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HomeMy WebLinkAboutWaymakers - formerly Community Services Programs, Inc. (CSP) - 2016-09-06 Dept. ID PD-16-009 Page 1 of 2 Meeting Date: 9/6/2016 �X L CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 9/6/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Robert Handy, Chief of Police SUBJECT: Approve a three-year contract with Community Service Programs, Inc. (CSP) in the amount of $242,581 for management of the Gang Prevention and Intervention Program Statement of Issue: City Council is requested to approve a three-year contract with Community Service Programs, Inc., (CSP) for the management of the Gang Prevention and Intervention Program. Approval of the attached contract will renew this agreement and allow payment to CSP for all future services provided under the contract. Financial Impact: Sufficient appropriations are available to fund the first year of the CSP contract under the proposed budget for FY 16/17 in Business Unit 10070204.69365. Future fiscal years will be budgeted accordingly. Full payments towards the fixed fee schedules are set forth herein: Management of the Gang Intervention Contract —Year 1: $78,482; Year 2: $80,837 and Year 3: $83,262. Recommended Action: Approve and authorize the "Professional Services Contract Between the City of Huntington Beach and Community Service Programs, Inc. for Management of Gang Prevention and Intervention Program." Alternative Action(s): Do not approve and direct staff accordingly. Analysis: Since 1992, the Huntington Beach Police Department has contracted with Community Service Programs, Inc. (CSP) to manage and provide Gang Prevention and Intervention services. The current contract expires on 9-30-16 and a Request For Proposal (RFP) was issued by the City of Huntington Beach to continue the services. Community Service Programs (CSP) is the only agency that submitted a bid to the city. The Gang Prevention and Intervention Program provide direct services to high-risk youth, ages 10- 18. Referrals to this program come primarily from the Police Department after contacts with youths at risk for recruitment into local gangs. The focus of the program is the strengthening of the family unit, which in turn is the foundation of the community. Strong families and community mobilization are the keys to securing a safe and nurturing environment in which to live. Thus, given the appropriate tools, concerned parents can HB -1 3 9- Item 8. - I Dept. ID PD-16-009 Page 2 of 2 Meeting Date:9/6/2016 regain control of their family and exert a positive influence against potential gang involvement and violence. The core of the program will be direct service to the high-risk youth ages 10-18. Services are built around recognition that youth engage in acting-out behavior due to a breakdown in the effectiveness of traditional family/school/community structures where they would normally fulfill needs for love, self-esteem, personal meaning, stability, and socialization. Environmental Status: Not Applicable. Strategic Plan Goal: Enhance and maintain public safety Attachment(s): 1. Professional Services Contract for Management of Gang Prevention and Intervention Program. 2. City of Huntington Beach Certificate of Liability Insurance. Item 8. - 2 HB -140- PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY-OF HUNTINGTON BEACH AND COMMUNITY SERVICES PROGRAM, INC. FOR MANAGEMENT OF GANG PREVENTION AND INTERVENTION PROGRAM THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Community Services Program, Inc.,, a Non-profit California Corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to manage the Gang Prevention and Intervention Program; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Ronetta Johnson, who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/surfneUprofessional svcs mayor I Of 1 I 10/12 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on October 1 , 20 16 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Two Hundred Forty-two Thousand Five Hundred Eighty-one Dollars ($242,581.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/surfnet/professional Svcs mayor 2 of 11 10/12 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/surfnet/professional svcs mayor 3 of 11 10/12 ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: agree/surfnet/professional svcs mayor 4 of 11 10/12 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall agree/surfnebprofessional sves mayor 5 of 11 10/12 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/surfnet/professional svcs mayor 6 of 11 10/12 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Ronetta Johnson, Executive Director ATTN: Mindy James Community Services Program, Inc. 2000 Main Street 1221 East Dyer Road, Suite 120 Huntington Beach, CA 92648 Santa Ana, CA 92705 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining agree/surfnet/professional sves mayor 7 of 11 10/12 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/surfnet/professional svcs mayor 8 of 11 10/12 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agree/surfnet/professional