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Waymakers - formerly Community Service Programs (CSP), Inc. - 2017-07-17
Ati ��Ni1NGTp 1/E 0 City of Huntington Beach File #: 20-1328 MEETING DATE: 1/21/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi, City Manager PREPARED BY: Robert Handy, Chief of Police Subject: Approve and authorize execution of Amendment No. 1 to Agreement with Waymakers to authorize a one-year contract extension and additional compensation of $114,509 for management of the Victim and Witness Assistance Services Program; and, approve grant fund appropriation Statement of Issue: City Council is requested to approve an amendment to the original three-year contract with Waymakers, for the management of the Victim and Witness Assistance Services Program. Approval of the attached amendment will renew this agreement and allow payment to Waymakers for services rendered through calendar year 2020. Financial Impact: The contract is contingent upon the funding of the grant provided by the California Office of Emergency Services. Upon receipt of the grant award, sufficient appropriations will be available to fund the 2020 calendar year of the Waymakers contract. A new fund "Business Unit" will be designated by the Finance Department upon receipt of the grant award. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Agreement Between the City of Huntington Beach and Community Service Programs, Inc. (Waymakers) for Victim and Witness Assistance Services;" and, B) Approve appropriation of $114,509 contingent upon grant funding provided by the California Office of Emergency Services, and increase professional services authority for the commensurate amount. Alternative Action(s): Do not approve and direct staff accordingly. City of Huntington Beach Page 1 of 2 Printed on 1/15/2020 powere542,Leg star" File #: 20-1328 MEETING DATE: 1/21/2020 Analysis: Since 1998, the Huntington Beach Police Department and Waymakers have been in a partnership to combat, investigate and prosecute domestic violence, sexual assault and stalking cases. Since the inception of the Violence Against Women Project, the Advocates have been continuously funded through a series of grants. The goal of the program is to help heal families and stop the cycle of violence. Without this grant, the Police Department would not be able to offer the services of Victim Advocates to victims of domestic violence. The Advocates work closely with a Police Department investigator to form a cohesive team to assist victims. The authorization of Amendment No. 1 and No. 2 will extend the length of the contract and allow the funding for one Waymakers Victim Advocate through the end of the calendar year 2020. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and modernize public safety service delivery Attachment(s): 1. Amendment No. 1 to Agreement with Waymakers 2. Professional Service Approval Form - Amendment 1 (Waymakers) 3. Original fully executed contract with CSP (now Waymakers) City of Huntington Beach Page 2 of 2 Printed on 1/15/2020 powered LegistarTM AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND COMMUNITY SERVICE PROGRAMS, INC. (WAYMAKERS) FOR VICTIM AND WITNESS ASSISTANCE SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City", and Community Service Programs, Inc. (now Waymakers), a non-profit California Corporation, hereinafter referred to as "Consultant". WHEREAS, City and Consultant are parties to that certain agreement, dated April 1, 2017, entitled "Professional Services Contract Between the City of Huntington Beach and Community Service Programs, Inc. for Victim and Witness Assistance Services" which agreement shall hereinafter be referred to as the "Original Agreement"; and In 2017, Community Service Programs, Inc., formally changed its corporate name to Waymakers. City and Consultant wish to amend the Original Agreement to extend the term thereof, and the additional compensation to be paid in consideration thereof by CITY to CONSULTANT, NOW, THEREFORE, it is agreed by City and Consultant as follows: 1. EXTENSION OF TERM. The term of the Original Agreement is hereby extended to December 31, 2020, unless sooner terminated as provided therein. 1 19-8323/221388 2. ADDITIONAL COMPENSATION. In consideration of the additional services to be performed, CITY agrees to pay CONSULTANT, and CONSULTANT agrees to accept from CITY as full payment for services rendered, an additional sum not to exceed One Hundred Fourteen Thousand Five Hundred and Nine Dollars ($114,509) in addition to the original sum of Two Hundred Eighty-three Thousand Five Hundred and Sixteen Dollars ($283,516), for a new total not to exceed Three Hundred Ninety-eight Thousand and Twenty-Five Dollars ($398,025). 3. REAFFIRMATION. Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. 2 19-8323/221388 IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be executed by and through their authorized officers on rJUnLlCll2� dr' ,2020. CONSULTANT, ((JJ Waymakers, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California a non-profit California Corporation By: en'tett.4, ayor ifoGIn e-- rc0hcry ,4 print name 14411./ e6/4441Ad ITS: (circle one) Chairman/President/Vice City Clerk 1/411120,4C President xee_e lie /.,�ffec yr INITIATED AND APPROVED: AND (21.4"I Chief of Police By:_L___ 4_,, ... N.elirl l Ccm OS print name IE D AND APP ED: ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary - Treasurere..-12.2. City Manager APPROVED AS TO FORM: \LC 'c.. City Attorne "W 3 19-8323/221388 Waymakers GUIDING POSITIVE AND LASTING CHANGE CSP Board of Directors Resolution The Waymakers Board of Directors resolves that Ronnetta Johnson, Executive Director and Nether Benjamin, Director of Youth Development Programs, are authorized by signature alone to sign program contracts and renewal packages. I hereby certify that the foregoing is a true copy of the resolution formally adopted by the Board of Directors of Waymakers at the regularly scheduled meeting on March 27,2018. Vote Ayes: 1,1 No: Signature: Date: 3• Z 7, / I on m lwood Vice President, Board of Directors Waymakers • Signature: Date: `3/ 71/g/ Ann Stawicki Secretary, Board of Directors Waymakers WaymakersOC.org 949.250.0488 ° 714.540.1908 Info(a'WaymakersOC.org a 1221 East Dyer Road,Suite 120 Santa Ana,CA 92705-5364 Tax ID#95-3167866 ,aviiNST0 CITY OF HUNTINGTON BEACH ;, ��. 1 or/ * •e Professional Service Approval Form JAN 14 2020 :���,, . r Amendment # 1 Finance Department 1. Date Requested: 12/04/19 2. Contract Number to be Amended: 3. Department: Police 4. Requested By: Lt. Chris Nesmith 5. Name of Consultant: WaymakersNictim and Witness Assistance Services 6. Amount of Original/Prior Contract: $283,516 7. Additional Compensation Requested: $114,509 8. Original Commencement Date: 4/01/17 9. Original Termination Date: 12/31/19 10. Extended Date Requested: 12/31/20 11. Reason for Contract Amendment: To extend the term and increase the total compensation for the contract ,,it& r ',4 04 Purchasi 'g Approval Signature Date 12. Are sufficient funds available to fund this contract? Yes ❑ No ®' - ‘r-..,,,-t— 3 cvacr.(t:,, 13. Business Unit and Object Code where funds are budgeted: c.Q W:Le rn Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year 19/20 New Fund to be issued $114,509 $ $ $ $ $ $ $ $ $ $ $ Budget Approval Signature ate WIA7f- , fah. Department Head Sig ature Date rla.53.acyManager Appr al Signature ate professional service approval form#1 REV: 2016 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND COMMUNITY SERVICE PROGRAMS,INC FOR VICTIM AND WITNESS ASSISTANCE SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Community Service Programs, Inc, a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide assistance to victims of and witnesses to crime ;and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the"PROJECT." CONSULTANT hereby designates Ronnetta Johnson who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/nu-fact/professional secs mayor 1 of 11 10/12 549 3. TERM;TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on April 1, 2017 (the "Commencement Date"). This Agreement shall automatically terminate on December 31, 2019, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than 3 years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Two Hundred Eighty-three Thousand Five Hundred and Sixteen Dollars ($283,516). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit"B." agree/surfnedprofessional svcs mayor 2 of 11 10/12 550 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses,judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANTs (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent)performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage,for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/surfnet/professional svcs mayor 3 of 11 10/12 551 ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2)years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: agree/surfnet/professional svcs mayor 4 of 1 I 10/12 552 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended,voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall 17-S851/159846/11LS 6/8/17/DO 5 of 11 553 J be made in writing,notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY,become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent(as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service,to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/surfnet/professional svcs mayor 6 of 11 10/12 554 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach CSP,Inc. ATTN: Mindy James 1221 E.Dyer Rd., Ste 120 2000 Main Street Santa Ana,CA 92705-5700 Huntington Beach, CA 92648 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining agree/surfnet/professional svcs mayor 7 of 11 10/12 555 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/surfnet/professional svcs mayor 8 of 11 10/12 556 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agree/surfneUprofessional svcs mayor 9 of 11 10/12 557 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. agree/surfneUprofessional svcs mayor I 0 of 11 long 558 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a COMMUNITY SERVICE PROGRAMS, municipal corporation of the State of INC., a California corporation Cal •ria • COMPANY NAME , 'I Mayor 6: By: 9Ahtnialdfdd De '-61a hnsa-r, ity Clerk if igljl�J print name iEXedudiue Feder ITS: (circle one)Chairman/President/VicePresident ° � INITIATED AND APP• OVED: AN4fcSice By: inr Ywn5 M e 11-66i lecLiNiOS print name REVI D APPROVED: ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer i Manager APPROVED AS ORM: ity Attorney oleo cok41(-7 agree/surfnel/professional svcs mayor 10 of 11 10/12 559 /�///III! �� I� N TINGT 02 tt-- City of Huntington Beach ` .,^�G6RPOR47f �• 1C3 _''�_ 2000 Main Street ♦ Huntington Beach, CA 92648 Q% (714) 536-5227 • www.huntingtonbeachca.gov AFC • .�`` O11NTY Office of the City Clerk �/ Robin Estanislau, City Clerk January 29, 2020 CSP, Inc. 1221 E. Dyer Road, Suite 120 Santa Ana, CA 92705-5700 To Whom It May Concern: Enclosed is a fully executed copy of the "Amendment No.1 to Agreement between the City of Huntington Beach and Community Service Programs, Inc. (Waymakers) for Victim and Witness Assistance Services" approved by the Huntington Beach City Council on January 21, 2020. Sincerely, 940/4/Z444) Robin Estanislau, CMC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan • Waitakere, New Zealand RECEIVED CITY OF HUNTINGTON BEACH i;%N 922019 Service Agreements Purchasing Certification Finance ©apartment 1. Date: 12/14/2018 2. Department: Police 3. Requested By: Lt. Gaute Svendsbo 4. Name of Consultant: Waymakers 5. Amount of Contract: $283,516.00 Year 1 (4/l/17-12/31/17) $74,848; Year 2 (1/l/18-12/31/18) $102,792; Year 3 (1/l/19-12/31/19) $105,876) 6. Are sufficient funds available to fund this contract? Yes ® No ❑ 7. Company Number and object code where funds are budgeted: 125070101.69365 8. Is this contract less than $50,000? Yes ❑ No 9. Does this contract fall within $50,000 and $100,000? Yes ❑ No 10. Is this contract over $100,000? Yes ® No ❑ (Note: Contracts requiring City Council approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to contract.) 11. Were formal written proposals requested from at least three available qualified firms? Yes ® No ❑ If no, explain: 12.Attach list of vendors from whom proposals were requested (include name of company, address, contact person, and telephone). 13. Attach proposed scope of work. 14.Attach proposed payment schedule. C&"- Department Head Signature Director d Finance or Designee 74- GUIDING POSITIVE AND LASTING CHANGE r March 15, 2018 As you are aware, last year Community Service Programs re - branded with a new name and messaging which fit our purpose, promise and potential. This journey led to adoption of the name Wayfinders Supportive Solutions (Wayfinders). Although we conducted due diligence to determine the availability of the name Wayfinders, we have encountered trademark issues which will necessitate a modification to our name. Shortly after our public reveal in October, we were notified that a group in Los Angeles would be changing their name to Wayfinder Family Services (WFS) and had filed for trademark protection in mid -July, just days before we selected Wayfinders as our new name. WFS has contested our right to use the name Wayfinders. We have spent the past couple of months trying to come to a co- existence agreement with WFS, but ultimately our agency Board and Management Team have determined that it is in the best interests of both organizations to end this pursuit. After exploration of alternative names, we are pleased to announce that we have found a resolution in the name Waymakers. We feel Waymakers continues to define our culture - one where all team members act as compassionate mentors and sage defenders who help people make their way through difficult times. To alleviate any concerns you may have, the name Waymakers has been subjected to a thorough trade mark review (state, federal, and common-law), and the State business and trade mark registrations have been filed. The transition to Waymakers will take place over the next few weeks, with our first public utilization of the name on March 26, 2018. Please let us know if you have any concerns we need to address in regard to this transition. Thank you for your patience and understanding, waymakersoc.org p 949.250.0488 f 714.540.1908 e info@waymakersoc.org a 1221 East Dyer Road, Suite 120 j Santa Ana, CA 92705-5364 Tax ID #95-3167866 -A Waym a ke rs GUIDING POSITIVE AND LASTING CHANGE Ronnetta Johnson Executive Director waymakersoc.org P 949.250.0488 1 f 714. 540. 1908 e info@waymakersoc.org a 1221 East Dyer Road, Suite 120 Santa Ana, CA 92705-5364 Tax ID #95-3167866 Dept. ID PD-17-004 Page 1 of 2 Meeting Date: 7/17/2017 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 7/17/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Robert Handy, Chief of Police SUBJECT: Authorize execution of a contract with Community Service Programs (CSP), Inc. to provide victim/witness services to domestic violence crime victims through funding provided by the California Governor's Office of Emergency Services (OES) Violence Against Women Act Grant Statement of Issue: The Police Department has previously applied for and been awarded a grant through the California Governor's Office of Emergency Services (OES) to fund our Violence Against Women Program. We are in the final year (calendar) of a three-year grant cycle with $99,798 of the total grant package of $272,183 designated for CSP in 2017. The City's contract with CSP expired March 31, 2017. A new contract is needed to continue to receive their services, remaining 2017 grant funds, and future funds when awarded. Financial Impact: None. Appropriation of funds is not necessary as the OES grant award includes all funding for CSP to provide these services. Recommended Action: Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract Between the City of Huntington Beach and Community Service Programs (CSP), Inc. for Victim and Witness Assistance Services." Alternative Action(s): Do not approve and direct staff accordingly. Analysis: The collaboration between CSP and the City has been in effect since 1998. Since the inception of the Violence Against Women Project, Victim/Witness services have been continuously provided by CSP advocates and funded through a series of grants. In Orange County, CSP is the implementing agency for Victim/Witness and the only agency in the county that can provide the breadth of services required. Without this relationship, the Police Department would not be able to offer the current level of services to victims of domestic violence. Approval of this contract will ensure we continue to receive grant funding from OES to pay for this collaboration and continue to deliver the current level of service to these victims. Item 11. - I HB -80- Dept. ID PD-17-004 Page 2 of 2 Meeting Date: 7/17/2017 Environmental Status: Not applicable. Strategic Plan Goal: Maintain and enhance public safety. Attachment(s): 1) Contract 2) Insurance Certificate 3) Grant Award Letter 4) Professional Service Approval Form I and II with Budget Breakdown H B -81- Item 11. - 2 ATTACHMENT #1 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND COMMUNITY SERVICE PROGRAMS, INC FOR VICTIM AND WITNESS ASSISTANCE SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Community Service Programs, Inc, a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide assistance to victims of and witnesses to crime ; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Ronnetta Johnson who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/ surfnet/professional svcs mayor 1 of 11 10/12 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on April 1, 2017 (the "Commencement Date"). This Agreement shall automatically terminate on December 31, 2019, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than 3 years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Two Hundred Eighty-three Thousand Five Hundred and Sixteen Dollars 1-1 ($283,516). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/ surfnet/professional svcs mayor 2 of I] 10/12 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/ surfnet/professional secs mayor 3 of 11 long ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: agree/ surfneUprofessional sves mayor 4 of 11 10/12 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 1 l . INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall 17-5851/159846/RLs6i8n7/D0 5 of 11 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/ surfnet/professional Svcs mayor 6 of 11 10/12 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach ATTN: Mindy James 2000 Main Street Huntington Beach, CA 92648 17. CONSENT When CITY's consent/approval CSP, Inc. 1221 E. Dyer Rd., Ste 120 Santa Ana, CA 92705-5700 is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining agree/ surfnet/professional svcs mayor 7 of 11 10/12 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/ surfneuproressional svcs mayor 8 of 11 10/12 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY' S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agree/ surfnet/professional Svcs mayor 9 of 11 10/12 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. agree/ surfnet/professional Svcs mayor 10 of 11 10/12 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, COMMUNITY SERVICE PROGRAMS, INC., a California corporation COMPANY NAME By: �& o-1-fa rr print name Ukeda-hve Pirec4m ITS: (circle one) Chairman/President/Vice President By: i M.P (i, f ?a vn 0S print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary - "Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of the State of Calif.ornia - — la A e Mayor Q U l� ity Clerk INITIATED AND APP • OVED: Chief of Police REVIEWPROVED: it, Manager F-11 N N 1.161 W a. .n . ty Attorney o« � ( -? agree/ surfnet/professional Svcs mayor 10 of 1 I 10/12 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) The purpose of this contract is to continue the efforts of law enforcement agencies to enhance or create specialized units to focus special effort on the handling of violent crimes against adult women, including sexual assault, domestic violence, and stalking.The specialized unit will accomplish this. purpose through thorough investigation, immediate victim advocacy, and training for law enforcement officers. Thorough investigation leads to successful prosecution of cases, immediate victim advocacy provides victims with the support and resources to help disrupt the cycle of violence, and training assists departments in providing a consistent, effective, and compassionate response to female victims of violent crime. Projects receiving continuation funding will be required to collect and report demographic information on victims served. The project contracts with a local victim .service agency (rape crisis or domestic violence agency) for one full-time advocate (or full-time equivalent). The advocate must meet the requirements of a domestic violence or sexual assault counselors as defined by the Evidence .Code (Section 1035-1036.2 for sexual assault counselors and Section 1037-1037.7 for domestic violence counselors). The Huntington Beach Advocate must have 14 years experience in assisting victims of domestic violence, sexual assault, and stalking crimes. The agreement shall cover a period beginning April 1, 2017 through December 31, 2019, unless terminated earlierforcause or availability funding. 8. CONSULTANT'S DUTIESAND RESPONSIBILITIES Project Scope: This project will provide comprehensive services for victims/witnesses of crime. The goals • include providing services that w i I I a I I e v i a t e t h e t r a u m a and - devastating impact of crime on the lives of victims and their family members. Additionally, it is necessary to provide information to victims/witnesses of crime regarding the processes of the criminal justice system in order to encourage cooperation in the investigation and prosecution of the case. 1. Victim/Witness Services. The provision of mandatory and optional services for all victims/witnesses of crime is outlined in the California Penal Code The contracted provider shall provide both mandatory and optional services. a. Mandatory Services as outlined in the Penal Code shall include but is not limited to: i. Crisis intervention — provide timely and comprehensive responsive to the individual needs of crime victims. - ii. Emergency assistance —directly or indirectly providing food, housing, clothing and cash, if necessary. jinp/contracts group/eaA/11/13/13 EXHIBIT "A" iii. Resource and referral counseling - direct victims to agencies within the community. iv. Follow-up counseling - provide counseling to victims with problems resulting from crime. v. Filing of compensation claims - assist victims in filing claims for compensation through the Victim Compensation and Government Claims Boards. vi. Property returns assistance - upon request of the victim, assist in obtaining the return of a victim's property held as evidence by law enforcement agencies. vii. Orientation - provide orientation to the criminal justice system. viii. Court accompaniment- provide accompaniment and support the victim in the courtroom. ix. Presentations (criminal justice agencies) provide presentations to and training of criminal justice system agencies. x. Presentations (public) - provide presentations to public agencies and community groups. A Case status - monitor appropriate court cases to keep victims and witnesses apprised of the progress and disposition of their case. xii. Notification - upon request of the victim, provide notification to friends, relatives and employers of the occurrence of the crime. xiii. Employer notification - upon request of the victim or witness, inform the employer that the employee was a victim or witness to a crime. xiv. Restitution assistance - upon request of the victim, assist in the process of obtaining restitution for the victim. b. Optional Services - as outlined in the Penal Code shall include but is not limited to. i. Employer intervention - assist the victim in resolving employment issues that arise as the result of the crime. ii. Creditor intervention - assist the victim in resolving creditor issues that arise as the result of the crime. iii. Crime prevention - provide information regarding crime prevention to individuals or community groups. iv. Temporary restraining orders - provide assistance in obtaining temporary restraining orders for victims. v. Transportation - arrange for transportation to courtfor victims required to testify. vi. Waiting area - arrange for the provision of a victim/witness waiting room. vii. Victim Impact Statements - provide victims assistance in the preparation of victim impact statements for probation reports, sentencing and parole hearings. EXHIBIT "A" 2. Staffing Requirements. All staff must have met minimum education and experience requirements for the position, be carefully screened for suitability. Offers of employment will be contingent upon successfully passing fingerprint and background checks. Supervision of staff will be the sole responsibility of the contracted agency. The following outlines general training requirements for the positions. Victim Advocate. Staff assigned to provide victim/witness services by the contracted agency must complete the Entry Level and Advanced Advocate certification training_ requirements as established by the California Victim and Witness Coordinating Council and the California Office of Emergency Services. The contracted agency must provide specific training in domestic violence, sexual assault and stalking for advocates specializing in those areas of concern. Additionally, each advocate must be given no less than 16 hours of in service training each year. Finally, advocate is required to submit a semi-annual progress report directly to the grant agency as part of the grant reporting requirement. C. CITY'S DUTIES AND RESPONSIBILITIES: Pay contractor after an invoice is received from the contractor. 2. Negotiate rates with the contractor, as necessary. 