HomeMy WebLinkAboutAdvantec Consulting Engineers, Inc. - 2018-10-01File #: 18-353
SUBMITTED TO:
City of Huntington Beach
MEETING DATE: 10/1/2018
REQUEST FOR CITY COUNCIL ACTION
Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
Approve and authorize execution of Professional Services Contracts for On Call
Transportation Engineering Services with Albert Grover & Associates, ADVANTEC Consulting
Engineers, Inc., and FPL and Associates, Inc., each in an amount not to exceed $300,000
Statement of Issue:
The Public Works Department requires on call transportation engineering services to support and
supplement staff for the design of capital improvement projects which are identified in the annual
capital improvement program.
Financial Impact:
The City's adopted FY 2018/19 Capital Improvement Programs (CIP) Budget totals $24.7 million for
approved projects citywide. Each approved CIP project has a budget containing sufficient funding for
design, environmental, engineering, construction, project management and other required costs. The
three (3) recommended transportation engineering service contracts have a total maximum value of
$900,000 over the next three years, and individual tasks will be funded on an as -needed basis within
each project's individual CIP budget. As such, no additional funding is required by this action.
Recommended Action:
,JrA) Approve and authorize the Mayor and City Clerk to execute a $300,000 "Professional Services
Contract Between the City of Huntington Beach and Albert Grover & Associates, Inc. for On Call
Transportation an.d_Engineer-ing-Services;"-an-d
B) Approve and authorize the Mayor and City Clerk to execute a $300,000 "Professional Services
Contract Between the City of Huntington Beach and ADVANTEC Consulting Engineers, Inc. for O
Call Transportation and Engineering Services;" and,
.�C) Approve and authorize the Mayor and City Clerk to execute a $300,000 "Professional Services
Contract Between the City of Huntington Beach and FPL and Associates, Inc. for On Call
Transportation and Engineering Services."A ,,���
Alternative Action(s):
Do not authorize the contracts and direct staff with an alternate action. Budgeted Capital Projects
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File #: 18-353 MEETING DATE: 10/1/2018
could be delayed until new contracts are approved.
Analysis:
On November 28, 2017, the City advertised a Request for Qualifications (RFQ) for On -Call
Engineering and Professional Consulting Services. Proposals were requested and submitted in
compliance with Chapter 3.03 of the Huntington Beach Municipal Code.
Eleven (11) proposals were received for transportation engineering services. In accordance with
qualifications based selection procurement per the Federal "Brooks Act," State SB 419, and the City
of Huntington Beach Municipal Code Section 3.03 "Professional Services," the Public Works
Department established a review board. Proposals were evaluated and ranked by a three (3)
member panel review team established by the Public Works Department. The reviewers were a
Principal Civil Engineer, a Senior Civil Engineer, and a Public Works Contract Administrator. After
conducting the entire evaluation process, including negotiating for competitive rates, the top three (3)
firms were selected, and they are Albert Grover & Associates, ADVANTEC Consulting Engineers,
Inc., and FPL and Associates, Inc. Retaining three firms provides an opportunity for competitive
proposals on individual projects from qualified on -call consultants and provides a broader range of
technical expertise. A summary of evaluation sheets for the top (3) firms, and the fourth (4th) firm not
selected are shown in Attachment 4.
The contracts recommended in this Request for Council Action (RCA) are to support staff for
transportation engineering. These services have historically been utilized to supplement City staff to
meet annual CIP goals, as an extension of staff and/or to provide required expertise for unique
projects or studies. It is anticipated that these services will be required based on past years. Each
project is evaluated on a case -by -case basis to determine if these as -needed contract services are
necessary and whether appropriate funds have been budgeted in the applicable fiscal year.
The City's Capital Improvement Program (CIP) Fiscal Year 2018/19 CIP totals $24.7 million in new
projects. Typical design and construction support costs from use of consultants on a CIP project can
vary between ten (10) to twenty (20) percent of total costs for a CIP project. Therefore, it is practical
to conservatively estimate minimum annual consultant costs would be approximately $2.4 million to
the City for total CIP projects or $6 million within the next three (3) years.
Transportation engineering services are typically required for signal improvements, signing and
striping, street lighting, and signal synchronization related CIP projects. Therefore, these consultants
were selected to meet projected workload over the next three years with a total contract limit of
$900,000.
This agenda item does not require Public Works Commission action.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Enhance and maintain infrastructure
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File #: 18-353
MEETING DATE: 10/1 /2018
Attachment(s):
1. Professional Services Contract between the City of Huntington Beach and Albert Grover &
Associates for On Call Transportation Engineering Services
2. Professional Services Contract between the City of Huntington Beach and ADVANTEC
Consulting Engineers, Inc. for On Call Transportation Engineering Services
3. Professional Services Contract between the City of Huntington Beach and FPL and
Associates, Inc. for On Call Transportation Engineering Services
4. Professional Service Award Analysis for Albert Grover & Associates, ADVANTEC Consulting
Engineers, Inc., FPL and Associates, Inc., and Vendor #4
City of Huntington Beach Page 3 of 3
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
ADVANTEC CONSULTING ENGINEERS, INC.
FOR
ON CALL TRANSPORTATION AND ENGINEERING SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY," and ADVANTEC CONSULTING ENGINEERS, INC., a Callifornia corporation
hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide on call
transporation and engineering services; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
I . SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Leo Lee who shall represent it and be its sole
contact and agent in all consultations with CITY during the performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
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3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence on October 1 , 2018 (the "Commencement Date"). This Agreement
shall automatically terminate three (3) years from the Commencement Date, unless extended or
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no
later than three (3) years from the Commencement Date. The time for performance of the tasks
identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be
amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date, CONSULTANT
shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees to
pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is
attached hereto and incorporated by reference into this Agreement, a fee, including all costs and
expenses, not to exceed Three Hundred Thousand Dollars ($300,000).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such extra
work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
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7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices, calculations,
computer code, language, data or programs, maps, memoranda, letters and other documents, shall
belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or
termination of this Agreement or upon PROJECT completion, whichever shall occur first. These
materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against
any and all claims, damages, losses, expenses, judgments, demands and defense costs (including,
without limitation, costs and fees of litigation of every nature or liability of any kind or nature)
arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any)
negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of
its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees
except such loss or damage which was caused by the sole negligence or willful misconduct of
CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall
approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and
liability regardless of whether any insurance policies are applicable. The policy limits do not act as
limitation upon the amount of indemnification to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability insurance
policy covering the work performed by it hereunder. This policy shall provide coverage for
CONSULTANT's professional liability in an amount not less than One Million Dollars
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($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not
contain a self -insured retention without the express written consent of CITY; however an insurance
policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made
policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that might
give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is terminated
for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two
(2) years to report claims arising from work performed in connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required by
this section or fails or refuses to furnish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to
forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid
for its time and materials expended prior to notification of termination. CONSULTANT waives the
right to receive compensation and agrees to indemnify the CITY for any work performed prior to
approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
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A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; however, ten (10) days' prior written notice in the event
of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this
Agreement. CITY or its representative shall at all times have the right to demand the original or a
copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT
shall secure at its own cost and expense, and be responsible for any and all payment of all taxes,
social security, state disability insurance compensation, unemployment compensation and other
payroll deductions for CONSULTANT and its officers, agents and employees and all business
licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike manner.
CITY may terminate CONSULTANh's services hereunder at any time with or without cause, and
whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall
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be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the
event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at
the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the
prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all
approved assignees, delegates and subconsultants must satisfy the insurance requirements as set
forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIAL
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
Financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either by
personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as
the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and
depositing the same in the United States Postal Service, to the addresses specified below. CITY and
CONSULTANT may designate different addresses to which subsequent notices, certificates or
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other communications will be sent by notifying the other party via personal delivery, a reputable
overnight carrier or U. S. certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: Bill Janusz
2000 Main Street
Huntington Beach, CA 92648
17. CONSENT
TO CONSULTANT:
ADVANTEC Consulting Engineers, Inc.
ATTN: Leo Lee
1200 Roosevelt
Irvine, CA 92620
949-861-4999
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to any
subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid unless in
writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive phrases
at the beginning of the various sections in this Agreement are merely descriptive and are included
solely for convenience of reference only and are not representative of matters included or excluded
from such provisions, and do not interpret, define, limit or describe, or construe the intent of the
parties or affect the construction or interpretation of any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
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covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent
upon any other unless so expressly provided here. As used in this Agreement, the masculine or
neuter gender and singular or plural number shall be deemed to include the other whenever the
context so indicates or requires. Nothing contained herein shall be construed so as to require the
commission of any act contrary to law, and wherever there is any conflict between any provision
contained herein and any present or future statute, law, ordinance or regulation contrary to which
the parties have no right to contract, then the latter shall prevail, and the provision of this
Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to
bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the
date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed
an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside the
scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
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CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear
its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's
fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the
State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement freely
and voluntarily following extensive arm's length negotiation, and that each has had the opportunity
to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and
agree that no representations, inducements, promises, agreements or warranties, oral or otherwise,
have been made by that party or anyone acting on that party's behalf, which are not embodied in this
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Agreement, and that that party has not executed this Agreement in reliance on any representation,
inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the
parties respecting the subject matter of this Agreement, and supersede all prior understandings and
agreements whether oral or in writing between the parties respecting the subject matter hereof.
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Council.
This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their authorized officers.
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EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
CONSULTANT shall provide consulting services on an'as-needed' basis for projects to be
determined during the term of the agreement. During the term of the agreement, CITY may elect to
solicit proposals from CONSULTANT. CITY shall issue task order for each project based upon the
scope of services, work schedule, and fee proposal submitted to CITY for its review and approval.
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
CONSULTANT'S duties and responsibilities shall be per CONSULTANT'S Statement of
Qualification (Exhibit A), consistent with the City of Huntington Beach Request for Qualifications
for On Call Transportation and Engineering Services. Upon award, and the contract period, if
CONSULTANT chooses to assign different personnel to the project, CONSULTANT must submit
the names and qualifications of these staff to CITY for approval before commencing work.
CONSULTANT shall comply with all Local Assistance Procedures Manual (LAPM), the Caltrans
Construction Manual, the Federal Highway Administration requirements, and Caltrans A&E
Sample Contract Language known as Exhibit 10-R, which includes, Caltrans Consultant Proposal
DBE Commitment known as Exhibit 10-01 and/or 10-02, and Caltrans Disclosure of Lobbying
Activities known as 10-Q (Exhibit C).
C. CITY'S DUTIES AND RESPONSIBILITIES:
1. Furnish scope of work request for each project.
2. Furnish construction plans and specifications to the CONSULTANT.
D. WORK PROGRAM/PROJECT SCHEDULE:
A project schedule will be developed for each project assigned by CITY.
EXHIBIT A
EXHIBIT `B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost
schedule:
B. Travel Charges for time during travel are not reimbursable.
C. Billing
1. All billing shall be done monthly in fifteen (15) minute increments and matched to an
appropriate breakdown of the time that was taken to perform that work and who
performed it.
2. Each month's bill should include a total to date. That total should provide, at a glance,
the total fees and costs incurred to date for the project.
3. A copy of memoranda, letters, reports, calculations and other documentation prepared
by CONSULTANT may be required to be submitted to CITY to demonstrate progress
toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
4. CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non -approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in, or has been brought
into compliance, or until this Agreement has expired or is terminated as provided
herein.
1
Exhibit B
5. Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly
rate charged for such time. Such invoices shall be approved by CITY if the work
performed is in accordance with the extra work or additional services requested, and if
CITY is satisfied that the statement of hours worked and costs incurred is accurate.
Such approval shall not be unreasonably withheld. Any dispute between the parties
concerning payment of such an invoice shall be treated as separate and apart from the
ongoing performance of the remainder of this Agreement.
2
Exhibit B
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
ADVANTEC CONSULTING ENGINEERS, INC.
FOR
ON CALL TRANSPORTATION AND ENGINEERING SERVICES
Table of Contents
Scope of Services
CityStaff Assistance................................................................................................2
Term; Time of Performance.....................................................................................2
Compensation..........................................................................................................2
ExtraWork...............................................................................................................2
Methodof Payment..................................................................................................3
Disposition of Plans, Estimates and Other Documents...........................................3
HoldHarmless.........................................................................................................3
Professional Liability Insurance.............................................................................4
Certificateof Insurance............................................................................................5
IndependentContractor............................................................................................6
Termination of Agreement.......................................................................................6
Assignmentand Delegation......................................................................................6
Copyrights/Patents...................................................................................................7
City Employees and Officials..................................................................................7
Notices.........................................................................................7
Consent....................................................................................................................8
Modification.............................................................................................................
8
SectionHeadings.....................................................................................................8
Interpretation of this Agreement..............................................................................8
DuplicateOriginal....................................................................................................9
Immigration...............................................................................................................9
Legal Services Subcontracting Prohibited................................................................9
Attorney's Fees..........................................................................................................10
Survival.....................................................................................................................10
GoverningLaw.........................................................................................................10
Signatories.................................................................................................................10
Entirety......................................................................................................................10
EffectiveDate.................................................................................II
CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDWYYYY)
511512018
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement- A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
Dealey, Renton & Associates NAME: Marie Swaney_
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PHONE 626 $4¢-3070 790 E Colorado Blvd, #460 FAx
Pasadena, CA 91101 No. Exit
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Lic#0020739+ ADDRESS: msv✓a_n_ey@deateyrenton.com _
INSURERIS) AFFORDING COVERAGE N !C#
INSURED AOVANCONS
Advantec Consulting Engineers, Inc.
1200 Roosevelt
Irvine, CA 92620
949.861.4999
INSURERA: Travelers Property Casualty Co of Ameri 25674 _
INSURER B : Travelers Inde nity Co. of Connecticut j 25682
INSURER c : Argonaut Insurance Company 19801
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED
NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO
WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS
SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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DESCRIPTION OF OPERATIONS / LOCATIONS 1 VEHICLES (ACORD 101, Addibonal Remarks Schedule, may be attached if more space is required)
Insured owns no company vehicles; therefore, hired/non-owned auto is the
maximum coverage that applies. Umbrella Policy is follow -form to the underlying
Policies: GL/AUTO Liability/Employers Liability,
Re: Re: On -Call Transportation Engineering Services - The City of Huntington Beach, its officers, elected or appointed officials, employees, agents and
volunteers are named as additional insured as respects general and auto liability as required per miritten contract or agreement. Insurance coverage includes
waiver of subrogation per the attached endorsement(s). General Liability is Primary/Non-Contributory per policy form wording. Cancellation: 30 day written
notice will be mailed to the certificate holder. (GL Endt pages see sections: 1 b. your work, 1 h, completed operations, 2. primary wording and 3. waiver wording)
SEVERABILITY OF INTERESTS (P%P(P-R&LP6 A0#6 FOR
See Attached...
MICHAEL E. GATES k,JJZ
CtSYYp- CITY ATTORNEY
City of Huntington beachF I fUNTiNGTON BEACH
Attn: Duncan Lee
2000 Main Street
Huntington Beach CA 92648
a..GL tIVIV JU ody IVUiIl:e
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
e 1Uuts-LU1b ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
City of Huntington Beach
2000 Main Street ♦ Huntington Beach, CA 92648
(714) 536-5227 ® www.huntingtonbeachea.gov
Office of the City Clerk
- Robin Estanislau, City Clerk
October 8, 2018
ADVANTEC Consulting Engineers, Inc.
Attn: Leo Lee
1200 Roosevelt
Irvine, CA 92620
Dear Mr. Lee:
Enclosed is a copy of the fully executed "Professional Services Contract between the City of
Huntington Beach and ADVANTEC Consulting Engineers, Inc. for On Call Transportation
and Engineering Services."
Sincerely,
Robin Estanislau, CIVIC
City Clerk
RE:ds
Enclosure
Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand
F
Hall
14
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TI S FO
s
ADVANTEC
Because We Care
January 11, 2018
Office of City Clerk
City of Huntington Beach
2000 Main Street,
Huntington Beach, CA 92648
Subject: Request for Qualifications - City of Huntington Beach On -Call Transportation
Engineering Services
Dear Madam/Sir,
ADVANTEC Consulting Engineers, Inc. (ADVANTEC) is pleased to submit our Qualifications to provide
On -Call Transportation Engineering Services to the City of Huntington Beach. This proposal is
prepared in accordance with the RFQ requirements and Addendum No. 1, 2 and 3. ADVANTEC is a
professional DBE/SBE consulting firm providing planning, engineering, and technology services for
public transportation and planning Agencies. Our name more than implies our focus to implement
ADVANCEMENTS in TECHNOLOGY in our professional services, thus providing innovative solutions
that meet the needs of our clients and the public they serve. Our local senior leadership team has
over 250 years of traffic engineering, transportation planning, active transportation, public works,
civil engineering, electrical engineering, and intelligent transportation systems (ITS) experience in
California. Our clients rely on this experience as we continue the company's founding principle of
providing professional services with the best value and quality, on time and within budget. By
selecting the ADVANTEC Team, the City of Huntington Beach will realize the following benefits:
The ADVANTEC Team has the Right Experience. Our unparalleled expertise has led to
ADVANTEC being the On -Call Professional Contracts for more than 30 public agencies including:
John Wayne Airport, Caltrans District 7, Caltrans District 8, Los Angeles County Metropolitan
Transportation Authority (MTA), Orange County Transportation Authority (OCTA), cities of
Newport Beach, Laguna Beach, Mission Viejo, Anaheim, Irvine, Yorba Linda, Los Angeles, Covina,
Culver City, Glendale, Pomona, Chino Hills, Rancho Cucamonga, Inglewood, Irwindale, Diamond
Bar, Downey, Santa Clarita, Rancho Mirage, Los Angeles County, the Port of Long Beach, and
most recently the Metropolitan Transportation Commission (MTC) for the Bay Area.
Experienced Project Leadership. Mr. Carlos Ortiz, PE, TE, PTOE will serve as Project Director
and Mr. John Dorado, PE, will serve as Project Manager. During his 28-year career, Mr. Ortiz has
managed many On -Call Projects throughout southern California for cities of, Laguna Beach,
Cypress, Anaheim, San Bernardino, Menifee, Long Beach, County of Los Angeles, Port of Long
Beach, OCTA, and Caltrans District 8 and 12. During his 18-year career, Mr. Dorado has also
managed On -Call Projects throughout southern California including County of Los Angeles,
OCTA, and the cities of Anaheim, Chino Hills, Rancho Mirage, Long Beach, Laguna Beach, and
Newport Beach.
Technical Expertise and Depth of Resources. The Project Team members presented in our
proposal have been carefully selected for their expertise in the specific disciplines required by
the City of Huntington Beach. Our team is located approximately 20-miles from the City of
Huntington Beach.
1200 Roosevelt • Irvine • CA 92620 • (949) 86I4999 • xvww.advantec-usa.com
ADV41VTEC
Because We Care
City of Huntington Beach Experience. Our Project Team including Mr. Carlos Ortiz, PE, TE, PTOE,
Mr. John Dorado, PE, and Mr. Jose Guedes, TE have worked on multiple public and private
development projects in the City of Huntington Beach, including Beach Boulevard Traffic Light
Synchronization, Magnolia Avenue Traffic Signal Synchronization and ITS improvements, Edinger
Avenue Traffic Signal Synchronization and ITS improvements, and Goldenwest Street Traffic Signal
Synchronization.
• Extensive Experience with Caltrans and Federally Funded Projects. The ADVANTEC Team has
provided planning, design, and construction administration services for many federally funded
projects throughout California requiring extensive coordination with, Caltrans, and Federal
Highway Administration (FHWA).
As Chief Operating Officer of the company, I certify the information contained in this proposal is
truthful, accurate, and complete at the time of its submission. This proposal will remain valid for a
period of 90 days, if needed. Should you have any questions, please contact me at cortiz@advantec-
usa.com or 949.861.4999.
We appreciate this opportunity work with the City of Huntington Beach.
Sincerely,
ADVANTEC Consulting Engineers, Inc
Carlos A. Ortiz, PE, TE, PTOE
Project Director/COO
1200 Roosevelt • Irvine • CA 92620 • (949) 861-4999 • www.advantec-usa.com
EXHIBIT A: PRE -QUALIFICATION FORM
ON -CALL TRANSPORTATION ENGINEERING SERVICES
SERVICE CATEGORY
PROPOSING? Y/N
(circle)
A. Transportation Engineering
Yes / No
1� (Initial) Consultant is willing to execute the sample Agreement as drafted, including an,, oar
potentially more restrictive terms and conditions as outlined in Caltrans' LAPM, Exhibit 10-R (See
Appendix B). Consultant is aware the actual Agreement "MAY' differ due to Caltrans requirement.
J�J (Initial) Consultant is able to provide the insurance as required, including any other potentially
more restrictive terms and conditions as outlined in Caltrans' LAPM, Exhibit 10-R (See Appendix
B & C).
Firm Name: ADVANTEC Consulting Engineers, Inc.
Firm Address: 1200
Signature:
L'l�'S► O
Date: January 11, 2018
REQUEST FOR PROPOSAL
VENDOR APPLICATION FORM
TYPE OF APPLICANT: ❑M NEW ❑ CURRENT VENDOR
Legal Contractual Name of Corporation:
Contact Person for Agreement: Leo Lee
Corporate Mailing Address:
ADVANTEC Consulting Engineers, Inc.
1200 Roosevelt
City, State and zip Code: Irvine, CA 92620
E-Mail Address: leolee@advantec-usa.com
Phone: 949-861-4999
Contact Person for Proposals: Carlos Ortiz
Title: COO
Business Telephone: 949-861-4999
Is your business: (check one)
❑ NON PROFIT CORPORATION
Is your business: (check one)
Fax: 949-502-5522
E-Mail Address: cortiz@advantec-usa.com
Business Fax: 949-502-5522
F-� FOR PROFIT CORPORATION
CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP
❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP
❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION
1 of 2
Names & Titles of Corporate Board Members
(Also list Names & Titles of persons with written authorization/resolution to sign contracts)
Names Title Phone
Leo Lee CEO 949-861-4999
Carlos Ortiz COO 949-861-4999
Edward Miller, Jr. Principal 949-861-4999
Tracy Moriya Principal 909-860-6222
Federal Tax Identification Number: 95-4687341
City of Huntington Beach Business License Number:
N/A
(If none, you must obtain a Huntington Beach Business License upon award of contract.)
City of Huntington Beach Business License Expiration Date: N/A
2 of 2
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ON CALL TRANPOR TA TION ENGINEERING SERVICES
City of Huntington Beach
1.1 ADVANTEC Consulting Engineers
ADVANTEC Consulting Engineers, a California Corporation, is a DBE/SBE
consulting firm specializing in Traffic Engineering, Traffic Studies, Transportation
Planning and Engineering, Traffic Signal Timing, Coordination and Operations,
Intelligent Transportation Systems (ITS), Active Transportation and Civil
Engineering. ADVANTEC's mission is to provide quality engineering to the
community that would result in perceptible improvements towards the quality of
life, safety, and efficiency of transportation. Founded in 1998, ADVANTEC is a
professional consulting firm specializing in planning, engineering and technology
services. Our name stands for our focus to capture ADVANCEMENTS in
TECHNOLOGY for the benefits of our clients, thus providing innovative solutions
that meet the needs of our clients and the public they serve. ADVANTEC has
assisted over 110 local municipalities, regional transportation agencies, and state
governments in meeting their transportation and city engineering needs. We
provide these solutions as part of our firm's specialized areas of practice: Traffic
Engineering, Transportation Engineering, Traffic Signal Timing, Coordination and
Operations, Intelligent Transportation Systems, Traffic Studies, Transportation
Planning, Active Transportation, and Public Works/Municipal Engineering.
This year marks the 201h Anniversary of ADVANTEC, and we have earned a
ADVANTEC OFFICES:
Orange County Office:
1200 Roosevelt
Irvine, CA 92620
Ph: 949-861-4999
Los Angeles County
Offices:
21700 Copley Drive
Diamond Bar, CA 91765
Ph: 909.860.6222
1008 W. Avenue M14,
Suite A/D115
Palmdale, CA 93551
Inland Empire Office:
3200 E. Guasti Road
Suite 100
Ontario CA 91761
Ph: 909.605.9300
reputation for responsiveness to the clients' needs. In the past 20 years, we have a 100% on -time within -budget
record on over 600 projects, serving over 100 satisfied clients, most of which are cities and public agencies. We
maintain our reputation by upholding our firm's high standards of quality, client service, and professional
integrity. Our unparalleled expertise has led to ADVANTEC being the On -Call Traffic Engineering Consultant for
more than 30 public agencies including: John Wayne Airport, Caltrans District 7, Caltrans District 8, Los Angeles
County Metropolitan Transportation Authority (MTA), Orange County Transportation Authority (OCTA), cities
of Irvine, Anaheim, Newport Beach, Laguna Beach, Mission Viejo, Yorba Linda, Diamond Bar, Covina, Glendale,
Pomona, Chino Hills, Rancho Cucamonga, Inglewood, Irwindale, Los Angeles, Downey, Santa Clarita, in addition
to Los Angeles County, and the Port of Long Beach. We have four local offices in Southern California, with 33
professional engineers and technical staff, to serve our clients and partners such as the City of Huntington
Beach.
AD L ANTEC
( onsu/ting Engineer,
ON CALL TRANPOR TA TION ENGINEERING SERVICES
City of Huntington Beach
1.2 Comprehensive Team Experience
ADVANTEC has an outstanding reputation in the field of traffic and transportation engineering. ADVANTEC has
provided similar Transportation Engineering On -Call Services to many agencies in California including cities,
counties, and Caltrans.
Traffic Engineering and Intelligent Transportation System Design Services — ADVANTEC has an outstanding
reputation in the field of traffic engineering. Members of the firm have extensive project experience working
directly for municipal, county, state, and federal agencies, as well as providing consulting services to private
clients. ADVANTEC's specific traffic engineering services include:
✓ Signing and Striping ✓ Traffic Surveillance Systems ✓ Agency Permitting
✓ Stage Construction/Traffic ✓ Ramp Metering Systems ✓ Shop Drawings Review
Handling ✓ Dynamic Message Signs ✓ Construction Support
✓ Traffic Signal Systems ✓ Video Surveillance/Detection Preparation of Record Drawings
✓ Traffic Signal Communication Systems ✓ Contract Administration
Systems ✓ Signal Timing and ✓ Shop Drawings Review
✓ Intelligent Transportation Coordination ✓ Construction Management
Systems ✓ Lighting Systems ✓ Construction Inspection
✓ Traffic Management Centers ✓ Utility Relocation
✓ System Integration Coordination
Traffic Studies — ADVANTEC emphasizes traffic planning and design techniques to satisfy the requirements of a
study site's traffic while minimizing the impact on non -site traffic. This is accomplished by utilizing any or all of
the following external study site traffic analyses:
✓ Before and After Travel ✓ Traffic Signal System ✓ Traffic Signal Communication Master
Demand Evaluation Plan
✓ Traffic Impact Analysis ✓ Circulation Analysis ✓ Traffic Signal Warrants
✓ Intersection Level of ✓ Parking Analysis ✓ Lane Storage Analysis
Service Analysis ✓ Engineering and Speed ✓ Sight Distance Analysis
Survey
Traffic Signal Timing, Coordination and Operations — ADVANTEC strives to improve traffic progression and
minimize travel delay to the public. When it comes to signal timing, coordination and operations we review all
critical traffic signal, timing parameters, and detector attributes and settings to insure optimal and safe traffic
signal operation at all project intersections for both coordinated and free operation. Some of the key traffic
signal synchronization elements include:
Signal Timing
✓ Before and After Studies
✓
Minimum Greens
✓ Signal Operations
✓ Measurements of
✓
Pedestrian crossing distance
✓ Signal Implementation
Effectiveness
✓
Pedestrian crossing speed
✓ Signal Synchronization
✓ Arterial Level of Service
✓
Yellow times
✓ Signal Optimization and
✓ Greenhouse Gas Emissions
✓
All -red times
Fine Tuning
Reporting
✓
Detection parameters
See the Appendix for additional core services as shown in Table A.1, and a matrix of similar projects with their
associated elements of work are shown in Table A.2.
ADVANTEC
Consulting Engineers
1•
ON CALL TRANPOR TA TION ENGINEERING SERVICES
City of Huntington Beach
1.3 Key Personnel
ADVANTEC recognizes that the successful delivery of a high -quality traffic and transportation
planning/engineering projects starts with assigning a Project Manager that possesses superior technical,
management and leadership skills. Mr. John Dorado, PE will serve as Project Manager, leading our team and
functioning as primary point of contact to the City. He will be supported by experienced key personnel that are
California -Registered Civil and Traffic Engineers, as well as other qualified professionals capable of managing
day-to-day tasks under this contract. Table 1.1 identifies ADVANTEC's proposed key personnel including their
role, years of experience, relevant project experience and associated responsibilities.
Table 1.1— Key Personnel, Relevant Project Experience and Responsibilities
Key Personnel,
Role, and Representative Project Experience and Responsibilities
Experience
• On -Call Traffic Engineering Services (Newport Beach, CA) — Project Manager, serves as primary point of
contact; prepares task orders, scope and fees. Responsible for preparation and delivery of traffic engineering
and ITS PS&E, construction support, traffic studies, signal timing/condition, and other.
Traffic Impact Analysis (TIA) Review for LA Fitness (Seal Beach, CA) — Project Manager, responsible for review
of TIA and recommendations, and attendance for public EIR, planning commission and City Council meetings.
John Dorado, PE ■ Goldenwest Street Traffic Signal Synchronization Project (Orange County, CA) —Task Leader, responsible for
Project Manager preparation of PS&E for fiber optic communications (1,' Phase) and TMC upgrades for Huntington Beach.
18 years Experience . Traffic MonitoringCCTV System Gap Closure Project Culver City, CA Deputy Project Manager, responsible
Y P 1 ( Y )— P Y 1 g P
for the preparation of ITS Assessment Report, selection of new CCTV camera system, and preparation of PS&E
for CCTV, fiber, new communications, and upgrades at TMC.
