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Home My WebLink AboutCity Council - 2012-65 RESOLUTION NO. 2012-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2012/13 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the proposed 2012/13 budget, staff reports, and public testimony and information received in a noticed public hearing on the City budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: SECTION 1: That the budget for the City of Huntington Beach for Fiscal Year 2012/13, as set forth in Exhibit A, attached hereto and incorporated herein by this reference, is hereby adopted. SECTION 2: That the estimated revenue and transfers for Fiscal Year 2012/13, when combined with reserves, are sufficient to fund the appropriations and are as set forth in Exhibits A and A-1, which are attached hereto and incorporated herein by this reference. SECTION 3: That the Proposed Budget for Fiscal Year 2012/13, Exhibit B, providing appropriations summaries of details currently contained in the City's accounting system, including technical adjustments related to Transfers In and Transfers Out, and detail of estimated revenue, is hereby approved. SECTION 4: That the City Manager may transfer funds from one expenditure type to another within the same fund provided there is no increase in approved total appropriations contained in the budget. SECTION 5: That the Tables of Organization, attached hereto as Exhibit C and incorporated herein by this reference are hereby adopted. The City Manager, subject to compliance with the City Charter Section 403, may revise the Tables of Organization as long as the authorized number of personnel within the same department, office or agency are not exceeded. SECTION 6: Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However the City Manager must obtain City Council approval for items that exceed $500,000. 12-3423/82705.doc I Resolution No. 2012-65 SECTION 7. That the Capital Improvement Program contained in the Proposed Budget for FY 2012/13, Exhibit B, are approved in concept, and in accordance with. Section 503 and Section 614 of the City Charter. The Director of Public-Works is authorized to publicly advertise for bids on these projects. SECTION 8. That construction of capital improvement projects requires the use of professional services such as geo-technical, water testing, engineering oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for FY 2012/13, Exhibit B. Consistent with the City Council's policy regarding professional service agreements, the City Council hereby authorizes the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the. 2,th day of September , 2012. Mayor REVIE D APPROVED: 7ZED APPROVED: City Finance Director ,MEED AS TO FORM: Ci Attorn y Exhibits t31�$f Z�IZ A. 2012/13 Fiscal Year Budget A-1 Estimated Revenue and Transfers B. Proposed Budget for Fiscal Year 2012/13 C. Tables of Organization 12-3423/82705 2 Resolution No. 2012-65 Exhibit A City of Huntington Beach 2012113 Fiscal Year Budget Department/Fund Title Appropriations & Transfers Out General Fund(Company 100) City Council 281,112 City Attorney 2,125,564 City Clerk 902,585 City Treasurer 129,724 City Manager 1,389,761 Community Services 12,842,682 Economic Development 1,618,672 Finance 4,954,395 Fire 34,351,368 Human Resources 4,751,612 Information Services 5,867,138 Library Services 4,120,885 Non-Departmental 27,145,548 Planning and Building 6,067,033 Police 58,700,024 Public Works 20,919,335 Sub-Total General Fund 186,167,437 Other Funds (Company Number and Title) 00101 -Specific Events 285,000 00104-School Events 5,000 00122-Inmate Welfare Fund 20,000 00201 -Air Quality Fund 307,238 00204-Fourth of July Parade 399,950 00206-Traffic Impact 148,838 00207-Gas Tax Fund 2,751,525 00209-Park Acquisition&Development 847,749 00210-Sewer 400,000 00212-Narcotics Forfeiture-Federal 100,000 00213-Measure M Fund 2,300,439 00214-Narcotics Forfeiture-State 50,000 00215-Rehabilitation Loans 500,000 00218-Hwy Safety Traffic Reduct 1 B 1.133,000 00219-Traffic Congestion Relief 42 2,327,000 00225-Gun Range Settlement 55,000 00308-In-Lieu Parking Downtown 50,000 00314-Infrastructure Fund 2,250,000 00350-RORF 6,741,951 00401 -Debt Svc HBPFA 5,546,044 00405- Debt Svc Grand Coast CFD2000-1 1,249,311 00406-Debt Svc Mello Roos 286,697 00408-Debt Svc McDonnell CFD 2002-1 366,141 00410-Debt Svc Bella Terra 2,345,689 HB -333- Item 13. - 9 Resolution No. 2012-65 Exhibit A City of Huntington Beach 2012113 Fiscal Year Budget Department/Fund Title Appropriations & Transfers Out 00501 -CUPA 241,304 00504-Refuse Collection Service 10,911,664 00506-Water 42,530,634 00507-Water Master Plan 1,285,715 00508-WOCWB 189,500 00509-Refuse Education 49,783 00511 -Sewer Service Fund 8,792,046 00701 -BID-Auto 172,800 00702-Retiree Insurance Fund 1,184,375 00703-Retirement Supplement 3,998,453 00704-Fire JPA Fund 610,158 00707-Debt Svc Judgment Oblig Bonds 1,021,300 00709-BID-Hotel/Motel 1,400,000 00710-BID-Downtown 95,000 00711 -Parking Structure-Bella Terra 530,000 00712- Parking Structure-Strand 850,000 00807-Energy Efficiency 75,001 00815-CDBG 12/13 817,859 00852-HOME Program 12/13 360,725 00873-OCTA/Cip Grant 451,412 00875-Saav 103,803 00878-Caltrans Grants 478,500 00899-Family Resource Center 150,454 00909-UASI/OCIAC Program 154,078 00961 -HBRR 1,392,000 00964-OCATT Program 174,263 Sub-Total Other Funds 1 88 48 4401 Total City AFeropriations 294,654,838 Item 13. - 10 HB -334- Resolution No. 2012-65 Exhibit A-1 City of Huntington Beach Estimated Revenue and Transfers 2012/13 Fiscal Year Budget Fund Title Revenue& Transfers In 00100-General Fund 182,897,667 00101 -Specific Events 290,000 00104-School Events 5,000 00122 -Inmate Welfare Fund 5,000 00201 -Air Quality Fund 246,000 00204-Fourth of July Parade 400,000 00206-Traffic Impact 62,000 00207-Gas Tax Fund 3,157,900 00209-Park Acquisition&Development 500,000 00210-Sewer 87,000 00211 -Drainage 90,000 00213-Measure M Fund 2,771,000 00214-Narcotics Forfeiture-State 50,000 00215 -Rehabilitation Loans 205,000 00216- Property and Evidence 10,000 00218-Hwy Safety Traffic Reduct 1 B 1,100,000 00219-Traffic Congestion Relief 42 2,343,000 00226-Quimby Fund 500,000 00308- In-Lieu Parking Downtown 61,000 00314-Infrastructure Fund 2,600,000 00350 -RORF 6,741,951 00401 -Debt Svc HBPFA 5,546,044 00405 -Debt Svc Grand Coast CFD 2000-1 1,265,210 00406-Debt Svc Mello Roos 224,235 00408-Debt Svc McDonnell CFD 2002-1 372,021 00410-Debt Svc Bella Terra 2,378,914 00501 -CUPA 200,645 00504-Refuse Collection Service 10,929,303 00506-Water 37,993,790 00507 -Water Master Plan 870,000 00508-WOCWB 189,577 00509-Refuse Education 50,000 00511 -Sewer Service Fund 10,596,000 00701 -BID-Auto 172,800 00702-Retiree Insurance Fund 1,250,700 00703-Retirement Supplement 4,222,900 00704-Fire JPA Fund 207,464 00707-Debt Svc Judgment Oblig Bonds 1,021,300 00709-BID- Hotel/Motel 1,400,000 00710-BID- Downtown 95,000 00711 -Parking Structure-Bella Terra 530,000 00712-Parking Structure-Strand 1,050,000 00815-CDBG 12/13 945,747 00852-HOME Program 12/13 407,848 Total Revenue 286 2 016 HB -335- Item 13. - 11 HUNTINGTON BEACH City of qb Huntington Be ch Adopted Budge, FY 2012/13 S 1 City of Huntington Beach j � I Budget Ado tedp � l � 1 Fiscal Year 1 � I � I 2012/2013 j S 1 � I � l � l � � 1 � 1 I7, 1909, I � 1 � I � l Submitted by j Fred A. Wilson, city manager l 9 l S j S 1 � j INTENTIONALLY LEFT BLANK City of Huntington Beach Table of Contents Adopted Budget FY 2012/2013 ' City Council Directory...................................................................................... City Officials Directory..................................................................................... III City of Huntington Beach Organizational Chart ...............................................V Distinguished Budget Award ...........................................................................VII Transmittal Letter/ Budget Message ............................................................... IX Community Profile City of Huntington Beach Community Profile................................................... 1 Budget Summaries Authorized Full-Time Equivalent Personnel..................................................... 3 General Fund by Object Account All Departments Combined ......................... 4 Estimated Changes to Major Fund Balances................................................... 5 Expenditure Summary All Funds Summary by Fund........................................ 6 Expenditure Summary All Funds Combined Detail by Object Account............. 10 Revenue Summary All Funds Summary by Fund ............................................ 15 Revenue Summary All Funds Combined Detail by Object Account ................. 19 Revenue Summary General Fund Combined Detail by Object Account........... 26 Department Budgets CityCouncil ....................................................................................................31 CityAttorney ...................................................................................................37 CityClerk ........................................................................................................49 CityTreasurer .................................................................................................59 CityManager ..................................................................................................69 Community Services .......................................................................................79 Economic Development .................................................................................. 101 Finance .......................................................................................................... 135 Fire ................................................................................................................. 153 Human Resources .......................................................................................... 169 InformationServices ....................................................................................... 181 LibraryServices .............................................................................................. 197 Planning and Building .....................................................................................213 Police .............................................................................................................233 PublicWorks ..................................................................................................253 Non-Departmental ..........................................................................................289 I t , City of Huntington Beach Table of Contents j Adopted Budget FY 2012/2013 , Capital Improvement Program Capital Improvement Program Narrative .........................................................299 NewAppropriations ........................................................................................307 Continuing Appropriations ..............................................................................309 Capital Improvement Program FY 2012/2013 through 2016/2017 .................. 311 Drainage &Water Quality ...............................................................................314 Facilities..........................................................................................................320 Neighborhood .................................................................................................324 Parks & Beaches ............................................................................................331 Sewer .............................................................................................................342 Streets &Transportation .................................................................................347 Water ..............................................................................................................366 City Council Actions Requestfor Council Action..............................................................................375 Resolution .......................................................................................................381 Professional Service Listing.............................................................................405 Financial Policies & Procedures Budget Process and Calendar.........................................................................423 FinancialPolicies.............................................................................................425 AB1234 Disclosure Reimbursement Expenses................................................431 Appendices Ratios of Outstanding Debt by Type................................................................441 Statement of Direct and Overlapping Bonded Debt.........................................442 Debt Service & Interfund Interest Expenditures...............................................443 Revenue Descriptions and Assumptions .........................................................445 Expenditure Descriptions and Assumptions.....................................................451 Glossaryof Terms...........................................................................................455 1 1 i sCity of Huntington Beach a�{y71hCT � .n fi'2 2c��UNTV GA��City Council FY 2012/2011 Don Hansen Mayor Devin Dwyer Mayor Pro-Tem Connie Boardman Keith Bohr Joe Carchio Council Member Council Member Council Member Matthew Harper Joe Shaw Council Member Council Member a f 1 1 f INTENTIONALLY � LEFT BLANK � i 1 i i 1 1 1 i r City gof Huntington Beach City Officials Adopted Budget FY 2012/2013 Elected Officials City Attorney......................................................................................... Jennifer McGrath CityClerk............................................................................................. Joan Flynn City Treasurer...................................................................................... Alisa Cutchen City Manager's Office CityManager........................................................................................ Fred A. Wilson Deputy City Manager............................................................................ Paul Emery Deputy City Manager............................................................................ Bob Hall Department Directors Community Services............................................................................ Paul Emery Economic Development....................................................................... Bob Hall Finance................................................................................................ Lori Ann Farrell Fire....................................................................................................... Patrick McIntosh Human Resources............................................................................... Michele Warren Information Services............................................................................. Jack Marshall Library Services................................................................................... Stephanie Beverage Planning and Building........................................................................... Scott Hess Police................................................................................................... Kenneth Small Public Works........................................................................................ Travis Hopkins t t INTENTIONALLY � LEFT 1 BLANK � E IV 1 1 f 1 1 1 L i t City of Huntington Beach Organizational Chart Adopted Budget - FY 2012/2013 I THE PEOPLE I CITY CLERK CITY COUNCIL Mayor __ Mayor Pro-Tem Public Support City Council Members &Elections 1_ Records Management L CITY MANAGER FIRE Fire Administration I Fire Prevention Emergency Response DEPUTY CITY MANAGER PUBLIC VEONOMIC LOPM NTI I PBUILD NG& I I WORKS Economic Development � Planning J Engineering L Successor Agenc Code Enforcement & &Neighborhood Utilities Housing Authority Prevention Permit & Plan Check Maintenance Operations Services Inspection Services Transportation LGeneral ervices POLICE Uniform Division Investigations Division FAdministrative Operations CITY I I CITY TREASURER ATTORNEY Investments Litigation Advisory DEPUTY CITY MANAGER COMMUNITY II FINANCE I I LIBRARY HUMAN I IERINFOMATIONI I SERVICES SERVICES RESOURCES Beach Accounti Risk Infrastructure Facilit Rentals y Operations Services Management Systems & Maintenance Marine Budget Labor Customer Outreach & Training Safety Management Support Services Recreation, Cashiering & Applications & FPrograms & Human & Collections Benefits & Training Database I Youth L. Cultural Services Services Support Services — F t t tac etl s, Concessions & Fiscal Recruitment & Public & ublic Safety �Information FP Development Services Retention Systems Services Technology & Collection Management f� r e s INTENTIONALLY � LEFT BLANK � i vi 1 t 1 1 1 t f I' ��NTINGTp�, F City of Huntington Beach ca s 9yCF��UNTY �P��oQa Adopted Budget / / 13 uOVERNMEN7 FINANCE OFFICERS ASSOCIAnON D istingu iiheff B u dge t Presen tr,<Noit Azvard rV"V 1M T8 City of Huntington Beach California F v tic Fis-A Ym RrVrjint October 1, 2011 —& 4 -• c r s The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Huntington Beach, California for the annual Budget beginning October 1, 2011. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and the City will be submitting the adopted budget to GFOA to determine its eligibility for another award. vn e t r r INTENTIONALLY � LEFT 1 BLANK Vill 1 1 1 1 f 1 l i s CITY OF HUNTINGTON BEACH 2000 Main Street,Huntington Beach,CA 92648 CITY MANAGER'S OFFICE HUNTINGTON BEACH October 1,2012 ' I am pleased to present the Fiscal Year 2012/13 Adopted Budget. The FY 2012/13 Adopted Budget preserves the quality-of-life programs and services that define us as "Surf City," while ensuring we continue to thrive as a financially and environmentally sustainable destination City. Despite significant constraints over the past five years, the City has maintained its emergency 1 operating and capital reserves, retained its high-quality AA bond credit rating, preserved core public safety services, and completed numerous large-scale development projects, all while facing daunting financial challenges. A Roadmap to Success—the Strategic Plan With the Strategic Plan goals and objectives as a roadmap, the City has persevered through this unprecedented financial crisis. Huntington Beach remains resilient and has endured the single harshest economic storm of this generation. Current economic indicators in Huntington Beach suggest consumer confidence is on the rise, which could bode well for sales tax and transient occupancy tax projections, among others. The City is also beginning to experience a slight rebound in some areas of the General Fund in large part due to the City's approval of new commercial and residential L development projects and the active promotion of Huntington Beach as a destination location for businesses. As a result, at the conclusion of FY 2010/11, the City was in the enviable position of ending the year with a surplus, adding $2.7 million to its Economic Uncertainties Reserve, including unanticipated one-time revenue. In addition, in the current fiscal year the City has been able to sustain the most egregious State takeaway of the past 50 years - the total elimination of Redevelopment funding. The City's economic development efforts have paid off with certain revenue streams finally achieving a restoration to FY 2007/08 pre-recession levels. Sales tax, the City's second largest General Fund revenue stream, is projected to reach a high in FY 2012/13 due to the strong and stable tax base developed by existing businesses, plus new store openings featuring Costco, Nordstrom Rack and Dick's Sporting Goods stores, to name a few. However, the recovery from the worst economic downturn since the Great Depression continues to be a long and delicate one and requires continued fiscal conservatism and diligence. FY 2012/13 will mark the fifth consecutive year of budget reductions for the City. As such, this budget contains several proposals to reinvent the way we deliver services and maximize opportunities to outsource and/or modify the provision of services where it makes sense. Strategic reductions in services have been proposed in departments across the City to meet the $2.5 million estimated General Fund shortfall for FY 2012/13, reflecting an almost 2.0 percent cut to most departments. ix The FY 2012/13 Adopted Budget also addresses many unique challenges, among them the recent elimination of Redevelopment Agency by the State of California, confirmed by the California State Supreme Court in December 2011. The Huntington Beach Redevelopment Agency was dissolved as of February 1, 2012, with the State rendering the decision that long-standing and formerly legal debts entered into between the City and the Agency, over three decades ago, are now considered null and void. The Redevelopment Agency repaid the City$4.9 million annually for these loans. This decision alone created a significant revenue shortfall for next year. Following the goals identified in the Strategic Plan, the City of Huntington Beach seeks to provide sustainable quality services to maintain and enhance our safe and vibrant community. The following goals will guide the City's operations in Fiscal Year 2012/13: Improve the City's Infrastructure - Consider the formation of the Street Benefit Assessment District Blue Ribbon Committee - Provide the City Council with the results of an updated needs assessment of the City Storm Drain System Enhance Economic Development - Update the 10 Point Business Plan and report the results to the City Council Improve Long-Term Financial Sustainability - Negotiate contracts with a goal of full employee pickup of the employee share of CalPERS costs - Negotiate contracts with a goal of eliminating the retiree medical subsidy for all new employees Develop, Retain and Attract Quality Staff - Conduct at least three inter-departmental knowledge sharing workshops - Host two staff training forums to share training opportunities and get feedback from staff Maintain Public Safety - Complete a feasibility study regarding providing lifeguard, police and fire dispatch and SWAT , services to Newport Beach and Costa Mesa - Conduct an analysis of the number and types of calls the Police Department responds to and implement a plan to reduce the number of calls responded to commensurate with the current staffing levels The Fiscal Year 2012/13 Adopted Budget was developed under these guiding principles. The following information describes All Funds and General Fund Budgets in greater detail. FY 2012/13 Adopted Budget Summary ' The Adopted FY 2012/13 Budget is structurally balanced and totals $294.7 million in All Funds, reflecting an almost 6.0 percent decrease from the FY 2011/12 Adopted All Funds Budget. The Adopted FY 2012/13 General Fund Budget, which provides the majority of public services to the community, totals $186.2 million, representing a slight 1.4 percent increase from last year's Adopted Budget. The increase in the General Fund is deliberate as it strategically utilizes specific reserves to address critical infrastructure needs and reduce the City's retirement liabilities, while applying structural recurring revenue to the cost of ongoing core public services. , x i In FY 2011/12, 28.5 positions were eliminated from the City's Table of Organization throughout All Funds. With the proposed reductions in FY 2012/13 of 12 FTEs, the City will have reduced the workforce by a total of 183 positions, or 16%, from a high of 1,143 FTEs in FY 2008/09, essentially eliminating 1 in every 6 positions over the last four years. City of Huntington Beach FTEs 1,zoo.00 1,150.00 1,143.00 1,143.00 1,141.30 1,100.00 1,050.00 1,000.50 1,000.00 972.00 950.00 960.00 -16% 900.00 850.00 FY 2007/08 FY 2008/09 FY 2009/30 FY 2010/11 FY 2011/12 FY 2012/13 The significant decline in FTEs over the past four years is due to required budget reductions, a reorganization that the City underwent in FY 2010/11 when 141 positions were eliminated, and the recent abolishment of Redevelopment statewide. The reorganization in FY 2010/11 included the merger of the Planning and Building Departments, as well as, transitioning from a full-time City Treasurer to a part-time City Treasurer, among other efficiencies. Alongside these efforts to restructure the City's operations, a highly successful early retirement incentive program was offered, allowing 103 positions to be eliminated from the City's payroll. Improve Long-Term Financial Sustainability To reach a balanced budget, departments are reducing personnel and operating expenses or increasing revenue by a total of$2.5 million in the General Fund. These efforts have led to a proposed decrease in the Table of Organization of 12 full time positions, as well as, 3.25 part time positions, for a total of 15.25 positions eliminated Citywide. Nonetheless, departments continue to supply quality service to the public with fewer resources. Many departments now rely on cross-departmental resource sharing and extensive cross training to provide services to the public. However, the $2.5 million in budget solutions will inevitably lead to fewer services to the citizens of Huntington Beach. Changes in the delivery of services contained in the FY 2012/13 Adopted Budget include: fewer motor officers writing traffic citations, fewer book purchases and database subscriptions at the Central Library, reduced maintenance of City parks and medians, longer processing times in the Planning and Building Department, and fewer art exhibitions at the Huntington Beach Art Center. To maintain the City's financial sustainability over the long-term, the City will maintain General Fund Reserve levels of $39.6 million, including an Economic Uncertainties Reserve (including the RDA contingency) of$22.4 million, or 12 percent, of the General Fund. While the City has not yet reached its goal of maintaining two months of expenses in the Economic Uncertainties Reserve, it has created a strong safety net to guard against unanticipated State raids, cost increases and/or revenue shortfalls. w Fund Balance Ca tegory Economic Uncertainties 19.710 19,710 19,710 19,710 Economic Uncertainties-RDA 0 2.695 2.695 2.695 Contingency* Litigation Reserve 900 900 900 900 Litigation Settlement/Payout' 0 780 0 0 Equipment Replacement 6.913 6,913 6,343 6,343 Capital Projects 2.970 4.270 2.970 1.270 PARS Obligation 3.549 4.649 1,587 0 Other Fund Balance 7.310 8.661 8.661 8.661 , Total Fund Balance x' 41,352 48,578 42.866 39,579 `In cind ed in Economic Uncertain ties Reserve in a cry aI FYI 0,11 CAFR. "Excludes Land hold for resale of S5.7 million transferred in from the former R ode,glopm on rdgencp. This budget also recommends that funds set-aside in the PARS Obligation Reserve be used to make the final payment of $1.5 million for the PARS early retirement incentive program. In addition, this budget increases General Fund spending for infrastructure by $3.8 million, with $1.7 million of that amount funded from the Capital Improvement Reserve (CIR) to fund numerous infrastructure improvements throughout the City. The strategic use of existing reserves to meet specific objectives and one-time expenses maximizes the use of all resources at the City's disposal to meet critical needs. General Fund Expenditures Total Adopted General Fund expenditures equal $186.2 million, supported by $182.9 million in structural General Fund revenue, $1.5 from the PARS Obligation set-aside, and $1.7 from the CIR. Presented below are the Adopted FY 2012/13 General Fund Budgets: Total Total Total Adopted Adopted ls Budget Budget FY t• 00 t 2010111 City Council 295,024 301.260 300,026 298,819 281,112 City Manager 1,839,369 1,652.334 1,492,832 1,547,745 1,389,761 City Attorney 2,736,425 2,656,638 2,141,827 2,161,624 2,125,564 City Clerk 1,083,846 867,727 798,272 707,537 902,585 Community Services 14,042,107 13,328.026 12,731,142 12,731,959 12,842,682 Economic Development 1,776,573 2,401,531 1,723,127 1,596,488 1,618,672 Finance 10,685,108 10,560,473 3,422,722 5,014,722 4,954,395 Fire 33,133,622 32,397,631 34,316,941 33,159,427 34,351,368 Human Resources 4,729,332 5,208.887 6,043,314 4,842,549 4,761,612 Library Services 4,587,646 4,505,981 3,921,292 4.156,349 4,120,885 Information Services 7,339,358 6,781,671 5,878,857 5,844,245 5,867,138 Non-Departmental 17,583,725 14,997,797 24,452,911 25,431,749 27,145,548 Planning and Building 7,190,275 6,329,750 5,825,823 6,177,166 6,067,033 Police 59,036,474 57,569,492 58,848,187 58,868,831 58.700,024 Public Works 19,623,676 17,438,364 16,219,657 20,875,437 20,919,335 City Treasurer 1,308,311 1.531.682 127. 4,360 133,331 129,724 186,990,870 178,529,245 179,391,290 183,547,977 186,167,437 XII Four City departments including Police, Fire, Public Works, and Non-Departmental comprise over 75 percent of the City's General Fund Adopted FY 2012/13 Budget. Included in the Non-Departmental budget is $3.0 million for equipment replacements and funding for debt service payments, utilities, general leave payouts and other items that do not apply to any one particular department. It is important to note that the $3.0 million budgeted for Equipment reflects a continuation of the amount budgeted in FY 2011/12. While this amount has increased annually from $1.0 million in FY 2009/10 to $3.0 million in FY 2011/12, we are not recommending additional increases at this time in order to avoid deeper staffing and programming cuts. Maintain Public Safety The following pie chart illustrates how funds are apportioned to the various departments in the City based on the Adopted FY 2012/13 General Fund Budget. City City Council City Manager City Attorney Community Treasurer < 1% I% 1% City Cler Services < 1% < 10 7% Economic Development 1% Public Works 11% Finance 3% Fire 18% i Police 32°�° Human Non-Departmental Resources 14% 3% Library Services 2% Plamung and Information Building Services 3% 3% Public Safety expenses comprised of the Police and Fire Departments budgets, total 50 percent of the Adopted FY 2012/13 General Fund Budget at 32 percent and 18 percent,respectively. With half of the General Fund Budget committed to public safety, the community can be assured that the City has committed the resources necessary to ensure the safety and quality-of-life of its residents. Also of note is that each of the remaining departments comprises less than three percent of the General Fund Budget, with the exclusion of the Public Works and Community Services Departments. This chart clearly illustrates the difficulty in making budget reductions for five consecutive years when resources are limited and many departments comprise three percent or less of the entire General Fund budget. Revenue I General Fund revenue for FY 2012/13 is projected at $182.9 million. While it may appear that revenues are remaining stagnant and that there is no growth relative to last year's Adopted General Fund Revenue Budget that is actually not the case. The last year's FY 2011/12 Budget included an anticipated $4.9 million transfer from the former Redevelopment Agency, which was later deemed null xm and void. Hence, the General Fund revenue estimate of $182.9 million for FY 2012/13 actually reflects an almost $4.5 million increase from the Revised FY 2011/12 General Fund Revenue Budget for a true"apples-to-apples"comparison. The General Fund is comprised of numerous revenue sources including property, sales, utility, , transient occupancy taxes (TOT), fees, permits, concessions and parking, among other revenue streams. Projected increases for this year are driven by improved performance in sales tax, TOT, development and parking fees,reflecting an overall increase in revenue of 2.5 percent. Enhance Economic Development It is clear that the City's targeted and multi-pronged efforts to enhance economic development have paid off. Property tax, the City's single largest revenue source, has stabilized as the real estate market slowly emerges from the housing crisis. Secured property tax revenue for FY 2012/13 reflects a slight 0.25 percent increase, greater than County-wide projections of zero or negative growth. However, total property tax revenue is projected to decline slightly to $44.8 million, from last year's adopted level of$46.0 million due mostly to declines in Unsecured and Supplemental property tax receipts. , COSM0 -yvHMMFALE NORDSTROM fj RdCK Sales tax is expected to bring in approximately $33.0 million in FY 2012/2013, reflecting a five , percent increase over the existing sales tax base and an additional $1.0 million in increased revenue from the opening of Costco, Dick's Sporting Goods and Nordstrom Rack. Auto dealers in town have had a good year. Through May of 2012, auto sales in Huntington Beach show no sign of losing the gains made over the past year and a half. Next year's sales tax projections reflect strong performance. Transient Occupancy Tax (TOT), a 10 percent tax imposed on lodging facilities within the City, is also ' projected to increase from the current year's estimated receipts of$6.5 million to $7.0 million, as the hotel industry continues to thrive throughout the country. Average Daily Rates and Room Occupancies from 2010 have held into the current year and are projected to continue rising slightly in FY 2012/13. Much of the increase in Transient Occupancy Tax is due to a direct increase in the number of California residents choosing to vacation locally, or to have a "STAY-cation," rather than incur the expenses related with out-of-area travel. The Planning and Building Department is currently experiencing an up-tick in development fees in the current fiscal year. It is anticipated FY 2011/12 revenues will approximate $4.3 million - reflecting an almost $1.0 million increase over the $3.3 million received in FY 2010/11. This is in large part due to commercial and residential projects along the Beach-Edinger Corridor which have begun the entitlement and building process. Improve the City's Infrastructure During tough economic times, many cities reduce spending on capital improvements and infrastructure. However, a City's infrastructure is one of its essential business attraction and retention tools. I am pleased to report that despite the City's challenges, the FY 2012/13 Adopted Budget continues to invest in its infrastructure. xiv Enterprise and Special Revenue Funds Enterprise funds are proprietary funds supported by user fees and charges. The rates charged to customers for these services cover the costs of operations, maintenance, and more importantly, the financing of related capital and infrastructure assets. The City maintains four enterprise funds: Water, Water Master Plan, Sewer Service, and Refuse Collection. Expenditures for FY 2012/13 total $63.5 million. Due to the complexity and number of projects, the annual budgets in Enterprise Funds tend to fluctuate significantly between fiscal years. Total Total Total Adopted Year End Total Fund Actuals Actuals Actuals Budget Projected Budget FY 2008/09 FY 2009110 FY 2010111 2011M2 2011112 2012113 00504-Refuse Collection Service 10,551,108 10,543,766 10,162,561 10,811,780 10,853,011 10,911,664 00506-Water 32,905,696 33,382,618 38,320,575 40,744,275 45,801,670 42,530,634 00507-Water Master Plan 1,515,502 1,519,709 (6,608,340) 2,681,398 3,290,934 1,285,715 00511-Sewer Service Fund 7,358 551 6,575,198 6,338,323 14,368,866 20,868,066 8,792,046 GRAND TOTAL 52,331,557 52,021,291 48,713,123 68,646,319 80,813,671 63,520,059 The City also maintains several Special Revenue Funds, which are funding sources legally restricted to a specific purpose. An example of a Special Revenue Fund is the Gas Tax or Measure M Fund, which limit expenditures to street and transportation improvements only. Special Revenue Funds total $4.3 million in the Adopted Budget for FY 2012/13. Total Total Total Adopted Year End Total Fund Actuate Actuals Actuals Budget Projected Budget IY 2008109 FY 2009/10 FY 2010111 2011/12 201111112 2012/13 00201-Air Quality Fund 207,167 614,561 268,169 584,509 702,272 307,238 00206-Traffic Impact 6,345,856 1,250,823 123,376 0 146,173 148,838 00207-Gas Tax Fund 6,331,516 2,291,073 2,428,570 3,719,980 5,413,721 1,851,525 00209-Park Acquisition&Developmei 804,468 758,150 532,544 828,494 1,462,400 847,749 00213-Measure M Fund 5,567,560 3,406,684 1,974,667 2,367 237 2 713.964 2,300,439 GRAND TOTAL 19,256,567 8,321,291 6,327,326 7,500,221 10,438,530 5,455,789 Capital Improvement Prot!ram The Capital Improvement Program (CIP) identifies the major public improvements to the City's infrastructure over the next five years. In general, the CIP includes new projects and upgrades to existing facilities of$50,000 or more. The CIP is developed to address elements in the City's General Plan, as well as, City Council adopted planning documents and master plans. Projects correspond to the Strategic Plan Goals adopted by the City Council in January 2012. For FY 2012/13 the CIP addresses critical infrastructure and capital needs divided into numerous categories including drainage and water quality, facilities, neighborhood, parks and beaches, sewer, streets and transportation and water. New improvements in the FY 2012/13 Adopted Budget total $23.2 million with approximately$14.7 million in continuing appropriations for projects approved last year. The primary funding sources for capital projects remain restricted revenue funds and enterprise funds such as water, sewer and street repair funds. An essential dynamic of the FY 2012/13 CIP Budget is the Charter requirement that 15 percent of General Fund revenues be allocated to infrastructure spending. The FY 2012/13 General Fund Adopted Budget commits a total of$31.6 million in funding across departments to the maintenance and improvement of the City's infrastructure. The FY 2012/13 Adopted Budget increases infrastructure spending by $3.8 million in the General Fund, including more than $200,000 in new xv j infrastructure related equipment purchases, a new $640,000 transfer to the Infrastructure Fund, and $3.0 million in capital improvements to sidewalks, pavement, neighborhood streets, drainage and storm water systems, beaches, parks and arterial roadways. This is the second consecutive year in which a commitment has been made to maintain the quality of streets in Huntington Beach, a strategy , vital to the community's economic success. Capital Improvement Program FY 2012/13 , New Appropriations by Funding Source $23,245,029 Sewer Development Fee 2% Water Fund 19% Sewer Service Fund rWater Master Plan 9% 5% Prop 42. I CDBG 9% _ 1% 'J+ Gas Tax 6% Measure M 1 5% General Fund 13% Grants/Other , 31°% Projects for the Water, Water Master Plan, and Sewer Service enterprises correspond with the adopted master plans and major maintenance programs. Measure M, CIR and SUP grant funds will be used to rehabilitate two arterial highway segments consistent with the City's Pavement Management Plan. Local neighborhood improvements will include replacement of sidewalks including ADA ramps where warranted and residential street overlays. Some major park projects include repaving the parking lots in City parks and facilities, design of the Senior Center, Lambert Park Slope repair and reconfiguration of the Murdy Park Center patio. We are confident that the CIP contains many projects that will further Huntington Beach as an inviting tourist destination, as well as serve the local community. Develop, Retain and Attract Quality Staff One of the Strategic Plan goals outlined by the City Council in January 2012 was the training, development and enrichment of existing and future City staff. In an era of limited resources, improving training and education opportunities for existing staff and encouraging quality-of-life programs at work, provide excellent tools to reinvest in our employees, improve staff morale and enhance overall performance. XVI i As such, the FY 2012/13 Adopted Budget continues existing tuition reimbursement programs, maximizes the use of Webinars, employee enhancement educational forums and cross-training opportunities to empower City employees to function at their greatest capacity. In FY 2011/12, the "POWER Team," led by the City Clerk and a team of dedicated City employees, has taken the lead on creating low- or no-cost programs, projects and opportunities to enhance employee development, training and morale. jThe City organization is looking forward to the evolving recommendations of the POWER Team to enhance the development of City staff, while ensuring they have the tools to achieve our collective goals. Conclusion SThe FY 2012/2013 Adopted Budget has provided another opportunity for the City to re-visit all facets of its operations. Indeed, no rock has gone un-turned to face the challenges which lie ahead. The City has been resilient through the recession, through the hardship of losing Redevelopment and through the myriad challenges that continue to face us as public servants; however, I believe we will continue to thrive and redefine the organization despite limited resources to become even more innovative and create new opportunities for continued prosperity and success for many generations to come. Through these tough economic times we will continue to increase investment in our community, in our businesses, in our infrastructure, and in our employees. We continue to look for ways to evolve as a City and create easier access for the public we serve. I strongly believe that with the strategies incorporated in the FY 2012/13 Adopted Budget the City of Huntington Beach can accomplish these essential goals. Thank you to Lori Ann Farrell, Finance Director, and Carol Molina-Espinoza along with other members of her staff, for their hard work and efforts in preparing this budget. Sincerely, Fred A. Wilson City Manager xvu r t i 1 INTENTIONALLY 1 LEFT 1 BLANK 1 1 t 1 t 1 1 t t r City of Huntington Beach Community Profile Adopted Budget - FY 2012/13 ' Lifestyle Huntington Beach is a picturesque community offering ideal weather, a diversified and productive economy and employment base, a wide range of high quality housing, excellent educational system, scenic boat marinas, and 752 acres of lush parkland, all in a friendly place. eHuntington Beach is the ideal Orange County destination to live, work, and play. Residents and visitors of this scenic City treasure the 8.5 miles of wide, sandy beaches hugging the coastline and the casual yet sophisticated lifestyle of coastal living. Huntington Beach has a reputation for being "number one' as noted in the numerous recognitions received: 1 The "Best City to Live in Orange County' according to the Orange County Register Consumer's Choice Survey • The number one place to raise children in Southern California • Named "Dog Town USA" by Dog Fancy magazine— One mile of golden sand for dogs where they can frolic in the water and taste a sense of freedom The City has a world-class Library located within the 356-acre Central Park as well as four additional branch Libraries. The Central Library & Cultural Center hosts the largest Children's Library in the State and a delightful community theater group. Popular places for cultural and sports in Huntington Beach include the Art Center, five recreation centers (including a senior citizens center,)the International Surfing Museum, Pier Plaza, Equestrian Center, and a Sports Complex. The major religious affiliations are represented in Huntington Beach in over 50 houses of worship. ' Fine to casual dining with a variety of savory cuisine to suit everyone's palate can be found at hundreds of restaurants throughout the City. Location Huntington Beach is located on the shore of the Pacific Ocean in northwestern Orange County. Huntington Beach is bordered by Westminster to the northwest, Fountain Valley to the northeast, Costa Mesa to the east, Newport Beach to the southeast, and Seal Beach to the west. The City is positioned for the global market at 18 miles southeast of the Port of Long Beach and Los Angeles Harbor, 35 miles southeast of Los Angeles, and 95 miles northwest of San Diego. Land Use The City has a mix of land uses serving residents, regional populations, and recreational visitors. The land use designations are 65% residential, 8% .commercial, 9% industrial, 1% mixed use, 10% open space, and 7% of other types. How a city balances its land uses assists in the local economy by allowing for enough space for industry and other businesses to provide products and jobs. One of the primary goals of the City's land use policy is to "Achieve development that maintains or improves the City's fiscal viability and reflects economic demands while maintaining and improving the quality of life for the current and future residents of Huntington Beach." 1 City of Huntington Beach i Community Profile Adopted Budget - FY 2012/13 Commercial Huntington Beach has approximately 1,300 acres zoned for commercial use. The major concentrations of commercial uses in Huntington Beach are located along Beach Boulevard, Brookhurst Street, Edinger and Warner Avenues, and at many major intersections. Industrial With a strong commitment to industrial activities, the City has 1,762 acres of land zoned for industrial use. There are three general industrial areas: the Northwest Industrial Area, the Gothard Industrial Corridor, and the Southeast Industrial Area. Major industrial development continues in the Northwest Area of 28 acres of McDonnell Center Business Park Phase ll. The Gothard Industrial Corridor represents unique opportunities for "incubator'industries, or first generation businesses. Business & Economy t Huntington Beach is the fourth largest city in Orange County and the 16th largest city in California. The City of Huntington Beach is a leading commercial, industrial, and recreational center of Orange County, with a diverse economic base and educated workforce. Technology and tourism are the leading industries in Huntington Beach. Other major business types include aerospace, automobile sales, home remodeling and goods, public utilities, petroleum, data and computer ' research, precision instruments, and various types of manufacturing. With a diversified employment base and a highly educated work force, Huntington Beach has a healthy local economy. Annual taxable sales of about $2.5 billion place Huntington Beach as one of the top retail sales communities in the County. Huntington Beach is home to 650 industrial businesses, including Boeing, Quiksilver corporate headquarters, Dynamic Cooking Systems, Cleveland Golf corporate headquarters, and C &D Aerospace. Boeing is not only the largest employer in Huntington Beach; it is one of the largest employers in the state. There are many unique shopping opportunities in Huntington Beach. The city has more than 30 neighborhood ' and regional shopping centers, with nearly 8 million square feet of retail shopping space to satisfy every dining and shopping need. The City, Chamber of Commerce, and the Marketing and Visitors Bureau, market the community to encourage visitors and residents to shop in town to support the local economy. Huntington Beach demographics bring impressive buying power to a wide variety of retail and service businesses. The City also established the Surf City Savings program to promote local shopping by encouraging local merchants to offer discounts to those choosing to shop in Huntington Beach. Beach Boulevard of Cars The Beach Boulevard of Cars has 10 new-car dealerships and serves a regional market from its central Beach Boulevard location. The Beach Boulevard of Cars was voted "Best Auto Boulevard"five years in a row in the Best of Orange County Register's Consumer Choice Survey. Auto sales are the City's largest retail category contributing to the sales tax base each year. Facts and Figures Population 192,524 (2012 Estimate) Average Family Household Income $99,411 (2011 Estimate) Median Family Household Income $77,819 (2011 Estimate) 28 square miles Fourth largest city in Orange County— 16th Largest in California . y 56 • u ilt � 2 1 ' City of Huntington Beach Authorized Full-Time Equivalent Personnel ' Adopted Budget-FY 2012113 r ' ALL FUNDS FY 2011112 FY 2011/12 FY 2012/13 Change From ' DEPARTMENT Adopted Revised Adopted* Prior year City Council 1.00 1.00 1.00 0.00 City Attorney 11.00 11.00 11.00 0.00 ' City Clerk 4.00 4.00 4.00 0.00 City Treasurer 1.50 1.50 1.50 0.00 City Manager 7.00 7.00 7.00 0.00 ' Community Services 61.00 61.00 56.00 (5.00) Economic Development 5.50 5.50 4.50 (1.00) Finance 29.50 29.50 29.50 0.00 Fire 176.50 176.50 176.50 0.00 ' Human Resources 15.001 15.00 14.50 (0.50) Information Services 29.50 29.50 29.50 0.00 Library Services 27.75 27.75 27.75 0.00 ' Planning&Building 42.75 42.75 42.75 0.00 Police 363.001 363.00 358.50 (4.50) Public Works 196.00 197.00 196.00 (1.00) Total 971.00 972.00 960.00 12.00) ' GENERALFUND FY 2011112 FY 2011112 FY 2012113 Change From DEPARTMENT Adopted Revised Adopted* Prior year City Council 1.00 1.00 1.00 0.00 City Attorney 11.00 11.00 11.00 0.00 City Clerk 4.00 4.00 4.00 0.00 City Treasurer 1.50 1.50 1.50 0.00 ' City Manager 6.25 6.25 6.00 (0.25) Community Services 56.75 56.75 51.75 (5.00) Economic Development 1.801 1.96 0.99 (0.97) Finance 29.50 29.50 29.50 0.00 Fire 172.25 172.50 172.50 0.00 Human Resources 14.50 14.50 14.50 0.00 Information Services 29.50 29.50 29.50 0.00 Library Services 27.75 27.75 27.75 0.00 Planning&Building 42.75 42.75 42.75 0.00 Police 363.00 363.00 358.50 (4.50) Public Works 91.451 92.95 90.95 (2.00) ' Total 853.00 854.91 842.19 (12.72) Note:Reflects the Table of Organization for Fiscal Year 2012/13;however,37 positions are defunded. ' 3 ! City of Huntington Beach ! General Fund Adopted Budget-FY 2012/13 ! Department Budget Summary By Object Account ALL DEPARTMENTS COMBINED Percent ! FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund ! PERSONAL SERVICES Salaries,Permanent 79,167,786 78,997,231 72,401,454 75,091,983 74,854,960 74,509,184 -0.78% ! Salaries,Temporary 4,470,202 3,577,891 3,943,926 3,661,910 3,673,660 3,717,427 1.52% Salaries,Overtime 9,654,028 7,493,149 8,539,590 8,364,926 8,371,926 8,171,728 -2.31% Termination Pay Outs 3,178,461 4,898,005 2,821,055 3,200,000 3,200,000 3,200,000 0.00% Benefits 38,782,707 38,034,748 39,169,097 41,374,968 41,318,935 42,893,373 3.67% ! PERSONAL SERVICES 135.253.183 133,001,024 126,875,122 131,693,786 131.419,481 132491.712 0.61% OPERATING EXPENSES Utilities 5,820,415 6,010,007 6,138,539 5,462,212 5,485,792 5,749,596 5.26% Equipment and Supplies 6,763,777 5,605,971 6,137,883 6,009,873 6.164,334 6,025,731 0.26% i Repairs and Maintenance 8,629,646 7,510.772 7,913,208 9,020,635 9,911,690 9,612,332 5.45% Conferences and Training 662,538 423,152 525,319 795,149 710.595 782,379 -1.61% Professional Services 4,860,391 3,903,295 3,459,489 4,002,679 4,578,537 3,722,603 -7.00% Other Contract Services 4,803,948 4,984,204 5,252,276 5,796,890 5,999,073 5,150,623 -11.15% ! Rental Expense 41,034 192,085 154,781 201,899 176,937 208,022 3,03% Claims Expense 2,415,583 1,325,269 5,749,565 3,075,000 3,730,531 3,741,896 21.69% Insurance 2,383,820 2,858.831 2,623,450 2,216,000 2,217,587 2,216,000 0.00% Contribution to Private Agency 551.634 575,704 699,288 650,000 650,000 650,000 0.00% ! Payments to Other Governments 3,594,967 3,767,224 4,253,465 4,069,636 4,378,886 4,220,877 3.72% Interdepartmental Charges 65 (3) Expense Allowances 659,798 645,031 613,608 664,492 624,492 639,142 -3.81% Other Expenses 2,007,632 1,491,019 1,845,235 1,271,798 1,317,602 1,258,900 -1.01% ! OPERATING EXPENSES 43,195,247 39,292,565 45,366,104 43,236,263 45,946,056 43,878,001 1.48% CAPITAL EXPENDITURES Improvements 447,389 381,305 34,008 1,300,000 2.380,786 3,000,000 130.77% Equipment 2,228,596 1,096,928 933,098 3,000,000 3,022,638 3,000,000 0.00% Vehicles 2,672,949 377,409 938,283 224,081 Software-Capital 90,954 3,500 647,884 CAPITAL EXPENDITURES 5,439,887 1,859,142 1,905,389 4,300,000 6,275,290 6,000,000 39.53% NON-OPERATING EXPENSES Debt Service Expenses 877,303 433,278 1,905,923 1,886,767 1,886,767 1,886,770 0.00% ! Transfers to Other Funds 7,098,623 7,815,722 8,678,038 6,733,235 5,392,894 6,212,915 -7.73% Payroll Charges (5,073,373) (3,872,485) (5,339,286) (4,302,074) (4,302,074) (4,301,961) 0.00% Loans Made 200,000 NON-OPERATING EXPENSES 3,102,553 4,376,515 5,244,675 4,317,928 2,977,587 3,797,724 -12.05% i Grand Total 186,990,870 178,529,245 179,391,290 183,547,977 186,618,413 186,167,437 1.43% Personnel Summary 1019.40 993.35 876.20 853.00 854.91 842.19 (12,72) ! ! i 4 ! City of Huntington Beach Estimated Changes to Balances MAJOR FUNDS Adopted Budget-FY 2012/13 Explanation of fluctuations greater than 10%negative of beginning fund balance in Major Funds: Air Quality,Park Acquisition and Development,Sewer,and Infrastructure: These include capital project funds which are utilizing accumulated fund balance for projects in the five-year Capital Improvement Program(CIP). CUPA, Refuse Collection Service,Water,and Water Master Plan: These are operating funds which are either enterprise or restricted revenue and are utilizing accumulated fund balance for related improvements and/or equipment purchases. ! Estimated Adopted Adopted Estimated Dollar Change Fund Balance Budget Revenue Fund Balance to Fund Percent Change Fund 09/30/12 FY 2012/13 FY 2012/13 9130113 Balance to Fund Balance 100 General Fund 41,313,741 186,167,437 182,897,667 38,043,971 (3,269,770) -7975 ' 201 Air Quality Fund 310,434 307,238 246,000 249,196 (61,238) 204 Fourth of July Parade 30,815 399,950 400,000 30,865 50 0.2% 206 Traffic Impact 149,347 148,838 62,000 62,509 (86,838) -58.1% 207 Gas Tax Fund 52,460 2,751,525 3,157,900 458,835 406,375 774.6% 209 PA&D 1,535,400 847,749 500,000 1,187,651 (347,749) -22 210 Sewer 907,408 400.000 87,000 594,408 (313,000) -s- 211 Drainage(1) (304,211) 90,000 (214,211) 90,000 29.6% 213 Measure M Fund 1,888,654 2,300,439 2.771,000 2,359,215 470,561 24.9% ' 218 Hwy Safety Traffic Reduct 1B(2) (106,386) 1,133,000 1,100,000 (139,386) (33,000) 31.0% 219 Traffic Congestion Relief 42 580,835 2,327,000 2,343,000 596,835 16,000 2.8% 220 Housing Authority 8,606,601 8,606,601 0.0% 308 In Lieu Prkg Downtown 833,879 50,000 61,000 844,879 11,000 1.3% ' 314 Infrastructure Fund 2,589,912 2,250,000 2,600,000 2,939,912 350,000 13 5% 350 RORF(3) (5,755,389) 6,741,951 6,741,951 (5,755,389) 0.0% 501 CUPA 192,177 241,304 200,645 151,518 (40,659) -2124% 504 Refuse Collection Service(4) (30,846) 10,911,664 10,929,303 (13,207) 17,639 -57.2% ' 506 Water 28,585.574 42,530,634 37,993,790 24,048,730 (4,536,844) -15.9%< 507 Water Master Plan 24,870,924 1,285,715 870,000 24,455,209 (416,715) -1.70/, 509 Refuse Education 185,275 49,783 50,000 185,492 217 0.1% 511 Sewer Service Fund 11,472,117 8,792,046 10,596,000 13,276,071 1,803,954 15.7% 702 Retiree Insurance Fund 9,406,110 1,184.375 1,250,700 9,472,435 66,325 0.7% ! 703 Retirement Supplement 23,921,860 3,998,453 4,222,900 24,146,307 224,447 0.9% 707 Debt Svc Judgment Oblig Bonds 105 1,021,300 1,021,300 105 0.0% 711 Parking Structure Bella Terra(5) (41,273) 530,000 530,000 (41,273) 0.0% 712 Parkin Structure Strand 968,280 850,000 1,050,000 1,168,280 200,000 20.7% Totals) 152,163,803 277,220,403 271,772,156 146,715,556 (5,448,246) -3.6% (1)Negative fund balance in the Drainage Fund(Fund 211)is recognized in previous audits and will be corrected over time. (2)Negative fund balance in the Hwy Safety Traffic Reduct 1 B(Fund 218)will be corrected over time. (3)Negative fund balance in the RORF Fund(Fund 350)is due to accounting for abolishment of Redevelopment on February 1,2012. (4)Negative fund balance in the Refuse Collection Service Fund(Fund 504)will be corrected over time. (5)Negative fund balance Parking Structure Bella Terra(Fund 711)will be corrected with a higher assessment rate. ! ' 5 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2012113 , ALL FUNDS r Summary by Fund Percent ' FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00100 General Fund 186,990,870 178,529,245 179,391,290 183,547,977 186,618,413 186,167,437 1.43% 00101 Specific Events 192,900 271,687 278,537 246,000 246,000 285,000 15.85% 00103 Donations Fund 649,551 530.639 414,554 946,162 00104 School Events 1,690 5,000 100.00°% 00122 Inmate Welfare Fund 4,588 5,253 6.891 10.000 10,000 20,000 100.00% , 00201 Air Quality Fund 207,167 :No.01371750) 268,169 584,509 702,272 307,238 -47.44% 00204 Fourth of July Parade 351,248 :es&Properties 372,588 399,740 461,020 399,950 0.05% 00206 Traffic Impact 6,345,856 onte,CA 91731 123,376 146,173 148,838 00207 Gas Tax Fund 6,331,516 (626)377-3111 2,428,570 3.719,980 5,413,721 2,751,525 -26.030/6 00209 Park Acquisition&Development 804,468 758,150 532,544 828,494 1,462,400 847,749 2.320/0 ! 00210 Sewer 2,499 131,195 171,369 400,000 1,139,194 400,000 0.00°% 00211 Drainage 213 00212 Narcotics Forfeiture-Federal 85,102 5,601 500,000 500,000 100,000 -80.00% 00213 Measure M Fund 5,567,560 3,406,684 1,974,667 2,367,237 2,713,964 2,300,439 -2.82°% 00214 Narcotics Forfeiture-State 139,901 12,587 222,802 100,000 100,000 50,000 -50.00% 00215 Rehabilitation Loans 378,625 226,841 237,902 500,000 500,000 500,000 0.00% 00216 Property and Evidence 250,000 250,000 -100.00% 00218 Hwy Safety Traffic Reduct 1 B 1,770,247 2,582,858 1,235,243 992,669 1,133,000 100.00% ' 00219 Traffic Congestion Relief 42 1,506,455 490,204 1,443,944 2,715,000 5,268,108 2,327,000 -14.29% 00220 Housing Authority 2,714,754 00221 Cooperation Agreement Repmt 5,978,103 00225 Gun Range Settlement 46,914 109,610 55,000 100.00°% 00301 Capital Improvement Fund 224 00302 Library Development 80,493 31 00305 RDA Cap Project Area 14,667,854 5,045,519 10,878,606 788,801 1,194,179 -100.00°% 00306 Low Income Housing Inc 4,048,201 6,925,833 11,778,478 2,491,403 3,304,306 -100.00°% 00308 In-Lieu Parking Downtown 500,000 6 50,000 50,000 50,000 0.00% 00314 Infrastructure Fund 499,699 573,615 80,823 1,438,275 2,250,000 100.00% 00315 Southeast Coastal Project 535,814 415 4,728 5,000 5,003 -100.00% 00350 RORF 6,256,516 6,741,951 100.00% 00401 Debt Svc HBPFA 6,304,312 21,646,209 43,648,716 4,659,000 4,660,000 5,546,044 19.04% 00405 Debt Svc Grand Coast CFD2000-1 1,239,725 1,242,688 1.289,740 1,244,100 1,244,600 1,249,311 0.42% 00406 Debt Svc Mello Roos 235,650 235,635 633,201 232,628 234,998 286,697 23.24% 00407 RDA HB Debt Svc Project Area 17,875,615 22,975,078 19,485,800 19,470,749 8,446,999 -100.00% 00408 Debt Svc McDonnell CFD 2002-1 332,658 344,019 384,336 352,600 352,600 366,141 3.84% 00409 Debt Svc Southeast Coastal 408,204 19,664 129 15,000 15,000 -100.00% 00410 Debt Svc Bella Tema 2,342,805 2,375,856 2,476,223 1,813,400 1,813,900 2,345,689 29.35% 00501 CUPA 208,871 325,028 256,487 245,346 245,346 241,304 -1.650% 00503 Emerald Cove 7,339,468 00504 Refuse Collection Service 10,551,808 10,543,766 10,662,566 10,851,780 10,853,001 10,911,664 0.55% 00505 Systems Fund 21,775 00506 Water 32,905,696 33,382,618 38,320,575 40,744,275 45,801,670 42,530,634 4.38% 00507 Water Master Plan 1,515,502 1,519.709 (6,608,340) 2,681,398 3,290,934 1,285,715 -52.0507 00508 WOCWB 90,600 66,848 97,871 166,500 166,500 189,500 13.81% 00509 Refuse Education 71,504 217 22,876 51,621 52,561 49,783 -3.56% 00511 Sewer Service Fund 7,358,551 6,575,198 6,338,323 14,368,866 20,868,066 8,792,046 -38.81°% 00556 Energy Efficiency Fund 1,675,000 00650 Gen Fixed Assets Acct Group 12,969,543 13,106,029 12,781,512 00653 Gfaag CNOA 34,817 34,818 34,818 00701 BID-Auto 118,244 172,115 166,255 142.000 206,266 172,800 21.69% 00702 Retiree Insurance Fund 698,754 806,624 1,024,943 1,169,170 1,194,170 1,184,375 1.30% , 00703 Retirement Supplement 2,271,438 2,574,031 3,303,280 3,349,309 3,364,309 3,998,453 19.38% 00704 Fire JPA Fund 679,969 546,337 498,119 615,692 651,486 610,158 -0.90% 00707 Debt Svc Judgment Obliq Bonds 3,645,826 2,762,348 1,028,784 1,034,300 1,034,300 1,021,300 1 -1.26% 6 , ` City of Huntington Beach Expenditure Summary 1 Adopted Budget-FY 2012/13 ALL FUNDS r Summary by Fund ' Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00708 Affordable Housing Reimburse 52,391 34,000 00709 BID-Hotel/Motel 546,287 574,988 1,352,071 1,190,000 1,310,436 1,400,000 17.65% 00710 BID-Downtown 75,792 102,358 101,630 95,000 95,000 95,000 0.00% 00711 Parking Structure-Bella Terra 533,667 484,101 511,830 514,000 514,000 530,000 3.11% 00712 Parking Structure-Strand 395,518 816,423 1,079,907 850,000 850,000 850,000 0.00% 00763 Citizen Corp Go Serve 02103 3,161 12,477 00764 FEMA/EOC 11,725 48,434 00791 Gates Grant 06/07 931 00792 Traffic Safety 06/07 41,839 00793 SLESF Grant 06107 36,747 00801 Anaheim/Santa Ana UASI FY10 310,334 00802 Anaheim/Santa Ana UASI FY11 58,130 00803 Justice Assistance Grant 11/12 31,405 00807 Energy Efficiency 362,503 677,847 24,209 2,012,584 75,001 209.80% 00814 HES Grant 12,909 18,637 368,335 12,236 00815 CDBG 12/13 817,859 100.00% 00816 FEMA Grant 5,385,280 1,128,012 195,432 23,883 00829 Used Oil 5/6th Cycle 695 00838 Jail Training Grant 11,244 11,489 4,845 10,600 00847 HOME Program 07108 111,744 71,651 00848 HOME Program 08/09 151,221 124,081 12,469 209,539 ' 00849 HOME Program 09/10 42,737 766,895 21,622 00850 HOME Program 10/11 495,675 327,068 00851 HOME Program 11/12 722,000 722,353 -100.00% 00852 HOME Program 12113 360,725 100.00% ' 00854 HOME Program 06 7,200 00855 RLF to CDBG 56,734 00857 HCD O6/07 946,871 42,501 00858 CDBG 07/08 353,150 00859 CDBG O8/09 831,594 72,724 151,159 58,841 00860 CDBG 09/10 130 1,394,080 39,984 25,002 379,875 -100.00% 00861 CDBG 10/11 472 149 822,110 520,000 634,245 -100.00% 00867 HCD 04/05 906 00873 OCTA/Cip Grant 212,259 455,067 361,246 874,935 1,368,709 451,412 -48.41% 00875 Saav 116,404 (993) 349,837 349,837 103,803 -70.33%, 00878 Caltrans Grants 507,734 287,181 17,309 224,140 226,923 478,500 113.48% 00880 Library Equipment 14,211 15,072 2,431 00890 TEA Grant 37,603 415,475 57,251 9,984 00892 Storm Water Quality 306,839 10,058 234,553 1,000,000 1,184,188 -100.00% 00894 WMD-DHHS 41,905 56,414 108,647 102,443 00899 Family Resource Center 150,454 100.00% ' 00902 Used Oil 10th Cycle 06107 20,585 19,780 00906 State Literacy Grant 07/08 410 00908 Fireman's Fund 07/08 2,362 00909 UASI/OCIAC Program 120,226 216,197 152,939 157,041 157,041 154.078 -1.89% 00910 SLESF Grant 07/08 43,427 00911 American Justice Grant 07108 9,633 00912 Homeland Security UASI 07/08 65,476 46,443 00913 WMD-MMRS 07108 59,256 00914 Domestic Violence 08/09 18,430 00915 Sr Mobility Program 7/08-6/09 118,090 00916 State Literacy Grant 08/09 49,886 44 591 00917 OC Waste&Recycling Grant 12,182 16,674 00918 ABC Grant 08/09 113,496 1 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2012/13 ALL FUNDS r Summary by Fund Percent , FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00919 Avoid the 28 DUI 5,969 5,825 5,150 00920 SLESF Grant 08/09 235,763 00921 Traffic Safety Grant 08/09 153,503 204 00922 Fire Act Grant 2008 19,581 00923 Justice Assistance Grant 08/09 14,442 00924 Domestic Violence 09/10 171,747 20,906 00925 Homeland Security UASI O8/09 3,520 42,898 49,248 00926 Homeland Security MMRS 08/09 91,936 203,764 12,078 00927 Justice Assistance Grant 09/10 108,814 46,436 5,086 00928 Sr Mobility Program 7/09-6/10 42,352 123.778 00929 PSIC Grant 08/09 225.421 00930 State Literacy Grant 09/10 7,195 41,493 2,279 00931 Traffic Safety Grant 09/10 146.005 , 00932 SLESF Grant 09/10 198,748 00933 Homework Help Grant 09/10 19,500 00934 Fireman's Fund Heritage 09/10 11,164 783 00935 Marine Safety Heritage 09/10 30,264 00936 HPRP 233,556 214,735 118,318 00937 Justice Assist Grant 09Regular 31,363 12,674 00938 Fed Transit Admin 5310 Grant 252,658 00939 Domestic Violence CY2010 142,155 70,357 , 00940 LSTA Computers to Go Grant 4,994 00941 Homeland Security UASITLO 0910 2,573 00942 Sr Mobility Program 7/10-6/11 43,632 134,651 00943 Homework Help Grant 10/11 14,625 00944 State Literacy Grant 10/11 19,589 31,892 ' 00945 Homeland Security MMRS 09/10 59,947 256,549 00946 PSIC Grant-PD 296,206 00947 EMPG 10/11 65,347 14,153 00948 Gates Broadband Grant 10111 9,180 11,132 00949 SLESF Grant 10/11 203,800 00950 Office of Traffic Safety 10/11 163,527 00951 Used Oil 14th Cycle 08/09 9,898 00952 Fireman's Fund Heritage 10111 14,782 00953 Justice Assistance Grant 10/11 17,559 21,131 00954 Assembly Bill 912 FY 10111 10,471 30,361 00955 Prop 69 Funding 15,502 00956 Anaheim/Santa Ana UASI FY09 5,479 34,743 00957 2011 Domestic Violence Program 184,595 59,234 00958 Homeland Security UASI 09/10 47,015 33,651 00959 Edison Yth Sports 02 Park Bond 655,385 230,575 00960 Used Oil OPP1 10/11 4,972 62,247 00961 HBRR 1,568,000 600,000 1,392,000 -11.22% , 00962 CDBG 11/12 1,234,000 1,441,238 -100.00% 00963 Sr Mobility Prgram 7/11-6112 52,060 117,895 00964 OCATT Program 8,040 171,942 171,942 174,263 1.35% 00966 Homework Help Grant 11/12 9,750 00967 ABC Grant 11/12 11,779 42,583 00968 SLESF Grant 11/12 201,000 00969 Calif 911 Emergency Comm Fund 49,100 00970 BPMP 968,000 00972 Office of Traffic Safety 11/12 174,209 00973 Avoid the 26 DUI Grant 11/12 5,000 00974 Assistance to Firefighter Grant 5,520 8 , i ' City of Huntington Beach Expenditure Summary 1 , Adopted Budget-FY 2012/13 ALLFUNDS i Summary by Fund Percent FY 2008109 FY 2009110 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00975 EMPG 11/12 43,530 00976 Homeland Security MMRS 10/11 317,419 00977 Domestic Violence 2012 238,637 00978 Trees Forfeiture Fund Act 1992 20,000 Grand Total(s) 353,300,842 329,281,229 363,459,756 312,231,981 345,196,762 294,654,838 -5.63% 1 1 1 l I I 9 i City of Huntington Beach Expenditure Summary _ Adopted Budget-FY 2012/13 ALLFUNDS r r Combined Expenditure Detail by Object Account Percent FY 20008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011112 FY 2012113 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 51110 Base Salaries 82,875,047 83,019,482 74.911,793 77,098,916 77.482,229 76,670,165 -0.56% 51112 Seasonal Part Time 270,000 270.000 270,000 0.00% 51115 Additional Pay 5,647.870 5,782.976 6,881,185 6,657,832 6,657,832 6,335.626 4.84% 51100 Salaries-Permanent 82 094 14.241 100,00% 51100 Salaries-Permanent 88 522 917 88 802,458 81,792,977 84,026J48 84,492,155 83 290 032 -0.88% 52000 Salaries-Temporary 5,115,602 4,457,138 4,816,222 4,389,595 4,834,435 4,407,427 0.41% 53020 Regular Overtime 6.164,507 5.089,991 5,508,577 1,077,955 1,304,500 995,573 -7.64% 53040 Minimum Staffing Overtime 4,260.008 3,250,871 4,016,503 3,078,283 3,078,283 3,078,283 0.00% 53090 Other Overtime 25,927 21,657 14,186 53000 Salaries-Overtime 4,827,677 4,965,422 4,765,555 -1.29 53000 Salaries-Overtime 10,450,442 8,362,518 9,539,265 8,983,914 9,348,204 8,839,411 -1.61% 54110 Vacation Leave Pay Out 3,249,750 4,906,589 2,871.239 54120 Sick Leave Pay Out 126,090 555.087 79,791 54000 Termination Pav Outs 3,200,000 3,200,034 3,200,000 0.00% 54000 Termination Pay Outs 3,375,840 5,461,676 2,951,030 3,200,000 3,200,034 3,200,000 0.00% 55002 Seasonal Part Time Benefits 237,422 237,422 227,138 -4.33% 55100 CaIPERS Payable 19,176.610 19.859,144 20,820,645 24,663,003 24,693,671 24,346,608 -1.28% 55140 PARS Employer Contribution 31,408 26,246 25,443 65150 Retirement Supplement 3,371,934 3,967,520 3,957,085 3,677,796 3,684,737 3,959,462 7.66% , 55175 Workers'Compensation 5,604,050 3,872,485 5,347,114 4,930,154 4,934,162 4,952,070 0.44% 55200 Health Insurance 10,276,245 10,309,629 9,617,042 8,617,405 8,600,001 9,776,667 13.45% 55300 Other Insurances 3,403,222 3,343,471 3.210.521 3,490,092 3.493.687 3,802,785 8.96% 56010 Deferred Compensation 55,906 53,137 43,171 44,079 44,079 43,142 -2.13% 56020 FICA Medicare 1,312,102 1,330,686 1,330,088 1,239,693 1,241,443 1,281,168 3.35% 56100 Other Benefits 40,463 44.566 15,282 100.00% 55000 Benefits 152 067 1.724 100.00% 55000 Benefits 43,271,939 42,806,884 44,351,109 46,899,645 47,081,269 48,406,046 3.21% 51000 PERSONAL SERVICES 150,736,739 149,890,674 143,450,603 147,499,902 148,956,097 148,142,916 0.44% 61100 Cable TV 1,056 2,641 3,136 2,200 2,200 2,500 13.64% 61200 Electricity 4,293,224 4,461,121 4,780,992 4,207,396 4,223,136 4,473,168 6.32% 61300 Natural Gas 456,835 699,843 566,654 863,000 879,725 1.046,600 21.27% 61450 Telephone/Communications 1,017,588 964.902 946,495 908,546 909,546 901,946 -0.73% 61600 Water 1,034,468 1,026,714 872,224 1,028,000 1r028,000 1,147,000 11.58% 61000 Utilities 26650 38150 221 50 -16.89% 61000 Utilities 6,803,171 7,155,222 7,169,500 7,035,792 7,080,757 7,593,364 7.92% 62100 Purchased Water MWDOC 5.893,877 8.566,734 8.285,615 8,313,467 8,313,467 8,952,135 7.68% 62200 Purchased Water OCWD 6.877,157 4,305,882 4,660,146 4.579.932 4,579,932 5,422.782 18.40% 62000 Purchased Water 1,000 1,000 1.000 0.00% 62000 Purchased Water 12,771,035 12,872,616 12,945,761 12,894,399 12,894,399 14,375,917 11.49% 63025 Audiovisual Supplies 7,693 8,148 25,177 4,500 15,045 4,500 0.00% 63050 Communication Supplies 98,698 14,425 10,424 13,500 36,648 13,500 0.00% 63075 Furniture Non-Capital 75,862 48,831 36,809 9,500 9,500 7,750 -18.42% 63100 General Supplies 1,565,350 1,268,845 896,091 423,772 951,525 407,723 -3.79% 63125 Office Supplies 502,761 339,678 365,881 292,771 282,783 259,097 -11.50% 63130 Office Water 557 583 63150 Radio Supplies 296,605 10,299 131,394 5.000 5,000 -100.00% 63225 Computer Supplies 604,611 622,564 424,534 357.370 544,398 508,744 42.36% 63295 Postage Deliveries 567,094 493,643 487,070 510,700 509,703 508,850 -0.36% 63445 Fuel 1,651,705 1,573,308 2,079,048 1,757,450 1,754,556 1,900,917 8.16% 64000 Safety Supplies 670.381 553,984 558,123 467,639 491,459 461,639 -1.280/6 64100 Film 27,264 7,914 13,743 6,000 5,023 5,000 0.00% 64110 Agricultural 73,413 53,275 42,105 107,000 107,048 96.000 -10.28% 64116 Microfilm/Document Imaging 294,131 228,372 105,084 116,885 244,306 113,885 -2.57% 64140 Food 128,837 106,342 100,446 27,600 29,153 39,800 44.20% 10 City of Huntington Beach Expenditure Summary i1 Adopted Budget-FY 2012/13 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 20008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011/12 FY 2012113 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 1 64165 Clothing/Unifonns 548,190 425,271 432,680 228,038 230,705 214,488 -5.94% 64190 Vehicle Supplies 168,791 144,720 175,423 4,540 4,712 4,540 0.00% 64230 Awards and Presentations 72,226 62.772 69,661 70,950 65,363 31,750 -55.25% 64255 Shop Equipment Operating 251,200 291,331 176.111 207,300 213,469 187,400 -9.60% 64280 Signs 127,237 125.838 156,709 35,000 38,569 40,000 14.29% 64305 Chemicals 94,053 81,646 90,849 161,090 161,090 207,901 29.06% 64330 Fencing 770 64355 Building Supplies 90,551 145,406 124,497 92,889 105,595 75,889 -18.30% 64380 Irrigation Supplies 65,807 62,582 30,589 45,000 45.022 45,000 0.00% 64405 Books/Subscriptions 718,736 578.866 513,901 268,687 534,171 200,012 -25,56% 64485 Dues and Memberships 183,895 201,712 163,893 171,960 179,790 155,160 -9.77% 64490 Stipends 255 1.000 1,000 -100.00% 64500 Certification 46,719 49,029 41,860 47,445 47,445 47,725 0.59% 63000 E ui ment and Supplies 2,069,083 2,727,490 1.935.870 -6.44% 1 63000 Equipment and Supplies 8,932,579 7,499,357 7,252,963 7,501,669 9,340,567 7,473,140 -0.38% 64570 Equipment Repairs Maint 1,528,917 1,684,335 1,560,060 485,070 581,709 473,870 -2.31% 64620 Contracts for Repair and Maint 6,502,472 3,906,647 5,197,183 5,408,080 5,710,650 2,169,990 -59.88% 64670 Traffic Signals Maint 177,824 102,598 220,080 167 647211 Vehicle Maintenance 703,303 618,513 544,856 572,000 513,983 543,000 -5.07% 64755 Vehicle Body Repair 74,550 140,000 140,038 70,000 -50.00% 64770 Motorcycle Maintenance 30,310 27,836 25,089 17 64820 Boat Maintenance 27,596 21,301 20,782 83 64870 Computer Maintenance 897.259 922,637 874,018 955,234 948.130 1,015,267 6.28% 67400 Other Maintenance 829,739 287,683 282,672 178,700 243,362 85,200 -52.32% 67450 Building and Grounds Maint 1,701,295 1,182,356 976,386 346,169 358,191 103,169 -70.20% 67500 Oil Well Maintenance 87,491 137,178 77,790 62,000 233,497 62,000 0.00% 67550 Pest Control 3,808 23,410 7,992 34,500 34,500 5,000 -85.51% ' 67600 Block Wall Maintenance 10,694 10,147 (17) 5,000 5,000 -100.00% 67650 Water Maintenance 1,545,009 2,374.407 1,809,582 2,799,744 3.520,378 2,603,258 -7.02% 67735 Radio Maintenance 47,890 20,323 43,793 36,712 49,973 32,712 -10.90% 67740 800 MHZ Maintenance 251,800 245,087 231,917 51,156 51,156 36,156 -29.32% 64520 Repairs and Maintenance 2,355,164 2,665,973 7.150.622 203.61% 64520 Repairs and Maintenance 14,345,408 11,564,459 11,945,731 13,429,529 15,056,807 14,350,244 6,86% 68550 Training 527,506 409,209 399,933 290,234 300,914 280,534 -3.34% 68610 Conferences 212,602 163,373 161,181 187,300 179,136 181,000 -3.36% 68695 Hosted Meetings 24,300 17,347 15,843 17,200 17,200 17,200 0.00% 68500 Conferences and Training 417,915 541 020 399 395 -4.43% 68500 Conferences and Training 764,409 589,929 576,957 912,649 1,038,270 878,129 -3.78% 69305 Prof Svcs-Graphics 650 1,719 5,000 5,000 -100.00% 69310 Prof Svcs-Appraiser 17,200 33,772 4,375 30,000 34,500 -100.00% 69315 Prof Svcs-Information Svcs 1,817 4,816 3,333 20,981 48,841 7,500 -64.25% 69320 Prof Svcs-E.I.R. 478,3D9 75,423 36,221 69325 Prof Svcs-Economic Analysis 205,736 288,092 210,217 201,200 326.893 113,316 43.68% 69330 Prof Svcs-Labor Negotiation 4,970 7,500 35,030 22,500 200.00% 69335 Prof Svcs-Architectural Svcs 25,000 30,000 -100.00% 69340 Prof Svcs-Property Mgmt 75,760 39,895 69345 Prof Svcs-Auditing 55,447 149,201 106,263 18,500 42.547 35,D00 89.19% 69360 Prof Svcs-Medical 2,111,493 2,047,444 559,879 853,750 163.185 150,350 -82.39% 69365 Other Professional Services 4,629,573 3,942,271 4,126,769 1,981,655 5,074,274 1,917,332 -3.25% 69370 Prof Svcs-Legal 278,890 318,705 917,227 1,201,365 1,313,707 1,065,428 -11.32% 69385 Prof Svcs-Commissions 885 435 495 69390 Prof Svcs-Personnel Hearings 11 69395 Prof Svcs-Recruitment 12,705 58 15,000 15,000 -100.00% 69410 Prof Svcs-Medical Case Maim 366,036 275,000 100.00% L 11 City of Huntington Beach Expenditure Summary _ f Adopted Budget-FY 2012113 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 20008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 69415 Prof Svcs-TPA Admin Fees 414.472 310,854 100.00% ' 69300 Professional Services 1,555,878 3,419,864 1,750,455 12.51% 69300 Professional Services 7,868,475 6,901,830 5,969,747 5,915,829 11,289,350 5,647,735 -4.53% 69455 Cont SvcsPrinting Reproduction 354,476 419,566 353,677 234,178 380,519 358,109 52.92% 69460 Cont Svcs-Oil Well 17,001 69465 Cent Svcs-Ambulance Services 2,155 1,155 1,535 2,000 2,000 2,000 0.00% 69470 Cent Svcs-Security 1,276 1,353 1,434 69475 Cent Svcs-Emp Assist Program 77,577 53,189 47,494 70,000 70,000 70,000 0.00% 69480 Cent Svcs-Audiovisual 45,412 23,046 21,980 21.220 21,220 21,220 0.00% 69485 Cent Svcs-Microfilm/Doc Image 4,060 5,118 7,688 8,000 8,042 16,950 111.88% , 69490 Cent Cvcs-Refuse Collection 9,804,792 9,827,624 9,935,111 10,166,269 10,167,487 10,220,489 0.53% 69500 Cent Svcs-Janitorial 110,369 216,678 177,414 232,500 232,500 123,000 47.10% 69505 Cent Svcs-Other 5,529,878 5,584,866 7,160,374 5,753,065 5,362,763 4,840,500 -15.86% 69510 Cont Svcs-Animal Control 11,490 535,936 543,233 595,236 596,236 -100.00% 69515 Cent Svcs-Royalty Payments 58,507 89,632 116,895 90,083 90,083 83,333 -7.49% 69520 Cent Svcs-Advertising 99,283 81,283 95,378 237,750 236,750 224,200 -5.70% 69450 Other Contract Services 2,586,958 2,143,197 3.365.820 30.11% 69450 Other Contract Services 16,099,276 16,839,445 18,479,213 19,997,259 19,309,797 1g,325,621 -3.36% 70100 Building Rental 20.755 21.792 2,310 70200 Equipment Rental 296,606 231,661 236423 81,014 94,641 34,237 -57,74% 70300 Leases (195,306) 152,900 152,9G0 156,200 2.16% 70000 Rental Expense 54 985 29,985 115,085 109.30% 70000 Rental Expense 122,055 253,454 238,733 288,899 277,526 305,522 5.75% , 72225 Workers'Compensation (492.478) (160,867) 250,000 2,839,046 3.079,896 1131.96% 72300 Temp Disability-Perm Employees 142,467 173,514 85,049 1,225,000 141,485 72375 Statutory Temporary Disability 3,787,428 500,000 72450 Perm Disability Benefits 1,384,634 994,993 205,064 350,000 72525 Liability 888,483 649,240 1 832,891 750,000 750,000 662.000 -11.73% , 72000 Claims Expense 2,415,583 1,325,269 5,749,565 3,075,000 3,730,531 3,741,896 21.69% 73010 General Liability Insurance 504,358 728,716 214,144 323,000 324,587 323,000 0.00% 73020 Excess Workers'Comp Insurance 776,159 175,828 731,058 315,000 315,000 315,000 0.00% 73030 Aircraft]Watercraft insurance 300,174 200,169 120,502 105,000 105,000 105,000 0.00% 73040 Property Insurance 811,095 1,761,086 1,573,866 1,450,000 1,450,000 1,450,000 0.00% 73000 Insurance 31,000 31,000 38,500 24.19% 73000 Insurance 2,391,785 2,865,799 2,639,569 2,224,000 2,225,587 2 231 500 0.34% 74000 Pension Payments 2,271,438 2,388,715 3,062,971 3,150,000 3,150,000 3,839,000 21.87% 74020 HB Visitors Conv Bureau 551,634 575,704 699,288 650,000 650,000 650,000 0.00% 74040 CDBG Subgrantee#1 10,000 8,012 10,000 6,120 74050 CDBG Subgrantee#2 26,986 25,000 45,769 20,001 74060 CDBG Subgrantee#3 50,000 50,000 50,000 40,000 74070 CDBG Subgrantee#4 6,000 8,000 6,004 74080 CDBG Subgrantee#5 33,961 24,043 10,000 10,000 74090 CDBG Subgrantee#6 53,004 34,434 48.000 74010 Contribution to Private Agency 127,237 26,977 17,397 74010 contribution to Private Agency 672,531 868,999 884,469 550,000 797,522 650,000 0.00% 75100 Metro Cities JPA 804,167 1,146,537 984,584 909.176 909,176 925,317 1.78% 75200 County of Orange 2,619,144 2,419,592 3,107,789 690,000 890,000 790,000 14.49% 75250 Department of Justice 50,310 48,820 34,485 65,000 65,000 -100.00% 75260 State of CA 109,250 109,250 100.00% 75300 Grants 589,558 75350 Taxes 269.817 5,678,976 1,251,686 89,500 100,000 110,500 23.46% 75400 WOCWB Expense 31,557 32,968 1,600 2,000 2,000 2,500 25.00% 75000 Payments to Other Governments 9,768,709 2,884,573 2 285 810 -76.60% 75000 Payments to Other Governments 3,774,994 9,916,451 5,380,143 11,524,385 4,959,999 41,22J,377 -63.35% 12 City of Huntington Beach Expenditure Summary _ ) Adopted Budget-FY 2012113 „ ✓r' ALL FUNDS Combined Expenditure Detail by Object Account I Percent FY 20008109 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012113 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year e Color Legend Major Grouping Total Minor Grouping Total 77100 Equipment Usage 65 (3) 77200 Cost-Allocation charges 232,490 5,345,185 5,345,185 5,505,541 3.00% 77200 To General Fund 6,530,472 7.439.127 7 151,900 2,021,272 2r021.272 2,081,910 3.00% 77000 Interdepartmental Charges 6,763,026 7,439,127 7,151,897 7,366,457 7,366,457 7,587,451 3.00% 78100 Expense Allowance 120,765 108,793 110,690 91,540 100.00% 78200 Auto Allowance 199,517 188,282 175,187 124,752 125,758 128,352 2.89% 78300 Tool Allowance 17,600 17,600 12,000 12,000 12,000 10,400 -13.33% 78400 Uniform Allowances 369,635 363.685 346,371 18,200 18,200 18,050 -0.82% 78500 Cell Phone Allowance 6,600 100.00% 78900 Non Salary Benefits 259 78000 Expense Allowances 537,740 497 740 410 300 -23.70% 78000 Expense Allowances 697,518 678,360 644,508 692,692 653,698 665,242 -3.96% 79025 Permit Expense 639,965 594,903 659,379 437,685 450.636 408,633 -6.64% 79050 Cash Over and Short (462) (16) 1,211 79075 Bad Debt Expense 766.443 1,032,216 951,794 437,838 437,838 437,540 0.00% 79100 Contingency 888,443 102,034 451,912 275,000 275,529 275,000 0.00% 79125 Private Grants 109,833 182,002 235,466 75,637 79150 Discounts Lost (23,716) (23,686) (32,218) 79200 Extradition/Background 24,984 14,921 8,555 680 680 500 -26.47% 79300 Procurement Card Charges (63) 174 79350 Sales Tax Rebate 275,433 423,802 607,022 454,000 484,853 454,000 0.00% 79500 CAL-Card-Dispute Charge 667 2,643 (1,405) 79510 CAL-Card-Accidental Use 238 79600 Donation Expense 1,809 1,064 297 2,000 79000 Other Ex enses 346,805 346,805 361,460 4.23% 79000 Other Expenses 2,683,338 2,330,057 2,882,251 1,952,008 2,073,978 1,937,433 -0.75% 60000 OPERATING EXPENSES 89,376,670 91,489,089 92,973,978 98,610,567 101,245,244 94,825,571 -3.84% 81100 Purchase Amount 46,171 662.633 1102.399 81200 Relocation Benefits Land Porch 258,335 81300 Other Costs Land Purchace 6,487 3.503.956 17A54 14,581 1 L nd Purchase 75 000 100.00% 1 Land Purchase 310,993 4,166,589 1,119.853 14,581 75,000 100.00% 82100 Water Improvements 3,478,574 2,612,722 6,670,406 8,170,000 11,080,908 5,880,000 -28.03% 82200 Buildings Improvement 7,931,139 9,816,374 5,479,780 774,301 4,979,111 279,514 -63.90% 82300 Streets Improvement 18,151,697 8,106,968 3,838.416 5,600,000 10,245,200 5,215,054 -6.87% 82400 Parking Improvement 950,000 300,000 82500 Drainage Improvement 395,820 95.082 240,002 1,000,000 2,996,224 2,250,000 125.00% 82600 Sewer Improvement 3,578,353 938,842 905,313 8,200,000 13,394,287 2,550,000 -68.90% 82700 Traffic Improvement 999,922 559,047 473,157 1,094,010 1,185,817 1,293,437 18.23% 82800 Other Improvement 10,901,508 51,886 921,649 3,092,140 3,549,013 5,054,500 63.46% 82850 Street Lights Improvement 24,092 22,543 137,423 378,000 617,433 75,000 -80.16% 82900 Park Improvements 230,001 20,000 20,173 -100.00% 82000 Improvements 706 905 2,777008 256,838 -63.67% 82000 Improvements 46,411,103 22,203,463 18,896,147 29,035,356 51,045,176 22,854,343 -21.29% 113100 Equip-Office 21,125 15,981 83200 Equip-Furniture 135,950 1,944 1,447 83300 Equip-Medical 1,731 83400 Equip-Radio 462,326 83600 Equip-Safety 41,379 46,817 197,712 135,513 83700 Equip-General 2,535,015 483,269 1,485,834 194.000 2,648,071 105,000 -45.88% 83800 Equip-Pumps 9,181 204,039 83900 Equip-Communications 42,801 939,505 74,360 49,703 84000 Equip-Information Services 203,043 70,877 251,476 233,526 84100 Equip-Audiovisual 66000 13 .'� City of Huntington Beach Expenditure Summary 1 Adopted Budget-FY 2012/13 ALL FUNDS \ - Combined Expenditure Detail by Object Account t �- Percent , FY 20008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011/12 FY 2012113 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend , Major Grouping Total Minor Grouping Total 84200 Equip-Parking Meters 336,991 31,468 84300 Equip-Water Meters 12,965 120,990 2,332,982 2,575,000 2,625,000 2,500,000 -2.91% 84400 Equip-Traffic Signals 353,884 83000 E ui ment 3 540 000 1 997 142 3 090 000 -12.71°/ 83000 Equipment 3,760,064 1,679,382 5,041,646 6,309,600 7,688,955 5,695,000 -9.73% 85050 Automobile 721,062 327,996 902,336 110.000 110,000 -100.00% 85100 Truck 1,748,441 214,504 235,080 473.000 100.00% 85150 Motorcycle 65,759 49,777 33,184 85200 Fire Engine 495,688 85350 Other Vehicles 281,384 388 224,081 85000 Vehicles 95 000 100.00% 85000 Vehicles 3,312,333 592,277 1,170,989 110,000 334,081 568,000 416.36% 86100 Capital-Purchase Software 145.954 18.197 647,884 86000 Capital-Software 250,000 250,000 -100.00% 86000 Capital-Software 145,954 18 197 250,000 897,884 -100.00% 87000 Capitalized PPBE Offset 7438,847 8,137162 17,635,834 80000 CAPITAL EXPENDITURES 46,501,601 20,522,746 8,592,801 35,704,356 59,980,677 29,192,343 88030 Principal 12,590,131 8,190,993 9,072,312 11,497,767 11,452,767 7,501,770 -34.75% 88050 Interfund Principal Gen Fund 125,000 135,000 140,000 88070 Interest 8,018,439 8,959,847 8,940,565 4,273,300 4,995,766 4,528,219 5.97% 88090 Interfund Interest Gen Fund 35,149 15,862 1,064 895,000 895,000 -100.00% 88110 Cost of Issuance 177 199,566 263,314 18,000 7,192 -100.00% 88120 Redemption Premium 279,200 88130 Issuance DiswunVPremium (706,620) (1,883,667) 88140 Payments to Escrow 15,966,507 88145 Bond Redemption 38,860,000 88150 Arbitrage 5,500 3,000 9,700 3,700 500 100.00% 88160 Payment to Fiscal Agent 21,702 21,453 17,017 23,500 36,712 13,450 -42.77% 88010 Debt Service Expenses 22 000 22,000 5623,100 25459.55% 88010 Debt Service Expenses 20,671,097 32,775,608 55,694,505 16,729,567 17,553,137 17,667,039 5.60% 88190 RDA Pass Through 2,354635 2,372883 2,388432 2 223 000 2 223 000 -100.00% 88185 Pass Through Payments 2,354,635 2,372,883 2,388,432 2,223,000 2,223,000 -100.00% 88205 Operating Transfers Out 24.248.570 21,565 472 43,885,972 13.794,663 16,996,770 7,863,205 -43.00% 88300 Transfer Out-Close Enterprise 3,503.880 88200 Transfers to Other Funds 27,752,450 21 565 472 43,885,972 13,794,663 16,996,770 8,268,205 -40.06% 88650 Payroll Charges (5,073,373) (3,872,485) (5,339,286) (4,302,074) (4,302,074) (4,301,961) 0,00% 88710 Normal Depreciation 17,524,676 17.763.523 17.149.877 88750 Loss on Sale of Assets 30,000 88700 Depreciation 17,554,676 17,763,523 17,149,877 89260 Long Term Employment Incentive 200,000 89250 Loans Made 3,226,348 1,306.877 4,662,876 1,972,000 2,543,911 860,725 -56.35% 89250 Loans Made 3,426,348 1,306,877 4,662,876 1,972,000 2,543,911 860,725 -56.35% 88000 NON-OPERATING EXPENSES 66,685,833 71,911,878 118,442,375 30,417,156 35,014,743 22,494,008 -26.05% GRAND TOTALS 353,300,842 333,814,386 363,459,756 312,231,981 345,196,762 294,654,838 -5.63% 14 , City of Huntington Beach Revenue Summary t - _ Adopted Budget-FY 2012113 ALLFUNDS Summary Combined by Fund FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Percent Change Fund Actual Actual Actual Adopted Revised Adopted From Prior Year ' 00100 General Fund 181,635,885 180,794,896 186,622,588 182,858,785 178,394,979 182,897,667 0.02% 00101 Specific Events 220,626 263,008 349,245 270,000 270,000 290,000 7.41% 00103 Donations Fund 695,824 416,619 502,997 491,246 00104 School Events 6,043 5,000 5,000 5,000 0.00% 00106 Interest Allocation 22,222 (124,609) 356,551 00107 Evidence Seizure 1,520 1,975 (1,316) 00120 Donations Oakview (228) 00122 Inmate Welfare Fund 2,131 10,631 9,551 10,000 10,000 5,000 -50.00% 1 00201 Air Quality Fund 272,236 241,887 230,046 248,000 248,000 246,000 -0.81% 00204 Fourth of July Parade 336,664 320,996 350,016 400,000 456,332 400,000 0.00% 00206 Traffic Impact 4,717,432 91,716 686,611 79,000 79,000 62,000 -21.52% 00207 Gas Tax Fund 3,232,544 4,037,030 3,699,032 3,195,000 3,195,000 3,157,900 -1.16% 00209 Park Acquisition 8 Development 305,023 424,005 859,074 115,000 115,000 500,000 334.78% 00210 Sewer 156,102 76,402 164,274 147,310 147,310 87,000 -40.94% 00211 Drainage 125,129 49,942 118,984 50,000 50,000 90,000 80.00% 00212 Narcotics Forfeiture-Federal 760,173 18,559 7,672 00213 Measure M Fund 2,193,565 1,806,447 2.572,862 2,514,000 2,514,000 2,771,000 10.22% 00214 Narcotics Forfeiture-State 38,325 40,074 157,385 10,000 10,000 50,000 400.00% 00215 Rehabilitation Loans 204,135 244,163 163,043 217,000 217,000 205,000 -5.53% 00216 Property and Evidence 43,035 23,679 12,936 10,000 100.00% 00218 Hwy Safety Traffic Reduct l B 69,332 3,100,042 22,853 5.000 5,000 1,100,000 21900.00% 00219 Traffic Congestion Relief 42 1,900,164 2,527,409 2,083,681 2,275,000 2,275,000 2,343,000 2.99% 00220 Housing Authority 7,616,234 3,513,306 00221 Cooperation Agreement Repmt 7,732,649 ' 00226 Quimby Fund 63,558 600,000 100.00% 00301 Capital Improvement Fund 171,736 224 00302 Library Development 33,127 119,071 00305 RDA Cap Project Area 10,270,210 1,789,309 2,013,237 1,240.000 1,240,000 -100.00% 00306 Low Income Housing Inc 7,868,584 6,316,852 3,674,492 175,000 -100.00% 00308 In-Lieu Parking Downtown 63,823 61,384 55,773 61,000 61,000 61,000 0.00% 00314 Infrastructure Fund 166,194 42,147 28,495 2,600,000 100.00% 00315 Southeast Coastal Project 343,236 (7,061) (8,144) 00316 Bella Terra (2) 00350 RORF 6,741,951 100.00% 00401 Debt Svc HBPFA 6,084,850 20,962,218 42,048.593 4,659.000 4,659,000 5,546,044 19.04% 00404 Debt Svc 1993-A Cie Cops 1 00405 Debt Svc Grand Coast CFD2000-1 1,111,356 1,224,315 1,221,243 1,253,500 1,253,500 1,265,210 0.93% 00406 Debt Svc Mello Roos 193,094 133,558 104,914 217,500 217,500 224,235 3.10% 00407 RDA HIS Debt Svc Project Area 18,963,767 18.294,440 18,131,137 18,530,000 18,530,000 -100.00% 00408 Debt Svc McDonnell CFD 2002-1 302,701 386,264 305,121 341,000 341,000 372,021 9.10% 00409 Debt Svc Southeast Coastal 153,648 59,771 9,944 95,000 95,000 -100.00% 00410 Debt Svc Bella Terra 2.295,194 2,408,639 2,204,564 2,500,000 2,500,000 2,378,914 -4.84% 00501 CUPA 216,603 195,600 384.629 210,000 210,000 200,645 -4.45% 00503 Emerald Cove 904,549 00504 Refuse Collection Service 10,435,749 10,553,955 10,624,203 10,827,500 10,827,500 10,929,303 0.94% 00506 Systems Fund 7,044 (132,444) 1,164 00506 Water 35,914,949 35,308,250 34,899,567 36,332,000 36,332,000 37,993,790 4.57% 00507 Water Master Plan 1,169,028 651,118 601,410 500,000 500,000 870,000 74.00% 00508 WOCWB 6,210 93,136 90,209 145,956 145,956 189,577 29.89% 00509 Refuse Education 3,576 (36,219) 53,746 51,000 51,000 50,000 -1.96% 00511 Sewer Service Fund 10,923,981 10,822,191 10,747,014 11,066,000 11,066,000 10,596,000 4.25% 00512 Retiree/Cobra Insurees (372) 00550 Seff Insurance Medical (1,379) 00556 Energy Efficiency Fund 1,675,000 1 15 City of Huntington Beach Revenue Summary Adopted Budget-FY 2012/13 ALL FUNDS Summary Combined by Fund FY 2008/09 FY 2009I10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Percent Change Fund Actual Actual Actual Adopted Revised Adopted From Prior Year 00701 BID-Auto 177,903 186,450 190,080 172,000 172,000 172,800 0.47% 00702 Retiree Insurance Fund 770,330 2.033,339 945,202 1,526,000 1,526,000 1,250,700 -18.04°h 00703 Retirement Supplement 4,176,805 5,972,488 2,919,605 3,678,000 3,678.000 4.222.900 14.82% 00704 Fire JPA Fund 484,322 400,304 485,395 206,000 206,000 207,464 0.71% 00707 Debt Svc Judgment Oblig Bonds 1,177.185 1,042,075 1,062,658 1,034,300 1,034,300 1,021,300 -1.26% 00708 Affordable Housing Reimburse 2,648 52,724 368 00709 BID-Hotel/Motel 512,844 613,362 1,237,758 1.190,000 1.190,000 1,400,000 11.65% 00710 BID-Downtown 92,587 88,800 102,036 95,000 95,000 95,000 0.00% 00711 Parking Structure-Bella Terra 533,085 567,553 492,176 514,000 514,000 530,000 3.11% 00712 Parking Structure-Strand 665,271 1,079,840 1,465,016 1,000,000 1,000,000 1,050,000 5.00% 00763 Citizen Corp Go Serve 02t03 (726) 00764 FEMA/EOC 40,274 00769 SLESF Grant 04/06 (6,228) , 00776 Used Oil 10th Cycle 04/05 (65) 00781 SLESF Grant 05/06 19,552 00791 Gates Grant 06/07 150 00792 Traffic Safety 06107 206,808 928 00793 SLESF Grant 06/07 742 (1,293) 00794 WMD-MMRS O6/07 21.258 00801 Anaheim/Santa Ana UASI FY10 310,334 00802 Anaheim/Santa Ana UASI FY11 58,130 00803 Justice Assistance Grant 11/12 31,405 00807 Energy Efficiency 466,149 643,146 2,335,543 00814 HES Grant 84,522 16,715 73 00815 CDBG 12113 945,747 100.00% 00816 FEMA Grant 2,104,214 (17,044) 6,756 , 00829 Used Oil 5/6th Cycle 17,982 4,349 00838 Jail Training Grant 11,245 10,435 9,630 10,600 00847 HOME Program 07/08 39,851 173,934 00848 HOME Program 08/09 27,025 255,465 12,469 , 00849 HOME Program 09/10 44,656 766.895 00850 HOME Program 10/11 270,675 00851 HOME Program 11112 722,000 722,000 -100.00% 00852 HOME Program 12113 407,848 100.00% 00863 HOME Program 05 (3,872) 00854 HOME Program 06 5,981 (296,619) 00855 RLF to CDBG 87,864 (127,725) 00857 HCD O6/07 1,129,448 411,285 00858 CDBG 07/08 462,334 46,653 00859 CDBG 08/09 788,193 118,717 151,158 00860 CDBG 09/10 1,328,522 39,984 00861 CDBG 10/11 472 843,352 00862 HCD 00/01 1,000 00867 HCD 04/05 1,171 770 00868 HCD 05106 22 00873 OCTA/Cip Grant 199,308 626,736 598,181 00875 Saav 87,145 81,046 93,500 00878 Cattrans Grants 1,067,745 1,440 241,163 00880 Library Equipment 1,751 369 712 00890 TEA Grant 486,300 183,474 94,526 00892 Storm Water Quality 428,921 326,376 213,061 00894 WMD-DHHS 8,955 4,153 1,600 00902 Used Oil 10th Cycle 06/07 12,292 20,444 12,384 00903 Homeland Security UASI O6/07 5,507 16 , City of Huntington Beach Revenue Summary _ Adopted Budget-FY 2012/13 ALLFUNDS Summary Combined by Fund FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Percent Change Fund Actual Actual Actual Adopted Revised Adopted From Prior Year 00904 Sr Mobility Program 7/07-6/08 663 00906 State Literacy Grant 07/08 339 69 00908 Fireman's Fund 07108 (529) 00909 UASI/OCIAC Program 146,233 111,205 167,040 00910 SLESF Grant 07/08 571 (15,593) 00911 American Justice Grant 07/08 23,022 00912 Homeland Security UASI 07/08 58,110 87,491 00913 WMD-MMRS 07/08 242,601 (3,055) 00914 Domestic Violence 08/09 37,330 595 00915 Sr Mobility Program 7/08-6/09 1,194 (1,648) 00916 State Literacy Grant 08/09 49,951 (22) 00917 OC Waste&Recycling Grant 878 308 172 ` 00918 ABC Grant 08/09 117,822 (4,327) 00919 Avoid the 28 DUI 2,779 4,600 5,965 00920 SLESF Grant 08/09 204,988 30,775 00921 Traffic Safety Grant 08/09 110,325 43,382 00922 Fire Act Grant 2008 19,636 (55) 00923 Justice Assistance Grant 08/09 14,970 00924 Domestic Violence 09/10 151,705 80,191 182,977 00925 Homeland Security UASI O8/09 40,308 55,897 00927 Justice Assistance Grant 09/10 138,359 5,086 00928 Sr Mobility Program 7/09-6/10 166,911 (781) 00929 PSIC Grant 08/09 225,118 304 00930 State Literacy Grant 09/10 30,000 18,688 00931 Traffic Safety Grant 09/10 88,856 43,755 00932 SLESF Grant 09/10 130,630 00933 Homework Help Grant 09/10 19,500 00934 Fireman's Fund Heritage 09/10 12,134 6 00935 Marine Safety Heritage 09/10 30,264 Q 00936 HPRP 233,556 200,806 00937 Justice Assist Grant 09Regular 60.713 00938 Fed Transit Admin 5310 Grant 252,658 00939 Domestic Violence CY2010 48,667 655 00940 LSTA Computers to Go Grant 4,597 00941 Homeland Security UASITLO 0910 2,573 (275) 00942 Sr Mobility Program 7/10-6/11 178,576 (78) 00943 Homework Help Grant 10/11 14,625 00944 State Literacy Grant 10111 51,475 00945 Homeland Security MMRS 09/10 316,403 00946 PSIC Grant-PD 296,206 00947 EMPG 10/11 28,000 1,500 00948 Gates Broadband Grant 10/11 7,626 8,306 4,380 00949 SLESF Grant 10/11 201,456 00950 Office of Traffic Safety 10/11 146,387 00951 Used Oil 14th Cycle 08/09 6,708 00952 Fireman's Fund Heritage 10/11 15,149 00953 Justice Assistance Grant 10/11 10,208 21,131 00955 Prop 69 Funding 37,054 00956 Anaheim/Santa Ana UASI FY09 34,743 00957 2011 Domestic Violence Program 52,847 72,065 00958 Homeland Security UASI 09/10 9,085 33,651 00959 Edison Yth Sports 02 Park Bond 885,930 00960 Used Oil OPP1 10/11 64.690 I00962 CDBG 11112 1,234,000 1,234,000 100.00°/ 17 City of Huntington Beach ! Revenue Summary _ Adopted Budget-FY 2012/13 , ALL FUNDS Summary Combined by Fund FY 2008/09 FY 2009/10 FY 2010/11 FY 2011I12 FY 2011/12 FY 2012113 Percent Change Fund Actual Actual Actual Adopted Revised Adopted From Prior Year 00963 Sr Mobility Prgram 7/11-6112 67,278 125,768 , 00966 Homework Help Grant 11112 9,750 00967 ABC Grant 11/12 42,583 00968 SLESF Grant 11/12 201,000 00969 Calif 911 Emergency Comm Fund 49,100 00971 Asset Forfeiture 15%State Set 216,029 00972 Office of Traffic Safety 11/12 174,209 00973 Avoid the 26 DUI Grant 11/12 5,000 00974 Assistance to Firefighter Gran 5,520 00975 EMPG 11/12 43,530 00976 Homeland Security MMRS 10/11 317,409 00977 Domestic Violence 2012 238,637 00978 Trees Forfeiture Fund Act 1992 20,000 GRAND TOTAL 322,134,655 320,568,334 358,229,055 291,974,851 296740585 286042016 -2.03% i i 1 ! 18 ! City of Huntington Beach Revenue Summary Adopted Budget-FY 2012/13 ALLFUNDS r " Combined Revenue Detail by Object Account Percent FY 2008109 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 1 40070 Sec Basic Levy 36,986,131 32.573,924 37,240,328 37,158,300 37,158,300 37,250,000 0.25% 40080 Unsec Basic Le 1,500,043 1,708,930 1,689,179 1,409,800 1,409.800 1 000.000 -29.07% 40060 Basic Levy 38,486,174 34,282,853 38,929,507 38,568,100 38,568,100 38,250,000 -0.82% 40170 Sec Prior Year Property Taxes 1.674,642 1239,331 974,939 1309.100 1,309.100 930.000 -28.96% 40180 Unsec Prior Yr Prop"Taxes 89,621 43.732 19,811 50,350 50,350 10,000 -80.14% 40160 Prior Year Property Taxes 1,764,263 1,283,063 994,750 1,359,450 1,359,450 940,000 -30.85% 40300 Interest Debt Svc B00 40200 Debt Svc Property Taxes 800 40310 Sec Supp Roll 725,459 473,289 540.238 604,200 604 20 1100 000 -83A5% 40305 Supp Roll Property Taxes 725,459 473,289 540,238 604,200 604,200 100,000 -83.45% 40360 Interest Property Taxes 74,209 39,056 23,093 15,000 15,000 15,000 0.00% 40370 Misc Property Taxes 410,366 304,873 313,826 305,000 305,000 305,000 0.00% 40375 Prop 1A Borrowing Proceeds 5,065,616 1 40380 Aircraft Taxes 1,173 920 40400 Homeowner Exemption 339,629 343,378 342,353 345,000 345,000 345,000 0.00% 40410 Utility Unitary Tax 605,835 578,996 570,819 585,000 585,000 315,000 -46.15% 40420 Triple Flip Reimbursemnt 7,230,797 5,349,593 6,854,993 7,500,000 7,500,000 7,600,000 1.33% 40430 In-Lieu of VLF 14,921,724 14,866,953 15,010,062 14,900,000 14,900,000 15,000,000 0.67% 40440 Nuisance Abatement 20,093 87,833 29,480 20,000 20,000 20,000 0.00% 40450 Employee Retirement Override 2,660,683 4,220,412 4,232,779 4,220,000 4,220,000 4.220,000 0.00% 40460 Structural Fire Fund Prop Tax 322.821 322,821 100.00% 40350 Other Property Taxes 26,264,510 30,857,629 27,377 405 27,890,000 28,212821 28 148 821 0.93% 40500 Assessments 4,553,553 4,897,406 5,357,230 5,606,000 5,606,000 5,893,080 5.12% 40610 Main/Pier Tax Increment 10,105,162 11384,360 12,077,047 17,330,000 17.330,000 -100.00% 40660 Talbert/Beach Tax Inc 906,902 949,444 224.214 40720 Oakview Tax Inc 1,124,867 1,334,126 1,237,582 40800 Huntington Center Tax Inc 5,537,346 3,872,869 3,904,292 40900 Yorktown/Lake Tax Inc 576,616 589,695 576,027 40950 SE Coastal Tax Increment 120,952 44,694 321 65 000 65,000 -100.00% 40600 Tax Increment 18,371,844 18,175,199 18,019,483 17,395,000 17,395,000 -100.00% 40010 PROPERTY TAXES 90,165,803 89,969,428 91,219,413 91,422,750 91,745,571 73,325,901 -19.79% 41110 1%Allocation Sales Tax 18,617,211 19,147,735 20,869,529 21,000,000 21,000,000 23,545,000 12.12% 41120 Public Safety Sales Tax 1,689,102 1,647,580 1,747,853 1,775,000 1,775,000 1,905,500 7.35% 41130 Measure M Sales Tax 2,049,864 1,787,163 2,416,685 2,500,000 2,500.000 2.760.000 10.40% 41100 Sales Tax 22,356,177 22,582,479 25,034,067 25,275,000 25,275,000 28,210,500 11.61% 41210 Utility Franchises 2,596,870 1,795,427 2,758,700 2,400,000 2,400,000 2,500,000 4.17% 41220 Transfer Station Franchises 332,125 315,883 362,203 350,000 350,000 350,000 0.00% 41230 Pipeline Franchises 63.134 64,174 66,236 75,000 75,000 70,000 -6.67% 41240 Refuse Franchises 759,410 718,569 728,010 740,000 740,000 720,000 -2.70% 41250 Cable TV Franchises 2,675,603 2,716,339 2,783,121 2,700,000 2,700,000 2,700,000 0.00% 41270 Bus Bench Franchise 241050 199200 199200 255000 255000 199200 -21.88% 41200 Franchises 6,668,192 5,809 592 6 897 470 6,520,000 6,520,000 6 539 200 0.29% 41400 Transient Occupancy Tax 5,416,580 5,819,837 6,470,486 6,500,000 6,500,000 7,000,000 7.69% 41510 Water Utility Tax 1,589,186 1,593,565 1,612,751 1,600,000 1,600,000 1,600,000 0.00% 41520 Gas Utility Tax 1,857,005 2,023,999 2,011,823 1,900.000 1,900,000 2,000,000 5.26% 41530 Telephone Utility Tax 7,046,721 6,474,392 6,929,741 7,000,000 7,000,000 7,000,000 0.00% 41540 Electric Utility Tax 7.877,173 7.720,715 7.205,305 7,800,000 7,800,000 7,800,000 0.00% 41550 Cable Utility Tax 2,245,437 1,944,671 1,375,314 1,900,000 1,900 000 1 900 000 0.00% 41500 Utility Users Tax 20,615,521 19,757,342 19,134,933 20,200,000 20,200,000 20,300,000 0.50% 41000 OTHER LOCAL TAXES 55,056,469 53,969,250 57,536,956 58,495,000 58,495,000 61,549,700 5.22% 42103 Fire Prevention Inspection 201,403 252,613 276,695 270,000 270,000 270,000 0.00% 42105 Oil Well Taxes License 478,966 478,800 415,979 3001000 300,000 425,000 41.67% 42110 Business License 2195 687 2,221,079 2,287,602 2,230 000 2,230,000 2,370,000 6.28% 19 City of Huntington Beach , Revenue Summary _ Adopted Budget-FY 2012113 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011112 FY 2012113 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 42115 Bicycle License 9,477 4,828 12,387 10,000 10,000 10,000 0.00% 42120 Oil 8 Methane Inspection 17,338 46,425 47,065 47,000 47,000 47,000 0.00% 42125 Miscellaneous License 33,342 17,389 12,943 15,000 15,000 15,000 0.00% 42128 Newsrack Fee 3150 2,300 2000 2 000 2000 0.00% 42100 License General 2,939,362 3,023.433 3,052,670 2,874,000 2,874,000 3,139,000 9.22% 42152 Street and Curb 34,843 42155 Encroachment Permit 266,506 222,621 328.937 250,000 250,000 250,000 0.00% 42165 Grading Permit 51,798 8,088 17,054 12,000 12,000 15,000 25.00% 42170 Harbor 8 Dock Construction 11,783 7,560 10,800 8,000 8,000 10,800 35.00% 42180 Obstruction Permit 11,887 2,305 1,645 2,500 2,500 2,500 0.00% 42185 Parking Permit 19,369 17,554 19,843 20.000 20,000 20,000 0.00% 42195 Wide/Ovemei ht/Loadin 13,822 9,850 10,532 15,000 15 00 115 000 0.00% 42150 License 8 Permits Public Works 375,165 302,820 388,811 307,500 307,500 313,300 1.89% 42305 Alarm Permits 233,568 232,855 233,944 230,000 230.000 240,000 4.35% 42310 Building Permits 874,438 1,112,475 1,218,965 1,200,000 1,200,000 1,700,000 41.67% 42315 Plumbing Permits 147,031 192,428 208,923 197,000 197,000 240,000 21.83% 42320 Electripl Permits 190.157 258,119 265,410 285,000 285,000 365,000 28.07% 42325 Mechanical Permits 78,733 123,195 127,009 128,000 128,000 200,000 56.25% 42330 Combination Permits 55,000 100.00% 42335 Swim Pool Permits 58,974 71,663 75,577 80,000 80,000 17,000 -78.75% 42355 Certificate of OcGuoancy 105.299 103,223 103,710 110,000 110,174 85.000 -22.73% 42300 License and Permits Buildings 1,688,199 2,093,960 2,233,538 2,230,000 2,230,174 2,902,000 30.13% 42410 Planning Commission 485,385 310,113 479,665 249,150 249,150 227,500 -8.69% 42600 Zoning Administrator 140,236 117,697 129,551 136,900 136,900 77,500 -43.39% 42700 Environ Processing 90,098 117,238 134,857 250,000 250,000 265,000 6.00% 42750 Staff Review 125,253 136,878 199,443 166,200 166,200 167,700 0.90% 42824 Beach-Edinger Spec Plan Fees 183 1,000 1,000 40,000 3900.00% 42825 General Plan Maint Fee 2,937 52,546 60,200 55,000 55,000 55,000 0.00% 42860 Parkin In-Lieu 33,129 50,978 49,032 50,000 50,000 -100.00% 42400 License and Permits Planning 877,036 785,450 1,052,931 908,250 908,250 832,700 -8.32% 42000 LICENSE AND PERMITS 5,879,763 6,205 663 6,727,950 6,319,750 6,319,924 7,187.000 13.72% 42905 CourttTraffic Fines 771,076 731,562 608,889 700,000 700,000 700,000 0.00% 42915 Main Street Library Fines 1,816 2,451 1,229 2,000 2,000 2,000 0.00% 42920 Central Library Fines 112,505 97,877 87,291 95,000 95,000 87,000 -8.42% 42925 Banning Library Fines 3,046 2,680 1,739 2,500 2,500 2,500 0.00% 42930 Oakview Library Fines 2,638 3,322 2,867 2,500 2,500 2,500 0.00% 42935 Murphy Library Fines 1,438 1,615 1.112 1,000 1 000 1 000 0.00% 42910 Library Fines 121,443 107,945 94,238 103,000 103,000 95,000 -7.77% 42940 Parking Fines 3.060.560 3,000 908 3,501,220 3.150 000 3,150,044 3,700,000 17.46% 42940 Parking Fines 3060,560 3000908 3,501220 3,150,000 3,150044 3700,000 17.46% , 42950 Alarm Fines 191,358 124,910 129,575 125,000 125,000 125,000 0.00% 42900 FINES AND FORFEITURES 4,144,436 3,965,325 4,333,922 4,078,000 4,078,044 4,620,000 13.29% 42965 Pooled Cash Interest 5,109,397 2,405,483 2,235,681 1,641,000 1,641,000 920,900 43.88% 42966 Market Adjustments 787,671 2,577,056 (2,093,902) 11,000 11,000 -100.00% 42970 Restricted Cash Interest 383,462 267,202 641,326 89,500 89,500 10,700 -88.04% 42975 Late Charges 812,076 811,626 890,613 896,000 896,000 913,000 1.90% 42977 Interfund Loans Interest 121,028 121,359 1,811 117.000 117,000 -100.00% 42960 Interest Income 7,213,634 6,182,727 1,675,529 2,754,500 2,754,500 1,833,900 -33.42% 42985 Interest Payments 13,251 20,015 38,095 25,000 25,000 61,000 144.00% Princi al Pa , 42990 ments 159 534 220 299 183 308 200 000 200 000 200 000 0.00% 42980 Loan Payments 172,785 240,315 221,403 225,000 225,000 261,000 16.00% 43065 Waterfront Project 817,890 461,118 512,215 43075 Land Lease Income 758,566 693,995 601,259 750,000 750,000 750.000 0.00% 20 , City of Huntington Beach Revenue Summary _ Adopted Budget-FY 2012/13 ALLFUNDS Combined Revenue Detail by Object Account 1 Percent FY 2008109 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 43085 Buildings Lease Income 1,390.851 1,027,298 268,892 580,000 580,000 -100.00% 43095 Beach Concessions 1,154.909 1,104.432 1,059,754 1,120,000 1,120,000 1,120,000 0.00% 43105 Prop/Equip Lease-Beach 116,010 118,088 122,000 122,000 122,000 0.00% 43115 Rooms Rentals 582,784 511.177 479,846 526,000 526,350 536,000 1.90% 43145 Central Park Concessions 188,633 183.700 160,789 150,000 150,000 150,000 0.00% 43150 Sport Complex Concessions 54,606 42,853 34,280 40,000 40,000 40,000 0.00% 43155 Vending Machines 15,801 16,540 14,980 20,000 20,000 20,000 0.00% 43165 Rentals 179,219 186231 181,066 190,000 190,000 190,000 0.00% 43166 Ocean View Estates Rents 349,236 368,643 386,869 381,000 381,000 395.000 3.670/6 43055 Lease and Concession Income 5,608,502 4,714,076 3,699,951 3,879,000 3,879,350 3,323,000 -14.33% 43910 City Oil Wells 326,963 589,056 667,631 485,000 485,000 565,000 16.49% 43920 Other Royalties 104,397 122,763 154,684 130,000 130 000 130 000 0.00% 43900 Royalties 431,359 711,818 822,315 615,000 615,000 695,000 13.01% 44010 Parking Lots 3,295,053 3,351,643 2.430,040 2,300,000 2,300,000 2,450,000 6.52% 44015 Annual Parking Pass 711,413 700,000 700,000 750,000 7.14% 44030 Sunset Vista 386,535 373,300 468,957 385,000 385,000 470,000 22.08% 44040 Parking Structures 1,628,347 2,114,517 2,509,661 2,020,000 2,020,000 2,070,000 2.48% 44050 Meters-Business 405,737 401.453 431,957 405,000 405,000 405,000 0.00% 44060 Meters-Residential 569,490 665,010 616,980 655,000 655,000 655,000 0.00% 44070 Meters-Recreational 1,075.404 1,120.701 1,126,901 1,200,000 1,200,000 1,200,000 0.00% 44080 Pier Plaza 1,295,561 1,283,289 1,482,431 1,450,000 1,450,000 1,502,527 3.62% 44090 Meters Beach Blvd 23,321 14,362 58,054 15,000 15,000 50,000 233.33% 44101 Sport Com lex 124,152 127,592 120,597 125,000 125 0 00 125 000 0.00% 44000 Parking Revenue 8,803,600 9,451,867 9,956,992 9,255,000 9,255,000 9,677,527 4.57% 45040 Convicted Offender Booking Fee 221,016 315491 527.593 450,000 450.000 461,138 2.48% 45100 Other Govt Jail Bookings 9,142 6,483 4,460 8,000 8 00 88 000 0.00% 45000 Contract Jail Bookings 230,153 321,974 532,053 458,000 458,000 469,138 2.43% 45110 PCS Wireless 234,557 233,050 420,796 250,000 250 000 250 000 0.00% 45120 Admin Cost-Bonds 31,875 11,875 11,875 50,000 50,000 -100.00% 42955 USE OF MONEY AND PROP 22,726,465 21,867,701 17,340,913 17,486,500 17,486,850 16,524,665 -5.50% 46110 Tidelands Revenue 236,681 228,104 242,303 230,000 230,000 230,000 0.00% 46120 Stale Set-Aside 15% 4,942 5,689 23,250 50,000 100.00% 46130 Real Property Transfer 649,287 745,103 694,795 700,000 700,000 700,000 0.00% 46140 State Mandated Cost Reimb 20,637 78,442 80,000 80,000 80,000 0.00% 46150 State Public Library Funds 68,775 71,716 69,602 50,000 50,000 -100.00% 46160 From State of California 2,662,901 5,479,626 768,917 2,460,000 3,827,802 95,000 -96.14% 46165 HUT 2103 185,084 2,045,965 2,323,000 100.00% 46170 Vehicle License Fee 668,974 615,254 876,852 46180 POST Reimbursement 45,872 18,615 19,029 10,000 10.000 10,000 0.00% 46190 Direct Library Loans 208 199 179 200 200 200 0.00% 46100 State of California Agencies 4,258,277 7,349,391 4,819,324 3,530,200 4,898,002 3,488,200 -1.19% 46320 CDBG Allocations 185,571 889,206 1,234,000 1.234,000 945,747 -23.36% 46330 Other Federal 6,495561 6,034666 4,744,481 757 000 2 992 399 442 848 -41.50% 46300 Federal Agencies 6,495,561 6,220,237 5,633,687 1,991,000 4%6,399 1,3a8,595 -30.26% 46410 County Payments 2,238,557 2.363,132 2,561,543 2,307,000 2.432.768 2,307,000 0.00% 46420 Abandoned Vehicles 78,315 56,201 88.670 46430 OCTA 4,332.126 130,029 59,053 1,100.000 100.00% 46490 Other Governmental Agencies 12,553 12 310 782 12 310 12 310 -100.00% 46400 County Agencies 6,661,552 2,561,672 2,710,049 2,319,310 2,445,078 3,407,000 46.90% 46510 Gas Tax 2107 1,352,590 1,209,441 1,623,049 1,425,000 1,425,000 1,415,000 -0.70% 46520 Gas Tax 2107.5 10.000 4,844 15,156 10,000 10,000 10,000 0.00% 46530 Gas Tax 2106 644,782 609,535 714,273 678,000 678,000 657,500 -3.02% 46540 Gas Tax 2105 1,020,354 1,056,762 1,041,766 1,070,000 1,070,000 1,063,000 1 -0.65% 21 City of Huntington Beach Revenue Summary _ Adopted Budget- FY 2012/13 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 46500 Gas Tax Revenues 3,027,726 2,880,581 3,394,244 3,183,000 3,183,000 3,145,500 -1.18% 46610 M&O Huntington Beach 29,757 83,397 58,979 141.040 141,040 165,948 17.59% 46620 M&O Garden Grove 3.824 4,138 6.067 6,067 7,924 30.61% 46630 M&O Seal Beach 13,021 14,088 20.657 20,657 26,981 30.61% 46640 M&0 Westminster 23 128 25,024 36,692 36,692 47,924 30.61% 46600 WOCWB Revenue 29,757 123,370 102,229 204,456 204,456 248,677 21.63% 46710 AOMD 236.231 229,263 223,956 240,000 240,000 240,000 0.00% 46740 JPA'S 15,284 4,640 4,828 8,000 8,000 8,000 0.00% 46790 Other Agencies 517,816 677,624 495 121 51_000 1 606,039 7,598,201 14798.43% 46700 Other Agencies 769,331 911,526 723,904 299,000 1,854,039 7,851,764 2526.010/ 46000 REVENUE FROM OTHER AGENCIES 21,242,204 20,046,778 17,383,437 11,526,966 16,810,974 19,524,173 69.38% 47110 Residential Tree Replacement 13,308 10,982 8,287 5.000 5,000 5,000 0.00% 47115 Developer Fee 218,752 118,736 242,015 150,000 150,000 652,000 334.67% 47118 Underground Utilities 48,000 47120 Engineering and Inspection Fee 34,494 11,928 12,8W 10,000 10,000 17,000 70.00% 47125 GIS Survey Fee 4,110 3.538 9,315 5,000 5,000 5,000 0.00% 47130 Grading Plan Check 118,991 105,539 311,594 180,000 180,000 180,000 0.00% 47135 Landscape Inspection Fee 9,012 8,228 7.103 10,000 10,000 10,000 0. % 00 47140 Landscape Plan Check 34,157 35,537 25,510 40,000 40,000 40,000 0.00% 47145 OC Sanitation Collection Fee 71,902 43,205 134,795 75,000 75,000 85,000 13.33% 47160 Public Improve Plan Check 113.569 34,056 26,938 50,000 50,000 50,000 0.00% 47165 Recordation Fee 13,748 10,668 26,950 12,000 12,000 12,000 0.00% 47175 Tract Map Review 2,163 47180 Traffic Impact Fee 871,762 76,694 77,617 75,000 75,000 60,000 -20.00% 47185 Traffic Plan Check Fees 7,220 38,205 3,610 10,000 10,000 10,000 0.00% 47190 Water Qualitv Inseections 34 798 72 500 79.810 75.000 75 000 75.000 0.00% 47100 Public Works 1,595,985 569,807 966,374 697,000 697,000 1,201,000 72.31% 47205 Permit Issuance 201,827 181,894 195,487 190,000 190,000 195,000 2.639/ 47210 Plan Review 1,011,534 1,286,137 2,135,712 1,437,000 1,437,000 1,990,000 38.48% 47245 Landscape Plan Check 10,670 10,000 100.00% 47255 Microfilming 43,601 57,741 54,658 55,000 55,000 65,000 18.18% 47260 Administration Pass-Through 42,467 2,340 649 2,500 2,500 2,600 0.00% 47265 Automation Fee 155,885 181,536 226,716 185,000 185,000 230,000 24.32% 47275 Administrative Citation 551,720 440.426 478,117 513,000 513,125 440.000 -14.23% 47280 Park S uare Foot Fee 149 172 169.181 130,191 100,000 100,000 500.000 400.00% 47200 Building 2,156,206 2,319,255 3,232,198 2,482,500 2,482,625 3,432,500 38.27% 47305 Non-Resident Library Card Fee 40,517 41,149 37,487 40.000 40,000 40,000 0.00. 