3. Provide overall review of the services. D. WORK PROGRAM/PROJECT SCHEDULE: These services will be conducted within the contract period. It is understandable that some services will continue beyond the contract period if the services are ongoing. These ongoing services will not have any costs that will be assessed beyond the contract period. EXHIBIT "B" Payment Schedule (Per Unit & Hour) A. Per Unit & Hourly 1. CONSULTANT'S fees for such services shall be based. upon administration of work outlined in the statement of work with the following payment schedule: Description of Services Year I Cost Year 2 Cost Year 3 Cost Victim/Witness Services $74,848 $102,792 $105,876 B. Travel Charges for time during travel are normally not reimbursable and will only be paid if such time is actually used in performing services for CITY or as otherwise arranged with CITY. 2. As CITY sometimes uses consultants that are outside of the nearest metropolitan area, CITY is very conscious of travel costs. Subject to agreement otherwise, CONSULTANT will be held to charging no fees on travel time to or from Huntington Beach. 3. Automobile expenses are limited to the IRS standard business mileage rate. All other travel expenses must be approved in advance by CITY in writing. Requests for approval shall be submitted at least fourteen (14) days in advance, to allow for reduced transportation fares. Meals are not billable to CITY, without prior written consent of CITY C. Billing 1. CONSULTANT shall submit an invoice, as services are provided per unit or hour as outlined above. 2. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Showthetotal amount ofthepayment due; and D) Indicate the specific services and the hours expended, if relevant E) Indicate the date of services 3. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is fulfilling the scope of work as described in Exhibit "A," CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not EXHIBIT "B" Payment Schedule (Per Unit & Hour) approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non - approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. CITY will not pay for secretarial time or secretarial overtime. CITY will not pay for secretarial tasks or tasks that should be subsumed into CONSULTANT's overhead. For example, time spent for faxing, mailing, arranging for messengers and calendaring are not acceptable charges. 5. CITY will not pay for word processing charges. This includes per page or hourly charges. 6. CITY will not pay for billing or discussion of bills. If CITY has questions about billing or needs additional information on bills, that is not a chargeable event; CONSULTANT should respond without charging CITY for the time required. 10. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the work completed and the rate for such work. CITY shall approve such invoices if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the work and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. ATTACHMENT #2 Client#: 834176 COMMUSERG ACORD., CERTIFICATE OF LIABILITY INSURANCE DATE (,MMMDYYYY) 1 1010412016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NAME. Ray Thrall USI Insurance Services LLC PMIIN�- et: 949-790-9423 Lic N OG11911 E-MAIL raymond.thrall@usi.com _484-lk�24M 38 Discovery, Suite 250 INSU5RERLS; AFFORDINGCOVERAGE I NAIC 9 Irvine, CA 92618 _1N_S'URERA . NonProfits' Insurance Alliance fOl 1845 ty rvice Programs, Inc. INSURED INSURER El: Liberty Mutual Fire Insurance C f23035 CommuniSe 1221 E. Dyer Rd,, Suite 120 INSURER C: Santa Ana, CA 92705.5700 INSURER E: COVERAGES CFRTIFIrATF NIIMRFR- PFzVIQIr)M witua=12. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POI ICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAIL) CLAIMS, LIR TYPE OF INSURANCE IS POUCY NUMBER POLICY EFF POLICY EXP A� 1, MMiDD(YYYY) LIMITS A X. COMMERCIAL GENERAL LIABILITY x 201612069NPO 10101120116�110101/201 7 EACH is 11,00 000. I CLAIMS -MADE X OCCUR NIL Deductible ENTEO,pa ?VMISMO liS5000 0 X. Sexual Abuse $I MI$IM . ..... ..MED EXP (Any c pprson) Is20,000. PERSONAL & ADV INJURY s 1,00.000. X Professional $1 M1$3M GEWL AGGREGATE LIMIT A. -PLIES ?Eq: GENERAL AGGREGATE 00 10.0 000. PRO. I POLICY JECT ALOC 1. S3,OQO, 00q- OTHER: A AUTOMOBILE LIABILITY X 1201612069NPO 10/01/20W10101 120171 00,000, X ANY AUTO 1$500 COMP DED. BODILY INJURY (Pe person) ALt OWNED SC E ' AUTOS 14 DU.EO AUTOS $500 COLL DID. BODILY INJURY (Pa"ide,,11) X, HIRED AUTOS X NONAUTOS -OWNED 7 A X UMBRELLA LIAO (XoccUa 201612069UMBNPO 10101/2016 101011201�1 EACH OCCURRENCE 1s2000000 EXCESS LIAR I S-MADO [AGGREGA-.E s2.non-tion. CED 1 k RE —i_TION 5$10,000. Is B 'WORKERS COMPENSATION X WC2641443907026 10/01/2016:1010112017 PEW—---'- 16fw.l X_'STATUTE__',_,,_ER, AND EMPLOYERS' LIABILITY Y N "kNy PROPRIE ropiPARTNER/EXECUTIVEl- —i NIL Deductible OFFICEN;MEMBER EXC'_UOEO? I NNIAI E.L.ACH ACCIDENT i $1,000 000. E.L. DISEASE - E, EMPLOYEEI S1,000,000. I DESCRIPTION OF OPERATIONS Bela E.L. DISEASE •- POLICY Y L I 01J0_0__0t_CT_0___ — - -_ —_ A, I Clary 201612069DONPO _�L__ 10101/20161010112017 $1,000,00DILimit, NIL Deductible, DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES [ACORD 101, Additional Remarks Scbtd.l., maybe attached if more space Is r"uliod) RE: CDBG Funds Gang Prevention, The City of Huntington Beach, Its elected or appointed officials, agents, officers, employees, and volunteers are named additional Insured with respect to the operations of the named insured per the attached CG 2026 endorsement. Form NIAC-E61 08 12 provides Primary & Non -Contributory for Public Entities, APPROVED AS TO FORM CITY OF HUNTINGTON City of Huntington Beach - Gang Prevention 2000 Main St Huntington Beach, CA 92648-0000 ACORD 25 (2014M) I of #S19048705/M19040851 MOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE (D 1938-2014 ACORD CORPORATION, All rights reserved. The ACORD name and logo are registered marks of ACORD Item 11. - 19 HB -98- POLICY NUMBER: 201612069NPO COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, ADDITIONAL INSURED — DESIGNATED PERSON OR ORGANIZATION This endorsement modifies Insurance proyided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Addhionat Insured Persons Or Or anization s The City of Huntington Beach, its officers, elected or appoinped officials, employees. agents and volunteers, information required to complete this Schedule, if not shown above w1l be shown In the Declarations, Section If — Who Is An Insured Is amended to in- clude as an additional Insured the person(s) or organl- zabon(s) shown In the Schedule, but only with respect to liability for `bodily Injury", 'property damage" or "personal and advertising Injury" caused, In whole or In part, by your sets or omissions or the acts or cmis- stons of those acting on your behalf: A. In the performance of your ongoing operations; or S. In connection with your premises owned by or rented to you. CG 20 26 07 04 ® ISO Properties, Inc., 2004 Page 1of1 0 KB -99- Item 11. - 20 POLICY NUMBER: 201612069NPO COMMERCIAL GENERAL UABILITY CG 2D 12 07 9B THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED — STATE OR POLITICAL SUBDIVISIONS — PERMITS This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE State Or Political Subdivision: The City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers. (If no entry appears above, information required to complete this endorsement will be shown In the DeeJarations, as applicable to this endorsement} Section 11 — Who Is An Insured Is amended to Include as an insured any stste or political subdivi- sion shown in the Schedule, subject to the following provisions: 1. This Insurance applies only with respect to opera- tions performed by you or on your behalf for which the state or political subdivision has Issued a permit. CG 20 12 07 98 Z This Insurance does not apply to: a. 'Bodily injury," 'property damage" or 'personal and advertising Injury' arising out of opera - bons performed for the state or municipality; or b, 'Bodily Injury' or 'property damage* Inctuded veithln the 'products -completed operations hazard*, Copyright, Insurance Services Office, Inc,, 1997 Page 1 of 1 13 Item 11. - 21 HB -100- NONPROFITS INSURANCE ALLIANCL or CALIFORNIA Policy Number: 201612069NPO A Headfor Insuranct, A Nega for NonFrolits THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE ONLY In consideration of Itte premium charged, It is understood and agreed that the following Is added as an additional insured: The City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers, But only as respects a legally enforceable contractual agreement with the Named Insured and only for I)abllity arising out of the Named Insure-d's negligence and only for oocurrences of coverages not otherwise excluded in the policy to which this endorsement applies. It Is further understood and agreed that irrespective of the number of entities named as Insureds under this policy, in no event shall the company's lirnfts Of liability exceed the occurrence or aggregate limits as applicable by policy definition or endorsement- NJAC A 1 03 91 Pace I of I HB -101- Item 11. - 22 NONPROFITS INSURANCE AWANCkorCALIMPNIA Policy Numner: 201612069NPO A Head for Imotance, A Hentilor Nonprofits, THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, ADDITIONAL INSURED — DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided Linder the following; COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Person or Organization: The City of Huntington Beach, its officers, elected or appointed officials, ew-ployees, agents and volunteers. WHO IS AN INSURED (Section 11) is amended to include as an insured the person or organization shown In the Schedule as an insured but only with respect to liability arising out of your operations or premises owned by or rented to you. NAC E2s 01 98 Page I of I Item 11. - 23 HB -102- ATTACHMENT #3 D, -D G, WN JR L M UN SkO GOVEA-11INTOR 'Cal OELY Old EMERBENCYSERVICES March 8. 