HomeMy WebLinkAboutWILLDAN ASSOCIATES - 1992-12-21i
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CITY OF 1- UNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
January 29, 1993
Willdan Associates
222 S. Harbor Boulevard, #600
Anaheim, CA 92805
Dear Sir:
The City Council of the City of Huntington Beach at its regular meeting on
December 21, 1992 approved an agreement between Willdan Associates and the
city for the Performance of Americans with Disabilities Act Assessments of
Five City Facilities, MSC-345.
Enclosed is an copy of the executed contract for your records.
Sincerely,
Connie Brockway, CMC
City CIerk
CB:MJ
1454K
(Telephone: 7 9 4.536-5227 )
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH
AND WILDAN ASSOCIATES FOR THE
ASSESSMENT OF VARIOUS FACILITIES FOR
COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT
TABLE OF CONTENTS
SECTION
PAGE
1.
WORK STATEMENT . . . . . . . . . . . . . . . . . . .
. . 1
CITY STAFF ASSISTANCE . . . . . . . . . . . . . . .
. 2
3.
TIME OF PERFORMANCE . . . . . . . . . . . . . . .
2
4.
COMPENSATION . . . . . . . . . . . . . . . . . . . .
. 2
5.
EXTRA WORK . . . . . . . . . . . . . . . . . . . . .
. 2
6.
METHOD OF PAYMENT . . . . . . . . . . . . . . . . .
. 3
7.
DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
4
8.
INDEMNIFICATION AND HOLD HARMLESS . . . . . . . . .
. 5
9.
WORKERS' COMPENSATION . . . . . . . . . . . . . . .
. 5
10.
INSURANCE . . . . . . . . . . . . . . . . . . . . .
. 6
11.
CERTIFICATES OF INSURANCE; ADDITIONAL INSURED
ENDORSEMENTS . . . . . . . . . . . . . . . . . . . .
. 7
12.
INDEPENDENT CONTRACTOR . . . . . . . . . . . . . . .
. 7
13.
TERMINATION OF AGREEMENT . . . . . . . . . . . . . .
. 8
14.
ASSIGNMENT AND SUBCONTRACTING . . . . . . . . . . .
. 8
15.
COPYRIGHTS/PATENTS . . . . . . . . . . . . . . . . .
. 8
16.
CITY EMPLOYEES AND OFFICIALS . . . . . . . . . . . .
. 8
17.
NOTICES . . . . . . . . . . . . . . . . . . . . . .
. 9
18.
IMMIGRATION . . . . . . . . . . . . . . . . . . . .
. 9
19.
LEGAL SERVICES SUBCONTRACTIONG PROHIBITED. . . . . .
. 9
20.
ENTIRETY . . . . . . . . . . . . . . . . . . . . . .
. 10
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH
AND WILDAN ASSOCIATES FOR THE
ASSESSMENT OF VARIOUS FACILITIES FOR
COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT
THIS AGREEMENT, made and entered into this 29th day
of January , 19 93 , by and between the CITY OF
HUNTINGTON BEACH, a municipal corporation of the State of
California, hereinafter referred to as "CITY," and WILDAN
ASSOCIATES, a California corporation, hereinafter referred to as
"CONTRACTOR."
WHEREAS, CITY desires to engage the services of an engineering
firm to provide a detailed analysis of various existing facilities
for compliance with all elements of the American with Disabilities
Act; and
Pursuant to documentation on file in the office of the City
Clerk, the provisions of HBMC Chapter 3.03 relating to procurement
of professional service contracts has been complied with; and
CONTRACTOR has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as follows:
1. WORK STATEMENT
CONTRACTOR shall provide all services as described in the
Request for Proposal, dated July 2, 1992 and CONTRACTOR'S Proposal
dated July 23, 1992, (hereinafter collectively referred to as
Exhibit "A"), which is attached hereto and incorporated into this
Agreement by this reference. Said services shall sometimes
hereinafter be referred to as "PROJECT."
456:10/92:AJFk
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CONTRACTOR hereby designates Elroy Kiepke, who shall
represent it and be its sole contact and agent in all
consultations with CITY during the performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly
with CONTRACTOR in the performance of this Agreement.
3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services
of the CONTRACTOR are to commence as soon as practicable after the
execution of this Agreement and all tasks specified in Exhibit "A"
shall be completed no later than six (6) months from the date of
this Agreement. These times may be extended with the written
permission of the CITY. The time for performance of the tasks
identified in Exhibit "A" are generally to be as shown in the
Scope of Services on the Work Program/Project Schedule. This
schedule may be amended to benefit the PROJECT if mutually agreed
by the CITY and CONTRACTOR.
4. COMPENSATION
In consideration of the performance of the services
described herein, CITY agrees to pay CONTRACTOR a fee not to
exceed Twelve Thousand Dollars ($12,000).