Svcs mayor 9 of 11 10/12 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. agree/surfnet/professional svcs mayor 10 of 11 10/12 CONSULTANT, CITY OF HUNTINGTON BEACH, a COMMUNITY SERVICES PROGRAM, municipal corporation of the State of INC. California COMPANY NAME or " By: C'Ay Clerk e y f� print name V ITS: (circle one)Chairman/Piirre�esidentNice President INITIATED AND APPROVED: rk geLz�ve- u pt.Gd�— AND Klz�l By: Chief of Police print name ITS: (circle one)Secretary/Chief Financial Officer/Asst. REV WPROVED: Secretary-Treasurer i Manager 171 7 APPROVED IRM City Attorney %A3 (Oq_3 1t,c agree/surfnet/professional svcs mayor 11 of 1 1 10/12 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) In an effort to promote a proactive preventative approach in addressing at-risk youth's concerns, the City of Huntington Beach is proposing a partnership with a gang prevention program. The focus of the program is the strengthening of the family unit, which in turn is the foundation of the community. Strong families and community mobilization are the keys to securing a safe and nurturing environment in which to live. Thus, given the appropriate tools, concerned parents can regain control of their family and exert a positive influence against potential gang involvement and violence. The core of the program should be direct service to the high-risk youth ages 10-18. Services are built around recognition that youth engage in acting out behavior due to a breakdown in the effectiveness of traditional family/school/community structures where they would normally fulfill needs for love, self-esteem, personal meaning stability and socialization. The program will provide a gang prevention specialist, with a B.A. degree in Psychology, Sociology or Criminal Justice. The specialist must have a minimum of 1-2 year's gang-related counseling experienced working with at-risk youths and their families. The staff member will be bilingual. The number of hours the specialist will dedicate to the City of Huntington Beach's program will correspond with the budgeted funds for the program and contractor's cost to provide the program. The focus of the program is to enable the community to minimize or avoid the problems related to gang activity by proactively addressing issues associated with at-risk youths. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: 1. Submit weekly statistics of services as related in this section to their program director. 2. Submit a quarterly compilation of statistics of related services to the Police Department. 3. Group psycho-educational counseling covering issues related to decision making, drug and alcohol abuse, self-esteem, communications skill, conflict, resolution and performance measures. Ensure that each client attends (8) group counseling sessions. Performance Measure: 40 clients per year at minimum. 4. Individual and family counseling for at-risk and gang affiliated youths. Outreach specialist is to assess and develop an action plan, which will be reviewed by a CSP program director. Create a chart to indicate weekly progress towards the action plan Performance Measure: Serve 15 local youths. EXHIBIT A 5. Referrals to drug/alcohol treatment programs, medical facilities, long-term psychological counseling, and job/career readiness programs as needed. Performance Measure: Serve 10 local youths. 6. Conduct community educational presentations per year, once per quarter for two hours each. Educational presentations can be, but are not limited to drugs and gang prevention, communications skills, setting limits and anger management. Performance Measure: Four per year, serving 20 residents per meeting 7. Plan and implement enrichment activities for at-risk youths, providing positive activities that teach and model appropriate social skills. Activities will be identified by working with participants and assessing their areas of interest. Activities can be conducted on-site or off-site. Performance Measure: Eight (8) enrichment activities, serving 32 participants. 8. Work with youths in the community to identify community projects including, but not limited to park clean-up, school or community improvement projects. The community projects will be planned and implemented by the youths and the service specialist. Performance Measure: Two (2) community projects per year, with 16 youths involved per project. 9. Provide community mobilization services through special services and events aimed at parenting classes. It will also provide community relations support during critical incidents. 10. Provide a comprehensive model to address issues of youth vandalism and graffiti. This model should include both, youth and their parents. Provide activities based on restorative justice principles to make youth accountable while addressing competency development and community protection needs. Activities will include, but not be limited to intake of police referrals, outreach, educational workshops and community service programs. Serve a minimum of 40 youth. C. CITY'S DUTIES AND RESPONSIBILITIES: 1.) Pay the contractor on a quaterly basis after an invoice is received from the contractor. 