Ball Rd and Anaheim Blvd Intersection Improvement Project —(Anaheim, CA) —Traffic Engineering Task Leader,
responsible the traffic study that determined the final intersection geometry, turn pocket storage & signal
phasing, and PS&E for traffic signal modification, communications, street lighting & signing/striping.
f
• On -Call Traffic Engineering Services (Anaheim, CA) — Project Manager, served as primary point of contact;
prepares task orders, scope and fees. Responsible for preparation and delivery of traffic engineering and ITS
a" l
PS&E for traffic signals, communications, ITS, signing/striping, traffic control.
• On -Call Traffic Engineering Services (Cypress, CA) — Project Manager, served as primary point of contact;
prepares task orders, scope and fees. Responsible for preparation and delivery of traffic engineering and ITS
Carlos Ortiz, PE, TE,
PS&E for traffic signals, communications, ITS, signing/striping, traffic and control.
PTOE
. Bicycle System Gap Closures and Improved LA River Bike Path Access (Long Beach, CA) — Project Manager,
Project Director
responsible to provide preliminary engineering, community outreach, final engineering, and preparation of
28 years Experience
forms to request authorization to proceed with construction.
• Ball Road Traffic Signal Synchronization Program (TSSP) Project (Buena Park, Anaheim, and Orange and
19 Caltrans, CA) — Project Manager, responsible for the 11-mile Ball Road TSSP project. This involved 39 traffic
_i signals through 4 agencies and Caltrans; and PS&E for signal modifications and communication upgrades.
• Harbor Boulevard at Gisler Avenue Widening & Signal Modification Project (Costa Mesa, CA) — Project
Manager, responsible for responsible for the preparation of traffic signal modification and cantilever overhead
Mark Esposito, PE, sign PS&E for two different phases of work
TE, PTOE Mission Village Phase 1-3 new multi -family home development (Los Angeles County, CA) — Lead Project
Task Leader — Traffic Engineer, responsible for PS&E for 17 traffic signals, 2.5 miles of signing and striping, as well as, preparing street
and Transportation lighting calculations and design plans.
Engineering PS&E
27 years Experience
ADVANTEC
Consulting F.nr ineer.%
ON CALL TRANPOR TA TION ENGINEERING SERVICES
City of Huntington Beach
Key Personnel,
Role, and Representative Project Experience and Responsibilities
Experience
• Citywide Communications Master Plan Update & Fiber Optic Communications and Signal System Upgrade
., (Lancaster, CA) — Project Manager, responsible for the Citywide Communication Master Plan Update, and
PS&E for installation of 35 miles of fiber optics communications, wireless communications, CCTV cameras, and
upgrade of traffic signal central system and controllers for 140 signalized intersections.
• Seal Beach Blvd TMC & ITS Improvements (Seal Beach, CA) — Project Manager, responsible for updated signal
Jose Guedes, TE timing and signal synchronization (15 signals), and he also and managed construction (Design -Build) of Traffic
Task Leader — Traffic Management Center, Fiber -Optics communications network, and ITS upgrades.
Signal Timing and Magnolia Avenue Traffic Signal Synchronization and ITS Project (OCTA, Orange County, CA) — Project
Operations and ITS Manager, responsible for development of signal synchronization (54 signals) and implementation of new
Planning and Design hardware and wireless communication infrastructure. Project included signals in the cities of Fullerton,
27 years Experience Anaheim, Stanton, Fountain Valley, Westminster, and Huntington Beach.
Caltrans District H On -call Traffic Engineering Services — Project Manager, responsible for preparation of various
studies including LOS analysis, stop warrants, signal operations, street diet, traffic warrants.
`
Outlets at Tejon Ranch, Lebec, CA - Project Manager, responsible for the Traffic Impact Study on the SS0,000
square -foot outlet mall adjacent to the Interstate 5/Wheeler Ridge Road Interchange in Lebec, CA
• Imperial Highway Smart Street, Cities of La Habra, Fullerton, Brea, CA - Project Manager, responsible for
Ed Miller, PE, TE
development of a Precise Alignment Study and the PS&E package for the Imperial Highway (State Route 90)
Task Leader — Traffic
Smart Street Improvements from the Los Angeles/Orange County line to Rose Drive; a distance of 8.5 miles. This
& Transportation
project traversed through the Cities of La Habra, Fullerton, Placentia, Brea and Yorba Linda.
Studies
35 years Experience
• Anaheim Plan Checking Services (Anaheim, CA) — Project Manager, as part of the City's On -Call Traffic
Engineering Services, (since 1998), responsible for plan checking various transportation plans, which includes
Z. -'
traffic signal modification, signing and striping and traffic control plans prepared by developers and consultants.
`
On -Call Traffic Engineering (City of Diamond Bar) — Project Manager, responsible for QA/QC review of
consultant design plans, responding to Contractors RFI's on current construction projects, preparing traffic
Tracy Moriya
engineering studies, prepare Safe Routes to School design plans, Traffic Control plan checking reviews and
Task Leader — Plan
coordinating with the City in responding to citizen's complaints
Review
Avalon Boulevard Traffic Signal Synchronization Project and Signing/Striping (County of Los Angeles, CA) —
29 years Experience
Project Manager, responsible for upgrading 31 traffic signals along Avalon Boulevard in the City of Carson, parts
Los Angeles County and Caltrans. Managed a team of design engineers for field inventory along the corridor,
prepared recommendations, and provided final plan review for the County and the City of Carson.
' 1-405 Express Lanes Design Build Project (OC405 Partners Joint Venture/OCTA — Santa Ana, Costa Mesa,
Huntington Beach, CA) — Project Manager, responsible for constructability reviews for lighting concept plan,
temporary TMS capacity analysis, temporary TMS performance monitoring plan, temporary RMS/CCTV/TMS
details, and several design packages encompassing over 200 design plans.
• 1-15 Express Lanes Design Build Project (RCTC — Corona, Eastvale, CA) — Project Manager, responsible for
Keith Rand, PE, TE providing ITS design of Caltrans traffic management system (TMS) components (i.e., ramp metering, traffic
Task Leader — monitoring stations, closed circuit television cameras, changeable message signs, and fiber optic backbone) and
Construction
Support design review for the toll collection system components (i.e., toll gantries, CCTV, CMS, detection, etc.).
24 years Experience Hamner Avenue Bridge Replacement over Santa Ana River (RCTD — Norco/Eastvale, CA) — Project Manager,
responsible for the providing the traffic operations analysis for the Hamner Ave Bridge Replacement over the
Santa Ana River, along with the widening of Hamner Ave between Detroit St and Citrus St.
1.4 References
References from similar projects are provided below in Table 1.2.
ADVANTEC
Consulting Engineen,
ON CALL TRANPORTATIONENGI.VEERING SERVICES
City of Huntington Beach
Table 1.2 — References from Similar Projects
Project Name / Description Reference & Project Info Project Elements
Engineering Staff Augmentation (2015-Present), Anaheim, CA— Reference: City of Anaheim City of Anaheim Municipal Engineering
Under the City of Anaheim's On -Call, ADVANTEC has provided the Mr. Rafael Cobian On -Call Plan Checking Services
city with staff augmentation services that allows the traffic division (714) 765-4991 Plan Check Review
to function effectively during high volume of plan submittals. rcobian@anaheim.net Staff at City Hall (2 days a week)
ADVANTEC provides plan checking services to review traffic control Date Range: 201S to Present ■ Close coordination with City staff
plans. Key Features: On -Call Plan Checking Services; Staff at City Hall Fees: Time and Materials
2- Days a week; Signing and Striping Review; Traffic Control Review; Project Team: PM: Tracy
Traffic Signal Review; and Traffic Study Review. Moriya; Key staff: Mark
Esposito, Support Staff:
Enrique Biche, Alex Sequeria
Traffic Signal Rehabilitation Project, Newport i Reference: Upgrade Signal Equipment
Beach, CA —As part of our City of Newport Beach City of Newport Beach New Signal Controllers
On -Call Traffic Engineering services, ADVANTEC Mr. Eric Loke ■ New CCTV cameras
is responsible for the preparation of plans, a.-M. Am (949) 644-3336 Fiber Optic Communication
specifications, and estimates (PS&E) and eloke@newportbeachca.gov Modifications
construction engineering assistance for the traffic signal Date Range: 2016 to Current ■ LED Safety Lighting and Lighting Analysis
rehabilitation work at the following existing signalized intersections:
Design Cost: $26,000 ADA Compliance/Ped Ramps
1) Newport Center Drive E/Santa Rosa Drive, 2) Jamboree
Road/University Drive, and 3) Jamboree Road/Bison Avenue. Project Team: PM: John • Vehicle/Bicycle Detection
Upgrades consist of replacing outdated poles, signal heads, Dorado; Key Staff: Carlos Utility and SCE Coordination
pedestrian heads, pedestrian and bicycle push buttons, emergency Ortiz; Support Staff: John Construction Assistance/ Bid Addenda/
vehicle pre-emption (EVP), Econolite Cobalt controllers, controller Cox, Kh Kevin
FerreangTang,r
Ryan Shop Drawing Reviews/ RFI's/ As Builts
cabinets, and service cabinets. Miller, Kevin Ferrer Approx. construction cost: $625K
On -Call Traffic Engineering Services, OCTA, CA , Reference: OCTA Traffic Signal Synchronization over 350
- Over 7 years, ADVANTEC has served as a lead Mr. Ron Keith signalized intersections
firm to manage, design and implement (714) 560-5990 Coordination with Caltrans
improved and enhanced signal timing, signal rkeith@octa.net Coordination with Cities including Buena
synchronization and traffic operations for Date Range: Park
multiple arterial corridors in Orange County, 2007 to 2014 Evaluation of pedestrian and vehicle
totaling over 350 intersections. The project Fees: Varies traffic patterns
objective was to improve arterial traffic flow, Project Team: ITS and CCTV System Design
improve travel -time and reduce delay -along PM: Jose Guedes ■
these major corridors in the count Benefits to be gained b New Traffic Signal Controllers
1 Y g Y Key staff: Mark Esposito, ■ Timing Plan Implementation and Fine -
improving traffic flow include reduced fuel consumption and Carlos Ortiz
improved air quality. In the process, ADVANTEC has worked with Tuning
p q Y P Support Staff: John Cox, •
many cities in Orange County and Caltrans to improve their traffic Kheang Tang, Ryan Miller Approx. construction cost: $1-2.5M each
hardware and Intelligent Transportation System infrastructure.
Indian Hill Boulevard, Gold Line Light Rail Extension Traffic Analysis, Reference: On -call services
Claremont, CA - ADVANTEC provided -- City of Claremont Analyzed the impact of the Gold Line light
traffic engineering services to the Mr. Vincent Ramos rail extension will have on the Indian Hill
City of Claremont to evaluate the ` (909) 399-5395
impact the proposed Gold Line Light vramos@ci.claremont.ca.us Boulevard "at grade" railroad crossing
Rail extension at the Indian Hill Date Range: ■ Multi -year analysis performed to capture
Boulevard railroad crossing. Currently, the at -grade railroad crossing 2016 the existing, opening, horizon year
is being utilized by Metrolink and freight trains. Indian Hill Boulevard Fees: $18,000 railroad crossing traffic impact
is a major road which provides access to City of Claremont's historic Project Team: ■ Developed traffic simulation model to
downtown and nearby residential areas and businesses. ADVANTEC PM: Mark Esposito,
worked direct) with the City of Claremont to identify the needs of identify the anticipated additional vehicle
V Y Y Key staff: Carlos Ortiz, John
the City and local community. The traffic analysis was developed to Dorado queue length due the addition of the
provide the potential traffic impact due the Gold Line Light Rail Gold Line light rail.
extension. The findings were presented to the City Council
See the Appendix for additional reference projects, as shown in Table A.3.
1.5 Synopsis of Firm's Project Approach and Unique Qualities that Benefits the City
Mobilizing appropriate staff quickly is essential to smooth commencement and progression of the various tasks
that will be assigned under the On -Call Transportation Engineering Services for the City of Huntington Beach.
AD L'ANTE'C
Consulting Engineers
ON CALL TRANPOR TA TION ENGINEERING SERVICES
"
City of Huntington Beach
This requires a
balanced management and technical approach that emphasizes streamlined communication
and quality control.
As a partner to the City, the ADVANTEC Team will commit to the delivery of each assigned
Task Order within
time and budget. We recognize City staff has high expectations for capability and
performance. In assembling our team, ADVANTEC has delivered on those expectations by forming a team with
the following attributes in Table 1.3.
Table 1.3 — Project Related Qualifications, Approach and Experiences
Quality
Project Related Qualifications, Approach and/or Experiences
Proven
ADVANTEC has performed over 200 engineering projects that required evaluation of multi -modal facilities including
Expertise
pedestrians, bicyclists, vehicles, and transit. Some of these projects required community and stakeholders' meetings
Familiarity with
ADVANTEC has been the On -Call Civil and Traffic Engineering Consultant for more than 20 public agencies including
On -Call
the Cities of Los Angeles, Anaheim, Covina, Irvine, Glendale, Pomona, Rancho Cucamonga, Inglewood, Irwindale, Yorba
Consulting
Linda, Diamond Bar, Newport Beach, Mission Viejo, Laguna Beach, Downey, and Santa Clarita, in addition to the
Engineering
County of Los Angeles, Port of Long Beach, John Wayne Airport, Caltrans District 7, Caltrans District 8, Los Angeles
Services With
County Metropolitan Transportation Authority (MTA), Orange County Transportation Authority (OCTA), and the
Public Agencies
Metropolitan Transportation Commission (MTC) of Bay Area.
Successful
ADVANTEC implements successful strategies to deliver projects and task orders on an as -need basis. It begins with a
Strategies to
responsive project manager that proactively communicates with the City throughout the life of the contract, and will
Deliver On -Call
respond to inquiries within 24 hours and will be available as needed. Our quality assurance and quality control program
Professional
will provide quality products and build the confidence needed from the City to use ADVANTEC on a wide range of
projects. Our quality products will minimize City staff review time and maximize efficiency, reducing overall project
Engineering
schedules. Finally, we have the local expertise and staffing required to meet the needs of this on -call contract and
Services
provide other support services.
Consideration
ADVANTEC has the "Multi -Modal, Complete Streets, Green Street, Sustainable" mentality when
of Multi -Modal,
it comes to improving the environment, safety and mobility to all users including motorists,
Complete
bicyclists, transit operators and users, and pedestrians of all ages and abilities. Our approach
Streets, Green
to implementing the "Multi -Modal, Complete Streets, Green Street, Sustainable" concept
Street,
begins at the inception of a proposed project and follows throughout the life of a project
Sustainable
making sure all users are routinely considered during the planning, designing, building and
,,.
Improvements
operations of all traffic and transportation planning and engineering improvements.
ADVANTEC has been successful on understanding and delivering various capital improvement projects from simple to
Successful complex improvements; ranging from public involvement to meeting extraordinary stakeholders needs while staying
Completion of on schedule and within budget. It begins with our project management approach and project improvement
Capital considerations, such as: complete streets enhancements, traffic studies and analysis, roadway geometrics, roadway
Improvement cross slopes, hydrology, sustainable site improvements, landscape architecture, ADA considerations, storm drain,
Projects
catch basins, water, sewer, construction staging, traffic control and detours, traffic signal, communications and
intelligent transportation systems, traffic signal timing and coordination, street and pedestrian lighting system,
roadway signage and striping.
Developing ADVANTEC identifies strategies to increase walking, bicycling and transit use; and strives to incorporate these active
Strategies, transportation elements on public improvement projects. We recognize the importance of implementing these
Planning and projects can improve public health by providing more opportunities for physical activity; reduce transportation costs,
Implementing greenhouse gas emissions, traffic congestion and support the local economy. Examples of active transportation
Active enhancements may include: improving the first and last mile access to transit, provide a regional network of active
Transportation transportation facilities including shared -use paths and on -street bikeways. We take pride in identifying these
Projects opportunities and can assist with grant applications for funding.
SECTION 2: STAFFING AND PROJECT TEAM EXPERIENCE
2.1 Staffing
The ADVANTEC Team brings a group of highly specialized personnel with a defined work history on previous
similar projects. Our expert team is committed to the City of Huntington Beach success and will provide the
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appropriate technical expertise as required by the City of Huntington Beach. ADVANTEC's proposed project
team is committed to providing responsive service to the City of Huntington Beach. The proposed key team
members are intended to serve in their respective roles throughout the duration of the agreement. ADVANTEC
has proposed a local team comprised of professionals with over 300 years of combined experience. Our team
members are experienced in delivering successful task orders on similar contracts, familiar with City of
Huntington Beach roadways, traffic signals and signal communication system, and knowledgeable about the
community. Our organizational chart, as shown on Figure 2.1, illustrates the proposed organizational structure
of our project team. Our team brings together all of the skills and expertise required to ensure satisfactory
completion of all elements of the RFP.
Figure 2.1—Organization Chart
Subconsultants:
1) Counts Unlimited (SBE/VSBE)
Carlos Ortiz, PE, TE, PTOE
low Project Director & QA/QC
(� John Dorado, PE
oroject Manager
TRA'
COI
Kris 4
FIC DATA
I TRAFFIC ENGINEERING PS&E,
INTELLIGENT
LECTION
TRANSPORTATION
TRANSPORTATION SYSTEM
CONSTRUCTION SUPPORT
PLANNING AND DESIGN
r
wnp-(1)s
Mark Esposito, 'lot,
PE, TE, PTOE
J
des,TE
Ta_.
Task eade� i
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Keith Rand,
PE, 7E
l Task Leader ��
,'
'
;-aSKLeader I
TRAFFIC SIGNALTIMING
TRAFFIC/TRANSPORATION
TRAFFIC MANAGEMENT
AND OPERATIONS
STUDIES
PLAN REVIEW
CENTER SUPPORT/
INTEGRATION
i
t
Jose Guedes, TE ^`
Ed Miller, PE, TE -
Tracy Moriya
John Cox, Systems Eneineer
TeskLesder , 5.
Task Leader A,
Support Staff
SUPPORT STAFF
•
Kheang Tang, PE Enrique Biche
Kevin Ferrer
•
John Cox Calvin Hansen
Leah Russell
Ryan Miller Alex Sequeira
Frank Gomez
Full resumes of Key Personnel and Task Leaders are provided in the Appendix.
3.1 Project Understanding
The City of Huntington Beach intends to contract with qualified firms to provided comprehensive Professional
Transportation Engineering Services on an on-call/as-needed basis for a contract term of three years. It is
AD F ANTEC
Cunsu/ring Engineers
ON CALL TRANPOR TA TION ENGINEERING SERVICES
tv-11" City of Huntington Beach
anticipated that under the On -Call Professional Transportation Engineering Services contract, ADVANTEC will
provide, at a minimum, the services outlined in the RFP. The ADVANTEC Team includes senior licensed Civil and
Traffic Engineers that have experience providing civil engineering and traffic engineering services as defined
under the services indicated above.
3.2 Project Methodology
ADVANTEC's approach to
REQUEST BY AGENCY
ISSUED
engineering projects is based on
+
years of project experience
TASK ORDER EVALUATION
completing planning and design
Project Manager
Task Manager
projects for public agencies across
+
California. Through this experience
INTERNAL SLOPING MEETING
we have developed a logical,
Project Manager
Task Manager
Evaluate Task Ord
Requirements
Evaluate Resource Avail9--
ability
Evaluate Work Loads
Schedule Activities /Submittals
Prepare Estimates and
Project Schedule
l
MEET WITH AGENCY STAFF
REVIEW AND COMMENT BY
AGENCY
1
REVISE AND 1.II13MI7
9
APPROVAL OF TASK ORDER
(NTP)
efficient approach that blends 1 l
basic principles of civil engineering ° PROJECT KICK OFF
SITE VISIT SUBMIT COMPLETED TASK Review Scope of Work,
with our fresh, creative thought ORDERDOCUMENTs stimate,Responsibilities. and
g Schedule with Assigned Staff
process. Figure 3.1 illustrates our Figure 3.1— Process for Managing Task Order Requests
process once a task order is requested. One key element to our success is communication with the City's Project
Manager from task order beginning to end to make sure that the City stays current on design issues. We
understand the importance of responding quickly so that accurate decisions can be made. Recognizing that
each project will develop its own challenges and unique tasks based on location, and that the breadth of study
area and design issues will vary from project to project, we generally follow a similar approach when initiating
a project task:
Understand the City's Goals: In order to be successful on any project, it is vital that the Project Manager and
Task Leaders understand the final product. We will meet with City staff to learn what the important issues are
on each task order. We will understand the budget, schedule, and scope of work before planning the project
so that we can begin to formulate a detailed scope of work and identify critical path issues.
Prepare a Detailed Work Plan: We will define all project tasks, their relationship with one another, and their
associated time frame for completion. We will develop a list of needs so that we can identify specialized
expertise that may be required to maintain schedule and complete tasks. Budgets will be established for each
task to ensure that the project team stays on track. We will provide City staff with a detailed Project Schedule.
In addition, we will provide the City with our Project Management Plan, Quality Control/Quality Assurance Plan,
and Resource Plan.
H
ON CALL TRANPORTATIONENGINEERING SERVICES
City of Huntington Beach
Project Execution: Following notice to proceed, we will coordinate resources, oversee
Quality ContrO/
the completion of technical tasks, and keep the project team and stakeholders
informed of the project's status and any new findings. Our Project Manager wille-ion
ct
continuously monitor the project's progress, budget and schedule to identify areas
requiring attention. Phone conferences will be held with the City's project manager and
key stakeholders regularly to identify issues early and keep everyone informed of the A�°�NctManito�°��
project's status. ADVANTEC uses various project management tools that will give all team members and City
staff access to archived deliverables, milestone schedules, to-do lists, and a history of project communications
— further fostering a collaborative working environment. Sharefile/Drop Box internet tools can be set up to
facilitate sharing of files between City and ADVANTEC.
Final Project Delivery and Closeout: As each project comes to a close, Mr. Dorado will confirm that all final
deliverables have been provided. These include all digital files and hard copies in the City's preferred format.
Final invoices will be processed quickly to facilitate contract administration.
Experience Working with Concurrent Task Assignments: ADVANTEC takes great pride in our long-standing
history of providing both as -needed and extension of staff services for public sector clients. Our staff is
accustomed to meeting demanding project schedules by pooling our resources from skilled staff throughout
the region, when necessary, to ensure our clients are provided the highest quality of service and on -time
performance.
3.3 Innovative Approaches and Solutions to Similar Projects
Below are some of our innovative approaches and solutions that can be provided under this Contract.
ADVANTEC will present similar work plans to the City of Huntington Beach for each task that will be assigned
under this Contract.
TRAFFIC ENGINEERING work plan — ADVANTEC will provide traffic engineering services and will assist in the
review, analysis, and preparation of traffic engineering reports and design plans. As part of this task,
ADVANTEC will provide the following services under this task: conduct traffic surveys and data collection;
investigate vehicle, transit, pedestrian, and bicyclists characteristics; review and comment on the impact of
development; evaluate roadway / intersection operations; evaluate parking and multi -modal operations;
Identify and make recommendations on traffic safety; geometric and channelization designs; and review
design plans developed in conjunction with private development. Our general work plan for these tasks
consist of:
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► ADVANTEC will collect all necessary documents from the City and other agencies, including traffic data,
accident data, reports, and improvement plans in order to review, analyze, and provide recommendations
and to ensure the safe and efficient operation of the transportation system in the City of Huntington Beach.
ADVANTEC will generate a variety of traffic engineering studies, to analyze and document projects at
various stages of development. ADVANTEC will utilize Caltrans,
City of Huntington Beach design standards, California Manual
on Uniform Traffic Control Devices (CA MUTCD), Institute of
Transportation Engineers (ITE), Urban Land Institute, California
Vehicle Code and industry policies and standards for the
evaluation and analysis of intersection and roadway systems.
► ADVANTEC will perform an in-depth field analysis to verify record information including existing roadway
lane geometrics, intersection control, signal phasing, and signing/striping. ADVANTEC will maintain a photo
log of the project. Key technical issues will be identified after the field review has been conducted.
► ADVANTEC will provide traffic engineering studies, which summarizes: the existing and proposed
conditions, references requirements and assumptions, intersection, roadway, and circulation analysis, and
recommendations. Supporting technical data and graphical illustrations will be included in the reports.
ADVANTEC has the experience to provide the City with different types of traffic engineering analysis and
reports; including accident analysis, delay analysis, lane storage capacity, roadway and intersection level -
of -service, vehicle and pedestrian circulation analysis, traffic impact analysis, before and after travel
demand, engineering and speed survey, sight distance analysis, and queuing analysis.
► ADVANTEC will prepare geometric and channelization plans as requested by the city. ADVANTEC will show
existing and proposed conditions on the plans. Constraint areas will be provided to the city along with
design recommendations. ADVANTEC will prepare final PS&E for each assigned project. ADVANTEC will
provide PS&E submittals at 30% (conceptual), 95%, and 100% completion.
► ADVANTEC will provide third party review of traffic engineering studies, design plans, technical
specifications, and engineer's estimates prepared by others to assure consistency with the City's General
Plan elements, compliance with local and regional mandates and compatibility with other proposed
developments and improvements. If required, ADVANTEC will prepare grant applications. ADVANTEC will
work directly with the City staff to provide all the information required to be included with each specific
application. ADVANTEC will work with the City to obtain vehicle and pedestrian traffic data, accident data
and additional information that will be required in order to prepare each specific grant application.
Ali i ANTEC
Cimstu/ting Engineer..
ON CALL TRANPORTATION ENGINEERING SERVICES
City of Huntington Beach
TRANSPORTATION work plan — ADVANTEC will provide transportation
planning and transportation engineering services and will assist in
reviewing and analyzing existing/proposed transportation facilities to a
ensure the safe and efficient operation of the transportation system. In
addition, ADVANTEC will provide the following services under this task: j t
confirm the adequacy of transportation facilities; analyze and organize
transportation funding programs and policies; analyze and prepare reports and provide recommendations
relative to the City's transportation programs; prepare studies for future design and operation of street,
pedestrian, bicycle, transit, and/or other transportation systems; and evaluate or design intelligent
transportation systems. Our general work plan for these tasks consist of:
► ADVANTEC will collect all necessary documents, including reports and plans to analyze and organize
transportation funding programs and policies. ADVANTEC will address current funding sources available
from federal, state and county agencies. ADVANTEC will address other funding sources where funds may
be available to improve the city's transportation system. ADVANTEC will review and analyze current
transportation program and will provide alternatives/options and recommendations. ADVANTEC will
review and analyze existing/proposed project conditions and will provide recommendations to improve
vehicle, transit, bicyclist, and pedestrian operations and circulation.
► ADVANTEC will review the city's current traffic signal communication systems, traffic management system,
type of signal controller system, and other existing field element. ADVANTEC can provide the city with an
Advanced Traffic Management System (ATMS) Master Plan that will evaluate the city's current system and
will provide a recommendation for the implementation of a state-of-the-art system that will be based on
state/county system architectures, be able to provide real-time information to the city and community,
and can be integrated with adjacent agencies. In addition, the ATMS Master Plan can provide information
for the city to understand, prepare, and developed a transportation plan for the upcoming integration of
connected/automated vehicles and Smart Cities — transportation technologies. ADVANTEC will prepare
transportation studies, which summarizes: the existing conditions, references requirements and
assumptions, engineering analysis, and recommendations. Supporting technical data and graphical
illustrations will be included in the reports.
PRESENTATIONS AT PUBLIC MEETINGS work plan
Our project manager, task leaders, and designated staff will be available to provide presentations at
community meetings, city commission meetings, city council meetings, and any other public meetings that will
required our assistance. ADVANTEC staff has provided presentations at public meetings for agencies
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ON CALL TRANPOR TA TION ENGINEERING SERVICES
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Presentations prior and during the public meetings include: community meeting
invitations; community meeting agendas; community meeting minutes; graphical illustrations; visual
Simulations; and traffic Simulations. Our general work plan for these tasks consist of:
► ADVANTEC staff will coordinate project related
community ~-
meetings/workshops with stakeholders and community as requested by
the City. ADVANTEC staff will work with city staff to provide the necessary
support staff at the meetings, supporting technical data, graphical
illustrations, and visual simulations as necessary to the community
meetings.
3.4 Project Innovations
The ADVANTEC Team understands that every project is unique and may have different constraints and/or
issues. Our senior ITS engineers proud themselves by bringing innovative solutions to our clients that meet the
projects' goals and objectives; and at the same time, it will provide project enhancement, community
acceptance, and meets the projects' budgets and schedules. We have brought these types of innovative
solutions to the following projects shown in Table 3.1.
