HomeMy WebLinkAboutFiscal Year 2016/17 Mid-Year Budget Adjustments Dept. ID FN17-008 Page 1 of 4
Meeting Date:6/5/2017
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_ CITY OF HUNTINGTON BEACH
REQUEST FOR. CITY COUNCIL ACTION
MEETING DATE: 6/5/2017
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Lori Ann Farrell Harrison, Chief Financial Officer
SUBJECT: Fiscal Year 2016/17 Mid-Year Budget Adjustments
Statement of Issue:
The Finance Department is undergoing the mid-year budget review for the fiscal year that began on
October 1, 2016. Departments have requested adjustments to their budgets to: provide
appropriations for necessary park improvements and essential services; expend actual revenue
that has been received in grants or restricted funds; address facilities maintenance needs; and,
address critical staffing shortages.
Financial Impact:
1. A General Fund (Fund 100) transfer of $500,000 is recommended from the audited General
Fund Balance to the Infrastructure Fund in the Non-Departmental CIP Budget ($500,000). In
addition, authorization is requested for inter-fund transfers of $12,854 between two funds.
2. A General Fund (Fund 100) budget adjustment is requested for Community Services
($233,800); and for the City Council ($10,000).
3. The Police Department is requesting to appropriate a total of $448,800 in the: SLESF Grant
12/13 Fund 984 ($105,000); SLESF Grant 11/12 Fund 968 ($74,800); Narcotics Forfeiture-State
Fund 214 ($100,000); AB109 Public Safety Realignment Fund 979 ($80,000); Property and
Evidence Fund 216 ($45,000); and Asset Forfeiture State 15% Fund 971 ($44,000).
4. The CENIC E-Rate Fund 1246 requires an appropriation increase of $61,000.
5. The Office of Business Development in the City Manager's Department is requesting to
appropriate $25,000 in the Specific Fund 101, and an increase of $10,000 in the In-Lieu Parking
Downtown Fund 308.
6. A minor appropriation increase of $1,100 is requested in Non-Departmental for the Grand Coast
Community Facilities District Fund CFD2000-1 Fund 405.
7. The City Treasurer's Office and Finance Department are requesting '/2 FTE each to perform
essential cash management, banking and financial functions. Funding for temporary salaries
($50,000) and non-personnel services ($65,000) will be reduced for a net neutral impact.
There are sufficient revenues, cash, and/or fund balances to support the above adjustments.
Recommended Action:
A) Approve mid-year budget adjustments to the FY 2016/17 Revised Budget in the Funds and
by the amounts contained in Attachment 1; and
B) Authorize additional Professional Services authority in the Fiscal Year 2016/17 Revised
Budget in the departments and by the amounts contained in Attachment 2; and
C) Increase the FY 2016/17 Table of Organization by 0.5 FTE in both the City Treasurer and
Finance Departments.
HOB -2 Item 2. - I
Dept. ID FN17-008 Page 2 of 4
Meeting Date:6/5/2017
Alternative Action(s):
Do not approve the recommended action(s) and direct staff accordingly.
Analysis:
The FY 2016/17 Budget was adopted by the City Council on September 6, 2016, for the fiscal year
beginning October 1, 2016. The Finance Department has compiled recommended budget
adjustments to cover additional costs and/or provide appropriations necessary to expend funds that
have been received for specific purposes. The City has received revenues or has set-aside prior
year fund balances that will support the requested adjustments in the General Fund. The Other
Funds adjustments will be funded by available revenue or fund balances within each distinct Fund.
GENERAL FUND (FUND 100)
A General Fund transfer of $500,000 is requested to the Non-Departmental Capital Improvement
Program in the Infrastructure Fund to incur expenses related to the much needed improvements at
Central Park as discussed during the Strategic Planning Retreat on January 26, 2017. Funds were
set-aside from fiscal year-end savings as of September 30, 2016, to be used specifically for this
purpose.
The Community Services Department is requesting an appropriation increase of $233,800. There
is sufficient General Fund revenue generated through beach pass funding to offset the requested
increase of $58,000 for the Main Promenade maintenance cost. Additionally, $175,800 is being
requested to make additional payments to Instructors at the Senior Center due to rising class
numbers and registrations and for increased temporary staffing. Increased recreational class
revenue has been generated that will offset this request.