2.) Review statistical reports submitted by the program director. 3.) Modify performance measures as the community needs change. 4.) Negotiate rates and provide services with the contractor. 5.) Provide overall review of the program. D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A These services will be conducted within the annual contract period. It is understandable that some services will continue beyond the contract period if the services are on-going. These on-going services will not have any costs that will be assessed beyond the contract period. EXHIBIT A EXHIBIT "B" Payment Schedule (Fixed Fee Payment) 1. CONSULTANT shall be entitled to a full payment towards the fixed fee set forth herein in accordance with the following fee schedule. 10/1/16-9/30/17 10/1/17-9/30/18 10/1/18-9/30/19 Year 1 Year 2 Year 3 $78,482 $80,837 $83,262 Total fees shall not exceed three hundred eight thousand eight hundred ninety two dollars ($242,581). CONSULTANT agrees to inform the CITY when CONSULTANT is at the point of reaching the maximum limit per year. CONSULTANT shall not continue with any work effort over the amount of the maximum limit per year unless first authorized in writing by the CITY authorized representative(s). 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the I Exhibit B parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B COMMUNITY SERVICE PROGRAMS IMPACTING LIVES. CHANGING COMMUNITIES. CSP Board of Directors Resolution The CSP Board of Directors resolves that Ronnetta Johnson, CSP Executive Director and Hether Benjamin, Director of CSP Youth Development Programs, are authorized by signature alone to sign program contracts and renewal packages. I hereby certify that the foregoing is a true copy of the resolution formally adopted by the Board of Directors of Community Service Programs at the regularly scheduled meeting on January 26, 2016. Vote Ayes: q No: C, Signature: Kris Thordarson President, Board of Directors Community Service' Programs, Inc. Signature: Ann Stawicki Secretary, Board of Directors Community Service Programs, Inc. A NON-PROFIT AGENCY SERVING ORANGE COUNTY SINCE 1972 Date: 1 26 1 G Date: I ! � I ) (" Youth shelters I Family counseling I Child abuse prevention I Parent education I Dispute resolution Gang prevention I Victim assistance i Drug, alcohol, tobacco abuse prevention Client#:834176 COMMUSER6 ACORD,. CERTIFICATE (MMfDDIWYI� CERTIFICATE OF LIABILITY INSURANCE 10/02/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Ray Thrall USI of Southern California SC P"°NN(AMo Ext;g49-790-9423 484-652-5069 Lic#0351162 E-MAIL A/c Ne ADDRESS: raymond.thrall@usi.biz 29A Technology Drive INSURERS AFFORDING COVERAGE NAIC# Irvine,CA 92618 INSURER A:Nonprofits'Insurance Alliance 011845 INSURED INSURERS:Liberty Mutual Fire Ins.Co. 23035 Community Service Programs,Inc. 1221 E.Dyer Rd.,Suite 120 INSURER C: Santa Ana,CA 92705-5700 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE DF INSURANCE ADDL SUB POLICY EFF POLICY EXP LIMITS I WVO POLICY NUMBER MLWD MMID A X COMMERCIAL GENERAL LIABILITY X 201512069NPO 10/01/2015 10/01/2016 EACH OCCURRENCE 31000000 CLAIMS-MADE a OCCUR NIL Deductible PREMMEAREoN=TE10 a $500 000 X Sexual Abuse$1 M/$1 M MEO EXP(Any one person) s 20 000 X Professional$1 M/$3M PERSONAL&ADV INJURY $1 00O OOO GEN'LAGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $3,000,000 POLICY JECOT a LOC PRODUCTS-COMPlOPAGG $3 OOO,OOO OTHER: $ A AUTOMOBILE LIABILITY X 201512069NPO 0/01/2015 10/01/201 C E a eccOM idenIBINED SINGLE LIMIT 1,000,000 X ANY AUTO $500 COMP DED BODILY INJURY(Per person) $ AUTOS AUTOSULEO $500 COLL DED ( eracaderd) $ BODILY INJURY P X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ AUTOS Per accident A X UMBRELLA Lwe IV I OCCUR X 201512069UMBNPO 0/01/2015 1010112016 EACH OCCURRENCE s2,000,000 EXCESS L.IAS CLAIMS-MADE AGGREGATE s2,000,000 OEO I X RETENTION$$1O OOO $ B WORKERS COMPENSATION X WC2641443907025 0101/201510/011201 X PER OTH- AND EMPLOYERS'LULBIUTYSTATLrTF YIN ANY PROPRIETOR/PARTNEPJEXECUTIVE N— NIL Deductible E.L EACH ACCIDENT $1 00O 000 OFFICERIMEMBER EXCLUDE07 N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1 00O 000 If yes.describe under DESCRIPTION OF OPERATIONS below E.L.OISEASE-POLICY LIMIT $1 OOO 000 A Fiduciary 201512069DONPO IOJOI12015 10/0112016 $1,000,000 Limit NIL Deductible DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101.Additional Remarks schedule,may be attached N more space is required) RE:CDBG Funds Gang Prevention.The City of Huntington Beach,its elected or appointed officials,agents, officers,employees,and volunteers are named additional insured with respect to the operations of the named insured per the attached CG 2026 endorsement.Form NIAC-E61 08 12 provides Primary&NWRINI1{ TR FORM for Public Entities. \, By:. MICHAEL E.VaATES CERTIFICATE HOLDER CANCELLATION Crry OF HUNTINGTON BEACH City of Huntington Beach-Gang SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Prevention ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main St Huntington Beach,CA 92648-0000 AUTHORIZED REPRESENTATIVE �K► ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014101) 1 of 1 The ACORD name and logo are registered marks of ACORD #S16385961/M16383148 KDMZP This page has been left blank intentionally. POLICY NUMBER: 201512069NPO COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -- DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional insured Persona Or O antzation s City of Huntington Beach, it's elected or appointed otticials, agents, officers, employees, and volunteers. information required to complete this Schedule,If not shown above,will be shown In the Declarations. Section It—Who Is An Insured is amended to In- clude as an additional insured the person(s)or organl- zation(s)shown In the Schedule,but only with respect to liability for 'bodity injury', "property damage* or .personal and advertising injury'caused, In whole or In part, by your acts or omissions or the acts or omis- sions of those acting on your behalf A. In the performance of your ongoing operations;or B. In connection with your premises owned by or rented to you. CG 20 26 07 04 0 ISO Properties,Inc., 2004 Page 1 of 1 0 POLICY NUMBER: 201512069NPO COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Or anization s: Locations Of Covered Operations Any person or organization that you are required to All insured premises and operations add as an additional insured on this policy, under a written contract or agreement currently in effect,or becoming effective during the term of this policy.The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule,if not shown above will be shown in the Declarations. A- Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following additional exclu- organization(s) shown in the Schedule, but only sions apply: with respect to liability for "bodily injury", "property This insurance does not apply to"bodily injury"or damage" or "personal and advertising injury" "property damage"occurring after caused,in whole or in part,by: 1. Your acts or omissions; or 1. All work, including materials, parts or equip- ment furnished in connection with such work, 2. The acts or omissions of those acting on your on the project(other than service,maintenance behalf; or repairs) to be performed by or on behalf of in the performance of your ongoing operations for the additional insured(s) at the location of the the additional insured(s) at the location(s) desig- covered operations has been completed; or nated above. 2. That portion of "your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization other than another contractor or subcontractor en- gaged in performing operations for a principal as a part of the same project. CG 20 10 07 04 0 ISO Properties,Inc.,2004 Page 1 of 1 Nonprofits'Insurance Alliance of California A MAD Pot RM MR...AWMNRNONNM THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT FOR PUBLIC ENTITIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. SECTION II—WHO IS AN INSURED is amended to include any public entity as an additional insured for whom you are performing operations when you and such person or organization have agreed in a written contract or written agreement that such public entity be added as an additional insured(s)on your policy, but only with respect to liability for"bodily injury", "property damage" or"personal and advertising injury" arising out of, in whole or in part, by: 1. Your acts or omissions;or 2. The acts or omissions of those acting on your behalf;in the performance of your ongoing operations. No such public entity is an additional insured for liability arising out of the "products-completed operations hazard". B. With respect to the insurance afforded to these additional insured(s), the following additional exclusions apply. This insurance does not apply to"bodily injury"or"property damage"occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project(other than service, maintenance or repairs)to be performed by or on behalf of the additional insured(s)at the location of the covered operations has been completed; or 2. That portion of"your work" out of which injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. C. The following is added to SECTION III—LIMITS OF INSURANCE: The limits of insurance applicable to the additional insured(s) are those specified in the written contract between you and the additional insured(s), or the limits available under this policy, whichever are less. These limits are part of and not in addition to the limits of insurance under this policy. D. With respect to the insurance provided to the additional insured(s), Condition 4. Other Insurance of SECTION IV—COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: 4. Other Insurance a. Primary Insurance This insurance is primary if you have agreed in a written contract or written agreement: NIAC-E61 08 12 (1) That this insurance be primary. If other insurance is also primary, we will share with all that other insurance as described in c.below;or (2) The