47310 Media Library 209,818 188,974 100,200 125,000 125,000 125,000 0.00% 47311 Video Conferencing 175 3,763 5,917 4,000 4,000 6,500 62.50% 47315 Library Reserve 6,497 6,006 5,532 7.000 7,000 7,000 0.00% , 47316 Banning Branch Fees 68 100 100 100 0.00% 47317 Oak View Branch Fees 56 500 500 100 -80.00% 47318 Main Street Branch Fees 441 500 500 500 0.00% 47319 Helen Murphy Branch Fees 50 100 100 500 400.00% 47320 Community Enrichment Fee 22,987 33,523 40,428 25,000 25,000 -100.00% 47325 Library Replacement Card 3,634 1,000 1,000 1,000 0.00% 47330 Library Processing Fee 1.403 500 500 500 0.00% 47335 Libra Collection Fee 846 500 500 500 0.00% 47300 Library 279,994 273,415 196,062 204,200 204,200 181,700 -11.02% , 47410 Video Productions 22,210 19,460 17,929 21,000 21,000 21,000 0.00% 47415 Weed Abatement 35,484 16,504 12,849 20,000 20,000 20,000 0.00% 47420 Sewer Services 72,665 78,249 76,452 80.000 80,000 80,000 0.00% 47440 Impounded Vehicle Release Fee 319,053 267,571 221,855 250,000 250,000 250,000 0.00% 47445 Research Requests 91,520 103,970 89,314 100 000 100,000 100,000 0.00% 22 , City of Huntington Beach Revenue Summary _ Adopted Budget-FY 2012/13 ALL FUNDS r Combined Revenue Detail by Object Account Percent FY 2008tO9 FY 2009110 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47450 Performance Bond Reduction 720 940 47455 Maps B Publications 465 161 97 1,000 1,000 100 -90.00% 47460 Pay to Stay/Work Furlough 172,200 168,275 158,273 175,000 175,000 175,000 0.00% 47480 Banners and Pennants 5,325 5,322 7,685 3,500 3,500 3,500 0.00% 47490 Requl8lory Fee 56,332 47400 Special City Services 719,923 660,232 585,394 650,500 706,832 649,600 -0.14% 47501 Recreational Fees 2,999,640 3,094,661 3,110,337 3,100,000 3,101,108 3,100,000 0.00% 47502 An Center Classes 105.899 104,245 93,603 105,000 105,092 80,000 -23,81% 47510 Junior Lifeguard 593,500 538,777 506 834 540,000 540 00 5540 000 0.00% 47500 Recreational Classes 3,699,038 3,737 682 3,710,774 3,745,000 3,746,200 3,720,000 -0.67% 47600 Special Events 408,781 478,914 563,105 355,000 355,000 385,000 8.450/6 47705 Refuse Charges 10,306,444 10,404,626 10,516,947 10,697,000 10,697,000 10,796,801 0.93% 47710 Water Sales 29,696,323 29,904,033 30,146,403 30,922,000 30,922,000 31,813,790 2.88% 47736 Convenience/Processing Fees 14.534.205 14.522.895 14 859 919 15,587,000 15,587,000 16.395.000 5.18% 47700 Utility Charges 54,536,973 54,331,555 55,523,269 57,206,000 57,206,000 59,005,591 3.15% 47810 Fire Med Billing Service 5,296,011 5,650,119 5.843,834 5,750,000 5,750,000 5,844,000 1.63% 47811 Fire Med Memberships 1.348,386 1.315,650 1,329,998 1,350,000 1,350,030 1,350,000 0.00% 47815 Membership 8,234 5,868 8,295 6,000 6,000 6,000 0.00% 47800 Fire Med Fees 6,652,631 6,971,637 7,182,127 7,106,000 7,106,030 7,200,000 1.32% 47865 Police Emergency Response 26,366 51,688 35,535 35,000 35,000 35,000 0.00% 47870 Fire Emer enc Res nse 1 106 27 086 6 197 25 000 25 000 25 000 0.00% 47860 Emergency Response 27,472 78,774 41,732 60,000 60,000 60,000 0.00% 47905 Fire Hazmat Response 222,785 203,308 391,231 213,000 213,000 208,645 -2.04% 47910 Public Works 17,392 23,762 13,417 15,000 15,000 15.000 0.00% 47900 Hazmat Fees 240,177 227,070 404,548 228,000 228,000 223,645 -1.91% 47930 Fire Clearance Inspection 37,106 85,857 78,715 87,000 87.000 87,000 0.00% 47935 Fire Company Inspection 300,929 359,309 318,401 361,000 361,000 361,000 0.00% 47940 Fire Protection Fees 176,715 172.194 221,054 203,000 203,000 203,000 0.00% 47945 Fire Development 65,349 67,244 70,000 70,000 70 000 0.00% 47925 Fire 514,750 682,709 685,414 721,000 721,000 721,000 0.00% 47955 Postage 3,651 1,938 1,531 2,000 2,000 2.000 0.00% 47965 Photocopying 4,178 2,351 3,060 4,000 4,000 4,000 0.00% 47970 Abandoned Oil Wells 57,066 21,610 4,014 12,000 12,000 12,000 0.00% 47985 Payroll Charges 4,333,573 5,027,520 5,009,085 5,204,000 5,204.000 5.473.600 5.18% 47950 Miscellaneous 4,398,468 5,053,419 5,017,690 5,222,000 5,222,000 5,491 600 5.16% 48050 Proprietary Fund Charges 392,925 392925 48052 Prop Fund Chr -Emerald Cove 13,144 48053 Prop Fund Chrg-Water 4.621,297 5,112,834 5,189.500 5,345,185 5,345,185 5,505,541 3.00% 48054 Prop Fund Chr -WMP 267,480 143,006 145,200 149 556 149,566 154,043 3.00% I 48055 Prop Fund Chr -Refuse 540067 481440 488700 503361 503361 518462 3.00% 48057 Prop Fund Chr -Sewer 928,049 1,122,358 1,139,200 1,173,376 1 1 73 376 1 208 577 3.00% 48058 From Retiree Medical Trust 38,448 39,000 40,170 40 170 41 375 3.00% 48059 From Retirement Supplement Tru 148,116 150,300 154,809 154,809 159,453 3.00% 47000 CHARGES FOR CURRENT SERVICES 81,992,359 83,323,597 85,260,687 86,043,657 86,101,344 89,859,087 4.43% 48120 Admissions 7,565 5,330 5,620 48130 Property 88 750 522,709 680,426 710,000 710 000 150 000 -78.87% 48110 Sales 96,315 528,039 686,046 710,000 710,000 150,000 -78.870 482111 Coin Telephones 2,131 10,631 9,551 10,000 10,000 5.000 -50.00% 48220 Employee Phone Reimbusement 6,902 5,797 6,378 8,000 8,000 8,000 0.00% 48230 Souvineer Sales 38,234 27,318 21,622 1,000 1,000 1,000 0.00% 48240 Library Sales 8,046 8,288 6,038 5,000 5,000 5,000 0.00% 48260 Bus Bench Ads 43,950 40,800 40,800 40,000 40,000 40,000 0.00% 48270 Plans and Specs 28,056 15,757 8,009 1,500 1,500 2,900 93.33% 23 j City of Huntington Beach Revenue Summary Adopted Budget-FY 2012/13 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2008109 FY 2009110 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 48280 Video Sales 91 100 100 100 0.00% , 48285 Library PC Use 3,006 1,000 1.000 2.000 100.00% 48200 General Sales 127,319 108,591 95,495 66,600 66,600 64,00 -3.90% 48300 Donations-Administration 200.000 48300 Donations-Planning 6,908 1.225 48300 Donations-Public Works 100,000 48301 Donations-Community Services 192,008 160,188 234,548 183,485 48302 Donations-Library Services 303.706 247,025 269,307 307,761 48303 Donations-Police 110 4 D n tions 4,397 4,015 1 047 430,000 430 000 430 000 0.00% , 48300 Donations 700,221 518,136 506,127 430,000 921,246 430,000 0.00% 46350 Sponsorships 217,543 109,413 124,760 67,400 67,400 67,400 0,00% 48385 Property Damage Reimburse 229,248 193.533 134,424 126,000 126,000 151,000 19.84% 48400 Restitution 166,387 13,577 10 5,000 5,000 25,000 400.00% 48410 Other Reimbursement 544,160 1,167161 1,189,966 465,000 465,000 472.002 1.51% 48370 Reimbursables 939,796 1,374,271 1,324,400 596,000 596,000 648,002 8.73% 48500 Settlements 125,845 491,610 63,023 50,000 50,000 5,000 -90.00% 48500 Settlements 125,845 491,610 63,023 50,000 50,000 5,000 -90.00% 48515 Passport Fee 107,660 106,106 97,640 100,000 100,000 100,000 0.00% 48517 Vendor Municipal Discount 31,532 1,649 48530 Newsrack Impounds 6,240 100.00% 48550 Miscellaneous 923,211 934 00 7776.868 22C.000 220,450 2,245,000 920.45% 48510 Other 1,062,403 1,041,756 874,508 320,000 320,450 2,351,240 634.76% 48100 OTHER REVENUE 3,269,441 4,171,817 3,674,360 2,240,000 2,806,696 3,715,642 65.88% 49101 General 48,667 48,667 49101 From General Fund 7,049,956 7,767,055 8,678,038 6,388,236 6,447,895 6,812,912 6.65% 49101 From Air Quality Fund 230,000 49101 From Traffic Impact 351,522 49101 From Gas Tax 2,022,000 900,000 900,000 900,000 900,000 900,000 0.00 49101 From Park Acquisition 8 Dev, 294,000 294,000 1,064 660.000 710,000 -100.00% 49101 From Measure M Fund 298,250 49101 From Narcotics Forfeiture-Stat 216,029 49101 From Traffic Congestion Relief 276,972 49101 From RDA Cap Proj Area 705,600 216,480 7,940,387 200,000 200,000 200,000 0.00% 49101 From Low Income Housing 314,802 405,000 7,953,182 404,564 3,708,870 404,932 0.09% 49101 From Parking In Lieu 600,000 49101 From Infrastructure Fund 308,689 49101 From CFD 2000-1 48,175 5,541 100.00% 49101 From Mello Roos 48,428 48,428 384.756 48,428 48,428 90,667 87.22% 49101 From RDA-Merged Project 7,988,103 8,935,124 10,751,700 4,914,000 -100.00% 49101 From CFD 2002-1 35,120 5,541 49101 From RDA-SE Coastal 375,607 8,939 64 49101 From Debt Svc Bella Terra 529,150 565,870 529,294 514,000 514,000 535,541 4.19% 49101 From CUPA 13,000 13,000 13,000 13.000 13,000 13,000 0.00% 49101 From Emerald Cove 3,529,677 49101 From Water Fund 125,866 49101 From Sewer Service Fund 53.942 49101 From Debt Svc Judgment Oblig 1,721,829 49101 From Affordable Housing Reimbu 52,391 34,000 49101 From Parking Structure Strand 50,000 100,000 100,000 100,000 0.00% , 49101 From FEMA Grant 180,086 49103 Donation Fund 22,000 49110 Capital Asset Transfer In 3 503 880 49100 Operating Transfers In 27,752,415 21.565,412 37,929,869 14,142,228 12,676,193 9,068,134 -35.88% 24 ' City of Huntington Beach Revenue Summary _ Adopted Budget-FY 2012113 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2008109 FY 2009110 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 49300 Proceeds of Long Term Debt 8,850,000 14,745,000 36,275,000 49400 Joint Venture Income 1,055,264 738,302 546,547 150,000 150,000 167,714 11.81 49450 Contributions Received 70,000 70,000 -100.00% 49000 NON-OPERATING REVENUE 37,657,714 37,048,774 74,751,416 14,362,228 12 896193 9235848 -35.69% 40000 REVENUES 322,134,656 320,568,334 358,229,055 291,974,851 296 740 595 286 042 016 1 I 1 L 1 � 25 i City of Huntington Beach i Revenue Summary t _ - Adopted Budget-FY 2012/13 \� GENERAL FUND i , Combined Revenue Detail by Object Account Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 40070 Sec Basic Levy 36,986.131 32,573,924 37.240,328 37,158300 37.158.300 37 250.000 0,25% 40080 Unsec Basic Le,v 1,500043 1,708,930 1.689.179 1 409 800 1,409800 1 000.000 -29,07% , 40060 Basic Levy 38.486,174 34,292,853 38,929,507 38,568,100 38,568,100 38,250,000 -0.82% 40170 Sec Prior Year Property Taxes 1.674,642 1.239,331 974A39 1309,100 1,309,100 930,000 -28.96% 40180 Unsec Prior Yr Property Taxes 89,621 43732 19.811 50.350 50,350 10.000 -80.14% 40160 Prior Year Property Taxes 1,764,263 1,283,063 994,750 1,359,450 1,359,450 940,000 -30.85% 40310 Sec Su Roll 725.459 473,289 540.238 604,200 604,200 100,000 -83.45% 40305 Supp Roll Property Taxes 725,459 473,289 540,238 604,200 604,200 100,000 -83.45% 40360 Interest Property Taxes 60,615 27.949 16.566 15,000 15.000 15,000 0.00% 40370 Misc Property Taxes 410,366 304,873 313,826 305,000 305,000 305,000 0.00% 40375 Prop to Borrowing Proceeds 5,065,616 40380 Aircraft Taxes 1.173 920 40400 Homeowner Exemption 339,629 343.378 342,353 345.000 345,000 345,000 0.00% 40410 Utility Unitary Tax 605,835 578,996 570,819 586,000 586.000 315,000 46.15% 40420 Triple Flip Reimburserl 7,230,797 5,349.593 6,854,993 7,500,000 7,500,000 7.600,000 1.33% 40430 In-Lieu of VLF 14,921,724 14,866,953 15,010,062 14,900,000 14.900,000 15,000,000 0.67% 40440 Nuisance Abatement 20,093 87,833 29,480 20,000 20,000 20,000 0.00% 40450 Employee Retirement Override 2,660,683 4,220,412 4,232,T79 4,220,000 4,220,000 4.220,000 0.00% 40460 Structural Fire Fund Pro Tan 322,821 322,821 100.00% 40350 Other Property Taxes 26,250.916 30,846,522 27,370,878 27,890,000 28,212,821 28,142,821 0.91% 40010 PROPERTY TAXES 67,226,812 66,885,727 67,842,167 68,421,750 68,744,571 67,432,821 -1.45% 41110 1%Allocation Sales Tax 18,617,211 19.147735 20.869,529 21,000.000 21,000,000 23.545,000 12.12% 41120 Public Safety Sales Tax 1,689.102 1647.580 1.747,853 1,775000 1,775,000 1905500 7.35% 41100 Sales Tax 20,306,313 20,795,316 22,617,382 22,775,000 22,775,000 25,450,500 11.75% 41210 Utility Franchises 2,596,870 1,795.427 2.758,700 2,400,000 2,400,000 2,500,000 4.17% 41220 Transfer Station Franchises 332,125 315.883 362,203 360,000 350.000 350,000 0.00% i 41230 Pipeline Franchises 63,134 64.174 66,236 75,000 75,000 70,000 6.67% 41240 Refuse Franchises 759,410 718.569 728,010 740.000 740,000 720,000 -2.70% 41250 Cable TV Franchises 2,675.603 2.716,339 2,783,121 2,700,000 2,700,000 2,700,000 0.00% 41270 Bus Bench Franchise 241.050 199200 199200 255000 255000 199200 -21.88% 41200 Franchises 6,6681192 5 809 592 6.897.470 6.520.000 6.520.000 6.539.200 0.29% i 41400 Transient Occupancy Tax 5.416,580 5,819,837 6.470,486 6,500,000 6.500,000 7,000,000 7.69% 41510 Water Utility Tax 1,589,186 1,593.565 1,612,751 1,600,000 1,600,000 1,600,000 0.00% 41520 Gas Utility Tax 1,857,005 2,023,999 2,011.823 1,900,000 1,900,000 2,000,000 5.26% 41530 Telephone Utility Tax 7,046,721 6,474,392 6,929,741 7,000,000 7,000.000 7.000.000 0.00% 41540 Electric Utility Tax 7.877,173 7,720,715 7,205,305 7,800,000 7,800,000 7,800.000 0.00% 41550 Cable Utili Tax 2,245.437 1,944,671 1,375,314 1,900,000 1,900 000 1 900 000 0,00% 41500 U01iry Users Tax 20,615,521 19,757,342 19.134,933 20,200,000 20,200,000 20,300,000 0.50% 41000 OTHER LOCAL TAXES 53,006,605 52,182,087 55,120,271 55,995,000 55,995,000 59,289,700 5.88% 42103 Fire Prevention Inspection 201,134 250,084 276,695 270.000 270,000 270,000 0.00% i 42105 Oil Well Taxes License 478,966 478.800 415,979 300.000 300,000 425,000 41.67% 42110 Business License 2,195,687 2,221,079 2,287,602 2,230,000 2,230.000 2,370,000 6.28% 42115 Bicycle License 9,477 4,828 12,387 10,000 10,000 10,000 0.00% 42M Oil 8 Methane Inspection 17,338 46,425 47,065 47,000 47,000 47,000 0.00% 42125 Miscellaneous License 33,342 17,389 12,943 15,000 15.000 15.000 0.00% 42128 Nevin Fee 3 110 2 301 2,000 2.000 2000 0.00% 42100 License General 2.939,093 3,020,904 3,052,670 2,874,000 2,874,000 3,11000 9.22% 42155 Encroachment Permit 266,506 213,876 328,937 250,000 250,000 250.000 0.00% 42165 Grading Pennit 51,798 8,088 17,054 12,000 12,000 15,000 2500% , 42170 Harbor&Dock Construction 11,783 7,560 10,800 8,000 8,000 10,800 36.00% 42180 Obstruction Permit 11,887 2,305 1,645 2,500 2,500 2,500 0.00% 42185 Parking Permit 19,369 17,554 19.843 20,000 20,000 20,000 0.00% 42195 WIN _ide/Overwei hULoadin 13 822 9 850 10 532 15.000 15.000 15 000 0.00% 421 License&Permits Public Works 375,185 259,233 3i%l 307,500 307,505 313,303 1.89% 42305 Alarm Permits 233,568 232,855 233,944 230,000 230.000 240,000 4.35% 42310 Building Permits 874,438 1,112,475 1,218,965 1,200,000 1,200.000 1.700.000 41.67% 42315 Plumbing Permits 147,031 192,428 208,923 197,000 197,000 240,000 21.83% 42320 Electrical Permits 190,157 258,119 265,410 285,000 285.000 365.000 28.07% 42325 Mechanical Permits 78733 123,195 127,009 128000 128000 200000 1 56.25% i 26 City of Huntington Beach Revenue Summary { Adopted Budget-FY 2012/13 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 42335 Swim Pool Permits 58,974 71.663 75,577 80.000 80,000 17,000 -78.75% 42355 CegL221e of Occu anc 105,299 103,223 103 710 110,000 110,174 85.000 -22.73% 42300 License and Permits Buildings 1,688,199 2,093,960 2,233,538 2,230,000 2,230,174 2,902, 00 30.13% 42410 Planning Commission 485,385 310,113 457,491 249,150 249,150 227,500 -8.69% 42600 Zoning Administrator 140,236 117.697 129,501 136,900 136,900 77,500 -43.39% 42700 Environ Processing 90,098 117,238 134,857 250,000 250,000 265,000 6.00% 42710 Staff Review 125,253 136,878 135,885 166,200 166,200 167.700 0,90% 42824 Beach-Edinger Spec Plan Fees 183 1.000 1,000 40,000 3900.00% 42825 General Plan Maint Fee 2 937 52 546 60 200 55,000 55 000 55 000 0.00% 42400 License and Permits Planning 843,908 734,472 918,118 858,250 858,250 832,700 -2.98% 42000 LICENSE AND PERMITS 5,846,365 6,108,569 6,593,136 6,269,750 6,269,924 7 187 000 14.63% 1 42905 Court(Trafic Fines 771,076 731,562 608,889 700,000 700,000 700,000 0.00% 42915 Main Street Library Fines 1,816 2 451 1,229 2,000 2,000 2,000 0.00% 42920 Central Library Fines 112.505 97,877 87,291 95,000 95.000 87,000 -8.42% 42925 Banning Library Fines 3,046 2,680 1.739 2.500 2.500 2,500 0.00% 42930 Oakview Library Fines 2,638 3.322 2,867 2,500 2.500 2.500 0.00% 42935 Mur h Libra Fines 1 438 1,615 1.112 1.000 1,000 1.000 0.00% 42910 Library Fines 121,443 107,945 94,238 103,000 103,000 95,000 -7.77% 42940 Parking Fines 3,060.560 3.000.908 I r,' 110 3150.000 3t50044 3700000 17.46% 42950 Alarm Fines 191,358 124,910 129,575 125,000 125,000 125,000 0.00% 42911 FINES AND FORFEITURES 4,144,431 3,915,325 4,333,922 4,078,000 4,078,044 4,620,000 13,29% 42965 Pooled Cash Interest 851,298 541,729 603,577 350.000 350,000 150,000 -57.14% 42966 Market Adjustments 115,184 2,646 (17.957) 42975 Late Charges 382,336 424,822 517,274 500.000 500,000 517,000 3.40% 42977 Interfund Loans Interest 35149 15,862 1064 26000 26000 -100.00% 42960 Interest Income 1,313,971 985,059 1,103,958 876,000 876.000 657,000 -23.86% 43075 Land Lease Income 758,566 693,995 590.003 750,000 750,000 750,000 0.00% 43095 Beach Concessions 1,154,909 1,104,432 1,059.754 1,120,000 1,120,000 1,120,000 0.00% 43105 Prop/Equip Lease-Beach 116,010 118,088 122,000 122,000 122,000 0.00% 43115 Rooms Rentals 582,784 511,177 479,846 526.000 526,350 536,000 1.90% 43145 Central Park Concessions 188,633 183,700 160,789 150,000 150,000 150,000 0.00% 43150 Sport Complex Concessions 54,606 42,853 34,280 40,000 40,000 40,000 0. % 00 43155 Vending Machines 15,801 16,540 14,980 20,000 20,000 20,000 0.00% 43165 Rentals 179.219 186,231 181,066 190,000 190.000 190,000 0.00% 43166 Ocean View Estates Rents 349236 368643 386869 381000 381000 395000 3.67% 43055 Lease and Concession Income 3,399,762 3,225,660 2,91598 3,299,000 9,299350 3,323,000 0.73% 43910 City Oil Wells 326,963 589.056 667.631 485.000 485,000 565,000 16.49% 43920 Other Ro allies 104397 122.763 154.684 130,000 130,000 130000 0.00% 43900 Royalties 431,359 711,818 822,315 615,000 615,000 695,000 13.01% 44010 Parking Lots 3,295.053 3,351,643 2430,040 2.300,000 2,300,000 2,450,000 6.52% 44015 Annual Parking Pass 711,413 700,000 700,000 750,000 7.14% 44030 Sunset Vista 386,535 373,300 468,957 385,000 385,000 470,000 22.08% 44040 Parking Structures 1,066,890 1,038,117 1,052,188 1,020,000 1,020,000 1,020,000 0.00% 44050 Meters-Business 405,737 401,453 431,957 405,000 405,000 405,000 0.00% 1 44060 Meters-Residential 569,490 665,010 616.980 655,000 655,000 655,000 0.00% 44070 Meters-Recreational 1,075,404 1,120,701 1,126,901 1,200,000 1,200,000 1,200,000 0.00% 44080 Pier Plaza 1,268,881 1,256,479 1.455,321 1,450.000 1,450,000 1,502.527 3.62% 44090 Meters Beach Blvd 23,321 14,362 58,054 15.000 15,000 50,000 233.33% 44100 Son Complex 124,152 127,592 120,597 125,000 125 000 125,000 0.00 44000 Parking Revenue 8,215,463 8,348,656 8,472,408 8,255,000 8,255,000 8,627,527 4.51% 45040 Convicted Offender Booking Fee 221,016 315.491 527.593 450,000 450.000 461.138 2.48% 45100 Other Govt Jail Bookings 9,142 6.483 4.460 8,000 8 000 8.000 0.00% 45000 Contract Jail Bookings 230,153 321,974 532,05 458 000 458 000 469 138 2.43% 45110 PCS Wireless 234,557 233,050 420,796 250,000 250%02 250,000 0.00% 42955 USE OF MONEY AND PROP 13,895,265 13.826,217 14,267,128 13,753,000 13,753,350 14,031,665 2.03% 46110 Tidelands Revenue 236,681 228,104 242,303 230,000 230,000 230,000 0.00% 46130 Real Property Transfer 649,287 745,103 694.795 700,000 700,000 700,000 0.00% 46140 State Mandated Cost Reimb 20,637 78,442 80,000 80.000 80.000 0.00% 46150 State Public Uldrary Funds 68,775 71,716 69,602 50 ODO 50,000 1 -100.00% 27 City of Huntington Beach C Revenue Summary Adopted Budget-FY 2012113 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011H2 FY 2011/12 FY 2012/13 Change From Ob"act Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 46160 From State of California 653,378 164,530 34,570 150,000 150.000 45,000 -70.00% 46170 Vehicle License Fee 568.974 615,254 876,852 46180 POST Reimbursement 45,872 18.615 19.029 10,000 10.000 10,000 0.D0% 46190 Direct Library Loans 208 199 179 200 200 200 0.00% 46100 State of California Agencies 2,243,812 1,843,522 2,015,771 1,220,200 1,220,200 1,065,200 -12.70% 46330 Other Federal 115231 75.059 269.375 35,000 35,000 35,000 0.00% 46300 Federal Agencies 115,231 75,059 269,375 35,000 35,000 35,000 0.00% 46410 Count Pa ments 2,072,52 072 520 2,185,413 2,496416 2,307,000 2.307 000 2 30T000 0.00% 46400 County Agencies 2 , 2,185,413 2,496,416 2,307,000 2,307,000 2,307,000 0.00% 46740 JPA'S 15,284 4,640 4,828 8,000 8,000 8,000 0.00% 46790 Other Agencies 220,920 11,520 154,484 816.500 100.00% 46700 Other Agencies 236,204 16,160 159.311 8,000 8,000 824,500 10206.25% 46000 REVENUE FROM OTHER AGENCIES 4,667,768 4,120.153 4,940,873 3,570,200 3,570,200 4,231,700 18.53% 47110 Residential Tree Replacement 13.308 10,982 8.287 5.000 5,000 5,000 0.00% 47115 Developer Fee 55,364 86,604 50,000 50.000 50,000 0.00% 47118 Underground Utilities 48,000 47120 Engineering and Inspection Fee 13,007 1,629 4,345 10.000 10.000 15,000 50.00% 47125 GIS Survey Fee 4,110 3.538 9.315 5,000 5,000 5,D00 0.00% 47130 Grading Plan Check 118,991 105.539 311.694 180,000 180.000 180,000 0.00% 47135 Landscape Inspection Fee 9,012 8,228 7,103 10.000 10,000 10,000 0,00% 47140 Landscape Plan Check 34,157 35,537 25,510 40,000 40,000 40,000 0.00% 47145 OC Sanitation Collection Fee 7.449 7,921 13,940 10,000 100,00% 47160 Public Improve Plan Check 110,831 34,056 26,938 50,000 50,000 50.000 0.00% 47165 Recordation Fee 13,748 10,668 26,950 12,000 12,000 12,000 0.00% 47175 Tract Map Review 2,163 47185 Traffic Plan Check Fees 7,220 38,205 3,610 10,000 10,000 10,000 0.00% 47190 Water Quality Inspections 34.798 72 t 500 79 810 75,000 75,000 75,000 0.00% 47100 Public Works 416,793 384,168 604,007 447,000 447,000 462,000 3.36% 47205 Permit issuance 201,827 181,769 192475 190,000 190,000 195.000 2.63% 47210 Plan Review 1,011,534 1.286.137 2,135,712 1,437,000 1,437,000 1,990,000 38.48% 47245 Landscape Plan Check 10,670 10,000 100.00% 47255 Microfilming 43,601 57,741 54,668 55,000 55,000 65,000 18.18% 47260 Administration Pass-Through 42,467 2,340 649 2.500 2,500 2.500 0.00% 47265 Automation Fee 155,885 181,536 226,716 185.000 185,000 230.000 24.32% 47275 Administrative Citation 551720 440426 478117 513000 513125 440000 -14.23% 4720 Building 2, 7, ,149, , 5 ,500 2,382,621 2,932,500 23.08% 47305 Non-Resident Library Card Fee 40,517 41,149 37,487 40,000 40,000 40,000 0.00% 47310 Media Library 209,818 188.974 100,200 125.000 125,000 125,000 0.00% 47311 Video Conferencing 175 3,763 5,917 4,000 4,000 6,500 62.50% 47315 Library Reserve 6,497 6,006 5,532 7.000 7,000 7,000 0.00% 47316 Banning Branch Fees 68 100 100 100 0.00% 47317 Oak View Branch Fees 56 500 500 100 -80,00% 47318 Main Street Branch Fees 441 500 500 S00 0.00% 47319 Helen Murphy Branch Fees 50 100 100 500 400.00% 47320 Community Ennchment Fee 22,987 33,523 40,428 25,000 25,000 -100.00% , 47325 Library Replacement Card 3,634 1,000 1,DD0 1,000 0.00% 47330 Library Processing Fee 1403 500 500 500 0.00% 47335 Libra Collection Fee 846 500 500 500 0.00% 47300 Library 279,994 273,415 196,062 204,200 204,200 181,700 -11.02% 47410 Video Productions 21,830 19,200 17,549 21,000 21,000 21.000 0.00% , 47415 Weed Abatement 35,484 16,504 12,849 20,000 20,000 20,000 0.00% 47420 Sewer Services 72,665 78,249 76,452 80,000 80,000 80,000 0.00% 47440 Impounded Vehicle Release Fee 319,053 267,571 221,855 250,000 250,000 250,000 0.00% 47445 Research Requests 91,520 103,970 89.314 100,000 100,000 100,000 0.00% 47450 Performance Bond Reduction 720 940 47455 Maps B Publications 465 161 97 1,000 1.000 100 -90.00% 47460 Pay to StayANork Furlough 172,200 168,275 158,273 175,000 175,000 175,000 0.00% 47480 Bannersand Pennants 5325 5.322 7.685 3.500 3.500 3.500 0.00% 47400 S cial CityServices 718,543 659,972 585,014 650,500 650,500 649,600 -0.14% 28 ' A City of Huntington Beach Revenue Summary :- ij Adopted Budget-IFY 2012/13 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47501 Recreational Fees 2,983,940 3,082,901 3,094,237 3,101,108 3,101,108 3,100,000 -0.04% 47502 Art Center Classes 105,899 104,245 93,603 105.092 105,092 80,000 -23.88% 47510 Junior Lifectuard 593.500 538 777 506 834 540 000 540.000 540,000 0.00% 47500 Recreational Classes 3.683338 3 M5 922 3 694 674 3 746 200 3 746 200 3 720 000 -0.70% 47600 Special Events 72,417 107,348 98,176 90,000 90,000 90,000 0.00% 47710 Water Sales 105.488 52,013 51.189 52.000 52.000 52.000 0.00% 47736 Convenience/Processin Fees 260 146,773 129,814 150 000 150,000 150 000 0.00% 47700 Utility Charges 105,748 198,786 181,003 202,000 202,000 202,000 0.00% 47810 Fire Med Billing Service 5,296,011 5,650,119 5,843,834 5.750,000 5,750,000 5,844.000 1.63% 47811 Fire Med Memberships 1,348,386 1,315,650 1,329,998 1,350,000 1,350.030 1,350,000 0.00% 47815 Membership 8,234 5 868 5,220 6,000 6 000 6 000 0.00% 47800 Fire Med Fees 6,652,631 6,971,637 7,179,052 7,106,000 7,106,030 7,200,000 1.32% 47865 Police Emergency Response 26,366 51,688 35,535 35.000 35,000 35,000 0.00% 47870 Fire Emerqency Response 1,106 27.086 6,197 25000 25000 25,000 0.00% 47860 Emergency Response 27,472 78,774 41,732 60,000 60,000 60,000 0.00% 47905 Fire Hazmat Response 18.265 2.284 4 493 8,000 8,000 8,000 0.00% 47910 Public Works 17.392 23.762 13A17 15000 15000 15000 0.00% 47900 Hazmat Fees 35,658 26,046 17,910 23,000 23,000 23,000 0.00% 47930 Fire Clearance Inspection 37,106 85,857 78.715 87,000 87,000 87,000 0.00% 47935 Fire Company Inspection 300,929 359,309 318,401 361,000 361,000 361,000 0.00% 47940 Fire Protection Fees 176,715 172,194 221,054 203,000 203,000 203,000 0.00% 47945 Fire Develo ment 65,349 67,244 70,000 70,000 70,000 0.00% 47925 Fire 514,750 682,709 685,414 721,000 721,000 721,000 0.00% 47955 Postage 3651 1.938 1,531 2000, 2,000 2000, 0.00% 47965 Photocopying 4,178 2,351 3,060 4,000 4,000 4,000 0.00% 47970 Abandoned Oil Wells 57 066 21,610 4 014 12,000 12,000 12.000 0.00% 47950 Miscellaneous 64,895 25,899 8,605 18,000 18,000 18 000 0.00% 48053 Prop Fund Chr -Water 4,621,297 5112 834 5,189,500 5,345,185 5 345 185 5 505 541 3.00% 48054 Prop Fund Chr -WMP 267480 143006 145200 149556 149556 154043 3.00% 48055 Prop Fund Chr -Refuse 540067 481440 488700 503361 503361 518462 3.00% 48057 Prop Fund Chr -Sewer 928,049 1,122,358 1,139,200 1 173 376 1,173,376 1 208 577 3.00% 48058 From Retiree Medical Trust 38 448 39,000 40,170 40,171) 41,375 3.00% 48059 From Retirement Supplement Tru 148,116 150,300 154 809 154 809 159 453 3.00% 47000 CHARGES FOR CURRENT SERVICES 21,342,234 22,723,753 23,542,545 23,015,657 23,017,012 23,847,251 3.61% 48130 to-o,erly 88.750 89 749 371.373 150,000 150 000 150,000 0.00% 110 Sales 89,715 89,749 371,373 150,000 150,000 150,000 0.00% 48220 Employee Phone Reimbusemenl 6,902 5,797 6,378 8,000 8.000 8,000 0.00% 48230 Souvineer Sales 765 1.040 1,942 1,000 1,000 1,000 0,00% 48240 Library Sales 8,046 8,288 6,038 5.000 5,000 5,000 0.00% 48260 Bus Bench Ads 43,950 40,800 40,800 40,000 40,000 40,000 0.00% 48270 Plans and Specs 1,836 1,197 633 1,500 1,500 1,500 0.00% 48280 Video Sales 91 100 100 100 0.00% 48285 Library PC Use 3 006 1 000 i 000 2 000 100.00% 48200 General Sales 61,499 57,122 58,888 56,600 56,600 57,600 1.77% 48300 Donations 330 30 000 30 000 11,000 0.00% 48300 Donations 330 30,00 30,000 6,000 0.00% 48350 Sponsorships 158,725 67,450 77,650 67,400 67,400 67.400 0.00% 48385 Property Damage Reimburse 194.013 168.031 118,645 126,000 126,000 126,000 0.00% 48400 Restitution 166.387 13.577 10 5,000 5,000 25,000 400.00% 48410 Other Reimbursement 122 693 838.582 123 541 125,000 20 000 160 000 28.00% 37 Reimbursables 83,4093 1,020,590 942,195 256,000 3 ,000 311,660 21.48% 48500 Settlements 125 845 301.922 5,385 50.000 50 00 55 000 -90.00% 48500 Settlements 125,845 301,922 5,385 50,000 50,000 5,000 -90.00% 41111 Passport Fee 107,660 106,106 97.640 100.000 100.000 100,000 0.00% 48517 Vendor Municipal Discount 31,532 1,649 48530 Newsrack Impounds 6.240 100.00% 4 Mi cell n us 110.584 375,782 517.293 210,000 210,450 210,000 0,00% 48310 Other 249,776 483,537 614,933 310,000 310,450 316,240 2.01% 48100 OTHER REVENUE 1,168,653 2,020,372 2,070,754 920,000 995,450 937,240 1,87% 29 City of Huntington Beach , Revenue Summary Adopted Budget-FY 2012113 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 201213 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total , Minor Grouping and Minor Total 49101 From Gas Tax 900.000 900,000 900,0DD 900,000 900,000 9D0,000 0.00% 49101 From Park Acquisition&Dev 294,000 294,DD0 1,064 660.000 710,000 -100.00% 49101 From RDA Cap Proj Area 105,600 216,480 260,882 200,000 200,000 200.000 0.00% 49101 From CFD 2000-1 48,175 5,541 100.00% 49101 Fmm Mello Roos 48,428 48,428 384,756 48,428 48,428 90,667 87.22% 49101 From RDA-Merged Project 4,335,000 5.306.804 6,046,402 4,914.000 12,280,538 -100.00% 49101 From CFD 2002-1 35,120 5,541 100,00% 49101 From RDA-SE Coastal 350,400 49101 From Debt Svc Bella Tana 39,564 5,541 100.00% 49101 From CUPA 13,000 13,000 13,000 13,000 13,000 13,000 0.00% 49101 From Emerald Cove 3.440,587 49101 From Water Fund 125,866 49101 From Sewer Service Fund 53,942 49101 From Debt Svc Judgment Oblig 1.721,829 49101 From Parking Structure Strand 50.000 100,000 100 000 100 000 0.00% 49100 Operating Transfers In 9,666.823 8,550,541 7,728,963 6,835.428 1,971,428 1,320,290 -80.68% 49400 Joint Venture Income 670,924 412,152 182,827 49000 NON-OPERATING REVENUE 10337747 8962693 7911790 6835428 1971428 1320290 -80.68% 40000 REVENUES 181,635,885 180,794,896 186,622,588 182,858,785 178,394,979 182,897,667 30 , II City of Huntington Beach 1 City Council Adopted Budget - FY 2012113 Mayor 1 Mayor Pro-Tem City Council Member (5) J Administrative Assistant 1 1 1 1 i i 1 1 i 1 1 31 City Council Department Descriptions , The City Council is the policy setting body of the City. The City Council's duties include establishing goals and policies, enacting legislation, adopting the City's operating and capital budget, and appropriating the funds necessary to provide services to the City's residents, businesses, and visitors. City Council Members also participate in a wide variety of community and regional activities and spend a ' considerable amount of time interacting with the community. Clerical staff provides administrative support and customer service to seven City Council Members and the public. In January of 2012, the City Council reaffirmed the following strategic goals: • Improve the City's infrastructure • Enhance economic development • Maintain public safety • Improve long-term financial sustainability • Develop, retain, and attract quality staff These goals are used as a frame of reference in evaluating requests for action brought before the City Council. - t - 32 , ' City Council Adopted Budget - FY 2012/13 ' Department Budget Summary All Funds by Object Account ` DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds ' PERSONAL SERVICES Salaries, Permanent 76,260 77,978 80,219 81,470 81,470 81,723 0.31% Leave Payouts 804 3,829 3,696 Benefits 83,002 94,567 89,602 91,809 91,809 91,949 0.15% PERSONAL SERVICES 160,066 176,374 173,517 173,279 173,279 173,672 0.23% OPERATING EXPENSES Equipment and Supplies 5,286 3,973 3,619 5,000 5,000 5,000 0.00% ' Conferences and Training 8,907 11,947 12,200 12,000 12,000 10,901 -9,17% Expense Allowances 120,765 108,793 110,690 108,540 108,540 91,540 -15.66% Other Expenses 174 OPERATING EXPENSES 134,958 124,886 126,509 125,540 125,540 107,440 -14.42% ' Grand Totals) 295,024 301,260 300,026 298,819 298,819 281,112 -5.93% General Fund 295,024 301.260 300,026 298,819 298,819 281,112 -5.937 Grand Total(s) 295,024 301,260 300,026 298,819 298,819 281,112 -5.93°/u Personnel Summary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 r i 33 1 , City Council 1 Adopted Budget - FY 2012/13 - Department Budget Summary General Fund by Object Account r DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year 1 General Fund PERSONAL SERVICES 1 Salaries,Permanent 76,260 77,978 80,219 81,470 81,470 81,723 0.31% Leave Payouts 804 3,829 3,696 Benefits 83,002 94,567 89,602 91,809 91,809 91,949 0.15% 1 PERSONAL SERVICES 160,066 176,374 173,517 173,279 173,279 173,672 0.23% OPERATING EXPENSES Equipment and Supplies 5,286 3,973 3,619 5,000 5,000 5,000 0.00% Conferences and Training 8,907 11,947 12,200 12,000 12,000 10,900 -9.17% 1 Expense Allowances 120,765 108,793 110,690 108,540 108,540 91,540 -15.66% Other Expenses 174 OPERATING EXPENSES 134,958 124,886 126,509 125,540 125,540 107,440 -14.42% Total 295,024 301,260 300,026 298,819 298,819 281,112 i -5.97u 1 Personnel Summary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 i ' 1 1 i 1 1 1 1 34 1 1 ' City Council Adopted Budget - FY 2012/13 _ Department Budget Summary General Fund Division by Object Account i DIVISION Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year City Council PERSONAL SERVICES Salaries, Permanent 76,260 77,978 80,219 81,470 81,470 81,723 0.31% Leave Payouts 804 3,829 3,696 Benefits 83,002 94,567 89,602 91,809 91,809 91,949 0.15% t PERSONAL SERVICES 160,1166 176,374 173,517 173279 173,279 173,672 0,23% OPERATING EXPENSES Equipment and Supplies 5,286 3,973 3,619 5,000 5,000 5,000 0.00% Conferences and Training 8,907 11,947 12,200 12,000 12,000 10,900 -9.17% ' Expense Allowances 120,765 108,793 110,690 108,540 108,540 91,540 -15.66% Other Expenses 174 OPERATING EXPENSES 134,958 124,886 126,509 125,540 125,540 107,440 -14.42% ' Total 295,024 301,260 300,026 298,819 298,819 281,112 -5.931 Significant Changes ' At the August 20, 2012 City Council meeting, the City Council voted to reduce the expense allowances of future council members, resullin in a$17 000 saving for FY 2012/13. FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011112 FY 2012113 Change from ' Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Mayor' 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Mayor Pro-Tem 1.00 1.00 1.00 1,00 1.00 1.00 0.00 City Council Member' 5.00 5.00 5.00 5.00 5.00 5.00 0.00 ' Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Personnel not counted in FTE totals Total 1.00 1.00 1.00 1.00 1.00 1.00 0.00 i 35 1 J City Council , Adopted Budget -FY 2012113 . Department Budget Summary All Funds by Business Unit BUSINESS UNITS , Percent FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change From Department Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year , CC City Council CC Cl Council 10020101 City Council 295,024 301,260 300,026 298,819 298,819 281,112 -5.93% ' CC City Council 295,024 301,260 300,026 298,819 298,819 281,112 -5.93% General Fund 295,024 301,260 300,026 298,819 298,819 281,112 -5.93% Grand Total(s) 295,024 301,260 300,026 298,819 298,819 281,112 -5.93% ' 1 1 1 36 li City of Huntington Beach City Attorney Adopted Budget - FY 2012113 City Attorney Chief Assistant City Attorney ADMINISTRATION Administrative Assistant i LITIGATION SIVDA ORY eAssistant City Attorney Assistant City Attorney Senior Deputy City Attorney(2) Deputy City Attorney III Legal Assistant(2) Legal Assistant 37 City Attorney Department Descriptions ' The City Attorneys Office is an internal service department that advises and , represents the City Council and all City employees on matters of law pertaining to their offices. This includes daily assistance on operational } « issues as well as pro-active defense of litigation filed against the City and its elected officials and employees. Administration Division The administration and support functions are performed under the supervision of the City Attorney. This includes personnel, clerical, financial, technology, training and development, and records management support. This function also includes attendance at regular council meetings as parliamentarian and advisor, and active participation with the executive management team to promote the strategic goals of the City Council. Advisory Division ' The Advisory Division provides legal assistance on all matters pertaining to the daily operation of the City to the CityCouncil and City officers. It prepares all legal documents and opinions to ensure the City of tY P P 9 P Y Huntington Beach can accomplish its goals and objectives with little, if any, risk of litigation. Litigation Division The Litigation Division handles all civil matters on behalf of the City and its employees and officials. All cases are handled by the in-house staff unless there is a conflict in representation or the outside counsel is paid by a third party. Ongoing Activities & Projects Administration Division • Manage and supervise daily operations of the City Attorney's Office • Maintain document management software • Maintain active and closed matters • Create and maintain monthly, quarterly, and annual reports to departments and City Council • Provide citywide training on the Brown Act, public records, sexual harassment, ethics, and contract process • Coordinate an active internship program for college and graduate students ¢euuxnnmreaaixmmssnnnnnrn.n �� 1 ata rasa»� n• { � s I ' I rCity Attorney Ongoing Activities & Projects Advisory Division Interpret the City Charter and all City ordinances • Provide ongoing legal advice to 14 City departments 1 • Actively participate in negotiations with eight labor organizations • Attend, advise, and prepare for Planning Commission meetings and other committee meetings, as requested • Coordinate Public Records Act responses • Prosecute in the name of the People all criminal violations of the municipal and zoning codes • Administer all civil citation hearings • Research, advise, and prepare all ordinances, resolutions, and agreements • Review and approve all insurance forms and indemnification waivers submitted to the City • Maintain standardized agreements and contract processing • Review and advise regarding changes in state law impacting the City Requests Completed by Department 150 ioo so ■ 2009 o c ,A 4 `>- � s w e e 5 5 e 5 ■ 2010 `aN Sake once �\ec S��e c1�ce sec acc Fd (�`ce J�ee`o�,ycacc eo�•c�oc�- tcc`yccQ'��PZ A`'e AeNoQ �o o e QeSo Qua ■ 2011 CA��cmac fJ 0 `oF Leo ,to r Litigation Division Closed Litigation Cases 2011 • Defend all civil matters wherein the City is a party; including police matters, land use decisions, contract disputes, personnel grievances, automobile accidents, slip and fall .-. •- 1 injuries, and constitutional challenges Land Use • Coordinate with Risk Management on claims processing, workers' compensation, and liability Dangerous assessment k Misc. Condition • Actively pursue relief on behalf of the City via injunctive relief, collections, subrogation, writs, appeals, and amicus r • Supervise outside counsel on an as-needed 6hiiiiiiii,.— basis • Advise staff on opportunities to minimize liability exposure before, during, and after the filing of litigation • Represent staff at depositions in third party litigation wherein the City is not a party • Assist staff in preparation of bankruptcy matters • Provide assistance to staff in small claims disputes • Advise on settlement of claims prior to litigation ' 39 City Attorney Performance Measures The City's performance measure program is in its seventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2012/13 are presented below. FY 2010111 FY 2011112 FY 2012113 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Review and process insurance and indemnification approvals and waivers:and Improve Internal respond to Public Records Act and Citizen and External Inquiries within three business days 95%of Communication the time. Measure: %of insurance and indemnification 95% 95% 95% approvals and waivers processed and Public Records Act and Citizen Inquiries responded to within three business days Goal: 2. Prepare City ordinances and City Council Improve Internal resolutions within twenty business days of and External request 85%of the time. Communication Measure: %of ordinances and resolutions prepared 84% 85% 85% within twenty business days Goal: 3. Review 85%of standard agreements within Improve Internal three business days. and External Communication Measure: %of standard agreements reviewed within 83% 85% 80% three business days Goal: 4. Provide aggressive and cost-effective Improve Internal defense of all civil litigation 95%of the time. and External Communication Measure: %of aggressive and cost-effective defense 90% 95% 95% t r 40 ' City Attorney Accomplishments&Goals FY 2011/12 Accomplishments Administration Division tPrepared quarterly and annual reports to departments and City Council • Provided four Citywide training sessions entitled: AB 1234 - Ethics; one Form 700 and Sexual Harassment training session • Prepared and arranged 75 Civil Citation Hearings for City's hearing officer Advisory Division • Prepared 85% of City ordinances and City Council resolutions within twenty business days of request • Reviewed and processed 95% of insurance and indemnification approvals and waivers; and respond to Public Records Act within three business days • Reviewed 85% of standard agreements within three business days Staff made 54 appearances in West Municipal Court on various Municipal Code violation cases and provided on-going advice related to the following: Home Depot/Expo Design Bella Terra Phase II OPA First Christian Church Appeal Atlanta Widening Project Harmony Cove Project Affordable Housing Program Beach Promenade Project Inn Ocean Lease Takeover of TWAcomm.com Suites Annexation of Sunset Beach AT&T UUT Refund Claim City's relocation Grievance Procedures Whether City has Inspection Authority For Offshore Oil Platforms Release of Fire Department Med Records Coastal Commission Curfew Legislation Ambulance Service Operator Rights HBMC Updates Pacific City 2011 Development Wireless Communication Ordinance 1 Quiet Title-Ownership of Bartlett and Moffett Parks PRA Policies and Procedures Update Annexation of Sunset Beach Litigation Division tCases settled with no monies paid to the plaintiffs: • Enforcement of Affordability Covenant at Brisas del Mar, Unit B-22 • Plaintiffs van was ransacked by unknown third parties • Various police agencies conducted a raid on a residence • Amicus Brief on behalf of League of Cities. The City refused to rezone the property to permit religious assembly at the new site • A husband and wife were detained by police and allege false imprisonment and civil rights violations • CEQA challenge to the Negative Declaration issued to expansion of Brethren Christian High School • City filed complaint with the CPUC challenging approval cellular antenna installation in right-of-way, primarily on existing utility poles, in violation of the City's undergrounding ordinance • Plaintiffs allege City's failure to overturn the issuance of the Conditional Use Permit for an express car wash • Minors sustained injuries from State beach fire pits • Plaintiff tripped over fire pit that was obscured with sand • Enforcement of Affordability Covenant • Passenger in vehicle collision alleges dangerous condition • Subcontractor claims that contractor breached the contract by not providing payment for labor and materials for worked performed on the Newland Street Improvement Plan • Defendant made illegal alterations to block wall along side of his property • Plaintiff challenging a protective lawsuit filed to preserve the rights of the Park Owners pertaining to the denial of tentative tract map seeing to convert a mobile home park to condominiums ' 41 City Attorney Accomplishments&Goals Case settled with monies recovered on behalf of the City: • Claim for recovery of worker's compensation benefits paid to employee who was rear-ended while on City business, traveling in his private vehicle • Collection of City funds for sewer repair , Other cases settled: • Lifeguard with the Junior Lifeguard Program alleges sexual harassment, retaliation and discrimination • Plaintiff tripped and fell on uneven pavement at Crest Street • Plaintiff slipped and fell on sidewalk allegedly caused by a raised water valve cover • Plaintiff tripped and fell on a raised and uneven portion of the City's sidewalk • A public interest advocacy organization alleges that City violated CEQA, City Charter Section 612 (Measure C), and City's General Plan in approving Senior Center • Automobile accident involving a police vehicle FY 2012/13 Goals , Despite facing staffing and budget cuts, a main goal and accomplishment of the City Attorney's Office is to maintain a certain level of service for the City. More specifically, continue to provide the best possible representation to the City in all lawsuits and administrative matters; to provide excellent legal advice and services to the City Council and to all City officers and employees; and to prosecute, in the name of the People, all violations of the City Charter and Municipal Code. 42 ' City Attorney Adopted Budget - FY 2012/13 ! _ Department Budget Summary All Funds by Object Account r DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries,Permanent 1,729,864 1,641,494 1,350.383 1,355,553 1,355,553 1,356,169 0.05% Salaries,Temporary 56,250 50,082 56,122 26,900 26,900 -100.00% Salaries,Overtime 4,524 4,441 8,666 Leave Payouts 73,583 96,101 75,728 Benefits 551,099 551.086 466,681 522,169 522,169 525.097 0.56% PERSONAL SERVICES 2,415,320 2,343,204 1,957,579 1,904,622 1,904,622 1,881,267 -1.23% OPERATING EXPENSES Equipment and Supplies 104,755 70,604 76,504 68,900 68,951 58,195 -15.54% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 14,165 2,841 5,128 15,000 15,000 13,000 -13.33% Professional Services 277,098 264,204 253,979 267,865 348,482 117,865 -56.00% Other Contract Services 56,238 81,214 49,806 44,500 44,518 44,500 0.00% Rental Expense 3,145 3,088 4,575 3,737 3,737 3,737 0.00% Expense Allowances 5,924 6,023 6,023 6,000 6,000 6.000 0.00% ' Other Ex ensesEX 1,052 352 95 OPERATING PENSES 462,377 428,325 396,110 407,002 487,688 244,297 -39.98% Grand Total(s) 2,877,696 2,771,529 2,353,689 2,311,624 2,392,310 2,125,564 -8.05% General Fund 2.736,425 2,656.638 2,141,827 2,161..624 2,217,956 2.125,564 -1.67% Other Funds 141,272 114,891 211,861 150,000 174,355 -100.00% Grand Total(s) 2,877,696 2,771,529 2,353,689 2,311,624 2,392,310 2,125,564 -8.05% Personnel Summary 18.00 18.00 11.00 11.00 11.00 11.00 0.00 43 City Attorney Adopted Budget - FY 2012/13 Department Budget Summary General Fund by Object Account r DEPARTMENT Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES ' Salaries, Permanent 1,729,864 1,633,426 1,350,383 1,355,553 1,355,553 1,356,169 0,05% Salaries,Temporary 21,520 25,554 46,387 26,900 26,900 -100.00% Salaries,Overtime 4.361 4,441 8,666 Leave Payouts 73,583 96,101 75,728 Benefits 550,397 549,570 466,437 522.169 522.169 525,097 1 0.56% PERSONAL SERVICES 2,379,724 2,309,092 1,947,600 1,904,622 1,904,622 1,881,267 -1.23% OPERATING EXPENSES Equipment and Supplies 104,755 70,604 76,504 68,900 68,951 58,195 -15.54% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 14.165 2.841 5,128 15,000 15,000 13,000 -13.33% Professional Services 171,421 183,425 52,097 117,865 174,127 117.865 0.00% Other Contract Services 56,238 81,214 49,806 44,500 44,518 44,500 0.00% Rental Expense 3,145 3,088 4,575 3,737 3,737 3,737 0.00% Expense Allowances 5,924 6,023 6,023 6,000 6.000 6,000 0.00% Other Expenses 1,052 352 95 ' OPERATING EXPENSES 356,700 347,546 194,227 257,002 313,334 244,297 -4.94% Total 2,736,425 2,656,638 2,141,827 2,161,624 2,217,956 2,125,564 -1.67% Personnel Summary 18.00 18.00 11.00 11.00 11.00 11.00 1 0.00 , i 1 i 1 44 � City Attorney Adopted Budget -FY 2012/13 Department Budget Summary General Fund Division by Object Account r DIVISION Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year City Attorney PERSONAL SERVICES Salaries, Permanent 1,729,864 1,633,426 1,350,383 1,355,553 1,355,553 1,356,169 0.05% Salaries,Temporary 21,520 25,554 46,387 26,900 26,900 -100.00% Salaries,Overtime 4,361 4,441 8,666 Leave Payouts 73,583 96,101 75,728 Benefits 550,397 549,570 466,437 522,169 522,169 525,097 0.56% PERSONAL SERVICES 2,379,724 2,309,t192 1,947,600 1,904,622 1,904,622 1,881,267 -123% OPERATING EXPENSES 1 Equipment and Supplies 104,755 70,604 76,504 68,900 68,951 58,195 -15.54% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 14,165 2,841 5,128 15,000 15,000 13,000 -13.33% Professional Services 171,421 183,425 52,097 117,865 174,127 117,865 0.00% Other Contract Services 56,238 81,214 49,806 44,500 44,518 44,500 0.00% Rental Expense 3,145 3,088 4,575 3,737 3,737 3,737 0.00% Expense Allowances 5,924 6,023 6,023 6,000 6,000 6,000 0.00% Other Ex enses 1,052 352 95 ' OPERATING EXPENSES 356,700 347,546 194,227 257,002 313,334 244,297 -4.94% Total 2,736,425 2,656,638 2,141,827 2,161,624 2,217,956 2,125,564 -1.67% Significant Changes As part of budget reductions, the department has eliminated all funding for Temporary Salaries, reduced $10,705 in Equipment and Supplies and reduced$2,000 in Conferences and Training. In addition, a new Chief Assistant City Attorney position was created with a corresponding decrease of a Deputy City Attorney III position for a net neutral effect. Council approved this action at the September 24,2012 City Council Special Meeting. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Chief Assistant City Attorney 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Assistant City Attorney 2.00 4.00 2.00 2.00 2.00 2.00 0.00 Senior Deputy City Attorney 3.00 3.00 2.00 2.00 2.00 2.00 0.00 Deputy City Attorney III 3.00 1.00 2.00 2.00 2.00 1.00 (1.00) Deputy City Attorney) 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Law Office Manager 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Investigator 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Specialist 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Legal Assistant 4.00 4.00 3.00 3.00 3.00 3.00 0.00 Total 18.00 18.00 11.00 11.00 11.00 11.00 0.00 45 City Attorney Adopted Budget -FY 2012/13 Department Budget Summary Other Funds by Object Account r n e OTHER FUNDS Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Redevelopment-Legal PERSONAL SERVICES Salaries, Permanent 8,067 Salaries, Temporary 34,730 24,528 9,735 Salaries, Overtime 163 Benefits 702 1,517 244 PERSONAL SERVICES 35,595 34,112 9,979 OPERATING EXPENSES Professional Services 105,676 80,779 201,883 150,000 174,355 -100.00% OPERATING EXPENSES 105,676 80,779 201,883 150,000 174,355 0 -100.00% Total 141,272 114,891 211,861 150,000 174,355 0 -100.00% Significant Changes t The State dissolved the Redevelopment Agency as of February 1, 2012. This fund had been used for legal services related to Redevelo ment ro ects and programs. FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012113 Change from ' Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 t t 1 46 t City Attorney Adopted Budget - FY 2012/13 _ Department Budget Summary All Funds by Business Unit i BUSINESS UNITS Percent FY 2008109 FY 2009110 FY 2010/11 FY 2011112 FY 2011112 FY 2012113 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year ATY City Attorney ATY City Attorney 10015101 City Attorney Admin 2,736,425 2,656,638 2,141,827 2,161,624 2,217,956 2,125,564 -1.67% ATY City Attorney 2,736,425 2,656,638 2,141,827 2,161,624 2,217,956 2,125,564 -1.67% Other Funds 30515101 Admin City Attorney 141,272 114,891 211,861 150,000 174,355 -100.00% Other Funds 141,272 114,891 211,861 150,000 174,355 -100.000/1 General Fund 2,736,425 2,656,638 2,141,827 2,161,624 2,217,956 2,125,564 -1.67% Other Funds 141,272 114,891 211,861 150,000 174,355 -100.00% Grand Total(s) 2,877,696 2,771,529 2,353,689 2,311,624 2,392,310 2,125,564 -8.05% t �t 47 t t INTENTIONALLY LEFT 1 BLANK ! t t t t t 48 ! i a City of Huntington Beach City Clerk Adopted Budget - FY 2012113 City Clerk 1 ADMINISTRATION, PUBLIC SUPPORT& RECORDS MANAGEMENT ELECTIONS Assistant City Clerk EnO, City Clerk Senior Deputy City Clerk 49 City Clerk Department Description i The City Clerk's Office is committed to accurately recording and preserving the actions of the City Council, Public Financing Authority, Successor Agency, Housing Authority, and Oversight Board; providing information and support to the City Council, City staff, and the public in a timely, courteous, and fiscally responsible manner; and administering open and free elections in accordance with statutory requirements. Administration Division Located on the second floor of City Hall, the City Clerk's staff provides service to the public, City Council, and departments. This includes preparation, publication, and distribution of the City Council meeting agendas as well as preparation and recordation of City Council meeting minutes. Staff also executes resolutions and ordinances, and facilitates the recordation of agreements, deeds, and other official documents, and codifies ordinances into the Municipal and/or Zoning Code. • Processes official documents for each City Council meeting • Prepares agenda packets for regular, adjourned, and special City Council meetings using AgendaPlus, an electronic agenda management system that automates the agenda process and partners with Granicus for minute production • Attends all City Council meetings, records and prepares meeting minutes through Granicus Media Manager,' a proprietary web-based software tool designed to efficiently organize and manage the City's audio/video streaming content and allows public access, keyword search capability, archive ability and capability to index and integrate rich-media such as documents and slides into web casts • Public records requests from the public and staff processed and provided in accordance with ' California law • Provides general support to the City Council, departments, and the public for bid openings and liability claims Records Management r The City Clerk is the official custodian of City records, and all documents certifying City Council actions are preserved and maintained in protective custody. These records go back to the date of the City's incorporation on February 17, 1909. All original minutes of City Council meetings, City resolutions 5' (policy), and City ordinances (law) adopted by the City of Huntington Beach are maintained by the City Clerk in a temperature, humidity, and light-controlled vault. Also in the VCity Clerk's custody are deeds, agreements, annexation records, infrastructure documentation, and many other vital ® records, including a vast collection of historical photographs, many of which are now available in digital format on-line. r The City Clerk's Office continues to improve efficiency and customer service through utilization of SIRE Technologies' electronic document management system (EDMS), which is designed to store electronic records within indexed cabinets. ` The implementation of SIRE has increased the ease of access to, and distribution of, information to internal staff and members of the public. 50 Department Descri tion City Clerk p p 1 Elections Voter Registration forms are available in the City Clerk's Office. General Municipal Elections are conducted in even numbered years, and are consolidated with the Orange County Registrar of Voters. The City Clerk's Office VOTE oversees all municipal elections, consults with candidates for elective office, and informs the public of election matters. The City Clerk serves as the official NW Election Filing Officer as designated by the State of California and maintains Statement of Economic Interests Forms required of City elected officials and designated City employees and board and commission members. The City Clerk also receives and files campaign disclosure/Fair Political Practices Commission (FPPC) documents. Subscribes to NetFile, a web-based, unlimited user, data i Ilia' entry and report generation system for the financial and qi campaign management of campaign committees that is ` publicly accessible from the City's website Responds to requests for Campaign Disclosure and Statement of Economic Interest (FPPC) Forms 9n 1 _ Staff is trained in election policy and is responsible for ` preparing campaign instruction booklets for candidates 1 during election years ON Provides community outreach to encourage voter registration at public events _ When the service is available through the County, the City Clerk offers an early voting opportunity to the community Henry E. Huntington during municipal elections Passport Acceptance Facility The U.S. Department of State, Bureau of Consular Affairs, has authorized the Huntington Beach City Clerk's Office to serve as an authorized Passport Acceptance Facility for the past ten years. Here members of the public can obtain passport services in a courteous and child-friendly environment. Our agents have the ability to produce approved passport photos, and our facility is a convenient location to obtain and submit passport applications. • Processes passport applications • Provides exceptional in-person and telephone customer service • Offers passport photograph services t • Advertises and markets passport acceptance services • Community outreach provided to encourage the public to utilize our Passport facility in order to capture fees for City services 51 City Clerk Performance Measures The City's performance measure program is in its seventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2012/13 are presented below. FY 2010111 FY 2011/12 FY 2012113 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Draft, present for approval, and publish 75% of Improve Internal City Council meeting minutes by the next regular and External Council meeting. Communication Measure: % of City Council meeting minutes drafted, 80% 90% 90% presented for approval, and published by next regular Council meeting Goal: 2. Attend/provide representation at a minimum of Improve Internal two community and service organization events and External in the City of Huntington Beach to engage in Communication voter outreach and registration activities and distribute passport application instructions and information. Measure: # of community and service organization events 2 2 2 attended Goal: 3. Codify 95%of municipal, zoning and subdivision Improve Internal ordinances adopted by the City and External Council/Redevelopment Agency within 14 Communication business days of the date they become effective. Measure: %of ordinances codified within 14 business days 100% 100% 100% of effective date i 1 I 1 i 52 +� City Clerk Accomplishments &Goals FY 2011/12 Accomplishments Administration and Records Management: • Maintained operations and delivered exceptional service with a 50% reduced workforce • Scanned, indexed, labeled and filed to City Clerk Vault and electronic data management system (EDMS)approximately 26,700 pages of City Council records • Continued to provide internal and external training for campaign disclosure (FPPC) and Statement of Economic Interests (SEI) 700 Form e-filing • Administered 118 Statement of Economic Interests (SEI) Form 700 filings through NetFile's hosted application online • Received approximately 173,000 page views by 6,935 Public Records Search users • Updated Council-approved Citywide Records Retention Policy and hosted a Citywide class to ensure City departments were adhering to policy guidelines for records retention and destruction then sponsored a paper shredding event for City departments resulting in nine tons of paper records inventoried, approved for destruction, shredded and recycled Tested and deployed SIRE Technologies 6.0 Upgrade to FileCenter and Capture electronic data management system (EDMS)applications • Electronically recorded over 100 City documents with the County of Orange Recorder's Office • Created informational "Welcome" PowerPoint presentation for public viewing prior to City Council meetings • Promotional "Office of the City Clerk" Video produced for Public Cable Television Programming and posted on the City Clerk webpage • Interviewed for HBTV-3 program on the history of Huntington Beach and online access to historical photographs • Completed scanning into SIRE permanent code amendment books dated 1959 through 1988 (approximately 15,000 pages) • Worked with City Historian to collect, scan, and index photos of Mayors from 1909 to present City Council Agenda, Minute Preparation, and Municipal and Zoning Code Codification: • Codified and published 100% of 17 Municipal and Zoning Code updates on effective date (approximately 200 pages) Administered production of 22 regular and 7 special meeting agenda packets (approximately 11,000 pages) in the SIRE AgendaPlus Workflow application; electronically distributed information to Council and staff (via iAnnotate software and iPad computers) and the public (via City webpage) • Created Administrative Regulation 607-e-Packet(iPad) Policy • Continued to provide internal training for Request for Council Action (RCA) production within the AgendaPlus Workflow • Tested and deployed SIRE 6.0 Upgrade to AgendaPlus Workflow application • Began publishing Public Hearing notices, Ordinances and Supplemental Communications on the City Clerk's webpage to promote open government 53 City Clerk Accomplishments &Goals Elections: t • Received, filed, redacted and posted campaign disclosure documentation for 26 active (candidate, all purpose, general, and political action) committees • Presented at the Chamber of Commerce Candidate Institute 4-week series • Hosted FPPC Filing Officer seminar that brought in 28 Cities' staff for training Passport Acceptance: • Recertified eight agents in response to new process requirements implemented by the U.S. Department of State • Processed approximately 3,300 applications and 2,400 passport photos resulting in General Fund revenue of approximately$106,500 • Expanded advertising by providing brochures to local retailers; designed, produced and displayed posters at bus shelter locations citywide; placed promotional postcards in books checked out at the Central Library; posted promotional coupon for discounted passport photo fee on varied Internet locations; collaborated with SurfCity Savings to develop a promotional Passport Services webpage and videotaped 30-second public service announcement for HBTV-3 Training: • One staff member received certification for attending an eight-week Election Academy sponsored by the Orange County Registrar of Voters • One staff member attended City Clerk's Nuts and Bolts Workshop in Brea, California in pursuit of CMC certification • Trained and recertified eight agents in response to new process requirements implemented by the U.S. Department of State • Four staff members attended the League of California Cities' City Clerk's New Law & Election Seminar in Long Beach Outreach: • Attended events to promote voter registration and the City's Passport Facility • Spoke at various Chamber of Commerce, nonprofit and business events FY 2012/13 Goals • Continue imaging of historical records for online accessibility to the public • Continue public outreach efforts to promote open government and transparency , • Continue expansion of advertising to increase passport revenue • Implement electronic signature practices in SIRE's Agenda Plus Workflow application • Implement SIRE Retention Manager software • Implement SIRE Agenda Wrap Up software • Quality-control approximately 5,000 deed records and 3,000 professional service agreements; apply electronic retention • Successfully manage the nomination/election process for City Council, City Clerk, and City Treasurer for the November 6, 2012 General Municipal Election • Implement new, more user-friendly electronic Request for Council Action (RCA)form 54 City Clerk Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Object Account r DEPARTMENT ! Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONALS Salaries,Permanent 573,265 516,283 371,466 375,622 375,622 401,787 6.97% Salaries,Temporary 76,805 70.959 68,697 63,978 70,978 64,012 0.05% Salaries,Overtime 3,353 313 2,000 3,000 100.00% Leave Payouts 6,086 10,027 14,342 Benefits 179,175 177,263 123.473 135,755 135,755 136,840 0.80% PERSONAL SERVICES 838,685 774,533 578,291 575,356 584,356 605,639 5.26% OPERATING EXPENSES Utilities (341) Equipment and Supplies 66,615 70,853 36,845 42,600 42,630 43,325 1.70% Repairs and Maintenance 5,000 5,000 5,000 0.00% Conferences and Training 6,657 3,391 2,810 550 Professional Services 162,012 4,816 129,540 39,081 41,841 203,121 419.74% Other Contract Services 3,118 7,734 44,717 39,000 55,310 39,000 0.00% Expense Allowances 6,023 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 737 718 47 500 500 500 0.00% OPERATING EXPENSES 245,162 93,194 219,981 132,181 151,831 296,946 124.65% Grand ota s 1,083,846 867,727 798,272 707,537 736,187 902,585 27.57% General Fund 1.083.846 867,727 798.272 707,537 736.187 902.585 27.57% Grand ota s 1,083,846 867,727 798,272 707,537 736,187 902,585 27.577. Personnel Summary 8.00 8.00 4.00 4.00 4.00 4.00 1 0.00 ! i ! ! ! JS ' City Clerk -t Adopted Budget - FY 2012/13 1 _ Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Object Account FY 2008/09 Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 573,265 516,283 371,466 375,622 375,622 401,787 6.97% Salaries,Temporary 76,805 70,959 68,697 63,978 70,978 64,012 0.05% Salaries,Overtime 3,353 313 2,000 3,000 100.00% Leave Payouts 6.086 10,027 14,342 Benefits 179.175 177.263 123,473 135,755 135,755 136,840 0.80% PERSONAL SERVICES 838,685 774,533 578,291 575,356 584,356 605,639 5.26% OPERATING EXPENSES Utilities (341) Equipment and Supplies 66,615 70,853 36,845 42,600 42,630 43,325 1.70% Repairs and Maintenance 5,000 5,000 5,000 0.00% Conferences and Traininc 6,657 3,391 2,810 550 Professional Services 162,012 4,816 129,540 39,081 41,841 203,121 419.74% Other Contract Services 3,118 7,734 44,717 39,000 55,310 39,000 0.00% Expense Allowances 6,023 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 737 718 47 500 500 500 0.00% OPERATING EXPENSES 245,162 93,194 219,981 132,181 151,831 296,946 124.65% Total 1.083,846 867,727 798,272 707,537 736,187 902,585 27.577 Personnel Summary 8.00 8.00 4.00 4.00 4.00 4.00 1 0.00 56 i ' City Clerk Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account , i DIVISION Percent FY 2008109 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration, Public iSupport, 11 Elections PERSONAL SERVICES Salaries, Permanent 573,265 516,283 371,466 375,622 375,622 401,787 6.97% Salaries,Temporary 76,805 70,959 68,697 63,978 70,978 64,012 0.05% Salaries, Overtime 3,353 313 2,000 3,000 100.00% Leave Pay Outs 6,086 10,027 14,342 Benefits 179,175 177,263 123473 135.755 135,755 136,840 0.80% PERSONAL SERVICES 838,685 774,533 578,291 575,356 584,356 605,639 5.26% OPERATING EXPENSES Utilities (341) Equipment and Supplies 66,615 70,853 36,845 42,600 42,630 43,325 1.70% Repairs and Maintenance 5,000 5,000 5,000 0.00% Conferences and Training 6,657 3,391 2,810 550 Professional Services 162,012 4,816 129,540 39,081 41,841 203,121 419.74% Other Contract Services 3,118 7.734 44,717 39,000 55,310 39,000 0.00% Expense Allowances 6,023 6,023 6,023 6,000 6.000 6,000 0.00% Other Expenses 737 718 47 500 500 500 0.00% OPERATING EXPENSES 245,162 93,194 219,981 132,181 151,831 296,946 124.65% Total 1,083,846 867,727 798,272 707,537 736,187 902,585 27.57% ISignificant Changes As part of the budget reductions for FY 2012/13, the City Clerk's Office has eliminated contracted minutes preparation for the City Council, Housing Authority, and Successor Agency. The increase in Permanent Salaries is to cover the City Council approved compensation adjustment for the Assistant City Clerk position.This increased cost was offset by a reduction in Operating Expenses. Also in FY 2012/13, $195,000 has been added to Professional Services to cover costs associated with the November 2012 election. The one-time election cost leads to a 27% increase in the City Clerk's budget for FY 2012/13, without this appropriation, the City Clerk's operating budget has been reduced by 22%. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Assistant City Clerk 1.00 1 00 1.00 1.00 L00 1.00 0.00 Senior Deputy City Clerk 4.00 4.00 2.00 2.00 2.00 2.00 0.00 Office Assistant 1 2.00 2.00 0,00 0.00 0.00 0.00 0.00 Total 8.00 8.00 4.00 4.00 4.00 4.00 0.00 57 City Clerk Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Business Unit r BUSINESS UNITS Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CLK City Clerk ADM Administration 10010101 City Clerk Admin 1.083,846 867.727 798.272 707.537 736,187 707,585 0.01% 10010201 Elections 195.000 100.00% eneADM Administration 1,083,846 867,727 798,272 707,537 736,187 902,585 27.57% Gral Fund 1.083,846 867,727 798,272 707,537 736,187 902,585 27.5r , Grand Totals 1,083,846 867,727 798,272 707,537 736,137 902,585 27.57% 58 , City of Huntington Beach ' City Treasurer Adopted Budget - FY 2012113 ' City Treasurer Administrative Assistant(0.50) ill, ' 59 City Treasurer Department Descriptions ! The City Treasurer is an elected official who serves a four-year term. , Responsibilities of the City Treasurer include investment management of all City funds, including pooled funds, bond reserve investments and trust funds, as well as the funds of Joint Powers Authorities for which the City is administrator. Through ' prudent fiscal investment management, the City Treasurer ensures the City's cash liquidity needs are met and principal is preserved. Investments are consistently reviewed for compliance with the City's approved Investment Policy. The City Treasurer is a member of the Deferred Compensation Committee and on the Board ! of the Supplemental Retirement Trust. To date, the City has not suffered any principal or interest losses due to credit issues, liquidity requirements or other issues. Ongoing Activities & Projects Administration and Investments Division , • Performs investment management activities for funds of the City and Joint Powers Authorities ' where the City is the administrator • Invests other City funds such as bond reserve investments and trust funds , • Oversees and ensures the preservation of funds through prudent investment management and ! analysis of current economic and market conditions • Analyzes daily, monthly and annual cash flow projections to maintain adequate operating liquidity ! • Develops and maintains investment policy statements and ensures ongoing compliance for City, trust funds and Joint Powers Authorities • Prepares quarterly investment reports and presents such reports to the City Council and Joint ! Powers Authorities • Attends Investment Advisory Board, Deferred Compensation Committee, Supplemental Retirement Plan, and appropriate City Council and Joint Powers meetings ! ! 60 ! ' City Treasurer Performance Measures The Citys performance measure program is in its seventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2012113 are presented below. ' FY 2010111 FY 2011/12 FY 2012113 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Provide investment report to City Council Maintain within 30 days of fiscal year quarter end. Financial Viability and Our Measure: Reserves #of investment reports provided to City 4 4 4 Council within 30 days of quarter end ' Goal: 2. Submit investment policy to City Council in the Maintain first quarter of each fiscal year. Financial ' Viability and Our Measure: Reserves Investment policy submitted in first quarter of Yes Yes Yes each fiscal year Goal: 3. Hold study session to review Investment Improve Internal Advisory Board(IAB)annual report with City and External ' Council within three months of fiscal year end. Communication Measure: Study session held with City Council Yes Yes Yes st City Treasurer Accomplishments & Goals e FY 2011/12 Accomplishments , • Streamlined investment reporting to City Council and Joint Powers Authorities • Maintained and updated Investment Policies for the City and Joint Powers Authorities where City is administrator. Submitted City's Investment Policy to City Council in the first quarter of fiscal year • Developed Investment Policies for Supplemental and Deferred Compensation plans • Maintained Investment Advisory Board and provided annual report to City Council , • Continued to meet core Investment Policy objectives of safety, liquidity and obtaining a market yield through budgetary and market cycles through active and prudent investment management , • Added Supplemental Compensation Plan agendas and minutes to City website to provide for additional transparency , • Participated in Youth in Government Day, 2012 FY 2012/13 Goals , Strategic: • Maintain long-term financial viability and City's reserves • Improve internal and external communication ' Operational: • Successfully prepare and provide monthly and quarterly investment reporting to City Council on a , timely basis • Maintain and update Investment Policies for the City and Joint Powers Authorities where City is administrator. Submit City's Investment Policy to City Council in the first quarter of fiscal year • Meet core Investment Policy objectives of safety, liquidity, and obtaining a market yield through budgetary and market cycles • Attend quarterly Investment Advisory Board meetings and provide annual report to City Council , 62 ' City Treasurer Adopted Budget - FY 2012/13 ' Department Budget Summary All Funds by Object Account „a i -- ✓ DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change From ' Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds ' PERSONAL SERVICES Salaries, Permanent 674,728 650,794 431,361 81,382 81,382 81,509 0.16% Salaries, Temporary 46,905 43,737 78,356 1 Salaries, Overtime 1,754 155 181 Leave Payouts 13,312 24,829 3,611 Benefits 220,860 216,319 174,439 35,098 35,098 33,808 -3.68% PERSONAL SERVICES 957,560 935,833 687,947 116,481 116,481 115,317 -1.00% OPERATING EXPENSES Equipment and Supplies 41,472 19,669 14,022 4,500 4,500 2,057 -54.29% Repairs and Maintenance 21,913 20,634 12,959 8,750 8,750 8,750 0.00% Conferences and Training 7,677 3,828 2,167 3,600 3,600 3,600 0.00% ' Professional Services 8,221 10,635 Other Contract Services 268.462 532,058 539,446 Expense Allowances 11,305 11.444 7,059 Other Expenses l78) (6) 124 ' OPERATING EXPENSES 350,751 595,849 586,412 16,850 16,850 14,407 -14.50°/ Grand Total 1,308,311 1,531,682 1,274,360 133,331 133,331 129,724 -2.71% General Fund 1,308,311 1,531,682 1,274,360 133,331 133,331 129.724 -2,71% ' Grand Total 1,308,311 1,531,682 1,274,360 133,331 133,331 129,724 -2.71% Personnel Summary 10.00 10.00 8.00 1.50 1.50 1.50 0.00 e 63 M City Treasurer Adopted Budget - FY 2012/13 Department Budget Summary , : General Fund by Object Account .0 DEPARTMENT Percent FY 2008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year , General Fund PERSONAL SERVICES ' Salaries,Permanent 674,728 650,794 431,361 81,382 81,382 81,509 0.16% Salaries,Temporary 46,905 43,737 78,356 Salaries,Overtime 1,754 155 181 ' Leave Payouts 13,312 24,829 3,611 Benefits 220,860 216,319 174,439 35,098 35,098 33,808 -3.68% PERSONAL SERVICES 957,560 935,833 687,947 116,481 116,481 115,317 -1.00% OPERATING EXPENSES , Equipment and Supplies 41,472 19,669 14,022 4,500 4,500 2,057 -54.29% Repairs and Maintenance 21,913 20,634 12,959 8,750 8,750 8,750 0.00% Conferences and Training 7,677 3,828 2,167 3,600 3,600 3,600 0.00% Professional Services 8,221 10,635 ' Other Contract Services 268,462 532,058 539,446 Expense Allowances 11,305 11,444 7,059 Other Ex enses 78 6 124 OPERATING EXPENSES 350,751 595,849 586,412 16,850 16,850 14,407 -14.50% ' Total 1,308,311 1,531,682 1,274,360 133,331 133,331 129,724 -2.71% Personnel Summary 10.00 10.00 8.00 1.50 1.50 1.50 0.00 , 1 64 ' i , City Treasurer Adopted Budget - FY 2012/13 ' Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration & Investments PERSONAL SERVICES Salaries, Permanent 428,301 438,675 257,008 81,382 81,382 81,509 0.16% Salaries, Overtime 415 ' Leave Payouts 11,151 23,179 Benefits 117,921 126,779 94,864 35,098 35,098 33,808 -3.68% PERSONAL SERVICES 557,789 588,634 368,889 116,481 116,481 115,317 -1.00% OPERATING EXPENSES Equipment and Supplies 4,404 3,102 7,300 4,500 4,500 2,057 -54.29% Repairs and Maintenance 8,424 7,536 8,750 8,750 8,750 0.00% Conferences and Training 6,109 3,782 2,100 3,600 3,600 3,600 0.00% Other Contract Services 4,640 (41) 1,496 e Expense Allowances 11,305 11,444 7.059 Other Expenses 72 OPERATING EXPENSES 34,810 25,823 17,955 16,850 16,850 14,407 -14.50% ' Total 592,599 614,457 386,845 133,331 133,331 129,724 -2.71% Significant Changes ' In FY 2010/11 the City transitioned to a Part-Time City Treasurer position from a Full-Time City Treasurer position. The City Treasurers Office currently consists of a Part-Time City Treasurer and an Administrative Assistant who is shared with the Finance Department. Also in FY 2010/11, the Cashiering, Collections, and Disbursements Division was transferred to the Finance Department. Prior year data is retained for historical purposes. For FY 2012/13, Equipment and Supplies have been reduced as a budget reduction. FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Treasurer 1.00 1 00 1 00 1.00 1.00 1.00 0.00 Deputy City Treasurer NA 1 00 1.00 1.00 0.00 0.00 0.00 0.00 Budget Analyst Senior 1 00 1.00 1.00 0.00 0.00 0.00 0.00 t Administrative Assistant 1.00 1,00 1.00 0,50 0.50 0.50 0.00 Total 4.00 4.00 4.00 1.50 1.50 1.50 0.00 65 City Treasurer ' Adopted Budget- FY 2012113 Department Budget Summary , General Fund Division by Object Account i -- DIVISION Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year , Cashiering,Accounts Receivable, Collections & Disbursements PERSONAL SERVICES Salaries, Permanent 246,428 212,118 174,353 Salaries, Temporary 46,905 43,737 61,338 1 Salaries, Overtime 1,339 155 181 Leave Payouts 2,161 1,649 3,611 Benefits 102,939 89,539 79,575 PERSONAL SERVICES 399,771 347,199 319,058 OPERATING EXPENSES Equipment and Supplies 37,068 16,567 6,722 Repairs and Maintenance 13,489 13,098 12,959 Conferences and Training 1,568 46 67 ' Professional Services 8,221 10,635 Other Contract Services 263,822 532,099 537,950 Other Expenses 6 6 124 OPERATING EXPENSES 315,941 570.026 568,457 , Total 715,712 917,225 887,515 0 0 01 0.00% Significant Changes ' In FY 2010/11 the Cashiering, Collections, and Disbursements Division was transferred to the Finance Department. Prior year data is retained for historical purposes. FY 2008I09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change from , Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Technician Supervisor 2.00 2.00 1.00 0.00 Senior Accounting Technician 1.00 1.00 1.00 0.00 Accounting Technician II` 3.00 3.00 2.00 0.00 '0.75 FTE funded by Public Works Department was reflected here. Total 6.00 6.00 4.00 0.00 0.00 0.00 1 0.00 , 1 1 1 66 ' City Treasurer Adopted Budget - FY 2012113 ' Department Budget Summary All Funds by Business Unit H BUSINESS UNITS Percent FY 2008109 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From ' Division Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year THE City Treasurer ADM Administration/investments r 10025101 Administration/Investments 592,599 614,457 386,845 133,331 133,331 129,724 -2.71% ADM Administrationllnvestments 592,599 614,457 386,845 133,331 133,331 129,724 -2.71% MUN Cashierin /CollectionslDisb 10025201 Cashiering/Collections 715,712 917,225 887,515 MUN Cashierin /Collections/Disb 715,712 917,225 887,515 General Fund 1,308,311 1,531,682 1,274,360 133,331 133,331 129,724 -2.71% Grand Total 1,308,311 1,531,682 1,274,360 133,331 133,331 129,724 -2.71% r r r N r r r 67 1 i 1 INTENTIONALLY 1 LEFT 1 BLANK 1 1 1 1 1 N 1 1 1 i 68 ' City of Huntington Beach City Manager W,, jA4dopted Budget - FY 2012113 City Manager CITY SERVICES Deputy City Manager DEVELOPMENT SERVICES Deputy City Manager Energy Project Manager Office Assistant II PUBLIC INFORMATION Community Relations Officer CITY MANAGER Executive Assistant 69 City Manager Department Descriptions 1 City Manager's Office The City Manager's Office has responsibility for the City's day-to-day operations and provides oversight of City departments. The City Manager implements City Council policy and ensures that services are delivered in an efficient and effective manner. i 1 City Services City Services supports day-to-day operations of Intergovernmental Relations, Public ' Information, and provides oversight of the Community Services, Finance, Human 03 Resources, Information Services, and Library Services Departments. Development Services Development Services provides oversight of the Economic Development, Planning and Building, and Public Works Departments. i Ongoing Activities & Projects City Manager's Office • Provide citywide leadership, management, oversight, ' evaluation, strategic planning, budget coordination, and -- financial planning �� s • Receive and coordinate responses to citizen inquiries to ee the City Council and City Manager • Coordinate and manage the City Council agenda process • Provide administrative support, customer service, and reception to more than 20,000 public contacts and visitors • Coordinate the City's involvement in regional and state agencies including assisting Council Members in participating in regional and state policy bodies • Provide analysis of, and response to, proposed and enacted federal and state legislation impacting the City • Manage and administer operations of public information and cable television functions • Establish and maintain relationships with, as well as respond to, inquiries from members of broadcast and print media, including four different newspapers • Coordinate City information with respect to publications, press releases, media responses, and website content Develop, promote, and implement a comprehensive, long-range energy management program 70 City Manager Performance Measures The City's performance measure program is in its seventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2012/13 are presented below. FY 2010111 FY 2011112 FY 2012113 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Manage City resources to ensure expenditures Maintain do not exceed resources by presenting a Financial balanced budget to the City Council, including Viability and Our required reserves. Reserves Measure: Balanced budget presented to City Council Yes Yes Yes Goal: 2. Review legislation for potential impact on the Improve Internal City; assist the City Council in participating in and External regional, state, and federal policy bodies, and Communication assist departments in identifying potential funding opportunities. Measure: Maintain regional appointments and identify Yes Yes Yes state and/or federal funding i Goal: 3. Increase visits to the City's website by fifteen Improve Internal percent and explore social media options for and External outreach to the community. Communication Measure: %increase in visits to the City's website 10% 15% 15% Goal: 4. Increase energy efficiency and renewable Improve Internal energy utilization by participating in SCE's and External energy efficiency programs. Communication ' Measure: % community participation rate in SCE's 11.38% 15% 20% energy efficiency programs % municipal participation rate in SCE's energy 12.7% 20% 25% efficiency programs Goal: 5. Increase community and municipal solar Improve Internal usage. and External Communication Measure: # of megawatts (MW) of community solar 4.OMW 6.1 MW 6.5 MW installations #of municipal solar installations 12 3 3 permitted constructed constructed 71 City Manager Accomplishments& Goals FY 2011/12 Accomplishments • Selected a Municipal Marketing firm to more fully utilize the City assets to generate additional revenue without raising fees or taxes • Developed a 10-Point Plan for Local Business, which serves as a "road map" for attracting and , retaining business in Huntington Beach • Enhanced the shop local programs by adding incentives to new car buyers and increased the ' local preference for local vendors doing business with the City of Huntington Beach • Completed an Affordable Housing Agreement, which served as the catalyst for the development , of Bella Terra Phase 2 • Completed the sale of surplus land near Beach Boulevard and Atlanta Avenue, which stimulated the redevelopment of that shopping center • Successfully implemented solar contract with SunEdison providing shaded parking and onsite energy to Huntington Beach facilities , • Won and negotiated $1M+ California Energy Efficiency Strategic plan grant from Southern California Edison (SCE) • Developed and awarded construction phase of a self-financed $3M energy savings performance contract addressing energy waste and deferred maintenance backlog • Posted messages weekly to Facebook and Twitter, changed website home page, and updated news announcements weekly FY 2012/13 Goals • Present to the City Council for approval at least three Municipal Marketing opportunities that will enhance revenues utilizing only the marketing of City assets , • Present to the City Council for approval a developer proposal for the Edinger Hotel Site • Implement Enterprise Energy Management Information System to better manage utility expenditures • Implement energy savings performance contract • Study, present to City Council, and implement (if feasible) re-structuring street lighting services Citywide to save ten percent of the street lighting budget, reduce energy use, and improve light , quality • Contribute to founding local Government Energy Management Services Program with Los Angeles County as part of SCE grant • Support Chamber and Marketing &Visitors Bureau sustainability branding of Huntington Beach • Increase visits to City's website by ten percent and continue to use social media for community outreach i 72 � City Manager Adopted Budget -FY 2012113 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 1,017,109 1,002,519 874,460 907,004 961,709 775,845 -14.46% Salaries,Temporary 33,230 12,079 16,101 16,000 16,000 16,000 0.00% Salaries, Overtime 767 306 306 Leave Payouts 15,448 32,029 16,291 Benefits 311,169 302,368 283,658 309,280 324,575 282,455 -8.67% PERSONAL SERVICES 1,377,723 1,349,301 1,190,817 1,232,284 1,302,284 1,074,300 -12.82% 1 OPERATING EXPENSES Equipment and Supplies 297,313 134,259 109,609 154,700 171,014 154,700 0.00% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 32,338 20,024 18,020 25,000 25,000 25,000 0.00% Professional Services 171,056 106,308 136,007 88,841 846,598 88,841 0.00% Other Contract Services 52,526 23,767 20,564 26,220 26,220 26,220 0.00% Expense Allowances 19,232 19,274 17,817 19,700 19,700 19,700 0.00% Other Expenses 145 OPERATING EXPENSES 572,609 303,631 302,016 315,461 1,089,532 315,461 0.00% CAPITAL EXPENDITURES Equipment 2,020 CAPITAL EXPENDITURES 2,020 Grand Total(s) 1,952,352 1,652,932 1,492,832 1,547,745 2,391,816 1,389,761 -10.217. General Fund 1,839,370 1,652,334 1,492,832 1,547,745 1,575,745 1,389,761 -10.217/. Other Funds 112,983 598 816,070 Grand Total(s) 1,952,352 1,652,932 1,492,832 1,547,745 2,391,816 1,389,761 -10.21% Personnel Summary 9.00 9.00 7.00 7.00 7.00 7.00 10.00 ' 73 City Manager , Adopted Budget - FY 2012/13 Department Budget Summary General Fund by Object Account r DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year ' General Fund PERSONAL SERVICES Salaries, Permanent 1,017,109 1,002,519 874,460 907,004 907,004 775,845 -14.46% Salaries,Temporary 33,230 12,079 16,101 16,000 16,000 16,000 0.00% Salaries,Overtime 767 306 306 Leave Payouts 15,448 32,029 16,291 Benefits 311,169 302,368 283,658 309,280 309,280 282,455 -8.67% PERSONAL SERVICES 1,377723 1,349,301 1,190,817 1,232,284 1,232,284 1,074,300 -12.82% OPERATING EXPENSES Equipment and Supplies 184,330 133,661 109,609 154,700 154,944 154,700 0.00% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 32,338 20,024 18,020 25,000 25,000 25,000 0.00% Professional Services 171,056 106,308 136,007 88,841 116,598 88,841 0.00% Other Contract Services 52,526 23,767 20,564 26,220 26,220 26,220 0.00% Expense Allowances 19,232 19,274 17,817 19,700 19,700 19,700 0.00% Other Expenses 145 OPERATING EXPENSES 459,626 303,033 302,016 315,461 343,462 315,461 0.00% CAPITAL EXPENDITURES Equipment 2,020 CAPITAL EXPENDITURES 2,020 Total 1,839,370 1.652,334 1,492,832 1,547,745 1,575,745 1,389,761 -10.21% Personnel Summary 9.00 9.00 6.25 6.25 6.25 6.00 1 t 1 74 � ' City Manager Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 1,017,109 1,002,519 874,460 907,004 907,004 775,845 -14.46% Salaries,Temporary 33,230 12,079 16,101 16,000 16,000 16,000 0.00% Salaries,Overtime 767 306 306 Leave Payouts 15,448 32,029 16,291 Benefits 311,169 302,368 283,658 309,280 309,280 282,455 -8.67% PERSONAL SERVICES 1,377,723 1,349,301 1,190,817 1,232,284 1,232,284 1,074,300 -12.82% OPERATING EXPENSES Equipment and Supplies 184,330 133,661 109,609 154,700 154,944 154,700 0.00% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 32,338 20,024 18,020 25,000 25,000 25,000 0.00% Professional Services 171,056 106,308 136,007 88,841 116,598 88,841 0.00% Other Contract Services 52,526 23,767 20,564 26,220 26,220 26,220 0,00% Expense Allowances 19,232 19,274 17,817 19,700 19,700 19,700 0.00% Other Expenses 145 OPERATING EXPENSES 459,626 303,033 302,016 315,461 343,462 315,461 0.00% CAPITAL EXPENDITURES Equipment 2,020 CAPITAL EXPENDITURES 2,020 LTotal 1,839,370 1,652,334 1,492,832 1,547,745 1,575,745 1,389,761 10.21% Significant Changes Personal Services allocations for Deputy City Managers have been shifted to the Economic Development and Community Services Departments commensurate with assigned duties and responsibilities. FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy City Manager' 2.00 2.00 1.75 1.751 1.75 1.50 (0.25) 1 Community Relations Officer 1.00 1.00 1.00 1.00 1,00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Energy Project Manager 1.00 1.00 0.50 0.50 0.50 0.50 0.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1 Administrative Assistant 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 '0.25 FTE funded by the Community Services Department but reflected here Total 9.00 9.00 6.25 6.25 6.25 6.00 (02� f ' 75 City Manager , Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations, Energy PERSONAL SERVICES Salaries. Permanent 54,705 Benefits 15,295 OPERATING EXPENSES 70,000 OPERATING EXPENSES Equipment and Supplies 112.983 598 16,070 Professional Services 730,000 OPERATING EXPENSES 112,983 598 746,070 NON-OPERATING EXPENSES NON-OPERATING EXPENSES Total 112,983 598 0 0 816,070 0 0.00% Significant Changes The revised budget amount for FY 2011/12 reflects amounts received in grant funding for energy efficiency projects. In continuing with past practice,grants are not loaded as part of the adopted budget. ' FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy City Manager` 0.00 0.00 0.25 O.251 0.25 0.50 0.25 '0.50 FTE funded by the Economic Development Department but reflected here Energy Project Manager" 0.00 0.00 0.50 0.50 0.50 0.50 0.00 "0.50 FTE funded by the Public Works Department but reflected here Total 0.00 0.00 0.75 0.75 0.75 1.00 0.25 r 76 ' City Manager Adopted Budget -FY 2012/13 _ Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From ' Division Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year City Manager ADM Administration 10030101 City Manager's Office 1,205,989 1,149,121 1,123,155 1,102,507 1,175,679 989,573 -10.24% 10030201 Intergovernmental Relations 379,934 310,707 182,599 221,566 176,373 175,841 0.00% 10030301 Public Information 253,447 192,506 187,078 223,672 223,694 224,347 0.30% ADM Administration 1,839,370 1,652,334 1,492,832 1,547,745 1,575,745 1,389,761 -10.21% Other Funds 10330103 Donations 112,983 598 3,570 80787006 Energy Policies 144,000 80787007 EEMIS 360,500 80787008 LGEMSP 308,000 Other Funds 112,983 598 816,070 General Fund 1,839,370 1,652,334 1,492,832 1,547,745 1,575,745 1,389,761 -10.21% Other Funds 112,983 598 816,070 1 Grand Total(s) 1,952,352 1,652,932 1,492,832 1,547,745 2,391,816 1,389,761 -10.21°/ t t i 77 1 r � INTENTIONALLY 1 LEFT i BLANK 1 1 1 1 1 1 r 1 1 78 , i City of Huntington Beach Community Services Adopted Budget— FY 2012113 �eputy City Manager/ Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant Office Assistant II FACILITIES,DL"VFIOPMFM RECREATION,HUMAN&CULTURAL &CONCESSIONS SERVICES JC:E OPERATIONS MARINE SAFETY FACILITIES AND RECREATION,HUMAN,AND BEACH ADMINISTRATION Marine Safety Division Chief DEVELOPMENT CULTURAL SERVICES Administrative Secretary Marine Safety Lieutenant(3) Facilities,Development,& ADMINISTRATION Marine Safety Officer II(10) Concession Manager Recreation,Human,&Cultural Services BEACH MAINTENANCE Administrative Secretary Superintendent Beach Operations Supervisor Administrative Secretary Beach Maintenance Crewleader(2) PARK ACQUISITION AND Senior Facilities Maintenance DEVELOPMENT ADULT&YOUTH SPORTS Technician Administrative Analyst Senior Community Services Recreation Spvsr. Beach Equipment Operator(3) Community Sew.Rec Coordinator Beach Maintenance Service SPECIFIC EVENTS Maintenance Service Worker Worker Community Sew.Rec Coordinator PROJECT SELF-SUFFICIENCY PARKING METERS Human Services Program Coordinator Parking Meter Repair Technician Parking Meter Repair Worker(2) SENIOR SERVICES Senior Supervisor Human Services PARKING&CAMPING Volunteer Services Coordinator Supervisor Parking&Camping Community Services Recreation Spvsr. Facilities Social Worr Parking&Camping Crleader Os ffice ASeltanke ew t II Parking&Camping Leatlworker Senior Services Assistant Parking&Camping Assistant Senior Services Transportation Coordinator CULTURAL SERVICES Senior Supervisor Cultural Affairs Office Assistant II CITY GYM&POOL Community Services Recreation Spvsr. EDISON CENTER Community Services Recreation Spvsr. MURDYCENTER Community Services Recreation Spvsr. 79 Community Services Department Descriptions i The Community Services Department provides a full spectrum of year-round and seasonal recreational, cultural, and human service programs, in addition to special events at the City's parks, beaches, and community facilities. Major annual citywide events, such as the U.S. Open of Surfing and Surf City Marathon are coordinated through the department. Beach services include year-round marine safety emergency response and prevention, as well as educational training through the Junior Lifeguard program. Maintenance of the City's beaches, pier, and harbor, as well as revenue collection for all beach parking lots and parking meters is performed by the Community Services Department. The department also actively interfaces with the community it serves by participating on twenty-one boards, commissions,task forces, and local citizens groups. Administration Division , Administration oversees and supports the functions of the department's operating divisions. Par This includes strategic planning, supervision, budget preparation, accounts payable, and clerical services. Administration responds to community concerns and inquiries, serves as jo the primary liaison to a wide variety of citizens groups, implements City Council policies, and ensures quality control department-wide for programs and services to the public. BeAdministration creates public/private partnerships with corporations and agencies such as frI Toyota, Adopt-A-Highway, Hollister, and Children's Bureau that allow the City to provide a ` higher level of service and a greater number of programs. Support staff process registrations and reservations for the department's rental facilities, recreation events, special permits, beach passes, and adult sports programs. Support staff also process instructor payments, issue program refunds, and prepare meter credit card collection reports. Facilities, Development, and Concessions , Division y This division manages concessionaire-operated facilities at the beach, pier, Huntington Central Park, and Meadowlark Golf Course. It supervises the planning of multi-departmental , specific event activities at Pier Plaza and other locations, such as the Smooth Jazz Festival and the U.S. of Open p Surfing, coordinates City facility and clubhouse rentals, and the implementation of partnership agreements. This division " "k also coordinates rehabilitation and construction of new development projects at parks and beaches, and authors and manages grants to fund them. f _ Recreation, Human, and Cultural Services Division This division is responsible for planning, coordinating, and staffing the City's , recreation, human, and cultural services programs. The Recreation Division manages and operates the Murdy and Edison Community Centers, the City Gym and Pool, and the Huntington Central Park Sports Complex. Recreation programs are available through the SANDS Community Services Guide and can be found on-line at www.hbsands.oro. It includes year-round activities such as instructional classes; adult, youth, peewee, and "shooting stars" sports; special events and programs such as "Friday Night Funtime Dances," the Family Camp Out, "Ole Fishing Hole" fishing derby, or the Summer Surf Contest; and seasonal programs such as aquatics, summer sports programs, and Adventure Playground. Human Services includes the operation of the Michael E. Rodgers Seniors' Center and the Senior Outreach Center, the management and development of senior service and senior outreach programs, including senior recreation, transportation, meals, and case management; and liaises with the Huntington Beach Council on Aging. Human Services also manages the City's Project Self-Sufficiency , program, which assists highly motivated, low-income, single parents achieve independence through case management community support; provides contract management for the Oak View Family and Community Center; and liaises with the Citys Children's Needs Task Force. Cultural Services coordinates art programming, , including exhibits, instructional classes, and day camps. Additionally, staff liaises with the Art Center Foundation and the City's Allied Arts Board. 80 iCommunity Services Department Descriptions Beach Operations Division This division is comprised of three sections: Parking and Camping, Parking Meters, and Beach Maintenance. Parking and Camping is responsible for the Sunset Vista RV campground and parking operations at the Main Promenade Parking Structure and the City beach lots. Responsibilities include revenue collection, traffic management, staffing, and facility maintenance. Parking Meter staff service all aspects of the City's parking meters and pay stations, including revenue collection, maintenance, and repairs. Beach Maintenance is responsible for cleaning the pier, beach, fire rings, bike paths, parking lots, Main Promenade Parking Structure, and Pier Plaza. Staff also maintains the Huntington Harbor and Sunset Beach beaches and oversees the Huntington Harbour maintenance service contract and pier concessions. ' Marine Safety Division The primary goal and purpose of Marine Safety is to provide quality open water and beach safety through education, prevention, and emergency response. Marine Safety provides year-round lifeguard services on the City's beach, including medical aid and code enforcement services, -- — `+, manages the summer Junior Guard program, issues film and beach use permits for special events, and provides rQ staffing as required. Marine Safety also provides oversight r0� for the lifeguard and junior lifeguard programs in Sunset Beach. The division is comprised of 14 permanent Marine Safety Officers and management staff, and is supported by more than 130 recurrent ocean lifeguards. This division - also assists with oversight of the City's beach and pier concessions. Ongoing Activities & Projects Administration Division Provide support to City Council and City Administration including implementing City Council policies and responding to citizen inquiries and other public follow up as needed Manage the department, providing oversight, planning, a,ion Classed budget preparation, and clerical support Liaise with 21 City boards, commissions, task forces, committees, foundations, and citizens' groups, including the Community Services Commission and Human Relations Task Force Process facility and program reservations, recreational class instructor payments, refunds, parking passes; 1 prepare credit card parking meter collection reports Develop partnerships/sponsorships with private and non-profit organizations 81 Community Services Ongoing Activities& Projects Facilities, Development, and Concessions Division • Manage park use issues and coordinate clubhouse rentals and maintenance r • Responsible for park and beach development projects, including Capital Improvement Program submission and l_, Li, " budget • Prepare grant applications and monitor funds • Manage concessions and partnership contracts _ Oversee citywide events and Specific Events • Work with Friends of Shipley Nature Center • Liaisons with the Huntington Beach Community Garden non-profit Recreation, Human, and Cultural Services Division • Provide coordinated recreation classes, workshops, summer camps, tennis, aquatics, and special events for all ages ,r • Operate Murdy and Edison Community Centers, Huntington Central Park Sports Complex, City Gym and Pool; oversee Oak View Center contractor • Produce and distribute the SANDS Community Services Guide both on-line and in print to nearly 80,000 households _ • Provide youth, adult, and special needs sports programs • Provide senior programs, including volunteer coordination, recreation, transportation, case management, and nutrition • Provide case management and enlist community support to assist highly motivated, single parents become independent • Operate the Huntington Beach Art Center, providing cultural and educational programs in all media Beach Operations Division • Operate and manage the beach parking lots, Pier Plaza, Main Promenade Parking Structure, and Sunset Vista RV Campground • Collect revenue from each lot, Pier Plaza, Main Promenade, and all metered spaces • Maintain the Pier and Pier Plaza • Maintain all beaches, including Huntington Harbour and Sunset Beach • Maintain and repair beach fleet equipment • Fabricate special equipment in support of beach _ maintenance and marine safety Marine Safety Division • Provide year-round lifeguard services • Schedule and issue film and beach use permits ' • Assist with oversight of beach and pier concessions • Manage and coordinate the City's Junior Guard program • Provide oversight of the lifeguard and junior lifeguard , contracted programs in Sunset Beach ; 82 Community Services Performance Measures The City's performance measure program is in its seventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2012/13 are presented below. FY 2010111 FY 2011112 FY 2012/13 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Ensure 100% of lifeguards and marine safety Maintain Public officers complete United States Lifesaving Safety Association (USLA) requirements to maintain Advanced Certified Lifeguard Agency status. Measure: % of lifeguards and marine safety officers 100% 100% 100% completing USLA Advanced Certified Lifeguard Agency status Goal: 2. Ensure staffing levels at 100%of lifeguard towers Maintain Public during summer season. Safety Measure: % of lifeguard towers staffed during summer 88% 88% 88% schedule Goal: 3. Conduct a minimum of 30 audits of parking lot Improve Long- ticket sales and cash collected by gate Term Financial attendants. Sustainability Measure: #of audits conducted 30 30 30 Goal: 4. Market instructional class registration and Enhance program information on a quarterly basis using a Economic minimum of three different medium. Development Measure: # of communication media used to market 3 3 3 registration Goal: 5. Market each of the City's Clubhouse facilities on a Enhance 1 quarterly basis using a minimum of three different Economic media. Development Measure: # of communication media used to market N/A 3 3 registration I 83 Community Services Accomplishments& Goals FY 2011/12 Accomplishments Beach/Parking • Provided pre-event support and clean up for 30 beach events • Removed 2.37 million pounds of trash from the beach • Implemented on-line camping registration for the Sunset Vista RV camping facility Facilities/Development/Concessions • Completed grant funded construction of Phase I of the Edison Park Reconfiguration project, including , additional parking and lighted practice fields for youth sports groups • Completed negotiations and received City Council approval for a new lessee at the former Alice's Breakfast in the Park food concession in Huntington Central Park • Established the first community garden in the City through a collaborative effort with a volunteer group • Processed 75 permits for Specific Events held either at Pier Plaza, on the beach, downtown, or Huntington Central Park Marine Safety • The Marine Safety Division was recognized by the United States Lifesaving Association for maintaining its Advanced Lifeguard Agency Certification Recreation. Human, and Cultural • Marketed class registration and program information using the SANDS Community Services Guide and social media on a quarterly basis generating over 35,000 enrollments • Enrolled over 950 youth in sports programs calendar year to date • Enrolled over 2,800 participants for"Learn to Swim" classes during summer 2012 • Provided day camp programs for over 2,800 children during summer 2012 , FY 2012/13 Goals Par C S Beach/Parking M • Replace all existing beach fire pits with a new longer lasting square design _ 7`- • Increase security at south beach parking lot gates 6 ' Facilities/Development/Concessionsbpi ■ • Complete the Murdy Community Center Patio Reconfiguration project as described in the FY 2012/13 Capital Improvement Program Marine Safety • Complete revision of the Marine Safety Policies and Procedures manual to reflect new industry standards, operational changes, and current best practices • Maintain Advance Lifeguard Agency Certification Recreation. Human and Cultural t • Utilize City of HB website together with social media including regular"Twitter" and "Facebook" to brand classes, events, and programs with Parks Make Life 84 ' Community Services Adopted Budget - FY 2012/13 1 _ Department Budget Summary e. All Funds by Object Account r DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 5,311,274 5,172,766 4,629,307 4,571,158 4,633,496 4.286,899 -6.22% Salaries,Temporary 2,497.911 2,386,432 2,289,549 2,076,248 2,368,819 2,240,248 7.90% Salaries, Overtime 820,276 721,380 610,425 671,743 676,743 713,243 6.18% Leave Payouts 144,275 196,309 151,075 34 Benefits 2,793,665 2,684,314 2,727,961 2,600,861 2,639,352 2,418,534 -7.01% PERSONAL SERVICES 11,567,400 11,161,201 10,408,316 9,920,010 10,318,443 9,658,924 -2.63% 1 OPERATING EXPENSES Utilities 11,442 23,058 26,113 15,000 26,500 15,000 0.00% Equipment and Supplies 628,034 626,553 554,879 530,072 728,535 527,792 -0.43% Repairs and Maintenance 726,638 660,740 658,885 795,017 885,345 785,517 -1.19% Conferences and Training 62,507 57.158 36,929 78,850 79,750 78,850 0.00% Professional Services 530,712 237,332 183,238 101,600 587,653 135,000 32.87% Other Contract Services 1,872,507 1,846,222 2,038,046 1,914,139 2,216,019 2,302,313 20.28% Rental Expense 116,808 99,436 105,416 89,100 89,109 107,200 20.31% Insurance 32,301 14,586 47,919 31,000 31,000 38,500 24.19% Payments to Other Governments 1,993 Interdepartmental Charges 65 (3) Expense Allowances 29,039 24,507 26,794 24,600 24,600 27,000 9.76% Other Expenses 116,549 144,827 102,726 5,805 57,063 6,785 16.88% OPERATING EXPENSES 4,128,594 3,734,419 3,780,942 3,585,183 4,725,574 4,023,957 12.24% CAPITAL EXPENDITURES Land Purchase 43,758 75,000 Improvements 321,909 2,491,016 879,495 20,000 582,733 672,500 3262.50% Equipment 84,154 85,855 Vehicles 252,658 CAPITAL EXPENDITURES 702,479 2,576,871 879,495 20,000 582,733 747,500 3637,50% NON-OPERATING EXPENSES Debt Service Expenses 35.149 15,862 1.064 Transfers to Other Funds 294,000 294,000 1,064 681,000 731,000 -100.00% NON-OPERATING EXPENSES 329,149 3013,862 2,129 681,000 711,100 -100.00% Grand Total(s) 16,727,622 17,782,353 15,070,882 14,206,192 16,357,750 14,430,381 1.58% General Fund 14.042,107 13,328,026 12,731,142 12.731,958 13,184,354 12.842.682 0.87% Other Funds 2,685,515 4,454,327 2,339,740 1,474,234 3,173,396 1.587,699 T70% Grand Total(s) 16,727,622 17,782,353 15,070,882 14,206,192 16,357,750 14,430,381 1.58% Personnel Summary 69.75 69.75 61.00 61.00 61.00 56.00 1 r 85 Community Services , Adopted Budget - FY 2012/13 Department Budget Summary General Fund by Object Account r DEPARTMENT Percent FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year , General Fund PERSONAL SERVICES Salaries, Permanent 5,049,143 4,912,101 4,411,030 4,513,449 4,494,449 4,229,190 -6.30% Salaries,Temporary 2,297,101 2,165,778 2,067,042 2,046,248 2,097,248 2,210,248 8.01% Salaries,Overtime 600,923 442,540 333,716 379,993 384,993 382,493 0.66% Leave Pay Outs 144,275 194,506 147,417 Benefits 2,678,913 2,559,842 2,608,005 2,577,076 2,577,076 2,394,394 -7.09% PERSONAL SERVICES 10,770,355 10,274,765 9,567,210 9,516,766 9,553,766 9,216,325 -3.16% OPERATING EXPENSES Utilities 1,977 14,230 17,457 15,000 15,000 15,000 0.00% Equipment and Supplies 531,313 500,438 470,386 484,572 521,994 485,792 0.25% Repairs and Maintenance 721,764 644.266 636,389 780,017 823,625 777,517 -0.32% Conferences and Training 59,385 51,437 37,107 78,350 78,350 78,350 0.00% Professional Services 3,475 6,100 3,600 1,850 Other Contract Services 1,724,743 1,652,489 1,888,621 1,761,749 2,044,255 2,171,313 23.25% Rental Expense 61,759 56,477 40,243 34,100 34,109 37,200 9.09% Insurance 32,301 14,586 40,539 31,000 31,000 31,000 0.00"/u Interdepartmental Charges 65 (3) Expense Allowances 26,344 21,786 24,138 24,600 24,600 24,600 0.00% Other Expenses 24,473 5,597 5,453 5,805 5,805 5,585 -3.79% OPERATING EXPENSES 3,187,598 2,967,406 3,163,931 3,215,193 3,580,588 3,626,357 12.79% CAPITAL EXPENDITURES Equipment 84,154 85,855 50,000 CAPITAL EXPENDITURES 84,154 85,855 50,000 Total 14,042,107 13,328,026 12,731,142 12,731,958 13,184,354 12,842,682 0.87% r Personnel Summary 65.64 65.00 56.75 56.75 56.75 51.75 (5.00) 86 , Community Services Adopted Budget - FY 2012/13 1 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2008109 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 526,278 404,989 312,127 340,889 340,890 372,159 9.17% Salaries,Temporary 33,040 156,569 58,448 4,768 4,768 4,768 0.00% Salaries,Overtime 42 5,027 534 Leave Payouts 6,486 742 2,402 Benefits 190,678 171,709 143,012 149,480 149,480 160,894 7.64% PERSONAL SERVICES 756,523 739,037 516,523 495,137 495,137 537,821 8.62% OPERATING EXPENSES Utilities136 Equipment and Supplies 13,917 1,573 3,289289 7,550 14,384 14,750 95.36% Repairs and Maintenance 3,031 3,439 3,626 4,000 4,000 4,000 0.00% Conferences and Training 432 204 59 i Expense Allowances 6,023 1,662 23 Other Expenses 18,109 161 OPERATING EXPENSES 41,512 7,039 7,133 11,550 18,384 18,750 62.34% Total 798,035 746,076 523,657 506,687 513,521 556,5711 9.85% Significant Changes The increase in Permanent Salaries reflects the shifting of appropriations for a Deputy City Manager who is currently serving as the interim Director of Community Services. The increase in Equipment & Supplies reflects the budgeting of the City's annual dues payment $7,200 for services provided by Orange County Human Relations. FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Community Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Accounting Technician II 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 7.00 7.00 6.00 6.00 6.00 6.00 0.00 1 87 Community Services ' Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account i DIVISION Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Ado ted Prior Year Beach Operations PERSONAL SERVICES ' Salaries, Permanent 1,176,175 1,131,297 1,122,147 1,103,161 1,103,161 1,113,160 0.91% Salaries,Temporary 621,710 624,174 606,766 609,274 663,274 663,274 8.86% Salaries, Overtime 23,608 20,477 39,506 31,900 36,900 36,900 15.67% Leave Payouts 74,830 104,519 62,762 Benefits 554,891 513,214 558,285 601,669 601,669 597,947 -0.62% PERSONAL SERVICES 2,451,214 2,393,681 2,389,466 2,346,003 2,405,003 2,411,282 2.78% OPERATING EXPENSES Utilities 16 12,699 15.842 15,000 15,000 15,000 0.00% Equipment and Supplies 67,477 79,625 69,446 58,000 62,171 58,000 0.00% Repairs and Maintenance 498,449 472,342 447,585 560,502 582,024 555,502 -0.89% Conferences and Training 3,250 866 313 350 350 350 0.00% Other Contract Services 221,011 236,032 234,131 249,499 262,331 254,499 2.000/u , Rental Expense 3,124 5,000 100.00% Interdepartmental Charges 65 (3) Expense Allowances 6,683 6,521 10,405 10,900 10,900 10,900 0.00% Other Expenses 151 197 1,422 OPERATING EXPENSES 796,801 808,282 782,264 894,251 932,777 899,251 0.56% CAPITAL EXPENDITURES Equipment 50,000 CAPITAL EXPENDITURES 50,000 Total 3,248,014 3,201,963 3,171,730 3,240,254 3,387,780 3,310,533 2.17% Significant Changes The increases in Temporary Salaries, Overtime, and overall Operating continue the adjustments made in the FY 2011/12 Revised Budget for increased costs associated with the annexation of Sunset Beach. FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Beach Operations Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Supervisor Prkng&Camping Fac 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Beach Maintenance Ops Manager 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Beach Maint Crewleader 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Parking/Camping Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking&Camping Leadworker 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Senior Facilities Maint Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Marine Equip Mechanic 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Marine Equip Mechanic 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Parking Meter Repair Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking Meter Repair Worker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Beach Equip Operator 3.00 3.00 3.00 3.00 3.00 3.00 0.00 , Beach Maint Service Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 20.00 20.00 16.00 16.00 16.00 16.00 0.00 88 Community Services Adopted Budget- FY 2012M Department Budget Summary General Fund Division by Object Account i DIVISION Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Development, and Concessions PERSONAL SERVICES Salaries, Permanent 226,521 179,890 118,821 128,596 128,596 128,866 0.21% Salaries, Temporary 75,065 66,312 61,537 79,000 76,000 79,000 0.00% Salaries, Overtime 5,595 4,871 4,727 6,200 6,200 6,200 0.00% Leave Payouts 12,130 8,303 9,108 Benefits 70,354 62,461 54,506 64,494 64,494 64,079 -0.64% PERSONAL SERVICES 389,665 321,836 248,699 278,289 275,289 278,146 -0.05% OPERATING EXPENSES Utilities 26 Equipment and Supplies 18,561 13,509 9,025 14,600 14,634 14,600 0.00% Repairs and Maintenance 42,536 35,976 37,746 39,400 42,400 39,400 0.00% Conferences and Training 828 Other Contract Services 911 924 1,226 1,000 1,000 1,000 0.00% Rental Expense 3,400 2,824 1,197 Expense Allowances 2,797 2,762 2,869 2,700 2,700 2,700 0.00% Other Expenses 131 OPERATING EXPENSES 69,190 55,995 52,062 57,700 60,734 57,700 0.00% Total 458,855 377,832 300,762 335,989 336,024 335,846 Significant Changes There are no changes proposed in this Division for the FY 2012/13 budget. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Development 1,Concession Mgr 1,511 0,50 0,511 0,50 0,11 0.51 0,00 Administrative Analyst Senior 1.00 1.00 0.50 0.50 0.50 0.50 0.00 Community Svcs Rec Coord 0.00 0,00 1.00 1.00 1.00 1.00 0.00 Specific Events Coordinator 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Total 2.50 2.50 2.00 2.00 2.00 2.00 0.00 f I 89 ' Community Services Adopted Budget - FY 2012M Department Budget Summary , General Fund Division by Object Account r DIVISION Percent FY 2008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety PERSONAL SERVICES Salaries, Permanent 1,772,773 1,789,615 1,633,648 1,626,867 1,626,867 1,634,871 0.49% ' Salaries,Temporary 891,909 726,358 711,404 768,471 768,471 768,471 0.00% Salaries,Overtime 559,190 404,892 280,919 335,593 335,593 335,593 0.00% Leave Payouts 12,144 20.953 10,188 Benefits 1,287,254 1,195,390 1,295,345 1,121,297 1,121,297 1,100,325 -1.87% PERSONAL SERVICES 4,523,271 4,137,209 3,931,504 3,852,228 3,852,228 3,839,259 -0.34% OPERATING EXPENSES Utilities 1,215 1,531 1,479 Equipment and Supplies 170,110 181,163 163,041 155,000 170,557 155,000 0.00% Repairs and Maintenance 60,952 46,551 50,877 54,033 54,116 54,033 0.00% Conferences and Training 53,062 50,316 30,590 78,000 78,000 78.000 0.00% Professional Services 3,475 6.100 3,600 1,850 Other Contract Services 242 250,000 250,000 100.00% Rental Expense 3,776 3,346 2.543 1,500 1,500 1,500 0.00% Expense Allowances 5,421 5,421 5,421 5,500 5,500 5,500 0.00% Other Expenses 549 512 112 500 500 500 0.000/6 , OPERATING EXPENSES 298,801 294,940 257,662 294,533 562,023 544,533 84.88% CAPITAL EXPENDITURES Equipment 84,154 85,855 CAPITAL EXPENDITURES 84,154 85,855 Total 4,906,226 4,518,004 4,189,166 4,146,761 4,414,251 4,383,7921 5.72% Significant Changes , The increase in Other Contract Services of$250,000 continues the adjustment made in the FY 2011/12 Revised Budget for contracted lifeguard services at Sunset Beach.The cost for this second year of contracted lifeguard service is fully offset by the County of Orange as part of the annexation agreement. FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety Division Chief 1,00 1.00 1,00 1.00 1.00 1.00 0.00 Marine Safety Lieutenant 3,00 3.00 3,00 3,00 3.00 3.00 0.00 Marine Safety Officer II 10.00 10.00 10.00 10.00 10.00 10.00 0.00 Total 14.00 14.00 14.00 14.00 14.00 14.00 0.00 1 1 90 Community Services An. k Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account r DIVISION Percent FY 2008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Recreation, Human, and Cultural Services PERSONAL SERVICES Salaries, Permanent 1,347,396 1,406,310 1,224,287 1,313,936 1,294,936 980,134 -25.40% Salaries,Temporary 675,376 592,364 628,887 584,735 584,735 694,735 18.81% Salaries,Overtime 12,489 7,272 8,030 6,300 6,300 3,800 -39.68% Leave Payouts 38,685 59,989 62,957 Benefits 575,736 617,067 556,856 640,137 640,137 471,149 -26.40% PERSONAL SERVICES 2,649,682 2,683,001 2,481,018 2,545,108 2,526,108 2,149,817 -15.53% OPERATING EXPENSES Utilities 720 Equipment and Supplies 261,249 224,568 225,586 249,422 260,248 243,442 -2.40% Repairs and Maintenance 116,796 85,958 96,555 122,082 141,085 124,582 2.05% Conferences and Training 1,813 51 6,145 Other Contract Services 1,502,578 1,415,533 1,653,264 1,511,250 1,530,923 1,665,814 10.23% Rental Expense 54,583 50,307 33,380 32,600 32,609 30,700 -5.83% Insurance 32,301 14,586 40,539 31,000 31,000 31,000 0.00% Expense Allowances 5,421 5,421 5,421 5,500 5,500 5,500 0.00% Other Ex enses 5,835 4,727 3,920 5,305 5,305 5,085 -4.15% OPERATING EXPENSES 1,981,296 1,801,149 2,064,809 1,957,159 2,006,670 2,106,123 7.61% Total 4,630,977 4,484,151 4,545,827 4,502,267 4,532,778 4,255,940 -5.47% Significant Changes The reduction in Permanent Salaries is associated with the elimination of four custodial positions at Edison and Murdy Community Centers, the City Gym & Pool, and the Senior Center. Additionally, Permanent Salaries reflects the elimination of the Art Programs Curator position at the Art Center. The increases in Temporary Salaries and Other Contract Services relate to the contracting of custodial services at each of the four Community Centers,as well as, additional funds for contract instructors. e i 91 ' Community Services ■ Adopted Budget - FY 2012/13 Department Budget Summary , General Fund Division by Object Account f DIVISION Recreation, Human,an u tura Services(continued) FY 2008109 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change from ' Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Rec&Human Svcs Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Community Svcs Rec Supervisor 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Community Svcs Rec Coord 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Program Coordinator, Human Services' 0.64 0.00 0.00 0.00 0.00 0.00 0.00 Senior Supervisor, Human Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Services Assistant 0.75 0.75 0.00 0.00 0.00 0.00 0.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Social Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Supervisor Cultural Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Art Programs Curator 1.00 1.00 1.00 1.00 1 1.00 0.00 (1.00) , Maint Service Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Custodian 4.00 4.00 4.00 4.00 1 4.00 0.00 (4.00) Office Assistant II 2.75 2.75 1.75 1.75 1.75 1.75 0.00 'This posilion is fully funded by the Federal Homeless Prevention and Rapid Re-housing grant(Fund 936) , Total 22.14 21.50 18.75 18.75 18.75 13.75 (5.00) 92 Community Services Adopted Budget- FY 2012/13 Department Budget Summary Other Funds by Object Account OTHER FUNDS ' Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Park Acquisition and Development (209) PERSONAL SERVICES Salaries, Permanent 142,973 117,816 67,564 57,710 57,710 57,710 0.00% Salaries,Temporary 7,131 5,000 Benefits 43,044 35,543 23,966 23,784 23,784 24,140 1.50% PERSONAL SERVICES 186,017 153,359 98,661 81,494 86,494 81,849 0.44% OPERATING EXPENSES Equipment and Supplies 7 1,000 1,000 -100.00% ' Repairs and Maintenance 7,852 10,000 10,000 -100.00% Conferences and Training 155 Professional Services 138,615 140,644 89,389 25,000 394,729 5,000 -80.00% Other Contract Services 18,238 4,981 11 5 1,000 100.00% Rental Expense 4,073 3,319 5,951 10,000 10,000 10,000 0.00% Payments to Other Governments 1,993 Expense Allowances 2,658 2,713 2,646 2,400 Other Expenses 71,909 138,471 95,905 51,258 OPERATING EXPENSES 237,648 290,128 201,754 46,000 466,993 18,400 -60.00% CAPITAL EXPENDITURES Land Purchase 43,758 75,000 100.00% Improvements 7,896 4,800 230,001 20,000 177,913 672,500 3262.50% CAPITAL EXPENDITURES 51,654 4,800 230,001 20,000 177,913 747,500 3637.50% NON-OPERATING EXPENSES Debt Service Expenses 35,149 15,862 1,064 Transfers to Other Funds 294,000 294,000 1,064 681,000 731,000 -100.00% NON-OPERATING EXPENSES 329,149 309,862 2,129 681,000 731,000 -100.00% Total 804,468 758,149 532,544 828,494 1,462,400 847,7491 2.32% Significant Changes The increase in Capital Improvements reflects the budgeting of a number of park projects as part of the City's FY 2012/13 Capital Improvement Program. Projects include design/environmental costs for a permanent parking lot at Shipley Nature Center; design/environmental costs for the reconfiguration of Worthy Park; reconfiguration of the south patio area of Murdy Community Center; and completion of construction plans and specifications for the proposed Senior Center in Huntington Central Park. Additionally, funds have been budgeted for the purchase o encyclopedia lots as required. The Transfer to Other Funds is no longer necessary as the General Fund has been paid in full for a loan it made to the Park,Acquisition and Development Fund. FY 2008109 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Development&Concession Mgr 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Project Manager Assistant 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 0.00 0.00 0.50 0.50 0.50 0.50 0.00 Total 1.50 1.50 1.00 1.00 1.00 1.00 0.00 FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00209 Park Acquisition and Development 305,023 424,005 859,074 115,000 115,000 500,000 385,000 Total 305,023 424,005 859,074 115,000 115,000 500,000 385,000 93 Community Services ' Adopted Budget • FY 2012/13 Department Budget Summary ' < s Other Funds by Object Account r -< OTHER FUNDS Percent , FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year 4th of July(204) PERSONAL SERVICES Salaries, Temporary 33,215 37,958 34,427 30,000 30,000 30,000 0.00% , Salaries, Overtime 54,936 51,304 53,539 55,750 55,750 55,750 0.00% Benefits 485 546 2,010 PERSONAL SERVICES 88,636 89,809 89,975 85,750 85,750 85,750 0.00% , OPERATING EXPENSES Utilities 120 Equipment and Supplies 37,391 32,793 39,057 39,500 39,585 40,000 1.27% Repairs and Maintenance 750 , Conferences and Training 620 500 500 500 0.00% Professional Services 59.177 63,251 45,136 76,600 81,464 75,000 -2.09% Other Contract Services 117,249 152,003 130,278 152.390 152,390 130,000 -14.69% Rental Expense 48,795 38,095 58,822 45,000 45,000 60,000 33.33 0 Insurance 7,380 7,500 100.00°h Other Expenses 1,200 1,200 100.00% OPERATING EXPENSES 262,612 286,892 282,613 313,990 318,938 314,200 0.07% Total 351,248 376,701 372,588 399,740 404,688 399,950 0.05% Significant Changes The Adopted FY 2012/13 budget for the 4th of July Fund remains flat. Overtime represents staff from various City departments, with part- time staff used for coordinating the events. All 4th of July Fund revenues from parade entry fees, merchandise sales, event admissions, sponsorships, parking,and donations;and as of July 2012,fireworks sales,are used to offset the cost of the annual 4th of July Celebration. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from ' Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00204 Fourth of July Parade 336,664 320,996 350,016 400,000 400,000 400,000 0 Total 336,664 320,996 350,016 400,000 400,000 400,000 0 i 94 , 1 ! Community Services Adopted Budget - FY 2012/13 _ Department Budget Summary Other Funds by Object Account OTHER FUNDS ! Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Specific Events ltott PERSONAL SERVICES Salaries, Permanent 5,372 8,535 16,912 Salaries, Temporary 1,737 1,852 1,563 Salaries, Overtime 159,048 225,823 221,803 236,000 236,000 275,000 116.53% Benefits 19,988 28,347 31,336 1 PERSONAL SERVICES 186,145 264,557 271,613 236,000 236,000 275,000 16.53% OPERATING EXPENSES Equipment and Supplies 1,755 1,328 683 5,000 5,000 2,000 -60.00% ' Repairs and Maintenance 3,841 4,345 129 5,000 5,000 8,000 60.00% Other Contract Services 6,112 Rental Expense 1,160 1.458 OPERATING EXPENSES 6,755 7,130 6,924 10,000 10,000 10,000 0.000/1 1 Total 192,900 271,687 278,537 246,000 246,000 285,000 15.85% Significant Changes ! The Specific Events Fund is a dedicated fund for all major events held in the City, such as the Surf City Marathon, U.S. Open of Surfing, Smooth Jazz Festival, etc. The increase reflected in Overtime relates to increases in the number of personnel required at the various events as experienced in prior years. FY 2008109 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year ' Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2008109 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00101 Specific Events 220,626 263.008 349,245 270,000 270.000 290,000 20.000 Total 220,626 263,008 349,245 270,000 270,000 290,000 20,000 ! i 1 95 Community Services Adopted Budget- FY 2012/13 Department Budget Summary ' Other Funds by Object Account r OTHER FUNDS , Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year RDA(305), Donations and Grants (various),Gun Range(225) PERSONAL SERVICES Salaries, Permanent 113,786 134,313 133,801 81,338 Salaries,Temporary 165,858 180,844 179,386 236,571 ' Salaries,Overtime 5,369 1,713 1,367 Termination Pay Outs 1,803 3,658 34 Benefits 51,235 60,037 62,645 38,491 PERSONAL SERVICES 336,248 378,711 380,857 356,433 ' OPERATING EXPENSES Utilities 9,465 8,828 8,536 11,500 Equipment and Supplies 57.569 91,994 44,753 160,956 Repairs and Maintenance 1,033 11,380 14,515 46,720 , Conferences and Training 2,966 5,721 (798) 900 Professional Services 329,446 27,338 45,114 109,610 55,000 100.00% Other Contract Services 12,276 36,748 13,023 19,369 Rental Expense 1,022 88 400 ' Expense Allowances 37 8 10 Other Expenses 20,168 758 167 OPERATING EXPENSES 433,981 182,864 125,721 349,055 55.000 100.00% CAPITAL EXPENDITURES Improvements 314,013 2,486,216 649,495 354.820 Vehicles 252,658 CAPITAL EXPENDITURES 566,671 2,486,216 649,495 354,820 ' Total 1,336,900 3,047,790 1,156,072 0 1,060,308 55,000 100.00% Significant Changes The Community Services Department receives various grants and donations associated with senior services, as well as other program donations. As in past practice, grant funds are appropriated as received throughout the year. The$55,000 in settlement funds budgeted for FY 2012/13 is for continued work on the Environmental Imact Report (EIR) and Remedial Action Plan (RAP) for the future clean-up of the former gun range site at Huntington Central Park. 96 \ / Community Services Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account yi \ OTHER FUNDS RDA(305), Donations and Grants (various),Gun Range (225) ' FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Human Services Program Supervisor 0.36 0.00 0.00 0.00 0.00 0.00 0.00 Program Coordinator, Human Services 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Services Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Services Transportation Coord 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Office Assistant II 0.25 0.25 0.25 0,25 0.25 0.25 0,00 Total 2.61 3.25 3.25 3.25 3.25 3.25 0.00 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change from ' Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00226 Quimby Fund 63.558 500.000 500,000 00904 Sr Mobility Program 7/07-6/08 663 00915 Sr Mobility Program 7/08-6/09 1,194 (1,648) ' 00928 Sr Mobility Program 7/09-6/10 166,911 (781) 00935 Marine Safety Heritage 09/10 30,264 00938 Fed Transit Admin 5310 Grant 252,658 00942 Sr Mobility Program 7/10-6/11 178,576 (78) ' 00959 Edison Yth Sports 02 Park Bond 889 930 00963 Sr Mobility Prgram 7/11-6/12 67,278 125,768 Total 421,426 206,411 130,758 0 1,011,698 500,000 500,000 1 1 1 ' 97 '. Community Services Adopted Budget - FY 2012/13 Department Budget Summary ' All Funds by Business Unit BUSINESS UNITS Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change From , Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CMS Community Services ADM Administration 10045101 Community Services Admin 792,050 745,826 523,657 506,687 513.521 556,571 9.85% ' 10045102 Sister Cities Program 5,985 250 ADM Administration 798035 746,076 523,657 506,687 513,521 556,571 9.85% BO Beach Operations 10045202 Parking/Camping 1,095,384 1,055,676 977,089 1,041,861 1,045,991 1,048,105 0.60% 10045203 Parking Meters 372,362 404,191 447,213 474,677 494,970 481,202 1.37% 10045205 Beach Administration 70,730 73,093 81,231 100,778 100,778 100,283 -0.49% 1OD45206 Beach Maintenance 1,449,631 1,457,483 1,542.754 1,523,617 1,673,535 1,586,622 4.14% ' 10045208 Pier Plaza Maintenance 108,926 94,200 36,564 99,321 72,487 94,321 -5.03% 10045701 Fleet Management 150,981 117,320 86,879 19 BO Beach Operations 3,248,014 3,201,963 3,171,730 3,240,254 3,387,780 3,310,533 2.17% FDC Facilities,Dev,&Concessions 10045201 Nature Center 40.000 30,DD0 30,0D0 30,000 30,000 30,000 0.00% 10045210 Specific Events 110,797 47,231 92,059 116,459 116,461 115,960 -0.43% 1DO45401 Facilities and Development 223,894 224,797 104,092 96,594 96,620 96,949 0.37% 10045505 Clubhouses 84,164 75,804 74,611 92,936 92.942 92,936 0.00% FDC Facilities, Dev,&Concessions 458,855 377,832 300,762 335,989 336,024 335,846 -0.04% MS Marine Safety 10045204 Junior Lifeguards 564,647 541,631 518,302 534,169 549,711 532,682 -0.28% 10045207 Marine Safety 4,317,577 3,946,022 3,634,285 3,587,592 3,839,540 3,825,607 6.63% , 10045601 Beach Special Events 24,003 30,351 36.580 25,000 25,000 25,503 2.01% MS Marine Safety 4,906,227 4,518,004 4,189,167 4,146,761 4,414,251 4,383,792 5.72% RHC Rec,Human,&Cultural Svcs 10045301 Adult Soccer 7,011 10,225 10,226 10,225 0.00% ' 10045402 Youth Sports 62,602 60,058 73,465 65,534 65,546 80,534 22.89% 10045403 Adult Sports 572,261 580,770 513,898 572,225 572,291 510,435 -10.80% 10045404 Tennis 140,402 137,501 175,495 166,000 166,079 173,364 4.44"/0 10045405 Aquatics 171,468 158,035 157,483 159,825 161,709 175,825 10.010% ' 10045406 Instructional Classes 1,322,810 1,223,950 1,470,527 1,332,000 1,350,025 1,394,000 4.65% 10045407 Day Camps 45,208 45,073 1,139 10045408 Recreation Events 25,907 24,116 18,765 23,320 26,218 23,191 -0.55% 100454D9 Adventure Playground 19,491 19,507 19,094 19,025 19,025 20,254 6A6% , 10045410 City Gym&Pool 294,107 311,208 279,847 293,576 292,573 251,612 -14.29% 10045411 Community Centers 524,625 511,733 517,303 551,071 552,992 463,479 -15.89% 10045501 Rec, Human&Cultural Svcs 288,370 293,623 194,899 183,065 183,927 183,805 0.40% , 10045503 Senior Services 627,989 628,399 642,887 658,071 662,215 606,660 -7.81% 10045504 Project Self Sufficiency 18,151 7 10045506 Oakvlew Center 2 10045551 Art Center Camps-Classes 2,516 65,494 65,494 65,494 0.00% 10045552 Art Center 507,881 488.856 470,363 402,836 404,456 297,061 -26.26% 10045553 Museum Services 4,860 1,313 10045554 Community Band 4,843 1,133 RHC Rec, Human, 8 Cultural Svcs 4,630,977 4,484,151 4,545,827 4,502,267 4,532,778 4,255,940 -5.47% 98 , ' Community Services Adopted Budget - FY 2012/13 _ Department Budget Summary All Funds by Business Unit i ' BUSINESS UNITS Percent ' FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CMS Community Services Other Funds 10145101 Specific Events Administration 192,900 271,687 278,537 246,000 246,000 285,000 15.85% 10345101 Donations Community Services 207 (22) 22 10345102 Donations PSS Misc 32,829 37,670 19,460 96,441 10345103 Donations Disabled Park 40,500 10345202 Donations PSS Case Mgmt 15,114 24,886 10345206 Donations Beach Maintenance 18,000 200 31,983 10345207 Donations Marine Safety 351 1,434 ' 10345502 Donations Sr Transportation 82,657 96,138 79,993 73,072 10345503 Donations Senior Services 367 26,310 630 63,173 10345504 Donations Meals to Home COA 9,405 376 10345506 Donations Senior Outreach 35,651 22,830 11,383 57,078 10345551 Donations Art Center 38,051 6,757 14,972 26,728 10345552 Donations Family Arts 9,572 13,174 5,280 10345553 Donations Summer Art Camp 9,858 4,567 22 10345554 Art Center Partners in Art 6,484 7,542 11,065 10345604 Donations Meals to the Home 25,251 44,749 20445803 4th of July Celebration 351,248 376,701 372,588 399,740 404,688 399,950 0.05% 20945001 Sports Complex Team Room 162,740 20945002 Sports Complex Eighth Field 239,899 20945003 Shipley Permanent Parking Lot 90,000 100.00% 20945004 Worthy Park Reconfiguration 157,500 100.00% 20945005 Central Park Senior Center 300,000 100.00% 20945006 Murdy Patio Reconfiguration 115,000 100.00% 20945101 Administration 449,166 454,181 291,581 147,494 568,660 185,249 25.60% 20945102 Gun Range Cleanup 61,302 9,969 20945999 ParkAcgDev-Comm Svcs Trfs 294,000 294,000 1,064 681,000 731,000 -100.00% ' 22545001 Gun Range Settlement 46,914 109,610 55,000 100.00% 30545001 Community Svcs Proj Mgmt 659,547 2,482,242 22,600 125,795 85945102 Proj Self Sufficiency 08/09 15,000 85945502 Senior Outreach08/09 41,141 86045102 Proj Self Sufficiency 09/10 7,000 86045201 ADA Rstrm Shipley Nature 09/10 93,750 86045502 Senior Outreach 09/10 41,923 86145102 Proj Self Sufficiency 10/11 10,000 86145502 Senior Outreach 10/11 42,000 91545502 Sr Mobility Program 7/08-6/09 118,090 92845502 Sr Mobility Program 7/09-6/10 42,352 123,778 ' 93545207 Marine Safety Heritage 09/10 30,264 93845502 Fed Transit Admin 5310 Grant 252,658 94245502 Sr Mobility Program 7/10-6111 43,632 134.651 95945101 Edison Yth Sports 02 Park Bond 655,385 230,575 9/345502 Sr Mobility Program 7/11-6/12 52,060 117,895 Other Funds 2,685,515 4,454,327 2,339,740 1,474,234 3,173,396 1,587,699 7.70% General Fund 14.042,107 13,328.026 12,731.142 12,731.958 13,184,354 12,842,682 0.87% Other Funds 2,685,515 4,454,327 2,339,740 1,474.234 3,173.396 1,587,699 7.70% Grand Total(s) 16,727,621 17,782,353 15,070,881 14,206,192 16,357,750 14,430,381 1.58°70 99 1 1 1 1 1 1 INTENTIONALLY 1 LEFT 1 BLANK 1 1 100 1 1 1 1 i 1 r 1 i City of Huntington Beach Economic Development 1 Adopted Budget — FY 2012113 Deputy City Manager/ Economic Development Deputy Director of -� ' Economic Development JJJlllfllll ADMINISTRATION Administrative Secretary(0.50) ECONOMIC DEVELOPMENT 8 SUCCESSOR AGENCY Economic Development Project Manager Real Property Agent HOUSING SERVICES Administrative Aide 101 1 Economic Development Department Descriptions The Economic Development Department administers the business development, housing, Successor Agency, and real estate functions for the City. This crossover of functions offers an opportunity to maximize resources and increase efficiency to achieve City goals as defined in the City Council adopted Strategic Plan. The primary objective of the Department is to meet the City Council goal of enhancing economic development. The department meets this goal by: preserving and enhancing the economic base of the community through business attraction, expansion, and retention; assisting in developing a , tourist destination-based local economy; and enhancing the Citys affordable housing. During these financially challenging times, the Economic Development Department is using creative marketing and financial tools, in addition to working with property owners, to enable development projects to commence, stores to remain open, and to attract additional retail, industrial, and office tenants. Successor Agency t The Economic Development Department is responsible to oversee the "winding down" of the two former redevelopment project areas: Huntington Beach Merged Redevelopment Project Area (merged in 1996 from five separate project areas) and Southeast Coastal Project Costco opened May 2, 2012 Area. Under Assembly BIIIIX 26, which was upheld by the California Supreme Court on December 29, 2011, all redevelopment agencies were dissolved as of February 1, 2012. The Assembly Bill created "Successor Agencies" that became effective on February 1, 2012. All assets, properties, contracts, and leases of the former Redevelopment Agency were transferred to the Successor Agency—which is the City. The City also assumed the housing functions and assets of the former Redevelopment Agency. It will ' also receive related rights, powers, liabilities, duties, and obligations, thereby becoming a "Successor Housing Agency." The Successor Agency continues to oversee development of properties until contractual obligations can be transferred to other parties, defease bonds, and prepare administrative budgets. The Successor Agency prepares a Recognized Obligation Payment Schedule (ROPS) every six(6)months for payments of the former Redevelopment Agency. The Successor Agency will continue to work with the existing redevelopment project obligations to ensure ' quality projects occur, such as Pacific City, Waterfront third hotel, Pierside Pavilion expansion, Village at Bella Terra, and other projects on Beach and Edinger Boulevards. Major activities and accomplishments by the Successor Agency include the following: • Lease Agreement with Vans for a free public skate park at Center and Gothard , • Working with the new property owner of Pacific City to assist with the commencement of the project • Monitoring an Affordable Housing Agreement with The Village at Bella Terra, and phase two of the Bella Terra Shopping Center, includes the finalized Costco, over 400 residential units, and additional retail opportunities , • Purchase and Sale Agreement with Campbell Lodging for a national hotel on Edinger and Parkside Lane 102 1 Economic Development Department Descriptions • Assisting with the implementation of the Beach/Edinger Specific Plan, the Decron Project at Beach and Warner, and future development at the comer of Beach and Ellis Business Development Two of the City Council strategic goals are "Enhancing Economic Development" and to "Improve Long- Term Financial Stability." This is the focus of Economic Development, more importantly, business development. Without a strong business base, which provides jobs and the delivery of goods and services, the local economy may weaken as a result of reductions in its sales and property tax bases. 1 Having a highly skilled workforce able to live and work in the community offers the opportunity for the City to become self-sustainable. During the last year the department has focused on the Ten Point Plan for Local Businesses, based upon 1 the concept of "Economic Gardening,' which is a method of business retention intended to support the development and success of the businesses that are already here. All development departments and Finance are working to ensure that the City improves upon its practices to remain "business-friendly" in order to expand and attract businesses. In 2011, the City was awarded the inaugural Orange County Business Council's Turning Red Tape into Red Carpet Economic Development Program for the Ten Point Plan. The department focuses on the retention, attraction, and expansion of go our businesses. Staff is working with all commercial shopping centers/areas to assist the owners with attracting quality tenants. In 2MMMM, sump addition, the department is working with the Chamber of Commerce �'/ v i� to focus on the creation of job opportunities for our community, ` e4 (0 through both industrial and retail/hotel development. Other economic activities include: 1) Managing the City's sales tax AWARDS,,/,,/RECEPTION sharing agreements that are negotiated as a business attraction or expansion activity, resulting in increased sales tax to the City; 2) Oversight of the three Business Improvement Districts (BIDS)comprised of the Auto Dealers BID, the Downtown BID, and the Hotel/Motel BID. BID assessments financially support the City's economic development objectives by creating specialized funding for certain targeted goals for each group; and 3) Management of the contract with the Huntington Beach Marketing and Visitors Bureau (HBMVB). Through partnership with the HBMVB, the ' City actively markets"Surf City USAT°""to increase the international tourist potential of the City. The department continues to manage three exciting transportation/parking programs. The Surf City Downtown Shuttle Program operates from May through September, providing free parking and fun, free rides from City Hall to the downtown on summer weekends and holidays. In addition, the o Program will be offered year round on Tuesday evenings for Surf City Nights. The downtown is a magnet for bicycles, but due to space • limitations, there are often more bicycles than there are available rack spaces. As a further effort to encourage alternative transportation to the downtown, there is a Bicycle Valet Program for summer weekends and Tuesday evenings, offering free and secure bicycle parking. The Downtown BIKE Shuttle programs are funded entirely through a grant from the Air Quality PARKING Management District. The department also manages a Downtown Parking Free&Se re Valet Program during the summer months. The program was developed to PEDE60 ELECTRICmaximize parking during the busy summer season. sfh andd 0 O11wlive —tea i ' 103 Economic Development Department Descriptions Housing The Housing Division administers the housing assets of the Successor Agency; manages the City s Inclusionary Housing Program; implements the Housing Rehabilitation Program; and manages the Oceanview Mobile Home Park. Staff monitors over 35 multifamily projects that have affordability covenants/affordable restrictions associated with the , development and over 350 residential restricted units. Last year, the City Council created a Housing Authority, which , is being implemented to ensure that the City is meeting housing obligations. Housing focuses on the implementation of the adopted City Housing Element. Housing will continue working with developers to seek out sites and potential funding Habitat for Humanity Project on ' such as HUD's HOME program to develop affordable rental Patterson Lane, 2 homes built in units. 60 days To help preserve the housing stock, Housing oversees the Y' Housing Rehabilitation Loan Program. This program is funded r Va* through HUD's CDBG program for eligible households. This INC program provides technical assistance, grants, and loans to very low and low-income residents who need to make repairs, address health and safety issues, and correct code violations. The Federal Economic Stimulus Program has made several sources of funds available to the City for the preservation of affordable housing. These sources include the Homelessness Prevention and Rapid Re-Housing Program (HPRP). The City Council allocated the funds to four non-profits (Project Self-Sufficiency, Senior Services, Colette's Children, and Interval House) to work with families and individuals to prevent them from becoming homeless. This is the final year of the program and staff will continue to seek federal and state funds for programs. Department staff also manages the Oceanview Mobile Home Estates, a 44-space mobile home park located at Ellis Avenue and Goldenwest Street. Community Development Block Grant Through the City's Consolidated Plan, the City annually approves priorities for , eligible activities for the Community Development Block Grant (CDBG) and I HOME programs. The Consolidated Plan was updated for the five-year term of �I _ 2010-2014. The objective of the CDBG program is to provide decent housing, a suitable living environment, and to expand economic opportunities for persons with low and moderate incomes. By following and updating the it i Citizen Participation Plan, the Citizen Participation Advisory Board (CPAB) II �IIII provides annual recommendations to the City Council on the CDBG program 11 2 allocations. The department serves as liaison to the CPAB. Staff is responsible to assure that sub-grantees remain in HUD compliance and to report the ongoing accomplishments of the program. Staff also provides technical assistance to government or non-profit service providers receiving grant funding. Through CDBG funding, the City contracts with the Orange County Fair Housing Council to provide fair housing services to the community. Several public improvement projects are funded through CDBG: The remodeling of public buildings to meet requirements of the Americans with Disabilities Act (ADA), such as Oakview Gym, Banning Branch Library, City Gym and Pool; the reconstruction of streets and sidewalks in eligible areas; and storm drain improvements. In the next fiscal year, the Public Works Department will commence a multi-year project at City Hall to meet ADA standards. too ' Economic Development Department Descriptions Real Estate Services Real Estate Services centralizes the real estate function for the City. These services include technical support for acquisition of land and easements, relocation, property disposition, appraisals, escrow processing and title research, negotiating leases of City-owned land and facilities (including beach and park concessions, land leases, telecommunications, and pipeline franchise agreements), strategic 1 planning for City property, and maintenance of City and Agency real property inventory. Real Estate Services staff provides assistance to the public and all City departments regarding any real property issues related to City-owned properties, as well as certain privately owned properties. The City's real estate portfolio of land and public facilities consists of approximately 700 sites. Of this amount, over 90 I leases on City-owned property yield over $3 million in revenue the City. Additionally, staff works on acquiring the public rights-of-way for public works projects in support of providing 1 � for infrastructure needs. IW i 'Yrrhrp.,n. 'P-•s Economic Development Ongoing Activities & Projects Successor Agency Monitor the legislative, Department of Finance, State Auditor/Controller and Orange County Auditor/Controller regarding legislation, policies and procedures regarding the elimination of the ' Redevelopment Agency Continue to secure City funding through the Recognized Obligation Payment Schedule (ROPS) every six(6)months • Work with DJM to implement the Affordable Housing Agreement (AHA) for the development of the Village at Bella Terra. Costco recently opened and the housing portion is under construction Monitor the proposed sale and enhance the retail/pedestrian experience at The Strand (CIM) development • Monitor the development of a hotel on the 1.9 acre City-owned property located on Edinger Avenue and complete environmental assessment for the site Assist in the development of Pacific City, work with the developer to amend the Owner Participation Agreement(OPA)or other financial programs to assist in the development • Work with developers to implement the Beach Boulevard and Edinger Corridor Specific Plan • Work with downtown property owners regarding additional parking opportunities Business Development • Actively solicit retail/industrial tenants for the City • Market Huntington Beach for commercial and industrial attraction, retention, and expansion • Provide technical assistance for existing and start-up businesses • Manage the City's sales tax sharing agreements • Administer the City's Business Improvement Districts (BIDs) • Administer the Huntington Beach Marketing and Visitors Bureau contract, including the Film Commission • Provide technical support for the "Surf City Nights" weekly street fair, managed by the Downtown Business Improvement District(BID) 1 Work with the Chamber of Commerce to enhance business opportunities • Administer the City's Arts and Crafts Fair and Farmers Market 105 Economic Development Ongoing Activities & Projects , Housing Services/CDBG/HOME , • Manage the Set-Aside Housing Program pursuant to State Regulations • Conduct compliance monitoring of all affordable housing projects • Manage the Housing Rehabilitation Loan Program • Monitor and administer the Inclusionary Housing Program • Provide technical assistance to governmental and/or non-profit service providers • Generate and review proposals for the rehabilitation and development of affordable housing throughout the City • Manage and direct the City's Consolidated Plan for the Community Development Block Grant (CDBG)and HOME funds, including Annual Action Plans • Monitor sub-grantees for compliance and performance • Management of Oceanview Estates Real Estate Services • Provide assistance to all City departments on any real property issues related to City-owned properties • Coordinate the acquisition of land and easements, along with relocation for various right-of-way projects • Manage leases and license agreements for City land and facilities, including beach and park concessions, land leases, and telecommunications agreements • Negotiate with potential lessees for leases or license agreements on City-owned property or facilities • Maintain City and Agency property inventory logs • Interact with consultants and other City departments to ensure efficient coordination of acquisition/relocation, lease negotiations, and property management activities Perform property research and coordinate property appraisals, escrow activities, and title research for real estate matters with all City departments • Determine the value of, market, and sell surplus City/Agency-owned properties • Coordinate and review all appraisals • Maintain current insurance requirements for all City leases • Provide assistance to Risk Management in the valuation and documentation of City facilities for insurance purposes • Monitor all City leases and track appropriate revenue to the City's General Fund Legislative and Advisory Bodies — Departmental Assignments , • Oversight Board • Economic Development Committee (Council Subcommittee) • Downtown Economic Development Committee (Council Subcommittee) • Citizen Participation Advisory Board (CPAB) • Mobile Home Advisory Board (MHAB) 106 ' t ' Economic Development Performance Measures The City's performance measurement program is in its seventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2012/13 are presented below. FY 2010/11 FY 2011/12 FY 2012113 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Utilizing HOME/Housing Authority Funds, Enhance provide affordable housing for low and Economic moderate-income families. Development Measure: Dollar amount of loans approved $1.25 million $1 million $1 million Number of affordable units created/preserved 11 6 5 Goal: 2. Conduct ongoing relationship with existing Enhance local businesses as defined in the Ten Point Economic Plan for Local Business Development Measure: #of Shopping Center Meetings N/A 3 10 Conduct or co-host business seminars with the N/A 3 5 Chamber of Commerce or other resource groups -- ------ ---- Goal: ---- -- — -- - 3. Provide Real Estate services to all Enhance departments by monitoring leases and Economic conducting audits. Development Measure: #of audits conducted 5 3 2 ' 107 Economic Development Accomplishments & Goals FY 2011/12 Accomplishments • Received Orange County Business Council Award of Excellence for Turning Red Tape into Red , Carpet for the Ten Point Plan • Created a lease agreement with Vans for a free skate park on Center and Gothard • Worked with auto dealers to build a new freeway-oriented sign 1 • Developed a Purchase and Sale Agreement with Campbell Lodging for a new hotel on Edinger Avenue • Implemented business retention and development through the Ten Point Plan for Local Businesses Program • Utilized HOME funds for Pacific Sun, a new six (6) unit affordable housing complex in the Oakview area • Worked with Habitat for Humanity for two new affordable housing ownership units FY 2012/13 Goals • Implement the Affordable Housing Agreement (AHA) for the development of the Village at Bella Terra (Bella Terra Phase II) • Monitor the Purchase and Sale Agreement for development of a hotel on the 1.9-acre City-owned property located on Edinger Avenue and Parkside Lane • Assist in the development of the Pacific City project, including working with the developer to eliminate the Owner Participation Agreement (OPA) , • Implement items in the update Ten Point Plan • Market Huntington Beach as the "destination of choice'for business and commercial activities • Assist in the retention, relocation, and expansion of retail, office, and industrial businesses • Provide real estate services for all City departments, including managing leases and license agreements for City land and facilities • Administer HOME and Community Development Block Grant (CDBG) funds to provide public 1 service for low-income residents, Housing Rehabilitation Loan Program and Americans with Disabilities Act(ADA) projects • Implement HOME funded projects • Implement Successor Agency"wind down" activities 108 , iEconomic Development Adopted Budget - FY 2012/13 _ Department Budget Summary All Funds by Object Account - r DEPARTMENT Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year ALLFUNDS I PERSONAL SERVICES Salaries, Permanent 1,329,483 1,362,060 1,297,350 565,731 1,078,259 391,308 -30.83% Salaries,Temporary 26,712 29,844 31,092 31,000 89,267 -100.00% Salaries,Overtime 6,784 1,471 1,619 2 Benefits 411,897 427,050 436,926 211,778 406,649 146,945 -30.61% PERSONAL SERVICES 1,778,127 1,835,756 1,778,447 808,511 1,574,176 538,253 -33.43% OPERATING EXPENSES Utilities 193 (43) Equipment and Supplies 32,339 34,097 23,797 44,100 86,469 11,600 -73.70% Repairs and Maintenance 1,012,138 704,458 514,836 533,000 535,500 547,500 2.72% Conferences and Training 21,024 20,328 11,037 28,500 51,583 8,500 -70.18% Professional Services 1,571,363 825,972 577,693 671,200 1,275,466 394,840 -41.17% Other Contract Services 1,291,037 1,711,749 2,978,444 3,534,882 2,526,407 3,379,489 -4.40% Rental Expense 5,172 3,385 4,688 3,000 3,000 -100.00% Contribution to Private Agency 672,581 868,999 884,469 650,000 797,522 660,000 0.00% Payments to Other Governments 225,832 6,214,558 1,213,068 7,545,749 672,113 114,000 -98.49% Interdepartmental Charges 406,069 392,925 Expense Allowances 6,191 6,088 7,457 4,500 5,506 -100.00% Other Expenses 281,642 482,471 752,535 454,000 509,232 454,000 0.00% OPERATING EXPENSES 5,525,579 11,264,988 6,968,022 13,468,931 6,462,798 5,559,929 -58.72% CAPITAL EXPENDITURES Land Purchase 263,645 4,166,063 1,102,399 Improvements 4,461,139 433,869 166,859 595,000 1,628.287 50,000 -91.60% Equipment 52,797 59,274 11,384 CAPITAL EXPENDITURES 4,777,581 4,659,206 1,280,642 595,000 1,628,287 50.000 -91.60% NON-OPERATING EXPENSES Debt Service Expenses 6,251,085 6,075,038 5,534,318 5,173,000 6,394,109 5,623,100 0.90% Pass Through Payments 2,354,635 2,372,883 2,388,432 2,223,000 2,223,000 -100.00% Transfers to Other Funds 16,668,069 10,549,738 32,623,436 5,419,000 9,889,708 505,000 -90.68% Loans Made 3,226,348 1,306,877 4,662,876 1,972,000 2,543.911 860,725 -56.35% NON-OPERATING EXPENSES 28,510,137 20,304,136 45,209,061 15,187,000 21,050,127 6,988,825 -53.98% Grand Total(s) 40,581,425 38,064,485 55,236,173 30,059,442 30,715,988 13,137,007 -56.30% General Fund 1,776.573 2,401,531 1,723,127 1,596,488 1,644,158 1,618,672 1.39"0 Other Funds 38,804,852 35,662,954 53,513,046 28462,952 29,071,829 11,518,335 -59.53% Grand Total(s) 40,581,425 38,064,485 55,236,173 30,059,442 30,715,988 13,137,007 -56.30% Personnel Summary 14.95 14.40 11.60 5.50 5.50 4.50 (1.00 1 1 109 Economic Development Adopted Budget • FY 2012/13 Department Budget Summary General Fund by Object Account r DEPARTMENT Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year , General Fund PERSONAL SERVICES Salaries,Permanent 214,242 221,629 164,759 139,938 139,938 152,479 8.96% Salaries,Temporary 12,916 4,443 995 Benefits 64,430 61,210 52,528 51,368 51,368 56,002 9.02% PERSONAL SERVICES 291,588 287,282 218,282 191,306 191,306 208,481 8.98% OPERATING EXPENSES Equipment and Supplies 10,845 7,621 5,485 5,600 5,404 5,600 0.00% Repairs and Maintenance 57,194 5,535 4,135 15,000 15,000 15,000 0.00% Conferences and Training 4,843 3,523 4,306 4,500 4,500 3,500 -22.22% Professional Services 76,062 67,993 53,683 75,200 91,863 88,161 17.24% Other Contract Services 79,218 49,967 42,935 107,882 108,232 79,930 -25.91% Payments to Other Governments 551,634 575,704 699,288 650,000 650,000 650,000 0.00"/n Expense Allowances 79,356 98,300 87,990 93,000 93,000 114,000 22.58% Other Expenses 275,433 423,802 607,022 454,000 484,853 454,000 0.00% OPERATING EXPENSES 1,134,585 1,232,445 1,504,845 1,405,182 1,452,852 1,410,191 0.36% NON-OPERATING EXPENSES Transfers to Other Funds 350.400 881,804 NON-OPERATING EXPENSES 350,400 881,804 Total 1,776,573 2,401,531 1,723,127 1,596,488 1,644,158 1,618,672 1.39% Personnel Summary 3.45 2.60 1.80 1.80 1.96 0.99 1 j 110 , iEconomic Development } Adopted Budget • FY 2012113 Department Budget Summary General Fund Division by Object Account ip DIVISION Percent FY 2008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Business Development PERSONAL SERVICES Salaries, Permanent 116,173 126,253 92,362 77,241 77,241 99,047 28.23% Salaries,Temporary 11,495 4,126 995 Benefits 33,934 30,597 28,880 27,993 27,993 33,346 19.12% PERSONAL SERVICES 161,602 160,977 122,236 105,233 105,233 132,393 25.81% OPERATING EXPENSES Equipment and Supplies 8,166 5,548 3,644 3,200 3,001 3,200 0.00% Conferences and Training 2,929 2,108 2,373 3,000 3,000 3,000 0.00% 1 Professional Services 16,629 3,739 3,399 1,200 1,371 1,200 0.00% Other Contract Services 54,407 7,451 6,839 55,000 55,350 51,648 -6.09% Contribution to Private Agency 551,634 575,704 699,288 650,000 650,000 650,000 0.00% Other Expenses 275,433 423,802 607,022 450,000 480,853 454,000 0.89% OPERATING EXPENSES 909,1911 1,018,352 1,322,165 1,162,400 1,1113,575 1,163,048 0,16% NON-OPERATING EXPENSES Transfers to Other Funds 350,400 881,804 NON-OPERATING EXPENSES 350,400 881,804 Total 1,421,201 2,061,133 1,444,801 1,267,633 1,298,809 1,295,441 2.19% Significant Changes The Personnel Services budget for FY 2012113 reflects the Deputy Director and a Project Manager. Within Operating expenses, Other Contract Services is decreased, including elimination of the Chamber of Commerce Economic Development Conference and the Directory Overview. Appropriations for sales tax sharing agreements are budgeted under Other Expenses. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year I Deputy Director 0.00 Econ Development Project Manager 0.50 0.50 0.50 0.70 0.36 0.36 0.00 Project Manager Assistant 0.40 0.40 0.40 0.00 0.00 0.00 0.00 Development Specialist 0.40 0.40 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.10 0.10 0.10 0.00 0.00 0.00 0.00 Total 1.50 1.50 1.00 0.70 0.47 0.47 0.00 111 Economic Development Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account i DIVISION Percent , FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Real Estate Services PERSONAL SERVICES Salaries, Permanent 59,120 57,418 56,159 55,172 55,172 32,174 -41.68% Salaries,Temporary 1,421 317 Benefits 17,249 19,399 17,459 20,594 20,594 11,963 -41.91% PERSONAL SERVICES 77,790 77,133 73,617 75,766 75,766 44,137 -41.75% OPERATING EXPENSES Equipment and Supplies 2,664 1,997 1,841 2,400 2,404 2,400 0.00% Conferences and Training 1.914 1,416 1,933 1,500 1,500 500 -66.67% Professional Services 59,433 64,254 50,284 74,000 90,492 86,961 17.51% Other Contract Services 897 2,913 893 10,000 10,000 11,000 10.00% Payments to Other Governments 79,356 98,300 87,990 85,000 85,000 106,000 24.71% Other Ex enses 4,000 4,000 -100.00% OPERATING EXPENSES 144,263 168,879 142,941 176,900 193,395 206,861 16.94% Total 222,053 246,012 216,558 252,666 269,161 250,998 -0.66% Significant Changes Under Operating expenses,there is an overall increase reflecting the amount needed under Payments to Other Governments to pay the City's property taxes. As part of the budget reductions in the Economic Development Department, the Real Property Agent will be partially funded (0.50 FTE) from the Sewer Service Fund to assist in Sewer-related right-of-way projects in the Public Works ! Department. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Housing Manager 0.75 0.00 0.00 0.00 0.00 0.00 0.00 Deputy Director 0.00 0.00 0.00 1 0.00 0.211 0.21 0.00 , Real Property Agent" 0.50 0.50 0.50 1.00 1 1.00 0.03 (0.97) Administrative Aide 0.60 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.10 0.10 0.00 0.00 0.00 0.00 0.00 Portion(0.50)funded by the Public Works Department , Total 1.95 0.60 0.50 1.00 1.21 0.24 (0.97) t t 1 112 , Economic Development Adopted Budget -FY 2012/13 Department Budget Summary „o, a General Fund Division by Object Account r DIVISION IPercent FY 2008109 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Ocean View Estates PERSONAL SERVICES Salaries, Permanent 38,949 37,958 16,238 7,526 7,526 21,258 182.46% Benefits 13,247 11,214 6,190 2,781 2,781 10,693 284.50% PERSONAL SERVICES 52,196 49,172 22,428 10,307 10,307 31,950 209.98% OPERATING EXPENSES Equipment and Supplies 15 77 Repairs and Maintenance 57,194 5,535 4,135 15,000 15,000 15,000 0.00% Other Contract Services 23,913 39,603 35,204 42,882 42,882 17,282 -59.70% Payments to Other Governments 8,000 8,000 8,000 0.00% OPERATING EXPENSES 81,123 45,214 39,339 65,882 65,882 40,282 -38.86% Total 133,319 94,387 61,767 76,189 76,189 72,232 -5.19% 1 Significant Changes Ocean View Estates is a 44 unit, City-owned mobile home park managed by the City. Personnel expenditures are increased due to additional oversight and support required. FY 2008109 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Housing Manager 0.00 0.10 0.00 0.00 0.00 0.00 0.00 Real Property Agent 0.00 0.10 0,10 0.00 0.00 0.00 0.00 Administrative Aide 0.00 0.20 0.20 0.10 0.28 1 0.28 0.00 Administrative Secretary 0.00 0.10 0.00 0.00 0.00 0.00 0.00 1 Total 0.00 0.50 0.30 0.10 0.28 0.28 0.00 j i 1 1 1 ' 113 Economic Development Adopted Budget -FY 2012/13 Department Budget Summary Other Funds by Object Account r OTHER FUNDS Percent , FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year , Redevelopment Agency(221,300 s 407) PERSONAL SERVICES Salaries, Permanent 597,778 635,469 671,072 227,221 227,221 -100.00% Salaries,Temporary 13,796 7,724 17,189 15,000 15,000 -100.00% Salaries,Overtime 6,773 1,471 1,565 Termination Payouts 7,274 Benefits 181,144 209,752 223,082 86,580 86,580 -100.00% PERSONAL SERVICES 799,491 854,416 920,182 328,801 328,801 -100.00% OPERATING EXPENSES Utilities 20 29 Equipment and Supplies 17,543 23,357 13,863 32,500 32,534 -100.00% Repairs and Maintenance 2,100 5,227 2,500 2,500 -100.00% Conferences and Training 14,641 13.678 6,685 20,000 20,000 -100.00% Professional Services 1,231,296 437,938 229,586 216,000 436,617 -100.00% Other Contract Services 36,108 16,615 182,837 29,000 29,000 -100.00% Rental Expense 5,172 3,385 4,688 3,000 3,000 -100.00% Payments to Other Governments 145.174 5,556,701 1,107,546 6,800,749 5,000 -100.000/. Interdepartmental Charges 392,925 392,925 Expense Allowances 4,632 4,517 5,210 2,000 2,000 -100.00% Other Expenses 43,027 OPERATING EXPENSES 1,849,611 6,454,372 1,593,442 7,105,749 530,651 -100.00% ' CAPITAL EXPENDITURES Land Purchase 1,102,399 Improvements 2,661,586 36,556 Equipment 52,797 59,274 11,384 , CAPITAL EXPENDITURES 2,714,383 95,830 1,113,783 NON-OPERATING EXPENSES Debt Service Expenses 5,926,072 5,756,370 5,362,752 5,551,000 187,597 -100.00% Pass Through Payments 2,323,340 2,362,158 2,388,367 2,210,000 2,210,000 -100.00% Transfers to Other Funds 8,093,703 9,151,604 24,670,190 4,914,000 6,046,402 -100.00% NON-OPERATING EXPENSES 16,343,116 17,270,132 32,421,309 12,675,000 8,443,999 -100.00% Total 21,706,600 24,674,750 36,048,716 20,109,550 9,303,451 0 -100.000. Significant Changes Redevelopment was eliminated on February 1, 2012 pursuant to Assembly Bill x1 26 and the California State Supreme Court ruling. A separate Successor Agency was formed to"wind down"former Redevelopment activities and projects. 114 , 1 Economic Development Adopted Budget -FY 2012/13 _ Department Budget Summary Other Funds by Object Account ✓ OTHER FUNDS Redevelopment Agency(221,30s a 407)(continued) FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Economic Development 0.75 0.75 0.75 0.00 0.00 0.00 0.00 Deputy Director of Econ Development 0.60 0.50 0.50 1 0.20 0.00 0.00 Real Property Agent 0.20 0.30 0.30 0.00 0.00 0.00 0.00 Econ Development Project Manager 1.50 1.50 1.501 1.05 0.01 0.00 0.00 Administrative Analyst Senior` 0.40 0.40 0.00 0.00 0.00 0.00 0.00 Project Manager Assistant 1.60 1.60 1.60 0.00 0.00 0.00 0.00 Development Specialist 0.60 0.60 0.60 0.00 0.00 0.00 0.00 Administrative Assistant 0.75 0.75 0.75 0.00 0.00 0.00 0.00 Administrative Secretary 0.20 0.30 0.05 1 0.05 0.001 0.00 0.00 'Portions of a Deputy City Manager and two(2.0)Sr Administrative Analysts[Fire and Finance Department] were funded by the Merged Project Area.Fund 305 Total 6.60 6.70 6.05 1.30 0.00 0.00 0.00 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00221 Cooperation Agreement Repmt 7,732,649 00305 RDA Cap Project Area 10,270,210 1,789,309 2,013,237 1,240,000 1,240,000 (1,240,000) 00407 RDA HB Debt Svc Project Area 18,963,767 18,294,440 18,131,137 18,530,000 18,530,000 (18,530,000) Total 29,233,977 20,083,749 27,877,023 19,770,000 19,770,000 0 (19,770,000) t 115 ' Economic Development Adopted Budget -FY 2012/13 Department Budget Summary Other Funds by Object Account i OTHER FUNDS Percent , FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Southeast Coastal Project Area (315 8 409) PERSONAL SERVICES Salaries, Permanent 41,327 Benefits 18,895 PERSONAL SERVICES 60,222 OPERATING EXPENSES Equipment and Supplies 428 415 272 Other Contract Services 4,456 5,000 5,000 -100.00% Payments to Other Governments 1,303 2,000 2,000 -100.00% Expense Allowances 53 OPERATING EXPENSES 1,784 415 4,728 7,000 7,000 -100.00% CAPITAL EXPENDITURES Improvements 475,112 CAPITAL EXPENDITURES 475,112 NON-OPERATING EXPENSES Pass Through Payments 31,294 10,725 64 13,000 13,000 -100.00% Transfers to Other Funds 375,607 8,939 64 , NON-OPERATING EXPENSES 406,901 19,664 129 13,000 13,000 -100.00% Total 944,018 20,078 4,856 20,000 20,000 0 -100.00% Significant Changes Pursuant to Assembly Bill x1 26, Redevelopment was abolished as of February 1, 2012. Expenses associated with the "winding down"of this project area are located under the Successor Agency and RORF Fund. FY 2008109 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 I FY 2008109 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00315 Southeast Coastal Project 343,236 (7,061) (8,144) 00409 Debt Svc Southeast Coastal 153.648 59,771 9,944 95,000 95,000 (95,000) Total 496,884 52,710 1,800 95,000 95,000 0 (95,000) 116 i ' Successor Agency Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account i OTHER FUNDS Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year RORF Administration (350) PERSONAL SERVICES Salaries-Permanent 132,319 238,829 100.00% Salaries-Temporary 10,267 Benefits 51,130 90,943 100.00% PERSONAL SERVICES 193,716 329,772 100.00% OPERATING EXPENSES Utilities Equipment and Supplies 31,456 6,000 100.00% Repairs and Maintenance 2,500 2,500 100.00% Conferences and Training 20,000 5,000 100.00% Professional Services 71,421 276,679 100.00% Other Contract Services 146,700 100.00% Payments to Other Governments 572,113 Expense Allowances 1,006 Other Expenses 3,900 OPERATING EXPENSES 702,397 436,879 100.00% i NON-OPERATING EXPENSES Debt Service Expenses 5,360,403 5,570,300 100.00% Transfers to Other Funds 405,000 100.00% NON-OPERATING EXPENSES 5,360,403 5,975,300 100.00% Total 0 0 0 0 6,256,516 6,741,951 100.00% Significant Changes Pursuant to Assembly Bill xt 26, the Successor Agency receives 3%, or$250,000, for administration and the "winding down" of the former Redevelopment Agency. In addition, the Successor Agency receives a distribution of property tax based on the Recognized Obligation Payment Schedule(ROPS)on a semi-annual basis. The Transfer to Other Funds includes the Debt Service payments for Emerald Cove, the 1999 and 2002 Tax Allocation Bonds,and property tax sharing agreements, among other legally enforceable obligations. i 1 i i 17 Successor Agency Adopted Budget - FY 2012/13 Department Budget Summary , Other Funds by Object Account r OTHER FUNDS RORF Administration(350) (continued) FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012113 Change from Permanent Personnel* Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director 0.00 0.39 0.39 0.00 Econ Development Project Manager 0.00 0.78 0.28 (0.50) , Real Property Agent— 0.00 1 0.00 0.47 0.47 Administrative Aide 0. .29 0.29 0.00 Administrative Secretary .00 0.50 0.50 0.00 •A portion of a Deputy City Manager is funded by the RORF Administration Fund(350) ••A portion(0.50)funded by the Public Works Department Total 0.00 0.00 0.00 0.00 1.96 1.93 (0.03) FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00350 RORF Administration 6,741,951 6,741,951 Total 0 0 0 0 0 6,741,951 6,741,951 1 118 ! fr Economic Development Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account r - ✓ OTHER FUNDS Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Housing Set Aside(306) PERSONAL SERVICES e Salaries, Permanent 371,464 361,818 284,626 198,572 -100.00% Salaries,Temporary 16,000 -100.00% Overtime 54 Leave Payouts 3,252 15,331 4,187 Benefits 117,689 111,631 99,004 73,831 -100.00% PERSONAL SERVICES 492,404 488,780 387,872 288,403 -100.00% OPERATING EXPENSES Utilities 173 (71) Equipment and Supplies 3,094 2,177 3,852 6,000 -100.00% Repairs and Maintenance 168,803 209,594 6,096 1,500 -100.00% Conferences and Training 1,438 2,310 46 4,000 -100.00% Professional Services 94,143 144,339 181,231 380,000 -100.00% Other Contract Services 3,338 2,344 4,000 -100.00% Payments to Other Governments 559,558 650,000 -100.00% Interdepartmental Charges 3,286 Cx ense Allowances 1,506 1,506 2,132 2,500 -100.00% OPERATING EXPENSES 275,780 921,756 193,356 1,048,000 -100.00% APITAL EXPENDITURES Land Purchase 262,727 4,166,063 Improvements CAPITAL EXPENDITURES 262,727 4,166,063 NON-OPERATING EXPENSES Transfers to Other Funds 314,802 405,000 7,953,182 405,000 3,304.306 -100.00% Loans Made 2,702,488 944,233 3,244,069 750,000 -100.00% NON-OPERATING EXPENSES 3,017,290 1,349,233 11,197,251 1,155,000 3,304,306 -100.00% Total 4,048,201 6,925,832 11,778,478 2,491,403 3,304,306 0 -100.007 Significant Changes As part of Assembly Bill x1 26, Redevelopment funding, including amounts related to the 20%housing set-aside,was eliminated. The ..winding down"of former housing activities has been transferred to the City's Housing Authority. 1 119 ' Economic Development Adopted Budget - FY 2012/13 Department Budget Summary , Other Funds by Object Account r OTHER FUNDS Housing Set Aside(220,306) (continued) FY 2008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director 0.25 0.25 0.25 0.00 0.00 0.00 0.00 Deputy Director of Econ Development 0.40 0.40 0.40 0.30 0.001 0.00 0.00 , Housing Manager 0.80 0.80 0.80 0.00 0.00 0.00 0.00 Real Property Agent 0.10 0.10 0.10 0.00 0.00 0.00 0.00 Administrative Analyst Senior 0.10 0.10 0.00 0.00 0.00 0.00 0.00 Project Manager 0.10 0.10 0.00 0.25 0.00 0.00 0.00 Project Manager Assistant 0.50 0.50 0.00 0.00 0.00 0.00 0.00 Administrative Aide 0.80 0.80 0.80 0.20 0.00-1 0.00 0.00 Development Specialist 0.00 0.00 0.25 0.00 0.00 0.00 0.00 Administrative Assistant 0.25 0.25 0.25 0.00 0.00 0.00 0.00 Administrative Secretary 0.00 0.10 0.25 0.25 0.00 0.00 0.00 TOtal 3.30 3.40 3.10 1.00 0.00 0.00 0.00 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change from , Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00306 Low Income Housing 7,868.584 6,316.852 3.674,492 175,000 (175,000) Total 7,868,584 6,316,852 3,674,492 175,000 0 0 (175,000) , 1 120 , t Housing Authority Adopted Budget - FY 2012/13 _ Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Housing Authority(220) PERSONAL SERVICES Salaries, Permanent 198,572 Salaries, Temporary 16,000 Benefits 73,831 PERSONAL SERVICES 288,403 OPERATING EXPENSES Equipment and Supplies 6,000 Repairs and Maintenance 1,500 Conferences and Training 4,000 Professional Services 443,411 Other Contract Services 4,000 Expense Allowances 2,500 OPERATING EXPENSES 461,411 ' NON-OPERATING EXPENSES Debt Service Expenses 650,000 Transfers to Other Funds 405,000 Loans Made 909,940 NON-OPERATING EXPENSES 1,964,940 Total 0 0 0 0 2,714,754 0 0.009 ' Significant Changes The City's Housing Authority will now manage the City's Affordable Housing Portfolio as Redevelopment has been abolished as of February 1, 2012. f ' 121 Economic Development ' Adopted Budget -FY 2012/13 Department Budget Summary Other Funds by Object Account i OTHER FUNDS Percent FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Rehabilitation Loans(215)a Affordable Housing(708) OPERATING EXPENSES Payments to Other Governments 17,532 OPERATING EXPENSES 17,532 NON-OPERATING EXPENSES Debt Service Expenses 62,532 42,233 Transfers to Other Funds 52,391 34,000 Loans Made 316,093 184.608 220,370 500,000 500,000 500,000 0.00% NON-OPERATING EXPENSES 378,625 279,232 220,370 500,000 534,000 500,000 0.00% Total 378,625 279,232 237,902 500,000 534,000 500,0001 0.00% Significant Changes The Community Development Block Grant (CDBG) revolving loan fund supports the Housing Rehabilitation Loan Program for income qualified individuals to use for property improvements. The amount is reduced due to the elimination of mobile home loans,as only grants will be provided to mobile home owners. FY 2008109 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00215 Rehab Loans 204.135 244,163 163,043 217,000 217,000 205,000 (12,000) 00708 Aff. Housing Reimburse 2,648 52,724 368 Total 206,783 296,887 163,411 217,000 217,000 205,000 (12,000) 122 , i Economic Development Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account r OTHER FUNDS Percent FY 2008109 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year BID-Auto (701,) BID-Hotel/ ' Motel (7os,) BID-Downtown (rto) OPERATING EXPENSES Other Contract Services 731,395 832,970 1,613,257 1,405,000 1,589,702 1,615,000 14.95% Other Expenses 6,208 15,675 5,953 OPERATING EXPENSES 737,603 848,644 1,619,210 1,405,000 1,589,702 1,615,000 14.95% NON-OPERATING EXPENSES Debt Service Expenses 2.719 817 747 22,000 22,000 52,800 140.00% NON-OPERATING EXPENSES 2,719 817 747 22,000 22,000 52,800 140.00% Total 740,322 849,461 1,619,956 1,427,000 1,611,702 1,667,800 16.87% ' Significant Changes There are three Business Improvement Districts (BIDS) within the City: Hotel/Motel, Auto Dealers, and Downtown. The businesses in each district are assessed a charge, which is collected by the City and redistributed back to the district through City ' Council approved projects and maintenace appropriations. Annually, as required by the State of California,the operating budgets for each BID are reviewed and approved by the City Council. The budget for FY 2012/13 is based on the BID's budget proposal, which is based on self-imposed assessments. The largest portion of the Other Contract Service appropriations is related to the Hotel/Motel BID and the expenditures related to the Huntington Beach Marketing and Visitors Bureau (HBMVB)to promote Surf ' City as a tourist destination. The decrease in Debt Service Expense relates to the Auto Dealers BID waiving their loan advance for two consecutive fiscal years. ' FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00701 BID-Auto 177,903 186,450 190,080 172,000 172,000 172,800 800 00709 BID-Hotel/Motel 512,844 613,362 1,237,758 1,190,000 1,190,000 1,400,000 210.000 00710 BID-Downtown 92,587 88,800 102,036 95,000 95,000 95,000 0 Total 783,334 888,612 1,529,874 1,457,000 1,457,000 1,667,800 210,800 123 Economic Development Adopted Budget- FY 2012/13 j Department Budget Summary , Other Funds by Object Account i OTHER FUNDS Percent I FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Emerald Cove Seniors' Housing (503) OPERATING EXPENSES , Repairs and Maintenance 250,373 Professional Services 45,680 Interdepartmental Charges 9,858 OPERATING EXPENSES 305,911 NON-OPERATING EXPENSES Transfers to Other Funds 7,033,557 NON-OPERATING EXPENSES 7,033,557 Total 7,339,468 0 0 0 0 0 Significant Changes , The Emerald Cove Senior apartment complex was sold to Jamboree Housing, a non-profit low income housing organization, at the close of FY 2008/09. Therefore, the expenses related to this operation will no longer be the responsibility of the City. The exception to this is the $405,000 in debt service. The appropriations for that expenditure can now be found in the RORF Administration(Fund 350). , FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year , Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00503 Emerald Cove 904,549 Total 904,549 0 0 0 0 0 0 124 Economic Development Adopted Budget - FY 2012113 t Department Budget Summary Other Funds by Object Account r� t OTHER FUNDS Percent FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Community Development Block Grant (355-868,962) 1 PERSONAL SERVICES Salaries, Permanent 60,261 59,748 61,557 243,160 Salaries,Temporary 3,260 97 48,000 Salaries, Overtime 11 Benefits 16,752 19,168 22,631 98,096 PERSONAL SERVICES 77,024 82,176 84,285 389,256 OPERATING EXPENSES Equipment and Supplies 430 527 325 Conferences and Training 101 153 Professional Services 119,181 175,702 113,193 210,571 30,000 100.00% Other Contract Services 45,461 43,430 47,827 1,234,000 31,850 787,859 -36.15% Contribution to Private Agency 120,947 166,059 158,203 130,125 Expense Allowances 65 115 OPERATING EXPENSES 286120 385,936 319,663 1,234,000 372,546 817,859 -33.72% CAPITAL EXPENDITURES Land Purchase 918 Improvements 1,324,442 397,313 166,859 545,000 1,578,287 CAPITAL EXPENDITURES 1,325,360 397,313 166,859 545,000 1,578,287 NON-OPERATING EXPENSES Debt Service Expenses 259,762 275,618 170,819 174,109 NON-OPERATING EXPENSES 259,762 275,618 170,819 174,109 Total 1,948,267 1,141,044 741,626 1,779,002 2,514,199 817,859 -54.03% Significant Changes Due to the reorganization of the Economic Development Department, the CDBG program will now be administered by the Deputy Director of Economic Development, Project Manager and Administrative Aide. For FY 2012/13, the Community Development Block Grant (CDBG) allocation from the Federal Department of Housing and Urban Development (HUD) is $945,747, or a 24% reduction from last year. A program of services allocating these funds will be presented to the City Council in August 2012. The salary appropriations for this program will be reflected in the revised budget for FY 2012/13, 1 125 Economic Development Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account OTHER FUNDS Community Development Block Grant (857-8e8)(continued) FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director 0.00 DA0 0.10 0.30 0.10 0.10 0.00 Econ Development Project Manager 0.00 0.00 0.00 0.00 0.36 0.36 0.00 Housing Manager 0.10 0.10 0.10 0.00 0.00 0.00 0.00 Administrative Analyst Senior 0.50 0.50 0.00 0.00 0.00 0.00 0.00 Development Specialist 0.00 0.00 0.15 0,00 0.00 0.00 0.00 Administrative Aide 0.00 0.001 0.00 0.40 0.40 0.40 0.00 Administrative Secretary 0.50 0.50 0.15 1 0.15 0.33 0.33 0.00 Code Enforcement Officer I1(2.0 FTE funded by the CDBG program:see the Planning 8 Building Department budget for details) Total 1.10 1.20 0.50 0.85 1.19 1.19 0.00 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from , Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00854 CDBG 12/13 945,747 945.747 00855 RLF to CDBG 87,864 127,725 00857 HCD 06/07 1,129,448 411,285 ' 00858 CDBG 07/08 462.334 46,553 00859 CDBG 08/09 788.193 118,717 00860 CDBG 09/10 1,328,522 00861 HCD 10/11 472 00962 CDBG 11/12 1 234.000 (1,234,000) 00862 HCD 00/01 1,000 00867 HCD04/05 1,171 770 00868 HCD 05/06 22 Total 2,470,032 1,778,593 0 1,234,000 0 945,747 (288,253, 126 , Economic Development Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account r OTHER FUNDS Percent FY 2008109 FY 2009110 FY 2010111 FY 2011112 FY 2011112 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year HOME Program (843-854) PERSONAL SERVICES Salaries, Permanent 44,412 45,743 57,010 77.443 Benefits 12,987 14,026 19,592 24,808 PERSONAL SERVICES 57,399 59,769 76,602 102,251 OPERATING EXPENSES Equipment and Supplies 11,071 Conferences and Training Professional Services 664 3,083 Other Contract Services 5,000 21,583 Expense Allowances 8,623 OPERATING EXPENSES 5,000 664 44,360 NON-OPERATING EXPENSES Loans Made 207,767 178,036 1,198,437 722,000 1,133,971 360,725 -50.04% NON-OPERATING EXPENSES 207,767 178,036 1,198,437 722,000 1,133,971 360,725 -50.04% Total 270,165 238,469 1,275,039 722,000 1,280,582 360,725 -50.04% ' Significant Changes Each year the Department of Housing and Urban Development(HUD) provides an allocation of HOME funding. For FY 2012/13 the City's HOME allocation is$400,806, a 50% reduction from the previous fiscal year. The salary appropriations for this program will be reflected in the revised budget for FY 2012/13. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director 0.00 0.00 0.00 0.20 0.19 0.19 0.00 Housing Manager 0.00 0.00 0.10 0.00 0.00 0.00 0.00 Project Manager Assistant 0.50 0.50 0.00 0.00 0.00 0.00 0.00 Administrative Aide 0.00 0.00 0.00 0.30 0.03 0.03 0.00 Administrative Secretary 0.00 0.00 0.05 0.05 0.17 0.17 0.00 Total 0.50 0.50 0.15 0.55 0.39 0.39 0.00 tFY 2008109 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00847 HOME Program 07108 39,851 173,934 00848 HOME Program 08/09 27,025 255,465 12,469 00849 HOME Program 09/10 44,656 766,895 00850 HOME Program 10/11 270,675 00851 HOME Program 11/12 722,000 722,000 (722,000) 00852 HOME Program 12/13 407,848 407,848 00853 HOME Program 05 (3,872) 00854 HOME Program 06 5,981 (296,619) ITotal 68,985 177,436 1,050,039 722,000 722,000 407,648 (314,152) i 127 ,. Economic Development ! Adopted Budget - FY 2012113 j Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent , FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Homeless Prevention Grant (930 PERSONAL SERVICES Salaries, Permanent 37,652 58,325 59,606 Salaries,Temporary 14,416 12,811 Benefits 11,262 20,089 20,836 PERSONAL SERVICES 63,330 91,225 80,442 OPERATING EXPENSES Contribution to Private Agency 127,237 26,977 17,397 Other Expenses 42,989 96,533 20,478 OPERATING EXPENSES 170,226 123,510 37,875 ' Total 233,556 214,735 0 118,317 0 0.00% Significant Changes This program is a two year grant and will end, effective September 30, 2012. FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change from ! Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00936 HPRP 233,556 200,806 Total 233,556 200,806 0 0 0 0 i ! 128 ! ! i Economic Development m Adopted Budget -FY 2012113 ! Department Budget Summary ,/ Other Funds by Object Account OTHER FUNDS ! Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From i Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Bella Terra Project(316,) Bella Terra Parking Structure)711) ' OPERATING EXPENSES Repairs and Maintenance 533,667 484,101 504,605 514,000 514,000 530,000 3.11% Other Contract Services 7,225 OPERATING EXPENSES 533,667 484,101 511,830 514,000 514,000 530,000 3.11% Total 533,667 484,101 511,830 514,000 514,000 530,000 3.11% ! Significant Changes Maintenance and operation expenditures for the Bella Terra retail center public parking structure is funded through a special maintenance fee paid by the owner of the center. The budget for Repairs and Maintenance is based on the annually approved budget submitted by the owners and approved annually in June by the Economic Development Department. ' FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year ! 00711 Parking Structure-Bella Terra 533,085 567,553 492,176 514,000 514,000 530,000 16,000 Total 533,085 567,553 492,176 514,000 514,000 530,000 16,000 i i ! i ! i 129 ' Economic Development ! Adopted Budget -FY 2012/13 Department Budget Summary ! ` Other Funds by Object Account r � OTHER FUNDS Percent ! FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year ! Strand Parking Structure (712) OPERATING EXPENSES , Other Contract Services 395,518 766,423 1,079,907 750,000 750,000 750,000 0.00% OPERATING EXPENSES 395,518 766,423 1,079,907 750,000 750,000 750,000 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 50,000 100,000 100,000 100,000 0.00% ! NON-OPERATING EXPENSES 50,000 100,000 100,000 100,000 0.00% Total 395,518 816,423 1,079,907 850,000 850,000 850,000 0.00% Significant Changes ' The Strand, a mixed use development located in downtown Huntington Beach, opened in FY 2008/09. Included in the development was the construction of a public parking structure. The City owns the parking structure. However, it is operated by CIM Development according to the terms of The Strand's operating agreement. The $530,000 budgeted in FY 2012113 is to pay ! for contract parking services. The revenue received offsets this expenditure and allows the City to share any revenue in excess o expenditures. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from ! Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00712 Parking Structure-Strand 565,271 1,079,840 1,465,016 1.000,000 1,000,000 1.050,000 50,000 Total 565,271 1,079,840 1,465,016 1,000,000 1,000,000 1,050,000 50,000 ! ! ! 130 Economic Development Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account i OTHER FUNDS iPercent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Parking In-Lieu t3081 OPERATING EXPENSES Other Expenses 6 OPERATING EXPENSES 6 CAPITAL EXPENDITURES Improvements 50,000 50,000 50,000 0.00% CAPITAL EXPENDITURES 50,000 50,000 50,000 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 500,000 NON-OPERATING EXPENSES 500,000 Total 500,000 6 0 50,000 50,000 50,000 0.00% Significant Changes Parking in-lieu fees are collected as development occurs in the downtown area. Such fees are used to create additional parking opportunities in the downtown area. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00308 In-Lieu Parking Downtown 63,823 61.384 55,773 61.000 61,000 11.000 0 Total 63,823 61,384 55,773 61,000 61,000 61,000 0 1 131 1 Economic Development ' -_ Adopted Budget- FY 2012/13 e Department Budget Summary "�-- All Funds by Business Unit BUSINESS UNITS Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year ECD Economic Development BD Business Develo ment 10080101 Business Development Admin 1,070,801 1,179,329 1,444,801 1,267,633 1,298.809 1,295,441 2.19% 10080999 Economic Dev Transfer 350,400 881,804 ' BD Business Development 1,421,201 2,061,133 1,444,801 1,267,633 1,298,809 1,295,441 2.19% RS Real Estate Services 10080501 Real Estate Services 222,053 246,012 216,558 252,666 269,161 250,998 -0.66% IRS Real Estate Services 222,053 246,012 216,558 252,666 269,161 250,998 -0.66% OV Ocean View Estates 10080510 Ocean View Estates MHP 133,319 94,387 61,767 76,189 76,189 72,232 -5.19% OV Ocean View Estates 133,319 94,387 61,767 76,189 76,189 72,232 -5.19% Merged Project Area ' 22180301 Coop Agreement Rpmt Merged 5,978,103 30580101 Admin RDA 3,704,688 1.483,193 2,644,426 638,801 856,451 -100.00% 30580999 RDA Cap Proj Area Trsf 105,600 216,480 7,940.387 30581002 Main Street Closure 20,697 40780101 RDA Proj-Debt Payments 4,816,330 8,914,095 3,971,402 9,962,749 40,175 -100.00% 40780201 RDA 1999 Tax Allocation Bond 741,211 746,771 749,452 748,000 147,422 -100.00% 40780202 RDA 2002 Tax Allocation Bond 1,613,705 1,624,005 1,624,880 1,636,000 3.000 -100.00% ' 40780401 Pass Through Payments 2,323,340 2,362,158 2,388,367 2,210,000 2,210,000 -100.00% 40780999 RDA-Merged Project Area Trfs 8,381,029 9,328,049 10,751,700 4,914,000 6,046,402 -100.00% Merged Project Area 21,706,600 24,674,751 36,048,717 20,109,550 9,303,450 -100.00% Southeast Coastal Project Area 31580101 Southeast Coastal Project 535,814 415 4,728 5,000 5,003 -100.00% 40980101 Dbt Svc Southeast Coastal 1,303 2,000 2,000 -100.00% 40980401 Pass Through Southeast Coastal 31,294 10,725 64 13,000 13,000 -100.00% 40980999 RDA-SE Project Area Trfs 375,607 8,939 64 -100.00% ' Southeast Coastal Project Area 944,018 20,079 4,856 20,000 20,003 -100.00% RORF Administration 35080101 RORF Administration 334,500 6,741,951 100.00% 35080201 Project Debt Payments 3,688,438 35080202 1999 Tax Allocation Bond 600,578 35080203 2002 Tax Allocation Bond 1,633,000 RORF Administration 6,256,516 6,741,951 100.00% Housing Authority ' 22080301 Housing Authority 1,559,754 22080302 NSP 1st Time Homebuyer Dn Pmt 750,000 22080999 Housing Authority Tsfs 405,000 Housing Authority 2,714,754 , Housing Set Aside 30680301 Housing Set Aside 3,545,461 4,363,515 2,547,054 1,336,403 -100.00% 30680302 NSP 1 st Time Homebuyer Dn Part 689,478 1.278,242 750,000 -100.00% 30680303 NSP 1 st Time Homebuyer HB 390,568 30680304 NSP 1st Time Homebuyer BuenaPk 559,558 30680306 NSP 1st Time Homebuyer Colette 271,615 30680999 Low Income Hsng Transfer 3,286 405,000 7,953,182 405,000 3,304,306 -100'00% 30682018 Rental Housing-Emerald Cove 499,455 246,099 Housing Set Aside 4,048,202 6,925,833 11,778,478 2,491,403 3,304,306 -100.00% Rehabilitation Loans 21580301 Rehab Loans 378,625 226,841 237,902 500,000 500,000 500,000 0.00% ' 70880999 Affordable Housin Transfer 52,391 34,000 Rehabilitation Loans 378,625 279,232 237,902 500,000 534,000 500,000 0.00% 132 ' Economic Development Adopted Budget - FY 2012113 X. Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year t Business improvement Districts BIDS 70180101 BID-Auto 118,244 172,115 166,255 142,000 206,266 172,800 21.69% 70980101 BID-Hotel/Motel 546,287 574,988 1,352,071 1,190,000 1,310,436 1,400,000 17.65% ' 71080101 BID-Downtown 75,792 102,358 101,630 95,000 95,000 95,000 0.00% Business Improvement Districts BIDS 740,323 849,461 1,619,956 1,427,000 1,611,702 1,667,800 16.87% Enterprise Funds 50380101 Emerald Cove Admin 296,053 50380999 Emerald Cove-Econ Dev Trfs 7,043,415 Enterprise Funds 7,339,468 Bella Terra 71180101 Parking Structure-Bella Terra 533,667 484,101 511,830 514,000 514,000 530,000 3.11% ' Bella Terra 533,667 484,101 511,830 514,000 514,000 530,000 3.11% Parking Structure-Strand 71280101 Parking Structure-Strand 395.518 816,423 1,079,907 850,000 850,000 850,000 0.00% Parking Structure-Strand 395,518 816,423 1,079,907 850,000 850,000 850,000 0.00% Parkin In-Lieu 30880101 Parking In-Lieu 6 50.000 50,000 50,000 0.00% 30880999 Parkin In-Lieu Transfer 500,000 Parkin In-Lieu 500,000 6 50,000 50,000 50,000 0.00% HOME Program 84780401 HOME Program 111,744 71,651 84880401 HOME Program 08/09 151,221 124,081 12,469 209,539 84980401 HOME Program 09/10 42,737 766,895 21,622 85080401 HOME Program 10/11 495,675 327,068 85180401 HOME Program 11/12 722,000 722,353 85280401 HOME Program 12/13 360,725 100.00% 85480401 HOME Program 06/07 7,200 HOME Program 270,165 238,469 1,275,039 722,000 1,290,582 360,725 -50.04% Community Development Block Grant 81580101 CDBG Administration 12/13 817,859 100.00% 85582016 Oakview Gym Renovation 56,734 85781001 HB Youth Shelter Renovation 47,727 85782001 ROW Acquisition 918 85782010 ADA Streets 34,220 85782011 Street Improvements 1 137,000 85782012 Street Improvements 2 702,246 85782013 Street Improvements 5,000 85782014 Murdy Community Center 1,320 42,501 85782015 Lake View Clubhouse 18,441 85880302 CDBG Administration 07/08 24,371 85881015 Rehabilitation Loan Program 1,481 85882012 Street Improvements 2 327,298 85980302 CDBG Administration 08/09 68,784 85981001 Fair Housing 38,244 85981015 Rehabilitation Loan Program 102,266 85911019 ADA Improvements City Gym 82,156 37,844 85981025 ADA Edison Community Center 69,003 20,997 85981502 City Gym&Pool (Section 108) 259,762 85982002 CDBG Subgrantees 120,947 19,043 85982003 Unprogrammed CDBG 85982010 ADA Streets 53,681 86080302 CDBG Administration 09/10 130 132,954 133 Economic Development Adopted Budget- FY 2012/13 Department Budget Summary "^ All Funds by Business Unit BUSINESS UNITS Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 86081001 Fair Hsg Counseling Svcs 09/10 36,948 ' 86081015 Rehabilitation Loan Program 134,792 17,597 86081031 CDBG-R 0910 Murdy Center Room 191,229 86081501 ADA Renov Central Park Restrm 5,692 25,000 162,219 -100.00% ' 86081502 City Gym&Pool 256,124 86082002 CDBG Subgrantees 147,016 86082003 Unprogrammed CDBG 126,238 86082005 ADA Oakview Community Center 1,793 64,207 ' 86082019 CDBG-R Edam St&Sidewalk Proj 66,237 9,324 86082020 CDBG Huntington St Improvement 54,751 5,362 (13,461) 86082026 ADA Renv Banning Library 09/10 26,000 86082302 CDBG-R Administration 5,620 215 14,672 , 86180101 Administration 472 86180302 CDBG Administration 10/11 149 98,560 86181001 Fair Hsg Counseling Svcs 10/11 40,792 86181015 Rehabilitation Loan Frog 10/11 81,096 86181501 ADA Compliance-Civic Center 1,014 520,000 338,059 -100.00°% 86181502 City Gym&Pool 170,819 86182002 CDBG Subgrantees 10/11 158,203 1 ' 86182003 Unprogrammed CDBG 296,184 86780301 Housing Rehab CDBG 04/05 906 96245102 Proj Self Sufficiency 11/12 6,000 96245502 Senior Outreach 11/12 40,000 96250601 Oakview Family Literacy 11112 9,000 96260301 Code Enforcement 11112 210,173 96280101 CDBG Administration 11/12 1,234,000 214,982 -100.00% 96281001 Fair Hsg Counseling Svcs 11/12 31,850 96281015 Hsg Rehab Loan Prgm 11/12 105,000 96281501 ADA Renovations-City Hall 445,000 96281502 Section 108 Loan Pmt 11/12 174,109 96282002 CDBG Subgrantees 11112 130,124 96282005 ADA Ramps and Curb Cuts 75,000 Community Development Block Grant 1,948,267 1,141,045 741,626 1,779,000 2,514,198 817,859 -54.03% Homeless Prevention Grant 93680101 Homeless Prevention PSS 48,458 78,099 80,442 93680102 Homeless Assistance PSS 40,267 79,255 20,478 93680201 Homeless Prevention IH 17,484 10.346 12 93680202 Homeless Assistance IH 36.544 16.368 16,745 93680203 Administration IH 1,598 263 639 93680301 Homeless Prevention CC 39,451 93680302 Homeless Assistance CC 25.000 93680303 Data Collection CC 3,580 93680304 Administration CC 3,580 93680401 Homeless Prevention SO 14,872 13,125 93680402 Homeless Assistance SO 2,722 17,278 Homeless Prevention Grant 233,556 214,734 118,316 Other Funds 38,804,852 35,662,954 53,513,046 28,462,952 29,071,829 11,518,335 -59.5% General Fund 1,776,573 2,401,531 1,723,127 1,596,488 1,644,158 1,618,672 1.4% Other Funds 38,804,852 35,662.954 53,513,046 28,462,953 29.071,829 11,518,335 -59.5% Grand Total(s) 40,581,425 38,064,485 55,236,173 30,059,442 30,715,987 13,137,007 -2.14% 134 ' 1 i City of Huntington Beach Finance Adopted Budget— FY 2012113 Director of Finance ADMINISTRATION Administrative Assistant CASHIERING 8 ACCOUNTING SERVICES BUDGET MANAGEMENT COLLECTIONS SERVICES FISCAL SERVICES Accounting Manager Budget Manager Deputy City Treasurer Fiscal Services Manager Administrative Analyst Senior ' GENERAL ACCOUNTING (2) Administrative Analyst Senior MUNICIPAL SERVICES Administrative Analyst Senior Senior Accounting Technician Senior Accountant PAYROLL CASHIERING Accounting Technician II(2) Senior Payroll Technician Accounting Technician ACCOUNTS PAYABLE& Accounting Technician Senior Supervisor BUSINESS LICENSE RECEIVABLE Accounting Technician 11 Senior Accounting Technician Accounting Technician Accounting Technician II(2) Supervisor ACCOUNTS RECEIVABLE/ Field Service Representative Accounting Technician II(2) COLLECTIONS Accounting Technician II PROCUREMENT Buyer(2) Administrative Assistant(0.50) REPROGRAPHICS MAIL 1 135 Finance Department Descriptions The Finance Department, through its five Divisions, provides critical oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budget oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; and, utility billing and business license customer service. Administration Division Finance Administration is responsible for the day-to-day , operations of the Finance Department. The Director of Finance reviews operations to ensure compliance with federal, state, and local laws, as well as, City regulations and financial policies. Administration manages the annual operating and capital budgets, long-term financial plan, business enterprise system, citywide cost allocation study, fixed asset inventory, financial reporting, and annual audits. Accounting Services Division `" The Accounting Services Division consists of General Accounting, Accounts ANNUAL I1Nk\tIkl V.REPORT Payable and Financial Reporting. General Accounting is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets. Accounts Payable is responsible for the processing of all City obligations for purchased materials and services; and Financial Reporting , prepares the Comprehensive Annual Financial Report (CAFR), annual bond ampor�— disclosures, and other financial reports. Budget Management Division -- City of The Budget Management Division is responsible for assisting the City Council Hundnirton Beach and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions effecting municipalities. Budget Management coordinates the development and preparation of the annual budget. Monthly revenue and expenditure reports are prepared and provided to City management and the City Council to assist with budget monitoring. Payroll is responsible for the processing of employee Adopted R.deel paychecks, tax reporting, retirement plan payments, and maintenance of all FY 2nrr2012 relevant records related to payroll. ' Fiscal Services Division Comprised of Procurement, Municipal Services, and Business License, the Fiscal Services Division provides and/or coordinates the purchase of goods and services, coordinates the competitive bidding process, maintains the list of qualified vendors and processes all municipal services start-ups and disconnections (e.g., water, sewer, etc.). In addition, the Division handles most billing questions on the ' municipal services statements that include water, refuse, sewer, and utility tax. The Division also licenses all individuals or companies doing business in the City in accordance with the Huntington Beach Municipal Code, and may issue permits on behalf of other City departments. In addition, the Division administers office supply orders, manages the procurement card, leasing, equipment replacement, professional services, fuel management and copy machine programs. Reprographics provides printing services to all City departments, and mail operations provides for the daily collection, sorting, metering, and delivery of City interoffice, U.S. Postal Service mail and special deliveries (Fed Ex, UPS, and , Overnight Delivery)for all City departments. 136 , Finance Department Descriptions t Cashiering & Collections Services Division The Cashiering & Collections Services Division is responsible for receiving, depositing, and collecting on behalf of the City, all taxes, assessments, fees, and other revenues. Due to the significant technological improvements in how payments can be received and made, this Division is continually offering new services to customers and vendors. In addition, this Division processes and records all revenue received at City Hall, as well as, several off-site locations. This Division also ensures revenue is deposited in a timely manner into the City's financial depository accounts. Another function in this Division is to ensure proper controls over cash and negotiable items, as well as, collection of all delinquent taxes and fees. This division is responsible for ensuring all revenues owed to the City are received and may use a variety of methods to collect these funds, including sending delinquent notices, making collection calls, placing a lien on property,filing a claim in Small Claims Court or sending uncollectible items to an outside collection agency. Finally, the division is responsible for disbursing all approved funds and processes all checks for ' the payment of goods and services approved in the budget and the City's financial system. Make a Payment All payments must be made payable to the city of Huntington Beach. t All Payments mane on-line are posted 10 your amount on the follOWing business day Utility ePay •vL' -`` No more checks.no more stamps'You can conveniently pay our City uelity,bill online or by phone at 1-877-309-4915 for no additional cost on-line payments through our financial Institution You may Choose to pay using your banKs on-line Payment system Payments should be made pavable to the City of Huntington Beach and contain the complete L account number on four statement Payments that do not contain complete information map be rejected 0.1th the recent bank mergers please recheck to make sure your account number is accurate Flremed Membership ePay No more check_no more stamps,You can conveniently pay your Firemed membership Annual Fee online or by phone at 1-877-309-4915 for no additional cost •�"�"- Utility eBill No more lost mall or misplacing your Utility bill!Sign up for our AutoPay ��; ■ i.w. program and register to receive your Municipal Services fUbkpl Statements by e-mail U811ty AutoPay Have one less bill payment to worry about and sign up for AutoPay and �✓tu•,:iYh•� your bank account will be debded every month for your total amount due 137 Finance Ongoing Activities & Projects , Administration Division • Provide policy direction, vision, and leadership enabling the department to achieve its goals while complying with federal, state, local, and other requirements • Oversee and coordinate long-term financial plan • Promote sound fiscal policies and protect local revenues • Ensure competent use of financial, human, and material resources • Prepare and distribute monthly and quarterly financial reports to City Council and City Manager • Prepare updates to the Cost Allocation Plan and Fee Study as needed • Support the Meet and Confer and negotiations processes with the employee associations Accounting Services Division ' • Prepare the Comprehensive Annual Financial Report, Popular Annual Financial Report, and Redevelopment Agency Financial Statements • Prepare the Annual Schedule of Financial Accounting (SEFA) for compliance with Federal Single Audit guidelines • Prepare State Controller reports for City and component units • Maintain the general ledger and various reconciliations • Process 35,000 accounts payable invoices within thirty days of receipt and achieve less than one percent of voided checks • Maintain accounts payable records and respond to departmental and vendor inquiries , • Process supplemental retirement payments to over 600 retirees • Process retiree medical payments and subsidies according to required timelines • Process 1099's on an annual basis • Maintain records for and distribute 30,000 accounts receivable invoices within thirty days of rendering service Budget Management Division , • Manage and coordinate the annual budget development process • Maintain the budget manual and coordinate the budget development process with departments by preparing consolidated budget requests for review by the City Manager • Prepare monthly revenue and expenditure reports and projections • Conduct budgetary analysis as needed • Assist departments with budget monitoring and control • Maintain the long-term financial plan • Understand and implement Memoranda of Understanding changes to the payroll system • Process over 34,000 payroll advices and checks annually • Produce and distribute approximately 1,700 W-2s annually • Provide updates and training to departmental timekeepers • Maintain and troubleshoot database calculations for time, attendance, and payroll • Analyze federal, state and local legislation that impacts the City's finances • Analyze and review fiscal impact of potential and proposed MOU changes • Review and analyze Citywide fees and propose changes accordingly 138 Finance Ongoing Activities& Projects Cashiering & Collections Services Division • Automate the receipt of over 315,000 payments by customers for City utility charges representing approximately 50 percent of total utility transactions • Process over$10 million of revenue annually at City Hall from permits and fees • Process over $15 million of revenue annually for off-site locations including parking meter revenue and recreation fees,and deposit funds daily in the bank • Process and collect miscellaneous receivables of over $16 million from over 44,000 invoices, follow up on delinquent accounts, and answering payment questions • Open mail and process almost 600,000 payments annually by customers within 24 hours • Process payments on business licenses of$2.2 million annually within 24 hours • Collect and process payments of over $6 million annually for Transient Occupancy Taxes and over$760,000 for Business Improvement District assessments from three assessment areas • Collect and process payments for oil taxes in the amount of approximately$480,000 • Process over 525,000 transactions at the City Hall counter's cashiering stations annually • Print, sign, and release 50,000 accounts payable, and payroll checks or electronic payments annually I • Monitor and process monthly banking fees and negotiate banking contracts and services Fiscal Services Division • Provide billing services for 56,000 accounts for water, sewer, and trash/recycling services • Manage the delivery of the Municipal Services billing statement • Provide quality customer service to both internal and external customers • Maintain approximately 21,000 business license records Annually issue over 3,200 new business licenses Annually issue and process over 18,000 renewal notices and 8,900 second and final notices • Annually respond to over 33,000 customer inquiries • Continue data matching with City and other governmental agencies to accurately discover businesses requiring a business license • Oversee and provide guidance to departments in the procurement of goods and services to ensure compliance with City Municipal Codes and Administrative Regulations • Process over 8,000 purchase requisitions within a nine-day turnaround period • Manage on-going procurement programs including the procurement card and lease programs • Process over 1,000,000 pieces of mail (annually) i 139 Finance Performance Measures The City's performance measure program is in its seventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2012/13 are presented below. FY 2010/11 FY 2011/12 FY 2012/13 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Prepare the Comprehensive Annual Financial Improve Long Report (CAFR) and complete the Federal Term Financial Schedule of Financial Expenditures (SEFA)for Sustainability the Federal Single Audit within six months and nine months of fiscal year-end, respectively. ' Measure: CAFR prepared within six months of fiscal Yes Yes Yes year-end SEFA prepared within nine months of fiscal Yes Yes Yes year-end Goal: 2. Achieve CAFR Certificate of Excellence in Improve Long Financial Reporting Term Financial Sustainability Measure: Certificate of Excellence awarded Yes Yes Yes Goal: 3. Achieve Government Finance Officers Improve Long Association (GFOA) Excellence in Budgeting Term Financial Award Sustainability Measure: GFOA Excellence in Budgeting Award Yes Yes Yes achieved Goal: 4. Receive a qualified (clean)audit opinion on the Improve Long CAFR Term Financial Sustainability Measure: Qualified (clean)audit opinion received Yes Yes Yes 140 Finance Accomplishments& Goals 1 FY 2011/12 Accomplishments • The Department was once again an honored recipient of the "Certificate of Achievement for Excellence in Financial Reporting' also bestowed by the Government Finance Officers Association for Fiscal Year 2009/2010; this was the 25" consecutive year the City has received i this prestigious award. Receipt of the award requires government entities to publish an easily readable and efficiently organized Comprehensive Annual Financial Report (CAFR), conforming to the program, accounting, and legal standards ' • The City earned the Government Finance Officers Association's Distinguished Budget Award for Fiscal Year 2010/2011. To receive the award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device • The City received an unqualified (clean) audit opinion for the Fiscal Year 2010/2011 CAFR by the independent accounting firm Macias Gini &O'Connell LLP • The City received an unqualified (clean) audit opinion for the Fiscal Year 2010/2011 Federal Single Audit FY 2012/13 Goals Pursue additional revenue opportunities to increase General Fund resources for core services • Work with departments to control costs and ensure a balanced Fiscal Year 2011/2012 Budget • Create strategic alliances internally to eliminate unnecessary and duplicative work processes to increase productivity and reduce costs • Continue working with statewide organizations and advocates to protect local funding from additional State raids • Identify additional creative ways to assist local businesses in relocating to Huntington Beach or maintaining their business in Huntington Beach • Pursue innovative technology for efficiency and customer convenience to replace and enhance antiquated systems and processes • Continue to emphasize employee training and development in order to improve individual performance and improve employee morale 141 t INTENTIONALLY 1 LEFT i BLANK t 1 1 t t t t 1 142 iFinance Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Object Account i DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds ' PERSONAL SERVICES Salaries,Permanent 2,222,479 2,281,444 1,627,245 2,292,434 2,242,687 2,327,202 1.52% Salaries,Temporary 18,259 14,921 25,648 32,000 32,000 72,000 125.00% Salaries,Overtime 117 191 Leave Payouts 52,614 58,658 24,988 Benefits 1,460,320 1,542,147 1,624,474 2,093,847 2,072,274 2.127,628 1.61% PERSONAL SERVICES 3,753,789 3,897,169 3,302,546 4,418,281 4,346,961 4,526,830 2.46% OPERATING EXPENSES i Equipment and Supplies 721,785 516,279 566,496 670,765 641,510 670,775 0.00% Repairs and Maintenance 464 93,661 99,401 152,877 131,828 152,880 0.00% Conferences and Training 8,941 6,795 2,184 7,678 7,678 7,670 -0.10% Professional Services 311,752 267,307 207,998 318,025 401,141 254,645 -19.93% Other Contract Services 206,913 300,742 314,545 613,896 781,991 477,895 -22.15% Rental Expense 119,589 Pension Payments 2,271,438 2,388,715 3,062,971 3,150,000 3,150,000 3,839,000 21.87% Interdepartmental Charges 186,564 189,300 194,979 194,979 200,828 3.00% Expense Allowances 2,723 6,023 5,562 11,700 11.700 11,700 0.00% Other Expenses 5,567 307 56 OPERATING EXPENSES 3,649,172 3,766,393 4,448,400 5,119,920 5,320,827 5,615,393 9.68% CAPITAL EXPENDITURES Capital- Software 23,254 3,500 CAPITAL EXPENDITURES 23,254 3,500 NON-OPERATING EXPENSES Transfers to Other Funds 6,277..512 8,044,324 48,428 48.428 48,428 90.667 87.22% NON-OPERATING EXPENSES 6,277,512 8,044,324 48,428 48,428 48,428 90,667 87.22% Grand Total(s) 13,703,727 15,711,385 7,799,374 9,586,629 9,716,216 10,232,8901 6.74% General Fund 10,685,108 10,560,473 3,422,722 5,014,722 5,105,309 4,954,395 -1.20% Other Funds 3,018,619 5,150,912 4,376,652 4,571,907 4.610.907 5,278,495 15.45% Grand Total(s) 13,703,727 15,711,385 7,799,374 9,586,629 9,716,216 10,232,890 6.74% Personnel Summary 34.00 34.00 23.00 29.50 29.50 29.50 1 0.00 143 Finance f Adopted Budget - FY 2012/13 Department Budget Summary >� - e General Fund by Object Account i DEPARTMENT Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES , Salaries, Permanent 2,222,479 2,281,444 1,627,245 2,292,434 2,242,687 2,327,202 1.52% Salaries,Temporary 18,259 14,921 25,648 32,000 32,000 72,000 125.00% Salaries,Overtime 117 191 Leave Pay Outs 52,614 58,658 24,988 Benefits 772,548 800,991 666,465 993,847 972,274 990,628 -0.32% PERSONAL SERVICES 3,066,017 3,156,012 2,344,537 3,318,281 3,246,961 3,389,830 2.16% OPERATING EXPENSES Equipment and Supplies 721,785 516,279 566,496 670,765 641,510 670,775 0.00% Repairs and Maintenance 464 93,661 99,401 152,877 131,828 152,880 0.00% Conferences and Training 8,822 6,775 2,184 7,678 7,678 7,670 -0.10% Professional Services 311,752 203,107 165,503 239,525 283,641 243,645 1.72% Other Contract Services 201,710 300,742 239,097 613,896 781,991 477,895 -22.15% Rental Expense 119,589 Expense Allowances 2,723 6,023 5,562 11.700 11,700 11,700 0.00% Other Expenses 93 307 56 OPERATING EXPENSES 1,366,752 1,126,894 1,078,185 1,696,441 1,858,348 1,564,565 -7.77% CAPITAL EXPENDITURES Software-Capital 23,254 3,500 CAPITAL EXPENDITURES 23,254 3,500 NON-OPERATING EXPENSES Transfers to Other Funds 6,229,084 6,274,067 NON-OPERATING EXPENSES 6,229,084 6,274,067 Total 10,685,108 10,560,473 3,422,722 5,014,722 5,105,309 4,954,395 -1.20% Personnel Summary 34.00 34.00 23.00 29.50 29.50 29.50 0.00 144 1 tFinance Adopted Budget- FY 2012/13 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012113 Change From 1 Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES 1 Salaries, Permanent 140,502 234,334 233,467 257,783 257,783 291,546 13.10% Salaries, Overtime 117 Leave Payouts 4,498 4,413 7,539 Benefits 36,359 53,945 82,262 99,785 99,785 107,431 7.66% PERSONAL SERVICES 181,476 292,691 323,268 357,569 357,569 398,977 11.58% OPERATING EXPENSES Equipment and Supplies 6,069 3,214 9,270 27,164 27,177 27,165 0.00% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 660 2,197 1,425 7,178 7,178 7,170 -0A1% Professional Services 104,500 Expense Allowances 2,723 6,023 5,562 6,000 6,000 6,000 0.00% OPERATING EXPENSES 113,952 11,434 16,257 41,342 41,355 41,335 -0,02% NON-OPERATING EXPENSES Transfers to Other Funds 6,229,084 6,274,067 NON-OPERATING EXPENSES 6,229,084 6,274,067 Total 6,524,512 6,578,192 339,525 398,911 398,924 440,312 10.38% Significant Changes No significant changes have been adopted for the FY 2012/13 budget within the Administration Division. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Finance 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 3.00 3.00 2.00 2.00 2.00 2.00 0.00 145 ' Finance �3 Adopted Budget- FY 2012/13 j Department Budget Summary General Fund Division by Object Account r DIVISION Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Services PERSONAL SERVICES Salaries, Permanent 861,475 686,756 497,118 567,139 567,139 473,973 -16.43% Salaries,Temporary 9,699 7,863 Leave Payouts 32,598 24,193 6,730 Benefits 305,374 252,626 217,478 242,652 242,652 197,709 -18.52% PERSONAL SERVICES 1,209,147 971,437 721,326 809,792 809,792 671,682 -17.05% OPERATING EXPENSES Equipment and Supplies 7,806 7,077 318,739 280,850 548 280,850 0.00% Repairs and Maintenance 92,011 134,677 33,628 134,680 0.00% Conferences and Training 4,271 1.424 393 Professional Services 207,306 203,107 165,503 239,525 270,064 243,645 1.72% Other Contract Services 850 425 122,370 125,739 32,779 125,730 -0.01% OPERATING EXPENSES 220,234 212,034 699,016 780,791 337,019 784,905 0.53% , Total 1,429,381 1,183,471 1,420,341 1,590,583 1,146,811 1,456,587 Significant Changes Within the Accounting Division a contract for UUT auditing services has been eliminated and back filled with allocations for other auditing services for lease, concession,and TOT revenue.Within the Accounting Services Division the Senior Payroll Technician has been shifted into the Budget Management Division consistent with standard finance practices. FY 2008109 FY 2009110 FY 2010/11 FY 2011112 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Manager 1.00 1.00 0.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 2.00 1.00 1.00 1.00 0.00 Senior Accountant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accountant 3.00 3.00 0.00 0.00 0.00 0.00 0.00 Accounting Technician Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 3.00 3.00 2.00 2.00 2.00 2.00 0.00 Accounting Technician 1 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Senior Payroll Analyst 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Senior Payroll Technician 1.00 0.00 0.00 1.00 1.00 0.00 (1.00) Payroll Technician 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 0.00 0.00 0.00 0.50 6.00 0.00 0.00 Total 14.00 11.00 7.00 7.50 7.00 6.00 1 146 tFinance Adopted Budget - FY 2012/13 _ Department Budget Summary General Fund Division by Object Account 1 DIVISION Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From 1 Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Budget Mana ement PERSONAL SERVICES Salaries, Permanent 276,152 450,063 205,699 280,107 280,107 423,556 51.21% Leave Payouts 4,568 3,066 Benefits 83,440 138,680 81,261 108,514 108,514 181,763 67.50% PERSONAL SERVICES 359,592 593,311 290,026 388,621 388,621 605,319 55.76% OPERATING EXPENSES Equipment and Supplies 3.029 2,199 418 Repairs and Maintenance 1.167 2.916 225 OPERATING EXPENSES 4,195 5,115 193 Total 363,788 598,426 290,219 388,621 388,621 605,319 55.76% ' Significant Changes A Senior Payroll Technician and a Senior Accounting Technician have been shifted into the Budget Management Division from Accountin Services and Cashiering and Collections consistent with standard finance practices. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Budget Manager 1.00 1.00 1.00 1.00 1,00 1,00 0.00 Administrative Analyst Senior 2,00 2.00 2.00 2,00 2,11 2,00 0.00 Senior Payroll Analyst 0.00 1.00 0.00 0.00 0,00 0,00 0.00 Senior Payroll Technician 0.00 1.00 1.00 0.00 1 0.00 1.00 1.00 Senior Accounting Technician 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1 Payr011 Technician 0.00 1.00 0.00 0.00 0.00 0.00 Total 3.00 6.00 4.00 3.00 3.00 5.00 2.00 i 1 1 147 Finance Adopted Budget- FY 2012/13 Department Budget Summary General Fund Division by Object Account r DIVISION Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Central Services PERSONAL SERVICES Salaries,Permanent 456,351 394,542 1,426 Salaries,Temporary 1,536 Leave Payouts 4,127 9,684 Benefits 147,126 136,190 443 PERSONAL SERVICES 607,604 540,417 3,405 OPERATING EXPENSES Equipment and Supplies 501,271 291,159 17,731 Repairs and Maintenance 464 93,661 5,825 Conferences and Training 1,747 155 Professional Services (54) Other Contract Services 67,975 164,138 Rental Expense 119,589 , Other expense 419 OPERATING EXPENSES 690,992 549,532 23,556 Total 1,298,595 1,089,949 26,961 0 0 0 0. 00/ Significant Changes This division has been closed and the continuing operations have been moved to Accounting Services and Fiscal Services. The prior year data is shown here for comparative purposes. FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Purchasing&Central Services Mgr 1.00 1.00 Administrative Analyst Senior 1.00 1.00 Buyer 2.00 2.00 Senior Printing Services Tech 2.00 2.00 Total 6.00 6.00 0.00 0.00 0.00 0.00 0.00 148 tFinance Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fiscal Services PERSONAL SERVICES ' Salaries, Permanent 487,998 515,749 689.535 708,353 708,353 710,310 0.28% Salaries,Temporary 8,559 7,057 24,111 Salaries,Overtime 191 Leave Payouts 11,391 15,800 7,652 Benefits 200,249 219,550 285,021 331,728 331,728 318,449 -4.00% PERSONAL SERVICES 708,197 758,157 1,006,512 1,040,081 1,040,081 1,028,759 -1.09% OPERATING EXPENSES Equipment and Supplies 203,610 212,630 211,355 327,331 5711,315 327,34" 0.00% Repairs and Maintenance 1,498 80,000 Conferences and Training 977 83 591 Other Contract Services 132,885 136,178 116,726 145,775 349,087 105,775 -27.44% Other Expenses 93 112 56) OPERATING EXPENSES 337,379 348,779 337,115 473,106 1,007,452 433,115 -8.45% CAPITAL EXPENDITURES Software- Capital 23,254 3,500 CAPITAL EXPENDITURES 23,254 3,500 Total 1,068,831 1,110,436 1,343,627 1,513,187 2,047,533 1,461,873 -3.39% Significant Changes Other Contract Services has been reduced by 27% percent in order to allocate money needed in other divisions within th Finance Department. FY 2008/09 FY 2009/10 FY 201 Oil 1 FY 2011112 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fiscal Services Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Accounting Technician 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Field Service Representative 1.00 1.00 1.00 1.00 1_00 1.00 0.00 Accounting Technician II 4.00 4.00 4.00 4.00 4,00 4.00 0.00 Buyer 0.00 0.00 2.00 2.00 2.00 2.00 0.00 Total 8.00 8.00 10.00 10.00 10.00 10.00 0.00 i 1 149 Finance t Adopted Budget- FY 2012113 Department Budget Summary General Fund Division by Object Account r a DIVISION Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Cashiering&Collections PERSONAL SERVICES Salaries,Permanent 479,051 429,304 427.818 -10.69% Salaries,Temporary 32,000 32,000 72,000 125.00% , Benefits 211,167 189,594 185,277 -12.26% PERSONAL SERVICES 722 218 660,898 685,095 -5.14% OPERATING EXPENSES Equipment and Supplies 1,982 35,420 35.420 35.420 0.00% Repairs and Maintenance 67 17.200 17,200 17,200 0.00% Conferences and Training 500 500 500 0.00% Professional Services 13,577 Other Contract Services 342,382 400,125 246,390 -28.04% Expense Allowances 5,700 5,700 5.700 0.00% OPERATING EXPENSES 2,049 401,202 472,522 305,210 -23.93% Total 0 0 2,049 1,123,420 1,123,420 990,305 •11.85% , Significant Changes With the re-organization of FTE's in the Finance Department, more part-time staff is necessary to assist in front counter services. This equates to the$40,000 increase in Temporary Salaries for FY 2012/13. The reduction in Other Contract Services is due to credit card bill pay expenses associated with water utility billing which historically has been expensed out of the General Fund under this division and will now be directly billed to the Water Fund. In regards to personnel, a Senior Accounting Technician has been shifted to the Budget Management Division to assist with payroll duties. In FY 2010/11 the Cashiering, Collections, and Disbursements Division was transferred to the Finance Department. Historical Data is kept under the City Treasurer's Office budget. FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy City Treasurer 0,00 0.00 0.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Administrative Assistant 0.00 0.00 0.00 1 0.00 0.5 00.50 0.00 Accounting Technician Supervisor 0.00 0.00 0.00 2.00 2.00 2.00 0.00 Senior Accounting Technician 0.00 0.00 0.00 1.00 1 1.00 0A0 (1.00) Accounting Technician II' 0.00 0.00 0.00 2.00 2.00 2.00 0.00 *0.75 FTE funded by the Public Works Department but reflected here Total 0.00 0.00 0.00 7.00 7.50 6.50 (1.00 150 tFinance Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Retiree Insurance Fund (702), Retirement Supplement(703), Mello Roos(406) PERSONAL SERVICES Benefits 687.172 741,156 958,009 1,100,000 1,100.000 1.137.000 3.36% PERSONAL SERVICES 687,772 741,156 958,009 1,100,000 1,100,000 1,137,000 3.36% OPERATING EXPENSES Conferences and Training 119 20 Professional Services 64,200 42,495 78,500 117,500 11,000 -85.99% Other Contract Services 5,203 75,448 Pension Payments 2,271,438 2,388,715 3,062,971 3,150,000 3,150,000 3,839,000 21.87% Interdepartmental Charges 186,564 189,300 194,979 194,979 200,828 3.00% Other Expenses 5,660 OPERATING EXPENSES 2,282,420 2,639,499 3,370,215 3,423,479 3,462,479 4,050,828 18.32% NON-OPERATING EXPENSES Transfers to Other Funds 48.428 1,770,257 48,428 48,428 48.428 90,667 87.22% NON-OPERATING EXPENSES 48,4211 1,770,257 48,428 48,4211 48,421 90,667 117,22% Total 3,018,619 5,150,912 4,376,652 4,571,907 4,610,907 5,278,495 15.45% Significant Changes Benefits are expended for retiree costs in accordance with employee contracts. Pension payments represent the City's contribution toward employee retirement costs. Funding for benefit and pension payments comes from payroll transfers based on actuarial studies.The change from prior year is in accordance with recent actuarial studies. FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.on 1 0.00 FY 2008109 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00702 Retiree Insurance Fund 770,330 2,033,339 945,202 1,526,000 1,526,000 1,250,700 (275,300) 00703 Retirement Supplement 4,176,805 5,972,488 2.919,605 3,678,000 3,678,000 4,222,900 544,900 Total 4,947,135 8,005,827 3,864,807 5,204,000 5,204,000 5,473,600 269,600 151 Finance Adopted Budget -FY 2012/13 Department Budget Summary All Funds by Business Unit r BUSINESS UNITS Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011112 FY 2012/13 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year FIN Finance ADM Administration 10035201 Finance Administration 295,428 304,125 339,525 398,911 398,924 440,312 10.38% , 10035999 General Fund-Transfer 6,229,084 6,274,067 ADM Administration 6,524,512 6,578,192 339,525 398,911 398,924 440,312 10.38% ATG Accounting Services 10035205 Accounting Svcs 1,429,381 1,183,471 1,420,341 1,590,583 1,146,811 1,456,587 -8.42% ATG Accounting Services 1,429,381 1,183,471 1,420,341 1,590,583 1,146,811 1,456,587 -8.42% BGT Budget Management 10035204 Budget Management 363,788 598,426 290,219 388,621 388,621 605,319 55.76% BGT Budget, Payroll,&Analysis 363,788 598,426 290,219 388,621 388,621 605,319 55.76% CRS Central Services 10035207 Central Services 1,298,595 1,089,949 26,961 CRS Central Services 1,298,595 1,089,949 26,961 , CSC Cashiering&Collections 10035209 Cashiering/Collections 2,049 1,123,420 1,123,420 990,305 -11.85% FMT Financial Management 2,049 1,123,420 1,123,420 990,305 -11.85% FS Fiscal Services 10035206 Fiscal Services 1,068,831 1,110,436 1,343,627 1,513,187 2,047,533 1,461,873 -3.39% FS Fiscal Services 1,068,831 1,110,436 1,343,627 1,513,187 2,047,533 1,461,873 -3.39% Other Funds 40635201 Finance Mello Roos 5,000 4,000 5,000 0.00% 40680999 Mello Roos-Trfs/Debt Service 48,428 48,428 48,428 48,428 48,428 90,667 87.22% 70235202 Retirement Med Suppl 698,754 806,624 1,024,943 1,169,170 1,194,170 1,184,375 1.30% 70335203 Retirement Supplement 2,271,438 2,574,031 3,303,280 3,349,309 3,364,309 3,998,453 19.38% 70735999 Judgement Oblig Transfer 1,721,829 Other Funds 3,018,619 5,150,912 4,376,652 4,571,907 4,610,907 5,278,495 15.45% General Fund 10,685,108 10,560,473 3,422,722 5,014,722 5,105,309 4,954,395 -1.20% Other Funds 3,018,619 5,150,912 4,376,652 4,571,907 4,610,907 5,278,495 15.45% Grand Totals 13,703,727 15,711,385 7,799,374 9,586,629 9,716,216 10,232,890 6.74% 152 City of Huntington Beach Fire Adopted Budget - FY 2012113 Fire Chief FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONSE Fire Division Chief ADMINISTRATION Administrative Secretary Administrative Analyst Senior Fire Division Chief Administrative Assistant PROGRAMS Administrative Aide FIRE SUPPRESSION Deputy Fire Marshal Accounting Technician II Fire Battalion Chief(3) Fire Prevention Inspector (3) Administrative Secretary(.50) Deputy Fire Marshal(2) Fire Development Specialist Fire Captain((30 Fire Protection Analyst FIREMED Fire Engineer 30) Fire Medical Coordinator Firefighter Paramedic(48) CERTIFIED UNIFIED Accounting Technician II(2) Firefighter(12) PROGRAM AGENCY Office Assistant II Ambulance Operator(24) Haz Mat Program Specialist TRAINING t Administrative Secretary EMERGENCY MANAGEMENT &HOMELAND SECURITY Fire Battalion Chief Fire Battalion Chief Deputy Fire Marshal Emergency Services Coordinator EMERGENCY MEDICAL CENTRAL NET OPERATIONS SERVICES AUTHORITY Emergency Medical Services Fire Training Maintenance Technician Coordinator Administrative Secretary I 153 Fire Department Descriptions The Huntington Beach Fire Department is dedicated to providing high 1 quality services to prevent the loss of life and property in our community j from fire, medical and environmental emergencies. Providing a balanced approach to life and property protection supports this mission. The department provides "all-risk" services and response for fire suppression, fire prevention, technical rescue, hazardous materials and weapons of mass destruction, disaster preparedness, emergency medical and ambulance transport. Fire training is provided through the regional Central Net Training Center located in the center of the City. FireMed, a membership-based program, continues to provide significant financial support to the level of emergency ' medical services provided for the City, while offsetting delivery costs. Fire Administration The purpose of the Fire Administration Division is to provide management, research, clerical, financial and records support for all Fire Department programs. Fire Administration establishes and modifies Fire Department strategies, tactics, and policies; administers the Central Net Operations Joint Powers Authority Training Center and FireMed Membership Program; and participates as a member of MetroNet, a seven-city Joint Powers Authority for fire and medical emergency communications. The Fire Department is also a member of the Orange County-City Hazardous Materials Emergency Response Authority. Fire Prevention The Fire Prevention Division has responsibility for enforcing local, state, and federal codes in order to reduce the loss of life and property from preventable fires and other emergencies. This is accomplished through the efforts of personnel in the Fire Code Enforcement, Development, Oil Field Inspection, Hazardous Materials and Fire Investigations sections. Fire Prevention Inspectors conduct various inspections of buildings and facilities to ensure that the construction and use is compliant with the Fire Code. The Fire Protection Analysts review and approve development plans, as well as various fire protection and life safety system plans to maintain compliance with the Fire Code and other regulations. The Oil Field Inspector conducts various inspections to enforce regulations in environmental and oil industry safety, including the Huntington Beach Oil Code. The HazMat section operates the Certified Unified Program Agency (CUPA), which is responsible for identifying, inspecting, and monitoring businesses that use and store hazardous materials within the City. Fire Investigators determine the origin and cause of fires and conduct criminal investigations in cooperation with the Huntington Beach Police Department. Finally, the Fire Prevention Division oversees a volunteer Senior Home Inspection Program (SHIP), coordination of special events and city-specific events. Emergency Response , The Emergency Response Division provides a professionally trained and well-equipped emergency force for fire, medical, rescue, and hazardous materials response. This Division also conducts annual life safety inspections; education programs; fire training and station, apparatus and equipment maintenance. Emergency response is delivered from eight fire stations strategically placed to provide for timely emergency responses. This includes arrival of paramedics at medical aid calls, or fire engines and trucks to the scene of a fire. A I paramedic engine company, staffed by four personnel, responds from each of the City's eight stations, providing a uniform level of life safety protection throughout the City. Two truck companies, a hazardous materials response vehicle, an urban search and rescue/light and air vehicle, four City-operated emergency transport units and a battalion chief/shift commander complete the 24-hour emergency response capabilities. Hazmat personnel provide emergency response and train Fire Department employees in hazmat response protocols and procedures. The Fire Department is able to provide this broad scope of emergency service delivery through cross training of personnel in various disciplines. The Division includes the Emergency Management and Homeland Security Office, which develops and coordinates disaster plans and programs for businesses, schools, civic groups and the public. This office also provides City disaster preparedness and weapons of mass destruction programs and coordinates the Community Emergency Response Team (CERT)and Radio Amateur Civil Emergency Services (RACES)volunteers. In addition, the Division also coordinates with the Fleet Services Division of the Public Works Department for apparatus maintenance. 154 Fire Ongoing Activities a Projects Fire Administration • Provide overall administration, leadership, management and support for the Fire Department • Maintain ten auto aid agreements with surrounding fire suppression and medical response agencies • Administer Homeland Security Grants, purchase designated equipment, and coordinate City weapons of mass destruction training • Continue strategic planning and accomplish all goals identified in the three year plan Fire Prevention • Enforce the 2010 California Fire Code and California Residential Code • Conduct development/construction related inspections, permit inspections and mandated City and State fire prevention/life safety inspections. • Conduct fire investigations and Public Information Officer actions at fire, hazardous material, and other emergency incidents • Provide review and planning for emergency responses to major events and activities in the City • Implement records retention system for fire protection system records and HazMat CUPA Program • Complete final plan reviews for development projects and permit issuance • Maintain and access records in response to requests for fire pr4otection systems, the HazMat CUPA Program and emergency responses • Complete fire protection and fire alarm system plan reviews and field inspections • Complete development reviews for entitlements and zoning administrator approvals and provide fire department requirements to the Planning Department • Perform methane barrier and oil well plan reviews and inspections • Conduct hazardous materials disclosure inspections and maintain hazardous materials disclosure records, including emergency plans • Respond to citizen inquiries regarding fire prevention, inspection, and education • Provide fire prevention support and training to emergency response personnel Emergency Response • Provide rapid emergency response for medical, fire, urban search and rescue and hazardous materials incidents • Continue Emergency Medical Service skills review for all Emergency Medical Technicians (EMT) and Firefighter Paramedics • Update department Organizational and Operations Manuals, policies and plans to reflect current procedures and regulations • Update Training Manual to reflect current standards and procedures • Coordinate inspections, repairs and/or preventive maintenance on emergency response apparatus • Complete purchase of one replacement ambulance, self- contained breathing apparatus and air bottles, firefighter turnouts, and other essential firefighting and rescue equipment • Continue to train firefighters on emergency response skills and techniques necessary for safe and effective operations during "all-risk" incidents and events • Identify, purchase, store and maintain personal protective equipment, pharmaceuticals and response 1 equipment used for incidents involving hazardous materials and weapons of mass destruction • As part of the Urban Search and Rescue Program (USAR), continue to maintain a state of operational readiness to respond to advanced rescue incidents for collapsed buildings, trench rescue, confined space and other related emergencies 155 Fire Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2012/13 are presented below. FY 2010/11 FY 2011112 FY 2012/13 Strategic Plan ` ACTUAL ACTUAL BUDGET Goal Goal: 1. Provide at least 9,000 emergency medical transports Maintain Public annually. Safety Measure: #of emergency medical transports provided 9,300 9,350 9,350 Goal: 2. Provide emergency response to fires and medical aid Maintain Public calls in five minutes or less 80%of the time and in ten Safety minutes or less 100%of the time. Measure: •of responses to fire calls in five minutes or less 63% 65% 65% •of response to medical aid calls in five minutes or 60% 61% 61% less 100% 100% 100% %of responses to fires and medical aid calls in ten minutes or less Goal: 3. Complete 90%of life safety inspections and 100%of Maintain Public fire code permit inspections assigned. Safety Measure: •of life safety inspection completed 100% 100% 100% •of fire code permit inspections completed 100% 100% 100% Goal: 4. Maintain 400 Community Emergency Response Maintain Team(CERT,)75 Radio Amateur Civil Emergency Public Safety Services(RACES,)and 10 Senior Home Inspection Program(SHIP)volunteers. Measure: #CERT volunteers 450 400 400 #of RACES volunteers 85 80 80 #of SHIP volunteers 10 10 10 1 156 Fire Accomplishments& Goals FY 2011/12 Accomplishments • Provided 15,940 medical, fire, hazardous materials and other emergency responses, representing a two percent increase over 2011 • Provided 9,200 emergency medical transports, as part of a program generating over $6 million in revenue • Received a 99.9% customer service satisfaction rating ' • Completed a Fire Department strategic planning process • Performed approximately 8,335 fire inspections (permit, new occupant, oil well, fire final, life safety, etc.) and performed approximately 900 development and fire protection/life safety plan checks, yielding over$750,000 in General Fund revenue • Received and managed several federal, state, and private grants/reimbursements for equipment, training, disaster preparedness, fire prevention, homeland security, and emergency incident responses FY 2012/13 Goals • Maintain a state of operational readiness to meet the increasing demand for response to fire, medical, hazardous materials, urban search and rescue, and other all-risk emergency incidents • Complete purchase and place into service emergency breathing air bottles, firefighter safety equipment, and new emergency transport vehicle • Obtain State and Federal approval of an updated Local Hazard Mitigation Plan • Begin implementation of Emergency Medical Service technology upgrades, including electronic pre- hospital care reporting and automatic vehicle locator dispatching for emergency ambulances • Begin a pilot implementation of an automated move up station coverage module with MetroNet Dispatch Center • In conjunction with the County of Orange, implement an on-line hazardous materials disclosure program • Finalize revision of the City Emergency Operations Plan for disaster response i 157 ! ! ! INTENTIONALLY LEFT 1 BLANK 1 ! ! ! isa r Fire Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Object Account r DEPARTMENT Percent FY 2008109 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From ' Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 15,850,867 16,872,859 17,165,734 17,830,943 17,834,943 18,039,522 1.17% Salaries,Temporary 83,686 77,297 111,738 106,405 107,525 88,104 -17.20% Salaries,Overtime 5,051,606 3,948,914 4,675.396 3,824,332 3,889,457 3,695,723 -3.36% Leave Pay Outs 277,710 377,904 365,409 Benefits 8,714,432 8,839,612 9,988,769 9,407,250 9,407,250 10,507,232 11.69% PERSONAL SERVICES 29,978,302 30,116,586 32,307,047 31,168,930 31,239,175 32,330,581 3.73% OPERATING EXPENSES Utilities 28,716 35,197 58,624 74,300 75,653 38,400 48.32% Purchased Water 98 206 167 1,000 1,000 1,000 0.00% Equipment and Supplies 1,480,754 1,050,163 746,472 712,119 1,379,834 714,801 0.38% Repairs and Maintenance 312,136 246,677 250,476 230,607 253,815 229,107 -0,65% Conferences and Training 66,299 54,496 31,418 33,912 95,729 26,900 -20.68% Professional Services 125,566 48,581 419,848 381,755 394,408 378,350 -0.89% Other Contract Services 469,979 468,415 224,428 171,536 233,536 173,558 1.18% Rental Expense 81,640 54,755 54,083 57,677 57,681 60,700 5.24% Payments to Other Government, 804,167 1,146,537 984,584 909,176 909,176 925,317 1.78% Expense Allowances 26,882 27,828 30,836 27,852 27,852 22,302 -19.93% Other Expenses 619 9,439 9,891 9,300 9,300 9,300 0.00% OPERATING EXPENSES 3,396,856 3,142,294 2,810,828 2,609,234 3,437,984 2,579,735 -1.13% CAPITAL EXPENDITURES Improvements 531,391 344,060 169,474 229,301 251,531 279,514 21.90% Equipment 162,885 60,041 143,917 Vehicles 485,650 22,265 Software-Capital 14,697 CAPITAL EXPENDITURES 1,179,927 441,063 313,391 229,301 251,531 279,514 21.90% NON-OPERATING EXPENSES Transfers to Other Funds 13,000 13,000 13,000 13,000 13,000 13,000 0.00% NON-OPERATING EXPENSES 13,000 13,000 13,000 13,000 13,000 13,000 0.00% Grand Total(s) 34,568,085 33,712,944 35,444,265 34,020,466 34,941,690 35,202,830 3.48 General Fund 33,133,622 32,397,631 34,316,941 33,159,427 33,186,322 34,351,368 3.59% Other Funds 1,434,463 1,315,313 1,127,324 861,038 1,755,368 851,462 -1.11°% Grand Total(s) 34,568,085 33,712,944 35,444,265 34,020,466 34,941,690 35,202,8301 3.48% Personnel Summary 185.00 184.00 176.50 176.50 176.50 176.50 0.00 159 i Fire Adopted Budget - FY 2012/13 Department Budget Summary General Fund by Object Account i DEPARTMENT Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year , General Fund PERSONAL SERVICES Salaries, Permanent 15,519,255 16,566,135 16,858,372 17,557,197 17,557,197 17,764,852 1.18% Salaries,Temporary 47,763 (51) 26,361 72,220 72,220 60,604 -16.08% Salaries,Overtime 5.040,459 3,887,873 4,582,931 3,813,332 3,813.332 3,693,423 -3.14% Leave Pay Outs 272,228 376,282 357,198 Benefits 8.605,302 8,725,348 9,865,398 9,270,708 9,270,708 10,379,418 11.96% PERSONAL SERVICES 29,485,006 29,555,587 31,690,261 30,713,457 30,713,457 31,898,297 3.86% OPERATING EXPENSES Utilities 4,875 2,962 22,831 2,900 2,900 2,900 0.00% Equipment and Supplies 1,032,784 734,528 677,943 656,079 657.542 663,951 1.20% Repairs and Maintenance 288,023 227,413 222,325 204,493 227,667 202,993 -0.73% Conferences and Training 55,603 37,292 29.616 32,912 32,912 26,150 -20.55% Professional Services 122,686 46,670 372,322 381,755 381,755 378,350 -0.89% Other Contract Services 448,699 448,620 222,249 170,326 172,579 167,608 -1.60% Rental Expense 79,668 54,455 54,083 51,177 51,181 54,200 5.91% Payments to Other Governments 804,167 1,146,537 984,584 909,176 909,176 925,317 1.78% Expense Allowances 26,838 27,828 30,836 27,852 27,852 22,302 -19.93% Other Expenses 619 9,439 9,891 9,300 9.300 9,300 0.00% OPERATING EXPENSES 2,863,962 2,735,744 2,626,680 2,445,970 2,472,864 2,453,071 0.29% CAPITAL EXPENDITURES Improvements 171,058 105,071 Equipment 127,945 1,229 Vehicles 485,650 CAPITAL EXPENDITURES 784,654 106,300 Total 33,133,622 32,397.631 34,316,941 33,159,427 33,186,322 34,351,368 1 3.59% Personnel Summary 179.70 179.00 172.25 172.25 172.50 172.50 0.00 160 I � Fire Adopted Budget -FY 2012113 Department Budget Summary General Fund Division by Object Account i DIVISION Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year ' Administration PERSONAL SERVICES Salaries,Permanent 750,735 679,414 585,821 650,741 650,741 681,413 4,71% Salaries,Temporary 15,146 3,979 Salaries,Overtime 12,859 9,494 1,506 11,500 11,500 10,500 -8.70% Leave Payouts 6,765 21,005 21,525 Benefits 377,060 300,567 281,129 325,258 325,258 334,288 2.78% PERSONAL SERVICES 1,162,565 1,010 480 893,965 987,499 987,499 1,026,192 3.92% OPERATING EXPENSES Utilities 405 88 224 Equipment and Supplies 48,300 15,976 13,261 15,643 15,644 15,340 -1,94% Repairs and Maintenance 2,771 1,592 37 3,750 3,750 3,750 0.00% Conferences and Training 6,781 7,235 459 2,250 2,250 2,250 0.00% Professional Services 27,895 460 ' Other Contract Services 2,508 5,048 907 1,250 1,250 1,250 0.00% Rental Expense 10,771 2,293 5,452 3,000 3,000 3,000 0.00% Expense Allowance 150 150 Other Expense 15 OPERATING EXPENSES 99,595 32,382 20,800 25,893 25,894 25,590 -1.17% Total 1,262,159 1,042,862 914,765 1,013,392 1,013,393 1,051,782 3.79% Significant Changes Regular Overtime has been lowered under personal services due to current economic conditions. The Senior Administrative Analyst allocation,which was paid for out of Redevelopment, has been reinstated due to the elimination of Redevelopment by the State of California. FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Battalion Chief 0.70 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 0.751 0.75 1.00 1.00 0.00 Emergency Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 0.00 0.00 0.50 0.50 0.50 0.50 0.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 ' Accounting Technician II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Total 7.70 8.00 7.25 7.25 7.50 7.50 0.00 161 Fire Adopted Budget -FY 2012113 Department Budget Summary General Fund Division by Object Account ` -- DIVISION Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year , Emergency Response PERSONAL SERVICES Salaries, Permanent 11,732,821 12,700,033 13,181,509 13,739,728 13,739,728 14,070,471 2.41% , Salaries,Temporary 17,440 841 4,114 17.000 17,000 10,384 -38.92% Salaries,Overtime 4,167.883 3,083,393 3,803,451 3,131,632 3,131,632 31041,722 -2.87% Leave Pay Outs 223,240 296,349 294,502 Benefits 6,629,674 6,840,219 7,887,499 7,316,662 7,316,662 8,409,748 14.94% PERSONAL SERVICES 22,771,058 22,920,835 25,171,075 24,205,023 24,205,023 25,532,325 5.48% OPERATING EXPENSES Utilities 1,101 1,999 22,554 Equipment and Supplies 500,704 345,259 299,684 290,238 290,401 286,338 -1.34% Repairs and Maintenance 67,270 54.728 130,162 101,143 101,170 118,143 16.81% Conferences and Training 27,726 21,124 24,400 20,412 20,412 11,900 -41.70% Professional Services 36,228 20,562 28,121 33,250 33,250 30,250 -9.020/. Other Contract Services 4,822 3,660 15,051 5,660 6,851 5,000 -11.66% Rental Expense 13.298 4,891 3,186 277 281 -100.00% Payments to Other Governments 804,167 1,146,537 984.584 909,176 909,176 925,317 1.78% Expense Allowances 17,237 18,408 18,120 15,950 15,950 15,950 0.00% Other Expenses 3,476 3,082 3,260 3,300 3,300 3,300 0.00% OPERATING EXPENSES 1,476,028 1,620,249 1,529,121 1,379,406 1,380,792 1,396,198 1.22% CAPITAL EXPENDITURES Improvements 125,740 4,288 CAPITAL EXPENDITURES 125,740 4,288 Total 24,372,826 24,545,372 26,700,196 25,584,429 25,585,814 26,928,5231 5.25% Significant Changes t Temporary Salaries and Regular Overtime have been reduced due to less use of temporary employees and reduced special assignment project activities. Funding for equipment and supplies, conferences and training, and other operating accounts have been reduced in order to lower expenditures due to current economic conditions. The amount budgeted in 'Payments to Other Governments",for payments to the Central Net Operations Joint Powers Authority was reduced to reflect budget reductions made by this agency in the area of training. In the same budget category, payments for Metro Cities Joint Powers Authority for emergency dispatch services were increased due to an increase in emergency responses. , FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Division Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 ' Fire Battalion Chief 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Deputy Fire Marshal 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Fire Captain 30.00 30.00 30.00 30.00 30.00 30.00 0.00 Fire Engineer 30.00 30.00 30.00 30.00 30.00 30.00 0.00 Firefighter Paramedic 36.00 36.00 36.00 36.00 36.00 36.00 0.00 Firefighter 12.00 12.00 12.00 12.00 1200. 12.00 0.00 Mechanic I II 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Equip/Auto Maint Crewieader 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Total 117.00 117.00 115.00 115.00 115.00 115.00 0.00 162 _ Fire Adopted Budget - FY 2012/13 1 _ Department Budget Summary General Fund Division by Object Account i DIVISION Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Prevention PERSONAL SERVICES 1 Salaries,Permanent 1,000,696 885,412 825,886 808,603 808,603 765.652 -5.31% Salaries,Temporary 8,390 9,874 43,100 43,100 38,100 -11.60% Salaries,Overtime 102,031 97,543 90,720 91,200 91,200 91,201 0.00% Leave Payouts 34,724 47,888 22,901 Benefits 572,805 429,575 411,903 390,001 390,001 366,371 -6.06% PERSONAL SERVICES 1,718,645 1,460,417 1,361,285 1,332,904 1,332,904 1,261,324 -5.37% OPERATING EXPENSES Utilities 3,368 875 53 2,900 2,900 2,900 0.00% Equipment and Supplies 14,184 14,761 9,728 10,723 10,740 9,723 -0.16% Repairs and Maintenance 99,724 147,468 85,624 71,600 94,747 71,600 -24.43% Conferences and Training 8,567 5,554 1,022 3,250 3,250 3,250 0.00% Professional Services 43,935 21,773 36,907 51,505 51,505 51,100 0,00% Other Contract Services 54,884 89,229 111,988 86,083 86,364 93,033 -0.33% Rental Expense 47,145 46,947 42,889 47,900 47,900 51,200 0.00% Expense Allowances 6,351 5,871 9,967 10,102 10,102 4,552 0.00% Cther Expenses 3,522 6,311 6,566 6,000 6,000 6,000 0.00% OPERATING EXPENSES 281,680 338,789 304,743 290,063 313,508 293,358 1.14% APITAL EXPENDITURES Vehicles 6,144 CAPITAL EXPENDITURES 6,144 Total 2,006,469 1,799,207 1,666,028 1,622,967 1,646,411 1,554,682 -4.21�0 Significant Changes Permanent Salaries and Benefits are being reduced to reflect the conversion of the Deputy Fire Marshal position to a non-safety position. Temporary Salaries were reduced due to the elimination of the part-time portion for special events coordination. Funding for equipment and supplies, uniforms, medical professional services, and other operating accounts have been reduced in order to lower expenditures due to current economic conditions. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Division Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy Fire Marshal(Safety) 1.00 1.00 1.00 1.00 1 1.00 0.00 (1.00) Inspection Sprv.(Non-Safety)' 0.00 0.00 0.00 0.00 1 0.00 1.00 1.00 Fire Dev Specialist 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Fire Safety Program Specialist 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Fire Protection Analyst 1.00 1.00 1.00 1.00 2.00 2.00 0.00 Fire Protection Specialist 4.00 0.00 0.00 0.00 0.00 0.00 0.00 Fire Prevention Inspector 0.00 3.00 3.00 3.00 3.00 3.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 •Exact title TBD Total 10.00 9.00 8.00 8.00 8.00 8.00 0.00 ' 163 Fire Adopted Budget - FY 2012/13 Department Budget Summary ! Other Funds By Object Account I DIVISION Percent ! FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Medical Program PERSONAL SERVICES Salaries,Permanent 2,035,004 2,301,276 2,265,151 2,358,125 2,358,125 2,247,326 0.00% ! Salaries,Temporary 6,787 (892) 8,393 12,120 12,120 12,120 0.00% Salaries,Overtime 757,686 697,443 687,253 579,000 579,000 550,000 0.00% Leave Payouts 7,499 11,040 18,271 Benefits 1,025,763 1,154,988 1,284,867 1.238,786 1,238,786 1,269,010 0.00% PERSONAL SERVICES 3,832739 4.163,855 4,263936 4,188,031 4,188,031 4,078,456 -2.62% OPERATING EXPENSES Equipment and Supplies 469,596 358,531 355,271 339,475 340,757 352,550 -0.38% Repairs and Maintenance 118,258 23,625 6,502 28,000 28,000 9,500 0.00% Conferences and Training 12,529 3,379 3,735 7,000 7,000 8,750 0.00% Professional Services 14,629 4,335 306,835 297,000 297,000 297,000 0.00% Other Contract Services 386,486 350,684 94,303 77,333 78,114 68,325 -1.00% Rental Expense 8,454 324 2,556 Expense Allowances 3,100 3,400 2,750 1,800 1,800 1,800 0.00% Other Expenses 6,393 46 65 OPERATING EXPENSES 1,006,658 744323 772,016 750,608 752,671 737,925 -1.69% , CAPITAL EXPENDITURES Improvements 45,318 100,783 Equipment 127,945 1,229 Vehicles 479,507 CAPITAL EXPENDITURES 652,770 102,012 Total 5,492,167 5,010,191 5,035,952 4,938,639 4,940,703 4,816,381 Significant Changes , Regular overtime was reduced to lower expenditures due to current economic conditions, along with a number of operating accounts, including most equipment and supplies,training,advertising contract services, uniforms,and equipment maintenance accounts. ! FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year ! Deputy Fire Marshal 1,00 1.00 1.00 1.00 1.00 1.00 0.00 Firefighter Paramedic 12.00 12.00 12.00 12.00 12.00 12.00 0.00 Emergency Medical Srvs Coord 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Medical Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 , Mechanic III 2.00 2.00 0.00 0.00 0.00 0.00 0.00 Ambulance Operator 24.00 24.00 24.00 24.00 24.00 24.00 0.00 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Office Assistant II 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Total 45.00 45.00 42.00 42.00 42.00 42.00 0.00 ! 164 ' Q. Fire Adopted Budget -FY 2012/13 Pr Department Budget Summary Other Funds by Object Account i OTHER FUNDS ' Percent FY 2008109 FY 2009110 FY 2010111 FY 2011112 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year HAZMAT CUPA(5ot,1 Training Center(704), Grants(various) PERSONAL SERVICES Salaries, Permanent 331,613 306,724 307,362 273,746 277,746 274,670 0.34% Salaries,Temporary 35,923 77,348 85,377 34,185 35,305 27,500 -19.56% Salaries,Overtime 11,148 61,041 92,465 11,000 76,125 2,300 -79.09% Leave Payouts 5,483 1,622 8,211 Benefits 109,130 114,264 123,371 136,542 136,542 127,814 -6.39% PERSONAL SERVICES 493,296 560,999 616,786 455,473 525,717 432,284 -5.09% OPERATING EXPENSES Utilities 23,841 32,235 35,794 71,400 72,753 35,500 -50.28% Purchased Water 98 206 167 1,000 1,000 1,000 0.00% Equipment and Supplies 447,970 315,635 68,529 56,040 722,292 50,850 -92.24% Repairs and Maintenance 24,112 19,264 28,152 26,114 26,148 26,114 -0.13% Conferences and Training 10,696 17,204 1,802 1,000 62,817 750 -98.41% Professional Services 2,880 1,911 47,526 12,653 Other Contract Services 21,280 19,795 2,179 1,210 60,957 5,950 391.74% ' Rental Expense 1,972 301 6,500 6,500 6,500 0.00% Expense Allowances 44 OPERATING EXPENSES 532,894 406,550 184,148 163,264 965,120 126,664 -22.42% CAPITAL EXPENDITURES ' Improvements 360,333 238,989 169,474 229,301 251,531 279,514 21.90% Equipment 34,940 58,812 143,917 Vehicles 22,265 Capital Software 14,697 CAPITAL EXPENDITURES 395,273 334,764 313,391 229,301 251,531 279,514 21.90% NON-OPERATING EXPENSES Transfers to Other Funds 13,000 13,000 13,000 13,000 13,000 13,000 0.00 0 NON-OPERATING EXPENSES 13,000 13,000 13,000 13,000 13,000 13,000 0.00% Total 1,434,463 1,315,313 1,127,324 861,038 1,755,368 851,462 -1.11% Significant Changes The Hazmat CUPA Program and Central Net Operations Authority have made reductions in regular overtime, temporary salaries, equipment and supplies, utilities, uniforms, and training and conferences. These reductions reflect the continuing need to reduce expenditures in response to current economic conditions. In Personnel,a Senior Administrative Analyst is no longer being paid out of the Redevelopment fund as this program has been abolished. f 165 Fire e Adopted Budget - FY 2012/13 j Department Budget Summary Other Funds by Object Account OTHER FUNDS , HAZMAT CUPA(so1,)Training Center(704,)Grants(various) (continued) FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Battalion Chief 0.30 0.00 0.00 0.00 0.00 0.00 0.00 Haz Mat Program Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 0.00 0.00 0.25 1 0.25 0.00 0.00 0.00 Fire Training Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Aide 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 5.30 5.00 4.25 4.25 4.00 4.00 0.00 FY 2008109 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00501 CUPA 216,603 195,600 384,629 210,000 210,000 200,645 (9,355) 00502 Fire Medical Program 00704 Fire JPA Fund 484,322 400,304 485,395 206,000 206,000 207,464 1,464 00763 Citizen Corp Go Serve 02/03 (726) 00764 FEMA/EOC 40,274 00776 Used Oil 10th Cycle 04/05 (65) 00794 WMD-MMRS 06/07 21,258 ' 00829 Used Oil 5/6th Cycle 17,982 4,349 00894 WMD-DHHS 8,955 4,153 1,600 00902 Used Oil 10th Cycle 06107 12,292 20,444 12,384 ' 00903 Homeland Security UASI 06/07 5,507 D0908 Fireman's Fund 07/08 (529) 00912 Homeland Security UASI 07/08 58,110 87,491 00913 WMD-MMRS07/08 242,601 (3,055) 00922 Fire Act Grant 2008 19,636 (55) 00925 Homeland Security UASI 08/09 40,308 55,897 00926 Homeland Security MMRS 08/09 00929 PSIC Grant 08/09 225,118 304 ' 00934 Fireman's Fund Heritage 09/10 12,134 6 00941 Homeland Security UASITLO 0910 2,573 (275) 00945 Homeland Security MMRS 09/10 316,403 00947 EMPG 10/11 28,000 , 00951 Used Oil 14th Cycle 08/09 6,708 00952 Fireman's Fund Heritage 10/11 15,149 00958 Homeland Security UASI 09/10 9,085 33,651 00960 Used Oil OPP1 10/11 64,690 00974 Assistance to Firefighter Gran 5,520 00975 EMPG 11/12 43,530 Total 1,311,790 804,098 1,063,268 416,000 815,104 408,109 (7,891) 166 , i Fire Adopted Budget - FY 2012/13 ' Department Budget Summary = All Funds by Business Unit BUSINESS UNITS Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change From Department I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year FIR Fire ADM Administration 10065101 Fire Admin 942,815 886,022 829,187 870,097 870,094 903,972 3.89% 10065301 Emergency Operations Center 319,345 156,839 85,577 143,295 143,299 147,810 3.15% ADM Administration 1,262,160 1,042,862 914,765 1,013,392 1,013,393 1,051,782 3.79% ER Emergency Response 10065203 Fire Suppression 21,589,931 21,632,665 23,695.709 22,838,606 22,839,921 24,108,759 5.56% 10065303 Hazmat Response 2,459,923 2,611,885 2,773,956 2,741,573 2,741,574 2,817,214 2.76% 10065304 Search/Rescue 11,350 6,620 4,410 4,250 4,250 2,550 -40.00% 10065702 Support Services 311,623 294,202 226,120 68 ER Emergency Response 24,372,826 24,545,372 26,700,196 25,584,429 25,585,814 26,928,523 5.25% FM FireMed 10065401 FireMed Administration 1.026,937 754.520 787,728 734,558 735,339 729,118 -0.74% 10065402 FireMed Program 2,605,080 2,853,015 2,734,961 2,767,208 2,768,382 2,860,286 3.36% 10065403 Emergency Transport Program 1,860,150 1,402,655 1,513,262 1,436,874 1,436,982 1,226,977 -14.61% FM FireMed 5492,167 5010,191 5,035,952 4,938,639 4,940,703 4,816,381 -2.48% FP Fire Prevention 10065201 Fire Prevention 2,006,469 1,798,804 1,450,142 1,380,234 1,385,280 1,308,649 -5.19% 10065204 Oil Production 403 215,886 242,733 261,131 246,033 1.36% FP Fire Prevention 2,006,469 1,799,207 1,666,028 1,622,967 1,646,411 1,554,682 -4.21% Other Funds 20465101 Fourth of July 23,025 50165501 HazmatCUPA 195,871 312,028 243,488 232.346 232,346 228,304 -1.74% 50165999 CUPA-Fire Trfs 13,000 13.000 13,000 13,000 13,000 13,000 0.00% 70465101 CNOAAdminisration 679,969 546.337 496,594 615,692 638,354 610,158 -0.90% ' 70465102 FV Member Specific Acc 1,525 13,132 76365301 Citizen Corp Go Serve 02103 3,161 12,477 76465004 EMPG Grant05/06 965 76465005 EMPG Grant06/07 10.759 3,967 76465006 EMPG Grant 07/08 22,667 76465008 EMPG Grant 09/10 21.800 82966002 Used Oil 12th Cycle 06/07 695 89465301 WMD-DHHS 41,905 56,414 108,647 102,443 90266002 Used Oil 13th Cycle 07/08 20,585 19,780 90865301 Fireman's Fund 07/08 2,362 91265301 Homeland Security UASI 07/08 13,177 71 ' 91265302 Homeland Security USAR 07/08 52,299 46,372 91365301 WMD-MMRS 07/08 59,256 92265301 Fire Act Grant 2008 19,581 92565301 Homeland Security UASI 08/09 3,520 39,616 20,799 /2565302 UASI Volunteer Trailer 3,282 28,449 92665301 Homeland Security MMRS 08/09 91,936 203,764 12,078 92965301 PSIC Grant 08/09 225,421 93465301 Fireman's Fund Heritage 09/10 11,164 783 94165301 Homeland Security UASITLO 0910 2,573 94565301 Homeland Security MMRS 09/10 59,947 256,549 94765001 EMPG 10/11 28,000 94765301 Hazard Mitigation 10/11 37,347 14,153 95166002 Used Oil 14th Cycle 08/09 9,898 167 i Fire i Adopted Budget - FY 2012/13 Department Budget Summary i All Funds by Business Unit r BUSINESS UNITS i Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Department I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year FIR Fire 95265301 Fireman's Fund Heritage 10111 14,782 95865301 Homeland Security UASI 09/10 44,283 11,382 95865302 UASI2009 TLO 2,732 22,268 96066002 Used Oil OPP1 10/11 4,972 62,247 97465001 Assistance to Firefighters Grant 5,520 97565001 EMPG 11/12 43,530 97665301 Homeland Security MMRS 10/11 317,419 Other Funds 1,434,463 1,315,313 1,127,324 861,038 1,755,368 851,462 -1.11% General Fund 33.133.622 32,397.631 34,316,941 33.159.427 33,186,322 34,351,368 -0.08% Other Funds 1,434,463 1.315,313 1,127,324 861,038 1,755,368 851,462 -1.11% Grand Total(s) 34,568,085 33,712,944 35,444,265 34,020,466 34,941,690 35,202,830 3.48% 1 1 i i i i 1 1 i 1 16f3 i i i City of Huntington Beach Human Resources " Adopted Budget — FY 2012113 iDirector of Human Resources iADMINISTRATION Personnel Analyst Atlministrafive Assistant (0.50) 1 HEED L ABOR BENEFITS&TRAINING RECRUITMENT RETENTION & 1 i LIABILITY Personnel Analyst Principal Personnel Analyst Principal Risk Manager Personnel Analyst Principal Personnel Analyst Senior personnel Analyst Liability Claims Coordinator Personnel Assistant(2) Administrative Secretary i Office Assistant II SAFETY/WORKERS COMPENSATION Safety&Loss Prevention iAnalyst 1 1 1 1 1 1 1 i 169 Human Resources Department Descriptions The Human Resources De- partment's primary role is to ' provide responsive professional human resource management assistance to City departments L*LJ _ and to attract, develop and retain ' „ quality employees. The department is operationally comprised of five divisions: Administration, Benefits and ' t Training, Employee Relations, Recruitment and Selection, and Risk Management. ' Human Resources supports the City in all aspects of selection, ' training, and professional development of skilled employees providing the highest quality service to the community. Human Resources oversees a variety of functions including: coordination ' of performance evaluations, employee training, Surf City University classes and workshops, the disciplinary process, labor negotiations, employee relations, benefits administration, and classification and compensation. ' The Risk Management Division is responsible for managing the City's risk and employee safety programs. This division develops, administers, and coordinates citywide liability insurance and risk management programs including workers' compensation, public claims liability, loss prevention, and safety. The division ' also coordinates loss control training and directs safety activities at all levels to avoid or reduce loss exposure. This division manages the City's liability insurance claims process including the investigation and settling of claims against the City. , Ongoing Activities& Projects 1 Human Resources • Manage the recruitment, testing, and selection ' processes, including administration of the NEOGOV online recruitment system • Plan and implement citywide training programs and ' courses offered through Surf City University • Coordinate labor relations meetings, process follow- up items, and handle contract interpretation issues • Administer the City's health and retirement plans ' • Administer the classification and compensation plan • Oversee labor and employee relations administration Risk Management Division ' • Prepare annual risk management report including claims statistics, evaluation, insurance coverage, and renewals ' • Investigate, evaluate, process, and settle or deny all liability claims • Process property, liability, and benefit insurance renewals and file claims for reimbursement • Process insurance certificates annually and monitor compliance ' • Oversee the workers' compensation program • Maintain a comprehensive occupational health and safety program 170 ' Human Resources Performance Measures The City's performance measure program is in its seventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2012/13 are presented below. FY 2010/11 FY 2011/12 FY 2012/13 Strategic Plan ACTUAL ACTUAL BUDGET Goal ' Goal: 1. Provide professional guidance to at least four Develop, retain departments on restructuring issues due to and attract reduced staffing. quality staff Measure: #of departments reorganized/restructured 4 3 4 Goal: ' 2. Continue open communication with employees Develop, retain and labor groups through Labor Management and attract Relations Committee (LMRC)meetings, meet& quality staff confer, and department newsletters. ' Measure: #of annual meetings conducted and newsletters 26 41 16 published ' Goal: 3. Provide at least four safety training workshops to Develop, retain employees to reduce accidents and injuries. and attract quality staff Measure: #of safety workshops conducted 9 7 4 1 ' 171 Human Resources Accomplishments&Goals ' FY 2011/12 Accomplishments • Worked with stakeholders to implement revised health insurance plan designs, resulting in ' reductions to premium increases from 7.4%to 3.4% for the CSAC-EIA Blue Shield PPO and from 10% to 9.8% for the CSAC-EIA Blue Shield HMO plans, resulting in cost savings of $63,845 and $6,542 for the Preferred Provider Organization (PPO) and Health Maintenance Organizations , (HMO) plans, respectively • Reached various side letter agreements with the following Associations: Non Associated, Municipal Employees' Association, and Management Employees' Organization for holiday closure; obtained concessions from associations on additional pick-up of employees' share of retirement contributions • Completed audit of required documentation of dependents enrolled in PERS medical insurance • Introduced a High Deductable Health Plan option for non-sworn, miscellaneous employees to encourage enhanced employee accountability in consumption of medical services • Successfully concluded negotiations with Marine Safety Management Association for a successor , Memorandum of Understanding • Updated class plan with revisions to six job specifications • Identified nine job classifications to be eliminated from the Classification Plan ' • Successfully transferred employees slated for layoff to other positions • Filled over 60 requisitions (regular, promotional, and hourly/temporary) resulting in approximately 75 promotions/hires • Conducted and completed recruitments (from posting date to creation of eligible list) in an , average of 48 days • Successfully recovered $52,000 in property damage claims since January 2012, and recovered ' $89,000 in 2011 Implemented the following programs: , • Updated Administrative Regulation 226 — Illness & Injury Prevention Program (IIPP) • Implemented an Alternative Dispute Resolution , • Initiated Fleet Safety Program for select divisions • Reviewed safety training and recordkeeping requirements with each Public Works division, and ' consolidation of Public Works safety training • Established protocols for step-by-step reporting of workplace injuries and serious accidents • Established Insurance certificate record keeping and tracking process • Implemented conversion to MyCaIPERS database program in conjunction with Information Services and Payroll ' • Converted to an automated Electronic Pull Notice Program to receive driving records from the Department of Motor Vehicles 172 ' LHuman Resources Accomplishments & Goals Training conducted: • Ensured training compliance of supervisory and management personnel for AB 1825 preventing workplace harassment, discrimination & retaliation training ' • Assisted departments with administration of AB1028 regulations regarding post retirement work restrictions Hosted web seminar on Occupational Safety and Health Administration (OSHA) • City-wide training on Injury Illness and Prevention Program (IIPP) Trained Supervisors on serious injury/accident protocol ' Ergonomics training • Heat Illness FY 2012/13 Goals ' Audit miscellaneous dependents documentation for health insurance enrollment • In conjunction with Finance, implement health reform provisions in reporting tax liability, value of medical benefits and reduced contributions for participation in Flexible Spending Accounts (FSA) plan • Update class plan with revisions to outdated job class specifications • Successfully conclude negotiations with the following Associations: Fire Management Association, Huntington Beach Fire Association, Municipal Employees' Association, Management Employees' Organization, Marine Safety Management Association, Police Officers' Association, and Police Management Association for a successor Memoranda of Understanding (MOU) • Work with payroll to provide annual total compensation reporting to employees • Continue to offer low or no-cost employee training and development opportunities through available resources • Conduct and complete recruitments (from posting date to creation of eligible list) within 60 days [on average] • Assist Public Works with implementation of Fleet Safety Program, safety training, and recordkeeping. Provide guidance and training regarding CalOSHA and safety issues • Educate Administration, Department Directors, and Division Managers in areas of Workers' Compensation, Liability Claims Administration, OSHA requirements and insurance coverage, specifically in areas of required training, written programs, and recordkeeping requirements • Update Human Resources and Risk Management Administrative Regulations ' 173 ! ! 1 INTENTIONALLY LEFT 1 BLANK 1 1 174 1 1 f i ! / Human Resources Adopted Budget - FY 2012/13 Department Budget Summary f All Funds by Object Account ' DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 1,498,312 1,523,895 1,302,330 1,330,689 1,291,689 1,292,809 -2.85% Salaries,Temporary 9,806 Salaries,Overtime 1,082 420 423 Leave Payouts 27,505 22,001 17,057 Benefits 519,316 556,142 488,052 542,843 531,843 525,790 -3.14% PERSONAL SERVICES 2,056,022 2,102,457 1,807,863 1,873,532 1,823,532 1,818,598 -2.93% OPERATING EXPENSES Equipment and Supplies 42,118 67,477 50,235 97,700 86,910 55,275 -43.42% Repairs and Maintenance 350 777 20,000 20,000 20,000 0.00% Conferences and Training 102,301 83,721 72,340 136,400 129,400 135,200 -0.88% Professional Services 2,852,081 2,629,807 1,078,500 1,526,500 1,174,951 902,354 -40.89% Other Contract Services 136,438 96,402 98,214 330,000 78,500 80,000 -75.76% Claims Expense 2,277,825 1,325,269 5,749,565 3,075,000 3,730,531 3,741,896 21.69% Insurance 2,349,469 2,844,246 2,581,323 2,185,000 2,185,000 2,185,000 0.00% Payments to Other Govts 109,250 109,250 100.00% Expense Allowances 6,023 6,026 6,023 6,000 6,000 6,000 0.00% Other Expenses 487 897 1,000 1,000 -100.00% OPERATING EXPENSES 7,766,606 7,053,434 9,637,873 7,377,600 7,521,542 7,234,975 -1.93% NON-OPERATING EXPENSES Payroll Charges 5,073,373 3,872,485 5,339,286 4,302,074 4,302,074 4,301,961 0.00% NON-OPERATING EXPENSES 5,073,373 3,872,485 5,339,286 4,302,074 4,302,074 4,301,961 0.00% Grand Total(s) 4,749,255 5,283,406 6,106,450 4,949,058 5,043,000 4,751,612 -3.99% General Fund 4,729,332 5,208,887 6,043,314 4,842,548 4,986,491 4,751,612 -1.88% Other Funds 19,922 74,519 63,136 106,509 56.509 -100.00% Grand Total(s) 4,749,255 5,283,406 6,106,450 4,949,058 5,043,000 4,751,612 -3.99% Personnel Summary 20.50 20.50 15.50 15.00 15.00 14.50 175 Human Resources Adopted Budget - FY 2012/13 Department Budget Summary General Fund by Object Account i DEPARTMENT ' Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 1,484,510 1,490,565 1,268,866 1,291,315 1,291,315 1,292,809 0.12% Salaries,Temporary 9,806 Salaries, Overtime 1,082 420 423 Leave Payouts 27,505 22,001 17,057 Benefits 515,389 545,205 476,840 529,608 529,608 525,790 -0.72% PERSONAL SERVICES 2,038,293 2,058,190 1,763,186 1,820,923 1,820,923 1,818,598 -0.13% OPERATING EXPENSES Equipment and Supplies 39,978 37,829 32,774 56,000 45.210 55,275 -1.29% Repairs and Maintenance 350 777 20,000 20,000 20,000 0.00% Conferences and Training 102,248 83,606 72,237 135,200 128,200 135,200 0.00% Professional Services 2,852,081 2,629,807 1,078,500 1,516,500 1,164,951 902,354 -40.50% ' Other Contract Services 136,438 96,402 98,214 330,000 78,500 80,000 -75.76% Claims Expense 2,277,825 1,325,269 5.749,565 3,075,000 3,730,531 3,741,896 21.69% Insurance 2,349,469 2,844,246 2,581,323 2,185,000 2,185,000 2,185.000 0.00% Payments to Other Govts 109,250 109,250 100.00% Expense Allowances 6.023 6.023 6,023 6,000 6,000 6,000 0.00% OPERATING EXPENSES 7,764,412 7,023,182 9,619,414 7,323,700 7,467,642 7,234,975 -1.21% NON-OPERATING EXPENSES Payroll Charges 5,073,373 3,872,485 5,339,286 4,302,074 4,302,074 4,301,961 0.00% NON-OPERATING EXPENSES 5,073,373 3,872,485 5,339,286 4,302,074 4,302,074 4,301,961 0.00% Total 4,729,332 5,208,887 6,043,314 4,842.548 4,986,491 4.751.612 -1.88% Personnel Summary 20.00 20.00 14.50 14.50 14.50 14.50 1 0.00 176 ' Human Resources Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account r DIVISION ' Percent FY 2008109 FY 2009110 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Human Resources PERSONAL SERVICES Salaries, Permanent 1,484,510 1,490,565 1,268,866 1,291,315 1,291,315 1,292,809 0.12% Salaries,Temporary 9,806 Salaries,Overtime 1,082 420 423 Leave Payouts 27,505 22,001 17,057 Benefits 515,389 545,205 476,840 529,608 529,608 525,790 -0.72% PERSONAL SERVICES 2,038,293 2,058 190 1,763,186 1,820,923 1,820,923 1,818,598 -0.13% OPERATING EXPENSES Equipment and Supplies 39,978 37,829 32,774 56,0011 45,210 55,275 -1,29% Repairs and Maintenance 350 777 20,000 20,000 20,000 0.00% Conferences and Training 102,248 83,606 72,237 135,200 128,200 135,200 0.00% Professional Services 2,852,081 2,629,807 1,078,500 1,516,500 1,164.951 902,354 -40.50% Other Contract Services 136,4311 96,402 98,214 330,000 78,500 80,000 -75.76% Claims Expense 2,277,825 1,325,269 5,749,565 3,075,000 3,730,531 3,741,896 21.69% Insurance 2,349,469 2,844,246 2,581,323 2,185,000 2,185,000 2,185,000 0.00% Payments to Other Governments 109,250 109,250 100.00% Expense Allowances 6,023 6.023 6,023 6,000 6,000 6,000 0.00% OPERATING EXPENSES 7,764,412 7,023,182 9,619,414 7,323,700 7,467,642 7,234,975 -1.21% NON-OPERATING EXPENSES Payroll Charges 5.073.373 3,872,485 5.339.286 4.302,074 4,302,074 4,301,961 0.00% NON-OPERATING EXPENSES 5,073,373 3,872,485 5,339,286 4,302,074 4,302,074 4,301,961 0.00% Total 4,729,332 5,208,887 6,043.314 4,842,548 4,986,491 4,751,612 -1.88% Significant Changes Reduction in liability claims expenses due to improved claims management, increased safety training and safety management. FY 2008109 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Human Resources 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Risk Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Personnel Analyst Principal 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Personnel Analyst Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Personnel Analyst 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Safety and Loss Prevention Analyst 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Safety Officer 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Liability Claims Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Workers'Comp Examiner 3.00 3,00 0,00 0,00 0,00 0,00 0.00 Administrative Aide 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Personnel Assistant 3.00 3.00 2.00 2.00 2.00 2.00 0.00 Administrative Assistant 1.00 1.00 1.00 0.50 0.50 0.50 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 20.00 20.00 15.00 14.50 14.50 14.50 0.00 117 Human Resources t Adopted Budget - FY 2012113 _ Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2008109 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Rideshare Program(201) PERSONAL SERVICES Salaries, Permanent 13,802 33,330 33,464 39,374 374 -100.00% Benefits 3,927 10,937 11,212 13,235 2,235 -100.00% PERSONAL SERVICES 17,729 44,267 44,677 52,609 2,609 -100.00% OPERATING EXPENSES Equipment and Supplies 2,140 29,648 17,460 41,700 41,700 -100.00% Conferences and Training 53 115 103 1,200 1,200 -100.00% Professional Services 10,000 10,000 -100.00% Expense Allowances 3 Other Expenses 487 897 1,000 1,000 -100.00% OPERATING EXPENSES 2,193 30,252 18,460 53,900 53,900 -100.00% Total 19,922 74,519 63,136 106,509 56,509 0 -100.00% Significant Changes The Rideshare Program was transferred to the Public Works Department beginning FY 2012/13. The Rideshare Coordinator position has been eliminated. FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Rideshare Coordinator 0.50 0.50 0.50 0.50 0.50 0.00 (0.50) Total 0.50 0.50 0.50 0.50 0.50 0.00 (0.50) 178 t Human Resources Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Business Unit r BUSINESS UNITS ` Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Division)Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year HR Human Resources HR Human Resources 10030402 Human Resources Administration 496,969 438,181 393,053 409,793 400,844 407,890 -0.46% 10030403 Recruitment&Retention 412,926 291,470 272,339 315,521 314,021 315,759 0.08% 10030404 Employee Relations 195,828 223,761 239,654 289,437 302,467 290,302 0.30% 10030405 Employee Training&Development 231,215 226,416 199,941 245,691 243,191 242,358 -1.36% 10030501 Employee Benefits 296,244 276,995 292,328 308,655 308,655 309,993 0.43% 10030502 Liability Insurance 3,122,613 3,719,983 4,645,938 3,273,451 3,321,274 3,185,310 -2.69% 10030503 Employee Safety 26,464 32,081 60 96,039 HR Human Resources 4,729,332 5,208,887 6,043,314 4,842,548 4,986,491 4,751,612 -1.88% Other Funds 20130101 Rideshare Administration 19,922 74,519 63,136 106,509 56,509 -100.00% Other Funds 19,922 74,519 63,136 106,509 56,509 -100.00% General Fund 4,729.332 5,208,887 6,043,314 4,842,548 4,986,491 4,751,612 -1.88% 10ther Funds 19,922 74,519 63,136 106,509 56,509 -100.00% Grand Totals) 4,749,255 5,283,406 6,106,450 4,949,058 5,043,000 4,751,612 -3.99% j } t t } t i S t 179 ! i ! 1 INTENTIONALLY 1 LEFT ! BLANK { i i ! ! ! ! 1 180 LL10City of Huntington Beach Information Services Adopted Budget - FY 2012113 1 Director of Information Services I ADMINISTRATION Administrative Assistant(0.50) C D INFRASTRUCTURE CUSTOMER APPLICATIONS AND PUBLIC SAFETY SYSTEMS SYSTEMS SUPPORT DATABASE SUPPORT IS Communications Manager Computer Operations Business Systems Manager Business Systems Manager (0.50) (0.50) Manager Network Systems AdmSenior IS Analyst Senior(2) IS Analyst IV(3) IS Analyst Senior IS Analyst 11 IS Analyst IV IS Analyst It IS Technician Senior IS Analyst IV IS Technician IV(2) IS Technician Senior IS Analyst III IS Technician IV IS Technician III IS Analyst II(2) IS Technician II IS Analyst I IS Technician I GIS Analyst II(2) ii 1 1 1 1 181 information Services Department and Division Descriptions Information Services is an internal service department supporting all aspects of the City's technology infrastructure including computers, software, networks, telephones, and radios. The department is comprised of technical support personnel including business analysts, hardware technicians, and targeted technology area specialists. The Information Services divisions are Administration, Infrastructure Systems, Customer Support, Applications and Database Support, and Public Safety Systems. Administration Division The Administration Division is responsible for overall leadership of the department, including strategic planning, project management, budget development and implementation, goal setting, and implementation of Citywide technology planning, standards, policies, and procedures. Infrastructure Systems Division The Infrastructure Systems Division maintains and secures the data, voice, and wireless network infrastructure. The division also coordinates, procures, and processes billing for all phones, cellular phones, and broadband wireless. Maintaining the City's shared server hardware, coordinating data backup, and offsite storage are essential functions of the division. Customer Support Division The Customer Support Division provides hardware, software, and systems technical support for all City employees. The Help Desk processes over 2,000 calls for service every year. Analysts in this division also maintain the City's mapping data layers supporting spatial analysis, 3-D modeling, and map atlas production,as well as supporting desktop and mobile users. Applications and Database Support Division The Applications and Database Support Division analysts are responsible for the support of the City's enterprise software applications including Oracle (Financial and Human Resources/ Payroll,) Kronos (Scheduling,) Utiligy (Municipal Billing,) Cityview (Permits & Licenses,) E-mail, and the City's website. Public Safety Systems Division The Public Safety Systems Division support the specialized applications used by the City's police and fire departments. Systems supported include Police Computer Aided Dispatch, Police and Fire Records Management systems, Emergency Medical systems for FireMed, Fire Scheduling, Jail Booking, Traffic Accident Investigation, and Internal Affairs systems. Technicians in this division maintain the City's mobile data computers. r 182 f Information Services ongoing Activities and Projects Administration Division • Provide overall management and leadership of the department • Develop and update City technology standards, policies, and procedures • Implement and update the City's technology master plan • Manage the Surfcity Pipeline Citizen Information and Service Request System • Provide project management for citywide technology projects, currently including: ° Business Continuity/Disaster Recovery for critical city systems ° Green Printing Initiative to reduce printing costs and a-waste ° Financial System Upgrade ° Police Computer-Aided Dispatch and records Management System upgrade Infrastructure S stems Division Provide technical/security support for City's voice and data networks my„ym,��. • Manage acquisition and billing for the City's land lines, phones, and pagers • Manage wired and wireless Internet access at all City facilities • Provide support for servers, virtual infrastructure, storage devices, uninterrupted power supplies,and LAN/WAN network • Provide backup of all City data files and manage offsite data storage • Maintain the 4.9 GHz Wireless Point-to-Point network • Implementing PC power management I Customer Support Division Provide support for all City desktop and laptop computers • Perform replacement of City desktop and laptop computers • Provide Help Desk for technology application support citywide • Support computer operations for Library branches • Maintain geographic data, products and services • Support desktop and mobile users of GIS application • Develop and support City intranet, and Internet web sites, applications, and reports Applications and Database Support Division • Streamline business processes through automation and process reengineering • Support of City Microsoft Outlook, Blackberry e-mail systems, and employee directory • Support, and maintain City's business applications and databases including: Payroll/ Human Resources, Timekeeping, Utility Billing, Permit, Document Imaging, and Library Systems • Develop and conduct computer application training classes for City employees • Manage and support Citrix thin client computing • Support City's Internet and intranet web systems and applications • Upgrade City's Financial System Public Safety Systems Division • Provide technical support for law enforcement, fire suppression, and emergency medical response systems Upgrade Computer-aided dispatch and records management systems f'O E 183 information Services Performance Measures The City's performance measure program is in its seventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2012/13 are presented below. FY 2010/11 FY 2011/12 FY 2012113 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Increase City website usage by increasing the Improve Internal number of total visits five percent, the number of and External first-time visits two percent, and the number of Communication page views/documents downloaded two percent annually. Measure: % increase in total number of visits 5% 5% 8% • increase in number of first-time visits 3.5% 2% 3% • increase in number of page views/documents 26% 2% 15% , downloaded Goal: 2. Resolve 95% of computer support calls to Improve Internal Information Services Help Desk within caller time and External requirement. Communication Measure: t %of calls to Help Desk resolved within caller time 98% 95% 95% requirement Goal: 3. Achieve "Meets or Exceeds Expectations' rating Improve Internal on at least 95% of post-call customer service and External surveys on Help Desk assistance. Communication Measure: % of calls to Help Desk achieving "Meets or 75% 95% 95% Exceeds Expectations" rating Goal: 4. Maintain reliability of city network by having less Improve Internal than 0.02%of unscheduled downtime. and External Communication Measure: %of unscheduled network downtime <0.02% <0.02% .04% 184 Information Services Accomplishments& Goals FY 2011/12 Accomplishments • Continued the Green Technology Initiative significantly reducing the number of PCs, printers and shared computers in use. Over 250 personal printers, faxes and scanners have been eliminated since the program was initiated 1 • Expanded the amount of services available on the City website, which has received over 3.6 million visits and over 17.6 million pages of information downloaded in 2011/12 • Implemented social media page on City website with links to Facebook, Twitter and YouTube Implemented an automated patron self-service checkout system for the Library • Expanded the mobile version of the Surfcity Pipeline to be available on the Android phone • Implemented new Library cataloging and time management systems r • Updated all Geographic Information System map layers for the Sunset Beach annexation FY 2012/13 Goals 1 • Continue implementation of City financial system upgrade • Complete upgrade of Police Computer-aided Dispatch and Records Management Systems • Implement replacement of Fleet Management and new Fuel Management Systems • Replace oldest City PCs and laptop computers with funding available • Complete installation of the VOIP replacement telephone system utilizing existing City data network and reducing cost or lines leased from telephone companies • Implement replacement Fleet Management System • Complete the upgrade of City PC and laptops to Microsoft 7 operating system • Continue implementation of Automated Meter Reading (AMR)system for Public Works Water • Implement two factor authentication for increased network security • Complete the implementation of document imaging and integration with Intergraph for Police LDepartment Records Division 1 185 INTENTIONALLY LEFT BLANK 1 1 t 186 Information Services Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Object Account r DEPARTMENT IPercent FY 2008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 3,274,928 3,228,060 2,716,880 2,775,082 2,775,082 2,767,263 -0.28% Salaries, Temporary 92,172 65,340 62,626 33,120 33,120 33,620 1.51% Salaries, Overtime 43,474 10,492 12,348 34,000 34,000 34,000 0.00% Leave Payouts 63,124 112,288 79,120 Benefits 1.087,795 1,104,617 986,982 1,131,451 1,131,451 1..117,439 -1.24% PERSONAL SERVICES 4,561,493 4,520,797 3,857,956 3,973,653 3,973,653 3,952,322 -0.54% OPERATING EXPENSES Utilities 938,935 891,205 849,949 834,046 834,046 827,446 -0.79% Equipment and Supplies 306,197 130,097 101,636 97,375 97,383 75,749 -22.21% Repairs and Maintenance 1,315,702 1,191,089 980,358 837,357 878,724 903,387 7.89% Conferences and Training 33,701 25,618 61,112 80,634 83,134 80,634 0.00% Professional Services 14,214 16,500 1,500 Other Contract Services 342 20,323 15,000 15,000 15,000 0.00% Expense Allowances 7,201 6,023 6,023 6,000 6,000 12,600 110.00% Other Expenses 390 180 180 -100.00% OPERATING EXPENSES 2,616,338 2,265,874 2020,901 1,870,592 1,914,467 1,914,816 2.36% CAPITAL EXPENDITURES Equipment 93,826 Software-Capital 67,700 190,000 CAPITAL EXPENDITURES 161,526 190,000 Grand Total(s) 7,339,358 6,781,671 5,878,857 5,844,245 6,078,120 5,867,138 0.39% General Fund 7,339,358 6,781,671 5,878,857 5,844,245 6,078,120 5,867.138 0.39% Grand Totals) 7,339,358 6,781,671 5,878,857 5,844,245 6,078,120 5,867,138 0.39% Personnel Summary 39.00 40.00 29.50 29.50 29.50 29.50 0.00 1 t 187 Information Services Adopted Budget -FY 2012/13 _ Department Budget Summary General Fund by Object Account i DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 3,274,928 3,228,060 2,716,880 2,775,082 2,775,082 2,767,263 -0.28% Salaries,Temporary 92,172 65,340 62,626 33,120 33,120 33,620 1.51% Salaries,Overtime 43,474 10,492 12,348 34,000 34,000 34,000 0.00% Leave Pay Outs 63,124 112,288 79,120 Benefits 1,087,795 1,104,617 986,982 1,131,451 1,131,451 1,117,439 -1.24% PERSONAL SERVICES 4,561,493 4,520,797 3,857,956 3,973,653 3,973,653 3,952,322 -0.54% OPERATING EXPENSES Utilities 938,935 891,205 849,949 834,046 834,046 827,446 -0.79% Equipment and Supplies 306,197 130,097 101,636 97,375 97,383 75,749 -22.21% Repairs and Maintenance 1,315,702 1,191,089 980,358 837,357 878,724 903,387 7.89% Conferences and Training 33,701 25,618 61.112 80,634 83,134 80,634 0.00% Professional Services 14,214 16,500 1,500 Other Contract Services 342 20,323 15,000 15,000 15,000 0.00% Expense Allowances 7,201 6,023 6,023 6,000 6,000 12,600 110.00% Other Expenses 390 180 180 -100.00% OPERATING EXPENSES 2,616,338 2,260,874 2,020,901 1,870,592 1,914,467 1,914,816 2.36% CAPITAL EXPENDITURES Equipment 93,826 Software-Capital 67,700 190,000 CAPITAL EXPENDITURES 161,526 190,000 Total 7,339,358 6,781,671 5,878,857 5,844,245 6,078,120 5,867,138 0.39% 71 Personnel Summary 39.00 40.00 29.50 29.50 29.50 29,501 0.00 1 L t 188 � Information Services Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account i DIVISION Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 359,752 319,685 213,565 211,555 211,555 211,682 0.06% Salaries,Temporary 91 43,651 42,525 33,120 33,120 33,620 1.51% Salaries, Overtime 297 500 500 500 0.00% Leave Pay Outs 10,279 10,279 Benefits 105,173 96,626 76,409 74,009 74,009 72,426 -2.14% PERSONAL SERVICES 465,016 470,539 342,779 319,184 319,185 318,227 -0.30% OPERATING EXPENSES Equipment and Supplies 15,115 6,361 5,027 9,900 9,900 9,400 -5,05% Repairs and Maintenance (4719) 30 Conferences and Training 4,567 30 3,148 4,250 4,250 4,250 0.00% Expense Allowances 6,023 6,023 6,023 6,000 6,000 12,600 110.00% Other Expenses 374 OPERATING EXPENSES 21,360 12,414 14,228 20,150 20,150 26,250 30.27% Total 486,376 482,953 357,007 339,334 339,335 344,477 1.52% Significant Changes Funds were transferred from Operating Expenses to Personal Services to cover Temporary Salaries. The transfer from the Infrastructure Division in Operating Expenses will be used to offset costs related to the department's participating employee Cell Phone Stipend Program. FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Information Services 1.00 1.00 1.00 1.00 1,00 1.00 0.00 Project Manager 2.00 2.00 0.00 0.00 0.00 0,00 0.00 Administrative Assistant 1.00 1.00 0.50 0.50 0.50 0.50 0.00 Total 4.00 4.00 1,50 1.50 1.50 1.50 0.00 t 1 189 Information Services Adopted Budget -FY 2012/13 Department Budget Summary General Fund Division by Object Account r DIVISION Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Applications& Database Support PERSONAL SERVICES Salaries, Permanent 1,094,483 1,127,912 842,164 783,858 783,858 809,099 3.22% Salaries,Temporary 4,509 Salaries,Overtime 11,515 1,006 307 6,000 6,000 6,000 0.00% Leave Payouts 12,262 18,445 20,352 Benefits 343,162 356,905 289,479 310,713 310,713 307,655 -0,98% PERSONAL SERVICES 1,465,931 1,504,267 1,152,302 1,100,571 1,100,571 1,122,754 2.02% OPERATING EXPENSES Utilities 482 Equipment and Supplies 61,069 9,061 25,425 3,075 3,075 3,075 0.00% Repairs and Maintenance 531,753 513,558 500,396 419,713 637,230 419,893 0.04% Conferences and Training 12,547 1,658 14,184 10,000 10,000 10,000 0.00% Other Expenses 180 180 -100.00% OPERATING EXPENSES 605,850 524,277 540,004 432,968 650,485 432,968 0.00% Total 2,071,781 2,028,544 1,692,306 1,533,539 1,751,056 1,555,722 i 1.45% Significant Changes The budget for this division reflects efficiencies realized with the restructuring of staff. Funds were moved from Other Expenses to Repairs and Maintenance to cover the increase cost of software maintenance. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Business Systems Manager 1.00 1.00 0.50 0.50 0.50 0.50 0.00 Info Systems Analyst Senior 3.00 3.00 2.00 2.00 2.00 2.00 0.00 Info Systems Analyst IV 5.00 2.00 1.D0 1.00 1.00 1.00 0.00 Info Systems Analyst III 1.00 2.00 1.00 1.00 1.00 1.00 0.00 Info Systems Analyst II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Info Systems Analyst 1 3.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 15.00 11.00 7.50 7.50 7.50 7.50 1 0.00 190 Information Services Adopted Budget - FY 2012/13 I Department Budget Summary General Fund Division by Object Account f DIVISION tPercent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Customer Support PERSONAL SERVICES Salaries, Permanent 407,909 244,476 579,058 597,461 597,461 575,702 -3.64% Salaries,Temporary 59,835 21,468 19,233 Salaries,Overtime 3,089 169 349 10,000 10,000 10,000 0.00% Leave Payouts 10,683 9,616 4,052 Benefits 150,649 102,841 233,664 264,073 264,073 254,597 -3.59% PERSONAL SERVICES 632,165 378,569 836,357 871,534 871,534 840,299 -3.58% OPERATING EXPENSES Equipment and Supplies 133411 31,247 15,515 41,500 41,503 45,374 -6,45% Repairs and Maintenance 69,828 18,934 60,328 67,063 70,098 67,063 0.00% Conferences and Training 3,328 18,429 9,709 19,384 19,384 19,384 0.00% Professional Services 12,714 15,000 Other Contract Services 342 15,373 15,000 15,000 -100.00% Other Expenses 8 OPERATING EXPENSES 219,289 83,952 100,924 149,947 152,984 131,821 -12.09% CAPITAL EXPENDITURES Equipment-Info Sys 93,826 Software-Capital 67,700 CAPITAL EXPENDITURES 161,526 Total 1,012,980 462,521 937,281 1,021,481 1,024,518 972,120 -4.83°/a Significant Changes The budget for this division reflects efficiencies realized with the restructuring of staff including the movement of one (1) Info Systems Analyst IV to the Applications & Database Support division and the movement of one (1) Info Systems Analyst I from the Applications & Database Support division into this division. Equipment and Supplies are reduced to meet the Citywide directive to reduce expenditures. Other Contract Services were transferred to the Infrastructure Division since they will now have the responsibility for processing system backup tapes. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Info Systems Computer Ops Mgr 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Computer Ops Supv 1.00 0.00 0.00 0.00 0.00 0.00 0.00 GIS Analyst 11` 0.00 0.00 2.00 2.00 2.00 2.00 0.00 Info Systems Analyst IV 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Info Systems Analyst I I 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Info Systems Specialist III 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Info Systems Technician Senior 1.00 0.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician 111 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician 1 1.00 1.00 1.00 1.00 1.00 1.00 0.00 2.00 FTE funded by the Public Works Department but reflected here Total 6.00 5.00 9.00 9.00 9.00 9.00 0.00 191 j Information Services Adopted Budget - FY 2012113 _ J Department Budget Summary J General Fund Division by Object Account ` v r DIVISION Percent FY 2008109 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Geographical Information Systems (GIS) PERSONAL SERVICES Salaries, Permanent 348,818 369,462 2,944 Salaries, Temporary 21,457 169 Leave Payouts 10,370 14,812 Benefits 117,981 127,064 955 PERSONAL SERVICES 498,626 511,507 3,899 OPERATING EXPENSES Equipment and Supplies 49,154 59,599 11,176 Repairs and Maintenance 32141 41,626 Conferences and Training 12,310 2,317 OPERATING EXPENSES 93,605 103,542 11,176 Total 592,231 615,049 15,076 0 0 0 0.00% Significant Changes The GIS division was eliminated in FY 2010/11. This page is shown for historical purposes. FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year GIS Manager 1.00 1.00 GIS Analyst 5.00 5.00 Total 6.00 6.00 0.00 0.00 0.00 0.00 0.00 i 1 192 Information Services Adopted Budget -FY 2012/13 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Infrastructure Systems PERSONAL SERVICES Salaries, Permanent 443,377 554,739 663,670 683.632 683,632 598,863 -12.40% Salaries, Overtime 1,374 1,207 7,725 7,500 7,500 7,500 0.00% Leave Payouts 9,092 10,436 Benefits 149.125 188,308 220,096 269,606 269,606 237,522 -11.90% PERSONAL SERVICES 593,877 753,346 901,927 960,738 960,738 843,886 -12.16% OPERATING EXPENSES Utilities 938,453 891,205 849,949 834,046 834,046 827,446 -0.79% Equipment and Supplies 20286 15,655 22,165 23,400 23,404 15,400 -34,19% Repairs and Maintenance 207,599 179,656 241,252 162,534 173,331 170,534 4.92% Conferences and Training 702 3,185 26,345 26,000 26,000 26,000 0.00% Other Contract Services 15,000 100.00% Other Ex enses 9 OPERATING EXPENSES 1,167,048 1,089,700 1,139,712 1,045,980 1,056.781 1,054,380 0.80% Total 1,760,925 1,843,046 2,041,639 2,006,718 2,017,518 1,898, 666 -5.40% Significant Changes The Telecommunications Specialist incumbent retired in FY 2010/11 and the position is eliminated in FY 2012/13. A portion of the Personal Services salary savings is used to meet the citywide directive to reduce expenditures. A portion of the Division's Utilities funds is transferred to the Administration Division to fund the department's participating employee Cell Phone Stipend program costs. Funds are moved between the Equipment and Supplies and Repairs and Maintenance to cover the increase cost of equipment maintenance. This Division is now responsible for processing system backup tapes using Other Contract Services funds transferred from the Customer Support Division. FY 2008109 FY 2009/10 FY 2010111 FY 2011112 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Info System Communications Mgr 1.00 1,00 1.00 1.00 1.00 1.00 0.00 Network Systems Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Analyst Senior 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Telecommunications Specialist 1.00 1.00 1.00 1.001 1.00 0.00 (1.00) Info Systems Technician Senior 1.00 2.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician IV 1.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 5.00 7.00 7.00 7.00 7.00 TO (1.00) i i i 193 Information Services Adopted Budget - FY 2012/13 _ Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year , Public Safety Systems PERSONAL SERVICES Salaries, Permanent 620,589 611,785 415,478 498,576 498,576 571,917 14.71% Salaries,Temporary 6.279 52 868 Salaries,Overtime 27,495 7,813 3,966 10,000 10,000 10,000 0.00% Leave Payouts 29,809 50,044 34,001 , Benefits 221,704 232,874 166.379 213,050 213,050 245,239 15.11% PERSONAL SERVICES 905,877 902,569 620,692 721,626 721,626 827,156 14.62% OPERATING EXPENSES Equipment and Supplies 27,162 8,174 22,328 12,500 12,500 2,500 -80.00% Repairs and Maintenance 479,099 437,316 178,352 188,047 188,066 245,897 30,76% Conferences and Training 247 7,726 21,000 23,500 21,000 0.00% Professional Services 1,500 1,500 1,500 Other Contract Services 4.950 , Ex ense Allowances 1.177 OPERATING EXPENSES 509,186 446,990 214,856 221,547 224,066 269,397 21.60% Total 1,415,063 1,349,558 835,548 943,173 945,693 1,096,553 16.26% Significant Changes One (1) Info Systems Technician IV transferred from the Police Department. Funds were transferred from Equipment and Supplies to Repairs and Maintenance to cover the increased cost of software maintenance. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Public Safety Systems Manager 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Business Systems Manager 0.00 0.00 0.50 0.50 0.50 0.50 0.00 Info Systems Analyst IV 0.00 3.00 3.00 3.00 3.00 3.00 0.00 Info Systems Analyst II 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician IV 2.00 2.00 0.00 om 0.00 1.00 1.00 Total 3.00 7.00 4.50 4.50 4.50 5.50 1.00 i I 1 194 1 Information Services Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Business Unit r BUSINESS UNITS Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year NIS Information Services ADM Administration 10042101 IS-Administration 486,376 482,953 357.007 339,334 339,335 344.477 1.52% ADM Administration 486,376 482,953 357,007 339,334 339,335 344,477 1.52% ADS App&Database Support 10042102 IS-Technology Contracts 1112,235 143,827 114,261 136,438 326,431 136,438 0.00% 10042154 IS-A p& Database Support 1,889,547 1,884,717 1,578,040 1,397,101 1,424,618 1,419,284 L59% ADS Applications& Database Support 2,071,781 2,028,544 1,692,306 1,533,539 1,751,056 1,555,722 1.45% INF Infrastructure Systems 10042201 IS- Infrastructure Systems 1,760,925 1,843.046 2.041,639 2,006.718 2,017,518 1.898,266 -5,40% COM Infrastructure Systems 1760925 1,843,046 2,041,639 2,006,718 2,017,518 1,898,266 -5.40% GIS Geographical Info Systems 10042202 IS- GIS 592,231 615,049 15.076 GIS Geographical Info Systems 592,231 615,049 15,076 CUS Customer Support 10042156 IS - Customer Support 1.012.980 462,521 937,281 1.021,481 1,024,518 972,120 -4.83% OPS Customer Support 1,012,980 462,521 937,281 1,021,481 1,024,518 972,120 A.83% SAF Public Safety Systems 10042155 IS-Safety 1.415,063 1,349,558 835,548 943.173 945.693 1.096.553 16.26% SAF Public Safety Systems 1,415,063 1,349,558 835,548 943,173 945,693 1,096,553 16.26% General Fund 7,339,358 6,781,671 5,878,857 5,844.245 6,078,120 5,867.138 0.39% Grand Total(s) 7,339,358 6,781,671 5,878,857 5,844,245 6,078,120 5,867,138 0.39% i 1 i i 1 195 i 1 1 1 INTENTIONALLY LEFT BLANK 1 1 1 1 1 i 1 196 City of Huntington Beach t; Library Services Adopted Budget- FY 2012113 Director of Library Services Principal Librarian II MIN ST to IIS F�MAINTENANCL.8 OUfR SERV CTRAINING �� SCESOII'fH PUBLIGSERVICOES ATION �MCOL ANAGMENT ADMINISTRATION Senior Librarian Senior Ubranan Senior Librarian Senior Librarian Administrative Assistant ADULT LITERACY PUBLIC SERVICES TECHNICAL SERVICES Volunteer Services CHILDRENS LIBRARY Librarian Librarian Coordinator Lb�uY Program Specialist Librarian 12) Library Services Clerk(2) Ubroni Services Gerkalist Library Services Clerk FACILITY RENTALS Senior Library Specialist BRANCHES (vices ACQUISITIONS Facilities Coordinator Media Servioes Specialist Accounting Technician II(2) FACILITIES BANNING MAINTFNAN(:F Librarian(D.50) Library Specialist HELEN MURPHY Librarian MAIN STREET Library Specialist OAM/1EW Library Specialist 1 197 Library Services Department Descriptions Huntington Beach Public Library and Cultural Center welcomes, empowers, and enriches ` our community by providing innovative and traditional library services that inspire and , 7' '• encourage transformation and growth. Our ' traditional services continue to provide 3 seniors, children, and students with a book and information rich environment, while our literacy programs and online presence use evolving tools to help users change their (and our)future. The Central Library and Cultural Center, designed by architects Richard & Dion Neutra, is set in Huntington Beach Central Park surrounded by trees and water. The building and location is a natural draw for all kinds of meetings and events at the facility, which provides seven rooms of varying sizes, a 300+-seat theater, and a 100 seat Children's Tabby Theater. The Library includes a 3,500 sq. ft. art gallery with permanent panels and a private Comer Gallery, overlooking fountains and the Central Park. The exhibits rotate monthly and provide works in a variety of mediums. The Central Library is open six days (60 hours) per week, annually serving 734,797 visitors, housing 337,286 volumes, and circulating 853,253 items. Collectively the four Library branches are open 148 hours per week, circulating 96,056 items and housing 90,421 volumes. Administration Division This division provides the leadership and vision needed to bring users the best possible library services. This involves a strong knowledge of library principles and values, a trained and engaged staff, and a dynamic dialogue with Huntington Beach residents. Over the past year, Administration has been monitoring and tracking the implementation of the Library's strategic plan, while expanding staff development and managing the reorganization of the Library. Administration is responsible for the operation of the entire library system and serves as the liaison to the City Council-appointed library board, various library affiliated groups, and to residents. This division also manages the collection of revenues and monitors expenditures from the General Fund and donations. Administration is responsible for all building maintenance and repairs, including paint, carpeting, plumbing, and electrical systems. This division initiates, organizes and coordinates rentals and events in the meeting rooms and Theater at the Central Library. Outreach and Training Services Division The Outreach and Training Services Division is focused on extending library service out into the community and providing support for Library staff to ensure quality customer service at all locations. The Library branches provide access to all library materials, Intemet, and children's story times. All branches rely heavily on volunteer support and are geographically located in outlying areas of the city to better serve the entire community. Adult and Family Literacy Services train community volunteers to help adults transform their lives by leaming to read, to write, and to speak English more effectively. Outreach and Training Services " _ = is also responsible for the expansion of training / opportunities for staff and has implemented a Staff Development Program to increase cross training, to ensure consistency and quality of service throughout the organization. 198 , Library Services Department Descriptions ' Programs and Youth Services Division The Children's Library provides access to useful information and resources for children. Besides a wide selection of children's literature, the department also has computers, which students can use to access the Internet, educational databases such as Brainfuse and Mango, and software applications for their schoolwork. To help children reach their educational goals, the Central Library and Oak View Library offer a homework ' club throughout the school year. Committed to the goal of fostering a love of reading and creating lifelong readers, the Programs and Youth Services Division i offers a variety of storytimes six days of the week. They also have special monthly programs and a fall -` and summer reading program for children. To re- enforce the Library's importance in the community, and y to involve the community with the library, the division offers teens and adults various volunteer opportunities. Monthly and quarterly workshops are held to teach teens and adults about library resources and offer them a chance to become a part of the library family. There are also programs to encourage and foster library e use, such as teen and adult summer reading programs, teen book talk clubs, and adult programs and computer classes. Public and Information Services Division Public and Information Services is responsible for all customer service functions of the Huntington Beach Public Library, as well as providing inventory control and security. Professional librarians and trained support staff work with all library patrons, introducing them to the wide variety of resources available in a modern library. Public Service desks are strategically located throughout Central Library. The Circulation Desk guides inquiries, answers telephone calls, issues library cards, collects fines, maintains borrower accounts, and processes reserve requests. The Media Center offers audiovisual materials including DVDs, CDs, audiobooks, downloadable materials, and a public computer lab with Internet and Microsoft Office. The Children's Desk offers a welcoming environment for families, �R guiding children and parents to homework, computing and reading resources. The Information Desk links users with the information and services they need via reference and computer assistance, sharing employment resources, offering interactive resources and tools, and marketing the Library's resources to the community. Technology and Collection Management Division This division includes Acquisitions, Technical Services, and Technology Support. Acquisitions orders and pays for books, periodicals, films, and recordings added to the collection as well as other operating supplies and items. Accounting Technicians prepare and analyze budget reports, handle cash deposits, monitor fund balances, and enter requisitions. They also work with the Finance and Treasury departments to process collection accounts, donations, grants, and other payments. Technical Services manages the library's print and electronic collection by selecting, cataloging, processing, and weeding materials. They make collection materials publicly accessible by labeling and categorizing items, and creating useful computer records that connect users and materials. Technology staff support the library's computers by working with the Information Services department, managing the ILS automation system, and maintaining the library's online presence on internal and external websites. 199 Library Services Ongoing Activities & Projects , Administration Division Ongoing Activities • Provide assistance to volunteers who donate many hours of service and support the Library's collection • Promote meeting room, video conferencing, and theater rentals • Provide support for all building maintenance activities in all library locations • Provide guidance and direction for policy, procedure and service development for the Library Projects • Implement and monitor the Library's strategic long range plan ' • Complete a strategic review of the Library's long range plan, and update work plans for the next Fiscal Year • Increase the number of events in the Library meeting rooms and theater to maximize revenue and provide expanded cultural programming for the community Outreach and Training Services Division , Ongoing Activities • Recruit and train volunteer tutors and assign tutors to literacy students • Work with the Literacy Board to support Literacy Services in the Community • Manage neighborhood branch locations , Projects • Continue to expand and enhance the Staff Development Program to provide consistent and effective training for all staff • Initiate review of branch library collections for currency and activity Programs and Youth Services Division Ongoing Activities • Collaborate with the various library support groups and charitable organizations in their fundraising activities and programs for the Library , • Provide a variety of storytimes throughout the community Projects • Recruit teen and adult volunteers to assist with homework programs and fundraising activities , • Expand the Volunteer Computer Coach Program into the Children's Library Public and Information Services Division Ongoing Activities • Guide inquiries, answer telephone calls, issue library cards, collect fines, maintain borrower accounts, and process reserve requests , • Circulate library materials and staff five public service desks Projects • Continue to look at ways to streamline basic library functions, to get books and other materials back on the shelf faster • Enhance customer service through standardizing public desk employee training and increasing cross training Technology and Collection Management Division Ongoing Activities • Manage print and electronic collection by ordering, cataloging, processing, and weeding materials • Support public computing via computer labs, Internet access, websites, and databases Projects • Expand the Library's digital collections to meet increasing demand for eBooks and digital media • Increase the percentage of shelf ready materials purchased for the collection 200 Library Services Performance Measures ' The City's performance measure program is in its seventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2012113 are presented below. ' FY 2010111 FY 2011/12 FY 2012113 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Foster early literacy skills by providing Internal and children's storytime programs and events. External Communication ' Measure: # of participants in children's programs and 70,000 66,849 70,000 events Goal: 2. Provide homework help resources to students Internal and through in-person and remote programs. External Communication Measure: #of Homework Support Program attendees 5,000 3,732 4,000 ' #of Brainfuse online homework help sessions 2,400 2,400 4,000 Goal: 3. Provide public access to the online world via Internal and Internet computer lab. External Communication Measure: #of public computer lab sessions 110,688 100,000 120,000 Goal: 4. Provide reading materials to enrich the Internal and community by circulating books, CDs, videos, External audiobooks, downloadable audiobooks, and Communication ebooks. Measure: #of items circulated 949,309 1,000,000 1,000,000 Goal: 5. Promote support of the library by managing a Maintain volunteer program that fosters community Financial engagement. Viability and Our Reserves Measure: #of annual volunteer hours 50,000 57,643 55,000 Goal: 6. Promote the use of meeting rooms, video Maintain conferences, and theater rentals and generate Financial revenue to the City. Viability and Our Reserves Measure: Amount of annual room rental revenue $230,000 $300,000 $300,000 201 Library Services Accomplishments & Goals FY 2011112 Accomplishments • Offered over 10 new training opportunities through the Staff Development program at the Library, , providing expanded training opportunities for staff at all levels in the organization • Launched fundraising campaign to provide maintenance and support for the Library Aquarium , • Upgraded the Library's public computing labs, replacing over 20 computers and installing new printing and time management software, providing greater stability and service , • Successfully upgraded the Library's Catalog and checkout systems, to enhance customer service and long term sustainability • Received grants from the National Charity League and the Friends of the Library to support the Homework Support programs at Central and Oak View Libraries • Successfully implemented cataloging and processing program with a Library vendor to provide shelf ready materials • Successfully applied for Federal ERate funds, providing a 50% discount on Internet service at all , Library locations • Launched EBook collection, providing materials compatible with all EReaders and EReading , devices on the market FY 2012/13 Goals • Add additional self service functions and applications to empower patrons • Expand the outsourcing of cataloging and processing to more sections of the collection, providing , shelf ready items in the Teen and Children's collections • Continue to work with IS Department on the upgrade of the Library's public computing resources • Expand the Library's Volunteer Computer Coach Program into the Children's Library • Identify funding to continue support for the Library's Homework support programs and resources • Expand the Library's digital collections , • Continue to actively fundraise, and work with Library support groups to enhance fundraising activities and opportunities • Initiate a review of the Library collection to assess collection strength and to identify areas that need additional support • Add additional online and web based training components to the Library's Staff Development program • Investigate the possibility of launching a Library Awareness campaign 202 Library Services Adopted Budget - FY 2012/13 _ Department Budget Summary All Funds by Object Account r DEPARTMENT ! Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From ' Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 2,148,884 2,213,571 1,671,494 1,825,807 1,825,807 1,838,823 0.71% Salaries, Temporary 761,624 624,065 619,891 565,970 623,274 567,170 0.21% Salaries,Overtime 613 20 210 ' Termination Pay Outs 6,990 20,077 5,184 Benefits 817,064 867,997 751,801 841,372 841,372 867,330 3.09% PERSONAL SERVICES 3,735,175 3,725,730 3,048,580 3,233,149 3,290,453 3,273,323 1.24% OPERATING EXPENSES Utilities 142 4 Equipment and Supplies 655,037 564,949 517,407 274,800 662,890 197,247 -28.22% Repairs and Maintenance 134,922 70,480 81,060 53,000 70,123 67,200 26.79% ! Conferences and Training 7,052 623 200 1,400 3,900 1,400 0.00% Other Contract Services 23,325 94,241 114,568 146,000 146,000 132,000 -9.59% Rental Expense 1,615 22 Expense Allowances 5,100 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 109 858 872 OPERATING EXPENSES 827,084 737,176 718,411 481,200 888,913 403,847 -16.08% CAPITAL EXPENDITURES Improvements 15,234 13,849 2,431 Equipment 103,762 139 CAPITAL EXPENDITURES 118,996 13,988 2,431 NON-OPERATING EXPENSES Transfers to Other Funds 419,972 439,775 441.023 442,000 442,000 443,715 0.39% ' NON-OPERATING EXPENSES 419,972 439,775 441,023 442,000 442,000 443,715 0.39% Grand ota s 5,101,227 4,916,669 4,210,445 4,156,349 4,621,366 4,120,885 -0.85% General Fund 4,587,646 4,505,981 3,921,292 4,156,349 4,164,704 4,120.885 -0.85% ! Other Funds 513,581 410,688 289,153 456,662 Grand Total(s) 5,101,227 4,916,669 4,210,445 4,156,349 4,621,366 4,120,885 -0.85% Personnel summary 37.25 35.25 29.75 27.75 27.75 27.75 0.00 1 i ! 203 Library Services R _ Adopted Budget - FY 2012/13 Department Budget Summary ' General Fund by Object Account � a DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year ' General Fund PERSONAL SERVICES Salaries, Permanent 2,134,985 2,194,468 1,671,399 1,825,807 1,825,807 1,838,823 0.71% Salaries, Temporary 660.645 530,267 531,096 565,970 565,970 567,170 0.21% Salaries, Overtime 613 20 210 ' Leave Payouts 6,990 20,077 5,184 Benefits 81 L596 862.972 747.602 841.372 841,372 867,330 3.09% PERSONAL SERVICES 3,614,830 3,607,805 2,955,492 3,233,149 3,233,149 3,273,323 1.24% OPERATING EXPENSES , Utilities 142 4 Equipment and Supplies 278,488 286,036 332,953 274,800 283,100 197,247 -28.22% Repairs and Maintenance 134,399 70,480 71,880 53,000 53,054 67,200 26.79% Conferences and Training 7,052 623 200 1,400 1,400 1.400 0.00% , Other Contract Services 23,325 94,241 114,568 146.000 146,000 132,000 -9.59% Rental Expense 1,615 22 Expense Allowances 5,100 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 109 858 872 ' OPERATING EXPENSES 450,013 458,263 524,777 481,200 489,555 403,847 -16.08% CAPITAL EXPENDITURES Equipment 102,831 139 CAPITAL EXPENDITURES 102,831 139 0.00% , NON-OPERATING EXPENSES Transfers to Other Funds 419.972 439.775 441,023 442,000 442,000 443,715 0.39% NON-OPERATING EXPENSES 419,972 439,775 441,023 442,000 442,000 443,715 0.39% Total 4,587,646 4,505,981 3,921.292 4,156,349 4,164,704 4,120,885 -0.85% ' Personnel Summary 37.25 35.25 29.75 27.75 27.75 27.75 0.00 1 204 Library Services Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account i ' DIVISION Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration, Facility ' Rentals, & Maintenance PERSONAL SERVICES Salaries,Permanent 372,983 410,845 326,083 338,579 338,579 338,993 0.12% Salaries,Temporary 102,006 109,849 139,655 77,530 77,530 89,000 14.79% ' Salaries,Overtime 613 Leave Payouts 1,938 1,724 1,055 Benefits 139,730 149,051 132,793 140.826 140,826 137,455 -2.39% PERSONAL SERVICES 617,270 671,470 599,586 556,935 556,935 565,448 1.53% OPERATING EXPENSES Utilities 142 4 Equipment and Supplies 48,476 39,586 99,720 53,850 59,779 51,450 4.46% Repairs and Maintenance 89,150 58,472 71.880 53,000 53,054 67,200 26.79% Conferences and Training 1,780 623 200 1,400 1,400 1,400 0.00% Other Contract Services 67,241 87,568 119,000 119,000 105,000 -11.76% Rental Expense 22 ' Expense Allowances 5,100 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 109 858 872 OPERATING EXPENSES 144,539 172,804 264,545 233,250 239,233 231,050 -0.94% CAPITAL EXPENDITURES Equipment 47,050 139 CAPITAL EXPENDITURES 47,050 139 NON-OPERATING EXPENSES Transfers to Other Funds 419.972 439,775 441,023 442,000 442,000 443,715 0.39% NON-OPERATING EXPENSES 419,972 439,775 441,023 442,000 442,000 443,715 0,39% Total 1,228,832 1,284,188 1,305,153 1,232,185 1,238,168 1,240,213 0.65% Significant Changes Library Administration supervises all major divisions in the Library-Public Services; Programming and Youth Services; Outreach and Training Services;and Collection Management&Technology Services,as well as Facilities Rentals. We continue to operate ' with one Senior Librarian vacancy, with the remaining 3 Senior Librarians sharing responsibilities for Collection Management and Technology Services. In FY 2011/12, the Library did outsource technical support for the theater to a local vendor for a period of three years. ' FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Library Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 ' Library Facilities Coordinator 1.00 1.00 1.00 1.00 1,00 1,00 0.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Theater/Media Technician 1.00 1.00 1-00 0.00 0.00 0.00 0,00 Custodian 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Total 6.00 6.00 5.00 4.00 4.00 4.00 1 0.00 ' 205 Library Services , Adopted Budget - FY 2012/13 Department Budget Summary ' ,t General Fund Division by Object Account DIVISION Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From ' Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Outreach & Training Services ' PERSONAL SERVICES Salaries, Permanent 285,956 283,647 210,862 234,472 234,472 236,912 1.04% Salaries, Temporary 90,362 61,809 47,924 53,760 53,760 53,760 0.00% , Salaries, Overtime 190 Leave Payouts 3,089 Benefits 115,647 122,392 104,785 116,635 116,635 128,348 10.04% PERSONAL SERVICES 491,964 470,937 363,760 404,867 404,867 419,021 3.50% , OPERATING EXPENSES Equipment and Supplies 2.245 1,687 358 1,000 1,003 1,000 0.00% Repairs and Maintenance 199 OPERATING EXPENSES 2,444 1,687 358 1,000 1,003 1,000 0.001 , Total 494,408 472,623 364,119 405,867 405,870 420,021 3.49% Significant Changes , Outreach and Training Services includes all Literacy and Branch Services, as well as staff development and training. One Senior Librarian works with all branches and Literacy staff to coordinate programs and activities. This Division is responsible for all staff training, working in conjunction with Human Resources and Risk Management. Functions also include grant writing , and fundraising in support of Literacy and Branch activities. This Division also coordinates programming at the Branches with the Programming and Youth Services Division. FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change from , Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Literacy Program Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Library Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 4.00 4.00 4.00 4.00 4.00 4.00 0.00 t 206 Library Services Adopted Budget- FY 2012/13 Department Budget Summary General Fund Division by Object Account r DIVISION Percent t FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Programs&Youth Services ' PERSONAL SERVICES Salaries, Permanent 466,582 478,405 287,152 312,101 312,101 386,255 23.76% Salaries, Temporary 50,304 56,057 19,132 32,000 32,000 32,000 0.00% Leave Payouts 1,518 6,105 4,129 ' Benefits 163,173 179,159 123,572 135,589 135,589 166,628 22.89% PERSONAL SERVICES 681,575 719,726 433,985 479,691 479,691 584,883 21.93% OPERATING EXPENSES Equipment and Supplies 35,929 33,238 28,578 31,800 34,104 31,800 0.00% ' Conferences and Training 3,367 OPERATING EXPENSES 39,296 33,238 28,578 31,800 34,104 31,800 0.00% CAPITAL EXPENDITURES Equipment 55,781 ' CAPITAL EXPENDITURES 55,781 Total 776,652 752,964 462,563 511,491 513,795 616,683 20.47% Significant Changes After the PARS reorganization, all Children's, Teen and Adult Programming and Youth Services Collection functions were combined into the new Programming and Youth Services Division. This Division manages all educational and cultural library ' programming for all ages, including story times, Summer Reading programs, children's craft programs and special events such as the Festival of Folktales. The Division is managed by one Senior Librarian, who coordinates activities with all other service divisions. ' FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Librarian 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Library Specialist 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Librarian 4.00 4.00 3.00 2.00 2.00 2.00 0.00 Library Clerk Specialist(T) 0.50 0.50 0.00 0.00 0.00 0.00 0.00 Library Services Clerk 3.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 9.50 8.50 6.00 5.00 5.00 5.00 0.00 ' 207 ' Library Services ' Adopted Budget- FY 2012/13 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From , Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Public&Information Services , PERSONAL SERVICES Salaries, Permanent 553,327 551,403 433,627 501,292 501,292 507,042 1.15% Salaries, Temporary 321,362 219,028 324,022 402,680 402,680 392,410 -2.55% Leave Payouts 5,229 ' Benefits 223,857 228,354 217,375 255,474 255,474 263,947 3.32% PERSONAL SERVICES 1,098,546 1,004,014 975,024 1,159,446 1,159,446 1,163,399 0.34% OPERATING EXPENSES ' Equipment and Supplies 172,730 145.343 138,903 13,100 13,144 13,100 0.00% Repairs and Maintenance 45,049 12,008 Conferences and Training 1,905 Other Contract Services 625 , Rental Expense 1,615 OPERATING EXPENSES 221,925 157,351 138,903 13,100 13,144 13,100 0.00% Total 1,320,471 1,161,365 1,113,927 1,172,546 1,172,590 1,176,499 Significant Changes After the Library reorganized, all public services and customer service functions have been combined into the Public and Information Services Division. All circulation, collection agency, shelving and media functions are now handled in this , department, managed by one Senior Librarian who reports to the Principal Librarian for Library Services. Public and Information Services is also responsible for library security. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from ' Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Principal Librarian 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Senior Librarian 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Librarian 2.50 2.50 2.50 2.50 2.50 2.50 0.00 Library Services Clerk 2.50 2.50 2.50 2.50 2.50 2.50 0.00 Library Processing Clerk 1.00 0.00 0.00 0.00 0.00 0.00 0.00 , Senior Library Specialist 1.75 1.75 0.75 0.75 0.75 0.75 0.00 Total 10.75 9.75 7.75 7.75 7.75 7.75 0.00 1 208 , ' Library Services Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account DIVISION 1 Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Technology&Collection ' Management PERSONAL SERVICES Salaries, Permanent 456,138 470,168 413,675 439,362 439,362 369,620 -15.87% Salaries,Temporary 96,611 83,524 364 Salaries, Overtime 20 21 Leave Payouts 3,534 3,931 Benefits 169,190 184,015 169,077 192,849 192,849 170,952 -11.35% ' PERSONAL SERVICES 725,474 741,668 583,137 632,210 632,210 540,573 -14.49% OPERATING EXPENSES Equipment and Supplies 19,109 66,182 65,393 175,050 175,070 99,897 -42.93% Other Contract Services 22,700 27,000 27,000 27,000 27,000 27,000 0.00% ' OPERATING EXPENSES 41,809 93,182 92,393 202,050 202,070 126,897 -37.20% Total 767,282 834,841 675,530 834,260 834,281 667,470 -19.99% ' Significant Changes Collection Management and Technology Services combines all of the technical service functions of the Library along with the technology services and resources. Staff in this division provide support for the purchase, cataloging and processing of all library books, media and electronic resources. The Library's integrated Library System is monitored and maintained in conjunction with ' the City's Information Services Department. The Division is operating with a Senior Librarian vacancy, so management responsibilities are being shared among the other Senior Librarians. FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Librarian 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Library Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 ' Media Services Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Library Services Clerk 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 7.00 7.00 7.00 7.00 7.00 7.00 0.00 1 ' 209 Library Services ' Adopted Budget - FY 2012/13 j Department Budget Summary Other Funds by Object Account -------- OTHER FUNDS Percent , FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year , Library Development Fund(302) OPERATING EXPENSES ' Equipment and Supplies 79,970 31 Repairs and Maintenance 523 OPERATING EXPENSES 80,493 31 ' Total 80,493 31 0 0 0 0 0.00% Significant Changes ' No personnel or operating expenses have been budgeted in the Library Development Fund since FY 2009/10. Library Development Funds can only be spent on new property, new facilities, expanding facilities or planning for expansion. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from , Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ' FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Ado ted Prior Year , 00302 Library Development 33,127 119,071 Total 33,127 119,071 0 0 0 0 0 1 1 1 210 , Library Services Adopted Budget - FY 2012/13 ' Department Budget Summary Other Funds by Object Account i OTHER FUNDS Percent FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations, Grants, and Equipment Replacement PERSONAL SERVICES Salaries, Permanent 13,899 19,103 94 Salaries,Temporary 100,979 93,797 88,795 57,304 ' Benefits 5,467 5,026 4,198 PERSONAL SERVICES 120,345 117,926 93,088 57,304 OPERATING EXPENSES Equipment and Supplies 296.578 278.882 184.454 379,790 ' Repairs and Maintenance 9,180 17,068 Conferences and Training 2,500 OPERATING EXPENSES 296,578 278,882 193,634 399,358 CAPITAL EXPENDITURES Improvements 15234 13,849 2,431 Equipment 931 CAPITAL EXPENDITURES 16,165 13,849 2,431 Total 433,088 410,657 289,153 0 456,662 0 0.00% Significant Changes ' The Library continues to pursue grants in support of all Library Services. Grant opportunities and awards vary from year to year. Grant funds from the California State Library will be reduced and could be eliminated depending on the State Budget and State Revenue projections. Actual grant award funds may not be known until January 2013. ' FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year ' Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00791 Gates Grant 06/07 150 00880 Library Equipment 1,751 369 712 00906 State Literacy Grant 07/08 339 69 00916 State Literacy Grant 08/09 49,951 (22) 00930 State Literacy Grant 09/10 30,000 18,688 00933 Homework Help Grant 09110 19,500 00940 LSTA Computers to Go Grant 4,597 00943 Homework Help Grant 10/11 14,625 00944 State Literacy Grant 10/11 51,475 00948 Gates Broadband Grant 10/11 7,626 8,306 4.380 00966 Homework Help Grant 11/12 9,750 Total 82,191 65,452 70,243 0 4,380 0 0 211 Library Services Adopted Budget- FY 2012/13 _ Department Budget Summary All Funds by Business Unit ' BUSINESS UNITS Percent , FY 2006I09 FY 2009110 FY 2010111 FY 2011112 FY 2011112 FY 2012113 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year LIB Library Services ' ADM Administration 10050101 Library Admin 592,440 552,261 564,548 506,105 511.835 502,148 -0.78% 10050206 Facilities Rentals 533 58,765 111,373 113,330 113,340 123,800 9.24% 10050501 Facilities Maintenance 215,887 233,386 188,210 170,750 170,993 170,550 -0.12% 10050999 General Fund-Library Svcs Trfs 419,972 439.775 441,023 442,000 442,000 443,715 0.39% ADM Administration 1,228,832 1284,188 1,305153 1232,185 1,238,168 1,240,213 0.65% ATS Adult&Technical Svcs 10050152 Technical Services 306,314 321,160 303.446 432,585 432,593 356,956 -17.48% , 10050201 Reception/Information 398,439 402,072 200,314 248,349 248,349 247,354 -0.40% 10050202 Reference 645.932 565,510 667,223 670,790 670,827 696,034 3.76% 10050204 Circulation 185,769 156,892 246,390 253,407 253.414 233,111 -8.01% 10050207 Sunday Hours 90,331 36,891 , 10050301 Acquisitions 257,521 295,902 270,712 319,466 319,470 225,085 -29.54% 10050601 Adult Literacy 163,193 171,378 140,761 165,228 165,228 180,400 9.18% ATS Adult&Technical Svcs 2,047 499 1,949,805 1,828,945 2,089,824 2,089,881 1,938,940 -7.22% CBS Children's,Branch,8.Media Svcs 10050203 Children's Library 776,662 752,964 462.563 511,491 513,795 616,683 20.57% ' 10050205 Media 203.447 217.779 101,372 82,210 82,218 86,428 3.92% 10050401 Main Street Branch 94,732 98,441 97,573 103,888 103,888 103,407 -0.46% 10050402 Banning Branch 97,542 83,240 11,920 7,200 7,200 7,200 0.00% 10050403 Helen Murphy Branch 36,061 9,238 1,602 5,010 5,010 5,010 0.00% 10050404 Oakview Branch 102,880 110,326 112,263 124,541 124,544 124,004 -0.43% CBS Children's,Branch &Media Svcs 1,311 315 1,271 988 787,293 834,340 836,655 941,731 12.87% Other Funds 10350101 Donations Library 4,875 16,180 31,580 ' 10350102 Donations Adult Books 235,650 174,813 124,596 211,217 10350103 Donations Children's Books 47,218 72,572 25,474 112,286 10350104 Donations Oakview Library 24,942 24,762 22.421 48,088 10350105 Donations Literacy 20,646 27.818 28,297 30,713 ' 10350201 Donations HB Reads 3,786 10350401 Donations Main St Branch 3,081 4.928 10350402 Donations Banning Branch 898 1,912 10350403 Donations Murphy Branch 74 1,021 ' 30250206 Library Expansion Operations 80,493 31 79150101 Gates Grant 06/07 931 85950601 CDBG Literacy Grant 08/09 12,500 86050601 Oakview Family Literacy 09/10 10,000 86150601 Oakview Family Literacy 10/11 12.009 88050151 Circulation System Upgrade 14,211 15,072 2,431 90650602 State Literacy Grant 07/08 410 91650602 State Literacy Grant 08/09 49,886 44 591 93050602 State Literacy Grant 09/10 7,195 41,493 2,279 93350602 Homework Help Grant 09/10 19,500 94050101 LSTA Computers to Go Grant 4,994 94350602 Homework Help Grant 10111 14,625 94450602 State Literacy Grant 10/11 19,589 31,892 ' 94850602 Gates Broadband Grant 10111 9,180 11.132 96650602 Homework Help Grant 11/12 9,750 Other Funds 513,581 410,688 289153 456,662 General Fund 4,587,646 4,505,981 3,921,292 4,156,349 4,164,704 4,120,885 -0.85% Other Funds 513,581 410.688 289,153 456,662 Grand Total(s) 5,101,227 4,916,669 4,210,445 4,156,349 4,621,366 4,120,885 -0.859 212 City of Huntington Beach Planning & Building ■ Adopted Budget - FY 2012113 Director of Planning&Building ADMINISTRATION Administrative Analyst Senior(0.75) Administrative Assistant Administrative Secretary Office Assistant II(2) cc-::--:DNEIGHBORHOOD PERMIT E PRESERVATION 8S CODE ENFORCEMENT CURRENT PLANNING Senior Code Enforcement Officer Inspection Manager Permit&Plan Check Manager Planning Manager (2) Senior Planner(2) Code Enforcement Officer 1/II Inspection Supervisor(2) Plan Check Engineer(2) Associate Planner(2) (0.50) Principal Electrical Inspector Permit&Plan Check Supervisor Assistant Planner Principal Plumbing&Mechanical Senior Permit Technician(2) Inspector Building Inspector 1/11/III ADVANCE PLANNING Building Inspector 1/111111(8) Planning Manager Senior Planner(1.50) Associate Planner(2) Assistant Planner PLANNING COMMISSION i 1 1 1 213 Planning & Building Department Descriptions , The Department is responsible for administering land use and development in the City. Planning implements California State law for the development and maintenance of a comprehensive General Plan , and the corresponding Zoning Code, as well as reviewing and processing applications for various development projects based upon those documents. Neighborhood Preservation and Code Enforcement seeks to preserve and maintain the quality and livability of our community. Building's mission is to administer and enforce state and local construction regulations in order to protect the safety of all , occupants in or near buildings while they work, recreate, and live in our community. The Department is comprised of six Divisions to deliver services to the community: Administration, Planning, Code Enforcement, Planning Commission, Permit and Plan Check Services, and Inspection Services. Administration Division The Administration Division provides for the overall coordination of the City's development activities, provides administrative support to the other divisions, assists in the preparation of analyses, scheduling of development projects, and developing policy recommendations. Administration prepares progress reports, monitors special studies, prepares the budget and ensures spending does not exceed approved limits, tracks revenues, maintains the department website, attends and represents the Department at committee meetings. Administration also ensures the maximization of personnel and material resources for the Department. Planning Division S The Planning Division is comprised of two sections, Current Planning and Advance Planning. Current Planning reviews and processes development applications according to the General Plan and Zoning Code, staffs the zoning counter, and provides planning plan checking services. Advance Planning maintains the General Plan, provides environmental review, assists in the review and coordination of long- term projects, and drafts policy documents. Neighborhood Preservation and Code k Enforcement Division • The Neighborhood Preservation/Code Enforcement division goals are to eliminate blight within the city's neighborhoods; educates citizens on property maintenance, code violations, and j@y nei hborhood reservation issues; responds to complaints regarding property .U:07khp maintenance issues w and code violations; and maintains compliance with the Zoning Code. Planning Commission The Planning Commission is a quasi-judicial decision making body with authority over a variety of land use and legislative matters. Each City Council Member makes a personal appointment to the Planning Commission. The Planning Commission meets twice a month on the second and fourth Tuesday at 7:00 p.m. in the City Council Chambers. This division was created to account for meeting expenses as well as to provide educational opportunities and conference/workshop opportunities for Planning Commissioners. Staff time (e.g., staff support)for these meetings is indicated under other divisions. 214 Planning & Building Department Descriptions Inspection Services Division The Inspection Services Division performs construction inspections at specified progress benchmarks on a wide variety of commercial, industrial, and residential structures. These inspections focus on structural components, life safety elements, energy conservation, handicapped accessibility, and electrical, plumbing, and mechanical systems. The purpose of these st inspections is to ensure that contractors and owner- builders construct their projects in a manner consistent with the approved construction plans and adopted codes and standards. The division staff provides information on adopted code requirements and helps our customers through the inspection process without violating or compromising important safety laws and regulations. Future occupants of the building are provided with a safe environment in which to live, work, or recreate, and the building owner is assured that minimum construction standards have been followed. Division staff also inspects existing commercial and industrial buildings when there is a change in occupancy to ensure that the proposed use is compatible with the construction type of the building. In addition to conducting inspections, the division also provides plan review services for the more complicated plumbing, mechanical, and electrical systems when required. Permit and Plan Check Services Division The Permit and Plan Check division's primary function is to perform ' permit processing and plan review of proposed buildings and miscellaneous structures to be built in the city. The permit section of the division is charged with processing and issuing building, combination, swimming pool, mechanical, electrical, plumbing, and solar permits, as well as certificates of occupancy to developers, designers, and the general public. The permit section also provides coordination and information services to internal and external customers and manages and archives permit records and construction documents. The plan check section enforces all applicable federal, state, and local building codes pertaining to structures. The purpose of plan check review is to produce construction documents for use in the field, which meet minimum life safety provisions. The application of these regulations can be particularly challenging to the average owner-builder. To facilitate permit issuance and meet the customer's design needs, plan check staff offer code-compliant alternatives during the review process. This division also assists in coordinating inspection activities between builders and inspection staff for issued permits and on- going projects. Staff engineers sometimes accompany inspection staff on larger projects and for those having challenging structural or life safety elements. Construction activity in Huntington Beach dramatically influences the basic service activities and projects of this division. The Building&Safety Division anticipates exceeding 160 million in construction activity in the 2012/2013 fiscal year. 215 I Planning & Building Ongoing Activities a Projects Administration Division • Provide overall leadership and management for the department • Direct large planning projects related to planning and zoning , • Coordinate 19 Planning Commission meetings and 20 Zoning Administrator �.. meetings r • Provide financial forecasting for , development departments and department revenue • Provide statistical tracking information to various state and local agencies • Prepare and organize department records,files, and public meeting agenda materials per SB90 • Process 32,088 required mailings and public notices annually • Annually respond to 750 citizen inquires regarding flood plain concerns and process individual inquiries within one business day • Provide customer service for daily walk-in traffic and phone inquiries for the Planning and Building Department Planning Division , • Process approximately 155 entitlements annually to meet state-mandated Streamlining Act • Respond to 6,610 phone requests, 8,702 walk-in inquires, and 400 a-mails • Plan check 620 plans for zoning compliance annually; process 857 over the counter plan checks; and process 155 temporary permits. , • Provide staffing to: Planning Commission, Zoning Administrator, Design Review Board, Historic Resources Board, and the Development Assistance Team • Process the Boardwalk Apartments (former Levitz site), ill r Beach-Warner Mixed Use Project EIR, Beach-Ellis Mixed Use EIR, Wireless Communication Facilities ZTA, Pacific Mobile Home Park Subdivision, Bella Terra Mixed Use Project Tentative Map, Atlanta Ave. Widening MND Processed Sunset Beach Specific Plan and Annexation, and Beach-Warner Mixed Use Project EIR Facilitate and approve construction plans for Costco and Bella Terra Residential • Continue efforts to enhance customer service and participated in the City's award winning 10- Point Plan for Businesses Neighborhood Preservation and Code Enforcement Division • Respond to 14,000 phone calls, 1,000 walk-in inquiries, 1,100 e-mails, and 350 Pipeline requests • Initiate 1,641 proactive cases per year to address code violations • Conduct over 6,400 field inspections annually • Resolve over 2,718 code enforcement cases annually • Staff problem/special attention task forces (Public Nuisance Task Force/Oak View) • Conducted 18 on-site visits with property owner groups, explaining code requirements and providing resource referrals to assist them in their effort to maintain their properties to the City's standards • Coordinated efforts with the Public Nuisance Task Force to address 34 nuisance properties with the cooperation of Police, Fire, Building, Public Works, and the City Attorney's Office 216 , Planning & Building Ongoing Activities & Projects Planning Commission Attend conferences and training seminars (one to two per Commissioner, per year) Inspection Services Division Perform over 31,777 building, mechanical, plumbing, and certificate of occupancy inspections annually; an average of 140 daily Perform over 1,298 plumbing, mechanical, and ; electrical plan checks annually • Perform over 530 inspections and plan checks on structures for code compliance Issued 1,060 actions on a property either 30 Day Notice or Administrative Citation a • Conducted 104 Field Meetings with developers and I' contractors • Integrated Landscape Inspections into the Division IPermit and Plan Check Services Division • Process over 58,000 phone contacts ' • Provide customer service to 19,684 counter customers, an average of 80 per day • Process over 8,252 permits annually . �.. ' Plan check approximately 834 small projects annually • Plan check over 537 large or complicated plan checks annually • Process 768 certificates of occupancies _ • Prepared all public records, except plans, to be available via the kiosk — • 3,705 Customers accessed SIRE documents using department kiosk system 1 217 1 Planning & Building Performance Measures , The City's performance measure program is in its seventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2012/13 are presented below. FY 2010111 FY 2011112 FY 2012113 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: , 1. Perform 95%of construction inspections on the Improve Internal same day scheduled. and External Communication Measure: % of construction inspections performed on 96% 95% 90% same day scheduled Goal: 2. Complete 85% of projects submitted (first Enhance submittal) for initial plan check within 20 Economic business days. Development Measure: % of first submittal plan checks completed 91% 90% 90% within 20 business days Goal: 3. Process 85% of building, electrical, plumbing, Improve Internal and mechanical permits in less than 45 and External minutes. Communication Measure: % of building, electrical, plumbing, and 95% 95% 90% , mechanical permits processed in less than 45 minutes Goal: 4. Perform enforcement actions and close 75% of Maintain Public cases within 30 days. Safety Measure: %of enforcement action cases closed within 30 78% 75% 75% days Goal: 5. Receive and respond to 95% of citizen phone Improve Internal inquiries within two business days. and External Communication Measure: % of citizen inquiries responded to within two 99% 95% 90% business days Goal: 6. Process 100% of entitlement applications and Improve Internal environmental reviews within State of California and External recommended guidelines. Communication Measure: % of entitlement applications processed within 100% 100% 100% recommended guidelines 218 i ' Planning & Building Accomplishments & Goals FY 2011/12 Accomplishments iCity Council approved the Vans Skate Park EIR and General Plan Amendment. Processed major project entitlements for the Waterfront Hilton Third Hotel • City Council certified the Draft Environmental Impact Reports (EIR) for the Beach Ellis Mixed Use Project and Draft EIR for the Beach Warner Mixed Use Project • City Council approved amendments to ordinances for Political Signs and Wireless Facilities • Commenced work on the Plastic Bag Ordinance EIR • Continued providing staff support to the Planning Commission, Zoning Administrator, Design Review Board, and Historic Resources Board • City Implemented project specific Inspection Services to facilitate expedited opening of Costco. • Implemented program for coordinating new business pre-opening with Certificate of Occupancy iprocess • Assisted owner and developer on Beach Promenade project • Assisted Fire and Public Works in obtaining field computers, resulting in better project coordination • Crossed trained Planning and Inspection staff to work the Building Counter to maintain adequate service levels • Maintained established plan check service levels through the use of outside contract services • Created a regular in-house training program and included other department staff • City Council approved Supplemental EIR, General Plan Amendment and Conditional Use Permit for the Senior Center • Approved the Edinger Plaza Remodel, Nordstrom Rack and Dicks Sporting Goods tenant improvement process FY 2012/13 Goals • Online viewing of all Building Divisions public records (permits, plans, and Certificate of Occupancy) • Complete Planning Division Digital Imaging Management System and continue efforts to scan all entitlements and planning documents • Explore the concept and costs for implementing an online Permitting System, in conjunction with electronic plan checking and online Inspection Requests • Circulate the Draft EIR for the Circulation Element Update • Complete State required update to the General Plan Housing Element i • Process ZTA for HBZSO Streamlining Ordinance i 219 l Planning & Building Accomplishments& Goals • Work with Orange County Planning Department in obtaining information on the annexed Sunset Beach properties • Work with Public Works on joint inspections • Process an amendment to the Historic and Cultural Resources Element of the General Plan , • Continue processing zoning entitlements in a timely manner • Website Improvements: o Code Enforcement section describing standardized enforcement procedures o Additional customer service handouts o Online building permit inspection scheduling • Complete processing major projects including the residential subdivisions for the Wardlow and Lamb school sites, and the Sunset Beach Specific Plan (pending before the Coastal Commission) • Continue enhancing customer service and improving the efficiency of the development review process 1 3 i l 220 ' i Planning & Building Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 4,701,077 4,226,021 3,692,216 3,781,495 3,672,878 3,778,636 -0.08% Salaries,Temporary 134,298 112,256 97,478 178,850 131,850 144,975 -18.94% Salaries,Overtime 40,397 30,530 31,084 32,250 32,250 32,250 0.00% Leave Payouts 88,234 114,717 91,141 Benefits 1,628,058 1,551,660 1.404,595 1,583,086 1,548,626 1,588,990 0.37% PERSONAL SERVICES 6,592,065 6,035,183 5,316,513 5,575,681 5,385,604 5,544,851 -0.55% OPERATING EXPENSES Equipment and Supplies 364,440 303,302 147,746 186,485 320,858 184,485 -1.07% Repairs and Maintenance 2,950 2,771 2,330 2,000 2,000 2,000 0.00% Conferences and Training 38,806 20,464 26,410 48,000 48,000 48,000 0.00% Professional Services 514,383 217,074 476,999 333,000 992,905 247,697 -25.62% Other Contract Services 19,779 25,798 55,270 26,000 26,042 28,000 7,69% Expense Allowances 17,328 13,105 9,244 6,000 6,000 12,000 100.00% Other Expenses 21 50 OPERATING EXPENSES 957,707 582,464 717,999 601,485 1,395,804 522,182 -13.18% CAPITAL EXPENDITURES Improvements 5,168,443 954,216 1.715 23,883 Equipment 30,290 865 CAPITAL EXPENDITURES 5,198,734 955,081 1,715 23,883 NON-OPERATING EXPENSES Transfers to Other Funds 600.000 180.086 NON-OPERATING EXPENSES 600,000 180,086 tGrand Total 13,348,505 7,572,728 6,216,313 6,177,166 6,805,292 6,067,033 -1.78% General Fund 7,190,275 6,329,750 5,825,823 6,177,166 6,774,657 6,067,033 -1.78% Other Funds 6,158,230 1,242,978 390,490 30,635 0.00% Grand Total 13,348,505 7,572,728 6,216,313 6,177,166 6,805,292 6,067,033 -1.78% Personnel Summary 58.50 53.75 43.75 42.75 42.75 42.75 0.00 i 1 1 1 221 Planning & Building , Adopted Budget - FY 2012/13 - Department Budget Summary J General Fund by Object Account i DEPARTMENT Percent FY 2008109 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 4,564,668 4,079,557 3,543,769 3,781,495 3,672,878 3,778,636 -0.08% Salaries,Temporary 131,298 109,254 96,562 178,850 131,850 144,975 -18.94% Salaries, Overtime 40,397 30,530 31,084 32,250 32,250 32,250 0.00% Leave Pay Outs 88,234 104,840 91,141 Benefits 1.594,927 1,495,265 1,346.341 1,583,086 1,548,626 1,588,990 0.37% PERSONAL SERVICES 6,419,525 5,819,446 5,108,896 5,575,681 5,385,604 5,544,851 455% OPERATING EXPENSES Equipment Supplies 364.440 303,302 146,674 186,485 314,106 184,485 -1.07% Repairs and Maintenance 2,950 2,771 2.330 2,000 2,000 2,000 0.00% Conferences and Training 38,396 20,464 26,410 48,000 48,000 48,000 0.00% Professional Services 297,545 144,050 476,999 333,000 992,905 247,697 -25.62% Other Contract Services 19,779 25,798 55,270 26,000 26,042 28,000 7.69% Expense Allowances 17,328 13,105 9,244 6.000 6.000 12,000 100.00% Other Expenses 21 (50 OPERATING EXPENSES 740,459 509,439 716.927 601,485 1,389,053 522,182 -13.18% CAPITAL EXPENDITURES Equipment 30.290 865 CAPITAL EXPENDITURES 30,290 865 Total 7,190,275 6,329,750 5,825,823 6,177,166 6,774,657 6,067,033 1 -1.78% j Personnel Summary 58.50 53.75 43.75 42.75 42.75 42.75 0.00 222 Planning & Building Adopted Budget - FY 2012/13 tt _ Department Budget Summary General Fund Division by Object Account r DIVISION Percent FY 2008109 FY 2009110 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 738,971 633,015 510,253 485,873 473,561 475,970 -2.04% Salaries,Temporary 12,843 9,736 17,327 28,000 28,000 28,000 0.00°% Salaries,Overtime 2,598 3,354 1,385 3,250 3,250 3,250 0.00% Leave Payouts 5,582 2,353 Benefits 246,295 225,296 181,677 192,513 187,043 193,958 0.75% PERSONAL SERVICES 1,006,289 871,400 712,996 709,636 691,855 701,179 -1.19% OPERATING EXPENSES Equipment and Supplies 304,030 254,200 100,274 122,385 249,866 122,385 0.00% Repairs and Maintenance 2,950 2,771 2.330 2,000 2,000 2,000 0.00% Conferences and Training 3,438 1,503 1,773 8,000 8,000 8,000 0.00% Professional Services 8,446 17,781 1 Other Contract Services 1,103 1,194 2,000 2,000 2,000 0.00% Expense Allowances 11,908 7,685 6,108 6,000 6,000 6,000 0.00% Other Expenses 21 50 OPERATING EXPENSES 331,895 267,302 110,486 140,385 285,648 140,385 0.00% Total 1,338,184 1,138,702 823,482 850,021 977,502 841,564 -0.99% Significant Changes There is no significant change from prior fiscal year. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Planning&Building 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Director of Building&Safety 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 1.50 1.75 1.75 0.75 0.75 0.75 0.00 Administrative Assistant 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 8.50 8.75 6.75 5.75 5.75 5.75 0.00 i i 1 1 223 Planning & Building i - Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account r DIVISION Percent FY 2008109 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Planning PERSONAL SERVICES Salaries, Permanent 1,131,830 1,104,155 1.153,001 1,167,774 1,167,773 1,273,891 9.09% Salaries,Temporary 60,759 49,270 29,427 60.000 38,000 51,783 -13.70% Salaries,Overtime 379 422 719 3,000 3,000 3,000 0.00% Leave Payouts 32,494 39,429 47,798 Benefits 353,874 356,852 379,455 451,259 451,259 499,035 10.59% PERSONAL SERVICES 1,579,336 1,550,128 1,610,400 1,682,032 1,660,032 1,827,709 8.66% OPERATING EXPENSES Equipment and Supplies 7,957 2,550 2,125 6,750 6,750 4,750 -29.63% Conferences and Training 9,990 4,624 2,700 13,000 13,000 13,000 0.00% Professional Services 276,054 144,050 201,965 233,000 652,735 147,697 -36.61% Other Contract Services 18,676 24,604 21,101 24,000 24,042 26,000 8.33% OPERATING EXPENSES 312,677 175,828 227,892 276,750 696,527 191,447 -30.82% Total 1,892,013 1,725,955 1,838,292 1,958,782 2,356,559 2,019,156 Significant Changes Funding allocated for Professional Services has been reduced by 36%. Professional Services actual and budgeted amounts vary each year based on anticipated reimbursement of environmental impact fee expenses. Staff continues the implementation of 10 Point Plan for Business as it is relates to streamlining the development review process and developing enhanced customer service standards. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Planning Manager 1.00 2.00 2.00 2.00 2.00 2.00 0.00 Principal Planner 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Senior Planner 1.50 3.50 3.50 3.50 3.50 3.50 0.00 Associate Planner 6.00 5.00 4.00 4.00 4.00 4.00 0.00 Assistant Planner 3.00 3.00 2.00 2.00 2.00 2.00 0.00 Total 13.50 13.50 11.50 11.50 11.50 11.50 0,00 j r 224 , Planning & Building Adopted Budget- FY 2012/13 Department Budget Summary General Fund Division by Object Account i I DIVISION Percent FY 2008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Code Enforcement& 1 Neighborhood Preservation PERSONAL SERVICES Salaries, Permanent 466,492 383,536 263,775 276,862 276,862 278,866 0.72% Salaries, Temporary 145 67 Salaries, Overtime 1,032 783 1,090 2,000 2,000 2,000 0.00% Leave Payouts 16,353 14,386 7,209 Benefits 202,281 167,708 119,524 132,528 132,528 129,576 -2.23% PERSONAL SERVICES 686,303 566,479 391,598 411,391 411,391 410,"1 -0.23% OPERATING EXPENSES Equipment and Supplies 1,125 846 1,399 4,500 4,500 4,500 0.00% Conferences and Training 2,662 1,106 1,685 2,000 2,000A0000000 0.00°/u OPERATING EXPENSES 3,787 1,951 3,084 6,500 6,500 0.00% Total 690,090 568,430 394,682 417,891 417,891 416,9411 -0.23% Significant Changes There is no significant change from prior fiscal year. ' FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Neighborhood Preservation Frog Mgr 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Senior Code Enforcement Officer 1.00 2.00 2.00 2.00 2.00 2.00 0.00 Code Enforcement Officer I/II' 6,50 5,50 3,50 3.50 3,50 3.50 0.00 '2.00 FTEs are funded by the CDBG program Total 8.50 8.50 5.50 5.50 5.50 5.50 0.00 225 Planning & Building Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Inspection Services PERSONAL SERVICES Salaries, Permanent 1,461,247 1,244,779 1,238,512 1,186,181 1,186,181 1,279,366 7.86% Salaries,Temporary 31,658 30,146 36,543 25,000 25,000 20,000 -20.00% Salaries, Overtime 34,955 20,027 25,748 19,000 19,000 19,000 0.00% Leave Payouts 25,188 40,558 33,781 Benefits 554,745 498,660 515,344 547,306 547,306 573,768 4.83% PERSONAL SERVICES 2,107,793 1,834,169 1,849,928 1,777,487 1,777,487 1,892,134 6.45% OPERATING EXPENSES Equipment and Supplies 8,817 6,096 8,412 10,750 10,772 10,750 0.00% Conferences and Training 7,278 2,380 5,407 7,000 7,000 7,000 0.00% Professional Services 12,919 8,320 50,000 146,750 50,000 0.00% Expense Allowances 5,421 5,421 3,136 61000 100.00% OPERATING EXPENSES 34,434 13,897 25,275 67,750 164,522 73,750 8.86% , Total 2,142,227 1,848,066 1,875,203 1,845,237 1,942,009 1,965,8841 6.547 Significant Changes Temporary Salaries reduced 20% as a reduction in the number of total hours worked by the part time staff. Operating expenses increased by$6,000. FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Inspection Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Inspection Supervisor 3,00 3.00 2.00 2.00 2.00 2.00 0.00 Principal Mech/Plumbing Inspector 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Principal Electrical Inspector 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Building Inspector I/II/III 12.00 8.00 8.00 8.00 8.00 8.00 0.00 Total 18.00 14.00 13.00 13.00 13.00 13.00 0.00 I i i 226 , 1 Planning & Building Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account i DIVISION Percent FY 2008109 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Permit and Plan Check Services PERSONAL SERVICES Salaries, Permanent 766,129 714,074 378,228 664,805 568,500 470,542 -29.22% Salaries,Temporary 25,893 20,036 13.265 65,850 40,850 45,192 -31.37% Salaries,Overtime 1,433 5,944 2,141 5,000 5,D00 5,000 0.00% Leave Payouts 8,618 10,467 Benefits 237,731 246,749 150,340 259,480 230,490 192,654 -25.75% PERSONAL SERVICES 1039,804 997270 543,973 995,135 844840 713,388 -28.31% OPERATING EXPENSES Equipment and Supplies 35,971 33,815 31,109 33,100 33,164 33,100 0.00% Conferences and Training 6,211 3,351 5,582 8,000 8,000 8,000 0.00% Professional Services 128 266,713 50,000 175,638 50,000 0.00% Other Contract Services 34,169 OPERATING EXPENSES 42,309 37,167 337,573 91,100 216,803 91,100 0.00% CAPITAL EXPENDITURES Equipment 30,290 865 1 CAPITAL EXPENDITURES 30,290 865 Total 1,112,403 1,035,301 881,547 1,086,235 1,061,643 804,488 -25.94% Significant Changes Temporary Salaries reduced by 31%as part of the FY 2012/13 budget reduction. 1 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Permit and Plan Check Manager 1.00 1.00 1.00 1.00 1,00 1,00 0.00 Permit and Plan Check Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Plan Check Engineer 4.00 3.00 2.00 2.00 2.00 2.00 0.00 Senior Permit Technician 3.00 3.00 2.00 2.00 2.00 2.00 0.00 Building Inspector I/II/III 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Aide 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 10.00 9.00 7.00 7.00 7.00 7.00 1 0.00 227 r Planning & Building Adopted Budget -FY 2012/13 Department Budget Summary General Fund Division by Object Account i DIVISION Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Planning Commission OPERATING EXPENSES Equipment and Supplies 6,540 5,795 3,355 9,000 9,053 9,000 0.00% Conferences and Training 8,816 7,500 9,263 10,000 10,000 10,000 0.00% ADM Administration 15,357 13,295 12,618 19,000 19,053 19,000 0.00% Total 15,357 13,295 12,618 19,000 19,053 19,000 Significant Changes There are no changes from the prior fiscal year. FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 r r r 228 Planning & Building Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations (103), Capital Projects Fund tao5,) FEMA Grant-Seismic Retrofit(616) OPERATING EXPENSES Equipment and Supplies 1,072 6.751 Professional Services 216,837 73.024 OPERATING EXPENSES 216,837 73,024 1,072 6,751 CAPITAL EXPENDITURES Improvements 5.168,443 954.216 1.715 23.883 CAPITAL EXPENDITURES 5,168,443 954,216 1,715 23,883 NON-OPERATING EXPENDITURES Transfer to Other Funds 600,000 180.086 NON-OPERATING EXPENDITURES 600,000 180,086 Total 5,985,280 1,027,241 182,873 0 30,635 0 0.00 Significant Changes Expenditures in FY 2011/12 pertain to the documentation and closeout of the Seismic Retrofit Project. No additional expenditures are budgeted or anticipated for FY 2012/13. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00816 FEMA Grant 2,104,214 (17.044) 6.756 Total 2,104,214 (17,044) 6,756 0 0 0 0 229 i Planning & Building Adopted Budget - FY 2012/13 Department Budget Summary f Other Funds by Object Account r OTHER FUNDS Percent FY 2008109 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year CDBG Code Enforcement(859,860, 861) PERSONAL SERVICES Salaries, Permanent 136,408 146,463 148,447 Salaries,Temporary 3,000 3,002 916 Leave Payouts 9,877 Benefits 33,132 56,394 58,255 PERSONAL SERVICES 172,540 215,737 207,617 OPERATING EXPENDITURES Conferences and Training 410 OPERATING EXPENDITURES 410 Total 172,950 215,737 207,617 0 0 0 0.00% Significant Changes The CDBG program is administered by the Economic Development Department. In keeping with past budgetary practice, salaries are loaded once the HUD grant is awarded to the City. FY 2008109 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 t 1 j i 1 I 1 230 , Planning & Building Adopted Budget - FY 2012113 _ Department Budget Summary All Funds by Business Unit nn•• BUSINESS UNITS Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year PLN Planning ADM Administration 10055101 Building& Safety Admin 703,970 492,929 22,293 10060101 Planning Administration 634,214 645,773 801,189 850,021 977,502 841,564 -13.04% ADM Administration 1,338,184 1,138,702 823,482 850,021 977,502 841,564 -13.04% PLN Planning 10060201 Planning 1,892,013 1,725,955 1,838.292 1.958,782 2.356.559 2,019.156 -16.88% PLN Planning 1,892,013 1,725,955 1,838,292 1,958,782 2,356,559 2,019,156 -16.88% CE Code Enforcement&Neighborhood Prevention 10060301 Code Enforcement 690,090 568,430 394,682 417,891 417,891 416,941 0.00% CE Code Enforcement 690,090 568,430 394,682 417,891 417,891 416,941 0.00% IS Inspection Services 1 10055201 Inspection Services 2 142,227 1 847,868 9,467 10060401 Inspection Services 198 1,865,735 1,845,237 1,942,009 1,965,884 -4.98% IS Inspection Services 2,142,227 1,848,066 1,875,203 1,845,237 1,942,009 1,965,884 4.98% PPS Permit&Plan Check Svcs 10055301 Permit& Plan Check 1.112,403 1,035.301 4,794 10060501 Permit and Plan Check 876,753 1,086,235 1,061,643 804,488 -25.94% PPS Permit&Plan Check Svcs 1,112,403 1,035,301 881,547 1,086,235 1,061,643 804,488 -25.94% PC PlanningCommission 1 10061001 Planning Commission 15.357 13.295 12.618 19,000 19,053 19.000 0.00% PC Planning Commission 15,357 13,295 12,618 19,000 19,053 19,000 0.00% Other Funds 10361002 Donations Historic Rsres Board 1.072 6.751 30555999 RDA Cap Proj Area Trsf 600,000 81655101 Seismic Rehab City Hall 05/06 5,385,280 1,027,241 181.801 23.883 Other Funds 5,985,280 1,027,241 182,873 30,635 CDBG -Code Enforcement 85960301 Code Enforcement 08/09 172,950 86060301 Code Enforcement 09/10 215.737 86160301 Code Enforcement 10/11 207,617 CDBG-Code Enforcement 172,950 215,737 207,617 Other Funds 6,158,230 1,242,978 390,490 30,635 General Fund 7..190.275 6,329,750 5,825,823 6,177..166 6.774,657 61067,033 -1,78% Other Funds 6,158,230 1,242,978 390,490 30,635 0.00% Grand Total(s) 13,348,505 7,572,728 6,216,313 6,177,166 6,805,292 6,067,033 1 231 1 1 INTENTIONALLY LEFT i BLANK 1 1 S 1 1 1 232 City of Huntington Beach Police Adopted Budget - FY 2012113 i - Police Chief ADMINISTRATION/EXECUTIVE J Administrative Assistant Police Lieutenant PROFESSIONAL STANDARDS Police Sergeant(2) COMMUNITY SUPPORT Community Relations Specialist UNIFORM INVESTIGATIONS ADMINISTRATIVE OPERATIONS Police Captain Police Captain Police Captain Administrative Secretary INVESTIGATIONS SUPPORT SERVICES PATROL Police Lieutenant Police Lieutenant 1 Police Lieutenant(5) Police Sergeant(3) Police Service Specialist Police Sergeant(12) Police Officer(19) Facilities Maintenance Crewleader Police Officer(102) Civilian Check Investigator(2) Crime Scene Investigator(6) Forensic Systems Specialist TRAINING Crime Analyst Police Sergeant TRAFFIC Police Services Specialist Police Oficer Police Lieutenant Police Services Specialist Police Sergeant(2) SCIENTIFIC IDENTIFICATION Police Officer(15) Police Photo/Imaging Specialist ALARMS Police Records Specialist Latent Fingerprint Examiner(2.50) Police Services Specialist Police Services Specialist AERONAUTICS PERSONNEL Police Sergeant RECORDS Administrative Analyst Senior Police Officer(6) Records Administrator Police Officer Senior Helicopter Maintenance Police Records Supervisor(3) Police Services Specialist Technician Police Records SpecJTech(16) Helicopter Maintenance Technician Police Services Specialist(5) BUDGET/PAYROLL Police Systems Coordinator Administrative Analyst Senior PARKING ENFORCEMENT Court Liaison Specialist Accounting Technician II(3) Parking/Traffic Control Supervisor Parking/Traffic Control Officer(16) NARCOTICSNICE/INTEL COMMUNICATIONS Police Sergeant Police Communications Manager SPECIAL ENFORCEMENT Police Officer(6) Communications Supervisor(6) Police Lieutenant Police Services Specialist Communications Operator(15) Police Sergeant(3) Police Officer(15) OCATT TASK FROCE PROPERTY EVIDENCE Police Officer Property Officer(2) OCIAC TASK FORCE Police Officer ,JAIL Detention Administrator Detention Shift Supervisor(4) Detention Officer,Nurse(4) Detention Officer(9) ' 233 Police Department Descriptions The Police Department is responsible for all aspects of public safety and investigation of criminal activity within the City's residential communities, commercial and industrial centers, and recreational open spaces. The department performs these public safety efforts through community education efforts and aggressive enforcement of state laws and local ordinances. The department performs initial and follow-up investigation on suspected crimes occurring within the City and conducts forensic examination of many types of evidence. The facilitation of orderly traffic flow and the enforcement of traffic laws are another important function of the department. Executive Division The Executive Division is responsible for the overall leadership and coordination of department operations as well as direct supervision of the Professional Standards Unit and the Community Support Unit. This division contains the Police Chief, one Lieutenant serving as the Chiefs Executive Officer, the Chiefs Administrative Assistant, and two Sergeants comprising the Professional Standards Unit. The Professional Standards Unit investigates allegations of employee misconduct, which are often of a specialized and sensitive nature. The Executive Officer also functions as the Public Information Officer and manages special projects. Uniform Division The Uniform Division is the most visible to the public and serves as the foundation for all the department's efforts. This division performs core K 9 law enforcement functions and is comprised of both sworn and civilian employees. Some of these functions include uniform patrol, enforcement of traffic laws, investigation of traffic collisions, airbome patrol, parking enforcement, special events planning and coordination, directed enforcement team, special enforcement team, gang unit, beach enforcement team, and resolving critical incidents through the ,e 4 use of the Special Weapons and Tactics (S.W.A.T.) and the Crisis Negotiation Teams. Investigations Division The Investigation Division performs five primary duties: providing investigative follow-up for all non-traffic related crimes; identifying, apprehending, and prosecuting criminal suspects; and assisting crime victims and the department in suppression of crime and the recovery of property, house inmates and maintain official police documents. The division enforces laws related to the sale, manufacture, transportation, and use of illegal drugs; reviews and issues permits for a wide variety of regulated businesses; enforces Alcohol Beverage Control laws; attempts to identify and prevent organized crime and terrorism; maintains vice and criminal intelligence files; investigates vice related activity within the city, and maintains the City Jail. The Jail Bureau is responsible for processing and housing inmates of the department, as well as other contract law enforcement agencies. The division's Records Bureau prepares, maintains, and oversees the distribution and use of all Police Department crime and traffic related documents and records, and coordinates with federal, state, and local jurisdictions in the exchange of criminal history information. The Investigation Division has responsibility for processing forensic evidence and coordinating similar efforts with other law enforcement crime labs. Administrative Operations Division The Administrative Operations Division provides the people, equipment, training, and budget oversight to support all of the programs in the department. This division includes several bureaus: Budget, Payroll, Personnel, Alarm, Training, Fleet Management, Communications, Property, and Support Services. This division is responsible for recruiting and conducting background investigations on new employees, managing the use of grants and budgeted funds, keeping accurate pay records, tracking and billing for services related , to alarm permits, training all employees and maintaining records, cleaning police headquarters and three substations, and purchasing and issuing all equipment. 234 , Police Ongoing Activities & Projects Executive Division • Coordinate 300 contacts/meetings with City Council, departments, boards, and commissions • Conduct 350 contacts with citizen groups/organizations • Provide 600 media contacts • Investigate 80 complaints/internal affairs issues ^J Uniform Division • Respond to and handle 112,000 calls for service • Investigate 2,000 traffic accident investigations • Conduct 1,200 follow-up investigations involving injury/fatal collisions • Issue 12,000 hazardous/non-hazardous traffic citations • Identify, interdict, and arrest 1,700 DUI offenders • Issue 80,000 parking citations • Conduct 8,000 citation reviews Investigations Division • Investigate 2,000 crimes against persons • Investigate 1,200 property crimes — Investigate 700 economic crimes Investigate 20 internet crimes against children Receive 1,000 CopLogic online crime reports S` Q! Perform 12,000 crime analysis to identify trends and assist in detecting suspects �i Assist 400 Domestic Violence victims through the Victim's Assistance Program Administer and maintain 300,000 digital images Process 500 latent print identifications Investigate 200 narcotic related citizen complaints Facilitate 1,400 narcotic samples for analysis • Process, secure, and track 13,000 pieces of evidence/property • Process and dispose 7,500 pieces of evidence/property • Process 9,000 court cases for review • Process 15,000 subpoenas, including data base entry, reports, and calls • Process 5,000 booking forms, including records check, Records Management System (RMS) entry, logging, copying • Process, disseminate and enter in RMS 22,000 crime/incident reports • Booked, fingerprinted, photographed, and housed over 5,200 arrestees • Collected DNA from over 900 felony arrestees for State Data Base • Collected over 700 blood samples as evidence in drug and alcohol cases • Secure feeds and cares for an average daily population of 22 inmates • Book, house, and GPS track over 50 Pay-to-Stay/Work Release Inmates • Compile 24 data reports on jail detainees as required by Federal/State agencies Administrative Operations Division • Coordinate and prepare billings for approximately 300 false alarm related calls for services • Arrange over 2,000 training classes and records of completion • Arrange 150 on-site training sessions Answer 320,000 total incoming/outgoing calls received/initiated • in the 911 center • Dispatch 116,000 calls for service • Process, secure, and track 13,000 pieces of evidence and property • Process and dispose of 7,500 pieces of evidence and property • Recruit and conduct background investigations on all police personnel 235 Police Performance Measures The City's performance measure program is in its seventh year. Results for the past two fiscal years in , addition to goals and objectives for FY 2012/13 are presented below. FY 2010111 FY 2011112 FY 2012/13 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Through the implementation of digital Maintain Public recording technology, increase by five percent Safety the number of reports dictated by Police Officers. Measure: %increase in reports dictated 5% 5% Project Cancelled Goal: 2. Through a combination of public education, Maintain Public driving under the influence (DUI) checkpoints, Safety DUI saturation patrols, and the assignment of two motorcycle officers to specifically identify and arrest impaired drivers, reduce DUI involved collisions by five percent. Measure: %reduction in DUI involved collisions 5% 5% 5% Goal: 3. Begin imaging and indexing crime reports into Maintain Public , an electronic format that allows for improved Safety productivity by increasing records keeping storage space by at least 15%. Measure: %of new storage space for records keeping 15% 15% Project Completed 236 Police Accomplishments & Goals FY 2011/12 Accomplishments • Enhance and increase law enforcement air support services to neighboring jurisdictions • Enhance the automation process for providing the Superior Court with necessary documents for 1 the Criminal Justice System Obtained a State of California Alcohol Beverage Control (ABC) financial grant to fund further enforcement and education efforts at ABC establishments • Obtained a State of California Office of Traffic Safety financial grant to fund further driving under the influence (DUI) enforcement and education efforts throughout the City • Review the Police Department's organizational structure and effectiveness in regards to current and anticipated future staffing levels and the public safety needs of the community • Successfully implemented the Automated License Plate Reader program in Patrol • Successfully passed, without discrepancy, inspections from the California Corrections Standards Authority Facility and Standards, California Corrections Standards for Training in Corrections, California State Fire Marshall, Orange County Superior Court Grand Jury, Orange County Superior Court Juvenile Justice Commission, and Orange County Environmental, Nutrition, and 1 Medical Health Departments • Obtained a state administered Violence Against Women Act (VAWA) financial grant to fund further investigations and provide advocacy to victims of domestic violence FY 2012/13 Goals • Decrease the number of alcohol-related police incidents through continued enforcement and education using ABC grant funds • Transition additional officers and detectives from handwriting/typing reports to using voice recognition software through training and purchase of software • Through a combination of public education and increasing the number of crimes eligible for online reporting, increase the filing of CopLogic reports by 5% • Successfully upgrade the Computer Aided Dispatch (CAD) and Records Management System (RMS) • Pursue grant funding from the State of California Alcohol Beverage Control (ABC) to further enforcement and education efforts at ABC establishments • Pursue grant funding from the State of California Office of Traffic Safety (OTS) to fund further driving under the influence (DUI)enforcement and education efforts throughout the City • Pursue grant funding from the state administered Violence Against Women Act (VAWA)financial grant to fund further investigations and provide advocacy to victims of domestic violence 237 t i t INTENTIONALLY i LEFT ! BLANK i t i i t i t i 238 till! Police Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Object Account i DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 32,369,187 32,611,821 31,037,077 31,357,032 31,357,032 30,792,637 -1.80% Salaries,Temporary 615,586 276,166 763,191 301,974 377,552 310,398 2.79% Salaries,Overtime 3,807,640 2,973,590 3,455,989 3,748,934 4*043,310 3,726,896 -0.59% Leave Payouts 892,108 1,117,445 1,118,582 Benefits 17,658,575 17,219.392 18,462,360 19,531,697 19,531,697 19,950,888 2.15% PERSONAL SERVICES 55,343,097 54,198,413 54,837,197 54,939,637 55,309,591 54,780,819 -0.29% I OPERATING EXPENSES Utilities 6,487 1,622 3,526 6,000 6,000 1,500 -75.00% Equipment and Supplies 979,893 1,141,242 1,100,426 1,287,397 1,591,306 1,087,963 -15.49% Repairs and Maintenance 793,822 707,548 863,667 784,797 899,947 697,701 -11.10% Conferences and Training 239,783 140,820 204,501 278,375 326,395 279,475 0.40% Professional Services 319,768 354,354 353,039 275,912 436,807 310,469 12,52% Other Contract Services 1,009,367 930.210 1,002,968 992,948 949,260 981,657 -1.14% Rental Expense 34,254 37,610 16,544 7,885 (17,115) 7,884 -0.01% Insurance 2,051 1,587 1,587 Payments to Other Governments 559,294 684,580 819,683 755,000 955,000 790,000 4.64% Expense Allowances 361,349 365,540 347,818 366,700 326,700 356,700 -2.73% Other Expenses 17,778 8,949 4,090 13,000 15,000 13,000 0.00% OPERATING EXPENSES 4,323,845 4,372,475 4,717,851 4,768,014 5,490,888 4,526,349 -5.07% CAPITAL EXPENDITURES Equipment 382A87 296,206 450,000 946,700 -100.00% Vehicles 49.700 60,622 22,678 Capital-Software 250.000 250.000 -100.00% CAPITAL EXPENDITURES 432,188 60,622 318,884 700,000 1,196,700 -100.00% NON-OPERATING EXPENSES Transfers to Other Funds 48,667 48.667 216,121 59,659 NON-OPERATING EXPENSES 48,667 48,667 216,029 59,659 Grand Total(s) 60,147,797 58,680,177 60,089,962 60,407,651 62,056,838 59,307,168 -1.82% General Fund 59,036.474 57,569,492 58,848,187 58.868,831 58.976,850 58,700,023 -0.29% Other Funds 1,111,323 1,110,685 1241,775 1,538,820 3,079,988 607,144 -60.54% Grand Totals) 60,147,797 58,680,177 60,089,962 60,407,651 62,056,838 59,307,168 -1.82% Personnel Summary 381.00 381.00 367.00 363.00 363.00 358.50 1 i0? 239 Police Adopted Budget - FY 2012/13 Department Budget Summary General Fund by Object Account rr DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 201 Oil 1 FY 2011/12 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 32,228,257 32,442,509 30,893,060 31,059,663 31,000,004 30,535,593 -1.69% Salaries,Temporary 615,586 275,835 735,292 301,974 302,724 310,398 2.79% Salaries,Overtime 3.573,958 2,821,663 3,265,599 3,748,934 3,748,934 3,726,896 -0.59% Leave Payouts 887,614 1,110,682 1,111,305 Benefits 17,582,830 17,129,249 18,374,654 19.350,246 19,350,246 19,775,787 2.20% PERSONAL SERVICES 54,888,245 53,779,938 54,379,909 54,460,817 54,401,908 54,348,674 -0.21% OPERATING EXPENSES Utilities 6,487 1.622 3,526 6,000 6,000 1,500 -75,00% Equipment and Supplies 836,137 726,315 1,001,731 927,397 901,388 912,963 -1.56% Repairs and Maintenance 786,804 608,375 835,756 784,797 894,947 697,701 -11.10% Conferences and Training 229,326 101.961 186,951 278,375 204,771 279,475 0.400% Professional Services 232,931 275,737 271,955 275,912 311,875 310,469 12.52% Other Contract Services 1.009,367 930,210 978,636 992,948 915,129 981,657 -1.14% Rental Expense 34,254 37,610 16,544 7,885 (17,115) 7,884 -0.01% Insurance 2,051 1,587 1,587 Payments to Other Governments 559,294 684,580 819,683 755.000 955,000 790,000 4.64% Expense Allowances 361,344 365,540 347,818 366,700 326,700 356,700 -2.73% Other Expenses 17,778 8,939 4,090 13,000 15.000 13,000 0.00% OPERATING EXPENSES 4,075,772 3,740,887 4,468,278 4,408,014 4,515,283 4,351,349 -1.29% CAPITAL EXPENDITURES Equipment 23,791 CAPITAL EXPENDITURES 23,791 NON-OPERATING EXPENSES Transfers to Other Funds 48.667 48.667 59.659 NON-OPERATING EXPENSES 48,667 48,667 59,659 Total 59,036,474 57,569.492 58.848.187 58,868,831 58,976,850 58,700,023 i -0.290 Personnel Summary 381.00 381.00 367.00 363.00 363.00 358.50 2A0 tPolice Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account DIVISION 1 Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Operations PERSONAL SERVICES ' Salaries, Permanent 3,909,733 3,892,722 3,490,920 3,394,749 3,394,749 3,276,014 -3.50% Salaries, Temporary 197,070 131,760 239,297 131,525 131,525 169,109 28.58% Salaries, Overtime 492,752 376,380 436,737 504,000 504,000 431,000 -14.48% Leave Payouts 122,229 152,691 104,196 Benefits 1,802,771 1,750,001 1,702,297 1,655,177 1,655,177 1,668,645 0.81% PERSONAL SERVICES 6,524,555 6,303,555 5,973,448 5,685,451 5,685,451 5,544,768 -2.47% OPERATING EXPENSES I Utilities 598 430 268 1,500 1,500 1,500 0.00% Equipment and Supplies 483,336 402,411 516,442 553,647 531,505 518,163 -6.41% Repairs and Maintenance 452,790 409,303 347,275 429,013 438,330 379,870 -11.45% Conferences and Training 164,081 84,321 135,080 206,175 132,571 207,275 0.53% Professional Services 29,493 78,383 63,316 35,000 59,910 65,000 85.71% Other Contract Services 600,867 543,956 592,481 598,236 538,236 569,515 -4.80% Rental Expense 1,764 2,630 1,250 Insurance 2,051 1,587 1,587 Payments to Other Governments 6 Expense Allowances 348,502 353,098 335,376 353,700 313,700 343,700 -2.83% Other Expenses 5,850 1,695 2,162 OPERATING EXPENSES 2,089,333 1,876,227 1,995,244 2,177,271 2,017,340 2,085,023 -4.24% CAPITAL EXPENDITURES Equipment 9,982 CAPITAL EXPENDITURES 9,982 Total 8,623,870 8,179,782 7,968,692 7,862,722 7,702,791 7,629,791 -2.96% Significant Changes One (1) Information Systems Technician IV position transferred to the Information Services Department and three (3)Custodian positions are eliminated in FY 2012/13. Temporary Salaries increased to reflect the Department's current staffing plan to reduce the overtime cost. Decreased in Repairs and Maintenance due to the Citywide audio & video, security cameras and CCTV related expenses transferred to the Information Services Department. Increased in Professional Services due to outsource of background investigation services. Other Contract Services reflect a decrease of $122,721 actual expenses in the Animal Control Services contract. 241 Police ■ Adopted Budget - FY 2012/13 Department Budget Summary <. General Fund Division by Object Account r ` DIVISION , Administrative Operations (continued) FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 , Police Sergeant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Officer 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Police Services Specialist 5.00 5.00 5.00 4.00 4.00 4.00 0.00 Detention Administrator 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Detention Shift Supervisor 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Detention Officer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Police Communications Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Communications Supervisor-PD 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Communications Operator-PD 20.00 20.00 18.00 18.00 18.00 18.00 0.00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Property Officer 0.00 2.00 2.00 2.00 2.00 2.00 0.00 Accounting Technician II 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Accounting Technician 1 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Info Systems Technician IV 1.00 1.00 1.00 1.00 1.00 0.00 (1.00) Equip/Auto Maint Crewleader 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Mechanic II 3.00 3.00 0.00 0.00 0.00 0.00 0.00 Facilities Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Custodian 3.00 3.00 3.00 3.00 3.00 0.00 (3.00) Total 54.00 56.00 49.00 48.00 48.00 44.00 (4.00) ! 242 ' Police Adopted Budget -FY 2012113 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Executive PERSONAL SERVICES Salaries, Permanent 729,892 706,946 700,008 759,592 759,592 763,648 0.53% Salaries, Temporary 50,987 Salaries, Overtime 46,832 67.217 43,729 45,000 45,000 40,000 -11.11% Leave Payouts 28,873 56,600 60,131 Benefits 389,610 394,286 416,044 454,593 454,593 467,277 2.79% PERSONAL SERVICES 1,195,207 1,225,050 1,270,899 1,259,185 1,259,185 1,270,925 0.93% OPERATING EXPENSES Equipment and Supplies 10,238 17,155 7,440 21,500 21,515 21,500 0.00% Repairs and Maintenance 128 128 3,000 3,000 -100.00% Conferences and Training 4,174 2,432 2,487 3,500 3,500 3,500 0.00% Professional Services 3,253 1,811 435 2,000 3,883 2,000 0.00% 0ayments to Other Governments 32 Other Expenses 438 88 2,000 PERATING EXPENSES 18,231 21,398 10,610 30,000 33,898 27,000 -10.00% NON-OPERATING EXPENSES ' Transfers to Other Funds 48,667 NON-OPERATING EXPENSES 48,667 Total 1,213,438 1,295,115 1,281,508 1,289,185 1,293,083 1,297,925 0.68-/a Significant Changes Overtime reduced in the Professional Standard Unit. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Community Relations Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 6.00 6.00 6.00 6.00 6.00 6.00 0.00 ' 243 Police , Adopted Budget - FY 2012/13 Department Budget Summary , General Fund Division by Object Account r DIVISION Percent , FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Investigations PERSONAL SERVICES Salaries, Permanent 7,667.336 7,694,401 7,315,194 7,432,065 7,372,406 7,246,693 -2.49% Salaries, Temporary 170,189 75,608 186,463 99,899 99,899 72,374 -27.55% Salaries,Overtime 787,894 551,417 674,539 775,000 775,000 705,000 -9.03% Leave Payouts 231,429 232,898 220,929 Benefits 3,942,220 3,769,870 4,062,533 4,324,999 4,324,999 4,325,918 0.02% PERSONAL SERVICES 12,799,068 12,3 194 12459,657 12631,963 12,572,304 12,349,985 -2.23% OPERATING EXPENSES Utilities 5,795 1,192 2,823 4,500 4,500 -100.00% Equipment and Supplies 229,446 181,746 187,159 194,350 174.571 212,300 9.24% Repairs and Maintenance 50,588 45.998 32,974 56,000 55,892 33,500 -40.18% Conferences and Training 3,347 1,366 214 600 600 600 0.00% Professional Services 140,610 136,703 148,130 173,213 181,883 176,067 1.650/6 , Other Contract Services 10,941 14,404 25,530 50,000 50,000 61,000 22.00% Rental Expense 7,227 10,073 7,884 7,884 (17,116) 7,884 0.00% Payments to Other Governments 50,310 48,820 34,486 65,000 65,000 -100.00% Expense Allowances 11,241 10,841 10,841 11,400 11,400 11,400 0.00% ' Other Expenses 11,490 7,244 1,840 12,000 12,000 12,000 0.00% OPERATING EXPENSES 520,996 458,387 451,882 574,947 538,730 514,751 -10.47% CAPITAL EXPENDITURES Equipment 13,808 CAPITAL EXPENDITURES 13,808 NON-OPERATING EXPENSES General Transfer Out 48,667 59,659 NON-OPERATING EXPENSES 48,667 59,659 Total 13,382,539 12,782,581 12,911,540 13,206,910 13,170,693 12,864,736 -2.590 Significant Changes Overall personnel costs decreased in both Temporary Salaries and Overtime due to elimination of the Public Fingerprinting Services. Also, 50% of a Police Records Specialist position was eliminated. Utilities funds were eliminated due to Lan Line Services for fingerprints cut. Decreased Repairs and Maintenance due to License Maintenance fees budget transferred to Information System Department. Increased Other Contract Services due to new search warrant fee compliance and outsource transcribed interviews for major cases due to current staff shortage. Decreased Payments to Other Governments due to the elimination of the public fingerprinting services. 244 i Police Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account i DIVISION Investigations (continued) FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Sergeant 4.00 4.00 4.00 4.00 4.00 4.D0 0.00 Police Officer 32.00 32.00 32.00 32.00 32.00 32.D0 0.00 Police Records Administrator 1.00 1.00 1.00 1.D0 1.00 1.00 0.00 Police Records Supervisor 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Police Records Specialist 15.00 15.00 13.50 10.50 00.50 10.00 (0.50) Police Records Technician 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Court Liaison Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 ' Crime Analyst Senior 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Crime Analyst 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Police Systems Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Civilian Check Investigator 2.00 2.00 2.00 2.00 2.00 2.00 0.00 ' Forensic Systems Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Criminalist 1.50 1.50 0.00 0.00 0.00 0.00 0.00 Latent Fingerprint Examiner 2.50 2.50 2.50 2.50 2.50 2.50 0.00 Police Photo/Imaging Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Services Specialist 10.00 10.00 8.00 8.00 8.00 8.00 0.00 Detention Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Detention Shift Supervisor 5.00 5.00 4.00 4.00 4.00 4.00 0.00 Detention Officer 9.00 9.00 9.00 9.00 9.00 9.00 0.00 Detention Officer,Nurse 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Property Officer 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Secrets 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Total 106.00 104.00 97.00 94.00 94.00 93.50 t 245 1 Police ' Adopted Budget- FY 2012/13 Department Budget Summary ' ry General Fund Division by Object Account i DIVISION Percent 1 FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Uniform PERSONAL SERVICES Salaries, Permanent 19,921,296 20,148,439 19,386,938 19,473,256 19,473,256 19,249,239 -1.15% , Salaries,Temporary 248,328 68,467 258,545 70,550 71,300 68,915 -2.32% Salaries,Overtime 2,246,480 1,826,649 2,110,595 2,424,934 2,424,934 2,550,896 5.19% Leave Payout 505,082 668,493 726,049 ' Benefits 11,448,229 11,215,091 12,193,779 12.915,479 12,915,479 13,313,947 3.09% PERSONAL SERVICES 34,369,416 33,927,139 34,675,906 34,884,219 34,884,969 35,182,996 0.86% OPERATING EXPENSES Utilities 94 435 ' Equipment and Supplies 113,116 125,003 290,690 157,900 173,797 161,000 1.96% Repairs and Maintenance 283,298 153,074 455,379 296,784 397,725 284,331 -4.20% Conferences and Training 57,723 13,843 49,170 68,100 68,100 68,100 0.00% Professional Services 59,575 58,840 60,075 65,699 66,199 67,402 2.59% , Other Contract Services 397,559 371,850 360,625 344,712 326,893 351,142 1.87% Rental Expense 25,263 24,906 7,410 1 1 -100.00% Payments to Other Governments 508,984 635,760 785,159 690,000 890,000 790,000 14.49% Expense Allowances 1,600 1,600 1,600 1,600 1,600 1,600 0.00% , Other Expenses 1,000 1,000 1,000 0.00% OPERATING EXPENSES 1,447,212 1,384,875 2,010,542 1,625,796 1,925,315 1,724,575 6.08% Total 35,816,627 35,312,014 36,686,447 36,510,015 36.810,284 36,907,571 Significant Changes Overall personnel costs increased in overtime due to low staffing plan in the Patrol Unit. Overall operating expenses decreased in , Repairs and Maintenance due to the replacement of AIMS maintenance fee with the new TicketPro Elite hardware and software support. FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from , Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant 8.00 8.00 8.00 8.00 8.00 8.00 0.00 , Police Sergeant 20.00 20.00 20.00 20.00 20.00 20.00 0.00 Police Officer 155.00 155.00 155.00 155.00 155.00 155.00 0.00 Police Recruit 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Crime Scene Investigator 6.00 6.00 6.00 6.00 6.00 6.00 0.00 , Senior Helicopter Maint Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Helicopter Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking/Traffic Control Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking/Traffic Control Officer 16.00 16.00 16.00 16.00 16.00 16.00 0.00 , Police Records Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 215.00 215.00 215.00 215.00 215.00 215.00 0.00 246 , i Police Adopted Budget -FY 2012/13 Department Budget Summary Other Funds by Object Account r OTHER FUNDS Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Jail Pay Phone(122,) Narcotic Forfeiture State and Federal ' (212 a 214,) Property and Evidence(216) PERSONAL SERVICES Salaries, Permanent ill Benefits 28 PERSONAL SERVICES 139 OPERATING EXPENSES Equipment and Supplies 35,572 93,603 7,412 260,000 260,000 170,000 -34.62% Repairs and Maintenance 7,018 Conferences and Training 3,697 9,338 1,980 Professional Services 11,095 3,099 ' Other Contract Services 6,773 Expense Allowances 5 OPERATING EXPENSES 57,386 102,941 19,265 260,000 260,000 170,000 -34.62% ' CAPITAL EXPENDITURES Equipment 86,964 350,000 350.000 -100.00% Capital Software 250,000 250,000 -100.00% CAPITAL EXPENDITURES 86,964 600,000 600,000 -100.00% NON-OPERATING EXPENSES Transfers to Other Funds 216,029 NON-OPERATfNG EXPENSES 216,029 ' Total 144,489 102,941 235,294 860,000 860,000 170,000 -80.23% Significant Changes The $20,000 in Equipment and Supplies is to fund the inmates' new equipment and supplies. The $150,000 in Equipment and Supplies is to fund the purchase of new equipment and supplies for the Federal and State Narcotics Forfeiture programs. FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year JTotal 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011112 FY 2012113 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00122 Donations Jail 2,131 10,631 9,551 10,000 10,000 5.000 (5,000) 00212 Narcotics Forfeiture Fed 760,173 18,559 7,672 ' 00214 Narcotic Forfeiture/State 38,325 40,074 157,385 10,000 10,000 50,000 40,000 00216 Property and Evidence 43,035 23,579 12,936 10,000 10,000 Total 843,664 92,843 187,543 20,000 20,000 65,000 45,000 ' 247 Police , Adopted Budget - FY 2012/13 ink - Department Budget Summary ' Other Funds by Object Account r OTHER FUNDS Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Service Authority for Abandoned Vehicles (SAAV) (875)and Grants ' PERSONAL SERVICES Salaries, Permanent 140,820 169,312 144,017 297,369 357,028 257,043 -13,56% Salaries,Temporary 331 27,898 74,828 Salaries,Overtime 233,682 151,927 190,390 294,376 ' Leave Payouts 4,494 6,763 7,277 Benefits 75,717 90,143 87,706 181.451 181,451 175,101 -3.50% PERSONAL SERVICES 454,713 418475 457,288 478,820 907,683 432,144 -9.75% OPERATING EXPENSES ' Equipment and Supplies 108,185 321,325 91,283 100,000 429,918 5,000 -95.00% Repairs and Maintenance 99,173 27,912 5,000 Conferences and Training 6,761 29,521 15,570 121,624 Professional Services 75,742 78.618 77,985 124,932 ' Other Contracted Services 17,559 34,131 Other Expenses 10 OPERATING EXPENSES 190,688 528,647 230,308 100,000 715,605 5,000 -95.00% CAPITAL EXPENDITURES , Equipment 271.733 296,206 100,000 596,700 -100.00% Vehicles 49,700 60.622 22,678 CAPITAL EXPENDITURES 321,433 60,622 318,884 100,000 596,700 -100.00% Total 966,834 1,007,744 1,006,481 678,820 2,219,988 437,144 -35.60% ' Significant Changes , These grant funds provide support to the Police Department by funding new and specialized equipment, two (2) Police Officers positions, and two(2)Parking Control Officer positions for the 1st quarter of FY 2012/13. The Police Department will be reimbursed at the end of FY 2012/13. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change from , Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 , 248 , ` Police Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account i OTHER FUNDS 1 Service Authority for Abandoned Vehicles (SAAV) (875) and Grants (various)(continued) FY 2008109 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from ' Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00107 Evidence Seizure 1,520 1,975 (1,316) 00769 SLESF Grant04/05 (6,228) 007111 SLESF Grant 05/06 19,552 00792 Traffic Safety 06/07 206,808 928 00793 SLESF Grant06/07 742 (1,293) 00801 Anaheim/Santa Ana UASI FY10 310,334 ' 00802 Anaheim/Santa Ana UASI FY11 58,130 00838 Jail Training Grant 11,245 10,435 9,630 10,600 00875 Saav 87,145 81,046 93,500 00909 UASI/OCIAC Program 146,233 111,205 167,040 00910 SLESF Grant 07/08 571 (15,593) 00911 American Justice Grant 07/08 23,022 00914 Domestic Violence 08/09 37,330 595 00918 ABC Grant 08/09 117,822 (4,327) ' 00919 Avoid the 28 DUI 2,779 4,600 5,965 00920 SLESF Grant 08/09 204,988 30,775 00921 Traffic Safety Grant 08/09 110,325 43,382 00923 Justice Assistance Grant 08/09 14,970 ' 00924 Domestic Violence 09/10 151,705 80,191 182,977 00927 Justice Assistance Grant 09110 138,359 5.086 00931 Traffic Safety Grant 09/10 88,856 43,755 00932 SLESF Grant 09/10 130,630 ' 00937 Justice Assist Grant 09Regular 60,713 00939 Domestic Violence CY2010 48,667 655 00946 PSIC Grant-PD 296,206 00949 SLESF Grant 10/11 201,456 00950 Office of Traffic Safety 10/11 146,387 00953 Justice Assistance Grant 10/11 10,208 21,131 00955 Prop 69 Funding 37,054 00956 Anaheim/Santa Ana UASI FY09 34,743 00957 2011 Domestic Violence Program 52,847 72,065 00964-OCATT Program 00967 ABC Grant 11/12 42,583 00968 SLESF Grant 11/12 201,000 00969 Calif 911 Emergency Comm Fund 49,100 00971 Asset Forfeiture 15%State Set 216,029 00972 Office of Traffic Safety 11/12 174,209 ' 00973 Avoid the 26 DUI Grant 11/12 5,000 00977 Domestic Violence 2012 238,637 00978 Treas Forfeiture Fund Act 1992 20.000 Total 1,092,538 650,066 1,661,466 0 1,242,618 0 0 1 ' 249 Police , Adopted Budget -FY 2012/13 Department Budget Summary ' All Funds by Business Unit i BUSINESS UNITS Percent ' FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Division l Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year POL Police ADM Administrative Operations 10070102 Administrative Operations 1,370,343 1,417,996 1,396,117 1,615,212 1,566,548 1,817,462 12.52% 10070103 Budget 638,310 652,356 636,204 570,844 536,168 224.795 -60.62% 10070108 Payroll 186,698 182,908 195,093 197,401 197,414 196,284 -0.57% 10070109 Personnel 590,884 406,498 418,486 441,044 460,513 670,129 51.94% 10070151 Information Systems 149,191 152,614 119,010 89,749 89,752 89,267 -0.54% 10070211 General Support 677,715 647,738 567,464 621,183 596,241 323,068 -47.99% 10070301 Property/Evidence 220,560 207,172 208,517 237.923 237,944 236,776 -0.48% 10070303 Training 1,096,134 958,779 990,975 1,122,245 1,043,959 1,129,624 0.66% 10070501 Communications 2,905,017 2,848,859 2,981,236 2,967,119 2,974,003 2,942,386 -0.83% ' 10070701 Fleet Management 789,020 704,861 455,590 249 ADM Administrative Operations 8,623,870 8,179,782 7,968,692 7,862,722 7,702,791 7,629,791 -2.96% EXE Executive 10070101 Police Admin-Executive 663,232 712,421 669,727 676,132 678,135 691,307 2.24% , 10070110 Professional Standards 465,205 493,915 512,124 509,470 511,353 503,524 -1.17% 10070111 Community Support 85,001 88,778 99,657 103,583 103,595 103,094 -0.47% EXE Executive 1,213,438 1,295,115 1,281,508 1,289,185 1,293,083 1,297,925 0.68% INV Investigations 10070203 Investigations 6,586,756 6,105,141 6,051,167 5,901,515 5,902,379 5,865,773 -0.61% 10070204 Narcotics 1,088,821 1,129,246 1,210,045 1,204,463 1,204,491 1,027,766 -14.67% 10070206 Vice/Intelligence 300,756 251,891 454,302 464,409 464.427 463,487 -0.200/0 10070302 Records 2,257,664 2,280,669 2,199,277 2,454,027 2,454,034 2,451,433 -0.110/0 ' 10070304 Fingerprinting 65,530 59,129 46,844 78,000 53,000 5,000 -93.59% 10070401 Scientific Investigation 711,345 647,369 528,962 512,862 512,805 527,076 2.77% 10070601 Jail 2,371,668 2,309,136 2,420,943 2,591,633 2,579,557 2,524,201 -2.60% INV Investigations 13,382,539 12,782,581 12,911,540 13,206,910 13,170,693 12,864,736 -2.59% , UNI Uniform 10070106 Special Enforcement Bureau 5,726,580 6,143,264 6,053,160 5,954,247 5,954,718 4,042,470 -32.11% 10070201 Patrol 20,860,774 20,351,793 20,765,378 20.810,286 20,811,093 23,581,186 13.32% 10070202 Traffic 5,515,937 5,661,714 6,010,354 5,177,081 5,174,352 4,428,220 -14.46% 10070207 SWAT 53,269 57.366 139,870 99,020 100,005 99,020 0.00% 10070208 Aeronautics 1,805,261 1,390,098 1,842,099 2,049,906 2,165.552 2,103,040 2.59% 10070209 Parking Enforcement 1,362,722 1,233,531 1,314,622 1,990,411 2,193,321 2,216,142 11.34% ' 10070210 Crossing Guard 338,198 359,703 436,979 323,563 305,744 329,993 1.99% 10071002 Special Events OT 153,887 114,546 123,985 105,500 105,500 107,500 1.90% UNI Uniform 35,816,627 35,312,014 36,686,447 36,510,015 36,810,284 36,907,571 1.09% ' Other Funds 10370102 Donations Police Admin 13,868 10470101 School Events 1,690 5,000 100.00% 12270101 Jail Pay Phone 4,588 5,253 6,891 10,000 10,000 20,000 100.00% 20470101 Fourth of July Fund 31,947 21270101 Narcotics Forfeiture-Federal 85,102 5,601 500,000 500,000 100,000 -80.00% 21470101 Narcotics Forfeiture-State 139,901 12,587 222,802 100,000 100,000 50,000 -50.00% 21670101 Property&Evidence 250,000 250,000 -100.00% ' 30170151 Communications 224 79270101 Traf0c Safety Grant 06/07 41,839 79370101 SLESF Grant 06107 36,747 80170101 Anaheim/Santa Ana UASI FY10 310,334 ' 250 , Police Adopted Budget -FY 2012/13 Department Budget Summary All Funds by Business Unit - BUSINESS UNITS tPercent FY 2008109 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change From ' Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 80270101 Anaheim/Santa Ana UASI FY11 58,130 80370101 Justice Assistance Grant 11/12 31,405 83870601 Jail Training Grant 11,244 11,489 4,845 10,600 87570209 State Abandoned Vehichle Funds 116,404 (993) 349,837 349,837 103,803 -70.33% 90970101 UASI-OCIAC Program 2007 120,226 216,197 152,939 157,041 157,041 154,078 -1.89% 91070101 SLESF Grant 07/08 43,427 ' 91170101 Justice Assistance Grant 07/08 9,633 91470101 Domestic Violence 08/09 18,430 91870101 ABC Grant 08/09 113,496 91970101 Avoid the 28 DUI Grant 5,969 5,825 5,150 92070101 SLESF Grant08109 235,763 92170101 Traffic Safety Grant 08/09 153,503 204 92370101 Justice Assistance Grant 08/09 14,442 ' 92470101 Domestic Violence 09/10 171,747 20,906 92770101 Justice Assistance Grant 09/10 108,814 46,436 5,086 93170101 Traffic Safety Grant 09/10 146,005 93270101 SLESF Grant 09/10 198,748 93770101 Justice Assist Grant 09Regular 31,363 12,674 93970100 Domestic Violence 10/11 142,155 70,357 94670101 PSIC Grant-PD 296,206 94970101 SLESF Grant10/11 203,800 ' 95070101 Office of Traffic Safety 1 Oil 1 2,343 95070201 FY10-11 OTS CHKPT 10/30/10 10,844 95070202 FY10-11 OTS CHKPT 11/27/10 2,950 95070203 FY10-11 OTS CHKPT 12/17/10 9,420 95070204 FYI 0-11 OTS CHKPT 01/15/11 10,439 95070205 FYI 0-11 OTS CHKPT 02/19/11 10,821 95070206 FYI 0-11 OTS CHKPT 05/28/11 10,143 95070207 FYI 0-11 OTS CHKPT O6/18/11 10,137 95070208 FYI 0-11 OTS CHKPT O8/28/11 10,383 95070209 FY10-11 OTS CHKPT 07/16/11 20,284 95070301 FYI 0-11 OTS SATUR 1 Oil 1/10 3,094 95070302 FYI 0-11 OTS SATUR 10/31/10 3,093 95070303 FYI 0-11 OTS SATUR 11/22/10 3,039 95070304 FYI 0-11 OTS SATUR 11/29/10 3,558 95070305 FYI 0-11 OTS SATUR 12/O6/10 2,476 95070306 FYI 0-11 OTS SATUR 12/27/10 2,916 95070307 FYI 0-11 OTS SATUR 01/20/11 2,929 95070308 FYI 0-11 OTS SATUR 03/19/11 2,807 95070309 FYI 0-11 OTS SATUR 04/14/11 3,016 95070310 FY10-11 OTS SATUR 04/27/11 2,979 95070311 FYI 0-11 OTS SATUR 05/12/11 3,094 95070312 FYI 0-11 OTS SATUR O6/11111 3,070 95070313 FYI 0-11 OTS SATUR O6/24111 3,061 95070314 FYI 0-11 OTS SATUR 07/14/11 2,973 95070315 FYI 0-11 OTS SATUR 08/12/11 2,900 95070316 FYI 0-11 OTS SATUR 09/08/11 8,602 95070401 FY10-11 OTS WARRANT 12/07/10 2,941 95070402 FYI 0-11 OTS WARRANT03/13/11 3,158 251 Police Adopted Budget- FY 2012113 Department Budget Summary ' All Funds by Business Unit i BUSINESS UNITS ' Percent FY 2008109 FY 2009110 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year , 95070403 FY10-11 OTS WARRANT 06/05/11 2,995 95070404 FY10-11 OTS WARRANT 09/04/11 3,060 95370101 Justice Assistance Grant 10/11 17,559 21,131 ' 95470101 Assembly Bill 912 10/11 10,471 30,361 95570101 Prop 69 Funding 15,502 95670101 Anaheim/Santa Ana UASI FY09 5,479 34,743 95770101 2011 Domestic Violence Program 184,595 59,234 96470101 OCATT Program 8,040 171,942 171,942 174,263 1.35% 96770101 ABC Grant 11/12 11,779 42,583 96870101 SLESF Grant 11/12 201,000 96970101 Calif 911 Emergency Comm Fund 49,100 97270201 FY11-12 OTS CHKPT 12/03/11 174,209 97370101 Avoid the 26 DUI Grant 11/12 5,000 97770101 Domestic Violence 2012 238,637 97870101 Tress Forfeiture Fund Act 1992 20,000 Other Funds 1,111,323 1,110,685 1,241,775 1,538,820 3,079,988 607,144 -60.54% General Fund 59,036,474 57,569,492 58,848,187 58,868,831 58,976,850 58,700,023 -0.29% Other Funds 1,111,323 1,110,685 1,241,775 1.538,820 3,079,988 607.144 -60.540/, Grand Total(s) 60,147,797 58,680,177 60,089,962 60,407,651 62,056,838 59,307,168 -1.82% 1 252 City of Huntington Beach Public Works Adopted Budget - FY 2012113 I � Director of Public Works ADMINISTRATION Project Manager Administrative Assistant Accounting Technician II Administrative Secretary Office Specialist ENGwEER WG TRANSPORTATION UTILITIES MAINTENANCE OPERATIONS i � 'iI GENERAL SERVICES 1 City Engineer Transportation Manager Utilities Manager Maintenance Operations Manager General Services Manager CONSTRUCTION ENGINEERING ENGINEERING/ClP WATER B SEWER ADMINISTRATION MAINTENANCEADMINISTRATION GENERAL SERVICES Construction Manager Principal Civil Engineer Administrative Analyst Senior Administrative Analyst Senior ADMINISTRATION Senior Construction Inspector(3) Senior Traffic Engineer Water Conservation Coordinator Administrative Secretary Sea Maintenance Admin Surrey Parry Chief Traffic Engineering Technician SCADA Coordinator Accounting Technician II Code Enforcement Officer I Survey Technician It(2) SCADA Technician Office Assistant II Field Service Representative Contract Administrator(2) SIGNAL B LIGHTS WarehWsekeeper Office Assistant ll LANDSCAPE MAINTENANCE MAINTENANCE Equipment Support Assistant DESIGN ENGINEERING Traffic Signal/Light Crewleader Stock Clerk Landscape Maintenance Supervisor FLEET MAINTENANCE Park Maintenance Crewleader Fleet Operations Supervisor Senior Civil EngineerTraffic Signal Electrician(2) Administrative Secretary Irrigation Crewleader Equip Services Crewleader Senor Engineering Technician hnicnic ian Traffic Maintenance Service Office Assistant II(2) Landscape Maint.Leadworker(3) Equip/Auto Maint.Crewleader ' Civil Engineering Assistant Worker(2) Landscape Equipment Operator(2) Equip'Aulo Main Leadwoker(3) WATER PRODUCTIONI OUALITV DEVELOPMENT ENGINEERING SIGNS 8 MARKINGS Water Production Supervisor Prot Control S pecialist EquipMechnt anip rt 111(6)Assistant Principal Civil Engineer MAINTENANCE "I Cross Connection Contra Specialist(2) TREE MAINTENANCE Mechanic 11(4) Senior Civil Engineer(2) Signs B Markings Crewleader Water Quality Coordinate Tree Maintenance Supervisor Senior Engineering Technician Signs Leadworker Water Quality Technician Tree Maintenance Crewleader FACILITY MAINTENANCE ! Civil Engineering Assistant Equipment Operator Water Operations Crewleader Tree Equipment Operator(3) Facilities Maint.Crewleader Water Operations Leadworker(2) Maintenance Service Worker(2) Painter Leadworker WATER AND SEWER Water Systems Technician 111(3) Facilities MeintenanrR Technician(3) ENGINEERING Water Systems Technician 11(5) STREET MAINTENANCE Elaclncian Principal Civil Engineer Street Maintenance Supervisor 1 Plumber Senior Civil Engineer(2) WATER DISTRIBUTION/METERS Street Maintenance Leadworker(2) Maintenance Service Worker Civil Engineering Assistant(2) Water Distribution Supervisor Street Equipment Operator(3) Water Dist.Maint.Crewleader Maintenance Service Worker(6) STORM WATER QUALITY Water Dist.Meters Crewleader Principal Civil Engineer Engineering Aide Admin.Environmental Specialist(2) Water Dist.Maint.Leadworker(6) Water Dist.Meters Leadworker(2) Water Equipment Operator(4) Water Service Worker(14) Water Meter Repair Technician(5) Senior Water Meter Reader Field Service Representative Water Meter Reader(3) Accounting Technician 11 Water Utility Locator ' WASTEWATER Wastewater Supervisor Wastewater Operations Crewleader Wastewater Operations Leadworker(3) Wastewater Equip.Operator(5) Senior Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Maint.Service Worker(7) 1IL ' 253 Public Works Department Descriptions , The Public Works Department delivers a wide range of services to the public as well as other City departments. The department is responsible for the planning, construction, and maintenance of the city- , owned infrastructure. The infrastructure includes buildings, streets, parks, landscaping, flood control, and utilities. Essential services such as water, sewer, drainage, and traffic control systems are operated and maintained 24 hours a day. Public Works manages over 30 percent of the City's total budget, including three enterprise funds and seven designated funds, as well as the citywide Capital Improvement Program. The six Public Works divisions are committed to providing the highest quality of service to the community. Administration Division , Administration provides general planning and management for five divisions, including policy direction and program evaluation. Administrative staff coordinates interdepartmental and regional program efforts; develops and monitors the budget; assist divisions on specific tasks and projects; and prepares special reports for the City Manager, City Council, Public Works Commission, and the public. Other functions include personnel matters, clerical coordination, record keeping, accounting, and front office customer service. Specialists maintain the City's infrastructure record-drawings and project information. Engineering Division Engineering processes and coordinates conditions of approval, plan checks, and permits required for the entitlement of private developments. Engineering oversees right-of-way permits, dock modifications, and road use. The water quality section monitors the storm water program for compliance with various regulations and permits governing urban runoff and storm water. Inspection reviews developer-installed infrastructure, landscaping, utility work, and capital improvement projects. The capital project section plans and designs City-funded public improvement projects such as street, sewer, water, and drainage facilities. This program also provides construction management services for new public facilities such as parks, recreation centers,fire stations, and beach improvements. Transportation Division The purpose of the Transportation Division is to provide a safe and efficient transportation system supporting vehicular, pedestrian, transit, and bicycle activity while servicing the needs of the community. Transportation oversees the design and maintenance of all traffic control devices and pole lighting on City property. Staff reviews development projects, provides advance transportation planning for both local and regional activities, and responds to public requests on traffic concerns. The Signal and Lighting Maintenance Section provides service to all traffic signals, city streetlights, and parks and sports field lighting. The Signs and Markings Section maintains all required traffic delineation, signage, and pavement and curb markings. Staff supplies traffic control planning for City-sponsored special events. General Services Division General Services is responsible for facility and fleet maintenance. Skilled personnel perform maintenance activities to preserve the value of facilities and equipment and provide a safe and comfortable environment in City buildings, such as the Civic Center, libraries, fire stations, and recreation centers. Trained mechanics provide a full range of maintenance and repair services for City vehicles and large equipment. The refuse removal contract, recycling program, and residential billing are administered by General Services. Maintenance Operations Division Maintenance Operations includes Streets, Trees, and Park/Landscape sections. Administration staff responds to questions and concerns regarding streets, sidewalks, trees, and park services. The Street Section maintains, cleans, and repairs City streets, sidewalks, and parking lots. The Tree Section provides emergency trimming, lifting and clearing in the City's right of way. The Park/Landscape Section keeps City parks, landscaping, and play areas in a safe and attractive condition. Contractors complete landscape maintenance, scheduled tree trimming and street sweeping functions. Staff members provide support to special events and activities. 254 , Public Works Department Descriptions Utilities Division Utilities staff operate and maintain the City's water, wastewater, and storm drain systems. Water services include groundwater production, reservoir operations, water quality testing, backflow device test program, distribution line maintenance, and water meter reading and repair services. Wastewater crews ensure City sewer lines and sewer lift stations are always operational. The drainage system directs the flow of storm water and runoff into local channels and outlets by the use of large pump stations. Sewer lift stations, drainage pump stations, and water wells are monitored constantly by sophisticated remote data acquisition systems. Water conservation education and practices are an important function of the division. ■ Ongoing Activities & Projects • Plan, develop, and construct over$25 million in infrastructure public improvement projects • Respond to thousands of customer phone calls and direct the public to appropriate departments • Process development project entitlements and plan checks within specified time period Issue encroachment permits and grading permits 1 • Perform over 250 water quality inspections of industrial and commercial facilities • Inspect new development infrastructure, capital projects, and utility installation and repairs • Install and maintain traffic signs and markings for 1,120 lane miles of public streets and facilities • Maintain and operate 143 signalized intersections and 3,765 park, parking lot, and street lights • Complete 12,000 service work orders for facilities maintenance and in response to residents • Respond to and remove over 250 hazardous materials incidents annually • Sweep debris from 29,000 curb miles of public streets and parking lots • Operate, service, and maintain 15 pump stations for both storm water and urban runoff diversion • Maintain 3.4 million square feet of landscaping • Mow, edge, remove trash, and clean play areas for 760 acres in 70 park sites each week • Inspect and repair over 200 pieces of play equipment, benches, tables, and picnic facilities • Trim street trees as needed • Perform over 9,000 preventative maintenance and mechanical repairs for the City's fleet • Clean 1,700 catch basins, drain inlets, and 12 miles of channels to comply with state and federal water quality regulations • Operate and maintain 10 water wells, four reservoirs, four booster pump stations, three imported water connections and over 500 miles of distribution mains in order to provide 30,000 acre-feet of high quality drinking water • Read 52,500 customer water meters on a monthly basis • Perform over 30,000 water system water quality tests each year • Operate and maintain 15 pump stations for both storm water and urban runoff diversion • Manage the City's sewer lateral repair program jMaintain 360 miles of sewer lines and 27 lift stations that pump 9.5 million gallons of sewage daily; clean and inspect entire sanitary sewer system on an 18 month cycle 255 1 Public Works Performance Measures The City's performance measure program is in its seventh year. Results for the past two fiscal years in ! addition to goals and objectives for FY 2012/13 are presented below. FY 2010/11 FY 2011112 FY 2012113 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Process 85% of first development plan checks Enhance within 20 business days of receipt. Economic Development Measure: %of first development plan checks processed 83% 82°% 85% Goal: , 2. Award 80% of Capital Improvement Program Improve the (CIP)projects indicated in the annual CIP. City's Infrastructure Measure: %of CIP projects awarded as indicated 80% 72% 80% Goal: 3. Abate 100% of graffiti on City property within Improve the three business days of report. City's Infrastructure/ Measure: Maintain Public %of graffiti abated within two business days 100% 100% 100% Safety Goal: 4. Complete 90% of work orders and service Improve the requests within requested schedule. City's ' Infrastructure Measure: % of work orders completed within requested 90% 90% 90% , schedule Goal: 5. Manage Central Warehouse operations with a Improve long- variance of less than one percent of inventory term financial value. sustainability Measure: %varianceof inventory value <1% <1% <1% Goal: 6. Respond to and address 95%of Water Quality, Maintain Public NPDES, and Fats, Oils, and Greases (FOG) Safety complaints within 24 hours. Measure: %of water quality complaints responded to and 96% 97% 95% addressed within 24 hours i 256 , Public Works Accomplishments& Goals FY 2011/12 Accomplishments S • Created and distributed a quarterly Public Works Newsletter • Removed more than 2,000 graffiti tags citywide within 3 days of report • Building Maintenance staff responded to approximately 7,000 service requests across all categories, including plumbing, electrical, carpentry, and HVAC • Completed the exterior and interior painting of 16 City facilities • Completed roof assessment of all City facilities and developed 5-year roof asset management plan • Waterproofed Civic Center • Refurbish and sealed eight (8)air handler units • Held 2 successful electronics collection events at various locations in the City, which resulted in more than 80,000 pounds of a-waste diverted from landfills and recycled • Updated Refuse Management ordinances to allow for implementation of new State commercial recycling regulations ' • The Mechanical Staff of Fleet Operations obtained a National Institute for Automotive Service Excellence Certification level of 86%, exceeding the 75% required to become an ASE Blue Seal Facility • Approximately 4,200 fleet periodic maintenance and repair work orders were completed with an 80% one day completion rate achieved • For the tenth consecutive year the City received Tree City USA designation from the Arbor Day Foundation • Tree Maintenance program responded to more than 1,400 requests for service including more than 300 tree trimming requests and although staff was reduced to one crew, 75% of requests were still completed in less than one month • Updated pavement management plan • Street Maintenance staff responded to more than 3,000 requests for service with all requests completed within 5 days or less 1 Completed a GIS inventory of all City trees • Updated the Tree Management Program • Completed conversion of an additional 40 irrigation systems to a network-controlled weather- based system • Reduced carbon footprint of Street and Tree Maintenance crews by utilizing smaller, more efficient equipment • Hazardous Materials staff responded to more than 200 incidents in the public right of way and on City property, cleaning up a variety of toxic substances including paint, chemicals, bodily fluids, automotive fluids, and oil spills 1 • Received approval for approximately $4,225,000 in grants for street & bridge projects and $2,500,000 in federal funds for construction of Heil Pump Station • Completed LED retrofit of 250 parking lot and street lights including beach parking lots and downtown business district streets • Completed design and began construction of replacement street lighting on 7'" Street in the Downtown area • Revised and updated the Residential Permit Parking Program Ordinance to improve customer service and improve overall program efficiency, including reduction of staff efforts • Completed implementation of traffic signal coordination upgrades for Brookhurst Street as part of a project with the Orange County Transportation Authority (OCTA) 257 Public Works Accomplishments&Goals • Planned, designed, constructed, and inspected over $25 million in infrastructure public improvement projects including: o Paving of 12 lane miles of arterial streets o Paving of 81 residential streets o Reconstruction of 4 tree petition streets o Replaced watermains on and near Beach Boulevard o Cathotic Protection of 5 miles of transmission water pipelines o Completed Adams/Ranger Lift Station • Inspected 738 industrial/commercial properties for compliance with storm water runoff regulations and Fats, Oil, and Grease(FOG)regulations , • Investigated and responded to 185 complaints regarding alleged illegal discharges into the storm drain system and 44 related to Fats, Oils and Grease in the sewer system • Issued approximately 390 encroachment permits and 62 other permits (i.e. grading, landscaping, stockpiles, etc)within two business days • Monitored, managed and aided residents' efforts in achieving efficient water use within the guidelines of the City's Water Management Program • Water Use Efficiency Grant Program — Central Irrigations System project awarded $175,000 and , secured $12,500 in rebates through Metropolitan Water District of Southern California for materials used in the Central Irrigations System project • Completed the Edwards Hill booster station motor control and Variable Frequency Drive (VFD) replacement project; this was done to replace unreliable motor controls, upgrade horsepower and capacity,which has increased reliability and functionality of the facility • Purchased and began installation of new Miratech catalytic convertors used on the engine driven pump drivers, these will reduce engine emissions and ensure compliance with South Coast Air Quality Management District regulations • Completed the Water Master Plan Update for the water system FY 2012113 Goals • Continue to expand and improve the Public Works portion of the City's web site and the t Department's Facebook page • Perform a city-wide comprehensive facilities assessment and develop deferred maintenance plan to keep facilities and equipment functioning optimally • Complete implementation of Fleet and Fuel Management software which will provide data on Key Performance Indicators including fuel; maintenance/repair cost per vehicle; and vehicle utilization, downtime and turnaround • Complete ASE Blue Seal Certification for Fleet Operations with 100% of mechanical staff qualifying • With our franchised trash hauler, develop and implement a recycling program and outreach plan for commercial and multi-family residences • Complete Landscape Standard Plans • Slurry seal 1.3 million square feet of residential streets, overlay 1.7 million square feet of residential streets, and reconstruct 6 tree petition streets completing all asphalt work in Maintenance Zone 7 • Trim parkway trees in Maintenance Zone 7 and in a second maintenance zone to achieve a 6 year maintenance trimming cycle • Begin converting median island irrigation systems to network-controlled weather-based irrigation system • Complete RFP process to provide integrated contract services for parks and landscaped medians 258 1 Public Works Accomplishments &Goals • Complete preliminary engineering and environmental review of major intersection capacity 1 • improvement projects at Beach Boulevard/ Warner Avenue and Brookhurst Street/ Adams Avenue • Complete comprehensive update of the City's Circulation Element of the General Plan • Initiate project design and construction of traffic signal coordination and infrastructure improvements on Goldenwest Street and Warner Avenue including a major upgrade to City traffic signal communication systems through an OCTA grant • Update record keeping policies and practices to integrate appropriate digital imaging and filing systems to improve system efficiency and reduce record storage space for hard copies • Develop process for collection of fair share fees for capital infrastructure as related to the Beach/Edinger Corridor and Downtown Specific Plans • Revise and update the Residential Permit Parking Program Ordinance to improve customer service and improve overall program efficiency, including reduction of staff efforts • Complete development of a Bikeway Master Plan and obtain City Council approval of the plan • Continue Rate Study Project to determine feasibility of an Allocation Based Tiered Rate structure • Begin construction of Algonquin/Boardwalk Lift Station and Warner Gravity Sewer & Lift Station projects Begin study to develop energy recovery/saving opportunities to reduce energy consumption at various water boosting and supply facilities • Participate in Inner-Coastal Clean-up Program by organizing a clean-up effort at a local flood control channel • Complete environmental documentation and continue with property acquisition for Atlanta Widening project • Finalize property acquisition and begin construction on Heil Pump Station project • Submit grant applications to OCTA for Tier II funding for Talbert Lake Diversion and other water 1 quality projects • Install new engines at Atlanta Pump Station unit#5 and Newland Pump Station unit#2 • Perform weekly water distribution sample collections on time while maintaining distribution system quality of zero California Department of Public Health (CDPH)violations • Prepare the Consumer Confidence Report and mail to residents before the mandated deadline; the comprehensive water quality data table must be included within the report • Complete the design and specification process for the Peck Reservoir Dual Drive Upgrade project • Perform Dynamic flow profile and zone specific sampling in well structure to pinpoint odor source from Well Ts effluent. Replace complete pumping assembly and reinstall new packer • Complete pilot testing at Well 9 and begin design regarding GAC facility to remove odor from effluent • Install new flow meters at reservoir booster stations • Begin 1st phase of the pump station security enhancement project • Purchase and install a new engine at Slater and Newland Pump Stations • Begin design on new pump house to replace existing at Meredith Flood Control • Rebuild the main isolation valves at WOCWB OC9 Dale and Katella pressure reducing station • Update City's Drinking Water Quality Plan by organizing all required water quality plans into one binder, and to update the Bacteriological Sample Site Plan (performed once every 10 years) • Complete onsite Lead & Copper monitoring of at least 50 residential homes (required once every 3 years) • Create online backflow device data entry website to allow contractors to input and certify backflow device testing electronically into City system, paperless 259 i t t INTENTIONALLY LEFT t BLANK t t i i t t t t 260 r Public Works Adopted Budget - FY 2012/13 ^ Department Budget Summary All Funds by Object Account r DEPARTMENT Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 15,734,025 15,397,593 13,548,101 14,895,346 14,924,547 15,022,729 0.86% Salaries,Temporary 662,357 693,477 595,282 957,150 957,150 870,900 -9.01% Salaries, Overtime 668,055 670,801 742,114 672,653 670,444 634,299 -5.70% Termination Payouts 412,354 797,454 276,525 Benefits 6,778,022 6,637,264 6,320,483 7,361,347 7,361,347 7,419,864 0.79% PERSONAL SERVICES 24,254,813 24,196,588 21,482,504 23,886,496 23,913,488 23947,792 0.26% OPERATING EXPENSES Utilities 949,256 1,104,194 986,511 1,504,930 1,513,462 1,811,018 20.34% Purchased Water 12,770,936 12,872,410 12,945,594 12,893,399 12,893,399 14,374,917 11.49% Equipment and Supplies 1,552,367 1,191,030 1,097,242 3,106,223 3,191,727 3,465,176 11.56% Repairs and Maintenance 9,759,207 7,676,962 8,480,121 10,005,124 11,194,489 10,929,202 9.24% Conferences and Training 114,251 137,876 90,502 163,300 163,550 159,000 -2.63% Professional Services 865,658 1,721,643 1,518,145 1,061,250 3,891,564 1,638,830 54.42% Other Contract Services 10,120,751 10,179,182 10,327,763 11,348,138 11,415,994 10,850,989 -4.38% Rental Expense 24,389 16,519 14,386 22,500 36,113 21,000 -6.67% Insurance 7,965 6,968 8,739 8,000 8,000 8,000 0.00% Payments to Other Governments 38,119 36,313 4,760 6,500 6,500 7,000 7.69% Interdepartmental Charges 6,356,893 6,859,638 6,962,600 7,171,478 7,171,478 7,386,623 3.00% 1 Expense Allowances 71,265 65,098 51,096 93,100 93,100 87,700 -5.80% Other Expenses 739,649 640,801 880,061 1,030,385 1,043,865 1,016,008 -1.40% OPERATING EXPENSES 43,370,707 42,508,635 43,367,520 48,414,327 52,623,243 51,755,463 6.90% CAPITAL EXPENDITURES Land Purchase 3,590 526 17,454 14,581 Improvements 35,636,657 17,690,219 17,642,164 26,891,055 46,227,955 18,852,329 -29.89% Equipment 1,084,104 464,368 3,861,080 2,859,000 3,719,717 2,695,000 -5.74% Vehicles 337,026 131,981 210,028 110,000 110,000 568,000 416.36% Software-Capital 55,000 287.384 Capitalized PP&E Offset 3,509,987 861,003 837,639 CAPITAL EXPENDITURES 33,606,390 '17,426,092 20,893,087 29,860,055 50,359,637 22,115,329 -25.94% NON-OPERATING EXPENSES Debt Service Expenses 563 345 110 Transfers to Other Funds 2,902,080 1,489,189 1,227,472 950.500 972.240 950,500 0.00% Depreciation 4,550,316 4,622,676 4,333,547 NON-OPERATING EXPENSES 7,452,958 6,112,210 5,561,129 950,500 972,240 950,500 0,00% Grand Total(s) 108,684,868 90,243,524 91,304,240 103,111,378 127,868,608 98,769,083 -4.21% General Fund 19,623,676 17,438,364 16,219,657 20,875,437 21,803,949 20,919,335 0.21% Other Funds 89,061,192 72,805,160 75,084,583 82,235,941 106,064,659 77,849,748 -5.33% Grand Total(s) 108,684,868 90,243,524 91,304,240 103,111,378 127,868,608 98,769,083 -4.21% Personnel Summary 258.00 258.00 203.00 196.00 197.00 196.00 r r 261 r Public Works r Adopted Budget - FY 2012/13 Department Budget Summary General Fund by Object Account r DEPARTMENT Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 8,392,919 7,676,461 6,140,830 7.054,574 7,054,574 7,125,305 1.00% Salaries,Temporary 406,196 259,291 188,312 324,650 324,650 238,400 -26.57% Salaries, Overtime 342,771 294,711 303,620 356,416 356,416 299,666 -15.92% Leave Payouts 228,203 269,178 177,156 Benefits 3,666,884 3,374,877 2,885,819 3,452,093 3,452,093 3,482,018 0.87% PERSONAL SERVICES 13,036,972 11,874,519 9,695,736 11,187,732 11,187,732 11,145,389 -0.38% OPERATING EXPENSES Utilities 2,750 2.750 2,750 0.00% Equipment and Supplies 585,177 489,957 438,318 2,156,167 2,159,621 2,291,617 6.28% Repairs and Maintenance 5,034,915 4,457,110 5,046,037 6,155,344 6,679,808 6,657,904 8.16% Conferences and Training 53,419 49,821 64,871 72,500 72,500 69,500 -4.14% Professional Services 307,719 30,395 109,791 97,000 135,306 182,000 87.63% Other Contract Services 212,514 199,250 287,719 728,369 790,297 112,500 -84.55% Rental Expense 5,561 1,796 295 24 Payments to Other Governments 6,562 3,345 3,160 4,500 4,500 4,500 0.00% Expense Allowances 42,480 40,581 30,310 69,400 69,400 64,000 -7.78% Other Expenses 287,858 241,089 288,882 351,175 364,126 338,675 -3.56% OPERATING EXPENSES 6,536.204 5,513,345 6,269,382 9,637,205 10,278,332 9,723,446 0.89% CAPITAL EXPENDITURES Equipment 204,039 Capital-Software 287,384 CAPITAL EXPENDITURES 204,039 287,384 NON-OPERATING EXPENSES Transfers to Other Funds 50,500 50,500 50,500 50,500 50,500 50,500 0.00% NON-OPERATING EXPENSES 50,500 50,500 50,500 50,500 50,500 50,500 0.00% Total 19,623,676 17,438,364 16,219,657 20,875,437 21,803,949 20,919,335 0.21% Personnel Summary 149.75 149.75 101.15 91.45 92.95 90.95 (2.00) i r t i r 262 i ' Public Works Adopted Budget - FY 2012113 Department Budget Summary General Fund Division by Object Account • DIVISION Percent FY 2008109 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Engineering PERSONAL SERVICES Salaries, Permanent 1.419,180 1,248,105 1,162,847 1,339,475 1,339,475 1,418,855 5.93% Salaries,Temporary 21,137 19,612 11,801 15,000 15,000 15,000 0.00% Salaries,Overtime 6,358 3,843 3,206 6,200 6,200 6,200 0.00% Leave Payouts 22,094 23,860 13,466 Benefits 472,130 456,615 428,929 571,650 571,650 603,718 5.61% PERSONAL SERVICES 1,940,900 1,752,035 1,620,248 1,932,325 1,932,325 2,043,774 5.77% OPERATING EXPENSES Equipment and Supplies 29,618 17,770 21,823 23,500 24,007 23,500 0.00% Repairs and Maintenance 11,203 6,324 35,051 3,000 3,000 3,000 0.00% Conferences and Training 5,449 2,971 1,077 5,000 5,000 5,000 0.00% Professional Services 295,266 30,395 98,241 52,000 90,306 137,000 163.46% Other Contract Services 3,751 78 132 89,500 89,503 4,500 -94.97% Expense Allowances 11,188 11,334 6,585 16,200 16,200 16,200 0.00% Other Expense 268,321 219,903 261,268 310,000 322,951 300,000 -3.23% OPERATING EXPENSES 624,795 288,776 424,177 499,200 550,966 489,200 -2.00% 1 Total 2,565,695 2,040,811 2,044,425 2,431,525 2,483,291 2,532,974 4.17% Significant Changes Professional and Contract Services will continue to be used to cover the reduction in inspection staff from FY 2009/10. FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Engineer 0.50 0.50 0.50 0.75 0.75 0.75 0.00 Principal Civil Engineer 2.25 2.25 2.25 2.00 2.00 2.00 0.00 Senior Civil Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Admin Environmental Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Landscape Architect 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Survey Parry Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Construction Inspector 4.00 4.00 2.00 1.25 1.25 1.25 0.00 Senior Engineering Technician 3,00 3.00 2,00 1,00 1.00 1,00 0,00 Surve Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 19.00 19.00 15.00 13.25 13.25 13.25 0.00 263 Public Works Adopted Budget - FY 2012/13 Department Budget Summary -/. General Fund Division by Object Account DIVISION Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 429,174 444,152 383,170 472,485 472,485 420,958 -10.91% Salaries,Temporary 19,284 449 1,194 2,500 2,500 2,500 0.00% Salaries, Overtime 106 200 200 200 0.00% Leave Payouts 2,597 6,849 12,257 Benefits 156,555 170,373 150,839 201,110 201,110 174,040 -13.46% PERSONAL SERVICES 607,716 621,824 547,460 676,295 676,295 597,699 -11.62% OPERATING EXPENSES Equipment and Supplies 14,621 11,775 17,322 27,950 27,962 31,500 12.70% Repairs and Maintenance 26,850 925 2,500 2,500 1,450 -42.00% Conferences and Training 1,910 510 1,743 2,000 2,000 2,000 0.00% Professional Services 625 Other Contract Services 438 Expense Allowances 3,319 3,366 3,628 4,000 4,000 4,000 0.00% Other Expenses 10,000 10,000 7,500 -25.00% OPERATING EXPENSES 47,762 16,576 22,693 46,450 46,462 46,450 0.00% NON-OPERATING EXPENSES , Transfers to Other Funds 50.500 50,500 50,500 50.500 50,500 50,500 0.00% NON-OPERATING EXPENSES 50,500 50,500 50,500 50,500 50,500 50,500 0.00% Total 705,978 688,900 620,653 773,245 773,257 694,649 -10.16% Significant Changes Personnel reflects the elimination of an Office Assistant II position in FY 2012113. FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Public Works 0,75 0.75 0,75 0.75 0.75 0.75 0.00 Deputy Director, Public Works 0.60 0.60 0.00 0.00 0.00 0.00 0.00 Project Manager 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Administrative Assistant 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Office Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 0.00 (1.00) Total 6.55 6.55 5.95 5.95 5.95 4.95 1 (1.00) r 264 i i Public Works Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account r DIVISION Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Services PERSONAL SERVICES Salaries, Permanent 2,075,596 1,952,502 1,556.373 1,936,452 1,936,452 2,006,768 3.63% Salaries,Temporary 223 202 8,163 35,000 35,000 5,000 -85.71% Salaries,Overtime 36,983 26,703 19,641 46,000 46,000 44,000 -4.35% Leave Payouts 52,243 65,715 39,359 Benefits 917.716 872,590 752,355 1,002,947 1,002,947 1,018,826 1.58% PERSONAL SERVICES 3,082,761 2,917,712 2,375,891 3,020,399 3,020,399 3,074,594 1.79% OPERATING EXPENSES Equipment and Supplies 40,969 38,183 23,414 1,571,017 1,571,131 1,720,917 9.54% Repairs and Maintenance 1,529,189 1,222.592 1,316,561 2,095,000 2,247,572 2,623,700 25.24% Conferences and Training 3,620 538 7,321 31,000 31,000 28,000 -9.68% Professional Services 8,283 11,100 20,000 20,000 20,000 0.00% Other Contract Services 201,389 199,172 283,821 633,869 695,794 103,000 -83.75% Rental Expense 917 1,449 Expense Allowances 16,987 15,021 11,021 22,800 22,800 27,400 20.18% Other Expenses 232 45 OPERATING EXPENSES 1,801,354 1,477,187 1,653,193 4,373,686 4,588,298 4,523,017 3.41% CAPITAL EXPENDITURES Capital Software 287.384 CAPITAL EXPENDITURES 287,384 Total 4,884,115 4,394,898 4,029,084 7,394,085 7,896,081 7,597,611 2.75% Significant Changes i Beginning mid-year FY 2010/11, fleet maintenance for Police, Fire, and Community Services was transferred to the Public Works Department resulting in a net increase in staff and an increased maintenance budget for FY 2011/12. In addition, fuel purchases for all City vehicles and equipment were moved from Non-Departmental to Public Works in FY 2011/12. For FY 2012/13, the Marine Equipment Mechanic position has been reclassed to a Mechanic III. The Maintenance Service Worker position shown correctly reflects current position control and does not represent a new position. i i 1 265 Public Works ■ Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account DIVISION General Services (continued) FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year General Services Manager 0.85 0.85 0.85 0.85 0.85 0.85 0.00 Mechanical Maint Supervisor 1.00 1.00 1.00 1 1.00 0,0 00.00 0.00 Administrative Analyst Senior 0.75 0.75 0.75 0.25 0.25 0.25 0.00 Equip Services Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equip/Auto Maint Crewleader 1.00 1.00 3.001 3.00 1.00 1.00 0.00 Facilities Maint Crewleader 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Vehicle Body Repair Crewleader 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Painter, Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Electrical Leadworker 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Equip/Auto Maint Leadworker 1.00 1.00 1.001 1.00 3,001 3.00 0.00 Facilities Maint Leadworker 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Electrician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Mechanic III 3.00 3.00 5.00 5.00 5.00 6.00 1.00 Mechanic II 7.00 7.00 6.00 4.00 4.00 4.00 0.00 Marine Equipment Mechanic 0.00 0.00 1.00 1.00 1 1.00 0.00 (1.00) Senior Vehicle Body Technician 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Tire Service Worker 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Carpenter 3.00 3.00 0.00 0.00 0.00 0.00 0.00 Plumber 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Masonry Worker 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Painter 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Facilities Maint.Tech 2.00 2.00 3.00 3.00 3.00 3.00 0.00 Equipment Support Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fleet Operations Supervisor 0.00 0.00 0.00 1 0.00 1.00 1.00 0.00 Field Service Representative 0.15 0.00 0.00 0.00 0.00 0.00 0.00 Stock Clerk 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.50 0.50 0.00 0.50 0.50 0.50 0.00 Maintenance Service Worker 1 0.00 0.00 0.00 0.00 1 0.00 1.00 1.00 Accounting Technician II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Office Assistant II 2.00 2.00 2.00 1.00 1.00 1.00 0.00 Total 37.75 37.60 31.10 27.10 27.10 28.10 1.00 i 1 i 266 Public Works Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account r DIVISION Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Maintenance Operations PERSONAL SERVICES 1 Salaries, Permanent 3,460,161 3,065,619 2,196,682 2,325,374 2,325,374 2,228,829 -4.15% Salaries,Temporary 353,583 232,492 160,270 247,150 247,150 196,900 -20.33% Salaries,Overtime 203,375 173,454 199,775 184,750 184,750 145,000 -21.52% Leave Payouts 142.652 153,773 97,172 Benefits 1,679,340 1,454,141 1,158,605 1,198,943 1,198,943 1,170,514 -2.37% PERSONAL SERVICES 5,839,111 5,079,480 3,812,504 3,956,217 3,956,217 3,741,243 -5.43% OPERATING EXPENSES Equipment and Supplies 341,286 304,771 218,422 363,500 366,021 350,500 -3.58% Repairs and Maintenance 2,785,090 2,604,218 3,259,635 3,402,400 3,537,733 3,416,400 0.41% Conferences and Training 39,754 40,713 54,718 28,000 28,000 28,000 0.00% Professional Services 1,565 15,000 15,000 15,000 0.00% Other Contract Services 6,937 3,765 5,000 5,000 5,000 0.00% Rental Expense 4,323 161 295 24 Payments to Other Governments 6,562 3,345 3,160 4,500 4,500 4,500 0.00% Expense Allowances 5,421 5,421 3,655 11,000 11,000 11,000 0.00% Other Expenses 3,534 4,953 3,128 3,000 3,000 3,000 0.00% OPERATING EXPENSES 3,194,470 2,963,581 3,546,778 3,832,400 3,970,285 3,833,400 0.03% Total 9,033,581 8,043,061 7,359,282 7,788,617 7,926,503 7,574,643 -2.75% Significant Changes One full-time position under Parks and Landscape will be eliminated in FY 2012113 bringing the total staff reduction for the Division to 42 positions since FY 2009/10. The total cost of divisional operations has decreased by 29% from FY 2007/08. The Maintenance Service Worker total has been revised to correctly reflect position control and does not represent any changes in staff. 1 267 Public Works Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account DIVISION Maintenance Operations (continued) FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Maintenance Operations Manager 0.85 1.00 1.00 1.00 1.00 1.00 0.00 Landscape Maint Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street/Bldg Maint Supervisor 1.00 1.00 1.00 1 1.00 0.00 0.00 0.00 Street Maintenance Supervisor 0.00 0.00 0.00 1 0.00 1.00 1 1.00 0.00 Tree Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 0.00 0.00 0.00 0.50 0.50 0.50 0.00 Park Maintenance Crewleader 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Irrigation Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maint Crewleader 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Trees Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maint Leadworker 3.00 3.00 2.00 2.00 2.00 2.00 0.00 Landscape Maint Leadworker 8.00 8.00 5.00 3.00 3.00 3.00 0.00 Trees Maint Leadworker 2.00 2.00 0.00 0.00 0.00 0.00 0.00 Landscape Equip Operator 8.00 8.00 3.001 2.00 3.00 2.00 (1.00) Street Equip Operator 8.00 8.00 3.00 3.00 3.00 3.00 0.00 Tree Equipment Operator 5.00 5.00 3.00 3.00 3.00 3.00 0.00 Pest Control Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Irrigation Specialist 3.00 3.00 0.00 0.00 0.00 0.00 0.00 Field Service Representative 0.00 0.00 1.00 1.00 0.00 0.00 0.00 Maintenance Service Worker 18.00 18.00 10.50 7.50 9.00 8.00 (1.00) Groundsworker 2.00 2.00 0.00 0.00 0.00 0.00 0.00 Maintenance Worker 4.00 4.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.50 0.50 0.00 0.50 0.50 0.50 0.00 Accounting Technician II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Stock Clerk 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Office Assistant II 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Total 71.85 72.00 36.00 33.00 34.50 32.50 2.00 i 268 Public Works Adopted Budget - FY 2012/13 Department Budget Summary General Fund Division by Object Account r DIVISION Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Transportation PERSONAL SERVICES Salaries, Permanent 905,556 870,817 722,050 757,976 757,976 821,396 8.37% Salaries,Temporary 11,969 6,536 6,617 25,000 25,000 19,000 -24.00% Salaries, Overtime 65,497 53,294 54,682 75,500 75,500 60,500 -19.87% Leave Payouts 8,617 18,981 14,902 Benefits 392,032 380,423 330,142 361,637 361,637 399,564 10.49% PERSONAL SERVICES 1,383,671 1,330,052 1,128,392 1,220,113 1,220,113 1,300,460 6.59% OPERATING EXPENSES t Utilities 2,750 2,750 2,750 0.00% Equipment and Supplies 151,293 114,598 157,016 167,000 167,292 162,000 -2.99% Repairs and Maintenance 193,602 148,135 164,153 219,500 234,341 212,500 -3.19% Conferences and Training 2,686 5,088 12 6,500 6,500 6,500 0.00% Professional Services 1,980 450 10,000 10,000 10,000 0.00% Expense Allowances 5.427 5,421 5,421 15,400 15,400 5,400 -64.94% OPERATING EXPENSES 354,988 273,242 327,052 421,150 436,283 399,150 -5.22% Total 1,738,659 1,603,293 1,455,444 1,641,263 1,656,396 1,699,610 3.55% Significant Changes Temporary and Overtime budgets for FY 2012113 were reduced as part of the Department's target reduction. FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Transportation Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Principal Civil Engineer 0.00 0.00 0.50 0.50 0.50 0.50 0.00 Senior Traffic Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Engineering Technician 1,00 1,00 1.00 1,00 1,00 1,00 0,00 Signs&Markings Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Signal/Light Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Signs Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Markings Leadworker 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Traffic Signals Electrician 2.00 2.00 2.00 1.00 1.00 1.00 0.00 Equipment Operator 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Traffic Maint Service Worker 3.00 3.00 2.00 2.00 2.00 2.00 0.00 Total 12.50 12.50 11.00 9.00 9.00 9.00 0.00 269 1 Public Works l ' Adopted Budget -FY 2012/13 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011112 FY 2011112 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year , Utilities PERSONAL SERVICES Salaries, Permanent 103,253 95,268 119,708 222,811 222,811 228,498 2.55% Salaries, Overtime 30,451 37,415 26,318 43,766 43,766 43,766 0.00% Benefits 49,110 40,734 64,948 115,806 115,806 115,356 -0.39% PERSONAL SERVICES 182,814 173,417 210,974 382,383 382,383 387,621 1.37% OPERATING EXPENSES Equipment and Supplies 7,392 2,860 321 3,200 3,200 3,200 0.00% Repairs and Maintenance 488,981 474,917 270,638 432,944 654,662 400,854 -7.41% Rental Expense 321 186 Expense Allowances 139 18 Other Expenses 16,002 16,002 24,532 28,175 28,175 28,175 0.00% OPERATING EXPENSES 512,834 493,984 295,490 464,319 686,037 432,229 -6.91% CAPITAL EXPENDITURES Equipment 204,039 CAPITAL EXPENDITURES 204,039 Total 695,648 667,401 710,503 846,702 1,068,420 819,850 -3.17% Significant Changes Salaries are charged based on work assignments for Storm Drain and Flood Control Station maintenance and can vary greatly depending on storm activity during the fiscal year. FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Wastewater Supervisor 0.10 0.10 0.10 0.10 0.10 0.10 0.00 Water Production Supervisor 0.30 0.30 0.30 0.20 0.20 0.20 0.00 SCADA Technician 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Water Operations Crewleader 0.20 0.20 0.20 0.20 0.20 0.20 0.00 Water Operations Leadworker 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Wastewater Operations Leadworker 0.10 0.10 0.10 0.10 0.10 0.10 0.00 Water Systems Technician III 0.30 0.30 0.30 0.75 0.75 0.75 0.00 Water Systems Technician II 0.00 0.00 0.00 0.70 0.70 0.70 0.00 Wastewater Equipment Operator 0.20 0.20 0.20 0.20 0.20 0.20 0.00 Wastewater Maint Service Worker 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Total 2.10 2.10 2.10 3.15 3.15 3.15 0.00 270 I � Public Works Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account y r � OTHER FUNDS Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Traffic Impact(206) PERSONAL SERVICES Salaries, Permanent 317,125 261,351 59,753 Salaries,Temporary 373 Salaries, Overtime 59 Leave Payouts 6,987 25,790 Benefits 106,495 79,370 20,774 PERSONAL SERVICES 430,666 366,510 80,900 OPERATING EXPENSES Professional Services 86,235 65,216 15,959 70,578 60,000 100.00% Expense Allowances 553 209 34 OPERATING EXPENSES 86,788 65,425 15,992 70,578 60,000 100.00% CAPITAL EXPENDITURES Land Purchase 3,590 526 17,454 14,581 100.00% Improvements 5,461,390 656,697 9,030 61,014 88,838 100.00% CAPITAL EXPENDITURES 5,464,980 657,224 26,484 75,595 88,838 100.00% NON-OPERATING EXPENSES Transfers to Other Funds 351,522 NON-OPERATING EXPENSES 351,522 Total 6,333,956 1,089,159 123,376 0 146,173 148,838 100.00% Significant Changes Expenditures in the FY 2012113 Traffic Impact Fund are for intersection improvements included in the annual CIP. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Transportation Manager 0.25 0.25 0.00 Principal Civil Engineer 0.75 0.75 0.00 Senior Civil Engineer 0.25 0.25 0.00 Contract Administrator 0.25 0.25 0.00 Senior Traffic Engineer 0.50 0.50 0.00 Traffic Engineering Technician 0.50 0.50 0.00 Engineering Technician 0.25 0.25 0.00 Total 2.75 2.75 0.00 0.00 0.00 0.00 0.00 jFY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00206 Traffic Impact 4,717,432 91,716 686,611 79,000 79,000 62,000 (17,000) Total 4,717,432 91,716 686,611 79,000 79,000 62,000 (17,000) 271 Public Works Adopted Budget - FY 2012/13 Department Budget Summary - Other Funds by Object Account OTHER FUNDS Percent FY 2008109 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Gas Tax Fund(207) PERSONAL SERVICES Salaries, Permanent 238,922 126,685 128,417 ' Salaries, Temporary 3,461 3,607 Salaries, Overtime 19 312 Benefits 82,389 40,279 43,677 PERSONAL SERVICES 321,329 170,425 176,012 OPERATING EXPENSES Equipment and Supplies 41,213 Repairs and Maintenance 661,616 499,807 103 500,000 100.00% Conferences and Training 46 Professional Services 22,635 5,592 200,000 100.00% Expense Allowances 24 230 149 OPERATING EXPENSES 725,534 5,822 499,956 193 700,000 100.00% CAPITAL EXPENDITURES Improvements 3,261,095 1,180,926 852,602 2,819,980 4,491,788 1,151,525 -59.17% CAPITAL EXPENDITURES 3,261,095 1,180926 852,602 2,819,980 4,491,788 1,151,525 -59.17% NON-OPERATING EXPENSES Transfers to Other Funds 2,022,000 900,000 900,000 900,000 921,740 900,000 0.00% NON-OPERATING EXPENSES 2,022,000 900,000 900,000 900,000 921,740 900,000 0.00% Total 6,329,958 2,257,173 2,428,570 3,719,980 5,413,721 2,751,525 Significant Changes The Gas Tax Fund receives revenue from the statewide sales tax on gasoline purchases. These funds are dedicated to street improvements and rehabilitation. FY 2008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Transportation Manager 0.25 0.00 Principal Civil Engineer 0.75 0.00 Senior Traffic Engineer 0.50 0.00 Construction Manager 0.25 0.00 Senior Civil Engineer 1.00 0.00 Project Manager 0.10 0.00 Contract Administrator 1.50 0.00 Civil Engineering Assistant 1.00 0.00 Engineering Technician 0.25 0.00 Traffic Signals Electrician 1.00 0.00 Traffic Maintenance Service Worker 1.00 0.00 Accounting Technician II 0.20 0.00 Total 7.80 0.00 0.00 0.00 0.00 0.00 0.00 FY 2008109 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00207 Gas Tax Fund 3,232,544 4,037,030 3,699,032 3,195,000 3,195.000 3,157,900 (37,100) Total 3,232,544 4,037,030 3,699,032 3,195,000 3,195,000 3,157,900 (37,100) 272 Public Works Adopted Budget - FY 2012/13 den,21ft Department Budget Summary Other Funds by Object Account OTHER FUNDS tPercent FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Measure M Fund )213) PERSONAL SERVICES I Salaries, Permanent 293,879 546,674 462,693 708,532 708,532 732,020 3.31% Salaries,Temporary 882 6,705 424 Salaries, Overtime 1,415 9,053 14,813 Leave Payouts 9,996 38,825 7,894 Benefits 106,299 204,035 187,325 298,705 298,705 316,819 6.06% PERSONAL SERVICES 412,470 805,292 673,148 1,007,237 1,007,237 1,048,839 4.13% OPERATING EXPENSES Equipment and Supplies 295 3,341 3,732 10,000 10,000 20,000 100.00% Conferences and Training 356 170 Professional Services 143,257 26,619 112,484 Expense Allowances 483 289 168 Other Expenses 666 OPERATING EXPENSES 778 147,909 30,688 10,000 122,484 20,000 100.00% CAPITAL EXPENDITURES Improvements 4,856,062 2,453,484 1,270,831 1,350,000 1,584,243 1,231,600 -8.77% CAPITAL EXPENDITURES 4,1156,062 2,453,484 1,270,831 1,350,000 1,5114,243 1,231,600 -8.77% NON-OPERATING EXPENSES Transfers to Other Funds 298,250 NON-OPERATING EXPENSES 298,250 Total 5,567,560 3,406,684 1,974,667 2,367,237 2,713,964 2,300,439 -2.82% Significant Changes The Measure M Fund receives revenue from a one-half cent sales tax levied in the County of Orange and dedicated to street and traffic Improvement projects. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director, Public Works 0.10 0.10 0.00 0.00 0.00 0,00 0.00 Transportation Manager 0.00 0.25 0.50 0.50 0.50 0.50 0.00 Principal Civil Engineer 0.00 0.75 0.75 0.75 0.75 0.75 0.00 Senior Civil Engineer 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Civil Engineering Assistant 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Project Manager 0.00 0.10 0.00 0.00 0.00 0.00 0.00 Contract Administrator 0.00 1.50 1.50 0.75 0.75 0.75 0.00 Construction Manager 0.00 0.25 0.25 0.25 0.25 0.25 0.00 Senior Construction Inspector 0.50 0.50 0.00 0.00 0.00 0.00 0.00 Senior Traffic Engineer 0.00 0.50 0.00 0.00 0.00 0.00 0.00 Traffic Engineering Technician 0.50 0.50 0.00 0.00 0.00 0.00 0.00 Senior Engineering Technician 0.00 0.25 0.00 1.00 1.00 1.00 0.00 Traffic Signals Electrician 0.00 1.00 0.00 1.00 1.00 1.00 0.00 Equipment Operator 0.00 0.00 0.00 i 1.00 0.00 0.00 0.00 Signs/Markings Equipment Operator 0.00 0.00 0.00 1 0.00 1.00 1.00 0.00 Traffic Maint Service Worker 0.00 1.00 0.00 0.00 0.00 0.00 0.00 Accounting Technician II 0.00 0.20 0.20 0.00 0.00 0.00 0.00 Total 1.10 8.90 5.20 7.25 7.25 7.25 0.00 273 Public Works Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account i OTHER FUNDS i Measure M (continued) FY 2008/09 FY 2009110 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00213 Measure M Fund 2,193,565 1,806,447 2,572,862 2,514,000 2,514,000 2,771,000 257,000 Total 2,193,565 1,806,447 2,572,862 2,514,000 2,514,000 2,771,000 257,000 i i i i i i i 1 1 274 , Public Works Adopted Budget - FY 2012113 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Infrastructure Fund (314) PERSONAL SERVICES Salaries, Permanent 24.649 21,798 33,109 Salaries, Temporary 3,045 Benefits 7,748 6,096 1,514 PERSONAL SERVICES 32,397 30,939 34,623 OPERATING EXPENSES Expense Allowances 5 26 OPERATING EXPENSES 5 26 CAPITAL EXPENDITURES Improvements 467,297 233,960 46.200 1,438,275 2,250.000 100.00% CAPITAL EXPENDITURES 467,297 233,960 46,200 1,438,275 2,250,000 100.00% NON-OPERATING EXPENSES Transfers to Other Funds 308,689 NON-OPERATING EXPENSES 308,689 Total 499,699 573,615 80,823 0 1,438,275 2,250,0001 100.00% iSignificant Changes The single substantial revenue source to the Infrastructure Fund is General Fund excess fund balance per the Financial Policy adopted in FY 2006/07. A transfer of$1.51v1 is anticipated for FY 2012/13. The adopted budget reflects funds for the relocation and construction of the Heil Flood Control Station. FY 2008109 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012113 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00314 Infrastructure Fund 151,194 42,147 21,411 2,600,000 2.600.000 Total 156,194 42,147 28.495 0 0 2,600,000 2,600,000 275 Public Works Adopted Budget - FY 2012/13 Department Budget Summary / Other Funds by Object Account , OTHER FUNDS Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Refuse Collection Service(504) PERSONAL SERVICES Salaries, Permanent 157,181 161,451 149,499 167,492 167,492 167,908 0,25% Salaries,Overtime 151 44 1,000 100.00% Benefits 62,904 65,391 64,018 75.427 75,427 75,794 0.49% PERSONAL SERVICES 220,235 226,842 213,560 242,919 242,919 244,702 0.73% OPERATING EXPENSES Equipment and Supplies 8,264 21,800 23.479 26,500 26,502 26,500 0.00% Repairs and Maintenance 71,773 60,000 60,000 -100.00% Conferences and Training 1,522 1,523 (221) 2,000 2,000 2,000 0.00% Other Contract Services 9,781,696 9,812,068 9,865,174 10,017,000 10,018,218 10,120,000 1.03% Interdepartmental Charges 540,067 481,440 488,700 503,361 503,361 518,462 3.00% Expense Allowances 25 92 101 OPERATING EXPENSES 10,331,573 10,316,924 10,449,006 10,608,861 10,610,081 10,666,962 0.55% Total 10,551,808 10,543,766 10,662,566 10,851,780 10,853,001 10,911,664 0.55% Significant Changes The Refuse Fund is one of the four primary enterprise funds in the City. This fund accounts for the residential refuse contract with Rainbow Environmental Services and receives funding from customer service fees. This fund also provides funding for recycling education and scavenger enforcement activities. FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director Public Works 0.10 0.10 0.00 0.00 0.00 0.00 0.00 General Services Manager 0.15 0.15 0.15 0.15 0.15 0.15 0.00 Maintenance Operations Manager 0.15 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Field Service Representative 0.85 1.00 1.00 1.00 1.00 1.00 0.00 Code Enforcement Officer 1 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 2.50 2.50 2.40 2.40 2.40 2.40 0.00 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012113 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00504 Refuse Collection Service 10,435,749 10,553,955 10,624,203 10,827,500 10,827,500 10,929,303 (101,803) 00509 Refuse Education 3,576 (36,219) 53,746 51,000 51,000 50,000 11000 Total 10,439,325 10,517,736 10,677,949 10,878,500 10,878,500 10,979,303 (100,803) 276 ! , Public Works Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account a, OTHER FUNDS Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Water(506) PERSONAL SERVICES Salaries,Permanent 4,491,280 4,676,670 4,671,864 5,043,972 5,043,972 5,172,318 2.54% Salaries,Temporary 163,705 321.581 243,673 512,500 512,500 512,500 0.00% Salaries,Overtime 213,879 241,099 266,333 234,028 234,028 253,633 8,38% Leave Payouts 136,260 302,762 55,504 Benefits 1,999,322 2,063,384 2,228,000 2.578,717 2,578.717 2,632,681 2.09% PERSONAL SERVICES 7,004,448 7,605,496 7,465,375 8,369,217 8,369,217 8,571,132 2.41% OPERATING EXPENSES Utilities 826,164 973,472 877,961 1,358,180 1,366,712 1,664,268 22.54% Purchased Water 12,772,782 12,866,701 12,945,594 12,893,399 12,893,399 14,374,917 11.49% Equipment and Supplies 811,019 583,784 553,673 751,085 811,897 916,426 22,01% Repairs and Maintenance 1,544,331 1,503,696 1,779,707 1,785,780 2,308,500 1,764,298 -1.20% Conferences and Training 57,947 83,999 20,681 83.300 83,300 81,500 -2.16% Professional Services 376,163 753,772 772,945 661,750 1,329,844 916,830 38.55% Other Contract Services 93,024 106,341 127,175 508,769 508,774 556,489 9.38% Rental Expense 11,935 10,351 14,091 19,000 32,589 17,500 -7.89% Interdepartmental Charges 4,621,297 5,112,834 5,189,500 5,345,185 5,345.185 5,505,541 3.00% Expense Allowances 19,041 15,445 14,551 17,400 17,400 17,400 0.00% I Other Expenses 397,951 384,288 473,580 596,210 596,439 596,333 0.02% OPERATING EXPENSES 21,531,654 22,394,681 22,769,458 24,020,058 25,294,038 26,411,502 9.96% CAPITAL EXPENDITURES Improvements 2,240,669 7,196,478 8,450,581 5,670,000 8.703.424 4,730,000 -16.58% Equipment 554,052 341,175 3,200,152 2,685.000 3.434,990 2.500,000 -6.89% Vehicles 337,026 131,981 135,209 318,000 100,00% Software-Capital 30,000 CAPITAL EXPENDITURES 3,161,747 7,669,634 11,785942 8,355,000 12,138,415 7,548,000 -9.66% NON-OPERATING EXPENSES Debt Service Expenses 563 345 110 Transfers to Other Funds 125,866 Depreciation 2,567,095 2,587,812 2.083,807 NON-OPERATING EXPENSES 2,693,523 2,588,157 2,083,917 Total 34,391,372 40,257,968 44,104,692 40,744,275 45,801,670 42,530,634 4.38% Significant Changes The Water Fund is one the the City's four primary enterprise funds and provides funding to maintain the City's water distribution system. Funding is received from customer service charges. Beginning in FY 2011112,depreciation expenditures were recognized in the City's fixed assets accounts. T 277 Public Works Adopted Budget • FY 2012/13 ! Department Budget Summary Other Funds by Object Account ' a OTHER FUNDS Water(see)(continued) , FY 2008109 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Public Works 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Deputy Director,Public Works 0.10 0.10 0.00 0.00 0.00 0.00 0.00 City Engineer 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Utilities Manager 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Principal Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Civil Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Project Manager 0.80 0.80 0.15 0.15 0.15 0.15 0.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Production Supervisor 0.70 0.70 0.70 0.80 0.80 0.80 0.00 Administrative Analyst Senior 0.00 0.00 0.70 0.70 0.70 0.70 0.00 Water Conservation Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Contract Administrator 0.25 0.25 0.50 1.00 1.00 1.00 0.00 Engineering Technician 0.50 0.50 0.501 0.50 --00-01 0.00 0.00 Sr Construction Inspector 2.00 2.00 0.75 0.75 0.75 0.75 0.00 SCADA Coordinator 0.70 0.70 0.70 0.70 0.70 0.70 0.00 SCADA Technician 0.40 0.40 0.40 0.40 0.40 0.40 0.00 Water Dist Maint Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Dist Meters Crewleader 1.00 1.00 1.00 1.00 1,00 1.00 0.00 Water Operations Crewleader 0.80 0.80 0.80 0.80 0.80 0.80 0.00 Water Quality Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Operations Leadworker 1.70 1.70 1.70 1.70 1.70 1.70 0.00 Cross Conn.Control Spec 2.00 2.00 2.00 2.00 2.00 2.00 0.00 , Water Dist Maint Leadworker 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Water Quality Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Utility Locator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Systems Technician III 2.70 2.70 2.70 2.25 2.25 2.25 0.00 , Engineering Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Dist Meters Leadworker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Water Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Administrative Assistant 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Warehousekeeper 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Systems Technician II 5.00 5.00 5.00 4.30 4.30 4.30 0.00 Water Meter Repair Technician 4.00 5.00 4.00 4.00 4.00 4.00 0.00 Field Service Representative 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Water Meter Reader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equipment Support Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Service Worker 13.00 13.00 14.00 14.00 14.00 14.00 0.00 Accounting Technician II 1.05 1.05 1.05 1.25 1.25 1.25 0.00 Administrative Secretary 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Water Meter Reader 4.00 3.00 4.00 4.00 4.00 4.00 0.00 Office Assistant II 1.50 1.50 1.50 1.50 1.50 1.50 0.00 Accounting Technician It 0.75 FTE funded here but accounted forin the Finance Department GIS Analyst 1.00 FTE funded here but accounted for in the Information Services Department ota FY 2008109 FY 2009110 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00506 Water 35,914,949 35,308,250 34,899,567 36,332,000 36,332,000 37,993,790 1 1.661,790 Total 35,914,949 35,308,250 34,899,567 36,332,000 36,332,000 37,993,790 1 1661,790 278 Public Works Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Water Master Plan (507) PERSONAL SERVICES Salaries, Permanent 123,725 114,258 134,845 20,185 20,185 20,249 0.32% Salaries,Temporary 3,434 29,696 Salaries, Overtime 108 10,299 Benefits 43,029 31,253 51,937 11,657 11,657 11,423 -2.01% PERSONAL SERVICES 166,754 149,054 226,777 31,842 31,842 31,672 -0.53% OPERATING EXPENSES Professional Services 30,929 12,971 nterdepartmental Charges 267.480 143,006 145,200 149,556 149,556 154,043 3.00% Expense Allowances 645 604 427 OPERATING EXPENSES 268,125 143,610 176,556 149,556 162,527 154,043 3.00% CAPITAL EXPENDITURES Improvements 2,584,446 740,039 2,987,327 2,500,000 3,090,270 1,100,000 -56.00% Equipment 21,693 24,686 6,295 CAPITAL EXPENDITURES 2,606,139 764,726 2,987,327 2,500,000 3,096,565 1,100,000 -56.00% NON-OPERATING EXPENSES Depreciation 811,155 817,762 1,015,078 NON-OPERATING EXPENSES 811,155 817,762 1,015,078 Total 3,852,172 1,875,152 4,405,738 2,681,398 3,290,934 1,285,715 -52.05% Significant Changes Projects undertaken in this fund are in accordance with the adopted Water Master Plan. Staff assignments are adjusted annually according to project activity. The Master Plan was updated in FY 2011/12 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Engineer 0.10 0.10 0.00 0.00 0,00 0.00 0.00 Contract Administrator 0.25 0.25 0.00 0.00 0.00 0.00 0.00 Senior Construction Inspector 0.00 0.00 0.25 0.25 0.25 0.25 0.00 Total 0.35 0.35 0.25 0.25 0.25 0.25 0.00 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00507 Water Master Plan 1,169,028 651,118 601,410 500,000 500,000 870,000 370,000 Total 1,169,028 651,118 601,410 500,000 500,000 870,000 370,000 279 t Public Works i Adopted Budget- FY 2012/13 Department Budget Summary Other Funds by Object Account r OTHER FUNDS Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Sewer Service Fund (511) PERSONAL SERVICES , Salaries, Permanent 1,354,943 1,410,540 1,382,399 1,900,590 1,900,590 1,799,217 -5.33% Salaries,Temporary 34,699 30,828 59,458 65,000 65,000 65,000 0.00% Salaries, Overtime 109,761 123,475 130,562 80,000 80,000 80,000 0.00% Termination Payouts 30,907 160,898 35,971 Benefits 587,091 632,623 699,774 9".749 944,749 898,102 -4.94% PERSONAL SERVICES 2,117,402 2,358,365 2,308,163 2,990,340 2,990,340 2,842,319 4.95% OPERATING EXPENSES Utilities 118,877 126,559 103,720 140,000 140,000 140,000 0'000/10 , Purchased Water (1,846) 5,710 Equipment and Supplies 30,327 41,770 31.263 109,350 129,350 105,350 -3.66% Repairs and Maintenance 2,501,149 1,522.129 684,534 1,842,000 1,976,613 1,842,000 0.00% Conferences and Training 1,279 2,176 4,845 4,000 4,250 4,000 0.00% Professional Services 50,659 135,212 278,907 115,000 482,131 165,000 43.48% Rental Expense 6,893 4,373 3,500 3,500 3,500 0.00% Interdepartmental Charges 928,049 1,122,358 1,139,200 1,173,376 1,173,376 1,208,577 3.00% Expense Allowances 7,693 7,156 4,555 6,300 6,300 6,300 0.00% Other Expenses 46,110 7.515 117,599 75,000 75,300 75,000 0.00% OPERATING EXPENSES 3,689,190 2,974,956 2,364,623 31468,526 3,990,820 3,549,727 2.34% CAPITAL EXPENDITURES Improvements 3,744,399 885,778 818,203 7,800,000 13.715,663 2,150,000 -72.44% , Equipment 66,540 375,492 61,243 Vehicles 74,819 110,000 110,000 250,000 127.27% Software-Capital 25,000 Capitalized PP&E Offset 3,509,987 861,003 837,639 , CAPITAL EXPENDITURES 325,952 24,775 430,875 7,910,000 13,886,906 2,400,000 -69.66% NON-OPERATING EXPENSES Transfers to Other Funds 53,942 Depreciation 1,172,066 1,217,102 1,234,662 NON-OPERATING EXPENSES 1,226,008 1,217,102 1,234,662 Total 7,358,551 6,575,198 6,338,323 14,368,866 20,868,066 8,792,046 •38.81% Significant Changes The Sewer Service Fund is on the the City's four primary enterprise funds and provides funding to maintain the City's water distribution system. Funding is received from customer service charges. The additional Wastewater Operations Leadworker shown correctly reflects position control and does not represent a new postion. The Real Property Agent is funded 50% by Public Works, but reflected in the Economic Development Department. 280 Public Works Adopted Budget -FY 2012/13 _ Department Budget Summary Other Funds by Object Account r OTHER FUNDS Sewer Service Fund lsffl (continued) FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director Public Works 0.10 0.10 0,00 0.00 0.00 0.00 0.00 City Engineer 0.15 0.15 0.25 0.00 0.00 0.00 0.00 Utilities Manager 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Principal Civil Engineer 0.25 0.25 0.50 0.75 0.75 0.75 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Project Manager 0.40 0.40 0.15 0.15 0.15 0.15 0.00 Senior Civil Engineer 0.75 0.75 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 0.00 0.00 0.30 0.30 0.30 0.30 0.00 Wastewater Supervisor 0.90 0.90 0.90 0.90 0.90 0.90 0.00 Contract Administrator 0.75 0.75 0.00 0.25 0.25 0.25 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 SCADA Coordinator 0.30 0.30 0.30 0.30 0.30 0.30 0.00 SCADA Technician 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Senior Construction Inspector 2.50 2.50 0.00 0.75 0.75 0.75 0.00 Wastewater Operations Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Operations Leadworker 1.90 1.90 1.90 1.901 1.90 2.90 1.00 Senior Wastewtr Pump Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Equip Operator 3.80 3.80 4.80 4.80 4.80 4.80 0.00 Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Maint Service Worker 3.70 3.70 6.70 6.70 6.70 6.70 0.00 Administrative Secretary 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Maintenance Worker 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Office Assistant II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Real Property Agent 0.50 FTE funded hem but accounted form the Economic Development Department 0.00 GIS Analyst 1.00 FTE funded here but accounted for the Information Services Department 0.00 Total 22.15 22.15 22.45 23.45 23.45 24.45 1.00 FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011112 FY 2012113 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00511 Sewer Service Fund 10,923,981 10,822,191 10,747,014 11,066,000 11,066,000 10,596,000 (470,000) Total 10,923,981 10,822,191 10,747,014 11,066,000 11,066,000 10,596,000 (470,000) 281 t Public Works i Adopted Budget - FY 2012113 Department Budget Summary Other Funds by Object Account i OTHER FUNDS Percent FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Air Quality(201), Park Acquisition & Development PERSONAL SERVICES Salaries, Permanent 11,933 5,915 2,324 5,712 100.00% Salaries,Temporary 56,770 56,135 53,381 55,000 55,000 55,000 0.00% Benefits 5,014 3,216 3,672 3,026 100.00% PERSONAL SERVICES 73,717 65,266 59,377 55,000 55,000 63,738 15.89% OPERATING EXPENSES Equipment and Supplies 280 907 42.000 100.00% Repairs and Maintenance 150 2,806 1,350 Conferences and Training 38 157 500 100.00% Professional Services 17,355 94,457 25,245 81,000 88,943 -100.00% Other Contract Services 40,856 38,060 60,000 64,705 60.000 0.000/ Expense Allowances 41 Other Expenses 7,730 Z243 &000 8,000 6,000 -25.00% OPERATING EXPENSES 25,593 146.269 64,812 149,000 161,648 108,500 -27.18% CAPITAL EXPENDITURES Improvements 184,000 295,926 45,000 -75.54% Equipment 87.935 98.506 80.843 90,000 133,188 90,000 0.00% CAPITAL EXPENDITURES 87,935 98,506 80,843 274,000 429,114 135,000 -50.73% NON-OPERATING EXPENSES Transfers to Other Funds 230.000 NON-OPERATING EXPENSES 230,000 Total 187,244 540,042 205,033 478,000 645,762 307,238 -35.729/ , Significant Changes The Air Quality Fund receives quarterly subventions from the State to use towards air quality improvement efforts. FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00201 Air Quality Fund 272,236 241.887 230.046 248.000 24&000 246,000 (2,000) Total 272,236 241.887 230,046 248,000 248,000 246,000 (2,000) 282 i i Public Works Adopted Budget - FY 2012/13 _ Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year iGrants and Restricted Funds PERSONAL SERVICES Salaries, Permanent 327,470 395,791 382,369 29.201 Salaries, Temporary 105 8,996 16,359 Salaries, Overtime 2,355 16,132 2,209 -100.00% Benefits 110,848 136,739 133,973 PERSONAL SERVICES 438,423 543,881 548,832 2,209 29,201 -100.00% OPERATING EXPENSES Utilities 4,216 4,164 4,830 4,000 4,000 4,000 0.00% Equipment and Supplies 75,792 49,469 46,777 53,121 54,357 63,283 19,13% Repairs and Maintenance 17,046 191,220 396,912 162,000 169,375 165,000 1.85% Conferences and Training 1,500 1,500 1,500 0.00% Professional Services 4,893 493,743 257,751 106,500 1,659,308 115,000 7.98% Other Contract Services 33,517 20,667 9,635 34,000 34,000 2,000 -94.12% Insurance 7,965 6,968 8,739 8,000 8,000 8,000 0.00% Payments to Other Governments 31,557 32,968 1,600 2,000 2,000 2,500 25.00% Expense Allowances 277 467 802 OPERATING EXPENSES 175,262 799,666 727,046 371,121 1,932,540 361,283 -2.65% CAPITAL EXPENDITURES Improvements 13,021,299 4,342,857 3,207,390 6,567,075 12,847,353 6,105,366 -7.03% Equipment 353,884 555 84,000 84,000 105,000 25.00% CAPITAL EXPENDITURES 13,375,183 4,342,857 3,207,945 6,651,075 12,931,353 6,210,366 -6.63% NON-OPERATING EXPENSES Transfers to Other Funds 276,972 NON-OPERATING EXPENSES 276,972 Total 13,988,869 5,686,403 4,760,795 7,024,405 14,893,094 6.571,649 -6.457/6 Significant Changes Grants and Restricted Funds include appropriations related to traffic improvement projects. FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ' 283 Public Works Adopted Budget - FY 2012/13 Department Budget Summary Other Funds by Object Account OTHER FUNDS Grants and Restricted Funds (continued) FY 2008109 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012/13 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00210 Sewer 156,102 76,402 164,274 147,310 147,310 87,000 (60,310) 00211 Drainage 125,129 49,942 118.984 50,000 50,000 90,000 40,000 00218 Hwy Safety Traffic Reduct 1B 69,332 3,100,042 22,853 5,000 5,000 1,100,000 1,095,000 00219 Traffic Congestion Relief 42 1,900,164 2,527,409 2.083,681 2,275,000 2,275.000 2,343,000 68,000 00505 Systems Fund 7,044 (132,444) 1,164 00508 WOCWB 6,210 93,136 90,209 145,956 145,956 189,577 43,621 00556 Energy Efficiency Fund 1,675,000 00807 Energy Efficiency 466,149 643,146 2,335,543 00814 HES Grant 84,522 16,715 73 00873 OCTA/CipGrant 199,308 626,736 598,181 , 00878 Caltrans Grants 1,067,745 1,440 241,163 00890 TEA Grant 486,300 183,474 94,526 00892 Storm Water Quality 428,921 326,376 213,061 00917 OC Waste&RecyclingGrant 878 308 172 Total 4,531,654 7,335,685 5,946,486 2,623,266 4,958,809 3,809,577 1,186,311 284 , i r Public Works ! Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year PWK Public Works ADM Administration 100851/1 Public Works Admin 655,238 638,285 570,153 722,745 722,757 644,149 -10.87% 10085103 Refuse 240 115 10085999 General Fund-Public Works Trfs 50,500 50,500 50,500 50,500 50,500 50,500 0.00% ADM Administration 705978 688900 620,653 773245 773257 694649 -10.16% ENG Engineering 10085102 Urban Runoff Management 637,346 647,402 679,454 771,786 784,737 755,401 -2.12% 10085201 Engineering Design/Construct 727,644 595,850 550,974 693,628 693,635 802,754 15.73% 10085202 GIS 4 10085251 Development Services 1,2011,705 797,551 111,993 966,111 1,004,920 974,818 0.90% ENG Engineering 2,565,695 2,040,811 2,044,425 2,431,525 2,483,291 2,532,974 4.17% GS General Services 10085402 Building/Grounds Maintenance 1,936,148 1,640,748 1,192,964 1,428,349 1,532,128 1,529,345 7.07% 100115403 Civic Center Maintenance 510,589 596,731 421,442 616,03" 621,174 607,121 -1.45% 10085404 Central Library Maintenance 155,095 144,421 133,920 161,000 185,344 161,000 0.00% 10085416 Weed Abatement 28,820 24,195 21,966 24,500 24,500 22,500 -8.16% 10085601 General Services Admin 327,377 352,152 405,534 364,749 364,759 375,042 2.82% 10/85701 Fleet Management 418.943 381,219 419,246 2,077,038 2,077,038 2,203,730 6.10% 10085703 Equipment Maintenance 1,447,144 1,255,432 1,192,572 1,514.470 1,758,189 1,504,890 -0.63% 10085704 Police Fleet Maintenance 76,036 523,885 473,885 385,771 -26.36% 10085705 Fire Fleet Maintenance 120,684 540,866 540,866 541,497 0.12% 10011570/) Beach Clps Fleet Maintenance 39,719 143,199 318,199 266,716 86.26% GS General Services 4,884,115 4,394,898 4029,084 7,394085 7,896,081 7,597,611 2.75% MTN Maintenance Operations 10085401 Maintenance Administration 422,143 395,334 359,994 541,821 541,832 549,335 1.39% 10/85410 Concrete Maintenance 173,631 10085412 Street Maintenance 1,781,858 1.604,937 1,458,304 1,457,968 1,457,968 1,378,281 -5.47% 10085414 Hazardous Materials 151,954 170,349 175,039 156,000 158,438 156,000 0.00% 10085415 Street Sweeping 1,093,368 843,581 837,150 835,000 841.000 884,000 5.87% 10085602 Landscape Maintenance 1.054,813 860,347 521,932 3,358,836 3,483,154 3,196,931 -4.82% 10085611 Park Maintenance 2,852,610 2,621,165 2,644,372 67 10085621 Street Tree Maintenance 1,503,204 1,547,346 1.362,491 1,438,992 1,444,043 1,410,095 -2.01% MTN Maintenance Operations 9,033,581 8,043,061 7.359,282 7,788,617 7,926,503 7,574,643 -2.75% TSP Transportation 10085301 Transportation Management 440,242 407,076 448,700 487,325 487,326 494,903 1.56% 10085302 Sign&Marking Maintenance 608,568 578,661 405,284 458,712 461,985 529,756 15.49% 10085304 Signal&Lighting Maintenance 656,136 562,117 579,691 658,226 655,419 639,450 -2.85% 1001153/5 Parks and Sports Lighting 33,713 55,439 21,770 37,000 51,666 35,500 -4.05% TSP Transportation 1,738,659 1,603,293 1,455,444 1,641.263 1,656,396 1,699610 3.55% UT Utilities 10085501 Storm Drain Maintenance 296,629 333,657 76,669 323,709 464,281 365,515 12.91% 10085502 Pump Station Maintenace 399,019 333,743 634,100 522,993 604,139 454,334 -13.13% UT Utilities 695,648 667,401 710,769 $46,702 1,068 420 819,850 -3.17% other Funds 20185101 Administration 52,238 100.00% 2/181201 AQMD Design Construction 186,058 540,042 205,033 478,000 645,762 255,000 46.65% 20190007 Traffic Signals 1,186 20485101 Fourth of July Fund 1,360 20685201 TI Design Construction 196,135 195,828 21,012 70,578 60,000 100.00% 20690001 Street Widening 186,156 7 15,000 285 Public Worksink i Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 20690002 Atlanta Avenue Widening 87,364 105,166 81,673 22,710 20690003 Newland Avenue Widening 3,832,140 774,791 20,691 37,885 20690007 Traffic Signals 1,073,100 5,762 20690009 Heil Avenue Widening 959,060 7,586 20690011 PCH @ Goldenwest Widening 20 20690012 Brookhurst Adams IIP 88,838 100.00% 20785201 PIN GT Eng/Const 533,267 3,233 42,468 132,000 -100.00% 20785412 Street Maintenance 324,432 499,807 193 500,000 100.00% 20785417 Residential Pavement 619,070 20785999 Gas Tax-Public Works Trfs 1,900,000 900,000 900,000 900,000 921,740 900,000 0.00% 20790001 Sidewalk Improvements 266,220 72,341 (7,995) 20790003 Arterial Rehab Design 2012/13 200,000 100.00% 20790006 Minor Street Improvements 59,308 24,905 24,905 -100.00% 20790007 Traffic Signal Install/Rewire 837 20790008 Arterial Rehabilitation 3,117,989 67,081 188,227 1.750,000 2,827,586 -100.00% 20790010 Bridge Rehabilitation 132,000 108,000 100.00% , 20790015 Slater Ave Rehabilitation 127,907 1,249,771 12,742 75 20790016 Garfield Ave Rehabilitation 37,088 704,855 (16,928) 20790017 Tree Petition 8,130 500,000 500,000 -100.00% 20790021 Beach/Warner IIP 35,075 35,075 -100.00% 20790022 Seventh Street Lighting 378,000 378,000 -100.00% 20790023 Beach and Edinger 43,525 100.00% 20790025 Tree Petition 2012113 600,000 100.00% 20790026 Gothard-Heil Signal Modificati 250,000 100.00% 20790027 10th Street Lighting 75,000 100.00% 20790028 Gothard-Talbert Signal Mod 25,000 100.00% 20791001 Corrosion Control 50,000 100.00% 21085201 Sewer Engineering/Const 519 1,136 21089006 Edwards/Balmoral Station Desig 612 21089007 LS#'a 15&16 120,274 111,427 400,000 613,934 400,000 0.00% 21089009 Sewer Capacity Improvements 1,980 21089010 Warner Avenue Gravity Sewer 9,174 59,932 525,260 21185201 Engineering Design/Construct 213 21385201 Engineering Design/Construct 544,284 715,820 583,130 1,017,237 1,050,454 1,068,839 5.07% 21390002 Residential Pavement 800,000 350,000 350,000 -100.00% 21390004 Pedestrian Improvements 1,042,121 2,499,245 981,270 914 21390007 Traffic Signals 149,969 11,036 21390008 Arterial Highway Rehab 3,181,155 41,651 225,455 130,053 21390010 Bridge Prevention Maintenance 168,657 151,542 21390018 Concrete Replacement 4,612 500,000 531,000 -100.00% 21390019 Arterial Rehab 2011/12 507 500,000 500,000 -100.00% 21390020 Arterial Rehab Const 2012113 1,167,000 100.00% 21390022 Edinger Parkway 64,600 100.00% 21890008 Arterial Rehabilitation 1,770,247 2,582,858 1,235,243 992,669 21890010 Arterial Rehab Const 2012/13 1,133,000 100.00% 21985201 Design/Construction 5,425 114,848 252,669 215,000 459,271 227,000 5.58% 21990002 Atlanta Avenue Widening 277,563 1,450,000 1,570,000 -100.00% 21990008 Arterial Rehabilitation 32,888 969,260 21990410 Concrete Maintenance 287,727 289,113 586,193 21990417 Residential Pavement 1,501,030 87,629 591,711 1,050,000 1,673.385 -100.00% 21990418 Residential Overlay 2,100,000 100.00% 286 i r Public Works Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Business Unit r BUSINESS UNITS Percent FY 2008/09 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 30585201 RDA Design Construction 8,867,423 30587009 RDA Facilities Improvement 6,958 3,625 30589001 RDA Drainage Improvement 22,264 i 30590006 RDA Street Improvement 539,406 745,089 59,331 37,578 31485201 Infrastructure Engineer Design 350,164 46,200 362,325 31487002 City Yard Improvements 499,699 223,451 7,842 46,750 31488001 Heil Pump Station 26,782 1,029,200 2,250,000 100.00% 50485103 Refuse 9,957,522 9,981,858 10,095,006 10,263,419 10,264,640 10,308,202 0.44% 50485104 Public Education Program 54,220 80,468 78,860 85,000 85,000 85,000 0.00% 50485999 Refuse-Public Works Trfs 540,067 481,440 488,700 503,361 503,361 518,462 3.00% 50585101 GIS Administration 21,775 50685201 Water Engeer Design/Const 846,671 1,147.978 674,768 1.229,060 1,405,147 1,245,088 1.30% 50685801 Water Administration 5.027,607 4,901,256 4,667,203 2,347,677 2,980,360 2,642,877 12.57% 50685802 Water Quality 582,129 549,883 654,808 850,680 981,182 882,848 3.78% 50685803 Water Production 16,011,609 15,902,554 16,582,315 17,233,061 18,783,207 19,820,934 15.02% 50685804 Water Distribution 3,492,266 3.285,734 3,461,472 3,858,998 3,865,454 4,282,298 10.97% 50685805 Water Meters 1,861,456 1,789,610 4,095,719 4,634,438 4,642,567 4,567,633 -1.44% 50685806 Water Use Efficiency 81 310,824 537.578 725,177 841,624 763,415 5.27% 50685999 Water Fund-Public Works Trts 4,747,163 5.112,834 5,189,500 5,345.185 5,345,185 5,505,541 3.00% 50687001 Water Operations Remodel 1,027,094 5,418,344 4,771,478 616,796 50691003 Telemetry 321,776 35,385 50691005 Water Security Improvements 91,007 228,258 1,750 648,250 500,000 100.00% 50691006 Water Main Replacement 326,169 866,445 256,837 1,400,000 1,467,206 1,000,000 -28.57% 50691016 Corrosion Control 204 155,105 2,100,000 2,336,410 500,000 -76.19% 50691024 Well 8 GAP 53,405 333,035 12,488 70,000 166,557 100,000 42.86% 50691025 Distribution Improvements 2,939 375,623 2,598,757 800.000 1,295,228 250,000 -68.75% 50691026 Well10 410,227 190,614 50691027 Improvements with OCWD 320.000 100.00% 50691040 Water Master Planning Studies 14,118 85,882 50691041 Water System Feasibility Study 20,568 150,000 150,000 150,000 0.00% 50785101 PLC Reimbursement Agreement 811,155 817,762 1,015,078 ' 50785201 WMP Eng Design/Const 41,508 17,304 1,144 31,842 31,842 31,672 -0.53% 50785999 Water Master Plan-PW Trfs 267,480 143,006 145,200 149,556 149,556 154,043 3.00% 50791006 Water Main Replacements 2,305,903 330,280 1,908,636 67,593 300,000 100.00% 50791010 Chlorine Room Modifications 66,350 196,868 13,380 50791011 Master Plan Wells 30,451 25,163 6,295 50791016 Corrosion Control 328,057 333,171 1,231,291 1,000,000 987.867 100,000 -90.00% 50791017 Master Plan System Implement 749 11,555 10,137 50791025 Distribution Improvements 43 73,242 1,500,000 1,937,781 700,000 -53.33% 50791040 Southeast Reservoir/Main 518 110,000 50791041 Water System Reliability Study 7,630 50885101 WOCWB Administration 90,600 66,848 97,871 166,500 166,500 189,500 13.81% 50985103 Refuse 71,504 217 22,876 51,621 52,561 49,783 -3.56% 51185101 PW Sewer Administration 289.375 383,849 408,074 785.715 1,147,907 587,174 -25.27% 51185201 Sewer Service Maintenance 5,606,567 4,839,550 3,920,761 4.609,774 4,831,119 4,846,295 5.13% 51185999 Sewer Fund-Public Works Trfs 981,991 1,122,358 1.139,200 1,173,376 1,173,376 1,208,577 3.00% 51189001 Sewer Lift Station CIP 355,502 27,810 7,496 3,835,790 51189002 Sewer Line CIP 69,389 60,128 201,659 100,000 181,036 250,000 150.00% 51189003 Telemetry 53,370 30,609 51189004 LS#26 Brighton/Shoreham 109,333 51189005 LS#24 Edwards/Balmoral 35,649 i 287 Public Works Adopted Budget - FY 2012/13 Department Budget Summary All Funds by Business Unit „n BUSINESS UNITS Percent FY 2008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 51189006 LS#1Graham/Kenilworth 2,359 51189007 Warner Avenue Gravity Sewer 1,562 34,412 6,000,000 6,244.690 -100.00% 51189008 LS#10 Algonquin/Boardwalk 400,000 51189013 LS#15&16 Oceanhill and Adams 626,721 1,700,000 3,018,498 1,700,000 0.00% 51189014 Sewer Replacement Project 200,000 100.00% 55685001 Energy Efficiency Fund 1,675.000 80785412 Solar Project Tree Planting 22,000 22,000 -100.00% 80787001 Solar Feasibility 246,732 13,124 57 80787002 EE Retrofits 57,916 432,414 662,691 80787003 GIS Stree0ight Audit 12,311 55,865 80787004 LED Streetlights 43.085 141,751 2,209 101,855 -100.00% 80787005 Solar PPA Staff Time 2,459 32,835 25,373 80787009 EE Retrofits-Utility Incentive 1,858 388,108 81490007 Traffic Signal Modifications 12,909 18,637 368,335 12,236 81685201 Engineering Design/Construct 100,771 13,631 87390002 Brookhurst/Adams Intersection 101,390 112.003 80,000 316,487 266,512 233.14% 87390004 TSCOUP/Traff Sig Coord Upgrd 143,606 55,850 87390005 PCH Transit Center 24,233 132,612 119,749 2,000 87390006 Traffic Studies 519 160,035 129,494 242,424 87390007 Goldenwest IC 317,330 317,330 8,000 -97.48% 87390008 Talbert IC 29,320 29,320 -100.00% 87390009 OCTA/SIP Grant 43,901 5,181 12,862 87390010 Warner IC 343,060 343,060 -100.00% 87390011 Beach/Warner IIP 105,225 105,225 -100.00% 87390012 Edinger Synchronization 176,900 100.00% 87890001 Safe Routes to School Grant 274.582 87890002 Safe Routes to School 2 83,765 87890003 Safe Routes to School 3 6,146 87890004 Safe Routes to School 4 143,241 685 87890005 Safe Rtes 2 Sch 5-Spring View 286,496 11,291 2,783 87890006 Safe Rtes 2 Sch 6-Golden View 6,018 224,140 224,140 -100.00% 87890007 SR2S7 Stacey-Clegg 478,500 100.00% , 89090004 Brookhurst Lndscping TEA 05/06 5,624 12,691 89090005 Edinger Parkway Improvements 31,979 402,783 57,251 9,984 89288005 Talbert Lake Diversion Ph 1 256,663 8,297 234,553 1,000,000 1,004,450 -100.00% 89288006 Irby Park Runoff Treatment 50,176 1,761 179,738 ' 89990001 Keelson Lane Rehabilitation 150,454 100.00% 91785401 OC Waste&Recycling Grant 12,182 16,674 96185001 HBRR 1,568,000 600,000 1,392,000 -11.22% 97085001 BPMP 968,000 Other Funds 89,061,192 72,805.160 75,084,583 82,235,941 106,064,659 77,849,748 -5.33% General Fund 19,623,676 17.438,364 16,219.657 20,875,437 21,803,949 20,919,335 0.21% Other Funds 89.061,192 72.805,160 75,084,583 82,235,941 106,064,659 77,849,748 1 -5.33% Grand Total(s) 108,684,868 90,243,524 91,304,240 103,111,378 127,868,608 98,769,083 1 -4.21% 288 1 Non--Departmental Department Description 1 The Non-Departmental series of accounts are used to account for citywide expenditures (e.g., utilities, unemployment, etc.), equipment leases and purchases, debt service payments, as well as projects 1 funded from the Capital Improvement Reserve. The Finance Department manages the Non- Departmental accounts. 1 Over the past few years, Non-Departmental has supported the funding of the City's Equipment Replacement Reserve. The reserve was established to support the purchase of future equipment needs so that the City's fleet of equipment, technology, and infrastructure remain up-to-date and in good working condition. 1 t 1 1 •M - 1 j 1 1 1 1 1 1 289 1 ! 1 1 1 1 INTENTIONALLY 1 LEFT 1 BLANK 1 1 1 1 1 1 1 1 1 290 1 Non-Departmental Adopted Budget - FY 2012/13 ' - Department Budget Summary All Funds by Object Account i DEPARTMENT ' Percent FY 2008109 FY 2009110 FY 2010/11 FY 2011112 FY 2011112 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds 1 PERSONAL SERVICES Salaries, Permanent 11,174 23,302 (2,644) Salaries,Temporary 483 451 ' Termination Payouts 1,298,439 2,462,678 696,822 3,200,000 3,200,000 3,200,000 0.00% Benefits 57,489 35,087 20,855 500,000 500,000 645,428 29.09% PERSONAL SERVICES 1,367,102 2,521,550 715,484 3,700,000 3,700,000 3,845,428 3.93% OPERATING EXPENSES Utilities 4,867,999 5,100,330 5,244,772 4,601,516 4,625,096 4,900,000 6.49% Equipment and Supplies 1,654,176 1,574,811 2,106,029 218,933 264,047 219,000 0.03% Repairs and Maintenance 265,168 189,438 862 169,286 Professional Services 152,814 199,710 622,627 850,800 887,534 975,723 14.68% ' Other Contract Services 568,835 541,369 650,112 795,000 795,000 795,000 0.00% Rental Expense (264,558) 38,660 39,020 105,000 105,000 105,000 0.00% Claims Expense 137,758 Payments to Other Governments 2,145,589 1,834,463 2,358,048 2,307,960 2.307,960 2,277,810 -1.31% Expense Allowances 1,167 542 18 Other Expenses 1,519,376 1,040,729 1,132,715 437,838 437,838 437.840 0.00% OPERATING EXPENSES 11,048,325 10,520,052 12,154,203 9,317,047 9,591,761 9,710,373 4.22% CAPITAL EXPENDITURES Improvements 276,330 276,234 34,008 1,300,000 2,330,786 3,000,000 130.77% Equipment 1,763,738 1,008,841 729,059 3,000,000 3,022,538 3,000,000 0.00% Vehicles 2,187,298 377,409 938,283 224,081 Software-Capital 170,500 Capitalized PP&E Offset 3,928,860 7,276,160 16,798,195 CAPITAL EXPENDITURES 298,506 5,613,676 15,096,845 4,300,000 5,747,905 6,000,000 39.53% NON-OPERATING EXPENSES Debt Service Expenses 14,384,300 26,684,363 50,159,013 11,156,567 11,159,028 12,043,939 7.95% ' Transfers to Other Funds 529,150 686,779 9,135,433 6,240,735 4,840,735 6,265,323 0.39% Depreciation 13,004,360 13,140,847 12,816,330 Loans Made 200,000 NON-OPERATING EXPENSES 28,117,811 40,511,989 72,110,776 17,397,302 15,999,763 18,309,262 5.24% Grand Total(s) 40,831,744 47,939,915 69,883,618 34,714,349 35,039,429 37,865,063 9.087. General Fund 17,583,725 14,997,797 24,452,911 25,431,749 25,751,459 27145,548 6.740X ' Other Funds 23,248,019 32,942,117 45.430,706 9,282,600 9,287,970 10:719,515 15.48% Grand Total(s) 40,831,744 47,939,915 69,883,618 34,714,349 35,039,429 37,865,063 1 9.087/. Personnel Summary 0.00 0.00 0.00 0.00 0.00 0.00 10.00 t 291 Non-Departmental Adopted Budget - FY 2012/13 Department Budget Summary ' General Fund by Object Account i DEPARTMENT ' Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011112 FY 2011112 FY 2012/13 Change From ' Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES r Salaries, Permanent 11,174 23,302 (2,644) Salaries,Temporary 483 451 Leave Payouts 1,298,439 2,462,678 696,822 3,200,000 3,200,000 3,200,000 0.00% ' Benefits 57,489 35,087 20,855 500.000 500,000 645,428 29.09% PERSONAL SERVICES 1,367,102 2,521,550 715,484 3,700,000 3,700,000 3,845,428 3.93% OPERATING EXPENSES Utilities 4,867,999 5,100,330 5,244,772 4,601,516 4,625,096 4,900,000 6.49% ' Equipment and Supplies 1,654,176 1,574,811 2,106,029 218,933 264,047 219,000 0.03% Repairs and Maintenance 265,168 189,438 862 169,286 Professional Services 137,438 180,167 614,218 838,000 871,826 960,000 14.56% ' Other Contract Services 567,810 541,369 650,112 795.000 795,000 795,000 0.00% Rental Expense (264,558) 38,660 39,020 105,000 105.000 105,000 0.00% Claims Expense 137,758 Payments to Other Governments 2,145,589 1,834,463 2,358,048 2,307,960 2,307,960 2,277,810 -1.31% ' Expense Allowances 1,167 542 18 Other Expenses 1,399,405 799,798 930560 437.838 437.838 437,840 0.00% OPERATING EXPENSES 10,911,954 10,259,577 11,943,639 9,304,247 9,576,052 9,694,650 4.20% CAPITAL EXPENDITURES ' Improvements 276,330 276,234 34,008 1,300,000 2,330,786 3,000,000 130.77% Equipment 1,763,738 1,008,841 729,059 3,000,000 3,022,538 3,000,000 0.00% Vehicles 2,187,298 377,409 938,283 224,081 Software-Capital 170.500 ' CAPITAL EXPENDITURES 4,227,366 1,662,483 1,701,350 4,300,000 5,747,905 6,000,000 39.53% NON-OPERATING EXPENSES Debt Service Expenses 877,303 433,278 1,905,923 1,886,767 1,886,767 1,886,770 0.00% Transfers to Other Funds 120,909 8,186,516 6,240,735 4.840,735 5,718,700 -8.36% ' Loans Made 200,000 NON-OPERATING EXPENSES 1,077,303 554,187 10,092,438 8,127,502 6,727,502 7,605,470 -6.42% Total 17,583,725 14.997,797 24,452,911 25,431,749 25,751,459 27,145,548 6.74% , Personnel Summary 0.00 0.00 0.00 0.00 0.00 0.00 0.00 292 ' Non-Departmental Adopted Budget - FY 2012/13 ' — Department Budget Summary General Fund Division by Object Account DIVISION ' Percent FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011112 FY 2012113 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Capital Improvement Projects PERSONAL SERVICES Salaries, Permanent 6,622 23,122 (2,753) Salaries,Overtime 483 451 Benefits 9,251 6,468 6,751 ' PERSONAL SERVICES 15,873 30,073 4,449 OPERATING EXPENSES Professional Services 131,488 49,335 Expense Allowances 102 102 OPERATING EXPENSES 131,590 49,437 CAPITAL EXPENDITURES Improvements 210,420 276,234 30,508 1,300,000 2,087,286 3,000,000 130.77% Equipment 4,421 ' CAPITAL EXPENDITURES 210,420 280,655 30,508 1,300,000 2,087,286 3,000,000 130.77% Total 357,883 360,164 34,957 1,300,000 2,087,286 3,000,000 130.77°/ ' Significant Changes The FY 2012/2013 budget includes an increase of$1.7 million for additional street repairs. These expenditures are in line with the City's Infrastructure Charter requirement. 1 293 Non-Departmental ' Adopted Budget - FY 2012/13 Department Budget Summary , General Fund Division by Object Account DIVISION Percent ' FY 2008109 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year , Citywide Expenses PERSONAL SERVICES Salaries, Permanent 4,552 180 109 Leave Payouts 1,298,439 2,462,678 696,822 3,200,000 3,200,000 3,200,000 0.00% Benefits 48,238 28,618 14,104 500,000 500,000 645,428 29.09% PERSONAL SERVICES 1,351,230 2,491,477 711,035 3,700,000 3,700,000 3,845,428 3.93% , OPERATING EXPENSES Utilities 4,867,999 5,100,330 5,244,772 4,601,516 4,625,096 4,900,000 6.49% Equipment and Supplies 1,654,176 1,574,311 2,092,924 218,933 219,039 219,000 0.03% Repairs and Maintenance 265,168 189,438 , Professional Services 5,950 122,403 614,218 838,000 871,826 960,000 14.56% Other Contract Services 567,810 541,369 633,111 795,000 795,000 795,000 0.00% Claims Expense 137,758 Payments to Other Governments 2,145,589 1,834,463 2,358,048 2,307,960 2,307,960 2,277,810 -1.31% ' Expense Allowances 1,065 441 18 Other Expenses 1,399,405 799,798 930,560 437,838 437,838 437,840 0.00% OPERATING EXPENSES 11,044,921 10,162,552 11,873,651 9,199,247 9,256,759 9,589,650 4.24% CAPITAL EXPENDITURES ' Improvements 65,910 3,500 Equipment 874,392 CAPITAL EXPENDITURES 65,910 3,500 874,392 NON-OPERATING EXPENSES Debt Service Expenses 298,526 380,462 1,885,292 1,886,767 1,886,767 1,886,770 0.00% Transfers to Other Funds 120,909 8,186,516 6,240,735 4,840,735 5,718,700 -8.36% Loans Made 200,000 NON-OPERATING EXPENSES 498,526 501,372 10,071,808 8,127,502 6,727,502 7,605,470 -6.42% , Total 12,960,587 13,155,400 22,659,994 21,026,749 20,558,653 21,040,548 1 0.07% Significant Changes The Citywide Expenses budget tracks Citywide expenditures that cannot be accounted for in individual departments. Utilities are trending higher than the FY 2011/12 Adopted Budget. The Transfers to Other Funds are lower due to the refinancing of debt obligations in 2011. t 294 ' ' I Non-Departmental Adopted Budget - FY 2012/13 ' Department Budget Summary General Fund Division by Object Account I ' DIVISION Percent FY 2008109 FY 2009110 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From ' Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Equipment Replacement OPERATING EXPENSES Equipment and Supplies 13,105 45.007 Repairs and Maintenance 862 169,286 Other Contract Services 17,001 OPERATING EXPENSES 30,968 214,293 CAPITAL EXPENDITURES Improvements 243.500 Equipment 1,763,738 1,004,420 729,059 3.000.000 2.148.146 3,000.000 0.00% Vehicles 2,187,298 377,409 938,283 224.081 Software-Capital '70,500 CAPITAL EXPENDITURES 3,951,036 1,381,829 1,667,342 3,000,000 2,786,227 3,000,000 0.00% ' Total 3,951,036 1,381,829 1,698,310 3,000,000 3,000,520 3,000,000 0.000 Significant Changes All Citywide General Fund equipment replacement purchases are budgeted and tracked by department within this Division. FY 2012/13 ' maintains the same expenditure level as FY 2011/12. 1 295 1 Non-Departmental Adopted Budget- FY 2012/13 Department Budget Summary , General Fund Division by Object Account r DIVISION Percent , FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year , Leases OPERATING EXPENSES Equipment and Supplies 500 Professional Services 8,429 Rental Expense 264,558 38,660 39,020 105,000 105,000 105,000 0.00% OPERATING EXPENSES 264,558 47,588 39,020 105,000 105,000 105,000 0.00% , NON-OPERATING EXPENSES Debt Service Expenses 578,777 52,816 20,630 NON-OPERATING EXPENSES 578,777 52,816 20,630 Total 314,220 100,404 59,650 105,000 105,000 105,000 0.00% ' Significant Changes The Leases Division within Non-Departmental manages the Citywide copier lease program. Historically, the City's print shop was also ' budgeted in this Division,however,in FY 2010/11,the print shop was outsourced. 296 Non-Departmental Adopted Budget - FY 2012/13 _ Department Budget Summary r+ Other Funds by Object Account , r OTHER FUNDS ! Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011/12 FY 2012/13 Change From ' Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Debt Service &Transfers OPERATING EXPENSES Professional Services 15,376 19,544 8,409 12,800 15,709 15,723 22.84% Other Contract Services 1,025 Other Expenses 119,971 240,931 202,155 OPERATING EXPENSES 136,372 260,475 210,564 12,800 15,709 15,723 22.84% CAPITAL EXPENDITURES Capitalized PP&E Offset 3,928,860 7,276,160 16,798,195 CAPITAL EXPENDITURES 3,928,860 7,276,160 16,798,195 ! NON-OPERATING EXPENSES Debt Service Expenses 13,506,997 26,251,085 48,253,090 9,269,800 9,272,261 10,157,169 9.57% Transfers to Other Funds 529,150 565,870 948,917 546,623 100.00% Depreciation 13,004,360 13,140,847 12,816,330 NON-OPERATING EXPENSES 27,040,508 39,957,802 62,018,337 9,269,800 9,272,261 10,703,792 15.47% Total 23,248,019 32,942,117 45,430,706 9,282,600 9,287,970 10,719,515 15.48% Significant Changes This Division funds the City's debt service payments,transfers, and auditing fees related to the City's debt loans. 1 297 Non-Departmental 1 Adopted Budget -FY 2012/13 Department Budget Summary , All Funds by Business Unit r BUSINESS UNITS t Percent FY 2008/09 FY 2009/10 FY 2010111 FY 2011112 FY 2011112 FY 2012113 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year , NON Non-Departmental CIP Capital Improvement Projects 10040308 Cap. Purch.-Econ Dev 11.000 10040309 Cap.Purch.-Fire 38.278 10040310 Cap.Purch.-Library Svcs 73,843 10040314 Cap. Purch.-Public Works 234,762 360,164 34,957 1,300,000 2,087,286 3,000,000 130.77% , CIP Capital Im rovement Projects 357,883 360,164 34,957 1,300,000 2,087,286 3,000,000 130.77% CW Citywide Expenses 10040101 Non-Departmental 12,960,587 12,952,554 12,886,712 16,199,247 14,131,141 16,735,078 3.31% 10040108 PARS Annuity Payments 81,937 1,586,767 1,586,767 1,586,777 1,586,770 0.00% 10040999 General Fund-Non Dept Trfs 120,909 8,186,516 6,240,735 4,840,735 5,718,700 -8.36% CW Citywide Expenses 12,960,587 13,155,400 22,659,994 24,026,749 20,558,653 24,040,548 0.06% EQ Equipment Replacement 10040107 Citywide Telephone Sys Upgrade 738,802 ' 10040207 Equip Replace-Comm Svcs 470,215 61,435 282,890 10040209 Equip Replace-Fire 1,617,779 46,817 159,288 528,888 10040210 Equip Replace-Library Svcs 90,165 1,944 16,324 10040211 Equip Replace-Info Svcs 22,951 14,118 298,237 474,026 , 10040213 EquipReplace-Police 718,799 634,753 1,152,691 86,050 10040214 Equip Replace-Public Works 1,027,105 (54,605) 10,334 1,628,667 10040215 Equip Replace-City Treasurer 4,022 EQ Equipment Replacement 3,951,036 1,381,829 1,698,310 3,000,520 LS Leases 10040102 Citywide Leases 314,220 100,404 59,650 105,000 105,000 105,000 0.00% LS Leases 314,220 100,404 59,650 105,000 105,000 105,000 0.00% Other Funds , 20640101 Non-Departmental 11,900 161,664 20740101 Non-Departmental 1,558 33,900 40140101 HBPFA 1997 247,821 15,605,250 40140102 HBPFA 2000A 1,446,565 345,051 (1,620) 40140103 HBPFA 2001A 1,989,892 1,988,179 27,040,547 795,000 3,692 -100.00% 40140104 HBPFA 2001E 2,620,034 2,619,534 16,982,731 2,625,000 3,700 -100.00% 40140105 HBPFA2010A 1,088,196 1,247,588 1,239,000 1,239,500 1,239,950 0.08% 40140106 HBPFA 2011A (1,620,531) 3,413,108 4,306,094 100.00% 40540101 Debt Svc Grand Coast CFD2000-1 1,239,725 1,242,688 1,289,740 1,244,100 1,244,600 1,249,311 0.42% 40640101 Debt Svc Special Tax CFD1990-1 187,222 187,207 584,773 179,200 182,570 191,030 6.60% 40840101 Debt Svc McDonnell CFD 2002-1 332,658 344,019 384,336 352,600 352,600 366,141 3.84% 41040101 Debt Svc Bella Terra CFD2003-1 2,342,805 2,375,856 2,476,223 1,813,400 1,813,900 2,345,689 29.35% , 50640101 Non-Departmental (1,485,677) (6,875,350) (5,784,117) 50740101 Non-Departmental (2,336,670) (355,443) (11,014,078) 65040101 Non-Departmental 12,969,543 13,106,029 12,781,512 65340101 Non-Departmental 34,817 34,818 34,818 70740101 2004 Judgment Obligation Bond 3,645,826 1,040,520 1,028,784 1,034,300 1,034,300 1,021,300 -1.26% Other Funds 23,248,019 32,942,117 45,430,706 9,282,600 9,287,970 10,719,515 15.48% General Fund 17,583,725 14,997,797 24,452,911 25,431,749 25,751,459 27,145,548 6.74 0 , Other Funds 23,248,019 32,942,117 45,430,706 9,282,600 9,287,970 10,719,515 15.48°% Grand Total(s) 40,831,744 47,939,915 69,883,618 34,714,349 35,039,429 37,865,063 298 r CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2012113 through 2016117 Introduction The Capital Improvement Program (CIP) identifies the major public improvements to the City's infrastructure over the next five years. In general, the CIP includes new projects and upgrades to existing facilities of $50,000 or more. Funding will be authorized for the first year of the program upon adoption of the FY 2012/13 Budget. Future years include planned programs and are described more generally. The CIP is a comprehensive document _ that includes projects with unexpended funds from FY 2011/12. Organization of the CIP The CIP is arranged in sections. The narrative identifies funding sources and categories of projects. The second section summarizes the projects by year showing total costs for each project. The final section contains individual project sheets for each category, organized alphabetically by type of improvement. The project sheets identify the estimated cost of the project design and construction. Staff hours for design, project management, and inspection are included within the individual project budgets. CIP Goals The CIP is developed to address elements in the City's General Plan, as well as City Council adopted planning documents and master plans. Projects correspond to the Strategic Plan Goals adopted by the City Council in 2012. Specific y Goals identified in the CIP include Improving a Infrastructure, long-term Financial Sustainability, and Economic Development. rCIP Preparation Process The CIP is prepared with the annual budget. Proposed projects are submitted to the Public Works Department. Public Works staff compiles the document and prepares the draft program. The CIP is presented to the Public Works Commission (PWC) for review. During the year, individual projects are taken to the PWC prior to advertising for bids. The Planning Commission reviews the CIP to ensure conformance with the General Plan. The final CIP is adopted by the City Council with the budget. 1 299 CIP FUNDING SOURCES Funds for capital improvement projects are provided through a variety of sources. Two major sources for the CIP are Special Revenue Funds and Enterprise Funds. Both categories are restricted, with expenditures limited ' to certain types of projects. 1 A Special Revenue Fund is used to account for the proceeds of revenue sources that are restricted to expenditure for specific purposes. Special Revenue Funds include entitlement or subvention funds and developer fee funds. Examples of entitlement funds are Gas Tax or Measure M whereby funds are distributed based on population. Developer funds, such as Traffic Impact Fee or Drainage Fee, must be used to mitigate demands on the infrastructure from new development in accordance with an adopted plan. I i Enterprise Funds are proprietary funds used to — account for activities with an associated user = charge. Enterprise Funds are maintained by adopted rates and are not subsidized by the General Fund. User rates support the full cost of operations, maintenance, capital, and , ?; reserve requirements. Water and Sewer Service are the two enterprise funds most often used for CIP. i 300 t SPECIAL REVENUE FUNDS Air Quality Fund 201 The Air Quality Fund revenue is from AB 2766 that apportions a percentage of the air quality fee from motor vehicle registrations to local jurisdictions. Eligible expenditures must show a quantifiable reduction in exhaust emissions. An annual report on qualifying expenditures is submitted to the Southern California Air Quality Management District (SCAQMD). Capital project expenditures must meet minimum requirements for emission reductions. The Air Quality Program funds part-time bus drivers to supply transportation services to senior citizens for nutrition, medical appointments, shopping, and other needs. Traffic Impact Fund 206 The Fair Share Traffic Impact Fee (TIF) program was established to implement the goals and objectives of the Circulation 1 Element of the General Plan. Revenues ensure that the adopted Level of Service w- N- o standards for arterial roadways and signalized intersections are maintained when new development occurs. Fees are calculated on a per trip generated basis. Projects eligible for TIF funding include roadway widening, certain new traffic signals, and signal modifications that improve traffic circulation. Gas Tax Fund 207 Gas Tax funds support the overall planning, maintenance, and operation of the City's transportation system. Funds may be used for development review, transportation modeling, traffic signal operation and coordination, and streetlight system maintenance. Gas Tax use complies with state regulations and is directly related to street construction or maintenance. Revenue is distributed by the State according to established percentages and based on population. Park Acquisition and Development Fund 209 The Park Acquisition and Development (PAD) Fund is comprised of developer fees to be used for acquisition, development, and renovation of parks, beaches, recreation facilities, and amenities. The goal is to improve the quality of life in Huntington Beach by creating facilities that meet the needs and desires of the community. Fees are collected for parkland and open space acquisition with the intent of providing a variety of recreational opportunities 1 for all age groups. Funds cannot be used for maintenance activities. State law requires annual and special financial reports of fund expenditures. _ 301 y _ Measure M Fund 213 Measure M expenditures are programmed for street and transportation system 1 enhancements. Costs include engineering and construction for projects such as street rehabilitation; pedestrian concrete maintenance, and street tree replacements. The use of Measure M funds must comply with County regulations and directly relate to street improvements. Measure M revenues are from the '/2 cent sales tax approved by voters and levied by the County of Orange. Funds are dispersed to cities on a per capita basis. Annually, the city presents a seven year proposed project plan to the Orange County Transportation Authority (OCTA) to maintain eligibility for Measure M funds. In addition to funds distributed directly to the City, the OCTA administers competitive grant programs known as the Combined Transportation Funding Program (CTFP) that has resulted in several million dollars for street improvement funds to Huntington Beach. Highway Safety and Traffic Reduction Proposition 1 B Fund 218 In November 2006, voters in the State of California approved State Proposition 1 B, the Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006. The measure authorizes the State to sell $20 billion of general obligation bonds to fund transportation projects, improve the movement of goods, improve air quality, and enhance the safety and security of the transportation system. Approximately $11.3 billion was allocated to state and local road rehabilitation. The City received its last installment of Prop 1B funds in FY 2009/10 for a total of $6.26 million over a period of four years. By the end of FY 2011/12 the remainder of the fund balance was used for residential street improvements. For FY 2012/13 OCTA has approved the use of Prop 1B State-Local Partnership Program (SLPP) funds to provide dollar for dollar matching for local projects. The City was awarded a $1.1 M SLPP grant for the FY 2012/13 arterial rehabilitation project. Traffic Congestion Relief(Proposition 42) Fund 219 Assembly Bill 2928 established the Traffic Congestion Relief Fund to allocate funds to cities and counties for roadway maintenance purposes. Allocations are calculated per capita, in the proportion that the total population of a city bears to the total population of all cities in the state. 302 ENTERPRISE FUNDS Water Fund CIP Fund 506 Water user rates fund the Water Fund Capital Improvement Program. In addition to operations and maintenance, water rates are committed for major maintenance and rehabilitation of water facilities such as wells, reservoirs, water distribution lines, and water meters. The water system operation is assisted by a sophisticated data transmission program. System upgrades, water facility security improvements, and water main replacement are anticipated capital expenditures. Water Master Plan Fund 507 The Water Master Plan (WMP), adopted in 1990 and updated in 2000 and 2005, recommends new facilities to provide the City with adequate water production and 1 storage capabilities. The majority of projects included in the WMP are complete, including three storage reservoirs, three water wells, and various pipeline improvements. In the next two years, the WMP focus is on corrosion control and transmission main improvements. Design and construction of the Southeast Reservoir, booster station and transmission lines is planned during the next ten years. Staff is currently in the final stages of updating the WMP. Sewer Service Fund Fund 511 The Sewer Service Fund was established to maintain, rehabilitate, and replace sewer facilities. Revenue is derived from user charges to residents and businesses , with connections to the city sewer lines. Capital projects include rebuilding sewer lift stations and lining or replacement of sewer lines, as designated in the 2003 a Sewer Master Plan. Facilities are evaluated regularly to determine priorities ' to repair or replace facilities. The capital project program includes design, engineering, and all aspects of construction management. General Fund Capital Proiect Funding The General Fund Capital Improvement Reserve (CIR) is calculated after the final audit for each fiscal year and allocated the following year. Funds in excess of required reserves are distributed to the CIR and the Infrastructure Fund in accordance with the City Council adopted financial policies. The use of CIR funds is discretionary as to the type of activity; however proposed projects qualify as capital improvements. Typical CIR projects are substantial facility improvements and studies. Infrastructure Funds are used for capital projects that improve the various city systems and facilities. 303 GRANTS AND MINOR CIP FUNDS Each year, Departments' staff apply for and receive various grant awards. The CIP document includes only grant funds that assist in developing or improving the infrastructure. By pursuing grant opportunities, the City is able to maximize local project funds. In FY 2012/13, the following grants are providing funding. • Community Development Block Grant (CDBG) Sidewalk, curb, and gutter construction in enhancement areas; community center renovations and citywide Americans with Disabilities Act (ADA) improvements • Safe Neighborhood, Parks, Clean Water, and Coastal Protection Bond Acts Urban runoff diversion and water quality projects; park improvements • OCTA Competitive Measure M2 Grants Capacity improvement projects of major intersections • Federal Hazard Mitigation Grant to mitigate flooding potential by reconstruction of a storm drain pump station • Federal Transit Authority Grant to improve multi-modal mobility of vehicles, pedestrians and bicyclists • Federal Hazard Elimination Safety (HES) Traffic signal modifications to include left turn arrows at intersections • Federal Highway Bridge Replacement Rehabilitation (HBRR) and Bridge Preventative Maintenance Program (BPMP) Grants used to extend useful life of the City's bridges. • Safe Routes to Schools Grant to address traffic safety issues near schools CIP CATEGORIES Drainage and Water Quality: Drainage projects include storm drain line construction or rehabilitation, drainage pump station construction, and drainage system facilities. The water quality component addresses urban runoff, retention basins, and other facilities that may improve the quality of water discharged to local water bodies as well as comply with the Citywide Urban Runoff Management Plan (CURMP). Facilities: Capital improvements to facilities lican be modifications to existing buildings or tnew construction. Typical projects are those that exceed the normal maintenance - budgets such as the replacements of roofs, elevators, and climate control systems. Upgrades include energy efficiency conversions and improvements to meet technological needs. j W4 Neighborhood: Localized improvements to limited residential or other specific areas are included in this category. Annual projects include residential pavement overlays, concrete, and street tree replacement. Neighborhood projects may be in the Enhancement Areas and eligible for CDBG funding. Parks and Beaches: Parks and beaches projects include new park construction and renovation, including improvements to city beach facilities. Funding may be Park Acquisition and Development, state bond allocations, grants, or Capital Improvement Reserve. The park system is developed in accordance with the Park Strategy Fee and Nexus Study (2001), as well as the City General Plan, Community Services and Recreation component. Parks and beaches contribute to the quality of living in Huntington Beach by preserving open space and providing recreational opportunities for residents and visitors. Sewer: Improvements to the City sewer system consist of sewer line and sewer lift station rehabilitation, as well as routine maintenance. Improvement projects are based upon the 2003 Sewer Master Plan, as well as maintenance demands. The program to replace sewer lift stations is on a two-year cycle, with design the first year and construction the second year. Eight stations have been rebuilt since 2000. Streets and Transportation: This category highlights improvements to the City's arterial streets and traffic control systems. Projects may include street widening, pavement rehabilitation, and traffic signal installation. Funding sources are primarily Gas Tax, Measure M, Federal grants and Traffic Impact Fees. The Pavement Management Plan, General Plan Circulation Element, and Traffic 1 Signal Priority List are source documents for these projects. Typical street improvements are pavement and concrete replacement, road widening, and grade adjustments. Improvements to the citywide transportation system include new traffic signals, signal modifications, and signal communications upgrades. Projects are intended to improve traffic flow throughout the City. Water: Water projects include the rehabilitation of existing components, as well as, the construction of new storage and production facilities. Water main replacements and well rehabilitations are funded through the water rates as Water Fund CIP. Water Master Plan Funds provide capacity upgrades and new facilities as recommended in the 1 Water Master Plan. The replacement, corrosion protection, and upgrade of steel water distribution mains, and large water transmission lines throughout the City are ongoing projects. 1 305 Capital Improvement Program FY 2012113 In FY 2012/13, new improvements totaling approximately $23.2 million are proposed. Approximately $4.8 million in continuing appropriations for projects approved last year will be brought forward into the new fiscal year. The primary funding sources for capital projects remain restricted revenue funds and enterprise funds such as water, sewer and street funds. The General Fund will provide $3.0 million for infrastructure improvements in FY 2012/13. Projects for the Water, Water Master Plan, and Sewer Service enterprises correspond with the adopted master plans and major maintenance programs. Planned sewer improvements include design of one lift station, reconstruction of another and the annual sewer line rehabilitation. Water line replacements, corrosion control, distribution j system improvements, booster station improvements, facility security improvements and Well No. 8 Irrigation Project are included in the water capital improvement program. Measure M, CIR and SLPP grant funds will be used to rehabilitate two arterial highway , segments consistent with the City's Pavement Management Plan. Gas Tax will provide funding for arterial street design work, bridge preventive maintenance and various traffic signal modifications. Other transportation improvements, funded in part by grants, include intersection improvements, bridge rehabilitation and construction of a parkway path on Edinger Avenue between Saybrook Lane and Countess Drive. Local neighborhood improvements will include replacement of sidewalks, including ADA ramps where warranted, and residential street overlays. In addition, two streets will be reconstructed, including sidewalk, curb and gutter, and roadway. Park projects include repaving of parking lots in City parks and facilities, design of the Senior Center, Lambert Park Slope repair, and completion of the Environmental Impact Report (EIR) for the cleanup of the Central Park gun range, replacement of the Edison Park sidewalk and reconfiguration of the Murdy Park Center patio. The current economic instability has limited the availability of state, local and federal grant funds. Although greatly reduced over the past few years, the CIP contains many projects that will further Huntington Beach as an inviting tourist destination, as well as, serve the local community. Residents and visitors will benefit from the infrastructure improvements that enhance our daily lives. 306 M W M M City of Huntington Beach Capital Improvement Program New Appropriations Fiscal Year 2012113 Sewer Sewer Fiscal Year General Grants/Other Water Master 2012/13 CDBG Gas Tax Fund Funds Measure M Prop 42 Service Development Water Fund Plan Fund Fee DRAINAGE& STORM WATER First Street Diversion $103,000 $40,0001 $63,0001 _ __ Heil Pump Station $2,250,000 $2,250.000 Meredith Pump Station _ _$125,000 _ $125.000 Northwest Catch Basin Retrofit Project $100,000 _ $100,000 ter C Slahannel Improvements $150,000 $150,000 OTAL $2 728 000 $315 000 $2 413 000 FACILITIES City Hall ADA-Phase 2 __ _ $200,0_00__$200,000 _ Roof Replacements $690,000 $690,000 T TAL $890,0001$200,0001 1 $690 000 NEIGHBORHOOD Concrete Replacement _ $250,000 $250,000 Keelson Lane Rehabilitation _ $395,454 $150,454 $245,000 _ Lak_eview Drive Sidewalk/Retaining Wall $2 00,000 _ $250.000 _ Residential Pavement $2,100,000 $2,100,000 -- --00 - Street lighting Replacement-10th Street _ $-75, 0 $75,000 Sunset Beach Improvements ____$50,000 __ $50,000 Tree Petition Streets $600,000 $600,000 T T L $3 720,454 $150,4541 $675 000 $795,0001 $2,100,000 PARKS AND BEACHES Beach Parking Lot $50,000 $50,000 Central Park Parking Lots $300.000 $300,000 Edison Park Sidewalk _ $70,000_ $70,000 _ Gun Range _ $55,000 $56,000 _ Lambert Park Slope Repair $350,000_ $350,000 Murdy Patio _ 5115,000 $115,000 Senior Center $300,000 $300,000 Shiple Parking Lot $90,000 $90.000 Worth Park $157,500 $157,500 ITOTAL $1,487,5001 $770 000 $717,500 New 2012-13 City of Huntington Beach Capital Improvement Program New Appropriations Fiscal Year 2012113 Fiscal Year General Grants/Other Sewer Sewer Water Masser 2012/13 CDBG Gas Tax Fund Funds Measure M Prop 42 Service Development Water Fund plan Fund Fee SEWER Sewer Lift Station Design $400,000 __ $400.000 _ _ _ Sewer Lift Station Construction $1.700.000 _ _ _ _ $1,700,000 _ Sewer Lining $250,000 _ _ _ _ _ $250,000 Sewer Replacement Project $200,000 $200,000 $2 550 0001$2,150,0001 $400 000 STREETS& TRANSPORTATI N Arterial Rehabilitation-Construction $2,705,000 $405.000 $1,133,000 $1,167,000 Arterial Rehabilitation-Design $200,000 $200,000 Beach/Edinger Intersection $174.100 $43,525 $130,575 Bridge Preventive Maintenance Program $900,000 $108,000 $792,000 Bridge Rehabilitation Program $600,000 $600,000 Brookhurst&Adams IIP $356,350 $355,350 Edinger Avenue Parkway Path $257,000 _ $192,400 $64,600 Edinger Signal Synchronization $221,125 _ $221,125 c Ellis/Main Intersection Study $60,0001 1 $60,000 Goldenwest Signal Synchronization $8,000 $8,000 Gothard/Heil Signal Modification $250,000 $250.000 Gothard/ralbert Signal Modification _ $25,000 $25,000 Stacey-Clegg SR2S $478.500 $478,500 Yorktown/Huntington Signal Modification $66,000 $65,000 $6299075 $691,525 $405,000 $3,970,950 $1,231,600 WATER Corrosion Control $650,000 _ _ _ $50,000, _ _ _ _ $500,000 $100,000 Distribution System Improvements $950,000 _ $250,0001 $700.000 Peck Reservoir Dual Drive $1,500,000 $1,500,000 Slater Station Modifications $320,000 _ _ $320,000 Water Engineering Studles $150.000 $150,000 Water Facilities Security Improvements $500,000 __ $500,000 Water Main Replacement $1,400,000 $100,000 $1,000,000 $300,060 Well No.8lrtigation $100'000 $100,000 1TOTAILS5 570 000 $150 000 $4 320 000 $1 100 000 CIP TOTALS $23,245,0291$350,4541 $1,516,5251$2,975,0001 $7 101 450 $1 231 600 $2 100 000 $2,150,0001 $400,0001 $4,320,0001 $1 100 000 New 2012-13 City of Huntington Beach Capital Improvement Program Continuing Appropriations Fiscal Year 2012113 General Fiscal Year Fund Capital Grants/Other Infrastructure Measure M Prop 42 Park Acq.& Sewer Fund Water Fund Water 2011/12 Improvement Funds Fund Development Master Plan Heil Pump Station $1,029,2001 1 1 $1,029,200 1 _ Talbert Lake Phase I I $1,153,473 1 $1,153,473 $2,182,6731 1 $1,153,4731 $1 029 200 FACILITIES City Hall ADA-Ph. 1 _$269,624 _ $269,624 City Hall ADA-Ph.2 $361,210 $361,210 $630,8UI 1 $630 834 PARKSAAMACHENS Gun Range Clean-up $51,000 _ $51,0'0 Lebard Park $20,000 $20,000 Sports Complex Team Room $162,740 $162,740 w $233,7401 1 1 1 1 $233 740 0 SEWER Wamer Avenue Sewer Project 1 $6,150,0001 1 1 1 1 1 $6,150,000 TOTAL 1 $6,150,0001 1 1 1 1 1 $6 150 000 STREETS & TRANSPORTATION Atlanta Widening $2,902,420 $1,452,420 $1,450,000 _ BeachNVamer UP $149,300 $149,300 Bridge Preventative Maintenance $800,000 $800,000 Brookhurst/Adems UP $43,118 $43,118 Golden View SR2S $249,045 $249,045 Goldenwest Signal Synchronization $317,330 $317,330 Talbert Signal Sychronization $29320 $29,0302 WSi nal Synchronization $343 $ 459 4 833 592 3 383 592 1 450 000 Continuing 2012-13 City of Huntington Beach Capital Improvement Program Continuing Appropriations Fiscal Year 2O12113 General Fiscal Year Fund Capital Grants/Other Infrastructure Measure M Prop 42 Park Acq.& Sewer Fund Water Fund Water 2011/12 Improvement Funds Fund Development Master Plan Reserve WATER Peck Reservoir Dual Drive $75,000 1 $75,000 Water Facilities Security Improvements $350,000 _ $35000 Well#8 Irrigation Project _ $65,000 _ $65,000 _ Well#9 Treatment $200,000 $200,000 TOTAL $690 000 1 $690 000 $14,720,8391 $0 $5,167,8991 $1,029,2001 $01$1,450,0001 $233 740 $0 $690 000 $0 w 0 Continuing 2012-13 Ir r Ir r Ir rl r rr r r Ir r rr r r r r r rl CITY OF HUNTINGTON BEACH Capital Improvement Program FY 2012/2013 through 201612017 By Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total 5 Year CIP 2012113 2013/14 2014/15 2015/16 2016/17 DRAINAGE & STORM WATER QUALITY First Street Diversion $103,000 _ $103,000 Heil Pump Station $2,250,000 $2,250,000 Meredith Pump Station $125,000 $500,000 $625,000 Northwest Catch basin Retrofit Pro'ect $100,000 $100,000 Slater Channel Improvements $160 000 $150,000 TOTAL $2,728,000 $500,000 $0 $0 $0 $3,228 000 FACILITIES CiC�Hall ADA-Phase 2 $200,000 $200,000 Roof Replacements $690,000 $690,000 TOTAL $890,000 $0 $0 $0 $0 $890 000 NEIGHBORHOOD Concrete Replacement $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 Keelson Lane Rehabilitation $395,454 $395,454 Lakeview Drive Sidewalk/Retaining Wall $250,000 $250,000 Residential Pavement $2,100,000 $1,300,000 $1,300,000 $1,300,000 $1,300,000 $7,300,000 Street Lighting Replacement- 10th Street $75,000 $75,000 Sunset Beach Improvements $50,000 $90,000 $140,000 Tree Petition Streets $600,000 $600,000 $600,000 $600,000 $600,000 $3,000 000 TOTAL $3720454 $2,240,000 $2150,000 $2,150,000 $2,150,000 $12,410,454 PARKS & BEACHES Beach Parking Lot $50,000 $900,000 $950,000 Central Park Parkin Lots $300,000 $300,000 Edison Park Sidewalk $70,000 $70,000 Gun Range $55,000 $66,000 Lambert Park Slope Repair $350,000 $350,000 Murdy Patio _ $115,000 _ _ $115,000 Senior Center $300,000 $300,000 Shipley Parking Lot $90,000 _$250,00101 $340,000 Worthy Park $157,6001 $1,250,000 $1,407,500 TOTAL $1 487 500 $2,400,000 $0 $0 $0 $3,887,500 5 yr CIP by year CITY OF HUNTINGTON BEACH Capital Improvement Program FY 2012/2013 through 2016/2017 By Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total 5 Year Clip2012/13 2013/14 2014/15 2015/16 2016117 SEWER Sewer Lift Station_Design $400,000 _ _ $400,000 $400,000 $400,000 $400,000 $2,000,000 Sewer Lift Station Construction $1,700,000 $1,700,000 $1,700,000 $1,700,000 $1,700,000 $8,500,000 Sewer Lining $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 Sewer Replacement Project $200,000 $800,000 $1,000,000 TOTAL $2,550,000 $3,150,000 $2,350,000 $2,350,000 $2,350,000 $12,750,000 STREETS & TRANSPORTATION Arterial Rehabilitation-Construction $2,705,000 $2,200,000 $2,200,000 $_2,200,000 $2,200,000 $11,505,003 Arterial Rehabilitation-Design $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 Beach/Edinger Intersection $174, 000 $177,862 $351,962 Bridge Preventive Maintenance Program $900,000 $1,170,000 $2,070,000 Bridge Rehabilitation Program $600,000 $6,000,000 $6,000,000 $12,600,000 Brookhurst&Adams IIP $355,350 $355,350 Edinger Avenue Parkway Path $257,000 $257,000 w Edinger Signal Synchronization $221,125 $221,125 Ellis/Main Intersection Study $60,000 $60,000 Goldenwest Signal Synchronization $8,000 $8,000 Gothard/Heil Signal Modification $250,000 $250,000 Gothard/Talbert Sign I Mod cation $25,000 $25,000 Stacey-Clegg SR2S 1 $478,500 $478,500 Yorktown/Huntin ton Signal Modification $65 000 $65,000 TOTAL1 $6,299,0751 $3,747,8621 $8,400,0001 $8,400,000 $2,400,000 $29 246 937 WATER Corrosion Control $650,000 $150,000 $150,000 $150,000 $150,000 $1,250,000 Distribution System Improvements $950,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $4,950,000 Peck Reservoir Dual Drive $1,500,000 $1,500,006 Slater Station Modifications $320,000 $320,000 Water Engineering Studies $150,000 $100,000 $100,000 $100,000 $100,000 $550,000 Water Facilities Security Improvements $500,000 $500,006 Water Main Replacement $1,400,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,400,000 ell No. 8 Irrigation $100,000 $600:000 $700,000 Well No.9 Treatment $600,000 $600,000 TOTAL 1 $5,570,0001 $3,450,0001 $2,250,0001 $2,250,0001 $2,250,0001 $15,770,000 $23,245,0291 $13,087,8621 $15,150,0001 $15,150,0001 $9,150,000 $78,182,891 5 yr CIP by year w� M r " Ml li M M air " M r M M M Capital Improvement Program FY 2012/13 New Appropriations by Funding Source $23,245,029 Sewer Development Fee 2% Water Fund 19% Sewer Service Fund / Water Master ,an 9% 5% Prop 42 CDBG 9% 1% w Gas Tax 6% Measure M 5% General Fund 13% Grants/Other 31% CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: First Street Diversion PROJECT DESCRIPTION: Design and install a SCADA system and flow weir for the First Street Urban SCADA Project Runoff Discharge Permit with Orange County Sanitation District PROJECT NEED: Protect water quality of Huntington Beach City Beach and the Pacific Ocean. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Citywide Urban Runoff Management Plan (2005) Terri Elliott STRATEGIC PLAN GOAL- v Infrastructur SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14/15 FY 15/16 FY 16117 Design Complete: FY 2012/13 Design/Environmental $ 40,000 Construction Complete: FY 2012113 Construction $ 55,000 Project Management $ 8,000 p Supplementals Other PROJECT LOCATION Other TOTAL $ 003,000 .1 - FUNDING SOURCES FY 12113 FY 13/14 FY 14115 FY 15116 FY 16117 OCTA Tier I Grant(Pending) $ 63,000 y\ .( - ;•/ '• General Fund $ 40,000 a" TOTAL $ 103,000 \\ ? MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 103,000 \\ �; • .� No additional cost FUND: 100 BUSINESS UNIT: 10040314 "�� COMMENTS: PROJECT TYPE: New Construction CATEGORY: Water Qualit Drainage First Street M M nw Ir Ir M IM �■ �1 it r w M M M CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuin Project PROJECT TITLE: Heil Pump Station PROJECT DESCRIPTION: Construct Heil Pump Station at new location. Relocation PROJECT NEED: Old pump station is in need of replacement due to age and wear, as well as lack of sufficient capacity. This project constructs a new station to meet flows from FUNDING DEPARTMENT: the 100-year storm. Public Works SOURCE DOCUMENT: Citywide Urban Runoff Management Plan (2005) DEPT. PROJECT MGR: Jim Wagner STRATEGIC PLAN GOAL: Improve the City's Infrastructure. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11/12 FY t2/t3 FY 13/14 Design Complete: FY 2011/12 Design/Environmental $ 344,300 $ 344,300 Construction Complete: FY 2012113 Construction $ 629,200 $ 1,950,000 Project Management $ 150,000 N Supplementals $ 150,000 Continuing $ 1,029,200 PROJECT LOCATION Other $ 400,000 TOTAL $ 1,373,500 $ 344,300 $ 3,279,200 FUNDING SOURCES Prior FY 11/12 FY 12113 FY 13114 Infrastructure Fund $ 1,056,200 General Fund CIR $ 317,300 0o Haz. Mit. Grant(Pending) $ 2,250,000 � TOTAL $ 1,373,500 $ 2,250,000 a c :a New Station MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 3,623iKli UP c Additional annual cost: None FUND: 314, 100 P N W Heil BUSINESS UNIT: 31488001, 10040314 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Draina e Drainage Heil P.S. CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Meredith Pump Station PROJECT DESCRIPTION: The existing engines in the Meredith Pump Station are under capacity and have Expansion reached their design life. This project will expand the building footprint to accommodate the new engines. PROJECT NEED: Larger engines are necessary to meet the flows anticipated by a 100-year flood FUNDING DEPARTMENT: event. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Todd Broussard STRATEGIC PLAN QQAL- Improve the City's Infrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13/14 FY 14/15 FY 15116 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $ 125,000 Construction Complete: FY 2013/14 Construction $ 400,000 Project Management $ 75,000 m Supplementals $ 25,000 Other PROJECT LOCATION Other TOTAL $ 125,00011$ 500,050 —11-11-11 FUNDING SOURCES FY 12/13 FY 13114 FY 14115 FY 15/16 FY 16117 General Fund $ 125,000 Unidentified $ 500,000 AJ°ms Av° TOTAL $ 125,000 $ 500,000 h ue,emin o: MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 625,000 a - No additional cost Y m FUND: 100 BUSINESS UNIT: 10040314 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Draina e Drainage Meredith P.S. I�w r r r � r ri r r r w■� r wr w� �r r r r r CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Northwest Catch Basin PROJECT DESCRIPTION: Retrofit 155 existing catch basins with Automatic Retractable Screens. Retrofit Project PROJECT NEED: Protect water quality of the Boise Chica, East Garden Grove Wintersburg, and FUNDING DEPARTMENT: Westminster Channels Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Citywide Urban Runoff Management Plan (2005) Terri Elliott STRATEGIC PLAN GOAL, lmorove City's Infrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14/15 FY 15116 FY 16/17 Design Complete: N/A Design/Environmental Construction Complete: FY 2012/13 Construction $ 88,052 Project Management $ 11,948 Supplementals Other PROJECT LOCATION Other TOTAL 11s 100,000 11 FUNDING SOURCES FY 12/13 FY 13114 FY 14/15 FY 15/16 FY 16117 OCTA Tier I Grant(Pending) $ 100,000 TOTAL $ 100,000 � � w w TOTAL-PROJECT COST: $ 100,000 MAINTENANCE COST IMPACT: t No additional cost u ;N i 3 FUND: 100 „Q W BUSINESS UNIT: 1004031 Edinger Avenue COMMENTS: PROJECT TYPE: New Construction CATEGORY: Water Qualit Drainage NW Screens CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Slater Channel PROJECT DESCRIPTION: This project will improve the areas adjacent to the Slater Channel to mitigate Improvements erosion being caused by runoff. PROJECT NEED: These maintenance efforts,which left unatttended could result in significant FUNDING DEPARTMENT: damage to the channel. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Todd Broussard STRATEGIC PLAN GOAL- Imorove the City's Infrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13/14 FY 14115 FY 15/16 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $ 25,000 Construction Complete: FY 2012/13 Construction $ 100,000 Project Management $ 15,000 Supplementals $ 10,000 Other PROJECT LOCATION Other TOTAL 11s 150,000 FUNDING SOURCES FY 12/13 FY 13114 FY 14115 FY 15116 FY 16/17 wmnor A...uu General Fund $ 150,000 Sbm,A.anua TOTAL $ 150,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 150,000 No additional cost FUND: 100 BUSINESS UNIT: 10040314 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Draina e Drainage Slater Channel r Wl w = M W = w M " r w MI r =1 =1 ter■ ■I� �■ �■ sI� r■ o r m im M s r M = r r M CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Talbert Lake Diversion PROJECT DESCRIPTION: Phase I: Diversion of dry weather urban runoff from the East Garden Grove Urban Runoff Treatment Project- Phase I Wintersburg Channel into Central Park for treatment by Talbert Lake. PROJECT NEED: Protect water quality of Huntington Harbour; improve habitat, provide groundwater recharge FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: Citywide Urban Runoff Management Plan (2005) DEPT. PROJECT MGR: Terri Elliott STRATEGIC PLAN GOAL: Improve the City's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11112 FY 12/13 FY 13/14 Design Complete: Completed Design/Environmental $ 1,178,777 $ 1,221,031 Construction Complete. TBDJ Construction $ 153,473 $ 1,000,000 Project Management $ 117,511 $ 75,257 Supplementals Continuing $ 1,153,473 PROJECT LOCATION Other r,,J,-. kb -rti �.-;r TOTAL $ 1,449,761 $ 1,000,000 IT 1,296,288 11 $ 1,153,473 FUNDING SOURCES Prior FY 11/12 FY 12/13 FY 13/14 Proposition 13 Grant $ 957,908 VA HUD Grant $ 288,700 Infrastructure Fund $ 203,153 Y"'fc+ ' tK f'f4ats Proposition 84 Grant $ 1,000,000 t TOTAL $ 1,449,761 $ 1,000,000 ��t I MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 2,449,761 Additional annual cost $150,000/yr FUND: 892 1 ) ArkiIBUSINESS UNIT: 89288005 A Ta6bsr.1 vE COMMENTS: PROJECT TYPE: New Construction CATEGORY: Water Qualit Drainage Talbert Lake CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Central Library Facilit PROJECT DESCRIPTION: Conduct a facility needs assessment and space planning study of the Central Space Needs Assesment Library,to increase space and efficiency for library services and programs. PROJECT NEED: To enhance and improve the provision of library services for the community, and FUNDING DEPARTMENT: to keep up with new demands for service. Public Works/Library Services DEPT. PROJECT MGR: SOURCE DOCUMENT: �J] RTRATFrlr PI AN rQAL- Maintain the C tv's Infrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14/15 FY 15/16 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $ 50,000 Construction Complete: Construction Project Management o Supplementals Other PROJECT LOCATION Other TOTAL $ 50,000 FUNDING SOURCES FY 12113 FY 13/14 FY 14/15 FY 15/16 FY 16117 Library Development Impact $ 50,000 3 Fee TOTAL $ 50,000 �N, MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 50,000 6 No additional cost a *�° -•�� FUND: BUSINESS UNIT: COMMENTS: PROJECT TYPE: New CATEGORY: Facilities Facilities Central Library M M M M s w M M �Ir� r r r r w� �■ r r r w r s r w w r r r CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Project PROJECT TITLE: City Hall ADA PROJECT DESCRIPTION: Design and construct ADA improvements to City Hall to remove barriers which Improvements Ph. 1 may prevent individuals with disabilties from utilizing the facility. Phase 1 and 2 will be designed and constructed concurrently. PROJECT NEED: This project is necessary for compliance with the Americans with Disabilities Act. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: 2008 ADA Survey and Transition Plan DEPT. PROJECT li Jerry Thompson, General Services Manager STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11/12 FY 12113 FY 13/14 Design Complete: March 2012 Design/Environmental $ 105,000 $ 69,449 Construction Complete: December 2012 Construction $ 234,073 Project Management N Supplementals Continuing $ 269,624 PROJECT LOCATION Other TOTAL $ 339,073 $ 69,449 269,624 FUNDING SOURCES Prior FY 11/12 FY 12/13 FY 13114 CDBG $ 339,073 TOTAL $ 339,073 Yorktown Ave MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 339,073 yAdditional annual cost: Not applicable FUND: 861 m Y r° BUSINESS UNIT: 86181501 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Facilities Facilities City Hall ADA Ph. 1 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuinq Project PROJECT TITLE: City Hall ADA PROJECT DESCRIPTION: Design and construct ADA Improvements to City Hall to remove barriers which Improvements Ph. 2 may prevent individuals with disabilities from utilizing the facility. Phase 2 will be designed and constructed concurrently with Phase 1. PROJECT NEED: This project is necessary for compliance with the Americans with Disabilities Act. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: 2008 ADA Survey and Transition Plan DEPT. PROJECT MGR: Jerry Thompson, General Services Manager STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11112 FY 12113 FY 13/14 Design Complete: April 2012 Design/Environmental $ 99,000 $ 33,790 Construction Complete: December 2012 Construction $ 356,000 $ 200,000 Project Management N Supplementals Continuing $ 361,210 PROJECT LOCATION Other TOTAL $ 445,000 I $ 83,790 $ 561,210 FUNDING SOURCES Prior FY 11112 FY 12113 FY 13114 CDBG $ 445,000 $ 200,000 TOTAL $ 4 55,000 $ 2 00,000 Yorktown Ave MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 645,000 c z mAdditional annual cost: Not applicable FUND: 962 w x A BUSINESS UNIT: 96281501 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Facilities Facilities City Hall ADA Ph. 2 w ■� w w w w a■r � � i� � � w w w� w w w � i CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Various Roo PROJECT DESCRIPTION: Replace the existing roof of various City Buildings, which have reached the end Replacements of their useful life. The Facilities include: City Pool and Gym, Gothard Fire Station, Joint Powers Training Center, Oak View Community Center, and Newland House. PROJECT NEED: Prevent leaks and damage to facilities FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Roof Asset Management Program Jerry Thompson, General Services Manager SCHEDULE: PROJECT COSTS FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 Design Complete: FY 2012/13 Design/Environmental Construction Complete: FY 2012/13 Construction $ 690,000 Project Management N Supplementals w Other PROJECT LOCATION Other TOTAL $ 690,000 FUNDING SOURCES FY 12113 FY 13114 FY 14115 FY 15116 FY 16/17 General Fund S 690,000 1 I TOTAL $ 690,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 690,000 u ••• ( , No additional cost 9 FUND: 100 BUSINESS UNIT: 10040314 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Facilities Facilities Roof Repairs CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Concrete Replacement PROJECT DESCRIPTION: Replace worn, damaged, lifted and broken sections of concrete sidewalk,curb and gutter at various locations. Construct ADA compliant curb ramps. PROJECT NEED: Identified concrete areas need replacement in order to provide safe pedestrian FUNDING DEPARTMENT: walkways and facilitate drainage. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Public Works Service Management System database Denny Bacon, General Services Mgr. :] -STRATEGIC PLAN GQAL- Imorove the City's infrastructure J SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14115 FY 15/16 FY 16/17 Design Complete: NA Design/Environmental Construction Complete: FY 2012/13 Construction $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 Project Management A Supplementals Other PROJECT LOCATION Other TOTAL $ 250,000 FUNDING SOURCES FY 12/13 FY 13114 FY 14/15 FY 15116 FY 16/17 General Fund $ 250,000 TOTAL $ 250,000 MAINTENANCE COST IMPACT: OTAL PROJECT COST: $ 250,00011 2 No additional cost FUND: 100 11 BUSINESS UNIT: 10040314 COMMENTS: PROJECT TYPE: Neighborhood CATEGORY: Rehabilitation Neighborhood Concrete CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Keelson Lane PROJECT DESCRIPTION: This project will rehabilitate Keelson Lane, including sidewalk, curb&gutter, and Rehabilitation pavement. PROJECT NEED: Keelson Lane is in need of rehabilitation due damage from tree roots and age. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2010 Pavement Management Plan Jim Wagner STRATEGIC PLAN GQAL- Improve the City's Infrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14/15 FY 15116 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $ 50,000 Construction Complete: FY 2012/13 Construction $ 305,454 Project Management $ 20,000 N Supplementals $ 20,000 Other PROJECT LOCATION Other TOTAL $ 395,45411 FUNDING SOURCES FY 12/13 FY 13114 FY 14/15 FY 15/16 FY 16/17 CDBG $ 150,454 General Fund $ 245,000 TOTAL $ 395,454 v a a MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 395,454 y r No additional cost FUND: 899 BUSINESS UNIT: 89990001 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Nei hborhood Neighborhood Keelson Lane CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Lakeview Drive Sidewalk PROJECT DESCRIPTION: This project will install a retaining wall and rebuild the sidewalk adjacent to and Retaining Wall Huntington Lake. PROJECT NEED: Fluctuation in Huntington Lake water levels has caused erosion, which left FUNDING DEPARTMENT: unattended could cause colapse of the adjacent sidewalk. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Jim Wagner STRATEGIC PLAN GOAL Imi)rove the City's Infrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $ 15,000 Construction Complete: FY 2012/13 Construction $ 200,000 w Project Management $ 20,000 m Supplementals $ 15,000 Other PROJECT LOCATION Other TOTAL $ 250,000 FUNDING SOURCES FY 12/13 FY 13114 FY 14115 FY 15/16 FY 16/17 General Fund $ 250,000 'a m ce,v.[PmX or TOTAL $ 250,000 oc r. m ,pt0 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 250,000 No additional cost FUND: 100 BUSINESS UNIT: 10040314 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Neighborhood Neighborhood Lakeview Drive i M M M CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Residential Street PROJECT DESCRIPTION: Rehabilitation of residential streets with asphalt overlay in Maintenance Zone 7 Pavement Overlay Zone 7 PROJECT NEED: Extend the useful life and improve the appearance and function of residential FUNDING DEPARTMENT: streets. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2010 Pavement Management Plan Joseph Fuentes STRATEGIC PLAN GOAL- Improve the City's Infrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14/15 FY 15116 FY 16117 Design Complete: FY 2012/13 Design/Environmental $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25.000 Construction Complete: FY 2012/13 Construction $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 Project Management $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Supplementals $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Other PROJECT LOCATION Other TOTAL $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 1 $ 2,100,000 _ FUNDING SOURCES FY 12113 FY 13114 FY 14/15 FY 15/16 FY 16117 Proposition 42 $ 2,100,000 3 TOTAL $ 2,100,000 3 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 2,100,000 �5 No additional cost 4 FUND: 219 BUSINESS UNIT: 2199041811 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Nei hborhood Neighborhood Residential Overlay CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Street Lighting PROJECT DESCRIPTION: Replace all elements of a 6 block street light circuit on 10th Street,from PCH to Replacement on 10th Street from PCH to Palm Palm Avenue. The new circuit will provide a more reliable,standard voltage circuit, replacing the existing 70+year old system that operation on 6,000 volts. The project will consider use of energy efficient lighting based on budget limitations and available incentives. PROJECT NEED: The current circuit is severly deteriorated and operates at a very high voltage FUNDING DEPARTMENT: that is not fully supported by Southern California Edison. 20 DEPT.PROJECT MGR: SOURCE DOCUMENT: NA William Janusz STRATEGIC PLAN GOAL, Imorove the City'sInfrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13/14 FY 14/15 FY 15116 FY 16117 Design Complete: FY 2012/13 Design/Environmental $ 75,000 Construction Complete: FY 2013/14 Construction $ - $ 300,000 Project Management $ - $ 12,000 Supplementals $ - $ 30,000 Operations/Maintenance $ - $ - PROJECT LOCATION Other $ - $ 58,000 TOTAL $ 75,000 $ 400,000 FUNDING SOURCES FY 12/13 FY 13/14 FY 14115 FY 15116 FY 16/17 J Gas Tax $ 75,000 > Unidentified $ 400,000 TOTAL $ 75,000 $ 400,000 � b s y MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 475,00011 x FUND: 207 \\ � BUSINESS UNIT: 20790027 COMMENTS: I PROJECT TYPE: New CATEGORY: Transportation Neighborhood Street Lighting - 10th M M M r M M r M W M ! M CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Sunset Beach PROJECT DESCRIPTION: This project will provide improvements to the Sunset Beach Community, Improvements including Entry Sign(s)and Landscape Improvements to the Warner Turnaround Median. PROJECT NEED: Improvements as part of the Sunset Beach annexation. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Todd Broussard STRATEGIC PLAN GOAL* Improve the City's Infrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13114 FY 14/15 FY 15/16 FY 16/17 Design Complete. FY 2012/13 Design/Environmental $ 5,000 $ 10,000 Construction Complete: TBD Construction $ 35,000 $ 70,000 Project Management $ 10,000 $ 10,000 Supplementals Other PROJECT LOCATION Other TOTAL $ 50,00011 $ 90,000 FUNDING SOURCES FY 12113 FY 13114 FY 14/15 FY 15/16 FY 16/17 General Fund $ 50,000 Unfunded $ 90,000 TOTAL $ 50,000 $ 90,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 140,000 No additional cost ^ ^ FUND: 100 BUSINESS UNIT: 10040314 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Neighborhood Neighborhood Sunset Beach CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE. Tree Petition Street PROJECT DESCRIPTION: Rehabilitation of sidewalk,curb,gutter,and roadway in conjunction with street tree removal and replacement. The budget as proposed will fund the rehabilitation of Hanover Lane. Streets are selected according to their rank on the Tree Petition List. PROJECT NEED: This project is necessary to provide safe,flat pedestrian walkways and eliminate FUNDING DEPARTMENT: standing water in residential neighborhoods. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Tree Petition List Joseph Fuentes STRATEGIC PLAN GOAL: Improve the Cit 's Infrastructure PROJECT COSTS FY 12/13 FY 13114 FY 1411S FY 15116 FY 16/17 Design Complete: FY 2012/13 Design/Environmental 25,000 T 50,000 50, 50,000 50,000 Construction Complete: FY 2012f13 Construction $ 525,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 Project Management $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 w Supplementals $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Other PROJECT LOCATION Other TOTAL $ 600,00011 $ 600,000 $ 600,000 $ —60-0—,0-0701 $ 600,000 FUNDING SOURCES FY 12113 FY 13114 FY 14/15 FY 15116 FY 16/17 Gas Tax $ 600,000 Hasa nve TOTAL $ 600,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 600 0000 W No additional cost FUND: 207 MCF nave BUSINESS UNIT: 20790025 COMMENTS: PROJECT TYPE: Rehabilitation il CATEGORY: Nei hborhood Neighborhood Tree Petition Street r � rl. r r e.. r■ .e r r � � r �. r � .� r r CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Beach Parking Lo PROJECT DESCRIPTION: This project will rehabilitate the Beach Parking Lot located between Beach Rehabilitation Boulevard and Huntington Street PROJECT NEED: The parking lot is aged and in need of rehabilitation. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Todd Broussard ImproveSTRATEGIC PLAN GOAL, the City' infrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13/14 FY 14/15 FY 15/16 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $ 50,000 Construction Complete: Construction $ 800,000 Project Management $ 80,000 Supplementals $ 20,000 Other PROJECT LOCATION Other TOTAL 11 $ 50,000 $ 900,00011-11-11 FUNDING SOURCES FY 12113 FY 13114 FY 14/15 FY 15/16 FY 16117 General Fund $ 50,000 Unfunded $ 900,000 �,.I4I,Ia A— TOTAL $ 50,000 $ 900,000 1 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 950,000 No additional cost 1 FUND: 100 BUSINESS UNIT: 10040314 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Parks & Beaches Parks Beaches Beach Parking Lot CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Central Park North Parking PROJECT DESCRIPTION: This project will rehabilitate the North Parking Lot located in Central Park to Lot Rehabilitation mitigate flooding issues. PROJECT NEED: The parking lot is closed,during rain events,due to flooding. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Todd Broussard STRATEGIC PLAN GOAL- vinfrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 Design Complete: FY 2012/13 Design/Environmental Construction Complete: Construction $ 265,000 Project Management $ 25,000 ti Supplementals $ 10,000 Other PROJECT LOCATION Other TOTAL 11 $ 300,000 FUNDING SOURCES FY 12/13 FY 13/14 FY 14115 FY 15/16 FY 16/17 General Fund $ 300,000 e TOTAL $ 300,000 N MAINTENANCE COST IMPACT: IFTOTAL PROJECT COST: $ 300,000 No additional cost FUND: 100 BUSINESS UNIT: 10040314 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Parks & Beaches Parks Beaches Central Park Pkg. Lot = M M WM CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Edison Park Sidewalk PROJECT DESCRIPTION: Replace worn, damaged, lifted and broken sections of concrete sidewalk at Edison Park. PROJECT NEED: Identified concrete areas need replacement in order to provide safe pedestrian FUNDING DEPARTMENT: walkways for park patrons. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Public Works Service Management System database. Denny Bacon, Maintenance Operations Mgr. STRATEGIC PLAN OAL* Improve the City's infrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13/14 FY 14/15 FY 15116 FY 16117 Design Complete: Design/Environmental Construction Complete: FY 2012/13 Construction $ 70,000 Project Management w Supplementals Other PROJECT LOCATION Other TOTAL lis 70,000 _ Atlanta Av FUNDING SOURCES FY 12113 FY 13/14 FY 14/15 FY 15116 FY 16117 General Fund $ 70,000 TOTAL $ 70,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 70,000 Hamiltonx A No additional cost FUND: 100 rn v BUSINESS UNIT: 10040314 c m 3 Z COMMENTS: PROJECT TYPE: Parks and Beaches CATEGORY: Rehabilitation Parks Beaches Edison Park Sidewalks CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Gun Range EIR PROJECT DESCRIPTION: Completion of Environmental Impact Report(EIR)and Remedial Action Plan (RAP)for clean-up of the former gun range site at Huntington Central Park PROJECT NEED: Both an EIR and RAP are needed prior to mitigating the site of methane and lead. The site will ultimately go through a master plan process and development. FUNDING DEPARTMENT: Community Services SOURCE DOCUMENT: Park Strategy and Fee Nexus Study Dec. 2011; Master Facilities Plan Oct. 2011 DEPT. PROJECT MGR: David Dominguez STRATEGIC PLAN GOAL: Improve the City's infrastructure. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11/12 FY 12113 FY 13/14 Design Complete: FY 2012/13 Design/Environmental $ 281,000 $ 230,000 $ 55,000 Construction Complete: TBD Construction Project Management Supplementals p Continuing $ 51,000 PROJECT LOCATION Other TOTAL lis 281,000 11 11 $ 230,00011 $ 106,00011 FUNDING SOURCES Prior FY 11112 FY 12/13 FY 13/14 I Gun Range Settlement Funds $ 281,000 $ 55,000 N TOTAL $ 281,000 $ 55,000 \ Talb t Ave ® MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 336,0OOJI Not applicable at this time. FUND: 225 BUSINESS UNIT: 22545001 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Parks & Beaches Parks Beaches Gun Range U■r W in r r r r r M r fir! m r M go r w ■r M r M r CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Lambert Park Slope PROJECT DESCRIPTION: This project will repair the slope at Lambert Park. Design was completed in Repair 2010, but not constructed due to lack of funding. PROJECT NEED: The existing slope is unstable and requires repairs to mitigate further FUNDING DEPARTMENT: movement. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Todd Broussard STRATEGIC PLAN QOAL, Improve the CqtVs infrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13/14 FY 14/15 FY 15116 FY 16117 Design Complete: FY 2012/13 Design/Environmental Construction Complete: Construction $ 330,000 Project Management $ 15,000 w Supplementals $ 5,000 Other PROJECT LOCATION Other TOTAL $ 350,000 FUNDING SOURCES FY 12113 FY 13/14 FY 14/15 FY 15/16 FY 16/17 General Fund $ 350,000 TOTAL $ 350,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 350,000 No additional cost FUND: 100 BUSINESS UNIT: 1001 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Parks& Beaches Parks Beaches Lambert Park Slope CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: LeBard Park PROJECT DESCRIPTION: Completion of construction plans &specifications for the undeveloped 2-acre portion of LeBard Park. PROJECT NEED: LeBard Park is 5 acres total,with 2 undeveloped acres. The park is adjacent to school open space and used as home fields for Sea View Little League. FUNDING DEPARTMENT: Additional open space is needed for the surrounding community. Community Services SOURCE DOCUMENT: City General Plan, Recreation and Community Services Element; Master DEPT. PROJECT MGR: Facilities Plan Oct.2011 David Dominguez STRATEGIC PLAN GOAL: Improve the City's infrastructure. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11/12 FY 12/13 FY 13/14 Construction Documents Design/Environmental $ 205,000 $ 20,000 $ 205,000 Complete: FY 2012/13 Construction $ 1,000,000 Construction Complete: TBD Project Management $ 100,000 w Supplementals $ 100,000 Continuing $ 20,000 PROJECT LOCATION Other TOTAL $ 205,000 1 $ 20,000 11 $ 205,00011$ 20,00011 $ 1,200,000 ad.ma a FUNDING SOURCES Prior FY 11112 FY 12113 FY 13114 Park Fees $ 205,000 $ 20,000 Unfunded $ 1,200,000 Indianapolis 51 n , TOTAL $ 205,000 $ 20,000 $ 1,200,000 j LeBenl Pare MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 1,425,000 1 Additional annual cost: None FUND: 209 BUSINESS UNIT: 20945101 COMMENTS: PROJECT TYPE: New Construction il CATEGORY: Parks & Beaches Parks Beaches LeBard rw We so M ..� rw w �i .� wl w w w Iw w w s� W 11■rl �r M mom r " = r " No M r rr r M CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Murdy Community Center PROJECT DESCRIPTION: Reconfiguration of the south patio area of Murdy Community Center and Patio Reconfiguration installation of a pre-engineered shade structure. PROJECT NEED: Reconfiguration of the patio and shade covering will provide additional space FUNDING DEPARTMENT: needed to address growing programming needs at Mundy Community Center Community Services DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A David Dominguez STRATEGIC PLAN GOAL- rinfrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13/14 FY 14/15 FY 15116 FY 16117 Design Complete: FY 2012/13 Design/Environmental $ 5,000 Construction Complete: FY 2012/13 Construction $ 100,000 Project Management $ 5,000 w Supplementals $ 5,000 Other PROJECT LOCATION Other TOTAL $ 115,00011 FUNDING SOURCES FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16117 He. Ave Park Fees $ 115,000 TOTAL $ 115,000 Murdy Perk m MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: 1_115,000JI a No additional cost FUND: ]209WernerAve BUSINESS UNIT: 20945 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Parks & Beaches Parks Beaches Murdy Patio CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: New Senior Center PROJECT DESCRIPTION: Completion of contruclion plans and specifications for a new senior center in Central Park and completion of an enhanced raptor foraging habitat plan to comply with mitigation measures for the project. PROJECT NEED: The current Senior Center at 17th St and Orange Ave is undersized to effectively serve the needs of the growing senior population. More programming FUNDING DEPARTMENT: space is needed to adequately serve the public. Community Services DEPT. PROJECT MGR: David Dominguez SOURCE DOCUMENT: Huntington Beach Senior Center Feasibility Study-LPA(2007) Master Facilities Plan Oct. 2011 STRATEGIC PLAN GOAL- lmorove the City's infrasturcture SCHEDULE: PROJECT COSTS FY 12113 FY 13/14 FY 14115 FY 15/16 FY 16117 Design Complete: FY 2012/13 Design/Environmental $ 300,000 Construction Complete: Construction Project Management w Supplementals Other PROJECT LOCATION Other TOTAL $ 300,000 11 FUNDING SOURCES FY 12113 FY 13/14 FY 14/15 FY 15/16 FY 16117 Quimby Fees S 300.000 Slater Ave a TOTAL $ 300,000 Talbert Ave unw 5rnm cwl MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 300,000 Ellis Ave FUND: ]2009BUSINESS UNIT: 2094 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Parks & Beaches Parks Beaches Senior Center 00 r M OM W M mom r s" w s" memo so W w mom " " M Maim Am r an N r m m m m m /w w m r CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Shipley Nature Center PROJECT DESCRIPTION: Design, architecture and engineering, including environmental design, to Permanent Parking Lot construct a permanent parking lot in Central Park to accommodate programming at Shipley Nature Center; and preparation of plans for raptor foraging habitat mitigation based on 1999 Central Park EIR PROJECT NEED: Additional parking is needed to provide parking for Shipley Nature Center, FUNDING DEPARTMENT: including ADA spaces and access to Shipley Community Services DEPT. PROJECT MGR: SOURCE DOCUMENT: Central Park Master Plan of Uses-August 2, 1999 David Dominquez STRATEGIC PLAN QOAL- Imnrove theity's infrastructur SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14/15 FY 15/16 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $90,000 Construction Complete: FY 2013/14 Construction $ 200,000 Project Management $ 25,000 w Supplementals $ 25,000 Other PROJECT LOCATION Other TOTAL 11 $ 90,00011 $ 250,000 FUNDING SOURCES FY 12/13 FY 13114 FY 14115 FY 15116 FY 16/17 Park Fees $ 90,000 $ 250,000 TOTAL $ 90,000 $ 250,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 340,000 No additional cost FUND: 209 BUSINESS UNIT: 2094So03 COMMENTS: PROJECT TYPE: New Construction Construction costs will be updated following completion of conceptual design. CATEGORY: Parks & Beaches Parks Beaches Shipley Parking lot CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Sports Complex Team PROJECT DESCRIPTION: Construct Team Room at Huntington Central Park Sports Complex. PROJECT NEED: Many youth and adult teams use the Sports Complex for league and tournament play. There is a need to provide accommodations for team assembly at the site. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: Huntington Central Park Master Plan DEPT. PROJECT MGR: Davis Dominguez STRATEGIC PLAN GOAL: Improve the City's infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11112 FY 12113 FY 13114 Design Complete. FY 2012113 Design/Environmental $ 162,740 Construction Complete. TBD Construction Project Management w o Supplementals Continuing $ 162,740 PROJECT LOCATION Other a TOTAL $ 162,740 $ 162,740 FUNDING SOURCES Prior FY 11112 FY 12113 FY 13/14 4' Quimby Fees $ 162,740 TOTAL $ 162,740 ' MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 162,740 � Additional annual cost' None FUND: 209 BUSINESS UNIT: 20945001 COMMENTS: [PROJECT TYPE: New ConstructionTEGORY: Parks & Beaches Parks Beaches Team Room M IMI r. r .■� i.s M 1111011 " man MIMI M r Milk CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Worthy Park PROJECT DESCRIPTION: Demolition of the closed 10,000 SF racquetball building and reconfiguration of Reconfiguration the park to include additional recreational amenities and public restroom PROJECT NEED: Reconfiguration of the park is needed due to the HB Union High School District FUNDING DEPARTMENT: reconfiguring a portion of its property that was once part of the park. Demolition Community Services of the closed racquetball facility is also needed. DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Dave Dominguez STRATEGIC PLAN GOAL- Impr ve the City's infrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14115 FY 15/16 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $ 157,500 Construction Complete: FY 2013/14 Construction $ 1,100,000 Project Management $ 100,000 Supplementals $ 50,000 Other PROJECT LOCATION Other TOTAL 11 $ 157,50011 $ 1,250,000 FUNDING SOURCES FY 12113 FY 13/14 FY 14/15 FY 15116 FY 16/17 Park Fees $ 157,500 . �.�.,A.. Quimby Fees $ 1,250,000 n TOTAL $ 157,500 $ 1,250,000 T MAINTENANCE COST IMPACT: ITOTAL PROJECT COST: $ 1,407,50011 A Minimal additional cost. FUND: 209 BUSINESS UNIT: 20945004 r MMENTS: PROJECT TYPE: New Construction CATEGORY: Parks& Beaches Parks Beaches Worthy Park CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Pro'ect PROJECT TITLE: Warner Ave. Sewer PROJECT DESCRIPTION: Design and construction for rebuilding the Warner Avenue Gravity Sewer and Project Sewer Lift Station "C" PROJECT NEED: Project will increase the capacity and rebuild this infrastructure which have reached their design life. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: 2003 Sewer Master Plan DEPT. PROJECT MGR: Andy Ferrigno STRATEGIC PLAN GOAL: Improve the City's Infrastructure. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11112 FY 12/13 FY 13114 Design Complete. FY 2011112 Design/Environmental $ 600,000 $ 450,000 Construction Complete: FY 2012/13 Construction $ 5,000,000 Project Management S 500,000 ti Supplementals S 500,000 Continuing $ 6,150,000 PROJECT LOCATION Other TOTAL $ 600,000 $ 6,000,000 $ 450,000 $ 6,150,000 FUNDING SOURCES Prior FY 11/12 FY 12/13 FY 13/14 Sewer Development Fee $ 400,000 '. Sewer Fund $ 200,000 $ 6,000,000 TOTAL $ 600,000 $ 6,000,000 c a MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 6,600,000 c 0 � \ S _ Warner Ave Additional annual cost: None FUND: 511 BUSINESS UNIT: 51189007 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Sewer Sewer Warner Ave. Sewer Project Ir m m mom wr as a" M CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Sewer Lift Station PROJECT DESCRIPTION: Complete design and reconstruct the City's Sewer Lift Stations (LS). Trinidad Construction LS will be constructed in FY 12113. Design slated for outlying years are Edgewater LS(FY13/14),Graham LS(FY14/15)and McFadden LS (FY15/16). PROJECT NEED: Project will increase capacity and rebuild or replace this station,which has FUNDING DEPARTMENT: reached its design life. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2003 Sewer Master Plan Andy Ferrigno STRATEGIC PLAN GOAL, Imorove t Infrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13114 FY 14/15 FY 15116 FY 16/17 Design Complete: FY 2012/13 Design/Environmental Construction Complete: FY2013/14 Construction $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 Project Management $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 w Supplementals $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Other PROJECT LOCATION Other TOTAL 11 $ 1,700,000 11 $ 1,700,000 IT-1,700,000 $ 1,700,000 $ 1,700,000 FUNDING SOURCES FY12113 FY13/14 FY14/15 FY15116 FY16/17 Sewer Service Fund $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700.000 $ 1,700,000 TOTAL $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 8,500 0000 0 No additional cost o FUND: 511 q r0' BUSINESS UNIT: 51189013 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Sewer Sewer Sewer Lift Station Construction CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE. Sewer Lift Station Design PROJECT DESCRIPTION: Program to rehabilitate the City's Sewer Lift Stations (LS). Edgewater LS will be designed in FY 12/13. Design slated for outlying years are Graham LS (FY13/14), McFadden LS (FY14/15), and Slater LS (FY15/16). PROJECT NEED: Project will increase capacity and rebuild or replace this station,which has FUNDING DEPARTMENT: reached its design life. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2003 Sewer Master Plan Andy Ferrigno STRATEGIC PLAN GOAL, Improve the City' Infrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13/14 FY 14/15 FY 15116 FY 16/17 Design Complete: FY 2012/13 Design/Environmental S 400,000 S 400.000 S 400,000 $ 400,000 $ 400,000 Construction Complete: Construction Project Management p Supplementals Other PROJECT LOCATION Other TOTAL 11 $ 400,000 $ 400,000 $ 400,000117 40-0,00011 $ 400,000 FUNDING SOURCES FY 12/13 FY 13/14 FY 14115 FY 15116 FY 16/17 Sewer Development Fee $ 400,000 S 400,000 $ 400,000 $ 400,000 $ 400,000 U TOTAL $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 a MAINTENANCE COST IMPACT: i1TOTAL PROJECT COST: $ 2,000,000 z No additional cost FUND: 210 BUSINESS UNIT: 21089007 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Sewer Sewer Sewer Lift Station Design i■�r r ..rw r r r rlr w r r rA r r war r as on CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Sewer Lining PROJECT DESCRIPTION: Line various sewer lines as identified through Closed Circuit Television (CCTV) inspections. PROJECT NEED: Project will extend life of existing sewer lines. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2003 Sewer Master Plan Joseph Fuentes STRATEGIC PLAN GOAL Imorove the City'sInfrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13/14 FY 14/15 FY 15116 FY 16117 Design Complete: FY 2012/13 Design/Environmental $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Construction Complete: FY 2012/13 Construction $ 210,000 $ 210,000 $ 210,000 $ 210,000 $ 210,000 Project Management $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Supplementals $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Other PROJECT LOCATION Other TOTAL $ 250,000 $ 250,000 JT 2 00,000 11T 250,000 $ 250,000 FUNDING SOURCES FY 12113 FY 13/14 FY 14/15 FY 15/16 FY 16/17 Sewer Service Fund $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 a '..„ ' \ \ e TOTAL $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 \'' a MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,250,000 d - n No additional cost FUND: 511 BUSINESS UNIT: 51189002 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Sewer Sewer Sewer Lining CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Sewer Replacement Project PROJECT DESCRIPTION: Sewer line in Beach Boulevard (Talbert to Warner)will be upsized to meet current and future capacity demands. PROJECT NEED: Project will increase capacity and extend life of existing sewer lines. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2003 Sewer Master Plan Jim Wagner SCHEDULE: PROJECT COSTS FY 12/13 FY 13114 FY 14/15 FY 15/16 FY 16117 Design Complete: FY 2012/13 Design/Environmental $ 200,000 Construction Complete: FY 2013/14 Construction $ 650,000 Project Management $ 75,000 m Supplementals $ 75,000 Other PROJECT LOCATION Other TOTAL $ 200,000 Is 800,000 FUNDING SOURCES FY 12113 FY 13/14 FY 14/15 FY 15/16 FY 16/17 Sewer Service Fund $ 200,000 $ 800,000 TOTAL $ 200,000 $ 800,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,000,000 No additional cost FUND: 511 BUSINESS UNIT: 51189014 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Sewe Sewer Sewer Replacement CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Arterial Rehabilitation PROJECT DESCRIPTION: Rehabilitation of arterial highways. Construction scheduled for FY 12/13 Construction includes Goldenwest Street(Yorktown to PCH) and Garfield Avenue (Magnolia to Bushard) PROJECT NEED: Required to meet the goals of the Pavement Management Plan FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2010 Pavement Management Plan Jim Wagner STRATEGIC PLAN GOAL, morove the City'sInfrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13/14 FY 14115 FY 15116 FY 16117 Design Complete. FY 2012/13 Design/Environmental Construction Complete: FY2013/14 Construction $ 2,455,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 Project Management $ 150,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Supplementals $ 100,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Other PROJECT LOCATION Other TOTAL $ 2,705,000 $ 2,200,000 IT 2,200,000 11 $ 2,200,000 1 $ 2,200,000 FUNDING SOURCES FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16117 Measure M $ 1,167,000 SLPP Grant(State) $ 1,133,000 General Fund $ 405,000 TOTAL $ 2,705,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 2,70LO00JI No additional cost a FUND: 213, 218 L y z BUSINESS UNIT: 21390020,21890010 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Streets Streets& Transportation Arterial Rehab Construction CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Arterial Rehabilitation PROJECT DESCRIPTION: Design for the rehabilitation of arterial streets. Design scheduled for FY 12/13 Design include, Main Street(Yorktown to Garfield), Lake Street(Indianapolis to Adams), Indianapolis Avenue (Beach to Brookhurst) , and Brookhurst Street (Bushard to PCH). PROJECT NEED: Required to meet the goals of the Pavement Management Plan FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2010 Pavement Management Plan Jim Wagner STRATEGIC PLAN GOAL, Improve the City's Infrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14115 FY 15/16 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 Construction Complete: FY2013/14 Construction Project Management Supplementals Other PROJECT LOCATION Other TOTAL $ 200,00011 $ 200,00011 $ 200,00011 $ 200,000 $ 200,000 FUNDING SOURCES FY 12113 FY 13/14 FY 14115 FY 15/16 FY 16117 - Gas Tax $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 I TOTAL $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,000,000 No additional cost A,. = FUND: 207 ntlisn� ap0.5 Me = 8 X m BUSINESS UNIT: 20790003 11 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Streets Streets&Transportation Arterial Rehab Design ruM M = W = " A w .•i wr 00 r we w CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Atlanta Avenue Widening PROJECT DESCRIPTION: Project will widen the south side of Atlanta Avenue from Huntington Street to Delaware Street. PROJECT NEED: This project is required to meet the goals of the General Plan FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: General Plan Circulation element; Master Plan of Arterial Highways DEPT. PROJECT MGR: Jo Claudio STRATEGIC PLAN GOAL: Improve the City's Infrastructure. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11/12E4966",0000 FY 12113 FY 13114 Design Complete FY 2012113 Design/Environmental $ 296,000 $ 100,000 Construction Complete. FY 2013/14 Construction $ 1,200,000 Project Management $ 50,000 a Supplementals $ 50,000 Continuing $ 2,902,420 PROJECT LOCATION Other(RAN) $ 3,002,420 TOTAL $ 296,000 $ 3,102,420 $ 2,902,420 $ 1,300,000 FUNDING SOURCES Prior FY 11112 FY 12/13 FY 13/14 Atlanta Avenue MPAH(Grant) $ 1,652,420 Prop42 $ 1,450,000 $ 1,300,000 Traffic Impact Fee $ 296,000 +� N N Y TOTAL $ 296,000 $ 3,102,420 $ 1,300,000 b c% O ru MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 4,698,420 c /o � p� Additional annual cost None FUND: 965,219 2 BUSINESS UNIT: 96585001121990002 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Streets Streets& Transportation Atlanta Ave Widening CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Project PROJECT TITLE: Bridge Preventative PROJECT DESCRIPTION: Design and construction to provide preventative maintenance for City bridges. Maintenance Program Design continuing in FY 11/12 with construction starting for Warner Bridge (FY11112), Magnolia Bridge(FY12/13)and Brookhurst Bridge(FY13/14) PROJECT NEED: Many of the City's bridges are aged and need maintenance and minor rehabilitation to extend their design life. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: City wide Bridge Study(2007) DEPT. PROJECT MGR: Jo Claudio STRATEGIC PLAN GOAL: Improve the City's Infrastructure. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11/12 FY 12113 FY 13114 Design Complete: FY 2011/12 Design/Environmental $ 375,000 $ 400,000 $ 675,000 Construction Complete: Fo Be Determined Construction $ 600.000 $ 800,000 1,000,000 Project Management $ 50,000 $ 50,000 100,000 o Supplementals $ 50,000 $ 50,000 70,000 Continuing $ 800,000 PROJECT LOCATION Other TOTAL $ 375,000 $ 1,100,000 $ 675,000 $ 1,700,000 $ 1,170,000 FUNDING SOURCES Prior FY 11112 FY 12/13 FY 13/14 — BPMP Grant(Federal) $ 330,000 $ 968,000 $ 792,000 $ 1,035,000 Gas Tax $ 45,000 $ 132,000 $ 108,000 $ 135,000 TOTAL $ 375,000 $ 1,100,000 $ 900,000 $ 1,170,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 3,545,000 c, Additional annual cost: None FUND: 961 6 BUSINESS UNIT: 96185001 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Streets Streets&Transportation Bridge Prevent. Maint. " M go 40 we an CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Bridge Rehabilitation PROJECT DESCRIPTION: Design and rehabilitation of City Bridges. Admiralty and Humbolt Bridges will be Program designed in FY 11112 and Davenport and Gilbert will be designed in FY 12/13. Construction is planned for FY 14/15 and FY 15/16. PROJECT NEED: Many of the City's bridges are aged and need maintenance and minor repair to extend their design life. Improvements may include replacement of rails, fencing FUNDING DEPARTMENT: and minor concrete patching. Public Works SOURCE DOCUMENT: City wide Bridge Study(2007) DEPT. PROJECT MGR: Jo Claudio STRATEGIC PLAN GOAL: Improve the City's Infrastructure. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11/12 FY 12113 FY 13114 Design Complete: FY 2012/13 Design/Environmental $ 600,000 $ 600,000 $ 600,000 Construction Complete: FY 2014/15 Construction Project Management Supp/ementals Continuing PROJECT LOCATION Other TOTAL $ 600,000 7 600,000 $ 600700 FUNDING SOURCES Prior FY 11/12 FY 12/13 FY 13/14 HBP Grant(Federal) $ 600.000 $ 600,000 TOTAL $ 600,000 $ 600,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 1,200,000 11 Additional annual cost: None FUND: 961 rre Me BUSINESS UNIT: 96185001 COMMENTS: PROJECT TYPE: Rehabilitation 100% Grant Funded CATEGORY: Streets Streets& Transportation Bridge Rehab CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Beach Boulevard at PROJECT DESCRIPTION: Restripe to add a fourth northbound through lane on Beach Boulevard from Edinger Avenue approximately 500 feet south of Edinger Avenue to 460 feet north of Edinger Avenue. Project includes minor modifications to the southbound 1-405 off ramp. PROJECT NEED: Improve traffic flow and reduce congestion. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Beach - Edinger Corridor Specific Plan Jo Claudio SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14/15 FY 15/16 FY 16117 Design Complete: FY 2012/13 Design/Environmental $ 174,100 Construction Complete: FY 2013/14 Construction $ 154,663 Project Management $ 23,199 N Supplementals Operations/Maintenance PROJECT LOCATION Other TOTAL 11 $ 174,10011 $ 177,862 FUNDING SOURCES FY 12/13 FY 13/14 FY 14/15 FY 15116 FY 16117 OCTA Grant $ 130,575 $ 133,396 Gas Tax $ 43,525 $ 44,466 TOTAL $ 174,100 $ 177,862 MAINTENANCE COST IMPACT: OTAL PROJECT COST: $ 351,962 No additional cost FUND: 207 BUSINESS UNIT: 20790023 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Trans or ation Streets&Transportation Beach @ Edinger M M M am me M r ri r r rr r rw r r r r r� rr r r r r r r CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Beach Boulevard and PROJECT DESCRIPTION: Widening Capacity Improvements - Beach Boulevard And Warner Avenue. Warner Avenue Intersection Improvement Install westbound right turn pocket. Project is for PS&E, environmental studies Project and right-of-way engineering only. PROJECT NEED: This project is required to meet the goals of the general plan. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: Circulation Element of the General Plan. Master Plan of Arterial Highways DEPT. PROJECT MGR: William Janusz STRATEGIC PLAN GOAL: Improve the City's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11/12 FY 12113 FY 13/14 Design Complete. Sep-13 Design/Environmental $ 300,000 $ 140,300 $ 291,000 Construction Complete: Construction Project Management Supplementals Continuing $ 149,300 PROJECT LOCATION Other TOTAL $ 300,000 $ 140,300 $ 291,000 $ 149,300 ----- - - FUNDING SOURCES Prior FY 11l12 FY 12/13 FY 13/14 GMA (OCTA) Grant $ 300,000 Heil Ave ICE(OCTA) Grant $ 105,225 -- - Gas Tax $ 35,075 I TOTAL $ 300,000 $ 140,300 Wame,Ave MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 440,300 Y Slamrme � Additional annual cost: FUND: 873, 207 BUSINESS UNIT: 87390002, 20790019, COMMENTS: PROJECT TYPE: New Construction il CATEGORY: Transportation Streets & Transportation Beach & Warner IIP CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project :1 PROJECT TITLE: Brookhurst Street and PROJECT DESCRIPTION: Widening Capacity Improvements-Brookhurst Street and Adams Avenue. Add Adams Avenue Intersection Improvement through lanes and right turn pockets. Project is for PS&E, environmental studies Project and right-of-way engineering only. PROJECT NEED: Improve traffic flow and reduce congestion. These improvements were identified in the cooperative study and interagency MOU regarding the Garfield/Gisler FUNDING DEPARTMENT: overcrossing of the Santa Ana River. Public Works SOURCE DOCUMENT: Growth Management Area DEPT. PROJECT MGR: William Janusz STRATEGIC PLAN GOAL: Improve the City's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11/12 FY 12113 FY 13114 Design Complete: Sep-1 3 Design/Environmental $ 450,000 $ 80,000 $ 486,882 $ 355,350 Construction Complete: Construction Project Management a Supplementals Continuing S 43,118 PROJECT LOCATION Other TOTAL $ 450,OD0 $ 80,000 $ 486,882 $ 398,468 FUNDING SOURCES Prior FY 11112 FY 12113 FY 13/14 YMI.A.r GMA (OCTA) Grant $ 450,000 $ 80,000 ICE(OCTA) Grant $ 266,512 Awct tiA"R Traffic Impact Fee $ 88,838 N IMiarklpolis Awo � TOTAL $ 450,000 $ 80,000 $ 355,350 AII.Wa Aw MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 885,350 Additional annual cost: FUND: 873, 207 11 BUSINESS UNIT: 87390002, 20790019 COMMENTS: PROJECT TYPE: New Construction li CATEGORY: Transportation Streets & Transportation Brookhurst&Adams IIP I/I■1 M M an M M M M " M M man SOON meow �r rl " M m r r M r r ICI r r CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Edinger Avenue PROJECT DESCRIPTION: The project will provide a safe pathway for both pedestrians and bicyclists along Parkway Path the recently improved landscaped parkway adjacent to Edinger Avenue from Saybrook Lane to Countess Drive PROJECT NEED: This project will accommodate overflow parking along Edinger Avenue during FUNDING DEPARTMENT: specific events. The path will also provide a safe area for the public to traverse. Public Works DEPT. PROJECT MGR: I STRATEGIC PLAN GOAL,ISOURCE DOCUMENT: N/A Jim Wagner morove the City' Infrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13/14 FY 14115 FY 15/16 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $ 10,000 Construction Complete: FY 2012/13 Construction $ 207,000 Project Management $ 20,000 N Supplementals $ 20,000 Other PROJECT LOCATION Other TOTAL 11 $ 257,000 FUNDING SOURCES FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16117 FTA Grant(Federal) $ 192,400 Measure "M" $ 64,600 Eain4t'Fxe TOTAL $ 257,000 a MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 257,000 No additional cost FUND: J213BUSINESS UNIT: 2139 ..a nel F.vP COMMENTS: PROJECT TYPE: New Construction CATEGORY: Streets Streets&Transportation Edinger Ave. Parkway Path CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORM70NMMM"loff. -7 PROJECT TITLE: Ellis Avenue at Main Street PROJECT DESCRIPTION: Study to evaluate channelization and operational modifications at the Traffic Channelization Modifications intersection of Main Street and Ellis Avenue. These modifications will include the reconstruction of the Main Street median island to prohibit left turns at the intersection. Project is for the engineering and environmental studies only. PROJECT NEED: Improved traffic flow and reduce congestion. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Beach-Edinger Corridor Specific Plan William Janusz STRATEGIC PLAN QOAL- Improve of tr t SCHEDULE: PROJECT COSTS FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16117 Design Complete: FY 2012/13 Design/Environmental $ 60,000 Construction Complete: Construction Project Management Supplementals Opera tion s/Maintenance PROJECT LOCATION Other TOTAL $ 60,000 FUNDING SOURCES FY 12/13 FY 13/14 FY 14115 FY 15/16 FY 16117 Traffic Impact Fee $ 60,000 TOTAL $ 60,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 60,000 No additional cost FUND: 207 BUSINESS UNIT: 20685201 COMMENTS: PROJECT TYPE: New CATEGORY: Transportation Streets&Transportation Ellis @ Main so M M A M " M r r /ICI rl r r rrl i�rY jrl� Iw w w Iw r M ■i I�I� r o.r 'I CITY OF HUNT INGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Golden View Safe Routes PROJECT DESCRIPTION: Installation of curb ramps and the upgrading of warning signs and striping in the to School (SR2S) vicinity of Golden View School. Project also includes the installation of east-west left turn arrows at the intersection of Goldenwest Street and Slater Avenue. State grant project with 90%funding of improvements. PROJECT NEED: This project helps address traffic safety issues near a school through the use of grant funds with a relatively small city match required. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: Safe Routes to School Grant DEPT. PROJECT MGR: William Janusz STRATEGIC PLAN GOAL: Improve the City's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11112 FY 12/13 FY 13/14 Design Complete: FY2011/12 Design/Environmental $ 12,500 Construction Complete: FY 2013/14 Construction $ 198,400 Project Management $ 15,000 Supplementals $ 23,145 Operations/Maintenance PROJECT LOCATION Continuing $ 249,045 TOTAL $ 249,045 $ 249,045 FUNDING SOURCES Prior FY 11112 FY 12/13 FY 13/14 SR2S Grant $ 224,140 Gas Tax $ 24,905 Yg 33 TOTAL $ 249,045 b,. '•) MAINTENANCE COST IMPACT: 11TOTAIL PROJECT COST: $ 249,045 -^ i �M •-� dditional annual cost: FUND: 878 I w BUSINESS UNIT: 87890006, COMMENTS: PROJECT TYPE: New CATEGORY: Trans ortation Streets & Transportation Golden View SR2S CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMAT/O PROJECT TITLE: Edinger Avenue Traffic PROJECT DESCRIPTION: Provide operational and infrastructure improvements along Edinger Avenue Signal Synchronization and Communication from Boise Chica Street to SR-55. This is a multijurisdictional project including Equipment upgrades Caltrans and the Cities of Westminster, Fountain Valley and Santa Ana and will be managed by OCTA. Work within Huntington Beach includes signal timing and traffic signal interconnect cable. PROJECT NEED: Upgrading communication will provide for greater system reliability. Signal FUNDING DEPARTMENT: retiming will improve traffic flow and minimize stops and delays. Public Works DEPT.PROJECT MGR: SOURCE DOCUMENT: NA William Janusz STRATEGIC PLAN GOAL Improve t Infrastructu SCHEDULE: PROJECT COSTS FY 12/13 FY 13114 FY 14115 FY 15/16 FY 16/17 Design Complete: =FY2013/14 Design/Environmental $ 70,975 Construction Complete: Construction $ 117,150 Project Management $ 11,000 Supplementals Operations/Maintenance $ 22,000 PROJECT LOCATION Other TOTAL $ 221,125 FUNDING SOURCES FY 12113 FY 13/14 FY 14115 FY 15/16 FY 16/17 OCTA Grant $ 176,900 a - AQMD Fund $ 44,225 E TOTAL $ 221,125 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 221,125 $11,000 FUND: 873, 201 BUSINESS UNIT: 87390012, 20190008 COMMENTS: PROJECT TYPE: New CATEGORY: Trans ortation Streets &Transportation Edinger Synch. r w M A wl rill w w M M M M r r r r r r rri IAr� rr rr r rl r r■ rrI r r r rr CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Goldenwest Street Traffic PROJECT DESCRIPTION: Provide operational and infrastructure upgrades along Goldenwest Street from Signal Synchronization and Communication SR 22 to PCH. This is a multijurisdictional project including the City of System Upgrade Westminster and Caltrans and will be managed by OCTA. Work within Huntington Beach includes signal timing and fiber optic cable. PROJECT NEED: Upgrading communication will provide for greater system reliability and provide the infrastructure necessary for future real time communication with the Caltrans FUNDING DEPARTMENT: Traffic Operations Center. Signal timing will improve traffic flow and delays. Public Works SOURCE DOCUMENT: NA DEPT. PROJECT MGR: William Janusz STRATEGIC PLAN GOAL: Improve the City's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11112 FY 12/13 FY 13/14 Design Complete: FY 2012/13 Design/Environmental $ 85,818 $ 4,000 Construction Complete: FY 2013/14 Construction $ 182,600 $ 4,000 Project Management $ 21,912 Supplementals Operations/Maintenance $ 27,000 PROJECT LOCATION Continuing $ 317,330 TOTAL $ 317,330 $ 325,330 11 FUNDING SOURCES Prior FY 11112 FV 12/13 FY 13/14 OCTA Grant $ 236,335 AQMD Fund $ 80,995 $ 8,000 www Av n TOTAL $ 317,330 $ 8,000 '-� C1 Aw MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 325,330 Additional annual cost. 5000 FUND: 87]201BUSINESS UNIT: 873 COMMENTS: PROJECT TYPE: New il CATEGORY: Trans ortation Streets& Transportation Goldenwest Synch. CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Talbert Avenue Traffic PROJECT DESCRIPTION: Provide operational and infrastructure upgrades along Talbert Avenue from Signal Synchronization and Communication Beach Boulevard to SR 55. This is a multijurisdictional project including Caltrans System Upgrade and the Cities of Fountain Valley and Santa Ana and will be managed by OCTA. Work within HB includes signal timing and communication equipment. PROJECT NEED: Upgrading communications will provide for greater system reliability. Signal timing will improve traffic flow and minimize delays. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: NA DEPT.PROJECT MGR: William Janusz STRATEGIC PLAN GOAL: Improve the City's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11/12 FY 12/13 FY 13/14 Design Complete: FY 2012/13 Design/Environmental $ 14,000 Construction Complete: FY 2013/14 Construction $ 11,820 Project Management $ 3,500 o Supplementals Operations/Maintenance PROJECT LOCATION Continuing S 29,320 TOTAL $ 29,320 $ 29,320 -- _ FUNDING SOURCES Prior FY 11112 FY 12113 FY 13/14 _M OCTA Grant S 22,256 AQMD Fund S 7,064 v TOTAL $ 29,320 5 MAINTENANCE COST IMPACT: ITOTAL PROJECT COST: $ 29,320 ti Additional annual cost: FUND: 873, 201 BUSINESS UNIT: 87390010 COMMENTS: PROJECT TYPE: New CATEGORY: Trans ortation Streets &Transportation Talbert Synch. w A w M w M M w M so CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Protect PROJECT TITLE: Warner Avenue Traffic PROJECT DESCRIPTION: Provide operational and infrastructure upgrades along Warner Avenue from PCH Signal Synchronization and Communication to Red Hill Avenue. This is a multijurisdictional project including Caltrans and the System Upgrade Cities of Fountain Valley,Westminster, Santa Ana and Tustin and Caltrans and will be managed by OCTA. Work within HB includes signal timing&fiber optics. PROJECT NEED: Upgrading communication will provide for greater system reliability and provide the infrastructure necessary for future real time communication with the Caltrans FUNDING DEPARTMENT: Traffic Operations Center. Signal timing will improve traffic flow and delays. Public Works SOURCE DOCUMENT: NA DEPT. PROJECT MGR: William Janusz STRATEGIC PLAN GOAL: Improve the City's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11112 FY 12113 FY 13/14 Design Complete: FY 2012/13 Design/Environmental $ 88,707 Construction Complete: FY 2013/14 Construction $ 204,600 Project Management $ 24,552 m Supplementals Operations/Maintenance $ 25,200 PROJECT LOCATION Continuing $ 343,059 TOTAL lis 73,05911 FUNDING SOURCES Prior FY 11/12 FY 12/13 FY 13/14 OCTA Grant $ 248,085 AQMD Fund $ 94,974 i - TOTAL $ 343,059 9✓w �7� MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 343,059 Additional annual cost: $5,000 FUND: 87]]201BUSINESS UNIT: 87390010, 201 COMMENTS: PROJECT TYPE: New il CATEGORY: Trans ortation Streets &Transportation Warner Synch. CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Gothard/Heil Traffic Signal PROJECT DESCRIPTION: Modify the traffic signal at the intersection of Gothard and Heil to provide left Left Turn Phasing Modification turn arrows for east-west traffic. The project will bring any non-standard equipment of intersection features up to current standards. PROJECT NEED: The intersection was identified as a top priority in the 2011 Citywide Left Turn FUNDING DEPARTMENT: Phasing Study. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2011 Left Turn Phasing Study William Janusz STRATEGIC PLAN GOAL- Imnrove the City's Infrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13114 FY 14115 FY 15/16 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $ 25,000 Construction Complete: FY 2012/13 Construction $ 150,000 Project Management $ 10,000 N Supplementals $ 65,000 O p era ti o n s/Ma i n t e n a n c e PROJECT LOCATION Other TOTAL 250,00011 FUNDING SOURCES FY 12/13 FY 13114 FY 14/15 FY 15116 FY 16/17 Gas Tax S 250,000 TOTAL $ 250,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 250,000 Si 000 3 FUND: 207 BUSINESS UNIT: 20790026 COMMENTS: EPROJECTTYPE: New Y: Transportation Streets&Transportation Gothard-Heil Signal Mod �■I " r w M w w �M �Ir /III w i r�I� w w M M w w =11 w w w I=1 w M w M r r CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Gothard/Talbert Left Turn PROJECT DESCRIPTION: Modify the traffic signal at the intersection of Gothard and Talbert to provide left Phasing Signal Modification turn arrows for north-south traffic. The project will bring any non-standard equipment of intersection features up to current standards. PROJECT NEED: The intersection was identified as a the#2 priority in the 2011 Citywide Left Turn FUNDING DEPARTMENT: Phasing Study. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2011 Left Turn Phasing Study William Janusz -STRATEGIC PLAN GOAL, Imorove t Infrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16117 Design Complete: FY 2012/13 Design/Environmental $ 25,000 Construction Complete: FY 2013/14 Construction $ 150,000 Project Management $ 10,000 m Supplementals $ 15,000 Opera tions/Maintenance PROJECT LOCATION Other $ 50,000 TOTAL $ 25,000 $ 225,000 FUNDING SOURCES FY 12113 FY 13/14 FY 14/15 FY 15/16 FY 16117 Gas Tax $ 25,000 Unidentified $ 225,000 $ TOTAL $ 25,000 $ 225,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 250,000 $1,000 1 - FUND: 207 BUSINESS UNIT: 20790028 COMMENTS: PROJECT TYPE: New CATEGORY: Transportation Streets & Transportation Gothard-Talbert Signal Mod CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Yorktown/Huntington PROJECT DESCRIPTION: Develop alternatives, design and construct improvements to address existing Intersection Access Modification accident patterns. Anticipated treatment alternatives include prohibiting northbound and southbound left turns and through movements at intersection by constructing a small channelizing median in the street. Project effort will include communication with potentially affected local residents/businesses. PROJECT NEED: Identified accident pattern/frequency issue during development of the 2011 FUNDING DEPARTMENT: Traffic Signal Priority List. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: NA William Janusz STRATEGIC PLAN GOAL- Improve the City's Infrastructure If SCHEDULE: PROJECT COSTS FY 12113 FY 13/14 FY 14/15 FY 15116 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $ 20,000 Construction Complete: FY 2012/13 Construction $ 37,000 Project Management $ 3,000 a Supplementals S 5,000 Operations/Maintenance PROJECT LOCATION Other TOTAL $ 65,00011 FUNDING SOURCES FY 12113 FY 13/14 FY 14115 FY 1516 FY 16117 Gas Tax $ 65,000 TOTAL $ 65,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 65,000 $500 FUND: 207 BUSINESS UNIT: 20790029 COMMENTS: PROJECT TYPE: New CATEGORY: Transportation Streets &Transportation Yorktown-Huntington Mod r ■w r r r �■ r w r r r s r r r r w r 1r CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Stacey Middle School and PROJECT DESCRIPTION: Installation of curb ramps and the upgrading of warning signs in the vicinity of Clegg Elementary School Safe Routes to Stacey Middle School and Clegg Elementary School. Project also includes the School installation of a new traffic signal at Springdale Street and Croupier Drive, curb ramp improvements and extension of the existing bicycle lane on Springdale Street. PROJECT NEED: This project helps address traffic safety issues near the schools through the use FUNDING DEPARTMENT: of grant funds. No local match is required for this grant. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Safe Routes to School Grant William Janusz InfrastructureSTRATEGIC PLAN rOAI - Improve The City's SCHEDULE: PROJECT COSTS FY 12113 FY 13/14 FY 14115 FY 15/16 FY 16117 Design Complete: FY 2012 I33 Design/Environmental $ 16,500 Construction Complete: FY 2013/14 Construction $ 385,500 Project Management $ 27,500 Supplementals $ 43,500 Non Infrastructure $ 5,500 PROJECT LOCATION Other TOTAL $ 478,50011 FUNDING SOURCES FY 12113 FY 13114 FY 14/15 FY 15/16 FY 16/17 Federal SRTS Grant $ 478,500 j TOTAL $ 478,500 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ E 500 2000 FUND: 878 BUSINESS UNIT: 8789/007 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Transportation Streets & Transportation SR2S StaceyClegg CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Corrosion Control PROJECT DESCRIPTION. Corrosion control transmission mains, distribution mains, and other appurtenances that are buried or above ground throughout the City. FY 2012/13 project include applying Cathodic Protection on existing 36-inch transmission main. PROJECT NEED: Corrosion control protects facilities by transferring corrosion to a non valuable FUNDING DEPARTMENT: metal placed in the ground. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2012 Water Master Plan and routine water maintenance program Duncan Lee STRATEGIC PLAN GOAL- Imorove the City's Infrastructure SCHEDULE: PROJECT COSTS FY 12/13 FY 13114 FY 14/15 FY 15/16 FY 16117 Design Complete Varies/On-Going Design/Environmental $ 50,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Construction Complete. Varies/On-Going Construction $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Project Management $ 300,000 $ 12,500 $ 12,500 $ 12,500 $ 12,500 m Supplementals $ 200,000 $ 12,500 $ 12,500 $ 12,500 $ 12,500 Other PROJECT LOCATION Other TOTAL 11 $ 650,000 $ 150,000 IT 1 00,000 11 $ 150,000 11 $ 150,000 FUNDING SOURCES FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 Water Master Plan $ 100,000 i Water Fund $ 500,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 3 Gas Tax $ 50,000 TOTAL $ 650,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,250,000 ' 9 No additional cost FUND: 507, 506 & 207 50791016, 50691016 BUSINESS UNIT: & 20791001 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Water Water Corrosion Control r M =1 M = M M M M M MiMi iml we M CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Distribution Improvements PROJECT DESCRIPTION: Extensions of new mains at various locations throughout the City, such as Bolsa Chica area by southern end of Graham, Dairyview/Wagon, Demion/Lindenwood, Duello/Slater, Grass/Slater, Springdale/Briarcliff, Beach Blvd-Holt, Beach Blvd Baylock, Beach Blvd-Baylock to channel north of Warner, and other system improvements at reservoirs, booster stations,and wells. PROJECT NEED: To install new distribution mains or other infrastructure improvements to FUNDING DEPARTMENT: increase system redundancy, efficiency,reliability,and to extend infrastructure Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2012 Water Master Plan and routine water maintenance program Duncan Lee STRATEGIC PLAN GOAL, Improve the City's Infrastructur SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14115 FY 15116 FY 16117 Design Complete: Varies/On-Going Design/Environmental $ 50,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 Construction Complete: Varies/On-Going Construction $ 750,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 Project Management $ 75,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 m Supplementals $ 75,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Other � PROJECT LOCATION Other TOTAL 1137 9 00,000 11 $ 1,000,000 11 $ 000,00011 1,000,000 1,000,000 FUNDING SOURCES FY 12113 FY 13114 FY 14115 FY 15116 FY 16117 Water Master Plan $ 700,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 Water Fund $ 250,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 8 6 TOTAL $ 950,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 ! MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 4,950,000 h No additional cost FUND: 507&506 BUSINESS UNIT: 50791025&5069102 COMMENTS: PROJECT TYPE: New& RehabiliWate CATEGORY: Water Distribution Improvements CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Peck Reservoir Dual Drive PROJECT DESCRIPTION: Design and install dual drive capabilities at Peck Reservoir Booster station,along with other facility modification to improve functionality. PROJECT NEED: This booster station currently uses natural gas. Ever increasing mandates from the South Coast Air Quality Management District requires more option to reduce FUNDING DEPARTMENT: emissions dual capabilities to use the most economical power available. Public Works SOURCE DOCUMENT: N/A DEPT. PROJECT li Jay Kleinheinz/Duncan Lee STRATEGIC PLAN GOAL: Improve the City's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11112 FY 12/13 FY 13/14 Design Complete: FY 2011/12 Design/Environmental $ 250,000 $ 175,000 $ 50,000 Construction Complete: FY 2013/14 Construction $ 1,350,000 Project Management $ 50,000 Supplementals $ 50,000 Continuing $ 75,000 PROJECT LOCATION Other TOTAL $ 250,000 $ 175,55 $ 1,575,000 FUNDING SOURCES Prior FY 11/12 FY 12113 FY 13114 Water Fund $ 250,000 $ 1,500,000 TOTAL $ 250,000 $ 1,500,000 MAINTENANCE COST IMPACT: 111OTAL PROJECT COST: $ 1,750,000 No Additional Cost FUND: 506 BUSINESS UNIT: 50685803 COMMENTS: PROJECT TYPE: New& Rehabilitation CATEGORY: Wale Water Peck Res. Dual Drive w w w w� w rw � � w �r w■ ■o w �w �w w iw w� �w CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Slater Pump Station PROJECT DESCRIPTION: Design and install new three Phase power supply from Graham Street and up to Modification an electric 10,000 gpm pump system to address increase water flowing into Slater Pump Station due to increase in groundwater injection by Orange County Water District(OCWD)for the purpose of operating the salt water barrier. PROJECT NEED: Existing pumps are high flow gas engines. The quieter electric pump system is FUNDING DEPARTMENT: necessary to minimize negative noise impact to nearby residents. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Jay Kleinheinz/Duncan Lee STRATEGIC PLAN GOAL- ImQM=the 's infrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14/15 FY 15/16 FY 16/17 Design Complete: FY 2012/13 Design/Environmental $ 80,000 Construction Complete: FY 0012/13 Construction $ 200,000 Project Management $ 20,000 Supp/ementa/s $ 20,000 Other PROJECT LOCATION Other TOTAL 320,000 FUNDING SOURCES FY 12113 FY 13/14 FY 14115 FY 15116 FY 16/17 OCWD Reimbursement $ 320,000 (Pending) �•�� 5 TOTAL $ 320,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 320,000 No additional cost By OCWD FUND: 506 • • a BUSINESS UNIT: 5069. Y COMMENTS: PROJECT TYPE: New 100% reimbursement by OCWD for design, construction,maintenance&operating costs. CATEGORY: Water Water Slater Pump Station CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Water Engineering Studies PROJECT DESCRIPTION: Perform modeling and various engineering studies to increase system redundancy, efficiency, reliability, and to extend infrastructure longetivity. Projects also include assessment of jointly owned transmission mains and energy efficiency/recovery. PROJECT NEED: To determine feasible project scopes to improve system redundancy, efficiency, FUNDING DEPARTMENT: reliability,and to extend infrastructure longetivity. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2012 Water Master Plan and routine water maintenance program Duncan Lee STRATEGIC PLAN GOAL, lmnrove the City's lnfrastructu[C SCHEDULE: PROJECT COSTS FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 Studies Complete: Varies/On-Going Design/Environmental $ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Construction Project Management Supplementals Other PROJECT LOCATION Other TOTAL 11 $ 150,00011 $ 100,00011 $ 100,00011 $ 100,00011 $ 100,000 FUNDING SOURCES FY 12/13 FY 13114 FY 14115 FY 15/16 FY 16117 Water Fund $ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 -- d��- — TOTAL $ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 al\� MAINTENANCE COST IMPACT: OTAL PROJECT COST: $ 550,000 No additional cost F D: 506INESS UNIT: 50691041 COMMENTS: PROJECT TYPE: Studies CATEGORY: Water Water Water Engineering Studies CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuinq Project PROJECT TITLE: Water Facilities Security PROJECT DESCRIPTION: Security upgrades at water production and storage facilties. Improvements PROJECT NEED: Based on a mandated Water System Vulnerability Assessment performed in 2002-2003,the City's production and storage facilities are in need of security FUNDING DEPARTMENT: improvements/enhancements. Public Works SOURCE DOCUMENT: Water System Vulnerability Assessment(2003) DEPT. PROJECT MGR: Jay Kleinheinz STRATEGIC PLAN GOAL: Maintain public safety Approved Approved Expended/Enc. Requested SCHEDULE: 5 Year Program PROJECT COSTS Prior FY 11/12 FY 12113 FY 13/14 Design Complete: Design/Environmental $ 25,000 Construction Complete: Construction $ 2,390,000 $ 2,090,000 $ 500,000 Project Management $ 25,000 v Supplementals Continuing $ 350,000 PROJECT LOCATION Other TOTAL $ 0,000 2,44 7 2,090,000 $ 850,000 FUNDING SOURCES Prior FY 11/12 FY 12113 FY 13/14 Water Fund $ 2,440,000 $ 500,000 a TOTAL $ 2,440,000 $ 500,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 2,940,000 .,.�...». l No Additional Cost FUND: ]506— BUSINESS UNIT: 50691 \ COMMENTS: PROJECT TYPE: New CATEGORY: Wate Water Water Facilities Security CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Water Main Replacements PROJECT DESCRIPTION: Water main replacements at various locations throughout the City, such as the newly annexed Sunset Beach area, downtown area,and the furthest westerly main channel crossing in the harbour area. PROJECT NEED: To replace existing distribution mains due to corrosion, excessive repair FUNDING DEPARTMENT: requirements, undersized, or other age related issue. Public Works DEPT.PROJECT MGR: SOURCE DOCUMENT: 2012 Water Master Plan and routine water maintenance program Duncan Lee STRATEGIC PLAN GOAL, Improve the C tv's Infrastructure SCHEDULE: PROJECT COSTS FY 12113 FY 13114 FY 14/15 FY 15/16 FY 16/17 Design Complete: Varies/On-Going Design/Environmental $ 500,000 200,000 $ 200,000 $ 200,000 $ 200,000 Construction Complete: Varies/On-Going Construction $ 650,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 Project Management $ 125,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 N Supplementals $ 125,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Other PROJECT LOCATION Other TOTAL $ 1,400,000 $ 1,000,000 $ 1,000,000 irs 1,000,000 11 $ 1,000,000 FUNDING SOURCES FY 12/13 FY 13114 FY 14115 FY 15116 FY 16117 Water Master Plan $ 300,000 aF a. Water Fund $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 Gas Tax $ 100,000 s\ TOTAL $ 1,400,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 MAINTENANCE COST IMPACT: ITOTAL PROJECT COST: $ 5,400,000 No additional cost 4— FUND: 507, 506, &207 50791006, 50691006 BUSINESS UNIT: & 20791002 COMMENTS: PROJECT TYPE: New & Rehabilitation CATEGORY: Water Water Water Main Replacements CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Well No. 8 Irrigation PROJECT DESCRIPTION: To convert existing sub-potable water well facilities to deliver irrigation water to City's Central Park, Sports Complex, Murdy Park, and landscape medians along Goldenwest Street. PROJECT NEED: To utilize sub-potable water in lieu of domestic water for large turf areas and landscaping FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: Consistent with City's Water Conservation efforts DEPT. PROJECT MGR: Duncan Lee STRATEGIC PLAN GOAL: Improve the City's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11/12 FY 12113 FY 13114 Design Complete: FY 2012/13 Design/Environmental $ 150,000 $ 50.000 $ 600,000 $ 100,000 Construction Complete: FY 2013/14 Construction $ 1,000,000 $ 120,000 S 600,000 S 550,000 Project Management $ 25,000 $ 25,000 w Supplementals $ 60,000 $ 25,000 Continuing $ 65,000 PROJECT LOCATION Other $ 140,000 TOTAL $ 1,235,000 $ 170,00 1 $ 1,34Unj $ 165,0 00 $ 600,000 FUNDING SOURCES Prior FY 11112 FY 12/13 FY 13/14 Water Fund $ 1,235,000 $ 170,000 $ 100,000 $ 600,000 0 TOTAL $ 1,235,000 $ 170,000 $ - $ 100,000 $ 600,000 O MAINTENANCE COST IMPACT: IFTOTAL PROJECT COST: $ 2,105,000 o No Additional Cost FUND: 506 i BUSINESS UNIT: 50691024 COMMENTS: Constructed Central Park pump PROJECT TYPE: Rehabilitation station as first phase. CATEGORY: Water Water Well 8 Irrigation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuinq Project PROJECT TITLE: Well No. 9 Treatment PROJECT DESCRIPTION: Evaluate different potential treatment methods and operation scenarios to maximum capacity of Well 9,while removing odor from dissolved Hydrogen Sulfide. Possible methods including well packer, blending, aeration, and granulated activated carbon filter(GAC). PROJECT NEED: To remove odor from dissolved Hydrogen Sulfide FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: N/A DEPT. PROJECT MGR: Jay Kleinheinz/Duncan Lee STRATEGIC PLAN GOAL: Improve the City's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 11/12 FY 12/13 FY 13/14 Design Complete: FY 2012/13 Design/Environmental $ 250,000 $ 50,000 Construction Complete: FY 2013/14 Construction $ 600,000 Project Management w a Supplementals Continuing $ 200,000 PROJECT LOCATION Other TOTAL $ 250,000 $ 50,000 7 200,000 S 600,000 FUNDING SOURCES Prior FY 11112 FY 12/13 FY 13/14 Water Fund $ 250,000 $ 600,000 r TOTAL $ 250,000 $ 600,000 W MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 850,000 Additional annual cost: TBD FUND: 506 BUSINESS UNIT: 50685803 COMMENTS: PROJECT TYPE: New CATEGORY: Wate Water Well 9 Treatment of M�4-C�+4-DO Council/Agency Meeting Held; /� Deferred/Confinued to: 'acka F= f0-9 . ro Oonditi Hall pr ved O De led Ci CI 's Si Lure uncieeng Date: September 17, 2012 Department ID Number: FIB 12-019 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Lori Ann Farrell, Director of Finance SUBJECT: Public Hearing to consider adopting Resolution No. 2012-65 to adopt a Budget for the City for Fiscal Year 2012/2013 Statement of Issue: The City Charter.of the City of Huntington Beach requires a Public Hearing prior to the adoption of the City's annual budget. The City Charter further requires adoption of the annual budget by September 30, 2012, for Fiscal Year 2012/2013. Financial ImRact: The total.Fiscal Year 2012/2013 Proposed Budget is a structurally balanced budget that addresses current financial challenges while still funding core public services. The All Funds Proposed Budget equals $294.7 million, including a General Fund Proposed Budget of $186.2 million. Individual departmental and fund level appropriations are contained in the attachments herein. Recommended Action: Motion to: A) Open the Public Hearing on the Proposed Fiscal Year 2012/2013 City Budget appropriation of $294,654,838 as outlined in the Proposed Budget document and all revisions contained in the Exhibits of the Budget Resolution; and, B) Adopt Resolution Number 2012-65, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2012/2013;" and, C) Authorize the Professional Services included in the Fiscal Year 2012/2013 budget to be representative of the services projected to be utilized by departments in Fiscal Year 2012/2013; and, D) Accept revisions to the Proposed Budget Document received by City Council on July 16, 2012, as described below. iAlternative Action(s): Continue the Public Hearing until September 24, 2012, and instruct City staff regarding changes to be incorporated in the budget. 375 Ha-325- Item 13. - 1 REQUEST FOR COUNCIL ACTION MEETING DATE: 9/17/2012 DEPARTMENT-ID NUMBER: FN 12 - 019 Analysis: _. . f . . .' .. L�► As required by the City Charter, the City Manager submitted the Proposed Fiscal Year 2012/2013 Budget to the City Council on July 16, 2012. The Proposed Budget, including the 5 Year Capital Improvement Program (CIP), was discussed at Budget Study Sessions held on July 16, 2012, August 6, 2012, and August 20, 2012. The purpose of the Budget Study Sessions was to provide the City Council and the public an opportunity to discuss the Proposed Budget with staff before proceeding with the formal Public Hearing on September 17, 2012. The FY 2012/2013 Proposed Budget totals $294.7 million in All Funds and $186.2 million in the General Fund. To achieve a balanced budget in the General Fund, departments reduced personnel and operating expenses or increased revenue by approximately $2.5 million. The personnel cuts decreased the citywide Table of Organization by 12.0 positions; and an additional three positions were defunded in the budget for a total of 15.0 eliminated or defunded positions. Alongside these FTE reductions, is a reduction of part time staff of 10.75 positions. The Table of Organization reflects 960 Full Time Equivalents (FTEs); a significant decline of 183 positions or 16 percent, from the all time high of 1,143 FTEs in FY 2008/2009. This does not include an additional 37 defunded positions which are still included in the Table of Organization but are no longer funded, resulting in 220 total positions eliminated or defunded over the past four to five years. The Proposed FY 2012/2013 Budget also includes operating reductions totaling $340,000 leading to fewer services available to citizens. This includes reductions in fingerprinting services in the Police Department, the reduction of book and database purchases by the Library Services Department, a reduction in citywide maintenance which will affect parks and right-of-way landscaping, and slower processing time for City Council meeting minutes. The FY 2012/2013 Proposed Budget maintains the equipment replacement program at $3.0 million and increases $3.8 million in infrastructure spending through a transfer of$1.7 million from the Capital Improvement Reserve, a $0.6 million transfer from the General Fund to the Infrastructure Fund and other increased spending on infrastructure related costs. Current emergency reserve funding levels are maintained to ensure the City can address unanticipated State takeaways or other contingencies. As established by Administrative Regulation Number 228, each department has submitted a list of professional services, which are generally contained in their proposed budgets (Attachment 3). Professional services contracts are subject to compliance with Administrative Regulation Number 228 and City Ordinance Chapter 3.03. Technical Revisions to Proposed Budget Document I Due to the expedited nature of the FY 2012/2013 budget process, City Staff has continued to review the Proposed Budget through the months of July and August. In order to properly account for inter-fund transfers, City Council is asked to approve the following revisions to the Proposed Budget document as delivered to the City Council on July 16, 2012: 376 Item 13. - 2 HB-3 26- REQUEST FOR COUNCIL ACTION MEETING DATE: 9/17/2012 DEPARTMENT l® NUMBER: FN 12 -019 Transfers In/Transfers Out: Exhibit B of Attachment 2 depicts technical adjustments related to inter-fund transfers that are necessary to account for both sides of an inter-fund transfer, namely, the appropriation reflecting the transfer out of the monies from a Funds and the transaction demonstrating the transfer into the second Fund. Technical corrections totaling $834,144 have been- made to the budget to appropriately account for all Transfer In and Transfer Out transactions. These changes do not affect the General Fund, only Non-',General Fund budget appropriations. Approval of these changes increases the total Proposed Budget by$834,144 (included in the $294.7 million All Funds Budget). Revenue: The Infrastructure Fund (Fund 314) is due a technical adjustment of$2.0 million in estimated revenue which was omitted from the original Proposed Budget document presented to the City Council on July 16, 2012. This adjustment is necessary to account for a grant related to the Heil Pump Station which will finance the capital improvement expenses contained in the Proposed Budget document. City Council Expense Allowance: $17,000 in savings is shown in the General Fund stemming from the recently approved City Council Expense Allowance reductions. The City Charter further requires that a Public Hearing be conducted on the City budget prior to adoption. Public Hearing notices have been published per City Charter requirements (Attachment 1). At the close of this hearing, all legal requirements for budget adoption will have been met. Environmental Status: Not applicable. Strategic Plan goal: Improve Long Term Financial Sustainability Enhance Economic Development Maintain Public Safety Improve the City's infrastructure Develop, Retain and Attract Quality Staff Attachment(s): 1. Public Hearing Notice 2. Resolution No. 2012-65, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2012/13" 3. Professional Services Included in the Fiscal Year 2012/13 Budget 4. Proposed Fiscal Year 2012/13 Budget Reductions Summary By Department 377 HB -327- Item 13. - 3 e ATTACHMENT # 1 378 Item 13. - 4 xs -,_n- , PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2012/13 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach, CA, located at 2000 Main Street, at the hour of 6:00 PM, or as soon as possible thereafter, on Monday, the 17th of September 2012, for the purpose of considering the City Budget for Fiscal Year 2012/13. The proposed budget for FY 2012/2013 totals $294,654,838 including General; Fund Expenditures of $186,167,437. The complete, proposed budget for FY 2012/2013 may be reviewed by the public from 8:00 AM to 5:00 PM, Monday through Friday in the City Clerk's Office at City Hall, 2000 Main Street, second floor, the City's Central Library located at 7111 Talbert Avenue, and all branch libraries. The public may obtain copies of the proposed budget for FY 2012/2013 from the City's website at hftp://www.huntingtonbeachca.-gov. Pursuant to Huntington Beach Municipal Code Section 14.54.070, as part of the annual budget process, the sewer service user charges will be presented for receipt and file. All interested persons are invited to attend the budget hearing to express their opinions for, or against, the proposed budget with written or oral comments. Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5630. The City of Huntington Beach endeavors to accommodate persons of handicapped 9 P Pp status in the admission or access to, or treatment or employment in, city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: City of Huntington Beach By: Joan Flynn, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 Telephone: (714) 536-5227 " Notice to City Clerk `` this copy to run in newsprint no later than 10 days prior to the public hearing date. Run in both display format and in legal section. • 379 HB -329- Item 13. - 5 1 1 i 1 1 7 1 i 1 1 1 t l 1 ATTACHMENT #2380 � Item 13. - 6 xe -330- RESOLUTION NO. 2012-65 A RESOLUTION.OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2012/13 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the proposed 2012/13 budget, staff reports, ' and public testimony and information received in a noticed public hearing on the City budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: SECTION I: That the budget for the City of Huntington.Beach for Fiscal Year 2'012/13, as set forth in Exhibit A, attached hereto and incorporated herein by this reference, is hereby adopted. SECTION 2: That the estimated revenue and transfers for Fiscal Year 2012/13, when combined with reserves, are sufficient to fund the appropriations and are as set forth in Exhibits A and A-1,which are attached hereto and incorporated herein by this reference. SECTION O 3: That the Proposed Budget for Fiscal Year 2012/13, Exhibit B, providing appropriations summaries of details currently contained in the City's accounting system, including technical adjustments related to Transfers In and Transfers Out, and detail of estimated revenue, is hereby approved SECTION 4: That the City Manager may transfer funds from one expenditure type to another within the same fund provided there is no increase in approved total appropriations contained in the budget. SECTION 5: That the Tables of Organization, attached hereto as Exhibit C. and incorporated herein by this reference are hereby adopted. The City Manager, subject to compliance with the City Charter Section 403, may revise the Tables of Organization as long as the authorized number of personnel within the same department, office or agency are not exceeded. SECTION 6: Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital. equipment shall not exceed the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items'as long as the total appropriation for any department, fund or agency is not exceeded. However the.City Manager must obtain City Council approval for items that exceed$500,000. 12-3423182705.doc 1 381 Resolution No. 2012-65 SECTION 7. That the Capital:Improvement Program contained in the Proposed Budget for FY 2012/13, Exhibit B, are approved in concept, and in accordance with Section 503 and Section 614 of the City :Charter. The Director of Public Works is authorized to publicly advertise for bids on these projects. SECTION 8. 'That construction of capital improvement projects requires the use of professional services such as geo-technical, water testing, engineering oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for FY 2012/13, Exhibit B. Consistent with the City Council's policy regarding professional service agreements, the City Council hereby authorizes'the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof-held-on the. 2Q th day of September ,.2012. Mayor REVIE APPROVED: INIT TED APPROVED: 4 4�� City Pinance Director AS TO FORM: Ci Attorn y Exhibits A- 2012/13 Fiscal Year Budget A-1 Estimated Revenue and Transfers B. Proposed Budget for Fiscal Year 2012/13 C. Tables of Organization 12-3423/92703 . 2 382 Resolution No. 2012-65 Exhibit A City of Huntington Beach 2012113 Fiscal Year Budget F epartnnenUFundTitie Appropriations& Transfers Out General Fund(Company 100) 281,112 City Council City Attorney 2,125,564 City Clerk 902,585 City Treasurer 129,724 City Manager 1,389,761 Community Services 12,842,682 Economic Development 1,618,672 Finance 4.954.395 Fire 34.351,368 Human Resources 4,751,612 Information Services 5,867,138 Library Services 4,120,885 Non-Departmental 27,145,548 Planning and Building 6,067,033 Police 58,700,024 Public Works 20,919,335 Sub-Total General Fund 188167 437 Other Funds(Company Number and Title) 00101 -Specific Events 285,000 00104-School Events 5,000 00122-Inmate Welfare Fund 20,000 00201 -Air Quality Fund 307,238 00204-Fourth of July Parade 399,950 00206-Traffic Impact 148,838 00207-Gas Tax Fund 2,751,525 00209-Park Acquisition&Development 847,749 00210-Sewer 400,000 00212-Narcotics Forfeiture-Federal 100,000 00213-Measure M Fund 2,300,439 00214-Narcotics Forfeiture-State 50,000 00215-Rehabilitation Loans 500,000 00218-Hwy Safety Traffic Reduct 1 B 1.133.000 00219-Traffic Congestion Relief 42 2.327,000 00225-Gun Range Settlement 55,000 00308-In-Lieu Parking Downtown 50,000 00314-Infrastructure Fund 2,250,000 00350-RORF 6,741,951 00401 -Debt Svc HBPFA 5.546,044 00405-Debt Svc Grand Coast CFD2000-1 1,249,311 00406-Debt Svc Mello Roos 286.697 00408-Debt Svc McDonnell CFD 2002-1 366.141 00410-Debt Svc Bella Terra 2,345,689 383 HB -333- Item 13. - 9 Resolution No. 2012-65 Exhibit A City of Huntington Beach 2012/13 Fiscal Year Budget Department/Fund Title Appropriations & Transfers Out 00501 -CUPA 241,304 00504-Refuse Collection Service 10,911,664 00506-Water 42.530,634 00507-Water Master Plan 1,285,715 00508-WOCWB 189.500 00509-Refuse Education 49,783 00511-Sewer Service Fund 8,792,046 00701 -BID-Auto 172,800 00702-Retiree Insurance Fund 1,184,375 00703-Retirement Supplement 3.998,453 00704-Fire JPA Fund 610,158 00707-Debt Svc Judgment Oblig Bonds 1,021,300 00709-BID-Hotel/Motel 1,400,000 00710-BID-Downtown 95,000 00711 -Parking Structure-Bella Terra 530,000 00712-Parking Structure-Strand 850,000 00807-Energy Efficiency 75,001 00815-CDBG 12/13 817,859 00852-HOME Program 12/13 360,725 00873-OCTA/Cip Grant 451,412 00875-Saav 103,803 00878-Caltrans Grants 478,500 00899-Family Resource Center 150,454 00909-UASI/OCIAC Program 154,078 00961 -HBRR 1.392.000 00964-OCATT Program 174,263 Sub-Total Other Funds 108 487 401 Total City Appropriations 29 654 938 384 Item 13. - 10 HB -334- Resolution No. 2012-65 Exhibit A-1 City of Huntington Beach Estimated Revenue and Transfers 2012113 Fiscal Year Budget Fund Title Revenue& Transfers In 00100-General Fund 182,897,667 00101 -Specific Events 290,000 00104-School Events 5,000 00122-Inmate Welfare Fund 5,000 00201 -Air Quality Fund 246,000 00204-Fourth of July Parade 400,000 00206-Traffic Impact 62,000 00207-Gas Tax Fund 3,157,900 00209-Park Acquisition&Development 500,000 00210-Sewer 87,000 00211 -Drainage 90,000 00213-Measure M Fund 2,771,000 00214-Narcotics Forfeiture-State 50,000 00215-Rehabilitation Loans 205,000 00216-Property and Evidence 10,000 00218-Hwy Safety Traffic Reduct 1 B 1,100,000 00219-Traffic Congestion Relief 42 2,343,000 00226-Quimby Fund 500,000 00308-In-Lieu Parking Downtown 61,000 00314-Infrastructure Fund 2,600,000 00350-RORF 6,741,951 00401 -Debt Svc HBPFA 5,546,044 00405-Debt Svc Grand Coast CFD 2000-1 1,265,210 00406 Debt Svc Mello Roos 224,235 00408-Debt Svc McDonnell CFD 2002-1 372,021 00410-Debt Svc Bella Terra 2,378,914 00501 -CUPA 200,645 00504-Refuse Collection Service 10,929,303 00506-Water 37,993,790 00507-Water Master Plan 870,000 00508-WOCWB 189,577 00509-Refuse Education 50,000 00511 -Sewer Service Fund 10,596,000 00701 -BID-Auto 172,800 00702-Retiree Insurance Fund 1,250,700 00703-Retirement Supplement 4,222,900 00704-Fire JPA Fund 207,464 00707 Debt Svc Judgment Oblig Bonds 1,021,300 00709-BID-Hotel/Motel 1,400,000 00710-BID- Downtown 95,000 00711 -Parking Structure-Bella Terra 530,000 00712-Parking Structure-Strand 1,050,000 00815-CDBG 12/13 945,747 00852-HOME Program 12/13 407,848 Total Revenue 2861011016 385 HB -335- Item 13. - 11 Resolution No. 2012-65 EXIiIBTI'B HUNnNGTON BEACH City of .., ntington , Be . ch Jr. ig 2.0 12/ 13 ***COMPLETE COPY ON FILEAN THE CITY CLERK'S OFFICE*** TS 'LEX 386 l Item 13. - 12 . .. ,.. HB -336-. �r M.r i� �wr . •�► +� +rr ice! M US an Res mu ion*Po. 2i65 Exhibit B Revised 'Transfers In and Out Proposed Revised Proposed Revised Business Transfers Into Transfers In Business Transfers Out Transfers Out Unit General Fund Budget Unit Other Funds Budget 2012 2012 2012 2012 1 10000100-General from Gas Tax 900,000 20785999-Gas Tax-Public Works Trfs 900,000 2 10000100-General from Parking Structure Strand 100,000 71280101 -Parking Structure-Strand 200,000 100,000 3 10000100-General From CFD 2000-1 5,541 40540101-Debt Svc Grand Coast CFD 2000-1 - 5,541 4 10000100-General From Mello Roos 90,667 40680999-Mello Roos-Econ Dev Trfs 67,605 90,667 5.10000100-General From CFD 2002-1 5,541 40840101-Debt Svc McDonnell CFD 2002-1 5,541 Explanation 1 The transfer from business unit 2078599 was omitted from the Fiscal Year 2012/2013 Proposed Budget document 2 The Strand Parking Structure Fund will be budgeted to transfer the same amount of funds as the current year FY 2011/12 budget 3 This transfer was omitted from the Proposed Budget document 4 Due to changes in Debt Service payments,this amount should be$90,667. 5 This transfer was omitted from the Fiscal Year 2012/2013 Proposed Budget document Co ca S W w w v r—r N W W Resolution No.2012-65 EXHIBIT C City of Huntington Beach City Council Proposed Budget- FY 2012113 Mayor Mayor Pro-Tem City Council Member(5) Administrative Assistant 388 �Item 13. - 14 H13 -338- Resolution No.201245 City of Huntington Beach City Attorney Proposed Budget- FY 2012113 City Attomey ADMINISTRATION Administrative Assistant LITIGATION ADVISORY Assistant City Attorney Assistant City Attorney Senior Deputy City Attorney(2) Do ACity it Attorney ntta Ill(2) Legal Assistant(2) • 389 HB -339- Item 13. - 15 Resolution No.2012-65 City of Huntington Beach City Clerk Proposed Budget- FY 2012113 City Clerk ADMINISTRATION, PUBUC SUPPORT 8 RECORDS MANAGEMENT EIECTiONS Asdstant City Clerk Senior Deputy City Clerk Senior Deputy City Clerk 390 Item 13. - 16 HB -340- Resolution No.2012-65 AMM City of Huntington Beach City Treasurer Proposed Budget- FY 2012113 City Treasurer Administrative Assistant(0.50) 391 HB -34 1- Item 13. - 17 Resolution No.2012-65 Aid& City 9 of Huntington Beach City Manager qw Proposed Budget- FY 2012113 City Manager CITY SERVICES Deputy City Manager DEVELOPMENT SERVICES Deputy City Manager Energy Project Manager Office Assistant 11 PUBLIC INFORMATION Community Relations Officer CITY MANAGER Executive Assistant 392 Item 13. - 18 HB -342- Resolution No.2012-65 A�L City of Huntington Beach Community Services Proposed Budget—FY 2012113 Deputy city Manager! Community Services ADM Administrative AjmW Senior Adndtdstrativa A I Office Assistant g � FACILITIES,DEVB.OPMENT RECRE/1T1pN,HUMAN&CULTURAL BFACH OPERATIONS �SWETY &CONCESSIONS SERVICES FACILITIES RECREATION HUMAN.AND MAGHADMIMSTRATIO Marine Safety Division Chid DEVELOPMENT CULTURAL SERVICES Administrative Secretary Marine Safety Lleutenerd(3) Facilities,DevelopmeK S ADMINISTRATION Marine Safety Officer g(10) Concession Manaw Recreation,Human,&Cutdual Services BEACH MAIMENANCE AdminislreGve Secretary Superinienderd Beacfi Operations Supervisor Administrative Secretary Beach Malntermm CrexAeader(2) PAWAGgLASMONA Smdor Facilities Maintenance ADULT&YOUTH SPORTS Technician Administrative Ana"Senior Community Services Reaea*m SPvsr, Beach EQuipnrend Operator(3) Community Serv.RoeCoorninetor Beach McLdenenee Service SPECIRC EWNTt Maintenanes Service Worker VUbriler Community Serv.Rec Camd rator PROJECT SEIFSUFFICIENCY PARW orker RS Human Services Program CoodtWor Parking Meter Repair Technician Parking Meter Repair (2) Senior Supervisor Human Services PARKING&CAMPING Volunteer Services Coordinator Supevisor Parking&Camping Community ity Services Recreation Spvsr. Facilities Social worker Parking&Camping Crewleadar Office Assistant U Parking&Camping L eadworher Senior Services Assistant PwMng&camping Assistant Senior Services Transportation Coordnator CULTURAL SERVICES Senior Supervisor Cultural Affairs 016oe Assistant Il CITY GYM&POOL Community Services Recreation Spvsr. EDISON CENTER C mmu pity Services Recreation Spvsr. MURDY CENTER Communtly Services Recreation Spvsr. 393 Hs -343- Item 13. - 19 Resolution No.2012-65 AmEk City of Huntington Beach Economic Development Proposed Budget— FY 2012113 Deputy City Managed Eoonomic Development Deputy Director of Economic Development Adminl ADMINISTRATION Secretary(0.50) FCONOMIC DEVELOPMENT& SUCCESSOR AGENCY Economic Development Project Manager Real Property Agent HOUSING SERVICES AdmtrJ*aWe Aide 101 394 Item 13. - 20 HB -344- Resolution No.2012-65 ApQtY of Huntington Beach Finance Proposed Budget— FY 2012113 Direc(or of Finance ADMISTRATION AdMIrdstraMve Assmard ACCOUNTING SERVICES BUDGET MANAGEMENT �COLLEC�TIONS G& FISCAL SERVICES RVICEB __- Accounting M89er Budget Manager Ov"Ctly Treasurer Fscel Services Mermen GENERALACCOUNTINa AdmintsUatWe Analyst Senor AdminletreUve Analyst Senior MUNICIM SERVICES MO Adminl uI1ve Anatysl Sentar Senior Accounting Tedmkbn Senior Aaamtent p rMHIESlDIG Aaoun"Tedwdclan 11 M Senior Payroll Tednlcian Accounting Tednician ACCOUNTS PAYABLE i II LCr1�=LICENSE RECEIVABLE Accounting Tedmlcian Benton Supervisor Accounting Tefinidan Aug Tedmlden U SeniorAccaeding Teu9uteten Supervisor Field Service TRepresantattve Awourthg Tednklen II(2) COLLECTIONS Accounting Teduddan li PE[� Administratire Asafstant(0.50} Buyer(2) REPRO fbAiL 395 HB -345- Item 13. - 21 Resolution No.2012-65 City of Huntington Beach AM -a 9� Fire Proposed Budget— FY 2012113 Fire Chief FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONSE Fire Division Chief AdmUdstrative Secretary Administrative Fire Division Chief Administrative Analyst Senior FIRE SUPPRESSION Administrative Assistant PROGRAMS Administrative Aide Fire Battalion Chief(3) Inspection Spry. Accounting Technician II Deputy Fire Marshal(2) Fire Prevention Inspector (3) Administrative Secretary(0.50) Fire Captain(30) Fire Protection Analyst(2) Fire E (30) CERTIFIED UNIFIED FIREMED Firefighter Paramedic(48) PROGRAM AGENCY Fire Medical Coordinator Firefighter(12) Haz Mat Program Specialist Accounting Technician II(2) Ambulance Operator(24) Administrative Secretary Office Assistant II TRAINING EMERGENCY MANAGEMENT Fire Battalion Chief 8 HOMELAND SECURITY Do"Fite Marshal Fire Battalion Chief Emergency Services Coordinator EMERGENCY MEDICAL SERMIES CENTRAL NET OPERATIONS Emergency Medical Services AUTHORITY Coordinator Fire Training Maintenance Technician Administrative Secretary 396 Item 13. - 22 HB -346- Resolution No.2012-65 City of Huntington Beach Human Resources Proposed Budget— FY 2012113 Director of Human Resources ADM ININISTRAMON Perawnel Me" Adn*dstmUve Assistant (0.50) RISK MANAGEMENT LABOR BENEFITS&TRAINING RECRUITME%-==.= C: :) C NT& RETENTION UABI Personnel Analyst PrIndpal el Analyst Pdnch* Risk Manager Personnel Analyst Principal Personnel Analyst Senlor pence el Ma1W LiabUity Claims Coordinator Personnel Assistant(2) Admbdsbalive Secretary > Oflloe Assistant it SAFETY J WORKERS COMPENSATION Safety&Loss Prevention Analyst 397 HB -347- Item 13. - 23 Resolution No.2012-65 City of Huntington Beach Information Services Proposed Budget— FY 2012113 Director of Information Services AOMMTRATION AQministrativeAssbtaN(0.5� INFRASTRUCTURE CUSTOMER APPLICATIONS ) EES SYSTEMS SUPPORT DATABASE SUPPORT Menem IS Communications Manager Compter operations Busitmsa Buslneas Systems �W am) ` ) Nelwotic Systems Adn Irator IS Analyst Senior(2) IS Ana"N(3) IS Analyst Sanlor IS Analyst U is ka"IV IS Analyst 11 IS TedwMan Senior IS Analyst TV IS Anafyat III IS Technician IV IS Tedmlcian IV(2) IS Tectmlcian Senior i M*II IS Techndan U1 IS�I IS Technician II IS Tedinican I GIs Analyst II(2) 398 Item 13. — 24 HB -348- ResobAon No.2012-65 City of Huntington Beach Library Services Proposed Budget—FY 2012113 aaUbwy services PMdpat UkWl r f'ADM RENTALS a' aTRAINING MMMK PROGRAM a VOUTH PiJ81 tc a OrFpRAAATiQN T aNOLW a ' ARAIPI7ENANCE St:MN�s SERVICES SERIACES � ADMIMMB&M senior Librarian Ssrdor Llbarlan senior L&rarten 8erdor Li WIM Amnia w AssWwd PUBLIC SERNMES, TECHNICAL SERVICES 1:7coolmnets ors' Luerenr Prom Lro,i ml, UwM SwVwG*cry p" L&Mly Sena LftxwdM a cle* W LOasry Services Cmrlt(2) S""Mary Speddst FACMY RENTALS BRANCHES AM) ACOULStTIONS Fatl6lies Coanbna of hie"Smicas sped" AC=MbM TedWdan 0 M BANNING MAMMM&MZU ) Library speda8at HELEN WMPHY Librarian 6-Y Sp-wh OAK%fi t Uw"Spedaust 399 HB -349- Item 13. - 25 Resolution No.2012-65 City of Huntington Beach Planning & Building +� Proposed Budget— FY 2012113 i Director of Planning&Btdldirtg ADMINISTRATION Administrative Analyst Senior(0.75) AdmintaVe"AssWwA Acimintstrative SeaMwy Office Assistard 0(2) NHGHSORHOOD G RE) INSPECTION 8ERIACES CODE ENFORCEMENT CURRENT PLANNING Senior Code Enfotcemerd Officer Inspection Man"at Permit&Plan Check Manager PlanningManager (2) Senior p Code Eniaosment Ofraor UII tnspedbn Supervisor(2) Plan Check Engineer(2) Associate Planner(2) (3.50) Principal Electrical Inapeca Permit&Plan Check Supervisor Assistant Planter prhpcipei Ping&Merhomw Senior Permit Tec rdclan(2) Inspector 8kn1dfrg inspector WIN AMMNCEPLANNING aLOft Inspector Inlag(S) Warming Merger Sepia Planner(1.50) Associate Planner(2) Assislard Planner PLANNING COMMISSION 400 Item 13. - 26 HB -350- Resolution No.2012-65 City of Huntington Beach Police Proposed Budget— FY 2012113 Police Chief Admirdstra"Assistant Poke Lieutenant PROFESSIONAL STANDARD Police Sergeant(2) CO MUNnY SUPPORT Community Relations Specialist UNIFORM INVESTIGATIONS ADMINISTRATIVE OPERATIONS Ponce Captain Police Captain Police Captain Administrative Secretary INVESTI SONS SUPPORTS RiRCES Police Lieutenant Police Lieutenant PolicePATROL Lieutenant(5) Police sergeant(3) Police service Specialist Police Sergeant(12) Police Officer(10) Facilities Maintenance Crewteader Police aOfficer Investigator F� SystClieckems Specialistvestigator ) TRAINING Crime Scene Investigator(6) Crime Analyst Ponce Sergeant TRAFFIC Police Services Specialist Police Otitoer Poke Lieutenant Police Services Specialist Police Sergeant(2) SFNTIFIC IDENTIFICATION Police Officer(15) Police Photollmaging Specialist ALARMS Poke Records Specialist Latent Fingerprint Examiner(2.50) Police Services Specialist Police Services Specialist AFROt�iTICS PERSONNEL Ponce Sergeant R=RDS Administrative Analyst Serdor Ponce Officer(6) Records Administrator Police Officer Senior Helicopter Maintenance Police Records Supervisor(3) Police Services Specialist Technician Police Records SpedTech(16) Helicopter Maintenance Technician Ponce Services Specialist(5) 8UDGETf =OLL Police Systems Coordinator Administrative Analyst Senior PARKING-ENFORCEMENT Court Liaison Specialist Accounting Technician II(3) PaddnWTraffic Control Supervisor ParldngiTraffnc Control Officer(16) NARCOTICSMCEIINTEL COMMUNICATIONS Police Sergeant Ponce Communications Manager SPECIAL NFQR . M NT Police Officer(6) Communications Supervisor(6) Police Lieutenant Police Services Specialist Communications Operator(15) Police Sergeant ) OCATT TASK FORCE �OPERTY EVID N . Ponce Officer(15)5) Police Officer Property Officer QCIAC TASK FORCE DEFUNDED EMITiONS Polite Officer PokeSerge cantPolice ant ) Police OfboedRewA(28) Detention Administrator Communications Op(3) Detention Shift Supervisor(4) ,De*n*m Officer.Nurse(4) Detention Officer(9) 11 HB 13s1_ Item 13. - 27 Resolution No.2012-65 AWL City of Huntington Beach Public Works Proposed Budget— FY 2012113 DIreotor of Puble Wo is ADMINISTRATION PrgeetManeper AQratrdStralNe Assiahnt Accounting Tedmldan g Administrative Secretary Off=Specialty ENGMERING TRANSPORTATION UTUTIES MAINTENANCE OPERATIONS ( GENERAL sERVICEs� City Engineer Transportation Manager Umes Manager Maintenance Operations Manager General Servicas Manager CONSTRUCTION FbIGINFERING ENGINEERINGICtP WATER A SEWER ADMINISTRA71ON MAIKMN6=ADMIblISTRATIONGENERAL SEFMCES ADMINISTRATION a0n Pal CMEngineer Adm niatrafive Analyal Senior Administrative An*9 Senior Senior ConaWd ltSe ion inspector 13) Soft Tra Engineer Water Conservation Coordtnatot Adrnirrbtrative Seaetery See Maintenance Admin Surrey Panty CNet Trefic ErgtreaSng Tededden SCADA Coorcrild r Accounting Teduddan g Co6e Enforcement Offer I Survey Teduddan II(2) SCAOA Tedmldan Office Assam il Field Service Representative Contract Adm6ristrator(2) SIGNAL A LIGM WarehousskeeperMAKfffi&bQ Office Assistant II MaINTENANCE OESIGN ENGINEERING Equlpmerd Support Asakimd LANOSCAPELandscape Mak tearu a Supervisor Ft EET MAINTENANCE Traff{e SfgrmVLlght Crewteader Stock Clerk Park Maintenance Crewloader Rest Operations Supervim Benton CNti Engineer(3) Tnatl c Signal Electrician(2) Adndnistrative Secretary SalvorEnpinserirg Tedmint Traft Mewormoe Service Office Assistant A tntgation t.Leadder EquipquW Services nrivieder Civil Engineering Assistant worker� Lerrdscape Maim.Leadwonker(2) EquiprAuto Metal.Crewleader CATER PRODUCTION/QUALITY Landscape EqWprxM Operator(3) EquiplAuto Maird.Leederater(3) OBMLOPMENTENG1NFFRIN. � S Peal Control Specialist Equ�entSupport Assistant SIGNS d MARIO Water Production SupdVisa Medenk in(6) Principal Civil Engineer Cross Comecdon Control Specialist(2) TREE MAINTENANCE Medre> II(4) Santa CIA Engineer(2) Sipro It Mmkirgs Crew2eeder Water Oui fAy Cooralnator Tree Maintenance Supervisor Senior Engineering Techrdden Signs Leadworker Water Ousilly TedmWan Tree Maintenance Crewleader FACILITY MAINTENANCE Gal Engineering Assistant EWPra nt Operator Water Operations Crewleader Tree Equipment Operator(3) Fadtittes Mated.Crewleaft Water operations Leadworker(2) Maintenance Service Wormy M Painter Lemworker WATER AND SEWER Water Systems Taft1clan 111(3) FacDes Maintenance TedWdan(3) EN tN RIN. Water Systems Tedaildan II(t7 Electrician P "C H Engineer Street Maintenance Supervisor Piumber Senior CIA Engineer(2) WkMols Street Maintenance Leadworker(2) Maintenance service VAMW Civil Engirteaft Assistant(2) Water Disaihillon Supervisor Street Equipment Operator(3) STORM WATER MLTY Wafer Old.Mated.Crewleeder ttlekdenance Service Worker(6) Principal Civil Engineer Wafer Old.Meter Crewleader Admh Emtonmenta!specialist(2) Engineering Aldo Water Old.Maim Leadworker(6) Water Old.Meters Leadworker(2) water Equipment Opereior(41 water service Water ) Water Meter Repair TN Wdan(s) Senior Water Meter Reader Field Service Representative Water Meter Reader(3) Accounting Tedmldan II Water U04 Locator WASTEWATER Was Wastewater Operations CrerAeader Wastewater Operations Leadworker(3) Wastewater Equip.Operatsr(S) Senior Wastewater Pump Medenk Wastewater Pump MeehaMe Wastewater MaK Service Worker m 402 Item 13. - 28 xs -352- Rea. No. 2012-65 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach,-and ex-officio Clerk of the City Council-of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Special meeting thereof held on September 24, 2012 by the following vote: AYES: Shaw, Dwyer, Carchio, Boardman NOES: Harper, Hansen, Bohr ABSENT: None ABSTAIN: None City 61erk and ex-officio C rk of the City Council of the City of Huntington Beach, California 403 - . t t i 1 1 1 1 1 i i 1 t 1 1 ATTACHMENT #3 . � xe�„ item 13. . 291 " Attach► ent3 w ,.. 11lCTQN BF�C�I `?�. ►< r w PROFES,SI 91 Ale ERU1t4 TING ,� `' • ,c . 'KRI �IS►}��iL�1'!F��p�►/Fyt,2®0®1,21�1s3 ilt l�lVdSlOn Ot6)F11pd :_ . '@SCrI tlon + . s � i a - r:. ,.-flt TA City Attorney Professional Services `$1128fi5 � mX k�h .y•:yx Total Professional Services $11P7,865 405 Item 13. - 30 H B -354- - �'v7 ,. tit�,,.. s, "r�r ."' -zr^�u. .:: ::.�m5.v :x�•' " '.,,yC._ i'.S;C�: s y' JCITYOFHUNT,INGTO ' PROFESSIONAL'SERVICES LI8TING ' � ..� . a Dfinsiof r�F„unc., M s&s; ,, Descri tion` r Amount 1 City Clerk Administration Minutes/Webstreaming Services City Clerk Administration Election/Consultation Services ", $195;000;= " Total Professional Services 406 HB -355- Item 13. - 311 1fa A3, �F FIUNTINt9T�N EEACO� , f )FESSI4PLAL -SE V CE 1STtN F�SCALYEAR �IIVi�it3 ht8P1d1` ; O@5cf1 �lOf1" 1 S No professional services budgeted for FY 2012-13 t is qyf r. 4 •iF�A' _ Total Professional Services 407 Item 13. - 32 HB -356- " '.'•' �a�' ,S`fr 'tea-! � 'f '' 7, 4 b x' CIIY®OF HUNTIN,GTON&BEACH _a PROFESS ONA�`L S '0 CES LISTIPI r , FISCAL Y15k_.R�-,2012/1'3 'CITY;IYIAAIAGER"' {~ ion"o#;f,,andOescri�_ n ;- i :;'� Amount Intergovernmental Federal Lobbying Services $� �341 Administration Strategic Planning Servicesfi $13,5 Total Professional Services 7 $t313,i34:v 408 HB -357- Item 13. - 33 C� O 'F6tD61!'i'INIaT121V.SE�►Cti. M . P' OkSSIOBdA_L'SEEt S°3�IBdG IS �y -'Descry tkm ` Divisioei+rer Fund M �., No professional services budgeted for FY 2012-13 �X• s. Total Professional Services . 409 Item 13. - 34 HB -358- ._ "� 1%9 �'*, .•try -.'�,,� 3'�, •�r"-�t�'.. � •,�. r" CI:TxY,O.F HUNTINGTON BEACH' - p ` f ` PROFESSIONAL SERV1.& STIPIG �" FISCAL YEAR�209ti93 COUNITI(-SERVICES 1 * .•adt"... �'.g5:`*y.�� S��`�� 1�.�1'�'��:ci�4��ti��a��L. 't`• •Y�/�� "w.�L'"[4^a.J'}Is Division Funii Descri flan rg T" C� '` Paris Acquisition&Development Design/EnvironmentaVArchitectural Professional Services A_75, $5,000-4th of July 4th of July Run/Parade/Pubic Relations Professional Services 000� Donations&Grants Gun Range associated EIR ` `= .$55.$ 1 s_ w Total Professional Services h,= .�'. : $135;000 410 Ha -3359- Item 13. - 3-4 ' r CldaF -IU•N `LC;TOi+� EEAiCH PROFESSIONAL' S.ERKICES, 3ST�lN49 ' { FIS�CA�WEAR 201: I43 _: EC IC D E dDPEIdT ' Business Development Financial Consulting/Graphic and Other Professional Services $1,2t10 Real Estate Services Appraisal/Acquisition/Right-of Way and Other Professional Services � $86696� Appraisal/Economic Analysis/Legal/Housing ComplEarice and Other t "n Professional Services " Successor Agency/ROBE $276, fig CDBGMOME HoCompliance Monitoring/Legal Technical Professional Services $3Q;t0 Total Professional Services ,•., 394,i340 411 Item 13. - 36 HB -360- CITII O, HUNTING4TQN BEACH r x PROFESSIONA-SERVICES LISTING --FISGAL YEAR 201s2/1r3 `'... DVslon`orFun ;. �' Descrl tiorii -' Accounting Services Audit Professional Services/Other Professional Services x $243-" y, 140 i ��• sue' Total Professional Services kE� -,i, 2431,W 412 HB —361— Item 13. - 3 C �O,�O•ItJIV,�T9R1GTQfV ��EA►Cal;l � '��< �:� , a Rd3FESS90N�IL�SER1fICES�LISTINC� � � - �SC�IL YEAR•201i211�3 �� - '° �$ r Oivisl0n 64Fund s _ cri tioni Emergency Response ?P j Pulmonary Consultants Physical Exams for Safety Personnel-10065203 $25000 Pulmonary Consultants Physical Exams for Safety Personnel-10065303 $5250 f Fire Prevention Bureau Veritas Environmental and Engineering Consulting-10065201 Geosyntec Environmental and Engineering Consulting- 10065201 $34.000, Pulmonary Consultants Physical Exams for Safety Personnel-10065201 GC Environmental Central Library Environmental Consulting 10065201 ..k° '' t. $ 00 Fire Medical Program Wittman Enterprises Medical Insurance Billing-10065401 $217,8,p00 Pulmonary Consultants Physical Exams for Safety Personnel-10065402 -- $6 750 ® US Healthworks Physical Exams for Emergency Transport Personnel 10065403 $12250 hi p, rY Total Professional Services 413 Item 13. - 38 HB —362— I r ,, � =CITI(OF HUNT B INGTON EACH XAe FESS uaw3'S PRO IONAL{'.SERVICES°LISTING y Ott t= ' HUMAN RESOURCES4n. `.'Y . Division orrF,und -tom Descrl tion h ' ' Amoiiiit Human Resources Administration Legal Professional Services Recruitment&Retention Recruitment Professional Services g;ppp Employee Relations Labor Consulting Professional Services $22500 Liability Insurance Consulting/Other Professional Services sj$2000pp' Employee Safety Medical Professional Services Total Professional Services QZ154, 414 Hs -363- Item 13. - 39 r.. ,�,� 6*u:'r'�' •ttr.^ ur^r.2� ,� .��,�^^'g✓P'• � 'may 1 ., _ �,.;.-•may i:.i .',u UNBILNk�VTVN �Eh6if9 PROFESSIONi4t.,�SERVICES LISTING •�R. _ �.. .,!32:�'1'..y.��.+"_rSSLLKf✓_!v� w _ y j. NON=DEPARTMENTI�L 0lvision"r,F.und D"e_scr10tIbinP.M; '; try Amount General Fund-Citywide Expenses Claims and Litigation Services ';; . $960;Q00 Debt Service and Transfers Auditing Services „ r ' Mcw Total Professional Services iw�-,,�:fVm,59,7,7,,800k 415 Item 13. - 40 Hs -364- 771-n= MOT VIC,-E UISTIN.PR FESSIONALER S ` �. b` ° #PLANNINfv ILDINW,% Dig WNW- F W 0 IS M W, Planning EIRs-10060201 Citywide Greenhouse Inventory-10060201 Climate Action Plan-10060201 Technical Studies- 10060201 Inspection Services Inspection Services- 10060401 501000 .7'A Permit&Plan Check Services Plan Check Services- 10060501 -0 .,om, Total Professional Servicesj�� -$2474697' 416 HB -365- Item 13. - 411 - , .. ,�,�,,v•�r--e• � ry 'gjy fig.•' CIIYI.1 F H-RVr TIIVGTON_SEAC;F,i. PR'OFESSIONALUS� ER ES�USTING °- FISCAL:VE'A02012/1:3 fi - •�. -^ �'` .f��9' i ;:a';:t�' .�ib'c � T-r':Zr -s�[[' '.. '`fka`'`r3�:r:��:•'.,e Administrative Operations Crime prevention, Psychological and Ploygraph services Executive Legal consultation services $21,0, Juvenile diversion services,Juvenile Rape exams,and blood .~ Investigations - ... technician services $1°76,067 Uniform Gang services contract,SWAT and Pilot physical exams $G7'402 g t, byc� a•#.µ - s - � ✓tom'-�;r'L�' 4q Total Professional Services i,; 3 319A a 417 Item 13. - 42 HB -366- �k ag T UN 'C-H J. 'N TINGTONi81 EA 6-5 NMI!' E6 !nq AL 201 20 3"k'-XAEAR P S .6 Rg'; k w x A2, En-gineering/Development-loo Development processing,inspection,special services,parcel review, EIR review,infrastructure funding study Transportation Management-100 Traffic studies, minor design,-plan check,special studies ""Y Vofol)o Maintenance Operations-100 Consulting arborist,tree surveys,litigation reports,streets surveys, kL§s '$15T00 special reports,safety/special training -.. i General Services-100 Inspection/Testing Services 3 DOW Water Engineering-506 Development plan check, miscellaneous Studies,as-needed MA 22% F modeling, and corrosion monitoring. A Water Administration-506 Rate/Billing study,SCADA programming upgrades,safety/special A.': training `830i; Water Quality-506 Water quality sampling and analysis,compliance tracking program ,3206- implementation,comprehensive water quality plan,water quality program services Water Use Efficiency-506 Water Conservation Specialist services,water conservation fflpibazdi-' education programs,advertising services Water Security Improvements-506 Security systems design/review Water Projects-506 Project design,construction management,inspection,testing -:$83Q-'i&;' Water Master Plan-507 Design,technical services, project management Sewer Service Maintenance-511 SCADA programming upgrades,technical services,design,plan -nZ,:--i`0,j�4'3125iOO'O AM, check,engineering studies Sewer Projects-511 Project design,construction management inspection,testing 10()O'� AQMD-201 Traffic studies iffW -485,0062 Traffic Impact-206 Traffic studies,minor design, plan check,special studies -.,-$60j,00 "W Gas Tax-207 Construction management, inspection,testing, project design Z42HRIV566�6 00;_ Sewer Development Fund-21 0 Lift Station design,technical services a.0 00 Measure M-213 Project design,construction management, Inspection,testing W $200 ODOR, Prop 42-219 Project design,construction management,inspection,testing, MRO�--�4107-0 4'�W - —T OF A special studies ;art " Infrastructure-314 Project design,construction management, inspection,testing 7,, :3225000, , CDBG-'861 Project design,construction management,inspection,testing m7v N566--"000 OCTA Grants-873 Transportation studies,design, environmental studies,inspection . -270 J 0 d, . HBRR Bridge Rehab-961 Project design 11 $$ 4 M0'd Total Professional Servicesl'.: , 418 HB -367- Item 13. - 43 1 1 1 1 1 1 r i � ATTACHMENT #4 419 Item 13. - 44 ne -368- PROPOSED FY 2012/13 BUDGET KEDUCTIONS SUMMARY,BY DEPARTMENT FTE REDUCTIONS Department Personnel Operating Part FY12/13 Eliminate Total Time Defund /Transfer City Attorney Elimination of Temporary Salaries which includes one(1.0)part time position. Reduction in Conferences and Training, office supplies, and Dues and (1.00) Memberships. City Clerk No personnel cuts. Elimination of contract minutes preparation for the City Council, Housing Authority, Successor Agency, and Public Finance Authority, resulting in slower processing time. City Treasurer No personnel cuts. Reduction in office supplies. City Council No personnel cuts. Reduction in travel expenses. City Manager Reduction of funds for a Senior Administrative Analyst position. Community Elimination of the Art Curator Position and four(4.0)custodians from various The elimination of four(4.0)positions resulting in contracting out for custodial (1.00) (5.00) (6.00) Services areas throughout the City. Also included is the defunding of one (1.0) services in certain community centers and other City facilities. Community Services Recreation Coordinator position. Economic The elimination of one(1.0)Economic Development Project Manager. Reduction in Other Contract Services in Business Development and training (1.00) (1.00) Development funds in the Real Estate Services Division. Finance No additional cuts to personnel due to the elimination of eight(8.0) FTEs in Elimination of a contract with an outside vendor who performed UUT auditing FY 2010/11 Budget. services for the City. This task will now be taken on in house.Also includes reductions to contracts which have been re-negotiated at a cost savings to the City. Fire Conversion of a Deputy Fire Marshal to a civilian position,and the elimination Reduction of overtime and various operating expenditures, including training (0.50) of 0.50 part time position in Fire Prevention. and office supplies. Human Elimination of Rideshare Coordinator position. Reduction in office supplies and other operating costs. (0.50) (0.50) N Resources c�' Information Elimination of Telecommunications Specialist position. The Police Reduction in computer supplies expenses. Services Department transferred an Information Services position to Information Services. LIb, Services Elimination of the Library Board stipends. Reductions in funds to purchase books and database subscriptions which will reduce the quantity of resources available for public use at Huntington Beach Libraries. Pla 0 ig and Reduction in Temporary Salaries for a total of(1.75)part time positions. Reduction in professional services will elimination funds set aside for (1.75) Bulaullig environmental impact reports that are not anticipated. Police Defunding of two sworn positions,one(1.0)sergeant and one(1.0)officer in Due to the proposed elimination of custodians, custodial services would be (2.00) (2.00) (4.50) (6.50) the Motor Unit. The elimination of three (3.0) custodian positions and half contracted out. (0.50) of a police records specialist. One Information Services position is proposed to transfer to Information Services.Two(2.0)part time positions in fingerprinting and records are also proposed for elimination. Public Works Eliminations of an Office Assistant II and a Landscape Maintenance Reduction in citywide maintenance which will affect parks and right-of-way, (5,50) (1.00) (1.00) Leadowrker. Also reductions in temporary salaries in Signs and Markings, landscaping. Landscape Maintenance and Fleet Management will lead to less part time assistance,elimination five and a half 5.5 osidons. 10.75 3.00 12.00 15.00 r•.a ra CD W 8128/2012 8:47 AM Page 1 of 1 I PROOF OF PUBLICATION STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE PUBUC HEARING CITY OF HUNTINGTON BEACH I am a citizen of the United States and a PabftCHearing on the Proposed City Budget for Fiscal Year 204TJ13 resident of the County of Los Angeles; I Notice is hereby given that a public hearing will be hold by the City Council of the City of Huntington Beach,in the Council Chambers of the Civic Center, am over the age of eighteen years, and Huntington Beach,CA,located at 2000 Main Street,at the hour of 6:00 PM,or not a party to or interested in the notice as soon as possible thereafter,on Monday,the 17th of September 2012,for,the purpose of considering the City Budget for Fiscal Year 2012t13. published. I am a principal clerk of the HUNTINGTON BEACH The proposed budget for FY 201VM13 totals S294,664,838 including Gen" Fund Expenditures of$186,47,4137. The compleii,proposed budget for IFY INDEPENDENT, which was adjudged a 2011=013 may be reviewed by the public from 8:00 AM to 5:00 PM,Monday newspaper of general circulation on through Friday in the City Clerk's Office at City Hog, 2006 Main street, second floor,theCity's Central Library located at 7111 Talbert Avenue,and all September 29, 1961, case A6214, and branch libraries. The public may obtain copies of the proposed budget for FY 20 12/2013 from the Cilftwebsite at http:/Av".hu,nfingionbeachca.gov. June 11, 1963, case A24831, for the 1 . . * City of Huntington Beach, County of Pursuant to Huntington Beach Municipal Code Section 14.54.070,as part of the anriu4f budget Process;the Sewer service user charges will be presented Orange, and the State of California. for receipt and file. Attached to this Affidavit is a true and N!interested persons are invited to attend the budget hearing I to express their, complete copy as was printed and opinions for,or against,the'proposed budget with,written or oral comments. Written communications to the City Council should be mailed to the Office of published on the following date/ ;he City Clerk at the address below.Further information may be obtained from the FinanceDepartment,2000 Main Street,Huntington Beach,CA,92648-1 Thursday, September 6, 2012 2702 0`r by telephone(714)536-$630. The City of Huntington Beach endeavors to accommodate persons of, handicapped status In theadMission or access to,or treatment oremployment in,city programs or activities. The City of Huntington Beach is an equal I certify (or declare) under penalty opportunity employer. of perjury that the foregoing is true Dated:Septemb.at 6,20112 City of Huntington Beach By: Joan Flynn,C4 Cie* 200 Main Street and correct. Huntington Beach,CA 926U-2702 Telephone: (714)536-5227 Executed on September 20, 2012 at Los Angeles, California Signature 421 PROOF OF PUBLICATION Notice is hereby given to, or treatment or•em- thai a public hearing will ployment in, city pro- be held by 'Me City grams or activities. The ouncil of the' City of` City of Huntington Beach, STATE ®� CALIFORNIA)6� Huntington Beach, in is on equal opportunity the Council Chambers of employer. the Civic Center, Hun- Dated: September 6, COUNTY ORANGE /'�C ) SS. tington Beach,; CA, lo- 2012 i de®� ® i ®� ®Rl/11Vi1G Sated at he*' Main City ofllanNagton Street, at the"hour of Beacb 6:00 PM,or as"soon as By:Joan Flyem, possible, thereafter, on' ' Cfa1rCtfy Monday, the 17th of '2000 Mala Street September 2014 for the Huntington Beady CA purpose of considering , 9T648-TTO2 I am a citizen of the United States and a the City Budget for'Fis- Telephone:(714)536- cal Year 2012/13. S227 resident of the County of Los Angeles; I The proposed budget for Published H.B. Indepen- FY 2012/2013 totals dent9/6/12 am over the age of eighteen years, and $294,654,838 including General Fund Expendi- not a parry to or interested in the notice tures.of $186,'167,437. The complete, proposed published. I am a principal clerk of the budget for F.Y. 2012/ 2013 may be reviewed HUNTINGTON BEACH by the-public from 8:00 -INDEPENDENT, AM to s?ao Monday which was adjudged a tnraugn Friday in the City Clerk's Office at newspaper of general circulation on City Hall, 2000 Main Street,second floor,the September 29, 1961, case A6214, and City's Central Library,lo- cated at 7111 Talbert June 11, 1963, case A24831, for the Avenue, and,all branch libraries.The public may City of Huntington Beach, County of obtain copies of the pro-- Orange, and the State of California. 2012,2013,from` the Attached to this Affidavit is a true and city: Jmnt a at lmp/ complete copy as was printed and MVT Huntington Beach Municipal Code published on the following date(s): Section. 14.54.070, as part of the annual bud- get process, the sewer Thursday, September 6, 2012 s`vice user charrpreeceipt and file. All interested persons are invited to attend the budget hearing to ex- press their opinions for, certify (or declare) under penalty or against,the proposed budget with written or of perjury that the foregoing is true co comments. Written yimunications .tbe City and correct. City Council.shoulul d be mailed to the office of the City Clerk at,the address,below. Further information may be ob- tained from the Finance Department, 2000 Main Executed on September 20, 2012 Street, Huntington ��H�� Beach, CA,• 92648-2702. at Los An eles, California utroFKux�61oN by telephone (na) She 56 g Bea The City of Huntington Notice of Public Hear- Beach endeavors to ac- ing on the Proposed commodate persons .of Budget Clty Bet for Flscal handicapped •status in Year 201 /13`. the admission or access Signature 000 422 City of Huntington Beach Budget Process and Calendar Adopted Budget — FY 2012/13 Date Budget Procedure Action B 9 Y 04/04/12 A kickoff meeting is held to review the directive for preparation of the Director of Finance FY 2012/13 budget. 04/05/12 Departments begin preparing their respective budgets including Departments Through entering proposed budgets into the accounting system. 04/28/12 04/28/12 Individual Capital Improvement Project (CIP) requests are completed Departments and submitted to the Public Works Department. 05/04/12 Budgets are submitted to Budget& Research. Departments 05/04/12 Revenue projections are completed and submitted to the City Director of Finance iManager. Budget & Research 05/29/12 The City Manager's office conducts meetings with all departments to City Manager Through review budget requests. Departments O6/15/12 Director of Finance Budget & Research 06/20/12 Capital Improvement Program is submitted to Planning and Public Public Works Works Commissions. 1 07/06/12 Departments and Budget & Research are advised regarding final City Manager budget adjustments prior to preparation of the Proposed FY 2012/13 Budget Document. Budget & Research prepares the document for submission to the City Council. 07/13/12 The Proposed Budget for FY 2012/13 is submitted to the City City Manager Council per the City Charter. 08/23/12 Accounting and Purchasing staff begin working with departments Accounting Staff regarding encumbrance carry-overs and the pending closure of Purchasing Staff "Open Purchase Orders" prior to the new fiscal year. Departments ' 09/24/12 The City Manager conducts a budget study session and presentation City Manager of the Proposed FY 2012/13 Budget/CIP for the public and City City Council Council at their regular meeting. Direction is requested from the City Council regarding preparation of the Budget/CIP Resolution. 423 \ City of Huntington Beach Budget Process and Calendar Adopted Budget — FY 2012/13 Date Budget Procedure Action By , 09/04/12 A public hearing is conducted by the City Council of the City City Council , Manager's Proposed Budget/CIP for FY 2012/13. Following City Manager completion of the public hearing, the City Council may adopt the Departments budget by resolution, or shall either close or continue the hearing to a future date for budget adoption. 09/24/12 The City Council opted to continue the Budget Public Hearing to a City Council I Special Meeting Date. The Proposed Budget/CIP for FY 2012/13 is adopted by resolution of the City Council. 10/01/12 Fiscal Year 2012/13 is activated and departments begin operating Accounting Staff within the new budget. Departments 12/06/12 The completed Adopted Budget document is submitted to the Budget& Research Government Finance Officers Association (GFOA) for participation in the Budget Awards Program. ' r i 424 ' City of Huntington Beach t_. Financial Policies Adopted Budget — FY 2012/13 FINANCIAL REPORTING AND ACCOUNTING STANDARDS ❑ The City's accounting system will be maintained in accordance with generally accepted accounting practices and the standards of the Government Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA). ❑ The annual financial report will be prepared within six months of the close of the previous fiscal year. The City will use generally accepted accounting principles in preparing the annual financial statements and will attempt to qualify for the Government Finance Officers Association's Excellence in Financial Reporting Program. ❑ The City will strive for an unqualified audit opinion. An unqualified opinion is rendered without reservation by the independent auditor that financial statements are fairly presented. o The City will contract for an annual audit by a qualified independent certified public accounting firm. The independent audit firm will be selected through a competitive process at least once every five years. The contract period will be for an initial period of three years, with two one-year options. BUDGETING ❑ The budget will be prepared consistent with the standards developed by the Government Finance Officers Association and California Society of Municipal Finance Officers (CSMFO). In addition, a summary version will be provided to the public in a user-friendly format. ❑ The City will maintain a balanced operating budget for all funds with estimated revenues being equal to, or greater than, estimated expenditures, and with periodic City Council reviews and necessary adjustments to maintain balance. ❑ On-going revenues will support on-going expenditures. Revenues from one-time or limited duration sources will not be used to balance the annual operating budget. ❑ Support function appropriations will be placed in the department in which they are managed. GENERAL FUND BALANCE ❑ There is an established Economic Uncertainties Reserve commitment in the General Fund. The monetary goal of this commitment is equal to the value of two months of the General Fund expenditure adopted budget amount. ❑ Appropriations from the Economic Uncertainties Reserve commitment can only be made by formal City Council action. Generally, appropriations and access to these funds will be reserved for emergency situations. Examples of such emergencies include, but are not limited to: • An unplanned, major event such as a catastrophic disaster requiring expenditures over 5% of the General Fund adopted budget • Budgeted revenue taken by another government entity • Drop in projected/actual revenue of more than 5% of the General Fund adopted revenue budget ❑ Should the Economic Uncertainties Reserve commitment be used and its level falls below L the minimum amount of two months of General Fund expenditures adopted budget, the goal is to replenish the fund within three fiscal years. ❑ In addition to the Economic Uncertainties Reserve, there are three permanent reserves established for the purpose of smoothing annual operating budgets, providing flexibility and the ability to take advantage of favorable financial/business conditions, and providing a 425 City of Huntington Beach Financial Policies Adopted Budget — FY 2012/13 source to fund unforeseen expenditures. Appropriations from these reserves can only be made by formal City Council action. These permanent reserves are: • Equipment Replacement Reserve for the acquisition of rolling stock, other movable assets, pumps, engines, and any equipment needed to sustain city infrastructure. Planned appropriations from this fund are identified during the annual budget process. The replenishment of this Reserve is outlined below. • Capital Projects Reserve for the construction of city infrastructure. Planned appropriations from this fund are identified during the annual budget process in concert with the Capital Improvement Plan. The replenishment of this Reserve is outlined below. • Litigation Reserve for unforeseen litigation losses exceeding the amount budgeted in the current year. The monetary goal for this Reserve is generally set at the city's self insured limit. This fund will be replenished each year through the annual budget process. ❑ Allocation of the audited General Fund unassigned fund balance (or increases in the Economic Uncertainties Reserve) will be done as follows if, and until, the Economic Uncertainties Reserve commitment is fully funded (i.e., two months of General Fund expenditures): • 50% to Economic Uncertainties Reserve commitment • 25% for Infrastructure Fund , • 25% to Capital Improvement Reserve (CIR) commitment ❑ Once the Economic Uncertainties Reserve commitment attains full funding, unassigned fund balance will be divided as follows: • 50% for Infrastructure Fund • 25% to Capital Improvement Reserve (CIR) commitment , • 25% to Equipment Replacement commitment ❑ Any unassigned revenues received during the fiscal year will be added to the fund balance of the General Fund. FUND BALANCE CLASSIFICATION ❑ The City's fund balance is made up of the following components: • Nonspendable fund balance typically includes inventories, prepaid items, and other items that, by definition cannot be appropriated. • The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation. • The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the City Council. The City Council has authority to establish, modify, or rescind a fund balance commitment. • Amounts in the assigned fund balance classification are intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. The City Administrator or designee has the authority to establish, modify, or rescind a fund balance assignment. 426 City of Huntington Beach Financial Policies Adopted Budget — FY 2012/13 • Unassigned fund balance is the residual classification for the City's funds and includes all spendable amounts not contained in the other classifications. o The City considers restricted or unrestricted amounts to have been spent when an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. ❑ The City's committed, assigned, or unassigned amounts are considered to have been spent when an expenditure is incurred for purposes for which amounts in any of those unrestricted fund balance classifications could be used. APPROPRIATION AUTHORITY ❑ The City Council is the appropriation authority for the City Budget. As required by state law, appropriations expire at the end of each fiscal year. NON-DEPARTMENTAL BUDGET 1 The City shall maintain a non-departmental budget that is used for expenditures that do not apply to a specific department, are Citywide in nature, or shared by several departments. The Director of Finance and City Manager shall be responsible for administration of this budget. OPERATION OF THE CAPITAL IMPROVEMENT RESERVE (CIR) COMMITMENT ❑ The Capital Improvement Reserve (CIR) will only be used to budget for, and construct, capital improvement projects identified in the City's five-year Capital Improvement Plan (CIP). ❑ Savings from completed capital improvement projects will be retained for use on other infrastructure projects. ENTERPRISE FUNDS 1 ❑ An Enterprise Fund is a type of proprietary fund used to report an activity for which a fee is charged to external users for goods or services. The City will set users fees for each enterprise fund at a rate that fully recovers the direct and indirect costs of providing service. ❑ The City will adjust user fees as necessary to ensure that enterprise funds do not collect revenues at a rate in excess of the fund's operating, capital, and reserve requirements. ❑ Enterprise funds will be supported by their own rates and not subsidized by the General Fund. ❑ Enterprise funds will pay their share of overhead services provided by the General Fund. SPECIAL REVENUE FUNDS ❑ A Special Revenue Fund is used to account for the proceeds of specific revenue sources that are restricted to expenditure for specified purposes. ❑ The City Council will establish which revenues require placement into a special revenue fund. ❑ The City Council will establish which expenditures will be expensed to each special revenue fund. DEBT ISSUANCE & MANAGEMENT ❑ The City will not use long-term debt to pay for current operations. 427 City of Huntington Beach Financial Policies Adopted Budget — FY 2012/13 ❑ The City will strive to construct capital and infrastructure improvements without incurring debt. Debt financing will be considered for capital and infrastructure improvements when one or more of the following circumstances exist: • When the term of the debt does not extend beyond the useful life of the improvements • When project revenues or specific resources will be sufficient to service the long-term debt • When the cost of debt is less than the impact of the cost caused by delaying the project CHARGES & USER FEES ❑ "User Fees" are fees for services that are exclusively provided by the City and cannot legally exceed the cost of the service provided nor the statutory limit (if lower). User Fees will be reviewed and/or revised periodically by the City Council. User Fees that do not recover all direct and indirect costs of service will be clearly identified and must be approved by the City Council. ❑ "Charges" are fees that have no statutory limit and typically are set at "market rates' since the public can choose to obtain these services from other sources. Charges will be reviewed and/or revised periodically by the City Council. Charges that do not recover all direct and indirect costs of service will be clearly identified and must be approved by the City Council. o The City Council will be presented annually with a list of all User Fees and Charges indicating when they were last changed. ❑ Fees for infrastructure improvements required by new development will be reviewed annually to ensure that the fees recover development related expenditures. CAPITAL MANAGEMENT ❑ The City will prepare a five-year Capital Improvement Plan (CIP). The plan will be developed biannually and updated annually. The Capital Improvement Plan will include current operating maintenance expenditures, funding to support repair and rehabilitation of deteriorating infrastructure, and the construction of new infrastructure projects. ❑ Prior to planning the construction of new infrastructure, the improvement's future operating, maintenance, and replacement costs will be forecast and matched to available revenue sources in the operating budget. BASIS OF BUDGETING ❑ Governmental, agency and expendable trust fund types, and pension trust funds use a modified accrual basis of accounting. These funds recognize revenue when it is susceptible to accrual. It must be measurable and available to finance current period expenditures. Examples include property taxes, sales tax, governmental grants and subventions, interest and charges for current service. Revenues not susceptible to accrual include certain licenses, permits, fines and forfeitures, and miscellaneous revenue. The City of Huntington Beach recognizes expenditures when it incurs a measurable liability, with the exception of interest on long-term debt, which is recognized when it is due. ❑ The City accounts for proprietary fund types and pension trust funds on the accrual basis, similar to private businesses, recognizing revenue when earned, regardless of the date of receipt, and recognizing expenses when they are incurred. The City selected under GASB 428 -- . City of Huntington Beach Financial Policies Adopted Budget — FY 2012/13 Statement 20, to apply all GASB pronouncements as well as an official statement of opinions of the Financial Accounting Board. ❑ The budget includes estimates for revenue that, along with the appropriations, comprise the budgetary fund balance. The appropriated budget covers substantially all fund type expenditures. The City Council adopts governmental fund budgets consistent with generally accepted accounting principles as legally required. There are no significant unbudgeted financial activities. Revenues for special revenue funds are budgeted by entitlements, grants, and estimates of future development and growth. Expenditures and transfers are budgeted based upon available financial resources. The City uses an encumbrance system as an aid in controlling expenditures. When the City issues a purchase order for goods or services, it records an encumbrance until the vendor delivers the goods or performs the service. At year-end, the City reports all outstanding encumbrances as reservations of fund balance in governmental fund types. The City then re-appropriates these encumbrances into the new fiscal year. FUND BALANCE DEFINITIONS AND PROJECTIONS ❑ The City is reporting estimated changes in fund balances for all funds with adopted budgets for the current fiscal year. The City has chosen to report certain major funds individually and the others combined within the annual audit. Major funds used in the City's Comprehensive Annual Financial Report (CAFR), plus selected other funds are described. Within the budget document, all funds operated by the City are individually presented. ❑ For governmental funds, the fund balances represent the estimated effort of the adopted budget on the unassigned fund balance that will be reported in the CAFR for prior fiscal year completed. This amount represents the amount available for appropriation by the City Council. ❑ For fiduciary and enterprise funds, the fund balances reported represent the net working capital (current assets minus current liabilities) shown in these funds. This amount closely parallels the unrestricted net assets shown on the CAFR. ❑ The estimated capitalized proprietary fund expenditures represent the estimated amount of expenditures that will be used for fixed assets. In enterprise funds, fixed assets are not recorded as expenditure in the year incurred, but are depreciated over their useful lives. 429 j t t INTENTIONALLY t LEFT i BLANK 1 t t t t i i t t 430 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses for the City Council ' Adopted Budget — FY 2012/13 The following are activities on which the Mayor and City Council Members could expend City funds: • League of California Cities, Orange County Division monthly general membership meetings • Quarterly League of California Cities Policy Committee meetings League of California Cities, Orange County Division Board of Directors or Executive Committee meetings • League of California Cities Annual Conference Various League of California Cities training workshops and/or subcommittee meetings 1 • Meetings of the Orange County City Selection Committee • Meetings of the Orange County Mayors' Round Table • Orange County Council of Governments Board meetings and General Assembly • Southern California Association of Governments meetings and General Assembly • Various Huntington Beach Chamber of Commerce functions Various community organizations' events and fundraising activities • Various state organizations' events and fundraising activities • Various national organizations' (such as the National League of Cities, the United States Conference of Mayors, and others) events and workshops • Various educational workshops put on by the above organizations and others • Possible trip to one of our two sister cities, Anjo, Japan and Waitekere, New Zealand • Trips to Washington, D. C. to meet with federal legislators or federal agencies on issues of interest to the City • Trips to Sacramento, California to meet with state legislators and/or state agencies on issues of interest to the City • Hosted meetings with representatives from other governmental agencies such as our state or federal legislators, agency representatives, or City Council Members from other cities 1 431 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses for the City Council Continued Adopted Budget — FY 2012/13 f • Association of California Cities —Orange County Monthly Meetings t • Association of California Cities — Orange County Board of Directors or Executive Committee Meetings • Association of California Cities — Orange County training workshops and/or subcommittee meetings • Orange County LAFCO • Meetings and events for Appointed Committees of various organizations j t i 432 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses for the City Attorney Adopted Budget — FY 2012/13 The following are activities on which the City Attorney could expend City funds: • Various business meetings/events with business leaders, owners, consultants, or vendors • Community meetings or events on general or city-specific issues • Attendance at annual professional conferences, board meetings, and other meetings such as the League of California Cities, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses Books, training, certifications, and publications relevant to the work environment • City events and city-supported functions such as 4`h of July, Association of Volleyball Professionals (AVP), Art Center features, activities, and expenses related to the events • Litigation expenses 1 433 1 i t t ii t INTENTIONALLY t LEFT BLANK i 1 I i t t i 434 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses for the City Clerk Adopted Budget — FY 2012/13 The following are activities on which the City Clerk could expend City funds: • Various business meetings/events with business leaders, consultants, vendors, and media • Community meetings or events on general, City, and/or department- specific issues • Attendance at professional conferences, board meetings and other meetings and events such as the Southern California City Clerks Association (SCCCA), the Orange County City Clerks Association (OCCCA), the Beach Cities Clerks Association, the City Clerks Association of California (CCAC), the International Institute of Municipal Clerks (IIMC), the League of California Cities (LOCC), the Association of California Cities Orange County (ACCOC), the California Association of Clerks and Election Officials (CACEO), the Orange County Association of Records Managers and Administrators (ARMA), the Huntington Beach Chamber of Commerce membership meetings, the Huntington Beach Chamber of Commerce Planning Conference, the Huntington Beach Chamber of Commerce Economic Conference, California City Clerks Association New Law and Election Seminar, SIRE Conference, SIRE Roundtable meetings, the Granicus Annual Conference, Nuts & Bolts for Clerks, Senior Saturday, Surf City Nights, Technical Track for Clerks (TTC), Orange County Registrar of Voters (OCROV), National Notary Association (NNA), Easter Hunt, ICMA Conference Meetings, Women Leading Government (WLG), Leadership Committee, Youth in Government Day, Fair Political Practices Commission Seminars (FPPC), including specialized conferences for work-specific topics and economic conferences; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses • City Clerk related books, training, certifications, and publications relevant to the work environment • City events and city-supported functions such as 4`h of July, Art Center 1 • features, public safety awards, and activities and expenses related to public outreach events 435 t t t r INTENTIONALLY t LEFT t BLANK ! t i i t i 436 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses for the City Treasurer Adopted Budget — FY 2012/13 The following are activities on which the City Treasurer could expend City funds: • Various business meetings/events with business leaders, owners, consultants, or vendors • Community meetings or events on general or City-specific issues • Attendance at annual professional conferences, board meetings, and other meetings such as the California Municipal Treasurers Association, the Association of Public Treasurers of the United States and Canada, the League of California Cities, the Government Finance Officers Association, the California Society of Municipal Finance Officers, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses • Occasional trips to testify/lobby on specific City issues to Sacramento or to Board of Equalization meetings • Books, training, certifications, and publications relevant to the work environment • City events and city-supported functions such as 4`h of July, Association of Volleyball Professionals (AVP), Art Center events, and other similar activities 437 f f INTENTIONALLY LEFT BLANK f f f f f t t f 438 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses for the City Manager Adopted Budget — FY 2012/13 The following are activities on which the City Manager could expend City funds: • Various business meetings with Chamber President and Board Members • Various business meetings with Conference and Visitors Bureau President and Board Members Various business meetings with business leaders and owners • Occasional meetings with developers regarding project issues or status • Community meetings on general or City-specific issues • Consultant meetings on specific City projects • Attendance at annual professional conferences and meetings such as International City Management Association, American Society of Public Administrators, League of California Cities, Municipal Management Assistants of Southern California, Alliance for Innovation, Government, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, and other incidental expenses • Occasional trips for lobbying on specific city issues to Sacramento, California or Washington, D.C. Books and publications relevant to the work environment • City events and city-supported functions such as 4th of July, Association of Volleyball Professionals (AVP), Art Center features, activities, and expenses related to the events 439 1 t t t i INTENTIONALLY LEFT t BLANK 1 t t t Z t 1 j 1 440 t 1 City of Huntington Beach Ratios of Outstanding Debt by Type (In Thousands) Adopted Budget - FY 2012113 Fiscal Year Ending September 30, Long-Term Indebtedness 2008 2009 2010 2011 2012 Governmental Activities: Judgment Obligation Bonds 10,050 6,774 5,989 5,179 4,339 Public Financing Authority 63,130 59,815 55,385 49,475 46,720 Redevelopment Agency 51,532 57,459 54,918 52,433 48,976 Other Long-Term Obligations 1,681 1,161 8,006 6,440 4,807 Total Governmental Activities: 126,393 125,209 124,298 113,527 104,842 Business Activities: Capital Leases 9 6 3 Total Business Activities: 9 6 3 Total Long-Term Indebtedness: 126,402 125,215 124,301 113,527 104,842 Fiscal Year Ending September 30, 2008 2009 2010 2011' 2012 Population 201,993 202,480 203,484 190,377 192,524 Debt Per-Capita 626 578 576 596 545 Total Personal Income(In Thousands) 8,000,943 8,207,324 8,440,720 7,356,548 7,573,894 Per-Capita Personal Income 39,610 40,534 41,481 38,642 39,340 Unemployment Rate 4.70% 7.90% 7.50% 7.40% 6.30% Total Em loyment 119,300 114,100 113,100 110,600 115,100 ' FY 10/11 population decrease primarily attributed to the US Census adjustment 441 City of Huntington Beach Statement of Direct and Overlapping Bonded Debt Adopted Budget - FY 2012/13 2011/12 Assessed Valuation: $26,975,874,978(after deducting$1,715,252,414 of incremental redevelopment valuation) Debt Repaid with Property Taxes (Tax and Assessment Debt): Debt Percent Applicable to Tax Debt: Applicable City Metropolitan Water District 1.4920% 2,932,451 Coast Community College District 30.1180% 92,678,768 Huntington Beach Union High School District 77.6060% 173,717,149 Huntington Beach City School District 97.1180% 23,015,958 Westminster School Disrict 41.4340% 13,978,042 Los Alamitos Unified School District Facilities District No. 1 1.2130% 831,161 Los Alamitos Unified School District Community Facilities District 1990-1 1.0980% 73,182 City of Huntington Beach Community Facilities Districts 1990-1, 2000-1. 2002-1, 2003-1 100.0000% 40,850,000 Tax and Assessment Debt: 348,076,711 Other Debt: Other Entities: , Orange County General Fund Obligations 15,374,382 Orange County Pension Obligations 14,592,599 Orange County Board of Education Certificates of Participation 1,145,600 MWDOC Facilities Corporation 847,255 North Orange County Regional Occupation Program Certificates of Participation 11,684 Coast Community College District Certificates of Participation 6,095,883 Huntington Beach Union High School District Certificates of Participation 46,160.895 Los Alamitos Unified School District Certificates of Participation 516,462 Fountain Valley School Districts Certificates of Participation 2,841,322 Huntington Beach School District Certificates of Participation 16,014,758 Ocean View School District Certificates of Participation 5,873,364 Westminster School District Certificates of Participation 9,836,432 City of Huntington Beach Judgment Obligation Bonds 4,339,000 City of Huntington Beach General Fund Obligations: 46,720,000 Total Gross and Overlapping Bonded Debt Not Repaid by Property Taxes: 170,369,636 Less Self Supporting Debt of MWDOC 847,255 Total Net Direct and Overlapping General Fund Obligation Debt: 169,522,381 Net Combined Total Debt: 517,599,092 Ratios to 2011/12 Assessed Valuation: Total Overlapping Debt and Assessment Debt 1.21% Ratios to Adjusted Assessed Valuations: ! Combined Direct Debt($51,059,000) 0.19% Gross Combined Total Debt 1.92% Net Combined Total Debt 1.92% State School Building Aid Repayable as of 6/30/12: $0 Source:California Municipal Statistics and City of Huntington Beach Finance Department 442 City of Huntington Beach Debt Service&Interfund Interest Expenditures Major Funds Adopted Budget-FY 2012/13 Object Account& FY 2008/09 FY 2009110 FY 2010111 FY 2011112 FY 2011112 FY 2011112 FY 2012113 Fund/Business Unit Description Actual Actual Actual Adopted Revised Actual Adopted Non-Departmental 10040101 88030-Prncipal 208,526 254,117 265,668 300,000 299,990 298,526 300,474 10040101 88070-Interest 90,000 44,409 32,858 Total Non-Departmental 298,526 298,526 298,526 300,000 299,990 298,526 300,474 Citywide Leases 10040102 811030-Principal 510,490 49,691 19,693 10040102 88070-Interest 68,287 3,125 937 Total Citywide Leases 578,777 52,816 20,630 PARS Annuity Payments 10040108 88010-Debt Service Exp 10040108 88030-Principal 81,937 1,586,767 1,586,767 1.586,777 1,586,777 1,586,770 Total PARS Annuity Payments 81,937 1,586,767 1,586,767 1,586,777 1,586,777 1,586,770 Administration 20945101 88090-Interfund Interest GF 35,149 15,862 1,064 Total Administration 35,149 15,862 1,064 Rehabilitation Loans 21580301 88070-Interest 62,532 42,233 8,422 Total Rehabilitation Loans 62,532 42,233 8,422 Housing Authority 30680301 88030-Principal 650,000 500,000 30680301 88070-Interest 143.727 Total Housing Authority 650,000 643,727 RORF Administration 35080101 88010-Debt Service Up 5.570,300 35080101 88030-Principal 35080101 88070-Interest Total RORF Administration 5,570,300 RDA Project Debt Payments 35080201 88030-Principal 2,701,918 2.517.978 2.003,292 35080201 88070-Interest 592,825 593,790 553,615 Total RDA Project Debt Payments 3,294,743 3,111,767 2,556,907 RDA 1999 Tax Allocation Bond 35080202 88030-Principal 450.000 450,000 35080202 88070-Interest 150,578 150,667 Total RDA 1999 Tax Allocation Bond 600,578 600,667 RDA 2002 Tax Allocation Bond 35080203 88030-Principal 995,000 995,000 35080203 88070-Interest 641.513 640,738 Total RDA 2002 Tax Allocation Bond 1,636,513 1,635,738 HBPFA 1997 40140101 88030-Principal 84,418 90,000 40140101 88070-interest 158,633 78,211 Total HBPFA 1997 243,051 168,211 HBPFA 2000A 40140102 88030-Principal 730,000 40140102 88070-Interest 713,371 340,261 Total HBPFA 2000A 1,443,371 340,261 HBPFA 2001A 40140103 88030-Principal 700,000 725,000 750,000 785,000 40140103 88070-Interest 1,287.500 1,261.250 1,386,893 4,000 Total HBPFA 2001A 1,987,500 1,986,250 2,136.893 789,000 HBPFA 2001B 40140104 88030-Principal 1,800,000 1,880,000 1.955,000 2,030.000 40140104 88070-Interest 818,105 737,105 786,163 589,000 Total HBPFA 2001B 2,618,105 2,617,105 2,741,163 2,619.000 HBPFA 2010A 40140105 88030-Principal 925,000 620,000 937.000 937,000 635,000 655.000 40140105 88070-Interest 158,494 622,600 302,000 302,788 603,677 584,950 Total HBPFA 2010A 1,083,494 1,242,600 1,239,000 1,239,788 1,238,677 1,239,960 HBPFA 2011A 40140106 88030-Principal 2,120,000 2,120,000 2,960,000 40140106 88070-Interest 1,284,357 1,268,341 1,346,094 Total HBPFA 2010A 3,404,357 3,388,341 4,306,094 i 443 City of Huntington Beach Debt Service& Interfund Interest Expenditures Major Funds Adopted Budget-FY 2012/13 Object Account& FY 2008/09 FY 2009/10 FY 2010111 FY 2011/12 FY 2011/12 FY 2011112 FY 2012/13 Fund/Business Unit Description Actual Actual Actual Adopted Revised Actual Adopted Debt Svc Grand Coast CFD2000-1 40540101 88030-Principal 305.000 325,000 340,000 340,000 340.000 360,000 380,000 40540101 88070-Interest 928,473 912.460 894,748 875,538 854,670 40540101 88090-Interfund Interest GF 895,000 895,000 Total Debt Svc Grand Coast CFD2000-1 1,233.473 1,237,460 1.234,748 1,235,000 1,235,000 1,235,538 1,234,670 Debt Svc Special Tax CFD1990-1 40640101 88030-Principal 95,000 100,000 110,000 110,000 110,000 110,000 229,303 40640101 88070-Interest 83,259 78,500 71,859 65,000 66,012 67,161 95,042 Total Debt Svc Special Tax CFD1990-1 178,259 178,500 181,859 175,000 176,012 67,161 324.345 Non-Departmental 40740101 88030-Principal 40740101 88070-Interest Total Non-Departmental RDA Project Debt Payments 40780101 88010-Debt Service Exp 40780101 88030-Principal 2,986,697 1,115,248 976.078 2,524.000 40780101 88070-Interest 584,459 2,272.146 2,014,118 633,000 40,175 40,175 Total RDA Project Debt Payments 3.571,156 3.387.394 2,990,196 3,157,D00 40,175 40,175 RDA 1999 Tax Allocation Bond 40780201 88030-Principal 390,000 410,000 430,000 450,000 40780201 88070-Interest 349,789 333,799 316,579 298,000 147,422 147,422 , Total RDA 1999 Tax Alloc 739,789 743,799 746,579 748,000 147,422 147.422 RDA 2002 Tax Allocation Bond 40780202 88030-Principal 870,000 910,000 945,000 995,000 40780202 88070-Interest 742,168 711,718 677,593 641,000 Total RDA 2002 Tax Allocation Bond 1,612.168 1,621,718 1,622,593 1,636,000 Debt Svc McDonnell CFD 2002-1 40840101 88030-Principal 30,000 40,000 50,000 55,000 55,000 55,000 65,000 40940101 88070-Interest 296,315 295,230 292,915 290,000 290,000 290,415 288,000 Total Debt Svc McDonnell CFD 2002-1 326.315 335,230 342,915 345,000 345,000 345,415 353,000 Debt Svc Belle Tema CFD2003-1 41040101 88030-Principal 485,000 500,000 520,000 545,000 545,000 545,000 570,000 41040101 88070-Interest 1,323,488 1,304,815 1,284,065 1,263,000 1,263.000 1,261,445 1,236,375 Total Debt Svc Bella Terra CFD2003-1 1,808,488 1,804,815 1,804,065 1,808,000 1,808,000 1,806,445 1,806,375 BID-Auto 70180101 86010-Debt Service Exp 22,000 21,165 52,800 70180101 88030-Principal 20,597 70180101 88070-Interest 2,719 817 747 567 Total BID-Auto 2,719 817 747 22,000 21,165 21,165 52,800 2004 Judgment Obligation Bond 70740101 88030-Principal 3,275,000 785,0D0 810,D00 840,000 840,000 840,000 865.000 70740101 88070-Interest 369,018 253,806 216,669 188,300 188,300 188,300 156,300 Total 2004 Judgment Obligation Bond 3,644,018 1,038,806 1,026,669 1,028,300 1,028,300 1,028,300 1,021,300 City Gym&Pool(Section 108) 85881502 88030-Principal 85881502 88070-Interest Total City Gym 8 Pool(Section 108) City Gym&Pool(Section 108) 85981502 88030-Principal 120,000 85981502 88070-Interest 139,762 Total City Gym&Pool(Section 108) 259,762 City Gym&Pool 86081502 88050-Interfund Principal GF 125,000 86081502 88070-Interest 131,125 Total City Gym&Pool 256.125 City Gym&Pool 86081502 88050-Interfund Principal GF 135,000 86081502 88070-Interest 35,819 Total City Gym&Pool 170,819 City Gym&Pool 96281502 88050-Interfund Principal GF 140,000 140,000 96281502 88070-Interest 34,109 34,109 Total Ci G m&Pool 174 109 174 109 GRAND TOTALS 20 643 156 17 291 357 18 148 831 16 688 067 17 17,687,929 17,378,369 20 352 985 i 444 City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2012/13 GENERAL FUND REVENUE The City of Huntington Beach's Adopted Budget FY 2012/13 General Fund revenue is $182.9 million. Other Revenue Non-Operating Charges for Services Transfers $23,847,251 $937,240� Property Tax ��_ $1,320,290 $67,432,821 Revenue from Other Agencies \ $4,231,700 ..,.,.�. Use of Money& Property $14,031,665 Fines&Forfeitures $4,620,000 License&Permits $7,187,000 Utility Users Tax $20,300,000 Transient Occupancy Sales Tax Tax Franchise $7,000,000 $6,539,200 $25,450,500 Property Tax: $67,432,821 Property Tax represents the largest General Fund revenue source for the City, accounting for 37% of total budgeted General Fund revenue for FY 21112113. Although the City experienced a slight decline related to real estate activities in 2012, we are fortunate that the impact to the General Fund revenue is minimal as foreclosures and negative assessed valuation growth remain prevalent in many other cities in Orange County. The Property Tax category consists of Basic Levy, Prior Year Property Taxes, Supplemental Roll Property Taxes, and Other Property Taxes. • Basic Levy, Prior Year Property Taxes, and Supplemental Roll Property Taxes: Basic Levy and Prior Year Property Taxes include secured and unsecured taxes. The total secured, unsecured and Supplemental Roll Property Tax for FY 2012/13 is approximately$39.3 million. • Other Property Taxes: Other Property Taxes revenue for FY 2012/13 is $28.1 million. These revenues are composed of several tax sources, but the three major sources are In Lieu of Vehicle License Fee (VLF), Triple Flip Reimbursement, and the Retirement Property Tax. r 445 I City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2012/13 o In Lieu of VLF proceeds are a portion of the City's annual VLF revenue exchange with the State for property tax. The In Lieu of VLF revenue for FY 2012/13 is budgeted at$15 million. o Triple Flip Reimbursement is a swap of sales tax for property tax. The statewide-based sales and use tax is set at 7.25%, but the local government portion of the statewide rate was decreased by 0.25%. As a result, cities are now reimbursed 0.25% in the form of property tax. The Triple Flip Reimbursement revenue for FY 2012/13 is budgeted at$7.6 million. o Retirement Property Tax, levied annually since 1966, was capped by the City Council, Ordinance No. 3954, on July 16, 2012 at $0.01500 per $100 of assessed value. This revenue generates $4.2 million annually. Other Local Taxes: $59,289,700 Other Local Taxes category represents the second largest General Fund revenue source for the City, accounting for 32% of total budgeted General Fund revenue for FY 2012/13. The category of local taxes consists of Sales Tax, Utility Users Tax, Transient Occupancy Tax, and Franchises. This category represents a 5.9% increase from last year's Adopted Budget of$56 million. The increase is due to the recovery of the strong and stable tax base from local business activities and the tourism and hospitality industry. • Sales Tax: Sales Tax revenue for FY 2012/13 is $25.5 million, a 12% increase from last year's Adopted Budget of $22.8 million. This increase is the result of an unexpected rebound of the automotive sales industry, higher fuel costs, and new businesses; such as Costoo, Nordstrom Rack and Dick's Sporting Goods. • Utility Users Tax (UUT): Utility Users Tax revenue for FY 2012/13, $20.3 million, is a modest 0.5% increase from last year's Adopted Budget of$20.2 million. The City charges a 5% rate on water, gas, and electricity usage and a 4.9% rate (post Measure P from 2010) on cellular and land line telephone and cable/video usage. • Transient Occupancy Tax (TOT): Transient Occupancy Tax revenue for FY 2012/13 is $7 million, an increase of 8%from FY 2011/12 of$6.5 million. This increase is mostly due to the unincorporated area of Sunset Beach officially annexed to the City of Huntington Beach and the ongoing recovery in the tourism and hospitality industry. • Franchises: Franchise revenue for FY 2012/13 is $6.5 million. These revenues are derived from franchise agreements between the City and private firms such as, gas and electric utility franchises with Southern California Gas and Southern California Edison; transfer station and refuse franchises with Rainbow Disposal; pipeline and cable television franchises with various firms; and bus bench franchise. Charges for Current Services: $23,847,251 Charges for Current Services category represent the third largest General Fund revenue source for the City. These revenues are from various "fees for service" activities such as, plan check reviews by Public Works and Planning and Building Departments, fees for recreational classes and programs, FireMed membership and billing service reimbursement, and other activities. Revenues from this category include transfers from proprietary funds such as Water and Sewer to pay for expenditures incurred by the General Fund. Use of Money and Property: $14,031,665 Use of Money and Property revenues are comprised of a variety of activities including interest income, lease and concession income, oil royalties, parking revenues, and jail booking fees. 446 City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2012/13 Licenses and Permits: $7,187,000 Licenses and Permits revenues are related to development permit and license fees from Planning and Building and Public Works Departments. Fines, Forfeitures, and Penalties: $4,620,000 Fines, Forfeitures and Penalties revenue includes traffic and parking tickets, and fines levied on delinquent library materials. Revenue from Other Agencies: $4,231,700 Revenue from Other Agencies includes reimbursements and fees received from federal, state, and local agencies. Although the City gained new revenues from the Public Safety Helicopter Services provided to the City of Newport Beach and City of Costa Mesa, it lost the Vehicle License Fees revenues as a result of Senate Bill 89, enacted on June 28, 2011. Non-Operating Revenue: $1,320,290 Non-Operating revenue includes the repayment of General Fund loans from various funds including the Gas Tax Fund. The significant decrease from prior years is due to the elimination of the Redevelopment Agency. Other Revenue: $937,240 Other revenue includes records fees from the City Clerk's passport processing, sales of City owned equipment, restitution and settlement payments. i 447 City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2012/13 NON-GENERAL FUND REVENUE The City of Huntington Beach's Adopted Budget FY 2012/13 Non-General Fund revenue for FY 2012/13 totals $103.1 million. The most significant decrease is the result of the dissolution of the Redevelopment Agency. Enterprise Funds: $60,389,093 Enterprise Funds revenue represents the largest Non-General Fund revenue source for the City. This revenue consists of services fees received for Water, Refuse Collection, Sewer, and Water Master Plan. Water service is the largest revenue source of the four service fees comprised of the Enterprise Funds. The City's water utility operations are funded by charges to municipal users (residential and commercial) of the City's water service. Refuse Collection service is the second largest revenue source of the total Enterprise Funds budget. The City contracts with Rainbow Disposal to provide refuse service, which is supported by fees received. Special Revenue/Other/Capital Project Funds: $14.733.545 This category of funds represents the second largest Non-General Fund revenue source for the City. This category of funds includes Special Revenue Funds such as Measure M, Gas Tax/Highway Users Tax, Traffic Congestion Relief 42, and Fourth of July Parade funds; the Capital Project Fund used for accounting the In-Lieu Parking Downtown revenue; and Other Funds like the Specific Event and the Rehabilitation Loan Funds. Public Financing Authority/Debt Service/Assessment Districts Funds: $11,337,724 Huntington Beach has a Public Finance Authority (PFA), established in 1988 to issue debt for the financing of public improvements and other capital purchases. In FY 2012/13, the PFA Fund is budgeted to receive $5.5 million in non-operating revenues. This non-operating revenue derives from the repayment of debt by the General Fund and other funds related to various improvement projects over the years. The revenue is recorded as a transfer or "non-operating revenue" and is then used to pay debt service according to an amortization schedule. The City also has several community facility districts (CFDs),which receive assessment revenue to pay off debt related to developments in specific areas of the City. Trust and Agency Funds: $8,191,400 Trust and Agency Funds consist of the Retirement Supplement and Retiree Insurance Medical Funds and revenue from Huntington Beach's three Business Improvement Districts (BIDs), which include the Downtown Merchants, Hotel-Motel, and Auto Dealers. These BIDS are allowed to collect assessments from their members for the use on various improvements. The City acts as an intermediary for the BIDS and records these assessments in three distinct funds. The BIDS then submit annual operating budgets, which are reviewed and approved by City Council. Recognized Obligation Retirement Fund (RORF): $6,741,951 Pursuant to the Assembly Bill 1X 26, the Redevelopment Agency was dissolved resulting in the creation of the Successor Agency(the City) and the Recognized Obligation Retirement Fund (RORF),which is where all of the former Redevelopment Agency's properties, contracts, and leases were transferred. See Redevelopment Agency Fund for further details. Grants: $1,353,595 The single largest source of grant revenue for the City is the Community Development Block Grant (CDBG) program, administered by the Federal Department of Urban Housing and Urban Development (HUD). Each year after receiving notice of the CDBG award, the Economic Development Department works closely with local non-profit agencies to establish programs funded by CDBG grant monies. There are also several other grants received by Police, Fire, Public Works, Library and Community Services Departments, which are recorded in this revenue category as well. i 448 City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2012/13 Separate Legal Governing Board Fund: $397,041 The City has a Joint Powers Agreement (JPA) with local Fire Departments to use the City's training facility on Gothard Street. Through reimbursement agreements with the various Fire Departments, this JPA is $207,464 in revenue for FY 2012/13. The City also administers the West Orange County Water Board (WOCWB). The FY 2012/13 joint power revenues related to WOCWB operations is $189,577. Redevelopment Agency Fund: $0 On June 29, 2011, the Governor of the State of California signed Assembly Bills 1X 26 and 27 as part of the State's budget package. Assembly Bill 1X 26 requires each California redevelopment agency to suspend nearly all activities except to implement existing contracts, meet already-incurred obligations, preserve its assets and prepare for the impending dissolution of the agency. Assembly Bill 1X 27 provides a means for redevelopment agencies to continue to exist and operate by means of a Voluntary Alternative Redevelopment Program. On July 18, 2011, the League of California Cities and the California Redevelopment Association (CRA) filed a lawsuit on behalf of cities, counties and redevelopment agencies petitioning the California Supreme Court (Court) to overturn Assembly Bills 1X 26 and 27 on the grounds that these bills violate the California Constitution. On December 29, 2011, the Court upheld Assembly Bill 1X 26, but ruled against Assembly Bill 1X 27. The Court deemed Assembly Bill 1X 27 as unconstitutional because it violates Proposition 22 (2010), which prohibits the State from taking funds used for transportation or local government projects and services. As a result of both ruling, the Redevelopment Agency dissolved on February 1, 2012. 449 INTENTIONALLY ! LEFT i BLANK ! 1 t � ! t ! 450 City of Huntington Beach 1 Expenditure Descriptions and Assumptions 9�� %'� Adopted Budget — FY 2012/13 GENERAL FUND The City of Huntington Beach's Adopted Budget FY 2012/13 General Fund expenditure is budgeted at $186.2 million. Personal Services—$132,491,712 The FY 2012/13 budget eliminated or defunded 13.72 positions from the Table of Organization, which now stands at 842.19 Full Time Equivalents (FTEs). In addition to these full time positions, many departments have also cut their overtime and temporary salaries budgets. Operating Expenses—$43,878,001 Included in the operating category are all General Fund operating expenses including professional and contract services. Departments also reduced their operating expenses. Reductions include outsourcing custodial services at the Art Center and Police Department, elimination of UUT auditing contract services, elimination of contract minutes preparation for the City Council, Housing Authority, Successor Agency, and Public Financing Authority, training, supplies, materials and other contract services. Capital Expenditures—$6,000,000 The budget for capital expenditures for FY 2012113 includes an increase of$1.7 million for a total of$3.0 million used towards funding drainage, roof replacements of various City buildings, parks and beaches improvements and street repairs, which are in line with the City's Infrastructure Charter requirement. Non-Operating Expenditures - $3,797.724 This category contains transfers to other funds related to debt service and other minor transfers to other funds for operating purposes. In addition, a "payroll offset" is budgeted as a credit to account for workers compensation program expenses, which are budgeted in both personal services for the revenue portion and the safety program in the Human Resources Department, where the actual expenses are paid. This account is adjusted after each payroll to approximate the year to date expenses in the Workers Compensation Program. FY 2012113 Adopted General Fund Budget Expenditures by Department: Non-Departmental Planning and Public Works City Treasurer $27,145,548 Building $20,919,335 $129,724 15% $6,067,033 I 11% <1% Fire Information Services 3% $34,351,368 $5,867,138 18% 3% Human Resources $4,751,612 3% Library Services $4,120,885 Finance 2% $4,954,395 Police 3% Economic $58,700,024 Development 32% $1,618,672 1% City Manager Community Services City Clerk $1,389,761 $12,842,682 $902,585 City Council City Attorney 1% o <1% $281,112 $2,125,564 7% <1% 1% 451 A 1 City of Huntington Beach Expenditure Descriptions and Assumptions �` - Adopted Budget — FY 2012/13 OTHER FUND MAJOR EXPENDITURE GROUPINGS Water Enterprise—$42,530,634 Water user rates fund the Water Fund operations and the portion of the water capital improvement program. In addition to operations and maintenance, capital project funds are used for major maintenance and rehabilitation of water facilities such as wells, reservoirs, and water distribution lines. Refuse Fund—$10,961,447 Funding is provided for citywide residential curbside and commercial refuse collection and disposal. The City contracts with Rainbow Disposal to provide trash pick-up. Sewer Service Fund —$8,792,046 The Sewer Service Fund was established for the maintenance, rehabilitation and replacement of sewer facilities. Revenue is derived from direct sewer related charges to local residents and businesses. Sewer facilities are evaluated regularly to determine priorities to repair or replace. The capital project program includes, design engineering and all aspects of construction management. Water Master Plan—$1,285,715 The Water Master Plan (WMP) was adopted in 1995 and updated in 2005. It recommends new facilities that provide the City with adequate water production and storage capabilities. In the next two years, the WIMP focus is on corrosion control and transmission main improvements. Transportation/Street Projects—$10,051,755 This category includes expenditures from the Gas Tax, Measure M, Air Quality, Traffic Impact Fund and other related Federal and State grant funds. As in previous years, available revenue in these funds for projects continues to fluctuate greatly as the State threatens to use these types of funds to balance the State budget. Capital Projects—$3,497,749 Included in this category are one-time revenues from developers to fund capital projects. Also included are development related impact fees for sewer, drainage and park purposes. RORF (Successor Agency) and Rehabilitation Loans Fund —$7,241,951 This category includes all the costs associated with the former Redevelopment Agency and Housing Authority, currently the Successor Agency, except for the Community Development Block Grant and HOME program money. The FY 2012/13 budget for this category decreased significantly mainly due to the elimination of the Redevelopment Agency and abolishment of the Housing Authority. Pursuant to Assembly Bill 1 x26, the Redevelopment Agency was eliminated effective February 2012. The City Council approved two resolutions designating the City as the Successor Agency to the Redevelopment Agency and the Huntington Beach Housing Authority as the Successor Agency for housing-related items. The Recognized Obligation Retirement Fund (RORF) was created, and all of the former Redevelopment Agency's properties, contracts, and leases were transferred to that fund. Debt Service—$10,815,182 General Fund revenues are the main source for inter-fund transfers to pay the City's annual debt service cost. Community Facilities Districts (CFDs) and Judgment Obligations Bonds are sources of funding for these expenses. Other Grants and Funds—$6,218,988 The two major grants found in this category are expenditures for the Community Development Block Grant as well as the HOME Program. Also included within this group are several minor funds related to city activities, special projects and fiduciary and trust funds. 452 City of Huntington Beach - Expenditure Descriptions and Assumptions Adopted Budget — FY 2012/13 OTHER FUND MAJOR EXPENDITURE GROUPINGS - Continued Internal Service Funds—$5,182,828 These funds are utilized to account for retirement medical and supplemental retirement costs, which are provided directly by the City. Business Improvement Districts—$1,667,800 There are three Business Improvement Districts (BIDS) within the City: Hotel/Motel, Auto Dealers and Downtown. The businesses in each district are assessed a charge, which is collected by the City and redistributed back to the district through City Council approved projects and maintenance appropriations. Other Enterprise Funds—$241,304 This category includes the Certified Unified Program Agency (CUPA), which supports hazardous waste inspections. 453 ! 1 1 1 INTENTIONALLY 1 LEFT i BLANK i i i 1 ! i ! ! i 454 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2012/13 Accounting Method— The City of Huntington Beach accounts for its financial position and operations according to generally accepted accounting principles (GAAP) for governmental units prescribed by the Government Accounting Standards Board (GASB). A fund or account group is an accounting entity with a self-balancing set of accounts recording the financial position and results of operations of a specific governmental activity. The City prepares financial statements on the modified accrual basis for all governmental fund types except for the financial statements of the proprietary fund types, which are prepared on the accrual basis. Accrual Basis—The basis of accounting under which transactions are recognized when they occur regardless of the timing of related cash flows. ADA — (see Americans with Disabilities Act.) 1 Adopted Budget — The City Council approved annual budget establishing the legal authority for the expenditure of funds set forth in the adopting City Council budget resolution. AHA — (see Affordable Housing Agreement.) Affordable Housing Agreement — An agreement to ensure that all have access to affordable, safe, and sustainable housing that contributes to social and economic participation. Americans with Disabilities Act(ADA) —This Federal law requires that public facilities be accessible to individual with physical limitations. l Appropriation — A legal authorization granted by a legislative body to make expenditures and to incur obligation for specific purposes. Appropriation Account— A budgetary account set up to record specific authorizations to spend. The account is credited with original and any supplemental appropriations and is charged with expenditures and encumbrances. Appropriation Limit — As a governmental entity in the State of California, the City is subject to the Gann Spending Limit Initiative, which limits the amount of annual appropriations of tax proceeds. Assessed Valuation — A dollar value placed on real estate or other property by the County of Orange as a basis for levying property taxes. Audit — Prepared by an independent certified public accountant (CPA) to form an opinion regarding the legitimacy of transactions and internal controls. An audit is an examination and evaluation of the City's records and procedures to ensure compliance with specified rules, regulations, and best practices. BID— (see Business Improvement District.) 455 r City of Huntington Beach Glossary of Terms Adopted Budget — FY 2012/13 r Bond— A written promise issued by the City to pay a specific sum of principal amount, at a specified date(s) in the future, together with periodic interest at a special rate to raise capital, usually to pay for the construction of long-term infrastructure projects. Two major types of bonds include General Obligation Bonds and Revenue Bonds. Bond Proceeds— Funds received from the sale or issuance of bonds. , Budget— A plan of financial operation embodying a summary and detail of authorized expenditures for a given period and the proposed means of financing them. Business Improvement District (BID) — Is a financing mechanism that is used to r provide revenue for a variety of local improvements and services that enhance, not replace, existing municipal services. In California, there are several types of BIDS, including property based, business based, and tourism based. Business Unit— An eight digit accounting reference comprised of the fund, department, and program. Expenditures and revenues are budgeted within business units. CAFR— (see Comprehensive Annual Financial Report.) r California Public Employees' Retirement System (CaIPERS) — Statewide retirement system that covers most City of Huntington Beach employees. CaIPERS— (see California Public Employees' Retirement System.) Capital Assets — Assets of long-term character that are intended to continue to be held or used for a period of more than one year, such as land, buildings, machinery, furniture, and other equipment. Capital Improvement Program (CIP) — A long-range plan for the development and replacement of long-term assets such as streets, buildings, water and sewer systems. Capital Outlay — Expenditures, which result in the acquisition of assets with an initial cost of at least $10,000 and an expected life of at least two years. Capital Proiect Funds— Used to account for financial resources used for the acquisition or construction of major capital facilities (other than those financed by proprietary fund types). CDGB— (see Community Development Block Grant.) r Certified Public Accountant (CPA) — An accountant who has passed certain examinations and met all other statutory and licensing requirements of a United States state to be certified by that state. CFD— (see Community Facilities District.) r 456 r City of Huntington Beach _ Glossary of Terms Adopted Budget — FY 2012/13 Charges for Services — Reimbursement for services rendered to the public or to some other program/fund in the City. CIP— (see Capital Improvement Program.) City Charter — The legal authority granted by the State of California establishing the entity known as the City of Huntington Beach and giving it the ability to provide services and collect revenue to support those services. Combined Transportation Funding Program (CTFP) — The Orange County 1 Transportation Authority (OCTA) created the CTFP to provide local agencies with a common set of guidelines and project selection criteria for a variety of funding programs. Community Development Block Grant (CDBG) — The Housing and Community Development Act of 1974 provides funds to cities and counties to develop urban communities, decent housing, a suitable living environments, and expanded economic opportunities principally for low and moderate-income persons. This federal program gives priority to activities, which benefit low and moderate-income individuals. Community Facilities District (CFD) — A special district that can issue tax-exempt bonds as a mechanism by which public entities finance construction and/or acquisition of facilities and provide public services to the district. Comprehensive Annual Financial Report (CAFR) — The official annual report of the City's financial condition, which encompasses all funds, at the conclusion of the fiscal year. Consumer Price Index (CPI) — A statistical description of price levels provided by the United States Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. Cost Allocation — A method used to charge General Fund overhead costs to other funds. CPI— (see Consumer Price Index.) CTFP— (see Combined Transportation Funding Program.) Debt Service—The repayment of principal and/or interest on borrowed funds. Debt Service Funds — Governmental fund type used to account for the accumulation of resources for, and the payment of general long-term debt principal and interest. Debt Service Requirement— The amount required to pay interest on outstanding debt, serial maturities of principal for serial bonds, and required contributions to accumulate monies for future retirement of term bonds. 457 City of Huntington Beach Glossary of Terms µ Adopted Budget — FY 2012/13 Deficit—The excess of liabilities of a fund over its assets. Department — The basic organizational entity of government that is functionally unique in its delivery of services. Depreciation — Expiration the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. Developer Fees—Adopted fees requiring new development or redevelopment to pay its proportional share of the costs associated with providing the necessary public infrastructure. Encumbrances — Commitments related to unperformed contracts for goods and services. Enterprise Funds — A fund established to account for operations that are financed and operated in a manner similar to private enterprise. Examples of enterprise funds are water and sewer services. Equipment Replacement — Appropriations budgeted for the purchase of rolling stock and movable assets. Expenditure — The actual spending of funds set aside by appropriation for identified goods and services. Expense — The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service, or settling a loss. Fair Share Traffic Impact Fee Program (TIF) — A program intended to implement the goals and objectives of the General Plan by providing revenue to ensure that the adopted Level of Service standards for arterial roadways and signalized intersections are maintained when new development is constructed within the City limits. Fee—A general term used for any charge levied by government for providing as service or permitting an activity. Fiscal Year (F)) — The twelve-month period to which the annual operating budget applies and at the end of which a government determines its financial position. The City of Huntington Beach's fiscal year is October 1 to September 30. Fixed Assets — Purchases of physical inventory items that are intended to be held or , used for long term, such as equipment or infrastructure. FTE— (see Full-Time Equivalent Position.) Full-Time Equivalent Position (FTE) — Staffing collectively based on a 2,080-hour year. 458 City of Huntington Beach _ Glossary of Terms ,m Adopted Budget — FY 2012/13 Fund — A fiscal and accounting entity with a self-balancing set of accounts, recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein which are segregated for the purpose of carrying on specific activities of government functions. ` Fund Balance — The excess of the assets of a fund over its liabilities, reserves, and carryovers. FY— (see Fiscal Year.) GAAP—(see Generally Accepted Accounting Principles.) GA SB— (see Governmental Accounting Standards Board.) General Fund — The fund used to account for all financial resources except those identified for special purposes. The operating fund of the City that receives unrestricted revenue such as property and sales taxes. The fund used to provide a wide range of 1 public services. Generally Accepted Accounting Principles (GAAP) — Uniform minimum standards for financial accounting and recording. Governmental Accounting Standards Board (GASB) — Develops standardized reporting for government entities. Grants — Contributions, gifts, or assets from another government entity to be used or expended for a specified purpose, activity, or facility. HUD — U. S. Department of Housing and Urban Development. HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes: utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination; and transform the way HUD does business. Indirect Costs—A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service. Infrastructure — Facilities that support the daily life and growth of the City, for example roads, water lines, sewers, public buildings, and parks. Interfund Transfers — Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain Iexpenditures/expenses. 459 , ' City of Huntington Beach Glossary of Terms Adopted Budget — FY 2012/13 4 Internal Service Fund— A fund used for the financing of goods or services provided by one department or agency to other departments or agencies on a cost-reimbursement basis. Joint Powers Authority (JPA) — A JPA is formed when it is to the advantage of two or , more public entities with common powers to consolidate their forces to acquire or construct a joint-use facility. JPA — (see Joint Powers Authority.) Long-Term Debt— Debt with a maturity of more than one year after the date of issue. Long Term Financial Plan — A combination of financial forecasting and strategizing to identify future challenges and opportunities, causes of fiscal imbalances and strategies to secure financial sustainability. Mandate — Legislation passed by the state or federal government requiring action or provision of services or programs. Measure M — An initiative passed by Orange County voters to fund transportation improvements using revenue generated by a countywide sales tax. Memoranda of Understanding (MOU) — As used in this budget document refers to agreements, for a specified period of time, between the City and various employee associations, outlining wage increases, provision of and contribution levels for benefits, and employment-related matters. Motor Vehicle In-Lieu Tax— (see Vehicle License Fee.) MOU— (see Memoranda of Understanding.) Municipal Bond—A bond issued by a state or local government. Municipal Code—A compilation of enforceable ordinances adopted by the City Council. National Pollution Discharge Elimination System (NPDES) — This Federal regulation sets standards for the quality of storm water discharged into rivers, lakes, and oceans. Non-Departmental— Program costs that do not relate to any one particular department, but represent costs that are general and citywide in nature. , NPDES— (see National Pollution Discharge Elimination System). Obiect Code — A five digit accounting reference to a specific revenue or expense item. Combines with the business unit to create a revenue or expenditure account number. OCTA — (see Orange County Transportation Authority.) 460 City of Huntington Beach _ Glossary of Terms Adopted Budget — FY 2012113 OPA — (see Owners Participation Agreement.) Operating Budget— Plan of current non-capital expenditures and the proposed means of financing them. ' Operating Expenses — The cost for materials and equipment that are required for a department to perform its functions. ' Operating Revenue— Funds received as income to pay for ongoing operations. Operating Transfers— Legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended, such as transfers from the General Fund to a Special Revenue or Capital Projects Fund. Orange County Transportation Authority (OCTA) — A public sector transportation planning body and transit service provider for Orange County, California. Ordinance — A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as state statute or constitutional provision, it has the full force and effect of the law within the boundaries of the City. Organization Chart — A pictorial representation of the administrative and functional structure of a City unit. Other Funds—Within this budget document, those funds that are not included as part of the General Fund. Owners Participation Agreement — Usually refers to a contract between a redevelopment agency or other public authority and a landowner, under which the landowner makes specific commitments about project development, and the government entity specifies the type of public involvement in the project, such as a subsidy. Pension Tax Rate— City Charter amendment allowing the City Council to set a tax rate and levy an override tax on the assessed value of property up to a maximum amount as determined by an annual actuarial study to recover a portion of the City's costs related to a supplemental retirement program. Performance Measures — A set of measurable objectives, linked to the City's various strategic plan goals, which are determined by a department and used to gauge a program, business unit, or division's effectiveness and efficiency. Used as a management tool during the budget development process to set priorities and shift resources as necessary. Personal Services— Expenditures for salaries and benefits for employees of the City. Program Budget — A budget wherein expenditures are based primarily on program of work and the performance of certain functions. 461 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2012/13 RDA — (see Redevelopment Agency.) Redevelopment Agency(RDA) -An Entity formed to renovate older areas of the City to increase economic vitality. Reserve — The City uses and designates reserves according to adopted financial policies. In addition to the required seven percent reserve, there is the: Equipment Reserve, used to replace obsolete vehicles and equipment while setting aside funds for , future equipment and vehicle needs; Capital Improvement Reserve (CIR), a designated reserve for various capital projects; and the General Liability Reserve which is designated for workers compensation and liability claims. Resolution — A special order of the City Council, which has a lower legal standing than an ordinance. Revenue—Sources of income financing the operation of government. SCAQMD— (see Southern California Air Quality Management District.) Southern California Air Quality Management District (SCAQMD) — The air pollution control agency for all of Orange County and the urban portions of Los Angeles, , Riverside, and San Bernardino counties in California. Special Revenue Funds — Funds that are separately administered because the City Council, the State of California, or the Federal government has placed restrictions on how revenues may be spent. Strategic Plan — The process of defining a strategy, or direction, and making decisions on allocating resources to pursue this strategy, including capital and employees. The City adopted its strategic plan in January 2009, setting five broad goal areas, each with its own set of related projects: Maintain and enhance our financial reserves, Maintain, improve and obtain funding for public improvements, Maintain and enhance public safety, Enhance economic development, and Improve internal and external communication. TAB — (see Tax Allocation Bond.) Tax Allocation Bond (TAB) — Bonds issued in conjunction with a redevelopment project. The taxes pledged to their repayment come from the increase of assessed value over and above a pre-established base. The redevelopment creates this added value, known as the tax increment. Tax Increment — Property tax that is collected as a result of increased valuation within the Redevelopment Area (RDA.) Tax Rate—The amount of assessment stated in terms of a unit of the tax base. 462 City of Huntington Beach _ Glossary of Terms Adopted Budget — FY 2012/13 Taxes — Compulsory charges levied by a government for the purpose of financing ' services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. iTIF— (see Fair Share Traffic Impact Fee Program.) TOT— (see Transient Occupancy Tax.) Transfers—Amounts moved from one fund to another to assist in financing the services for the recipient fund. Transient Occupancy Tax (TOT) —A tax imposed on individuals with hotel/ motel stays less than thirty days. The rate in the City of Huntington Beach is ten percent. i Unencumbered Balance —The portion of an appropriation that is neither expended nor encumbered. The amount of budget still available for future purposes. Unfunded Liabilities — The unfunded liability, the present value of the expected future benefits vested to date, is the amount by which the plan's liabilities exceed the assets on a given date. U. S. Department of Housing and Urban Development—(see HUD.) ' User Fees and Charges — A cost paid for a public service or the use of a public facility by the entity benefiting from the service. Utility Users Tax (UUT) — A tax imposed on users for various utilities in the City including water, telephone, gas, electric, and cable television services. UUT— (see Utility Users Tax.) Vehicle License Fee (VLF) — Is a tax on the ownership of a registered vehicle in place of taxing vehicles as personal property, also called the motor vehicle in-lieu tax. The VLF is paid annually upon vehicle registration in addition to other fees, such as the vehicle registration fee, air quality fees, and commercial vehicle weight fees all of which fund specific state programs. The VLF funds city and county services. The State eliminated funds to the City as a result of SIB 89, enacted on June 28, 2011. VLF— (see Vehicle License Fee.) Water Master Plan (WMP) —The WMP was adopted by the City in 1990, and updated in 2000 and 2005. This plan recommends new facilities to provide the City with adequate water production and storage capabilities. WMP— (see Water Master Plan.) 1 ' 463 1 1 1 INTENTIONALLY 1 LEFT BLANK 1 i i 1 i 1 1 1 1 464 i Res. No. 2012-65 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Special meeting thereof held on September 24, 2012 by the following vote: AYES: Shaw, Dwyer, Carchio, Boardman NOES: Harper, Hansen, Bohr ABSENT: None ABSTAIN: None City Uerk and ex-officio C rk of the City Council of the City of Huntington Beach, California