scope of Work 6): • Schedule meetings for the City to discuss relevant legislation • Prepare all briefing materials and talking points for the City • Brief legislative offices and stakeholders on the City's legislative agenda • Follow-up on meetings to ensure deliverables are being met o Coordinate Advocacy Trips: TPAwill work with the City to coordinate advocacy trips to Sacramento to meet with the City's legislative delegation, as well as legislators that serve on committees relevant to the City's agenda. TPA will consult with the City regarding appearance by City personnel before state committees and administrative agencies. Furthermore, whenever possible, TPA will also schedule site visits by legislators to the City (RFP Scope of Work 5). o Track Legislation: TPA will identify, analyze, and monitor all bill introductions and amendments relevant to the City's legislative platform and assess their potential impact on the City (RFP Scope of Work 4). o Craft Testimony and Position Letters: TPAwill prepare and submit written and verbal testimony regarding legislation relevant to the City.TPAwill also draft and deliver position letters to legislators and key officials on specific bill language (RFP Scope of Work 5). o Draft Bill Language:TPAwill draft language and amendments for relevant legislation, as required to protect and promote the City's agenda. TPAwill also review and comment on proposed sponsored legislation the City prepares for submission to the State Legislature (RFP Scope of Work 1 and 4). o Attend City Intergovernmental Relations Committee Meetings: TPA will attend and participate in monthly Intergovernmental Relations Committee meetings, in person, to discuss advocacy and policy positions (RFP Scope of Work 2). • Develop and Update Strategic Funding Plan: TPAwill work with the City to update the current strategic funding plan to identify goals for future projects (RFP Scope of Work 1). • Implement the Funding Strategy: TPAwill advocate for the City's funding agenda utilizing the following methods: 0 Track Funding Opportunities: TPAwill utilize list-serve subscription programs, funding workshops, agency canvassing, and other networking tactics to identify and research potential funding opportunities with relevance to the City's projects. TPA will then share these opportunities with the City for consideration and determination if further action is warranted (RFP Scope of Work 2). 4 Proposal for State Advocacy Services I City of Huntington Beach Page 7 o Establishment of Clear Accountabilities: TPA will coordinate with the City to ensure the assignment of responsibilities and tasks are made clear so that confusion and inefficiency are avoided and the City is burdened as little as possible while TPA pursues a grant opportunity. o Grant Application Development and Submittal: TPA will develop, draft, submit, and follow up on each City grant application. TPA will also leverage relationships with relevant officials and program officers in various state and federal funding agencies to ensure that City grant applications are aligned with the goals of the specific grant program and that the applications are well-crafted and well-positioned for funding (RFP Scope of Work 6). TPA will also provide strategic assistance, such as letters of support from key stakeholders and other materials, to make the application as compelling and competitive as possible. TPA will ensure that applications are submitted prior to the deadline. TPA will also obtain a receipt for proof of submission. o Post-Grant Submittal Advocacy: TPA will frequently contact legislators and agency officials to follow up on the status of a grant application and promote its need and urgency. This will include drafting letters of support after grant submissions and distributing them to legislators for their consideration (RFP Scope of Work 3). In addition, TPA will work with legislators to reach out to individual granting agencies to provide background on City's projects and convey their support for those projects (RFP Scope of Work 6). o Post-Award Grant Administration and Compliance: TPA will also assist, as needed, with post-award administration and compliance for all grant applications submitted by TPA on behalf of the City. This assistance will include interacting with granting agencies on behalf of the City, providing support for the drafting and submission of required reports, evaluations, and other tasks related to the successful monitoring of and compliance with the program requirements (RFP Scope of Work 2). o Comprehensive Follow-Up on Unsuccessful Applications: Despite all best efforts, some grant applications are not selected for funding. In those instances where grant applications are unsuccessful, TPA will work with the relevant state and federal funding agencies to set up in-person or telephone debriefing sessions to discuss the grant applications and how to best revise the grant applications for the next funding round to ensure success (RFP Scope of Work 6). • Provide Progress Reports: TPA will confer regularly with the City on legislative and funding activities. TPA will provide timely electronic reports on the status of all legislative activity, such as bill language, amendments, and committee analyses. In addition to written reports, TPAwill be available to the City for conference calls, in-person briefings, and meetings. • Prepare and File Lobbying Disclosure Reports: TPA will prepare and file, on behalf of the City, all applicable state lobbying disclosure reports. Proposal for State Advocacy Services I City of Huntington Beach Page 8 C. METHODOLOGY 1. IMPLEMENTATION PLAN TPA will utilize a team approach to manage the project outlined in the Scope of Services of this RFP. The project manager will be the main point of contact for the City and will be supported by four other team members for the duration of the project. TPA will implement the following controls, project management, and implementation strategies: • TPA will continue to identify and establish a collaborative relationship with relevant City officials and stakeholders who are responsible for the project. • TPA will work with the City to gather and incorporate all empirical data that could not be otherwise accessed. • TPA will continue to identify and develop a coalition of supporters who can provide additional data, outreach, and perspective 2. DESCRIPTION OF EFFORTS TPA will utilize a comprehensive and proven approach to deliver the scope of services requested by the City. Four registered state advocates will support the City on a daily basis. In addition to being present at all meetings and advocacy trips in Sacramento, the project manager will be available to attend and present at in person meetings at City Hall, including, but not limited to monthly Intergovernmental Relations Committee meetings, Department Head meetings and City Council meetings. In addition to the team of four personnel dedicated to the City,TPA has an additional ten registered advocates who can assist the team with any aspect of the scope of services. 0 Proposal for State Advocacy Services I City of Huntington Beach Page 9 3. PROJECT SCHEDULE PROJECT w r Services • Conduct Detailed Orientation—Update on Projects and Priorities April, 2018 • Develop and Update Legislative Strategy Currently In Progress • Implement the Legislative Strategy Currently In Progress • Build and Strengthen Relevant Relationships Currently In Progress • Leverage Relationships for Strategic Advocacy Plan Currently In Progress • Coordinate Advocacy Trips April, 2018 - Contract End • Track Legislation Currently In Progress • Craft Testimony and Position Letters Currently in Progress* Draft Bill Language Currently in Progress for Huntington Harbour Priority • Attend City Intergovernmental Relations Committee Meetings Monthly Develop and Update Strategic Funding Plan April, 2018 • Implement the Funding Strategy April, 2018- Contract End Track Funding Opportunities April, 2018- Contract End • Establishment of Clear Accountabilities April, 2018 - Contract End • Grant Application Development and Submittal April, 2018- Contract End • Post-Grant Submittal Advocacy April, 2018 - Contract End • Post-Grant Administration and Compliance April, 2018- Contract End • Comprehensive Follow-Up on Unsuccessful Applications April, 2018- Contract End • Provide Progress Reports April, 2018 - Contract End • Prepare and File Lobbying Disclosure Reports Quarterly Basis 3 *Drafted letters forthe 20#8 yearrnc'lutle AB 1759,A6 2003,E : 1% AB 2162, SB_'827, SB'83�, SB,946, 56.1Q31 4. ALLOCATION OF ACCOUNTABILITIES In order to minimize the burden on the City, TPA will assume accountability for all required tasks to complete the scope of work. TPA will appreciate the support of the City to provide information that we cannot access elsewhere. Proposal for State Advocacy Services I City of Huntington Beach Page 10 D. STAFFING INDIVIDUALS WORKING ON THE PROJECT 1. Christopher Townsend, President Function: Strategic Advisor 2. Cori Williams, Southern California Director Function: Project Manager 3. Eric O'Donnell, Associate Function: Deputy Project Manager 4. Casey Elliott, State Capitol Director Function: Senior Legislative Advocate The project manager and deputy project manager will engage additional TPA advocates as needed on specific projects and grant applications that would benefit from their expertise. Proposal for State Advocacy Services City of Huntington Beach Page 11 E;� 7Christopher Townsend, President Christopher founded TPA in 1998 and has over 36 years of experience in public affairs, legislative advocacy, and grant writing. Christopher and TPA have represented 295 clients, including 227 local public agencies, such as cities, counties, transportation agencies, water and sanitation districts, school districts, community college districts, park and recreation districts, and other special districts, as well as nonprofit organizations. Townsend Public Affairs, Inc. President 1998-Present Christopher provides leadership to a team of 17 professionals and manages the development and implementation of strategies for client agendas. Some achievements include: • Under Christopher's leadership, TPA has shepherded dozens of legislative and regulatory proposals into law over a wide range of policy areas, including local governance, water and sanitation, transportation, education, housing and economic development, parks and natural resources, historical and cultural resources, and public safety. The bipartisan capabilities of the firm are demonstrated by legislative successes over the tenure of several administrations, including Governors Pete Wilson, Gray Davis, Arnold Schwarzenegger, and Jerry Brown. • Christopher and TPA have participated in the development and implementation of several California bond propositions for the statewide ballot to provide capital funding for major infrastructure projects, including water and sanitation, transportation, education, libraries, housing and economic development, parks and natural resources, and historical and cultural resources, including Propositions 1, 1 B, 1 C, 1 D, 1 E, 12, 13, 14, 40, 47, 50, 55, and 84. Christopher worked closely with the State Legislature over the last two years on the drafting of SB 5 (De Leon), the $4 billion park bond legislation that has been signed by the Governor to be placed on the June 2018 statewide ballot. PepsiCo/Taco Bell Corp., Irvine, CA Senior Director, Government& Community Affairs 1992-1998 Christopher managed and directed government and media relations, crisis management, internal communications, and marketing publicity. Stein-Brief Group, Inc., Dana Point, CA Vice President, Public Affairs 1982-1992 Christopher directed government, community, and media relations at the level, state, and federal levels, including the management of all political, civic, charitable, and cultural activities. JFK School of Government, Harvard University, Cambridge, MA Master of Public Administration 1991 Claremont McKenna College, Claremont, CA Bachelor of Arts, Political Science, Magna cum Laude, Political Science Honors Prize 1982 R Proposal for State Advocacy Services I City of Huntington Beach Page 12 Cori Williams, Director Cori brings 10 years of legislative advocacy and public policy experience to TPA. Cori has extensive experience writing grants for various local, regional, state, and federal opportunities. Cori has expertise in the policy sectors of water resources, infrastructure, sanitation, local governance, transportation, parks and recreation, and economic development. Townsend Public Affairs, Inc. Director 2011-Present Throughout her tenure at TPA, Cori has been responsible for securing millions in competitive grant funds for local public agency clients. In addition to her expertise on municipal and water infrastructure issues, Cori has a strong network of relationships with State Legislators, key staff, various state agencies, and the County of Orange. Cori's funding and policy experience, as well as her network of relationships, makes her an effective advocate for clients. Some of Cori's accomplishments include the following: • Leveraging relationships with the State Legislature, Cori secured an earmark in the FY17-18 State Budget in the amount of$20 million to form the North Orange County Public Safety Task Force. This Task Force will serve six TPA clients: the cities of Anaheim, Brea, Buena Park, Fullerton, Placentia, and Stanton. These cities will be able to facilitate regional collaborative efforts to combat homelessness, youth violence, and other critical public safety issues in the region. • Cori worked with the City of Brea to secure over $10 million from local, state, and federal sources for the Tracks at Brea project. The project is a four-mile multi-use rail to trail project that will traverse the City. Funding sources include: the US Environmental Protection Agency, California Natural Resources Agency, Strategic Growth Council, California Transportation Commission, and the Southern California Association of Governments. County of Orange, Board of Supervisors Policy Advisor for Supervisor John Moorlach 2010 Cori served as a policy advisor for, then-County of Orange Supervisor (and who is now a Senator in the State Legislature). Cori was responsible for research, analysis, and subsequent recommendations of all policy issues relating to Orange County Public Works as well as state and federal legislation. Cori served as a liaison between the Supervisor and County staff, constituents, and community groups. Chapman University, Orange, CA Master of Public Administration 2014 Claremont McKenna College, Claremont, CA Bachelor of Arts Economics and Government with Leadership