2017 p7yv Bo Svendsbo, Lieutenant Huntington Beach, City of -1000 _fairy Street Huntinp-Ton Bea-1111, CA 92648 Subject: NOTIFICATION OF APPLICATION APPROVAL Law Enforcc-i-nent Spccialized Units Program Subav,iard Tf: LEI 6 09 6860, Cal OEIS ID: 059-3 )6000 Dear Lt. Slvrndsbo: NLAT—K S. GHILAJRDUCCIT DIRECTOR Congratulations! The California Governor's Office of Emergency Sen�ices (Cal OES) has approvcdyour application in the amount of $204,137, subject to Budget approval. Acopy of your approved stibaward is oncloseld for your records. Cal OES will make every effort to plocess payment requests vvliffiin 45 days of receipt. This subaward is subject to the Cal OES Subrecipient Handbook, You are encouraged to -read and faril a-rize yourself with ;he Cal OES Sur)-eciplent Handboo'K,., which can be viewed on Cal OES i�,ebsjtc at w-,vw.ca1ot2s.ca.aov. Ariy funds Tecel vcd in excess of current Liceds, approved amounts, or those found owed as a result of a close-out or audit, must be refunded to the State within 30 days upon receipt of an invcicc iroin. Cal OES. Should You have cpcst:ons on your stibaward please cc-,I-aact your Program SpeciaEst. VSPS Cirmits Prot-lssinlo E-nclosurl- ,-: Subrccipiont's f-11c 3 3650 SCHRIEVER AVENUE. o MATHER, CALIFORNIA 95655 VICTIkI sERVICFS & PUIPLIC SAFETY RRANCIP TEIEPHONE: (916)845-8i1?— 9 F.AX (916)6316-3770 HB - 103- Item 11. - 24 F— ,Ca' OES Use Only) =Ips# 44`66b Vs # Sub-111-rd # CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES GRANT SUBAWARD FACE SHEET The CalJomi2 Governor's Office of Emergency Services (Cal IDES,, makes a Grant Subaward of funds set forth to the �Vlovvirig: 1. Subrecipient: City of Huntington Beach i a, DUNS#: 0.78 11 4 3948 . ... ...... . ... -- 2. Implementing Agency: Huntington Beach Po;ice DePariment 2a. DUNS4: 078143948 3. implementing Agency Address: 2900 Mair, Street Huntington Beach 92648-0190 Street City 4. Location of Project: Huntington Beach Grange 9264, 8-0190 City Courly i . Zip + 4 l, 5. Disaster/Proararn Title: Law Enforcement Spedinflzed Uni-'�-S Program 6. Performance Period, 0 1 1/2017 to 12-�,1017 7. Indirect Cost Rate: E/] NIA; E]10%deminimis; ❑ Federally Approved ICR % Grant I Cash E. In -Kind F. Total G, Total Project Fund Source E A. State B. Federal C. Total Year Match Match Match Cost 12,7)16 VAV,,A $ 204,11371 $ 68,046I 68J146 $,272;183 e; p- d, I?. Select 0! selr- ''at si�lect seieclt 01 $0 $ seled $01 1z G Teal flrojoctCast: !TOTALS g C $ 204,137 $ 204,127 S 68,016)) $01 $ C8,046 $ 27Z 183 13, Thls Grant Subaward consists of this t1tic page: the application for the grant, which Is attached and made a part hereof, and the AssuranceslCer-0fications. I hereby certify I am vested with the authority to enter into this Grant Subaward, and have the approval of the CityfCounty Financial Officer, City Manager, County Administrator, Governing Board Chair, or other Approving Body, The Subreciplent certifies that all funds received nursuant to this agreementwill be spent exclusively on the purposes specified in the Grant Sataward. The Subreciplent accents this Grant Subaward and agrees to admirlis:er the grant project in accordance with the Grant Subaward as well as all applicable state and federal laws, audit requirements, federal program guidelines, and Cal OES policy and program guidance. The Subreciplent further agrees that the allocation of.funds may be contingent or, the enactment of the State Budget. 14. Official Authorized to Sign for Subreciplent: 15. Federal Employer ID Number; 956000723 Name: Robert Handy Tile: Chief of Police Telephone: 7145365902 FAX7145362895 Email. rhandyCahbpd.crg ,are; code) (area �0,te; Payment Mailing Sianature: 2000 Maki Street : [FOR Cal I ierebv pe'�,Ifv upon rn,C-owr �rs-anal that budget furds are 216 OES Fiscal Officer Dare Ylr,2015-17 Chanter: L;! PCANo: 18416 `ttm 0690-1,32-0F.90 Cww)cnent: 40.20,16' FAT14 &: 20 1 5-WF-AX-GNq CFDA-f , eelera: Award Dtitt.,: Q-11'0i1`6-06!3Q'119 LaSv Enl0rctment Sllecializcd Units Prpgranl Re-q.:25r6, Cif; *L)astd cn't"IC PFccc-' N1 ,-: 16'VAWA Amount: S Gran' SiLbawa- Fa -le Sheet -Cal OES7 2-1 '11 (Revi-zet &,29 5) City: Huntington Beach — Zjp+4: 92648-0190 Date: In - -Z 7 /� Us!Z LJ?qLy ab;elcirtl�iepan. and purposes olthis expendj`[Ure stated above, Cal CES Doctor (or dcs#n,-,c-) Dnte Item 11. - 25 11B -104- CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES SUPPLEMENTAL GRANT SUBAWARD INFORMATION i, Cal OIL Contact Information Section: Governor's Office of Emergency Services I Mark, S. Ghilarducci, Director, 3650 Schriever Avenue Mathcr, CA 95655 (9161) 845-85,06 phone, - (916) 845-8511 fax 2. Federal Aivarding Agency Section: tM __ Ff, und ea r Fedei -al Pro -rain Fund CFDAft i Federal Awarding Agency T Total Federal FTotal Local 1 Award Assistance Assist, Arnount Amount I 2016 Viojcnce Agairisi Warren Act (VAW.A,) Cif-75ce on Violence Against Sl 4,798,873 1 $13;316,986 I / 16.5SS Women FT Chooso f11-1 tenl, 1 Choot4e chloose an Iteir-, ni . . ............. . CTI 0 0 S C fli ;-, C choose an item, - - - 3. Project -Description. Section: 9 Project AcrDmin (Please choose from dro-p, down): Law Enforcement Specialized Units Program- (U) Project Description (Plea -se- typ-t the Project Description): Provides fiandinlo that will assist law enforce-,-n-crit agencies ir, California to enhance or create slpeclalized units to pro -vide a coordinated respo-rise to, victims of'U'llo.me.slic viol cnce and their children. 4. Research & Development Section: e Is this Subanvard a Research &, Development grant? Yes El No 17 SLpp I G-,�nf Sobaware at ion — CIQ i 01F.S 0 ]a (si-0 t HB - 105- Item 11. - 26 PROJECT CONTACT INFORMATION Cc C, Subrecipient: City of Huntington Beach Subaward E �0 Provide the name, ti'le, address, telephone %fmber, and e-mail address for the Project oontacts named below. NOTE: If you use a PO Box address, a street address is also required for package delivery and site visit purposes. 1. The Proiect Director for the project: Name: Bo Svendsbo Title: Lieutenant Telephone #, 7145365918 ,,#: 7145362895 Email Address: gsvendsbo@1hbi Address/Citvqip: 400"; Main Street Huntington Beach, CA 92648 2, The Financial Officer for the project: Nani,_,: Mindy James. . .. . ....... Tite, Manager, Budget Bureau . . . . . .. ........ .. ... . Teicphcr,-- #: 714_5365425 Fa>C#: 71437415V4 EimaiiAddress: r-njarnesCmhbpd.org . ....... .. Address!City,T-i,p: 2000 Main Stree` Huntington Beach, CA 92648 3. The person having Routine Programmatic responsibility for the project" N err I I Jana ' Harden Victim Advocate TeieDhone 7145365957 Fad: 7145362895 -Email Address: jhardcn(aDhbpd.org 4,ddress/City.r2:ip,, 2030 Main Street Huntington Beach, CA 92648 4. The person i",aving Routine Fiscal Res cons ibility for the project: Name: killinidv James Tifle h4anager, Budget Bureau elephone, 7?45365425 FaX#: 71437416&4Email Address: �ameobpd,oI g Adziriass/-it,yiZi- 2.0D Main Street Huntington Beach, CA 92648 The Executive Director of a Community Based Oraran4zation or the Chief Executive Officer (i.e., chief of police, superintendent of schools, of the implementing agency: Robes Handy NName:RChief of Police Telephone - 7145365902 Fax#,: 71,145362895 ` I Hmai,Address: rihandy(f_�hbpd.org Ada"'ess"c4i'Zip, 2000 Main Street Hunfington Beach, CA 92648 5, Tne Official Desicinatedby the Gcveming Board to enter into the Grant Subawa,,d for the C't,y1county or Commum*BaseC Organization, as stated in Section 14 of the Grant Subaward Face Sheet: Name: Robert Handy Title: Chief ofJPolice Telephone #: 7145365902 Fax-#: 7145362895 2000 Main Street Huntington Beach, CA 92648 7, he r The chair of tGoverning Body of the subrecipfent Name: im Katapodis T ae. rylayor Telephones- #: 7 14-536-55-553 JIM Fzie�: 7145365233 ka'apod,s@surfcity-hb.org Addres3/Ci,},(,Z,, -eet Hu '�Oi Beach, CA 92648 o. 2000 Main St: nflngt Project Con'act Inf-,9Ta`1.