Table 3.1— Innovative Project Solutions
Coachella Valley Association of Governments (CVAG) Regional
Traffic Signal Synchronization Project
• Regional Traffic Signal and Communication Master Plan
• Provide planning/design for connected vehicles, autonomous
vehicles, big data, integrated corridor management (ICM),
and Smart Cities initiatives throughout the region
• Planning/design for 11t Regional TMC and connectivity to 9
local cities, Caltrans D8, & County TMCs
• Creation of 11t local Transportation Systems Management
and Operations (TSM&O) Committee for regional operations
Culver City CCTV System Gap Closure Project
• Added 14 new CCTV camera systems locations due to value
engineering
• Provided a technology assessment and vendor presentations to
select a preferred CCTV and video management system prior to bid
• Prepared justification letter for the additional cameras & preferred
system to funding source (Metro) — Approved first submittal
• Selected new HD IP CCTV cameras with analytics
• Updated communication network topology and provide redundancy
OCTA Magnolia Traffic Signal Synchronization Project
City of San Clemente Traffic Signal Synchronization Project
• Design -build of traffic signal and communications
• Designed Ethernet over copper and fiber optic network along 4
infrastructure within 6 cities along the corridor
corridors, including innovative use of Ethernet Radio
• Build consensus on cycle length with cities. Maintain cross
communications through a hilltop transceiver to communicate back
street major arterials signal parameters while synchronizing
to the City Hall
the corridor
■ Assisted city staff to evaluate, select, and implement the Intelight
Connection of radio antenna onto 170 controllers bypassing the
Maxview Traffic Signal System and ATC controllers with Maxtime
Ethernet switch in Huntington Beach
firmware. This is the state-of-the-art web based traffic signal
Fairview Road Traffic Signal Synchronization Project
system
OCTA Yorba Linda Traffic Signal Synchronization Project
• Design -build of traffic signal and communications
infrastructure within cities of Costa Mesa and Santa Ana, and
• Design -build of traffic signal and communications infrastructure for
Implemented signal timings in MIST systems in both cities
cities of Fullerton, Placentia, Yorba Linda and Anaheim
■ Provided fiber optic cable to Caltrans hub to allow video
• Implemented ACS Lite Adaptive Traffic Signal System
streaming of CCTV images of city cameras to Caltrans TMC
• Configured detection input and re -wired cabinets for ACS Lite
• Implemented Bluetooth travel time equipment for Santa Ana
operations
Developed special event signal timing plans for Orange County
Signal timing addressed special geometric configuration such as
Fair
dogleg intersections
ADVANTEC
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3.5 Familiarity with State and Federally Funded Projects
ADVANTEC has extensive experience in completing and processing the numerous federal funding authorization
forms through the Caltrans District Local Assistance Engineer (DLAE) and the Federal Highway Administration,
as well as incorporating all required special provisions in the project specifications to ensure that federal
funding is not jeopardized. ADVANTEC has performed this task for several cities and agencies throughout
Southern California. ADVANTEC has developed a comprehensive table summarizing the various authorization
forms required in a matrix format that can be used to clearly identify the steps to be followed and the
responsible parties. Typical submittals for processing forms with DLAE are summarized in Table 3.2.
Table 3.2 — Typical Submittals and Process for Federally Funded Projects
Requirements Typical Process to Secure Approvals
Caltrans Request for As required with the HSIP funding, certain forms are needed for the processing of the required Request for
Authorization Authorization (RFA) forms. ADVANTEC will prepare and process the needed Forms with Caltrans Local
Forms/Clearances Assistance
RFA for R/W ADVANTEC will prepare and process the necessary forms with Caltrans Local Assistance the Request for
Acquisition Forms Authorization to Proceed with Construction (E-76) with Caltrans Local Assistance. Once the plans and
specifications are completed, the Request to Proceed with Construction (E-76) forms can be prepared. The
RFA for Construction Request for Authorization to Proceed with Construction forms includes: 1) Cover Page/Checklist (Exhibit 3-D),
Forms 2) Request for Construction Authorization Data Sheet, 3) Completed Finance Letter, 4) Completed Field Review
Form, 5) Environmental Documentation, 6) Right-of—way Certification, 7) PS&E Package and Certification, 8)
Local Agency Construction Contract Administration Checklist.
Caltrans Invoicing ADVANTEC will prepare and process the necessary forms with Caltrans Local Assistance the Request for
Authorization to Proceed with Construction (E-76) with Caltrans Local Assistance. Once the plans and
specifications are completed, the Request to Proceed with Construction (E-76) forms can be prepared.
Caltrans Bid Award After the bid award and upon the completion construction of the project, ADVANTEC will prepare and
/Project Completion process the following Caltrans forms:
Packages
Bid Award Package Upon the bid award of the project, ADVANTEC will prepare and process the Bid Award Package with Caltrans
Local Assistance. The Bid Award Package to Caltrans includes but not limited to: 1) Cover Page/Construction
Contract Administration Checklist (Exhibit 15-A), 2) Local Agency Bid Opening Checklist, 3) Updated Finance
Letter, 4) Detail Estimate and Detail Estimate Summary, 5) DBE Certifications (from Contractors), 6) Contract
Award Checklist, 7) RE's Checklist.
Project Completion After the construction of the project, ADVANTEC will prepare and process the Project Completion Forms with
Package Caltrans Local Assistance. This is an important task in the project to assure the reimbursement by Caltrans of
the construction payments. The Final Completion Package to Caltrans includes but not limited to: 1) Cover
Page/Expenditures Checklist (Exhibit 17-D), 2) Final Finance Letter, 3) Final Detail Estimate and Detail Estimate
Summary, 4) Change Order Summary, 5) Final DBE Certifications (from Contractors), 6) Materials Certifications,
7) Final Inspection Form.
3.6 Financial Responsibility
ADVANTEC is in excellent financial condition. We are not involved in any litigation or lawsuit at all. There is no
merger or acquisition plan that may affect the future ownership of the company.
Organization:
California Corporation
Federal Tax ID: Insurance Coverage:
95-4687341 General Liability: $1,000,000
Professional Liability: $1,000,000 (E&O)
ADVANTEC
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APPENDIX A
Referenced Tables and Figures
WVANTEC APPENDIX I A
Consulting Enginver.
Service
O_V-('4LL TR-4APORT.4TIONENGINEERING SERVICES
City of Huntington Beach
Table A.1— ADVANTEC's Additional Core Services
Description
Services
Preliminary Intersection and Interchange Design
Route Alignment Studies
ADVANTEC provides complete services for
Construction Traffic Management Plan (TMP)
the planning and preliminary engineering
Congestion Management Plans (CMP)
Transportation Planning
design of local roads, streets, arterial
Circulation Elements
highways, and transportation corridors to
Traffic Impact Studies
public agencies and private developers.
✓
Bicycle/Equestrian/Pedestrian
✓
Trail Systems
✓
Preliminary Cost Estimates
✓
Safe -Route to School Master Plans
ADVANTEC has been providing planning,
✓
Development/Evaluation of Policies
engineering, and construction support to
✓
Development Standards
various agencies in southern California for
✓
Analysis and Reporting
Complete Streets and
their implementation of Complete Streets
✓
Evaluation of Funding Programs Circulation Elements
Active Transportation
and Active Transportation Programs. We
✓
Conceptual Plans
bring our local experts to support
✓
Development of Final Plans
agencies and communities to facilitate the
✓
Construction Management and Inspection
deployment of their complete
✓
Community Outreach
streets/active transportation projects.
Program Management
ADVANTEC has been provided professional
Community Outreach
Transit Services
services to many transit agencies
Planning and Design of Bus Rapid Transit (BRT) Systems
throughout southern California.
Bus Stop Design and Placement Guidelines
Bus Stop Evaluation and Improvement Plan
Ridership Analysis
Having designed Safe Routes to School
Community Outreach
Improvements for a variety of
Community Workshop Meetings
communities, the ADVANTEC team is
Site Review and Inventory
experienced in evaluating solutions for
Vehicle, Bicyclist, Pedestrian and Parking Data Collection
projects of this nature. ADVANTEC
Traffic, Parking, and Circulation Analysis
Safe Routes to School
recognizes the need to understand and
Trips Analysis
address the issues and concerns of
Physical and Operational Recommendations
residents, while delivering a solution within
Development of Plans
the budget and schedule parameters
Draft and Final Report
required by the City.
Traffic Signal Systems
Traffic Signal Turn -On
170/2070/NEMA Controllers
ADVANTEC provides electrical inspection to
Street Lighting Systems
Public Works Inspection
many clients throughout southern California
CCTV Systems
Fiber Optic, Wireless, Copper Communication Systems
Our electrical inspectors are certified IMSA
Railroad Crossing Pre-emption
Level II and Level III
Traffic Management Centers
Traffic Signal System Integration
Troubleshoot and Repair Traffic Signal, Electrical and
Communication System
4DVANTEC
Consii/ring Engineers
ON CALL TRANPOR TA TION ENGINEERING SERVICES
City of Huntington Beach
Table A.2 — ADVANTEC's Similar Relevant Projects and Services
c a c 00 c
PROVEN EXPERIENCE FOR .2 'a «°-E °° a c c oe EE E Co c cEVERY MAJOR PROJECT o W a v 2a c uo t—;
oE x a'c c ELEMENT M a c a o a a m- E E ° o° a? c c a «° 3 0 3
l7 Q H u a` H V1 in 'n H in u H H O v) O w LA Q u ut
Los Angeles County On -Call Traffic
Engineering Services • • • • • • •
City of Newport Beach On -Call
Traffic Engineering Services • • • • • • • • •
City of Anaheim On -Call Traffic
•
Engineering Services • • • • • • • • •
City of Diamond Bar On -Call Traffic
Engineering Services • • • • • • • • •
OCTA Traffic Engineering Services • • • • • • • • •
City of Irvine On -Call Traffic
Engineering Services • • • • • • • • •
Caltrans District 8 On -Call Traffic
Engineering Services • • • • • • • •
City of San Clemente Signal
Synchronization and System • • • • • •
Upgrade Services
City of Seal Beach Traffic
Management Center and ITS • • • • • •
Infrastructure Upgrade
OCTA — Beach Blvd Traffic Signal
Synchronization Project
•
• • • •
•
Coachella Valley Association of
Governments Region -wide Traffic
•
• • • •
•
Signal Synchronization
City of Culver City City-wide CCTV
Improvements
•
• • •
•
City of Anaheim Major Corridors
Annual Slurry Seal Program
• •
•
City of Claremont Gold Line Light
Rail Extension Traffic Analysis
•
City of Diamond Bar Safe -Route -to -
School Program
•
•
City of Anaheim Bicycle Facilities
Design Services
• • •
•
City of Covina Class II Bicycle
Facilities Design Services
• •
•
City of Covina Metrolink Station
Parking/Ped/Bicycle Access Study
•
• •
•
City of Seal Beach LA Fitness TIA
Review
•
City of Anaheim Staff
Augmentation Services
•
•
Cities of Culver City, Downey,
Industry, and Inglewood/ Metro •
•
•
Grant Applications 2009 — 2015
City of Riverside Beyond Traffic:
Smart City Challenge Grant •
•
•
AD VANTEC
(.i)nsu/ting Engineers
ON CALL TRANPOR TA TION ENGINEERING SERVICES
Table A.3 — ADVANTEC's Additional Reference Projects
Project Name / Description
Citywide ITS and TMC Improvements, Seal Beach, CA -The project
consisted of a City-wide Turnkey project for
the design and integration of new city-wide
TMC and ITS improvements. The design -
build project includes installation of over •
six miles of fiber optic cable, 2070
controller upgrades, new high definition f'
CCTV cameras, design plans and relocation
and expansion of an existing j
Traffic Management Center (TMC). New
fiber optic links were designed and
furnished by ADVANTEC through Caltrans 405 Freeway
overcrossing to connect the Northern part of the City. In addition,
the traffic network emphasizes a redundant self -healing fiber
backbone ring complete with VLAN and Layer 3 network switching
capabilities. The project links three remote City buildings and
provides seamless IP services to each; City Hall (TMC), Police
Department (HUB) and City Yard facilities. As part of the
completion project, the City IT Department is further leveraging the
new City-wide Fiber Optic backbone to provide IT network intra-
building communication at a reduced cost to the City.
Lincoln Ave Traffic Signal Modifications and Fiber Optic Signal
Communications Upgrades, Anaheim, CA -
ADVANTEC is providing traffic engineering Z_
support services to a lead civil firm. Our
services include: Traffic Analysis and Report,
and PS&E for three traffic signal
modifications, street lighting improvements,
and fiber optic communication upgrades.
The fiber optic communication upgrades —_
consisted of replacing their existing 24
strand fiber with a new 48 strand fiber trunk
line. This required the City to modify their standard fiber
installation. ADVANTEC assisted the City with developing their
new fiber installation standard, as well as their fiber assignments
to link each traffic signal and retain redundant communication
paths.
Florence Ave Traffic Signal Improvements (32 Ints),
On -Call Traffic Engineering Services - Los Angeles County, CA -
ADVANTEC conducted a detailed field
inventory at all intersections, then prepared
a recommendation report that identified
deficiencies and proposed improvements,
which include: signal standards upgrade;• -
controllers and cabinets replacement; loop
detectors installation; median nose cutback, signage and striping
installation, etc. Close coordination with all local agencies were
emphasized to insure complete review and approval of all
recommendations prior to PS&E design. All the plans were
designed in conformance with the County's latest design
guidelines, using Microstation / AutoCAD formats. Plans were
submitted in 3 different stages: 80%, 100% and final design
submittal. The 100% and final design plans were also submitted to
the involved local agencies for review and approval.
Date Range/ Design Cost /
Design -Construction
Duration/ Project Team
Date Range: 2014 to Present
(Currently in 2 year
monitoring phase)
Design Cost: $233,000
Design Duration: 1 year
Construction Duration: 6
months
Project Team:
Leo Lee, Jose Guedes, John
Cox, Ryan Miller, David
DeClue, Calvin Hansen
Date Range: 2016 to
Present
Design Cost: $70,000
Design Duration: 1 year
Construction Duration: 9
months
Project Team:
Mark Esposito, John
Dorado, Kheang Tang, Alex
Sequeira, Enrique Biche
Date Range: 2013 to 2015
Design Cost: $270,000
Design Duration: 2 years
Construction Duration: 120 -
240 days
Project Team:
Leo Lee, Tracy Moriya,
Kheang Tang, John Cox
City of Huntington Beach
Project Elements
• Prime Consultant
• Design -Build with Crosstown Electrical
• New IP Ethernet based Traffic Network
' Conduit and Fiber Optic improvements
• 2070 Controller Upgrades
• HD CCTV Upgrades
• Newly renovated TMC room/Video
Wall
' Signal synchronization
• Before/After Studies
• Coordination with Caltrans 1-40S ramps
• TMC Upgrade
Fiber optic communications
• System Integration
Construction Inspection
• 3 Traffic Signal Modifications
Street Lighting Improvements
• Fiber Optic Signal Communication
Upgrades at 7 intersections
• Fiber Assignments Details
■ Redundant Communication Paths
• Existing Communication Hub
Modification
• Utility Coordination
• Upgrade Signal Equipment
• New Signal Controllers and Cabinets
Median Nose Reduction
• Vehicle/Bicycle Detection/Advance
• Signing and Striping
• Multi -Jurisdictional Coordination
■ Railroad Coordination
• CAMUTCD Compliance
• Enable time -based coordination
• Allow fully -actuated signal operations
• Increase safety and efficiency along the
corridor and at intersections.
AD I Al`'TE C
Consrz/riti b'i inners
•
ON -CALL TRANPOR TA TION ENGINEERING SERVICES
City of Huntington Beach
Project Name / Description
Five New Traffic Signals and Safety Lighting, Signing/Striping, and
Roadway Improvements, Coachella, CA
This project consists of the preparation of
plans, specifications, and estimates (PS&E)
for signing/striping and traffic signal and
safety lighting improvements at 5 M
unsignalized intersections. The City of Coachella conducted traffic
signal warrants at these locations and based on the evaluation,
these intersections warranted the installation of traffic signals.
After the project was awarded, the City expanded our scope of
services to include survey, roadway improvements, signal timing
plans, additional bike lanes, and wireless communications.
Ultimately, these signals will be interconnected via the City's
proposed fiber optic communication system and to the new Traffic
Management Center (TMC).
Traffic Monitoring CCTV System / Fiber Optic Communication Gap
Closure Project, Culver City, CA -
This project consisted of the
preparation of ITS Project
Evaluation Report and the I .
preparation of bidding documents,
construction drawings, and cost
estimates to implement High Definition (HD) digital Internet
Protocol (IP) CCTV cameras at 18 locations, new Video
Management System (VMS), and approximately four (4) miles of
fiber optic communication cable, along with communication hub
switching equipment and software, and new auxiliary equipment
at the City Hall, Public Works City Yard, Fire Station No. 1, and
designated offices within City Hall to view and manage the VMS. In
addition, the project consisted of the replacement of analog CCTV
cameras at 14 locations and integrating all 32 CCTV cameras to the
new VMS; and installation of new conduit for the City's IT network
system.
Signing and Striping on Major Corridors for Annual Slurry Seal
Program, Anaheim, CA — ADVANTEC partnered with City staff for
the preparation of the City's Annual 2015-2016 Arterial Street
Slurry Seal Program. ADVANTEC prepared Signing & Striping Plans
to restripe the corridors to current City of Anaheim striping and
signage standards. ADVANTEC conducted a detailed the six -mile
field signing and striping inventory along the project limits to
develop the basis of the design. ADVANTEC prepared base plans
using high definition aerials and as -built plans. All proposed striping
conformed to the latest signing and striping City Standards and the
CAMUTCD.
Date Range/ Design Cost /
Design -Construction
Duration/ Project Team
Date Range: 2016 to Current
Design Cost: $96,000
Design Duration: 11 months
Construction Duration: 120
days
Project Team:
Carlos Ortiz, John Dorado,
Kheang Tang, John Cox,
Kevin Ferrer, Ed Miller
Date Range: 2015 to Present
(Currently under
construction)
Design Cost: $240,000
Design Duration: 1.5 years
Construction Duration: 6
months
Project Team:
Leo Lee, Carlos Ortiz, Mark
Esposito, John Dorado,
Kheang Tang, John Cox, Jose
Guedes, Calvin Hansen
Date Range: 2015 to 2016
Design Cost: $72,000
Design Duration: 1.5 years
Construction Duration: 6-9
months
Project Team:
Tracy Moriya, Mark Esposito,
Kheang Tang, Kevin Ferrer
Project Elements
Preliminary engineering and conceptual
plans
• Signing and striping
■ Traffic signals
• Roadway improvements
• Traffic signal timing plans
• Communication improvements
• Utility coordination
• Imperial Irrigation District (IID)
coordination
• Coachella Valley Water District (CVWD)
coordination
• Powerpole and overhead line
relocations
• Irrigation line relocation and removals
■ TMC Upgrade
• ITS Project Evaluation Report
■ Vendor presentations
• 4 miles of new fiber optic cable
■ New Video Management System
• Upgrade legacy fiber optic
communications to Ethernet/IP
• Update communication network
topology and provide redundancy
■ Upgrade video monitors and
workstations
• Coordination with City's Municipal
Fiber Network Project
■ Construction Assistance/ Bid Addenda/
Shop Drawing Reviews/ RFI's/ As -Built
Plans
• 6-miles of roadway improvements
■ Site inventory and observations
• Conceptual Plans
• CAMUTCD Compliance
• Final PS&E
ADVANTEC
Consulting Eggir eers
ON CALL TR_4NPORTATIONENGINEERING SERVICES
City of Huntington Beach
Date Range/ Design Cost /
Project Name / Description
Design -Construction
Project Elements
Duration/ Project Team
Signal Synchronization and System
Date Range: 2012 to 2015
Prime Consultant
Upgrade, San Clemente, CA —
Design Cost (Phase 1) :
Design -Build with Contractor
ADVANTEC conducted Traffic Signal
$235,000
■ Four corridors of over 54 intersections
Synchronization and ITS infrastructure
Design Cost (Phase 2):
Fiber optic communications design
improvement project for the City of San
$195,000
Ethernet over copper communications
Clemente. The project consisted of selection
Design Duration (Phase 1}: 6
design
of new Central System and traffic signal
months (start in 2012)
' Wireless Ethernet communications
controller hardware and software. The
design
project included development and
Construction Duration
implementation of synchronized traffic signal timing at 54
(Phase 1): 6 months
■ Central traffic signal control system
intersections along four corridors with a goal of reducing travel
Design Duration (Phase 2): 6
selection
times and stops, improving average travel speeds, and associated
months
SYNCHRO, Cycle length evaluation
reduction in fuel consumption, emissions and commuter accidents.
Construction Duration
Network subdivision optimization
The selected corridors were: Avenida Pico, El Camino Real, Avenida
(Phase 2): 6 months
Split, offset, and cycle length
Vista Hermosa and Camino De Los Mares. The project was
Project Team:
optimization
performed in two phases: Avenida Pico and El Camino Real,
Caltrans coordination at 1-5 ramp
representing the system backbone, were included in Phase 1; and
Leo Lee, Jose Guedes,
signals
Avenida Vista Hermosa and Camino De Los Mares as part of Phase
Kheang Tang
Fine-tuning of Signal Timing in the field
2. The project also involved designing and installing a new
Before and After Studies
communication infrastructure, consisting of Fiber Optic, Wireless,
• 2 Year Monitoring After System was
and Ethernet -over -copper links.
Implemented
Class II and Class III Bicycle Facilities, Anaheim, CA — ADVANTEC
Date Range: 2013-2014 ■
8 miles of Class II and Class III Bicycle
provided Class II Bicycle Lanes & Class III Sharrows design to
Design Cost: $31,000
Facilities
connect West Anaheim to the Anaheim Regional Transportation
Design Duration: 1 year
3.77 miles of Class II bike lanes
Intermodal Center (ARTIC) at the Santa Ana River Trail. As the
Construction Duration: 3-6 '
4.19 miles of Class III sharrows
engineering consultant, ADVANTEC was responsible for the design
months
Site inventory and observations
of 3.77 miles of Class II bike lanes and 4.19 miles of Class III
■
Project Team:
Conceptual Plans
sharrows. The bike lanes are identified in the City's Fourth
Leo Lee, Tracy Moriya,
Final PS&E
Supervisorial District Bikeways Strategic Plan, and portions of the
project are identified on the OCTA Commuter Bikeways Plan and
Kheang Tang, Kevin Ferrer
the City of Anaheim's Bicycle Master Plan. The project is a vital
component to seamlessly move people between various
transportation modes. These modes include Metrolink commuter
rail services, Amtrak Services and bus services..'
School Zones Signage and Pavement
Date Range: 2015
Signing/Striping CAMUTCD Compliance
Markings Design at 4 Schools, Diamond Bar,
Design Cost: $11,000
in School Zones
CA — ADVANTEC has been providing Traffic
Design Duration: 4-5 Months
' Diamond Bar High School
Engineering On -Call Services to the City of
Construction Duration: 3
Lorbeer Middle School
Diamond Bar since 2003: As part of our
months
Pantera Elementary School
professional services contract, ADVANTEC
Project Team:
Quail Summit Elementary School
obtained a task order to evaluate four schools existing signage and
striping and provide recommendations in order to comply with the
Tracy Moriya, Mark Esposito,
Plan Preparation
latest CAMUTCD requirements and to improve traffic circulation
Kheang Tang, Kevin Ferrer
within the pick-up and drop-off areas
ADVANTEC
ConmilrMg Bngineers
•
?.V-CALL TRANPOR TA TION ENGINEERING SERVICES
City of Huntington Beach
Table A.3 — ADVANTEC's Additional Reference Projects (Continued)
Project Name / Description
Left -Turn Phasing Analysis for Five (5) Signalized Locations (2016), Yucaipa, CA — ADVANTEC prepared Left -Turn Warrant f'M
Analysis for five (5) signalized intersections. The left -turn phasing analysis investigated the appropriate method of signalization
for the left -turn movement —fully protected or protected -permissive. We analyzed two options for protected -permissive left
turn phasing: 1) the circular -green display, and 2) the Flashing Yellow Arrow (FYA). One benefit the FYA provides that the
circular -green display does not is the ability to implement lead -lag left -turn phasing and/or variable phasing by time of day
without creating the "left -turn yellow trap" that can occur with the traditional circular green display. ADVANTEC reviewed
three different guidelines that are used to determine if protected left turn phasing is necessary at a signalized intersection
and what type should be used. The three guidelines are from the Institute of Transportation Engineers (ITE), the Highway Capacity Manual
(HCM), and the California Manual on Uniform Traffic Control Devices (CA MUTCD). Our results showed that two of the three intersections met
the left -turn phasing requirements.
Project Team: Tracy Moriya, Mark Esposito, Kheang Tang, Kevin Ferrer
City -Wide Engineering and Traffic Speed Survey (2017), Glendora, CA — ADVANTEC is currently conducting an Engineering and Traffic Survey
(E&TS) and collecting citywide traffic counts for the City of Glendora. The project includes speed data collection, data analysis, roadway segment
characteristics review, collision history review and accident rates calculations, compilation of speed zone surveys, collection of traffic counts,
posted speed recommendations and preparation of two final reports, one for the speed survey recommendations including all recommendations
and supporting data and the other report for the traffic counts. The City expects that both final reports and supporting data be completed on
or before March 16, 2017. All work shall be in conformance with the California Vehicle Code Sections 627 and 40802 and the latest version of
the California Manual of Uniform Traffic Control devices ("California MUTCD').
Project Team: Carlos Ortiz, Jose Guedes, Ryan Miller Mark Esposito, Kheang Tang, Kevin Ferrer
Armitos Place Traffic Calming Neighborhood Traffic Study (2016), Diamond Bar, CA —As part of our professional services contract, ADVANTEC
obtained a task order to conduct a Neighborhood Traffic Study along Armitos Place. Armitos Place is a residential street with primary two-way
stop control on the side streets. This project was initiated by residents that complained about speeding. ADVANTEC analyzed a 2/3 mile segment,
and determined that there was excessive speeding. Our recommendations included speed humps and proper signage and striping at strategic
locations.
Project Team: Tracy Moriya, Kheang Tang
Regional Traffic Signal Synchronization Projects, Orange County Transportation Authority (OCTA), Orange County, CA — Under this program,
ADVANTEC provided the following traffic signal synchronization, ITS, traffic signal, and communication improvements:
CORRIDOR
JURISDICTIONS
# INT.
YEAR
1. Seal Beach Boulevard
Seal Beach, Los Alamitos, Caltrans
13
2014-2017
2. Jeronimo Road
Lake Forest, Mission Viejo
15
2014-2017
3. Edinger Avenue
Santa Ana,Fountain Valley, Westminster, Huntington Beach, CT
38
2013-2016
4. Magnolia Avenue
Fullerton,Anaheim,Stanton,Westmin ster,Fountain Valley,HB
54
2012-2015
S. Jeffrey Road
Irvine, Newport Beach
33
2013-2016
6. Fairview Road
Costa Mesa, Santa Ana, Caltrans
29
2012-2015
7. Ave Vista Hermosa & Los Mares
San Clemente, Caltrans
29
2012-2015
8. Ave Pico & El Camino Real
San Clemente, Caltrans
39
2012 2014
9. Yorba Linda Boulevard TLSP
Yorba Linda, Anaheim, Placentia, Fullerton, Caltrans
46
2010-2014
10. Beach Boulevard TLSP
7 Cities, Caltrans
71
2008-2010
Project Team: Carlos Ortiz, Mark Esposito, lose Guedes, Kheang Tang, John Cox, Ryan Miller, Calvin Hansen
Traffic Engineering On -Call Services (2003-2016), Diamond Bar, CA - ADVANTEC has been providing Traffic Engineering On -Call Services to the
City of Diamond Bar since 2003: Some of the professional services provided to the city, included: Traffic engineering advisor for the Traffic
Management System project, including preparation of the RFP, participation in the consultant proposal evaluation, and interview panel; Traffic
engineering advisor for Caltrans SR57/60 HOV project; Traffic engineering advisor for the Los Angeles County - Pomona Valley ITS project; Plan
review and traffic engineering advisor for the Alameda Corridor East - Brea Canyon Road Grade Separation Project; Construction management
for various traffic engineering construction projects; Review Work Area Traffic Control plans for various construction project.
Project Team: Tracy Moriya, Mark Esposito, Jose Guedes, Kheang Tang, John Cox, Ryan Miller, Calvin Hansen
Traffic Circulation and Traffic Impact Analysis Review Services for the Goldline Light Rail Extension (2016-Present), Claremont, CA—ADVANTEC
is currently under contract to review studies and reports submitted by Metro Goldline Authority including supporting transportation elements
in the EIR. Our review services include on -site field reviews to confirm existing conditions, identify missing items and/or improvement conflicts.
Project Team: Carlos Ortiz, Mark Esposito
ADVANTEC
Consu/rind; Jra��; inrec,
ON CALL TRANPORTATIONENGINEERING SERVICES
City of Huntington Beach
Project Name / Description
Beyond Traffic: Smart City Challenge Grant Application (2014/2015), Riverside, CA — ADVANTEC provided professional services;
. to the City of Riverside for the preparation of the USDOT $40 million Beyond Traffic: Smart City Challenge grant application. The �y
purpose of the grant was to consolidate local, regional, academia, and stakeholder resources to implement a new class of
technologically advanced transportation solutions to mitigate traffic congestion and greenhouse gas emissions in the City of
Riverside and throughout the Inland Empire. ADVANTEC provided professional services to support the objectives of the grant and
provide a clear and comprehensive plan of twelve (12) Vision Elements. The ADVANTEC Team assisted the City by bringing over 70 major
stakeholders representing government, transit, academia, professional associations, auto and truck companies, ride -sharing companies, bike -
sharing companies, car -sharing companies, Tier 1 technology companies, roadway technologies/cyber security/analytics/telematics and
Internet -of -Things (IoT) companies.
Project Team: Carlos Ortiz
Los Angeles County Metropolitan Transportation Authority 2015 Call for Projects Applications (2015), Culver City, CA — ADVANTEC provided
professional services to the City of Culver City to prepare a Project Study Report Equivalent (PSRE) and Applications for the 201S METRO Call for
Projects. ADVANTEC prepared three applications for the following projects: 1) Culver City Citywide Bicycle Friendly Detection, 2) Culver City
• Handicap Pedestrian Access Improvements, and 3) Washington Boulevard Bike Lanes.
Project Team: Leo Lee
Fiscal Year 2016-17 Sustainable Transportation Planning Grant Application (2016), Coachella Valley Association of Governments (CVAG),
Coachella Valley, CA— ADVANTEC provided professional services to prepare a Sustainable Transportation Planning Grant Application in order
N to secure funding for Coachella Valley Vision Zero Program: Bike, Pedestrian and Low Speed Electric Vehicles (LSEV) Road Safety & Use Survey.
ADVANTEC assisted project description, detailed scoped of services, project schedule, and requested funds.
• Project Team: Carlos Ortiz, John Dorado
Traffic Circulation and Traffic Impact Analysis Review Services for the Goldline Light Rail Extension (2016-Present), Claremont, CA— ADVANTEC
is currently under contract to review studies and reports submitted by Metro Goldline Authority including supporting transportation elements
in the EIR. Our review services include on -site field reviews to confirm existing conditions, identify missing items and/or improvement conflicts.
ADVANTEC
Consu/tines Lit„ itrcrr.,
�VNTINGTp
t �e�
Y
3 s
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ON CALL TRANPORTATIONENGINEERING SERVICES
City of Huntington Beach
APPENDIX 6
Addendum Acknowledgements
AD EANTEc'
Consukin,Q F,nginccrs
APPENDIX I B
City of Huntington Beach
Public Works Department
2000 Main Street
Tel. (714) 960-8820
ADDENDUM NUMBER ONE
For
RFQs — Water, Plan Check, Ocean, Architectural, Transportation, Construction
Management, Materials, Civil
in the
CITY OF HUNTINGTON BEACH
November 29, 2017
Notice To All:
City of Huntington Beach has extended the due date from January 411, 4:00 pm 2018 to
January 11th, 4:00 pm 2018 for eight (8) Request For Qualifications (RFQ) for various
professional services (Water, Plan Check, Ocean, Architectural, Transportation, Construction
Management, Materials, Civil).
This is to acknowledge receipt and review of Addendum Number One,
ADVANTEC Consultin
Company Name
January 11, 2018
Date
Inc.
November 29,
Carlos Ortiz, COO
All bidders must acknowledge and include the receipt of this Addendum with your RFQ
packages.
CC1392, Addendum No. 1 �� Pagel
REQUEST FOR QUALIFICATIONS
FOR
ON -CALL TRANSPORTATION ENGINEERING SERVICES
ADDENDUM 2
Public Works Department
CITY OF HUNTINGTON BEACH
Released on November 28, 2017
Compliant with Federal and State Grant Requirements
Per LAPM, Chapter 10 Dated January 2017 and Exhibit 10-C, Dated August 2017
Addendum released on December 18, 2017
REQUEST FOR QUALIFICATIONS
FOR
ON -CALL PROFESSIONAL SERVICES
ADDENDUM 3
Public Works Department
CITY OF HUNTINGTON BEACH
RFQ Released on November 28, 2017
Addendum 3 issued December 21, 2017
MV
ON CALL MNPOR TA 7YON ENGMEERING SERVICES
City of Huntington Beach
APPENDIX C
Required Forms
4D ► ,a,\'r':'C
Consu/nng Enginccrs
APPENDIX I C
Local Assistance Procedures Manual Exhibit 10-01
Consultant Proposal DBE Commitment
EXHIBIT 10-01 CONSULTANT PROPOSAL DBE COMMITMENT
1. Local Agency: City of Huntington Beach
3. Project Description:
4. Project Location: Huntington Beach, CA
5. Consultant's Name:
2. Contract DBE Goal: 2%
On -Call Transportation Engineering Services
ADVANTEC Consulting Engineers, Inc.
6. Prime Certified DBE: V
7. Description of Work, Service, or Materials
Supplied
8. DBE
Certification
Number
9. DBE Contact Information
°
10. DBE /°
Prime
30139
ADVANTEC Consulting Engineers, Inc.
Leo Lee, 949-861-4999
100
Local Agency to Complete this Section
11. TOTAL CLAIMED DBE PARTICIPATION
1 00%
17. Local Agency Contract Number:
18. Federal -Aid Project Number:
19. Proposed Contract Execution Date:
IMPORTANT: Identify all DBE firms being claimed for credit,
Local Agency certifies that all DBE certifications are valid and information on
this form is complete and accurate.
regardless of er. tte onfi of each listed DBE is
require
1/11/2018
20. Local Agency Representative's Signature 21. Date
12. Preparer's Signature 13. Date
Carlos Ortiz 949-861-4999
22. Local Agency Representative's Name 23. Phone
14. Preparer's Name 15. Phone
Chief Operating Officer
24. Local Agency Representative's Title
16. Preparer's Title
DISTRIBUTION: Original — Included with consultant's proposal to local agency.
ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-
3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
Page 1 of 2
July 23, 2015
Local Assistance Procedures Manual
Exhibit 10-02
Consultant Contract DBE Commitment
EXHIBIT 10-02 CONSULTANT CONTRACT DBE COMMITMENT
1. Local Agency: City of Huntington Beach 2. Contract DBE Goal: 2%
3. Project Description: On -Call Transportation Engineering Services
4. Project Location: Huntington Beach, CA
5. Consultant's Name: ADVANTEC Consulting Engineers, Inc. 6. Prime Certified DBE: it 7. Total Contract Award Amount: TBD
8. Total Dollar Amount for ALL Subconsultants: TBD 9. Total Number of ALL Subconsultants: 1
10. Description of Work, Service, or Materials
Supplied
11. DBE
Certification
Number
12. DBE Contact Information
13. DBE
Dollar
Amount
Prime
30139
ADVANTEC Consulting Engineers, Inc.
TBD
Leo Lee, 949-861-4999
Local Agency to Complete this Section
$TBD
20. Local Agency Contract
NI—ho'
14. TOTAL CLAIMED DBE PARTICIPATION
21. Federal -Aid Project Number
22. Contract Execution
100 %
nata
Local Agency certifies that all DBE certifications are valid and information on
IMPORTANT: Identify all DBE firms being claimed for credit,
this form is complete and accurate.
regardless of tier Written c9pifirmation of each listed DBE is
required.
_ 1/11/2018
23. Local Agency Representative's Signature 24. Date
15. Preparer's Signature 16. Date
Carlos Ortiz 949-861-4999
25. Local Agency Representative's Name 26. Phone
17. Preparer's Name 18. Phone
Chief Operating Officer
27. Local Agency Representative's Title
19, Preparer's Title
DISTRIBUTION: 1. Original —Local Agency
2. Copy — Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract
execution may result in de -obligation of federal funds on contract.
ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-
3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
Page 1 of 2
July 23, 2015
Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
0 contract a ® bid/offer/application ® initial
b. grant b. initial award b. material change
c. cooperative agreement c. post -award
d. loan For Material Change Only:
e. loan guarantee year _ quarter
f. loan insurance date of last report
4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee,
Enter Name and Address of Prime:
MPrime ❑Subawardee N/A
ADVANTEC Consulting Engineers, Inc. Tier , if known
1200 Roosevelt, Irvine, CA 92620
Congressional District, if known Congressional District, if known
6. Federal Department/Agency:
N/A
8. Federal Action Number, if known: N/A
10. Name and Address of Lobby Entity
(If individual, last name, first name, MI)
N/A
12.
13.
15.
7. Federal Program Name/Description:
CFDA Number, if applicable
9. Award Amount, if known:
N/A
N/A
11. Individuals Performing Services
(including address if different from No. 10)
(last name, first name, MI)
(attach Continuation Sheet(s) if necessary)
Amount of Payment (check all that apply) 14. Type of Payment (check all that apply)
S N/A _EJactual ❑ planned a. retainer
b. one-time fee
Form of Payment (check all that apply): c. commission
8 a. cash d. contingent fee
b. in -kind; specify: nature a deferred
N/A Value f. other, specify N/A
Brief Description of Services Performed or to be performed and Date(s) of Service, including
officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)
16. Continuation Sheet(s) attached: Yes ❑ No
IZI
17. Information requested through this form is authorized by Title
31 U.S.C. Section 1352. This disclosure of lobbying reliance Signature -
was placed by the tier above when his transaction was made or
entered into. This disclosure is required pursuant to 31 U.S.C. Print Name: Carlos Ortiz
1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any Title: Chief Operating Officer
person who fails to file the required disclosure shall be subject
to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure. Telephone No.: 94M61-4999 Date: 1/11 /2018
Federal Use Only:
Distribution: Clog- Local Agency Project Files
Authorized for Local Reproduction
Standard Form - LLL
LPP 13-01
Page 1
May 8, 2013
,�pNTINGTp
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ON CALL TRANPORTATIONENGINEERING SERVICES
City of Huntington Beach
APPENDIX D
Key Personnel Resumes
.4D 1 AN TLC APPENDIX I D
Consulting 1.nginrcrs
Carlos A. Ortiz, PE, TE, PTOE
Project Director
Mr. Ortiz is the Chief Operating Officer (COO) for ADVANTEC. He has
extensive experience managing Traffic Engineering and Intelligent
Transportation System (ITS) projects for numerous agencies
throughout California. He has worked on many complex projects and
has the ability to resolve problems quickly and efficiently by drawing
on his 28 years of experience, exclusively in the field of ITS and traffic
engineering. Mr. Ortiz's professional experience includes planning,
design, and construction support of intelligent transportation systems,
including traffic signals, traffic signal communication systems (twisted
pair, fiber optic, wireless), ramp metering systems, traffic monitoring
systems, dynamic message sign systems, video detection systems,
closed circuit television (CCTV) systems, arterial travel management
systems, and traffic management centers. Mr. Ortiz is experienced in
intelligent transportation systems master plans, ITS technical studies,
communication networks and topologies, and signal timing and
synchronization. Mr. Ortiz has also managed intelligent transportation
systems aspects of Bus Rapid Transit (BRT) Projects. Through his
current projects, Mr. Ortiz is assisting agencies to understand the
Connected Vehicles and Autonomous Vehicles markets so they can
make better decisions on current and future ITS deployments.
Relevant Project Experience
On -Call Traffic Engineering Services (Newport Beach, CA) — Project
Director. ADVANTEC is responsible for providing the on -call traffic
engineering services to the City of Newport Beach. ADVANTEC has
provided the City of Newport Beach with on -call professional traffic
engineering services on an "As -Needed" for the following: Provide full
plans, specifications, and estimates (PS&E) for Traffic/Transportation/ITS
engineering projects; Prepare or review traffic and transportation planning
studies; Prepare or review traffic signal timing and signal coordination plans;
Prepare conceptual design plans/exhibits; Provide cost estimating and value
engineering services; Provide bid support and preparation of record
drawings; Other engineering -related tasks, as necessary, such as: Complete
streets enhancements, roadway geometrics, sustainable site
improvements, and ADA considerations; Grant application preparation;
Traffic signal and signal communication inspection, CADD and Revit CAD
support services. ADVANTEC's proactive project management approach has
kept the City informed about the project status and areas of concerns
including design opportunities and constraints. This approach has been
embraced by the City as it helps expedite the design review process,
ensures initial buy -off on proposed improvements and maintain on -
schedule on -budget project delivery.
t.w
Registration:
Civil Engineer, CA, C057535
Traffic Engineer, CA, 2025
Civil Engineer, AZ, 34333
Professional Traffic
Operations Engineer, US, 42G
Years of Experience: 28
Years with firm: 3
Education:
B.S. in Civil Engineering,
California State Polytechnic
University, Pomona, 1989
Professional Affiliations:
Board Member, ITS California
Partnership Chair, Connected
California, ITS California
Board Member and Past -
President, Institute of
Transportation Engineers,
Western District
President, Southern California
Section, Institute of
Transportation Engineers (Past)
President, Riverside -San
Bernardino Section, Institute of
Transportation Engineers (Past)
President, Orange County
(OCTEC) (Past)
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On -Call Traffic Engineering Services (Cypress, CA) - Project Manager. As part of the City of Cypress On -Call
Traffic Engineering Services, Mr. Ortiz prepared traffic signal, and signing and striping plans for various
locations throughout the City, and Temporary Construction Easement (TCE) Legal Descriptions and Plat for a
specific location in the City of Cypress. Specific projects included: Valley View Street at Fred Drive and Valley
View Street at Orangewood Avenue Traffic Signal Modification Improvements; Crescent Avenue at Watson
Street Traffic Signal Improvements; and Walker Street Temporary Construction Easement. Under a separate
task order, Mr. Ortiz was responsible for the preparation of a Bus Stop Improvements Feasibility Study. The
following topics were addressed in this study: bus stop location identification and existing conditions;
ridership analysis; relationship between the Orange County Transportation Authority, Clear Channel Outdoor
and the City of Cypress; design assumptions; recommended improvements; and preliminary engineer's
quantities and cost estimates.
On -Call Transportation Engineering Services (Long Beach, CA) - Project Manager. As part of the City of Long
Beach On -Call Transportation Engineering Services, Mr. Ortiz prepared traffic signal, and signing and striping
plans for various locations throughout the City. Specific projects included: Bicycle System Gap Closures and
Improved Los Angeles River Bike Path Access - The project goal is to add 9.4 miles (18.8 lane -miles) of bicycle
infrastructure on the western side of the City of Long Beach including, Pacific Avenue, San Antonio Drive, Del
Arno Boulevard, Harding Street and Deforest Avenue. The project consisted of bikeway signage
improvements along several corridors in the City of Long Beach in order to improve connectivity to the Class I
facility along the Los Angeles River. The project also consisted of Class II and Class III bicycle facilities,
roadway rehabilitation, signage and striping improvements, and traffic signal improvements with bicycle
detection. Mr. Ortiz was responsible to provide preliminary engineering services, community outreach, final
engineering services, and preparation of forms to request authorization to proceed with construction. The
15th Street Corridor Bicycle Boulevard — The project is along a 3.3-mile corridor that travels from Magnolia
Avenue at 14th Street; easterly on 14th Street to Long Beach Boulevard; northerly to 15th Street; and
easterly to Pacific Coast Highway (PCH).The project will consists of Class II and Class III bicycle facilities, traffic
circles, roadway rehabilitation, signage and striping improvements, and traffic signal improvements with
bicycle detection. Mr. Ortiz provided preliminary engineering services, community outreach, and final
engineering services.
Coachella Valley Association of Governments (CVAG) Regional Traffic Signal Synchronization (Coachella
Valley, Riverside County, CA) - Project Manager. CVAG has embarked on a major effort to advance the
development and implementation of Intelligent Transportation Systems Programs in the Coachella Valley
with an emphasis in the development of a valley -wide traffic signal interconnect master plan and signal
synchronization of new and existing signals on the regional arterials roads. CVAG has acknowledged that the
deployment of Intelligent Transportation Systems (ITS) will be an integral part of regional efforts to maximize
highway and arterial system capacity and improve operational efficiency. The objective of this project is to
reduce traffic congestion and its associated negative impacts by deploying advanced technologies to facilitate
the region's local jurisdictions to operate their traffic signals and ITS efficiently and effectively. The work
consist of thirty-five major tasks including: CVAG Traffic Signal Interconnect Master Plan, System Engineering
Management Plan (SEMP), Concept of Operations (ConOps) and Strategic Deployment Plan, System
Requirements, Environmental, Preliminary Engineering, Systems Integrator Procurement and Design, System
Implementation, Construction Management and Inspection, Traffic Signal Synchronization, Operations and
Maintenance, and preparation of project website.
Beyond Traffic: Smart City Challenge Grant Application (Riverside, CA) - Project Manager. ADVANTEC
provided professional services to the City of Riverside for the preparation of the United States Department of
Transportation (USDOT) $40 million Beyond Traffic: Smart City Challenge grant application. The purpose of
the grant was to consolidate local, regional, academia, and stakeholder resources to implement a new class
of technologically advanced transportation solutions to mitigate traffic congestion and greenhouse gas
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emissions in the City of Riverside and throughout the Inland Empire. ADVANTEC provided services to support
the objectives of the grant and provide a clear and comprehensive plan of twelve (12) Vision Elements
• including: Urban Automation, Connected Vehicles, Intelligent Sensor -Based Infrastructure, Urban Analytics,
User -Focused Mobility Services and Choices, Urban Delivery and Choices, Strategic Business Models and
Partnering Opportunities, Smart Grid/Roadway Electrification/Electric Vehicles, Connected/Involved Citizens,
• Architecture and Standards, Low Cost/Efficient/Secure/Resilient Information and Communication
Technology, and Smart Land Use. The ADVANTEC Team assisted the City by bringing over 70 major
stakeholders representing government, transit, academia, professional associations, auto and truck
• companies, ride -sharing companies, bike -sharing companies, car -sharing companies, Tier 1 technology
companies, roadway technologies/cyber security/analytics/telematics and Internet -of -Things (IoT)
companies.
• Traffic Engineering Services for Traffic Monitoring CCTV System Gap Closure Project (Culver City, CA) -
Project Manager. This project consisted of the preparation of ITS Project Evaluation Report and the
preparation of bidding documents, construction drawings, and cost estimates to implement High Definition
• (HD) digital Internet Protocol (IP) CCTV cameras at 18 locations, new Video Management System (VMS), and
• approximately four (4) miles of fiber optic communication cable, along with communication hub switching
equipment and software, and new auxiliary equipment at the City Hall, Public Works City Yard, Fire Station
No. 1, and designated offices within City Hall to view and manage the VMS. In addition, the project consisted
of the replacement of analog CCTV cameras at 14 locations and integrating all 32 CCTV cameras to the new
VMS; and installation of new conduit for the City's IT network system. The proposed HD IP CCTV cameras
shall be Open Network Video Interface Forum (ONVIF) compliant. The upgraded communication system
• consists of managed Ethernet/IP switches on a gigabit fiber optic backbone.
County -Wide Closed Circuit Television (CCTV) Interoperability (Caltrans District 12 - Orange County, CA)
• Project Manager. Prepared project architecture, system needs, and requirements analysis technical study;
• final plans, specifications, estimates; and construction support for the implementation of the County -Wide
Closed Circuit Television (CCTV) interoperability system. The CCTV interoperability system will allow Caltrans
District 12, participating cities and other agencies to implement the latest technology for exchanging CCTV
• video images/streams for congestion monitoring and management through Internet -accessible web servers.
This system will allow participating agencies the capability to monitor traffic within their own agency limits
and neighboring jurisdictions. Fourteen cities have agreed to participate on this project. The project
• objective is to deploy CCTV Interoperability through a private cloud based system managed and maintained
• by Caltrans. The participating agencies' cameras will be linked to the system using a tool kit/server that will
normalize the video images prior to sending the information to the host provider via each agency's web
server. The selected System Integrator will be required to operate and maintain the CCTV Interoperability
• System for three (3) years after project acceptance. Provided project management, Preliminary Planning and
Engineering Services, Final Engineering Services, and Construction Support Services.
• Indian Hill Boulevard, Gold Line Light Rail Extension Railroad Crossing Traffic Analysis (Claremont, CA) —
• Project Director. ADVANTEC provided traffic engineering services to the City of Claremont to evaluate the
impact the proposed Gold Line Light Rail extension at the Indian Hill Boulevard railroad crossing. Currently,
the at -grade railroad crossing is being utilized by Metrolink and freight trains. Indian Hill Boulevard is a major
• road which provides access to City of Claremont's historic downtown and nearby residential areas and
businesses. The local community and City officials requested a traffic analysis to identify potential additional
delay and vehicle queue due to the proposed Gold Line Light Rail with and without a rail grade separation
• structure. ADVANTEC worked directly with the City of Claremont to identify the needs of the City and local
• community. The traffic analysis was developed to provide the findings needed by the local community and
the City and understand the potential impact of the Gold Line Light Rail extension. The findings were
presented to the City Council.
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•
Base Line Road at Monte Vista Avenue Improvements (Claremont, CA) - Project Director. ADVANTEC
provided traffic engineering services to the City of Claremont for the development of plans, specifications
and estimates (PS&E) and timing plans for the improvements at the Base Line Road and Monte Vista Avenue
intersection. Services included signage, pavement delineation, modification of one traffic signal, stage
construction/traffic control, and development of the signal timing plans.
North Long Beach Dairy and Pacific Neighborhoods Traffic Enhancement Report (Long Beach, CA) — Project
Manager. The project involved the study of approximately a square mile in North Long Beach for the
conversion of existing residential streets from two-way to one-way streets. The project involved interactive
community workshop meetings with the local residents that included a walking tour, project discussion,
obtained input from the residents, and discussed project recommendations. Brochures for the workshop
meetings were prepared and distributed to the community and stakeholders. The project also included a
circulation analysis, level -of -service analysis, preparation of a conceptual plans and final report. Mr. Ortiz
served as the Project Manager for this project and conducted the workshop meetings with the residents in
English and Spanish.
Bicycle System Gap Closures and Improved Los Angeles River Bike Path Access (Long Beach, CA) - Project
Manager. The project goal is to add 9.4 miles (18.8 lane -miles) of bicycle infrastructure on the western side of
the City of Long Beach including, Pacific Avenue, San Antonio Drive, Del Arno Boulevard, Harding Street and
Deforest Avenue. The project also consists of bikeway signage improvements along several corridors in the
City of Long Beach in order to improve connectivity to the Class I facility along the Los Angeles River. The
project will consists of Class 11 and Class III bicycle facilities, roadway rehabilitation, signage and striping
improvements, and traffic signal improvements with bicycle detection. Mr. Ortiz was responsible to provide
preliminary engineering services, community outreach, final engineering services, and preparation of forms
to request authorization to proceed with construction.
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Consulting Engineers
John A. Dorado, PE
Project Manager
Mr. John Dorado is a Senior Project Manager with ADVANTEC. Mr.
Dorado is a dedicated and technically skilled business professional
with over 18 years of experience in the field of Intelligent
Transportation Systems (ITS) engineering, planning and design, traffic
engineering, and transportation planning. He provides a balanced
understanding of projects within the public and private sectors and
skillfully meets challenges and creates positive change. He is creative
and detail -oriented with a record of success in project management,
on -time and on -budget project delivery, and has a proven ability to Registration:
foster strong positive client relations California, Civil Engineering
N o. 74405
Relevant Project Experience
IMSA Certified Traffic Signal
Field Technician Level II,
On -Call Traffic Engineering Services (Newport Beach, CA) — Project
No. BE-106965
Manager. Mr. Dorado is the primary contact responsible for providing
IMSA Certified Traffic Signal
the on -call traffic engineering services to the City of Newport Beach.
Technician Level I,
ADVANTEC has provided the City of Newport Beach with on -call
No. AA-106965
professional traffic engineering services on an "As -Needed" for the
IMSA Certified Work Zone
following: Provide full plans, specifications, and estimates (PS&E) for
Temporary Traffic Control
Traffic/Fransportation/ITS engineering projects; Prepare or review traffic
Technician, No. ZZ_106965
and transportation planning studies; Prepare or review traffic signal timing
and signal coordination plans; Prepare conceptual design plans/exhibits;
Years of Experience: 18
Provide cost estimating and value engineering services; Provide bid support
Years with Firm: 2
and preparation of record drawings; Other engineering -related tasks, as
necessary, such as: Complete streets enhancements, roadway geometrics,
sustainable site improvements, and ADA considerations; Grant application
Education:
preparation; Traffic signal and signal communication inspection, CADD and
B.S. in Civil Engineering,
Revit CAD support services. Mr. Dorado's proactive project management
California State University,
approach has kept the City informed about the project status and areas of
Fullerton, 1999
concerns including design opportunities and constraints. This approach has
been embraced by the City as it helps expedite the design review process,
Professional Affiliations:
ensures initial buy -off on proposed improvements and maintain on -
InstituteTransportation
schedule on -budget project delivery.
Engineers s (of
(ITE)
Goldenwest Street Traffic Signal Synchronization Project (Orange County,
Orange County Traffic
CA) —Task Leader. Mr. Dorado was a task leader for the optimization
Engineering Council (OCTEC)
the timing and traffic signal and communication equipment upgrades
International Municipal Signal
at 32 intersections on Goldenwest Street in the Cities of Huntington
Association (IMSA)
Beach and Westminster. The project involves the evaluation of
existing traffic signal equipment, communications hardware, and
signal interconnect media and the development of recommendations
to facilitate a citywide fiber optic communications backbone in
Huntington Beach. The project involves data collection, analysis,
development and deployment of time -of -day coordination plans for
AM, midday, PM, and weekend peak periods, fine-tuning, and before
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and after travel time studies. Key highlights include the following. The project involves the development of
corridor wide timing plans that involve the Cities and Caltrans crossing the 1-405 Freeway and SR-22 and the
determination of appropriate communications strategies with crossing routes to facilitate traffic signal
operations back to the City of Huntington Beach TMC. Mr. Dorado is primarily responsible for the
communication upgrades and working closely with each City, Contractor and vendors.
On -Call Traffic Engineering Services (Anaheim, CA) — Project Manager. Mr. Dorado was responsible for providing
the on -call traffic engineering services to the City of Anaheim. Our primary services consist of the
• preparation of plans, specifications and estimates (PS&E) for traffic signal, intelligent transportation systems
(ITS), signing/striping improvements and traffic control. Our additional services include bicycle and
S pedestrian planning, transportation planning studies, signal timing and analysis, GIS mapping and public
• outreach assistance. As each task order is requested, John coordinates with the City's traffic engineering
• manager to confirm the project's purpose and desired outcomes. He selects our team members based on
project needs and our team members' experience and skills. He develops the scope of work and provides a
schedule and budget for each project. Following notice to proceed, John coordinates resources, oversees the
• completion of technical tasks, and keeps the project team and stakeholders informed of the project's status
and any new findings. As each project comes to a close, John confirms that all final deliverables have been
provided and that final invoices are processed quickly to facilitate contract administration.
On -Call Traffic Engineering Services — Traffic Signal Synchronization Projects (TSSP) for OCTA (Orange
County, CA) — As part of OCTA's Program P On -call Traffic Engineering Services bench, Mr. Dorado served as
deputy project manager and task leader for various projects including: State College Boulevard TSSP, Los
Alisos Boulevard TSSP, Goldenwest Street TSSP, and Oso Parkway/Pacific Park Drive TSS Demonstration
Project. These projects consisted data collection; analysis; development and deployment of time -of -day
coordination plans for a.m., p.m., midday, and weekend peak periods; fine-tuning; and before and after
travel time studies. Our team used Synchro and Tru-Traffic software for the timing and synchronization
analysis, implementation and fine-tuning. John was primarily responsible for traffic signal and communication
upgrades including, but not limited to, traffic managements systems, traffic signal controller hardware and
firmware, traffic signal controller cabinets, emergency vehicle pre-emption, closed circuit television (CCTV )
cameras, video detection, blue -tooth, communication hardware, communications over fiber, twisted-
pair/copper and wireless. Project plans, specifications and estimates PS&E) were developed for these
improvements. The new equipment and software was either purchase by the firm or our contractor, which
was on our project team that was responsible for installing, integrating, testing and commissioning all project
improvements.
Traffic Impact Analysis (TIA) Review for LA Fitness within the Shops at Rossmoor Queuing Assessment and
Supplemental Analysis (Seal Beach, CA)— Project Manager. Mr. Dorado was responsible for providing a review
of the "LA Fitness within the Shops at Rossmoor Queuing Assessment and Supplemental Analysis" prepared
by others. ADVANTEC was requested by the City of Seal Beach to review the operations analysis and
recommended improvements at signalized intersections along Seal Beach Boulevard near the project site.
This was due to the recent signal timing and coordination upgrades that were performed by ADVANTEC along
the Seal Beach Boulevard corridor from Bolsa Avenue to Rossmoor Center Way. The City was concerned that
the analysis did not take into account of the latest signal timing parameters and provide the proper
mitigation measures. Based on our review, ADVANTEC determined that the latest signal timing parameters
were not taken into consideration and provided a comparison analysis with recommendations. As a follow
up, the City requested ADVANTEC to conduct additional analysis such as the traffic progression on Seal Beach
Boulevard, and a level -of -service (LOS) and queuing analysis at the main entrance on Seal Beach Boulevard
and Rossmoor Center Way. Our results indicated that there were minimal impacts to the northbound and
southbound traffic progression, the intersection analysis resulted in acceptable LOS, and we recommended
additional storage for the northbound left -turn pocket. This was a fast -track project with short notice,
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ADVANTEC provided a quick -turn around time so the City could respond to the developer with the proper
project mitigations and to help maintain project schedule.
On -Call Transportation Engineering Services (Long Beach, CA) - Project Engineer/Task Leader. As part of the
City of Long Beach On -Call Transportation Engineering Services, Mr. Ortiz prepared traffic signal, and signing
and striping plans for various locations throughout the City. Specific projects included: Bicycle System Gap
Closures and Improved Los Angeles River Bike Path Access - The project goal is to add 9.4 miles (18.8 lane -
miles) of bicycle infrastructure on the western side of the City of Long Beach including, Pacific Avenue, San
Antonio Drive, Del Arno Boulevard, Harding Street and Deforest Avenue. The project consisted of bikeway
signage improvements along several corridors in the City of Long Beach in order to improve connectivity to
the Class I facility along the Los Angeles River. The project also consisted of Class II and Class III bicycle
facilities, roadway rehabilitation, signage and striping improvements, and traffic signal improvements with
bicycle detection. Mr. Ortiz was responsible to provide preliminary engineering services, community
outreach, final engineering services, and preparation of forms to request authorization to proceed with
construction.
Traffic Engineering Services for Traffic Monitoring CCTV System Gap Closure Project (Culver City, CA) — Deputy
Project Manager. This project consisted of the preparation of ITS Project Evaluation Report and the
preparation of bidding documents, construction drawings, and cost estimates to implement High Definition
(HD) digital Internet Protocol (IP) CCTV cameras at 18 locations, new Video Management System (VMS), and
approximately four (4) miles of fiber optic communication cable, along with communication hub switching
equipment and software, and new auxiliary equipment at the City Hall, Public Works City Yard, Fire Station
No. 1, and designated offices within City Hall to view and manage the VMS. In addition, the project consisted
of the replacement of analog CCTV cameras at 14 locations and integrating all 32 CCTV cameras to the new
VMS; and installation of new conduit for the City's IT network system. The proposed HD IP CCTV cameras
shall be Open Network Video Interface Forum (ONVIF) compliant. The upgraded communication system
consists of managed Ethernet/IP switches on a gigabit fiber optic backbone.
OCTA Communication Study (Orange County, CA) — Project Manager. Mr. Dorado was responsible for the
preparation of an integrated Orange County Communications Study, addressing the transportation
infrastructure operated and maintained by OCTA, Caltrans, the County of Orange, and the 34 municipalities.
John interviewed the local agencies to understand their needs and identify beneficial strategies that would
result from a shared regional approach. This informational study will become the platform for specifying and
scheduling specific near term (within 10 years) OCTA led and/or funded communications projects that will
create a cohesive communications backbone for Advanced Traffic Management System (ATMS) operators,
transit operations, 511 traveler information, emergency services information, and other Intelligent systems.
GIS mapping was provided for the conceptual countywide communication systems showing existing and
proposed communication infrastructure and links to each agency.
Ball Road and Anaheim Boulevard Intersection Improvement Project — Traffic Study, Traffic Signal Modification,
Street Lighting and Signing/Striping (Anaheim, CA) — Project Manager. Mr. Dorado was responsible for the
preparation of transportation planning and traffic engineering services for the City of Anaheim's Ball Road
and Anaheim Boulevard Intersection Improvements project. The purpose of this project is to alleviate
congestion, improve signal operations, and to provide roadway improvements in order to meet the Orange
County Transportation Authority's (OCTA) Master Plan of Arterial Highways (MPAH). This project includes
the evaluation of traffic operations at Ball Road and Anaheim Boulevard under four alternative improvement
scenarios for Existing Year, Opening Year 2014 and Future Year 2035 Conditions, and to identify a preferred
alternative that meets the City's requirements while taking into consideration right-of-way and physical
constraints. Mr. Dorado worked closely with the civil engineer throughout the process for determining
required roadway improvements and intersection geometry. Mr. Dorado was responsible for the traffic
study and plans, specifications and estimates (PS&E) for traffic signal modifications, street lighting and
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signing/striping. The traffic analysis also includes a queuing analysis, recommended turn pocket storage and
signal timing/phasing.
North Long Beach Dairy and Pacific Neighborhoods Traffic Enhancement Report (Long Beach, CA) — The
project involved the study of approximately a square mile in North Long Beach for the conversion of existing
residential streets from two-way to one-way streets. The project involves interactive community workshop
meetings with the local residents that included a walking tour, project discussion, obtained input from the
residents, and discussed project recommendations. Mr. Dorado served as the Project Engineer responsible
for assisting/conducting the workshop meetings, the circulation analysis, level -of -service analysis, sight
distance analysis, traffic signal warrant analysis, all -way stop analysis, preparation of a conceptual plans and
final report.
Coachella Valley Association of Governments (NAG) Regional Traffic Signal Synchronization (Coachella Valley,
Riverside County, CA) — Deputy Project Manager. Mr. Dorado is responsible for the project coordination,
planning, design, implementation, and operations of the Coachella Valley's regional traffic signal system
upgrades and signal synchronization improvements. CVAG has embarked on a major effort to advance the
development and implementation of Intelligent Transportation Systems Programs in the Coachella
Valley with an emphasis in the development of a valley -wide traffic signal interconnect master plan and
signal synchronization of new and existing signals on the regional arterials roads. CVAG has acknowledged
that the deployment of Intelligent Transportation Systems (ITS) will be an integral part of regional efforts to
maximize highway and arterial system capacity and improve operational efficiency. The objective of this
project is to reduce traffic congestion and its associated negative impacts by deploying advanced
technologies to facilitate the region's local jurisdictions to operate their traffic signals and ITS efficiently and
effectively. The stakeholders include nine local cities, Caltrans, the County of Riverside, and CVAG. The work
consists of thirty-five major tasks including: CVAG Traffic Signal Interconnect Master Plan, System Engineering
Management Plan (SEMP), Concept of Operations (ConOps) and Strategic Deployment Plan, System
Requirements, Environmental, Preliminary Engineering, Systems Integrator Procurement and Design, System
Implementation, Construction Management and Inspection, Traffic Signal Synchronization, Operations and
Maintenance, and preparation of project website. Work also includes GIS mapping of existing and proposed
project conditions, system mapping and project phasing.
AD FANTEC
G�nsulri�ig Engineer
Mark Esposito, PE, TE, PTOE
Task Leader —Traffic Engineering/Transportation PS&E
Mr. Esposito is a Senior Engineer with ADVANTEC and has over 25
years of traffic engineering experience and is registered Civil and
Traffic Engineer with the State of California. His areas of expertise are
signal design and signal operations, including the development, 4
implementation and calibration of coordination timing. Other areas t
of expertise include the design of signing, striping, lighting, and traffic
control, including the preparation of project plans, specifications and
estimates. Mr. Esposito is IMSA certified as a Work Zone Safety
Specialist and Level II Traffic Signal Technician. Registration:
Civil Engineering: C69921
Relevant Project Experience Traffic Engineering: CA 2169
Ball Road/Taft Avenue Traffic Signal Synchronization Project Professional Traffic
(Orange County, CA) -Project Manager. Mr. Esposito provided on -call Operations Engineer, US, 2137
traffic engineering services to Orange County Transportation Years of Experience: 27
Authority (OCTA) to synchronize 38 traffic signals over a critical 11-
mile stretch of Ball Road/Taft Avenue within the cities of Anaheim, Years with firm: 3
Buena Park, and Orange. Improvements along this project segment
include optimized traffic signal timing and new traffic signal Education:
equipment; new signal controllers, fiber optic cable and Ethernet Engineering Technology,
switches, Closed Circuit Television (CCTV) cameras, a Blue Tooth California State Polytechnic
travel -time system, Advanced Traffic Management System (ATMS) University, Pomona
licensing, and emergency vehicle pre-emption devices. Benefits
gained by improving traffic flow included reduced vehicle operating A.S., 1991, Electronics, Citrus
costs, reduced fuel consumption and improved air quality. College
Indian Hill Boulevard, Gold Line Light Rail Extension Railroad
Professional Affiliations:
Crossing Traffic Analysis (Claremont, CA) — Project Manager.
Member, Institute of
ADVANTEC provided traffic engineering services to the City of
Transportation Engineers (ITE)
Claremont to evaluate the impact the proposed Gold Line Light Rail
extension at the Indian Hill Boulevard railroad crossing. Currently, the
Member, International
at -grade railroad crossing is being utilized by Metrolink and freight
Municipal Signal Association
trains. Indian Hill Boulevard is a major road which provides access to
(IMSA)
City of Claremont's historic downtown and nearby residential areas
Past President & Board
and businesses. The local community and City officials requested a
Member, Orange County
traffic analysis to identify potential additional delay and vehicle
Traffic Engineering Council
queue due to the proposed Gold Line Light Rail with and without a
(OCTEC)
rail grade separation structure. ADVANTEC worked directly with the
City of Claremont to identify the needs of the City and local
Member, American Society of
community. The traffic analysis was developed to provide the
Civil Engineers
potential traffic impact due the Gold Line Light Rail extension. The
findings were presented to the City Council.
Harbor Boulevard at Gisler Avenue Widening & Signal Modification
Project (Costa Mesa, CA)— Traffic Manager. Mr. Esposito was
responsible for the preparation of traffic signal modification and
cantilever overhead sign plans, specifications, and estimate (PS&E) for two different phases of work. Phase I
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Cfin,ulrinl; Engineers
was to widen eastbound Gisler Ave at Harbor BI to provide a triple left turn and involved the relocation of
existing signal equipment and the installation of an overhead sign structure. Phase 11 of the project was to
widen southbound Harbor BI at Gisler Ave to add a dedicated right turn lane.
Traffic Signal Rehabilitation Project (Newport Beach, CA) — Project Manager. Mr. Esposito was responsible
for preparation of four traffic signal modification design plans, specifications, and estimate (PS&E). This
project included an operational analysis as well as providing coordination timing plans and timing sheets.
Mount Vernon Avenue Traffic Signal Improvement Project (Colton, CA) — Project Manager. Mr. Esposito is
responsible for the preparation of the plans, specifications and estimates for the modification of 6 traffic
signals on Mount Vernon Avenue in the City of Colton as part of an Highway Safety Improvement Project.
The safety improvements included the installation of: New signal control equipment, vehicle detection,
vehicle indications, LED luminaires, and count -down pedestrian indications. Lighting analyses were
completed for each project intersection to establish the target horizontal illuminance values. New ADA ramps
were required to replace non -conforming ramps at certain locations.
Marguerite Parkway Traffic Signal Synchronization Program (TSSP) (Mission Viejo & San Juan Capistrano,
CA) - Project Manager. Responsible for the 9-mile Marguerite Parkway Traffic Signal Synchronization Project,
which involves 31 traffic signals in the Cities of Mission Viejo and San Juan Capistrano. The project limits are
from El Toro Road to Via Escolar. This corridor is funded under OCTA's Project P program, led and
administered by the OCTA. Signal improvements on this corridor include ne2w detector racks, new electrical
service and external battery cabinets, EVP, and new loop and video detection in Mission Viejo, and a new GPS
time source at one intersection in the City of San Juan Capistrano. The project objective is to improve arterial
traffic flow, reduce travel times and stops, and increase average speed, along this corridor through
synchronization of traffic signals.
Sand Canyon Avenue Grade Separation at the Metrolink/BNSF Railroad (Irvine, CA) - Traffic Task Manager.
• Mr. Esposito managed the following traffic elements for the Sand Canyon Avenue grade separation at the
Metrolink/BNSF Railroad crossing to replace the existing at -grade highway -rail crossing at Sand Canyon
Avenue, a major arterial highway in the City of Irvine: Stage construction; traffic signal modifications and
• signal communications; pavement delineation and signs; and lighting. In addition to the listed traffic design
• elements, temporary traffic signals, safety lighting, and fiber optic communication needed to be designed to
conform to the various stages of construction. Key elements of the stage construction included: Installing
temporary queue -cutter traffic signals at the at -grade highway -rail crossing, and building temporary
• intersections with signalization to maintain access to adjacent properties during the lowering of Burt Road.
Extensive coordination with the City of Irvine, Metrolink and Caltrans was necessary to prepare the various
designs.
OCTA SR-91 Express Lanes Changeable Message Sign Replacement and Ethernet Conversion (Orange
County, CA) —Traffic Task Manager. Mr. Esposito was responsible for the preparation of plans, specifications
and estimates for the replacement of 6 obsolete Changeable Message Signs (CMS) and CCTV cameras located
on the SR-91 Express Lanes between SR-55 and the County Line. The existing CMS panels, structures and
CCTV cameras will be replaced with new CMS panels, structures and cameras. Included in this work effort
was the conversion of the existing serial communication system to an Ethernet communication system and
integration of the new system equipment into the TOC.
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Cunsultir g End*tneen%
Jose Guedes, TE
Task Leader - Traffic Signal Timing & Operations and ITS
Planning & Design
Jose Guedes is a senior engineer and the team leader in the Traffic
Signal Synchronization practice for ADVANTEC. He has over 27 years
experience in traffic forecast/modeling, traffic operations and
engineering, including 18 years in traffic signal sychronization project
management on over 2000 intersections. Some of his notable projects
are as follows:
Relevant Project Experience
2017 Corridor Operations Performance Report (OCTA, CA) — Project
Manager. Orange County Transportation Authority (OCTA) initiated
the Regional Signal Synchronization Program to improve corridor
performance in Orange County by coordinating traffic signals across
local agency boundaries. In order to monitor the long-term
performance of the coordinated corridors and prioritize potential
future coordination projects, OCTA developed a biannual corridor
performance monitoring process in 2011 to conduct an evaluation of
the corridor operational performance for arterials in the Orange
County Signal Synchronization Network. The 2011 performance
assessment was set as the baseline conditions for Orange County
corridors. Two additional Corridor Operational Performance Reports
were prepared in 2013 and 2015. This project involved performing
floating car surveys on 90 arterial corridors, approximately 770 miles,
throughout Orange County. Travel time surveys were collected using
GPS devices during AM, Midday and PM peak hours. Data was then
summarized, and operational performance was estimated using
Corridor Synchronization Performance Index and compared to
previous years.
w
Registration:
Traffic Engineering, CA 1861
Years of Experience: 27
Years with Firm: 7
Education:
M.S. in Transportation
Engineering, University of
California, Irvine, 1990
B. S. in Civil Engineering,
Universidade de Sao Paulo,
Brazil, 1986
Professional Affiliations:
Institute of Transportation
Engineers (ITE)
Edinger Avenue Traffic Signal Synchronization and ITS Project (OCTA, Orange County, CA) - Project
Manager. Funded by OCTA's Project P program, this project consisted of development of signal
synchronization (38 signals) and implementation of wireless communication, Ethernet -over -copper, Fiber -
Optics, Bluetooth-based performance measures, vehicle detection, and cabinet replacements within the
cities of Huntington Beach, Westminster, Fountain Valley, and Santa Ana. Project also included a two-year
operation and monitoring phase, with monthly travel time surveys and synchronization timing monitoring.
Magnolia Avenue Traffic Signal Synchronization and ITS Project (OCTA, Orange County, CA) - Project
Manager. Project consisted of signal synchronization (54 signals) and implementation of new hardware and
wireless communication infrastructure. Project included signals in the cities of Fullerton, Anaheim, Stanton,
Fountain Valley, Westminster, and Huntington Beach.
Beach Boulevard Traffic Light Synchronization Project (TLSP), OCTA (Orange County, CA) — Project Manager.
Project consisted of development and implementation of signal synchronization along Beach Blvd (70
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(r1Ji511�f1!!« � f1,�jlACClI
signals), and post -project timing monitoring and maintenance. Worked directly with Caltrans staff during
Monitoring period to adjust timing plans as needed.
Citywide Communications Master Plan and Fiber Optics Communication and Signal System Upgrade
(Lancaster, CA) — Project Manager. The City of Lancaster received two grants from LA -METRO to update its
traffic signal system: The North County ITS Expansion Project and the Traffic Signal System Modernization
Project. These two citywide projects consisted of updating the City's Communication Master Plan and
preparation of Plans, Specifications and Estimates for installation of 35 miles of fiber optics communications,
wireless communications, CCTV cameras, and upgrade of traffic signal central system and controllers for 140
signalized intersections. Project scope included: field inventory of all existing signal cabinets, tracing of
existing copper interconnect and fiber optic cables between signal cabinets, measuring distances between
pull boxes, inventory of Communication hub cabinets, and inventory of City Hall and City Yard traffic signal
communications equipment.
Seal Beach Blvd TMC & ITS Improvements (Seal Beach, CA) - Project Manager. ADVANTEC provided City-
wide Turnkey project for the design and integration of new city-wide TMC and ITS improvements. The design -
build project included installation of over six miles of fiber optic cable, 2070 controller upgrades, new high
definition CCTV cameras, and relocation and expansion of an existing Traffic Management Center (TMC). New
fiber optic links were designed and furnished by ADVANTEC through Caltrans 1-405 Freeway overcrossing to
connect the Northern part of the City. In addition, the traffic network emphasizes a redundant self -healing
fiber backbone ring complete with VLAN and Layer 3 network switching capabilities. The project links three
remote City buildings and provides seamless IP services to each; City Hall (TMC), Police Department (HUB)
and City Yard facilities. As part of the project, the City IT Department is further leveraging the new City-wide
Fiber Optic backbone to provide IT network intra-building communication at a reduced cost to the City.
ADVANTEC developed updated signal timing and signal synchronization (15 signals), and also designed and
managed construction (Design -Build) of Traffic Management Center, Fiber -Optics communications network,
and ITS upgrades.
Adaptive Traffic Control System Evaluation Study (Lancaster, CA) - Project Manager. Project consisted of
preparing an Evaluation Study to assist the City of Lancaster in selecting an Advanced Traffic Management
System (ATMS), and to analyze the cost-effectiveness of deploying an Adaptive Traffic Control System (ATCS)
at selected corridors. Project included: defining City's objectives, set up system presentations and
evaluation, identify candidate corridors, identify infrastructure improvements, perform cost/benefit analysis,
and prepare study report.
Adaptive Traffic Control System - Functional Specifications (Culver City, CA) — Deputy Project Manager.
Project included research and analysis of adaptive traffic control systems, development of technical and
performance specifications, preparation of request for proposal, and assistance in evaluating adaptive system
proposals.
Citywide Traffic Signal Coordination and Retiming (Lancaster, CA) — Project Manager. Project included
citywide development of updated signal timing according to current CA-MUTCD, and development of new
synchronization timing plans (AM, Midday, PM, and Saturday) for 140 signals and 16 corridors, and
before/after analysis and report. A traffic collision analysis and operational recommendations were
developed for left turn movements at all 140 signalized intersections.
AD I ANTEC
Consu/rinr Engineer
Edward Miller, Jr., PE, TE
Task Leader — Traffic/Transportation Studies
Ed Miller is a Principal for ADVANTEC and in this role oversees the civil
and traffic engineering team leaders in the firm. He has over 35 years
of civil and traffic/transportation engineering and project
management experience on Caltrans, freeway, arterial highway and
local agency projects and public transportation funding measures
throughout Southern California.
Relevant Project Experience Registration:
OCTA Engineering Overview Services, Orange County, CA - Project Civil Engineering:
Engineer for providing engineering overview services to the Orange CA47615,AZ
County Transportation Authority, including the review of Caltrans
District 12 and consultant plans for upgrading the County freeway Traffic Engineering:
CA 2084
system. Duties included preparation of Fact Sheets on the Interstate 5
and SR 55 widening and the Imperial Highway (SR 90) Smart Street
Years of Experience: 35
projects, participation in Project Development Team (PDT) meetings,
Years with Firm: 7
and value engineering on various freeway HOV projects.
Project Management Services, Anaheim, CA - Principal for project Education:
management services to the City of Anaheim on the design phase for B.S. in Civil Engineering,
the Interstate 5/Gene Autry Way Interchange and peer reviews of the Pennsylvania State University,
OCTA's Lakeview Avenue/Orangethorpe Avenue/BNSF Railway grade 1983
separation, Katella Avenue Smart Street and SR 91/East Avenue
interchange projects. Professional Affiliations:
Imperial Highway Smart Street, Cities of La Habra, Fullerton, Brea, California State Board for
CA - Project Manager for the precise alignment and PS&E for the Professional Engineers and
Imperial Highway (State Route 90) Smart Street Improvements from Land Surveyors— Civil and
the Los Angeles/Orange County line to Rose Drive, a distance of 8.5 Traffic Engineering Exam
miles. This project traversed through the Cities of La Habra, Fullerton, Committees
Placentia, Brea and Yorba Linda.
On -call Civil Engineering Services, Long Beach, CA - Project Manager Publication:
for on -call civil engineering services to City of Long Beach. Work Design of Two Lane Roadways
included preparation of plans, specifications and estimate (PS&E) for in Difficult Terrain, 1995
roadway improvement projects, development of signing and striping
plans and project construction coordination with Caltrans District 7,
Port of Long Beach, overhead and underground utilities and local
transit agencies.
Santiago Creek Bike Trail, Orange, CA - Project Manager for the
development and implementation of the Santiago Creek Bike Trail
Master Plan through the Cities of Orange and Villa Park. Several
alignment options and Classes (1, 2 and 3) were developed. Work
included conducting community workshops and Council presentations
in order to obtain approval of the trail's master plan/implementation.
4D I ANTEC
.'nnsukin_J En4rine rs
Caltrans District 8 On -call Traffic Engineering Services, Riverside and San Bernardino Counties, CA - Project
Manager for on -call traffic engineering services to Caltrans District 8. Recent work has included AM and PM
peak hour traffic signal coordination along twenty individual freeway on/off ramp closure detour routes on
the SR 91 Freeway widening through downtown Riverside.
Sierra Highway Road Safety Audit, Los Angeles County, CA - Project Manager for a road safety audit along 20
miles of Sierra Highway in mountainous terrain in northern Los Angeles County. Work included video log
inventory of existing roadway conditions, three year accident analysis, spot speed studies, conducting local
community outreach and report preparation, documenting results and recommendations, for use by Los
Angeles County Department of Public Works staff and County Supervisors.
Outlets at Tejon Ranch, Lebec, CA - Project Manager for the Traffic Impact Study on the 550,000 square foot
outlet mall adjacent to the Interstate 5/Wheeler Ridge Road Interchange in Lebec, CA. Work also includes
preparation and approval of a Caltrans Encroachment Permit on the PS&E package for modifications to the
eastside of the interchange.
1-5/Grapevine Interchange, Grapevine, CA- Project Manager on the $85M relocation of the Interstate
5/Grapevine Interchange in southern Kern County, CA. Work includes completion and approval of a PSR-PDS
and preparation of a Project Report (PR). in the development of three interchange alternatives to
accommodate an approved 10,000 home residential community. One alternative involves a $45M relocation
of the existing SB 1-5 Grapevine Commercial Vehicle Enforcement Facility. Conceptual design plans,
construction cost estimates, SWDR, TEPA and Risk Assessment were included in the PSR-PDS. An FHWA
Modified Access Report and CTC New Connection Point Report and Advanced Planning Study will be
prepared for the PR. Stakeholder coordination and approvals include Caltrans District 6, Caltrans HQ
Structures, California Highway Patrol, Kern County Roads and FHWA.
AD I ANTEC
l:onsu/ring 1.Irgineer.
•
•
•
Keith Rand, PE, TE
Task Lead — Construction Support
•
• Mr. Rand is Director of Operations with ADVANTEC's Diamond Bar
location. Keith brings more than 24 years of specific technical
experience and expertise in the areas of design build implementation,
• traffic and transportation engineering and planning, Intelligent
Transportation Systems (ITS) planning and design, traffic signal design,
• and engineering design. His broad based experience in traffic and
• transportation engineering provides a solid foundation for both large
• scale and site specific transportation projects. He has planning, design
and traffic operations experience on both small and large scale
• transportation projects, including design -build of large infrastructure
• projects, LRT and BRT project experience. Additionally, Keith has
strong management and communications skills coordinating with
• multiple project team members and stakeholders.
•
• He recently served as the Design Manager on the SR-91 Corridor
Improvement Project Design Build in Corona, California during the
• construction phase of the project, while also managing the MOT,
• traffic, electrical and ITS design work. Through the design phase of the
project, Mr. Rand served as the Task Lead of all traffic, electrical, ITS
• and tolling infrastructure design.
•
His experience also includes ITS planning and design of ATMS/ATIS
•
plans, specifications and estimates for communication system design
•
of CCTV cameras, changeable message signs, highway advisory radio
•
and ramp metering elements.
•
Relevant Experience:
•
•
1-405 Express Lanes Design Build Project (OC405 Partners Joint
Venture/OCTA — Santa Ana, Costa Mesa, Huntington Beach, CA) —Project
•
Manager. Mr. Rand is responsible for coordination with the OC405
•
Partners Joint Venture for the Constructability Reviews focused on the
electrical, Intelligent Transportation Systems (ITS), and electronic toll
•
and traffic management systems (ETTM) infrastructure design
•
submittals prepared by the Pacific Infrastructure 405 Designers Joint
•
Venture. The project will generally consist of converting the existing
high occupancy vehicle (HOV) lane to a tolled express lane and adding
•
two new lanes (one tolled express lane and one general purpose lane)
•
in each direction along 1-405 between the 405/605/22 interchange
through Orange County to the State Route 73 toll road interchange.
•
ADVANTEC prepared constructability reviews for lighting concept plan,
•
temporary TMS capacity analysis, temporary TMS performance
•
monitoring plan, temporary RMS/CCTV/TMS details, and several
design packages encompassing over 200 design plans.
•
•
fin
Registration:
2000/Professional Civil
Engineer/ CA/C60090 (Expires
6/30/2018)
2001/Professional Traffic
Engineer/ CA/TR2103 (Expires
06/30/2017)
Years of Experience: 24
Years with Firm: 1
Education:
BS/Civil Engineering/1992/San
Diego State University
Professional Affiliations:
Orange County Traffic
Engineering Council
(OCTEC) -
Board of Directors (2013-
Present)
Institute of Transportation
Engineers (ITE)
Intelligent Transportation
Society of California (ITS -CA)
AD t :LVTEC
i "„n+u/tinr 1. nginvrr+
Hamner Avenue Bridge Replacement over Santa Ana River (RCTD — Norco/Eastvale, CA) —Project Manager. Mr.
• Rand was responsible for the providing the traffic operations analysis for the Hamner Avenue Bridge
Replacement over the Santa Ana River, along with the widening of Hamner Avenue between Detroit Street
and Citrus Street. The project involved coordination with RCTD, Caltrans, and the cities of Norco and Eastvale.
• The proposed project replaces the existing two-lane bridge with a new six -lane bridge along with the
• widening of Hamner Avenue for approximately 0.7 miles. Post -processed ADT and peak hour turning
movement volumes were developed for opening year and horizon year conditions to conduct the traffic
operations analysis at the study intersections for the no build and build scenarios.
Riverside County Transportation Commission (ROTC), SR-91 Corridor Improvement Project (CIP) Design -Build,
Corona, California (Traffic, Electrical/lTS & ETTM Manager). Managed the Traffic Team and the Electrical/ITS Team,
including the Electronic Toll and Traffic Management (ETTM) infrastructure as part of the Atkinson -Walsh Joint
Venture (AWJV). The project includes nearly 16 miles of freeway improvements, including the extension of OCTA's
SR-91 Express Lanes from the County Line to 1-15 by approximately 8 miles. Responsible for the traffic-, electrical-, ITS -
and ETTM-infrastructure components of the project including movement of traffic, pavement delineation, signing,
highway (including high mast) and local street lighting, traffic signals, Caltrans and City of Corona ITS communication
system (fiber, RMS, TMS, CCTV, CMS and WVDS), and ETTM (lighting and sign illumination, fiber, CCTV and CMS
infrastructure) design. Additional responsibilities have included support of developing the TMP, providing VISSIM and
Synchro traffic operations analysis, traffic analysis supporting Environmental revalidation efforts, development of
SSPs, and providing an integral part of Task Force meetings.
1-15 Express Lanes Design Build Project (RCTC — Corona, Eastvale, CA) —Project Manager. Mr. Rand is responsible
for providing ITS design of Caltrans traffic management system (TMS) components (i.e., ramp metering,
traffic monitoring stations, closed circuit television cameras, changeable message signs, and fiber optic
backbone) and design review coordination for the RCTC toll collection system components (i.e., toll gantries,
CCTV, CMS, detection stations, etc.). The project is approximately 14 miles long and is located in Riverside
County along Interstate 15 (1-15) that travels through the cities of Corona, Norco, Eastvale and Jurupa Valley,
essentially between the Cajalco Road interchange on the south end and the State Route 60 interchange on
the north end.
Riverside County Transportation Commission (RCTC), 1-215 Widening PS&E (OF161) and 1-215 Widening PS&E
(OF162), Murrieta and Perris, California (Electrical/Traffic Manager). The two projects involved the development of
PS&E bid documents for the construction of one mixed flow lane in each direction along the 1-215 freeway between
Murrieta Hot Springs Road and Scott Road (about seven miles in length for OF161) and between Scott Road and
Nuevo Road (nearly 13 miles in length for OF162). Managed the design teams responsible for all traffic/electrical
sheets including staging, pavement delineation/signs, and electrical/ITS. Managed the design teams responsible for
all traffic/electrical sheets including construction area signs, staging/traffic handling, detours, pavement delineation
and signs, associated quantities, and electrical/ITS (i.e., ramp metering system, traffic monitoring system, vehicle
sensor node, highway and safety lighting, local street lighting, traffic signals, decorative bridge and soffit lighting,
weigh -in -motion system, and changeable message signs). Developed the traffic/electrical-related construction cost
estimates and project special provisions, and coordinated the development of the TMP. The projects were both
completed on an accelerated schedule in order to meet funding requirements.
r un..rrlrin�� l:�n�rrrc•cr.
Tracy Moriya
Task Leader — Plan Review
Tracy Moriya is a Principal in ADVANTEC with over 30 years of
experience in management and design of traffic engineering and
transportation projects. His professional experience includes design
of transportation systems, traffic signals, traffic signal communication
systems (twisted pair, fiber optic, wireless), guardrail design, CCTV
video communication design, roadway and highway lighting, traffic
signal system design, signing and striping, stage
construction/handling, traffic control. He is an expert in developing
design plans, as well as municipal engineering for traffic signal
systems, fiber optic interconnect, traffic control, signing and striping
projects, street lighting design street lighting design projects. Through
his career, he has been involved in over 700 traffic signal design and
coordination projects, ranging from minor modification of controller
upgrades to installations /modifications of corridors with over 60
intersections.
As on -call traffic engineering services with the City of Rancho
Cucamonga, City of Diamond Bar, City of Inglewood, Irvine, Anaheim
as well as other cities. Mr. Moriya is very thorough when it comes to
QA/QC in-house, as well as, municipal plan checking. Mr. Moriya is
serious when safety and functionality is involved. He reviews all angles
when looking at each plan (or plans), in order to be certain that all
plans reach their maximum design standards.
Relevant Project Experience
Anaheim Plan Checking Services (Anaheim, CA) - As part of the City's
On -Call Traffic Engineering Services, (since 1998) Mr. Moriya is the key
person that project managed, as well as reviewing, the task of Plan
Checking various transportation plans, which includes traffic signal
modification, signing and striping and traffic control plans prepared by
developers. Traffic Control plans ranged from a single construction
area zone, or a phased construction area zone to
reconstruction/rehabilitation of pavement reaching over a mile. Plans
were reviewed per City guidelines as well as following the latest
MUTCD and WTCP guidelines. Plans were completed within 24 — 36
hours. Currently, Under the On -Call agreement Mr. Moriya is the
Project Manager of staff augmentation for the City of Anaheim two
days a week for Plan Checking Traffic Control Plans prepared by
various consultants and contractors. Traffic control varies by the type
of construction tasks, for instance, underground utility maintenance
or installation, street widening, traffic signal installation, and street
lighting installation.
On -Call Traffic Engineering (Diamond Bar, CA) - Mr. Moriya was the
Project Manager for On -Call traffic engineering services for the City of
Diamond Bar. Work includes QA/QC review of consultant design
plans, responding to Contractors RFI's on current construction
Years of Experience: 30
Years with Firm: 20
Education:
California State University Long
Beach, Mathematics
University of Irvine,
Mathematics
Professional Affiliations:
Member, Institute of
Transportation Engineers (ITE)
Professional Training:
Economic and Resource
Development, Intelligent
Transportation Systems
Institute of Transportation
Studies (ITS) Extension, Traffic
signal design
University of California
Extension, Street lighting
design
Northwestern University Traffic
Institute, Intersection &
Channelization Design
Westech College,
Microstation Intergraph PC
Graphics and Computer
Aided Drafting (CAD)
AD [ ANTEC
l� (.on u/tirtg Engineer+
projects, preparing traffic engineering studies, prepare Safe Routes to School design plans, Traffic Control
plan checking reviews and coordinating with the City in responding to citizen's complaints. As each task order
is requested, Mr. Moriya meets with the City to confirm the project's purpose and anticipated outcome, and
prepares a scope of work and budget. After notice to proceed, Mr. Moriya prepares the ADVANTEC Team to
meet the City's schedule and budget.
Signing & Striping Plan Checking for the New Los Angeles Stadium (Inglewood, CA) - Planned to open in
2020 the Los Angeles Stadium at Hollywood Park / City of Champions Stadium will serve as the home for the
Los Angeles Rams and Los Angeles Chargers. The Stadium is a component of the City of Champions
Revitalization Initiative, this is the development on the site the former Hollywood Park Racetrack. As part of a
joint venture design team. Mr. Moriya is providing plan checking services for the signing and striping plans of
the new development. Mr. Moriya plan checks for constructability, geometric lane configuration, correct
signage and placements and above all, safety.
Santa Clarita Engineering Guidelines (Santa Clarita, CA) - Key project staff member that assisted in
developing guidelines for Signing and Striping Design, Traffic Control Design, Traffic Signal Design and Traffic
Design Checklist for the City of Santa Clarita. These guidelines and checklists are currently used by City staff
and distributed to others for their use for City of Santa Clarita traffic designs.
Lancaster 12 Traffic Signal Modification Design Project (Lancaster, CA) - Project Manager for the preparation
of 12 traffic signal modification design plans as part of the City's On -Call Project Tasks. Improvement tasks
consisted of preparing traffic signal modification plans to change out protected/permissive left -turn phasing
to fully protected left -turn phasing and signal upgrades. The signal modification task was prompted by a
prioritization of signal upgrade report prepared by ADVANTEC on a previous task.
Staff Augmentation (Caltrans District 8) - Project coordinator for staff augmentation at Caltrans District 8.
ADVANTEC provided qualified personnel to perform professional services to assist Caltrans in the review and
analysis of traffic impact studies, parking studies and weaving analysis. Using the knowledge of civil
engineering principles, the team was able to assist in all tasks with accurate computations and engineering
decisions. Also assisted Caltrans with construction Transportation Management Plans (TMP) consisting of
determining the TMP needs, estimation of TMP costs, review and preparation of reports to identify
mitigation measures of traffic congestion due to major construction projects, and advising Caltrans project
managers of TMP activities.
ARTIC to West Anaheim Bikeway Connector Project (City of Anaheim, CA) - Project Manager on the design
of 3.7 miles of Class II bike lanes and 4.2 miles of Class III Sharrows along a continuous corridor totaling
almost 8 miles. Starting at West Ball Road and Magnolia Avenue, and ending at the east end of the city at the
ARTIC regional transportation hub and the Santa Ana River Trail. ADVANTEC prepared engineering plans,
specifications and estimates (PS&E) to close a bicycle route gap that currently exists. The bicycle connector
project encouraged bicycling as a mode of transportation in the City, opened opportunities for bicycle
commuting for those who never considered "cycling to work, and Increased safety for bicyclists on City
streets.
Firestone Boulevard/Rives Avenue Traffic Signal, Signing / Striping Design (Downey, CA) - Senior Project
Manager in preparing traffic signal modification and the signing and striping plans for the street widening of
Firestone Boulevard in the City of Downey. Intersection plans revisited from the Signal Communication
System project along Firestone Boulevard and revised per the widening of the southwest corner.
AD t ANTEC
CinvadritW Engincers
public works
civil engineering
traffic engineering
traffic signal synchronization
intelligent transportation systems
transportation planning/design
landscape architecture
active transportation
connected vehicles
smart cities
1200 Roosevelt • Irvine, CA 92620 • Tel: (949) 861-4999
21700 Copley Drive, Suite 350 • Diamond Bar, CA 91765
455 S. Figueroa St., 31st Floor, Los Angeles, CA 90071
1300 Clay Street, Suite 600 • Oakland, CA 94612
3200 E. Guasti Rd., Suite 100 • Ontario, CA 9 176 1
1 1 1 North Market Street, Suite 300 • San Jose, CA 951 13
I008 W. Ave. M 14, Suite A/D 115 • Palmdale, CA 93551
506 Second Ave., Suite 1400 • Seattle, WA 98104
www.advantec-usa.com
ADV.flNTEC Consulting Engineers
Hourly Rates
The following hourly rates are applicable as of January 2018, and these rates are to be maintained for
a minimum of one year.
Effective January 2018
Classification
Rate
Project Director III,
$260 / hour
Project Director II
$220 / hour
Project Manager VI
$200 / hour
Project Manager V
$180 / hour
Engineer / Planner VIII
$160 / hour
Engineer / Planner VI
$140 / hour
Engineer / Planner VI
$130 / hour
Engineer / Planner V
$120 / hour
Engineer / Planner IV
$110 / hour
Engineer / Planner III
$100 / hour
Assistant Engineer 1
$ 75 / hour
Technician V
$ 95 / hour
Technician III
$ 75 / hour
Administrative VI
$ 90 / hour
Administrative 1
$ 75 / hour
Direct Costs
Effective January 2018
Mileage
In House Plotting (Mylar)
In House Plotting (Bond)
Other Direct Costs
IRS Current Rate
$20.00 per D-size sheet
$10.00 per D-size sheet
At Cost + 10% admin
1200 Roosevelt I Irvine I CA 92620
T 949,861.4999 F 949.502.5522 www.advantec-usa.coni
Local Assistance Procedures Manual
EXHIBIT 10-1-I1
Cost Proposal
EXHIBIT 10-HI COST PROPOSAL PAGE 1 OF 3
ACTUAL COST -PLUS -FIXED FEE OR LAMP SUNI (FIRM FIXED PRICE) CONTRACTS
(DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Note. Mark-ups are Not Allowed ❑ Prime Consultant[:] Subconsultant ❑ 2nd Tier Subconsultant
Consultant ADVANTEC Consulting Enguteers, Inc.
Project No Contract No. 2017-1128D Date 06/22/2018
11IDr('T 1 AD(1D
Classification/Title
Name
hours
Actual Hourly Rate
06/2018 - 05/2019
Actual hourly Rate"
06/20 t 9 - 05/2020
Actual Hourly Rate"
06/2020 - 05/2021
Total
Project Director
Carlos Ortiz
$111.54
$117.12
$122.97
$0.00
Project Manager
John Dorado
$62.50
$65.63
$68.91
$0.00
Task Leader
Mark Greenwood
$67.31
$70.68
$74.21
$0.00
Task Leader
Edward Miller, Jr.
$83.65
$87.83
$92.22
$0.00
Task Leader
Keith Rand
$96.151
$100,96
$106.01
$0.00
Task Leader
Jose Guedes
S68.27
$71.68
$75.27
$0.00
Task Leader
Tracy Moriya
$56.91
$59.76
$62.74
$0.00
Support Staff
John Cox
$40.87
$42.91
$45.06
$0.00
Support Staff
Antonio (Tony) Salas
S50.48
$53.00
$55.65
$0.00
Support Staff
Ryan Miller
S38.46
$40.38
$42.40
$0.00
Support Staff
Enrique Biche
S37.02
$38.87
$110.81
$0.00
Support Staff
Bryan Elenes
S37.02
$38.87
$40.81
$0.00
Support Staff
Jonathan Delgado
S39.43
$41.40
$43.47
$0.00
Support Staff
Nicholas Park
S28.85
$30.29
$31.81
$0.00
Support Staff
Frank Gomez
S33.65
$35.33
$37.10
$0.00
Support Staff
Madeline Harriott
S28 85
$30.29
$31,81
$0.00
Support Staff
Wing Chan
S28.85
$30.29
$31,81
$0.00
Support Staff
Joseanlonio Hernandez
S28.85
$30.29
$31.81
$0.00
Support Staff
Kimilee Murillo
S28.85
$30.29
$31.81
$0.00
Support Staff
Elizabeth Nguyen
S28.85
$30.29
$31.81
$0.00
LABOR COS IN
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2 for calculation)
INDIRECT COSTS
d) Fringe Benefits (Rate
0 Overhead & G&A (Rate
h) General and Administrative (Rate
FIXED FEE
L• ScatuRWt Wile
V) nn
au.uv
c) TOTAL DIRECT LABOR COSTS 1(a) + (b)I
63.40% ) e) Total Fringe Benefits [(c) x (d)] $0.00
122 68% ) g) Overhead [(c) x (f)] $0.00
0.00% ) i) Gen & Admin [(c) x (h)] $0.00
j) Total Indirect Costs [(e) + (g) + (i)]
k) TOTAL FIXED PROFIT [(c) + (j)] x fixed fee 10.00%
Il COW lf.TANT'9 OTHFt2 I11nFCT C(l59'S tnnC1 - ITFN•117.F. (Add adiditnnal naQes if necessary)
$0.00
$0.00
$0.00
Description
Quantity
Unit
Unit Cost
Total
Milcagc,Printing, Delivery Fees, etc.
1
$0.00
Traffic Counts
I
$0.00
S0.00
$0.00
$0.00
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary)
Subconsultant 1:
Subconsultant 1
1) TOTAL OTHER DIRECT COSTS $0.00
m) TOTAL SUBCONSULTANTS' COSTS
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(1) + (m)]
TOTAL COST [(c) + 0) + (k) + (n)]
$ 0.00
$0.00
0 nn
$0.00
$0.00
NOTES
1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (").
All costs must comply with the Federal cost principles. Subconsultanis will provide their own cost proposals
2. The cost proposal format shall not be amended Indireci cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting
period and established by a cognizant agency or accepted by Caltrans
3. Anticipated salary increases calculation (page 2) must accompany.
LPP 17-01 January 2018
Local Assistance Procedures Manual
EXHIBIT 10-H1 COST PROPOSAL PAGE 3 OF 3
Certification of Direct Costs:
EXHIBIT 10-111
Cost Proposal
1, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this
conract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following
1. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions on the contract
3. Title 23 United States Code Section 112 - Letter of Contracts
4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures
5. 23 Code of Federal Regulartions Part 172 - Procurement, Management, and Administration of Engineering and Desgin
Related Service
6. 48 Code of Federal Regulartions Part 9904 - Cost Accounting Standards Board (when applicable)
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project
files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state
requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Prime Consultant or Subconsultant Certifvina
Name: Carlos Ortiz r? Title *_ Chief Operating Officer
Signature: - --'"� `y" Date of Certification (mm/dd/yyyy): 06/22/2018
Email: cortiz@,idvantec-usa.coni Phone Number: 949-861-4999
Address: 1200 Roosevelt, Irvine, CA 92620
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than
a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information
utilized to establish the cost proposal for the contract.
List services the consurrant is proviaing unaer me proposea contract:
Civil and Traffic Engineering
Pave 3 of 9
LPP 17-01 January 2018
Local Assistance Procedures Manual Exhibit 10-01
Consultant Proposal DBE Commitment
1. Local Agency:
3. Project Description:
4. Project Location:
5. Consultant's Name:
EXHIBIT 10-01 CONSULTANT PROPOSAL DBE COMMITMENT
2. Contract DBE Goal:
6. Prime Certified DBE: ❑
7. Description of Work, Service, or Materials
Supplied
8. DBE
Certification
Number
9. DBE Contact Information
o
10, DBE /o
Local Agency.fo Complete this Section
11. TOTAL CLAIMED DBE PARTICIPATION
17. Local Agency Contract Number:
18. Federal -Aid Project Number:
19. Proposed Contract Execution Date:
Local Agency certifies that all DBE certifications are valid and information on
this form is complete and accurate.
20 Local Agency Representative's Signature 21. Date
22. Local Agency Representative's Name 23. Phone
24. Local Agency Representative's Title
IMPORTANT: Identify all DBE firms being claimed for credit,
regardless of tier. Written confirmation of each listed DBE is
required.
12. Preparer's Signature 13. Date
14. Preparer's Name 15. Phone
16. Preparer's Title
DISTRIBUTION: Original — Included with consultant's proposal to local agency.
ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats For information call (916) 654-6410 or TDD (916) 654-
3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
Page I of 2
July 23, 2015
Local Assistance Procedures Manual Exhibit 10-01
Consultant Proposal DBE Commitment
INSTRUCTIONS — CONSULTANT PROPOSAL DBE COMMITMENT
CONSULTANT SECTION
1. Local Agency - Enter the name of the local or regional agency that is funding the contract.
2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement.
3. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab,
Seismic Rehab, Overlay, Widening, etc.).
4. Project Location - Enter the project location as it appears on the project advertisement.
5. Consultant's Name - Enter the consultant's firm name.
6. Prime Certified DBE - Check box if prime contractor is a certified DBE.
7. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be
provided. Indicate all work to be perfonned by DBEs including work performed by the prime consultant's own
forces, if the prime is a DBE. If 100% of the item is not to be perfonned or furnished by the DBE, describe the
exact portion to be perfonned or furnished by the DBE. See LAPM Chapter 9 to determine how to count the
participation of DBE firms.
8. DBE Certification Number - Enter the DBE's Certification Identification Number. All DBEs must be certified
on the date bids are opened.
9. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted consultants.
Also, enter the prime consultant's name and phone number, if the prime is a DBE.
10. DBE % - Percent participation of work to be performed or service provided by a DBE. Include the prime
consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation.
11. Total Claimed DBE Participation % - Enter the total DBE participation claimed. If the total % claimed is
less than item "Contract DBE Goal," an adequately documented Good Faith Effort (GFE) is required (see Exhibit
15-H DBE Information - Good Faith Efforts of the LAPM).
12. Preparer's Signature - The person completing the DBE commitment form on behalf of the consultant's firm
must sign their name.
13. Date - Enter the date the DBE commitment forni is signed by the consultant's preparer.
14. Preparer's Name - Enter the name of the person preparing and signing the consultant's DBE commitment
fore.
15. Phone - Enter the area code and phone number of the person signing the consultant's DBE commitment fore.
16. Preparer's Title - Enter the position/title of the person signing the consultant's DBE commitment form.
LOCAL AGENCY SECTION
17. Local Agency Contract Number - Enter the Local Agency contract number or identifier.
18. Federal -Aid Project Number - Enter the Federal -Aid Project Number.
19. Proposed Contract Execution Date - Enter the proposed contract execution date.
20. Local Agency Representative's Signature - The person completing this section of the form for the Local
Agency must sign their name to certify that the information in this and the Consultant Section of this form is
complete and accurate.
21. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative.
22. Local Agency Representative's Name - Enter the name of the Local Agency Representative certifying the
consultant's DBE commitment form.
23. Phone - Enter the area code and phone number of the person signing the consultant's DBE commitment form.
24. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying
the consultant's DBE commitment form.
Page 2 of 2
July 23, 2015
Local Assistance Procedures Manual
Exhibit 10-02
Consultant Contract DBE Commitment
1 _ Local Agency:
3. Project Description:
4. Project Location:
5. Consultant's Name:
EXHIBIT 10-02 CONSULTANT CONTRACT DBE COMMITMENT
8. Total Dollar Amount for ALL Subconsultants:
2. Contract DBE Goal:
6. Prime Certified DBE: ❑ 7. Total Contract Award Amount:
9. Total Number of ALL Subconsultants:
10. Description of Work, Service, or Materials
Supplied
11. DBE
Certification
Number
12. DBE Contact Information
13. DBE
Dollar
Amount
„ v Local'Agency;to complete this'Section Wiz,
14. TOTAL CLAIMED DBE PARTICIPATION
20. Local Agency Contract
ni—h—
21. Federal -Aid Project Number
22. Contract Execution
natp
Local Agency certifies that all DBE certifications are valid and information on
this form is complete and accurate.
23. Local Agency Representative's Signature 24. Date
25. Local Agency Representative's Name 26. Phone
27. Local Agency Representative's Title
IMPORTANT: Identify all DBE firms being claimed for credit,
regardless of tier. Written confirmation of each listed DBE is
required.
15. Preparer's Signature 16. Date
17. Preparer's Name 18. Phone
19. Preparer's Title
DISTRIBUTION: 1. Original — Local Agency
2. Copy — Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE v✓ithin 30 days of contract
execution may result in de -obligation of federal funds on contract.
ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-
3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814
Page 1 of 2
July 23, 2015
Local Assistance Procedures Manual Exhibit 10-02
Consultant Contract DBE Commitment
INSTRUCTIONS — CONSULTANT CONTRACT DBE COMMITMENT
CONSULTANT SECTION
1. Local Agency - Enter the name of the local or regional agency that is funding the contract.
2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement.
3. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab, Seismic
Rehab, Overlay, Widening, etc).
4. Project Location - Enter the project location as it appears on the project advertisement.
5. Consultant's Name - Enter the consultant's firm name.
6. Prime Certified DBE - Check box if prime contractor is a certified DBE.
7. Total Contract Award Amount - Enter the total contract award dollar amount for the prime consultant.
8. Total Dollar Amount for ALL Subconsultants — Enter the total dollar amount for all subcontracted consultants.
SUM = (DBEs + all Non -DBEs). Do not include the prime consultant information in this count.
9. Total number of ALL subconsultants — Enter the total number of all subcontracted consultants. SUM = (DBEs + all
Non -DBEs). Do not include the prime consultant information in this count.
10. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be
provided_ Indicate all work to be performed by DBEs including work performed by the prime consultant's own forces, if
the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be
performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms.
11. DBE Certification Number - Enter the DBE's Certification Identification Number. All DBEs must be certified on
the date bids are opened.
12. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted consultants.
Also, enter the prime consultant's name and phone number. if the prime is a DBE.
13. DBE Dollar Amount - Enter the subcontracted dollar amount of the work to be performed or service to be
provided. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial
participation.
14. Total Claimed DBE Participation - $: Enter the total dollar amounts entered in the "DBE Dollar Amount" column.
%: Enter the total DBE participation claimed ("Total Participation Dollars Claimed" divided by item "Total Contract
Award Amount"). If the total % claimed is less than item "Contract DBE Goal,'' an adequately documented Good Faith
Effort (GFE) is required (see Exhibit 15-H DBE hlformation - Good Faith Efforts of the LAPM).
15. Preparer's Signature - The person completing the DBE commitment form on behalf of the consultant's firm must
sign their name.
16. Date - Enter the date the DBE commitment form is signed by the consultant's preparer.
17. Preparer's Name - Enter the name of the person preparing and signing the consultant's DBE commitment form.
18. Phone - Enter the area code and phone number of the person signing the consultant's DBE commitment form.
19. Preparer's Title - Enter the position/title of the person signing the consultant's DBE commitment form.
LOCAL AGENCY SECTION
20. Local Agency Contract Number - Enter the Local Agency contract number or identifier.
21. Federal -Aid Project Number - Enter the Federal -Aid Project Number.
22. Contract Execution Date - Enter the date the contract was executed.
23. Local Agency Representative's Signature - The person completing this section of the form for the Local Agency
must sign their name to certify that the information in this and the Consultant Section of this form is complete and
accurate.
24. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative.
25. Local Agency Representative's Name - Enter the name of the Local Agency Representative certifying the
consultant's DBE commitment form.
26. Phone - Enter the area code and phone number of the person signing the consultant's DBE commitment form.
27. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying the
consultant's DBE commitment form.
Page 2 of 2
July 23, 2015
Local Assistance Procedures Manual EXH BIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
COMl'LIlfE Tt-us FORM "1'0 DISCLOSE LOBBYING ACTTVI'flI'S PURSUANT''I0 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
❑ a. contract ❑ a. bid/offer/application ❑ a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post -award
d. loan
e. loan guarantee
f. loan insurance
4. Name and Address of Reporting Entity
❑ Prime ElSubawardee
'I'ier if known
Congressional District, if known
6. Federal Department/Agency:
8. Federal Action Number, if known:
10. Name and Address of Lobby Entity
(If individual; last name; first name. MI)
12.
13.
15.
For Material Change Only:
year quarter
date of last report
5. If Reporting Entity in No. 4 is Subawardee,
Enter Name and Address of Prime:
Congressional District, if known
7. Federal Program Name/Description:
CFDA Number, ifapplicable
9. Award Amount, ifknown:
11. Individuals Performing Services
(including address if different from No. 10)
(last name, first name, MI)
(attach Continuation Sheet(s) if necessary)
Amount of Payment (check all that apply) 14. Type of Payment (check all that apply)
S actual planned a. retainer
b. one-time fee
Form of Payment (check all that apply): c. commission
®a. cash d_ contingent fee
b. in -kind; specify: nature c deferred
Value 13 f. other, specify
Brief Description of Services Performed or to be performed and Date(s) of Service, including
officer(s), employce(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Shect(s) ifnecessary)
16. Continuation Sheets) attached: Yes ❑ No El
17. Information requested through this form is authorized by Title
31 U S C Section 1352. This disclosure of lobbying reliance Signature:
was placed by the tier above when his transaction was made or
entered into. This disclosure is required pursuant to 31 U S C. print Name:
1352 This information will be reported to Congress
semiannually and will be available for public inspection Any
person who fails to file the required disclosure shall be subject 1 nle:
to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure Telephone No.:
Federal Use Only:
Fn I I. Rev 04-39-06
Distribution: Ong- Local Agency Project Files
Date:
Authorized for Local Reproduction
Standard Form - LLL
Page l
LPP 13-01 May 8, 2013
Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
INSTRUCTIONS FOR CONIPLETINC. EXHIBIT 10-Q DISCLOSURE OF LowmNG ACI7VITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime federal recipient at the
initiation or receipt of covered federal action or a material change to previous filing pursuant to title 31 U.S.C. Section 1352.
The filing of a form is required for such payment or agreement to make payment to lobbying entity for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress an officer or employee of Congress or
an employee of a Member of Congress in connection with a covered federal action. Attach a continuation sheet for additional
information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material
change report. Refer to the implementing guidance published by the Office of Management and Budget for additional
information.
1. Identify the type of covered federal action for which lobbying activity is or has been secured to influence, the outcome of a
covered federal action.
2. Identify the status of the covered federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information
previously reported, enter the year and quarter in which the change occurred. Enter the date of the last, previously submitted
report by this reporting entity for this covered federal action.
4. Enter the full name, address, city, state, and zip code of the reporting entity. Include Congressional District if known. Check the
appropriate classification of the reporting entity that designates it -it is or expects to be a prime or subaward recipient. Identify the
tier of the subawardec, c.g., the first suba,,vardee of the prime is the first tier. Subawards include but are not limited to:
subcontracts, subgrants, and contract awards under grants.
5. If the organization filing the report in Item 4 checks "Subawardee" then enter the full name, address, city, state, and zip code of
the prime federal recipient. Include Congressional District, if kno),vm.
6. Enter the name of the federal agency making the award or loan commitment. Include at least one organization level below
agency name, if known. For example, Department of Transportation. Unitcd States Coast Guard.
7. F_ntcr the federal program name or description for the covered federal action (item 1). I f known, enter the full Catalog of Federal
Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments.
8. Enter the most appropriate federal identifying number available for the federal action identification in item I (e.g., Request for
Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant. or loan award number,
the application/proposal control number assigned by the federal agency). Include prefixes. e.g.. "RFP-DE-90-001."
9. For a covered federal action where there has been an award or loan commitment by the Federal agency. enter the federal amount
of the award/loan commitments for the prime entity identified in item 4 or 5.
10. Filter the full name, address, city, state, and zip code ofthe lobbying entity engaged by the reporting entity identified in Item 4 to
influence the covered federal action.
11. Entcr the full names of the individual(s) performing services and include full address d'differcnt from 10 (a). Enter Last Name,
First Name and Middle Initial (M1).
12. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (Item 4) to the lobbying entity
(item I0). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is
a material change report, enter the cumulative amount of payment made or planned to be made.
13. Check all boxes that apply. If payment is made through an in -kind contribution, specify the nature and value of the in -kind
payment.
14. Check all boxes that apply. lfother, specify nature.
15. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the
date(s) of any services rendered. Include all preparatory and related activity not just time spent in actual contact with federal
officials. Identify the federal officers) or employee(s) contacted or the officer(s) employee(s) or Member(s) of Congress that
were contacted.
16. Check whether or not a continuation sheet(s) is attached.
17. The certifying official shall sign and date the form, and print his/her name title and telephone number.
Public reporting burden for this collection of information is estimated to average 30-minutes per response, including time for reviewing
instruction, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of infonuation, including suggestions for
reducing this burden_ to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. SF-
LLI- Instructions Rev. 06-04
Page 2
LPP 13-01 May 8, 2013
Local Assistance Procedures Manual EXHIBIT 10-R
A&E Sample Contract Language
EXHIBIT 10-R A &E SAMPLE CONTRACT LANGUAGE
(For Local Assistance Federal -aid Projects)
NOTE TO LOCAL AGENCY -BE SURE THAT YOUR LEGAL STAFF REVIEWS AND APPROVES ALL CONSULTANT
CONTRACTS BEFORE EXECUTION. THIS CONTRACT LANGUAGE IS ONLY SUGGESTED LANGUAGE. MODIFY AS
RECOMMENDED BY YOUR OWN LEGAL STAFF AND TO FIT YOUR PARTICULAR REQUIREMENTS AND PROJECT.
TABLE OF CONTENTS
A&E SAMPLE CONTRACT LANGUAGE
Article Subject Page
ArticleI Introduction................................................................................................................................2
ArticleII Statement of Work.....................................................................................................................2
Article III Consultant's Reports or Meetings..............................................................................................4
Mandatory Fiscal and Federal provisions (Verbatim)
ArticleIV
Performance Period....................................................................................................................4
Article V
Allowable Costs and Payments..................................................................................................4
ArticleVI
Termination................................................................................................................................8
Article V1I
Cost Principles and Administrative Requirements....................................................................8
Article VIII
Retention of Records/Audit.......................................................................................................9
Article IX
Audit Review Procedures..........................................................................................................9
ArticleX
Subcontracting.........................................................................................................................10
Article XI
Equipment Purchase................................................................................................................
I 1
Article XII
State Prevailing Wage Rates ......................................... ...........................................................
I I
Article XIII
Conflict of Interest...................................................................................................................12
Article XIV
Rebates, Kickbacks or other Unlawful Consideration.............................................................12
Article XV
Prohibition of Expending Local Agency State or Federal Funds for Lobbying ......................12
Article XVI
Statement of Compliance.........................................................................................................
l3
Article XVII
Debarment and Suspension Certification.................................................................................14
Miscellaneous provisions
Article XXIII
Funding Requirements.............................................................................................................14
ArticleXIX
Change in Terms......................................................................................................................14
Article XX
Disadvantaged Business Enterprises (DBE) Participation.......................................................15
ArticleXXI
Contingent Fee.........................................................................................................................16
ArticleXXII
Disputes...................................................................................................................................16
Article XXIII
Inspection of Work..................................................................................................................16
ArticleXXIV
Safety.......................................................................................................................................17
ArticleXXV
Insurance..................................................................................................................................17
ArticleXXVI
Ownership of Data...................................................................................................................18
Article XXVII
Claims Filed by LOCAL AGENCY'S Construction Contractor.............................................18
Article XXVIII
Confidentiality of Data............................................................................................................19
Article XXIX
National Labor Relations Board Certification.........................................................................19
Article XXX
Evaluation of Consultant.........................................................................................................19
Article XXXI
Retention of Funds...................................................................................................................19
ArticleXXXII
Notification..............................................................................................................................21
ArticleXXXIII
Contract....................................................................................................................................21
ArticleXXXIV
Signatures.................................................................................................................................21
Page 1 of 21
August 2016
Local Assistance Procedures Manual
EXHIBIT 10-R
ARTICLE I INTRODUCTION
A&E Sample Contract Language
A. This contract is between the following named, hereinafter referred to as, CONSULTANT and the following
named, hereinafter referred to as, LOCAL AGENCY:
The name of the "CONSULTANT" is as follows:
Incorporated in the State of (NAME OF STATE)
The Project Manager for the "CONSULTANT" will be (NAME
The name of the "LOCAL AGENCY" is as follows:
The Contract Administrator for LOCAL AGENCY will be (NAME)
B. The work to be performed under this contract is described in Article I I entitled Statement of Work and the
approved CONSULTANT'S Cost Proposal dated (DATE). The approved CONSULTANT's Cost Proposal is
attached hereto (Attachment I) and incorporated by reference. If there is any conflict between the approved
Cost Proposal and this contract, this contract shall take precedence.
C. CONSULTANT agrees to indemnify and hold harmless LOCAL AGENCY, its officers, agents, and
employees from any and all claims, demands, costs, or liability arising from or connected with the services
provided hereunder due to negligent acts, errors, or omissions of CONSULTANT. CONSULTANT will
reimburse LOCAL AGENCY for any expenditure, including reasonable attorney fees, incurred by LOCAL
AGENCY in defending against claims ultimately determined to be due to negligent acts, errors, or omissions
of CONSULTANT.
D. CONSULTANT and the agents and employees of CONSULTANT, in the performance of this contract, shall
act in an independent capacity and not as officers or employees or agents of LOCAL AGENCY.
E. Without the written consent of LOCAL AGENCY, this contract is not assignable by CONSULTANT either
in whole or in part.
F. No alteration or variation of the terms of this contract shall be valid, unless made in writing and signed by the
parties hereto; and no oral understanding or agreement not incorporated herein, shall be binding on any of the
parties hereto.
G. The consideration to be paid to CONSULTANT as provided herein, shall be in compensation for all of
CONSULTANT's expenses incurred in the performance hereof, including travel and per diem, unless
otherwise expressly so provided.
ARTICLE 11 STATEMENT OF WORK
(INSERT APPROPRIATE STATEMENT OF WORK INCLUDINGA DESCRIPTION OF HIEDELIVERABLE'S)
A. Consultant Services
Detail based on the services to be furnished should be provided by CONSULTANT. Nature and
extent should be verified in the negotiations to make precise statements to eliminate subsequent
uncertainties and misunderstandings. Reference to the appropriate standards for design or other
standards for work performance stipulated in consultant contract should be included. Describe
acceptance criteria, and if the responsible consultant/engineer shall sign all Plans, Specifications and
Estimate (PS&E) and engineering data furnished under the contract including registration number.
Page 2 of 21
August 2016
Local Assistance Procedures Manual EXHIBIT 10-R
A&E Sample Contract Language
Enviromnental documents are not considered complete until a Caltrans District Senior Environmental
Planner signs the Categorical Exclusion, a Caltrans Deputy District Director signs the Finding of No
Significant Impact, or the Caltrans District Director signs the Record of Decision [see Chapter 6,
"Environmental Procedures " in the LAPM, and the Standard Environmental Reference].
B. Right of Way
State whether Right of Way requirements are to be determined and shown by CONSULTANT, whether land
surveys and computations with metes and bounds descriptions are to be made, and whether Right of Way
plots are to be furnished.
C. Surveys
State whether or not the CONSULTANT has the responsibility for performing preliminary or construction
surveys.
D. Subsurface Investigations
State specifically whether or not CONSULTANT has responsibility for making subsurface investigations. if
borings or other specialized services are to be made by others under the supervision of CONSULTANT,
appropriate provisions are to be incorporated. Archaeological testing and data recovery guidance can be
found in the Standard Enviromnental Reference.
E. Local Agency Obligations
All data applicable to the project and in possession of LOCAL AGENCY or another agency, or government
that are to be made available to CONSULTANT are referred to in the contract. Any other assistance or
services to be furnished to CONSULTANT are to be stated clearly.
F. Conferences, Visits to Site, Inspection of Work
The contract provides for conferences as needed, visits to the site, and inspection of the work by
representatives of the state, or FHWA. Costs incurred by CONSULTANT for meetings, subsequent to the
initial meeting shall be included in the fee.
G. Checking Shop Drawings
For contracts requiring the preparation of construction drawings, make provision for checking shop drawings.
Payment for checking shop drawings by CONSULTANT may be included in the contract fee, or provision
may be made for separate payment.
H. Consultant Services During Construction
The extent, if any of CONSULTANT's services during the course of construction as material testing,
construction surveys. etc., are specified in the contract together with the method of payment for such services.
1. Documentation and Schedules
Contracts where appropriate, shall provide that CONSULTANT document the results of the work to the
satisfaction of LOCAL AGENCY, and if applicable, the State and FHWA. This may include preparation of
progress and final reports, plans, specifications and estimates, or similar evidence of attainment of the
contract objectives.
J. Deliverables and Number of Copies
The number of copies of papers or documents to be furnished, such as reports, brochures, sets of plans,
specifications, or Right of Way plots is specified. Provision may be made for payment for additional copies.
Page 3 of 21
August 2016
Local Assistance Procedures Manual
EXHIBIT 10-R
ARTICLE III CONSULTANT'S REPORTS OR MEETINGS
(Choose either Option 1 or Option 2)
(Option 1 - Use paragraphs A & B below for standard contracts)
A&E Sample Contract Language
A. CONSULTANT shall submit progress reports at least once a month. The report should be sufficiently
detailed for the Contract Administrator to determine, if CONSULTANT is perfonning to expectations, or is
on schedule: to provide communication of interim findings, and to sufficiently address any difficulties or
special problems encountered, so remedies can be developed.
B. CONSULTANT's Project Manager shall meet with LOCAL AGENCY's Contract Administrator, as needed,
to discuss progress on the contract.
(Option 2 - Use paragraphs A & B below for on -call contracts)
A. CONSULTANT shall submit progress reports on each specific project in accordance with the Task Order.
These reports shall be submitted at least once a month. The report should be sufficiently detailed for LOCAL
AGENCY's Contract Administrator or Project Coordinator to determine, if CONSULTANT is performing to
expectations, or is on schedule; to provide coin in of interim findings, and to sufficiently address any
difficulties or special problems encountered, so remedies can be developed.
B. CONSULTANT's Project Manager shall meet with LOCAL AGENCY's Contract Administrator or Project
Coordinator, as needed, to discuss progress on the project(s).
ARTICLE IV PERFORMANCE PERIOD (Verbatim)
(A time must be set for beginning and ending the work under the contract. The time allowed for performing the
work is specified, it should be reasonable for the kind and amount of services contemplated, and it is written into
the contract. ff it is desirable that Critical Path Method (CPM) networks, or other types of schedules be prepared
by CONSULTANT they should be identified and incorporated into the contract.
(Choose either Option I or Option 2)
(Option I - Use paragraphs A & B below for standard and on -call contracts)
A. This contract shall go into effect on (DATE), contingent upon approval by LOCAL AGENCY. and
CONSULTANT shall commence work after notification to proceed by LOCAL AGENCY'S Contract
Administrator. The contract shall end on (DATE), unless extended by contract amendment.
B. CONSULTANT is advised that any recommendation for contract award is not binding on LOCAL AGENCY
until the contract is fully executed and approved by LOCAL AGENCY.
(Option 2 - Use paragraph C below in addition to paragraphs A & B above for on -call contracts)
C. The period of performance for each specific project shall be in accordance with the "Task Order for that
project. If work on a Task Order is in progress on the expiration date of this contract, the terms of the
contract shall be extended by contract amendment.
ARTICLE V ALLOWABLE COSTS AND PAYMENTS (Verbatim)
(Choose either Option 1, 2, 3, or 4)
(Option I - Use paragraphs A through J below for Actual Cost -Plus -Fixed Fee contracts. Use Exhibit 10-11,
Example 91 for Cost Proposal Format)
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A. The method of payment for this contract will be based on actual cost plus a fixed fee. LOCAL AGENCY will
reimburse CONSULTANT for actual costs (including labor costs, employee benefits, travel, equipment rental
costs, overhead and other direct costs) incurred by CONSULTANT in perfonnance of the work.
CONSULTANT will not be reimbursed for actual costs that exceed the estimated wage rates, employee
benefits, travel, equipment rental, overhead, and other estimated costs set forth in the approved
CONSULTANT'S Cost Proposal, unless additional reimbursement is provided for by contract amendment.
In no event, will CONSULTANT be reimbursed for overhead costs at a rate that exceeds LOCAL
AGENCY's approved overhead rate set forth in the Cost Proposal. In the event, that LOCAL AGENCY
determines that a change to the work from that specified in the Cost Proposal and contract is required, the
contract time or actual costs reimbursable by LOCAL AGENCY shall be adjusted by contract amendment to
accommodate the changed work. The maximum total cost as specified in Paragraph "IT" shall not be
exceeded, unless authorized by contract amendment.
B. In addition to the allowable incurred costs, LOCAL AGENCY will pay CONSULTANT a fixed fee of
$(AMOUNT). The fixed fee is nonadjustable for the term of the contract, except in the event of a significant
change in the scope of work and such adjustment is made by contract amendment.
C. Reimbursement for transportation and subsistence costs shall not exceed the rates specified in the approved
Cost Proposal.
D. When milestone cost estimates are included in the approved Cost Proposal, CONSULTANT shall obtain prior
written approval for a revised milestone cost estimate from the Contract Administrator before exceeding such
cost estimate.
E. Progress payments will be made monthly in arrears based on services provided and allowable incurred costs.
A pro rata portion of CONSULTANT's fixed fee will be included in the monthly progress payments. If
CONSULTANT fails to submit the required deliverable items according to the schedule set forth in the
Statement of Work, LOCAL AGENCY shall have the right to delay payment or terminate this Contract in
accordance with the provisions of Article VI Termination.
F. No payment will be made prior to approval of any work, nor for any work performed prior to approval of this
contract.
G. CONSULTANT will be reimbursed, as promptly as fiscal procedures will pennit upon receipt by LOCAL
AGENCY's Contract Administrator of itemized invoices in triplicate. Invoices shall be submitted no later
than 45 calendar days after the performance of work for which CONSULTANT is billing. Invoices shall
detail the work performed on each milestone and each project as applicable. Invoices shall follow the format
stipulated for the approved Cost Proposal and shall reference this contract number and project title. Final
invoice must contain the final cost and all credits due LOCAL AGENCY including any equipment purchased
under the provisions of Article XI Equipment Purchase of this contract. The final invoice should be
submitted within 60 calendar days after completion of CONSULTANT's work. Invoices shall be mailed to
LOCAL AGENCY's Contract Administrator at the following address:
(LOCAL AGENCY/NAME OF CONTRACT ADMINISTRATOR)
(ADDRESS)
H. The total amount payable by LOCAL AGENCY including the fixed fee shall not exceed $(Amount).
I. Salary increases will be reimbursable if the new salary is within the salary range identified in the approved
Cost Proposal and is approved by LOCAL AGENCY's Contract Administrator.
For personnel subject to prevailing wage rates as described in the California Labor Code, all salary increases,
which are the direct result of changes in the prevailing wage rates are reimbursable.
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(Option 2 - For Cost per Unit of Work contracts, replace paragraphs A & B of Option I with the following
paragraphs A, B, and C and re -letter the remaining paragraphs. Adjust as necessary for work specific to your
project. Use Exhibit 10-H, Example 93 for Cost Proposal Formal)
A. The method of payment for the following items shall be at the rate specified for each item, as described in this
Article. The specified rate shall include full compensation to CONSULTANT for the item as described,
including but not limited to, any repairs, maintenance, or insurance, and no further compensation will be
allowed therefore.
B. The specified rate to be paid for vehicle expense for CONSULTANT's field personnel shall be $(Amount)
per approved Cost Proposal. This rate shall be for a fully equipped vehicle, with radio and flashing yellow
light (if needed), as specified in Article II of this contract.
The specified rate to be paid for equipment shall be, as listed in Attachment (Insert Attachment Number).
C. The method of payment for this contract, except those items to be paid for on a specified rate basis, will be
based on cost per unit of work. LOCAL AGENCY will reimburse CONSULTANT for actual costs
(including labor costs, employee benefits, travel, equipment -rental costs, overhead and other direct costs)
incurred by CONSULTANT in performance of the work. CONSULTANT will not be reimbursed for actual
costs that exceed the estimated wage rates, employee benefits, travel, equipment rental, overhead and other
estimated costs set forth in the approved Cost Proposal, unless additional reimbursement is provided for, by
contract amendment. In no event, will CONSULTANT be reimbursed for overhead costs at a rate that
exceeds LOCAL AGENCY approved overhead rate set forth in the approved Cost Proposal. In the event,
LOCAL AGENCY determines that changed work from that specified in the approved Cost Proposal and
contract is required; the actual costs reimbursable by LOCAL AGENCY may be adjusted by contract
amendment to accommodate the changed work. The maximum total cost as specified in Paragraph "I," shall
not be exceeded unless authorized by contract amendment.
(Option 3 - Use paragraphs A through P for Specific Rates of Compensation contracts [such as on -call
contracts]. Use Exhibit 10-H, Example 42 fir Cost Proposal Format)
A. CONSULTANT will be reimbursed for hours worked at the hourly rates specified in CONSULTANTS Cost
Proposal (Attachment Number). The specified hourly rates shall include direct salary costs, employee
benefits, overhead, and fee. These rates are not adjustable for the performance period set forth in this
Contract.
B. In addition, CONSULTANT will be reimbursed for incurred (actual) direct costs other than salary costs that
are in the cost proposal and identified in the cost proposal and in the executed Task Order.
C. Specific projects will be assigned to CONSULTANT through issuance of Task Orders.
D. After a project to be performed under this contract is identified by LOCAL AGENCY, LOCAL AGENCY
will prepare a draft Task Order; less the cost estimate. A draft Task Order will identify the scope of services,
expected results, project deliverables, period of performance, project schedule and will designate a LOCAL
AGENCY Project Coordinator. The draft Task Order will be delivered to CONSULTANT for review.
CONSULTANT shall return the draft Task Order within ten (10) calendar days along with a Cost Estimate,
including a written estimate of the number of hours and hourly rates per staff person, any anticipated
reimbursable expenses, overhead, fee if any, and total dollar amount. After agreement has been reached on
the negotiable items and total cost; the finalized Task Order shall be signed by both LOCAL AGENCY and
CONSULTANT.
E. Task Orders may be negotiated for a lump sum (Firm Fixed Price) or for specific rates of compensation, both
of which must be based on the labor and other rates set forth in CONSULTANT's Cost Proposal.
F. Reimbursement for transportation and subsistence costs shall not exceed the rates as specified in the approved
Cost Proposal.
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G. When milestone cost estimates are included in the approved Cost Proposal, CONSULTANT shall obtain prior
written approval for a revised milestone cost estimate from the Contract Administrator before exceeding such
estimate.
H. Progress payments for each Task Order will be made monthly in arrears based on services provided and actual
costs incurred.
1. CONSULTANT shall not commence performance of work or services until this contract has been approved
by LOCAL AGENCY, and notification to proceed has been issued by LOCAL AGENCY'S Contract
Administrator. No payment will be made prior to approval or for any work performed prior to approval of
this contract.
J. A Task Order is of no force or effect until returned to LOCAL AGENCY and signed by an authorized
representative of LOCAL AGENCY. No expenditures are authorized on a project and work shall not
commence until a Task Order for that project has been executed by LOCAL AGENCY.
K. CONSULTANT will be reimbursed, as promptly as fiscal procedures will permit upon receipt by LOCAL
AGENCY'S Contract Administrator of itemized invoices in triplicate. Separate invoices itemizing all costs
are required for all work performed under each Task Order. Invoices shall be submitted no later than 45
calendar days after the performance of work for which CONSULTANT is billing, or upon completion of the
Task Order. Invoices shall detail the work performed on each milestone, on each project as applicable.
Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this contract
number, project title and Task Order number. Credits due LOCAL AGENCY that include any equipment
purchased under the provisions of Article XI Equipment Purchase of this contract, must be reimbursed by
CONSULTANT prior to the expiration or termination of this contract. Invoices shall be mailed to LOCAL
AGENCY's Contract Administrator at the following address:
(NAME OF LOCAL AGENCY/NAME OF CONTRACT ADMINISTRATOR)
(ADDRESS)
L. The period of performance for Task Orders shall be in accordance with dates specified in the Task Order. No
Task Order will be written which extends beyond the expiration date of this Contract.
M. The total amount payable by LOCAL AGENCY for an individual Task Order shall not exceed the amount
agreed to in the Task Order, unless authorized by contract amendment.
N. If the Consultant fails to satisfactorily complete a deliverable according to the schedule set forth in a Task
Order, no payment will be made until the deliverable has been satisfactorily completed.
O. Task Orders may not be used to amend this Agreement and may not exceed the scope of work under this
Agreement.
P. The total amount payable by LOCAL AGENCY for all Task Orders resulting from this contract shall not
exceed $ (Amount). It is understood and agreed that there is no guarantee, either expressed or implied that
this dollar amount will be authorized under this contract through Task Orders.
(Option 4 - Use paragraphs A through E below for lump sum contracts. Use Exhibit 10-H, Example 91 for Cost
Proposal Format)
A. The method of payment for this contract will be based on lump sum. The total lump sum price paid to
CONSULTANT will include compensation for all work and deliverables, including travel and equipment
described in Article 11 Statement of Work of this contract. No additional compensation will be paid to
CONSULTANT, unless there is a change in the scope of the work or the scope of the project. In the instance
of a change in the scope of work or scope of the project, adjustment to the total lump sum compensation will
be negotiated between CONSULTANT and LOCAL AGENCY. Adjustment in the total lump sum
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compensation will not be effective until authorized by contract amendment and approved by LOCAL
AGENCY.
B. Progress payments may be made monthly in arrears based on the percentage of work completed by
CONSULTANT. If CONSULTANT fails to submit the required deliverable items according to the schedule
set forth. in the Statement of Work, LOCAL AGENCY shall have the right to delay payment or terminate this
Contract in accordance with the provisions of Article VI Termination.
C. CONSULTANT shall not commence performance of work or services until this contract has been approved
by LOCAL AGENCY and notification to proceed has been issued by LOCAL AGENCY' S Contract
Administrator. No payment will be made prior to approval of any work, or for any work performed prior to
approval of this contract.
D. CONSULTANT will be reimbursed, as promptly as fiscal procedures will permit, upon receipt by LOCAL
AGENCY'S Contract Administrator of itemized invoices in triplicate. Invoices shall be submitted no later
than 45 calendar days after the performance of work for which CONSULTANT is billing. Invoices shall
detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format
stipulated for the Cost Proposal and shall reference this contract number and project title. Final invoice must
contain the final cost and all credits due LOCAL AGENCY that include any equipment purchased under the
provisions of Article XI Equipment Purchase of this contract. The final invoice should be submitted within
60-calendar days after completion of CONSULTANT's work. Invoices shall be mailed to LOCAL
AGENCY's Contract Administrator at the following address:
(LOCAL AGENCYINAME OF CONTRACT ADMINISTRATOR)
(ADDRESS
E. The total amount payable by LOCAL AGENCY shall not exceed $(Amount).
ARTICLE VI TERMINATION (Verbatim)
A. LOCAL AGENCY reserves the right to terminate this contract upon thirty (30) calendar days written notice
to CONSULTANT with the reasons for termination stated in the notice.
B. LOCAL AGENCY may terminate this contract with CONSULTANT should CONSULTANT fail to perform
the covenants herein contained at the time and in the manner herein provided. In the event of such
termination, LOCAL AGENCY may proceed with the work in any manner deemed proper by LOCAL
AGENCY. If LOCAL AGENCY terminates this contract with CONSULTANT, LOCAL AGENCY shall
pay CONSULTANT the sum due to CONSULTANT under this contract prior to termination, unless the cost
of completion to LOCAL AGENCY exceeds the funds remaining in the contract. In which case the overage
shall be deducted from any sum due CONSULTANT under this contract and the balance, if any, shall be paid
to CONSULTANT upon demand.
C. The maximum amount for which the LOCAL AGENCY shall be liable if this contract is terminated is
dollars.
ARTICLE VII COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS (Verbatim)
A. CONSULTANT agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition
Regulations System, Chapter 1, Part 31.000 et seq., shall be used to determine the cost allowability of
individual items.
B. CONSULTANT also agrees to comply with federal procedures in accordance with 49 CFR, Part 18, Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
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C. Any costs for which payment has been made to CONSULTANT that are determined by subsequent audit to
be unallowable under 49 CPR, Part 18 and 48 CFR, Federal Acquisition Regulations System, Chapter 1,
Part 31.000 et seq., are subject to repayment by CONSULTANT to LOCAL AGENCY.
ARTICLE VIII RETENTION OF RECORDS/AUDIT (Verbatim)
For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California
Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the
performance of the contract pursuant to Government Code 8546.7; CONSULTANT, subconsultants, and LOCAL
AGENCY shall maintain and make available for inspection all books, documents, papers, accounting records, and
other evidence pertaining to the performance of the contract, including but not limited to, the costs of
administering the contract. All parties shall make such materials available at their respective offices at all
reasonable times during the contract period and for three years from the date of final payment under the contract.
The state, State Auditor, LOCAL AGENCY, FHWA, or any duly authorized representative of the Federal
Government shall have access to any books, records, and documents of CONSULTANT and it's certified public
accountants (CPA) work papers that are pertinent to the contract and indirect cost rates (ICR) for audit,
examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.
ARTICLE IX AUDIT REVIEW PROCEDURES (Verbatim)
A. Any dispute concerning a question of fact arising under an interim or post audit of this contract that is not
disposed of by agreement, shall be reviewed by LOCAL AGENCY'S Chief Financial Officer.
B. Not later than 30 days after issuance of the final audit report, CONSULTANT may request a review by
LOCAL AGENCY'S Chief Financial Officer of unresolved audit issues. The request for review will be
submitted in writing.
C. Neither the pendency of a dispute nor its consideration by LOCAL AGENCY will excuse CONSULTANT
from full and timely performance, in accordance with the terns of this contract.
(The following AUDIT CLAUSE must be inserted into all contracts of'S]50,000 or greater)
D. CONSULTANT and subconsultant contracts, including cost proposals and ICR, are subject to audits or
reviews such as, but not limited to, a contract audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit
work paper review. If selected for audit or review, the contract, cost proposal and ICR and related work
papers. if applicable, will be reviewed to verify compliance with 48 CFR, Part 31 and other related laws and
regulations. In the instances of a CPA ICR audit work paper review it is CONSULTANT's responsibility to
ensure federal, state, or local government officials are allowed full access to the CPA's work papers including
making copies as necessary. The contract, cost proposal, and ICR shall be adjusted by CONSULTANT and
approved by LOCAL AGENCY contract manager to conform to the audit or review recommendations.
CONSULTANT agrees that individual terms of costs identified in the audit report shall be incorporated into
the contract by this reference if directed by LOCAL AGENCY at its sole discretion. Refusal by
CONSULTANT to incorporate audit or review recommendations, or to ensure that the federal, state or local
governments have access to CPA work papers, will be considered a breach of contract terns and cause for
termination of the contract and disallowance of prior reimbursed costs.
(The following AUDIT CLAUSE must be inserted into all contracts of $3,500, 000 or greater).
E. CONSULTANT Cost Proposal is subject to a CPA ICR Audit Work Paper Review by Caltrans' Audit and
Investigation (Caltrans). Caltrans, at its sole discretion, may review and/or audit and approve the CPA ICR
documentation. The Cost Proposal shall be adjusted by the CONSULTANT and approved by the LOCAL
AGENCY Contract Administrator to conform to the Work Paper Review recommendations included in the
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management letter or audit recommendations included in the audit report. Refusal by the CONSULTANT to
incorporate the Work Paper Review recommendations included in the management letter or audit
recommendations included in the audit report will be considered a breach of the contract terms and cause for
termination of the contract and disallowance of prior reimbursed costs.
1. During a Caltrans' review of the ICR audit work papers created by the CONSULTANT's independent
CPA, Caltrans will work with the CPA and/or CONSULTANT toward a resolution of issues that arise
during the review. Each party agrees to use its best efforts to resolve any audit disputes in a timely
manner. If Caltrans identifies significant issues during the review and is unable to issue a cognizant
approval letter, LOCAL AGENCY will reimburse the CONSULTANT at a provisional ICR until a FAR
compliant ICR {e.g. 48 CPR, part 31; GAGAS (Generally Accepted Auditing Standards); CAS (Cost
Accounting Standards), if applicable; in accordance with procedures and guidelines of the American
Association of State Highways and Transportation Officials Audit Guide; and other applicable procedures
and guidelines; is received and approved by A&I. Provisional rates will be as follows:
a. If the proposed rate is less than 150% - the provisional rate reimbursed will be 90% of the
proposed rate.
b. if the proposed rate is between 150% and 200% - the provisional rate will be 85% of the proposed
rate.
c. If the proposed rate is greater than 200% - the provisional rate will be 75% of the proposed rate.
2. If Caltrans is unable to issue a cognizant letter per paragraph E.1. above, Caltrans may require
CONSULTANT to submit a revised independent CPA -audited ICR and audit report within three (3)
months of the effective date of the management letter. Caltrans will then have up to six (6) months to
review the CONSULTANT's and/or the independent CPA's revisions.
3. If the CONSULTANT fails to comply with the provisions of this Section E, or if Caltrans is still unable to
issue a cognizant approval letter after the revised independent CPA -audited ICR is submitted, overhead
cost reimbursement will be limited to the provisional ICR that was established upon initial rejection of the
ICR and set forth in paragraph E.1. above for all rendered services. In this event, this provisional ICR will
become the actual and final ICR for reimbursement purposes under this contract.
4. CONSULTANT may submit to LOCAL AGENCY final invoice only when all of the following items
have occurred: (1) Caltrans approves or rejects the original or revised independent CPA -audited ICR; (2)
all work under this contract has been completed to the satisfaction of LOCAL GAENCY; and, (3)
Caltrans has issued its final ICR review letter. The CONSULTANT MUST SUBMIT ITS FINAL
INVOICETO local agency no later than 60 days after occurrence of the last of these items.
The provisional ICR will apply to this contract and all other contracts executed between LOCAL AGENCY and
the CONSULTANT, either as a prime or subconsultant, with the same fiscal period ICR.
ARTICLE X SUBCONTRACTING (Verbatim)
A. Nothing contained in this contract or otherwise, shall create any contractual relation between LOCAL
AGENCY and any subconsultant(s), and no subcontract shall relieve CONSULTANT of its responsibilities
and obligations hereunder. CONSULTANT agrees to be as fully responsible to LOCAL AGENCY for the
acts and omissions of its subconsultant(s) and of persons either directly or indirectly employed by any of them
as it is for the acts and omissions of persons directly employed by CONSULTANT. CONSULTANT's
obligation to pay its subconsultant(s) is an independent obligation from LOCAL AGENCY'S obligation to
make payments to the CONSULTANT.
B. CONSULTANT shall perform the work contemplated with resources available within its own organization
and no portion of the work pertinent to this contract shall be subcontracted without written authorization by
LOCAL AGENCY's Contract Administrator, except that, which is expressly identified in the approved Cost
Proposal.
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C. CONSULTANT shall pay its subconsultants within ten (l 0) calendar days from receipt of each payment
made to CONSULTANT by LOCAL AGENCY.
D. All subcontracts entered into as a result of this contract shall contain all the provisions stipulated in this
contract to be applicable to subconsultants.
E. Any substitution of subconsultant(s) must be approved in writing by LOCAL AGENCY's Contract
Administrator prior to the start of work by the subconsultant(s).
ARTICLE X1 EQUIPMENT PURCHASE (Verbatim)
A. Prior authorization in writing, by LOCAL AGENCY's Contract Administrator shall be required before
CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding $5,000 for supplies,
equipment, or CONSULTANT services. CONSULTANT shall provide an evaluation of the necessity or
desirability of incurring such costs.
B. For purchase of any item, service or consulting work not covered in CONSULTANT's Cost Proposal and
exceeding $5,000 prior authorization by LOCAL AGENCY's Contract Administrator; three competitive
quotations must be submitted with the request, or the absence of bidding must be adequately justified.
C. Any equipment purchased as a result of this contract is subject to the following: "CONSULTANT shall
maintain an inventory of all nonexpendable property. Nonexpendable property is defined as having a useful
life of at least two years and an acquisition cost of $5,000 or more. If the purchased equipment needs
replacement and is sold or traded in, LOCAL AGENCY shall receive a proper refund or credit at the
conclusion of the contract, or if the contract is terminated, CONSULTANT may either keep the equipment
and credit LOCAL AGENCY in an amount equal to its fair market value, or sell such equipment at the best
price obtainable at a public or private sale, in accordance with established LOCAL AGENCY procedures; and
credit LOCAL AGENCY in an amount equal to the sales price. If CONSULTANT elects to keep the
equipment, fair market value shall be determined at CONSULTANT's expense, on the basis of a competent
independent appraisal of such equipment. Appraisals shall be obtained froin an appraiser mutually agreeable
to by LOCAL AGENCY and CONSULTANT, if it is determined to sell the equipment, the terms and
conditions of such sale must be approved in advance by LOCAL AGENCY." 49 CFR, Part 18 requires a
credit to Federal funds when participating equipment with a fair market value greater than $5,000 is credited
to the project.
ARTICLE XII STATE PREVAILING WAGE RATES (Verbatim)
(Choose either Option 1 or Option 2)
(Option 1 - For contracts where a portion of the proposed work to be performed are crafts affected by state labor
laws, use paragraphs A and B)
A. CONSULTANT shall comply with the State of California's General Prevailing Wage Rate requirements in
accordance with California Labor Code, Section 1770, and all Federal, State, and local laws and ordinances
applicable to the work.
B. Any subcontract entered into as a result of this contract, if for more than $25,000 for public works
construction or more than $15,000 for the alteration, demolition, repair, or maintenance of public works, shall
contain all of the provisions of this Article, unless the awarding agency has an approved labor compliance
program by the Director of Industrial Relations.
C. When prevailing wages apply to the services described in the scope of work, transportation and subsistence
costs shall be reimbursed at the minimum rates set by the Department of Industrial Relations (DIR) as
outlined in the applicable Prevailing Wage Determination. See http://www.dir.ca.�ov.
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(Option 2 - Use only paragraph A below when all of the proposed work in the contract is performed by craf s not
affected by state labor luivs or are not contemplated for use)
A. The State of California's General Prevailing Wage Rates are not applicable to this contract.
Note: The Federal `'Payment of Predetermined Minimum Wage" applies only to federal -aid construction
contracts.
ARTICLE XIII CONFLICT OF INTEREST (Verbatim)
A. CONSULTANT shall disclose any financial, business, or other relationship with LOCAL AGENCY that may
have an impact upon the outcome of this contract, or any ensuing LOCAL AGENCY construction project.
CONSULTANT shall also list current clients who may have a financial interest in the outcome of this
contract, or any ensuing LOCAL AGENCY construction project, which will follow.
B. CONSULTANT hereby certifies that it does not now have, nor shall it acquire any financial or business
interest that would conflict with the performance of services under this contract.
(Choose either Option I or Option 2 if appropriate)
(Option 1 - Use paragraphs C & D below with paragraphs A & B above for PS&E contracts only)
C. CONSULTANT hereby certifies that neither CONSULTANT, nor any firm affiliated with CONSULTANT
will bid on any construction contract, or on any contract to provide construction inspection for any
construction project resulting from this contract. An affiliated firm is one, which is subject to the control of
the same persons through joint -ownership, or otherwise.
D. Except for subconsultants whose services are limited to providing surveying or materials testing information,
no subconsultant who has provided design services in connection with this contract shall be eligible to bid on
any construction contract, or on any contract to provide construction inspection for any construction project
resulting from this contract.
(Option 2 - Use paragraphs C, D & E below with paragraphs A & B above. for Construction Contract
Administration contracts only)
C. CONSULTANT hereby certifies that neither CONSULTANT, its employees, nor any firm affiliated with
CONSULTANT providing services on this project prepared the Plans, Specifications, and Estimate for any
construction project included within this contract. An affiliated firm is one, which is subject to the control of
the same persons through joint- ownership, or otherwise.
D. CONSULTANT further certifies that neither CONSULTANT, nor any firm affiliated with CONSULTANT,
will bid on anv construction subcontracts included within the construction contract. Additionally,
CONSULTANT certifies that no person working under this contract is also employed by the construction
contractor for any project included within this contract.
E. Except for subconsultants whose services are limited to materials testing. no subconsultant who is providing
service on this contract shall have provided services on the design of any project included within this contract.
ARTICLE XIV REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION (Verbatim)
CONSULTANT warrants that this contract was not obtained or secured through rebates kickbacks or other
unlawful consideration, either promised or paid to any LOCAL AGENCY employee. For breach or violation of
this warranty, LOCAL AGENCY shall have the right in its discretion; to terminate the contract without liability;
to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise
recover the full amount of such rebate, kickback or other unlawful consideration.
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ARTICLE XV PROHIBITION OF EXPENDING LOCAL AGENCY STATE OR FEDERAL FUNDS
FOR LOBBYING (Verbatim)
(Include this article in all contracts where federal funding will exceed $150,000. If less than $150,000 in_federal
funds will be expended on the contract; delete this article and re -number the notification article which, follows.)
A. CONSULTANT certifies to the best of his or her knowledge and belief that:
1. No state, federal or local agency appropriated funds have been paid, or will be paid by -or -on behalf of
CONSULTANT to any person for influencing or attempting to influence an officer or employee of
any state or federal agency; a Member of the State Legislature or United States Congress; an officer
or employee of the Legislature or Congress; or any employee of a Member of the Legislature or
Congress, in connection with the awarding of any state or federal contract; the making of any state or
federal grant; the making of any state or federal loan; the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any state or federal contract,
grant, loan, or cooperative agreement.
2. if any funds other than federal appropriated funds have been paid, or will be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency; a Member of
Congress; an officer or employee of Congress, or an employee of a Member of Congress; in
connection with this federal contract, grant, loan, or cooperative agreement; CONSULTANT shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance
with its instructions.
B. This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
C. CONSULTANT also agrees by signing this document that he or she shall require that the language of this
certification be included in all lower -tier subcontracts, which exceed $100,000 and that all such sub recipients
shall certify and disclose accordingly.
ARTICLE XVI STATEMENT OF COMPLIANCE
A. CONSULTANT's signature affixed herein, and dated, shall constitute a certification under penalty of perjury
under the laws of the State of California that CONSULTANT has, unless exempt, complied with, the
nondiscrimination program requirements of Government Code Section 12990 and Title 2, California
Administrative Code, Section 8103.
B. During the performance of this Contract, Consultant and its subconsultants shall not unlawfully discriminate,
harass, or allow harassment against any employee or applicant for employment because of sex, race, color,
ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability,
medical condition (e.g., cancer), age (over 40), marital status, and denial of family care leave. Consultant and
subconsultants shall insure that the evaluation and treatment of their employees and applicants for
employment are free from such discrimination and harassment. Consultant and subconsultants shall comply
with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the
5applicable regulations promulgated there under (California Code of Regulations, Title 2, Section 7285 et
seq.). The applicable regulations of the Fair Employment and Housing Commission implementing
Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code
of Regulations, are incorporated into this Contract by reference and made a part hereof as if set forth in full.
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Consultant and its subconsultants shall give written notice of their obligations under this clause to labor
organizations with which they have a collective bargaining or other Agreement.
(For contracts with Federal funding, add paragraphs C & D)
C. The Consultant shall comply with regulations relative to Title V1 (nondiscrimination in federally -assisted
programs of the Department of Transportation — Title 49 Code of Federal Regulations, Part 21 - Effectuation
of Title VI of the 1964 Civil Rights Act). Title VI provides that the recipients of federal assistance will
implement and maintain a policy of nondiscrimination in which no person in the state of California shall, on
the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied
the benefits of or subject to discrimination under any program or activity by the recipients of federal
assistance or their assignees and successors in interest.
D. The Consultant, with regard to the work performed by it during the Agreement shall act in accordance with
Title VI. Specifically, the Consultant shall not discriminate on the basis of race, color, national origin,
religion, sex, age, or disability in the selection and retention of Subconsultants, including procurement of
materials and leases of equipment. The Consultant shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 of the U.S. DOT's Regulations, including employment practices
when the Agreement covers a program whose goal is employment.
ARTICLE XVII DEBARMENT AND SUSPENSION CERTIFICATION
A. CONSULTANT's signature affixed herein, shall constitute a certification under penalty of perjury under the
laws of the State of California, that CONSULTANT has complied with Title 2 CFR, Part 180, "OMB
Guidelines to Agencies on Government wide Debarment and Suspension (nonprocurement)", which certifies
that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager,
is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any
federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any
federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been
indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any
matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this
certification must be disclosed to LOCAL AGENCY.
B. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in
determining CONSULTANT responsibility. Disclosures must indicate to whom exceptions apply, initiating
agency, and dates of action.
C. Exceptions to the Federal Government Excluded Parties List System maintained by the General Services
Administration are to be determined by the Federal highway Administration.
ARTICLE XVIII FUNDING REQUIREMENTS
A. It is mutually understood between the parties that this contract may have been written before ascertaining the
availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the contract were executed after that determination was made.
B. This contract is valid and enforceable only, if sufficient funds are made available to LOCAL AGENCY for
the purpose of this contract. In addition, this contract is subject to any additional restrictions, limitations,
conditions, or any statute enacted by the Congress, State Legislature, or LOCAL AGENCY governing board
that may affect the provisions, terms, or funding of this contract in any manner.
C. It is mutually agreed that if sufficient funds are not appropriated, this contract may be amended to reflect any
reduction in funds.
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D. LOCAL AGENCY has the option to void the contract under the 30-day termination clause pursuant to
Article VI, or by mutual agreement to amend the contract to reflect any reduction of funds.
ARTICLE XIX CHANGE IN TERMS
A. This contract may be amended or modified only by mutual written agreement of the parties.
B. CONSULTANT shall only commence work covered by an amendment after the amendment is executed and
notification to proceed has been provided by LOCAL AGENCY's Contract Administrator.
C. There shall be no change in CONSULTANT's Project Manager or members of the project team, as listed in
the approved Cost Proposal, which is a part of this contract without prior written approval by LOCAL
AGENCY's Contract Administrator.
ARTICLE XX DISADVANTAGED BUSINESS ENTERPRISES (DBE) PARTICIPATION
A. This contract is subject to 49 CFR, Part 26 entitled "Participation by Disadvantaged Business Enterprises in
Department of Transportation Financial Assistance Programs". Consultants who obtain DBE participation on
this contract will assist Caltrans in meeting its federally mandated statewide overall DBE goal.
B. The goal for DBE participation for this contract is %. Participation by DBE consultant or
subconsultants shall be in accordance with information contained in the Consultant Proposal DBE
Commitment (Exhibit 10-01), or in the Consultant Contract DBE Information (Exhibit 10-02) attached
hereto and incorporated as part of the Contract. If a DBE subconsultant is unable to perform,
CONSULTANT must make a good faith effort to replace him/her with another DBE subconsultant, if the goal
is not otherwise met.
C. DBEs and other small businesses, as defined in 49 CFR, Part 26 are encouraged to participate in the
performance of contracts financed in whole or in part with federal funds. CONSULTANT or subconsultant
shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract.
CONSULTANT shall carry out applicable requirements of 49 CFR, Part 26 in the award and administration
of US DOT -assisted agreements. Failure by CONSULTANT to carry out these requirements is a material
breach of this contract, which may result in the termination of this contract or such other remedy as LOCAL
AGENCY deems appropriate.
D. Any subcontract entered into as a result of this contract shall contain all of the provisions of this section.
E. A DBE firm may be terminated only with prior written approval from LOCAL AGENCY and only for the
reasons specified in 49 CFR 26.53(f). Prior to requesting LOCAL AGENCY consent for the termination,
CONSULTANT must meet the procedural requirements specified in 49 CFR 26.53(f).
F. A DBE performs a Commercially Useful Function (CUF) when it is responsible for execution of the work of
the contract and is carrying out its responsibilities by actually performing, managing, and supervising the
work involved. To perform a CUF, the DBE must also be responsible with respect to materials and supplies
used on the contract, for negotiating price, determining quality and quantity, ordering the material, and
installing (where applicable) and paying for the material itself. To determine whether a DBE is performing a
CUF, evaluate the amount of work subcontracted, industry practices, whether the amount the firn is to be
paid under the, contract is commensurate with the work it is actually performing, and other relevant factors.
G. A DBE does not perforn a CUF if its role is limited to that of an extra participant in a transaction, contract, or
project through which funds are passed in order to obtain the appearance of DBE participation. In
determining whether a DBE is such an extra participant, examine similar transactions, particularly those in
which DBEs do not participate.
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H. If a DBE does not perform or exercise responsibility for at least thirty percent (30%) of the total cost of its
contract with its own work force, or the DBE subcontracts a greater portion of the work of the contract than
would be expected on the basis of normal industry practice for the type of work involved, it will be presumed
that it is not performing a CUF.
I. CONSULTANT shall maintain records of materials purchased or supplied from all subcontracts entered into
with certified DBEs. The records shall show the name and business address of each DBE or vendor and the
total dollar amount actually paid each DBE or vendor, regardless of tier. The records shall show the date of
payment and the total dollar figure paid to all firms. DBE prime consultants shall also show the date of work
performed by their own forces along with the corresponding dollar value of the work.
J. Upon completion of the Contract, a summary of these records shall be prepared and submitted on the form
entitled, `'Final Report -Utilization of Disadvantaged Business Enterprise (DBE), First -Tier Subconsultants"
CEM-2402F [Exhibit 17-F, of the LAPM], certified correct by CONSULTANT or CONSULTANT's
authorized representative and shall be furnished to the Contract Administrator with the final invoice. Failure
to provide the summary of DBE payments with the final invoice will result in twenty-five percent (25%) of
the dollar value of the invoice being withheld from payment until the form is submitted. The amount will be
returned to CONSULTANT when a satisfactory `'Final Report -Utilization of Disadvantaged Business
Enterprises (DBE), First -Tier Subconsultants" is submitted to the Contract Administrator.
K. If a DBE subconsultant is decertified during the life of the contract, the decertified subconsultant shall notify
CONSULTANT in writing with the date of decertification. If a subconsultant becomes a certified DBE
during the life of the Contract, the subconsultant shall notify CONSULTANT in writing with the date of
certification. Any changes should be reported to LOCAL AGENCY's Contract Administrator within 30 days.
ARTICLE XXI CONTINGENT FEE
CONSULTANT warrants, by execution of this contract that no person or selling agency has been employed, or
retained, to solicit or secure this contract upon an agreement or understanding, for a commission, percentage,
brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling
agencies maintained by CONSULTANT for the purpose of securing business. For breach or violation of this
warranty, LOCAL AGENCY has the right to annul this contract without liability; pay only for the value of the
work actually performed, or in its discretion to deduct from the contract price or consideration, or otherwise
recover the full amount of such commission, percentage, brokerage, or contingent fee.
ARTICLE XXII DISPUTES
(Choose either Option I or Option 2)
(Option I - Use paragraphs .4 through C below for all contracts without PS&E submittal)
A. Any dispute, other than audit, concerning a question of fact arising under this contract that is not disposed of
by agreement shall be decided by a committee consisting of LOCAL AGENCY's Contract Administrator and
(Insert Department Head or Official), who may consider written or verbal information submitted by
CONSULTANT.
B. Not later than 30 days after completion of all work under the contract, CONSULTANT may request review
by LOCAL AGENCY Governing Board of unresolved claims or disputes, other than audit. The request for
review will be submitted in writing.
C. Neither the pendency of a dispute, nor its consideration by the committee will excuse CONSULTANT from
full and timely performance in accordance with the terms of this contract.
(Option 2 - Replace Paragraph B, above, with the, following for contracts requiring the submission of PS&E)
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B. Not later than 30 days after completion of all deliverables necessary to complete the plans, specifications and
estimate; CONSULTANT may request review by LOCAL AGENCY Governing Board of unresolved claims
or disputes, other than audit. The request for review will be submitted in writing.
ARTICLE XXIII INSPECTION OF WORK
CONSULTANT and any subconsultant shall pen -nit LOCAL AGENCY, the state, and the FHWA if federal
participating funds are used in this contract; to review and inspect the project activities and files at all reasonable
times during the performance period of this contract including review and inspection on a daily basis.
ARTICLE XXIV SAFETY
(Use on all contracts regardless of funding source)
A. CONSULTANT shall comply with OSHA regulations applicable to CONSULTANT regarding necessary
safety equipment or procedures. CONSULTANT shall comply with safety instructions issued by LOCAL
AGENCY Safety Officer and other LOCAL AGENCY representatives. CONSULTANT personnel shall
wear hard hats and safety vests at all times while working on the construction project site.
B. Pursuant to the authority contained in Section 591 of the Vehicle Code, LOCAL AGENCY has determined
that such areas are within the limits of the project and are open to public traffic. CONSULTANT shall
comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code.
CONSULTANT shall take all reasonably necessary precautions for safe operation of its vehicles and the
protection of the traveling public from injury and damage from such vehicles.
C. Any subcontract entered into as a result of this contract, shall contain all of the provisions of this Article.
("Add to all contacts, which may require trenching of five feet or deeper)
D. CONSULTANT must have a Division of Occupational Safety and Health (CAL -OSHA) permit(s), as
outlined in California Labor Code Sections 6500 and 6705, prior to the initiation of any practices, work,
method, operation, or process related to the construction or excavation of trenches which are five feet or
deeper.
ARTICLE XXV INSURANCE
(Choose either Option I or Option 2)
(Option I - for Contracts with a scope of services that naay require the consultant or subconsultant to work
within the operating state or Local Agency Highway Right of Way; where there would be exposure to public
traffie or corzstuction operations)
A. Prior to commencement of the work described herein, CONSULTANT shall furnish LOCAL AGENCY a
Certificate of Insurance stating that there is general comprehensive liability insurance presently in effect for
CONSULTANT with a combined single limit (CSL) of not less than one million dollars ($1,000,000) per
occurrence.
B. "The Certificate of Insurance will provide:
That the insurer will not cancel the insured's coverage without 30 days prior written notice to LOCAL
AGENCY.
2. That LOCAL AGENCY, its officers, agents, employees, and servants are included as additional
insureds, but only insofar as the operations under this contract are concerned.
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3. That LOCAL AGENCY will not be responsible for any premiums or assessments on the policy.
C. CONSULTANT agrees that the bodily injury liability insurance herein provided for, shall be in effect at all
times during the term of this contract. In the event said insurance coverage expires at any time or times
during the term of this contract, CONSULTANT agrees to provide at least thirty (30) days prior notice to said
expiration date; and a new Certificate of Insurance evidencing insurance coverage as provided for herein, for
not less than either the remainder of the term of the contract, or for a period of not less than one (I) year.
New Certificates of Insurance are subject to the approval of LOCAL AGENCY. In the event
CONSULTANT fails to keep in effect at all times insurance coverage as herein provided, LOCAL AGENCY
may, in addition to any other remedies it may have, terminate this contract upon occurrence of such event.
(Option 2 - For Contracts with a scope of services that will not require the Consultant or subconsultant to work
w4thin the operating State or LOCAL AGENCY Highway Right of Way where there would be exposure to public
traffic or construction Consultant operations)
CONSULTANT is not required to show evidence of general comprehensive liability insurance.
ARTICLE XXVI OWNERSHIP OF DATA
A. Upon completion of all work under this contract, ownership and title to all reports, documents, plans,
specifications, and estimates produce as part of this contract will automatically be vested in LOCAL
AGENCY; and no further agreement will be necessary to transfer ownership to LOCAL AGENCY.
CONSULTANT shall furnish LOCAL AGENCY all necessary copies of data needed to complete the review
and approval process.
B. It is understood and agreed that all calculations, drawings and specifications, whether in hard copy or
machine-readable fonn, are intended for one-time use in the construction of the project for which this contract
has been entered into.
C. CONSULTANT is not liable for claims, liabilities, or losses arising out of, or connected with the
modification, or misuse by LOCAL AGENCY of the machine-readable information and data provided by
CONSULTANT under this contract; further, CONSULTANT is not liable for claims, liabilities, or losses
arising out of, or connected with any use by LOCAL AGENCY of the project documentation on other
projects for additions to this project, or for the completion of this project by others_ except only such use as
many be authorized in writing by CONSULTANT.
D. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as
appropriate (48 CFR 27, Subpart 27.3 - Patent Rights under Government Contracts for federal -aid contracts).
E. LOCAL AGENCY may permit copyrighting reports or other agreement products. if copyrights are
permitted; the agreement shall provide that the FHWA shall have the royalty -free nonexclusive and
irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for
government purposes.
ARTICLE XXVII CLAIMS FILED BY LOCAL AGENCY's CONSTRUCTION CONTRACTOR
A. If claims are filed by LOCAL AGENCY's construction contractor relating to work performed by
CONSULTANT's personnel, and additional information or assistance from CONSULTANT's personnel is
required in order to evaluate or defend against such claims; CONSULTANT agrees to make its personnel
available for consultation with LOCAL AGENCY'S construction contract administration and legal staff and
for testimony, if necessary, at depositions and at trial or arbitration proceedings.
B. CONSULTANT's personnel that LOCAL AGENCY considers essential to assist in defending against
construction contractor claims will be made available on reasonable notice from LOCAL AGENCY.
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Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for
CONSULTANT's personnel services under this contract.
C. Services of CONSULTANT's personnel in connection with LOCAL AGENCY's construction contractor
claims will be performed pursuant to a written contract amendment, if necessary, extending the termination
date of this contract in order to resolve the construction claims.
ARTICLE XXVIII CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, teclmnical, or other data and information relative to LOCAL AGENCY's
operations, which are designated confidential by LOCAL AGENCY and made available to CONSULTANT
in order to carry out this contract, shall be protected by CONSULTANT from unauthorized use and
disclosure.
B. Permission to disclose information on one occasion, or public hearing held by LOCAL AGENCY relating to
the contract, shall not authorize CONSULTANT to further disclose such information, or disseminate the same
on any other occasion.
C. CONSULTANT shall not comment publicly to the press or any other media regarding the contract or LOCAL
AGENCY's actions on the same, except to LOCAL AGENCY's staff, CONSULTANT's own personnel
involved in the performance of this contract, at public hearings or in response to questions from a Legislative
committee.
D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding
work performed or to be performed under this contract without prior review of the contents thereof by
LOCAL AGENCY; and receipt of LOCAL AGENCY'S written permission.
E. Any subcontract entered into as a result of this contract shall contain all of the provisions of this Article.
(For PS&E conlruels add paragraph F beloiv, to paragraphs A through E, above)
F. All information related to the construction estimate is confidential, and shall not be disclosed by
CONSULTANT to any entity other than LOCAL AGENCY.
ARTICLE XXIX NATIONAL LABOR RELATIONS BOARD CERTIFICATION
In accordance with Public Contract Code Section 10296, CONSULTANT hereby states under penalty of perjury
that no more than one final unappealable finding of contempt of court by a federal court has been issued against
CONSULTANT within the immediately preceding two-year period, because of CONSULTANT's failure to
comply with an order of a federal court that orders CONSULTANT to comply with an order of the National
Labor Relations Board.
ARTICLE XXX EVALUATION OF CONSULTANT
CONSULTANT's performance will be evaluated by LOCAL AGENCY. A copy of the evaluation will be sent to
CONSULTANT for comments. The evaluation together with the comments shall be retained as part of the
contract record.
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ARTICLE XXXI RETENTION OF FUNDS
A. Any subcontract entered into as a result of this Contract shall contain all of the provisions of this section.
(Local agency to include either B, C, or D below, delete the other tivo)
B. No retainage will be withheld by the Agency from progress payments due the prime consultant. Retainage by
the prime consultant or subconsultants is prohibited, and no retainage will be held by the prime consultant
from progress due subconsultants. Any violation of this provision shall subject the violating prime consultant
or subconsultants to the penalties, sanctions, and other remedies specified in Section 7108.5 of the California
Business and Professions Code. This requirement shall not be construed to limit or impair any contractual,
administrative, or judicial remedies, otherwise available to the prime consultant or subconsultant in the event
of a dispute involving late payment or nonpayment by the prime consultant or deficient subconsultant
performance, or noncompliance by a subconsultant This provision applies to both DBE and non -DBE prime
consultants and subconsultants.
C. No retainage will be held by the Agency from progress payments due the prime consultant. Any retainage
held by the prime consultant or subconsultants from progress payments due subconsultants shall be promptly
paid in full to subconsultants within 30 days after the subconsultant's work is satisfactorily completed.
Federal law (49 CFR 26.29) requires that any delay or postponement of payment over the 30 days may take
place only for good cause and with the Agency's prior written approval. Any violation of this provision shall
subject the violating prime consultant or subconsultant to the penalties, sanctions and other remedies specified
in Section 7108.5 of the Business and Professions Code. These requirements shall not be construed to limit or
impair any contractual, administrative, or judicial remedies, otherwise available to the prime consultant or
subconsultant in the event of a dispute involving late payment or nonpayment by the prime consultant,
deficient subconsultant performance, or noncompliance by a subconsultant. This provision applies to both
DBE and non -DBE prime consultant and subconsultants.
D. The Agency shall hold retainage from the prime consultant and shall make prompt and regular incremental
acceptances of portions, as detennined by the Agency, of the contract work, and pay retainage to the prime
consultant based on these acceptances. The prime consultant, or subconsultant, shall return all monies
withheld in retention from a subconsultant within thirty (30) days after receiving payment for work
satisfactorily completed and accepted including incremental acceptances of portions of the contract work by
the agency. Federal law (49 CFR 26.29) requires that any delay or postponement of payment over thirty (30)
days may take place only for good cause and with the agency's prior written approval. Any violation of this
provision shall subject the violating prime consultant or subconsultant to the penalties, sanctions and other
remedies specified in Section 7108.5 of the Business and Professions Code. These requirements shall not be
construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the
prime consultant or subconsultant in the event of a dispute involving late payment or nonpayment by the
prime Consultant, deficient subconsultant performance, or noncompliance by a subconsultant. This provision
applies to both DBE and non -DBE prime consultant and subconsultants.
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ARTICLE XXXV NOTIFICATION
EXHIBIT 10-R
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All notices hereunder and communications regarding interpretation of the terms of this contract and changes
thereto, shall be effected by the mailing thereof by registered or certified mail, return receipt requested, postage
prepaid, and addressed as follows:
CONSULTANT:
(CONSULTANT)
(NAME)
(ADDRESS)
Project Manager
LOCAL AGENCY:
(LOCAL AGENCY)
(NAME) Contract Administrator
(ADDRESS)
ARTICLE XXXIII CONTRACT
The two parties to this contract, who are the before named CONSULTANT and the before named LOCAL
AGENCY, hereby agree that this contract constitutes the entire agreement which is made and concluded in
duplicate between the two parties. Both of these parties for and in consideration of the payments to be made,
conditions mentioned, and work to be performed; each agree to diligently perform in accordance with the tenns
and conditions of this contract as evidenced by the signatures below.
ARTICLE XXXIV SIGNATURES
(Name of CONSULTANT)
(Signature)
(Name of Signer)
Date:
(Name of LOCAL AGENCY)
(Signature)
(Name of Signer)
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ADVANTEC Consulting Engineers, Inc.
1949-861-4999
Albert Grover & Associates
714-992-2990
FPL & Associates, Inc.
949-252-1688
GHID Inc
';949-585-5218
Iteris, Inc.
1949-270-9668
KOA Corporation
714-573-0317
Quantum Quality Consulting, Inc.
310-891-3994
Rick Engineering Company
;619-291-0707 ext. 1624
Stantec Consulting Services Inc.
i949-923-6012
Transtech Engineers, Inc.
909-595-8599
Willclan Engineering
714-978-8200
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On -Call Transportation & Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects.
VENDOR: ADVANTEC Consulting Engineers
OVERALL RANKING: 2 out of 11
SUBJECT MATTER EXPERTS/RATERS:
1. Principal Civil Engineer 2. Contract Administrator 3. Senior Traffic Engineer
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 87.3
ADVENTEC Consulting Engineers - Minimum Qualifications
Review
Criteria
Understanding of the Work
to be Done
Experience with Similar
Kinds of Work
Staffing
Capability of Developing
Innovative or Advanced
Techniques
Familiarity with State and
Federal Procedures
Financial Responsibility
Demonstrated Technical
Ability
Total
Total Weighted Maximum
Score Score
22 25
18 20
12.3 15
7.3 10
8.7 10
10 10
9 10
II. DUE DILIGENCE REVIEW
• Clients such as cities of Irvine, Anaheim, Newport Beach, and Seal Beach (to name a few)
ADVANTEC Consulting Engineers - Summary of Review
• ADVANTEC demonstrated clear understanding of Huntington
Beach city needs
ADVANTEC Consulting Engineers - Pricing
• Low end from $28.85/Hr for Support Staff
• High end to $260/Hr for Project Director III
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On -Call Transportation & Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects.
VENDOR: Albert Grover & Associates
OVERALL RANKING: 1 out of 11
SUBJECT MATTER EXPERTS/RATERS:
1. Principal Civil Engineer 2. Contract Administrator 3. Senior Traffic Engineer
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 90
Total Weighted
Maximum
Criteria
Score
Score
Understanding of the Work
to be Done
22.7
25
Experience with Similar
Kinds of Work
18.3
20
Staffing
13.7
15
Capability of Developing
Innovative or Advanced
Techniques
7.3
10
Familiarity with State and
Federal Procedures
8.7
10
Financial Responsibility
10
10
Demonstrated Technical
Ability
9.3
10
Total
II. DUE DILIGENCE REVIEW
• Clients such as City of Fullerton, Fountain Valley, Costa Mesa, and Westminster, to
name a few
Alberk Gira�0,0rociates — Summary of Review
• Albert Grover & Associates has extensive experience and
approo riate staffing in city's needed services
Albert r ates
W
• Low end from $78/Hr for Engineering Aide
• High end from $250/Hr for Vice President
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On -Call Transportation & Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects.
VENDOR: FPL & Associates
OVERALL RANKING: 3 out of 11
SUBJECT MATTER EXPERTS/RATERS:
1. Principal Civil Engineer 2. Contract Administrator 3. Senior Traffic Engineer
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 85
FPL & Associates — Minimum Qualifications Review
Total Weighted
Maximum
Criteria
Score
Score
Understanding of the Work
to be Done
21.7
25
Experience with Similar
Kinds of Work
18.3
20
Staffing
12
15
Capability of Developing
Innovative or Advanced
Techniques
6
10
Familiarity with State and
Federal Procedures
8.3
10
Financial Responsibility
10
10
Demonstrated Technical
Ability
8.7
10
Total
85
100'
II. DUE DILIGENCE REVIEW
• Clients such as the Cities of Huntington Beach, Irvine, Orange, and Los Angeles (to name a few)
FPL & Associates — Summary of Review
• FPL & Associates demonstrates high financial responsibility
and has well -experienced staff for city needs.
FPL & Associates — Pricing
• Low end from $26.05/Hr for Technician
• High end to $268.77/Hr for Principal
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On -Call Transportation & Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects.
VENDOR: Vendor #4
OVERALL RANKING: 4 out of 11
SUBJECT MATTER EXPERTS/RATERS:
1. Principal Civil Engineer 2. Contract Administrator 3. Senior Traffic Engineer
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 79.3
Vendor #4 —Minimum Qualifications Review
Total Weighted
Maximum
Criteria
Score
Score
Understanding of the Work
to be Done
19.3
25
Experience with Similar
Kinds of Work
16
20
Staffing
11.3
15
Capability of Developing
Innovative or Advanced
Techniques
5.3
10
Familiarity with State and
Federal Procedures
9
10
Financial Responsibility
10
10
Demonstrated Technical
Ability
8.3
10
Total
II. DUE DILIGENCE REVIEW
• Clients such as the City of Newport Beach, City of Mission Viejo, and City of
Anaheim, to name a few.
VENDOR #4 — Summary of Review
• Vendor #4 had good understanding of project needs and staff
has relevant experience of work to be done
VENDOR #4 — Pricing
• Low end from $83.24/Hr
• High end to $375.25/Hr
CONSULTANT,
ADVANTEC Consulting Engineers, Inc
COMPANY NAME
A California Corporation
print name
ITS: (circle
ice President
CITY OF HUNTINGTON BEACH, a
municipal corporation of th�State of
California i . A
1�G2�
City Clerk ip�$•/��
D INITIATED AND APPR ED:
001/1
By;
r.) (--Director of Public 1rorks
print name
ITS: (circle one) 4Ei• hief Financial Outer/Asst.
Secretary - Treasurer
REVI , ND APPROVED:
tif Manager
APPROVED
City Attorney �w
agree/ surfnet/professional secs mayor I I of I I
10/12
Local Ard,tnace Procettme., Maaaal
DBE Contract Goal
Traffic Engineering Consultant
f'u, f Il,,,.ti.,otnn Rrarb V-4-, Imnrnve mrnt Prnier 1,
EXHIBIT 9-D
Item
No.
1
Approx.
Quart.
1
Meas.
Unit
LS
Item Description
p
Traffic Engineering
Unit price
$ 60,000.00
Total
$ 60,000.00 1
Likely to be
Performed by
Sub -contractor
(Y-Yes)?
N
Trucking or
Supply of.
Material
involved
YRYes
Work Category Code (enter a
code if corresponding cell in
either Column 0 or Hie "Y")
Number of
Available
DBEs
DBE Work Factor
(input a percentage
only if the number of
available DOES > 9)
DBE Work
Dollar Amount
Comment
N
$0.00
2
1
LS
Traffic Plans and S ecifcations
$ 150 000.00
$ 150 000.00
N
N
$0,00
3
1
LS
Cost Estimates
$ 10 000.D0
$ 10 000.00
N
N
$0.00
4
1
LS
Technical Studies
$ 40 000.00
$ 40 000.00
N
N
$0.00
5
1
LS
Survey
$ 10 000.00
$ 10 000.00
Y
N
CB 60
28
100 %
$10 000.00
6
1
LS
Construction Engineering Support
$ 30 000.00
$ 30 000.00
N
N
$0.00
TOTAL $300,000.00
TOTAL DBE $10,000.00
WORK AMOUNT
DBE Goal 2
cage i or x
December 30, 2014