Sequence 2011 Proposal for State Advocacy Services I City of Huntington Beach Page 13 Eric O'Donnell Eric brings three years of experience in local governance and grant writing to TPA. Eric has been responsible for major grant awards on behalf of public agency clients. Eric has a strong network with both staff and members of the state and federal Orange County Delegation as well as relationships with local Orange County municipalities. Eric has expertise in the policy sectors of water resources, natural resources, local governance, parks and recreation, and transportation. Townsend Public Affairs, Inc. Associate 2015-Present Since joining TPA, Eric has worked with numerous public agencies to secure grant funding for water and sanitation policy and infrastructure, natural resources, and parks and recreation. Some of his accomplishments include: • Eric worked with the Orange County Sanitation District to secure a $1 million grant award from the Department of Water Resources'Integrated Regional Water Management Grant Program to replace a critical sewer line. Eric worked closely with staff at the Orange County Sanitation District, the Department of Water Resources, and the Santa Ana Watershed Project Authority throughout the development and implementation of the grant program. • Eric secured a $500,000 grant award from the California Natural Resources Agency for the City of Laguna Beach's DeWitt Property Habitat Restoration project. The project removes invasive species surrounding portions of the Laguna Canyon Creek and restores over 5 acres of critical riparian habitat. Eric implemented a successful project strategy to secure this important funding win for the City. • Eric helped the City of Fountain Valley secure a $226,000 grant from the Active Transportation Program, administered by the Southern California Association of Governments and the California Transportation Commission. The funding allowed the City to build ADA accessible pedestrian curb ramps within neighborhoods located near five elementary and middle schools in the Fountain Valley School District and the Ocean View School District. City of Brea Community Services Senior Leader 2009-2015 Eric was responsible for the organization, design, and implementation of all elements of youth sports programs for over 200 children and 400 parents. Chapman University, Orange, CA Candidate for Master of Public Administration 2019 California State University, Fullerton Bachelor of Arts, Business Administration, General Management 2014 Proposal for State Advocacy Services I City of Huntington Beach Page 14 Casey Elliott, State Capitol Director Casey brings 17 years of legislative and public policy experience to TPA. '^ Casey develops and implements legislative strategies for local public agency clients throughout California. Casey maintains relationships with key members and staff of the State Legislature, the Administration, and select state agencies. Casey has expertise in the policy sectors of municipal finance, budget, redevelopment, education, local governance, water resources, parks and recreation, and cultural resources. Townsend Public Affairs, Inc. State Capitol Director 2006-Present As State Capitol Director, Casey oversees a team of 12 TPA lobbyists registered with the California Secretary of State. Casey has been responsible for developing and implementing the advocacy strategies that transformed dozens of client-sponsored bills into law. He also provides timely expert analysis of the numerous legislative proposals (including State Budget language) introduced each legislative session for their potential effect on TPA clients. Some of Casey's accomplishments include: • Through his work with the Department of Finance, the Legislature, and the Office of the Governor, Casey has been able to lessen the impact of RDA dissolution on TPA clients. Specific outcomes include: having over $30 million in projects in Santa Ana, Brea, and Hayward recognized as enforceable obligations; facilitating accelerated transfer of former RDA assets in Buena Park to allow for new development; and the passage of legislation to allow expenditure of certain development agency bond proceeds. • Casey helped the Orange County Water District sponsor the first legislation in the nation, AB 2022 (Gordon), that would allow for the bottling of treated recycled water. Casey worked with the Legislature throughoutthe legislative process and gained supportforthe bill to ensure its successful passage. The bill was signed into law, thus allowing for the limited bottling of highly treated recycled water produced by the District's Groundwater Replenishment System. Assemblyman Tom Umberg Legislative Assistant 2006 Secretary of State Legislative Coordinator 2005-2006 Secretary of State -- Legislative Analyst 2003-2005 Office of the Governor Senior Legislative Assistant 2000-2003 University of California, Davis Bachelor of Arts, Political Science 2000 D Proposal for State Advocacy Services City of Huntington Beach Page 15 E. QUALIFICATIONS 1. KEY STAFF Over the past five years, the project team of Christopher Townsend, Cori Williams, Eric O'Donnell, and Casey Elliott have provided state advocacy services of similar breadth and depth of scope to 65 municipal clients. 2. SUMMARY OF DEMONSTRATED CAPABILITY • Advocacy Success: Shepherded dozens of client-sponsored legislative proposals into law (A table of our legislative achievements is provided in Appendix B) • Funding Success: Over $1 billion in grants from government agencies and foundations (A table of our grant funding achievements is provided in Appendix C) • Longevity: 20 Years (Founded by Christopher Townsend in 1998) • Number of Employees: 17 (Including 14 registered state lobbyists) • Number of Offices and Office Locations: Five o TPA State Capitol Office, Sacramento o TPA Federal Office, Washington, DC o TPA Southern California Office, Newport Beach o TPA Central California Office, Fresno o TPA Northern California Office, Oakland • Client Base: 94 Clients o City and County Governments o Water and Sanitation Districts o Other Special Districts (Transportation, Parks and Recreation) o Libraries, Museums, Science Centers, and Cultural Facilities o K-12 School Districts and Community College Districts • Areas of Policy Expertise: o Local Governance and State Mandates o Budget and Finance o Transportation, Water, and Sanitation Policy and Infrastructure o Parks and Community Facilities (Recreational, Cultural, Historical) o Housing and Economic Development o Public Safety o Education Policy and Infrastructure • Ranking by Revenue Reported to the California Secretary of State: 0 10th of 436 Firms Registered for 2015-16 Legislative Session 0 98th Percentile Proposal for State Advocacy Services I City of Huntington Beach Page 16 3. REFERENCES 1. City of Brea • Key TPA Staff: Cori Williams • Contract Length: 2008 to Present • Project Description: State and Federal Advoca-.�y • Client Project Manager: Bill Gallardo, City Manager • Telephone Number: (714) 990-7600 • Email Address: BilIGa@Ci.Brea.Ca.us 2. City of Buena Park • Key TPA Staff: Cori Williams and Casey Elliott • Contract Length: 2009 to Present • Project Description: State and Federal Advocacy • Client Project Manager: Jim Vanderpool, City Manager • Telephone Number: (714) 562-3550 • Email Address: JVanderpool@BuenaPark.com 3. City of Placentia • Key TPA Staff: Eric O'Donnell • Contract Length: 2017 to Present • Project Description: State and Federal Advocacy • Client Project Manager: Damien Arrula, City Administrator • Telephone Number: (714) 993-8171 • Email Address: DArrula@Placentia.org 4. City of Stanton • Key TPA Staff: Eric O'Donnell • Contract Length: 2017 to Present • Project Description: State and Federal Advocacy • Client Project Manager: Jim Box, City Manager • Telephone Number: (714) 379-9222 • Email Address: JBox@Ci.Stanton.Ca.us 5. City of Santa Ana • Key TPA Staff: Cori Williams and Casey Elliott • Contract Length: 1999 to Present • Project Description: State Advocacy • Client Project Manager: Raul Godinez, City Manager • Telephone Number: (714) 647-5200 • Email Address: RGodinez@Santa-Ana.org Proposal for State Advocacy Services I City of Huntington Beach Page 17 F. FEE PROPOSAL HOURLY RATES PROJECTPERSONNEL HOURLYBILLING RATES Townsend, President $250 Cori Williams, Director $150 Eric O'Donnell, Associate $100 Casey Elliott, State Capitol Director $175 MONTHLY FEE PLAN DESCRIPTIONOF • State Advocacy 00* • Conduct Detailed Orientation - Update on Projects and Priorities Included • Develop and Update Legislative Strategy Included • Implement the Legislative Strategy Included • Build and Strengthen Relevant Relationships Included • Leverage Relationships for Strategic Advocacy Plan Included • Coordinate Advocacy Trips Included • Track Legislation Included • Craft Testimony and Position Letters Included Draft Bill Language Included • Attend City Intergovernmental Relations Committee Meetings Included • Develop and Update Strategic Funding Plan Included Implement the Funding Strategy Included • Track Funding Opportunities Included Establishment of Clear Accountabilities Included Grant Application Development and Submittal Included • Post-Grant Submittal and Advocacy Included Post-Grant Administration and Compliance Included Comprehensive Follow-Up on Unsuccessful Applications Included Provide Progress Reports Included • Prepare and File Lobbying Disclosure Reports Included *Tors mon 4 �. ;,F, thly fee represen#s a tetaT ntto exceed cost on a firne and materials basis o , a '�- s TPA rec�rnmends ou�r�mon#hly�,feeplan as a�more � � -�� � � �4 ;� -�: 9g �!£W �'i�a �yS ^�C �� �� 'E �� ,ydw} Pw,c''W t :.,� .qffie�.YtriE `4`k. �'-"w✓ : ��� � tf#� C�#ye;(ecfs out mrn#hl fee al'#ernaftue "�A�,rlfx a�l5o p�'o��der ��. ��' �� ;��4� ��.� � �� ���compl►men#aryfed�1 ad acacy�senrces � �< � Proposal for State Advocacy Services City of Huntington Beach Page 18 APPENDIX A SUMMARY OF TPA ACTIVITY ON BEHALF OF THE CITY Since 2014, TPA has worked with the City of Huntington Beach providing both state and federal advocacy services. Due to our experience of working with the City over the last 5 years, TPA has a firm understanding of the work to be done on behalf of the City and the objectives to be accomplished. Together, TPA and the City have achieved the following: STATE Legislative Advocacy: • Scheduled, participated and led Sacramento advocacy meetings with members of the City Council and City Staff. In addition, TPA has participated and led various meetings with relevant state agencies to discuss priority legislative and regulatory issues, including but not limited to: o California Natural Resources Agency o California Transportation Commission o State Lands Commission o California Department of Parks and Recreation o California Department of Transportation • Setup and participated in meetings with the City's legislative representatives as well as other key Sacramento decision makers, including committee consultants, legislative staff and the Governor's office to advocate for critical issues, including, but not limited to: o Office of the Speaker of the Assembly o Office of the President pro Tern of the Senate o Senator John Moorlach o Senator Janet Nguyen o Former Senator Mimi Walters o Assembly Member Travis Allen o Assembly Member Matthew Harper • Attended monthly Intergovernmental Relations Committee (IRC) meetings, in person, to provide a verbal activity report of action items, priority legislation and to develop both short- term and long-term strategies pertaining to state policy and administration issues • Provided monthly written reports and legislative matrices to track the wide breadth of state issues and legislation • Tracked thousands of bills from the Legislature and targeted dozens of priority bills in key policy areas for analysis and advocacy.As priority bills were identified by the IRC Committee, TPAwould draft letters of support, provide testimony during committee hearings and advocate for City priorities.A sampling of these priority bills includes, but are not limited to: o Transportation — SB 1 (Beall) D Proposal for State Advocacy Services I City of Huntington Beach Page 19 o Housing — SB 2 (Atkins), SB 3 (Beall), SB 35 (Weiner) o Sober Living —AB 572 (Quirk-Silva),AB 2255 (Melendez),AB 2403 (Bloom),AB 2772 (Chang) o Local Control —AB 57(Quirk), AB 1250 (Jones-Sawyer), SB 1069 (Wieckowski), SB 649 (Hueso) o Pension Reform — SB 32 (Moorlach), SCA 8 (Moorlach), SCA 10 (Moorlach) o Redevelopment—AB 346 (Daly), AB 1963 (Atkins) o Economic Development—AB 1900 (Brough) • Crafted a draft legislative platform for the City to consider adopting that includes policy positions unique to the City on various areas of concern or interest • Presented and participated on a panel at the Mayor's Legislative Housing Town Hall • Presented and participated in meetings with senior City staff to discuss funding opportunities, meeting with the City's Youth Board to discuss priority legislation, and other in person meetings with City staff. • Provided timely updates and details on major issues of interest including but not limited to: • Priority Legislation o Economic Development Opportunities (Amazon) o State Budget o Cap and Trade Expenditure Plan o Legislative Leadership Priorities o Statewide Ballot Measures Grant Funding: • Worked in partnership with the City to secure over $7.5 million in competitive grants and loans for the City's priority projects • Secured letters of support from the City's local, state and federal elected representatives for a wide variety of grant programs including but not limited to: o Outdoor Environmental Education Facilities Grant Program (OEEF) o Habitat Conservation Fund o Strengthening Law Enforcement and Community Relations Grant o Energy Conservation Assistance Act (ECAA) o Electric Program Investment Charge Program (EPIC) o Statewide Energy Efficiency Program (SWEEP) o Bicycle Corridor Improvement Program In Progress: • Tracking dozens of bills related to the City's priorities. TPA has already identified priority legislation in 2018 and has provided City staff with draft letters of support and opposition, per the direction of the IRC Committee. TPA has communicated these positions to key decision makers in Sacramento and is in the process of meeting with relevant legislators and committee staff to advocate for the City's positions. These bills include: Proposal for State Advocacy Services I City of Huntington Beach Page 20 o AB 1759 (McCarthy) o AB 2003 (Daly) o AB 2162 (Chiu) o SB 827 (Weiner) o SB 831 (Wieckowski) o SB 1031 (Moorlach) • Working with the City and the State Lands Commission to draft legislative language related to the lease of land in Huntington