-,-, Cal CES 2-102 (Revis- 7,2015) rhandy(p mail Address: :hbpd,org Item 11. - 27 HB -106- SubreciPlent: IMPlementing Agency, SIGNATURE AUTHORIZATION (r, C, Subaward #-. _L�� L7-- D9 (o -City of Huntington Beach ------ Huntington Beach Police Department *The Project Director and Financial Officer are REQUIRED to sign this form. *Project Director, Bo Svendsbo -Financial Officer: Mindy James Signature: Signature: Daie: Date: C' ----------- ------ ----- ------ - __ --------- The fallowing Persons are authorized to sign for the Project Director Signature Richard Spencer Pr'nt Name Signature Print Name - Signature Print Name Skonatve Print Name Signature Tr_77, Nam Sicna'•ure X.Jthr'zator - Caf OAS 203,'Rev. ( ""2015) The following persons are authorized to sign for the Financial Officer Signature Print Name Signature Print Name S ion ature Pr;n', Name Signature Print Name Signature Print Name HB -107- Item 11. - 28 CERTWICATION OF ASSURANCE OF COMPLIANCE With Statutory Requirements of the Violence Against Women Act (VAWA) Fund As Amended, Se rvices*Training, Officers *Prosecutors (STOP) Formula Grant Program I" Robert Handy hereby certify that affici ELI authorized to sign Subaward; same person as Section 14 on S ubaward Face Sheet) SUBRECIPIENT: City of Huntington Beach PAPI-ENIENTI-N6 AGENCY: Huntington Beach Police Department PROJECT '1_'I'i'T Law Enforcement Specialized Unit Program is responsible for rcvii3wi-ma the Suhrecivient Hand'hook and adhering to all of the Sulba"!ard requirements {state and/or fe deral) as directed by Cal DES including, but not limited to, the following areas: 1. Federal Grant Funds Sulbrecipienis expending 5-i'756t:000 or more in federal gran, funds annually are required to secure an audit pursuant to 01NJ.B U111for Guidance 2 CFR Part 200, Subpart F and are allowed to utiliz,, federal grant fluids to budget For the .1111 - - - audit costs. See Section 18000 of the Subrecipient Handbook for mon: detail. ud L 71 The above named Subrecipiew receives S750,000 or more in federal grant funds annually. F The a'bo-ve. namcd Subrccipient do -Is not receive $750,000 or more in federal grant funds annually. 11. Equal Employment Opportunity - (Subrecipient llandbookYection 2151) Tt is the pul-Ilic, policy of the State, of California to promote equal ornployment opportunity '�EEO) by nrohibiting discrimination or harassment in employment because ofancestry, age (over 40), color, disaiaility_p .N's i cal and mental, including HIV and ADS), genetic information, gender, gender identity. 2ender exrression, marital stavus, medical condition (genetic characteristics, cancer cr a record or history I CaDc't'l), military, veteran status, national origin, race. religion (includes 9 religious dress and I _,rooT-,l ing practices}, sex (includes prep, anCV,c.1xi,Idbirih breastfee6ing and/or related --medical conditions) sexual orientation, or request for family medical leave. Cal OES-funded projects certify that they will comply with all state and federal requirements reuardilna, equal employment opportunity, nondiscrimination and civil rights. Pleas,- provide the following information: Equal Ernpioyment (Wortunity Offleer: Michele Warren Title: Director of Human Resources Address: 2000 Main Street Huntington Beach, CA 92648 Phone: 714-536-5586 Email: michele.warren@surfcity-hb.org C--rtific2icio-i <),-Asuraic-, of Coln'nliailct —VAWA Call 0.-ES 2- 104g (R-2v. 12/2016 )) Item 11. - 29 HB -108- 111. Drug -Free NI,7 0 rkplacc Act of 1990 — (,Vubrecipient Handhook, Section 2152) The State of California requires that every person or organization subawarded a grant or contract shall certify it will provide a drug -free workplace. IV. California Environmental Quality Act (CEQA) — (Subrecipient Handbook, Section 2153) The California Environmental Quality Act (CEEQA) (Public Resources Code, Section 21000 et seq.) requires all Cal OES funded projects to certify compliance CEOA. Projects receiving funding must coordinate with their city or county planning agency to ensure that the project is conipliance with CEQA requirements. V, Lobbying — (:Yubrecipienf Handbook Section 2154) Cal OHS grant funds, grant property, or grant funded positions shall not be used for any lobbvilig, activities, including, but not limited to., being paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a -Member of Congress, an officer or employee of Congress, or an employee ofalMernber of Conte ess in connection with the making of any federal gran, the entering into of ativ cooperative agreement, and the c%tension, continuation, renewal, ara_-ndment, or rnojification of any federal grant or cooperative, agreement. V1. Debarment and Suspension — (SubrecipientHandbook Section 2.155) r1his a I pp,,'L,,s to iectll.1`unrledrczrrrsvrliy.i Cal OES funded projects Must certif", that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial a." federal benefits by a state or federal court, or voluntarily - i excluded fromtransactionn by any federal department of agency, VII. Proof of Authority from City CounciliGovernino Board The above named organization (Applicant) accepts responsibility for and will comply with the requireiritnt to obtain I signed resolution front the City Council/Governing Board in support of this program, The Applicant a- ces to provide all niatc.hspg funds required for said project (including any aincridinent thereof] under the Program and the fundi.T,2, tams and conditions of ("a] OFS, and That any cash match will bc appropriated as required. It is ageed that s. shall y iiability arising out of performance of this Subaxard, including civil coul" actions for damages, -,all be the an he T)eTfOr, responsibiii-V of the grant Subrecipicrit and the authorizing agency, The State of California and Cal OES disclaim responsi Nlity of any such, liability. Furihem-tore, it is also agreed that grantfunds received from Cal OES shall not be used to Supplant expenditures cor:trolled by the City Courcil/Governing Board. The AppEcant is required to obtain a signed resolution from the City Council/Governing Board illustratliagthat dic official cxt-o-ting this agreement is, in fact, authorized to do so. The Applicant is also required To inaii-itain Che signed resolution on -site, anti a copy mustbereadily aN,ailable ur,= rtqUtSi. by CUI OF—S. Vill. Civil Rights Compliance The subrecipient complies will all laws that prohibit excluding denying or discriminating against any person based o_n actual or nerceived race, color, national origin, disan tyreligion,II flit\, age, ae, sex, Bender identity, and sexual orientation in bo-,h the delivery of services and employment practices and, does not use federal tinancJal assistance to engage in explicitly rtl4(_,ious activities. Ccrti-9,--atiEon o*A_;s,_,rarIcc oTCua,,p!�,_nc,-, - VA'VA Ce.: DES 7-INg- 1. . (Rn HB -109- Item 11. - 30 Pi. Special Condition for Grant Subatvard -,with Violence Against Women Act (VA`4VA) Funds 1. Applicability of Part 200 Uniform Requirements The Subrecipient agrees to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 2001 as adopted and supplemented by the Department of Justice (DOi) in 2 CI R. Part, 2800 (together, the "Part 200 Uniform Requirements"'). 2. Compliance ww=ah DOJ Grants Financial Guide The Subrecipient agrees to comply with the Department of Justice Grants Financial Guise as posted on the OJP website (currently, the "2015 DOJ Grant, Financial Guide"), including any updated version that may be posted durino the period of performance. 3. Rcquirernents Pertaining to Prohibited Conduct Related to Trafficking in Persons (including reporting requirements and OTP authority m terminate award) u The Subrecipient agrees to comp],- with all applicable requirements (including requirements to report allegations) pe, tainsng to prohibited conduct related to the trafficking of persons, whether on the part of Subrecipient or individuals defined (fair purposes of this condition) as "employees" of the Subrecipient. The details of the Subrecipient's abligations regarding prohibited conduct re -fated to tralffid ing in persons are oosted on the OJP weLsite-a.t: hitC onduct-Trafrtcidng.htm (Award condition: "rohi ited conduct by Subrecipients related to trafficking in persons (including reporting requirerncnts atxi OJI' authorityto tl-lrrnnate award)), and are incorporated by reference here. 4. Compliance with Applicable Rules Regarding Approval, Planning, an Reporting of Conferences, Meetings, Trainines, :and O he r �Vewls The- Subrecipient agrees to comply �vijth all applicable laws, regulations, policies, and of!zcial DOJ guidance (including spec f c cost limits, prior approval and reporting requirements where applicable) governing the use of ederal funds for oxpcnscs related to conferencres (as that term is defined by DOJ), including the provision of food and or beverages at such conieren ti an costs ofattendanoc at sucin c, r