coverage afforded by this insurance is primary and non-contributory with the additional insured(s)'own insurance. Paragraphs (1) and (2) do not apply to other insurance to which the additional insured(s) has been added as an additional insured or to other insurance described in paragraph b.below, b. Excess Insurance This insurance is excess over: 1. Any of the other insurance,whether primary,excess, contingent or on any other basis: (a) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for .your work"; (b) That is fire, lightning, or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (c) That is insurance purchased by you to cover your liability as a tenant for "property damage"to premises temporarily occupied by you with permission of the owner;or (d) If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of SECTION I — COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE. (e) That is any other insurance available to an additional insured(s) under this Endorsement covering liability for damages arising out of the premises or operations, or products- completed operations, for which the additional insured(s) has been added as an additional insured by that other insurance. (1) When this insurance is excess, we will have no duty under Coverages A or B to defend the additional insured(s)against any"suit" if any other insurer has a duty to defend the additional insured(s)against that"suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the additional insured(s)'rights against all those other insurers. (2) When this insurance is excess over other insurance,we will pay only our share of the amount of the loss,if any,that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance;and (b) The total of all deductible and self-insured amounts under all that other insurance. (3) We will share the remaining loss, if any,with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Methods of Sharing If all of the other insurance available to the additional insured(s) permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any other the other insurance available to the additional insured(s)does not permit contribution by equal shares,we will contribute by limits. Under this method,each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. NIAC-E61 08 12 .� CITY OF HUNTINGTON BEACH Professional Service Approval Form ' PART I RECk IVED Date: 3/22/2016 Project Manager Name: Lt. M. O'Brien MAR 2 3 2016J� Requested by Name if different from Project Manager: Lt. M. O'Brien Fina,,Ic e L Department: Police PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the: purpose for the agreement: The focus of the program is to provide alternatives to violence and gang involvement for youth and families in at-risk enviroments. The program will equip young people with the tools to resist gangs, positive behavioral responses to threatening interactions, conflict resolution techniques and life skills that will help youth develop their potential. This will also contribute to strengthening the family unit, which is the foundation of the community. 2) Estimated cost of the services being sought: $ 78,482 for FY 16/17, $78,482 for FY 17/18, $78,482 for FY 18/19 3) Are sufficient funds available to fund this contract? Z Yes ❑ No If no, please explain: 4) Check below how the services will be obtained: Z A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3.03.08(b)—Other Interagency Agreement procedure will be utilized. ❑ MC :3.03.08—Contract Limits of$30,000 or less exempt procedure will be utilized. 5) Is this contract generally described on the list of professional service contracts approved by the City Council? If the answer to this question is "No," the contract will require approval from the City Council.) Z Yes ❑ No Fiscal Services Mafiager Signature (Purchasing Approval) Date 6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted (Please note that a budget check will occur at the object code level): Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year 16/17 17/18 18/19 10070204.69365 $78482 $78082 $78482 Budget A roval Date Departm t Head Signature(s) ate 3z rector Fina e's Signature Nate Assistant City M nager's Signature Date APPROVED_kDENIED ❑ _/Z-u csp gang prevention-part i REV: February 2015 KJ City ®f Huntington Beach ` 2000 Main Street ® Huntington Beach, CA 9264 (714) 536-5227 ® w ww.huntingtonbeachca.gov Office of the City Clerk fEe'ii ieoe,P�µ ` Robin Estanislau, City Clerk Ronnetta Johnson, Executive Director Community Service Programs, Inc. 1221 East Dyer Road — Suite 120 Santa Ana, CA 92705 Dear Ms. Johnson: Enclosed for your records is a copy of the fully executed "Professional Services Contract Between the Cit. of Huntington Beach and Community Service Programs, Inc. for Management of Juvenile Diversion Program;" and, "Professional Services Contract Between the City of Huntington Beach and Community Service Programs, Inc. for Management of Gang Prevention and Intervention Program." Sincerely, Robin Estanislau, CIVIC City Clerk RE:pe Enclosure Sister Cities: Anjo, Japans Waitakere, New Zealand