5. EXTRA WORK
In the event CITY requires additional services not
included in Exhibit "A," or changes in the scope of services
described in Exhibit "A," CONTRACTOR will undertake such work
after receiving written authorization from CITY. Additional
compensation for such extra work shall be allowed only if the
456:10/92:AJFk
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prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
A. CONTRACTOR shall be entitled to progress payments
toward the fixed fee set forth herein in accordance with the
progress and payment schedules set forth in Exhibit A".
B. Delivery of work product: A copy of every technical
memo and report prepared by CONTRACTOR shall be submitted to the
CITY to demonstrate progress toward completion of tasks. In the
event CITY rejects or has comments on any such product, CITY shall
identify specific requirements for satisfactory completion. Any
such product which has not been formally accepted or rejected by
CITY shall be deemed accepted.
C. The CONTRACTOR shall submit to the CITY an invoice
for each progress payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member
of the CONTRACTOR'S firm that the work has been
performed in accordance with the provisions of
this Agreement; and
5) For all payments include an estimate of the
percentage of work completed.
Upon submission of any such invoice, if CITY is
satisfied that CONTRACTOR is making satisfactory progress toward
completion of tasks in accordance with this Agreement, CITY shall
promptly approve the invoice, in which event payment shall be made
within thirty (30) days' of receipt of the invoice by CITY. Such
456:10/92:AJFk
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approval shall not be unreasonably withheld. If the CITY does not
approve an invoice, CITY shall notify CONTRACTOR in writing of the
reasons for non -approval, within seven (7) calendar days of
receipt of the invoice, and the schedule of performance set forth
in Exhibit "A" shall be suspended until the parties agree that
past performance by CONTRACTOR is in, or has been brought into
compliance, or until this Agreement is terminated as provided
herein.
D. Any billings for extra work or additional services
authorized by the CITY shall be invoiced separately to the CITY.
Such invoice shall contain all of the information required above,
and in addition shall list the hours expended and hourly rate
charged for such time. Such invoices shall be approved by CITY if
the work performed is in accordance with the extra work or
additional services requested, and if CITY is satisfied that the
statement of hours worked and costs incurred is accurate. Such
approval shall not be unreasonably withheld. Any dispute between
the parties concerning payment of such an invoice shall be treated
as separate and apart from the ongoing performance of the
remainder of this Agreement.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONTRACTOR agrees that all materials prepared hereunder,
including all original drawings, designs, reports, both field and
office notes, calculations, maps and other documents, shall be
turned over to CITY upon termination of this Agreement or upon
PROJECT completion, whichever shall occur first. In the event
this Agreement is terminated, said materials may be used by CITY
in the completion of PROJECT or as it otherwise sees fit. Title
456:10/92:AJFk
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to said materials shall pass to -the CITY upon payment of fees
determined to be earned by CONTRACTOR to the point of termination
or completion of the PROJECT, whichever is applicable. CONTRACTOR
shall be entitled to retain copies of all data prepared hereunder.
8. INDEMNIFICATION AND HOLD HARMLESS
CONTRACTOR hereby agrees to indemnify, defend, and hold
and save harmless CITY, its officers and employees from any and
all liability, including any claim of liability and any and all
losses or costs arising out of the negligent performance of this
agreement by CONTRACTOR, its officers or employees.
9. WORKERS' COMPENSATION
CONTRACTOR shall comply with all of the provisions of the
Workers' Compensation Insurance and Safety Acts of the State.of
California, the applicable provisions of the California Labor Code
and all amendments thereto; and all similar state or federal acts
or laws applicable; and shall indemnify, defend and hold harmless
CITY from and against all claims, demands, payments, suits,
actions, proceedings and judgments of every nature and
description, including attorney's fees and costs presented,
brought or recovered against CITY, for or on account of any
liability under any of said acts which may be incurred by reason
of any work to be performed by CONTRACTOR under this Agreement.
CONTRACTOR shall obtain and furnish evidence to CITY of
maintenance of statutory workers' compensation insurance and
employers' liability in an amount of not less than $100,000 bodily
injury by accident, each occurrence, $100,000 bodily injury by
disease, each employee, and $250,000 bodily injury by disease,
456:10/92:AJFk
5
policy limit.
10. INSURANCE
In addition to the workers' compensation insurance and
CONTRACTOR'S covenant to indemnify CITY, CONTRACTOR shall obtain
and furnish to CITY the following insurance policies covering the
PROJECT:
A. General Liabili,t,y,,., Insurance.
A policy of general public liability insurance, including
motor vehicle coverage. Said policy shall indemnify CONTRACTOR,
its officers, agents and employees, while acting within the scope
of their duties, against any and all claims of arising out of or
in connection with the PROJECT, and shall provide coverage in not
less than the following amount: combined single limit bodily
injury and property damage, including products/completed
operations liability and blanket contractual liability, of
$1,000,000 per occurrence. If coverage is provided under a form
which includes a designated general aggregate limit, the aggregate
limit must be no less than $1,000,000. Said policy shall name
CITY, its officers, and employees as Additional Insureds, and
shall specifically provide that any other insurance
coverage which may be applicable to the PROJECT shall be deemed
excess coverage and that CONTRACTOR'S insurance shall be primary.