On May 15, 2017, the City Council requested the City Manager review the potential of donating
$10,000 to the Huntington Beach International Surfing Museum for its "Surfing Circle of Honor-
Celebrating Surfing in the Summer Games" in an attempt to break the Guinness Book of World
Records for "World's Largest Paddle Out" and to demonstrate the City's support of the Surfing
Village of the Summer Games. As a result, an appropriation of $10,000 is being requested.
OTHER FUNDS
SLESF Grant 12/13 (984)
The Police Department is requesting appropriation of $105,000 to fund professional services to
develop a new strategic plan for long-term organization goals associated with career development
and succession planning ($30,000); outfitting of 49 vehicles for trunk safes to secure firearms as
required by SB 869 ($15,000); remodel, relocate and furnish costs of the new offices and computer
lab ($45,000); and asphalt repair to the landing and service area of the helicopters which has
surpassed its useful life ($15,000). There are sufficient fund balances available for these requests.
SLESF Grant 11/12 (968)
The Police Department is requesting appropriation of $74,800 to complete the facility
improvement/remodeling and to furnish the new cubicles of the front desk and the Traffic Bureau
Records Division areas. There is sufficient fund balance available for this request.
Narcotics Forfeiture - State (214)
Firearms Training Simulators (FATS) system provides a lifelike simulated training scenario that
helps Police Officers with decision making in use of force and deadly force scenarios. The Police
Department is requesting an appropriation of $100,000 to acquire a FATS system to advance
Police Officers training. There is sufficient fund balance available for this request.
Item 2. - 2 HB -24-
Dept. ID FN17-008 Page 3 of 4
Meeting Date:6/5/2017
AB109 Public Safety Realignment (979)
The Police Department has an automated license plate reader (ALPR) system that has been
successfully used to locate and arrest multiple felony suspects. An appropriation increase of
$80,000 is being requested to acquire additional ALPR units. There is sufficient fund balance
available for this request.
Property and Evidence (216)
Appropriation of $45,000 is being requested by the Police Department to furnish the newly
developed Property Release Room located in the new secured lobby. There is sufficient fund
balance available for this request.
Asset Forfeiture State 15% (971)
The Police Department has maintained an Asset Forfeiture State 15% Fund (971), which funds
narcotics and/or youth gang intervention programs, educational software and materials, as
authorized under Section 11489(b)(2)(i) of the CA Health & Safety Code. A budget adjustment of
$44,000 is requested to fund these programs and materials. There is sufficient fund balance
available for this request.
CENIC E-Rate (1246)
The Library Services and Information Services jointly participate in a Federal incentive rebate
program associated with the increasing demand for bandwidth in the City's libraries. An
appropriation increase of $61,000 is being requested to fund 60% of the libraries' internet costs,
which are fully reimbursed by this program.
Specific Fund (101)
The Office of Business Development of the City Manager's Department is responsible for the
issuing of film permits for the City. An appropriation increase of $25,000 is being requested for
various department staff costs associated with accommodating film events, such as closing streets,
providing police officers, or using Marine Safety personnel for water scenes, in the City. Film permit
fees charged to the requesting parties fully covers these expenses for a net neutral impact.
In-Lieu Parking Downtown (308)
The Office of Business Development of the City Manager's Department is requesting a minor
budget adjustment of $10,000 to fund the shuttle service costs for the upcoming 4t" of July and U.S.
Open City events. There is sufficient fund balance available for this request.
Various Funds
An appropriation transfer is being requested for a total amount of $12,854 from the Energy
Efficiency Fund (556) to the General Fund for a net neutral impact. A minor budget adjustment of
$1,100 is also being requested for CFD-Grand Coast Resort Fund (405) to pay for financial
services that will be offset by assessment revenue.
Table of Organization
The City Treasurer and the Finance Department are requesting approval to hire one Administrative
Analyst to be designated 50 percent to each department, effectively adding '/2 FTE to each
Department's Table of Organization. This position will replace the current Part-Time Level 21
Department Services Specialist I position in the Office of the City Treasurer. For Fiscal Year
2016/17, a reduction in temporary salaries and non-personnel funds from the City Treasurer and
Finance Department's budgets will help offset this expense.
The Administrative Analyst will assist in handling the large volume of work compiled and analyzed
in both the City Treasurer and the Finance Departments, including but not limited to the preparation
of monthly cash flow projections, preparation of monthly and quarterly Treasurer's reports,
preparation of the Monthly Receipts and Disbursements, investment and economic analysis and
HB -25- Item 2. - 3
Dept. ID FN17-008 Page 4 of 4
Meeting Date: 6/5/2017
reporting, financial reporting of the City's General Fund Revenue, assisting the Budget and
Accounting Divisions during their peak work production periods, and other critical functions as
needed.