icrcnccs. lnformaion on the pertinent DOJ derirdtion of conferences and the rules applicable to th s awwa appears in the DOJ Grants Financial Guide (CLUTen', IV. aas Section 3.10 of "pnstaward Req.tirernents" in `he "201 S DOJ (jrar;ts Financial Guide"). S. L;f•iect c)I*IT':iilur-e tc) Acldre�ss Audit isaLes Tile Subrecipient understands and agrees that the .DOJ awarding agency (Oil] or OVWy as appropriate} may Withhold award funds, or may impose other related requirements, if (as determined by th-- DC}J awarding agency) %ne Subrecipient does not satisfactorily and promptly address outstandirng issues frorn audits required by the Fart 200 Uniform Requirements (or by the ternis of this wNard), or other outstandizng issues that arise in connection with audits, imvestigetioris, or rcviews ofTa()J awards. Reporzirg Potential Fraud, «'aste, Abuse, and Similar Misconduct "11-re Subrcrcicicni agrees to promptly° rear to the DOJ OfSrce ofthe Inspuctc: General (010) any credible evidence that a principal, employee, agent, contractor, subcontractor, or other person has, connection with tends -tinder tins award (1) submitted a claim that violates the False Claims Act; or (2) committed a. criminal or civil violation of laws peitiaining to fraud, conflict of interest, bribery, gratuity,, or similar misconduct. Cezt:ficat ion c7 fAssur,uc:. o { o<t ;;:;arce. — ` .4.NVA'a3 {Jr 4 2_1042 (R ;. 122016,) Item 11. - 31 HB -110- Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by. • Mai': Office of the Inspector General, U.S, Department of justice, Investigations Division, 950 Pennsylvania Avenue, N.W. Room 4706, Washington, DC 20530, • F.,-mail: oig.hotline�,usdoj.gov; • DOJ OIG hotline (contact information in English and Spanish): (800) 869-4499.-1 and/or • DOJ OIG hotline fax: (202) 616-9881, Additional information is available from the DOJ OIG website at ;. Contpiiance with General appropriations-La�v Restrictions on the tJse of Federal hands 'The Subr-ccipicrit agrees to comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. P-c-ninent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2016, are set out at h-m: Iov./ftiiid;nE/F",Iore.�FY2016- and are lncorporaltcd by reference here. S. Restrictions and Certifications Regarding Non -Disclosure Agreements and Related Matters The Sub.-tciDitrit understands and azt-_s that no Subrecipient under this award, or entity that receives a procure.nnem contract or subcontract with any funds under this award., Tnay require any ernployee or contractor to simi an i:--ternal confidentiality agnecmcr�t or statement that prohibits or otherwise restricts, or purpor-ts to prDh-ibit or restrict. the repor tin , (in accordance with law) of waste, fraud, or abuse to an investi,ative or I-aw enforcement of a federal department or agency authorized to receive such information. The torcaoing is I -lot �TltenClcd, and shall not be understood by the agency inaldn,g ti-;is a1x,;.rd ` to cx)ntravene requirements applicable to Standard Form 312 (which relates to cjassitficd information'), Form 4414 (winich relates to sensitive com:-,artTnented m--ortnation). or any other forrn issued by a federal department or pq ge-acy Governing the nan diso", os tire of classif`icu� information. , a. In accepting this award, the Subrecipieni: o Renres-.Pis that it neither roilinTes nor has required internal con5deritiahLy kg7ceincrits or stafcnicrits from employees or contractors that currently prohibit or otherwise currently rests ict (or purport to prohibit or reStrictl, sinployees or contractors front reporting `h,asta, fraud, or abuse as d-.,.scribcd above: and Certifies that, if it Icarris oi- is notified that it is or has been requiring its employees or contractors to 11LIXI-ClIte a(_TTeCrnp_nts Or statements that prohibit or otherwise restric-, (or purport to prohibit or restrict), rcpolting of waste, fraud, or abuse as described Ltbov,-. it will immttdiately stop any further obligations of award funds, will provide prompt written notification to the federal agency maling This award, and , will, resume (or permit resumption of) such obligations only if expressly authorized zed to do so by that agency'. b. If the Subrec;nieni does or is authorized under this award to make subaNvards, prccurcnicnt contracts. or both: C It represents that (1) it has determined that ao other entity that the Subrecipient's application, proposes may or will receive aw�aud funds (�N,hethcr through a subaward, procurement contract, or Cart; ;cation of Aus_:rat -D1-1'Compliance - VA1VA Cal O-ES 2-104E (Rev, 12,12016) HB -111- Item 11. - 32 subcontract under a proCUTOMCnT contract) either requires orhas required internal confidentiality a2reemients or statements frorn employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors front reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and es that, that any Subrecipient, contractor. It certifies iat, if it learns or is not or subcontractor entity that receives funds under this awa:rd is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of wastc, fraud, or abuse as described above, it will immediately stop any further obli-ations of award funds to or by that entity, will provide prompt written notification to the federal ag ency making this award, and will resurne (or permit resumption of) such obligations ,)niv if expressly authorized to do so by that agency. 9. Encouragement of Policies to Ban Text Messaging Mfflc Driving Pursuant to Executive Order 13513, "Federal Leadership on RtdLringTeNt Messaging W'hile Driving," 74 Fcd, Reg. 512245 (October 11 20D9",, the Subrecipientunderstai-Ads that DOJ encourages Subrtzipients to adopt and enforce policies harming employees from tcxtrncssa&,a v,,hile driving any vehicle during the course of performirig work funded by this a%yard, and to establish workplace safety policies a7-.d conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 10. Additional DOJ Awardin P- A,--cncv Requirements The Subrecipient agrees to comply with any additional re-juir.-ments that may be imposed by the DOJ awarding a-mlov tOjp or Ov"k% as appropriate) during the period of perforniancc for this award, if the Subrecipient is designated as"high- risk" or purposes of-11h.-t DOJ high risk grantee Est. I I. OVW Traitait-,.2 Guiding Principles The Subrecipient understands and agrees that any training or training materials developed or delivered with f "Graining Gu'dina Principles r Grantees and fun 'Jiz Provided under this award must adhere to the OVW 'IFT I S�,'bI ..arantees: avaiiable a'. !2. Supplanting The Subrecipient understands and agrees that funds must be used to supplement, not supplant, non-federal ~ands that 1;_, cold otherwise be available for the -activities under this -rant. 13. Star i--lory Requirements The Subrccipicnt agrees to Corrirjiv with all relevant statutory and regulatory requirements which may include, among other relevant ajlthoriti--s, the Violence Against '14'onien Act cf 1994, P.L- 103-322, the Violence Against A Women Act of 2000, P.L. 106-385, the Omnibus Crime Control and Sa:,e. Streets Act of 1968, 421 U.S.0 37 ', I et seq., the Violence Atiainst Women and Deparanent of Juske Reauthorization Act of 2005, P.L. 109-1162, the Violence Against Women Reauthorization Act of 2013, P.L. 113 )-4, and OVW's irl'-plernenti-Dg regulation:, at 2S Cl-,'R Part 90. 14. Nlisu.se oaf Award Funds The Subr.-cipient understands and agrees that misuse of award funds may result in a range of penalties, including suspension of current and future funds, susnctision or d5barmcnt from federal grants, recouprnent ofmonies provided under an a,,v?rd, and civil and/or criminal penalties. Ccr-,i-kation of Aisu,�ncc of Ccm-plianc.-, - VAWA Cal OFS 2-14r4g, (Rrv, 12!2016) Item 11. - 33 HB -112- The Subrecipients understands and agrees that grant funds may be used only for the purposes in the Subi-tcipiLrit's approved application. 15, Consultant Rates The Subrecipicni understands approval of this award does not indicate approval of any consultant rate in excess of$650 per day or $81-25 per hour.. detailed justiflcation must be approved by tine grantor prior to obligation or expenditure of such funds. Aithough prior approval is not required for consultant rates below these, specified amounts, Subrecipients are required to maintain docurrientation to support all daily or hourly rates. 16. Materials and Publications The SuLrecipicnt understands and agrees that all materials and publications {written, visual, or sound) r�'sultiTlg from subgrant award activities shall contain the following statements: "This project was supported by Subarant No. awarded by the state administering office for the STOP Fon-nula Grant Program. The opinions, findinas, conclusions, aTid recorrimendafions expressed in this )ubli,-atic-�dprogr,—ml'cxhibition are those of the author and do not necessarily reflect the views ofth.