B. Professional Liability Insurance.
CONTRACTOR shall acquire a professional liability
insurance policy covering the work performed by it hereunder.
Said policy shall provide coverage for CONTRACTOR'S professional
liability in an amount not less than $500,000 per claim. A claims
made policy shall be acceptable.
456:10/92:AJFk
6
11. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder,
CONTRACTOR shall furnish to CITY certificates of insurance subject
to approval of the City Attorney evidencing the foregoing
insurance coverages as required by this Agreement; said
certificates shall provide the name and policy number of each
carrier and policy, and shall state that the policy is currently
in force and shall promise to provide that such policies will not
be cancelled or modified without thirty (30) days prior written
notice to CITY. CONTRACTOR shall maintain the foregoing insurance
coverages in force until the work under this Agreement is fully
completed and accepted by CITY.
The requirement for carrying the foregoing insurance
coverages shall not derogate from the provisions for
indemnification of CITY by CONTRACTOR under this Agreement. CITY
or its representative shall at all times have the right to demand
the original or a copy of all said policies of insurance.
CONTRACTOR shall pay, in a prompt and timely manner, the premiums
on all insurance hereinabove required.
12. INDEPENDENT CONTRACTOR
CONTRACTOR is, and shall be, acting at all times in the
performance of this Agreement as an independent contractor.
CONTRACTOR shall secure at its expense, and be responsible for any
and all payments of all taxes, social security, state disability
insurance compensation, unemployment compensation and other
payroll deductions for CONTRACTOR and its officers, agents and
employees and all business licenses, if any, in connection with
the services to be performed hereunder.
456:10/92:AJFk
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13. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good
and workmanlike manner. CITY may terminate CONTRACTOR'S services
hereunder at any time with or without cause, and whether or not
PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing through the Director of Public
Works, notice of which shall be delivered to CONTRACTOR as
provided herein.
14. ASSIGNMENT AND SUBCONTRACTING,
This Agreement is a personal service contract and the
supervisory work hereunder shall not be delegated by CONTRACTOR to
any other person or entity without the consent of CITY.
15. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on
any work, item or material produced as a result of this Agreement.
16. CITY EMPLOYEES AND OFFICIALS
CONTRACTOR shall employ no CITY official nor any regular
CITY employee in the work performed pursuant to this Agreement.
No officer or employee of CITY shall have any financial interest
in this Agreement in violation of the applicable provisions of the
California Government Code.
17. NOTICES
Any notices or special instructions required to be given
in writing under this Agreement shall be given either by personal
delivery to CONTRACTOR'S agent (as designated in Section 1
hereinabove) or to CITY'S Director of Public Works, as the
situation shall warrant, or by enclosing the same in a
456:10/92:AJFk
L-j
sealed envelope, postage prepaid, and depositing the same in the
United States Postal Services, addressed as follows:
TO CITY:
Mr. Lou Sandoval
Director of Public Works
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
18. IMMIGRATION
TO CONTRACTOR:
Wildan Associates
12900 Crossroads Parkway South
Suite 200
Industry, CA 91746-3499
CONTRACTOR shall be responsible for full compliance with
the immigration and naturalization laws of the United States and
shall, in particular, comply with the provisions of the United
States Code regarding employment verification.
19. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONTRACTOR and CITY agree that CITY is not liable for
payment of any subcontractor work involving legal services, and
that such legal services are expressly outside the scope of
services contemplated hereunder. CONTRACTOR understands that
pursuant to Huntington Beach City Charter § 309, the City Attorney
is the exclusive legal counsel for CITY; and CITY shall not be
liable for payment of any legal services expenses incurred by
CONTRACTOR.
REST OF PAGE NOT USED
456:10/92:AJFk
9
RGV-BY:WILLQAN ASSOCIATES ;:, -10-52 5,G4 CITY OF HUNTINUT-M B-4 2136852120+#14
. r
The foregoing, and Exhibit "A" attached hereto, set forth
the entire Agreement between the parties.
IN WITNESS 6+ HERHOF r the parties hereto, have.caused this
Agreement to be executed by and through their authorized officers
the days, month and year first above written.
WILDAN ASSOCIATES
a California corporation
Thom-s Dxohard Vice Ares.
Garyr ysart, sst. Secretary
ATTEST:
City Cleric
CITY OF HUNTINGTON BEACH,
A mu.iciPal corporation
of the State of California
Mayor
APPROVED AS TO F O M
6. cis Citk Attorney
�. V11"k
REVIEWED .AND APPROVED! i��TIA ETy AM APPROVER:
r
City Admin'strator
rector of Public Works
456:160/92:AJFk 10
20. ENTIRETY
The foregoing, and Exhibit "A" attached hereto, set forth
the entire Agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed by and through their authorized officers
the day, month and year first above written.
WILDAN ASSOCIATES
a California corporation
,-ee
Thomas Bro ard, Vice Pres.
Gary Dysart, sst. Secretary
ATTEST:
az�k�
City Cle
REVIEWED -AND APPROVED:
City Administrator
CITY OF HUNTINGTON BEACH,
A municipal corporation
of the State of California
yor
APPROVED AS TO FORM:
,C" ov
City Attorney '' �
INITIATED AIk APPROVED:
Director of Public Works
456:10/92:AJFk
10
`zPRCHASING DEPARTMENT 92-422-0723
• QUOTATION NUMBER
r CITY OF HUNTINGTON BEACH Show this number on OUTSIDE
Jj 2000 MAIN STREET of your envelope.
HUNTINGTON BEACH. CALIFORNIA. 8�2,6A8
PLZASE Q(l= CN
„UNTtNt;.7OV BEACH REQUEST FOR Q U OTAT,I, NTHis FORM
Wildan Associates Date Mailed July 2, 1992
12900 Crossroads Parkway South Bids will bcreceivcd until
Suite 200 July 23, 1992
Industry, CA 91746-3499 4:00P.M.
at the office of the Purchasing Agent
Renalee Corbett
rITY
UNIT
DESCRIPTION
UNIT PRICE *
AMOUN
FOR THE FURNISMNG OF PROFESSIONAL /ENGINEERING,
_SERVICES TO PREPARE ASSESSMMS OF THE FC}UDWING FIVE
FACILITIES PURSUANT TO REQUMENTS OF THE AMMICANS
WITH DISABILITIES ACr AND THE ATTAMED DESCRIPTION OF
WORK. (MSC-345 )
Q
CIVIC CENTER COMPLEX $
6,000
a
CENTRAL LIBRARY $
2,500
�a
JOINT POWERS 'TRAINING FACILITY. $
3,500
HJRDY PARK RECREATION CENTER- $
—3r�s99-
HJRDY PARK $
Hourly Rate Not to Exceed Fixed Price
uS: % days
Delivery Address:
'ity of Huntington Beach
California
very to be made on or before
days from receipt of order.
Quotations are requested for furnishing the items described
in accordance with terms set forth herein. All quotations
must be F.O.B. delivered. The detailed specifications or
brand names or numbers given herein is descriptive and in-
dicates quality and style of item required. Offer to supply
articles substantially the some as those described herein will
be considered provided the articles offered are equal in
quality, durability, and fitness for the purpose intended.
Acceptability of alternates will be determined solely by the
City of Huntington Beach.
ADDRESS YOUR REPLY TO:
. PURCHASING DEPARTMENT
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
HUNTINGTON BEACH, CALIF, f26Aa
TEL: (714) S36-S 221
f `
Sales Tax
c t7 Ana-
Total
All quotatiioom must be signed.
Date Z3 .-
Phone
WILLDAN ASSOCIATES
SCHEDULE OF HOURLY RATES
July 1, 1991 - December 31, 1992
ENGINEERING
Sr. Consultant
Principal Engineer
Division Manager
City Engineer
Project Director
Sr. Engineer
Sr. Project Manager
Project Manager
Associate Engineer
Sr. Designer (CADD)
Designer (CADD)
Supervising Engineer
Engineering Associate
Sr. Designer
Sr. Design Engineer
Design Engineer
Sr. Drafter
Designer
Sr. Drafter (CADD)
Drafter (CADD)
Drafter
Technical Aide
Spvsr. - Public Works Observation
Sr. Public Works Observer
Public Works Observer
REAL PROPERTY SERVICES
Spvsr. - Real Property Services
Sr. Real Property Agent
Real Property Agent
Assistant Real Property Agent
Real Property Technician
SURVEYINQ
Spvsr. - Mapping Services
Sr. Survey Analyst
Sr. Calculator
Calculator II
Calculator 1
Survey Analyst 11
Survey Analyst I
Spvsr. - Survey
Survey Party Chief
'Two -Man Field Party
Three -Man Field Party
06/13/92
Fee Rats
Per Hour
$140.00
123.00
113.00
113.00
110.00
92.00
92.00
84.00
84.00
84.00
76.00
102.00
84.00
76.00
70.00
64.00
64.00
59.00
64.00
59.00
51.00
43.00
80.00
70.00
$0.00
98.00
92.00
84.00
64.00
50.00
102.00
82.00
82.00
70.00
58.00
70.00
59.00
90.00
86.00
150.00
195.00
EFFEMM 7/1/91
Schedule of Hourly hates
July 1991
Rage 2
Fee Rate
Classwcoom Per Hour
SI!9GIAL DISTRICTS
Spvsr. - Special Districts Services
$100.00
Sr. Special Districts Coordinator
90.00
Special Districts Coordinator
84.00
Special Districts Analyst 11
87.00
Special Districts Analyst 1
56.00
PLMNING
Principal Planner
102.00
Sr. Planner
92.00
Associate Planner
78.00
Assistant Planner
64.00
Planning Technician
46.00
Principal Community Development Planner
102.00
Sr. Community Development Planner
92.00
Associate Community Development Planner
78.00
Assistant Community Development Planner
64.00
Community Development Technician
46.00
BUIL.DI3
Supervising Plan Check Engineer
98.00
Plan Check Engineer
82.00
Sr. Plans Examiner
79.00
Plans Examiner
70.00
Plans Examiner Aide
45.00
Spvsr. - Building Inspection
73.00
Building Inspector
63.00
Sr. Permit Specialist
$9.00
Assistant Building Inspector
52.00
Permit Specialist
45.00
Building Official
98.00
Deputy Building Official
88.00
LMDSCAPE ARCHRECTURE
Principal landscape Architect 92.00
Sr. landscape Architect 76.00
Associate landsape Architect 70.00
Assistant LwWmpe Architect 59.00
Schedule of Hourly F' 3
July 1991
Page 3
Pee Rate
Clsssillcation Pet Hour
Division Manager - Computer Services
113.00
Manager - Computer Operations
84.00
Sr. Software Engineer
70.00
Sr. Program Analyst
70.00
Program Analyst
59.00
Programmer
47.00
Computer Data Entry
44.00
Engineering Workstation Time
25.00
Personal Computer Time
15.00
M
Word Processing 40.00
Consultation in connection with litigation and court appearances will be quoted separately.
Additional billing classifications may be added to the above listing during the year as new
positions are created.
The above schedule Is for straight time. Overtime will be charged at 1.25 times the standard
hourly rates. Sundays and holidays will be charged at 1.70 times the standard hourly rates.
It should be noted that the foregoing wage rates are effective through December 31, 1992. The
rates may be adjusted after that date to compensate for labor adjustments and other increases
In costs.
dg/HS061792
E"ECHVE7/1M
REQUEST- "FOR CITY COUNCI( 'ACTION
Date
_1 212:1./92 — -
Submitted to:
Honorable Mayor and City Council
Submitted by: Michael T. Uberuaga, City Administrate
Prepared by: Mike Adams, Director of Community Developm
Ron Hagan, Director of Community Services A(I
Subject: Louis F. Sandoval, Director of Public Works
ADA Assessments of Five City Facilities MSC-345
Consistent with Council Policy? [x] Yes [ ] New Policy or Exception
Statement of Issue, Recommendation, Analysis, Funding Source, Alfernative Actions, Attach men '
STATEMENT OF ISSUE:
Five Proposals were received on July -"3;- t92 to -provide
professional engineering services to perform ADA, Americans with
Disabilities Act, Assessments of five City facilities.
RECOMMENDATION:
Accept the five Proposals and approve the following:
1. Divide the project, MSC-345, into two projects, MSC-345"A" and
MSC-345"B"; and
2. Award a contract for MSC-345"A", for performing ADA Assessments
of Civic Center, Central Library, and Joint Powers Training
Center, to Willdan Associates for their Proposal costs of
$12,000.00; and
3. Award a contract for MSC-345"B", for performing ADA Assessments
of Murdy Recreation Center and Murdy Park, to Cardoza--Dilallo-
Harrington for their Proposal costs of $2,790.00; and
4. Appropriate $17,748.00 into 92-93 a capital project fund from
92-93 unappropriated general fund balance to cover contract
costs of $14,790.00 for the two agreements and $2,958.00 for
miscellaneous supplemental costs.
ANALYSIS:
On June 30, 1992, the Purchasing Division of Administrative
Services mailed a request to twelve firms for Proposals to furnish
professional engineering services to perform ADA Assessments of
five City facilities. The facilities included the Civic Center
Complex, Central Library, Joint Powers Training Center, Murdy
Recreation Center, and Murdy Park. Five firms responded by
submitting Proposals on July 23, 1992 with individual Proposal
costs for each facility. A copy of the Summary'of Proposals is
attached.
f�
bIn SIR['.
PAGE 2
REQUEST FOR COUNCIL ACTION
ADA ASSESSMENTS OF FIVE CITY FACILITIES MSC-345
Representatives of the.five firms were interviewed on September 10,
1992 by representatives of Community, Services, Development
Services, and Public Works. Having gathered and reviewed
supplemental data, the three City department's, representatives met
on October 6, 1992 and arrived at a consensus on the award
recommendations. A summary of the completed assessments will be
reported to the City Council upon completions.
FUNDING SOURCE:
Unappropriated general fund balance.
ALTERNATIVE ACTION:
Award only one contract for all five facilities.
Award contracts for different combinations of facilities.
Award no contracts.
ATTACHMENTS:
Summary of Proposals.
T
CITY OF HUNTINGTON BEACH
viaINTER -DEPARTMENT COMMUNICATION
HUNTINGTON BEACH
TO: MICHAEL T. UBERUAGA, City Administrator
FROM; ROBERT J. FRANZ, Deputy City Administrator
SUBJECT: REQUESTED FUNDING FOR PROFESSIONAL SERVICES IN PERFORMANCE OF ADA
ASSESSMENTS OF FIVE CITY FACILITIES, FIS 93-25
DATE: NOVEMBER 3, 1992
As required by Resolution 4832, a Fiscal Impact Statement has been prepared for
the proposed appropriation of $17,748 for purposes of providing professional
engineering services to perform ADA, Americans with Disabilities Act,
Assessments of five City facilities.
Upon approval of the City Council, the balance of the unau ited, undesignated
General Fund would be reduced to $3,009,000, plu an additional $6,738,000 which
is reserved from the AB 702 (PERS) credits. � A
_R6 'f J J. F RAN Z `
Deputy City dministrator
RJF:skd
WPADSERT:1159
i�
t+Un`SIvG70Y tst+�CK
PURCHASING DEPARTMENT
QF HUNTING70N BEACH
CITY ;
2000 MAIN STREET
HUNTINGTON BEACH. CALIFORNIA !�2648
REQUEST FOR QUOTATION
EX 1418IT
Cardoza-Di Lallo-Harrington
3151 A1way Ave J-3
Costa Mesa, CA 92626
92-422-0723
CUOTATION t•IUMBER
5huw this number an OUTSIDE
of your envelope.
J: J. ZASE QU= CN
THIS FORM
Date MaDed _ _ July 2, 1992
Bids will be rcecivcd until
4:00 P.M. July 23, 1992
it the office of the Purchasing Agent
Renalee Corbett
T iTY
UNIT
D:SCR]FT10N
UNIT PR1Cy
AMOUi
FOR THE F{JRNISHIlNG OF PROFESSIONAL ARCHITEGI1RAL/ENGIINEE1U NG
SERVICES TO PREPARE ASSESSMENTS OF TIE FOU34ING FIVE
FACILITIES PURSUANT TO REQUIREI= OF THE AMERICANS
WITH DISABILITIES ACT AND THE A'iTA= DESCRIPTIOIN OF
WORK. (MSC--345)
CIVIC CEN= COM= $
—H 125e .
CENTRAL LIBRARY $
,JOINT POWERS TRAINING FACILITY $
..938..
M MY PARK RECREATION CENMR $
1,860.
MJRDY PARK $
930.
DIRECT PROJECT EXPENSES (Allowance) $
3,500.
b N
Please see explanatory supplemental sheet herewith)
� d`
b t
Q o
Q �
3: ga days - -
Delivery Address:
y, of Hunlinrton Beach
California
y to be made on or before
Quotations are requested for furnishing the items described
in aeeordante with ierrns set forth herein. All quotations
must be F.O.B. delivered. The detxiled speeifiesti+sns or
band names or nurnbers sivcn herein is descriptive and in.
ditaIes quality and style of Stem rtquired. Offer to supply
ankles substantially the same as those described herein will
be considered provided the articles offered are equal in
quality, Curability, and fitntss for the purpose intended.
Acteptability of alternates will be determined solely by the
City of Huntington Beach.
A00RES5 YOUR REPLY TO.
PURCHASING DEPARTMENT
CITY OF HUNTINGTON BEACH
2DOO MAIN STREET
HUNTINOTON BEACH. CALIF, 924A&
TSL.t (ital 534-5221
S2ks Tax f
Total $ '•
t*"emu ions must be siPec
Si --
Tldc —
`y�.z: Dot► !
ADA Compliance Documents
City of Huntington Beach
The following scope/fees represent se�,erai levels of effort to be viewed like
a "cafeteria" plan to match the desires of the City.
Meeting facilitation:
- Strategy meetings with City Staff $ 1,200.
Facility Audit:
- Civic Center $ 5,400.
- Central Library $ 2,400.
- Joint Powers Training Facility $ 400.
- Murdy Park Recreation Center $ 800.
- Murdy Park $ 400.
Transition Plan Preparation
- Bubble -diagrammatic plans (optional) $ 1,000.
- Statements of Probable Construction Costs $ 1,000.
- Written narrative
- Draft Transition Plan Sheets $ 2,500.
- Final Transition Plan Sheets $ 3,500.
Direct Project Expenses $ 3,500.
n
ti
i
r
Schedule of Hourly Rates and Fees
1.
Senior Principal
$120.00/hour
2.
Principal
100.00/hour
3.
Senior Associate
80.00/hour
4.
Associate
65.00/hour
5.
Project Coordinator
55.00/hour
6.
Draftsman II
40.00/hour
7.
Draftsman I
30.00/hour
8.
Administrative
35.00/hour
PAYMENTS
A. Payments for the Scope of Services shall be made monthly and shall
be in proportion to the services performed.
B. Direct Project Expenses are actual expenditures in connection with
the project and are in addition to the compensation for the Scope of
Services and Change Orders. Payments for Direct Project Expenses
shall be made monthly upon presentation of CONSULTANT's state-
ment of expenses incurred at a 1.15 multiple of actual cost of repro-
duction, reductions, enlargements, blueprinting, FAX transmittals,
ings/shippings, fees,
photographs, special mail permit or other similar
direct project expenses.
C. Unless a flat fee is quoted by CONSULTANT at the time Change
Orders are initiated, Change Orders or hourly portions of the Agree-
ment shall be compensated at the above outlined personnel hourly
rates (where applicable, rates apply to travel time).
D. Payment for a Change Order involving services of subconsultants not
defined in the response to the RFP, including but not limited to,
architectural and civil, structural, electrical and mechanical engineers,
O
shall be made monthly upon presentation of CONSULTAN-rs state-
ment of services rendered at a 1.15 multiple of actual cost.
CHANGE ORDERS
�"`•�
A. Change Orders shall be for services that are beyond the Scope of
g Y P
Services and may include, but not be Iimited to the following:
1.. Revision or modification to documents, drawings, or specifications
when such revisions or modifications are inconsistent with ap-
provals or instructions previously given or are required by the
enactment or revision of codes or laws by governmental agencies
having jurisdiction over the project subsequent to the preparation
Cie)
of such documents, drawings, or specifications.
2. Providing consultation concerning replacement of any work dam-
aged by fire or other cause during construction, and furnishing
professional services as may be required in connection with the
replacement of such work.
3. Providing services not otherwise included in this Agreement or not
customarily furnished in accordance with generally accepted
practice of landscape architecture.
B. Upon the request for additional services, Cardoza-DiLallo-Harrington
shall_ provide the scope and costing of said Change Order (whether
flat fee or per the fee schedule set forth herein) and timely dispatch a
copy of said Change Order to the CLIENT, confinning the agreement
of the parties.
CLIENT'S RESPONSIBILITIES
A. CLIENT shall designate a representative authorized to act in the
CLIENT's behalf with respect to the Project.
B. CLIENT shall be responsible for all plan check fees and building
permits by municipalities.
STATE BOARD of LANDSCAPE ARCHITECTS
Landscape Architects are regulated by the California Board of Landscape
Architects. Any questions concerning a landscape architect may be
referred to the Board at: Board of Landscape Architects, Post Office Box
161025, Sacramento, California, 95816, or by phone at (916) 447-7635.
SUMMARY OF PROPOSALS FOR MSC-345 TO PERFORM ADA ASSESSMENTS
•
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• . . : .:.
•
. . . .. .. . . ...... .... :.. . : ... . ...::::.:. .. . . . ... ..:: . ..:...: .... ....:.. :..:::..: : ..: .:. . :: :: :.:.:.::.BARK... ..... H.: Lt�G�> : .P: . . S .-.i.i:..:......_.............:..:.:...:..._:.:::.�:,.:::.:::...:::. . .
WILLDAN ASSOC. -6,000 2,500 3,500 3,500 I 2,000 17,500 2 1 3
CARDOZA-DILALLO 10,230 4,650 930 1,860 930 22,100* 12 INC 180M
ANTHONY& 15,250 8,930 5,470 5,470 4,500 39,620 13
LANGFORD
HMC 21,850 11;830 3,870 5,110 2;425 -45,085 • 6GPS
CRSS 28,675 14,338 5,735 - 5,735 2,867 57,350 277
*INCLUDES 3,500 DIRECT CHARGES
pis
7-R000CFR
Caldwell Ins. Agency Inc
501 S Cypress St
La Habra, CA 90631-9305
BOH
INSURED
Willdan Associates, Inc.
Attn: Lisa Lucas
222 S harbor Blvd., Ste. 600
11 0 Box 910
Anaheim, CA 92805-0910
DATE {MM/DONYj
11/25/92
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
COMPANY A
LETTER
COMPANY
LETTER
COMPANY c
LETTER
COMPANY D
LETTER
COMPANY E
LETTER
Fidelity & Deposit Co
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED Hl-nEtN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
..O TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATLON
VTR DATE (MMIDDNYI DATE (MM/DDIYY) T
UAUTB
�.GENERAL LIABILITY LPRODUCTS-COM
ALAGQREGATE S 2,000,000
-x COMA4ERClAL GENERAL LIABILITY I P)OPA-,G. S 1,000,000
CI_k1MSTdADE� DCCUR.CPP6S63793 I 11/09/92 11/09/93 NAL &ADV. INJURY I s 1 ppQ p00
OWNERS & CONTRACTORS PROT r, I EACH OCCURRENCE S 1,000'000
AUTOMOBILE
{IA ILIT' Y
—A
ANY AUYO
'
' Al--. OWNED AUTOS
A
��--�
SCH>=DULED AUTOS
� `x
I HIRED AUTOS
I X
j�
LION -OWNED AUTOS
GARAGE LJABIDTY
cY,CcSS LIABILITY
OTRER THAN UMBRELLA FORM
WORKER'S COMPENSATION
AND
EMPLOYERS' LIABILITY
APPROVED) A S y O r ORNI :
GI,IIi F: jTTO-�`, C_ 1:;;'
BY: Dep""', �, ..
iJ
CAP0004756 \ 11/09/92 11/09/93
CCL )001858 1 11/09/92
1 OTHER
I A I Physcial Damage CAP0004756 11/09/92
OOESCRIPTION OF OPERATIO NS&OCATK)NS/VEHICLES/sPECLAL rrEM3
This certificate supercedes certificate issued 1115/92.
City, its officers & employees are added as additional insured with
I respects to, engineering services for the widening of Beach Blvd.
11/09/93
11/09/93
FIREDAMAGE (Any onefle)
S
'
50,000
MED. EXPENSE (Any aIe pemfn
S 5,000
COMBINED SINGLELIMIT
S
1000000 Op0
f f
BODILY INJURY
S
(P- i—qcx�
BODILY INJURY
(Per scddert*
S
PROPERTY DAMAGE IS
EACH OCCURRENCE 6
AGGREGATE S
STATUTORY LIMITS
EACH ACCIDENT S
DISEASE --POLICY LIMIT S
DISEASE --EACH EMPLOYEE S
$1,000. Comprehensive Ded
$1,000. Collision lied.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
City Of Huntington Beach `' EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL Y€ftxj0
Attu: Dave Webb
MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
2000 Main St. <: LE �>xcslc� ,c»I
J
Huntington Beach, CA 9264� *��*
:f
A EPRES .�
'lE
IDD _ ISSUE DATE M !YY)
(0.4
`?:= ..i' r'i5:?i#`?i= >z` i":? f?' i# i� is ?%i`i's ' i'i='ii 12/30/92
X.
M1.THI
••••SCERTIFICATE `ISISSUED A9AMATTS- ..NFORMATIONONLY AND
The Crowell Insurance Agency
CONFERS NO RIGHTS UPONTHE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW
P. O, Box 19501
COMPANIES AFFORDING COVERAGE
43 Corporate Park, Suite 200
Irvine, CA 92713-9501
COMPANY
LETTER A
COMPANY
LETTER
INSURED
COMPANY
LETTER C
Willdan Associates
222 S. Harbor Blvd., #600
COMPANY
LETTER D Associated Indemnity Corp.
COMPANY
LETTER E Design Professionals Ins. Co.
Anaheim CA 92805
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTHE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
TR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFT.
DATE (MMlDD1YY)
POLICY EXP.
DATE {MM1DDrYY)
LIMITS
GENERAL LIABILITY
GENERAL AGGREGATE
PROD-COMPIOP AGG.
COMM. GENERAL LIABILITY
CLAIMS MADE =OCC.
PERS. & ADV. INJURY
EACH OCCURRENCE
OWNER'S & CONTRACT'S PROT
FIRE DAMAGE(One Fire)
MED, EXP. One Per)
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED Auros
HIRED AUTOS
NON -OWNED AUTOS
*For professional liabili
is the total insurance at
claims resented within
p
The limit will be reduce
indemnity and expenses.
Y enses
p
y the aggregate
ailable for c
the olio
policy p
I by payments
limit
vered
rind.
of
COMBINED SINGLE
LIMIT
BODILY INJURY
(Per person)
BODILYY
(Per accjdent)dent)
GARAGE LIABILITY
PROPERTY DAMAGE
EXCESS LIABILITY
EACH OCCURRENCE
AGGREGATE
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
.........................................
........................................
D
WZP80588478
11/09/92
11/09/93
STATUTORY LlMrrs
i i .. ; >'.`-'> '>: >; :;€ = ;
EACH ACCIDENT
la00000
WORKERS' COMPENSATION
DISEASE-POLICYLUnT
IOWO()o
AND
APPROVED ,AS TO
FORMu
DISEASE -EACH EMP.
laa0000
EMPLOYER'S LIABILITY
E
OTHER
PL490030 CITY AT Y
11/09/92
11/09/93
*PROFESSIONAL
$1,000,000 EACH
LIABILITY
By:
CLAIM & AGGREGATE
Deputy Cityo
DESCRIPTION OF OPERATIONSlLOCATIONSIVEMCLESISPECIAL ITEMS
RE: ADA ASSESSMENTS OF CIVIC CENTER, CENTRAL LIBRARY, & JOINT POWERS
TRAINING CENTER, **10 DAYS FOR NON -PAY.
sir <i`":2'S k2:2::<i#;`� i'''<i'::r r';c 22 '< iii'2?` #ri'esi ''ii:?iL
..... ...........,:e.j:.a:: �:.;:.:.:�.:::: �:.�.:� 1.�1 i2i`C=%=Yri':i��>�?4�`SS#�risii'S'Si?a!':`i22ii•`:Si •ti?'>':..y�`-r� �.Xr_ �....,..
'i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES HE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL 6A@R1F9-+
MAIL* *3tL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
CITY OF HUNTINGTON BEACH
LEFT,
ATTN: DONALD W. KISER
2000 MAIN STREET
AUTHORIZED REPRESENTATIVE
HUNTTNGTON BEACH, CA 92648
.:• :: ..?...... ....si'`x:->>i':iiiEi-':>-'S?:ii