Professional Services:
Per Administrative Regulation No. 228, each Department has a list of professional services which
are generally contained in the Adopted Budget. City Council authorization is requested to amend
professional services authority in the Information Services Department to complete current projects.
No appropriation is requested and there is no fiscal impact to the General Fund.
Environmental Status:
Not Applicable.
Strategic Plan Goal:
Improve Quality of Life
Enhance and Maintain Infrastructure
Strengthen Economic and Financial Sustainability
Enhance and Maintain Public Safety
Enhance and Maintain City Service Delivery
Attachment(s):
1. Fiscal Year 2016/17 Recommended Mid-Year Adjustments.
2. Fiscal Year 2016/17 Recommended Mid-Year Professional Services Authority and Table of
Organization.
Item 2. - 4 KB -26-
ATTACHMENT 1
Fiscal Year 2016/2017 Recommended Mid-Year Budget Adjustments
Recommended Adjustments by Fund:
TRANSFERS OUT
Fund No Fund Name Appropriation Dept
100 General Fund 500,000 Non-Departmental
556 Energy Efficiency Fund 12,854 Public Works
512,854
TRANSFERS IN
Fund No Fund Name Appropriation Dept
314 Infrastructure Fund 500,000 Non-Departmental
100 Energy Efficiency 12,854 Non-Departmental
512,854
APPROPRIATION INCREASE
Fund No Fund Name Appropriation Dept
100 General Fund 233,800 Community Services
100 General Fund 10,000 City Council
General Fund Subtotal 243,800
984 SLESF Grant 12/13 105,000 Police
968 SLESF Grant 11/12 74,800 Police
214 Narcotics Forfeiture -State 100,000 Police
979 AB109 Public Safety Realignment 80,000 Police
216 Property and Evidence 45,000 Police
971 Asset Forfeiture 15%State Set 44,000 Police
1246 CENIC E-Rate 61,000 Library
101 Specific Fund 25,000 Office of Business Dev.
308 In-Lieu Parking Downtown 10,000 Office of Business Dev.
405 Debt Svc Grand Coast CFD2000-1 1,100 Non-Departmental
Other Funds Subtotal 545,900
All Funds Total 789,700
HB -27- Item 2. - 5
ATTACHMENT 2
Fiscal Year 2016/2017 Recommended Mid-Year Professional Services Authority
Fund No Fund Name Description Amount Department
Network design,firewall configuration and
100 General Fund other related services 100,000 Information Services
100,000
Fiscal Year 2016/2017 Recommended Mid-Year Table of Organization
Fund No Fund Name Description FTE Department
100 General Fund Administrative Analyst 1/2 City Trea s u re r
100 General Fund Administrative Analyst 1/2 Finance
Item 2. - 6 14B -28-
Print Request Page 1 of 2
Request: 29949 Entered on: 05/31/2017 7:01 PM
Customer Information
Name:Steve Engel Phone:(657) 296-7047
Address: 16771 Debra Circle Alt. Phone:
Huntington Beach, CA Email:steve.w.engel@outlook.com
92647
Request Classification
Topic:City Council -Agenda & Public Request type:Problem
Hearing Comments
Status:Closed Priority:Normal
Assigned to:Agenda Alerts Entered Via:Web
Description
Dear City Council-we respectfully request that you approve the General Fund transfer of$500,000 to
Infrastructure for improvements to Huntington Central Park planned by the Central Park Committee and
approved by the Community Services Commission. Thank you
GENERAL FUND (FUND 100)
A General Fund transfer of$500,000 is requested to the Non-Departmental Capital Improvement
Program in the Infrastructure Fund to incur expenses related to the much needed improvements at
Central Park as discussed during the Strategic Planning Retreat on January 26, 2017. Funds were
set-aside from fiscal year-end savings as of September 30, 2016, to be used specifically for this
purpose.
D
Reason Closed
Thank you for taking the time to send your thoughts to the City Council. A copy of your comments has
been sent to the City Clerk to be included in the record on this item. Thank you very much for writing.
Sincerely,
Johanna Dombo
Executive Assistant
Date Expect Closed: 06/14/2017
Date Closed: 06/01/2017 09:37 AM By: Johanna Dombo
Enter Field Notes Below
Notes:
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COMMUNICATION
Agenda Item No.;
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