Harbour, to be introduced as a bill by Senator Nguyen. • Working with City staff on the development of an Active Transportation Program (ATP) Grant application. FEDERAL Legislative Advocacy • Set up and participated in meetings with the City's legislative representatives as well as other key federal decision makers, including committee staff, legislative staff,and the Administration to advocate for critical federal issues, including, but not limited to: o Senate Leadership o House of Representatives Leadership o Senator Kamala Harris o Senator Dianne Feinstein o Former Senator Barbara Boxer o Congressman Dana Rohrabacher • Attended monthly Intergovernmental Relations Committee (IRC) meetings, in person, to provide a verbal activity report of action items, priority legislation and to develop both short- term and long-term strategies pertaining to federal policy • Provided monthly written reports and legislative matrices to track the wide breadth of federal issues and legislation • Researched and provided information, insight, and strategy preparation on priority issues including: o Community Development Block Grant/HOME Investment Partnerships Program funding levels and usage o Seal Beach Naval Weapons Station —Ammunition Pier o Huntington Beach Taxpayer Contributions Receipts o Homelessness o Sober Living Homes o Wireless Infrastructure o Offshore Drilling • Crafted a draft legislative platform for the City to consider adopting that includes policy positions unique to the City on various areas of concern or interest Proposal for State Advocacy Services I City of Huntington Beach Page 21 • Actively engaged with the City's representatives on the 2017 Tax Cuts and Jobs Act of 2017 to successfully advocate for priorities including: o Extracting a compromise from congressional leadership on the inclusion of a State and Local Tax Deduction in the final bill o The preservation of tax-exempt status for Private Activity Bonds, a critical tool for local infrastructure funding Grant Funding: • Drafted and provided the City with targeted appropriations letters to advocate for increased funding levels, and filed detailed formal appropriations requests on behalf of the city with the following legislators: o Senator Kamala Harris o Senator Dianne Feinstein o Congressman Dana Rohrabacher • Worked to secure letters of support from the City's local elected representatives for a wide variety of grant programs including but not limited to: o National Oceanic and Atmospheric Administration (NOAA) Coastal Resiliency Grant — Petitioned for and secured a letter of support and site inspection from Santa Ana o Regional Water Quality Control Board Vice-Chair Linda Ackerman o National Fish and Wildlife Foundation Grant o Department of Justice (DOJ) Community Oriented Policing Services (COPS) Office: o Community Policing Development Program In Progress: • Advocating for the City's federal funding priorities in the Budget, including CDBG and HOME, with both the City's representatives and legislative leadership • Currently engaging with the Senate Commerce Committee staff regarding their interest in a wireless telecommunications bill o Advocating for the City's interest in any proposal that seeks to regulate how cities conduct discretionary review processes or charge fees • Currently engaging in a continuing and direct dialogue with the Bureau of Ocean Energy Management in the Department of Interior on the topic of new offshore drilling leases off the coast of o These discussions include what to expect, next steps, opportunities for influence, and the influence of the Administration's prerogative in the process o Events are beginning now and expected to continue over the next 15 to 30 years o Identifying opportunities for coalition building and regional cooperation on the topic of offshore drilling • Currently engaging in conversations with the Department of Justice's Office of Community Oriented Policing Services (COPS) on opportunities for California cities to successfully apply for funding in the midst of uncertainty between state and federal immigration law Proposal for State Advocacy Services I City of Huntington Beach Page 22 APPENDIX B LEGISLATIVE ADVOCACY ACHIEVEMENTS Policy SectorDescription E Public Facilities and Finance Local Control and Finance Public Employee Programs p _ Contractual Assessment Programs L cal Goverrat�Ce � a Infrastructure Financing Opportunities 3 PEPRA Compliance Public Employee Benefits JPA Benefits VII Medical Benefits Vesting yY r Drinking Water Public Health Regulations Groundwater Pollution Liability Water Quality Groundwater Management Plans Direct/Indirect Potable Reuse Waterand 5arittatlon �, ; State Bond Funding for Water Projects Nr � Water Infrastructure Local Reliability Projects Water Conservation Programs Integrated Regional Watershed Projects Sanitation Infrastructure a Advanced Water Treatment Facilities c State Highway Relinquishments k Local Streets and Roads Local Venue Signage on State Highways State Highway System State Bond Funding for Highway Projects r - � ' g y y Expansion of Toll Lanesrroll Roads Veterans Resources e x Community College Districts Alternative Energy Job Training ADA Reform EducattOnzk '+ = K-'12 School Districts K-12 Safety Planning Programs �k z Joint Use Projects with Civic Agencies �z s - Charter School Facilities Funding r, School Facilities Community College Facilities Funding y * y K-12 School District Facilities Funding ' Joint-Use Projects with Schools Districts - s Park Facilities ecre3tlfln aftd State Bond Funding for Local Park Projects CornmtJn,ty Resources CA Cultural and Historical Endowment Cultural Facilities CA Nature Education Facilities Program Affordable Housing Developing Funding for Affordable Housing Expanding Affordable Housing Eligibility Capital Investment Incentive Program Expansion Houslr g O 7- munfty Economic Development Enterprise Zone Program Regulations [7eVel CIIBftt Military Base Re-Use Land Planning } w�" Agency Dissolution Process w'? t Redevelopment Developing Post-RDA Funding Sources State Liability Reduction Sex Trafficking Control "� ,? Crime Reduction Gun Control PUbItC Safety Increasing Local Police Presence/COPS h Local Law Enforcement Police Body Cameras Regional Public Safety Task Force Initiatives Health and Safety Air Pollution Reduction Methods Treatment of the Remains of a Deceased Veteran EnYlt� irnent '� TOD Housing to Support Cap and Trade Objectives v Greenhouse Gas Reduction Increase Transit Accessibility for Active Transportation Drafting Local and State Cannabis Regulations 'Carinabis Policy Local and State Regulations Local Control ,. A DETAILED SCHEDULE OF OUR STATE, FEDERAL, AND LOCAL LEGISLATIVE ADVOCACYACHIEVEMENTS CAN BE PROVIDED UPON REQUEST Q Proposal for State Advocacy Services I City of Huntington Beach Page 23 APPENDIX C GRANT FUNDING ACHIEVEMENTS This table provides an overview of our grant funding achievements on behalf of our clients from state, federal, and local government agencies as well as private and nonprofit grant programs. These amounts represent grants secured through a competitive and/or legislative process and do NOT include any funds awarded to clients via formulas or related forms of funding entitlements. FundingPolicy Sector State . Transportationh f $127.9 Million $101.7 Million $229.6 Million �ry3S 21 Water and Sanitation $79.8 Million $1.8 Million $81.6 Million Housing aid Economic" $342.9 Million $5 Million $347.9 Million Development ` Putal�c Safety yu $39.6 Million $45.6 Million $85.2 Million k Parks and F2ectea#ion $87.7 Million $6.2 Million $93.9 Million Cul#ural Resources '', $93.3 Million $7 Million $100.3 Million F�LICatIOFI z $218.1 Million $22.2 Million $240.3 Million A DETAILED SCHEDULE OF OUR STATE, FEDERAL, AND LOCAL GRANT FUNDING ACHIEVEMENTS CAN BE PROVIDED UPON REQUEST Proposal for State Advocacy Services I City of Huntington Beach Page 24 EMA.NUELS JONES AND ASSOCIATES LEGISLATIVE ADVOCACY GOVERNMENT RELATIONS STATEMENT OF QUALIFICATIONS RESPONSE TO RFP -STATE ADVOCAC SERVICES FOR THE CITY OF HUNTINGTON BEACH MARCH 22, 2018 TABLE OF CONTENTS NAME PAGE VENDOR APPLICATION FORM 2 COVER LETTER 4 BACKGROUND, STAFFING, QUALIFICATIONS 5 PROJECT SUMMARY AND METHODOLOGY 7 SCOPE OF SERVICES 8 REFERENCES 11 INSURANCE 11 COSTS\TERM 12 RESUMES 13 SUCCESSFUL FUNDING 16 1 4 0 0 K S T R E S T SUITE 306, SACRAMENTO CALIFORNIA 95814 TEL : 916 . 444 . 6789 FAX : 916 . 444 . 0303 REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: �X_�I NEW ❑ CURRENT VENDOR Legal Contractual Name of Corporation: _Emanuels Jones &Associates Contact Person for Agreement: _David A.Jones Corporate Mailing Address: 1400 K Street, Suite 306 City, State and Zip Code: _Sacramento, CA 95814 E-Mail Address: david@emanuelsjones.com Phone: 916-444-6789 Fax: 916-444-0303 Contact Person for Proposals: _David A.Jones Title: President E-Mail Address: _david@emanuelsjones.com Business Telephone: _916-444-6789 Business Fax: _916-444-0303 Is your business: (check one) ❑ NON PROFIT CORPORATION IX FOR PROFIT CORPORATION Is your business: (check one) ❑ CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL 1 SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION 1 of 2 2 Names & Titles of Corporate Board Members (Also list Names &Titles of persons with written authorization/resolution to sign contracts) Names Title Phone David A Jones President 916-444-6789 Denise M Jones Vice-President 916-444-6789 Federal Tax Identification Number: 20-0547356 City of Huntington Beach Business License Number: _will obtain (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: —will obtain 2of2 3 EMANUELS JONES A N D A S S O C I A T E S LEGISLATIVE ADVOCACY GOVERNMENT RELATIONS March 22, 2013 Fred Wilson City Manager City of Huntington Beach 2000 Main Street Huntington Beach, CA Mr. Wilson: For almost 30 years, Emanuels Jones & Associates (EJA) has provided quality legislative and administrative representation, funding support and policy development for municipal clients. EJA serves only California cities and municipal interests in California. The firm employs four professional staff members. David Jones, President of EJA, is always the primary contact for all contracts. His combined advocacy experience totals 35 years for local government issues in Sacramento and Washington D.C. He shares legislative and administrative lobbying with Kyra Ross with over 20 years of experience both inside and out of the California State Capitol. Kathye Blessing is the firm's Legislative Assistant and has over 30 years of legislative and administrative support experience for local government including cities and counties. The firm's Vice-President, Denise Malone-Jones has over 30 years of political, administrative and policy development expertise. EJA currently performs legislative and regulatory advocacy on a daily basis for a number of cities in California. We offer individualized personal service and we meet the demands of our clients to their full satisfaction. We represent less than 20 clients at any given time, thus ensuring full service and the ability to stay in very close contact with each of our clients. Our experience and knowledge of local government, municipal law and municipal finance is without comparison. Our record of funding achievement is also first rate. Since 1997, we have assisted our clients in securing nearly $440 million in state funding and grants for our clients. We are a non-partisan firm with established relationships on both sides of the aisle. Because we represent public agencies and are good stewards of the taxpayer's trust, EJA does not provide political contributions in any local, state or federal races. We remain well connected politically by maintaining solid, long term, cordial and professional relationships with members of the Legislature, and Administration as well as key staff. We have one office in Sacramento and the project will be managed from that location. The proposed price outlined is valid for a period of 190 days. We look forward to the opportunity to work with the City of Huntington Beach. Sincerely, VX David A. J ?es i 4 0 0 K S T R E E T SUITE 306, SACRAMENTO CALIFORNIA 95814 TEL : 916 . 444 . 6789 4 FAX : 916 . 444 . 0303 BACKGROUND, STAFFING, QUALIFICATIONS Established in 1987, Emanuels Jones & Associates (EJA) is a sole proprietorship near the State Capitol. A seasoned municipal advocacy firm, EJA can cost- effectively assist the City of Huntington Beach in reaching their short and long-term goals. The firm employs four professional staff members, David A Jones, Kyra Ross, Kathye Blessing and Denise Malone- Jones. (Resumes for each staff member can found starting at page 11.) The EJA team is experienced, stable, and competent and has served the needs of dozens of cities in California for the past 3 decades. EJA is proud of its reputation for quality legislative, regulatory and policy development work in Sacramento. EJA represents local government entities and associations, performing legislative and regulatory advocacy on a daily basis. From policy review, strategic planning to legislative development and regulatory implementation, this firm is able to assist and position their clients for success. Once legislation is developed or regulatory actions identified, this firm's success rate inside the Capitol and administrative agencies is unmatched. The legislative and regulatory goals of our clients are achieved because we understand their complex individual issues, and know how to shepherd issues through the intricacies of the process. We are also able to secure state funding and grants for our clients because we know who the decision makers are and what information they need to approve funding. Our experience and knowledge of local government, municipal law and municipal finance is without comparison. Our record of achievement is a source of professional pride. Since 1997, we have assisted our clients in securing nearly $440 million in state funding and grants. (A list of the specific funding achieved for clients begins on Page 14.) We offer individualized personal service. The President and Principal lobbyist don't just oversee your contract, they work it themselves. We have a limited and targeted client list of local governmental entities, municipalities, and specialized local agencies. We meet the demands of our clients to their full satisfaction. EJA declines requests for proposals for new contracts when the workload would stretch our capacity to serve our clients to their satisfaction. As a result, we have the time to stay in very close contact with each of our clients. There is never a reason we cannot respond to a phone call or e-mail within the same day, even when we are in the Capitol for hearings or floor sessions. We invite our clients to use our home and cell phone numbers for urgent after-hours communication. EJA's positive and respectful relationships within the legislature and regulatory agencies are nurtured and maintained with care. Legislators, the Administration and their staff know they can expect quality, honest and thoughtful advocacy from EJA. Our firm's exceptional reputation is a benefit to our clients and we guard our reputation carefully. "Well known" and "well respected" are often used by insiders to describe our lobbying team. Representing the varying needs of local government agencies is an EJA cornerstone. We specialize in local government issues and limit our client list to ensure quality and targeted service. EJA's current client list reflects the firm's experience and selectivity in representing municipalities, governmental entities and association clients. EJA staffers have been key players in budget and municipal finance negotiations for local government for years. Our municipal finance expertise is respected by the leadership within the Department of Finance, the Speaker's Office and the Senate Pro Tem's Office. David Jones has been involved for over 30 years lobbying on behalf of municipalities and the 5 League of California Cities in high level budget negotiations, and remains part of the League's inner circle although no longer on the staff. Kyra Ross's years of work inside the building on key committees important to municipal governments provide her with a wealth of knowledge and contacts. Her experience with municipal government environmental, water and power issues add a unique expertise to her lobbying. The EJA team has worked to enact proposals to reduce state mandates and clarified formulas for reimbursement of those mandates if enacted. We have enacted legislation to ensure funding to parks, libraries and open space, then worked with agencies to get that funding into the hands of local governments. We have negotiated with the legislature and the Franchise Tax Board on municipal finance, tax allocations, alcohol and tobacco taxes, property tax and sales tax allocations. As the lobbyist for the California Redevelopment Association we were intimately involved and lead the charge for all redevelopment issues in California including eminent domain, tax increment financing and affordable housing. Once redevelopment was eliminated, we have been on the forefront of ensuring Successors Agencies are funded and treated fairly by the administration and legislature. Our work and knowledge of local governance issues is without parallel. Our staff can advocate with confidence on issues from prevailing wage to abandoned vehicles, from local speed limits to Community Block Grant funding, from public contract law to municipal bankruptcy and CEQA arbitration. The passage of the Infrastructure Bond Package in 2006, presented all cities with opportunities to secure funding for building new and updating current infrastructure. EJA made sure that our city clients had a proper presentation; we coordinated with legislative delegations, appropriate agencies, and departments as well as the Governor's staff to get our clients funding. EJA works to get every city's "fair share" of all infrastructure opportunities focusing on, Proposition 1 B, (Transportation), 1 C (Housing), and 84 (Water Quality). Since the enactment of the Federal Stimulus legislation our firm has been on the forefront of finding and targeting monies to our local government clients. We have identified and are working to get funding for our clients on local control, transportation, gang funding, foreclosure assistance, aging infrastructure needs, housing, community policing, disaster preparedness, parks and water projects. State administrative agencies with whom the firm has worked on behalf of clients are too numerous to list here, but our past successful track record and established relationships will assist us is meeting the City's goals in resources conservation, land use planning, economic development, law enforcement, storm and waste water regulation, fire safety and protection of local control of government. As the lead lobbyist for California Redevelopment Association we frequently coordinate the efforts of multiple agency lobbyists on statewide legislative efforts including budget strategy, enterprise zones, redevelopment elimination, low income housing funds, brownfield remediation and eminent domain. In this venue we create strategies, outline needed legislative action, identify targeted lobbying opportunities, coordinate activities, and develop talking points and other needed documentation and do the follow-up to ensure success. In June of 2013, the City of Sacramento finally reached agreement with the NBA to keep their professional basketball team. However, the City would need relief from potential lawsuits threatening to impede the timely construction of a new arena. In the last two weeks of the legislative session, EJA teamed with the Sacramento Kings' owners to draft and pass SB743 (Steinberg). This landmark legislation provided injunctive relief under CEQA for the new 6 Entertainment Sports Complex. This new law allowed for expedited judicial review, decreasing impediments to construction so that the arena was built in time for the 2016 season. This effort made it possible for the City to meet the requirements of their agreement with the NBA and keep the Kings in Sacramento. In 2012, a major provision was inserted in a budget trailer bill (passed without review in the waning hours of the legislative session) to require a Maintenance of Effort (MOE) for cities to receive a COPS Grant. This means that any city which had reduced public safety funding in the past year, would be ineligible from receiving a COPS grant. EJA knew that our client, the City of Sacramento, had reduced their public safety funding because of the downturn of the economy. When we found this provision in the trailer bill; we immediately understood it meant a $500,000 loss to Sacramento — the loss of their helicopter program. We took instant action and within 48 hours had convinced the legislature and Governor's office to pass a bill to reverse that action. Our bill (the last one passed in 2011-12 session) helped not only our client, but every city in California that had been forced to cut public safety funding in 2012. In 2011, after the City of Vallejo's bankruptcy, EJA (representing all our municipal clients) worked closely on AB506, the statewide municipal bankruptcy law. This hard-fought negotiation, especially for our clients the Cities of Stockton and Mammoth Lakes who were facing bankruptcy, led to the passage of AB506. This bill ensures neutral arbitration for cities facing bankruptcy. However, in 2012, organized labor, unhappy with some provisions in AB506, went back on their agreed upon deal and pushed for A131692 which would have eliminated the provisions of the neutral arbitration we had fought so hard to secure. AB1692 would have tipped the scales and given organized labor power over cities during bankruptcy. Our effort, on behalf of the City of Stockton, killed AB1692, preserving local control. Emanuels Jones & Associates (EJA) was established in 1987 and is a sole proprietorship. The firm is owned by David A. Jones and Denise M. Jones. The firm is located at 1400 K Street, Suite 306, Sacramento, CA 95814 and has been in the same location since its founding. PROJECT SUMMARY AND METHODOLOGY EJA will immediately travel to the City of Huntington Beach for a day long strategy session to meet with the City Manager and Manager's staff, and all City Department Heads. We will review and help your staff revise your Legislative Platform and then strategize on more aggressive actions to ensure successful implementation. We will ask the City, through each Department, to present us with all funding needs identified or anticipated so that research can begin on sources to fund those priorities. EJA will provide you with the list of all pending legislation which may impact the City for your review and action. Meetings with your elected representatives and the legislative leadership will then be scheduled so we can brief them on your programs, priorities and issues. We will continue to provide you with early intelligence on emerging legislation. This initial strategy session, followed by bi-monthly calls with your key legislative staff, will keep us familiar with your objectives and needs and allow us to ensure you are aware of the internal workings of the legislature and any trade-offs needed to promote your positions. We guarantee that we will devote as much time and resources as necessary to achieve the objectives of the program. Obviously, we can't guarantee successful results, but we do promise to not cut corners. We will participate in conference calls, council meetings, briefings 7 and workshops for and with your staff as needed. As your legislative advocates our efforts will ensure the success of both short term specific and individualized efforts without losing site of and maintaining position to achieve your long-term goals. We know that the success of your legislative program and funding goals are marathons requiring diligent and sustained work to protect your current and future interests, but we also know when to sprint with quick, succinct action to meet your immediate needs. To that end we will meet and exceed the Scope of Services for the state advocacy, lobbying and funding acquisition outlined in your Request for Proposal. EJA uses state of the art bill tracking systems which ensure timely delivery of information to clients. However, because each client is unique, we create reports, updates and information dissemination systems based on individual client need. While we will strive towards technological innovation, the reality is that legislative advocacy remains a personal contact business requiring personal, individualized and direct communication. EJA SCOPE OF SERVICES FOR CITY OF HUNTINGTON BEACH • Developing strategies to successfully implement the City's Legislative and Administrative Agency Program -- On an annual basis, work with the City to update its legislative program to look at upcoming legislative trends. Each legislative session (once every two years) EJA staff will travel to Huntington Beach to provide an update to the City Counsel and meeting with the City Manager and Department heads. Undertake advocacy, including strategy development and all related activities to attain the objectives of the City. Related activities to include meeting with legislators and staff, drafting legislative amendments, coordinating testimony at legislative hearings and administrative agencies, attending meetings and otherwise representing the City's positions. • Positioning Huntington Beach for Success including Sacramento Visits -- Organize advocacy trips to promote the City's projects and priorities. Prepare briefing materials and arrange appointments for Council Members and City staff when they travel to Sacramento to advance the City's legislative or administrative agency advocacy agenda. Further assist Huntington Beach officials to develop an effective working relationship with the chairs and members of the Senate and Assembly Local Government and Appropriations Committees, the Governor's Office, and the Department of Finance. • Legislative Tracking -- Review all proposed, introduced, and amended legislation, introduced in the California Legislature and inform the City of all such legislation affecting its interest and forward a copy of such bills to the City. Track and report on legislation which the City has targeted with a support or oppose position. Report on the status of all bills on which the City has an adopted position. Provide City staff with advance notice of hearings and critical actions relating to priority issues and bills as identified by the City. Attend and provide testimony on behalf of the City in legislative hearings. Perform duties customarily performed by legislative advocates and governmental affairs representatives on behalf of the City. Frequently contact state legislators and staff, as well as Committee and state agency staff on matters concerning the development of future legislation and regulations impacting the City of Huntington Beach. • City Sponsored Legislation -- If the City sponsors legislation (1 bill per year maximum) o Coordinate drafting of legislation. Seek legislative author or co-authors. Seek co- sponsors and support from other Sacramento based lobbying organizations and other 8 cities, including the League. o Meet with opponents and legislative consultants to understand the nature of opposition and possibilities for mutually agreeable amendments. Draft amendments if appropriate. o Arrange for City officials to meet with legislative committee chairs, committee members and staff consultants (including party caucus staff) in advance of committee hearing and vote. o Assist City officials in preparation of hearing testimony. o Lobby committee members individually for support vote. o Arrange for City officials to meet with the Governor's Office, Department of Finance and relevant state departments. o Prepare support letters to Assembly and Senate floors and lobby floor votes. o Prepare "request for signature" letter to Governor. • Budget Appropriations -- If the City seeks a budget appropriation (1 per year maximum), we will follow the path of tasks outlined above as modified for the budget adoption process. • Lobby on behalf of the City for positions (non-sponsorship bills) adopted by the Citv Council. o Communicate position to City's legislators via letter, and when feasible in person. o Individually or in coordination with allied cities or the League of California Cities, present testimony before legislative committee on City's position. When appropriate meet with committee consultants, committee chair and committee members to advance the City position. o When requested, arrange for Huntington Beach officials to present testimony; meet with committee chair and members in advance of the hearing date. o Assist Huntington Beach officials in preparation of testimony before legislative committees. o As requested, prepare letters on behalf of the City of legislative committees, Assembly and Senate floor and to the Governor • Unlimited -general legislative inquiry service -- Respond to City staff questions about legislation, committee analyses or impact of legislation on the City of Huntington Beach. Be available by telephone, fax or e-mail for direct consultation on any matter relating to State legislative or administrative matters. • Reports and Communication o Provide weekly electronic reports on status of legislation, funding opportunities and other related matters such as bill language and committee analysis. o Provide a monthly written summary of work conducted on behalf of the City. o Provide an annual report to the City giving an overview of the completed and forecast of important issues on the upcoming year, once per legislative session that report will be delivered in person to the City Counsel. o Participate in planning and coordination conference calls with City staff twice per month to regularly communicate with the City to assess legislative options, analyze legislation and discuss policy objectives including review and input to the City's legislative policy guide. o Present legislative issues to the full City Council once each legislative session, or as needed/upon request. 9 • Outreach -- Coordinate and cooperate with other organizations, municipalities, companies, and firms having similar legislative objectives and advocate positions on legislation and work to secure language in law that will advance the City's interests. • Funding o Identify and provide to the City available programs that provide funding or grants for transportation, wastewater, economic development, parks and recreation, public safety, proposed capital projects and all other City projects and services and provide assistance in preparing applications. o Assist the City in securing Redevelopment Agency funding by lobbying for the City's interests to the Department of Finance (DOF) and other legislative platforms. o Assist City staff with ongoing/regular reporting and follow up as may be required by the granting agency/organization. • Political Reform -- Prepare and file all applicable Fair Political Practices Commission lobbying documents and reports within all applicable deadlines, per the provisions of the Political Reform Act of 1974 as amended. Provide the City notification of any changes or modifications that may be pertinent. 10 CLIENT REFERENCES: EJA invites you to contact any of our current or past Clients of Similar Nature including CA Municipal Revenue & Tax Association, California Redevelopment Association, Cities of Agoura Hills, Burbank+, Carlsbad+, Indian Wells, Glendale+, La Habra, Lake Forest, Lancaster, Loomis, Los Angeles+, Milpitas, Murrieta+, Newport Beach, Novato, Oakland, Pasadena+, Rancho Mirage, Riverside, Sacramento+, San Marcos+, Santa Rosa+, Stockton+, Walnut Creek, Westminster, Wheatland+, Counties of Amador, Mono and Placer, League of California Cities, Marin County Council of Mayors and Council Members\City of San Rafael+, Orange County Division League of California Cities, Towns of Mammoth Lakes & Truckee+, and the Water and Power Agencies for Cities of Burbank+, Glendale+, Pasadena+, Riverside. In addition to the above clients, EJA from time to time represents companies and non-profit agencies with municipal focused policy issues and legislative needs including Los Angeles Gay and Lesbian Center— purchase surplus property from State of California to build affordable housing for HIV\AIDS impacted seniors. Playa Senior Affordable Housing — secure funding for the City of Los Angeles priority project for senior affordable housing from California Tax Credit Allocations Committee. Capital Area Development Authority+ — allow transfer of surplus state property for affordable housing. Burbank Housing (Sonoma County) — CaIHFA funding for affordable housing in City of Santa Rosa. (+ indicates current client) SPECIFIC REFERENCES: EJA has provided similar services for more than five years with the staff outlined in this proposal to the following: City of Burbank City of Santa Rosa Justin Hess, Assistant City Manager Sean McGlynn, City Manager Phone: (818) 238-5810 Phone: 707-543-3010 E-mail: jhess@burbankca.gov Email: Smcglynn@srcity.org City of Glendale City of Stockton Christine Powers, Program Supervisor Christian Clegg, Deputy City Manager Phone: 818-548-4844 Phone: 209-937-8212 Email: cpowers@glendaleca.gov Email: Christian.clegg@stocktonca.gov City of Murrieta League of California Cities Brian Ambrose, Senior Management Dan Carrigg, Deputy Executive Director Analyst Phone: (916) 658-8222 Phone: (951) 461-6007 Email: dcarrigg@cacities.org E-mail: bambrose@murrieta.org Marin County Council of Mayors & City of Pasadena Council Members Julie Gutierrez, Assistant City Manager Jim Schutz, City Manager, San Rafael Phone: 626-744-4000 Phone: 415-485-3070 Email: JGutierrez@cityofpasadena.net Email: Jim.Schutz@cityofsanrafael.org INSURANCE EJA has insurance in force for professional liability, worker compensation and vehicle insurance coverage. EJA will add the City of Huntington Beach as additional insured prior execution of the contract. EJA will also obtain a City of Huntington Beach business license as part of the contracting process. 11 COSTS/TERM EJA understands the time commitment and resources necessary to successfully continue to serve the City of Huntington Beach. EJA proposes a 3-year contract with an option for a 2- year renewal. This will ensure the City Huntington Beach receives uninterrupted legislative advocacy services through the completion of the 2019-2020 Legislative Session with an option to review for the 2021-2022 Legislative Session. For the full services provided to meet the work plan and scope of work outlined in Request for Proposals and this response, Emanuels Jones &Associates proposes the following: - An inclusive fixed price fee of$4,500 per month or$54,000 per year for the 2018 initial year of the contract. This fee includes all costs except travel expenses related to trips by firm staff to the City of Huntington Beach. (For years 2019-2022 the monthly rates would change annually August based on the lesser of: (i) 4%; or (ii) the annual change in the Consumer Price Index (CPI). All Urban Consumers — San Francisco-Oakland-San-Jose Area, provided that the rates shall increase by not less than 2% per year notwithstanding a less change in the CPI. In other words, the monthly fee would be increased by at least 2% and not more than 4% each year beginning in 2019.) - Travel expenses (airfare, hotel, rental car or other ground transportation) will be billed at cost for travel requested and pre-approved by the City. EJA anticipates one visit to Huntington Beach per legislative session and if necessary one visit on the `off-year' to brief Council and meet with staff. The costs for EJA staff to travel for two days of meetings including one overnight stay should not exceed $1250 per person —for a total of not to exceed $2500 for 2 staff. - If needed, EJA will complete all filings required by the Fair Political Practices Act on behalf of the City for a fee of$75 per filing. From 4 to 6 filings are required per year up to a total of$450 per year. - Total annual cost to the City of Huntington Beach in the first year would not exceed $56,950. Additional Fees may be necessary if the City of Huntington Beach requires more than outlined in the request for proposals and the scope of work outlined. 12 STAFF RESUMES LOBBYING TEAM David A. Jones, President david(cD-emanueliones.com Immediately prior to joining Emanuels Jones &Associates, Mr. Jones worked for the League of California Cities as the Legislative Coordinator and Revenue and Taxation lobbyist. He served the League in the critical role of legislative strategist on state budget issues. Mr. Jones coordinated the efforts of the League's five-member lobbying team and prioritized legislative activities. He worked principally on municipal finance issues including all sales and property tax legislation, redevelopment, Proposition 218 implementation and municipal investments and bonding. He is intimately familiar with the state budget process. Mr. Jones also directed the League's federal advocacy for more than a decade. Mr. Jones also had direct responsibility over public works, transportation, public safety and the telecommunications areas. He has expertise in the details of transportation and public works finance and cable television franchise agreements. He negotiated bills regarding transportation infrastructure financing, as well as implementation of the COPS program and the creation of the booking fee reimbursement for cities. David Jones began his League career as the federal representative where he lobbied on issues of federal concern to California cities. During his tenure, Mr. Jones worked on numerous bills of note including the major tax reform measures, TEFRA, COBRA and DEFRA, as well as on the federal Telecommunications Act, ISTEA and TEA 21. Mr. Jones understands the congressional process and has collaborated with numerous federal agencies to implement municipal programs. Emanuels Jones & Associates. President. January 2002 to present League of California Cities — 1985-2001: Legislative Coordinator, revenue and taxation lobbyist. Responsible for formulating and implementing the League's legislative strategy for budget and taxation issues. Supervised the League's Federal lobbying program and coordinated the efforts of the League's five lobbyists. Reported to the Board of Directors and Executive Director. Also served as Transportation, public works, public safety and telecommunications Lobbyist responsible for over 900 bills per session regarding these critical issue areas. Previously served as League Federal Representative: Advocated on behalf of California cities in Washington D.C. Worked extensively with Congressional offices, the Administration and Federal agencies. Augmented the efforts of the National League of Cities and U.S. Conference of Mayors. B.A. Political Science, University of California, Santa Barbara. 1982. 13 Kyra Emanuels Ross, Principal kyra(cD-emanueliones.com Kyra joined the EJ&A team in 2012 bringing a wealth of local government and environmental knowledge as well as significant Capitol and State Agency experience. From 2007 to 2012, Kyra served as the Senior Legislative Representative for the League of California Cities. Her areas of responsibilities and expertise were environmental and community services issue, including air quality, climate change, cap-and- trade, energy, CEQA, water supply, water quality, and hazardous and solid waste, parks and recreation, children, libraries, arts and cultural resources. She also staffed the League's Community Services & Environmental Quality Policy Committees as well the League's Community Services Department. Prior to her service with the League, Kyra served for over a decade in the California State Assembly. She was the Chief Consultant to the Assembly Natural Resources Committee. She was responsible for the daily work and policy setting for the State Assembly on environmental issues, focusing primarily on air quality, waste and energy issues. That committee was the final policy committee to analyze and hear California's landmark greenhouse gas emission legislation, Assembly Bill 32 of 2006. She was also involved in the drafting and passage of renewable energy, solid waste diversion, electronic waste, and beverage container recycling legislation. She also worked for Assembly Speaker Cruz Bustamante and then Assembly member Carole Migden. From 1995 -1997 she worked for the Institute for Local Government running their Smoke Free Cities grant project and a project on CalFed and Water engaging cities on water supply issues. She is a graduate of the University of California, Davis. 14 .. ........ ADMINISTRATIVE & SUPPORT STAFF Denise Malone Jones, Vice-President: den iseCa)-eman uel*ones.com Emanuels Jones and Associates, 2006 - present California Mining Association, Executive Director, 1995 - 2002 Chief administrative and operating officer of non-fuel mineral trade association. State Mining and Geology Board, Executive Officer, 1992 - 1995 Plan, organize and administer the operations of nine-member policy and appeals Board. California Department of Conservation, Special Assistant, 1992 Member of executive staff responsible for policy development and implementation. Desert Conservation Institute, Consultant, 1991 - 1992 Prepared briefing papers, testimony for congress and press release. Briefed industry executives, local agencies, and state and national interest groups, lobbied CA delegation. United States Senator Hank Brown (CO), Legislative Assistant in DC Office, 1991 Senior policy advisor for environmental and energy issues, and parliamentary procedures. US Senator William L. Armstrong (CO), Legislative Assist, DC Office, 1986 - 1991 Senior legislative policy advisor for energy and public lands issues, labor, health, education and human resources. St. Lawrence University, Canton, New York, B.A., Government\Theater Arts, 1986 Kathye Blessing, Legislative Assistant: kathveCcD-emanuelwones.com Emanuels Jones and Associates, 2009 — present City of Los Angeles - Sacramento Office, 1996 - 2009 - Mayor's Office of Legislative and Intergovernmental Relations, Mayoral Aide - Chief Legislative Analyst's Office, Administrative\Legislative Assistant - City Council's Legislative Unit, Legislative Aide Legislative and bill tracking, meeting scheduling, office management, and compliance with Fair Political Practices Act. Weekly and annual reports to the Mayor and City Council, ensured seamless communication of City's positions, policies and priorities to the state legislature and administration departments. Supported office of five registered lobbyists. Patricia Gayman Governmental Relations, Legislative Secretary, 1984-1996 Administrative and legislative support for this firm's representation of the County of San Diego. California State Association of Counties, Communications Assistant, 1983-1984 Meeting planning and implementation and report editing. 15 Successful Funding: Securing $439,347,476 for Our Clients 1997 to Present City of Agoura Hills 2009: $2,190,000 in federal funds for Reyes Adobe interchange improvement County of Amador 2015: $2,000,000 in budget adjustment for shortfalls in Sales & Use and VLF Taxes 2014: $1,300,000 in budget adjustment for shortfalls in Sales & Use and VLF Taxes 2013: $1,800,000 in budget adjustment for shortfalls in Sales & Use and VLF Taxes 2012: $1,500,000 in budget adjustment for shortfalls in Sales & Use and VLF Taxes City of Burbank 2012: $1,780,000 Prop 84 funding for Johnny Carson Park Creek Restoration and Revitalization 2011: $689,000 Safe Routes to Schools grant for Keystone-Pacific. 2010: $889,470 Safe Routes to Schools grant for Joaquin Miller ES, McKinley ES, RL Stevenson ES, Jordan ES,John Burrough HS 2008: $720,720 Safe Routes to Schools grant for Disney ES, Edison ES, McKinley ES, Roosevelt ES, Stevenson ES,Jordan MS, Luther MS $188,400 Safe Routes to Schools grant—McKinley, Washington & Edison ES City of Glendale 2016: $1,000,000 in State budget for Armenian American Museum 2004: $1,395,389 for Metropolitan City Lights.Tax credit. 2001: $2,000,000 in funding for Glendale (and five other local agencies)for 2000 State Park Bond act per capita allocation to cities with population over 200,000 but under 300,000 2000: $1,078,000 in State budget for three park projects and a public safety mobile command post 1998: $1,000,000 in State budget for joint city park-school library project City of Lake Forest 2013 $1,700,000 Retention of Redevelopment funds approved by DOF 2012: $12,500,000 Certificate of Participation for Redevelopment approved by Finance City of Lancaster 2011: $450,000 Safe Routes to Schools Grant for Valley View ES 2008: $410,000 Safe Routes to Schools Grant for County City of Mammoth Lakes 2011: $450,000 Safe Routes to Schools Grant Mammoth Lakes HS, Mammoth MS, Mammoth ES Marin Cities 2010: $900,000 Safe Routes to Schools Grant Marin Horizon School 2009: $273,510 Safe Routes to Schools Grant Coleman ES, San Rafael 2007: $159, 300 Safe Routes to Schools Grant San Rafael HS, in San Rafael $108,000 Safe Routes to Schools Grant for Hamilton ES, Hill MS, Sutton ES, Lynwood ES, Olive ES, Pleasant Valley ES, Rancho ES, in Navato 2003: $1,280,000 Prop 14 library grant for San Rafael 2001: $500,000 funding over two years for Marin County General Hospital detox center relocation sponsored by Marin County Council of Mayors and Council Members 16 City of Murrieta 2012: $200,000 CalTrans PID project- 1-215 at Keller Road Interchange project 2010: $21,990,000 STIP funding for Route 15/California Oaks/Kalmia interchange 2003: $6,370,000 Prop 14 library grant City of Newport Beach 2008: $1,209,000 California Cultural & Historical Endowment funds for the Back Bay Science Center 2002: $3,100,000 library grant, Prop 14 2001: $3,000,000 approximate savings to City for mandate that CalTrans converts 15 acres of vacant, coastal surplus property to park and recreation purposes. City is required to pay the original purchase price and to develop and maintain the park. 2000: $350,000 in State Budget for Newport Bay Ecological Reserve 1999: $13,000,000 in 2000 State Park Bond Act for Newport Bay Ecological Reserve 1998: $5,300,000 in State Budget for Newport Bay Ecological Reserve 1997: $2,000,000 in State Budget for Newport Bay Ecological Reserve City of Novato 2007: $1,000,000 in Prop 46 Housing Bond funds to the Homeward Bound of Marin City of Palo Alto 2001: $175,000 in funding for Children's Theatre sound and light systems City of Pasadena 2018: $766,750 Seismic Retrofit and Rehabilitation Funding for City Hall 2016: $317,850 for Housing Related Parks Program 2016: $1,000,000 in State budget for Pasadena Play House 2016 $381,000 for West Side Perimeter Trail Project 2015: $1,000,000 Legislative Extension for retention of Parks Grant for Sycamore Grove 2012: $492,520 CaIGRIP Grant Awards 2009: $2,500,000 in Open Space Land Acquisition Prop 84 funds for Annandale Canyon Estates 2007: $1,741,500 in funding for building construction and permanent exhibits for Kidspace Children's Museum $967,500 in CA Cultural Historic Endowment funds for the Pasadena Playhouse $600,000 in funding to the Pasadena Community Development Commission $600,000 in funding to the San Gabriel Valley Habitat for Humanity $29,348 in Prop 46 Housing Bond Workforce Housing Reward Program funds $152,000 in Safe Routes to School Grant for Pasadena HS 2001: $250,000 in funding for development of biotech research and development park in Pasadena. Funds to be used for final site assessment and development of pilot bio-innovation workforce training program. Will be administered by California State University's Program for Education and Research in Biotechnology. City of Riverside 2015 $93,000 in State Park Grant funds to repair trails and install trailhead amenities at Mt. Rubidoux 2015 $6,109,144 in Cap$Trade Sustaining Community funds for March AFB Veterans Housing City of Sacramento 2018: $60,000,000 Restored Redevelopment Funds for Downtown Railyards Project 2016: $30,000,000 Cap &Trade Funding for Streetcar 2015: $2,500,000 Water-Energy Program for Water Loss Control 17 City of Sacramento (con't) 2013 $600,000 upgrade & expand LNG Fuel Station at our Meadowview Facility(CEC) 2012: $1,479,502 Proposition 84 funds for American River Parkway Enhancement at Sutter's Landing 2011: $4,000,000 in Proposition 84 Implementation Grant Program_Integrated Regional Water Management Grant Program to Sacramento Regional Water Authority. $6,200,000 grant from prop 1E for our combined sewer system 2009: $9,085,000 in Transit Oriented Development 1C funds for Curtis Park Village $10,865,000 in Transit Oriented Development 1C funds for Railyards $20,000,000 in Infill Infrastructure 1C Grants for Railyards $10,900,000 in Infill Infrastructure 1C Grants for Township 9 $4,046,080 in Infill Infrastructure 1C Grants for Capitol Lofts $1,599,600 in Multifamily Housing Program 1C funds- Forest Palms Senior Project 2008: $20,000,000 in Prop 1B funds for track relocation at the historic railyards. $483,000 in CA Cultural Historic Endowment funds for expansion of the Crocker Art Gallery $19,100,000 in Prop 1C funds for Township 9 Infill Project (AB1252) $4,400,000 in Prop 1C funds for Broadway Lofts Infill Project (AB1252) $17,000,000 in Transit Oriented Development 1C funds for Railyards (note: this does not include the additional $30,000,000 in Prop 1C funds also received for this project.) $142,985 in Land and Water Conservation Funds for the Southside Park Group Picnic Area 2007: $1,000,000 in Prop 1C CalHome funds $1,000,000 in Prop 1C CalHome funds for the Sacramento Habitat for Humanity $600,000 in Prop 1C CalHome funds for the Sacramento Neighborhood Housing $3,502,000 in Prop 46 funds for The Association for Community Housing $2,239,134 in Prop 46 in Workforce Housing Reward Program funds 2005: $7,000,000 Prop 14 funds, for North Natomas Library 2003: $3,510,000 River Parkway grants for American and Sacramento Rivers 2002: $250,000 environmental enhancement grant $4,000,000 Prop 40 CA Cultural History Endowment grant for Crocker Art Gallery expansion 2000: $1,320,000 in State Budget for local park and Boys-Girls Club facilities City of San Marcos 2014: $1,000,000 San Marcos Creek District grants/expiration date extended to 2018 2012: $1,000,000 Proposition 84 funding for San Marcos Creekside Promenade 2010: $3,790,000 Statewide Park Program grant for San Marcos Elementary Park. 2009: $342,450 Safe Routes to Schools Grant for San Marcos MS $350,000 Environmental Enhancement Mitigation funds (CTC)for South Lake Community Park 2008: $596,230 Statewide Park Program grant for San Marcos ES. $391,500 Routes to Schools Grant for Richland ES, Woodland Park MS, Mission Hills HS 2007: $462,834 in Prop 46 Emergency Housing Assistance Program City of Santa Rosa 2015: $8,000,000 Legislative Extension for retention of Housing Grant for the Catalina Project 2010: $4,833,467 in Statewide Park Program grant for Bayer Neighborhood Park and Gardens 2008: $232,200 Safe Routes to Schools grant Roseland ES, Sequoia ES, Whited ES, Wright ES 2007: $822,375 CA Cultural Historic Endowment funds for renovation of DeTurk Round Barn. $600,000 in funding for the Sonoma County Community Development Corp. $6,233,244 in Prop 46 Housing Bond funding for the Multifamily Housing Program for Colgan Meadows $822,970 in Prop 46 Emergency Housing Assistance Program funds to the Salvation Army 2000: $1,250,000 in State Budget for four local park and museum projects. 1999: $2,000,000 in 2000 State Park Bond Act. Funding for regional sports complex and natural area. 18 City of Stockton 2015: $5,857,096 Cap &Trade Sustaining Communities Program for Anchor Village 2015: $4,000,000 Eradication of Water Hyacinths Town of Truckee 2015 $8,000,000 Cap &Trade Sustaining Communities Program for Railyards 2013 $3,000,000 Grant to Truckee Donner Land Trust to acquire two parcels totaling 2,520 acres 2012: $2,900,000 Proposition 84 funding for Truckee River Legacy Trail Phase 3B 2012: $3,475,000 Department of Parks and Recreation (3790) Donner Memorial State Park—Cadjew 2010: $163,000 STIP funding for 2010 Slurry Seal 2009: $75,000 Safe Routes to Schools Grant for Truckee ES and HS, Sierra Continuation HS., and Sierra Mt. Community Education Center 2007: $600,000 in Prop 1C Housing Bond funds $302,155 in Prop 46 in Workforce Housing Reward Program funds $2,400,000 in the State budget for the Donner Visitor Center $12,500,000 in funding for the Tahoe Resource Conservation District City of Walnut Creek 2007: $97,844 in Prop 46 Workforce Housing Reward Program funds 19 EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: Monthly rate not to exceed $5,000 per month B. Travel Charges for time during travel are not reimbursable. C. BillinLi 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide,at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought 1 Exhibit B i into compliance, or until this Agreement has expired or is terminated as provided herein. S. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. I I 2 Exhibit B --, CERTIFICATE OF LIABILITY INSURANCE DATE(MM12017 Y) 1t: �Arr� 07/04/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER.AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements./ PRODUCER CONTACT NAME: CS&S/EDGEWOOD PARTNERS INS CENTER PHONE FAX (A/C,No,Ext: AIC,No): . PO BOX 946580 EMAIL_ ADDRESS' Maitland,FL 32794-6580 INSURER(S)AFFORDING COVERAGE NAIC# 1-877-724-2669 INSURER A: Valley Forge Insurance Company 20508 INSURED INSURER B- Continental Casualty Company 20443 TOWNSEND PUBLIC AFFAIRS,INC. INSURER C: 1401 DOVE ST STE 330 INSURER D: NEWPORT BEACH,CA 92660 INSURER E: INSURER F. COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED- NOTWITHSTANDINGANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES-LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUDR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD wvD POLICY NUMBER MMlDD/YYl (MM/DD/YYI LIMITS A X COMMERCIAL GENERAL LIABILITY Y 6021178995 08/31/17 08/31/18 EACH OCCURRENCE $ 1.000,0000 pMAAC F TO RENTED CLAIMS-MADE (OCCUR PRFMrLS(Faxcoerre) $ 300,000 MED EXP(Any one person) t6 10,000 PERSONAL&ADV INJURY ,6 1,000 000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE :6 2,000,000 PRO POLICY .Jse1 1^1 LOC PRODUCTS-COMP/OPAGG :6 2,000,000 OTHER: ER: A AUTOMOBILE LIABILITY 6021178995 08/31/17 08/31/18 COMBINED SINGLE LIMIT (Ea accident) :6 1,000,000 ANY AUTO BODILY INJURY(Per person) 5 OWNED AUTOS F 1 RCHE0111 ED BODILY INJURY(Per accident) :� ONLY AUTOS t IIRED AUTOS �/ NON-OWNED PROPERTY DAMAGE ONLY Alll"OS ONI Y (Per accident) $ B X UMBRELLA LIAB X OCCUn 6021179581 08/31/17 08/31/18 EACH OCCURRENCE S 5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE 5,000,000 OFOIXI RETENTION$10,000 S WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE I ER ANY PROPRIETOR/PARTNCR/CXECCJTIVC OFFICERWEMBER EXCLUDED N/A E.L,EACH ACCIDENT (Mandatory to NH) F,I.D1SEASE-FA FMPI.OYF If yes,describe under DESCRIPI ION OF OPERATIONS below E,L,DISEASE POLICY LIMT PER OTH- OTHER STATUTE ER E.L,EACH ACCIDENT g FJ_-DISEASE-EA EMPLOYE[ EL DISEASE-POLICIY UM'.1 DESCRIPTION OF OPERATIDINS!L CATION VEHICLES(Acord 101,Adtl tlonal Remarks Schedule,may De attached It more space s—re gUirre11),, Certificate Holder is added as an additional insured as provided in the blanket additional insu �9EN WPPMertains to work being performed by named insured under contract.. --- By'VICHAEL E.GAT s CITY ATTORNEY CERTIFICATE HOLDER CANCELLATION City of Huntington Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, 2000 Main Street Huntington Beach,CA 92648 JJ 1) m 1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD ® DATE(MWDDNYYY) ACGW ED CERTIFICATE OF LIABILITY INSURANCE 06/16/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an ondorsement, A statement on tills certificate does not confer rights to the certificate holder in lieu of Such endorsement(s). CONTACT PRODUCER NAME; Rich Higgins Bannister >x Associates Insurance Agency pBONE `-v ____ FAX CA License t10691071 -MAIL x1); (714) 536-•6ge6 (A/C No) (714) 536-0345 305 17th Street MAIL rich®bai-ina,com Huntington Beach CA 92648 INSURER(S)AFFORDING COVERAGE NAIL N INSURERA'AXIS Surplus Insurance Company 26620 INSUREDW (949) 399-9050 INSURER B; _ Townsend Public Affairs, Inc. INSURERC: 1401 Dove Street, Suite 330 INSURERD: Newport Beach CA 92660 INSUHERE: INSURER F: COVERAGES CERTIFICATE NUMBER:Cart ID 072 REVISION NUMBER: THIS 15 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CL.NMS. T_ INSR ADDL SUER f POLICY EFF POLICY EXP LIMITS LTA TYPE OF INSURANCE POLICY NUMBER MMIDDIYYYY MM7�D➢lYYYV ..� COMMERCIAL GENERAL LIABILITY EACHOCCURRENCE S AMAGET RENTED CLAIMS-MADE DOCCUR PREMISES Ea occurrence S _ MED EXP Any one person)S PERSONAL&ADV INJURY 5 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S POLICY D PRO- ❑LOC PRODUCTS-COMPJOP AGG S JECT OTHER: AUTOMOBILELTABILITY (Ea acliiderill GLE LIMIT $ ANY AUTO BODILY INJURY(Per person) S OWNED SCHEDULED SODILYINJURY(Peraccidenl) S AUTOS ONLY AUTOS HIRED NON-OWIJED PROPERTY DAMAGE S AUTOS ONLY AUTOS ONLY Par eccidenl $ UMBRELLA LIAB OCCUR EACH OCCURRENCE S EXCESS LIAR CLAIMS-MADE AGGREGATE 5 DED I I RETENTIONS S VIORKERSCOMPENSATION STATUTE OE H R� AND EMPLOYERS'LIABILITY YIN ANYPROPRIETOR/PARTNEWEXECLfTIVE ❑ N/A E.L.EACH ACCIDENT $ OFF IC ERIMEMB F.R FXCLUOr O9 (Mandatory in NH) E.L.DlSEASE-EA EMPLOYEE $ II yes,describe Under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Professional Liability FsCN000036191701 07/31/2017 07/31/201B Limit (eah act/total.c limit) I S 1,000,000 (claims-made form) Retroactive date: 7/31/02 Retio (each $ 51000 _ wron fent n ul act)o DESCRIPTION OF OPERATIONS f LOCATIONS l VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached If moro space Is requiredl RE: State advocacy and grant writing CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Huntington Beach 2000 Main Street AUTHORIZED REPRESENTATIVE 1 Huntington Beach CA 92648 10 J, 1 ' ©1988-2015 ACORD CORPORATION. All rights reserved, ACORD 25(2016103) The ACORD name and logo are registered marks of ACORO Page 1 of 1 Item 11 . - 20 HB -202- YY ACo 0® CERTIFICATE OF LIABILITY INSURANCE DA0 ( 16/2YY01 7 �' 6/ 6/2 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Rich Higgins Bannister & Associates Insurance Agency PHONE FAX CA License #0691071 (714) 536-6086 A/C No:(714) 536-0395 305 17th Street E-MAIL rich(�1bai-ins.com Huntington Beach CA 92648 ADDRESS: INSURERS AFFORDING COVERAGE NAIC# INSURER A:AXIS Surplus Insurance Company 26620 INSURED (949) 399-9050 INSURER B Townsend Public Affairs, Inc. INSURER C: 1401 Dove Street, Suite 330 INSURERD: Newport Beach CA 92660 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:Cert ID 872 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLTYPE OF INSURANCE INSD SUER POLICY NUMBER MML ICY EFF POLICY EXP LTR DDfYYYY MM/DDIYYYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE DAMAGES( RENTED OCCUR PREMISES Ea occurrence) $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO ❑ LOC JECT PRODUCTS-COMP/OP AGG $ OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLALIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB HCLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER I OTH- AND EMPLOYERS'LIABILITY YIN STATUTE I I ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? NIA (Mandatory in NH) EL DISEASE-EA EMPLOYEE $ If yes,descnbe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Professional Liability ECN000036191701 07/31/2017 07/31/2018Limit (each act/total limit): $ 1,000,000 (claims-made form) Retroactive date: 7/31/02 Retention (each $ 5,000 1 t I wrongful act) : DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE: State advocacy and grant writing CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Huntington Beach 2000 Main Street AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Page 1 of 1 o® CERTIFICATE OF LIABILITY INSURANCE 4/05/MIDD 0 8 4/05/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: AUTOMATIC DATA PROCESSING INSURANCE AGCY INC HOE AUTOMATIC Ext: 877 677-0428 FNc,No): 877 677-0430 1 ADP BLVD MS 625 E-MAIL ROSELAND,NJ 07068 ADDRESS:spcbicadp@travelers.com (877)677-0428 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:TRAVELERS PROPERTY CASUALTY COMPANY OF AMERICA INSURED INSURER B: TOWNSEND PUBLIC AFFAIRS INC 1401 DOVE ST,STE 330 INSURER C: NEWPORT BEACH,CA 92660 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 784207755331590 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD MM/DD/YYYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES Ea occurrence $ MED EXP(Any oneperson) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ POLICY PRO- JECT LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) $ HIRED AUTOS NON-OWNED AUTOS PROPERTY DAMAGE (Per accident) $ UMBRELLA LAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ A WORKERS COMPENSATION N/A UB-7J011185-17 07/01/2017 07/01/2018 X I STATUTE OTH AND EMPLOYERS'LIABILITY Y/N IER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION CITY OF HUNTINGTON BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 2000 MAIN ST THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN HUNTINGTON BEACH,CA 92648 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE �I/` � • ���� ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD CNA s(Ed.6 16) BLANKET ADDITIONAL INSURED AND LIABILITY EXTENSION ENDORSEMENT This endorsement modifies insurance provided under the following: City of Huntington Beach BUSINESSOWNERS LIABILITY COVERAGE FORM 2000 Main Street BUSINESSOWNERS COMMON POLICY CONDITIONS Huntington Beach,California 92648 Main Phone: 714-536-551 TABLE OF CONTENTS 1. Blanket Additional Insured Provisions A. Additional Insured—Blanket Vendors B. Miscellaneous Additional Insureds C. Additional Provisions Pertinent to Additional Insured Coverage 1. Primary—Noncontributory provision 2. Definition of"written contract." II. Liability Extension Coverages A. Bodily Iniury—Expanded Definition B. Broad Knowledge of Occurrence C. Estates,Legal Representatives and Spouses D. Legal Liability—Damage to Premises E. Personal and Advertising Injury—Discrimination or Humiliation F. Personal and Advertising Iniury—Broadened Eviction G. Waiver of Subrogation-Blanket m I. BLANKET ADDITIONAL INSURED PROVISIONS r A. ADDITIONAL INSURED—BLANKET VENDORS N sWho Is An Insured is amended to include as an additional insured any person or organization (referred to below s as vendor)with whom you agreed under a "written contract" to provide insurance, but only with respect to "bodily injury"or"property damage"arising out of"your products"which are distributed or sold in the regular course of the vendor's business,subject to the following additional exclusions: 1. The insurance afforded the vendor does not apply to: a. "Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; b. Any express warranty unauthorized by you; c. Any physical or chemical change in the product made intentionally by the vendor; d. Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; SB146932F(6-16) Page 1 of 7 Copyright,CNA All Rights Reserved. SB146932F CNA (Ed. 6-16) e. Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; f. Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; g. Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or h. "Bodily injury' or "property damage' arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to: (1) The exceptions contained in Subparagraphs d.or f.; or (2) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. 2. This insurance does not apply to any insured person or organization, from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying or containing such products. 3. This provision 2. does not apply to any vendor included as an insured by an endorsement issued by us and made a part of this Policy. 4. This provision 2. does not apply if 'bodily injury' or "property damage' included within the 'products- completed operations hazard` is excluded either by the provisions of the Policy or by endorsement. B. MISCELLANEOUS ADDITIONAL INSUREDS 1. Who Is An Insured is amended to include as an insured any person or organization (called additional insured) described in paragraphs 3.a. through 3.j. below whom you are required to add as an additional insured on this policy under a'written contract.": 2. However, subject always to the terms and conditions of this policy, including the limits of insurance, we will not provide the additional insured with: a. A higher limit of insurance than required by such "written contract"; b. Coverage broader than required by such "written contract" and in no event greater than that described by the applicable paragraph a.through k. below;or c. Coverage for "bodily injury' or "property damage' included within the "products-completed operations hazard.' But this paragraph c. does not apply to the extent coverage for such liability is provided by paragraph 3.j.below. Any coverage granted by this endorsement shall apply only to the extent permitted by law. 3. Only the following persons or organizations can qualify as additional insureds under this endorsement: a. Controlling Interest Any persons or organizations with a controlling interest in you but only with respect to their liability arising out of: (1) such person or organization's financial control of you; or (2) Premises such person or organization owns, maintains or controls while you lease or occupy these premises; provided that the coverage granted to such additional insureds does not apply to structural alterations, new construction or demolition operations performed by or for such additional insured. SB146932F(6-16) Page 2 of 7 Copyright,CNA All Rights Reserved. CNA S(Ed. 616 b. Co-owner of Insured Premises A co-owner of a premises co-owned by you and covered under this insurance but only with respect to the co-owners liability for "bodily injury', 'property damage' or'personal and advertising injury' as co-owner of such premises. c. Grantor of Franchise Any person or organization that has granted a franchise to you, but only with respect to such person or organization's liability for "bodily injury', "property damage", or "personal and advertising injury' as grantor of a franchise to you. d. Lessor of Equipment Any person or organization from whom you lease equipment, but only with respect to liability for 'bodily injury', "property damage" or "personal and advertising injury" caused in whole or in part by your maintenance, operation or use of such equipment, provided that the 'occurrence" giving rise to such 'bodily injury" or 'property damage" or the offense giving rise to such "personal and advertising injury" takes place prior to the termination of such lease. e. Lessor of Land Any person or organization from whom you lease land, but only with respect to liability for "bodily injury', "property damage" or "personal and advertising injury" arising out of the ownership, maintenance or use of that specific part of the land leased to you, provided that the "occurrence" giving rise to such 'bodily injury" or "property damage" or the offense giving rise to such "personal and advertising injury', takes place prior to the termination of such lease. The insurance hereby afforded to the additional insured does not apply to structural alterations, new construction or demolition operations performed by, on behalf of or for such additional insured. f. Lessor of Premises An owner or lessor of premises leased to you, or such owner or lessor's real estate manager, but only with respect to liability for "bodily injury', "property damage" or 'personal and advertising injury" arising out of the ownership, maintenance or use of such part of the premises leased to you, and provided that the "occurrence" giving rise to such "bodily injury" or"property damage" or the offense giving rise to such "personal and advertising injury",takes place prior to the termination of such lease. The insurance hereby afforded to the additional insured does not apply to structural alterations, new construction or demolition operations performed by, on behalf of or for such additional insured. 0 g. Mortgagee,Assignee or Receiver N A mortgagee, assignee or receiver of premises but only with respect to such mortgagee, assignee, or receiver's liability for "bodily injury', "property damage" or "personal and advertising injury" arising out of the ownership, maintenance, or use of a premises by you. W This insurance does not apply to structural alterations, new construction or demolition operations s performed by, on behalf of or for such additional insured. h. State or Political Subdivisions A state or government agency or subdivision or political subdivision that has issued a permit or authorization, but only with respect to such government agency or subdivision or political subdivision's liability for"bodily injury', "property damage" or"personal and advertising injury'arising out of: (1) The following hazards in connection with premises you own, rent, or control and to which this insurance applies: (a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoistaway openings,sidewalk vaults, street banners, or decorations and similar exposures; or (b) The construction, erection, or removal of elevators; or (c) The ownership, maintenance or use of any elevators covered by this insurance; or SB146932F(6-16) Page 3 of 7 Copyright,CNA All Rights Reserved. SB 146932 F CNA (Ed. 6-16) (2) The permitted or authorized operations performed by you or on your behalf. But the coverage granted by this paragraph does not apply to: (a) "Bodily injury', "property damage' or 'personal and advertising injury' arising out of operations performed for the state or government agency or subdivision or political subdivision; or (b) "Bodily injury' or'property damage" included within the"products-completed operations hazard.' With respect to this provision's requirement that additional insured status must be requested under a "written contract", we will treat as a 'written contract' any governmental permit that requires you to add the governmental entity as an additional insured. i. Trade Show Event Lessor With respect to your participation in a trade show event as an exhibitor, presenter or displayer, any person or organization .whom you are required to include as an additional insured, but only with respect to such person or organization's liability for 'bodily injury', "property damage', or 'personal and advertising injury'cause by: a. Your acts or omissions; or b. Acts or omissions of those acting on your behalf; in the performance of your ongoing operations at the trade show premises during the trade show event. j. Other Person or Organization Any person or organization who is not an additional insured under paragraphs a. through i. above. Such additional insured is an insured solely for 'bodily injury', 'property damage' or "personal and advertising injury"for which such additional insured is liable because of your acts or omissions. The coverage granted by this paragraph does not apply to any person or organization: (1) For'bodily injury," 'property damage," or"personal and advertising injury" arising out of the rendering or failure to render any professional services; (2) For'bodily injury' or"property damage' included in the "products-completed operations hazard.' But this provision(2)does not apply to such 'bodily injury"or'property damage" if: (a) It is entirely due to your negligence and specifically results from your work for the additional insured which is the subject to the "written contract"; and (b) The "written contract" requires you to make the person or organization an additional insured for such 'bodily injury"or"property damage"; or (3) Who is afforded additional insured coverage under another endorsement attached to this policy. C. ADDITIONAL PROVISIONS PERTINENT TO ADDITIONAL INSURED COVERAGE With respect only to additional insured coverage provided under paragraphs A. and B. above: 1. The BUSINESSOWNERS COMMON POLICY CONDITIONS are amended to add the following to the Condition entitled Other Insurance: This insurance is excess of all other insurance available to an additional insured whether primary, excess, contingent or on any other basis. However, if a"written contract" requires that this insurance be either primary or primary and noncontributing, then this insurance will be primary and non-contributory relative solely to insurance on which the additional insured is a named insured. 2. Under Liability and Medical Expense Definitions,the following definition is added: "Written contract" means a written contract or agreement that requires you to make a person or organization an additional insured on this policy, provided the contract or agreement: a. Is currently in effect or becomes effective during the term of this policy; and b. Was executed prior to: SB146932F(6-16) Page 4 of 7 Copyright,CNA All Rights Reserved. CNA s(Ed. 6-316) (1) The'bodily injury' or'property damage'; or (2) The offense that caused the"personal and advertising injury"; for which the additional insured seeks coverage. II. LIABILITY EXTENSION COVERAGES It is understood and agreed that this endorsement amends the Businessowners Liability Coverage Form. If any other endorsement attached to this policy amends any provision also amended by this endorsement, then that other endorsement controls with respect to such provision, and the changes made by this endorsement to such provision do not apply. A. Bodily Injury—Expanded Definition Under Liability and Medical Expenses Definitions,the definition of"Bodily injury" is deleted and replaced by the following: "Bodily injury" means physical injury, sickness or disease sustained by a person, including death, humiliation, shock, mental anguish or mental injury by that person at any time which results as a consequence of the physical injury, sickness or disease. B. Broad Knowledge of Occurrence Under Businessowners Liability Conditions, the Condition entitled Duties In The Event of Occurrence, Offense, Claim or Suit is amended to add the following: Paragraphs a.and b.above apply to you or to any additional insured only when such 'occurrence,' offense, claim or"suit" is known to: (1) You or any additional insured that is an individual; (2) Any partner, if you or an additional insured is a partnership; (3) Any manager, if you or an additional insured is a limited liability company; (4) Any"executive officer"or insurance manager, if you or an additional insured is a corporation; (5) Any trustee, if you or an additional insured is a trust; or (6) Any elected or appointed official, if you or an additional insured is a political subdivision or public entity. This paragraph applies separately to you and any additional insured. C. Estates,Legal Representatives and Spouses The estates, heirs, legal representatives and spouses of any natural person insured shall also be insured under N this policy; provided, however, coverage is afforded to such estates, heirs, legal representatives and spouses only m for claims arising solely out of their capacity as such and, in the case of a spouse, where such claim seeks damages from marital common property, jointly held property, or property transferred from such natural person insured to such spouse. No coverage is provided for any act, error or omission of an estate, heir, legal representative or spouse outside the scope of such person's capacity as such, provided however that the spouse of a natural person Named Insured and the spouses of members or partners of joint venture or partnership Named Insureds are insureds with respect to such spouses'acts, errors or omissions in the conduct of the Named Insured's business. D. Legal Liability—Damage To Premises 1. Under B.Exclusions,1.Applicable to Business Liability Coverage, Exclusion k. Damage To Property, is replaced by the following: k. Damage To Property "Property damage"to: 1. Property you own, rent or occupy, including any costs or expenses incurred by you, or any other person, organization or entity, for repair, replacement, enhancement, restoration or maintenance of SB146932F(6-16) Page 5 of 7 Copyright,CNA All Rights Reserved. SB 146932 F CHA (Ed. 6-16) such property for any reason, including prevention of injury to a person or damage to another's property; 2. Premises you sell, give away or abandon, if the 'property damage' arises out of any part of those premises; 3. Property loaned to you; 4. Personal property in the care, custody or control of the insured; 5. That particular part of any real property on which you or any contractors or subcontractors working directly or indirectly in your behalf are performing operations, if the 'property damage' arises out of those operations; or 6. That particular part of any property that must be restored, repaired or replaced because "your work" was incorrectly performed on it. Paragraph 2 of this exclusion does not apply if the premises are 'your work" and were never occupied, rented or held for rental by you. Paragraphs 1,3,and 4, of this exclusion do not apply to 'property damage" (other than damage by fire or explosion)to premises: (1) rented to you: (2) temporarily occupied by you with the permission of the owner, or (3) to the contents of premises rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to Damage To Premises Rented To You as described in Section D— Liability and Medical Expenses Limits of Insurance. Paragraphs 3,4,5, and 6 of this exclusion do not apply to liability assumed under a sidetrack agreement. Paragraph 6 of this exclusion does not apply to "property damage' included in the "products-completed operations hazard." 2. Under B.Exclusions,1.Applicable to Business Liability Coverage, the following paragraph is added, and replaces the similar paragraph, if any, beneath paragraph (14) of the exclusion entitled Personal and Advertising injury: Exclusions c,d,e,f,g,h, i, k, I, m, n,and o, do not apply to damage by fire to premises while rented to you or temporarily occupied by you with permission of the owner or to the contents of premises rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to this coverage as described in Section D.Liability And Medical Expenses Limits Of Insurance. 3. The first Paragraph under item S. Damage To Premises Rented To You Limit of the section entitled Liability And Medical Expenses Limits Of Insurance is replaced by the following: The most we will pay under Business Liability for damages because of "property damage" to any one premises, while rented to you or temporarily occupied by you with the permission of the owner, including contents of such premises rented to you for a period of 7 or fewer consecutive days, is the Damage to Premises Rented to You limit shown in the Declaration. E. Personal and Advertising Injury—Discrimination or Humiliation 1. Under Liability and Medical Expenses Definitions, the definition of 'personal and advertising injury' is amended to add the following: h. Discrimination or humiliation that results in injury to the feelings or reputation of a natural person, but only if such discrimination or humiliation is: (1) Not done intentionally by or at the direction of: (a) The insured; or SB146932F(6-16) Page 6 of 7 Copyright,CNA All Rights Reserved. SB 146932 F CNA (Ed. 6-16) (b) Any 'executive officer,' director, stockholder, partner, member or manager (if you are a limited liability company) of the insured; and (2) Not directly or indirectly related to the employment, prospective employment, past employment or termination of employment of any person or person by any insured. 2. Under B. Exclusions, 1. Applicable to Business Liability Coverage, the exclusion entitled Personal and Advertising injury is amended to add the following additional exclusions: (15)Discrimination Relating to Room, Dwelling or Premises Caused by discrimination directly or indirectly related to the sale, rental, lease or sub-lease or prospective sale, rental, lease or sub-lease of any room, dwelling or premises by or at the direction of any insured. (16)Employment Related Discrimination Discrimination or humiliation directly or indirectly related to the employment, prospective employment, past employment or termination of employment of any person by any insured. (17)Fines or Penalties Fines or penalties levied or imposed by a governmental entity because of discrimination. 3. This provision (Personal and Advertising Injury — Discrimination or Humiliation) does not apply if Personal and Advertising Injury Liability is excluded either by the provisions of the Policy or by endorsement. F. Personal and Advertising Injury- Broadened Eviction Under Liability and Medical Expenses Definitions, the definition of 'Personal and advertising injury' is amended to delete Paragraph c. and replace it with the following: c. The wrongful eviction from, wrongful entry into, or invasion of the right of private occupancy of a room dwelling or premises that a person or organization occupies committed by or on behalf of its owner, landlord or lessor. G. Waiver of Subrogation—Blanket We waive any right of recovery we may have against: a. Any person or organization with whom you have a written contract that requires such a waiver. 0 N N m All other terms and conditions of the Policy remain unchanged. N O N O 8 O 8N O SB146932F(6-16) Page 7 of 7 Copyright,CNA All Rights Reserved. PROFESSIONAL SERVICES REVIEW SERVICE: State Advocacy Services SERVICE DESCRIPTION: Provide as-needed legislative consulting services including, but not limited to, representation, information, professional advice, and support services. Consultant will act as the City's legislative representative in Sacramento to the California State Legislature, Office of the Governor, and Executive Branch Agencies as needed. VENDOR: Townsend Public Affairs OVERALL RANKING: 1 SUBJECT MATTER EXPERTS/RATERS: 1. Assistant to the City Manager 2. Senior Administrative Analyst-Fire 3. Senior Administrative Analyst-Community Development I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: 1232.5 Townsend Public Affairs —Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Compliance with RFP 125 150 Technical Approach 287.5 375 Qualifications 390 450 Clarity 125 150 Cost 240 300 References 65 75 Local Vendor Preference 0 5 bonus Total 1232.5 1,500 II. DUE DILIGENCE REVIEW Townsend Public Affairs —Summary of Review • Proven success in providing advocacy services to the City of Huntington Beach • Leader in public agency advocacy services • Strong client base of over 65 public agencies • Locally based • Provide Federal advocacy services • References include Cities of Brea, Placentia, Buena Park, Santa Ana, and Westminster Townsend Public Affairs -Pricing • Pricing of$5,000 per month is competitive and within budget. • Pricing includes option as needed Federal Advocacy Services. H B -211- Item 11. - 29 PROFESSIONAL SERVICES REVIEW SERVICE: State Advocacy Services SERVICE DESCRIPTION: Provide as-needed legislative consulting services including, but not limited to, representation, information, professional advice, and support services. Consultant will act as the City's legislative representative in Sacramento to the California State Legislature, Office of the Governor, and Executive Branch Agencies as needed. VENDOR: Vendor#2 OVERALL RANKING: 2 SUBJECT MATTER EXPERTS/RATERS: 1. Assistant to the City Manager 2. Senior Administrative Analyst-Fire 3. Senior Administrative Analyst-Community Development I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: 822.5 VENDOR#2--Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Compliance with RFP 80 150 Technical Approach 162.5 375 Qualifications 300 450 Clarity 70 150 Cost 160 300 References 50 75 Local Vendor Preference 0 5 bonus Total 822.5 1,500 II. DUE DILIGENCE REVIEW Vendor#2-Summary of Review • Leader in public agency advocacy services • Over 30 years' experience • Small firm based in Sacramento • Number of visits to Huntington Beach are limited • Travel adds additional costs • Proposal did not address specific issues in RFP. • References include Burbank, Pasadena, Stockton, Glendale Vendor#2—Pricing • Pricing of$4,746 per month is competitive and within budget • Additional costs for travel to meetings could total up to $15,000 annually. Item IL - 30 HB -212- 10ffi City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Oce of the City Clerk Robin Estanislau, City Clerk May 10, 2018 Townsend Public Affairs Attention: Christopher Townsend, President 1401 Dove Street, Suite 330 Newport Beach, CA 82600 Dear Mr. Townsend.- Enclosed is a copy of the fully executed "Professional Services Contract Between the City of Huntington Beach and Townsend Public Affairs for State Advocacy Services." Sincerely, q4�444,&d Robin Estanislau, CIVIC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand CITY OF HUNTINGTON BEACH .^Aftw�wft., Professional Service Approval Form RECEIVED PART I FEB 2 2 �1919 Date: 2/22/2018 Project Manager Name: Antonia Graham Finance DeAatment Requested by Name if different from Project Manager: Department: City Manager PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: Consultant services to assist the City with State advocacy to include but not limited to representation in Sacramento, advocacy on statewide ballot measures and pending legislation that could affect the City. Additional assistance with grant application preparation and advocacy. 2) Estimated cost of the services being sought: $ 156,000 3) Are sufficient funds available to fund this contract? ® Yes ❑ No If no, please explain: 4) Check below how the services will be obtained: ® A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3.03.08(b)—Other Interagency Agreement procedure will be utilized. ❑ MC 3.03.08— Contract Limits of$30,000 or less exempt procedure will be utilized. 5) Is this contract generally described on the list of professional service contracts approved by the City Council? If the/nsw 'to this question is "No," the contract will require approval from the City Council.) ® Yes ❑ No 7-Z2 -rb Fisca Serv.ces M ag ignature (Purchasing Approval) Date 6 Amount, Business Unit 8 digits) and Object Code (5 digits) where funds are budgeted ( 9 J (Please note that a budget check will occur at the object code level): Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year 17/18 18/19 19/20 20/21 10030101.69365 $12000 $48000 $48Q00 $48000 �Xqy r8 get Approval Date - 2 as i8 partmen Head Signature(s) Date L�Z� a I I V Chief F� ancial Officer Signature Date �-- / C A stant City ' anager's Signature Date APPROVED D A/flityManaaer's Signature Date part 1 state advocac r.doc REV: February 2015 1 PROFESSIONAL SERVICES FISCAL YEAR 2017118 CITY MANAGER Department Description Amount Professional services including governmental membership, state and federal consulting/lobbying City Manager services, economic analysis, legal services, grant (includes Office releated consulting services, graphic services, and other consulting and professional services related to of Business business development, real estate services (including Development) but not limited to appraisals, right-of-way services, acquisitions, title), public information, marketing and other administrative professional services. $ 398,494.00 FY 18/19 FY 19/20 FY 20/21 Date Vendor Amount Contract Value Notes Amount Amount Amount 8/19/2016 HUD-HOME-CDBG Grant Consulting $ - $ 120,000 Amendment#1 $ - 9/15/2016 Keyser Marston Amendment#2 $ 40,000 $ 380,000.00 Amendment 2 $ 40,000 Keyser Marsten $ 67,500.00 $ 180,000.00 $67,500.00 4/24/2017 RSG $ 11,000.00 $ 120,000.00 Amendment#1 9/7/2017 CCA Feasibility Study $ 50,000.00 CANCELLED 9/11/2017 PW Org Review $ 63,200.00 $ 63,200.00 9/29/2017 Business attraction services $ 28,500.00 $ 28,500.00 10/12/2017 Thomas Cole Edwards Inc $ 5,000.00 $ 5,000.00 airport noise 11/20/2017 BBK $ 20,000.00 $ 20,000.00 11/20/2017 Whittingham Public Affairs Advisors $ 6,000.00 $ 6,000.00 2/13/2018 Barrios and Associates $ 10,000.00 $ 10,000.00 Community Outreach 2/22/2018 State Advocacy $ 12,000.00,, $ 156,000.00 48000 48000 48000 Total Value $ 263,200.00 Balance $ 135,294.00