- state, or the U.S. Department of justice, Office on, Violenc.� against Worn,-n." Vir;ti! i TI saf�-ty I The Sub-ccipicrit understands and agrees that grant: funds will not support activities that compromise victim saf-c-Ly and recovery, such as: procedures or policies that exclude victims frorn receiving safe, shelter,, advo(:acy servicus, co"Inschn-, and other assistance based on their actual or perceived sex, a-C, 12Tlm.1-ration status, religion, sexual orientatio-n. gcnidcr identity, mental health condition, ullysicai health condition. criminal record, work in the sex industry, or the age arld/or sex of their children; procodures or policies thwi compromise the i -v confldcritialir� of information and privacy of'persons receiving O'VW-fund�!d st-iicts; pre -trig; diversion p7ogra-lis not approved by OVWor the placernerit of offenders in sucla programs; mediation, couples uounstling', family counseling or any other manner ci*joint viczirn-off-,nder counseliug; Mandatory counseling —for Viztims. penaliziril- victims who rents: to Testity, or promoting procedures that would require victims to seek legal sanctions against their abusers seek a protection order, file formal complaint); the placement of perpetrators in anger management programs; or any other activities outlin�d in -L=e solicitation under which the approved applicat-lor, was submit-ed. 18. Copyright Approval Tlle subrecioienr understands advance -,vritten approval ,mist he, oblai7,c3 to copyrig]-it any work that is sublecl to coT,)yr:M and was dcvr ivpcel, or foi- tiwhi ich ct�'ncrship -,vas acquired, tinder this-,nvm,dL In addition. the Subrecir)i2nt (or contractor or subcolltcdctor) must cornpiv with all conditions specified by the program alu-iagcr in co-,nilec.tion with an that approval, be.fbl-e: 1) using award funds to purchase owne-T.Ship of, or d license to use, a - copyrighted work: or 2) incorporating iiny copyrighted work, or portion thcreof, into a new work dc--velopcci il der this award. The Sijbrcr_ipicnt understand- and ageos the Office on Violence Against Wumen reserves _t riwaltN)- fret, nonexclusive and irrevocable right to reproduce, publish or otherwise -use the work, in whole or in parr (including in the creation ot'derivati-ve works), for Fedcrai purposes,, and to authorize others to do so. The Subrocipliciar understands and agrees i,, is their responsibility (and of each conlnctor or is applic,abic) to cirisure that t.,,Lis corditi= is illciud'-d in any subaward, tconmict, or subcomract under tlhis award. of Assurancz of ComPHRnct — VAVVA Cal LIES 12-104g (Rev. 11'2016) FIB -113- Item 11. - 34 All appropriate documentation must be maintained on file by the project and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Subrecipient may be ineligible for subaward of any future - L, grants if the Cal OES determines that any of the following has occurred: (1) The Subrecipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. CERTIFICATION 1, the nffl::ial named below, ain the same individual authorized to sign the Subaward [Section 14 an Grant Subaward Face Sliect], and hcreby swear that I am duly authorized legally to bind the contTac-LOr or grant Subrccipient to the above described oertii-icaiion. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. Autho.-ized Official's Sic-,naturt: Authorized Official's Typod Narne: Robert Handy AuThorizc,d Offlicial's T'ftic. Chief of Police Data Exccuitcd: Federal -Emplover 11):� 7 9560000723 -Federai DUNS„ 078143948 Current S-vs-,,2.-n -for Award Manav,' rrert (SAM) Expiration Dale: 2/28/17 Executed in the City/'Courrry of: City of Huntington Beach, County of Orange AUTHORIZED BY: (not npl,'cadble to State auencfes) City Financial Officer City NlanaQtr El Govcrnna Board Cba S i C-m at "-; e: F Title: City Manager Coun,y Financial Officer Cour)'Ly Manager C, Cert`f1C.V,icn CZA5suriincc VAWA CnI OES 2-1041g (:Rev. 72/2016) Item 11. - 35 HR -11 14- ATTACHMENT #4 CITY OF HUNTINGTON BEACH Professional Service Approval Form RECEIVED PART JUN 15 2017 Finance Department Date: 6/13/2017 Project Manager Name: Lt. G. Svendsbo Requested by Name if different from Project Manager: Department: Police PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART / MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: To renew a longtime partnership with Community Service Programs, Inc. to provide victim/witness services for adult victims of violent crime, sexual assault, domestic violence and stalking. Funding will be provided by the Cal OES Domestic Violence Grant, 2) Estimated cost of the services being sought 3) Are sufficient funds available to fund this contract? If no, please explain: $ 74,848 (2017), $102,792 (2018), & $105,876 (2019). 4) Check below how the services will be obtained: ❑ A Bid solicitation process in accordance to the MC 3,03.060 procedures will be conducted. ® MC 3.03.08(b) — Other Interagency Agreement procedure will be utilized. �-:e�Jn�7, r, r- (3 V ar"s C ❑ MC 3.03.08 — Contract Limits of $30,000 or less exempt procedure will be utilized, 5) Is this contract gene ily described on the list of professional service contracts approved by the City Council? If the an . ,6r to t is question is "No," the contract will require approval from the City Council.) Q Yes (-j.No er Signature (Purchasing Approval) /`/�` 710 / 7 Date 6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted (Please note that a budget check will occur at the object code level): Account number Contractual Dollar Amount Business unit. object # Fiscal Year 16/17 Fiscal Year 17/18 Fiscal Year 18119 Fiscal Year 124 70101.69365 $74848 $102792 $105876 $ t? €nitl.]'' $ $ $ $ $ $ $ $ Budg Head Signature(s) l/ Chief Fi ancial O cer Signature ssistant City anager's Signature MWIN Date ii i ate Date ty anager's Signature csp 2017 professional service approval form - part i REV; February2015 HB _i 1�- Date Item 11. - 36 o,,�UNTINC)pCITY OF . BEACH of 1QProfessionalApproval • a Date: 6-13-2017 Project Manager: Lt. G. Svendsbo Requested by Name if different from Project Manager: Department: Police PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & If MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant: Community Service Programs, Inc. 2) Contract Number: POL 2017-04 (Contract numbers are obtained through Finance Administration x 5630) 3) Amount of this contract: $ 283,516 �4 Account number Contractual Dollar Amount Business unit. object # Fiscal Year 16/17 Fiscal Year 17/18 Fiscal Year 18/19 61,g70101.69365 74,848 102,792 105,876 $ $ $ $ $ $ 4) Is this contract less than $50,000? ❑ Yes ® No 5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No 6) Is this contract over $100,000? ® Yes ❑ No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? ❑ Yes ® No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number.) 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attach Exhibit B, which describes the payment terms of the contract. Fiscal Serv�s--A(lanager (Purchasing) Budget M ager Approval ignature C Financial Officer (or d signee) Signature Date /� k\ 7A Date Item 11. - 37 HB -116- PROFESSIONAL SERVICES FISCAL YEAR 2016/17 POLICE De artrnent ::: Des:cri 01 son Amount : j< Psychological exams, polygraph, legal consultations, rape and medical exams, crime prevention, hazmat physical exams, Police flight crew physicals, blood withdraws, transcription, juvenile diversion, gang prevention and other related consulting and professional services. $ 630,443 punt Contract Value 5/2612016 Truth Be Told $ 10,310 $ 28,620 512612016 Susan Saxe PHD $ 5,000 $ 13,000 2/17/2016 IXII Group $ 7,200 $ 22,500 7 , 5/26/2016 The Counseling team } 5126/2016 Psychological Consulting Associates 5/16/2016 Memorial Occupational Medical Services 6/712017 CSP Inc Tnt-1l Value':i= co rnce. $ 4,500 $ 11,000 $ 13,000 $ 32,087 $ 4,000 $ 12,000 $ 74,848, $ 283,516 l.` $ 118,858 $ 511,585 FY 17118 FY 18119 Notes ; Arnqunt ;Amount':; New 3 year contract to be awarded via RFP process $ 10,310 $ - Pre -employment Psych Evals $ 5,000 Comm center staff training Pre -employment Psych Evals/debrief, critical incident $ 4,500 Pre -employment Psych Evalsldebrief, critical incident $ 13,000 Inmate Health Review Services $ 4,000 Victims Assistance Services (grant fund 124) $102,792 $105,876 w City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk July 18, 2017 Community Service Programs 1221 E. Dyer Rd., Ste. 120 Santa Ana, CA 92705-5700 To Whom It May Concern: Enclosed is a duplicate original of the fully executed "Professional Services Contract Between The City of Huntington Beach and Community Service Programs, Inc. for Victim and Witness Assistance Services". Sincerely, Robin Estanislau, CMC City Clerk RE:pe Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand