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Home My WebLink AboutCity Council - 2013-48 RESOLUTION NO. 2013-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2013/14 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the proposed 2013/14 budget, staff reports, and public testimony and information received in a noticed public hearing on the City budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as, follows: SECTION 1: That the budget for the City of Huntington Beach for Fiscal Year 2013/14, as set forth in Exhibit A, attached hereto and incorporated herein by this reference, is hereby adopted. SECTION 2: That the estimated revenue and transfers for Fiscal Year 2013/14, when combined with reserves, are sufficient to fund the appropriations and are as set forth in Exhibit A. SECTION 3: That the Proposed Budget for Fiscal Year 2013/14, Exhibit B, providing appropriations summaries of details currently contained in the City's accounting system, including technical adjustments related to Transfers In and Transfers Out, and detail of estimated revenue, is hereby approved. SECTION 4: That the City Manager may transfer funds from one expenditure type to another within the same fund provided there is no increase in approved total appropriations contained in the budget. SECTION 5: That the Tables of Organization, attached hereto as Exhibit C and incorporated herein by this reference are hereby adopted. The City Manager, subject to compliance with the City Charter Section 403, may revise the Tables of Organization as long as the authorized number of personnel within the same department, office or agency are not exceeded. SECTION 6: Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However the City Manager must obtain City Council approval for items that exceed $500,000. 13-3884/100434 1 Resolution No. 2013-48 SECTION 7. That the Capital Improvement Program contained in the Proposed Budget for FY 2013/14 Exhibit B, are approved in concept, and in accordance with Section 503 and Section 614 of the City Charter. The Director of Public Works is authorized to publicly advertise for bids on these projects. SECTION 8. That construction of capital improvement projects requires the use of professional services such as geo-technical, water testing, engineering .oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for FY 2013/14, Exhibit B. Consistent with the City Council's policy regarding professional service agreements, the City Council hereby authorizes the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. SECTION 9: That the City Manager and/or Finance Director may, as necessary, appropriate donations and grants received during the fiscal year up to $100,000 per source or grantor. Donations and grant awards with matching requirements, or exceeding $100,000 from a single source or grantor, require City Council approval. Any resolutions authorizing budget amendments related to donations and grants in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 3rd day of September , 2013. Mayor REVIE ND APPROVED: INI IATED AND APPROVED: . aiiw�: CitJ,X4an ger Finance Director APPROVED AS TO FORM: City Attorkey C Exhibits A. 2013/14 Fiscal Year Budget B. Proposed Budget for Fiscal Year 2013/14 C. Tables of Organization 13-3884/100434 2 Resolution No.2013-48 EXHIBIT A Exhibit A City of Huntington Beach FY 2013/2014 Proposed Budget Appropriation Revisions General Fund Amount Department FY 2013/2014 Proposed Budget presented on July 15, 2013 193,541,297 Citywide Add funding for three additional Police Officers* 280,105 Police Department Adjustment to fully fund Retiree Medical "25 to 10" Plan** 43,703 Finance Department Reduce Affordable Care Act Appropriation (323,808) Non-Departmental Total FY 2013/2014 General Fund Revised Proposed Budget 193,541,297 All Funds FY 2013/2014 Proposed Budget presented on July 15, 2013 313,600,368 Citywide Add CDGB appropriation per City Council action on August 5, 2013 150,000 City Manager Add BID Auto appropriation per City Council action on August 5, 2013 30,546 Non-Departmental Total FY 2013/2014 All Funds Revised Proposed Budget 313,780,914 Notes: *Assumes partial fiscal year funding based on anticipated hiring date. **Minor adjustment pursuant to the most recent data from Bartel Associates. o o' 00 z 0 N O W 00 Resolution No.2013-48 Exhibit A City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2013/14 Budget Department/Fund Title Appropriations & Transfers Out General Fund (Company 100) City Council 248,562 City Manager 2,099,831 City Attorney 2,261,723 City Clerk 738,015 Community Services 8,910,801 Finance 5,211,332 Fire 39,896,979 Human Resources 5,195,350 Library Services 4,285,235 Information Services 6,299,501 Non-Departmental 28,163,653 Planning and Building 6,325,377 Police 62,306,061 Public Works 21,462,059 City Treasurer 136,819 Sub-Total General Fund 193 541 297 Other Funds (Company Number and Title) 00101 Specific Events 375,000 00104 School Events 3,500 00122 Inmate Welfare Fund 33,736 00201 Air Quality Fund 741,420 00204 Fourth of July Parade 400,000 00206 Traffic Impact 180,000 00207 Gas Tax Fund 2,177,862 00209 Park Acquisition & Development 601,510 00210 Sewer 400,000 00212 Narcotics Forfeiture- Federal 300,000 00213 Measure M Fund 3,196,179 00214 Narcotics Forfeiture- State 50,000 00215 Rehabilitation Loans 50,000 00219 Traffic Congestion Relief 42 2,995,800 00225 Gun Range Settlement 50,000 00233 Jamboree 25,000 00308 In-Lieu.Parking Downtown 50,000 00314 Infrastructure Fund 1,700,000 00350 RORF 6,571,301 00352 LMIHAF 404,418 00401 Debt Svc HBPFA 5,540,844 00405 Debt Svc Grand Coast CFD2000-1 1,252,166 Resolution No.2013-48 Exhibit A City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2013/14 Budget Department/Fund Title Appropriations & Transfers Out 00406 Debt Svc Mello Roos 294,550 00408 Debt Svc McDonnell CFD 2002-1 380,346 00410 Debt Svc Bella Terra 21420,223 00501 CUPA 232,264 00504 Refuse Collection Service 11,129,778 00506 Water 47,497,454 00507 Water Master Plan 1,941,960 00508 WOCWB 165,000 00509 Refuse Education 51,600 00511 Sewer Service Fund 10,782,991 00701 BID-Auto 189,512 00702 Retiree Insurance Fund 2,305,116 00703 Retirement Supplement 4,780,237 00704 Fire JPA Fund 445,050 00707 Debt Svc Judgment Oblig Bonds 1,021,000 00709 BID - Hotel/Motel 1,540,000 00710 BID - Downtown 95,000 00711 Parking Structure-Bella Terra 530,557 00712 Parking Structure-Strand 1,000,000 00750 Alcohol Prevention Services 43,800 00802 Anaheim/Santa Ana UASI FY11 46,063 00838 Jail Training Grant 11,500 00843 HOME Program 13/14 395,505 00863 CDBG 13/14 1,146,679 00875 Saav 42,221 00909 UASI/OCIAC Program 165,715 00955 Prop 69 Funding 27,450 00961 Hwy Bridge Replacement& Rehab 1,114,000 00965 Master Plan of Arterial Highways 1,652,420 00978 Treas Forfeiture Fund Act 1992 15,000 00981 OC Real Estate Trust Fund 12/13 25,000 00986 Avoid the 26 FY12/13 5,000 00987 Justice Assistance Grant 12/13 7,622 00988 Human Trafficking 43,534 00989 OCDETF 25,000 00991 Domestic Violence CY2013 93,885 00993 Anaheim/Santa Ana UASI FY12 42,347 00995 Hwy Safety Improvement Program 1,435,500 Sub-Total Other Funds 120,2392617 Total City Aepropriations 313 780 914 Resolution No. 2013-48 Exhibit A City of Huntington Beach Estimated Revenue and Transfers In Fiscal Year 2013/14 Budget Fund Title Revenue & Transfers In 00100 General Fund 193,541,297 00101 Specific Events 375,000 00201 Air Quality Fund 246,000 00204 Fourth of July Parade 400,000 00206 Traffic Impact 92,000 00207 Gas Tax Fund 3,025,199 00210 Sewer 115,000 00211 Drainage 90,000 00213 Measure M Fund 2,933,770 00219 Traffic Congestion Relief 42 2,900,122 00233 Jamboree 25,000 00350 RORF 6,598,180 00352 LMIHAF 450,000 00401 Debt Svc HBPFA 5,540,844 00405 Debt Svc Grand Coast CFD2000-1 1,252,166 00406 Debt Svc Mello Roos 105,000 00408 Debt Svc McDonnell CFD 2002-1 380,346 00410 Debt Svc Bella Terra 2,420,223 00501 CUPA 195,385 00504 Refuse Collection Service 11,050,500 00506 Water 37,079,582 00507 Water Master Plan 600,000 00508 WOCWB 165,000 00509 Refuse Education 50,000 00511 Sewer Service Fund 10,416,000 00701 BID -Auto 172,800 00702 Retiree Insurance Fund 2,262,500 00703 Retirement Supplement 4,616,000 00704 Fire JPA Fund 333,341 00707 Debt Svc Judgment Oblig Bonds 1,021,000 00709 BID - Hotel/Motel 1,540,000 00710 BID - Downtown 95,000 00711 Parking Structure-Bella Terra 600,000 00712 Parking Structure-Strand 1,050,000 00750 Alcohol Prevention Services 43,800 00802 Anaheim/Santa Ana UASI FY11 46,063 00843 HOME Program 13/14 395,505 00863 CDBG 13/14 996,679 00909 UASI/OCIAC Program 165,715 00961 Hwy Bridge Replacement& Rehab 1,534,000 00965 Master Plan of Arterial Highways 1,652,420 00978 Treas Forfeiture Fund Act 1992 15,000 00986 Avoid the 26 FY12/13 5,000 Resolution No.2013-48 Exhibit A City of Huntington Beach Estimated Revenue and Transfers In Fiscal Year 2013/14 Budget Fund Title Revenue & Transfers In 00987 Justice Assistance Grant 12/13 7,622 00988 Human Trafficking 43,534 00989 OCDETF 25,000 00991 Domestic Violence CY2013 93,885 00993 Anaheim/Santa Ana UASI FY12 42,347 00995 Hwy Safety Improvement Program 1,435,500 Total Revenue 298 23 3325 Resolution No.2013-48 III IrI' Ar City of Huntington Beach Adopted Budget Fiscal Year 2013/2014 o. FB. l7, 1999.P � Submitted by Fred A. Wilson, City Manager INTENTIONALLY LEFT BLANK 01 City of Huntington Beach Table of Contents Adopted Budget — FY 2013/2014 CityCouncil Directory ......................................................................................I City Officials Directory .....................................................................................III City of Huntington Beach Organizational Chart ...............................................V Distinguished Budget Award ...........................................................................VII Transmittal Letter and Budget Message ..........................................................IX Community Profile City of Huntington Beach Community Profile ...................................................1 Budget Summaries Authorized Full-Time Equivalent Personnel ....................................................3 General Fund by Object Account All Departments Combined .........................16 Estimated Changes to Fund Balances ............................................................17 Expenditure Summary All Funds Summary by Fund .......................................19 Expenditure Summary All Funds Combined Detail by Object Account ...........23 Revenue Summary All Funds Summary by Fund ...........................................29 Revenue Summary All Funds Combined Detail by Object Account ................33 Revenue Summary General Fund Combined Detail by Object Account .........40 Department Budgets CityCouncil .....................................................................................................47 CityAttorney ....................................................................................................53 CityClerk .........................................................................................................65 CityTreasurer .................................................................................................75 CityManager ...................................................................................................85 Community Services .......................................................................................109 Finance ...........................................................................................................133 Fire ..................................................................................................................151 Human Resources ..........................................................................................169 Information Services ........................................................................................181 LibraryServices ..............................................................................................197 Planning and Building ......................................................................................215 Police ..............................................................................................................235 PublicWorks ...................................................................................................257 Non-Departmental ...........................................................................................293 i City of Huntington Beach Table of Contents Adopted Budget — FY 2013/2014 Capital Improvement Program Capital Improvement Program Narrative .........................................................317 NewAppropriations .........................................................................................325 Continuing Appropriations ...............................................................................327 Five-Year Capital Improvement Program.........................................................329 Drainage ..........................................................................................................332 Facilities ...........................................................................................................337 Neighborhood ..................................................................................................345 Parks and Beaches .........................................................................................350 Sewer ..............................................................................................................359 Streets and Transportation ..............................................................................364 Water ...............................................................................................................384 City Council Actions Request for City Council Action .......................................................................393 Budget Adoption Resolution ............................................................................400 Professional Services Listing ..........................................................................427 Gann Appropriation Limit Resolution ..............................................................430 Financial Policies & Procedures Budget Process and Calendar ........................................................................435 FinancialPolicies ............................................................................................437 AB1234 Disclosure Reimbursement Expenses ...............................................443 Long—Term Financial Plan Long-Term Financial Plan Presentation ..........................................................453 Strategic Plan Strategic Plan Goals and Objectives................................................................483 Appendices Ratios of Outstanding Debt By Type ...............................................................489 Statement of Direct and Overlapping Bonded Debt .........................................490 Debt Service and Interfund Interest Expenditures............................................491 Revenue Descriptions and Assumptions..........................................................493 Expenditure Descriptions and Assumptions.....................................................497 Department / Fund Matrix.................................................................................501 Glossaryof Terms............................................................................................502 ii City of Huntington Beach City Council Directory Adopted Budget — FY 2013/2014 19 Connie Boardman Matthew Harper Mayor Mayor Pro Tern Joe Carchio Jill Hardy Jim Katapodis Council Member Council Member Council Member Joe Shaw Dave Sullivan Council Member Council Member INTENTIONALLY LEFT BLANK City of Huntington Beach CityOfficials Directory rY Adopted Budget — FY 2013/2014 Elected Officials City Attorney .............................................................................Jennifer McGrath CityClerk ..................................................................................Joan Flynn City Treasurer ...........................................................................Alisa Cutchen City Manager's Office City Manager ............................................................................Fred A. Wilson Assistant City Manager .............................................................Robert Hall Department Directors Community Services .................................................................Janeen Laudenback Finance .....................................................................................Lori Ann Farrell Fire ...........................................................................................Patrick McIntosh Human Resources ....................................................................Michele Warren Information Services .................................................................Jack Marshall Library Services ........................................................................Stephanie Beverage Planning and Building ...............................................................Scott Hess Police ........................................................................................Kenneth Small Public Works .............................................................................Travis Hopkins III j INTENTIONALLY LEFT BLANK City of Huntington Beach Organizational Chart Adopted Budget - FY 2013/2014 THE PEOPLE clry CITY COUNCIL clry ATTORNEY CITY CLERK TREASURER Mayor Mayor Pro-Tem Administration, City COUOCII Members Advisory Public Support Investments &Elections Litigation Records Management CITY MANAGER ASSISTANT CITY MANAGER COMMUNITY FINANCE FIRE POLICE SERVICES Operations AServicelsg Admini(ration Administrative operations INFORMATION BUSINESS ENERGY DEVELOPMENT Facilities, Development& Management Prevention Investigations Concessions Recreation, Cashiering& Emergency Human& Collections Response Undorm Cultural Service Services Fiscal Marine Services Safety PLANNING& PUBLIC HUMAN INFORMATION LIBRARY BUILDING WORKS RESOURCES SERVICES I I SERVICES Neighborhood Applications& Administration, ry Benefits& Preseations Engineering g Support Facility Rentals Code Enforcement Training pporl &Maintenance Inspection General Customer Outreach& Services Services Labor Support Training $e Ces Permit& Maintenance Recruitment& Infrastructure s Programs& Plan Check Operations Retention stems Youth Services Services Rlsk Public Safet Public& Planning Transportation Management Systems y Information Services Technology& Ubbties MCollegion Man ge.. V INTENTIONALLY LEFT BLANK City of Huntington Beach Distinguished Budget Award Adopted Budget — FY 2013/2014 G�9 GOVERNMENT FINANCE OFFICERS ASSOCIATION D istingu ished Budget Presentation Award i *a Mru C it" of Huntington Beach C alifornla October 1,2012 The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Huntington Beach, California for the annual Budget beginning October 1, 2012. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and the City will be submitting the adopted budget to GFOA to determine its eligibility for another award. vu INTENTIONALLY LEFT BLANK Vill I. CITY OF HUNTINGTON BEACH 2000 Main Street,Huntington Beach,CA 92648 HUNTINGTON BEACH CITY MANAGER'S OFFICE September 3,2013 Honorable Mayor and Members of the City Council: It is with great pleasure that I present to you the Fiscal Year 2013/14 Adopted Budget. The theme of this budget, "The Building Blocks of Economic Prosperity - Recovery, Realignment and Reinvestment," reflects the extraordinary accomplishments the City has achieved despite fiscal challenges, while embracing the unique opportunities that lay ahead. As the City of Huntington Beach navigates through this next phase of the economic recovery, the FY 2013/14 Adopted Budget advances the City's mission and commitment to excellence while providing a solid framework for continued financial sustainability and innovative public service. The Building Blocks to Economic Prosperity Through the hard work of our residents, businesses, employees and the leadership of our City Council, we are beginning to experience a solid economic recovery. While continuing to be mindful of external events, FY 2013/14 will mark the first time in six years that the General Fund portion of the budget will be balanced without layoffs, eliminating positions, or cutting departments and services, signaling a significant turning point for the City. As such, how the City enters into this new era of increased stability is of utmost importance. At this important turning point,the City will face critical choices; focus on new service and program enhancements or primarily focus on funding the commitments it has already made. To ensure a sustainable path moving forward, the FY 2013/14 Adopted Budget offers a blueprint — Building Blocks to Economic Prosperity — Recovery, Realignment and Reinvestment. I am confident that if followed, these building blocks will form the foundation for continued leadership, excellence and financial sustainability in FY 2013/14 and beyond. Recovery After a six-year period characterized by worldwide economic adversity, there are encouraging signs that we are on the path toward economic recovery to pre-recession levels of revenue, employment and consumer confidence. General Fund revenues are rising modestly, and in some cases, reaching or exceeding levels experienced before the economic meltdown. The FY 2013/14 General Fund Adopted Budget contains a modest increase in General Fund revenue that reflects the strength of Huntington Beach's local economy without unnecessarily increasing risk. Realignment The restoration of the economy provides us a unique opportunity — the opportunity to shift our focus towards the realignment of financial and human resources to adequately fund commitments already made and strengthen critical operations such as public safety. Properly funding promises already made, before we embark on creating new commitments, will ensure the City will not further increase outstanding debts. Ix Reinvestment With an improving economy, there is a unique opportunity to work towards a solid plan for reinvestment in our City. The FY 2013/14 Adopted Budget reflects a Capital Improvement Plan that contains $28.5 million in total funding. It also includes $1.5 million for a new Senior Center,providing the initial seed money to get this much anticipated project off the ground. These three building blocks - Recovery, Realignment and Reinvestment - form the basis of the Fiscal Year 2013/14 Adopted Budget. The Adopted Budget's highlights are provided below. FY 2013/14 Adopted Budget Overview Strategic Plan - The City's Strategic Plan, which describes the overall policy goals and objectives of the City Council, includes five distinct Three-Year Goals for 2012 through 2015. Those goals, as listed below, helped guide the development of the FY 2013/14 Adopted Budget: • Improve the City's Infrastructure; • Enhance Economic Development; • Enhance and Maintain Public Safety; • Improve Long-Term Financial Sustainability; and, • Develop, Retain, and Attract Quality Staff. All Funds - The FY 2013/14 Adopted Budget is structurally balanced and totals $313.8 million in All Funds, reflecting a $19.1 million or 6.5 percent increase from the FY 2012/13 Adopted Budget of $294.7 million. This increase is primarily due to greater spending in the Capital Improvement Program (CIP) and the receipt of new Federal and State grants. The All Funds Budget contains over 50 distinct funds, including Enterprise Funds (Water, Refuse, Sewer and Drainage), Special Revenue Funds (e.g. Federal, State and County grants) and the General Fund. General Fund - The FY 2013/14 Adopted General Fund Budget, which provides the majority of public services to the community, totals $193.5 million, representing a $7.4 million, or 3.9 percent increase, from the FY 2012/13 Adopted Budget of$186.2 million. It is important to note that nearly 81 percent of this increase, or $6.0 million, is needed to fund legal mandates, unfunded liabilities and other fixed costs. As such, only a small portion of anticipated revenue increases next year are available to support discretionary spending, and/or enhanced services. Unfunded Liabilities,Legal and Other Fixed Costs Amount CaIPERS Rate Increases(No Phase-In) $ 3,090,775 Retiree Medical Prepayment Plan $ 902,209 Retiree Supplemental Prepayment Plan $ 533,035 Subtotal Unfimded Liabilities $ 4,526,019 General Liability Insurance Policy Premium Increases $ 345,165 General Plan Update $ 500,000 Equipment Replacement $ 1,000,000 800 MHz Countywide Upgrade $ 1,000,000 Affordable Care Act $ 192,192 Subtotal Fined Costs $ 3,037,357 Minus Funding for PARS Annual Payment I $ 1,586,770) Total 1 $ 5,976,606 X Personnel — From FY 2008/09 to the present, the City has eliminated 183 positions from the Table of Organization, or 16 percent, from a high of 1,143 FTEs essentially eliminating one in every six positions. Of the positions remaining on the Table of Organization, yet another 32 were actually defended during that period, thereby increasing the total number of positions either eliminated or defunded since FY 2008/09 to 215 FTEs or one in every five positions. In contrast, the FY 2013/14 Adopted Budget reflects zero cuts in staffing and actually adds a minimal number of positions, primarily in public safety departments, to realign available funding to high priority areas or to mitigate risk. Specifically, the Adopted Budget reflects a slight, or one percent, increase in staffing of 9.75 FTEs. Staffing enhancements include two Community Services Officers, six Ambulance Operators, and partial positions in a few departments, bringing the total personnel count on the City's Table of Organization to 969.75, still 173.25 positions below the all-time high. Please note the Adopted Budget also restores funding for five Police Officer positions previously defunded during the economic crisis, increasing the total number of positions funded in the budget to 14.75 FTEs. 1,200.00 1,150.00 1,143.00 1,143.00 1,141.30 City of Huntington Beach FTEs 1,100.00 1 1,050.00 ,000.50 1,000.00 960.00 969.75 1.0% 950.00 900.00 850.00 FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 The First Building Block—The Economic Recovery Economic indicators are favorable in Huntington Beach, as illustrated by increased planning and building revenue, property, sales and transient occupancy taxes, and parking receipts, to name a few. New large-scale mixed use projects such as The Residences at Bella Terra and Pacific City will generate additional revenue going forward. Large retail projects such as the new Costco, have added $1.0 million to the City's coffers in FY 2012/13 alone. As a result, during FY 2011/12, the City was able to create a $3.1 million Budget Stabilization Fund to help protect the City from the onslaught of adverse State actions. We must still be reminded of an important tenet, however; the economic recovery is vulnerable to global, national and state forces completely outside of the City's control. To ensure the greatest degree of protection from these unstable and continually evolving factors, we must continue on the path of fiscal conservatism and restraint. A General Fund Revenue Revenues in FY 2012/13 are exceeding expectations and it appears the trend will continue into FY 2013/14. As such, the General Fund recurring revenue is expected to reach $193.5 million in FY 2013/14,reflecting a 3.0 percent increase, excluding one-time revenues. General Fund Revenue is comprised of numerous sources including property, sales, utility, and Transient Occupancy Taxes (TOT) that are anticipated to exceed pre-recession levels. Sales tax has exceeded the previous high mark in FY 2007/08 due to new store openings and the acquisition of new businesses. Other fees, including building and permit revenue have increased due to the construction of new buildings and residential properties. FY 2013/14 indicates another year of strong and stable sales as major industry groups including General Consumer Goods,Autos and Transportation, and Hotels and Restaurants continue to improve. Property Tax for FY 2013/14 now includes the assessed values of Huntington Beach and Sunset Beach properties. Secured property taxes are estimated at $41.5 million,reflecting an 11 percent increase for the City. Sales tax is expected to generate almost $28.4 million in FY 2013/14, reflecting a 4.3 percent increase as consumer confidence levels and labor market conditions continue to improve. Transient Occupancy Tax, a 10 percent tax imposed on hotels within the City, is also projected to increase from an estimated $7.4 million to $7.7 million, as the hotel industry continues to thrive throughout the country and Huntington Beach remains a coveted destination. General Fund Expenditures Total Adopted General Fund expenditures equal $193.5 million, supported by an equal amount of General Fund revenue for a structurally balanced budget. Presented below is the Adopted FY 2013/14 General Fund Budget, along with historical information, by Department: Department FY2009/10 FY2010/11 FY2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Actual Actual Actual Adopted Revised Adopted City Council 301,260 300,026 310,386 281,112 287,308 249,027 City Manager 3,172,061 3,215,959 3,041,750 3,008,432 2,946,800 2,100,236 City Attorney 2,656,638 2,141,827 2,294,044 2,125,564 2,132,364 2,262,363 City Clerk 867,727 798,272 689,121 902,585 944,209 738,248 Community Services ** 13,328,026 12,731,142 13,392,111 12,842,682 12,898,951 8,912,850 Finance 10,560,473 3,422,722 4,572,707 4,954,395 5,098,940 5,169,127 Fire** 32,397,631 34,316,941 34,651,952 34,351,368 34,619,317 39,906,314 Human Resources 5,208,887 6,043,314 5,192,580 4,751,612 4,837,191 5,196,222 Library Services 4,505,981 3,921,292 3,933,932 4,120,885 4,191,721 4,286,732 Information Services 6,781,671 5,878,857 5,856,819 5,867,138 6,073,020 6,301,130 Non-Departmental 15,879,601 24,452,911 28,916,348 27,145,548 33,511,572 28,163,653 Nanning and Building 6,329,750 5,825,823 6,118,538 6,067,033 6,835,915 6,327,529 Police 57,569,492 58,848,187 58,992,053 58,700,024 59,111,743 62,323,915 Public Works 17,438,364 16,219,657 21,784,089 20,919,335 20,686,610 21,467,046 City Treasurer 1,531,682 1,274,360 141,169 129,724 130,592 136,906 178,529,245 179,391,290 189,987,597 186,167,437 194,306,152 193,541,297 *FY 2012/13 Revised Budget includes encumbrances and carry-over appropriations transferred in from FY 2011/12. **FY 2013/14 Adopted Budget reflects the transfer of the Marine Safety Division to the Fire Department. xl I Building Block Number Two—Realigning Funding to High Priority Areas The FY 2013/14 Adopted Budget realigns funding to high priority services and initiatives. As revenue increases, we must ensure funds are spent wisely and for the highest and best uses to avoid over-leveraging future resources. The following pie chart illustrates the proportionate share of each City department in the FY 2013/14 Adopted Budget. Share of General Fund Budget — By Department City Clerk City Manager City Attorney 0.4% 1.1% 1.2% Library services .8%Fi2 nance City Council .8% 0.1% 2.3% Human Resources 2 8% City Treasurer Information Services 0.1% 3.4% Planning and Building Police 3.4% 33.8% Community Services 0.0% Public Works 11.6% Fire Non-Departmental 21.6% 15.3% Public Safety Realignment Marine Safety Realignment - In FY 2012/13, the City evaluated its Marine Safety operations to determine the appropriate placement for the Division. The FY 2013/14 Adopted Budget incorporates the recommendations made to merge Marine Safety operations into the Fire Department to promote greater efficiencies and enhance service delivery to the public. As such, the Adopted Budget reflects the transfer of $4.7 million and 14 FTEs from the Community Services Department to the Fire Department. Police Department Enhancements - For the first time in six years, the City is in a position to realign resources to strategically increase Police Department staffing by 7.0 FTEs to address the most critical public safety needs. The Adopted Budget restores funding for five Police Officer positions previously defunded, bringing the total number of funded sworn personnel in the Police Department to 212 FTEs. These positions will be used to bolster enforcement staffing that has been cut in past years. The Adopted Budget also includes funding for two new Community Services Officer positions that will provide additional staff support. XIII Emergency Medical Response - The Adopted Budget also includes additional funding for a fifth City-operated ambulance and related staffing. The additional ambulance is needed to meet the increase in emergency medical responses handled by the Fire Department and is supported by additional revenue the City will receive from the transports, as well as from recent changes in Federal and State legislation. Six additional Ambulance Operators, non-safety positions, are funded to operate the ambulance, as well as additional operating funds for related fuel, insurance and maintenance costs. 800 MHz Countywide System - In addition, $1.0 million is included to begin financing Huntington Beach's share of the new 800 MHz Countywide Coordinated Communications System (CCCS). This system is Orange County's state-of-the-art analog/digital trunked public safety radio communications system. It provides radio communications services to City and County law enforcement, fire services, public works and lifeguard/marine safety departments in Orange County and allows for interoperability among all disciplines. While this amount falls far short of the estimated$15 million needed to fund the City's share, it represents a solid start. As a result of the myriad recommendations to strengthen the City's public safety services, the Police and Fire Departments budgets total $102.2 million, or 52.8 percent of the FY 2013/14 Adopted General Fund Budget. This amount reflects an increase of almost 10 percent, largely due to the transfer of Marine Safety to the Fire Department, pension cost increases, and additional funding for 13 FTEs, achieving the City Council's Strategic Plan goal to Enhance and Maintain Public Safety. Staffing and Fixed Cost Realignments Many of the City's remaining departments comprise less than three percent of the General Fund Budget, excluding the Public Works (11.1%), Community Services (4.6%) and Information Services Departments (3.3%). Many departments are facing significant challenges in managing workloads and providing services. Cutbacks over five consecutive years left some departments relying on cross training and temporary staffing services to maintain productivity. As such, 1.75 additional FTEs are recommended as follows: %z FTE in Human Resources; '/2 FTE in Information Services; '/2 FTE in Finance; and, '/< FTE in Planning and Building to ensure compliance with legal/regulatory mandates difficult to meet given staffing shortages. Additional funding of$345,200 has also been included in the Adopted Budget for fixed cost increases in liability insurance lines of coverage. Office of Business Development Realignment A new Office of Business Development is being created in the City Manager's Office effective October 1, 2013. To staff this renewed commitment to economic development, the 4.5 FTEs of the former Economic Development Department will be transferred into the City Manager's Office. While the State eliminated its commitment to economic development, the City remains steadfast in its goal to stimulate business development in Huntington Beach. The Successor Agency, Business Improvement District, and Housing Authority budgets formerly included in the Economic Development Department are now contained in the Non-Departmental budget. xiv Realigning Funding to Pre-Pay Liabilities The City is dedicated to honoring the commitments made to its employees and addressing its unfunded liabilities. As requested by the City Council at the Study Session conducted on April 15, 2013, staff has developed a plan for the pre-payment of the City's unfunded liabilities that was formally presented at the Long-Term Financial Plan Study Session on August 19, 2013. We are pleased to report that some of the plan's recommendations have already been in progress and are incorporated into the FY 2013/14 Adopted Budget, launching a multi-year effort to pay down the City's multiple pension and retiree medical unfunded liabilities years ahead of schedule. PARS Early Retirement Incentive Program In May 2010, the City Council approved an early retirement incentive program through the Public Agency Retirement System (PARS) to reduce labor costs and help the City remain financially sound throughout the recession. At inception, the program incurred a liability of$7.9 million to be paid over a five year period, at $1.6 million each year. In an effort to aggressively reduce our unfunded liabilities and alleviate the burden for subsequent years, staff sought City Council approval to pay this liability in full during Fiscal Year 2012/13. By paying in full, the City freed up approximately $1.6 million each year for the next two years for other endeavors and eliminated the remaining $3.2 million liability from its books two years ahead of schedule. f9,000,000 PARS Unfunded Uability Payoff $8,000,000 $7A00,000 $6A00,000 $5,000A90 Unfunded LzhWi,s $4A00,M �PARf 2 years ahead of schedule f3,000.000 $2,900.000 f 1,000,000 $OA milibn $_ "2009/10 n2010/11 PY 2011/12 P 2012/13 P 2013/14 P 2014/15 P 2015/16 CaIPERS The cost of pension benefits offered through the California Public Employees Retirement System (Ca1PERS) remains the City's greatest annually escalating cost and unfunded liability. The FY 2013/14 Adopted Budget includes $27.7 million in All Funds for the City's share of employee pension costs. This amount reflects a$3.4 million increase from the prior year, or a 13.8 percent increase in annual pension costs without enhancing benefit levels. xv This steep increase is largely due to two factors: 1) Ca1PERS' reduction of the investment portfolio's discount rate from 7.75 percent to 7.5 percent; and, 2) The reduced payroll base of City employees that are paying into the plan for liabilities already incurred. The change in the discount rate is a mere 25 basis point change in the earnings assumption; however, its fiscal impact on the City of Huntington Beach is $1.8 million alone in the General Fund. While Ca1PERS has offered an employer contribution rate that purportedly"eases" the budgetary impact of the discount rate change over a two-year period, such a "phased-in' rate will actually cost the City more in the long run as it merely pushes the fiscal impact into subsequent years, fiuther exacerbating costs. Hence, the FY 2013/14 Adopted Budget reflects the actual, "non phased-in" contribution rate that fully accounts for the fiscal impact of the discount rate change in the first year as opposed to smoothing it out over two years at a higher long-term cost. While Ca1PERS has offered this two- year smoothing solution to assist cash-strapped cities, it actually increases costs in the long run according to the City's independent actuary, Bartel Associates. The City is budgeting the financially prudent solution and "biting the bullet" today in order to secure stronger financial footing tomorrow. The"One Equals Five"Plan At the May 2013 Mid-Year Update provided to the City Council, staff recommended that any General Fund balances remaining at the end of the 2012/13 fiscal year be directed towards paying down the City's unfunded Ca1PERS liability, currently estimated at $278 million on a market value basis. According to actuarial calculations, each additional $1 million contributed to the City's plan will benefit the City five times over resulting in $5 million in taxpayer savings over a 25 year period. Hence, as part of the FY 2013/14 Adopted Budget, staff will propose a revision to the City Council's Financial Policies that allows for a certain amount of additional General Fund revenue received above budgeted expectations to be deposited directly into the "One Equals Five Set-Aside" for direct payment to Ca1PERS at the end of the year, to make a significant dent in reducing the City's liabilities. Adopted "One Equals Five" Plan (Ca1PEPS) $25,000,000 - - — Y\^gs Oaet 28Yea�s - e :. S20,000,000 ✓'' _ \bated NOw iz a,'S1M $15.000,000 Eacb Pddril°^ CP^ m p $10.000,000 $5,000,000 E S_ FY 2013114 FY 2014115 FY 2015/16 FY 2016117 FY 2017118 XVI Retiree Medical Plan The City has agreed, via contract, with each employee association to provide post-employment medical benefits to retirees. As of the most recent actuarial valuation, the City's Retiree Medical Plan had an unfunded liability of$10.6 million, reflecting a 47.5 percent funded status. For the last three years, the City has actually exceeded each Annually Required Contribution (ARC) payment in order to expedite paying down this unfunded liability. Although the City's policy has generally been to make 100 percent of each year's ARC, the City has paid an additional $981,000 above amounts required, into the Plan over the last three years. To further expedite the prepayment of this unfunded liability, the Finance Department recommended that an additional $698,000 be deposited into the plan annually to reduce the amortization of the unfunded liability from the current 25-year, to a 10-year schedule. The Adopted Budget reflects an additional $1.1 million to be contributed to this plan to implement this prepayment program. This reduces the amortization of the unfunded liability from 25 years to 10 years, immediately shaving off 15 years of payments. Adopted "25 to 10" Plan (Retiree Medical) 12,000,000 $30,553,000 10,000,000 liitV53,000 e' 864,520 y 8,000,000 3 a 753,920 v 6,000,000 fi 3 00 �c 4,000,000 643,320 2,000,000 532,720 0 FY 2011-12 FY2015-16 FY 2020-21 FY 2025-26 FY 2030-31 IFY 2035-36 Year 10 Year 25 Yearsto Eliminate Unfunded Liability _25-Year Amortization Expedited"25 to 10"PIan Retiree Supplemental Plan The City also administers a supplemental defined benefit retirement plan for all employees hired prior to 1997. As of September 30, 2011, the most recent actuarial valuation, 643 retirees and beneficiaries received benefits and 319 active employees were eligible for the plan at retirement. The plan is 42.9 percent funded with an unfunded liability in the amount of$36.7 million. Last year, to expedite paying down this unfunded liability, staff recommended an additional payment of $969,000 into the Plan at year-end, which was approved. The City is also committing an additional $568,000 above the FY 2012/13 Budget and beyond to decrease this liability in the hopes of paying it down in 10 years, versus the original amortization of 16 years. XVII Building Block Number Three—Reinvesting in Our Infrastructure and Community The condition of a City's infrastructure is a hallmark of its financial strength. Many cities will focus resources on operating budgets while neglecting infrastructure and equipment assets resulting in greater expenses and disrepair. This is problematic as well-maintained capital assets are a vital and essential business attraction and retention tool. The FY 2013/14 Adopted Budget reinvests in one of its most vital resources for long-term success and sustainability — its infrastructure, and includes funding for a new Senior Center. Capital Improvement Program The Capital Improvement Program (CIP) identifies the major public improvements to the City's infrastructure assets over the next five years. In general, the CIP includes new projects and upgrades to existing facilities of$50,000 and more. The CIP is developed to address elements in the City's General Plan, as well as City Council adopted planning documents and master plans. Capital Improvement Program FY 2013/14 New Appropriations by Funding Source $28,465,635 Water Fund Sewer Development 26% Fee 1% Water Master Plan 6% CDBG 1% Sewer Service Fun 14% Gas Tax 3% eneral Fund Prop 42 12% 10% Measure M Grants/Ocher 7% 22% For FY 2013/14, the CIP addresses critical infrastructure and capital needs divided into numerous categories including drainage and storm water, facilities, neighborhood, parks and beaches, sewer, streets and transportation and water improvements. New improvements in the FY 2013/14 Adopted Budget total $28.5 million, an increase of $7.1 million from the current fiscal year. It is important to note half of this amount relates to the receipt of$3.1 million in additional but non-recurring Federal and State grant funding for the Atlanta Widening project and traffic signal modifications in critical intersections throughout the City. In addition, the FY 2013/14 Adopted Budget includes $9.1 million in Continuing Appropriations in the CIP to complete previously approved capital projects. The primary funding sources for capital projects are restricted funds. XVIII An essential dynamic of the FY 2013/14 Adopted Budget is the Charter requirement that 15 percent of General Fund revenues be spent on infrastructure. The General Fund portion of the Adopted Budget commits a total of $30.9 million in citywide funding across departments to infrastructure spending. For the first time in six years, the Adopted Budget includes $3.0 million in recurring, structural General Fund support for capital improvements to sidewalks, pavement, neighborhood, drainage and storm water systems,beaches, parks and roadways. Projects for the Water and Sewer System correspond with the adopted master plans and major maintenance programs. An additional $1.2 million is contained in the Water Fund to fund a new utility billing system to promote greater water conservation and reduce waste. Measure M, Gas Tax and the General Fund will be used to rehabilitate three arterial highway segments. Local neighborhood improvements will include replacement of sidewalks and residential street overlays. Some major park projects include design for Bartlett Park, LeBard Park, and construction of the Shipley Nature Center Parking Lot. We are confident that the CIP contains many projects that will further Huntington Beach as an inviting tourist destination. Senior Center The Adopted Budget contains $1.5 million in the Infrastructure Fund to support start-up costs for the new Senior Center. The new funding for the Senior Center represents the culmination of a ballot measure approved by the voters. It is a symbolic first step toward reinvesting in our highly-valued senior community for generations to come. Enterprise Funds Enterprise funds are proprietary funds supported by user fees and charges. The rates charged to customers for these services cover the costs of operations, maintenance, and more importantly, the financing of related capital and infrastructure maintenance and improvements. The City has four enterprise funds: Water, Water Master Plan, Sewer Service, and Refuse Collection. Expenditures for FY 2013/14 total $71.4 million. Due to the complexity and number of projects, the annual budgets in Enterprise Funds tend to fluctuate significantly between fiscal years. Special Revenue Funds The City also maintains numerous Special Revenue Funds, which are funding sources legally restricted for specific purposes. Examples of Special Revenue Funds include the Gas Tax and Measure M Funds, which limit expenditures to street and transportation improvements only. Special Revenue Funds total almost$17.1 million in the FY 2013/14 Adopted Budget. Reinvesting in Employees-Affordable Care Act On March 23, 2010, the Affordable Care Act was signed into law. The Act implements comprehensive health insurance reforms that will roll out over four years and beyond. The "Shared Responsibility Payment" portion of the Act requires that employers of 50 or more FTEs offer affordable health care coverage as defined under the law. FTEs are defined as employees who average 30 or more hours per week in any given month. However, Seasonal and Part-Time employees may also be included under this Act. Based on a preliminary analysis, the City's cost to implement this program may be as high as $1 million. Ax Although the Shared Responsibility Payment portion of the Act has been delayed until January 1, 2015, the FY 2013/14 Adopted Budget includes a $192,200 set-aside to begin to address the increased costs that will likely arise from this legislation. This proactive "seed funding" will place the City ahead of the curve when the law finally takes effect in 2015. Equipment Replacement Equipment replacement is budgeted at $4.0 million, a $1.0 million increase from the current year. Funding has increased annually since FY 2009/10 except for one year due to fiscal constraints. Departments requested $6.5 million in replacement requests, revealing a $2.5 million shortfall. Equipment replacement requests that are being funded include aging public safety equipment including a new ambulance, cardiac monitor upgrades, helicopter engine replacement and 13 police vehicles, among other items. Protecting the Safety Net- General Fund Reserves In the midst of economic turmoil, the City still made significant gains in bolstering its reserves to protect against adverse events. During this time, the City also maintained its AA- credit rating, while many other cities were faced with significant downgrades. A City's credit rating is equivalent to a "FICO score" of sorts — the Universal yardstick used to compare the financial strength of one entity to another. With an AA- credit rating, the City would be eligible for lower financing costs if it chooses to finance a large-scale capital project through the financial markets. To maintain financial sustainability over the long-term, the City is planning to maintain stable General Fund Reserve levels of approximately $51.2 million, including an Economic Uncertainties Reserve of$24.0 million or 12 percent of the General Fund Budget. Although the City has not yet reached its goal of maintaining two months of expenses in the Economic Uncertainties Reserve totaling $31.0 million, it has created a strong safety net to guard against unanticipated cost increases and/or revenue shortfalls. This is paramount as the City is in current litigation against the State Department of Finance on whether current bond debt totaling $3.6 million through maturity, is an enforceable obligation under the law. In response to the City withholding these funds, the State has threatened to "clawback" the City's General Fund sales and use tax receipts to force payment. General Fund Balances Fund Balance Category i I I I I Economic Uncertainties 23,185 24,011 24,011 24,011 Equipment Replacement 6,913 6,913 11,413 11,413 Capital Improvement Reserve 4,270 5,970 5,970 5,970 PARS Obligation 4,649 4,701 - - Budget Stabilization Fund 3,100 - - Retiree Medical Unfimded Liability 698 698 698 Litigation Reserve 900 900 900 900 Other Fund Balance 14,639 8,142 8,253 8,253 Total Fund Balance 54,556 54,435 51,245 51,245 xx Updating the General Plan The Adopted Budget includes $500,000 for an update of the City's General Plan as part of a multi-year process. The General Plan is the fundamental policy document of the City which provides the framework for management and utilization of the City's physical, economic and human resources. By providing a basis for rational decision-making, this document guides civic decisions regarding land use, the design and/or character of buildings and open spaces, the conservation of existing housing, infrastructure and public services, the protection of environmental resources, and the protection of residents from natural and human-made hazards. Long-Term Financial Plan The Long-Term Financial Plan (LTFP), which consists of the five-year forecast of the City's General Fund, was updated to improve the City's long-term financial sustainability as required by the Strategic Plan. The FY 2013/14 Adopted Budget reflects the results of the LTFP update, including a new five-pronged approach for addressing the City' unfunded liabilities. Conclusion The FY 2013/14 Adopted Budget marks the start of a new era in the City's history. It embraces a new economic reality with renewed commitments to high priority services and community needs such as public safety. Increasing police staffing, enhancing emergency medical response, and funding essential equipment, symbolizes our intention to focus resources on the greatest needs. The Adopted Budget also renews its commitment to the community through a $1.5 million appropriation for seed funding for a new Senior Center, providing assurances to our residents that their voices have been heard and action is on the way. However, we cannot forget our past. The Adopted Budget still contains remnants of tough decisions the City was forced to make to survive half a decade of economic turmoil and distress. It reflects the impacts of a recession that dramatically impacted the City's resources necessitating the slashing of City staff by nearly 20 percent and the elimination of $26.5 million from the General Fund Budget over six years. It also contains the history of commitments previously made, resulting in$280 million in unfunded liabilities that we must work harder to address. Hence, as the City embarks on its new journey, the FY 2013/14 Adopted Budget provides three distinct Building Blocks - Recovery, Realignment and Reinvestment to help guide the City's decision-making going forward. Encouraging innovation while simultaneously addressing past commitments may soon become our greatest challenge. I am inspired by this new challenge and embrace the opportunity to work with the City Council and the community to strengthen our beloved Surf City for years to come. Sincerely, Fred A. Wilson City Manager XXI INTENTIONALLY LEFT BLANK XXii City of Huntington Beach Community Profile Adopted Budget - FY 2013/14 Lifestyle Huntington Beach is a picturesque community offering ideal weather, a diversified and productive economy and I marinas, employment base, a wide range of high quality housing, excellent educational system, scenic boat mar , and 752 acres of lush parkland, all in a friendly place. Huntington Beach is the ideal Orange County destination to live, work, and play. Residents and visitors of this scenic City treasure the 8.5 miles of wide, sandy beaches hugging the coastline and the casual yet sophisticated lifestyle of coastal living. Huntington Beach has a reputation for being "number one"as noted in the numerous recognitions received: • The "Best City to Live in Orange County" according to the Orange County Register Consumer's Choice Survey (2011) • The number one place to raise children in Southern California • Named "Dog Town USA" by Dog Fancy magazine—One mile of golden sand for dogs where they can frolic in the water and taste a sense of freedom The City has a world-class Library located within the 354-acre Central Park as well as four additional branch Libraries. The Central Library & Cultural Center hosts the largest Children's Library in the state and a delightful community theater group. Popular places for cultural and sports in Huntington Beach include the Art Center, five recreation centers (including a senior citizens center,)the International Surfing Museum, Pier Plaza, Equestrian Center, and a Sports Complex. The major religious affiliations are represented in Huntington Beach in over 50 houses of worship. Fine to casual dining with a variety of savory cuisine to suit everyone's palate can be found at hundreds of restaurants throughout the City. Location Huntington Beach is located on the shore of the Pacific Ocean in northwestern Orange County. Huntington Beach is bordered by Westminster to the northwest, Fountain Valley to the northeast, Costa Mesa to the east, Newport Beach to the southeast, and Seal Beach to the west. The City is positioned for the global market at 18 miles southeast of the Port of Long Beach and Los Angeles Harbor, 35 miles southeast of Los Angeles, and 95 miles northwest of San Diego. Land Use The City has a mix of land uses serving residents, regional populations, and recreational visitors. Excluding right- of-way, the land use designations are 58% residential, 7% commercial, 8% industrial, 3% mixed use, 12% open space, and 12% public. How a city balances its land uses assists in the local economy by allowing for enough space for industry and other businesses to provide products and jobs. One of the primary goals of the City's land use policy is to "Achieve development that maintains or improves the City's fiscal viability and reflects economic demands while maintaining and improving the quality of life for the current and future residents of Huntington Beach." City of Huntington Beach Community Profile ' Adopted Budget - FY 2013/14 Commercial Huntington Beach has approximately 1,300 acres zoned for commercial use. The major concentrations of commercial uses in Huntington Beach are located along Beach Boulevard, Brookhurst Street, Edinger and Warner Avenues, and at many major intersections. Industrial With a strong commitment to industrial activities, the City has 1,762 acres of land zoned for industrial use. There are three general industrial areas: the Northwest Industrial Area, the Gothard Industrial Corridor, and the Southeast Industrial Area. Major industrial development continues in the Northwest Area of 28 acres of McDonnell Center Business Park Phase II. The Gothard Industrial Corridor represents unique opportunities for "incubator' industries, or first generation businesses. Business & Economy Huntington Beach is the fourth largest city in Orange County and the 16th largest city in California. The City of Huntington Beach is a leading commercial, industrial, and recreational center of Orange County, with a diverse economic base and educated workforce. Technology and tourism are the leading industries in Huntington Beach. Other major business types include aerospace, automobile sales, home remodeling and goods, public utilities, petroleum, data and computer research, precision instruments, and various types of manufacturing. With a diversified employment base and a highly educated work force, Huntington Beach has a healthy local economy. Huntington Beach is home to more than 650 industrial businesses, including Boeing, Quiksilver, Dynamic Cooking Systems, Cleveland Golf, Cambro Manufacturing, and C & D Aerospace. Boeing is not only the largest employer in Huntington Beach; it is one of the largest employers in the state. There are many unique shopping opportunities in Huntington Beach. The city has more than 30 neighborhood and regional shopping centers, with nearly 8 million square feet of retail shopping space to satisfy every dining and shopping need. The City, Chamber of Commerce, and the Marketing and Visitors Bureau, market the community to encourage visitors and residents to shop in town to support the local economy. Huntington Beach demographics bring impressive buying power to a wide variety of retail and service businesses. The City also established the Surf City Savings program to promote local shopping by encouraging local merchants to offer discounts to those choosing to shop in Huntington Beach. On August 22, 2011, the unincorporated County oceanfront community of Sunset Beach was officially annexed by the City of Huntington Beach. Sunset Beach is a small beachfront community with approximately 1,000 residents and 1.5 square miles of land. Sunset Beach features one of the widest and most pristine beaches in Southern California and is home to the historic Sunset Beach Arts Festival. Beach Boulevard of Cars The Beach Boulevard of Cars serves a regional market from its central Beach Boulevard location. The Beach Boulevard of Cars was voted "Best Auto Boulevard" five years in a row in the Best of Orange County Register's Consumer Choice Survey. Auto sales are the City's largest retail category contributing to the sales tax base each year. Facts and Figures Population 193,616(2013 Population) Average Family Household Income $99,098(2012 Estimate) Median Family Household Income $77,642(2012 Estimate) 28 square miles Fourth largest city in Orange County—16th Largest in California 2 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2013/14 ALL FUNDS FY 2012/13 FY 2012/13 FY 2013/14 Change From DEPARTMENT Adopted Revised Adopted* Prior year City Council 1.00 1.00 1.00 0.00 City Attorney 11.00 11.00 11.00 0.00 City Clerk 4.00 4.00 4.00 0.00 City Treasurer 1.50 1.50 1.50 0.00 City Manager 11.50 11.50 11.50 0.00 Community Services 56.00 56.00 42.00 (14.00) Finance 29.50 29.50 30.00 0.50 Fire 176.50 176.50 196.50 20.00 Human Resources 14.50 14.50 15.00 0.50 Information Services 29.50 29.50 30.00 0.50 Library Services 27.75 27.75 27.75 0.00 Planning&Building 42.75 42.75 43.00 0.25 Police 358.50 358.50 360.50 2.00 Public Works 196.00 196.00 196.00 0.00 Total 960.00 960.00 969.75 9.75 GENERALFUND FY 2012/13 FY 2012/13 FY 2013/14 Change From DEPARTMENT Adopted Revised Adopted* Prior year City Council 1.00 1.00 1.00 0.00 City Attorney 11.00 11.00 11.00 0.00 City Clerk 4.00 4.00 4.00 0.00 City Treasurer 1.50 1.50 1.50 0.00 City Manager 6.99 6.99 7.96 0.97 Community Services 51.75 51.75 37.75 (14.00) Finance 29.50 29.50 30.00 0.50 Fire 172.50 172.50 192.63 20.13 Human Resources 14.50 14.50 15.00 0.50 Information Services 29.50 29.50 30.00 0.50 Library Services 27.75 27.75 27.75 0.00 Planning&Building 42.75 42.75 43.00 0.25 Police 358.50 358.50 360.50 2.00 Public Works 90.95 90.95 90.95 0.00 Total 842.19 842.19 853.04 10.85 Note: Reflects the Table of Organization for Fiscal Year 2013/14; however, 32 positions are defunded. 3 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget- FY 2013114 ALL FUNDS City Council Adopted Revised Adopted Title FY 12/13 FY 12113 FY 13114 Administrative Assistant 1.00 1.00 1.00 Councilperson' 6.00 6.00 6.00 Mayor' 1.00 1.00 1.00 TOTAL 8.00 8.00 8.00 City Attorne Adopted Revised Adopted Title FY 12/13 FY 12113 FY 13M Administrative Assistant 1.00 1.00 1.00 Assistant City Attorney 2.00 2.00 2.00 Chief Assistant City Attorney 1.00 1.00 1.00 City Attorney 1.00 1.00 1.00 Deputy City Attorney III 1.00 1.00 1.00 Legal Assistant 3.00 3.00 3.00 Senior Deputy City Attorney2.00 2.00 2.00 TOTAL 11.00 11.00 11.00 cityClerk Adopted Revised Adopted Title FY 12/13 FY 12113 FY 13/14 Assistant City Clerk 1.00 1.00 1.00 City Clerk 1.00 1.00 1.00 Senior Deputy City Clerk 2.00 2.00 2.00 TOTAL 4.001 4.00 4.00 City Treasurer Adopted Revised Adopted Title FY 12113 FY 12/13 FY 13/14 Administrative Assistant 0.50 0.50 0.50 City Treasurer 1.00 1.00 1.00 TOTAL 1.501 1.50 1 1.50 4 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget- FY 2013/14 ALL FUNDS CityMana er Adopted Revised Adopted Title FY 12/13 FY 12113 FY 13114 Administrative Aide 1.00 1.00 1.00 Administrative Secretary 0.50 0.50 0.50 Assistant City Manager 0.00 1.00 1.00 Assistant to the City Manager 0.00 1.00 1.00 City Manager 1.00 1.00 1.00 Community Relations Officer 1.00 1.00 1.00 Deputy City Manager 2.00 0.00 0.00 Deputy Dir of Econ Development 1.00 1.00 1.00 Econ Development Proj Mgr 1.00 1.00 1.00 Energy Project Manager 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 Office Assistant II 1.00 1.00 1.00 Real Property Agent 1.00 1.00 1.00 TOTAL 11.50 11.50 1 11.50 5 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2013/14 ALL FUNDS Community Services Adopted Revised Adopted Title FY 12113 FY 12113 FY 13/14 Admin Analyst Sr 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 Administrative Secretary 3.00 3.00 2.00 Beach Equip Operator 3.00 3.00 3.00 Beach Maint Crewleader 2.00 2.00 2.00 Beach Maint Service Worker 1.00 1.00 1.00 Beach Operations Supervisor 1.00 1.00 1.00 Community Srvcs Rec Coord 2.00 1.00 1.00 Community Srvcs Rec Supv 5.00 6.00 6.00 Community Svcs&Rec Specialist 0.00 0.00 1.00 Director of Community Services 1.00 1.00 1.00 Facilities,Devel&Conc Mgr 1.00 1.00 1.00 Maint Service Worker 1.00 1.00 1.00 Marine Safety Division Chief" 1.00 1.00 0.00 Marine Safety Lieutenant' 3.00 3.00 0.00 Marine Safety Officer II•• 10.00 10.00 0.00 Office Assistant it 3.00 3.00 3.00 Parking Meter Repair Tech 1.00 1.00 1.00 Parking Meter Repair Worker 2.00 2.00 2.00 Parking/Camping Assistant 1.00 1.00 1.00 Parking/Camping Crewleader 1.00 1.00 1.00 Parking/Camping Leadworker 1.00 1.00 1.00 Program Coord-Human Srvcs 1.00 1.00 1.00 Rec&Hmn Svcs Superintendent 1.00 1.00 1.00 Senior Facilities Maint Tech 1.00 1.00 1.00 Senior Services Assistant 1.00 1.00 1.00 Senior Services Transp Coord 1.00 1.00 1.00 Senior Sprvsr Cultural Affairs 1.00 1.00 1.00 Senior Sprvsr Human Services 1.00 1.00 1.00 Social Worker 1.00 1.00 1.00 Supv, Parking/Camping Facility 1.00 1.00 1.00 Volunteer Services Coordinator 1.00 1.00 1.00 TOTAL 56.00 56.00 42.00 6 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2013/14 ALL FUNDS Finance Adopted Revised Adopted Title FY 12113 FY 12113 FY 13/14 Accounting Manager 1.00 1.00 1.00 Accounting Technician II 8.00 8.00 8.00 Accounting Technician Supv 3.00 3.00 3.00 Admin Analyst Sr 4.00 4.00 3.50 Administrative Assistant 1.50 1.50 1.50 Budget Manager 1.00 1.00 1.00 Buyer 2.00 2.00 2.00 Deputy City Treasurer 1.00 1.00 1.00 Director of Finance 1.00 1.00 1.00 Field Service Representative 1.00 1.00 1.00 Fiscal Services Manager 1.00 1.00 1.00 Payroll Specialist 0.00 0.00 1.00 Senior Accountant 1.00 1.00 1.00 Senior Accounting Technician 3.00 3.00 3.00 Senior Payroll Technician 1.00 1.00 1.00 TOTAL 29.50 29.50 30.00 7 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget- FY 2013114 ALL FUNDS Fire Adopted Revised Adopted Title FY 12113 FY 12113 FY 13114 Accounting Technician II 3.00 3.00 3.00 Admin Analyst Sr 1.00 1.00 1.00 Administrative Aide 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 Administrative Secretary 3.50 3.50 3.50 Ambulance Operator 24.00 24.00 30.00 Assistant Fire Marshal 1.00 1.00 1.00 Deputy Fire Marshal 3.00 3.00 3.00 Emergency Medical Srvcs Coord 1.00 1.00 1.00 Emergency Services Coordinator 1.00 1.00 1.00 Fire Battalion Chief 5.00 5.00 5.00 Fire Captain 30.00 30.00 30.00 Fire Chief 1.00 1.00 1.00 Fire Division Chief 2.00 2.00 2.00 Fire Engineer 30.00 30.00 30.00 Fire Medical Coordinator 1.00 1.00 1.00 Fire Prevention Inspector 3.00 3.00 3.00 Fire Protection Analyst 2.00 2.00 2.00 Fire Training Maintenance Tech 1.00 1.00 1.00 Firefighter 12.00 12.00 12.00 Firefighter Paramedic 48.00 48.00 48.00 Haz Mat Program Specialist 1.00 1.00 1.00 Marine Safety Division Chief" 0.00 0.00 1.00 Marine Safety Lieutenant" 0.00 0.00 3.00 Marine Safety Officer II" 0.00 0.00 10.00 Office Assistant II 1.00 1.00 1.00 TOTAL 176.50 176.50 196.50 8 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2013/14 ALL FUNDS Human Resources Adopted Revised Adopted Title FY 12/13 FY 12113 FY 13/14 Administrative Assistant 0.50 0.50 1.00 Administrative Secretary 1.00 1.00 1.00 Director of Human Resources 1.00 1.00 1.00 Liability Claims Coordinator 1.00 1.00 1.00 Office Assistant II 1.00 1.00 1.00 Personnel Analyst 2.00 2.00 2.00 Personnel Analyst Principal 3.00 3.00 3.00 Personnel Analyst Senior 1.00 1.00 1.00 Personnel Assistant 2.00 2.00 2.00 Risk Manager 1.00 1.00 1.00 Safet /Loss Prevention Analyst 1.00 1.00 1.00 TOTAL 14.50 14.50 15.00 Information Services Adopted Revised Adopted Title FY 12113 FY 12/13 FY 13/14 Administrative Assistant 0.50 0.50 1.00 Business Systems Manager 1.00 1.00 1.00 Director of Info Services 1.00 1.00 1.00 GIS Analyst II 2.00 3.00 3.00 Info Syst Communications Mgr 1.00 1.00 1.00 Info Systems Analyst 1 1.00 1.00 1.00 Info Systems Analyst II 4.00 3.00 3.00 Info Systems Analyst 111 1.00 1.00 1.00 Info Systems Analyst IV 5.00 5.00 5.00 Info Systems Computer Ops Mgr 1.00 1.00 1.00 info Systems Technician 1 1.00 1.00 1.00 Info Systems Technician 11 1.00 1.00 1.00 Info Systems Technician 111 1.00 1.00 1.00 Info Systems Technician IV 3.00 3.00 3.00 Info Systems Technician Senior 2.00 2.00 2.00 Network Systems Administrator 1.00 1.00 1.00 Senior Info Systems Analyst 3.00 3.00 3.00 TOTAL 29.50 29.50 130.00 9 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget- FY 2013/14 ALL FUNDS Library Services Adopted Revised Adopted Title FY 12113 FY 12113 FY 13/14 Accounting Technician II 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 Director of Library Services 1.00 1.00 1.00 Librarian 4.50 4.50 4.50 Library Facilities Coordinator 1.00 1.00 1.00 Library Services Clerk 5.50 5.50 5.50 Library Specialist 3.00 3.00 3.00 Literacy Program Specialist 2.00 2.00 2.00 Media Services Specialist 1.00 1.00 1.00 Principal Librarian 1.00 1.00 1.00 Senior Librarian 4.00 4.00 4.00 Senior Library Specialist 0.75 0.75 0.75 Volunteer Services Coordinator 1.00 1.00 1.00 TOTAL 27.75 27.75 I27.75 10 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget- FY 2013/14 ALLFUNDS Plannin Building Adopted Revised Adopted Title FY 12113 FY 12113 FY 13114 Admin Analyst Sr 0.75 0.75 1.00 Administrative Assistant 1.00 1.00 1.00 Administrative Secretary 1.00 2.00 2.00 Assistant Planner 2.00 2.00 2.00 Associate Planner 4.00 4.00 4.00 Building Inspector 1 1.00 1.00 1.00 Building Inspector II 4.00 4.00 4.00 Building Inspector III 4.00 4.00 4.00 Code Enforcement Officer II 3.50 3.50 3.50 Director of Planning/Building 1.00 1.00 1.00 Inspection Manager 1.00 1.00 1.00 Inspection Supervisor 2.00 2.00 2.00 Building Manager 0.00 0.00 1.00 Office Assistant II 2.00 1.00 1.00 Permit&Plan Check Manager 1.00 1.00 0.00 Permit&Plan Check Supervisor 1.00 1.00 1.00 Plan Check Engineer 2.00 2.00 2.00 Planning Manager 2.00 2.00 2.00 Principal Electrical Inspector 1.00 1.00 1.00 Principal Inspector Plb/Mech 1.00 1.00 1.00 Senior Code Enforcement Ofcr 2.00 2.00 2.00 Senior Permit Technician 2.00 2.00 2.00 Senior Planner 3.50 3.50 3.50 TOTAL 42.75 42.75 43.00 11 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2013/14 ALL FUNDS Police Adopted Revised Adopted Job Descrlptlon FY 12/13 FY 12/13 FY 13/14 Accounting Technician II 3.00 3.00 3.00 Admin Analyst Sr 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 Civilian Check Investigator 2.00 2.00 2.00 Communications Operator-PD 18.00 18.00 18.00 Communications Supervisor-PD 6.00 6.00 6.00 Community Relations Specialist 1.00 1.00 1.00 Community Services Officer 0.00 0.00 2.00 Court Liaison Specialist 1.00 1.00 1.00 Crime Analyst 1.00 1.00 1.00 Crime Scene Investigator 6.00 6.00 6.00 Detention Administrator 1.00 1.00 1.00 Detention Officer 9.00 9.00 9.00 Detention Officer-Nurse 4.00 4.00 4.00 Detention Shift Supervisor 4.00 4.00 4.00 Facilities Maint Crewleader 1.00 1.00 1.00 Forensic Systems Specialist 1.00 1.00 1.00 Helicopter Maintenance Tech 1.00 1.00 1.00 Latent Fingerprint Examiner 2.50 2.50 2.50 Parking/Traffic Control Officr 16.00 16.00 16.00 Parking/Traffic Control Supv 1.00 1.00 1.00 Police Administrative Services Manager 0.00 1.00 1.00 Police Captain 3.00 3.00 3.00 Police Chief 1.00 1.00 1.00 Police Communications Manager 1.00 1.00 1.00 Police Lieutenant 11.00 10.00 10.00 Police Officer 191.00 191.00 191.00 Police Photo/Imaging Specialst 1.00 1.00 1.00 Police Records Administrator 1.00 1.00 1.00 Police Records Specialist 11.00 11.00 11.00 Police Records Supervisor 3.00 3.00 3.00 Police Records Technician 6.00 6.00 6.00 Police Recruit 4.00 4.00 4.00 Police Sergeant 27.00 27.00 27.00 Police Services Specialist 12.00 12.00 12.00 Police Systems Coordinator 1.00 1.00 1.00 Property Officer 2.00 2.00 2.00 Senior Helico ter Maint Tech 1.00 1.00 1.00 TOTAL 358.50 358.50 360.50 12 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2013/14 ALL FUNDS Public Works Adopted Revised Adopted Title FY 12113 FY 12/13 FY 13114 Accounting Technician II 3.00 3.00 3.00 Admin Analyst Sr 2.00 2.00 2.00 Admin Environmental Specialist 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 Administrative Secretary 3.00 3.00 3.00 City Engineer 1.00 1.00 1.00 Civil Engineering Assistant 4.00 4.00 3.00 Code Enforcement Officer 1 1.00 1.00 1.00 Construction Manager 1.00 1.00 1.00 Contract Administrator 2.00 2.00 2.00 Cross Connection Control Spec 2.00 2.00 2.00 Director of Public Works 1.00 1.00 1.00 Electrician 1.00 1.00 1.00 Engineering Aide 1.00 1.00 1.00 Equip Services Crewleader 1.00 1.00 1.00 Equip/Auto Maint Crewleader 1.00 1.00 1.00 Equip/Auto Maint Leadworker 3.00 3.00 3.00 Equipment Support Assistant 2.00 2.00 2.00 Facilities Maint Crewleader 1.00 1.00 1.00 Facilities Maintenance Supervisor 0.00 0.00 1.00 Facilities Maintenance Tech 3.00 3.00 2.00 Field Service Representative 2.00 2.00 2.00 Fleet Operations Supervisor 1.00 1.00 1.00 General Services Manager 1.00 1.00 1.00 Irrigation Crewleader 1.00 1.00 1.00 Landscape Equip Operator 2.00 2.00 2.00 Landscape Maint Leadworker 3.00 3.00 3.00 Landscape Maint Supervisor 1.00 1.00 1.00 Maint Service Worker 9.00 9.00 9.00 Maintenance Operations Mgr 1.00 1.00 1.00 Mechanic 11 4.00 4.00 4.00 Mechanic III 6.00 6.00 6.00 Office Assistant II 4.00 4.00 4.00 Office Specialist 1.00 1.00 1.00 Painter, Leadworker 1.00 1.00 1.00 Park Maintenance Crewleader 1.00 1.00 - Pesl Control Specialist 1.00 1.00 1.00 Plumber 1.00 1.00 1.00 Principal Civil Engineer 5.00 5.00 5.00 Project Manager 1.00 1.00 1.00 SCADA Coordinator 1.00 1.00 1.00 SCADA Technician 1.00 1.00 1.00 Senior Civil Engineer 6.00 6.00 6.00 13 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2013/14 ALLFUNDS Public Works continued Adopted Revised Adopted Title FY 12/13 FY 12113 FY 13114 Senior Construction Inspector 3.00 3.00 4.00 Senior Engineering Technician 2.00 2.00 2.00 Senior Traffic Engineer 1.00 1.00 1.00 Senior Wastewtr Pump Mechanic 1.00 1.00 1.00 Senior Water Meter Reader 1.00 1.00 1.00 Signs&Markings Crewleader 1.00 1.00 1.00 Signs Leadworker 1.00 1.00 1.00 Signs/Markings Equip Operator 1.00 1.00 1.00 Stock Clerk 1.00 1.00 1.00 Street Equip Operator 3.00 3.00 3.00 Street Maint Crewleader 0.00 0.00 1.00 Street Maint Leadworker 2.00 2.00 2.00 Street Maint Supervisor 1.00 1.00 1.00 Survey Party Chief 1.00 1.00 1.00 Survey Technician II 2.00 2.00 2.00 Traffic Engineering Technician 1.00 1.00 1.00 Traffic Maint Service Worker 2.00 2.00 2.00 Traffic Signal Electrician 2.00 2.00 2.00 Traffic Signal/Light Crewleadr 1.00 1.00 1.00 Transportation Manager 1.00 1.00 1.00 Tree Equipment Operator 3.00 3.00 3.00 Tree Maintenance Supervisor 1.00 1.00 1.00 Trees Maintenance Crewleader 1.00 1.00 1.00 Utilities Manager 1.00 1.00 1.00 Warehousekeeper 1.00 1.00 1.00 Wastewater Equip Operator 5.00 5.00 5.00 Wastewater Maint Service Workr 7.00 7.00 7.00 Wastewater Ops Crewleader 1.00 1.00 1.00 Wastewater Ops Leadworker 3.00 3.00 3.00 Wastewater Pump Mechanic 1.00 1.00 1.00 Wastewater Supervisor 1.00 1.00 1.00 Water Conservation Coordinator 1.00 1.00 1.00 Water Dist Maint Crewleader 1.00 1.00 1.00 Water Dist Maint Leadworker 6.00 6.00 6.00 Water Dist Meters Crewleader 1.00 1.00 1.00 Water Dist Meters Leadworker 2.00 2.00 2.00 Water Distribution Supervisor 1.00 1.00 1.00 Water Equip Operator 4.00 4.00 4.00 Water Meter Reader 4.00 4.00 3.00 Water Meter Repair Technician 4.00 4.00 5.00 Water Operations Crewleader 1.00 1.00 1.00 Water Operations Leadworker 2.00 2.00 2.00 Water Production Supervisor 1.00 1.00 1.00 14 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2013/14 ALL FUNDS Public Works continued Adopted Revised Adopted Title FY 12113 FY 12/13 FY 13/14 Water Quality Supervisor 1.00 1.00 1.00 Water Quality Technician 1.00 1.00 1.00 Water Service Worker 14.00 14.00 14.00 Water Systems Technician II 5.00 5.00 5.00 Water Systems Technician III 3.00 3.00 3.00 Water Utility Locator 1.00 1.00 1.00 TOTAL 196.00 196.00 t96.00 CITYWIDE TOTAL 960.00 960.00 969.75 'Mayor and Councilpersons are not included in the FTE Count. "Marine Safety Division transferred from Community Services to the Fire Department. 15 City of Huntington Beach General Fund Adopted Budget- FY 2013114 Department Budget Summary by Object Account ALL DEPARTMENTS COMBINED Percent FY 2009110 FY 20 2011112 FY 2012113 FY 2012JI3 FY 2013114 Change From Object Account Actual AA ual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 78,997,231 72,401,454 72,252,000 74,509,184 73,448,321 75,338,336 1.11% Salaries,Temporary 3,577,891 3,943,926 3,479,172 3,717,427 3,720,364 4,248,555 14,29% Salaries,Overtime 7,493,149 8,639,590 8,596,477 8,171,728 8,171,728 8,092,886 -0.96°% Termination Pay Outs 4,898,005 2,821,055 3,060,521 3,200,000 3,200,000 3,531,764 10.37% Benefits 38,034.748 39,169.097 42,156,620 42,893,373 42,806,170 48,366,347 12.76% PERSONAL SERVICES 133.001,024 126,875,122 129,544,789 132,491,712 131,346,583 139,577,888 5.35% OPERATING EXPENSES Utilities 6,010,007 6,138,539 5,672,858 5,749,596 5,701,803 5,785,336 0.62% Equipment and Supplies 5,605,971 6,137,883 5,650,155 6,025,731 6,201,791 5,787,809 -3.95% Repairs and Maintenance 7,510,772 7,913.208 9,819,419 9,612,332 10,042,662 11.126,241 16.97% Conferences and Training 423,152 525.319 537,954 782,379 791,666 772,116 -1.31% Professional Services 3,903,295 3,459,489 3,157,284 3,722,503 4,848,331 4,389,421 17.92% Other Contract Services 4,984,204 5,252,276 5,318,415 5,150,623 5.330,259 5,467,421 6,15% Rental Expense 192,086 154,781 189,244 208,022 208,022 232,184 11.62% Claims Expense 1,325,269 5,749,565 4,823,165 3,741,896 3,741,896 3,742,614 0.02% Insurance 2,858,831 2,623,450 2,513,191 2,216,000 2,216,000 2,566,165 15.80% Contribution to Private Agency 575,704 699,288 644,006 650,000 650,000 770,000 18.46% Payments to Other Governments 3,767,224 4,253,466 4,160,908 4,220,877 4,333,012 2,187,468 48.18% Interdepartmental Charges (3) 20 Expense Allowances 645,031 613,608 613,476 639,142 632,542 627,252 -1.86% Other Expenses 1,491,019 1,845,235 2.161,730 1,258,900 1,185,085 1,696,672 34.77% OPERATING EXPENSES 39,292,565 366,104 45,261,825 43,878,001 45,883,068 45,150,699 2,90% CAPITAL EXPENDITURES Improvements 381,305 34,008 2,345,071 3,000,000 5,070,008 3,000,000 0.00% Equipment 1,096,928 933,098 2,056,182 3,000,000 2,749,152 4,000,000 33.33% Vehicles 377,409 938,283 290,771 1,372,877 Software-Capital 3,500 406,763 332,795 _ CAPITAL EXPENDITURES 098,787 16.67% NON-OPERATING EXPENSES Debt Service Expenses 433,278 1,905,923 1,888.875 1,886,770 5,000,716 -100.00% Transfers to Other Funds 7,815,722 8,678,038 7,197,076 6,212,915 6,852,915 6,207,926 -0.08% Payroll Charges (3,872,485) (5,339,286) (5,081,859) (4,301,961) (4,301,961) (4,395,216) 2.17% Extraordinary Loss 5,978,104 NON-OPERATING EXPENSES 4,376,515 5,244,675 9,982,196 3,797,724 7,551,670 1,812,710 -52,27% Grand Total 178,529,245 179.391.290 189,887,597 186,167,437 194,306,152 193,541,297 13.96% Personnel Summary 993.35 876.20 854.91 842.19 842.19 853.04 1 10.85 16 City of Huntington Beach Estimated Changes to Fund Balances Adopted Budget - FY 2013114 ALL FUNDS Estimated Proposed Adopted Adopted Estimated Percent Fund Use of Fund Revenue Expense Fund Balance Change to Fund Fund Description Balance Balance FY 2013114 FY 2013114 9/30114 Fund Balance 100 General Fund 59,481,694 193,541,297 193,541,297 59,481,694 0.00% 101 Specific Events 45,115 375,000 375,000 45,115 0.00% 104 School Events(a) 3,528 3,500 3,500 28 -99.21% 122 Inmate Welfare Fund(a) 33,947 33,736 33,736 211 -99.38% 201 Air Quality Fund(a) 686,080 495,420 246,000 741,420 190,660 -72.21% 204 Fourth of July Parade 56,451 400,000 400,000 56,451 0.00% 206 Traffic Impact(a) 266,282 88,000 92,000 180,000 178,282 -33.05% 207 Gas Tax Fund(b) 2,360,741 3,025,199 2,177,862 3,208,078 35.89% 209 PABD(a) 3,482,319 601,510 601,510 2.880,809 -17.27% 210 Sewer(a) 1,979,533 285,000 115,000 400,000 1,694,533 -14.40% 211 Drainage(c) (275,130) 90,000 (185,130) -32.71% 212 Narcotics Forfeiture-Fed(a) 713,911 300,000 300,000 413,911 -42.02% 213 Measure M Fund(a) 2,817,055 262,409 2,933,770 3,196,179 2,554,646 -9.32% 214 Narcotics Forfeiture-State(a) 111,414 50,000 50,000 61,414 -44.88% 215 Rehabilitation Loans 1,230,234 50,000 50,000 1,180,234 -4.06% 219 Traffic Congestion Relief42 2,822,279 95,678 2,900,122 2,995,800 2,726,601 -3.39% 225 Gun Range Settlement(a) 444,841 50,000 50,000 394,841 -11.24% 233 Jamboree 25,000 25,000 308 In Lieu Prkg Downtown 871,865 50,000 50,000 821,865 -5.73% 314 Infrastructure Fund(a) 3,893,402 1,700,000 1,700,000 2,193,402 -43.66% 350 RORF(d) (23,202,547) 6,598,180 6,571,301 (23,175,668) -0.12% 352 LMIHAF 9,885,889 450,000 404,418 9,931,471 0.46% 401 Debt Svc HBPFA 4,342,991 5,540,844 5,540,844 4,342,991 0.00% 405 Debt Svc Grand Coast CFD2000-1 1,597,816 1,252,166 1,252,166 1,597,816 0.00% 406 Debt Svc Mello Roos(a) 303,851 189,550 105,000 294,550 114,301 -62.38% 408 Debt Svc McDonnell CFD 2002-1 608,126 380,346 380,346 608,126 0.00% 410 Debt Svc Bella Terra 2,819,695 2,420,223 2,420,223 2,819,695 0.00% 501 CUPA(a) 154,831 36,879 195,385 232,264 117,952 -23.82% 504 Refuse Collection Service(c) (5,117) 79,278 11,050,500 11,129,778 (84,395) 1549.31% 506 Water(a) 97,316,665 10,417,872 37,079,582 47,497,454 86,898,793 -10.71% 507 Water Master Plan 66,266,327 1,341,960 600,000 1,941,960 64,924,367 -2.03% 508 WOCWB 111,691 165,000 165,000 111,691 0.00% 509 Refuse Education 87,704 1,600 50,000 51,600 86,104 -1.82% 511 Sewer Service Fund 61,797,531 366,991 10,416,000 10,782,991 61,430,540 -0.59% 701 BID Auto(c) (47,503) 172,800 189,512 (64,215) 35.18% 702 Retiree Insurance Fund 11,362,699 42,616 2,262,500 2,305,116 11,320,083 -0.38% 703 Retirement Supplement 28,343,960 164,237 4,616,000 4,780,237 28,179,723 -0.58% 704 Fire JPA Fund(a) 1,162,899 111,709 333,341 445,050 1,051,190 -9.61% 707 Debt Svc Judgment Oblig Bonds 106 1,021,000 1,021,000 106 0.00% 709 BID Hotel/Motel(c) (111,988) 1,540,000 1,540,000 (111,988) 0.00% 710 BID Downtown 16,654 95,000 95,000 16,654 0.00% 711 Parking Structure Bella Terra(b) (40,875) 600,000 530,557 28,568 -169.89% 712 Parking Structure Strand 1,449,906 1,050,000 1,000,000 1,499,906 3.45% 750 Alcohol Prevention Services 43,800 43,800 802 Anaheim/Santa Ana UASI FYI 1 (c) (2,320) 46,063 46,063 (2,320) 0.00% 838 Jail Training Grant(a) 12,435 11,500 11,500 935 -92.48% 843 HOME Program 13/14 395,505 395,505 863 CDBG 13/14 996,679 1,146,679 (150,000) 873 OCTA 209,356 209,356 0.00% 875 SAAV(a) 192,814 42,221 42,221 150,593 -21.90% 909 UASI/OCIAC Program c 46,963 165,715 165,715 46,963 0.00% 17 City of Huntington Beach Estimated Changes to Fund Balances Adopted Budget - FY 2013/14 ALLFUNDS Estimated Proposed Adopted Adopted Estimated Percent Fund Use of Fund Revenue Expense Fund Balance Changeto Fund Fund Description Balance Balance FY 2013/14 FY 2013/14 9/30/14 Fund Balance 955 Prop 69 Funding(a) 31,265 27,450 27,450 3,815 -87.80% 961 Highway Bridge Replacement 1,534,000 1,114,000 420,000 100.00% and Rehabilitation Program(b) 965 Master Plan of Arterial Highways 1,652,420 1.652,420 978 Treas Forfeiture Fund Act 1992 15,000 15,000 981 OC Real Estate Trust Fund 12/13(a) 25,000 25,OD0 25,000 -100.00% 986 Avoid the 26 FY12/13 5,000 5,000 987 Justice Assistance Grant 12/13 7,622 7,622 988 Human Trafficking 43,534 43,534 989 OCDETF 25,000 25,000 991 Domestic Violence CY2013 93,885 93,885 993 Anaheim/Santa Ana UASI FY13 42,347 42,347 995 Highway Safety Improvement 1,435,500 1,435,500 Program Total 345,668,459 16,924,116 298,239,325 313,780,914 330,126,872 -4.50% Explanation of negative fund balance or percent change to fund balance of 10%or greater: (a)Remaining fund balances from prior years are being expended. (b)Revenues are projected to exceed expenditures. (c)Negative fund balances are recognized in previous audits and will be corrected over time. (d)Reflects impact from the abolishment of the Redevelopment Agency on February 1,2012. 16 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2013/14 ALL FUNDS Summary by Fund Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Actual Actual Actual Adopted Revised Adopted Prior Year 00100 General Fund 178,529,245 179,391,290 189,887,597 186,167,437 194,306,152 193,541,297 3.96% 00101 Specific Events 271,687 278,537 383,265 285,000 286,000 375,000 31.58% 00103 Donations Fund 630,639 414,554 488,647 1,022,886 00104 School Events 1,690 3,670 5,000 5,000 3,500 -30.00% 00122 Inmate Welfare Fund 5,253 6,891 2,894 20,000 20,000 33,736 68.68% 00126 Donations Historic Wintersburg 750 00201 Air Quality Fund 614,561 268,169 323,080 307,238 590,340 741,420 141.32% 00204 Fourth of July Parade 376,701 372,588 335,553 399,950 400,379 400,000 0.01% 00206 Traffic Impact 1,250,823 123,376 57,567 148,838 327,111 180,000 20.94% 00207 Gas Tax Fund 2,291,073 2,428,570 3,892,752 2,751,525 5,292,494 2,177,862 -20.85% 00209 Park Acquisition&Development 758,150 532,544 332,312 847,749 1,107,363 601,510 -29.05% 00210 Sewer 131,195 171,359 120,879 400,000 1,431,111 400,000 0.00% 00212 Narcotics Forfeiture-Federal 85,102 5,601 54,340 100,000 102,096 300,000 200.00% 00213 Measure M Fund 3,406,684 1,974,667 2,239,768 2,300,439 4,837,573 3,196,179 38.94% 00214 Narcotics Forfeiture-State 12,587 222,802 708 50,000 50,000 50,000 0.00% 00215 Rehabilitation Loans 226,841 237,902 157,193 500,000 500,000 50,000 -90.00% 00216 Property and Evidence 5,475 244,525 00218 Hwy Safety Traffic Reduct 1B 2,582,858 1,235,243 996,067 1,133,000 1,133,000 -100.00% 00219 Traffic Congestion Relief 42 490,204 1,443,944 3,537,920 2,327,000 4,542,018 2,995,800 28.74% 00220 Housing Authority 10,925,273 00221 Cooperation Agreement Repmt 5,978,103 1,753,057 00223 Safe and Sane Fireworks 30,693 56,417 00225 Gun Range Settlement 46,914 2,825 55,000 167,609 50,000 -9.09% 00232 Partnership Fund 7,500 7,500 00233 Jamboree 25,000 100.00% 00234 Disability Access Fund 21,000 00301 Capital Improvement Fund 224 00302 Library Development 31 00305 RDA Cap Project Area 5,045,519 10,878,606 170,123 00306 Low Income Housing Inc 6,925,833 11,778,478 4,019,924 00308 In-Lieu Parking Downtown 6 50,000 50,000 50,000 0.00% 00314 Infrastructure Fund 573,615 80,823 115,882 2,250,000 2,659,472 1,700,000 -24.44% 00315 Southeast Coastal Project 415 4,728 00350 RORF 54,524,613 6,741,951 6,347,736 6,571,301 -2.53% 00352 LMIHAF 1,442,547 1,542,120 404,418 100.00% 00401 Debt Svc HBPFA 21,646,209 43,648,716 4,649,494 5,546,044 5,546,544 5,540,844 -0.09% 00405 Debt Svc Grand Coast CFD2000-1 1,242,688 1,289,740 1,249,256 1,249,311 1,249,311 1,252,166 0.23% 00406 Debt Svc Mello Roos 235,635 633,201 258,160 286,697 286,000 294,550 2.74% 00407 RDA HB Debt Svc Project Area 22,975,078 19,485,800 4,973,051 00408 Debt Svc McDonnell CFD 2002-1 344,019 384,336 356,644 366,141 366,641 380,346 3.88% 00409 Debt Svc Southeast Coastal 19,664 129 789.746 00410 Debt Svc Bella Terra 2,375.856 2,476,223 2,333,709 2,345,689 2,345,689 2,420,223 3.18% 00501 CUPA 325,028 256,487 228,444 241,304 253,304 232,264 -3.75% 00504 Refuse Collection Service 10,543,766 10,662,566 10,736,929 10,911,664 10,911,664 11,129,778 2.00% 00506 Water 33,382,618 38,320,575 36,446,902 42,530,634 49,999,589 47,497,454 11.68% 00507 Water Master Plan 1,519,709 (6,608,340) 989,904 1,285,715 3,395,982 1,941,960 51.04% 00508 WOCWB 66,848 97,871 120,503 189,500 200,343 165,000 -12.93% 00509 Refuse Education 217 22,876 45,851 49,783 57,783 51,600 3.65% 00511 Sewer Service Fund 6,575,198 6,338,323 7,623,060 8,792,046 21,307,109 10,782,991 22.64% 00556 Energy Efficiency Fund 584,403 1,090,597 00650 Gen Fixed Assets Acct Group 13,106,029 12,781,512 15,544,234 00653 Gfaag CNOA 34,818 34,818 23,950 00701 BID-Auto 172,115 166,255 232,105 172,800 186,465 189,512 %7% 00702 Refiree Insurance Fund 806,624 1,024,943 963,411 1,184,375 1,187,060 2,305,116 9. 3% 00703 Retirement Supplement 2,574 031 3,303,280 3,332,801 3,998,463 4,002,696 4,780,2371 19.55% 19 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2013114 ALLFUNDS Summary by Fund Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY- Change From Actual Actual Actual Adopted Revised Ad Prior Year 00704 Fire JPA Fund 546,337 498,119 563,590 610,158 631,366 445,050 -27.06% 00707 Debt Svc Judgment Oblig Bonds 2,762.348 1,028,784 1,031,165 1,021,300 1,021,300 1,021,000 -0.03% 00708 Affordable Housing Reimburse 52,391 33,858 00709 BID-Hotel/Motel 574.988 1,352,071 1,405,862 1,400,000 1,400,000 1,540,000 10.00% 00710 BID-Downtown 102,358 101,630 94,913 95,000 95,000 95,000 0.00% 00711 Parking Structure-Bella Terra 484,101 511,830 511,175 530,000 530,000 530,557 0.11% 00712 Parking Structure-Strand 816.423 1,079,907 984,145 850,000 850,000 1,000,000 17.65% 00750 Alcohol Prevention Services 43,800 100.00% 00763 Citizen Corp Go Serve 02/03 12,477 00764 FEMA/EOC 48,434 00801 Anaheim/Santa Ana UASI FYI 220,230 150,864 00802 Anaheim/Santa Ana UASI FYI 2,320 91,721 46,063 100.00% 00803 Justice Assistance Grant 11/12 31,405 00807 Energy Efficiency 362,503 677,847 1,212.786 75,000 735,848 -100.00% 00814 HES Grant 18,637 368,335 4,134 544 00815 CDBG 12/13 817,859 1,165,747 -100.00% 00816 FEMA Grant 1,128,012 195,432 3,778 20,105 00838 Jail Training Grant 11,489 4,845 10,617 11,371 11,500 100.00% 00843 HOME Program 13/14 395,505 100.00% 00847 HOME Program 07/08 71,651 00848 HOME Program 08/09 124,081 12,469 16,155 193,384 00849 HOME Program 09/10 42,737 766,895 19,288 00850 HOME Program 10/11 495,675 50,000 277,068 00851 HOME Program 11112 69,390 652,963 00852 HOME Program 12/13 360,725 400,806 -100.00% 00857 HCD 06/07 42,501 2,007 266 00859 CDBG 08/09 72,724 151,159 58,841 00860 CDBG 09/10 1,394,080 39,984 27,160 142,230 00861 CDBG 10/11 149 822,110 71,817 409,862 00863 CDBG 13/14 1,146,679 100.00% 00873 OCTA/Cip Grant 455,067 361,246 65,011 451,412 1,744,999 -100.00% 00875 Saav 116,404 (993) 300,928 103,803 129,803 42,221 -59.33% 00878 Caltrans Grants 287,181 17.309 28,903 478,500 637,409 -100.00% 00880 Library Equipment 15,072 2,431 00890 TEA Grant 415,475 57,251 4,000 00892 Storm Water Quality 10,058 234,553 22,751 00894 WMD-DHHS 56,414 108,647 64,067 38,376 00899 Family Resource Center 150,454 150,454 -100.00% 00902 Used Oil 10th Cycle 06/07 19,780 00909 UASI/OCIAC Program 216,197 152,939 169,033 154,078 154,078 165,715 7.55% 00911 American Justice Grant 07/08 9,633 00912 Homeland Security UASI 07/08 46,443 00916 State Literacy Grant 08/09 44 591 00917 OC Waste&Recycling Grant 16,674 00919 Avoid the 28 DUI 5,825 5,150 00921 Traffic Safety Grant 08/09 204 00924 Domestic Violence 09/10 20,906 00925 Homeland Security UASI 08/09 42,898 49,248 00926 Homeland Security MMRS 08/09 203,764 12,078 00927 Justice Assistance Grant 09110 108,814 46,436 5,086 00928 Sr Mobility Program 7/09-6/10 123,778 9 00929 PSIC Grant 08/09 00930 State Literacy Grant 09/10 41,493 2,279 00931 Traffic Safety Grant 09/10 146,005 00932 SLESF Grant 09/10 198,748 20 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2013114 ALL FUNDS Summary by Fund Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change From Actual Actual Actual Adopted Revised Adopted Prior Year 00933 Homework Help Grant 09/10 00934 Fireman's Fund Heritage 09/10 11,164 783 00935 Marine Safety Heritage 09/10 30,264 00936 HPRP 233,556 214,735 116,880 00937 Justice Assist Grant 31,363 12,674 00938 Fed Transit Admin 5310 Grant 00939 Domestic Violence CY2010 142,155 70,357 00940 LSTA Computers to Go Grant 4,994 00941 Homeland Security UASITLO 0910 2,573 00942 Sr Mobility Program 7/10-6/11 43,632 134,651 6 00943 Homework Help Grant 10/11 14,625 00944 State Literacy Grant 10/11 19,589 31,892 00945 Homeland Security MMRS 09/10 59,947 256,188 00946 PSIC Grant-PD 296,206 00947 EMPG 10/11 65,347 26,435 00948 Gates Broadband Grant 10/11 9,180 11,132 00949 SLESF Grant 10/11 181,379 20,077 00950 Office of Traffic Safety 10/11 163,527 892 00951 Used Oil 14th Cycle 08/09 9,898 00952 Fireman's Fund Heritage 10/11 14,782 00953 Justice Assistance Grant 10/11 17,559 12,277 8,853 00954 Assembly Bill 912 FY 10/11 10,471 19,890 00955 Prop 69 Funding 15,602 27,450 100.00% 00956 Anaheim/Santa Ana UASI FY09 5,479 00957 2011 Domestic Violence Program 184,595 59,092 00958 Homeland Security UASI 09/10 47,015 5,258 00959 Edison Yth Sports 02 Park Bond 655,385 220,767 9,269 00960 Used Oil OPP1 10111 4,972 66,934 91,199 00961 Hwy Bridge Replacement&Rehab 1,392,000 1,992,000 1,114,000 -19.97% 00962 CDBG 11/12 915,987 783,551 00963 Sr Mobility Prgram 7/11-6/12 52,060 162,568 363,314 00964 OCATT Program 8,040 184,460 174,263 174,263 -100.00% 00965 Master Plan of Arterial Highways 1,652,420 100.00% 00966 Homework Help Grant 11/12 9,750 00967 ABC Grant 11/12 11,779 42,908 00968 SLESF Grant 11/12 320,106 00969 Calif 911 Emergency Comm Fund 35,513 00970 BPMP 205,586 746,621 00972 Office of Traffic Safety 11/12 153,115 21,412 00973 Avoid the 26 DUI Grant 11/12 1,768 00974 Assistance to Firefighter Grant 5,521 00975 EMPG 11/12 43,199 331 00976 Homeland Security MMRS 10/11 8,558 308,861 00977 Domestic Violence 2012 179,964 97,223 00978 Trees Forfeiture Fund Act 1992 5,000 15,000 15,000 100.00% 00979 AB109 Public Safety Realignment 4,304 100,996 00980 Alcoholic Beverage Chi 12113 24,971 21,992 00981 OC Real Estate Trust Fnd 12/13 25,000 25,000 100.00% 00982 Ofc of Traffic 12/13#SC13184 107,500 00983 Ofc of Traffic 12/13#PT1368 90,469 00984 SLESF Grant 12/13 200,000 00985 State Literacy Grant 12113 37,577 00986 Avoid the 26 FY12/13 5,000 5,000 100.00% 00987 Justice Assistance Grant 12/13 28,246 7,622 100.00% 00988 Human Traffickin 50,000 43,534 100.00% 21 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2013114 ALLFUNDS Summary by Fund Percent FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012/13 FY 2013114 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00989 OCDETF 100,000 25,000 100.00% 00990 EMPG 12/13 37,299 00991 Domestic Violence CY2013 276,161 93,885 100.00% 00993 Anaheim/Santa Ana UASI FY12 42,347 100.00% 00995 Hwy Safety Improvement Program 1,435,500 100.00% Grand Total(s) 333,814,386 363,459,756 377,254,594 294,654,838 347,169,372 313,780,914 6.49°/ 22 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2013/14 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012113 FY 2012/13 FY 2013 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 51110 Base Salaries 83,019,482 74,911,793 74,211,953 76,670,165 76,814,260 77,216,565 0.71% 51111 Vacancy Attrition (1,000,000) 100.00% 51112 Seasonal Part Time 270,000 270,000 -100.00% 51115 Additional Pay 5,782,976 6,881,185 7,293,527 6,335,626 6,335,626 6,672,853 5.32% 51100 Salaries-Permanent 14,241 100,781 1.063.793 7369.93% 51100 Salaries-Permanent 88,802,458 81,792,977 81,505,480 83,290,032 83,520,667 83 953 211 0.80% 52000 Salaries-Temporary 4,457,138 4,816,222 4,221,726 4,407,427 4,790,674 4,952,355 12.360/6 53020 Regular Overtime 5,089,991 5,508,577 5,443,356 995,573 1,243,958 1,057,962 6.27% 53040 Minimum Staffing Overtime 3,250,871 4,016,503 4,312,890 3,078,283 3,078,283 3,078,283 0.00% 53090 Other Overtime 21,657 14,186 13,850 53000 Salaries-Overtime 4,765,555 5,142.951 4,915.383 3.14% 53000 Salaries-Overtime 8,362,518 9,539,266 9,770,096 8,839,411 9,465,192 9,051,628 2.40% 54110 Vacation Leave Pay Out 4,906,589 2,871,239 3,280,205 54120 Sick Leave Pay Out 555,087 79,791 25,937 54000 Termination Pay Outs 3,200,000 3,200,000 3,531,764 10.37% 54000 Termination Pay Outs 5,461,676 2,951,030 3,306,141 3,200,000 3,200,000 3,531,764 10.37% 55002 Seasonal Part Time Benefits 227,138 227,138 67,093 -74.86% 55100 CaIPERS Payable 19,859,144 20,820,645 23,373,895 24,346,608 24,334,247 27,694,591 13.75% 55140 PARS Employer Contribution 26,246 25,443 27,580 55150 Retirement Supplement 3,967,520 3,957,085 4,900,447 3,959,462 3,956,812 4,520,303 14.16% 55175 Workers'Compensation 3,872,485 5,347,114 5,077,079 4.952,070 4,950,713 5,068,148 2.34%, 55200 Health Insurance 10,309,629 9,617,042 9,299,362 9,776,667 9,775,027 11,562,381 18.27% 55300 Other Insurances 3,343,471 3,210,521 3,600,596 3,802,785 4,427,432 5,035,093 32.41% 56010 Deferred Compensation 53,137 43,171 42,620 43,142 43,142 43,966 1.91% 56020 FICA Medicare 1,330,686 1,330,088 1,346,540 1,281,168 1,280,344 1,306,401 1.97% 56100 Other Benefits 44,566 15,282 15,282 123,118 705.65% 56110 Temporary Benefits 3,511 55000 Benefits 1,724 (475,255) -100.00% 65000 Benefits 42,806,884 44,351,109 47,671,629 48,406,046 48,534,881 55,411,095 14.47% 51000 PERSONAL SERVICES 149,890,674 143,450,603 146,475,072 148,142,916 149,511,414 156,900,053 5.91% 61100 Cable TV 2,641 3,136 6,607 2,500 2,500 2,700 8.00% 61200 Electricity 4,461,121 4,780,992 4,075,349 4,473,168 4,454,368 4,261,482 4.73% 61300 Natural Gas 699,943 566,654 569,590 1,046,600 1,046,600 1,032.236 -1.37% 61450 Telephone/Communications 964,902 946,495 716,307 901,946 883,629 915,986 1.56% 61600 Water 1,026,714 872,224 1,191,463 1,147,000 1,147,000 1,147,000 0.00% 61000 Utilities 22,150 30,518 43,650 97.07% 61000 Utilities 7,155,222 7,169,500 6,559,315 7,593,364 7,564,615 7,403,054 -2.51% 62100 Purchased Water MWDOC 8,566,734 8,285,615 7.858,504 8,952,135 9,207,263 8,452,167 -5.58% 62200 Purchased Water OCWD 4,305,882 4,660,146 5,215,566 5,422,782 5,422,782 5,815,320 7.24% 62000 Purchased Water 1,000 1,000 1,000 0.00% 62000 Purchased Water 12,872,616 12,945,761 13,074,071 14,375,917 14,631,045 14,268,437 -0.75% 63025 Audiovisual Supplies 8,148 25,177 29,834 4,500 9,590 2,500 -44.44% 63050 Communication Supplies 14,425 10,424 32,298 13,500 32,626 13,500 0.00% 63075 Furniture Non-Capital 48,831 36,809 13,156 7,750 47,566 7,750 0.00% 63100 General Supplies 1,268,845 896,091 935,440 407,723 963,066 445,215 9.20% 63125 Office Supplies 339,678 365,881 375,720 259,097 265,185 141,160 -45.52% 63130 Office Water 557 583 308 63150 Radio Supplies 10,299 131,394 185,507 10,000 100.00% 63225 Computer Supplies 622,564 424,534 467,414 508,744 585,338 607,774 19.47% 63295 Postage Deliveries 493,643 487,070 491,148 508,850 508,850 432,650 -14.97% 23 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2013114 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 63445 Fuel 1,573.308 2,079,048 2,040,065 1,900,917 1,900,917 1,815,250 -4.51% 64000 Safety Supplies 553,984 558,123 575,738 461,639 461.985 461,689 0.01% 64100 Film 7,914 13,743 8,165 5,000 5,000 5,000 0.00% 64110 Agricultural 53,275 42,105 42,881 96,000 97,094 90,000 -6.25% 64115 Microfilm/Document Imaging 228,372 105.084 231,539 113,885 169,843 113,885 0.00% 64140 Food 106,342 100,446 86,014 39,800 39,800 39,800 0.00% 64165 Clothing/Uniforms 425,271 432,680 342.517 214,488 216,764 223,838 4.36% 64190 Vehicle Supplies 144,720 175,423 3,802 4,540 4,540 4,540 0.00% 64230 Awards and Presentations 62,772 69,681 70,093 31,760 34,500 32,100 1.10% 64255 Shop Equipment Operating 291,331 176.111 152,611 187,400 187,414 224,900 20.01% 64280 Signs 125,838 156,709 193,289 40,000 40,266 80,000 100.00% 64305 Chemicals 81,646 90,949 137,436 207,901 207,901 213,999 2.93% 64330 Fencing 3,564 64355 Building Supplies 145,406 124,497 138,709 75,889 76,027 55,389 -27.01% 64380 Irrigation Supplies 62,582 30,589 28,396 46,000 45,072 45,000 0.00% 64405 Books/Subscriptions 578,866 513,901 469,702 200.012 515,389 206,152 3.07% 64485 Dues and Memberships 201,712 180,752 89,830 155,160 155,449 160,010 3.13% 64490 Stipends 255 437 64500 Certification 49,029 41,860 53,991 47,725 47,601 48,405 1.42% 63000 E ui ment and Supplies 1,935,870 2,643,233 2,024,046 4.55% 63000 Equipment and Supplies 7,499,357 7,269,822 7,199,595 7,473,140 9,261,016 7,504,552 0.42% 64570 Equipment Repairs Maint 1,684,336 1,560,060 1,821,804 473,870 527,212 949,847 100.44% 64620 Contracts for Repair and Maint 3,906,647 5,197,183 6,446,475 2,169,990 2,3313670 5,617,029 158.86% 64670 Traffic Signals Maint 102,598 220,080 121,957 13,260 64720 Vehicle Maintenance 618,513 544.866 856,461 543,000 543,000 1,0783200 98,56% 64755 Vehicle Body Repair 74.550 58,629 70,000 70,000 70,000 0.00% 64770 Motorcycle Maintenance 27.836 25,089 27,623 40,000 100.00% 64820 Boat Maintenance 21,301 20,782 7,483 25,000 100.00% 64870 Computer Maintenance 922,637 874,018 895,266 1,015,267 967,218 1,094,357 7.79% 64900 Repair and Demolition 4,898 67400 Other Maintenance 287,683 282,672 325,675 85,200 88,025 215,000 152.35% 67450 Building and Grounds Maint 1,182,356 975,386 640,044 103,169 116.979 253,244 145.47% 67500 Oil Well Maintenance 137.178 77.790 244,633 62,000 213,800 62,000 0.00% 67550 Pest Control 23,410 7,992 25,017 5,000 5,000 33,000 560.00% 67600 Block Wall Maintenance 10,147 (17) 10,000 100.00% 67650 Water Maintenance 2,374,407 1,809,582 2,616,405 2,603,258 2,691,883 23939,656 12.92% 67735 Radio Maintenance 20,323 43,793 35,451 32,712 32,712 32,712 0.00% 67740 800 MHZ Maintenance 245,087 231,917 208,736 36,156 36,156 1,036,156 2765.79% 64520 Re airs and Maintenance 7 150 622 7,485,876 2, 40,328 -71.47% 94526 Repairs and Maintenance 11,564,459 11,945,731 14,336,559 14,350,244 15,122,790 15,496,529 7.99% 68550 Training 409,209 399,933 394,864 280,534 319,405 291,496 3.91% 68610 Conferences 163,373 161,181 199,199 181,000 181.902 178,200 -1.55% 68695 Hosted Meetings 17,347 15,843 12,362 17,200 17,200 17,600 2.33% 68500 Conferences and Training 399,395 471,7 449 257 12.48% 68500 Conferences and Training 589,929 576,957 606,426 878,129 990,262 936,553 6.65% 69305 Prof Svcs-Graphics 1,719 39 69310 Prof Svcs-Appraiser 33,772 4,375 69315 Prof Svcs-Information Svcs 4,816 3,333 20,000 7,500 19,260 7,500 0.00% 69320 Prof Svcs-E.I.R. 75,423 36,221 69325 Prof Svcs-Economic Analysis 288,092 210,217 186,676 113,316 128,760 160,0001 41.20% 24 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2013114 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 69330 Prof Svcs-Labor Negotiation 4,970 23,008 22,500 70,644 22,500 0.00% 69335 Prof Svcs-Architectural Svcs 3,188 1,813 69340 Prof Svcs-Property Mgmt 39,895 69345 Prof Svcs-Auditing 149,201 106,263 5,042 35,000 5,000 5,000 -85.71% 69360 Prof Svcs-Medical 2,047,444 559,879 135,669 150,350 342,569 154,730 2.91% 69365 Other Professional Services 3,942,271 4,109,910 3,541,034 1,917,332 5,390,552 2,758,868 43.89% 69370 Prof Svcs-Legal 318,705 917,227 740,224 1,065,428 1,369,109 1,014,560 -4.77% 69385 Prof Svcs-Commissions 435 495 570 69390 Prof Svcs-Personnel Hearings 4,048 69395 Prof Svcs-Recruitment 58 3,833 39,000 -100.00% 69410 Prof Svcs-Medical Case Mgmt 349,911 275,000 275,000 275,000 0.00% 69415 Prof Svcs-TPA Admin Fees 310,854 310,854 310,854 310,854 0.00% 69300 Professional Services 1,750,455 1,875,793 3,694.393 111.05% 69300 Professional Services 6,901,830 5,952,888 5,324,094 5,647,735 9,789,354 8,442,405 49.48% 69455 Cont SvcsPrinting Reproduction 419,566 353,677 288,495 358,109 563,896 140,760 -60.69% 69460 Cont Svcs-Oil Well 17,001 69465 Cont Svcs-Ambulance Services 1,155 1,535 4,989 2,000 2,000 10.000 400.00% 69470 Cont Svcs-Security 1,353 1,434 1,520 69475 Cont Svcs-Emp Assist Program 53,189 47,494 46,014 70,000 70,000 70,000 0.00% 69480 Cont Svcs-Audiovisual 23,046 21,980 21,898 21,220 21,220 21,220 0.00% 69485 Cont Svcs-Microfilm/Doc Image 5,118 7,688 17,529 16,950 16,950 18,750 10.62% 69490 Cont Cvcs-Refuse Collection 9,827,624 9,935,111 10,004,380 10,220,489 10,220,489 10,410,489 1.86% 69500 Cont Svcs-Janitorial 216,678 177,414 220,158 123.000 123,000 320,000 160.16% 69505 Cont Svcs-Other 5,584,866 7,160,374 6,978,370 4,840,500 4,338,560 5,377,398 11.09% 69510 Cont Svcs-Animal Control 535.936 543,233 688,962 65,000 69515 Cont Svcs-Royalty Payments 89,632 116,895 147,414 83,333 83,333 112,520 35.02% 69520 Cont Svcs-Advertising 81,283 95,378 74,067 224,200 222,116 200,700 -10.48% 69450 Other Contract Services 3,365,820 3,228,621 3,195,667 -5.06% 69450 Other Contract Services 16,839,445 18,479,213 18,493,796 19,325,621 18,955,185 19,877,504 2.86% 70100 Building Rental 21,792 2,310 70200 Equipment Rental 231,661 236,423 245,973 34,237 34,237 36,500 6.61% 70300 Leases 156,200 156,200 171,200 9.60% 70000 Rental Expense 115,085 115,085 132,984 15.55% 70000 Rental Expense 253,454 238,733 245,973 305,522 305,522 340,684 11.51% 72225 Workers'Compensation (492,478) (160,867) 3,829,994 3,079,896 3,079,896 3,080,614 0.02% 72300 Temp Disability-Perm Employees 173,514 85,049 72375 Statutory Temporary Disability 3,787,428 72450 Perm Disability Benefits 994,993 205,064 72525 Liability 649,240 1,832,891 996,941 662,000 662,000 662.000 0.00% 72000 Claims Expense 1,325,269 5,749,565 4,826,936 3,741,895 3,741,896 3,742,614 0.02% 73010 General Liability Insurance 728,716 214,144 678,712 323,000 323,000 1,064,558 229.58% 73020 Excess Workers'Comp Insurance 175,828 731,058 131,512 315,000 316,000 171,051 45.70% 73030 Aircraft/Watercraft Insurance 200,169 120,502 104,430 105,000 105,000 110,000 4.76% 73040 Property Insurance 1,761,086 1,573,866 1,613,464 1,450,000 1,450,000 1,192,556 -17.75% 73000 Insurance 38,500 38,500 43,500 12.99% 73000 Insurance 2,865,799 2,639,569 2,528,117 2 231.500 2,231,500 2,581,665 15.69% 74000 Pension Payments 2,388,715 3,062,971 3,110,812 3,839,000 3,843,198 4,539,000 18.23% 74020 HB Visitors Conv Bureau 575,704 699,288 644,006 650,000 650,000 770,000 18.46% 74040 CDBG Subgrantee#1 8,012 10,000 6,120 74050 CDBG Subgrantee#2 25,000 45,769 20,000 14,000 25 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2013114 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 74060 CDBG Subgrantee#3 50,000 50,000 40,000 32,000 74070 CDBG Subgrantee#4 6,000 8,000 6,004 5,000 74080 CDBG Subgrantee#5 24,043 10,000 10,000 8,000 74090 CDBG Subgrantee#6 53,004 34,434 48,000 36,862 74010 Contribution to Private Agency 127,237 26,977 17,397 74010 Contribution to Private Agency 360,999 884,469 791,527 650,000 745,862 770,000 18.46% 75100 Metro Cities JPA 1,146,537 984,584 742,333 925,317 925,317 919,968 -0.58% 75200 County of Orange 2,419,592 3,107,789 3,147,309 790,000 2,110,902 920,000 16.46% 75250 Department of Justice 48,820 34,485 5,058 75260 State of CA 170,944 109,250 115,550 175,000 60.18% 75300 Grants 589,558 75350 Taxes 5,678,976 1.251,686 144,854 110,500 112,635 58,500 -47.06% 75400 WOCWB Expense 32,968 1,600 2,146 2,500 2,500 2,500 0.00% 75000 Pa ments to Other Governments 21285,810 2,285,810 114,000 -95.01% 75000 Payments to Other Governments 9,916,451 5,380,143 4,212,645 4,223,377 5,552,714 2,189,968 -48.15% 77100 Equipment Usage (3) 20 77200 Cost-Allocation charges 5,505,541 5,505,541 -100.00% 77200 To General Fund 7,439,127 7,151,900 7,366,457 2,081,910 2,081,910 7,815,074 275.38% 77000 Interdepartmental Charges 7,439,127 7,151,897 7,366,477 7,587,451 7,587,451 7,815,074 3.00% 78100 Expense Allowance 108,793 110,690 110,962 91,540 91,540 71,400 -22.00% 78200 Auto Allowance 188,282 175,187 171,242 128,352 132,481 136,952 6.70% 78300 Tool Allowance 17,600 12,000 12,000 10,400 10,400 11,200 7.69% 78400 Uniform Allowances 363,685 346,371 335,941 18,050 18,050 17,900 -0.83% 78500 Cell Phone Allowance 9,315 6,600 21,600 227.27% 78900 Non Salary Benefits 259 78000 Expense Allowances 410,300 410,300 395,300 -3.660/6 78000 Expense Allowances 678,360 644,508 639,460 655,242 662,771 654,352 -1.64% 79025 Permit Expense 594,903 659,379 709,955 408,633 408,633 431,920 5.70% 79060 Cash Over and Short (16) 1,211 740 79075 Bad Debt Expense 1.032,216 951,794 1,313,889 437,840 437,840 947,317 116.36% 79100 Contingency 102,034 451,912 173,315 275,000 304,418 275,000 0.00% 79125 Private Grants 182,002 235,466 68,954 9,250 79150 Discounts Lost (23,686) (32,218) (29,286) 79200 Extradition/Background 14,921 8,555 9,527 500 500 700 40.00% 79300 Procurement Card Charges 174 129 79350 Sales Tax Rebate 423,802 607,022 586,157 454,000 380,185 450,000 -0.88% 79500 CAL-Card-Dispute Charge 2,643 (1,405) 41 79510 CAL-Card-Accidental Use 238 (1) 79600 Donation Expense 1,064 297 79000 Other Expenses 361,460 361,460 270,305 -25.22% 79000 Other Expenses 2,330,057 2,882,251 2,833,419 1,937,433 1,902,286 2,375,242 22.60% 60000 OPERATING EXPENSES 91,489,089 92,973,978 92,149,220 94,825,571 102,887,468 98,937,683 4.34% 81100 Purchase Amount 662,633 1,102,399 38,691 81300 Other Costs Land Purchace 3,503,956 17,454 14,426 155 81000 Land Purchase 75,000 75,000 60,000 -20.00% 81000 Land Purchase 4,166,589 1,119,853 53,117 75,000 75,155 60,000 -20.00% 82100 Water Improvements 2,612,722 6,670,406 2,081,485 5,880,000 15,367,236 9,250,000 57.31% 82200 Buildings Improvement 9,816,374 5,479,780 2,219,963 279,514 3,836,998 124,603 -65.42% 82300 Streets Improvement 8,106,968 3,838,416 9,782,071 5,215,054 9,768,427 4,650,000 -10.84% 82400 Parking Improvement 304,304 26 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2013/14 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013114 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 82500 Drainage Improvement 95,082 240,002 6,957 2,250,000 2,352,200 200,000 -91.11% 82600 Sewer Improvement 938,842 905,313 1,579,878 2,550,000 15,199,240 4,130,000 61.96% 82700 Traffic Improvement 559.047 473,157 76,761 1,293,437 2,497,408 2,489,657 92.48% 82800 Other Improvement 51,886 921,649 876,776 5,054,500 8,163,885 5,940,000 17.52% 82850 Street Lights Improvement 22,543 137,423 100,615 75,000 85,000 -100.00% 82900 Park Improvements 230,001 (13,905) 157,500 82000 Improvements 256 838 1 422 394 21129,420 729.09% 82000 Improvements 22,203,463 18,896,147 17,014,805 22,854,343 58,850,288 28,913,680 26.517o 83100 Equip-Office 15,981 5,475 244,525 83200 Equip-Furniture 1,944 1,447 24,100 83400 Equip-Radio 462,326 14,787 83600 Equip-Safety 46,817 197,712 135,513 122,664 83700 Equip-General 483,269 1.485,834 1,709,093 105,000 1,904,082 172,000 63.81% 83800 Equip-Pumps 204,039 83900 Equip-Communications 939,505 74,360 38,421 326,711 84000 Equip-Information Services 70,877 251,476 806,574 23,003 1,164,600 100.00% 84100 Equip-Audiovisual 139,259 79,606 84200 Equip-Parking Meters 31,468 84300 Equip-Water Meters 120,990 2,332,982 2,576,358 2,500,000 2,500,000 2,500,000 0.00% 83000 Equipment 3,090,000 999,130 4,150,000 34.30% 83000 Equipment 1,679,382 5,041,646 5,449,581 5,695,000 6,199,721 7,986,600 40.24% 85050 Automobile 327,996 902,336 98,369 182,355 265,000 100.00% 85100 Truck 214,504 235,080 473,000 853,576 464,000 -1.90% 85150 Motorcycle 49,777 33,184 85350 Other Vehicles 388 224,081 824,946 85000 Vehicles 95,000 125,000 120,000 26.32% 85000 Vehicles 592,277 1,170,989 322,450 568,000 1,985,877 849,000 49.47% 86100 Capital-Purchase Software 18,197 406,763 332,795 86000 Capital-Software 18,197 406,763 332 795 87000 Capitalized PPBE Offset (8,137,162) (17,6352834) (3,527,246) 80000 CAPITAL EXPENDITURES 20,522,746 8,592,801 19,719,469 29,192,343 67,443,836 37,809,280 29.52% 88030 Principal 8,190,993 9,072,312 6,880,331 7,501,770 14,819,351 10,089,942 34.5D% 88050 Interfund Principal Gen Fund 125,000 135,000 140,000 660,000 100.00% 88070 Interest 8,959,847 8,940,565 7,932,094 4,528,219 6,013,134 5,212,656 15.11% 88090 Interfund Interest Gen Fund 15,862 1,064 88110 Cost of Issuance 199,566 263,314 88120 Redemption Premium 279,200 88130 Issuance Discount/Premium (706,620) (1,883,667) 88140 Payments to Escrow 15,966,507 88145 Bond Redemption 38,860,000 88150 Arbitrage 3,000 9,700 509,670 500 2,500 2,500 400.00% 88160 Payment to Fiscal Agent 21,453 17,017 18,885 13,450 15,835 21,548 60.21% 88010 Debt Service Expenses 5,623,100 21,165 -100.00% 88010 Debt Service Expenses 32,775,608 55,694,505 15,480,980 17,667,039 20,871,985 15,986,646 -9.51% 88190 RDA Pass Through 2,372,883 2,388,432 209,427 88185 Pass Through Payments 2,372,883 2,388,432 209,427 88205 Operating Transfers Out 21,565,472 43,885,972 24,346,848 7,863,205 8,908,137 8,492,468 8.00% 88200 Transfers to Other Funds 405,000 68 -100.00% 88200 Transfers to Other Funds 21,565,472 43,885,972 24,346,848 8,268,205 8,908,205 8,492,468 2.71°k 88650 Payroll Charges 3,872,485 5,339,286 5,081,859 4,301,961 4,301,961 4,395,216 2.17% 27 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2013114 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 88710 Normal Depreciation 17,763,523 17,149,877 19,846,376 88700 Depreciation 17,763,523 17,149,877 19,846,376 89250 Loans Made 1,306,877 4,662,876 197,874 860,725 1,848424 50,000 -94.19% 89250 Loans Made 1,306,877 4,662,876 197,874 860,725 1,848,424 50,000 -94.19% 89500 Extraordinary Loss 63,911,188 88000 NON-OPERATING EXPENSES 71,911,878 118,442,375 118,910,834 22,494,008 27,326,654 20,133,898 -10.49% GRAND TOTALS 333,814,386 363,459,756 377,254,594 294,654,838 347,169,372 313,780,914 0 28 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013/14 ALL FUNDS Summary Combined by Fund Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change From Actual Actual Actual Adopted Revised Adopted Prior Year 00100 General Fund 180,794,896 186,622,688 189,766,765 182,897,667 189,808,615 193,541,297 5.82% 00101 Specific Events 263,008 349,245 350,413 290,000 290,000 375,000 29.31% 00103 Donations Fund 416,619 502,997 589,925 468,025 00104 School Events 6,043 2,845 5,000 5,000 -100.00% 00106 Interest Allocation (124,609) 356,551 00107 Evidence Seizure 1,975 (1,316) 27 00120 Donations Oakview (228) 00122 Inmate Welfare Fund 10,631 9,551 22,549 5,000 5,000 -100.00% 00201 Air Quality Fund 241,887 230,046 244,454 246,000 246,000 246,000 0.00% 00204 Fourth of July Parade 320,996 350,016 356,501 400,000 400,000 400,000 0.00% 00206 Traffic Impact 91,716 686,611 293,447 62,000 62,000 92,000 48.39% 00207 Gas Tax Fund 4,037,030 3,699,032 3,982,311 3,157,900 3,157,900 3,025,199 -4.20% 00209 Park Acquisition&Development 424,005 859,074 931,831 500,000 500,000 -100.00% 00210 Sewer 76,402 164,274 1,028,163 87,000 87,000 115,000 32.18% 00211 Drainage 49,942 118,984 98,266 90,000 90,000 90,000 0.000/0 00212 Narcotics Forfeiture-Federal 18,559 7,672 5,204 00213 Measure M Fund 1,806,447 2,572,862 2,968,206 2,771,000 2,771,000 2,933,770 5.87% 00214 Narcotics Forfeiture-State 40,074 157,385 15,585 50,000 50,000 -100.00% 00215 Rehabilitation Loans 244,163 163,043 205,792 205,000 205,000 -100.00% 00216 Property and Evidence 23,579 12,936 19,870 10,000 10,000 -100.00% 00218 Hwy Safety Traffic Reduct 1B 3,100,042 22,853 19,153 1,100,000 1,100,000 -100.00% 00219 Traffic Congestion Relief 42 2,527,409 2,083,681 2,796,257 2,343,000 2,343,000 2,900,122 23.78% 00220 Housing Authority 7,616,234 3,309,040 00221 Cooperation Agreement Repmt 7,732,649 (1,489) 00223 Safe and Sane Fireworks 56,457 00225 Gun Range Settlement 5,760 00226 Quimby Fund 63,558 36,732 500,000 500,000 -100.00% 00228 Park Dev Impact-Res 1,154 00232 Partnership Fund 7,540 00233 Jamboree 25,000 100.00% 00234 Disability Access Fund 21,000 00301 Capital Improvement Fund 224 00302 Library Development 119,071 00305 RDA Cap Project Area 1,789,309 2,013,237 765,123 00306 Low Income Housing Inc 6,316,852 3,674.492 715,648 00308 In-Lieu Parking Downtown 61,384 55,773 48,987 61,000 61,000 -100.00% 00314 Infrastructure Fund 42,147 28.495 1,855,287 2,600,000 2,640,000 -100.00% 00315 Southeast Coastal Project (7,061) (8,144) 474,187 00316 Bella Terra (2) 00350 RORF 31,322,066 6,741,951 6,741,951 6,598,180 -2.13% 00352 LMIHAF 11,328,436 450,000 100.00% 00401 Debt Svc HBPFA 20,962,218 42,048,593 4,643,004 5,546,044 5,546,044 5,540,844 -0.09% 00405 Debt Svc Grand Coast CFD2000.1 1,224,315 1,221,243 1,572,121 1,265,210 1,265,210 1,252,166 -1.03% 00406 Debt Svc Mello Roos 133,558 104,914 221,777 224,235 224,235 105,000 -53.17% 00407 RDA HS Debt Svc Project Area 18,294,440 18,131,137 7,261,803 00408 Debt Svc McDonnell CFD 2002-1 386,264 306,121 416,193 372.021 372,021 380,346 2.24% 00409 Debt Svc Southeast Coastal 59,771 9,944 (2,217) 00410 Debt Svc Bella Terra 2,408,639 2,204,564 2,864,009 2,378,914 2,378,914 2,420,223 1.74% 00501 CUPA 195,600 384,629 155,751 200,645 200,645 195,385 -2.62% 00504 Refuse Collection Service 10,553,955 10,624,203 10,782,157 10,929,303 10,929,303 11,050,500 1.11% 00505 Systems Fund (132,444) 1,164 757 00506 Water 35,308,250 34,899,567 35,988,351 37,993,790 38,013,487 37,079,582 -2.41% 00507 Water Master Plan 651,118 601,410 832,630 870,000 870,000 600,000 -31.03% 00508 WOCWB 93,136 90,209 146,259 189,577 189577 165,000 -12.96% 29 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013114 ALLFUNDS Summary Combined by Fund Percent _ FY 2009/10 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change From Actual Actual Actual Adopted Revised Adopted Prior Year 00509 Refuse Education (36,219) 53,746 51,938 50,000 50,000 50,000 0.00% 00511 Sewer Service Fund 10,822,191 10,747,014 11,748,617 10,596,000 10,596,000 10,416,000 -1.70% 00512 Retiree/Cobra Insurees (372) 00550 Self Insurance Medical (1,379) 00556 Energy Efficiency Fund 1,675,000 8,288 00701 BID-Auto 186,450 190,080 183,000 172,800 172,800 172,800 0.00% 00702 Retiree Insurance Fund 2,033,339 945,202 3,251,831 1,250,700 1,250,700 2,262,500 80.90% 00703 Retirement Supplement 5,972,488 2,919,605 8,068,591 4,222,900 4,222,900 4,616,000 9.31% 00704 Fire JPA Fund 400,304 486,395 416,662 207,464 212,714 333,341 60.67% 00707 Debt Svc Judgment Oblig Bonds 1,042.075 1,062,658 1,031,165 1,021,300 1,021,300 1,021,000 -0.03% 00708 Affordable Housing Reimburse 52,724 368 10.473 00709 BID-Hotel/Motel 613,362 1,237.758 1,397,402 1,400,000 1,400,000 1,540,000 10.00% 00710 BID-Downtown 88,800 102,036 102,353 95,000 95,000 95,000 0.00% 00711 Parking Structure-Bella Terra 567,553 492,176 511,573 530,000 530,000 600,000 13.21% 00712 Parking Structure-Strand 1,079.840 1,465,016 1,615,771 1,050,000 1,050,000 1,050,000 0.00% 00750 Alcohol Prevention Services 43,800 100.00% 00763 Citizen Corp Go Serve 02103 (726) 00764 FEMA/EOC 40,274 00792 Traffic Safety 06/07 928 00793 SLESF Grant 06/07 (1,293) 00801 Anaheim/Santa Ana UASI FY10 107,773 00802 Anaheim/Santa Ana UASI FY11 46,063 100.00% 00803 Justice Assistance Grant 11/12 31,405 00807 Energy Efficiency 466,149 643,146 926,725 21,121 00814 HES Grant 16,715 73 196,872 00815 CDBG 12113 945,747 945,747 -100.00% 00816 FEMA Grant (17,044) 6,756 100 00829 Used Oil 5/6th Cycle 4,349 00838 Jail Training Grant 10,435 9,630 11,751 00843 HOME Program 13114 395,505 100.00% 00847 HOME Program 07108 173,934 00848 HOME Program 08/09 255.465 12,469 209,539 00849 HOME Program 09/10 44,656 766,895 21.622 00850 HOME Program 10/11 270,675 275,000 277,068 00851 HOME Program 11/12 69,390 652,963 00852 HOME Program 12/13 407,848 400,806 -100.00% 00854 HOME Program 06 (296,619) 41,404 00855 RLF to CDBG (127,725) 00857 HCD O6/07 411,285 2,007 00858 CDBG 07/08 46,553 00859 CDBG 08/09 118,717 151,158 00860 CDBG 09/10 1,328,522 39,984 27,160 00861 CDBG 10/11 472 843,362 75,511 00863 CDBG 13/14 996,679 100.00% 00867 HCD 04/05 770 00873 OCTA/Cip Grant 626,736 598,181 281,627 00875 Saav 81,046 93,500 88,239 00878 Cakrans Grants 1,440 241,163 11,152 00880 Library Equipment 369 712 316 00890 TEA Grant 183,474 94,526 00892 Storm Water Quality 326,376 213,061 7,122 00894 WMD-DHHS 4,163 1,600 376 00902 Used Oil 10th Cycle 06/07 20,444 12,384 00906 State Literacy Grant 07/08 69 30 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013114 ALL FUNDS Summary Combined by Fund Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Actual Actual Actual Adopted Revised Adopted Prior Year 00909 UASI/OCIAC Program 111,205 167.040 186..955 165,715 100.00% 00910 SLESF Grant 07/08 (15,593) 00911 American Justice Grant 07/08 23,022 00912 Homeland Security UASI 07/08 87.491 00913 WMD-MMRS 07/08 (3,055) 00914 Domestic Violence 08/09 595 00915 Sr Mobility Program 7/08-6/09 (1,648) 00916 State Literacy Grant 08/09 (22) 55,760 00917 OC Waste&Recycling Grant 308 172 (49) 00918 ABC Grant 08/09 (4,327) 00919 Avoid the 28 DUI 4,600 5,965 00920 SLESF Grant 08/09 30,775 00921 Traffic Safety Grant 08/09 43,382 00922 Fire Act Grant 2008 (55) 00923 Justice Assistance Grant 08/09 14,970 00924 Domestic Violence 09110 80,191 182,977 00925 Homeland Security UASI O8/09 40,308 55,897 00926 Homeland Security MMRS O8/09 137,879 00927 Justice Assistance Grant 09/10 138,359 00928 Sr Mobility Program 7/09-6/10 (781) 00929 PSIC Grant 08/09 304 00930 State Literacy Grant 09110 18,688 00931 Traffic Safety Grant 09/10 88,856 43,755 00932 SLESF Grant 09/10 130,630 00933 Homework Help Grant 09/10 19,500 00934 Fireman's Fund Heritage 09/10 12,134 6 00935 Marine Safety Heritage 09/10 30,264 00936 HPRP 233,556 200,806 132,179 00937 Justice Assist Grant 60,713 00939 Domestic Violence CY2010 48,667 655 00940 LSTA Computers to Go Grant 4,597 00941 Homeland Security UASITLO 0910 2,573 (275) 00942 Sr Mobility Program 7/10-6/11 178,576 (78) 00943 Homework Help Grant 10/11 14,625 00944 State Literacy Grant t Oil 1 51,475 00946 PSIC Grant-PD 296,206 00947 EMPG 10/11 28,000 63,489 00948 Gates Broadband Grant 10/11 7,626 8,306 00949 SLESF Grant 10/11 201,456 1,544 00950 Office of Traffic Safety 10111 146,387 00951 Used Oil 14th Cycle 08/09 6,708 3,190 00952 Fireman's Fund Heritage 10/11 15,149 (2) 00953 Justice Assistance Grant 10/11 10,208 19,629 00955 Prop 69 Funding 37,054 9,743 00956 Anaheim/Santa Ana UASI FY09 5,479 00957 2011 Domestic Violence Program 52,847 62,218 00958 Homeland Security UASI 09/10 9,085 45,666 00960 Used Oil OPP1 10/11 64,690 00961 Hwy Bridge Replacement&Rehab 1,534,000 100.00% 00962 CDBG 11/12 912,629 00963 Sr Mobility Prgram 7/11-6/12 67,278 187,063 206,734 00964 OCATT Program 135,202 00965 Master Plan of Arterial Highways 1,652,420 100.00% 00966 Homework Help Grant 11/12 9,750 31 City of Huntington Beach Revenue Summary Adopted Budget - FY 2013114 ALL FUNDS Summary Combined by Fund Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change From ' Actual Actual Actual Adopted Revised Adopted Prior Year 00967 ABC Grant 11/12 45,790 00968 SLESF Grant 11/12 322,894 00971 Asset Forfeiture 15%State Set 216,029 5,639 00972 Office of Traffic Safety 11/12 99,963 00973 Avoid the 26 DUI Grant 11/12 00974 Assistance to Firefighter Grant 5,520 00977 Domestic Violence 2012 165,566 67,848 00978 Tress Forfeiture Fund Act 1992 5,000 15,000 15,000 100.00°/ 00979 AB109 Public Safety Realignment 1,620 100,996 00982 Ofc of Traffic 12113#SC13184 107,500 00983 Ofc of Traffic 12113#PT1368 90,469 00984 SLESF Grant 12113 200,000 00985 State Literacy Grant 12113 37,577 00986 Avoid the 26 FY12/13 5,000 5,000 100.00% 00987 Justice Assistance Grant 12t13 28,246 7,622 100.000/6 00988 Human Trafficking 43,534 100.00% 00989 OCDETF 25,000 100.00% 00990 EMPG 12113 37,299 00991 Domestic Violence CY2013 276,161 93,885 100.00% 00993 Anaheim/Santa Ana UASI FY12 42,347 100.00% 00995 35,500 100.00% G 320,568,334 358,229,055 351,667,148 286,042,016 295,855,03 35RANDTAL 8 2 4.26% 32 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013/14 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 40070 Sec Basic Levy 32,573,924 37,240,328 37,213,867 37,250,000 38,295,580 41,500,000 11.41% 40080 Unsec Basic Levy 1,708,930 1,689,179 1,354617 1,000,000 1350000 1,350000 35.00% 40060 Basic Levy 34,282,853 38,929,607 38,568,484 38,250,000 39,645,580 42,850,000 12.03% 40170 Sec Prior Year Property Taxes 1,239,331 974,939 826,837 930,000 700,000 700,000 -24.73% 40180 Unsec Prior Yr Property Taxes 43,732 19,811 28,412 10,000 30,000 30 000 200.00% 40160 Prior Year Property Taxes 1,283,063 994,750 855,249 940,000 730,000 730,000 -22.34% 40300 Interest Debt Svc 800 40200 Debt Svc Property Taxes 800 40310 Sec Supp Roll 473,289 540,238 258,784 100,000 386,000 386,000 286.00% 40305 Supp Roll Property Taxes 473,289 540,238 258,784 100,000 386,000 386,000 286.00% 40360 Interest Property Taxes 39,056 23,093 14,378 15,000 14,000 14,000 -6.67% 40370 Misc Property Taxes 304,873 313,826 487,531 305,000 710,000 530,000 73.77% 40375 Prop 1A Borrowing Proceeds 5,065,616 40380 Aircraft Taxes 920 40400 Homeowner Exemption 343,378 342,353 313,308 345,000 342,000 342,000 -0.87% 40410 Utility Unitary Tax 578,996 570,819 627,044 315,000 625,000 624,000 98.10% 40420 Triple Flip Reimbursemnt 5,349,593 6,854,993 7,233,248 7,600,000 7,621,927 9,689,027 27.49% 40430 In-Lieu of VLF 14,866,953 15,010,062 15,079,411 15,000,000 15.599,394 15,855,628 5.70% 40440 Nuisance Abatement 87,833 29,480 6,178 20,000 53,535 53,535 167.68% 40450 Employee Retirement Override 4,220,412 4,232,779 4,113,284 4,220,000 4,115,000 4,115,000 -2.49% 40460 Structural Fire Fund Prop Tax 322,821 322,821 -100.00% 40470 RPTTF Revenue 3,428,586 40350 Other Property Taxes 30,857,629 27,377 405 31 625,789 28142 821 29,080,855 31,223,190 10.95% 40500 Assessments 4,897,406 5,357,230 6,746,807 5,893,080 5,893,680 5,965,535 1.23% 40610 Main/Pier Tax Increment 11,384,360 12,077,047 4,072,003 40660 Talbert/Beach Tax Inc 949,444 224,214 302,689 40720 Oakview Tax Inc 1,334,126 1,237,582 453,734 40800 Huntington Center Tax Inc 3,872,869 3,904,292 1,604,975 40900 Yorktown/Lake Tax Inc 589,695 576,027 240,573 40950 BE Coastal Tax Increment 44,694 321 151 40600 Tax Increment 18,175,188 18,019,483 6,674,126 40010 PROPERTY TAXES 89,969,428 91,219,413 84,729,239 73,325,901 75,736,115 81,154,725 10.68% 41110 1%Allocation Sales Tax 19,147,735 20,869,529 24,607,422 23,545,000 25,345,645 26,437,597 12.29% 41120 Public Safety Sales Tax 1,647,580 1,747,853 1,909,896 1,905,500 1,905,000 1,996,225 4.76% 41130 Measure M Sales Tax 1,787,163 2,416,685 2,608,523 2,760,000 2,760,000 2,918 770 5.75% 41100 Sales Tax 22,582,479 25,034,067 29,125,841 28,210,500 30,010,645 31,352,592 11.14% 41210 Utility Franchises 1,795,427 2,758,700 2,218,859 2,500,000 2,539,000 2,539,000 1.56% 41220 Transfer Station Franchises 315,883 362,203 366,536 350,000 367,000 367,000 4.86% 41230 Pipeline Franchises 64,174 66,236 80,987 70,000 106,157 106,200 51.71% 41240 Refuse Franchises 718,569 728,010 685,361 720,000 720,000 720,000 0.00% 41250 Cable TV Franchises 2,716,339 2,783,121 2,175,978 2,700,000 2,600,000 2,700,000 0.00% 41270 Bus Bench Franchise 199,200 199,200 199,200 199,200 199,200 199,200 0.00% 41200 Franchises 5,809,592 6,897,470 5,726,921 6,539,200 6,531 357 6 631,400 1.41% 41400 Transient Occupancy Tax 5,819,837 6,470,486 7,203,534 7,000,000 7,400,000 7,700,000 10.00% 41510 Water Utility Tax 1,593,565 1,612,751 1,648,103 1,600,000 1,650,090 1,660,300 3.77% 41520 Gas Utility Tax 2,023,999 2,011,823 1,787,228 2,000,000 1,800,000 1,900,000 -5.00% 41530 Telephone Utility Tax 6,474,392 6,929,741 7,069,196 7,000,000 6,300,000 6,300,000 -10.00% 41540 Electric Utility Tax 7,720,715 7,205,305 7,801,179 7,800,000 8,000,000 8,100,000 3.85% 41550 Cable Utility Tax 1,944,671 1,375,314 1,846,759 1,900,000 2,300,000 2,300,000 21.05% 33 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013/14 ALLFUNDS Combined Revenue Detail by Object Account _ Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012/13 FY 2012/13 Change From ObjW Account Actual Actual Actual Adopted Revised Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 41500 Utility Users Tax 19,757,342 19,134,933 20,152,465 20,300,000 20,050,090 20,260,300 -0.20% 41000 OTHER LOCAL TAXES 53,969,250 57,536,956 62,208,762 62,049,700 63,992,092 65,944,292 6.28% 42103 Fire Prevention Inspection 252,613 276,695 297,366 270,000 275,000 280,000 3.70% 42105 Oil Well Taxes License 478,800 415,979 552,806 425,000 550,000 550,000 29.41% 42110 Business License 2,221,079 2,287,602 2,303,014 2,370,000 2,300,000 2,300,000 -2.95% 42112 Disability Education Fee 21,000 42115 Bicycle License 4,828 12,387 15,800 10,000 15,000 15,000 50.00% 42120 Oil&Methane Inspection 46,425 47,065 22,218 47,000 20,000 25,000 -46.81% 42125 Miscellaneous License 17,389 12,943 12,025 15,000 30,000 30,000 100.00% 42128 Newsrack Fee 2,300 2,000 1,400 -30.00% 42100 License General 3.023,433 3,052,670 3,203,229 3,139,000 3,211,000 3,201,400 1.99% 42152 Street and Curb 34,843 315 42155 Encroachment Permit 222,621 328,937 260,920 250,000 300,000 310,000 24.00% 42165 Grading Permit 8,088 17,054 16,797 15,000 10,000 10,000 -33.33% 42170 Harbor&Dock Construction 7,560 10,800 8,640 10,800 5,000 5,000 -53.70% 42180 Obstruction Permit 2,305 1,645 45 2,500 -100.00% 42185 Parking Permit 17,554 19,843 22,054 20,000 20,000 20,000 0.00% 42195 Wide/Overwei ht/Loadin 9,850 10,532 14,456 15,000 15,000 10,000 -33.33% 42150 License&Permits Public Works 302,820 388,811 322,912 313,300 350,315 355,000 13.31% 42305 Alarm Permits 232,855 233,944 231,804 240,000 230,000 230,000 -4.17% 42310 Building Permits 1,112,475 1,218,965 1,722,521 1,700,000 1,800,000 1,770,000 4.12% 42315 Plumbing Permits 192,428 208.923 293,679 240,000 375,000 250,000 4.17% 42320 Electrical Permits 258,119 265,410 415,432 365,000 400,000 378,000 3.56% 42325 Mechanical Permits 123,195 127,009 225,725 200,000 275,000 207,000 3.50% 42330 Combination Permits 55,000 -100.00% 42335 Swim Pool Permits 71,663 75,577 63,379 17,000 72,450 74,061 335.65% 42355 Certificate of Occupancy 103.223 103.710 89,236 85,000 85,000 85,000 0.00% 42300 License and Permits Buildings 2,093,960 2,233,538 3,041,775 2,902,000 3,237,450 2,994,061 3.17% 42410 Planning Commission 310,113 479,665 408,058 227,500 537,787 292,500 28.57% 42600 Zoning Administrator 117,697 129,551 152,551 77,500 109,672 112,250 44.84% 42700 Environ Processing 117,238 134,857 190,844 265,000 165,000 215,000 -18.87% 42750 Staff Review 136,878 135,885 148,687 167,700 151,855 134,000 -20.10% 42824 Beach-Edinger Spec Plan Fees 183 56,369 40,000 20,000 40,000 0.00% 42825 General Plan Maint Fee 52,546 60,200 206,974 55,000 80,000 100,000 81.82% 42860 Parkin In-Lieu 50,978 49,032 41,984 42400 License and Permits Planning 785,450 989,373 1,205,466 832,700 1,064,314 893,750 7.33% 42000 LICENSE AND PERMITS 6,205,663 6,664,392 7,773,382 7,187,000 7,863,079 7,444,211 3.58% 42905 Court/7raffic Fines 731,562 608,889 609,895 700,000 600,000 610,000 -12.86% 42915 Main Street Library Fines 2,451 1,229 1,630 2,000 1,500 1,500 -25.00% 42920 Central Library Fines 97,877 87,291 87,798 87,000 87,000 87,000 0.00% 42925 Banning Library Fines 2,680 1,739 1,766 2,500 1,800 1,800 -28.00% 42930 Oakview Library Fines 3,322 2,867 2,776 2,500 2,800 2,800 12.00% 42935 Murphy Library Fines 1615 1,112 955 1,000 1,000 1 000 0.00% 42910 Library Fines 107,945 94,238 94,926 95,000 94,100 94,100 -0.95% 42940 Parkin Fines 3,000,908 3,501,220 3425,663 3,700,000 3000,000 3,000,000 -18.92% 42940 Parking Fines 3,000908 3,501220 3425663 3,700,000 3,000,000 3,000000 -18.92% 42950 Alarm Fines 124,910 129,575 121,065 125,000 121,000 125,000 0.00% 42900 FINES AND FORFEITURES 3,965,325 4,333,922 4,251,550 4,620,000 3,815,100 3,829,100 -17.12% 42965 Pooled Cash Interest 2,405,483 2,235,681 1,536,677 920,900 1,057,455 206,000 -77.63% 34 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013114 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2009110 FY 201 Oil FY 2011/12 FY 2012/13 FY 2012/13 FY 201311. Change From Object Account Actual Actual Actual Adopted Revised Adopt Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 42966 Market Adjustments 2,577,056 (2,093,902) 3,950,984 42970 Restricted Cash Interest 267,202 641,326 581,088 15,100 15,100 -100.00% 42975 Late Charges 811,626 890,613 856,847 913,000 896,000 500,000 -45.24% 42977 Interfund Loans Interest 121,359 1,811 567 288 42960 Interest Income 6,182,727 1,675,529 6,926,163 1,849,000 1,968,843 706,000 -61.82% 42985 Interest Payments 20,015 38,095 24,089 61,000 61,232 225,000 268.85% 42990 Principal Payments 220,299 183,308 575,771 200,000 200,000 225,000 12.50% 42980 Loan Payments 240,315 221,403 599,861 261,000 261,232 450,000 72.41% 431165 Waterfront Project 461,118 512.215 599,686 43075 Land Lease Income 693,995 601,259 1,131,675 750,000 750,000 824,000 9.87% 43085 Buildings Lease Income 1,027,298 268,892 271,351 3,260 3,500 100.00% 43095 Beach Concessions 1,104,432 1,059,754 1,189,038 1,120,000 1,120,000 1,140,000 1.79% 43105 Prop/Equip Lease-Beach 118,088 243,660 122,000 120,000 120,000 -1.64% 43115 Rooms Rentals 511,177 479,846 563,992 536,000 589,000 588,600 9.81% 43145 Central Park Concessions 183,700 160,789 178,599 150,000 180,000 180,000 20.00% 43150 Sport Complex Concessions 42,853 34,280 49,358 40,000 50,000 50,000 25.00% 43155 Vending Machines 16,540 14,980 63,838 20,000 14,000 15,000 -25.00% 43165 Rentals-Leases 186,231 181,066 229,048 190,000 301,600 195,000 2.63% 43166 Ocean View Estates Rents 368,643 386,869 398,163 395,000 400,000 425,000 7.59% 43055 Lease and Concession Income 4,714,076 3,699,951 4,918,406 3,323,000 3,527,860 3,541,100 6.56% 43910 City Oil Wells 589,056 667,631 823,032 565,000 500,000 603,000 6.73% 43920 Other Royalties 122,763 154,684 74,968 130,000 105,000 105 000 -19.23% 43900 Royalties 711,818 822,315 898,000 695,000 605,000 708,000 1.87% 44010 Parking Lots 3,351,643 2,430,040 2,709,378 2,450,000 2,800,000 2,800,000 14.29% 44015 Annual Parking Pass 711,413 777,569 750,000 660,000 660,000 -12.00% 44030 Sunset Vista 373,300 468,957 481,974 470,000 482,000 482,000 2.55% 44040 Parking Structures 2,114,517 2,509,661 2,599,658 2,070,000 2,050,000 2,050,000 -0.97% 44050 Meters-Business 401,453 431,957 455,372 405,000 460,000 460,000 13.58% 44060 Meters-Residential 665,010 616,980 648,053 655,000 650,000 660,000 0.76% 44070 Meters-Recreational 1,120,701 1,126,901 1,254,014 1,200,000 1,250,000 1,300,000 8.33% 44080 Pier Plaza 1,283,289 1,482,431 1,663,248 1,502,527 1,430,000 1,550,000 3.16% 44090 Meters Beach Blvd 14,362 58,054 71,243 50,000 72,000 72,000 44.00% 44100 Sport Complex 127,592 120,597 153,377 125,000 125,000 125,000 0.00% 44000 Parking Revenue 9,451,867 9,956,992 10,813,886 9,677,527 9,979,000 10,159,000 4.98% 45040 Convicted Offender Booking Fee 315,491 527,593 524,296 461,138 420,000 350,000 -24.10% 45100 Other Govt Jail Bookings 6,483 4,460 5,125 8,000 5,100 5,100 -36.25% 45000 Contract Jail Bookings 321974 532,053 529,421 469,138 425100 355,100 -24.31% 45110 PCS Wireless 233,050 420,796 293,874 250,000 290,000 290,000 16.00% 45120 Admin Cost-Bonds 11,875 11,875 11,875 42955 USE OF MONEY AND PROP 21,867,701 17,340,913 24,991,486 16,524,665 17,057,036 16,209,200 -1.91% 46110 Tidelands Revenue 228,104 242,303 275,221 230,000 275,000 275,000 19.57% 46120 State Set-Aside 15% 5,689 23,250 7,784 50,000 50,000 -100.00% 46130 Real Property Transfer 745,103 694,795 1,068,893 700,000 900,000 900,000 28.57% 46140 State Mandated Cost Reimb 78,442 644 80,000 20,000 20,000 -75.00% 46150 State Public Library Funds 71,716 69,602 46160 From State of California 5,479,626 768,917 675,049 95,000 435,694 266,000 180.00% 46185 HUT 2103 185,084 2,045,955 2,773,677 2,323,000 2,323,000 2,880,122 23.98% 46170 Vehicle License Fee 615,254 876,852 104,310 46180 POST Reimbursement 18,615 19,029 34,284 10,000 35,000 35,000 250.00% 35 City of Huntington Beach Revenue Summary Adopted Budget - FY 2013114 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2009110 FY 201 Oil 1 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 46190 Direct Library Loans 199 179 257 200 -100,00% 46100 State of California Agencies 7,349,391 4,819,324 4,940,120 3,488,200 4,038,694 4,376,122 25.46% 46320 CDBG Allocations 185,571 889.206 1,024,507 945,747 945,747 996,679 5.39% 46330 Other Federal 6,034 666 4,744,481 3,821 921 442,848 307 521 3,914 437 783.92% 46300 Federal Agencies 6,220,237 5,633,687 4,846,428 1,388,595 1,253,268 4,911,116 253.68% 46410 County Payments 2,363,132 2,561,543 3,514,266 2,307,000 2,347,500 -100.00% 46420 Abandoned Vehicles 56,201 88,670 87,075 46430 OCTA 130,029 59,053 145,687 1,100,000 1,306,734 1,652,420 50.22% 46490 Other Governmental Agencies 12,310 782 216 111 100 000 143.534 100.00% 46400 County Agencies 2,561,672 2,710,049 3,963,140 3,407,000 3,754,234 1,795,954 47.29% 46510 Gas Tax 2107 1,209,441 1,623,049 1,318,981 1,415,000 1,415,000 1,415,260 0.02% 46520 Gas Tax 2107.5 4,844 15,156 10,000 10,000 10,000 10,000 0.00% 46530 Gas Tax 2106 609,535 714,273 637,301 657.500 657,600 634,959 -3.43% 46540 Gas Tax 2105 1,056,762 1,041,765 901,953 1063,000 1063,000 950580 -10.58% 46500 Gas Tax Revenues 2,880,581 3,394,244 2,868,235 3,145,500 3,145,500 3,010,799 4.28% 46610 M&O Huntington Beach 83,397 58,979 81,040 165,848 165,848 -100.00% 46620 M&O Garden Grove 3,824 4,138 6,067 7,924 7,924 -100.00% 46630 M&O Seal Beach 13,021 14,088 20,657 26,981 26,981 -100.00% 46640 M&O Westminster 23,128 25,024 36,692 47,924 47,924 -100.00% 46600 WOCWB Revenue 123,370 102,229 144,457 248,677 248,677 -100.00% 46710 AQMD 229,263 223,956 238,812 240,000 240,000 240,000 0.00% 46740 JPA'S 4,640 4,828 2,610 8,000 5,000 5,000 -37.50% 46790 Other Agencies 677,624 495,121 1,707,877 7,598,201 7,658,199 7,408 180 -2.50% 46700 Other Agencies 911,526 723,904 1,949,298 7,846,201 7,903,199 7,653,180 -2.46% 46000 REVENUE FROM OTHER AGENCIES 20,046,778 17,383,437 18,711,678 19,524,173 20,343,572 21,747,171 11.39% 47110 Residential Tree Replacement 10,982 8,287 5,734 5,000 5,000 10,000 100.00% 47115 Developer Fee 118,736 305,573 507,904 652,000 772,000 193,000 -70.40% 47118 Underground Utilities 158,000 47120 Engineering and Inspection Fee 11,928 12,830 20,264 17,000 12,000 10,000 41.18% 47125 GIS Survey Fee 3,538 9,315 2,912 5,000 7,000 7,000 40.00% 47130 Grading Plan Check 105,539 311,594 247,276 180.000 350,000 350,000 94.44% 47135 Landscape Inspection Fee 8,228 7,103 1,988 10,000 2,000 2,000 -80.00% 47140 Landscape Plan Check 35,537 25,510 40,000 5,000 5,000 -87.50% 47145 OC Sanitation Collection Fee 43,205 134,795 983,717 85,000 115,000 140,000 64.71% 47160 Public Improve Plan Check 34,056 26,938 50,000 5,000 5,000 -90.00% 47165 Recordation Fee 10,668 26,960 18,572 12,000 30,000 30,000 150.00% 47175 Tract Map Review 47180 Traffic Impact Fee 76,684 77,617 156,820 60,000 60,000 90,000 50.00% 47185 Traffic Plan Check Fees 38,205 3,610 10,000 12,000 12,000 20.00% 47190 Water Quality Inspections 72,500 79,810 33,625 75,000 10,000 10,000 -86.67% 47100 Public Works 569,807 1,029,932 1,978,811 1,201,000 1,543,000 864,000 -28.06% 47205 Permit Issuance 181,894 195,487 197,385 195,000 195,000 195,000 0.00% 47210 Plan Review 1,286,137 2,135,712 2,465,490 1,990,000 2,490,000 2,139,000 7.49% 47245 Landscape Plan Check 10,670 78,060 10,000 57,000 50,000 400.00% 47255 Microfilming 57,741 54.658 60,031 66,000 80,000 75,000 15.38% 47260 Administration Pass-Through 2,340 649 2,500 -100.00% 47265 Automation Fee 181,636 226,716 286,811 230,000 260,000 240,000 4.35% 47275 Administrative Citation 440,426 478.117 605,135 440,000 367,000 357,000 -18.86% 47280 Park Square Foot Fee 169,181 130.191 887,131 500,000 500,000 -100.00% 36 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013/14 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47285 Landscape Inspection 9,393 10,000 10,000 100.00% 47290 Development Impact Fee 1,148 47200 Building 2,319,255 3,232,198 4,590,584 3,432,500 3,949,000 3,066,000 -10.68% 47305 Non-Resident Library Card Fee 41,149 37,487 35,552 40,000 35,000 35,000 -12.50% 47310 Media Library 188,974 100,200 81,105 125,000 81,000 81,000 -35.20% 47311 Video Conferencing 3,763 5,917 9,783 6,500 4,000 4,000 -38.46% 47315 Library Reserve 6,006 5,532 5,972 7,000 6,000 6,000 -14.29% 47316 Banning Branch Fees 68 74 100 -100.00% 47317 Oak View Branch Fees 56 118 100 110 100 0.00% 47318 Main Street Branch Fees 441 698 500 500 500 0.00% 47319 Helen Murphy Branch Fees 50 61 500 -100.00% 47320 Community Enrichment Fee 33,523 40,428 180,953 80,000 50,000 100.00% 47325 Library Replacement Card 3,634 5,134 1,000 5,000 5,000 400.00% 47330 Library Processing Fee 1,403 2,126 500 2,000 2,000 300.00% 47335 Library Collection Fee 846 550 500 500 500 0.00% 47300 Library 273,415 196,062 322,125 181,700 214,110 184,100 1.32% 47410 Video Productions 19,460 17,929 31,730 21,000 30,000 30,000 42.86% 47415 Weed Abatement 16,504 12,849 20,853 20,000 20,000 20,000 0.00% 47420 Sewer Services 78,249 76,452 70,623 80,000 71,000 75,000 -6.25% 47440 Impounded Vehicle Release Fee 267,571 221,855 185,951 260,000 160,000 185,000 -26.00% 47445 Research Requests 103,970 89,314 61,555 100,000 62,000 62,000 -38.00% 47450 Performance Bond Reduction 720 940 960 720 720 100.00% 47455 Maps&Publications 161 97 46 100 100 100 0.00% 47460 Pay to Stay/Work Furlough 168,275 158,273 162,280 175,000 150,000 160,000 -8.57% 47480 Banners and Pennants 5,322 7,685 11,208 3,500 6,000 6,000 71.43% 47490 Requlatory Fee 56,322 47400 Special City Services 660,232 585,394 601,526 649,600 489,820 538,820 -17.05% 47501 Recreational Fees 3,094,661 3,110,337 3,115,957 3,100,000 3,100,000 3,100,000 0.00% 47602 Art Center Classes 104,245 93,603 91,942 80,000 90,000 93,000 16.25% 47510 Junior Lifeguard 538,777 506,834 507,712 540,000 515,000 530,000 -1.85% 47500 Recreational Classes 3,737 682 3,710,774 3,715 611 3,720 000 3,705,000 3 723,000 0.08% 47600 Special Events 478,914 563,105 596,231 385,000 385,000 475,000 23.38% 47705 Refuse Charges 10,404,626 10,516,947 10,643,719 10,796,801 10,796,801 11,000,000 1.88% 47710 Water Sales 29,904,033 30,146,403 30,692,979 31,813,790 31,813,790 40,419,161 27.05% 47736 Convenience/Processing Fees 14,522,895 14,859,919 15,835,471 16,395,000 16,345,000 700,000 -95.73% 47700 Utility Charges 54,831,555 55,523,269 57,172,169 59,005,591 58,955,591 52,119,161 -11.67% 47810 Fire Med Billing Service 5,650,119 5,843,834 6,464,603 5,844,000 6,400,000 6,482,016 10.92% 47811 Fire Mad Memberships 1,315,650 1,329,998 1,266,054 1,350,000 1,140,000 1,140,000 -15.56% 47815 Membership 5868 8,295 5,618 6000 6,000 6,000 0.00% 47800 Fire Mad Fees 6,971,637 7,182,127 7,736,275 7,200,000 7,546,000 7,628,016 5.94% 47865 Police Emergency Response 51,688 35,535 29,625 35,000 25,000 25,000 -28.57% 47870 Fire Emergency Response 27,086 6,197 30,417 25,000 44,029 32,000 28.00% 47860 Emergency Response 78,774 41,732 60,042 60,000 69,029 57,000 -5.00% 47905 Fire Hazmat Response 203,308 391,231 160,835 2D8,645 201,645 196,385 -5.88% 47910 Public Works 23,762 13,417 13,995 15,000 5 000 5 000 -66.67% 47900 Hazmat Fees 227,070 404,643 174,830 223,645 206,645 201,385 -9.95% 47930 Fire Clearance Inspection 85,857 78,715 73,948 87,000 78,000 78,000 -10.34% 47935 Fire Company Inspection 359,309 318,401 231,446 361,000 232,000 232,000 -35.73% 47940 Fire Protection Fees 172,194 221,054 330,887 203,000 419,000 375,000 84.73% 37 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013114 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change From Ob'ectAccount Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47945 Fire Development 65,349 67,244 173 666 70,000 140,000 140,000 100.00% 47925 Fire 682,709 685,414 809,947 721,000 869,000 825,000 14.42% 47955 Postage 1,938 1,531 1,316 2,000 -100.00% 47965 Photocopying 2,351 3.060 2,005 4,000 3,000 3,000 -25.00% 47970 Abandoned Oil Wells 21,610 4,014 1,201 12,000 1,400 1,300 -89.17% 47975 Insurance Subrogation 30 47965 Payroll Charges 5,027,520 5,009,085 6,426,447 5,473,600 5,473,600 6,878,500 25.67% 47950 Miscellaneous 5,053,419 5,017,690 6,430,998 5,491,600 5,478,000 6,882,800 25.33% 48050 Proprietary Fund Charges 392,925 48053 Prop Fund Chr -Water 5,112,834 5 189 500 5.345.185 5,505,541 5 505 541 5,670,707 3.00% 48054 Prop Fund Chr -WMP 143,006 145,200 149,556 154.043 154,043 158,664 3.00% 48055 Prop Fund Chr -Refuse 481,440 488,700 503,361 518.462 518,462 534,016 3.00% 48057 Prop Fund Chr -Sewer 1,122,358 1,139,200 1,173,376 1 208,577 1,208,577 1,244,834 3.00% 48058 From Retiree Medical Trust 38,448 39,000 40170 41 375 41 375 42 616 3.00% 48059 From Retirement Supplement Tru 148,116 150,300 154,809 159,453 159,453 164,237 3.00% 47000 CHARGES FOR CURRENT SERVICES 83,323,597 85,324,245 91,555,608 89,859,087 90,997,646 84,379,356 -6.10% 48120 Admissions 5,330 5,620 6,700 48130 ProDertv 522,709 680,426 513,435 150,000 730,000 150,000 0.00% 48110 Sales 628,039 686,046 520,135 150,000 730,000 150,000 0.00% 48210 Coin Telephones 10,631 9,551 22,549 5,000 5,000 -100.00% 48220 Employee Phone Reimbusement 5,797 6,378 1,318 8,000 1,400 1,400 -82.50% 48230 Souvineer Sales 27,318 21,622 16,596 1,000 1,000 1,000 0.00% 48240 Library Sales 8,288 6,038 7,118 5,000 5,000 5,000 0.00% 48260 Bus Bench Ads 40,800 40,800 40,800 40,000 40,800 45,000 12.50% 48270 Plans and Specs 15,757 8,009 5,147 2,900 2,400 2,400 -17.24% 48280 Video Sales 91 100 -100.00% 48285 Library PC Use 3,006 1 500 2 001 -100.00% 48200 General Sales 108,591 95,495 95,027 64,000 551600 54,800 -14.38% 48300 Donations-Planning 6,908 1,225 48300 Donations-Public Works 100,000 48301 Donations-Community Services 160.188 234,548 241,723 188,154 48302 Donations-Library Services 247,026 269,307 348,197 179,642 48305 Donations-Fire 4,228 48300 Donations 4,015 1,047 18,563 430,000 496,000 400,000 -6.98% 48300 Donations 518,136 506,127 608,483 430,000 868,025 400,000 -6.98% 48350 Sponsorships 109,413 124,760 149,709 67,400 67,400 86,000 27.60% 48385 Property Damage Reimburse 193,533 134,424 199,839 151,000 165,000 140,000 -7.28% 48400 Restitution 13,577 10 19,477 25,000 10,000 -60.00% 48410 Other Reimbursement 1,167,161 1,189,966 643 499 472 002 512,002 7,328,421 1452.62% 48370 Reimbursables 1,374,271 1,324,400 862,815 648,002 677,002 7,478,421 1054.071/0 48500 Settlements 491,610 63,023 797,424 5,000 38,556 -100.00% 48500 Settlements 491,610 63,023 797,424 5,000 38,556 -100.00% 48511 Credit Card Processing Fee 50,515 63,227 65,000 100.00% 48515 Passport Fee 106,106 97,640 119,550 100,000 110,000 115,000 15.00% 48517 Vendor Municipal Discount 1,649 48530 Newsrack Impounds 6,240 6,240 6,240 6,240 0.00% 48550 Miscellaneous 934,001 776,868 1,186,674 2,245,000 4 358 500 350,000 -84.41% 48510 Other 1,041,756 874,508 1,362,979 2,351,240 4,537,967 536240 -77.19°/u 48100 OTHER REVENUE 4,171,817 3,674,360 4,396,572 3,715,642 6,974,549 8,705,,461 134.29% 49101 General 48,667 38 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013/14 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 49101 From General Fund 7,767,055 8,678,038 7,197,076 6,812,912 6,852,912 6,207,926 -8.88% 49101 From Air Quality Fund 230,000 49101 From Gas Tax 900,000 900,000 900,000 900,000 900,000 900,000 0.00% 49101 From Park Acquisition&Dev 294,000 1,064 127,512 49101 From Narcotics Forfeiture-Scat 216,029 49101 From Traffic Congestion Relief 276,972 49101 From Housing Authority 11,231,122 49101 From RDA Cap Prof Area 216,480 7,940,387 200,000 -100.00% 49101 From Low Income Housing 405,000 7,953,182 3,402,916 404,932 -100.00% 49101 From Infrastructure Fund 308,689 7,122 49101 From RORF 32,884 49101 From LMIHAF 675,809 404,932 404,418 100.00% 49101 From CFD 2000-1 48,175 5,406 5,541 5,541 5,708 3.01% 49101 From Mello Roos 48,428 384,756 73,007 90,667 90,667 100,000 10.29% 49101 From RDA-Merged Project 8,935,124 10,751,700 49101 From CFD 2002-1 35,120 5,406 5,541 5,541 5,708 3.01% 49101 From RDA-SE Coastal 8,939 64 49101 From Debt Svc Bella Terra 565,870 529,294 519,063 535,541 535,541 605,708 13.10% 49101 From CUPA 13,000 13,000 13,000 13,000 13,000 13,000 0.00% 49101 From Debt Svc Judgment Oblig 1,721,829 49101 From Affordable Housing Reimburse 52,391 33,858 49101 From Parking Structure Strand 50,000 100,000 100,000 100,000 250,000 150.00% 49101 From FEMA Grant 180,086 49101 From Storm Water Quality 22,668 49103 Donation Fund 22,000 49100 Operating Transfers In 21,565,472 37,929,869 24,346,849 9,068,134 8,908,134 8,492,468 -6.35% 49300 Proceeds of Long Term Debt 14,745,000 36,275,000 49400 Joint Venture Income 738,302 546,547 589,733 167,714 167 714 333 341 98.76% 49500 Extraordinary Gain 28,112,292 49000 NON-OPERATING REVENUE 37,048,774 74,751,416 53,048,872 9,235,848 9,075,848 8 25,809 -4,44% 40000 REVENUES 320,568,334 358,229,055 351,667,148 286,042,016 295,855,036 298,239,325 4.26% 39 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013/14 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change From object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 40070 Sec Basic Levy 32.573,924 37,240,328 37,213,862 37,250,000 38,295,580 41,500,000 11.41% 40080 Unsec Basic Levy 1,708,930 1,689 179 1,354,617 1,000,000 1 350,000 1,350,000 35.00% 40060 Basic Levy 34,282,853 38,929,507 38,568,479 38,250,000 39,645,580 42,850,000 12.03% 40170 Sec Prior Year Property Taxes 1,239,331 974,939 826,837 930,000 700,000 700,000 -24.73% 40180 Unsec Prior Yr Property Taxes 43,732 19,811 28,412 10,0" 30,000 31,000 200.00% 40160 Prior Year Property Taxes 1,283,063 994,750 855,249 940,000 730,000 730,000 -22.34% 40310 Sec Supp Roll 473.289 540,238 258,784 100,000 386,000 386,000 286.00% 40305 Supp Roll Property Taxes 473,289 540,238 258,784 100,000 386,000 386,000 286.00% 40360 Interest Property Taxes 27,949 16,566 14,378 15,000 14,000 14,000 -6.67% 40370 Misc Property Taxes 304,873 313.826 487,531 305,000 710,000 530,000 73.77% 40375 Prop to Borrowing Proceeds 5,065,616 40380 Aircraft Taxes 920 40400 Homeowner Exemption 343,378 342,353 313,308 345,000 342,000 342,000 -0.87% 40410 Utility Unitary Tax 578,996 570,819 627,044 315,000 625,000 624,000 98.10% 40420 Triple Flip Reimbursemnt 5,349,593 6,854,993 7,233,248 7,600,000 7,621,927 9,689,027 27.49% 40430 In-Lieu of VLF 14,866,953 15,010,062 15,079,411 15,000,000 15,599,394 15,855,628 5.70% 40440 Nuisance Abatement 87,833 29,480 6,178 20,000 53,535 53,535 167.68% 40450 Employee Retirement Override 4,220,412 4,232,779 4,113,284 4,220,000 4,115,000 4,115,000 -2.49% 40460 Structural Fire Fund Prop Tax 322,821 322,821 -100.00% 40350 Other Property Taxes 30,846 522 27,370 878 28 197,203 28,142,821 29 080 855 31 223,190 10.95% 40500 Assessments 6,794 600 40010 PROPERTY TAXES 66,885,727 67,842,167 67,879,715 67,432,821 69,80,035 75,189,190 11.50% 41110 1%Allocation Sales Tax 19,147,735 20,869,529 24,607.422 23,545,000 25,345,645 26,437,597 12.29% 41120 Public Safety Sales Tax 1,647,580 1,747,853 1,909,896 1905500 1,905,000 1,996,225 4.76% 41100 Sales Tax 20,795,316 22,617,382 26,517,318 25,450,500 27,250,645 28,433,822 11.72% 41210 Utility Franchises 1,795,427 2,758,700 2,218,859 2,500,000 2,539,000 2,539,000 1.56% 41220 Transfer Station Franchises 315,883 362,203 366,536 350,000 367,000 367,000 4.86% 41230 Pipeline Franchises 64,174 66,236 80,987 70,000 106,157 106,200 51.71% 41240 Refuse Franchises 718,569 728,010 685,361 720,000 720,000 720,000 0.00% 41250 Cable TV Franchises 2,716,339 2,783,121 2,175,978 2,700,000 2,600,000 2,700,000 0.00% 41270 Bus Bench Franchise 199,200 199,200 199,200 199,200 199,200 199,200 0.00% 41200 Franchises 5,809,592 6,897,470 5,726,921 6,539,200 6 531 357 6 631 400 1.41% 41400 Transient Occupancy Tax 5,819,837 6,470,486 7,203,534 7,000,000 7,400,000 7,700,000 10.00% 41510 Water Utility Tax 1,593,565 1,612,751 1,648,103 1,600,000 1,650,090 1,660,300 3.77% 41520 Gas Utility Tax 2,023,999 2,011,823 1,787.228 2,000,000 1,800,000 1,900,000 -5.00% 41530 Telephone Utility Tax 6,474,392 6,929,741 7,069,196 7,000,000 6,300.000 6,300,000 -10.00% 41540 Electric Utility Tax 7,720,715 7,205,305 7,801,179 7,800,000 8,000,000 8,100,000 3.85% 41550 Cable Utility Tax 1,944,671 1,375,314 1,846,759 1,900,000 2,300,000 2,300000 21.05% 41500 Utility Users Tax 19,757,342 19,134.933 20,152,465 20,300,000 20,050,090 20,260,300 -0.20% 41000 OTHER LOCAL TAXES 52,182,087 55,120,271 59,600,238 59,289,700 61,232,092 63,025,522 6.30% 42103 Fire Prevention Inspection 250,084 276,695 297,366 270,000 275,000 280,000 3.70% 42105 Oil Well Taxes License 478,800 415,979 552,806 425,000 550,000 550,000 29.41% 42110 Business License 2,221,079 2,287,602 2,303,014 2,370,000 2,300,000 2,300,000 -2.95% 42115 Bicycle License 4,828 12,387 15,800 10.000 15,000 15,000 50.00% 42120 Oil&Methane Inspection 46,425 47,065 22,218 47,000 20,000 25,000 -46.81% 42125 Miscellaneous License 17,389 12,943 12,025 15,000 30,000 30,000 100.00% 42128 Newsrack Fee 2,300 2,000 1400 -30.00% 42100 License General 3,020,904 3,052,670 3,203,229 3,139,000 3,190,000 3,201,400 1.99% 42152 Street and Curb 315 40 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013114 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 42155 Encroachment Pennit 213.876 328,937 260,920 250,000 300,000 310,000 24.00% 42165 Grading Permit 8,088 17,054 16,797 15,000 10,000 10,000 -33.33% 42170 Harbor&Dock Construction 7,560 10,800 8,640 10,800 5,000 5,000 -53.70% 42180 Obstruction Permit 2,305 1,645 45 2,500 -100.00% 42185 Parking Permit 17,554 19,843 22,054 20,000 20,000 20,000 0.00% 42195 Wide/Overwei ht/Loadin 9,850 10,532 14456 15,000 15,000 10,000 -33.33% 42150 License&Permits Public Works 259,233 388,811 322,912 313,300 350,315 355,000 13.31% 42305 Alarm Permits 232,855 233,944 231,804 240,000 230,000 230,000 -4.17% 42310 Building Permits 1,112,475 1,218,965 1,722,521 1,700,000 1,800,000 1,770,000 4.12% 42315 Plumbing Permits 192,428 208,923 293,679 240,000 375,000 250,000 4.17% 42320 Electrical Permits 258,119 265,410 415,432 365,000 400,000 378,000 3.56% 42325 Mechanical Permits 123,195 127,009 225,725 200,000 275,000 207,000 3.50% 42330 Combination Permits 55,000 -100.00% 42335 Swim Pool Permits 71,663 75,577 63,379 17,000 72,450 74,061 336.65% 42355 Certificate of Occupancy 103,223 103,710 89,236 85,000 85,000 85,000 0.00% 42300 License and Permits Buildings 2,093,960 2,233,538 3,041,776 2,902,000 3,237,450 2,994,061 3.17% 42410 Planning Commission 310,113 457,491 408,058 227,500 537,787 292,500 28.57% 42600 Zoning Administrator 117,697 129,601 152,551 77,500 109,672 112,250 44.84% 42700 Environ Processing 117,238 134,857 190,844 265,000 165,000 215,000 -18.87% 42750 Staff Review 136,878 135,885 148,687 167,700 151,855 134,000 -20.10% 42824 Beach-Edinger Spec Plan Fees 183 56,369 40,000 20,000 40,000 0.00% 42825 General Plan Maint Fee 52,546 60,200 206,974 55,000 80,000 100,000 81.82% 42400 License and Permits Planning 734,472 918,118 1,163,482 832,700 1,064,314 893,750 7.33% 42000 LICENSE AND PERMITS 6,108,569 6,593,136 7,731,398 7,187,000 7,842,079 7,444,211 3.58% 42905 CourtlTraffic Fines 731,562 608,889 609,895 700,000 600,000 610,000 -12.86% 42915 Main Street Library Fines 2,451 1,229 1,630 2,000 1,500 1,500 -25.00°% 42920 Central Library Fines 97,877 87,291 87,798 87,000 87,000 87,000 0.00% 42925 Banning Library Fines 2,680 1,739 1,766 2,500 1,800 1,800 -28.00% 42930 Oakview Library Fines 3,322 2,867 2,776 2,500 2,800 2,800 12.00% 42935 Murphy Library Fines 1,615 1,112 955 1,000 1,000 1,000 0.00% 42910 Library Fines 107,945 94,238 94,926 95,000 94,100 94,100 -0.95% 42940 Parkinq Fines 3,000,908 3,501,220 3,425,663 3,700,000 3,000,000 3,000,000 -18.92°% 42940 Parking Fines 3000908 3,501,220 3,425,663 3700000 3,000,000 3,000,000 -18.92°% 42950 Alarm Fines 124,910 129,575 121,065 125,000 121,000 125,000 0.00% 42900 FINES AND FORFEITURES 3,965,325 4,333,922 4,251,550 4,620,000 3,816,100 3,829,100 -17.12% 42965 Pooled Cash Interest 541,729 603,577 531,862 150,000 286,555 150,000 0.00% 42966 Market Adjustments 2,646 (17,957) 16,700 42975 Late Charges 424,822 517,274 479,680 517,000 500,000 500,000 -3.29% 42977 Interfund Loans Interest 15,862 1,064 189 288 42960 Interest Income 985,059 1,103,958 1,028,053 667,000 786,843 650,000 -2.55% 42985 Interest Payment 232 42980 Loan Payments 232 43075 Land Lease Income 693,995 590,003 1,131,675 750,000 750,000 824,000 9.87% 43085 Buildings Lease Income 8,010 2,010 3,260 3,500 100.00% 43095 Beach Concessions 1,104.432 1.059,754 1,189,038 1,120,000 1,120,000 1,140,000 1.79% 43105 Prop/Equip Lease-Beach 118,088 243,660 122,000 120,000 120,000 -1.64% 43115 Rooms Rentals 511,177 479,846 563,992 536,000 589,000 588,600 9.81% 43145 Central Park Concessions 183,700 160,789 178,599 150,000 180,000 180,000 20.00% 43150 Sport Complex Concessions 42,853 34,280 49,358 40,000 50,000 50,000 25.00% 41 City of Huntington Beach Revenue Summary Adopted Budget - FY 2013/14 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012/13 FY 2012/13 FY 2013114 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 43155 Vending Machines 16,540 14,980 56,338 20,000 14,000 15,000 -25.00% 43165 Rentals-Leases 186,231 181,066 229,048 190,000 301,600 195,000 2.63% 43166 Ocean View Estates Rents 368,643 386,869 398,163 395,000 400,000 425,000 7.59% 43055 Lease and Concession Income 3,225,660 2,915,598 4,041,880 3,323,000 3,527,860 3,541,100 6.56% 43910 City Oil Wells 589,056 667,631 823,032 565,000 500,000 603,000 6.73% 43920 Other Royalties 122,763 154,684 74,968 130,000 105,000 105,000 -19.23% 43900 Royalties 711,818 822,315 898,000 695,000 605,000 708,000 1.87% 44010 Parking Lots 3,351,643 2,430.040 2,709,378 2,450,000 2,800,000 2,800,000 14.29% 44015 Annual Parking Pass 711.413 777,569 750,000 660,000 660,000 -12.00% 44030 Sunset Vista 373,300 468,967 481,974 470,000 482,000 482,000 2.55% 44040 Parking Structures 1,038,117 1,052,188 997,971 1,020,000 1,000,000 1,000,000 -1.96% 44050 Meters-Business 401,453 431,957 455,372 405,000 460,000 460,000 13.58% 44060 Meters-Residential 665,010 616,980 648,053 655,000 650,000 660,000 0.76% 44070 Meters-Recreational 1,120,701 1,126,901 1,254,014 1,200,000 1,250,000 1,300,000 8.33% 44080 Pier Plaza 1,256,479 1,455,321 1,635,616 1,502,527 1,430,000 1,550,000 3.16% 44090 Meters Beach Blvd 14,362 58,054 71,243 50,000 72,000 72,000 44.00% 44100 Sport Complex 127,592 120,597 153,377 125,000 125,000 125,000 0.00% 44000 Parking Revenue 8,348,656 8,472,408 9,184,567 8,627,527 8,929,000 9,109,000 5.58% 45040 Convicted Offender Booking Fee 315,491 527,593 524,296 461,138 420,000 350,000 -24.10% 45100 Other Govt Jail Bookings 6.483 4,460 5,125 8,000 5,100 5,100 -36.25% 45000 Contract Jail Bookings 321,974 532,053 529,421 469,138 425,100 355100 -24.31% 45110 PCS Wireless 233,050 420,796 293,874 250,000 290,000 290,000 16.00% 42955 USE OF MONEY AND PROP 13,826,217 14,267,128 15,975,794 14,031,665 14,564,036 14,653,200 4.43% 46110 Tidelands Revenue 228,104 242,303 275,221 230,000 275,000 275,000 19.57% 46130 Real Property Transfer 745,103 694,795 1,068,893 700,000 900,000 900,000 28.57% 46140 State Mandated Cost Reimb 78,442 644 80,000 20.000 20,000 -75.00% 46150 State Public Library Funds 71,716 69,602 46160 From State of California 164,530 34,570 35,854 45,000 36,000 36,000 -20.00% 46170 Vehicle License Fee 615,254 876.852 104,310 46180 POST Reimbursement 18,615 19,029 34,284 10,000 35,000 35,000 250.00% 46190 Direct Library Loans 199 179 257 200 -100.00% 46100 State of California Agencies 1,843,522 2,015,771 1,519,464 1,065,200 1,266,000 1,266,000 18.85% 46330 Other Federal 75,059 269.375 117,461 35,000 118,000 120,000 242.86% 46300 Federal Agencies 75,059 269,375 117,461 35,000 118,000 120,000 242.86% 46410 County Payments 2.185,413 2,496,416 2,882,586 2,307,000 2,347,500 -100.00% 46430 OCTA 23,725 46490 Other Governmental Agencies 197,201 100,0 100,000 100.00% 46400 County Agencies 2,185,413 2,496,416 3,103,511 2,307,000 2,447,500 100,000 -95.67% 46740 JPA'S 4,640 4,828 2,610 8,000 5,000 5,000 -37.50% 46790 OtherA encies 11,520 154,484 969,300 816500 861248 810,000 -0.80% 46700 Other Agencies 16,160 159,311 971,909 824,500 356,248 815,000 -1.15% 46000 REVENUE FROM OTHER AGENCIES 4,120,153 4,940,873 5,712,345 4,231,700 4,697,748 2,301,000 -45.62% 47110 Residential Tree Replacement 10,982 8,287 5,734 5,000 5,000 10,000 100.00% 47115 Developer Fee 55,364 86,604 296,558 50,000 170,000 88,000 76.00% 47118 Underground Utilities 158,000 47120 Engineering and Inspection Fee 1,629 4,345 16,994 15,000 10,000 10,000 -33.33% 47125 GIS Survey Fee 3,538 9,315 2,912 5,000 7,000 7,000 40.00% 47130 Grading Plan Check 105,539 311,594 247,276 180,000 350,000 350,000 94.44% 47135 Landscape Inspection Fee 8,228 7,103 1,988 10,000 2,000 2,000 -80.00% 42 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013114 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013114 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47140 Landscape Plan Check 35,537 25,510 40,000 5,000 5,000 -87.50% 47145 OC Sanitation Collection Fee 7,921 13,940 59,744 10,000 40,000 40,000 300.00% 47160 Public Improve Plan Check 34,056 26,938 50,000 5,000 5,000 -90.00% 47165 Recordation Fee 10,668 26,960 18,572 12,000 30,000 30,000 150.00% 47185 Traffic Plan Check Fees 38,205 3,610 10,000 12,000 12,000 20.00% 47190 Water Quality Inspections 72,500 79,810 33,625 75000 10,000 10,000 -86.67% 47100 Public Works 384,168 604,007 683,403 462,000 804,000 569,000 23.16% 47205 Permit Issuance 181,769 192,475 197,385 195,000 195,000 195,000 0.00% 47210 Plan Review 1,286,137 2,135,712 2,465,490 1.990,000 2,490,000 2,139,000 7.49% 47245 Landscape Plan Check 10,670 78,060 10,000 57,000 50,000 400.00% 47255 Microfilming 67,741 54,658 60,031 65,000 80,000 75,000 15.38% 47260 Administration Pass-Through 2,340 649 2,500 -100.00% 47265 Automation Fee 181,536 226,716 286,811 230,000 260,000 240,000 4.35% 47275 Administrative Citation 440,426 478,117 605,135 440,000 357,000 357,000 -18.86% 47285 Landscape Inspection 9,393 10,000 10,000 100.00% 47200 Building 2,149,949 3,098,995 3,702,305 2,932,500 3,449,000 3,066,000 4.55% 47305 Non-Resident Library Card Fee 41,149 37,487 35,552 40,000 35,000 35,000 -12.50% 47310 Media Library 188,974 100,200 81,105 125,000 81,000 81,000 -35.20% 47311 Video Conferencing 3.763 5,917 9,783 6,500 4,000 4,000 -38.46% 47315 Library Reserve 6,006 5,532 5,972 7,000 6,000 6,000 -14.29% 47316 Banning Branch Fees 68 74 100 -100.00% 47317 Oak View Branch Fees 56 118 100 110 100 0.00% 47318 Main Street Branch Fees 441 698 500 500 500 0.00% 47319 Helen Murphy Branch Fees 50 61 500 -100.00% 47320 Community Enrichment Fee 33,523 40,428 180,953 80,000 50,000 100.00% 47325 Library Replacement Card 3,634 5,134 1,000 5,000 5,000 400.00% 47330 Library Processing Fee 1,403 2,126 500 2,000 2,000 300.00% 47335 Library Collection Fee 846 550 500 500 500 0.00% 47300 Library 273,415 196,062 322,125 181,700 214,110 184,100 1.32% 47410 Video Productions 19,200 17,549 31,650 21,000 30,000 30,000 42.86% 47415 Weed Abatement 16,504 12,849 20,853 20,000 20,000 20,000 0.00% 47420 Sewer Services 78,249 76,452 70,623 80,000 71,000 75,000 -6.25% 47440 Impounded Vehicle Release Fee 267,571 221,855 185,951 250,000 150,000 185,000 -26.00% 47445 Research Requests 103,970 89,314 61,555 100,000 62,000 62,000 -38.00% 47450 Performance Bond Reduction 720 940 960 720 720 100.00% 47455 Maps&Publications 161 97 45 100 100 100 0.00% 47460 Pay to Stay/Work Furlough 168,275 158,273 162,280 175,000 150,000 160,000 -8.57% 47480 Banners and Pennants 5,322 7,685 11,208 3,500 6.000 6 000 71.43% 47400 Special City Services 659,972 585.014 545,124 649,600 489,820 538,320 -17.05% 47501 Recreational Fees 3,082,901 3,094,237 3,097,857 3,100,000 3,100,000 3,100,000 0.00% 47502 Art Center Classes 104,245 93,603 91,942 80,000 90,000 93,000 16.25% 47510 Junior Lifeguard 538,777 506,834 507,712 540.000 515 000 530 000 -1.85% 47500 Recreational Classes 3,725,922 3,694,674 3,697,511 3 720 000 3 705 000 1723,000 000 0.08% 47600 Special Events 107,348 98,176 120,295 90,000 90,000 100,000 11.11% 47710 Water Sales 52,013 51,189 55,669 52,000 52,000 52,000 0.00% 47736 Convenience/Processing Fees 146,773 129,814 253,760 150,000 100 000 100 000 -33.33% 47700 Utility Charges 198,786 181,003 309,429 202,000 152,000 152,000 -24.75% 47810 Fire Med Billing Service 5,650,119 5,843,834 6,464,603 5,844,000 6,400,000 6,482,016 10.92% 47811 Fire Med Memberships 1,315,650 1,329,998 1,266,054 1,350,000 1,140,000 1,140,000 -15.56% 47815 Membership 5,868 5,220 5,618 6,000 6,000 63000 0.00% 43 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013/14 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47800 Fire Mad Fees 6,971,637 7,179,062 7,736,275 7,200,000 7,546,000 7,628,016 5.94% 47865 Police Emergency Response 51,688 35,535 29,625 35,000 25,000 25,000 -28.57% 47870 Fire Emergency Response 27,086 6,197 30,417 25,000 44,029 32,000 28.00% 47875 Public Wrks Emergency Response 47860 Emergency Response 78,774 41.732 60,042 60,000 69,029 57,000 -5.00% 47905 Fire Hazmat Response 2,284 4,493 32,326 8,000 1,000 1,000 -87.50% 47910 Public Works 23,762 13,417 13,995 15 000 5 000 5 000 -66.67% 47900 Hazmat Fees 26,046 17,910 46,321 23,000 6,000 6,000 -73.91% 47930 Fire Clearance Inspection 85,857 78,715 73,948 87,000 78,000 78,000 -10.34% 47935 Fire Company Inspection 359,309 318,401 231,446 361,000 232,000 232.000 -35.73% 47940 Fire Protection Fees 172,194 221,054 330,887 203,000 419,000 375,000 84.73% 47945 Fire Development 65,349 67,244 173,666 70,000 140,000 140,000 100.00% 47925 Fire 682,709 685,414 809,947 721,000 869,000 825,000 14.42% 47955 Postage 1,938 1,531 1,316 2,000 -100.00% 47965 Photocopying 2,351 3,060 2,005 4,000 3,000 3.000 -25.00% 47970 Abandoned Oil Wells 21,610 4,014 1,201 12,000 1,400 1,300 -89.17% 47975 Insurance Subrogation 30 47950 Miscellaneous 25,899 8,605 4,552 18,000 4,40 0 4 300 -76.11% 48050 Proprietary Fund Charges 392,925 48053 Prop Fund Chr -Water 5,112,834 5,189,500 5,345,185 5,505,541 5 505 541 5,670.707 3.00% 48054 Prop Fund Chr -WIMP 143,006 145,200 149,556 154,043 154 043 153,664 3.00°k 48055 Prop Fund Chr -Refuse 481,440 488,700 503,361 518,462 518,462 534 016 3.00% 48057 Prop Fund Chr -Sewer 1,122,358 1,139,200 1,173,376 1,208,577 1 208 577 1,244,834 3.00% 48058 From Retiree Medical Trust 38,448 39,000 40,170 41,375 41 375 42 616 3.00% 48059 From Retirement Supplement Trust 148,116 150,300 154,809 159,453 159,453 164,237 3.00% 47000 CHARGES FOR CURRENT SERVICES 22,723,753 23,542,545 25,403,785 23,847,251 24,985,810 24,668,310 3.44% 48120 Admissions 10 48130 Property 89,749 371,373 493,785 150,000 730,000 150,000 0.00% 48110 Sales 89,749 371,373 493,795 150,000 730,000 150,000 0.00% 48220 Employee Phone Reimbusement 5,797 6,378 1,318 8,000 1,400 1,400 -82.50% 48230 Souvineer Sales 1,040 1,942 540 1,000 1,000 1,000 0.00% 48240 Library Sales 8,288 6,038 7,118 5,000 5,000 5,000 0.00% 48260 Bus Bench Ads 40,800 40,800 40,800 40,000 40,800 45,000 12.50% 48270 Plans and Specs 1,197 633 702 1,500 11000 1,000 -33.33% 48280 Video Sales 91 100 -100.00% 48285 Library PC Use 3,006 1,500 2.000 -100.00% 48200 General Sales 57,122 58,888 51,977 57,600 49,200 53,400 -7.29% 48300 Donations 330 12 924 30,000 -100.00% 48300 Donations 330 12,924 30,000 -100.00% 48350 Sponsorships 67,450 77,650 102,534 67,400 67,400 86,000 27.60% 48385 Property Damage Reimburse 168,031 118,645 178,552 126,000 140,000 140,000 11.11% 48400 Restitution 13,577 10 19,477 25,000 10,000 -60.00% 48410 Other Reimbursement 838,982 823,541 303,941 160,000 200 000 200,000 25.00% 48370 Reimbursables 1,020,590 942,195 501,969 311,000 340,000 350,000 12.54% 48500 Settlements 301,922 5,385 435 5,000 18,859 -100.00% 48500 Settlements 301,922 5,385 435 5,000 18,359 -100.00% 48511 Credit Card Processing Fee 50,515 63,227 65,000 100.000. 48515 Passport Fee 106,106 97,640 119.550 100,000 110,000 115,000 15.00% 48517 Vendor Municipal Discount 1,649 48530 Newsrack Impounds 6,240 6,240 6,240 6,240 1 0.00% 44 City of Huntington Beach Revenue Summary Adopted Budget- FY 2013/14 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 48550 Miscellaneous 375,782 517,293 344,681 210,000 323,500 325,000 54.76% 48510 Other 483,537 614,933 520,986 316,240 502,967 511,240 61.66% 48100 OTHER REVENUE 2,020,372 2,070,754 1,684,621 937,240 1,708,426 1,150,640 22.77% 49101 From Gas Tax 900,000 900,000 900,000 900,000 900,000 900,000 0.00% 49101 From Park Acquisition&Dev 294,000 1,064 127,512 49101 From RDA Cap Proj Area 216,480 260,882 200,000 -100.00% 49101 From RORF 32,884 49101 From CFD 2000-1 48,175 5,406 5,541 5,541 5,708 3.01% 49101 From Mello Roos 48,428 384,756 73,007 90,667 90,667 100,000 10.29% 49101 From RDA-Merged Project 5,306,804 6,046,402 49101 From CFD 2002-1 35,120 5,406 5,541 5,541 5,708 3.01% 49101 From Debt Svc Bella Terra 39,564 5,406 5,541 5,641 5,708 3.01% 49101 From CUPA 13,000 13,000 13,000 13,000 13,000 13,000 0.00% 49101 From Debt Svc Judgment Oblig 1,721,829 49101 From Parking Structure Strand 50,000 100,000 100,000 100,000 250,000 150.00% 49101 From Storm Water QualitV 22,668 49100 Operating Transfers In 8,550,541 7,728,963 1,285,288 1,320,290 1,120,290 1,280,1124 -3.04% 49400 Joint Venture Income 412,152 182,827 242,030 49000 NON-OPERATING REVENUE 8,962,693 7,911,790 1,527,318 1,320,290 1,120,290 1,280,124 -3.04% 40000 REVENUES 180,794,896 186,622,588 189,766,765 182,897,667 189,808,615 193 541 297 1 5. o 45 INTENTIONALLY LEFT BLANK 46 City of Huntington Beach City Council Adopted Budget - FY 2013114 Mayor Mayor Pro-Tern City Council Member(5) Administrative Assistant 47 City Council Department Descriptions The City Council is the policy setting body of the City. The City Council's duties include establishing goals and policies, enacting legislation, adopting the City's operating and capital budget, and appropriating the funds necessary to provide services to the City's residents, businesses, and visitors. City Council Members also participate in a wide variety of community and regional activities and spend a considerable amount of time interacting with the community. Clerical staff provides administrative support and customer service to seven City Council Members and the public. In January of 2013, the City Council reaffirmed the following strategic goals: • Improve the City's infrastructure • Enhance economic development • Enhance and maintain public safety • Improve long-term financial sustainability • Develop, retain, and attract quality staff These goals are used as a frame of reference in evaluating requests for action brought before the City Council. 48 City Council Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 77,978 80,219 80,964 81,723 81,723 81,723 0.00% Salaries,Overtime 3,829 3,696 5,586 Benefits 94,567 89,602 94,898 91,949 98,895 76,804 -16.47% PERSONAL SERVIC -8.72% OPERATING EXPENSES Equipment and Supplies 3,973 3,619 4,101 5,000 5,000 6,000 20.00% Conferences and Training 11,947 12,200 13,876 10,900 10,150 13,100 20.18% Expense Allowances 108,793 110,690 110,962 91,540 91,540 71,400 -22.00% Other Expenses 174 OPERATING EXPENSES -15.77% Grand Total(s) 301,260 300,026 310,387 281,112 287,308 249,027 -11.41% General Fund 301,260 300,026 310.387 281,112 287,308 249,027 -11 41% Grand Total(s) 301,260 300,026 310,387 281,112 287,308 249,027 -11.41% Personnel Summary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 49 City Council Adopted Budget - FY 2013/14 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 77,978 80,219 80,964 81,723 81,723 81,723 0.00% Leave Pay Outs 3.829 3,696 5,586 Benefits 94.567 89,602 94,898 91,949 98,895 76.804 -16.47% 176,3 73,517 181 18 158,527 -8.72% OPERATING EXPENSES Equipment and Supplies 3,973 3,619 4,101 5,000 5,000 6,000 20.00% Conferences and Training 11,947 12,200 13,876 10,900 10,150 13,100 20.18% Expense Allowances 108,793 110,690 110,962 91,540 91,540 71,400 -22.00% Other Expenses 174 OPERATING 06,690 90,500 -15.77% Total 301,260 300,026 310,387 281,112 287,308 249,027 -11.41% Personnel Summary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 50 City Council Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year City Council PERSONAL SERVICES Salaries, Permanent 77,978 80,219 80,964 81,723 81,723 81,723 0.00% Leave Payouts 3,829 3,696 5,586 Benefits 94,567 89,602 94,898 91,949 98,895 76,804 -16.47% PERSONAL SERVICES -8.72% OPERATING EXPENSES Equipment and Supplies 3,972 3,619 4,101 5,000 5,000 6,000 20.00% Conferences and Training 11,947 12,200 13,876 10,900 10,150 13,100 20.18% Expense Allowances 108,793 110,690 110,962 91,540 91,540 71,400 -22.00% Other Expenses 174 OPERATING EXPENSES 124,886 128,509 128,939 107,440 $. 500 -15.77% Total 301,260 300,026 310,387 281,112 287,308 249,027 -11.41°� Significant Changes Benefits and Expense Allowances reduced as a result of Ordinance No. 3956, amending Municipal Code Chapter 2.28 to include a new Exemptions Section(2.28.30),approved by the City Council on August 6,2012. Section 2.28.30 states that any Council Member elected after adoption of this Section 2.28.030 (effective 9119/2012), excluding current Council Members through their term limit, shall receive a reasonable and adequate amount of $125 per month to cover routine and ordinary expenses, losses and costs imposed upon them by virtue of serving as Council Members. This amount shall not be adjusted annually. Also, any Council Member elected after adoption of this Section 2.28.030 (effective 9/19/2012), excluding current Council Members through their term limit, may not receive City funded health insurance benefits(medical/dental/vision/life/add/ltd),nor any cash-in lieu thereof(medical opt-out). t112 FY 2012113 FY 2012113 FY 20131114 Change from Permanent Personnel I Adopted Revised Adopted Prior Year Mayor. 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Mayor Pro-Tem" 1.00 1.00 1.00 1.00 1.00 1.00 0.00 City Council Member 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 "Personnel not counted in FTE totals Total 1.00 1.00 1.00 1.00 1.00 1.00 0.00 51 City Council Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012113 FY 2012/13 FY 2013114 Change From Department/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CC City Council CC CityCouncil 10020101 City Council 301,260 300,026 310,387 281,112 287,308 249,027 -11.41% CC City Council 301,260 300,026 310,387 231,112 237,308 249,027 -11.41% General Fund 301,260 300,026 310,387 281,112 287,308 249,027 -11.41% Grand Total(s) 301,260 300,026 310,387 281,112 287,308 249,027 -11.41% 52 City of Huntington Beach City Attorney - Adopted Budget - FY 2013114 City Attorney [7Chief Assistant City Attorney ADMINISTRATION Administrative Assistant LITIGATION ADVISORY Assistant City Attorney](2) Assistant City Attorney Senior Deputy City Attorney Deputy City Attorney III Legal Assistant(2) Legal Assistant 53 Cil kt-torney Department Descriptions The City Attorney's Office is an internal service department that advises and represents the City Council and all City employees on matters of law pertaining to their offices. This includes daily assistance on operational . issues as well as pro-active defense of litigation filed against the City and its elected officials and employees. _ g Administration Division The administration and support functions are performed under the supervision of the City Attorney. This includes personnel, clerical, financial, technology, training and development, and records management support. This function also includes attendance at regular council meetings as parliamentarian and advisor, and active participation with the executive management team to promote the strategic goals of the City Council. Advisory Division Jennifer McGrath, City Attorney The Advisory Division provides legal assistance on all matters pertaining to the daily operation of the City to the City Council and City officers. It prepares all legal documents and opinions to ensure the City of Huntington Beach can accomplish its goals and objectives with little, if any, risk of litigation. Litigation Division The Litigation Division handles all civil matters on behalf of the City and its employees and officials. All cases are handled by the in-house staff unless there is a conflict in representation or the outside counsel is paid by a third party. Ongoing Activities& Projects Administration Division • Manage and supervise daily operations of the City Attorney's Office • Maintain document management software • Maintain active and closed matters • Create and maintain quarterly and annual reports to departments and City Council • Provide Citywide training on the Brown Act, public records, sexual harassment, ethics, and contract process • Coordinate an active internship program for college and graduate students F w J 54 City Attorney Ongoing Activities& Projects Advisory Division • Interpret the City Charter and all City ordinances • Provide ongoing legal advice to 14 City departments • Actively participate in negotiations with eight labor organizations • Attend, advise, and prepare for Planning Commission meetings and other committee meetings, as requested • Coordinate Public Records Act responses • Prosecute in the name of the People all criminal violations of the municipal and zoning codes • Administer all civil citation hearings • Research, advise, and prepare all ordinances, resolutions, and agreements • Review and approve all insurance forms and indemnification waivers submitted to the City • Maintain standardized agreements and contract processing • Review and advise regarding changes in state law impacting the City Requests Completed by Department 140 120 -- - 100 80 IL 60 —40 ■2010 20 0 ■2011 ec eA v et e' ca °e �e e' es e' y,\`�e y ■2012 a00 cc LNe o� .V e a° �i` c c� �c a`c ° 0 ��ac1P�°L� e��ye�e\09 <Z oche Qeodye�0J\ 0�� k$6 Qo 1`° Qua Litigation Division • Defend all civil matters wherein the City is a Closed Litigation Cases 2012 party; including police matters, land use g decisions, contract disputes, personnel grievances, automobile accidents, slip and MbC AUIUMUNk fall injuries, and constitutional challenges 7% is• Coordinate with Risk Management onPED � I GM claims processing,workers' , compensation, and liability assessment 19 , , • Actively pursue relief on behalf of the City via injunctive relief, collections, DEBT 13% subrogation,writs, appeals, and amicus RECOVERY DANGEROUS • Supervise outside counsel on an as- 7% COVIRNMENT , , , needed basis i 2756 • Advise staff on opportunities to minimize liability exposure before, during, and after the filing of litigation • Represent staff at depositions in third party litigation wherein the City is not a party • Assist staff in preparation of bankruptcy matters • Provide assistance to staff in small claims disputes • Advise on settlement of claims prior to litigation 55 City Attorney Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011112 FY 2012/13 FY 2013/14 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Review and process insurance and Improve Long- indemnification approvals and waivers;and Term Financial respond to Public Records Act and Citizen Sustainability Inquiries within three business days 95%of the time. Measure: %of insurance and indemnification 95% 95% 95% approvals and waivers processed and Public Records Act and Citizen Inquiries responded to within three business days Goal: 2. Prepare City ordinances and City Council Improve Long- resolutions within twenty business days of Term Financial request 85%of the time. Sustainability Measure: %of ordinances and resolutions prepared 85% 85% 85% within twenty business days Goal: 3. Review 85%of standard agreements within Improve Long- three business days. Term Financial Sustainability, Measure: %of standard agreements reviewed within 85% 85% 85% three business days Goal: 4. Provide aggressive and cost-effective Improve Long- defense of all civil litigation 95%of the time. Term Financial Sustainability Measure: %of aggressive and cost-effective defense 95% 95% 95% 56 City Attorney Accomplishments& Goals FY 2012/13 Accomplishments Administration Division • Provided two Citywide training sessions entitled: AB 1234 — Ethics; provided one Contract; Brown Act, and Public Records Act training session • Prepared and arranged 107 Civil Citation Hearings for City's hearing officer Advisory Division • Prepared 85% of City ordinances and City Council resolutions within twenty business days of request • Reviewed and processed 95% of insurance and indemnification approvals and waivers; and respond to Public Records Act within three business days • Reviewed 85% of standard agreements within three business days Staff made 119 appearances in West Municipal Court on various Municipal Code violation cases and provided on-going advice related to the following: • BofA Municipal Bond Derivative Settlement • City Taxes in Sunset Beach • Enforcement of Housing Covenant Violations • Fireworks Distributor Vendor RFP&Contract Preparation • Harmony Cove Development • Master Crime Policy • Meadowlark Golf Course Lease Amendment and Capital Improvement Project • Measure C Analysis for Wardlow& Lamb School Sites • Miley-Keck Rental Agreement(Tank Farm) • MOU for Helicopter Services • New Development Impact Fee • Pacific City 2011 Development and Owner Participation Agreement • Proposition 218 Election for Sunset Beach Tax • Redevelopment Agency Dissolution and Successor Agency Implementation Agreements • Regulation of Private Parties • Shipley Permanent Lot Project Raptor Forage • Stadium Club Concession • Standardize Agreements with OCCHC Garden Grove—Wintersburg Channel Construction • Sunset Beach Annexation • Sunset Beach Parking District • Surf City Nights CEQA Environmental Review Litigation Division Cases resolved with no monies paid to the plaintiffs: • Plaintiff claimed wrongful arrest, injuries, and costs incurred in defense of criminal charges • Stop notice action on construction project for$63,567 • Plaintiff claimed he hit a pothole while riding bicycle in the bike lane • City employee alleged failure to prevent harassment and hostile work environment • Minor sustained injuries at Bolsa View Park; playground; City indemnified by insurance company • Plaintiff was injured when the wheels of her bicycle became wedged between the sidewalk and bike path • Construction case regarding public work improvement and upgrade • Subrogation lawsuit for reimbursement of property damage; consolidated with auto accident case • Plaintiff claimed civil rights violations and removal of 4-year old son; case moved to federal court • Plaintiff tripped and fell into open trench in a construction area • Plaintiff claimed she fell at Pier Plaza • Volleyball player injured during a tournament after she dove and hit a piece of lumber in sand; City indemnified by insurance company • Breach of contract action regarding Redevelopment Agency's purchase; escrow distributed funds • CC&R Inc. levied the City's payments owed to Rainbow Disposal Company 57 City Attorney Accomplishments &Goals FY 2012/13 Accomplishments Continued Cases initiated on behalf of the City: • Five enforcement matters regarding the Affordability Covenant at Brisas Del Mar units • Two unlawful detainers matters filed for eviction from City's properties Other cases settled: • Sewage discharged into City's street and storm drain system • Personal injury and wrongful death action involving pedestrians • Breach of contract case regarding work performed on the Newland Improvement Plan • Breach of contract case consolidated with two related cases • Retired City employee disputed retirement medical benefits coverage • Plaintiff struck by lifeguard truck while laying in the sand • Junior lifeguard incident which resulted in the death of minor participant • Plaintiff involved in automobile accident with City vehicle; case consolidated with insurance company • Plaintiff's request to a Public Records Act FY 2013/14 Goals The City Attorney's Office is operating with two less attorneys, but maintaining its goal, which is to provide the highest level of legal services to the City. More specifically, continue to provide excellent representation to the City in all lawsuits and administrative matters; to provide legal advice and services to the City Council, and to all City officers and employees; and to prosecute, in the name of the People, all violations of the City Charter and Municipal Code. To that end, the City Attorney's Office has created the position of Chief Assistant City Attorney. The office has completed performance evaluations of all attorneys and is in the process of evaluating staff. The office will continue to complete performance evaluations annually. 58 City Attorney Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 1,641,494 1,350,383 1,352,970 1,356,169 1,370,849 1,371,074 1.10% Salaries,Temporary 50,082 56,122 25,415 10,100 61,305 100.00% Salaries, Overtime 4,441 8,666 4,916 Leave Pay Outs 96,101 75,728 71,190 Benefits 551,086 466,681 529,273 525,097 538,468 604,187 15.06% PERSONAL SERVICES 1,957,580 1,98 ' 17 2,0 8.26% OPERATING EXPENSES Equipment and Supplies 70,604 76,505 56,297 58,195 58,195 53,432 -8.18% Repairs and Maintenance 1,000 1,000 -100.00% Conferences and Training 2,841 5,128 4,567 13,000 13,000 4,000 -69.23% Professional Services 264,204 253,979 190,549 117,865 90,896 117,865 0.00% Other Contract Services 81,214 49,806 69,355 44,500 44,500 44,500 0.00% Rental Expense 3,088 4,575 1,876 3,737 3,737 -100.00% Expense Allowances 6,023 6,023 6,000 6,000 6,000 6,000 0.00% Other Expenses 352 95 OPERATING EXPENSES 428,326 396,111 329.111111111110 -7.57% Grand Total(s) 2,771,530 2,353,691 2,312,408 2,125,563 2,136,745 2,262,363 General Fund 2,656,639 2,141,829 2,294,044 2,125,563 2,136,745 2,262,363 6.44% Other Funds 114,891 211,862 18,364 Grand Total(s) 2,771,530 2,353,691 2,312,408 2,125,563 2,136,745 2,262,363 6.44% Personnel Summary 18.00 11.00 11.00 11.00 11.00 11.00 0.00 59 City Attorney Adopted Budget - FY 2013/14 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 1,633,426 1,350,383 1,352,970 1.356,169 1,370,849 1,371,074 1.10% Salaries,Temporary 25,554 46,387 25,415 10,100 61,305 100.00% Salaries,Overtime 4,441 8,666 4,916 Leave Pay Outs 96,101 75,728 71,190 Benefits 549,570 466,437 529,273 525,097 538,468 604,187 15.06% PERSONAL SERVICES 764 1.881.266 8.26% OPERATING EXPENSES Equipment and Supplies 70,604 76,504 56,297 58,195 58,195 53,432 -8.18% Repairs and Maintenance 1,000 1,000 -100.00% Conferences and Training 2,841 5,128 4,567 13,000 13,000 4,000 -69.23% Professional Services 183,425 52,097 172,185 117,865 90,896 117,865 0.00% Other Contract Services 81,214 49,806 69,355 44,500 44,500 44,500 0.00% Rental Expense 3.088 4,575 1,876 3,737 3,737 -100.00% Expense Allowances 6,023 6,023 6,000 6,000 6,000 6,000 0.00% Other Expenses 352 95 OPERATING EXPENSES 347,547 194,228 - 217,328 225,797 -7.57% Total 2,656,639 2,141,829 2,294,044 2,125,563 2,136,745 2,262,363 6.44% Personnel Summary 18.00 11.00 11.00 11.00 11.00 11.001 0.00 60 City Attorney Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year City Attorney PERSONAL SERVICES Salaries, Permanent 1,633,426 1,350,383 1,352,970 1,356,169 1,370,849 1,371,074 1.10% Salaries,Temporary 25,554 46,387 25,415 10,100 61,305 100.00% Salaries,Overtime 4,441 8,666 4,916 Leave Payout 96,101 75,728 71,190 Benefits 549,570 466,437 529,273 525,097 538,468 604,187 15.06% PERSONALS 1,919,417 2,036,566 8.26% OPERATING EXPENSES Equipment and Supplies 70,604 76,504 56,297 58,195 58,195 53,432 -8.18% Repairs and Maintenance 1.000 1,000 -100.00% Conferences and Training 2,841 5,128 4,567 13,000 13,000 4,000 -69.23% Professional Services 183,425 52,097 172,185 117,865 90,896 117,865 0.00% Other Contract Services 81,214 49,806 69,355 44,500 44,500 44,500 0.00% Rental Expense 3,088 4,575 1,876 3,737 3,737 -100.00% Expense Allowances 6,023 6,023 6,000 6,000 6,000 6,000 0.00% Other Expenses 352 95 OPERATI -7.57% Total 2,656,639 2,141,829 2,294,044 2,125,563 2,136,745 2,262,363 6.44% Significant Changes The budget has increased b $61,305 in Temporary Salaries from Non-Departmental's Professional Services. FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change from Permanent Personnel - Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Assistant 1.00 1.00 1.00 1.00 I.00 1.00 0.00 Assistant City Attorney 4.00 2.00 2.00 2.00 2.00 2.00 0.00 Chief Assistant City Attorney 0.00 0.00 0.001 0.00 1,001 1.00 0.00 City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy City Attorney 1 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Deputy City Attorney 111 1.00 2.00 2.001 2.00 1-.0-01 1.00 0.00 Investigator 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Law Office Manager 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Legal Assistant 4.00 3.00 3.00 3.00 3.00 3.00 0.00 Office Specialist 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Senior Deputy City Attorney 3.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 18.00 11.00 11.00 11.00 11.00 11.00 0.00 61 City Attorney Adopted Budget- FY 2013114 Department Budget Summary Other Funds by Object Account OTHERFUNDS Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Redevelopment-Legal PERSONAL SERVICES Salaries, Permanent 8,067 Salaries,Temporary 24,528 9,735 Benefits 1.517 244 PERSONAL SERVICES 34,112 9,979 OPERATING EXPENSES Professional Services 80,779 201,883 18,364 OPERATING EXPENSES 80,779 201,883 18,364 Total 114,891 211,862 18,364 Significant Changes The State dissolved the Redevelopment Agency as of February 1, 2012. This fund had been used for legal services related to Redevelopment projects and programs. FY 2012/1 - 13 FY 2013/14 Change from 1 Ado r ted Prior Year ON 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 62 City Attorney Adopted Budget- FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year ATY City Attorney ATY City Attorney 10015101 City Attorney Administra 2,656,639 2,141,829 2,294,044 2,125,563 2,136,745 2,262,363 6.44% ATY City Attorney 2, 4 6.44% Other Funds 30515101 City Attorney Adminstrat 114,891 211,861 18,364 Other Funds 114,891 211,861 364 General Fund 2,656,639 2,141,829 2,294,044 2,125,563 2,136,745 2,262,363 6.44% Other Funds 114,891 211,862 18,364 Grand Totals 2,771,530 2,353,691 2,312,408 2,125,563 2,136,745 2,262,363 6.44% 63 INTENTIONALLY LEFT BLANK '14 L City of Huntington Beach City Clerk Adopted Budget - FY 2013114 City Clerk ADMINISTRATION, PUBLIC SUPPORT& RECORDS MANAGEMENT ELECTIONS Assistant City Clerk Senior Deputy City Clerk Senior Deputy City Clerk 65 City Clerk Department Description The City Clerk's Office is committed to accurately recording and preserving the actions of the City Council, Public Financing Authority, Successor Agency, Housing Authority, and Oversight Board; providing information and support to the City Council, City staff, and the public in a timely, courteous, and fiscally responsible manner; and administering open and free elections in accordance with statutory requirements. Administration Division Located on the second floor of City Hall, the City Clerk's staff provides service to the public, City Council, and departments. This includes preparation, publication, and distribution of the City Council meeting agendas as well as preparation and recordation of City Council meeting minutes. Staff also executes resolutions and ordinances, facilitates the recordation of agreements, deeds, and other official documents, and codifies ordinances into the Municipal and/or Zoning Code. • Processes official documents for each City Council meeting • Prepares agenda packets for regular, adjourned, and special City Council meetings using AgendaPlus, an electronic agenda management Joan L.Flynn,City Clerk system that automates the agenda process and partners with Granicus for minute production • Attends all City Council meetings, records and prepares meeting minutes through Granicus Media Manager,T"' a proprietary web-based software tool designed to efficiently organize and manage the City's audio/video streaming content and allows public access, keyword search capability, archive ability and capability to index and integrate rich-media such as documents and slides into web casts • Provides general support to the City Council, departments, and the public for bid openings and liability claims Records Management The City Clerk is the official custodian of City records, and all documents certifying City Council actions are preserved and maintained in protective custody. These records go back to the date of the City's incorporation on February 17, 1909. All original minutes of City Council meetings, City resolutions (policy), and City ordinances (law) adopted by the City a of Huntington Beach are maintained by the City Clerk in a temperature, humidity, and light-controlled vault. Also in the City Clerk's custody are deeds, agreements, annexation records, infrastructure documentation, and many other vital records, including a vast collection of historical photographs, many of Huntington Beach—Fourth of July 1908 which are now available in digital format on-line. Historical Photos Available Online The City Clerk's Office responds to records requests from the public and staff in accordance with California law, and continues to improve efficiency and customer service through utilization of SIRE Technologies' electronic document management system (EDMS), designed to store electronic records within indexed cabinets. SIRE's implementation has increased the ease of access to, and distribution of, information to staff and members of the public. 66 CRy Clerk Department Description Elections Voter Registration forms are available in the City Clerk's Office. General Municipal Elections are conducted in register, then November of even-numbered years, and are consolidated with the Orange County Registrar of Voters. The City Clerk's Office oversees all municipal elections, consults with candidates for elective office, and informs the public of election matters. The City Clerk serves as the official Election Filing Officer as designated by the State of California and maintains VOYIP Statement of Economic Interests (SEI) forms required of City elected officials and designated City employees and board and commission members. The City Clerk also receives and files Fair Political Practices Commission (FPPC)campaign disclosure documents. • Subscribes to NetFile, a web-based, unlimited user, data entry and report generation system for the financial and campaign management of campaign committees that is publicly accessible from the City's website • Responds to requests for FPPC Campaign Disclosure and SEI forms Staff is trained in election policy and prepares digital campaign instruction booklets for candidates during election years and posts them to the web community • Provides outreach to encourage voter registration at public events When the service is available through the Renee Van Arsdale,Pat Sullivan,Patty Esparza, County, the City Clerk offers an early voting Rebecca Ross,Joan Flynn,and Robin Estanislau opportunity to the community during municipal elections Passport Acceptance Facility The U.S. Department of State, Bureau of Consular Affairs, has authorized the Huntington Beach City Clerk's Office to serve as an authorized Passport Acceptance Facility for the past eleven years. Here members of the public can obtain passport services in a courteous and family-friendly environment. Our agents have the ability to produce approved passport photos, and our facility is a convenient location to obtain and submit passport applications. — • Processes passport applications by exceptional in-person and telephone customer service and offers passport photograph r services • Advertises and markets passport acceptance services • Community outreach provided to encourage the public to utilize our Passport facility in order to capture fees for City services 67 City Clerk Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011/12 FY 2012113 FY 2013/14 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Draft, present for approval, and publish 50% of Improve Long- City Council meeting minutes by the next regular Tenn Financial Council meeting. Sustainability Measure: % of City Council meeting minutes drafted, 90% 45% 50% presented for approval, and published by next regular Council meeting Goal: 2. Attend/provide representation at a minimum of Improve Long- two community and service organization events Term Financial in the City of Huntington Beach to engage in Sustainability voter outreach and registration activities and distribute passport application instructions and information. Measure: # of community and service organization events 2 2 2 attended Goal: 3. Codify 100% of municipal, zoning and Improve Long- subdivision ordinances adopted by the City Term Financial Council/Redevelopment Agency within 14 Sustainability business days of the date they become effective. Measure: %of ordinances codified within 14 business days 100% 100% 100% of effective date 68 City Clerk Accomplishments & Goals FY 2012/13 Accomplishments Administration and Records Management: • Processed SB90 Reimbursement Claims submitted to the State with an anticipated return of $929,669 • Scanned, indexed, labeled and filed to City Clerk Vault and electronic data management system (EDMS)approximately 24,400 pages of City Council records • Received certification from the FPPC to accept a-filed Statement of Economic Interests (SEI) — Form 700 forms filed through NetFile; administered 139 SEI forms filed through NetFile's hosted application online, and 20 hard-copy forms • Received approximately 157,900 page views by 9,662 Public Records Search users • Tested and deployed SIRE Technologies 6.0 Upgrade to FileCenter and Capture electronic data management system (EDMS)applications • Electronically recorded over 100 City documents with the County of Orange Recorder's Office • Created webpage chronologically documenting City Mayors by name, photograph, and term in office (1909 to present) City Council Agenda, Minute Preparation, and Municipal and Zoning Code Codification: • Codified and published 100% of 32 Municipal and Zoning Code updates on effective date (approximately 418 pages) • Administered production of 24 regular and four special meeting agenda packets (approximately 10,800 pages) in the SIRE AgendaPlus Workflow application; electronically distributed information to Council and staff(via iAnnotate software and iPad computers)and the public(via City webpage) • Provided internal training for Request for Council Action (RCA) writing and report production using SIRE's AgendaPlus Workflow application • Tested and deployed SIRE 6.0 Upgrade to AgendaPlus Workflow application • Implemented new and more user-friendly electronic Request for Council Action (RCA)form • Implemented electronic signature practices in SIRE's AgendaPlus Workflow application • Implemented SIRE Agenda Wrap Up software Elections: • Received, filed, redacted and posted campaign disclosure documentation (987 pages)for 44 active (candidate, all purpose, general, and political action) committees • Successfully managed the nomination/ballot process for 14 candidates for City Council, City Clerk, and City Treasurer and two measures for the November 6, 2012, General Municipal Election Passport Acceptance: • Recertified seven agents in response to new process requirements implemented by the U.S. Department of State 69 City Clerk Accomplishments &Goals FY 2012/13 Accomplishments Continued • Processed approximately 3,900 applications and 2,900 passport photos resulting in General Fund revenue of approximately$126,500 • Expanded advertising by including a full page ad in the Chamber of Commerce 2013/2014 Community Business Guide distributed to over 7,000 business retailers and subscribed to webpage hosted by HB Local for increased visibility online Outreach: • Attended events to promote voter registration and the City's Passport Facility • Spoke at various Chamber of Commerce, nonprofit, school and business events • Toured 6 sets of students (elementary through High School) through the City Clerk's Office as a means of making the democratic process real to them • Toured Sister City Anjo, Japan delegation through the City Clerk's Office and hosted Anjo Vice Mayor for three days FY 2013/14 Goals • Continue imaging of historical records for online accessibility to the public • Continue public outreach efforts to promote open government and transparency • Continue expansion of advertising to increase passport revenue • Implement SIRE Retention Manager software • Quality-control approximately 5,000 deed records and 3,000 professional service agreements; apply electronic retention • Recruit, hire, and train new full-time employee to fill expected retirement vacancy • Recruit, hire, and train new part-time passport agent to replace retired part-time employee • Complete Request for Qualifications (RFQ) process for newspaper advertising and enter into a new contract • Work with citywide departments to have all contracts housed in the vault in the City Clerk's Office • Purchase and install a new electronic voting system for the Council Chambers which works in concert with the existing Granicus streaming and minutes maker software • Attain updated training for staff on election and new legislation which affects the duties of the City Clerk's Office 70 City Clerk Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 516,283 371,466 379,084 401,787 401,787 387,546 -3.54% Salaries,Temporary 70,959 68,697 65,230 64,012 64,012 79,012 23.43% Salaries,Overtime 313 1,450 3,000 3,000 3,000 0.00% Leave Pay Outs 10,027 14,342 9,788 Benefits 177,263 123,473 145,431 136,840 140,313 166,744 21.85% PERSONAL SERVICES 5.06% OPERATING EXPENSES Utilities (341) Equipment and Supplies 70,853 36,845 20,582 43,325 43,395 43,325 0.00% Repairs and Maintenance 3,700 5,000 5,000 8,121 62.42% Conferences and Training 3,391 2,810 677 5,000 100.00% Professional Services 4,816 129,540 20,000 203,121 222,881 -100.00% Other Contract Services 7,734 44,717 37,054 39,000 57,320 39,000 0.00% Expense Allowances 6,023 6,023 6,000 6,000 6,000 6,000 0.00% Other Expenses 718 47 125 500 500 500 0.00% OPERATING EXPENSES 93,194 - 219,982 88,139 296,946 335,096 101,946 -65.67% Grand Total(s) 867,726 798,273 689,121 902,585 944,208 738,248 -18.21% General Fund 867,726 798,273 689,121 902,585 944,208 738,248 -18.21% Grand Total(s) 867,726 798,273 689,121 902,535 944,200 738,248 -18.21% Personnel Summary 8.00 4.00 4.00 4.00 4.00 4.00 0.00 71 City Clerk Adopted Budget - FY 2013/14 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 516,283 371,466 379,084 401,787 401,787 387,546 -3.54% Salaries,Temporary 70,959 68,697 65,230 64,012 64,012 79,012 23.43% Salaries,Overtime 313 1,450 3,000 3,000 3,000 0.00% Leave Payouts 10,027 14,342 9,788 Benefits IT7,263 123473 145,431 136,840 140313 166,744 21.85% PERSONAL SERVICES 600,983 605,639 636,302 5.06% OPERATING EXPENSES Utilities (341) Equipment and Supplies 70,853 36,845 20,582 43,325 43,395 43,325 0.00% Repairs and Maintenance 3,700 5,000 5,000 8,121 62.42% Conferences and Training 3,391 2,810 677 5,000 100.00% Professional Services 4,816 129,540 20,000 203,121 222,881 -100.00% Other Contract Services 7,734 44,717 37,054 39,000 57,320 39,000 0.00% Expense Allowances 6,023 6,023 6,000 6,000 6,000 6,000 0.00% Other Expenses 718 47 125 500 500 500 0.00% OPERATING EXPENSES - WJV4 219,982 88,138 296,946 335,096 101,946 -65.67% Total 867,726 798,273 689,121 902,585 944,208 738,248 1 -18.21% Personnel Summary 8.00 4.00 4.00 4.00 4.00 4.00 1 0,00 72 City Clerk Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration, Public Support, Records Management, & Elections PERSONAL SERVICES Salaries, Permanent 516,283 371,466 379,084 401,787 401,787 387,546 -3.54% Salaries,Temporary 70,959 68,697 65,230 64,012 64,012 79,012 23.43% Salaries,Overtime 313 1,450 3,000 3,000 3,000 0.00% Leave Pay Outs 10,027 14,342 9,788 Benefits 177,263 123,473 145,431 136,840 140,313 166,744 21.85% PERSONAL SERVICES - - 12 636,303 5.06% OPERATING EXPENSES Utilities (341) Equipment and Supplies 70,853 36,845 20,582 43,325 43,395 43,325 0.00% Repairs and Maintenance 3,700 5,000 5,000 8,121 62.42% Conferences and Training 3,391 2,810 677 5,000 Professional Services 4,816 129,540 20,000 203,121 222,881 -100.00% Other Contract Services 7,734 44,717 37,054 39,000 57,320 39,000 0.00% Expense Allowances 6,023 6,023 6,000 6,000 6,000 6,000 0.00% Other Expenses 718 47 125 500 500 500 0.00% 335,096 -65.67% Total 867,726 798,273 689,121 902,585 944,208 738,248 -18.21% Significant Changes Overall operating budget increased by$15,000, which was added to Temporary Salaries for additional part-time assistance with the uptick in passport applications the office is servicing. One-time budget of$195,000 in FY 2012/13,for election-related activities, has been removed. Due to operational priorities for FY 2013/14,$8,121 from Professional Services has been reallocated to Repairs and Maintenance ($3,121) for aging passport photo equipment and vault file repairs and Conferences and Training ($5,000) for new legislation training and certifications. FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013114 Change from Permanent Personnel A Actual Actual Actual Adopted Revised Adopted Prior Year City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Assistant City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Deputy City Clerk 4.00 2.00 2.00 2.00 2.00 2.00 0.00 Office Assistant 1 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 8.00 4.00 4.00 4.00 4.00 4.00 0.00 73 City Clerk Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 2013/14 Change From Division Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CLK City Clerk ADM Administration 10010101 City Clerk Administration 867,726 798,273 689,121 707,585 749,208 738,248 4.33% 10010201 Elections 195,000 195,000 -100.00% ADMAdministration 867,726 798,273 689,121 902,585 944,208 738,248 -18.21% General Fund 867.726 798.273 689,121 902,585 944,208 738,248 -18.21% Grand Total(s) 867,726 798,273 689,121 902,585 944,208 738,248 -18.21% 74 City of Huntington Beach City Treasurer Adopted Budget — FY 2013114 21 City Treasurer Administrative Assistant 75 City Treasurer Department Descriptions - The City Treasurer is an elected official who serves a four-year term. i Responsibilities of the City Treasurer include investment management of all City funds, including pooled funds, bond reserve investments and trust funds, as well as the funds of Joint Powers Authorities for which the City is J administrator. Through prudent fiscal investment management, the City Treasurer ensures the City's cash liquidity needs are met and principal is preserved. Investments are consistently reviewed for compliance with the City's approved Investment Policy. The City Treasurer is a member of the Deferred Compensation Committee and on the Board of the Supplemental Retirement Trust. To date, the City has not suffered any principal or interest losses due to credit issues, liquidity requirements or other issues. Alisa Cutchen,City Treasurer Ongoing Activities & Projects Administration and Investments Division • Performs investment management activities for funds of the City and Joint Powers Authorities where the City is the administrator • Invests other City funds such as bond reserve investments and trust funds • Oversees and ensures the preservation of funds through prudent investment management and analysis of current economic and capital markets conditions • Analyzes daily, monthly and annual cash flow projections to maintain adequate operating liquidity • Develops and maintains investment policy statements and ensures ongoing compliance for City, trust funds and Joint Powers Authorities • Prepares quarterly investment reports and presents such reports to the City Council and Joint Powers Authorities • Attends Investment Advisory Board, Deferred Compensation Committee, Supplemental Retirement Plan, and appropriate City Council and Joint Powers meetings 76 City Treasurer Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011112 FY 2012/13 FY 2013114 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Provide investment report to City Council Improve Long- within 30 days of fiscal year quarter end. Term Financial Sustainability Measure: #of investment reports provided to City 4 4 4 Council within 30 days of quarter end Goal: 2. Submit investment policy to City Council in the Improve Long- first quarter of each fiscal year. Term Financial Sustainability Measure: Investment policy submitted in first quarter of Yes Yes Yes each fiscal year Goal: 3. Provide Investment Advisory Board (IAB) Improve Long- annual report to City Council within three Term Financial months of fiscal year end. Sustainability, Measure: IAB Annual Report provided to City Council Yes Yes Yes 77 City Treasurer Accomplishments & Goals FY 2012/13 Accomplishments • Continued to meet core Investment Policy objectives of safety, liquidity and obtaining a market yield through budgetary and market cycles through active and prudent investment management • Earned Certified Public Funds Investment Manager designation, a nationally recognized accreditation offered by the Association of Public Treasurers of the United States and Canada (APT US&C) • Attended annual California Municipal Treasurer's Association (CMTA) conference for 2013, CMTA Advanced Investment Workshop, and 2013 Governmental Investment Officers Association (GIOA)annual conference • Streamlined investment reporting to City Council and Joint Powers Authorities • Maintained and updated Investment Policies for the City and Joint Powers Authorities where City is administrator and submitted City's Investment Policy to City Council in the first quarter of fiscal year • Maintained Investment Advisory Board and provided annual report to City Council FY 2013/14 Goals Strategic: • Improve long-term financial sustainability Operational: • Meet core Investment Policy objectives of safety, liquidity, and obtaining a market yield through budgetary and market cycles • Successfully prepare and provide monthly and quarterly investment reporting to City Council on a timely basis • Maintain and update Investment Policies for the City and Joint Powers Authorities where City is administrator and submit City's Investment Policy to City Council in the first quarter of fiscal year • Prepare and provide quarterly reports for Joint Powers Authorities in a timely manner • Attend quarterly Supplemental Pension and Deferred Compensation Committee meetings • Attend quarterly Investment Advisory Board meetings and provide annual report to City Council 78 City Treasurer Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual A ual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries,Permanent 650,794 431,361 84,680 81,509 81,509 81,509 0.00% Salaries,Temporary 43,737 78,356 Salaries,Overtime 155 181 Leave Payouts 24,829 3,611 2,578 Benefits 216,319 174,439 37,932 33,808 34.676 40,990 21.24% 7 947 _ 9L. 116,185 6.23% OPERATING EXPENSES Equipment and Supplies 19,669 14,022 2,806 2,057 2,057 2,057 0.00% Repairs and Maintenance 20,634 12,959 9,306 8,750 8,750 8,750 0.00% Conferences and Training 3,828 2,167 3,867 3,600 3,600 3,600 0.00% Professional Services 8,221 10,635 Other Contract Services 532,058 539,446 Expense Allowances 11,444 7,059 Other Expenses 6 124 RATING 586,412 4,407 14,407 0.00% Grand Total (s) 1,531,682 1,274,360 141,169 129,724 130,592 136,906 5.54 0 General Fund 1,531,682 1,274,360 141,169 129,724 130,592 136,906 5.54% Grand Total(s) 1,531,682 1,274,360 141,169 129,724 130,592 136,906 5.5 %% Personnel Summary 10.00 8.00 1.50 1.50 1.50 1.501 0.00 79 City Treasurer Adopted Budget - FY 2013/14 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 650,794 431,361 84,680 81,509 81,509 81,509 0,00% Salaries,Temporary 43,737 78,356 Salaries,Overtime 155 181 Leave Pay Outs 24,829 3,611 2,578 Benefits 216,319 174,439 37,932 33,808 34.676 40,990 21.24% PERSONAL SERVICES 125,189 116185 1 6.23% OPERATING EXPENSES Equipment and Supplies 19,669 14,022 2,806 2.057 2,057 2,057 0.00% Repairs and Maintenance 20,634 12,959 9,306 8,750 8,750 8,750 0.00% Conferences and Training 3,828 2.167 3,867 3,600 3,600 3,600 0.00% Professional Services 8,221 10,635 Other Contract Services 532,058 539,446 Expense Allowances 11,444 7,059 Other Expenses 6 124 OPERATING EXPE 2 15,979 14,497 0.00% Total 1,531,682 1,274,360 141,169 129,724 130,592 136,906 5.54% Personnel Summary 10.00 8.00 1.50 1.50 1.50 1,501 0.00 80 City Treasurer Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account _. ,. _ uql.. . A49gW Revised Adopted Prior Year Administration & Investments PERSONAL SERVICES Salaries, Permanent 438,675 257,008 84,680 81,509 81,509 81,509 0.00% Salaries,Temporary 17,018 Leave Payouts 23,179 2,578 Benefits 126,779 94,864 37,932 33,808 34,676 40,990 21.24% PERSONAL SERVICES t,499 6.23% OPERATING EXPENSES Equipment and Supplies 3,102 7,300 2,806 2,057 2,057 2,057 0.00% Repairs and Maintenance 7,536 9,306 8,750 8,750 8,750 0.00% Conferences and Training 3,782 2,100 3,867 3,600 3,600 3,600 0.00% Other Contract Services (41) 1,496 Ex ense Allowances 11,444 7,059 OP910MG EXPENg@N§JNNNW5,8234 17,955 1S 0.00% Total 614,457 386,845 141,169 129,724 130,592 136,906 5.54% Significant Changes In FY 2010/11, the Cashiering, Collections, and Disbursements Division was transferred to the Finance Department. Prior year data is retained for historical purposes. Change from ent Personnel Prior Year City Treasurer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy City Treasurer NA 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Budget Analyst Senior 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 1.00 1,00 0,50 0.50 0.50 0.50 0.00 Total 4.00 4.00 1.50 1.50 1.50 1.50 0.00 81 City Treasurer Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Cashiering,Accounts Receivable, Collections& Disbursements PERSONAL SERVICES Salaries, Permanent 212,118 174,353 Salaries,Temporary 43,737 61,338 Salaries,Overtime 155 181 Leave Payouts 1,649 3,611 Benefits 89,539 79,575 PERSONAL SERVICES OPERATING EXPENSES Equipment and Supplies 16.567 6,722 Repairs and Maintenance 13,098 12,959 Conferences and Training 46 67 Professional Services 8,221 10,635 Other Contract Services 532,099 537,950 Other Expenses 6 124 OPERATING EXPENSES 570,026 566,457 Total 917,225 887,515 Significant Changes In FY 2010/11 the Cashiering, Collections, and Disbursements Division was transferred to the Finance Department. Prior year data is retained for historical purposes. 2009/16 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change from Permanent Personnel : Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Technician Supervisor 2.00 1.00 0.00 0.00 0.00 0.00 0.00 Senior Accounting Technician 1.00 1,00 0,00 0.00 0.00 0.00 0.00 Accounting Technician II` 3.00 2.00 0.00 0.00 0,00 0.00 0.00 -0.75 FTE funded by Public Works Department was reflected here. Total 6.00 4.00 0.00 0.00 0.00 0.00 0.00 82 City Treasurer Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year THE City Treasurer ADM Administration/Investments 10025101 Administration/Investments 614,457 386,845 141,169 129,724 130,592 136,906 5.54% ADM AdministrationMvestments 614,457 386645 141,169 129,724 130,592 136,906 5.54% MUN Cashierin /Collections/Disb 10025201 Cash ierin /Collections 917,225 887,515 MUN Cashierin Collectlons/Disb 917,225 887,515 General Fund 1,531,682 1,274,360 141.169 129.724 130,592 136,906 5.54% Grand Total s) 1,531,682 1,274,360 141,169 129,724 130,592 136,906 5.54% 83 INTENTIONALLY LEFT BLANK 84 City of Huntington Beach City Manager Adopted Budget - FY 2013114 LL City Manager ADMINISTRATION Assistant City Manager Assistant to the City Manager Executive Assistant Office Assistant II PUBLIC INFORMATION ENERGY ff OF BUSINESS ELOPMENT Community Relations Officer FE Energy Project Manager Deputy Director of Economic Development Economic Development Project Manager Real Property Agent Administrative Aide Administrative Secretary(.50) 85 City Manager Department Descriptions City Manager's Office The City Manager's Office provides professional leadership in the management of the City and is responsible for the coordination of all municipal programs and the executive supervision of all City departments and agencies. Working in a ' collaborative environment with a team-based approach, the City Manager ` implements the vision of the City Council. The City Manager assists the members of the City Council in formulating policies and responds to City Council issues and V. concerns, either directly or through various City staff members, to recommend options and potential solutions. G In addition to managing the administrative functions of the City, the City Manager ensures the effective coordination and implementation of public policies, programs, and initiatives by utilizing the talents of nine City departments. Divisions of the City Managers Office consist of Administration, Public Information, Energy, and the Office of Business Development. Administration The Administration Division assists in planning, directing and reviewing the administrative activities and operations of the City including implementing City policies and procedures, participating in major negotiations, strategic planning, budget coordination, special projects, and coordinating assigned activities with other City departments and outside agencies. Administration is also responsible for Federal, State, and Regional legislation impacting the City. The Assistant City Manager ensures effectiveness of daily operations for assigned City departments and activities, provides management direction by expediting workflow and assuring achievement of departmental work programs through coordination and facilitation of assigned executive management team members. Public Information The Public Information Division provides information for the city to all media outlets and implements the City's Communication Plan and various strategic plans for communication campaigns and coordinates responses to citizen inquires. Public Information is also responsible for the City's cable channel (HBTV #3). Energy The Energy Division develops, promotes, and implements a comprehensive long-range energy management program and monitors Energy/Climate grants. Office of Business Development The Office of Business Development administers the business development, real estate, housing, and Successor Agency functions for the City. Although the Office of Business Development administers the activities of the Successor Agency and the Housing Authority, the budget, descriptions, goals, and objectives for these programs are located in the Non-Departmental portion of the City Budget. Business Development The division focuses on the retention, attraction, and expansion of our businesses. Two of the City Council strategic goals are "Enhancing Economic Development" and to "Improve Long-Term Financial Stability." The City is working on creating a new Economic Development Strategy, now that Redevelopment has been eliminated. This Plan's implementation will be the Office's main focus, along with implementing the 10-Point Plan for Local Businesses. Staff also oversees three Business Improvement Districts (BIDS) comprised of the Auto Dealers BID, the Downtown BID, and the Hotel/ Motel BID. BID assessments financially support the City's economic development objectives by creating specialized funding for certain targeted goals for each group. The division continues to manage the Surf City Downtown Shuttle Program from May through September. 86 City Manager Department Descriptions • Community Development Block Grant (CDBG) Through the City's Consolidated Plan, the City Council annually approves priorities for eligible activities for the CDBG and HOME programs. The Consolidated Plan was updated for the five- year term of 2010-2014. The objective of the CDBG program is to provide decent housing, a suitable living environment, and to expand economic opportunities for persons with low and moderate incomes. By following and IIIIIII * _ updating the Citizen Participation Plan, the Citizen Participation Advisory Board (CPAB) provides annual recommendations to the City Council on the IIIIIIII CDBG program allocations. Staff is responsible to assure that sub-grantees remain in HUD compliance and to report the ongoing accomplishments of the program. Staff also provides technical assistance to government or non-profit service providers receiving grant funding. Through CDBG funding, the City contracts with a Fair Housing Consultant to provide fair housing services to the community. • Real Estate Services Real Estate Services centralizes the real estate function for the City. These services include technical support for acquisition of land and easements, relocation, property disposition, appraisals, escrow processing and title research, negotiating leases of City-owned land and facilities (including beach and park concessions, land leases, telecommunications, and pipeline franchise agreements), strategic planning for City property, and maintenance of City and Agency real property inventory. Real Estate Services staff provides assistance to the public and all City departments regarding any real property issues related to City-owned properties, as well as certain privately-owned properties. The City's real estate portfolio of land and public facilities consists of approximately 700 sites. Of this amount, over 90 leases on City-owned property yield over $3 million in revenue to the City. Additionally, staff works on acquiring the public rights-of-way for public works projects in support of providing for infrastructure needs. 87 City Manager Ongoing Activities and Projects Administration • Provide citywide leadership, management, oversight, evaluation, strategic planning, budget coordination, and financial planning • Coordinate and manage the City Council agenda process • Provide administrative support, customer service, and reception to more than 20,000 public contacts and visitors _ • Coordinate the City's involvement in regional and state agencies including assisting Council Members in participating in regional and state policy bodies $r • Provide analysis of, and response to, proposed and enacted federal and state legislation impacting the City and staff the Intergovernmental Relations Committee s • Receive and coordinate responses to citizen inquiries to the City Council and City Manager Public Information • Manage and administer operations of public information and cable television functions • Establish and maintain relationships with, as well as respond to, inquiries from members of broadcast and print media, including four different newspapers • Coordinate City information with respect to publications, press releases, media responses, and website content Energy • Develop, promote, and implement a comprehensive, long-range energy management program • Restructuring Street Light Services • California Energy Commission liaison for AES re-permitting • Staff Liaison for Environmental Board • Monitor Energy/Climate grants from State/Federal/Utilities Office of Business Development • Business Development o Actively solicit retail/industrial/office tenants for the City o Market Huntington Beach for commercial and industrial attraction, retention, and expansion o Work with property owners and developers regarding potential redevelopment of properties o Provide technical assistance for existing and start-up businesses o Manage the City's sales tax sharing agreements o Administer the City's Business Improvement Districts (BIDs) o Provide technical support for the "Surf City Nights" weekly street fair, managed by the Downtown Business Improvement District(BID) o Work with the Chamber of Commerce to enhance business opportunities • CDBG/HOME o Manage and direct the City's Consolidated Plan for the Community Development Block Grant (CDBG) and HOME funds, including Annual Action Plans o Monitor sub-grantees for compliance and performance o Management of Oceanview Estates • Real Estate Services o Provide assistance to all City departments on any property issues related to City-owned properties o Coordinate the acquisition of land and easements, along with relocation for various right-of- way projects o Manage leases and license agreements for City land and facilities, including beach and park concessions, land leases, and telecommunications agreements o Maintain City and Agency property inventory logs 88 City Manager Ongoing Activities and Projects • Real Estate Services Continued o Perform property research and coordinate property appraisals, escrow activities, and title research for real estate matters with all City departments o Determine the value, market and sell surplus City/Agency-owned properties o Provide assistance to Risk Management in the valuation and documentation of City facilities for insurance purposes o Monitor all City leases and track appropriate revenue to the City's General Fund • Legislative and Advisory Bodies o Successor Agency Oversight Board o Economic Development Committee (Council Subcommittee) o Downtown Economic Development Committee (Council Subcommittee) o Citizen Participation Advisory Board (CPAB) o Mobile Home Advisory Board (MHAB) 89 City Manager Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011/12 FY 2012/13 FY 2013/14 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Manage City resources to ensure expenditures Improve Long- do not exceed resources by presenting a Term Financial balanced budget to the City Council, including Sustainability required reserves. Measure: Balanced budget presented to City Council Yes Yes Yes Goal: 2. Review legislation for potential impact on the Improve Long- City; assist the City Council in participating in Term Financial regional, state, and federal policy bodies, and Sustainability assist City departments in identifying potential funding opportunities. Measure: Maintain regional appointments and identify Yes Yes Yes state and/or federal funding Goal: 3. Increase visits to the City's website by fifteen Enhance percent and explore social media options for Economic outreach to the community. Development Measure: % increase in visits to the City's website 15% 10% 10% Goal: 4. Increase community and municipal solar Improve the usage. City's Infrastructure Measure: # of megawatts (MW) of community solar 6.1 MW 6.5 MW 6.5 MW installations #of municipal solar installations 3 3 3 constructed constructed constructed Goal: 5. Conduct ongoing relationship with existing local Enhance businesses as defined in the Ten Point Plan for Economic Local Business. Development Measure: #of Shopping Center Meetings 3 6 8 Conduct or co-host business seminars with the 3 2 4 Chamber of Commerce or other resource groups Goal: 6. Provide Real Estate services to all City Enhance departments by monitoring leases and Economic conducting audits. Development Measure: #of audits conducted 3 0 5 90 City Manager Accomplishments & Goals FY 2012/13 Accomplishments • Presented to the City Council for approval two Municipal Marketing opportunities that will enhance revenues utilizing only the marketing of City assets • Presented a developer proposal to the City Council for the Edinger Hotel Site • Implemented Enterprise Energy Management Information System to better manage utility expenditures • Implemented energy savings performance contract • Studied, presented to City Council, and implemented a program to re-structure street lighting services Citywide to save ten percent of the street lighting budget, reduce energy use, and improve light quality • LA County and Huntington Beach successfully administered an Southern California Edison (SCE) grant to pilot a Regional Energy Network and the team subsequently secured $45M over 2 years from the Public Utilities commission to expand the services of the Southern California Energy Network • Supported Chamber and Marketing &Visitors Bureau sustainability branding of Huntington Beach • Increased visits to City's website by ten percent and continue to use social media for community outreach • Successfully reorganized the City Manager's Office • Worked with the Visitors and Convention Bureau and Chamber of Commerce to lobby the AQMD Board to not adopt a rule that would prohibit open burning on beaches • Groundbreaking for Vans for a free skate park on Center Avenue and Gothard Street • Implemented business retention and development through the 10-Point Plan for Local Businesses Program • Utilized HOME and Inclusionary Housing in-lieu funds for an Agreement with Amcal Housing for a new ninety-one (91) unit affordable housing complex called Oceana 91 City Manager Accomplishments and Goals FY 2013/14 Goals • Update the Five-Year Financial Plan • Incorporate the Business Development Division (former Economic Development Department) into the City Manager's Office • Oversee negotiations with all bargaining units • Update the a 10-Point Plan for Local Business, which serves as a "road map" for attracting and retaining business in Huntington Beach • Work with LAFCO, the County, the Planning and Building Department, and landowners to complete the annexation of the Bolsa Chica Wetlands into the City • Increase locally produced Cable TV Programming by ten percent • Maintain local government eligibility for energy funding under Prop 39 ($550M annually) and Cap and Trade ($500M) revenue allocation bills such as SB 64 and AB 416 and the City will collaborate with the Southern California Energy Network (SCEN) and Local Government Sustainable Energy Coalition to secure additional funding and resources and for energy projects • Continue to participate with the Sustainable Surf City, a Chamber Program, which promotes sustainable practices that strengthen Huntington Beach's business community • Market Huntington Beach as the "destination of choice'for business and commercial activities • Assist in the retention, relocation, and expansion of retail, office, and industrial businesses • Provide real estate services for all City departments, including managing leases and license agreements for City land and facilities • Administer HOME and Community Development Block Grant (CDBG) funds to provide public service for low-income residents, Housing Rehabilitation Loan Program and Americans with Disabilities Act (ADA) projects 92 City Manager Adopted Budget - FY 2013114 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries,Permanent 1,367,291 1,216,111 1,241,750 928,324 1,072,303 985,069 6.11% Salaries,Temporary 34,199 30,004 100,324 16,000 69,200 63,500 296.88% Salaries,Overtime 306 306 1,761 Leave Payouts 32,029 16,291 32,365 Benefits 408,034 398,498 465,007 338,457 394,589 419,515 23.95% PERSONAL SERVICE 1 661 210 1,468,084 14.45% OPERATING EXPENSES Equipment and Supplies 142,408 132,276 30,436 160,299 166,488 165,600 3.31% Repairs and Maintenance 5,535 4,135 9,619 16,000 16,266 16,000 0.00% Conferences and Training 24,364 22,326 20,311 28,500 29,362 29,362 3.02% Professional Services 350,003 286,024 573,672 207,002 896,851 1,776,896 758.40% Other Contract Services 117,164 111,326 99,702 894,009 145,501 77,578 -91.32% Rental Expenses 1,147 5,000 100.00% Contribution to Private Agency 869,000 884,468 791,527 650,000 745,862 -100.00% Payments to Other Governments 98,300 105,522 109,529 114,000 114,000 133,000 16.67% Expense Allowances 19,339 17,932 51,677 19,700 19,700 20,900 6.09% Other Expenses 466,797 703,555 606,635 454,000 380,185 -100.00% OPERATING EXPENSES 2,092,910 2,267,564 2,294 255 2,643,510 2,514,215 6 -12.55% CAPITAL EXPENDITURES Equipment 11,121 Improvements 397,313 166,859 246,565 50,000 1,814,938 -100.00% CAPITAL EXPENDITURES 397,313 166,859 246,565 50,000 1,826,059 -100.00% -100.00% NON-OPERATING EXPENSES Debt Service Expenses 317,851 170,819 182.531 174.109 Transfers to Other Funds 52,391 33,858 Loans Made 362.644 1,418,807 198,771 860,725 1,944,696 50,000 -94.19% NON-OPERATING EXPENSES 732,886 1,589,626 415160 860,725 2,118,805 50,000 -94.19% Grand Totals 5,064,968 5,685,259 4,797,187 4,737,016 7,995,171 3,742,420 -21.00% General Fund 3,172,062 3,215,958 3,041,749 3,008,432 2,946,800 2,100,236 -30.19% Other Funds 1,892,906 2,469,301 1.755,438 1,728,584 5,048,371 1,642,184 -5.00% Grand Total(s) 5,064,968 5,685,259 4,797,187 4,737,016 7,995,171 3,742,420 -27.00% Personnel Summary 13.30 9.45 12.50 11.50 11.50 11.50 0.00 93 City Manager Adopted Budget - FY 2013/14 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 1,224,148 1,039,219 886,547 928,324 928,324 985,069 6.11% Salaries,Temporary 16,523 17,096 49,552 16,000 28,000 63,500 296.88% Salaries,Overtime 306 306 335 Leave Pay Outs 32,029 16,291 30,857 Benefits 363,578 336,186 335,569 338,457 344,508 419,515 23.95% PERSONAL SERVICES 1,636,5 409,098 14.45% OPERATING EXPENSES Equipment and Supplies 141,281 131,952 28,406 160,299 162,168 165,600 3.31% Repairs and Maintenance 5,535 4,135 9,619 16,000 16,000 16,000 0.00% Conferences and Training 23,547 22,326 20,311 28,500 29,362 29,362 3.02% Professional Services 174,301 172,831 265,207 177,002 166,552 184,712 4.36% Other Contract Services 73,734 63,499 58,273 106,150 108,001 77,578 -26.92% Rental Expenses 1,147 5,000 100.00% Contribution to Private Agency 575,704 699,288 644,006 650,000 650,000 -100.00% Payments to Other Governments 98,300 87,990 109,529 114,000 114,000 133,000 16.67% Expense Allowances 19,274 17,817 16,234 19,700 19,700 20,900 6.09% Other Expenses 423,802 607,022 586,157 454,000 380,185 -100.00% OPERATING EXPENSES 1,535,478 1,806,860 1,738,889 1,725,651 1,645,968 632,152 -63.370/c Total 3,172,062 3,215,958 3,041,749 3,008,432 2,946,800 2,100,236 Personnel Summary 11.60 8.30 10.17 8.92 9.92 10.57 0.65 94 City Manager Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 1,002,519 874,460 810,162 775,845 775,845 803,204 3.53% Salaries,Temporary 12,079 16,101 49,552 16,000 16,000 16,000 0.00% Salaries, Overtime 306 306 335 Leave Payouts 32,029 16,291 30,857 Benefits 302,368 283,658 302,758 282,455 287,447 341,484 20.90% PERSONAL SERVICES _ `1 190 816 + - 1,074,300 1 79 292 1,160,688 8.04% OPERATING EXPENSES Equipment and Supplies 133,661 126,468 19,185 154,700 156,568 154,700 0.00% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 20,024 18,020 19,399 25,000 25,000 25,000 0.00% Professional Services 106,308 119,148 218,626 88,841 89,241 88,841 0.00% Other Contract Services 23,767 20,564 23,218 26,220 28,671 26,220 0.00% Expense Allowances 19,274 17,817 16,234 19,700 19,700 19,700 0.00 0 OPERATING EXPENSES - 303,034 302,017 315,461 320, . . 1 0.00% Total 1,652,335 1,492,833 1,490,326 1,389,761 1,399,472 1,476,U91 6.22% Significant Changes No significant changes to Administration. FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy City Manager 2.00 2.00 2.00 1.50 0.00 0.00 0.00 Assistant City ManageP 0.00 0.00 0.00 0.001 1.00 0.77 (0.23) Assistant to the City Manager 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Community Relations Officer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Energy Project Manager 1.00 0.50 0.50 0.50 1.00 1.00 0.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 '0.27 FTE funded by Non-Departmental RORF Atlministration,but reflected here. Total 9.00 6.50 6.50 6.00 7.00 6.77 95 City Manager Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009I10 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Business Development PERSONAL SERVICES Salaries, Permanent 126.253 92,362 55,684 99,047 99,047 129,437 30.68% Salaries, Temporary 4..126 995 Benefits 30,597 28,880 21,736 33,346 33,954 50,897 52.63% PERSONAL SERVICES 160,976 122,237 77,420 132,393 133,001 180,334 36.21% OPERATING EXPENSES Equipment and Supplies 5,548 3,644 7,127 3,200 3,200 9,200 187.50% Repairs and Maintenance 1,335 Conferences and Training 2,108 2,373 150 3,000 3,862 3,862 28.73% Professional Services 3,739 3,399 39 1,200 1,200 20,610 1617.50% Other Contract Services 7,451 6,839 6,346 51,648 51,048 28,176 -45.45% Rental Expenses 1,147 Contribution to Private Agency 575,704 699,288 644,006 650,000 650,000 -100.00% Payments to Other Governments 10,488 Expense Allowances 1,200 100.00% Other Expenses 423,802 607,022 586,157 454,000 380.185 -100.00% OPERATI 1,018,352 1,322,565 1,256,79 - 163, 1,089,495 63,048 -94.58% Total 1,179,328 1,444,802 1,334,215 1,295,441 1,222,496 243,382 -81.21% Significant Changes Effective October 1, 2013, Economic Development Department merged with the City Manager's Office to become the Office of Business Development Division. Appropriations for Contribution to Private Agency and Payments to Other Expenses for the contract with Marketing and Visitors Bureau and Sales Tax Sharing Agreements have been moved to Non-Departmental. Personnel increase include changes to accurately reflect position responsibility. 1/12 FYPY 2012/13 FY 2013/14 Change from etual Revised Adopted Prior Year Deputy Director' 0.10 0.00 0.50 0.50 0.71 0.84 0.13 Assistant City Manager 0.00 0.00 0.00 0.00 0.00 0.23 0.23 Econ Development Project Manager*' 0.50 0.50 0.89 0.64 1 0.64 0.71 0.07 Project Manager Assistant 0.40 0.40 0.00 0.00 0.00 0.00 0.00 Development Specialist 0.40 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary"' 0.10 0.10 0.50 0.50 0.50 0.50 0.00 '0.52 FTE funded by Non-Departmental RORF Administration,but reflected here. "0.35 FTE funded by Non-Departmental RORF Administration,bug reflected here. -0.50 FTE funded by Non-Departmental RORF Administration,but reflected here. Total 1.50 1.00 1.89 1.64 1.85 2.2E 0,43 96 City Manager Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Real Estate Services PERSONAL SERVICES Salaries, Permanent 57,418 56,159 13,252 32,174 32,174 34,207 6.32% Salaries, Temporary 317 12,000 47,500 100.00% Benefits 19,399 17,459 7,884 11,963 12,171 14,952 24.99% PERSONAL SERVICES 119.00% OPERATING EXPENSES Equipment and Supplies 1,997 1,841 2,093 2,400 2,400 1,600 -33.33% Conferences and Training 1,416 1,933 762 500 500 500 0.00% Professional Services 64,254 50,284 46,542 86,961 76,111 75,261 -13.45% Other Contract Services 2,913 893 110 11,000 11,000 6,000 -45.45% Rental Expenses 5,000 100.00% Pa mentslo Other Governments 98.300 87,990 99,041 106,000 106,000 125,000 1 17.92% EXPENSES - 168,880 142,941 148,548 ,, 1 196,011 3.14% Total 246,014 216,559 169,684 250,998 252,356 310,0201 23.51% Significant Changes Salaries, Permanent has been increased to reflect the Real Property Agent position to be funded in Real Estate Services. Salaries, Temporary has increased, to include a Part-Time Right of Way position, decreasing the need for Professional and Contract Services. Funding of$35,000 is included in Professional Services for the creation of a computer based tracking program for all leases which will also assist Finance,Community Services and Library Services. Payments to Other Governments increased due to increase in property taxes and additional parcels in Sunset Beach. FY 2009/10 FY 2010111 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change from LAdministrative anent Personnel Actual Actual Actual Adopted Revised Ado Led Prior Year uty Director 0.00 0.00 0.21 0.21 0.00 0.00 (0.21) Property Agent' 0.50 0.50 1.00 0.50 0.50 1.00 0.50 Secretary 0.10 0.00 0.00 0.00 0.00 0.00 0.00 FTE funded by Non-Departmental RORF Administration and.50 FTE funded by Public Wodrs Sewer Service Funtl,but reflected herel 0.60 0.50 1.21 0.71 0.50 1.00 0.29 97 City Manager Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Ocean View Estates PERSONAL SERVICES Salaries, Permanent 37,958 16,238 7,450 21,258 21,258 18,221 -14.29% Benefits 11,214 6,190 3,190 10,693 10,936 12,182 13.93% PERSONAL SERVICES 3 -4.84% OPERATING EXPENSES Equipment and Supplies 77 100 100.00% Repairs and Maintenance 5,535 4.135 8,284 15,000 15,000 15,000 0.00% Other Contract Services 39,603 35,204 28,599 17,282 17,282 17,182 -0.58% Payments to Other Governments 8,000 8,000 8,000 0.00% OPERATING EXPENSES 0.00% Total 94,387 61,767 47,523 72,233 72,476 70,685 -2.14% Significant Changes No changes to operation. FY. 13, FY 2013/14 Change from Permanent - led Prior Year Housing Manager 0.10 0.00 0.00 0.00 0.00 0,00 0.00 Real Property Agent 0.10 0.10 0.00 0.00 0.00 0,00 0.00 Administrative Aide- 0.20 0.20 0.57 0.57 0.57 0.52 (0.05) Administrative Secretary 0.10 0.00 0.00 0.00 0.00 0.00 0.00 0.28 FTE funded by Non-Departmental RORF Administration,but reflected here. Total 0.50 0.30 0.57 0.57 0.57 0.52 0.00 98 City Manager Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHERFUNDS Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations (103,126), Energy(807) PERSONAL SERVICES Salaries, Permanent 17,109 Benefits 4,902 OPERATING EXPENSES 22,011 OPERATING EXPENSES Equipment and Supplies 598 4,320 Professional Services 246.194 600,885 OPERATING EXPENSES 246,194 605,205 CAPITAL EXPENDITURES Equipment 11,121 CAPITAL EXPENDITURES 17,12I Total 598 268,205 616,326 Significant Changes There is no energy efficiency grant funding proposed for FY 2013/14.The revised budget amount for FY 2012/13 reflects donation amounts carried forward and appropriated under Equipment and Supplies, and grant amounts received in grant funding for energy efficiency projects under Professional Services and Capital Expenditures. 11 13114 Change from Permanent Per9 - A' pted Prior Year Deputy City Manager 0.00 0,00 0.25 0.50 0.00 0.00 0.0o Energy Project Manager 0,00 0.05 0.50 0,50 0.00 0.00 0.00 Total 0.00 0.50 0.75 1.00 0.00 0.00 0.00 99 City Manager Adopted Budget - FY 2013114 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Rehabilitation Loans (215)a Affordable Housing(708) OPERATING EXPENSES Payments to Other Governments 17,532 OPERATING EXPENSES 17,532 NON-OPERATING EXPENSES Debt Service Expenses 42.233 8.422 Transfers to Other Funds 52.391 33,858 Loans Made 184,608 220,370 148.771 500.000 500.000 50,000 -90.00% NON-OPERATING EXPENSES 279,232 220,370 191,051 500,000 500,000 50000 Total 279,232 237,902 191,051 500,000 500,000 50,000 -90.00% Significant Changes Staff will be utilizing carry-over funds of the CDBG Revolving Loan. FY 2009110 FY 2010/11 FY 201 13 FY 2013/14 Change from Permanent Personnel Actual Actual ActuaR Adopted Prior Year 0.00 0.00 0,00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2009110 FY 2010111 FY 2011112 FY 204ZW71FY 2012/13 FY 2013114 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00215 Rehab Loans 244,163 163,043 205,792 205.000 205,000 (205,000) 00708 Afford. Housing Reimburse 52,724 368 10,473 Total 296,887 163,411 216,265 205,000 205,000 (205,000) FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change from Fund Balance Actual Actual Actual Adopted Revised Adopted Prior Year 00215 Rehab Loans 1,239,173 1,256,495 1,181,635 1.230,234 00708 Afford. Housing Reimburse 22,683 23,016 23,384 Total 1,261,856 1,279,511 1,205,019 1,230,234 100 City Manager Adopted Budget - FY 2013114 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Community Development Block Grant (815,855-863.962) PERSONAL SERVICES Salaries, Permanent 59,748 61,557 229,537 87,437 Salaries,Temporary 3,260 97 50,772 41,200 Salaries,Overtime 791 Leave Pay Outs 687 Benefits 19,168 22,631 86,153 33,681 PERSONAL SERVICE 176 84,285 OPERATING EXPENSES Equipment and Supplies 527 325 2,033 Repairs and Maintenance 266 Conferences and Training 153 Professional Services 175,702 113,193 62,271 30,000 122,831 1,146,679 3722.260/, Other Contract Services 43,430 47,827 33,929 787,859 30,000 -100.00% Contribution to Private Agency 166,059 158,203 130,124 95,862 Expense Allowances 65 115 NOWIRATING EXP 385,936 863 40.20% CAPITAL EXPENDITURES Improvements 397,313 166,859 246,565 1,764,938 CAPITAL EXPENDITURES 397,313 166,859 246565 _ NON-OPERATING EXPENSES Debt Service Expenses 275,618 170.819 174.109 174,109 NON-OPERATING EXPENSES 275,618 170,819 174,109 ,109 Total 1,141,043 741,626 1,016,971 817,859 2,350,324 1,146,6791 40.20% Significant Changes FY 2013/14 the Community Development Block Grant(CDBG) allocation from the Federal Department of Housing and Urban Development (HUD)is$996,679, a significant increase from FY 2012/13. The total proposed expenses is inclusive of City personnel costs associated with managing the program. A program of services allocating these funds will be presented to the City Council on August 1,2013. 101 City Manager Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Community Development Block Grant (815,855.863,962)(continued) 1 FY 2011/12 FY 2012113 FY 2012J13 FY 2013/14 Change from Permanent Personnel ? Actual Adopted Revised Adopted Prior Year Deputy Director 0.10 0.10 0.10 0.10 1 0.10 0.07 (0.03) Econ Development Project Manager 0.00 0.00 0.36 0.36 0.36 0.29 (0.07) Housing Manager 0.10 0.10 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 0.50 0.00 0.00 0.00 0.00 0.00 0.00 Development Specialist 0.00 0.15 0.00 0.00 0.00 0.00 0.00 Administrative Aide 0.00 0.00 0.40 0.401 0.40 0.37 (0.03) Administrative Secretary 0.50 0.15 0.33 0.33 1 0.33 (0.33) Code Enforcement Officer 11(2.0 FTE funded by the CDBG program;see the Planning 8 Building Department budget for details.) 0.00 0.00 Total 1.20 0.50 1.19 1.19 1.19 0.731 (0.46) 1111lF3 F 22013/14 Change from Adopted Prior Year 00815 CDBG 12/13 945,747 945,747 (945,747) 00855 RLF to CDBG (127,725) 00857 HCD 06/07 411,285 2,007 00858 CDBG 2007 46,553 00859 CDBG 08/09 118,717 151,158 00860 CDBG 09/10 1,328,522 39,984 27,160 00861 CDBG 10/11 472 843,352 75,511 00863 CDBG 13/14 996,679 996,679 00867 HCD 2004/2005 770 00962 CDBG 11/12 912,629 Total 1,778,594 1,034,494 1,017,307 945,747 945,747 996,679 50,932 102 City Manager Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year HOME Program(e43.854) PERSONAL SERVICES Salaries, Permanent 45.743 57,010 50,261 56.542 Benefits 14,026 19,592 19,130 16,400 PERSONAL SERVICES 59,769 76,602 69,391 72,942 OPERATING EXPENSES Conferences and Training 664 Professional Services 6,583 395,505 100.00% Expense Allowances 35.443 ORERAIM,WENSES 664 35,443 6,583 395,505 NON-OPERATING EXPENSES Loans Made 178,036 1,198,437 50,000 360,725 1,444,696 -100.00% 178,036 1,198,437 50,000 360,725 1,444,696 -100.00% Total 238,469 1,275,039 154,834 360,725 1,524,221 395,5051 9.64% Significant Changes FY 2013/14 HOME allocation from the Federal Department of Housing and Urban Development(HUD) is $395,505, a decrease in adopted revenue appropriation from FY 2012/13. The total proposed expenses is inclusive of City personnel costs associated with managing the program. FY 2009116 FY 2010/11 FY 2011112 FY 2/13 VY 2012113 FY Change from Actual Actual Actual Ado Led Revised Ad = Prior Year Deputy Director 0.00 0.00 0.19 0.19 1 0.19 0.09 (0.10) Housing Manager 0.00 0.10 0.00 0.00 0.00 0.00 0.00 Project Manager Assistant 0.50 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Aide 0.00 0.00 0.03 0.03 0.03 0.11 0.08 Administrative Secretary 0.00 0.05 0.17 0.17 0.17 0.00 (0.17) Total 0.50 0.15 0.39 0.39 0.39 0.20 (0.19) FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change from Stevenue summary Actual Actual Actual AdqVW ReviW AdQpted Prior Year 00843 HOME Program 13/14 395,505 395,505 00847 HOME Program 07 173,934 00848 HOME Program 08/09 255,465 12,469 209,539 00849 HOME Program 09/10 44,656 766,895 21,622 00850 HOME Program 10/11 270,675 275,000 277,068 00851 HOME Program 11/12 69.390 652,963 00852 HOME Program 12/13 407,848 400,806 (407,848) 00854 HOME Pro ram 06 (296,619) 41,404 Total 177,436 1,050,039 385,794 407,848 1,561,998 395,505 (12,343) 103 City Manager Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Homeless Prevention Grant (936) PERSONAL SERVICES Salaries,Permanent 37,652 58,325 58,296 Salaries,Temporary 14,416 12,811 Salaries,Overtime 635 Leave Pay Outs 821 Benefits 11,262 20.089 19,253 91,225 OPERATING EXPENSES Contribution to Private Agency 127,237 26,977 17,397 Other Expenses 42,989 96,533 20,478 OPERATING EXP Total 233,556 214,735 116,880 Significant Changes This grant program ended on September 30, 2012. FY 2009/10 FY 2010111 FY 2011/12 FY 2012f13 FY 2012113 FY 2013114 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,00 0.00 0.00 0.00 0.00 0.00 0,00 Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00936 HPRP 233,556 200,806 132,179 Total 233,556 200,806 132,179 104 City Manager Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Parking In-Lieu (308) OPERATING EXPENSES Professional Services 50,000 100.00% Other Expenses 6 OPERATING EXPENSES 6 50,000 100.00% CAPITAL EXPENDITURES Improvements 50.000 50.000 -100.00% CAPITAL EXPENDITURES 50,000 50,000 -100.00% Total 6 50,000 50,000 50,000 0.00% Significant Changes Parking in lieu fees are collected as development occurs in the downtown area. The fees are to be used to create additional parking opportunities in the downtown area. The allocation is for a feasibility study if needed. FY 2009/10 FY 2010111 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 000 0.00 0.00 0 o0 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00308 In-Lieu Parking Downtown 61.384 55.773 48.987 61,000 61..000 (61'000) Total 61,384 55,773 48,987 61,000 61,000 (61,000) FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change from Fund Balance Actual Actual Actual Adopted Revised Adopted Prior Year 00308 In-Lieu Parking Downtown 705,728 767,106 822.878 871.865 Total 705,728 767,106 822,878 871,865 105 City Manager FY 2013/14 Adopted Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Partnership Fund (2a2/ OPERATING EXPENSES Other Contract Services 7,500 7,500 OPERATING EXPENSES 7iw 7,500 Total 7,500 7,500 Significant Changes This is a partnership enterprise fund which includes previous beverage payments and upcoming revenues associated with the recyclable program. FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2009110 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change from kRevenue Somme Actual Actual Actual Adopted Revised Ado Prior Year 232 Partnership Fund Total 7,540 106 City Manager Adopted Budget- FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009110 FY 12 ..F.Y At?l13 FY21y,'�,1., FY 2013/14 Change From Division/Business Unit Actual Prior Year City Manager ADM Administration 10030101 City Manager's Office 1,149,121 1,123,155 1,133,995 989,573 993,697 1,072,385 8.37% 10030201 Intergovernmental Relations 310,707 182,599 149,776 175,841 176,241 175,841 0.00% 10030301 Public Information 192,506 187,078 206,557 224,347 229,535 227,923 1.59% ADM Administration 1,399,473 1,476,149 6.22% OBD Office of Business Development 10080101 Business Development Admin 1,179,329 1,444,801 1,334,215 1,295,441 1,222,496 243,382 -81.21% 10080501 Real Estate Services 246,012 216,558 169,683 250,998 252,356 310,020 23.51% 10080510 Ocean Vlew Estates MHP 94,387 61,767 47,523 72,232 72,475 70,685 -2.14% OBD Office of Business Development V,723,126 18,671 -61.44% Other Funds 10330103 Donations Centennial Celebration 598 3,570 12630101 Donations Historic Wintersburg 750 21580301 Rehabilitation Loans 226,841 237,902 157,193 500,000 500,000 50,000 -90.00% 23280101 Partnership Fund 7,500 7,500 30880101 Parking In-Lieu 6 50,000 50,000 50,000 0.00% 70880999 Affordable Housing Transfer 52,391 33,858 80787006 Local Govt Fac Energy Policies 374 80787007 EEMIS 78,678 299,374 80787008 LGEMSP 189,152 312,632 81545102 Proj Self Sufficiency 12/13 4,800 81545502 Senior Outreach 12113 34,000 81550601 Oakview Family Literacy 12/13 7,200 81580101 CDBG Administration 12/13 817,859 159,149 -100.00% 81581001 Fair Hsg Counseling Svcs 12113 30,000 81581015 Hsg Rehab Loan Prgm 12/13 80,000 81581501 Keelson Lane Reconstruction 150,454 81581502 Section 108 Loan Pmt 12/13 174,109 81582002 CDBG Subgrantees 12113 95,862 84380401 HOME Program 13/14 396,505 100.00% 84780401 HOME Program 71,651 84880401 HOME Program 08109 124,081 12,469 16,155 193,384 84980401 HOME Program 09/10 42,737 766,895 19,288 85080401 HOME Program 10/11 495,675 50,000 277,068 85180401 HOME Program 11/12 69,390 652,963 85280401 HOME Program 12113 360,725 400,806 -100.00% 85781001 HB Youth Shelter Renovation 2,007 266 85782014 Murdy Community Center 42,501 85981019 ADA Improvements City Gym 82,156 37,844 85981025 ADA Edison Community Center 69,003 20,997 85982002 CDBG Subgrantees 19,043 85982010 ADA Streets 53,681 86080302 CDBG Administration 09/10 132,954 86081001 Fair Hsg Counseling Svcs 09/10 36,948 86081015 Rehabilitation Loan Program 134,792 17,597 86081031 CDBG-R 0910 Murdy Center Room 191,229 86081501 ADA Renov Central Park Restrm 5,692 17,460 63,440 86081502 City Gym&Pool 256,124 86082002 CDBG Subgrantees 147,016 86082003 Unprogrammed CDBG 17,672 86082005 ADA Oakview Community Center 1,793 6,790 29,700 86082019 CDBG-R Edam St&Sidewalk Proj 66,237 9,324 86082020 CDBG Huntington St Improvement 54,751 5,362 107 City Manager Adopted Budget- FY 2013114 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent _FY 2008/70 FY 201.0111. FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change From Division/Business Unit Adopted Revised Prior Year 86082026 ADA Renv Banning Library 09/10 2,910 49,090 86082302 CDBG-R Administration 5,620 215 86180302 CDBG Administration 10/11 149 98,560 86181001 Fair Hsg Counseling Svcs 10/11 40,792 86181015 Rehabilitation Loan Prog 10/11 81,096 86181501 ADA Compliance-Civic Center 1,014 71,817 316,242 86181502 City Gym&Pool 170,819 86182002 CDBG Subgrantees 10/11 158.203 86182003 Unprogrammed CDBG 295,948 86380302 CDBG Administration 13/14 1,146,679 100.00% 93680101 Homeless Prevention PSS 48.458 78,099 79,004 93680102 Homeless Assistance PSS 40,267 79,255 20,478 93680201 Homeless Prevention IH 17,484 10,346 12 93680202 Homeless Assistance IH 36,544 16,368 16,745 93680203 Administration IH 1,598 263 639 93680301 Homeless Prevention CC 39,451 93680302 Homeless Assistance CC 25,000 93680303 Data Collection CC 3,580 93680304 Administration CC 3,580 93680401 Homeless Prevention SO 14,872 13,125 93680402 Homeless Assistance SO 2,722 17,278 96245102 Proj Self Sufficiency 11/12 5,954 96245502 Senior Outreach 11/12 40,000 96250601 Oakview Family Literacy 11/12 9,000 96260301 Code Enforcement 11/12 206,911 96280101 CDBG Administration 11/12 148,358 96281001 Fair Hsg Counseling Svcs 11/12 31,850 96281015 Hsg Rehab Loan Prgm 11/12 22,094 96281501 ADA Renovations-City Hall 80,402 625,598 96281502 Section 108 Loan Pmt 11/12 174,109 96282002 CDBG Subgrantees 11/12 130,124 96282003 Unprogrammed CDBG 152,839 96282005 ADA Ramps and Curb Cuts 67,186 5,114 Other Funds- - - - 1,892,906 2,469,301 1,7 ,438 1,728,584 5,048,371 1,642,184 -5.00% General Fund 3,172,062 3,215,958 3,041,749 3,008,432 2,946,800 2,100,236 -30.19% Other Funds 1,892,906 2,469,301 1,755,438 1,728,584 5,048,371 1,642,184 -5.00% Grand Total(s) 5,064,968 5,685,259 4,797,187 4,737,016 7,995,171 3,742,420 -21.00% 108 City of Huntington Beach +'+ Community Services 0 Qq Adopted Budget — FY 2013114 Director of Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant Office Assistant II Community Services and Recreation Specialist CFACILITIES,DEVELOPMENT& RECREATION,HUMAN& BEACH OPERATIONS CONCESSIONS CULTURAL SERVICES FACILITIES AND DEVELOPMENT RECREATION,HUMAN,AND BEACH ADMINISTRATION Facilities,Development,&Concession CULTURAL SERVICES Administrative Secretary Manager ADMINISTRATION Administrative Secretary(.50) Recreation,Human,&Cultural BEACH MAINTENANCE Services Superintendent Beech Operations Supervisor PARK ACQUISITION AND Community Services Recreation Beach Maintenance Crewleader(2) DEVELOPMENT Coordinator Senior Facilities Maintenance Administrative Analyst Senior Administrative Secretary(.50) Technician Beach Equipment Operator(3) SPECIFIC EVENTS ADULT&YOUTH SPORTS Beach Maintenance Service Worker Community Services Recreation Community Services Recreation Supervisor Supervisor PARKING METERS Maintenance Service Worker Parking Meter Repair Technician Parking Meter Repair Worker(2) PROJECT SELF-SUFFICIENCY Human Services Program Coordinator PARKING&CAMPING Supervisor Parking&Camping SENIOR SERVICES Facilities Senior Supervisor Human Services Packing&Camping Crewleader Volunteer Services Coordinator Parking&Camping Leadworker Community Services Recreation Parking&Camping Assistant Supervisor Social Worker Office Assistant II Senior Services Assistant Senior Services Transportation Coordinator CULTURAL SERVICES Senior Supervisor Cultural Affairs Office Assistant II CITY GYM&POOL Community Services Recreation Supervisor EDISON CENTER Community Services Recreation Supervisor MURDY CENTER Community Services Recreation Supervisor 109 Community Services Department Descriptions The Community Services Department provides a full spectrum of year-round and seasonal recreational, cultural, and human service programs, in addition to special events at the City's parks, beaches, and community facilities. Major annual citywide events, such as the U.S. Open of Surfing and Surf City Marathon are coordinated through the department. Maintenance of the City's beaches, pier, and harbor, as well as revenue collection for all beach parking lots and parking meters is performed by the Community Services Department. The department also actively interfaces with the community it serves by participating on twenty-one boards, commissions,task forces, and local citizens groups. Administration Division Administration oversees and supports the functions of the department's operating Par divisions. This includes strategic planning, supervision, budget preparation, accounts payable, and clerical services. Administration responds to community concerns and a inquiries, serves as the primary liaison to a wide variety of citizens groups, implements �•rr City Council policies, and ensures quality control department-wide for programs and r � services to the public. Administration creates public/private partnerships with B Tr` '" corporations and agencies Adopt-A-Highway, Hollister, and Children's Bureau that allow • the City to provide a higher level of service and a greater number of programs. Support staff process registrations and reservations for the department's rental facilities, recreation events, special permits, beach passes, and adult sports programs. Support staff also process instructor payments, issue program refunds, and prepares parking meter credit card collection reports. Facilities, Development, & Concessions Division This division manages concessionaire-operated facilities at the beach, pier, Huntington Central Park, and Meadowlark Golf Course. It supervises the planning of multi-departmental specific a , event activities at Pier Plaza and other locations, such as the Smooth Jazz Festival and the U.S. Open of Surfing, coordinates City facility and clubhouse rentals, and the implementation of partnership agreements. This division also coordinates II { rehabilitation and construction of new development projects at parks and beaches, and authors and manages grants to fund law them. �WJQWWqW WO Recreation, Human, & Cultural Services Division This division is responsible for planning, coordinating, and staffing the City's recreation, human, and cultural services programs. The Recreation Division manages and operates the Murdy and Edison Community Centers, the City Gym and Pool, and the Huntington Central Park Sports Complex. Recreation programs are available through the SANDS Community Services Guide and can be found on-line at www.hbsands.oro. It includes year-round activities such as instructional classes; adult, youth, peewee, and "shooting stars' sports; special events and programs such as "Friday Night Funtime Dances," the Family Camp Out, "Ole Fishing Hole" fishing derby, or the Summer Surf Contest; and seasonal programs such as aquatics, summer sports programs, and Adventure Playground. Human Services includes the operation of the Michael E. Rodgers Seniors' Center and the Senior Outreach Center, the management and development of senior service and senior outreach programs, including senior recreation, transportation, meals, and case management; and liaises with the Huntington Beach Council on Aging. Human Services also manages the City's Project Self-Sufficiency program, which assists highly motivated, low-income, single parents achieve independence through case management community support; provides contract management for the Oak View Family and Community Center; and liaises with the City's Children's Needs Task Force. Cultural Services coordinates art programming, including exhibits, instructional classes, and day camps. Additionally, staff liaises with the Art Center Foundation and the City's Allied Arts Board. 110 Community Services Department Descriptions Beach Operations Division This division is comprised of three sections: Parking and Camping, Parking Meters, and Beach Maintenance. Parking and Camping is responsible for the Sunset Vista RV campground and parking operations at the Main Promenade Parking Structure and the City beach lots. • _ s0` Responsibilities include revenue collection, traffic 11 management, staffing, and facility maintenance. Parking Meter staff service all aspects of the City's parking meters and pay stations, including revenue collection, maintenance, and repairs. Beach Maintenance is responsible for cleaning the pier, beach, fire rings, bike paths, parking lots, Main Promenade Parking Structure, r - - and Pier Plaza. Staff also maintains the Huntington • .-- � _ Harbor and Sunset Beach beaches and oversees the _ ..• _.. . Huntington Harbour maintenance service contract and pier concessions. Ongoing Activities 8 Pro'ects 9 9 1 Administration Division • Provide support to City Council and City Administration including implementing City Council d { r policies and responding to citizen inquiries and other public follow up as needed • Manage the department, providing oversight, planning, budget preparation, and clerical support • Liaise with 20 City boards, commissions, task forces, committees, foundations, and citizens' groups, including the Community Services Commission and Human Relations Task Force • Process facility and program reservations, recreational class instructor payments, refunds, parking passes; prepare credit card parking meter collection reports • Develop partnerships/ sponsorships with private and non-profit organizations 111 Community Services Ongoing Activities& Projects Facilities, Development, & Concessions Division • Manage park use issues and coordinate clubhouse rentals and maintenance • Responsible for park and beach development projects, including Capital Improvement Program submission and budget x • Serve as Secretary to the Community Services Commission • Prepare grant applications and monitor funds • Manage concessions and partnership contracts • Oversee citywide events and Specific Events • Liaisons with Friends of Shipley Nature Center and the Huntington Beach Community Garden non- profit Recreation, Human, $ Cultural Services Division • Provide coordinated recreation classes, workshops, summer ' = camps, tennis, aquatics, and special events for all ages • Operate Murdy and Edison Community Centers, Huntington Central Park Sports Complex, City Gym and Pool; oversee Oak View Center contractor ' • Produce and distribute the SANDS Community Services Guide both on-line and in print to nearly 80,000 households • Provide youth, adult, and special needs sports programs • Provide senior programs, including volunteer coordination, recreation, transportation, case management, and nutrition • Provide case management and enlist community support to assist highly motivated, single parents become independent • Operate the Huntington Beach Art Center, providing cultural and educational programs in all media Beach Operations Division • Operate and manage the beach parking lots, Pier Plaza, Main Promenade Parking Structure (MPPS), and Sunset Vista RV Campground • Collect revenue from the south beach lots, Pier r Plaza, MPPS, Sports Complex, Dog beach, Warner Fire station and all metered spaces • Clean and maintain the Pier and Pier Plaza • Maintain all beaches, including Huntington Harbour and Sunset Beach • Sweep and Clean the beach parking lots and multi- use paths • Remove debris from 120 fire pits 112 Community Services Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011/12 FY 2012/13 FY 2013114 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Conduct a minimum of 30 audits of parking lot Improve Long- ticket sales and cash collected by gate Term Financial attendants. Sustainability Measure: #of audits conducted 30 30 30 Goal: 2. Market instructional class registration and Enhance program information on a quarterly basis using a Economic minimum of three different medium. Development Measure: # of communication media used to market 3 3 3 registration Goal: 3. Market each of the City's Clubhouse facilities on a Enhance quarterly basis using a minimum of three different Economic media. Development Measure: # of communication media used to market 3 3 3 registration 113 Community Services Accomplishments&Goals FY 2012/13 Accomplishments Administration • Completed the reorganization and updating of the Community Services Department web pages • Processed over$180,000 in Clubhouse reservations, over$330,00 in 4' of July revenues, and $275,000 in Specific Event fees • Processed over$1.2 million in recreational instructional class payments • Sold over$128,000 in annual beach parking passes pa c • Completed the updating of the city's Lease/Rental Schedule in partnership with Economic Development and Finance staff nA a e Beach Operations Be %r� • • Provided pre-event support and clean up for 30 major beach events • Removed 3.38 million pounds of trash from the beach • Installed new railing at 9`" street along the bike path • Completed the replacement of existing beach fire pits with a new longer lasting square design • Implemented on-line camping registration for the Sunset Vista RV camping facility • Installed cameras at the 1s'Street gate and Lifeguard Headquarters • Upgraded cameras at the Main Promenade Parking Structure • Sold over$651,000 in annual beach parking passes • Installed new park and pay station at the Warner parking lot • Completed installation of 70 new IPS credit card parking meters Facilities, Development&Concessions • Processed 72 permits for Specific Events held either at Pier Plaza, on the beach, downtown, or Huntington Central Park • Completed the Murdy Community Center Patio Reconfiguration project as described in the FY 2012/13 Capital Improvement Program • Completed the Sports Complex Team Room project as described in the FY 2012/13 Capital Improvement Program • Celebrated the opening of Kathy May's Lakeview Cafe in Huntington Central Park • Completed negotiations for the renewal of Zacks Too lease • Completed Master Plan for reconfiguration of Worthy Community Park • Completed EIR for clean-up of former gun range in Huntington Central Park Recreation. Human. &Cultural • Marketed class registration and program information using the SANDS Community Services Guide and social media on a quarterly basis generating over 35,000 enrollments • Enrolled over 1,400 participants in youth sports programs • Enrolled over 2,800 participants for"Learn to Swim"classes during summer 2013 • Provided day camp programs for over 3,100 participants during summer 2013 • Awarded a contract to administer the Community Services Department's tennis program • Received Champion of the"Community Award for Volunteerism"from the California Parks and Recreation Society • Presented the"Studio Upstairs"exhibition as a collaborative project with a local community artist group • Generated $30,000 in sponsorship revenue in support of the summer 2013 exhibition that provided an international reach and ties to the US Open of Surfing • Volunteered over 53,000 hours in support of Senior Services programs valued at over$1.3 million • Logged over 32,000 senior transportation trips travelling over 161,000 miles 114 Community Services Accomplishments& Goals FY 2013/14 Goals Administration • Complete the successful transition of new registration software • Continue to revise and maintain the Community Services Department web pages to provide accurate information for our residents and visitors Beach/Parking Par S • Increase security at south beach parking lot gates M� le • Increase security at the Beach Operations Yard _ I&,. Facilities, Development, &Concessions Be • Complete the plans and specifications for the Worthy Park Reconfiguration as described in the FY 2013/14 Capital Improvement Plan • Complete the construction of the permanent parking lot in Huntington Central Park as described in the FY 2013/14 Capital Improvement Plan • Complete the plans and specifications for Bartlett Park — Phase I as described in the FY 2013/14 Capital Improvement Plan Recreation, Human, & Cultural • Utilize City of Huntington Beach website together with social media including regular "Twitter" and "Facebook"to brand classes, events, and programs with Parks Make Life Better! • Expand the Parks Make Life Better Photo Contest to supply photos for the interior pages of the SANDS Community Services Guide 115 INTENTIONALLY LEFT BLANK „6 Community Services Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries,Permanent 5,172,766 4,629,307 4,717,605 4,286,899 4,577,358 2,836,809 -33.83% Salaries,Temporary 2,386,432 2,289,549 2,262,355 2,240,248 2,406,369 1,469,869 -34.39% Salaries,Overtime 721,380 610,425 713,783 713,243 705,243 450,450 -36.84% Leave Payouts 196,309 151,075 180,400 Benefits 2,684,314 2,727,961 2,905,279 2,418,534 2,586,921 1,586,994 -34.38% PERSONAL SERVICE 0,408 317. 658,924 10 2 -34.32% OPERATING EXPENSES Utilities 23,058 26,113 36,018 15,000 34,044 30,000 100.00% Equipment and Supplies 626,553 554,879 556,707 527,790 654,272 376,091 -28.74% Repairs and Maintenance 660,740 658,885 674,153 785,517 850,083 743,514 -5.35% Conferences and Training 57,158 36,929 51,336 78,850 79,310 3,850 -95.12% Professional Services 237,332 183,238 56,775 135,000 335,232 225,000 66.67% Other Contract Services 1,846,222 2,038,046 2,289,089 2,302,313 2,323,929 2,040,278 -11.38% Rental Expense 99,436 105,416 72,825 107,200 107,200 110,600 3,17% Insurance 14,586 47,919 42,418 38,500 38,500 43,500 12.99% Payments to Other Governments 2,919 Interdepartmental Charges (3) Expense Allowances 24,507 26,794 28,479 27,000 27,000 27,600 2.22% Other Expenses 144,827 102,726 52,149 6,785 16,035 4,805 -29.18% RATING EXPENSES 3 ,605s 5,236 -10.41% CAPITAL EXPENDITURES Land Purchase 38,691 75,000 75,000 60,000 -20.00% Improvements 2,491,016 879,495 236,897 672,500 851,494 330,000 -50.93% Equipment 85,855 Vehicles 60,250 CAPITAL EXPENDITURES 2,576,871 - ` ,90 000 47.83% NON-OPERATING EXPENSES Debt Service Expenses 15,862 1,064 Transfers to Other Funds 294,000 1,064 127,512 NON-OPERATING EXPENSES 309,862 2,126 . -:-127,51 ••- Grand Total(s) 17,782,353 15,070,882 15,045,390 14,430,379 15,728,240 10,339,360 -28.35 General Fund 13,328,024 12.731,141 13,392,111 12,842,680 12,898,952 8,912,850 -30.60% Other Funds 4,454,329 2,339,741 1,653,279 1,587,699 2,121,211 1,426,510 -10.15% Grand Total(s) 17,782,353 15,070,882 15,045,390 14,430,379 15,728,240 10,339,360 -28.350/ Personnel Summary 69.00 61.00 61.00 56.00 56.00 42.00 (14.00) 117 Community Services Adopted Budget - FY 2013/14 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 4,912,101 4,411,030 4,507,893 4,229,190 4,232,830 2,779,100 -34.29% Salaries,Temporary 2,165,778 2,067,042 2,068,240 2,210,248 2,204,648 1,439,869 -34.85% Salaries,Overtime 442,540 333,716 356,818 382,493 382,493 44,700 -88.31% Leave Pay Outs 194,506 147,417 176,874 Benefits 2,559,842 2,608,005 2,781,942 2,394.394 2,438,464 1,561,158 -34.80% PERSONAL SERVICES 70 567,210 9,391,767 9 -36.80% OPERATING EXPENSES Utilities 14,230 17,457 27,886 15.000 15,000 30,000 100.00% Equipment and Supplies 500,434 470,387 516,587 485,790 486,737 330,091 -32.05% Repairs and Maintenance 644,266 636,389 651,093 777,517 763,497 725,514 -6.69% Conferences and Training 51,437 37,107 50,493 78,350 78,350 2,350 -97.00% Professional Services 6,100 3,600 600 Other Contract Services 1,652,489 1,888,621 2,093,017 2,171,313 2,171,313 1,898,763 -12.55% Rental Expense 56,477 40,243 56,032 37,200 37,200 35,600 -4.30% Insurance 14,586 40,539 35,598 31,000 31,000 36,000 16.13% Interdepartmental Charges (3) Expense Allowances 21,786 24,138 25,881 24,600 24,600 24,900 1.22% Other Expenses 5,597 5,453 5,141 5,585 5,585 4,805 -13.97% OPERATING E 14.84% CAPITAL EXPENDITURES Improvements 38,016 11,985 Equipment 85,855 Vehicles 15,250 CAPITAL EXPENDITURES " - 38,016 7,235 Total 13,328,024 12,731,141 13,392,111 12,842,680 12,898,952 8,912,850 -30.60% Personnel Summary 64.25 56.75 56.75 51.75 51.75 37.75 (14.00) 118 Community Services Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 404,989 312,127 353,640 372,159 372,159 599,298 61.03% Salaries,Temporary 156,569 58,448 3,258 4,768 4,768 11,660 144.55% Salaries,Overtime 5,027 534 793 Leave Payouts 742 2,402 13,480 Benefits 171,709 143,012 159,577 160,894 165,452 270,533 68.14% PERSONAL SERVICES ,036 516,523 530,748 537,821 542,379 881,491 63.90% OPERATING EXPENSES Utilities 136 Equipment and Supplies 1,573 3,289 11,536 14,750 14,750 14,750 0.00% Repairs and Maintenance 3,439 3,626 5,275 4,000 4,000 4,000 0.00% Conferences and Training 204 59 Expense Allowances 1,662 23 1,465 6,000 100.00% Other Ex enses 161 RATING EXPENSES 7,039 1 32.000/, Total 746,075 523,656 549,024 556,571 561,129 906,2411 62.83% Significant Changes The increase in Community Services Administration relates to the budgeting of the Community Services Director position. The Community Services Director position has not been fully budgeted since FY 2009/10. Additionally, the Administrative Secretary position previously budgeted in this division will be deleted from the department's Table of Organization and replaced with a new Community Services & Recreation Specialist position, as well as additional temporary office assistance, at no net increase to the General Fund. The Community Services&Recreation Specialist position is envisioned to support a variety of Community Services programs that the Administrative Secretary position cannot due to the limitations of the classification. 20. 13 FX_ 13!14 Change from Prior Year Director of Community Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary' 2.00 2.00 2.00 2.001 2.00 0.00 (2.00) Accounting Technician II 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Community Services&Rec Specialist 0.00 0.00 0.00 0.001 0.00 1.00 1.00 '1.0 FTE funded here.but accounted for in Facilities(0.50 FTE)and Recreation(0.50 FTE) Total 7.00 6.00 6.00 6.00 6.00 5.00 (1.00) 119 Community Services Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Beach Operations PERSONAL SERVICES Salaries, Permanent 1,131,297 1,122,147 1,142,224 1,113,160 1,113,160 1.119,536 0.57% Salaries,Temporary 624.174 606,766 597,546 663,274 663,274 665,274 0.30% Salaries,Overtime 20,477 39,506 40,452 36,900 36,900 34,900 -5.42% Leave Payouts 104,519 62,762 79,238 Benefits 513,214 558,285 624,647 597,947 611,839 698,150 16.76% PERSONAL SE 107 ,173 17,860 4.42% OPERATING EXPENSES Utilities 12,699 15,842 23,637 15,000 15,000 30,000 100.00% Equipment and Supplies 79,625 69,446 63,302 58,000 58,944 58,000 0.00% Repairs and Maintenance 472,342 447,585 481,645 555,502 556,692 545,502 -1.80% Conferences and Training 866 313 350 350 350 0.00% Other Contract Services 236,032 234,131 223.587 254,499 254,499 249,499 -1.96% Rental Expense 3,124 10,579 5,000 5,000 5.100 2.00% Interdepartmental Charges (3) Expense Allowances 6,521 10,405 10,800 10,900 10,900 10,800 -0.92% Other Ex enses 197 1,422 789 OPERATING EXPENSES - 0.00% CAPITAL EXPENDITURES IFA Im rovements 38,016 11_.985 K EXPENDITURES - 0 11,985 Total 3,201,963 3,171,731 3,336,462 3,310,532 3,338,543 3,417,111 Significant Changes The Beach Operations FY 2013114 budget remains the same with no significant changes in salaries or operating expenses. FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013M4 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Beach Operations Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Supervisor Prkng&Camping Fac 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Beach Maintenance Ops Manager 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Beach Maint Crewleader 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Parking/Camping Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking&Camping Leadworker 2.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Facilities Maint Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Marine Equip Mechanic 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Marine Equip Mechanic 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Parking Meter Repair Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking Meter Repair Worker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Beach Equip Operator 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Beach Maint Service Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking&Camping Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 20.00 16.00 16.00 16.00 16.00 16.00 0.00 120 Community Services Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 12 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Adopted Revised Adopted Prior Year Facilities, Development, and Concessions PERSONAL SERVICES Salaries,Permanent 179.890 118,821 132,310 128,866 132.506 137,520 6,72% Salaries,Temporary 66,312 61,537 56,839 79,000 73.400 68,200 -13.67% Salaries,Overtime 4,871 4,727 5,032 6,200 6,200 6,000 -3.23% Leave Payouts 8,303 9,108 15,698 Benefits 62,461 54,506 67,191 64,079 67,341 73,775 15.13% PERSONAL SERVI "` 277,070 278,145- 7 285,496 2.64% OPERATING EXPENSES Equipment and Supplies 13,509 9,025 16,397 14,600 14,600 14,800 1.37% Repairs and Maintenance 35,976 37,746 40,499 39,400 39,440 39,400 0.00% Conferences and Training 575 Other Contract Services 924 1,226 196 1,000 1,000 1,000 0.00% Rental Expense 2,824 1,197 Ex ense Allowances 2,762 2,869 2,804 2,700 2,700 2,700 0.00% 60,471 57.900 0.35% Total 377,832 300,762 337,541 335,845 337,187 343,395 2.25% Significant Changes The FY 2013114 budget reflects a marginal increase related to the department's approved reorganization plan to reclass the previous Community Services Recreation Coordinator position to a Community Services Recreation Supervisor position. The Community Services Recreation Supervisor position in this Division oversees Specific Events,the Youth Board and other department related functions. 4 Change from P0"ISIpted Prior Year Facilities,Development&Concession Mgr 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Administrative Analyst Senior 1.00 0.50 0.50 0.50 0.50 0.50 0.00 Community Svcs Rec Coordinator 0.00 1.00 1.00 1.00 0.00 0.00 (1.00) Community Svcs Rec Supervisor 0.00 0.00 0.00 0.00 1.00 1.00 1.00 Specific Events Coordinator 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary' 0.00 0.00 0.00 0.00 0.00 0.50 0.50 '0.W FTE funded by Adminishatim,but reflected here Total 2.50 2.00 2.00 2.00 2.00 2.50 0.50 121 Community Services Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety PERSONAL SERVICES Salaries, Permanent 1,789,615 1,633,648 1,682,437 1,634,871 1,634,871 -100.00% Salaries,Temporary 726,358 711,404 777,140 768,471 768,471 -100.00% Salaries, Overtime 404,892 280,919 303,593 335,593 335,593 -100.00% Leave Payouts 20,953 10,188 17,610 Benefits 1,195,390 1,295,345 1,318,867 1,100,325 1.111,612 -100.00% PERSONAL SERVICES 137,208 4, _ 3,850,547 -100.00% OPERATING EXPENSES Utilities 1,531 1,479 3,091 Equipment and Supplies 181.163 163,041 165,498 155,000 155,000 -100.00% Repairs and Maintenance 46,551 50,877 22,547 54,033 54,033 -100.00% Conferences and Training 50,316 30,590 47,915 78,000 78,000 -100.00% Professional Services 6,100 3,600 600 Other Contract Services 250,000 250,000 250,000 -100.00% Rental Expense 3,346 2,543 19,782 1,500 1,500 -100.00% Expense Allowances 5,421 5,421 5,400 5,500 5,500 -100.00% Other Expenses 512 112 530 500 500 -100.00% OPERATING EXPENSES -100.00% CAPITAL EXPENDITURES Equipment 85.855 CAPITAL EXPENDITURES 85,8 Total 4,518,003 4,189,167 4,615,010 4,383,793 4,395,080 -100.00% Significant Changes Effective FY 2013/14 and based upon the recommendation of the Ralph Anderson & Associates study dated May 7, 2013 entitled, "Final Report Organizational Options, Marine Safety Division, Community Services Department, City of Huntington Beach," the Marine Safety Division is being transferred from the Community Services Department to the Fire Department. Total budget of$25,000 from Beach Special Events business unit(10045601)moved to Marine Safety's Specific Events business unit(10145103). Change from Permanent Personnel ff Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety Division Chief 1 00 1.00 1 00 1,00 1.00 0.00 (1 ) Marine Safety Lieutenant 3.00 3.00 3.00 3.00 3.00 .00 0.00 (3,00) Marine Safety Officer II 10.00 10-00 10.00 10-00 1 10.00 0.00 (10.00) Total 14.00 14.00 14.00 14.00 14.00 0.00 (14.00) 122 Community Services Adopted Budget- FY 2013114 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change From xpenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Recreation, Human, and Cultural Services PERSONAL SERVICES Salaries, Permanent 1,406,310 1,224,287 1,197,282 980,134 980,134 922,745 -5.86% Salaries,Temporary 592,364 628,887 633,457 694,735 694,735 694,735 0.00% Salaries, Overtime 7,272 8,030 6,948 3,800 3,800 3,800 0.00% Leave Payouts 59,989 62,957 50,848 Benefits 617,067 556,856 611,659 471,149 482,219 518,699 10.09% 479 -0.46% OPERATING EXPENSES Utilities 1,158 Equipment and Supplies 224,568 225,586 259,855 243,442 243,442 242,542 -0.37% Repairs and Maintenance 85,958 96,555 101,126 124,582 124,582 136,612 9.66% Conferences and Training 51 6,145 2,003 2,000 100.00% Other Contract Services 1,415,533 1,653,264 1,619,234 1,665,814 1,665,814 1,648,264 -1.05% Rental Expense 50,307 33,380 25,671 30,700 30,700 30,500 -0.65% Insurance 14,586 40,539 35,598 31,000 31,000 36,000 16.13% Expense Allowances 5,421 5,421 5,411 5,500 5,500 5,400 -1.82% Other Expenses 4,727 3,920 3,822 5,085 5,085 4,805 -5.51% JUPERATIN( 810 B 1 06123 0.00% Total 4,484,153 4,545,827 4,554,072 4,255,941 4,267,011 4,246,102 -0.23% Significant Changes The Recreation, Human, and Cultural Services Division FY 2013/14 budget remains the same with no significant changes in salaries or op eratin expenses. Change from 7Worker I Prior Year n Svcs Superintendent 1.00 1.00 00 1.00 1.00 1.00 0.00 Svcs Rec Supervisor 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Svcs Rec Coord 2.00 1.00 1.00 1.00 1.00 1.00 0.00 rvisor,Human Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 rvices Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 er 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Supervisor Cultural Affairs 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Art Programs Curator 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Maintenance Service Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Custodian 4.00 4.00 4.00 0.00 0.00 0.00 0.00 Office Assistant II 2.75 1.75 1.75 1.75 1.75 1.75 0.00 Administrative Secretary* 0.00 0.00 0.00 0.001 0.00 0.50 0.50 *0.50 FTE funded by Administration,but reflected here Total 20.75 18.75 18.75 13.75 13.75 14.25 0.50 123 Community Services Adopted Budget - FY 2013114 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Park Acquisition and Development(209) PERSONAL SERVICES Salaries, Permanent 117,816 67,564 62,147 57,710 57,710 57,710 0.00% Salaries,Temporary 7,131 5,000 Benefits 35,543 23,966 25,611 24,140 24,140 25,101 3.98% 311 1.17% OPERATING EXPENSES Equipment and Supplies 4,097 Repairs and Maintenance 7,852 4,898 Conferences and Training Professional Services 140,644 89,389 26,820 5,000 92,624 160,000 3100.00% Other Contract Services 4,981 11 1,000 1,000 1,000 0.00% Rental Expense 3,319 5,951 3,919 10,000 10,000 15,000 50.00% Payments to Other Governments 2,919 Expense Allowances 2,713 2,646 2,596 2,400 2,400 2,700 12.50% Other Expenses 138,471 95,905 47.008 9,250 OPERATING EXPENSES 201,754 4' 871.20% CAPITAL EXPENDITURES Land Purchase 38,691 75,000 75,000 60,000 -20.00% Improvements 41800 230,001 13,905 672,500 830,240 280,000 -58.36% 1 24,786 747,600 340,000 -54.52% NON-OPERATING EXPENSES Debt Service Expenses 15,862 1,064 Transfers to Other Funds 294,000 1,064 127,512 NON-OPERATING EXPENSES 309,862 2128 127,512 Total 758,149 532,544 332,313 847,750 1,107,364 601,511 1 -29.05% Significant Changes The FY 2013/14 budget for the PAD Fund includes an increase in professional services associated with the plans and specifications for Barlett Park Phase I and LeBard,as well as the funding for the purchase of encyclopedia lots and construction of the Permanent Shipley Parking Lo included under Capital Expenditures. All project funding is included in the FY 2013/14 Capital Improvement Program(CIP). FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Develop&Concession Mgr 0.50 0.50 0.50 0.50 0,50 0.50 0.00 Project Manager Assistant 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 0.00 0.50 0.50 0.50 0.50 0.50 0.00 Total 1.50 1.00 1.00 1.00 1.00 1.00 0.00 124 Community Services Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Park Acquisition and Development(209) FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change from Revenue SummaryActual Actual Actual Adopted Revised Adopted Prior Year 00209 Park Acquisition and Develop 424,005 859,074 115,000 500,000 500M0 (500,000) Total 424,005 859,074 115,000 500,000 500,000 (500,000) FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013/14 Change from Fund Balance Actual Actual Actual Adopted Revised Adopted Prior Year 00209 Park Acquisition and Develop 3,379,235 2,556,270 2,882,801 3,482,319 Total 3,379,235 2,556,270 2,882,801 3,482,319 125 Community Services Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year 4th of July(204) PERSONAL SERVICES Salaries, Temporary 37,958 34,427 31,149 30,000 30,000 30,000 0.00% Salaries, Overtime 51,304 53.539 51,952 55,750 55,750 55,750 0.00% Benefits 546 2,010 1,667 735 100.00% PERSONAL SERVICES 8 0.86% OPERATING EXPENSES Utilities 120 Equipment and Supplies 32,793 39,057 14,347 40,000 40,000 40,000 0.00% Repairs and Maintenance 750 Conferences and Training 620 843 500 500 1,500 200.00% Professional Services 63,251 45,136 26,529 75,000 75,000 65,000 -13.33% Other Contract Services 152,003 130,278 189,462 130,000 130,429 139,515 7.32% Rental Expense 38,095 58,822 12,785 60,000 60,000 60,000 0.00% Insurance 7,380 6,820 7,500 7,500 7,500 0.000/6 Other Ex enses 1,200 1.200 1,200 -100.00% 286, -0.22% Total 376,700 372,589 335,554 399,950 400,379 400,000 0.01 Significant Changes The FY 2013/14 budget for the 4th of July Fund remains flat. Overtime represents staff from various City departments, with part-time sta used for coordinating the events. All 4th of July Fund revenues from parade entry fees, merchandise sales, event admissions, sponsorships, parking,donations and fireworks sales are used to offset the cost of the annual 4th of July celebration. /11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,00 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2009110 FY 2010/11 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00204 Fourth of July Parade 320,996 350.016 356,501 400,000 400,000 400,000 1 0.00 Total 320,996 350,016 356,501 400,000 400,000 400,000 1 0.00 126 Community Services Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Specific Events 11ot1 PERSONAL SERVICES Salaries, Permanent 8,535 16,912 25,931 Salaries,Temporary 1,852 1,563 1,415 Salaries, Overtime 225,823 221,803 304,502 275,000 267,000 350,000 27.27% Benefits 28,347 31,336 42,238 PERSONAL SERVICES. 550,00 27.27% OPERATING EXPENSES Equipment and Supplies 1,328 683 189 2,000 4,000 6,000 200.00% Repairs and Maintenance 4,345 129 8,440 8,000 14,000 18,000 125.00% Other Contract Services 6,112 551 1,000 100.00% Rental Expense 1,458 EXPENSES - 7,131 150.0000 Total 271,698 278,538 383,266 285,000 285,000 375, 11.581 Significant Changes The Specific Events Fund is used for all major reimbursable events held in the City, such as the Surf City Marathon, U.S. Open of Surfing, Smooth Jazz Festival,etc. Personal Services expenses,including overtime charges, are reimbursed by the event promoter. Overtime salaries has increased based on prior year actuals and includes an additional$25,000 for the smaller beach surf contests or other events as part of the transfer of Marine Safety Division to the Fire Department. _ FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012/13 FY 2013114 Change from rmanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0,00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change from Revenue SummaryActual Actual Actual Adopted Revised Adopted Prior Year 00101 Specific Events 263,008 349,245 270.000 290,000 290,000 375,000 85,000 Total 263,008 349,245 270,000 290,000 290,000 375,0001 85,000 127 Community Services Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHERFUNDS Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations and Grants(various), Gun Range (225) PERSONAL SERVICES Salaries, Permanent 134,313 133,801 121,635 286,819 Salaries,Temporary 180,844 179,386 161,552 159,550 Salaries,Overtime 1.713 1.367 511 Termination Pay Outs 1,803 3,658 3,527 Benefits 60,037 62,645 53.821 124,318 570,687_:` OPERATING EXPENSES Utilities 8,828 8,536 8,132 19,044 Equipment and Supplies 91,994 44.753 21,487 123,533 Repairs and Maintenance 11,380 14,515 9,722 72,586 Conferences and Training 5,721 (798) 460 Professional Services 27,338 45,114 2,825 55,000 167,609 -100.00% Other Contract Services 36,748 13,023 6,058 15,187 Rental Expense 88 400 90 Expense Allowances 8 10 3 Other Expenses 758 167 OPERATI 182.863 -100.00% CAPITAL EXPENDITURES Improvements 2,486.216 649,495 212,786 9,269 50,000 100.00% Vehicles 45,000 CAPITAL EXPENDITURES 2,486,216 649,495 21r 100.00% Total 3,047,789 1,156,072 602,149 55,000 1,023,375 50,0001 9.09° Significant Changes The Community Services Department receives various grants and donations associated with senior services, as well as other programs. As in past practice,grants and donations are appropriated as received throughout the year. Projected Capital Expenditures include funding for Gun Range remediation activities. 128 Community Services Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Donations and Grants(various), Gun Range(225) 1/12 FY 2012/13 FY 2012M3 FY 2013114 Change from Permanent Personnel al Ado Revised Adopted Prior Year Program Coordinator, Human Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Services Assistant(963) 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Services Transportation Coord( 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II (963) 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Total 3.25 3.25 3.25 3.25 3.25 3.25 0.00 2010111 FY 2011/12 FY 2012J13 FY 2012/13 FY 2013114 Change from anus Summary Actual Actual Adopted Revised Adopted Prior Year 00225 Gun Range Settlement 5,760 00226 Quimby Fund 63,558 36,732 500,000 500,000 (500,000) 00228 Park Dev Impact-Res 1,154 00235 Park Dev Impact-Non Res 00236 Public Art in Parks 00915 Sr Mobility Program 7/08-6/09 (1,648) 00928 Sr Mobility Program 7/09-6/10 (781) 00935 Marine Safety Heritage 09/10 30,264 00942 Sr Mobility Program 7/10-6/11 178,576 (78) 00959 2002 Park Bond 00963 Sr Mobility Program 7/11-6/12 67,278 187,063 206,734 Total 206,414 130,761 230,712 500,003 706,737 (500,000) FY 2009110 FY 2010/11 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change from Fund Balance Actual Actual Actual Adopted Revised Adopted Prior Year 00225 Gun Range Settlement 488,819 441,906 444.841 Total 488,819 441,906 444,841 129 Community Services Adopted Budget- FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2002110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Division/Business Unit Actual Actual Actual Ado tact Revised Adopted Prior Year CMS Community Services ADM Administration 10045101 Community Services Ad min 745,826 523,657 549,025 556,571 561,129 906,242 62.83% 10045102 Sister Cities Program 250 ADM Administration 746,078 _IJW,657 549,025 556,571 561.129 906,242 62.83% BO Beach Operations 10045202 Parking/Camping 1,055,676 977,089 986,335 1,048,105 1,053,711 1,078,513 2.90% 10045203 Parking Meters 404,191 447,213 504,975 481,202 483,807 508,465 5.67% 10045205 Beach Administration 73,093 81,231 82,300 100,283 101,152 106,144 5.84% 10045206 Beach Maintenance 1,457,483 1,542,754 1,711,463 1,586,622 1,605,553 1,639,669 3.34% 10045208 Pier Plaza Maintenance 94,200 36,564 51,389 94,321 79,071 84,321 -10.60% 10046701 Fleet Management 117,320 86,879 3.22% FDC Facilities,Dev,&Concessions 10045201 Nature Center 30.000 30,000 30,000 30,000 30,000 30,000 0.00% 10046210 Specific Events 47,231 92,059 123,540 115,960 122,428 133,585 15.20% 10046401 Facilities and Development 224.797 104,092 105,621 96,949 97,424 97,939 1.02% 10045505 Clubhouses 75,804 74,611 78,380 92,936 87,336 81,871 -11.91% 335,845 AWj88 WUW,395. 2.25% MS Marine Safety 10045204 Junior Lifeguards 541,631 518,302 537,230 532,682 632,682 -100.00% 10045207 Marine Safety 3,946,022 3,634,285 4,039,203 3,825,607 3,852,145 -100.00% 10045601 Beach Special Events 30,351 36,580 38,576 25,503 25,503 -100.00% -100.00% RHC Rec,Human &Cultural Svcs 10045301 Adult Soccer 7,011 7,301 10,226 10,225 13,225 29.34% 10045402 Youth Sports 60,058 73,465 76,461 80,534 80,534 80,902 0.46% 10045403 Adult Sports 580,770 513,898 516,735 610,435 512,172 616,945 20.87% 10045404 Tennis 137,501 175,495 191,924 173,364 173,364 173,364 0.00% 10045405 Aquatics 158,035 157,483 155,535 175.825 175,825 176,193 0.21% 10045406 Instructional Classes 1,223,950 1,470,527 1,407,991 1,394.000 1,394,000 1,390,000 -0.29% 10045407 Day Camps 45,073 1,139 10045408 Recreation Events 24,116 18,765 25,267 23,191 23,191 24,215 4.42% 10045409 Adventure Playground 19,507 19,094 20,155 20,254 20,254 20,254 0.000% 10045410 City Gym&Pool 311,208 279,847 297,177 251,612 252,481 254,597 1.19% 10045411 Community Centers 511,733 517,303 510,243 463,479 465,216 477.400 3.00% 10045501 Rec,Human&Cultural Svcs 293,623 194,899 189,200 183,805 184,673 11,800 -93.58% 10045503 Senior Services 628,399 642,887 664,859 606,660 610,784 635,636 4.76% 10045504 Project Self Sufficiency 7 10045551 Art Center Camps-Classes 2,516 71,683 65,494 65,494 65,494 0.00% 10045552 Art Center 488,856 470,363 418,603 297,061 298,798 306,177 3.07% 10045553 Museum Services 1,313 10045554 Communit and 1.133 940 RHC Rec,H " s,&Cu ° 545,825 4,554,074 4,255,9 , -0.23% Other Funds 10145101 Specific Events Administration 271,687 278,537 383.265 285,000 66,000 24,000 -91.58% 10145102 Specific Events Beach/Parking 5,000 21,000 100.00% 10145103 Specific Events Lifeguards 18,000 45,000 100.00% 10145104 Specific Events Fire 30,000 42,000 100.00% 10145105 Specific Events Police 152,000 223,000 100.00% 10145106 Specific Events Public Works 14,000 20,000 100.00% 10345101 Donations Community Services (22) 22 10345102 Donations PSS Misc 37,670 19,460 11,729 118,717 10345103 Donations Disabled Park 40,500 10345202 Donations PSS Case M mt 15,114 20,135 24,751 130 Community Services Adopted Budget- FY 2013114 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent 3M4 Change From Prior Year CMS Community Services 10345206 Donations Beach Maintenance 200 33,983 10345207 Donations Marine Safety 1,434 10345502 Donations Sr Transportation 96,138 79,993 87,230 85,842 10345503 Donations Senior Services 26,310 630 2,441 60,732 10345504 Donations Meals to Home COA 9.405 376 10345506 Donations Senior Outreach 22,830 11,383 36,686 67,201 10345551 Donations Art Center 6,757 14,972 21,611 11,165 10345552 Donations Family Arts 9,572 13,174 4.291 4,520 10345553 Donations Summer Art Camp 9,858 4,567 576 446 10345554 Art Center Partners in Art 6,484 7,542 6,310 9,755 10345557 Donations Art Center Exhibit 10,000 10345604 Donations Meals to the Home 25,251 24,964 37,286 20445803 4th of July Celebration 376,701 372,588 335,553 399,950 400,379 400,000 0.01% 20945001 Sports Complex Team Room 162,740 20945002 Sports Complex Eighth Field 239,899 239 20945003 Shipley Permanent Parking Lot 6,283 90,000 90,000 270,000 200.00% 20945004 Worthy Park Reconfiguration 157,500 157,500 -100.00% 20945005 Central Park Senior Center 300,000 300,000 -100.00% 20945006 Murdy Patio Reconfiguration 115,000 115,000 -100.00% 20945101 Administration 454,181 291,581 198,279 185,249 282,123 331,510 78.95% 20945102 Gun Range Cleanup 9,969 20945999 Park Acq Dev Comm Svcs Trfs 294,000 1,064 127,512 22545001 Gun Range Settlement 46,914 2,825 55,000 167,609 50,000 -9.09% 30545001 Community Svcs Proj Mgmt 2,482,242 22,600 86045102 Proj Self Sufficiency 09/10 7,000 86045201 ADA Rstrm Shipley Natr 09110 93,750 86045502 Senior Outreach 09/10 41,923 86145102 Proj Self Sufficiency 10/11 10,000 86145502 Senior Outreach 10/11 42,000 92845502 Sr Mobility Program 7/09-6/10 123,778 9 93545207 Marine Safety Heritage 09/10 30,264 94245502 Sr Mobility Program 7/10-6/11 43,632 134,651 6 95945101 Edison Yth Sports Reconfig 655.385 220,767 9,269 96345502 Sr Mobility Program 7/11-6/12 52,060 121,576 7,072 96345503 Sr Mobility Program 7/12-6/13 40,992 139,508 96345504 Sr Mobilit Pr ram 7/13-6/14 206,734 [pther Funds 741 1 053 79 1,587,699 2,829,288 1,428 510 -10.15% General Fund 13,328,024 12,731,141 13,392,111 12,842,680 12,898,952 8,912,850 -30.60% Other Funds 4,454,329 2,339,741 1,653,279 1,587,699 2,829,288 1,426,510 -10.15% Grand Total(s) 17,782,353 15,070,882 15.045,390 14,430,379 15,728,240 10,339,360 -28.35% 131 INTENTIONALLY LEFT BLANK 132 City of Huntington Beach Finance Adopted Budget — FY 201 31 14 Director of Finance ADMINISTRATION Administrative Assistant ACCOUNTING SERVICES BUDGET MANAGEMENT CASHIERING& FISCAL SERVICES COLLECTIONS SERVICES Accounting Manager Budget Manager Deputy City Treasurer Fiscal Services Manager GENERAL ACCOUNTING Administrative Analyst Senior CASHIERING MUNICIPAL SERVICES Administrative Analyst Senior (2) Accounting Technician Senior Accounting Technician (1.50) Supervisor Accounting Technician II(2) Senior Accountant PAYROLL Accounting Technician II Payroll Specialist BUSINESS LICENSE ACCOUNTS PAYABLE 8 Senior Payroll Technician ACCOUNTS RECEIVABLE/ Senior Accounting Technician RECEIVABLE Senior Accounting Technician COLLECTIONS Accounting Technician It(2) Accounting Technician Accounting Technician Field Service Representative Supervisor Supervisor Accounting Technician II(2) Accounting Technician II PROCUREMENT Buyer(2) Administrative Assistant(0.50) REPROGRAPHICS MAIL 133 F i nan ce Department Descriptions The Finance Department, through its five Divisions, provides critical oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budget oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; and, utility billing and business license customer service. Administration Division Finance Administration is responsible for the day-to-day operations of the Finance Department. The Director of Finance reviews operations to ensure compliance with y federal, state, and local laws, as well as, City regulations and financial policies. Administration manages the annual operating and capital budgets, long-term financial plan, business enterprise system, citywide cost allocation study, fixed asset inventory, financial reporting, and annual audits. Accounting Services Division «MPRMI INIAN*NvAl The Accounting Services Division consists of General Accounting, Accounts F'""""" "'"""' Payable and Financial Reporting. General Accounting is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets. Accounts Payable is responsible for the processing of all City obligations for purchased materials and services. Financial Reporting prepares the Comprehensive Annual Financial Report (CAFR), annual bond disclosures, and other financial reports. Budget Management Division The Budget Management Division is responsible for assisting the City Council City of and Executive Management team in managing the City's resources, developing Huntington and maintaining the City's long-range financial projections, and evaluating the Beach fiscal impact of legislative initiatives and judicial decisions effecting municipalities. Budget Management coordinates the development and ® preparation of the annual budget. Monthly revenue and expenditure reports are prepared and provided to City management and the City Council to assist with budget monitoring. Payroll is responsible for the processing of employee paychecks, tax reporting, retirement plan payments, and maintenance of all relevant records related to payroll. Fiscal Services Division Comprised of Procurement, Municipal Services, and Business License, the Fiscal Services Division provides and/or coordinates the purchase of goods and services, coordinates the competitive bidding process, maintains the list of qualified vendors and processes all municipal services start-ups and disconnections (e.g., water, sewer, etc.). In addition, the Division handles most billing questions on the municipal services statements that include water, refuse, sewer, and utility tax. The Division also licenses all individuals or companies doing business in the City in accordance with the Huntington Beach Municipal Code, and may issue permits on behalf of other City departments. In addition, the Division administers office supply orders, manages the procurement card, leasing, equipment replacement, professional services, fuel management and copy machine programs. Reprographics provides printing services to all City departments, and mail operations provides for the daily collection, sorting, metering, and delivery of City interoffice, U.S. Postal Service mail and special deliveries (Fed Ex, UPS, and Overnight Delivery)for all City departments. 134 Finance Department Descriptions Cashiering & Collections Services Division The Cashiering & Collections Services Division is responsible for receiving, depositing, and collecting on behalf of the City, all taxes, assessments, fees, and other revenues. Due to the significant technological improvements in how payments can be received and made, this Division is continually offering new services to customers and vendors. In addition, this Division processes and records all revenue received at City Hall, as well as, all City off-site locations. This Division also ensures revenue is deposited in a timely manner into the City's financial depository accounts. Another important function of this Division is to ensure proper controls over cash and negotiable items, as well as, collection of all delinquent taxes and fees. This division is responsible for ensuring all revenues owed to the City are received and may use a variety of methods to collect these funds, including sending delinquent notices, making collection calls, placing a lien on property, filing a claim in Small Claims Court or sending uncollectible items to an outside collection agency. Finally, the division is responsible for disbursing all approved funds and processes all checks and electronic payments for the payment of goods and services approved in the budget and the City's financial system. Make a Payment All payments must be made payable to the City of Huntington Beach. 1 411 Payments matle on-fine are posted to:.our account on the follOwmq business day Utility ePaY No more checks,no more stamps'You can conveniently pay y0ur city utility bill online or by phone at 1-877-309-4915 for no additional cost On-line payments through your financial institution You may choose to pay using your banKs orNtne payment system Payments should be made payable t0 the City of Huntington Beach and contain the complete account number on four statement.Payments that do not contain complete infOrmati0n may be(elected With the recent bank mergers. please recheck to make sure your account number Is accurate L.',�.!�T+1', '7T!► Flremed Membership ePay No more check.no more stamps!You can convenierim pay your Firemed Membership Annual Fee online or by phone at 1-877-309-4915 for no additional cost Utility eStll No more lost mail or misplacing your Utility btllf Sign up for out AutoPay program and register to receive your Municipal Sereces(Utility) �ii4JlV1, Statements by e-mail Utility AutoPay Have one less bill payment to worry about and sign up for AutoPay and your bank account will be debited every month for your total amount due 135 Finance Ongoing Activities & Projects Administration Division • Provide policy direction, vision, and leadership enabling the department to achieve its goals while complying with federal, state, local, and other requirements • Oversee and coordinate long-term financial plan • Promote sound fiscal policies and protect local revenues • Ensure competent use of financial, human, and material resources • Prepare and distribute monthly and quarterly financial reports to City Council and City Manager • Prepare updates to the Cost Allocation Plan and Fee Study as needed • Support the Meet and Confer and negotiations processes with the employee associations Accounting Services Division • Prepare the Comprehensive Annual Financial Report and Popular Annual Financial Report • Prepare the Annual Schedule of Financial Accounting (SEFA) for compliance with Federal Single Audit guidelines • Prepare State Controller reports for City and component units • Maintain the general ledger and various reconciliations • Process 35,000 accounts payable invoices within thirty days of receipt and achieve less than one percent of voided checks • Maintain accounts payable records and respond to departmental and vendor inquiries • Process supplemental retirement payments to over 600 retirees • Process retiree medical payments and subsidies according to required timelines • Process 1099's on an annual basis • Maintain records for and distribute 30,000 accounts receivable invoices within thirty days of rendering service Budget Management Division • Manage and coordinate the annual budget development process • Maintain the budget manual and coordinate the budget development process with departments by preparing consolidated budget requests for review by the City Manager • Prepare revenue and expenditure reports and projections • Conduct budgetary analysis as needed • Assist departments with budget monitoring and control • Maintain the long-term financial plan • Understand and implement Memoranda of Understanding changes to the payroll system • Process over 34,000 payroll advices and checks annually • Produce and distribute approximately 1,700 W-2s annually • Provide updates and training to departmental timekeepers • Maintain and troubleshoot database calculations for time, attendance, and payroll • Analyze federal, state and local legislation that impacts the City's finances • Analyze and review fiscal impact of potential and proposed MOU changes • Review and analyze Citywide fees and propose changes accordingly 136 Finance Ongoing Activities & Projects Fiscal Services Division • Provide billing services for 56,000 accounts for water, sewer, and trash/recycling services • Manage the delivery of the Municipal Services billing statement • Provide quality customer service to both internal and external customers • Maintain approximately 21,000 business license records • Annually issue over 3,200 new business licenses • Annually issue and process over 18,000 renewal notices and 8,900 second and final notices • Annually respond to over 33,000 customer inquiries • Continue data matching with City and other governmental agencies to accurately discover businesses requiring a business license • Oversee and provide guidance to departments in the procurement of goods and services to ensure compliance with City Municipal Codes and Administrative Regulations • Process over 8,000 purchase requisitions within a nine-day turnaround period • Manage on-going procurement programs including the procurement card and lease programs • Process over 1,000,000 pieces of mail (annually) Cashiering & Collections Services Division • Automate the receipt of over 315,000 payments by customers for City utility charges representing approximately 50 percent of total utility transactions • Process over$10 million of revenue annually at City Hall from permits and fees • Process over $15 million of revenue annually for off-site locations including parking meter revenue and recreation fees, and deposit funds daily in the bank • Process and collect miscellaneous receivables of over $16 million from over 44,000 invoices, follow up on delinquent accounts, and answering payment questions • Open mail and process almost 600,000 payments annually by customers within 24 hours • Process payments on business licenses of$2.3 million annually within 24 hours • Collect and process payments of over $7 million annually for Transient Occupancy Taxes and over$1.4 million for Business Improvement District assessments from three assessment areas • Collect and process payments for oil taxes in the amount of approximately$550,000 • Process over 525,000 transactions at the City Hall counter's cashiering stations annually • Print, sign, and release 50,000 accounts payable, and payroll checks or electronic payments annually • Monitor and process monthly banking fees and negotiate banking contracts and services 137 Finance Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011/12 FY 2012113 FY 2013114 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Prepare the Comprehensive Annual Financial Improve Long Report (CAFR) and complete the Federal Term Financial Schedule of Financial Expenditures (SEFA) for Sustainability the Federal Single Audit within six months and nine months of fiscal year-end, respectively. Measure: CAFR prepared within six months of fiscal Yes Yes Yes year-end (one month extension was granted by GFOA in FY 2011/12 due to the RDA Dissolution) SEFA prepared within nine months of fiscal Yes Yes Yes year-end Goal: 2. Achieve CAFR Certificate of Excellence in Improve Long Financial Reporting. Term Financial Sustainability Measure: Certificate of Excellence awarded Yes Yes Yes Goal: 3. Achieve Government Finance Officers Improve Long Association (GFOA) Excellence in Budgeting Term Financial Award. Sustainability Measure: GFOA Excellence in Budgeting Award Yes Yes Yes achieved Goal: 4. Receive unqualified (clean) audit opinion on Improve Long the CAFR. Term Financial Sustainability Measure: Unqualified (clean)audit opinion received Yes Yes Yes 138 Finance Accomplishments & Goals FY 2012/13 Accomplishments • The Department was once again an honored recipient of the "Certificate of Achievement for Excellence in Financial Reporting" also bestowed by the Government Finance Officers Association for Fiscal Year 2011/2012; this was the 261h consecutive year the City has received this prestigious award and receipt of the award requires government entities to publish an easily readable and efficiently organized Comprehensive Annual Financial Report (CAFR), conforming to the program, accounting, and legal standards • The City earned the Government Finance Officers Association's Distinguished Budget Award for Fiscal Year 2012/2013, to receive the award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device • The City received an unqualified (clean)audit opinion for the Fiscal Year 2011/2012 CAFR by the independent accounting firm Macias Gini & O'Connell LLP • The City received an unqualified (clean) audit opinion for the Fiscal Year 2011/2012 Federal Single Audit FY 2013/14 Goals • Pursue additional revenue opportunities to increase General Fund resources for core services • Work with departments to control costs and ensure a balanced Fiscal Year 2013/2014 Budget • Create strategic alliances internally to eliminate unnecessary and duplicative work processes to increase productivity and reduce costs • Continue working with statewide organizations and advocates to protect local funding from additional State raids • Identify additional creative ways to assist local businesses in relocating to Huntington Beach or maintaining their business in Huntington Beach • Pursue innovative technology for efficiency and customer convenience to replace and enhance antiquated systems and processes • Implement new on-line payment portal and auto debit program • Continue to emphasize employee training and development in order to improve individual performance and improve employee morale • Perform transient occupancy tax, lease revenue, and utility user tax audits to ensure compliance of businesses in remitting taxes and lease revenue to the City 139 INTENTIONALLY LEFT BLANK 140 Finance Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries,Permanent 2,281,444 1,627,245 2,043,501 2,327,202 2,162,559 2,385,919 2.52% Salaries,Temporary 14,921 25,648 52,353 72,000 72,000 85,530 18.79% Salaries,Overtime 191 20 Leave Payouts 58,658 24,988 77,889 Benefits 1,542,147 1,624,474 1,803,672 2,127,628 2,089,112 3,388,738 59.27% PERSONAL SERVIC . 3,897,1 29.46% OPERATING EXPENSES Equipment and Supplies 516,279 566,496 594,722 670,776 741,524 575,363 -14.22% Repairs and Maintenance 93,661 99,401 117,635 152,880 17,880 112,937 -26,13% Conferences and Training 6,795 2,184 6,882 7,670 7,670 14,366 87.29% Professional Services 267,307 207,998 127,034 254,645 299,322 234,500 -7,91% Other Contract Services 300,742 314,545 728,085 477,895 847,804 704,575 47.43% Pension Payments 2,388,715 3,062,971 3,110,812 3,839,000 3,843,198 4,539,000 18.23% Interdepartmental Charges 186,564 189,300 194,979 200,828 200,828 206,853 3.00% Expense Allowances 6,023 5,562 11,400 11,700 11,700 11,700 0.00% Other Expenses 307 56 65 OPERATING 393 4,448,400 13.96% CAPITAL EXPENDITURES Capital-Software 3,500 CAPITAL EXPENDITURES NON-OPERATING EXPENSES Transfers to Other Funds 8,044,324 48,428 48,428 90,667 90,667 100,000 10.29% NON-OPERATING EXPENSES 8,044,324 48,428 484'l8i 667 90,667 100,000' 10.29% Grand Totals 15,711,385 7,799,374 8,917,347 10,232,890 10,384,263 12,359,'4801 20.78% General Fund 10,560,473 3,422,722 4,572,707 4,954,395 5,098,840 5,169,127 4.33% Other Funds 5,150,912 4,376,652 4,344,640 5,278,495 5,285,423 7,190,353 36.22% Grand Total(s) 15,711,385 7,799,374 8,917,347 10,232,890 10,384,263 12,359,430 1 20.78% Personnel Summary 34.00 23.00 29.50 29.50 29.50 30.00 0.50 141 Finance Adopted Budget - FY 2013114 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 2,281,444 1,627,245 2,043,501 2,327,202 2,162,559 2,385,919 2.52% Salaries,Temporary 14,921 25,648 52,353 72,000 72,000 85,530 18.79% Salaries,Overtime 191 20 Leave Pay Outs 58,658 24,988 77,889 Benefits 800,991 666,415 915,700 990,628 952,112 1,176,738 18.79% PERSONAL SERVICES 3.1156,012: 3089,463 3,389,8 166,670 3,648,187 7.62% OPERATING EXPENSES Equipment and Supplies 516,279 566,496 594,722 670,775 741,524 575,363 -14.22% Repairs and Maintenance 93.661 99,401 117,635 152,880 17,880 112,937 -26.13% Conferences and Training 6,775 2,184 6,882 7,670 7,670 14,365 87.29% Professional Services 203,107 165,503 92,764 243,645 285,592 180,000 -26.12% Other Contract Services 300,742 239,097 659,906 477,895 847,804 626,575 31.11% Expense Allowances 6,023 5,562 11,400 11,700 11,700 11,700 0.00% Other Expenses 307 56 65 INWRATING -2.79% CAPITAL EXPENDITURES Software-Capital 3,500 CAPITAL EXPENDITURES 3,501 NON-OPERATING EXPENSES Transfers to Other Funds 6.274.067 NON-OPERATING EXPENSES 6,274,067 + Total 10,560,473 3,422,722 4,572,707 4,954,395 5,098,840 5,169,127 Personnel Summary 34.00 23.00 29.50 29.50 29.50 30.00 10.50 142 Finance Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012I13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 234,334 233,467 250,839 291,546 234,546 285,754 -1.99% Salaries, Temporary Leave Payouts 4,413 7,539 5,276 Benefits 53,945 82,262 98,610 107.431 87,602 128,805 19.90% $23,268 354,725 S 977 32 3.91% OPERATING EXPENSES Equipment and Supplies 3,214 9,270 18,069 27,165 27,165 21,300 -21.59% Repairs and Maintenance 1,848 1,000 1,000 4,000 300.00% Conferences and Training 2,197 1,425 4,800 7,170 7,170 5,865 -18.20% Professional Services 225 Other Contract Services 64 79,000 Expense Allowances 6,023 5,562 6,000 6,000 6,000 6,000 OPERATING EXPENSES 5 _ -10.09% NON-OPERATING EXPENSES Transfers to Other Funds 6,274,067 NON-OPERATING EXPENSES 6,2T Total 6,578,192 339,525 385,731 440,312 442,483 451,724 2.59% Significant Changes No significant changes are included in the FY 2013/14 Adopted Budget. FY 2009110 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Finance 1.00 1.00 1 00 1.00 1.00 1 00 0.00 Administrative Analyst Senior 1,00 0.00 0,00 0.00 0.00 0,00 0.00 Administrative Assistant 1.00 1,00 1.00 1.00 1.00 1.00 0.00 Total 3.00 2.00 2,00 2.00 2.00 2.00 0.00 143 Finance Adopted Budget- FY 2013114 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Services PERSONAL SERVICES Salaries, Permanent 686,756 497,118 496,243 473,973 473,973 516,400 8.95% Salaries,Temporary 7,863 Leave Payouts 24,193 6,730 24,899 Benefits 252,626 217,478 222,248 197,709 202,918 256,126 29.55% 97143 .721,326 743,391 28 15.01% OPERATING EXPENSES Equipment and Supplies 7,077 318,739 2,706 280,850 69,980 8,000 -97.15% Repairs and Maintenance 92,011 33,628 134,680 (320) -100.00% Conferences and Training 1,424 393 1,972 5,000 100.00% Professional Services 203,107 165,503 77,510 243,645 285,592 140,000 -42.54% Other Contract Services 425 122,370 23,547 125,730 7,730 -100.00% OPERATIN(M 699,016 63 784905 362,982 80.51% Total 1,183,471 1,420,341 882,754 1,456,587 1,039,873 925,526 -36.46% Significant Changes Changes in the Accounting Division reflect the realignment of funding between expenditure categories and among all of the department's divisions to reflect actual spending.The Accounting Division's budget contains funding for audit, actuarial, and financial reporting services. The budget also reflects a 0.50 full time equivalent increase to assist with critical projects including the ongoing dissolution o Redevelopment, IRS compliance, budget monitoring, financial reporting, cash flow monitoring, and other essential regulatory functions. The operating budget has been decreased by a commensurate amount for a net neutral fiscal impact. FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Manager 1.00 0.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 2.00 1.00 1.00 1.00 1.50 0.50 Senior Accountant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accountant 3.00 0.00 0.00 0.00 0.00 0.00 0.00 Accounting Technician Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 3.00 2.00 2.00 2.00 2.00 2.00 0.00 Accounting Technician 1 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Senior Payroll Technician 0.00 0.00 1.00 0.00 0.00 0.00 0.00 Total 11.00 7.00 7.00 6.00 6.00 6.50 0.50 144 Finance Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Budget Management PERSONAL SERVICES Salaries, Permanent 450,063 205,699 207,521 423,556 368,076 451,550 6.61% Leave Payouts 4,568 3,066 9,798 Benefits 138,680 81,261 88,121 181,763 166,004 200,093 10.08% PERSONAL SERVICES 593,311 290,026 305,440 605,319 534,080 651,643 7.65% OPERATING EXPENSES Equipment and Supplies 2,199 418 Conferences and Training 2,916 (225) Professional Services 40,000 100.00% Other Contract Services 75,580 OPERATING EXPEN _,UJfi, 193 75,580 40,000 100.00% Total 598,426 290,219 305,440 605,319 609,660 691,643 14.26% Significant Changes The Budget Management Division's budget has been realigned to contain funding of$40,000 related to the City's sales tax and property tax auditing and consulting services($20,000 each),transferred in from the Accounting Services Division. In addition,the budget exchanges a vacant Senior Administrative Analyst position (in the Cashiering and Collections Division) with a Payroll Specialist. This position will oversee all payroll operations and ensure compliance with new and ever-evolving PERS, PEPRA, IRS, Affordable Care Act, and other legal and regulatory requirements.As this position is being funded by the elimination of a vacant Senior Administrative Analyst position, it is fiscally neutral. y Change from Prior Year Budget Manager 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Payroll Specialist 0.00 0.00 0.00 0.001 0.00 1.00 1.00 Senior Payroll Technician 1.00 1.00 0.00 1.00 1.00 1.00 0.00 Senior Accounting Technician 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Senior Payroll Analyst 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Payroll Technician 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 6.00 4.00 3.00 5.00 5.00 6.00 1.00 145 Finance Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Central Services PERSONAL SERVICES Salaries, Permanent 394,542 1,426 Salaries,Temporary 1,536 Leave Payouts 9,684 Benefits 136,190 443 OPERATING EXPENSES Equipment and Supplies 291,159 17,731 Repairs and Maintenance 93,661 5,825 Conferences and Training 155 Other Contract Services 164,138 Other Expenses 419 OPERATING Total 1,089,949 26,961 Significant Changes This division has been closed and the continuing operations have been moved to Accounting Services and Fiscal Services. The prior yea data is shown here for comparative purposes. FY 2012113 FY 2012113 FY 2013114 Change from Adopted Revised Adopted Prior Year Purchasing&Central Services Mgr 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Buyer 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Senior Printing Services Tech 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 6.00 0.00 0.00 0.00 0.00 0.00 0.00 146 Finance Adopted Budget- FY 2013114 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fiscal Services PERSONAL SERVICES Salaries,Permanent 515,749 689,535 700,625 710,310 710,310 709,841 -0.07% Salaries,Temporary 7,057 24,111 Salaries,Overtime 191 Leave Payouts 15,800 7,652 20,588 Benefits 219,550 285,021 324,820 318,449 327,131 380,784 19.57% PERSONAL SERMS j116158,1157 1,006,512 1,046,033 ,7 1,037,441 1,090,625 6.01% OPERATING EXPENSES Equipment and Supplies 212,630 218,355 567,210 327,340 608,190 536,063 63.76% Repairs and Maintenance 1,498 75,123 93,937 100.00% Conferences and Training 83 591 110 1,000 100.00% Other Contract Services 136,178 116,726 263,273 105,775 365,562 285,000 169.44% Other Expenses 112 56 124 OPERATING EXPENSES 111.49% CAPITAL EXPENDITURES Software-Capital 3,500 CAPITAL EXPENDITURES Total 1,110,436 1,343,627 1,951,626 1,461,873 2,011,192 2,006,625 37.26% Significant Changes Changes in the Fiscal Services Division reflect the realignment of funding between expenditure categories and among all of the department's divisions to reflect actual spending.The Fiscal Services Division's budget contains funding for citywide paper supplies and reprographics,utility billing processing,printing, and mailing services. FY 2009/10 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fiscal Services Manager 1.00 1.00 1 00 1.00 1.00 1.00 0.00 Senior Accounting Technician 2.00 2.00 2,00 2.00 2.00 2.00 0.00 Field Service Representative 1.00 1.00 1 00 1.00 1.00 1.00 0.00 Accounting Technician II 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Buyer 0.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 8.00 10.00 10.00 10.00 10.00 10.00 0.00 147 Finance Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Cashiering&Collections Services PERSONAL SERVICES Salaries, Permanent 388,272 427,818 375,655 422,374 -1.27% Salaries,Temporary 52,353 72,000 72,000 85,530 18.79% Salaries, Overtime 20 Leave Payouts 17,327 Benefits 181,901 185,277 168,456 210,931 13.85% 639873 6 F-TV-81-W 4.92% OPERATING EXPENSES Equipment and Supplies 1,982 6,737 35,420 36,189 10,000 -71.77% Repairs and Maintenance 67 7,036 17,200 17,200 15,000 -12.79% Conferences and Training 500 500 2,500 400.00% Professional Services 15.029 Other Contract Services 373,022 246,390 319,932 341,575 38.63% Expense Allowances 5,400 5,700 5,700 5,700 0.00% Other Expenses 59 22.79% Total 2,049 1,047,155 990,305 995,632 1,093,6091 10.43e Significant Changes Changes in the Cashiering and Collections Services Division reflect the realignment of funding between expenditure categories and among all of the department's divisions to reflect actual spending. The Cashiering and Collections Sevices Division's budget contains funding for contract services related to parking citation processing fees and credit card fees. The budget also reflects a $16,575 increase in other contract services to cover the increased cost of credit card processing fees. An additional$13,530 is included in the budget for temporary salaries to help address increased workload demands. In FY 2010/11,the Cashiering and Collections Services Division was transferred to the Finance Department. Historical data is kept under the City Treasurer's budget for prior years. FY 2009/10 FY 2010/11 FV' 3 FY & 3 FY 2013114 Change from Permanent Personnel Actual Actual Revised Adopted Prior Year Deputy City Treasurer 0,00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 0.00 1.00 1.00 1 1.00 0.00 (1.00) Administrative Assistant 0.00 0.50 0.50 0.50 0.50 0.00 Accounting Technician Supervisor 0.00 2.00 2.00 2.00 2.00 0.00 Senior Accounting Technician 0.00 1.00 0.00 0.00 0.00 0.00 Accounting Technician II" 0.00 2.00 2.00 2.00 2.00 0.00 '0 75 FTE funded by the Public Works Department bur reflected here Total 0.00 7.50 6.50 6.50 5.50 (1.00) 148 Finance Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Retiree Insurance Fund(702), Retirement Supplement(703), Mello Roos(406) PERSONAL SERVICES Benefits 741,156 958,009 887,972 1,137,000 1,137,000 2,212,000 94.55% PERSONAL SERVICES 958 - 94.55% OPERATING EXPENSES Conferences and Training 20 Professional Services 64,200 42,495 34,270 11,000 13,730 54,500 395.45% Other Contract Services 75,448 68,179 78,000 100.00% Pension Payments 2,388,715 3,062,971 3,110,812 3,839,000 3,843,198 4,539,000 18.23% Interdepartmental Charges 186,564 189,300 194,979 200,828 200,828 206,853 3.00% OPERATING EXPENSES 2, 20.43% NON-OPERATING EXPENSES Transfers to Other Funds 1,770,257 48,428 48,428 90,667 90,667 100,000 10.29% NON-OPERATING 48,428 48,428 90,667 100,000 10.29% Total 5,150,912 4,376,652 4,344,640 5,278,495 5,285,423 7,190,3531 36.22% Significant Changes The budget reflects retiree medical and retiree supplemental pension costs in accordance with employee contracts. Pension payments represent the City's contribution toward employee retirement costs. Funding for benefit and pension payments comes from payroll transfers based on actuarial valuations. The change from prior year is in accordance with the most recent actuarial valuations and also includes funding for actual plan administration and trustee costs. The budget also increases funding in both plans to expedite the payment o unfunded liabilities. Specifically, in the case of the retiree medical fund, the unfunded liability will be paid off in ten years with this funding plan versus the original twenty five year funding methodology. FY 2009/10 Change from Permanent Personnel Actual Actual' A - Prior Year 0,00 0,00 0.00 0.00 0.00 0.00 1 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2009110 FY 201 Oil 1 FY 201 Ill 2 FY 2012113 FY 2012113 FY 2013114 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00100 General Fund 186,564 189,300 194,979 200,828 200,828 206,853 6,025 00406 Debt Svc Mello Roos 133,558 104,914 221,777 224,235 224,235 105,000 (119,235) 00702 Retiree Insurance Fund 2,033,339 945,202 3,251,831 1,250,700 1,250,700 2,262,500 1,011,800 00703 Retirement Supplement 5,972,488 2,919,605 8,068,591 4,222,900 4,222,900 4,616,000 393,100 Total 8,325,950 4,159,021 11,737,179 5,898,663 5,898,663 7,190,353 1,291,690 149 Finance Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year FIN Finance ADM Administration 10035101 Administrative Services 90,127 100.00% 10035201 Finance Administration 304,125 339.525 385.731 440,312 442,483 361,597 -17.88% 10035999 General Fund-Transfer 6,274,067 ADM Administration 6,578,192 339,525 385,731 440,312 442,483 451,724 2.59% ATG Accounting Services 10035205 Accounting Services 1,183,471 1,420,341 882.754 1.456,587 1.039,873 925,526 -36.46% ATG Accounting Services 1,183,471 1,420,341 882,754 1,456,587 1,039,873 925,526 -36.46% BGT Budget Management 10035204 Budget Management 598,426 290,219 305,440 605,319 609.660 691.643 14.26% BGT Budget,Pa roll,&Analysis 598,426 290,219 305,440 605,319 609,660 691,643 14.26% CRS Central Services 10035207 Central Services 1,089,949 26,961 CRS Central Services 1,089,949 26,961 CSC Cashiering &Collections 10035209 Cash ierin /Collections 2,049 1,047,155 990,305 995.632 1,093,609 10.43% FMT Financial Management 2,049 1,047,155 990,305 995,632 1,093,609 10.43% FS Fiscal Services 10035206 Fiscal Services 1,110,436 1,343,627 1,951,626 1,461,873 2,011,192 2,006,625 37.26% FS Fiscal Se - 873 2,006,625 37.26% Other Funds 40635201 Finance Mello Roos 5,000 5,000 5,000 0.00% 40680999 Mello Roos-Trfs/Debt Svc 48,428 48,428 48,428 90.667 90,667 100,000 10.29% 70235202 Retirement Mad Supplement 806,624 1,024,943 963,411 1,184,375 1,187,060 2,305,116 94.63% 70335203 Retirement Supplement 2,574,031 3,303,280 3,332,801 3,998,453 4,002,696 4,780,237 19.55°/n 70735999 Judgement Oblig Transfer 1,721,829 Other Funds 5150 912 4,376,652 4 640 5,278,495 5,285,423 71190,353136.22% General Fund 10,560,473 3,422,722 4,572,707 4,954,395 5,098,840 5,169,1271 4.33% Other Funds 5,150,912 4,376,652 4,344,640 5,278,495 5,285,423 7,190,353 36.22% Grand Totals) 15,711,385 7,799,374 8,917,347 10,232,890 10,384,263 12,359,4801 20.78 150 City of Huntington Beach Fire Adopted Budget — FY 2013114 Fire Chief FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONSE MARINE SAFETY Fire Division Chief ADMINISTRATION Fire Division Chief Marine Safety Division Chief Administrative Secretary Administrative Analyst Senior Marine Safety Lieutenant(3) Administrative Aide FIRE SUPPRESSION Marine Safety Officer II(10) PROGRAMS Administrative Assistant Fire Battalion Chief(3) Assistant Fire Marshal Accounting Technician II Deputy Fire Marshal(2) Fire Protection Analyst(2) Administrative Secretary(.50) Fire Captain(30) Fire Prevention Inspector (3) Fire Engineer(30) FIREMED Firefighter Paramedic(48) CERTIFIED UNIFIED Fire Medical Coordinator Firefighter(12) PROGRAM AGENCY Accounting Technician II(2) Ambulance Operator(30) Haz Mat Program Specialist Office Assistant II Administrative Secretary TRAINING EMERGENCY MANAGEMENT Fire Battalion Chief &HOMELAND SECURITY Deputy Fire Marshal Fire Battalion Chief Emergency Services EMERGENCY MEDICAL Coordinator SERVICES CENTRAL NET OPERATIONS Emergency Medical Services Coordinator AUTHORITY Fire Training Maintenance Technician Administrative Secretary 151 Fire Department Descriptions The Huntington Beach Fire Department is dedicated to providing high quality services to prevent the loss of life and property in our community s� from fire, medical and environmental emergencies. Providing a balanced approach to life and property protection supports this mission. The department provides "all-risk" services and response for fire suppression, fire prevention, technical rescue, hazardous materials and weapons of mass destruction, disaster preparedness, emergency medical and ambulance transport. Fire training is provided through the regional Central Net Training Center located in the center of the City. FireMed, a membership-based program, continues to provide significant financial support to the level of emergency medical services provided for the City, while offsetting delivery costs. Fire Administration The purpose of the Fire Administration Division is to provide management, research, clerical, financial, and records support for all Fire Department programs. Fire Administration establishes and modifies Fire Department strategies, tactics, and policies; administers the Central Net Operations Joint Powers Authority Training Center and FireMed Membership Program; and participates as a member of MetroNet, an eight-city Joint Powers Authority for fire and medical emergency communications. The Fire Department is also a member of the Orange County-City Hazardous Materials Emergency Response Authority. Fire Prevention The Fire Prevention Division has responsibility for enforcing local, state, and federal codes in order to reduce the loss of life and property from preventable fires and other emergencies. This is accomplished through the efforts of personnel in the Fire Code Enforcement, Development, Oil Field Inspection, Hazardous Materials, and Fire Investigations sections. Fire Prevention Inspectors conduct various inspections of buildings and facilities to ensure that the construction and use is compliant with the Fire Code. The Fire Protection Analysts review and approve development plans, as well as various fire protection and life safety system plans to maintain compliance with the Fire Code and other regulations. Oil field inspections are conducted to enforce regulations in environmental and oil industry safety, including the Huntington Beach Oil Code. The HazMat section operates the Certified Unified Program Agency (CUPA), which is responsible for identifying, inspecting, and monitoring businesses that use and store hazardous materials within the City. Fire Investigators determine the origin and cause of fires and conduct criminal investigations in cooperation with the Huntington Beach Police Department. Finally, the Fire Prevention Division oversees a volunteer Senior Home Inspection Program (SHIP), coordination of special events and city-specific events. Emergency Response The Emergency Response Division provides a professionally trained and well-equipped emergency force for fire, medical, rescue, and hazardous materials response. This Division conducts annual life safety inspections; education programs; fire service training, and apparatus and equipment maintenance. Emergency response is delivered from eight stations that are strategically located to provide for timely emergency responses. A paramedic engine company, staffed by four personnel, responds and provides a uniform level of life safety protection for medical aid calls. Additionally, two truck companies, a hazardous materials response vehicle, a mobile decontamination unit, an urban search and rescue/light and air vehicle, four City- operated emergency transport units and a battalion chief/shift commander complete the 24-hour emergency response capabilities. Hazmat personnel provide emergency response and train Fire Department employees in hazmat response protocols and procedures. The Fire Department is able to provide this broad scope of emergency service delivery through cross training of personnel in various disciplines. The Division also coordinates with the Fleet Services Division of the Public Works Department for apparatus procurement, repairs, and maintenance. The Division includes the Emergency Management and Homeland Security Office, which develops and coordinates disaster plans and programs for businesses, schools, civic groups, and the public. This office provides City disaster preparedness and weapons of mass destruction programs and coordinates the Community Emergency Response Team (CERT)and Radio Amateur Civil Emergency Services (RACES)volunteers. 152 Fire Department Descriptions Marine Safety The primary goal and purpose of Marine Safety is to provide quality open water and beach safety through education, prevention, and emergency response. Marine Safety provides year-round lifeguard services on the City's beach, including medical aid and code enforcement services, manages the summer Junior Guard program and provides staffing as required. This •s Division also provides oversight of lifeguard services in "`+�,� -„� ` �= •' Sunset Beach. The division is comprised of 14 permanent Marine Safety Officers and management IL 4 staff, and is supported by more than 130 recurrent h �. ., ocean lifeguards. Ongoing Activities &Projects Fire Administration • Provide overall administration, leadership, management and support for the Fire Department • Maintain auto aid agreements with surrounding fire suppression and medical response agencies • Administer Homeland Security Grants, purchase designated equipment, and coordinate City weapons of mass destruction training • Continue strategic planning and accomplish all goals identified in the three year plan Fire Prevention • Adopt and enforce the 2013 California Fire Code and California Residential Code • Conduct development/construction related inspections, permit inspections and mandated City and State fire prevention/life safety Q I inspections. • Conduct fire investigations and Public Information Officer actions at fire, hazardous material, and other emergency incidents • Provide review and planning for emergency responses to major events and activities in the City • Maintain records retention system for fire protection system records and HazMat CUPA Program • Complete final plan reviews for development projects and permit issuance • Maintain and access records in response to requests for fire protection systems, the HazMat CUPA Program and emergency responses • Complete fire protection and fire alarm system plan reviews and field inspections • Complete development reviews for entitlements and zoning administrator approvals and provide fire department requirements to the Planning Department • Perform methane barrier and oil well plan reviews and inspections • Conduct hazardous materials disclosure inspections and maintain hazardous materials disclosure records, including emergency plans • Respond to citizen inquiries regarding fire prevention, inspection, and education • Provide fire prevention support and training to emergency response personnel 153 Fire Ongoing Activities i Projects Emergency Response • Provide rapid emergency response for medical, fire, urban search and rescue and hazardous materials incidents • Continue Emergency Medical Service skills review _ for all Emergency Medical Technicians (EMT) and Firefighter Paramedics • Update department Organization and Operations Manuals, policies and plans to reflect current — •` procedures and regulations • Update Training Manual to reflect current standards .e i and procedures • Coordinate inspections, repairs and/or preventive maintenance on emergency response apparatus • Complete purchase of emergency transport vehicle, firefighter turnouts, and other essential firefighting rescue and safety equipment • Continue to train firefighters on emergency response skills and techniques necessary for safe and effective operations during "all-risk" incidents and events • Identify, purchase, store and maintain personal protective equipment, pharmaceuticals and response equipment used for incidents involving hazardous materials and weapons of mass destruction • As part of the Urban Search and Rescue Program (USAR), continue to maintain a state of operational readiness to respond to complex rescue incidents, such as collapsed buildings, trench rescues, confined space rescues and other related emergencies Marine Safety • Provide year-round lifeguard services • Manage and coordinate the City's Junior Guard program • Provide oversight of lifeguard services in Sunset Beach 154 Fire Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011/12 FY 2012113 FY 2013/14 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Provide at least 9,000 emergency medical transports Enhance and annually. Maintain Public Safety Measure: #of emergency medical transports provided 9,350 9,580 10,210 Goal: 2. Provide emergency response to fires and medical aid Enhance and calls in five minutes or less 80%of the time and in ten Maintain minutes or less 100%of the time. Public Safety Measure: •of responses to fire calls in five minutes or less 63% 59% 61% •of response to medical aid calls in five minutes or 60% 59% 61% less 100% 97% 100% %of responses to fires and medical aid calls in ten minutes or less Goal: 3. Complete 90%of life safety inspections and 100%of Enhance and fire code permit inspections assigned. Maintain Public Safety Measure: •of life safety inspection completed 93% 91% 90% •of fire code permit inspections completed 100% 100% 100% Goal: 4. Maintain 400 Community Emergency Response Enhance and Team (CERT,)75 Radio Amateur Civil Emergency Maintain Services(RACES,)and 10 Senior Home Inspection Public Safety Program(SHIP)volunteers. Measure: #CERT volunteers 450 400 400 #of RACES volunteers 85 80 80 #of SHIP volunteers 10 10 10 Goal: 5. Ensure 100%of Lifeguards and Marine Safety Enhance and Officers complete United States Lifesaving Maintain Association(USLA)requirements to maintain Public Safety Advanced Certified Lifeguard Agency status. Measure: %of Lifeguards and Marine Safety Officers 100% 100% 100% completing USLA Advanced Certified Lifeguard Agency status 155 Fire Accomplishments& Goals FY 2012/13 Accomplishments • Provided 15,940 medical, fire, hazardous materials and other emergency responses in fiscal year 2012, representing a two percent increase over 2011 • Provided 9,580 emergency medical transports, as part of a program generating over $6 million in revenue • Received a 99.2% customer service satisfaction rating for fiscal year 2012 • Completed a Fire Department strategic planning process • Performed approximately 7,600 fire inspections (permit, new occupant, oil well, fire final, life safety, etc.) and performed approximately 2,000 development and fire protection/life safety plan checks, yielding over$950,000 in General Fund revenue • Received and managed several federal, state, and private grants/reimbursements for equipment, training, disaster preparedness, fire prevention, homeland security, and emergency incident responses • The Marine Safety Division was recognized by the United States Lifesaving Association for maintaining its Advanced Lifeguard Agency Certification FY 2013/14 Goals • Maintain a state of operational readiness to meet the increasing demand for response to fire, medical, hazardous materials, urban search and rescue, and other all-risk emergency incidents • Complete purchase and place into service firefighter safety equipment and a new emergency transport vehicle • Complete implementation of Emergency Medical Service technology upgrades, including electronic pre-hospital care reporting • Implement pilot plan for automated vehicle locator dispatching system to deploy response apparatus • Begin a pilot implementation of an automated fire station move up coverage module with MetroNet Fire Dispatch Center • Prepare an evaluation of the potential to regain the Fire Department's Insurance Services Office's (ISO) Class I rating • Complete revision of the Marine Safety Policies and Procedures manual to reflect new industry standards, operational changes, and current best practices • Maintain Advance Lifeguard Agency Certification • Complete all administrative, operational and structural changes required to successfully transition from the Community Services Department to the Fire Department 156 Fire Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 16,872,859 17,165,734 17,590,866 18,039,522 18,039,522 19,328,611 7.15% Salaries,Temporary 77,297 111,738 90,176 88,104 88,104 1,329,559 1409.08% Salaries,Overtime 3,948,914 4,675,396 4,586,953 3,695,723 3.702,079 3,960,390 7.16% Leave Pay Outs 377,904 365,409 365,824 Benefits 8,839,611 9,988,769 10,365,028 10,507,232 10,655,268 12,606,513 19.98% PERSONAL SE 15.14% OPERATING EXPENSES Utilities 35,196 58,624 36.214 38,400 38,400 38,600 0.52% Purchased Water 206 167 212 1,000 1,088 1,000 0.00% Equipment and Supplies 1,050.163 746,472 904,957 714,800 1,127,641 930,682 30.20% Repairs and Maintenance 246,677 250,476 202,578 229,107 257,607 292,715 27.76% Conferences and Training 54,496 31,418 40,426 26,900 26,900 92,400 243.49% Professional Services 48,581 419,848 398,396 378,350 465,950 392,990 3.87% Other Contract Services 468,415 224,428 236,355 173,558 276,831 429,545 147.49% Rental Expense 54,755 54,083 47,616 60,700 60,700 82,200 35.42% Payments to Other Governments 1,146,537 984,584 789,005 925,317 925,317 919,968 -0.58% Expense Allowances 27,828 30,836 23,156 22,302 22,302 27,552 23.54% Other Expenses 9,439 9,891 16,284 9,300 9,300 13,300 43.01% OPERATING EXPENSES 2.810.827 24.86% CAPITAL EXPENDITURES Improvements 344,060 169,474 230,906 279,514 279,514 124,603 -55.42% Equipment 60,041 143,917 Vehicles 22,265 Software-Capital 14,697 CAPITAL EXPENDITURES 441.0111IM7 313.391 55.42% NON-OPERATING EXPENSES Transfers to Other Funds 13.000 13,000 13,000 13,000 13,000 13,000 0.00% NON-OPERATING EXPENSES 13,000 13,000 13,000 13,000 13,000 13000 0.00% Grand Totals 33,712,942 35,444,264 35,937,956 35,202,830 35,989,523 40,583,628 15.29% General Fund 32,397,630 34,316,940 34,651,954 34,351,367 34,619,317 39,906,314 16.179/6 Other Funds 1,315,312 1,127,324 1,286,002 851,462 1,370,206 677,314 -20.45% Grand Total(s) 33,712,942 35,444,264 35,937,956 35,202,830 35,989,523 40,583,628 15.29 Personnel Summary 184.00 176.50 176.50 176.50 176.50 196.50 20.00 157 Fire Adopted Budget - FY 2013/14 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 16,566,135 16,858,372 17,315,906 17,764,852 17,764,852 19,080,029 7.40% Salaries,Temporary (51) 26,361 60,145 60,604 60,604 1,302,059 2048.47% Salaries,Overtime 3,887,873 4,582,931 4,555.609 3,693,423 3,693,423 3,958,090 7.17% Leave Pay Outs 376,282 357,198 357,709 Benefits 8,725 347 9,865,398 10,236,435 10,379,418 10,527,454 12,477,678 20.22% _ PERSONAL SERVICES 36,817,856 15.42% OPERATING EXPENSES Utilities 2,962 22,831 2,324 2,900 2,900 3,100 6.90% Equipment and Supplies 734,528 677,943 498,826 663,950 665,689 876,751 32.05% Repairs and Maintenance 227,413 222,325 187,430 202,993 231,493 270,101 33.06% Conferences and Training 37,292 29,616 27,947 26,150 26,150 90,400 245.70% Professional Services 46,670 372.322 385,744 378,350 465,950 392,990 3.87% Other Contract Services 448.620 222,249 198,003 167,608 169,683 422,095 151.83% Rental Expense 54,455 54,083 47,616 54,200 54,200 75,700 39.67% Payments to Other Governments 1,146,537 984,584 742,333 925,317 925,317 919,968 -0.58% Expense Allowances 27,828 30,836 23,146 22,302 22,302 27,552 23.54% Other Expenses 9,439 9,891 12,780 9,300 9,300 9,800 5.38% OPERATING EXPENSES 2,735744 2626660 2,126.149 ,070 25.90% CAPITAL EXPENDITURES Improvements 105.071 Equipment 1 229 Vehicles CAPITAL EXPENDITURES 106,301 Total 32,397,630 34,316,940 34,651,954 34,351,367 34,619,317 39,906,314 1 16.17% Personnel Summary 179.00 172.25 172.50 172.50 172.50 192.631 20.13 158 Fire Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 679,414 585,826 636,421 681,403 681,403 686,280 0.72% Salaries,Temporary 3,979 5,500 Salaries,Overtime 9,494 1,506 2,639 10,500 10,500 10,500 0.00% Leave Payouts 21,005 21,525 24,189 Benefits 300,567 281,129 328,656 334,288 340,800 382,556 14.44% PERSONAL SE rP1 - _- - t. ,703 1,0?nM 5,18% OPERATING EXPENSES Utilities 88 224 327 Equipment and Supplies 15,976 13,261 9,896 15,340 15,340 16,340 6.52% Repairs and Maintenance 1,592 37 2,921 3,750 3,750 2,750 -26.67% Conferences and Training 7,235 459 533 2,250 2,250 2,250 0.00% Professional Services 460 2,936 Other Contract Services 5,048 907 4,610 1,250 1,250 6,250 400.00% Rental Expense 2,293 5,452 828 3,000 3.000 3,000 0.00% Expense Allowance 150 Other Ex enses 47 19.54% Total 1,042,860 914,765 1,019,503 1,051,781 1,058,293 1,109,926 5.53 Significant Changes Funds reallocated into Contract Services from other areas in the Fire Department budget to help provide for strategic planning services. Temporary salaries increased to provide support to emergency re aredness volunteer programs. FY 2009I10 FY 2010/11 FY 2011112 FY 2012113 FY 2012I13 FY 2013114 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Battalion Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 0.75 1.00 1.00 1.00 1.00 0.00 Emergency Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.D0 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary D.DD 0.50 0.50 0.50 0.50 0.50 0.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 3.00 7.25 7.50 7.50 7.50 7.50 0.00 159 Fire Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Emergency Response PERSONAL SERVICES Salaries,Permanent 12,700,033 13,181,509 13,679,056 14,070,471 14,070.471 13,727,890 -2.43% Salaries,Temporary 841 4,114 9,978 10,384 10,384 41,384 298.54% Salaries, Overtime 3,083,393 3,803,451 3,884,768 3,041,722 3,041,722 3,001,296 -1.33% Leave Pay Outs 296,349 294,502 296,829 Benefits 6,840,219 7,887,499 8,154,206 8,409,748 8,509,597 9,069,767 7.85% PERSONAL SERVICES ' - 25840 1.21% OPERATING EXPENSES Utilities 1,999 22,554 440 200 100.00% Equipment and Supplies 345,259 299,684 214,895 286,338 286,352 296,338 3.49% Repairs and Maintenance 54,728 130,162 79.278 118,143 123,035 134,118 13.52% Conferences and Training 21,124 24,400 20,662 11,900 11,900 14,500 21.85% Professional Services 20,562 28,121 39,516 30,250 30,250 30,250 0.00% Other Contract Services 3,660 15,051 7.678 5,000 7,075 5,000 0.00% Rental Expense 4,891 3,186 Payments to Other Governments 1,146,537 984,584 742,333 925,317 925,317 919,968 -0.58% Expense Allowances 18,408 18,120 15,756 15,950 15,950 15,950 0.00% Other Ex enses 3,082 3,260 3,694 3,300 3,300 3,300 0.00% OPERATINGEXP _ 0250 1,529122 252' 6198 1,403,179 1.68% CAPITAL EXPENDITURES Improvements 4,288 CAPITAL EXPENDITURES 4,288 Total 24,545,373 26,700,197 27,149,089 26,928,523 27,035,353 27,259,962 1.23 Significant Changes Regular Overtime has been decreased due to economic conditions. Repairs&Maintenance increased to account for maintenance of cri0cal emergency response equipment. Temporary salaries increased to provide temporary support for critical administrative functions associated with recruitments.Training budget increased to provide for subscription to on-line training program to improve efficiency of delivering required training to emergency response personnel. A�„ q. r 12/13 FY 2013114 Change from evised Adopted Prior Year 7D,e ivision Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 attalion Chief 4.00 4.00 4.00 4.00 4.00 4.00 0.00 ty Fire Marshal 2.00 2.00 2.00 2.00 2.00 2.00 0.00 aptain 30.00 30.00 30.00 30.00 30.00 30.00 0.00 ngineer 30.00 30.00 30.00 30.00 30.00 30.00 0.00 hter Paramedic 36.00 36.00 36.00 36.00 36.00 36.00 0.00 Firefighter 12.00 12.00 12.00 12.00 12.00 12.00 0.00 Mechanic III 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Equip/Auto Maint Crewleader 1.00 0.00 0.00 0.00 0.00 0.00 0.00 ctal 117.00 115.00 115.00 115.00 115.00 115.00 0.90 160 Fire Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Prevention PERSONAL SERVICES Salaries, Permanent 885,412 825,886 779,528 765,652 765,652 782,792 2.24% Salaries,Temporary 9,874 33,297 38,100 38,100 10,500 -72.44% Salaries, Overtime 97,543 90,720 57,014 91,201 91,201 83,701 -8.22% Leave Payouts 47,888 22,901 29,727 Benefits 429,575 411,903 466,628 366,371 372,449 410,021 11.91% PERSONAL SERVICRU 1,460,4f 4 A02 1,287,014 2.04% OPERATING EXPENSES Utilities 875 53 1,514 2,900 2,900 2,900 0.00% Equipment and Supplies 14,761 9,728 3,892 9,723 11,447 14,423 48.34% Repairs and Maintenance 147,468 85,624 85,708 71,600 95,208 69,600 -2.79% Conferences and Training 5,554 1,022 1,279 3,250 3,250 6,900 112.31% Professional Services 21,773 36,907 53,650 51,100 138,700 50,600 -0.98% Other Contract Services 89,229 111,988 147,832 93,033 93,033 112,020 20.41% Rental Expense 46,947 42,889 46,788 51,200 51,200 51,200 0.00% Expense Allowances 5,871 9,967 5,589 4,552 4,552 4,402 -3.30% Other Expenses 6,311 6,566 9,040 6,000 6,000 6,000 0.00% 8.42% Total 1,799,207 1,666,028 1,721,486 1,554,682 1,673,092 1,605,0691 3.24°/u Significant Changes Overtime reduced due to economic conditions. Equipment and Supplies, as well as Training, have been increased to accommodate purchasing of required Fire Code Books and training for staff. Other Contract Services increased to provide funding for increase in royal payments associated with oil production. 13114 Change from Prior Year Fire Division Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy Fire Marshal(Safety) 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Assistant Fire Marshal(Non-Safety) 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Haz Mat Program Specialist 0.00 0.00 0.00 0.00 1 0.00 0.13 0.13 Fire Dev Specialist 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Fire Safety Program Specialist 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Fire Protection Analyst 1.00 1.00 2.00 2.00 2.00 2.00 0.00 Fire Protection Specialist 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fire Prevention Inspector 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 9.00 8.00 8.00 8.00 8.00 8.13 0.13 161 Fire Adopted Budget - FY 2013/14 Department Budget Summary Other Funds By Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Medical Program PERSONAL SERVICES Salaries, Permanent 2.301,276 2,265,151 2,220,901 2,247,326 2,247,326 2,409,937 7.24% Salaries,Temporary (892) 8,393 11,369 12,120 12,120 26,740 120.63% Salaries,Overtime 697,443 687,253 611,188 550,000 550,000 550,000 0.00% Leave Payouts 11,040 18,271 6,964 Benefits 1,154,988 1,284,867 1,286,946 1,269,010 1,304,608 1,483,375 16.89% PERSONAL SERVICES 4,4 9.60% OPERATING EXPENSES Utilities 42 Equipment and Supplies 358,531 355,271 270,143 352,550 352,550 394.650 11.94% Repairs and Maintenance 23.625 6,502 19,522 9,500 9,500 9,500 0.00% Conferences and Training 3,379 3,735 5,473 8,750 8,750 8,750 0.00% Professional Services 4,335 306,835 289,642 297,000 297,000 312,140 5.10% Other Contract Services 350,684 94,303 37,883 68,325 68,325 48,825 -28.54% Rental Expense 324 2,556 Expense Allowances 3,400 2,750 1,800 1,800 1,800 1,800 0.00% Other Expenses 46 65 OPERATING EXPENSES 5.11% CAPITAL EXPENDITURES Improvements 100,783 Equipment 1,229 CAPITAL EXPENDITURES 102,012 Total 5,010,191 5,035,952 4,761,873 4,816,381 4,851,979 5,245,717 8.91% Significant Changes Temporary Salaries and Professional Services increased to provide support for emergency medical response billing activities associated with increased call volume. Equipment and Supplies increased to provide for outfitting of additional ambulance required to adequately serve the community.Salaries and benefits increased to provide staffing of the additional ambulance. :FY 2009/10 FY Change from Permanent Person Prior Year Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00 1.00, 0.00 Firefighter Paramedic 12.00 12.00 12.00 12.00 12.00 12.00 0.00 Emergency Medical Srvs Coord 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Fire Medical Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Mechanic III 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Ambulance Operator 24.00 24.00 24.00 24.001 24.00 30.00 6.00 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Office Assistant 11 2.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 45.00 42.00 42.00 42.00 42.00 46.00 6,00 162 Fire Adopted Budget - FY 2013/14 Department Budget Summary Other Funds By Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety PERSONAL SERVICES Salaries, Permanent 1,473,130 100.00% Salaries,Temporary 1,223,435 100.00% Salaries,Overtime 312,593 100.00% Benefits 1,131,959 100.00% PERSONAL SERVIC JJJJJ&JiT 100.00% OPERATING EXPENSES Equipment and Supplies 155,000 100.00% Repairs and Maintenance 54,133 100.00% Conferences and Training 58,000 100.00% Other Contract Services 250,000 100.00% Rental Expense 21,500 100.00% Expense Allowances 5,400 100.00% Other Expenses 500 100.00% OPERATING EXPENSES - 3 100.00% Total 4,685,6501 100.00°� Significant Changes FY 2013114 represents the first year of the transition of Marine Safety from the Community Services Department into the Fire Department. Funds have been reallocated to Benefits to reflect costs associated with unemployment for temporary/seasonal employees. Adjustment were made to Permanent and Temporary Salaries to more accurately reflect the actual cost of providing Marine Safety Services with Temporary employees enrolled in CalPERS. 012113 FY 2012113 FY 2013114 change trom Permanent Personnel opted Revised Adopted Prior Year Marine Safety Division Chief 0.00 0.00 0.00 0.00 0.00 1.00 A Marine Safety Lieutenant 0.00 0.00 0.00 0.00 0.00 3.00Marine Safety Officer II 0.00 0.00 0.00 0.00 0.00 10. 00 Total 0.00 0.00 0.00 0.00 0.00 14.00 163 Fire Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHERFUNDS Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year HAZMAT CUPA(501,)Training Center (704), Grants(various) PERSONAL SERVICES Salaries, Permanent 306,724 307,362 274,960 274,670 274,670 248,581 -9.50% Salaries,Temporary 77,348 85,377 30,031 27,500 27,500 27,500 0.00% Salaries,Overtime 61.041 92,465 31,345 2,300 8,656 2,300 0.00% Leave Payouts 1,622 8,211 8,114 Benefits 114,264 123,371 128,593 127,814 127,814 128,834 0.80% ,107` 16 -5.80% OPERATING EXPENSES Utilities 32,235 35.794 33,890 35,500 35,500 35,500 0.00% Purchased Water 206 167 212 1,000 1,088 1,000 0.00% Equipment and Supplies 315.635 68,529 406,131 50,850 461,952 53,931 6.06% Repairs and Maintenance 19,264 28,152 15,149 26.114 26,114 22,614 -13.40% Conferences and Training 17,204 1,802 12,479 750 750 2,000 166.67% Professional Services 1,911 47,526 12,653 Other Contract Services 19,795 2,179 38,352 5,950 107,149 7,450 25.21% Payments to Other Governments 301 6,500 6,500 6,500 0.00% Expense Allowances 46,672 Rental Expense 10 Other Ex enses 3,504 3,500 100.00% 4.60% CAPITAL EXPENDITURES Improvements 238,989 169,474 230.906 279,514 279,514 124,603 -55.42% Equipment 58,812 143.917 Vehicle 22,265 gAtal Software 14,697 _ TAL EXPENDI URE3 3 -55.42% NON-OPERATING EXPENSES Transfers to Other Funds 13,000 13,000 13,000 13.000 13,000 13,000 NO 00 1 13,000 13,000 13AMM 13 000 13,000 0.00% Total 1,315,313 1,127,325 1,286,000 851,462 1,370,206 677,314 -20.45° Significant Changes The Hazmat CUPA Program reduced Salaries, Permanent to reflect 13%of the Hazardous Materials Program Specialist being charged to the Fire Prevention Division. Equipment and Supplies and Conferences and Training were increased for the hiring of new personnel. For the Central Net Operations Authority,funding for Improvements decreased due to less concrete replacement. FY 2009/10 FY 2010/11 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Battalion Chief 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Haz Mat Program Specialist 1.00 1.00 1.00 1.00 1.00 0.87 (0.13) Administrative Analyst Senior 0.00 0.25 0.00 0.00 0.00 0.00 0.00 Fire Training Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Aide 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 5.00 4.25 4.00 4.00 4.00 3.87 (0.13) 164 Fire Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS HAZMAT CUPA(50i,)Training Center (704,)Grants(various)(continued) 10/11 FY 2011/12 FY 201 � 12113 FY 2013/14 Change from Revenue Sum ual Actual Adopted vlsed Adopted Prior Year 00501 CUPA 216,603 195,600 384,629 210,000 210,000 195,385 (14,615) 00704 Fire JPAFund 484,322 400,304 485,395 206,000 206,000 333,341 127,341 00763 Citizen Corp Go Serve 02/03 (726) 00764 FEMA/EOC 40,274 00776 Used Oil 10th Cycle 04/05 (65) 00794 WMD-MMRS 06/07 21,258 00829 Used Oil 5/6th Cycle 17,982 4,349 00894 WMD-DHHS 8,955 4,153 1,600 00902 Used Oil 10th Cycle 06/07 12,292 20,444 12,384 00903 Homeland Security UASI 06/07 5,507 00908 Fireman's Fund 07/08 (529) 00912 Homeland Security UASI 07108 58,110 87,491 00913 WMD-MMRS 07/08 242,601 (3,055) 00922 Fire Act Grant 2008 19,636 (55) 00925 Homeland Security UASI 08/09 40,308 55,897 00929 PSIC Grant 08/09 225,118 304 00934 Fireman's Fund Heritage 09/10 12,134 6 00941 Homeland Security UASITLO 0910 2,573 (275) 00945 Homeland Security MMRS 09/10 316,403 00947 EMPG 10/11 28,000 00951 Used Oil 14th Cycle 08/09 6,708 00952 Fireman's Fund Heritage 10/11 15,149 00958 Homeland Security UASI 09/10 9,085 33,651 00960 Used Oil OPP1 10/11 64,690 00974 Assistance to Firefighter Grant 5,520 00975 EMPG 11/12 43,530 Total 1,311,790 804,098 1,063,268 416,000 815,104 528,726 112,726 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013M4 Change from Fund Balance Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00501 CUPA 228,810 99,381 227,523 154.831 00704 FireJPAFund 1,468,584 1,322,551 1,309,827 1.162.899 Total 1,697,394 1,421,932 1,537,350 1,317,730 165 Fire Adopted Budget- FY 2013114 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009110 FY _ 13 FY 2013114 Change From Department I Business Unit Actual Actual Ado ted Adopted Prior Year FIR Fire ADM Administration 10065101 Fire Admin 886.022 829,187 891,006 903,972 909,616 945,423 4.59% 10065301 Emergency Operations Center 156,839 85,577 128,497 147,810 148,678 164,503 11.29% ADM Administration 1 5.53% ER Emergency Response 10065203 Fire Suppression 21,632.665 23,695,709 24,361,477 24,108,759 24,205,170 24,380,038 1.13% 10065303 Hazmat Response 2.611,885 2,773,956 2,786,618 2,817,214 2.827,633 2,877,374 2.14% 10065304 Search/Rescue 6,620 4,410 953 2,550 2,550 2,550 0.00% 10065702 Support Services 294,202 226,120 41 ER Emergency Response 5372 26.700195 1.23% FM FireMed 10065401 FireMed Administration 754,520 787,728 704,440 729,118 732,591 762,586 4.59% 10065402 FireMed Program 2,853,015 2,734,961 2,766,290 2,860,286 2,871,573 2,983,632 4.31% 10065403 Emergency Transport Program 1,402,655 1,513,262 1,291,146 1,226,977 1,247,815 1,499,499 22.21% FM FireMed 5,010,190 5,035,952 4,761,877 4,816,380 4,851,979 5,245,717 8.91% FP Fire Prevention 10065201 Fire Prevention 1.798,804 1,450,142 1,428,141 1,308,649 1,404.050 1,342,261 2.57% 10065204 Oil Production 403 215,886 293,343 246.033 269,641 262,797 6.81% FP Fire Prevention 11,799,207 1,666,028 1,721,484 1,554,682 1,673,691 1,605, 3.24% FP Marine Safety 10065205 Junior Lifeguards 532,682 100.00% 10065207 Marne Safety 4,152,968 100.00% FP Marine Safe 4,685,650 100.00% Other Funds 10365101 Donations Fire 4,228 22365101 Safe and Sane Fireworks 17,807 5,241 50165501 Hazmat CUPA 312,028 243,488 215.444 228,304 240,304 219,264 -3.96% 50165999 CUPA Fire Trfs 13,000 13,000 13.000 13,000 13,000 13,000 0.00% 70465101 CNOA Adminisration 546,337 496,594 555,236 610,158 610,246 445,050 -27.06% 70465102 FV Member Specific Acc 1,525 8,354 21,120 76365301 Citizen Corp Go Serve 02103 12,477 76465005 EMPG Grant 0&07 3,967 76465006 EMPG Grant 07/08 22,667 76465008 EMPG Grant 09/10 21,800 89465301 WMD DHHS 56,414 108,647 64,067 38,376 90266002 Used Oil 13th Cycle 07/08 19,780 91265301 Homeland Security UASI 07/08 71 91265302 Homeland Security USAR 07/08 46,372 92565301 Homeland Security UASI 08/09 39.616 20,799 92565302 UASI Volunteer Trailer 3,282 28,449 92665301 Homeland Security MMRS 08109 203.764 12,078 93465301 Fireman's Fund Heritage 09/10 11,164 783 94165301 Homeland Security UASITLO 0910 2,573 94565301 Homeland Security MMRS 09/10 59,947 256.188 94765001 EMPG 10/11 28,000 138 94765301 Hazard Mitigation 10/11 37,347 26,297 95166002 Used Oil 14th Cycle 08/09 9,898 95265301 Fireman's Fund Heritage 10/11 14,782 95865301 Homeland Security UASI 09/10 44,283 3,111 95865302 UASI 2009TLO 2,732 2,148 96066002 Used Oil OPPt 10/11 4,972 58,341 46,672 96066003 Used Oil OPP2 12113 8,593 44,528 97465001 Assistance to Firefighters Grant 5,521 166 Fire Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009110 FY 2010111 FY 2011112 FY 201211$ FY 2013/14 Change From Actual Actual Actual Adopted ` Adopted Prior Year FIR Fire 97565001 EMPG 11/12 43,199 331 97665301 Homeland Security MMRS 10/11 8,558 308,861 99065001 EMPG 12/13 37,299 Other Funds _ - 1.315,312 1,127,324 1,286,002 851,462 1,370,206 677,314 -20.45% General Fund 32,397,630 34,316,940 34,651,954 34,351,367 34,619,317 39,906,314 16.17% Other Funds 1,315,312 1,127,324 1,286,002 851,462 1,370,206 677,314 -20.45% Grand Total(s) 33,712,942 35,444,264 35,937,956 35,202,830 35,989,523 40,583,628 15.29% 167 INTENTIONALLY LEFT BLANK 168 �3 City of Huntington Beach Human Resources Adopted Budget — FY 2013114 Director of Human Resources ADMINISTRATION Personnel Analyst Administrative Assistant RISK MANAGEMENT LABOR BENEFITS 8 TRAINING RECRUITMENT& RETENTION LIABILITY Personnel Analyst Principal Personnel Analyst Principal Personnel Analyst Principal Risk Manager Personnel Analyst Senior Personnel Analyst Liability Claims Coordinator Personnel Assistant(2) Administrative Secretary Orrice Assistant II SAFETY/WORKERS COMPENSATION Safety&Loss Prevention Analyst 169 Human Resources Department Descriptions The Human Resources Department's primary role is to provide responsive professional human resource management assistance to City departments and to attract, develop and retain quality employees. The department is operationally comprised of five divisions: Administration, Benefits and Training, Employee Relations, Recruitment and Selection, and Risk Management. Human Resources supports the City in all aspects of selection, training, and professional development of skilled employees providing the highest quality service to the community. Human Resources oversees a variety of functions including: coordination of performance evaluations, employee training, Surf City University classes and workshops, the disciplinary process, labor negotiations, employee relations, benefits administration, and classification and compensation. The Risk Management Division is responsible for managing the City s risk and employee safety programs. This division develops, administers, and coordinates citywide liability insurance and risk management programs including workers' compensation, public claims liability, loss prevention, and safety. The division also coordinates loss control training and directs safety activities at all levels to avoid or reduce loss exposure. This division manages the City's liability insurance claims process including the investigation and settling of claims against the City. Ongoing Activities & Projects Human Resources • Manage the recruitment, testing, and selection processes, including administration of the NEOGOV online recruitment system • Plan and implement citywide training programs and courses offered through Surf City University • Coordinate labor relations meetings, process follow- up items, and handle contract interpretation issues • Administer the City's health and retirement plans • Administer the classification and compensation plan • Oversee labor and employee relations administration Risk Management Division • Prepare annual risk management report including claims statistics, evaluation, insurance coverage, and renewals • Investigate, evaluate, process, and settle or deny all liability claims • Process property, liability, and benefit insurance renewals and file claims for reimbursement • Process insurance certificates annually and monitor compliance • Oversee the workers' compensation program • Maintain a comprehensive occupational health and safety program 170 Human Resources Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011/12 FY 2012/13 FY 2013114 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Provide professional guidance to at least four Develop, Retain departments on restructuring issues due to and Attract reduced staffing. Quality Staff Measure: #of departments reorganized/restructured 3 4 4 Goal: 2. Continue open communication with employees Develop, Retain and labor groups through Labor Management and Attract Relations Committee(LMRC)meetings, meet& Quality Staff confer,and department newsletters. Measure: #of annual meetings conducted and newsletters 41 20 16 published Goal: 3. Provide at least four safety training workshops to Develop, Retain employees to reduce accidents and injuries. and Attract Quality Staff Measure: #of safety workshops conducted 7 10 10 171 Human Resources Accomplishments & Goals FY 2012/13 Accomplishments • Reached side letter agreements with the following Associations: Municipal Employees' Association (MEA), and Management Employees' Organization (MEO)for holiday closure • Completed audit of miscellaneous employees' dependent eligibility for health insurance enrollment • Successfully recovered approximately$140,000 in property damage claims • Facilitated transition to new provider for MEA medical coverage • Worked with Finance and Information Services Departments to compile and publish City of Huntington Beach Compensation Report • Successfully transitioned seven employees slated for layoff into other jobs, retirement, or layoff • Reached side letter agreement with Surf City Lifeguard Employees' Association (SCLEA) for an extension of the Memorandum of Understanding (MOU) • Updated class plan — revised six job specifications, created five new classifications, and eliminated sixteen job classifications • Filled over 150 requisitions (regular, promotional, and hourly/temporary) resulting in approximately 175 promotions/hires • Conducted and completed recruitments (from posting date to creation of eligible list) in an average of 47 days Implemented the following programs: • Injury, Illness, Prevention Program (IIPP) (AR 226) • Performed quarterly facility inspections for all Community Services and Library Services Departments facilities to identify potential employee and citizen hazards Training conducted: • Coordinated Workplace Violence Training • Coordinated Hearing Conservation program testing/training for affected employees • Trained all City departments on the revised IIPP and Globally Harmonized System (GHS) • Conducted 30 of Department of Fair Employment and Housing (DFEH) required interactive process meetings 172 Human Resources Accomplishments & Goals FY 2013/14 Goals • Successfully conclude negotiations with the following Associations: Fire Management Association, Huntington Beach Fire Association, Municipal Employees' Association, Management Employees' Organization, Marine Safety Management Association, Police Officers' Association, and Police Management Association for a successor MOU • Educate Management and Executive Team on the Affordable Care Act requirements • Develop strategy to implement provisions of Health Care Reform • Work with the City Attorney's Office to provide in-house Sexual Harassment (AB 1825) training and education • In conjunction with the Payroll Division of the Finance Department, develop a system to track and report new retirement formulas mandated for new hires under California Public Employees' Pension Reform Act of 2012 (PEPRA) • Revise Workplace Violence Policy(AR 416) • Update class plan with revisions to outdated job class specifications and delete obsolete classifications • Complete Citywide training on the revised IIPP and new GHS • Inventory all City chemicals and create SDS (Safety Data Sheets) binders for each City facility • Revise the City Ergonomics Program and perform Department training • Educate Administration, Department Directors, and Division Managers in areas of Workers' Compensation, Liability Claims Administration, OSHA requirements, and insurance coverage, specifically in areas of required training, written programs, and recordkeeping requirements • Conduct and complete recruitments (from posting date to creation of eligible list) within 50 days (on average) • Continue to offer low or no-cost employee development opportunities through the City's Employee Assistance Program provider, deferred compensation representatives, insurance carriers, webinars through professional associations and co-sponsorship with neighboring jurisdictions 173 INTENTIONALLY LEFT BLANK 174 Human Resources Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 1,523,895 1,302,330 1,276,752 1,292,809 1,272,809 1,316,933 1.87% Salaries,Temporary 28,000 Salaries, Overtime 420 423 535 Leave Payouts 22.001 17,057 22,514 Benefits 556,142 488,052 530,127 525,790 530,379 627.897 19.42% PERSO 1.831.181 6.94% OPERATING EXPENSES Equipment and Supplies 67,477 50,235 42,973 55,275 58,216 55,275 0.00% Repairs and Maintenance 777 10,958 20,000 20,000 20,000 0.00% Conferences and Training 83,721 72,340 90.544 135,200 135,240 135,200 0.00% Professional Services 2,629,807 1,078,500 826,069 902,354 974,662 902,354 0.00% Other Contract Services 96,402 98,214 77,535 80,000 77,700 80,000 0.00% Claims Expense 1,325,269 5,749,565 4,823,165 3,741,896 3,741,896 3,742,614 0.02% Insurance 2,844,246 2.581,323 2.477.593 2,185,000 2,185,000 2,530,165 15.80% Payments to Other Governments 109,242 109,250 109,250 175,000 60.18% Expense Allowances 6,026 6,023 6,000 6.000 6,000 6.000 0.00% Other Expenses 487 897 OPERATING EXPENSES 7,234,975 6,608 5.69% NON-OPERATING EXPENSES Payroll Charges 3,872,485 5,339,286 5,081,859 (41301.961) 4,301,961 4,395.216 2.17% NON-OPERATING EXPENSES ,335,286 5,081,859 4,301,961 4,301,961 _ 5,216 2.17% Grand Total(s) 5,283,406 6,106,450 5,212,147 4,751,613 4,837,191 5,196,222 i ' General Fund 5,208,887 6,043,314 5,192,580 4,751,613 4,837,191 5,196,222 9.36% Other Funds 74,519 63,136 19,567 Grand Total(s) 5,283,406 6,106,450 5,212,147 4,751,613 4,837,191 5,196,222 9.36% Personnel Summary 20.50 15.50 15.00 14.50 14.50 15.00 0.50 175 Human Resources Adopted Budget - FY 2013/14 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 1,490,565 1,268,866 1,276,752 1,292,809 1,272,809 1,316,933 1.87% Salaries,Temporary 28,000 Salaries,Overtime 420 423 535 Leave Pay Outs 22.001 17,057 22,514 Benefits 545,205 476,840 528,077 525,790 530,379 627,897 19.42% PERSONAL§EM 6.94% OPERATING EXPENSES Equipment and Supplies 37,829 32,774 25,456 55,275 58,216 55,275 0.00% Repairs and Maintenance 777 10,958 20,000 20,000 20,000 0.00% Conferences and Training 83,606 72,237 90,544 135,200 135,240 135,200 0.00% Professional Services 2,629,807 1,078,500 826,069 902,354 974,662 902,354 0.00% Other Contract Services 96,402 98,214 77,535 80,000 77,700 80,000 0.00% Claims Expense 1,325,269 5,749,565 4,823,165 3,741,896 3,741,896 3,742,614 0.02% Insurance 2,844,246 2,581,323 2,477,593 2,185,000 2,185,000 2,530,165 15.80% Payments to Other Governments 109.242 109,250 109,250 175,000 60.18% Expense Allowances 6,023 6,023 6,000 6.000 6,000 6,000 0.00% OPERATING EVOWS ,182 9,619,414 ' ,975 7,307,964 _ 5.69% NON-OPERATING EXPENSES Payroll Charges 3,872,485 5,339.286 5,081,859 4,301,961 4,301,961 4,395,216 2.17% NON-OPERATING EXPENSES 3,872,485 5,339,286 5,081,859 4,301,961 4,301,961 4,395,216 2.17% Total 5,208,887 6,043,314 5,192,580 4,751,612 4,837,191 5,196,222 9.36°/ Personnel Summary 20.00 15.00 14.50 14.50 14.50 15.00 0.50 176 Human Resources Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Human Resources PERSONAL SERVICES Salaries, Permanent 1,490,565 1,268,866 1,276,752 1,292,809 1,272,809 1,316,933 1.87% Salaries,Temporary 28,000 Salaries, Overtime 420 423 535 Leave Payouts 22,001 17,057 22,514 Benefits 545,205 476,840 528,077 525,790 530,379 627,897 19A2% E PERSONAL SERVICES 2,058,1 1,818,598 1,831,188 1,944,830 6.94% OPERATING EXPENSES Equipment and Supplies 37,829 32,774 25,456 55,275 58,216 55,275 0.00% Repairs and Maintenance 777 10,958 20,000 20,000 20,000 0.00% Conferences and Training 83,606 72,237 90,544 135,200 135,240 135,200 0.00% Professional Services 2,629,807 1,078,500 826,069 902,354 974,662 902,354 0.00% Other Contract Services 96,402 98,214 77,535 80,000 77,700 80,000 0.00% Claims Expense 1,325,269 5,749,565 4,823,165 3,741,896 3,741,896 3,742,614 0.02% Insurance 2,844,246 2,581,323 2,477,593 2,185,000 2,185,000 2,530,165 15.80% Payments to Other Governments 109,242 109,250 109,250 175,000 60.18% Expense Allowances 6,023 6,023 6,000 6.000 6,000 6,000 0.00% OPERATING EXPENSES 5.69% NON-OPERATING EXPENSES tPa,roll Char es (3,872,485 5,339,286 5,081,859 4,301,961 4,301,961 4.395,216 2.17% 3 872339 301,961 4,301,961 4,395 16 2.17% 5,208,887 6,043,314 5,192,580 4,751,612 4,837,191 5,196,222 Significant Changes Permanent Salaries increased due to the Administrative Assistant position being restored to full-time based on work load necessity. Operating costs changed due to increases in insurance premiums and the mandatory State of California self-insurance assessment fees. FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Human Resources 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Risk Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Personnel Analyst Principal 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Personnel Analyst Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Personnel Analyst 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Safety and Loss Prevention Analyst 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Safety Officer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Liability Claims Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Workers'Comp Examiner 3.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Aide 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Personnel Assistant 3.00 2.00 2.00 2.00 2.00 2.00 0.00 Administrative Assistant 1.00 1.00 0.50 0.501 0.50 1.00 0.50 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 20.00 15.00 14.50 14.50 14.50 15.00 0.50 177 Human Resources Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Rideshare Program 1201I PERSONAL SERVICES Salaries, Permanent 33,330 33.464 Benefits 10,937 11.212 2,051 PERSONAL SERVIC 44,677 2,051 OPERATING EXPENSES Equipment and Supplies 29,648 17,460 17,517 Conferences and Training 115 103 Expense Allowances 3 Other Expenses 487 897 OPERATING 18,460 17,517 Total 74,519 63,136 19,567 Significant Changes The Rideshare Program was transferred to the Public Works Department beginning FY 2012/13. The Rideshare Coordinator position has been eliminated. FY 20OW10 FY NMI FY 2011112 FY 2012f13 FY 2012N3 FY2013N4 1 Change from Permwont Personnel Aetusl Ackud Adwl Adopted Revised Adopted Prior Year Rideshare Coordinator 0.50 0.50 0.50 0.00 0.00 0.001 0.00 Total 0.50 0.50 0.50 0.00 0.00 0.001 0.00 178 Human Resources Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 2013114 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year HR Human Resources HR Human Resources 10030402 Human Resources Admin 438,181 393,053 415,297 407,890 410,251 472,825 15.92% 10030403 Recruitment&Retention 291,470 272,339 270,860 315,759 287,195 324,281 2.70% 10030404 Employee Relations 223,761 239,654 276,033 290,302 342,932 300,894 3.65% 10030405 EmployeeTraining/Development 226,416 199,941 227,436 242,358 243,226 245,934 1.48% 10030501 Employee Benefits 276,995 292.328 306,733 309,993 311,770 318,416 2.72% 10030502 Liability Insurance 3,719,983 4,645,938 3,692,036 3,185,311 3,238,343 3,533,638 10.94% 10030503 Employee Safety 32,081 60 4.186 3,473 233 100.00% HR Human Resources 88 „ ;043,314 5,192,580 37,191 9.36% Other Funds 20130101 Rideshare Administration 74,519 63,136 19,567 Other Funds Z 63,136 19,567 General Fund 5,208,887 6,043,314 5.192,580 4.751.613 4.837.191 5.196.222 9.360% Other Funds 74,519 63,136 19,567 Grand Total(s) 5,283,406 6,106,450 5,212,147 4,751,613 4,837,191 5,196,222 9.36°k 179 INTENTIONALLY LEFT BLANK 180 City of Huntington Beach Information Services LLJO Adopted Budget - FY 2013114 Director of Information Services ADMINISTRATION C Administrative Assistant INFRASTRUCTURE CUSTOMER APPLICATIONS AND (EEE) SYSTEMS SUPPORT DATABASE SUPPORT IS Communications Manager IS Computer Operations Business Systems Manager Business Systems Manager Manager (0.50) (0.50) Network Systems Administrator IS Analyst Senior IS Analyst I IS Analyst Senior(2) IS Analyst IV(3) IS Technician Senior IS Technician Senior IS Analyst IV(2) IS Analyst ll IS Technician IV(2) IS Technician III IS Analyst III IS Technician IV IS Technician II IS Analyst II(2) IS Technician I GIS Analyst 11(3) 181 Information Services Department and Division Descriptions Information Services is an internal service department supporting all aspects of the City's technology infrastructure including computers, software, networks, telephones, and radios. The department is comprised of technical support personnel including business analysts, hardware technicians, and targeted technology area specialists. The Information Services divisions are Administration, Infrastructure Systems, Customer Support, Applications and Database Support, and Public Safety Systems. Administration Division The Administration Division is responsible for overall leadership of the department, including strategic planning, project management, budget development and implementation, goal setting, and implementation of Citywide technology planning, standards, policies, and procedures. Infrastructure Systems Division The Infrastructure Systems Division maintains and secures the data, voice, and wireless network infrastructure. The division also coordinates, procures, and processes billing for all phones, cellular phones, and broadband wireless. Maintaining the City's shared server hardware, coordinating data backup, and offsite storage are essential functions of the division. Customer Support Division The Customer Support Division provides hardware, software, and systems technical support for all City employees. The Help Desk processes over 2,000 calls for service every year. Analysts in this division also maintain the City's mapping data layers supporting spatial analysis, 3-13 modeling, and map atlas production, as well as supporting desktop and mobile users. Applications and Database Support Division The Applications and Database Support Division analysts are responsible for the support of the City's enterprise software applications including Oracle (Financial and Human Resources/ Payroll,) Kronos (Scheduling,) Utiligy (Municipal Billing,) Cityview (Permits& Licenses,) E-mail, and the City's website. Public Safety Systems Division The Public Safety Systems Division support the specialized applications used by the City's police and fire departments. Systems supported include Police Computer Aided Dispatch, Police and Fire Records Management systems, Emergency Medical systems for FireMed, Fire Scheduling, Jail Booking, Traffic Accident Investigation, and Internal Affairs systems. Technicians in this division maintain the City's mobile data computers. 182 information Services Ongoing Activities and Projects Administration Division Provide overall management and leadership of the department • Develop and update City technology standards, policies, and procedures • Implement and update the City's technology master plan • Manage the Surfcity Pipeline Citizen Information and Service Request System • Provide project management for citywide technology projects, currently including: Business Continuity/Disaster Recovery for critical city systems ° Green Printing Initiative to reduce printing costs and a-waste Infrastructure Systems Division • Provide technical/ security support for City's voice and data networks • Manage acquisition and billing for the City's land lines, ° phones, and pagers • Manage wired and wireless Internet access at all City facilities • Provide support for servers, virtual infrastructure, storage devices, uninterrupted power supplies, and LAN/WAN network • Provide backup of all City data files and manage offsite data storage • Maintain the 4.9 GHz Wireless Point-to-Point network Customer Support Division • Provide support for all City desktop, laptop and tablet computers • Perform replacement of City desktop and laptop computers • Provide Help Desk for technology application support citywide • Support computer operations for Library branches • Maintain geographic data, products and services • Support desktop and mobile users of GIS application • Develop and support City intranet, and Internet web sites, applications, and reports Applications and Database Support Division • Streamline business processes through automation and process reengineering • Support of City Microsoft Outlook, e-mail systems, and employee directory • Support, and maintain City's business applications and databases including: Payroll/ Human Resources, Timekeeping, Utility Billing, Permit, Document Imaging, and Library Systems • Develop and conduct computer application training classes for City employees • Manage and support Citrix thin client computing • Support City's Internet and intranet web systems and applications • Upgrade City's Financial System Public Safety Systems Division • Provide technical support for law enforcement, fire suppression, and emergency medical response systems BPO ' 183 information Services Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011/12 FY 2012113 FY 2013/14 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Increase City website usage by increasing the Improve the number of total visits five percent, the number of City's first-time visits two percent, and the number of Infrastructure page views/documents downloaded two percent annually. Measure: % increase in total number of visits 5% 5% 8% •increase in number of first-time visits 2% 2% 3% • increase in number of page views/documents 2% 2% 15% downloaded Goal: 2. Resolve 95% of computer support calls to Develop, Retain Information Services Help Desk within caller time and Attract requirement. Quality Staff Measure: % of calls to Help Desk resolved within caller time 95% 90% 95% requirement Goal: 3. Maintain reliability of city network by having less Improve the than 0.02%of unscheduled downtime. City's Infrastructure Measure: %of unscheduled network downtime <0.02% 0.02% .04% 184 information Services Accomplishments &Goals FY 2012/13 Accomplishments • Upgraded the citywide document imaging system (SIRE)to the current version • Upgraded the Library enterprise cataloging software system • Completed the implementation of Automatic License Plate Readers (ALPR)system for the Police Department • Implemented MaxPro video management system and Fusion DVR for the Police Department • Implemented new online reservation software system for the Community Services Department • Implemented two-factor authentication for increased network security • Implemented a new computer training lab for the Police Department • Implemented water monitoring and compliancy application (eDWARD)for the Public Works Department • Implemented enterprise fleet management system for the Public Works Department • Implemented an Automated Water Meter Reader System for the Public Works Department • Designed, developed, and implemented new system for the Police Department helicopter operations • Automated the Police Department Probable Cause Declaration process • Completed the feasibility study of the Enterprise Land Management System • Completed replacement of obsolete City telephone system with voice over Internet Protocol based system (VOIP) • Upgraded the Police Department Dispatch workstations • Replaced the oldest City personal computers (PCs)with new systems and software • Updated all Panasonic laptops in the Police and Fire Department vehicles to Windows 7 operating system • Began upgrade of all City PCs to Windows 7 operating system • Updated Adobe Reader and Flash to version 11 for all City PCs • Continued the ongoing Green Technology Initiative significantly reducing the number of PCs, printers, faxes, scanners, and shared computers in use with the elimination of over 300 items since the program was initiated • Provided updated GIS wall maps for City facilities • Updated all GIS layers and maps related to Sunset Beach annexation • Developed web-based GIS application for Water Facilities map • Provided GIS support for City litigation • Provided mapping and GIS support for City Zoning and General Plan Updates FY 2013/14 Goals • Complete upgrade of all City PCs to Windows 7 operating system • Complete the implementation of enterprise fuel management system • Replace remaining obsolete City PC computers • Develop mobile map application for Fire Department vehicles • Develop web-based replacements for outdated GIS applications • Explore the use of LIDAR (laser)data for development of 3D GIS capabilities 185 INTENTIONALLY LEFT BLANK 186 Information Services Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 3,228,060 2,716,879 2,683,891 2,767,263 2,789,263 2,792,421 0.91% Salaries,Temporary 65,340 62,626 38,875 33,620 46,897 10,750 -68.02% Salaries,Overtime 10,492 12,347 18,643 34,000 34,000 33,000 -2.94% Leave Payouts 112,288 79,120 106,946 Benefits 1,104,617 986,982 1,123,994 1,117,439 1,149,765 1,329,133 18.94% PERSONAL SERA C - 57,964 4,019,925 4,165,304 5.39% OPERATING EXPENSES Utilities 891,205 849,949 679,960 827,446 796,997 841,486 1.70% Equipment and Supplies 130,097 101,636 122,574 75,749 78,921 86,249 13.86% Repairs and Maintenance 1,191,090 980,358 880,952 903,387 988,383 1,114,157 23.33% Conferences and Training 25,619 61,112 51,702 80,634 85,180 51,134 -36.59% Professional Services 16,500 1,500 1,500 Other Contract Services 342 20,323 18,064 15,000 22,000 15,000 0.00% Expense Allowances 6,023 6,023 15,315 12,600 6,000 27,600 119.05% Other Expenses 20 200 100.00% OPERATING EXPENSES 11,54% CAPITAL EXPENDITURES Software-Capital 114,386 75,614 CAPITAL EXPENDITURES F4,3861W75,614 Grand Total(s) 6,781,673 5,878,855 5,856,822 5,867,138 6,073,020 6,301,130 7.40% General Fund 6,781,673 5,878,855 5,856,822 5,867,138 6,073,020 6,301,130 7.40% Grand Total(s) 6,781,673 5,878,855 5,856,822 5,867,138 6,073,020 6,301,1301 7.40% Personnel Summary 40.00 29.50 29.50 29.50 29.50 30.001 0.50 187 Information Services Adopted Budget - FY 2013114 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 3,228,060 2,716,879 2,683,891 2,767,263 2,789,263 2,792,421 0.91% Salaries,Temporary 65,340 62,626 38,875 33,620 46,897 10,750 -68.02% Salaries,Overtime 10,492 12,347 18,643 34,000 34,000 33,000 -2.94% Leave Pay Outs 112,288 79,120 106,946 Benefits 1,104,617 986.982 1,123,994 1,117,439 1,149,765 1,329,133 18.94% PERSONAL 797 3,857, 3 952,322_ L 4,165,304 5.39% OPERATING EXPENSES Utilities 891,205 849,949 679,960 827,446 796,997 841,486 1.70% Equipment and Supplies 130,097 101,636 122,574 75,749 78,921 86,249 13.86% Repairs and Maintenance 1,191,090 980,358 880,952 903,387 988,383 1,114,157 23.33% Conferences and Training 25,619 61,112 51,702 80,634 85,180 51,134 -36.59% Professional Services 16,500 1,500 1,500 Other Contract Services 342 20,323 18,064 15,000 22,000 15,000 0.00% Expense Allowances 6,023 6,023 15,315 12,600 6,000 27,600 119.05% Other Expenses 20 200 100.00% OPERATING EXPENSES 1 11.54% CAPITAL EXPENDITURES Software-Capital 114,386 75,614 CAPITAL EXPENDITURES 6 75,614 Total 6,781,673 5,878,855 5,856,822 5,867,138 6,073,020 6,301,130 7.40% Personnel Summary 40.00 29.50 29.50 29.50 29.50 30.001 0.50 188 Information Services Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 319,685 213,565 210,433 211,682 233,682 245,190 15.83% Salaries,Temporary 43,651 42,525 36,329 33,620 33,620 -100.00% Salaries, Overtime 297 193 500 500 500 0.00% Leave Pay Outs 10,279 10,279 10,279 Benefits 96,626 76,409 78,045 72,426 82.178 103,596 43.04% PERSONAL SERVICES .70,536 ,279 318,228 349,980 349,266 9.76% OPERATING EXPENSES Equipment and Supplies 6,361 5,027 6,702 9,400 9,000 9,400 0.00% Repairs and Maintenance 30 Conferences and Training 30 3,148 3,865 4,250 4,250 450 -89.41% Expense Allowances 6,023 6,023 6,000 12,600 6,000 12,600 0.00% Other Expenses 20 1 19,250 22,450 -14.48% Total 482,952 357,006 351,866 344,478 369,230 371,7361 7.91% Significant Changes Administative Assistant position increased from .50 FTE to 1.0 FTE due to the increasing administrative support demand of the department. The increased in salary and benefit costs for the additional.50 FTE($48,670)was absorbed from the department's operating budget,mostly from Temporary Salaries and Conferences and Training.Administration's Conferences and Training reduced by$3,800 and Temporary Salaries reduced by$22,780 to accommodate the additional .50 FTE Administrative Assistant position. The remaining budget of$10,750 in Temporary Salaries was moved to the Customer Support Division for their temporary staffing needs. FY 2010/11 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change from Permanent Actual Actual Adopted Revised Adopted Prior Year Director of Information Services 1.00 1 00 1.00 1.00 1,00 1 00 0.00 Project Manager 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 1.00 0.50 0.50 0.50 1 0.50 1.00 0.50 Total 4.00 1,50 1.50 1.50 1.50 2.00 0.50 189 Information Services Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Applications & Database Support PERSONAL SERVICES Salaries, Permanent 1,127,912 842,164 779,951 809,099 809,099 785,491 -2.92% Salaries,Overtime 1,006 307 1,786 6,000 6,000 5,000 -16.67% Leave Payouts 18.445 20,352 28,890 Benefits 356,905 289,479 311,712 307,655 314,167 358,413 16.50% PERSONAL SERVICES - 2.33% OPERATING EXPENSES Utilities 623 Equipment and Supplies 9,061 25,425 27,031 3,075 2,903 3,075 0.00% Repairs and Maintenance 513,558 500,396 398,338 419,893 503,944 592,893 41.20% Conferences and Training 1,658 14,184 9,907 10,000 10,000 5,500 -45.00% Other Contract Services 7,000 OPERATING EXPENSES 7 .468 38.92% CAPITAL EXPENDITURES Software-Capital 114,386 75,614 CAPITAL EXPENDITURES 114,386 75,614 Total 2,028,545 1,692,307 1,672,624 1,555,722 1,728,727 1,750,373 12.51 Significant Changes Overtime Salaries and Conferences and Training were reduced by$1,000 and $4,500, respectively, to assist with covering some of the costs of the .50 FTE for Administration. Repairs and Maintenance increased by$173,000 to reinstate the annual maintenance for the City's financial system JDE/Oracle($159,000)and to cover other Citywide business systems annual maintenance increases($14,000). In order to meet the operational and service demands of the division, one (1) Info Systems Analyst IV position was transferred from Customer Support Division and one (1) Info Systems Analyst I position was transferred out of the division to the Customer Support Division. 2012113 FY 2012113 FY 2013114 Change from Permanent Personnel A NoW Adopted Prior Year Business Systems Manager 1.00 0.50 0.50 0.50 0.50 0.50 0.00 Info Systems Analyst Senior 3.00 2.00 2.00 2.00 2.00 2.00 0.00 Info Systems Analyst IV 2.00 1.00 1.00 1.001 1.00 2.00 1.00 Info Systems Analyst III 2.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Analyst II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Info Systems Analyst I 1.00 1.00 1.00 1.00 1.00 0.00 (1.00) TOtel 11.00 7.50 7.50 7.50 7.50 7.50 0.00 190 Information Services Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Infrastructure Systems PERSONAL SERVICES Salaries, Permanent 554,739 663,670 609,977 598,863 598,863 590,512 -1.39% Salaries,Temporary 2,546 Salaries, Overtime 1,207 7,725 7,290 7,500 7,500 7,500 0.00% Leave Payouts 9,092 10,436 21,900 Benefits 188,308 220,096 251,108 237,622 242,732 272,906 14.90% PERSONAL SE 27 892,821 849,095 870,918 3.20% OPERATING EXPENSES Utilities 891,205 849,949 679,337 827,446 796,996 841,486 1.70% Equipment and Supplies 15,655 22,165 29,489 15,400 15,400 15,400 0.00% Repairs and Maintenance 179,656 241,252 219,708 170,534 198,718 170,634 0.00% Conferences and Training 3,185 26,345 25,222 26,000 38,811 11,000 57.69 0 Other Contract Services 15,000 15,000 15,000 0.00% F�c ense Allowances 9,315 15,000 100.00% _ . .. ,. 1.33% Total 1,843,047 2,041,638 1,855,892 1,898,265 1,914,020 1,939,339 2.16°A Significant Changes A slight increase of$10,040 in Utilities to cover additional wireless services for 30 Fire units. Conferences and Training reduced by$15,000 to cover funding for the C' 's Cell Phone Stipend Program costs in Expense Allowances. Change from mtanent Personn Prior Year Info System Communications Mgr 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Network Systems Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Analyst Senior 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Telecommunications Specialist 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Info Systems Technician Senior 2.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician IV 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 7.00 7.00 7.00 6.00 6.00 6.00 0.00 191 Information Services Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Geographical Information Systems(GIS) PERSONAL SERVICES Salaries, Permanent 369,462 2,944 Salaries,Temporary 169 Leave Payouts 14,812 Benefits 127,064 955 3,1f99 OPERATING 7EXPENSESEquipment anies 59,599 11,176 Repairs and nce 41,626 Conferences nin 2.317 �. a II Total 615,049 15,075 Significant Changes The GIS division was eliminated in FY 2010/11. This page is shown for historical purposes. FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013114 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year GIS Manager 1.00 0.00 0.00 0.00 0.00 0.00 0.00 GIS Analyst 5.00 0.00 0.00 0,00 0.00 0.00 0.00 Total 6.00 0.00 0.00 0.00 0.00 0.00 0.00 192 Information Services Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Customer Support PERSONAL SERVICES Salaries, Permanent 244,476 579,058 592,379 575,702 575,702 599,310 4.10% Salaries, Temporary 21,468 19,233 10,750 100.00% Salaries, Overtime 169 349 921 10,000 10,000 10,000 0.00% Leave Payouts 9,616 4,052 9,859 Benefits 102MI 233,664 269,299 254,597 260.674 307,788 20.89% PERSONAL SERVICES 458 840,299 846,376 927,848 10.42% OPERATING EXPENSES Equipment and Supplies 31,247 15,515 58,908 45,374 49,118 45,874 1.10% Repairs and Maintenance 18,934 60,328 53,751 67,063 70,421 59,063 -11.93% Conferences and Training 18,429 9,709 7,434 19,384 19,384 16,684 -13.93% Professional Services 15,000 Other Contract Services 342 15,373 18,064 Other Expenses 200 100.00% OPE NG E -7.59% Total 462,522 937,281 1,010,615 972,120 985,299 1,049,6691 7.98% Significant Changes Repairs and Maintenance and Conferences and Training were reduced by$8,000 and$2,000,respectively,to assist with covering some o the costs of the .50 FTE for Administration.An additional$700 from Conferences and Training were allocated to Equipment and Supplies ($500)and Other Expenses($200). In order to meet the operational and service demands of the division, one (1) Info Systems Analyst I position was transferred from Application&Database Support Division and one(1) Info Systems Analyst IV position was transferred out o the division to the Application&Database Support Division. FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change from Permanent Personnel Actual Actual _ Adopted Revised Adopted Prior Year Info Systems Computer Ops Mgr 1.00 1.00 1.00 1.00 1.00 1.00 0.00 GIS Analyst II` 0.00 2.00 2.00 3.00 3.00 3.00 0.00 Info Systems Analyst IV 0.00 1.00 1.00 1.001 1.00 0.00 (1.00) Info Systems Analyst II 0.00 1.00 1.00 0.00 0.00 0.00 0.00 Info Systems Analyst 1 0.00 0.00 0.00 0.00 1 0.00 1.00 1.00 Info Systems Specialist III 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Info Systems Technician Senior 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician 111 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician 1 1.00 1.00 1.00 1.00 1.00 1.00 0.00 -2.00 FTE funded by the Public Works Department but reflected here 0.00 Total 5.00 9.00 9.00 9.00 9.00 9.00 0.00 193 Information Services Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Public Safety Systems PERSONAL SERVICES Salaries, Permanent 611,785 415,478 491,151 571,917 571,917 571,917 0.00% Salaries,Temporary 52 868 13,277 Salaries,Overtime 7,813 3,966 8,453 10,000 10,000 10,000 0.00% Leave Payouts 50,044 34,001 36,018 Benefits 232,874 166,379 213,830 245.239 250.015 286,430 16.80% PERSONAL SERVICES 2 7 ,156 347 4.98% OPERATING EXPENSES Equipment and Supplies 8,174 22,328 443 2,500 2,500 12,500 400.00% Repairs and Maintenance 437,316 178,352 209,156 245,897 215,300 291,667 18.61% Conferences and Training 7,726 5,274 21,000 12,735 17,500 -16.67% Professional Services 1,500 1,500 1,500 Other Contract Services 4,950 19.40% Total 1,349,555 835,548 965,825 1,096,553 1,075,744 1,190,014 8.52°/u Significant Changes Repairs and Maintenance and Conferences and Training were reduced by$3,500 and$3,000, respectively,to assist with covering some o the costs of the .50 FTE for Administration. Equipment and Supplies increased by $10,000 for two-way radio parts and supplies. Additional funds of $48,770 were added to Repairs and Maintenance, specifically for the increase in the annual maintence fee for the Police Department's dispatch and jail management system($24,600)and records management system($24,170). FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change from Permanent Personnel Actual AcUS AdW Adopted Revised Adopted Prior Year Public Safety Systems Manager 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Business Systems Manager 0.00 0.50 0.50 0.50 0.50 0.50 0.00 Info Systems Analyst IV 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Info Systems Analyst II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician IV 2.00 0.00 0.00 1.00 1.00 1.00 0.00 Total 7.00 4.50 4.50 5.50 5.50 5.50 0.00 194 Information Services Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year NIS Information Services ADM Administration 10042101 - IS-Administration 482.952 357,006 351,866 344,478 369,230 371,736 7.91% ADM Administration 482,952 357,006 351,866 344,478 7.91% ADS App&Database Support 10042102- IS-Technology Contracts 143,827 114,267 228,653 136,438 217,037 136,438 0.00% 10042154- IS-Application Database Supp 1,884,718 1,578,040 1,443,971 1,419,284 1,511,690 1,613,935 13.71% ADS Applications&Database Support 2,028,545 1,692,307 1,672,624 1,555,722 1,728,727 1,750,373 12.51% INF Infrastructure Systems 10042201 - IS- Infrastruct)re, Systems 1,843,047 2,041,638 1,855,892 1,898,265 1,914,020 1,939,338 2.16% COM Infrastructure Systems 1,843,047 2,041,638 1,855,892 1,898,265 1,914,020 1,939,338 2.16% GIS Geographical Info Systems 10042202- IS-GIS 615,049 15,075 GIS Geographical Info Systems 615,049 15,075 CUS Customer Support 10042156- IS-Customer Support 462,522 937,281 1,010,615 972,120 985,299 1,049,669 7.98% OPS Customer Support 462,522 937281 1010615 972,120 985,299 1,049,669 7.98% SAF Public Safety Systems 10042155- IS- Safety 1,349,558 835,548 965,825 1,096,553 1,075,744 1,190.014 8.52% SAF Public Safety Systems 1349 558 835 965,825 1,096,653 1 075 744 1 190 014 8.52% General Fund 6,781,673 5,878,855 5,856,822 5,867,138 6,073,020 6,301,130 7.40% Grand Total(s) 6,781,673 5,878,855 5,856,822 5,867,138 6,073,020 6,301,1301 7.40% 195 INTENTIONALLY LEFT BLANK 19b City of Huntington Beach ( . Library Services Adopted Budget — FY 2013114 Director of Library Services Printipel Librarian F� N'STRATIO kAllTNTEE NCE$ OU�SERVICTES WING ��SE VSCESOUTH PUBLI SERVICES TION TM�ANLAGEMIENT Senior Librarian ADULT LITERACY Senior Librarian Senior Ubrarian Senior Librarian Literary Program Specialist ADMINISTRATION CHILDREN'S LIBRARY PUBLIC SERVICESCES TECHNICAL SERVICES (2) Librarian Administrative Assismm Liberian Librarian Volunteer Services BRANCHES LiWary Servir�s Clerk(2) Library Services Clerk(2.50) Library Services Clerk Senior Library Specialist COWrilrlater (0.70) ACQUISITIONS BANNING Media Services S FA ITY RENTALS Liberian(0.50) pecialist Accounting Technician II(2) Library Facilities Coordinator HELEN MURPHY Librar an FA IC LITIF4 MAINTENANCE MAIN STREET Library Spetlalut Ubery Specialist OAKVIEW Library Specialist 197 Library Services Department Descriptions Huntington Beach Public Library and Cultural Center welcomes, empowers, and enriches +'- our community by providing innovative and , traditional library services that inspire andr' encourage transformation and growth. Our ° traditional services continue to provide seniors, children, and students with a book and information rich environment, while our literacy programs and online presence use evolving tools to help users change their (and our)future. — - The Central Library and Cultural Center, designed by architects Richard & Dion Neutra, is set in Huntington Beach Central Park surrounded by trees and water. The building and location is a natural draw for all kinds of meetings and events at the facility, providing seven rooms of varying sizes, a 300+-seat theater, and a 100 seat Children's Tabby Theater. The Library includes a 3,500 sq. ft. art gallery with permanent panels and a private Corner Gallery, overlooking fountains and the Central Park. The exhibits rotate monthly and provide works in a variety of mediums. The Central Library is open six days (60 hours) per week, annually serving 572,931 visitors, housing 333,631 volumes, and circulating 814,790 items. Collectively the four Library branches are open 148 hours per week, serving 145,570 visitors, circulating 89,153 items and housing 89,841 volumes. Administration Division This division provides the leadership and vision needed to bring users the best possible library services. This involves a strong knowledge of library principles and values, a trained and engaged staff, and a dynamic dialogue with Huntington Beach residents. Over the past year, Administration has launched a public awareness campaign, and is reviewing the strategic direction for the Library for the near future. Administration is responsible for the operation of the entire library system and serves as the liaison to the City Council-appointed library board, various library affiliated groups, and to residents. This division also manages the collection of revenues and monitors expenditures from the General Fund and donations. Administration is responsible for all building maintenance and repairs, including painting, carpeting, plumbing, and electrical systems. This division initiates, organizes and coordinates rentals and events in the meeting rooms and Theater at the Central Library. Outreach and Training Services Division The Outreach and Training Services Division is focused on extending library service out into the community and providing support for Library staff to ensure quality customer service at all locations. The Library branches provide access to all library materials, Internet, and children's story times. All branch locations rely heavily on volunteer support and are geographically located in outlying areas of the city to better serve the entire community. Adult and Family Literacy Services train community volunteers to help adults transform t their lives by learning to read, to write, and to speak English more effectively. Outreach and Training Services is also responsible for the expansion of training opportunities for staff and has implemented a Staff Development Program to increase cross training, to ensure consistency and quality of service throughout the organization. 198 Library Services Department Descriptions Programs and Youth Services Division The Children's Library provides access to useful information and resources for children. Besides a wide selection of children's literature, the department also has computers, which students can use to access the Internet, educational databases such as Brainfuse and Mango Languages, and software applications for their schoolwork. To help children reach their educational goals, the Central Library and Oak View Library offer a homework club throughout the school year. Committed to the goal of fostering a love of reading and creating -_ lifelong readers, the Programs and Youth Services Division offers a variety of storytimes six days of the week. They also have special monthly programs and a fall and summer reading program for children. To re- enforce the Library's importance in the community, and to involve the community with the library, the division offers teens and adults various volunteer opportunities. Monthly and quarterly workshops are held to teach teens and adults about library resources and offer them a chance to become a part of the library family. There are also programs to encourage and foster library use, such as teen and adult summer reading programs,teen book talk clubs, and adult programs and computer classes. Public and Information Services Division Public and Information Services is responsible for all customer service functions of the Huntington Beach Public Library, as well as providing inventory control and security. Professional librarians and trained support staff work with all library patrons, introducing them to the wide variety of resources available in a modern library. Public Service desks are strategically located throughout Central Library. The Circulation Desk guides inquiries, answers telephone calls, issues library cards, collects fines, maintains borrower accounts, and processes reserve requests. The Media Center offers audiovisual materials including DVDs, CDs, audiobooks, downloadable materials, and a public computer lab with Internet and Microsoft Office. The Children's Desk offers a welcoming environment for families, i guiding children and parents to homework, computing and reading resources. The Information K Desk links users with the information and services they need via reference and computer assistance, sharing employment resources, offering interactive resources and tools, and marketing the Library's resources to the community. Technology and Collection Management Division This division includes Acquisitions, Technical Services, and Technology Support. Acquisitions orders and pays for books, periodicals, films, and recordings added to the collection as well as other operating supplies and items. Accounting Technicians prepare and analyze budget reports, handle cash deposits, monitor fund balances, and enter requisitions. They also work with the Finance and Treasury departments to process collection accounts, donations, grants, and other payments. Technical Services manages the library's print and electronic collection by selecting, cataloging, processing, and weeding materials. They make collection materials publicly accessible by labeling and categorizing items, and creating useful computer records that connect users and materials. Technology staff supports the library's computers by working with the Information Services department, managing the ILS automation system, and maintaining the library's online presence on internal and external websites. 199 Library Services Ongoing Activities & Projects Administration Division Ongoing Activities • Recruit, train and coordinate volunteers who donate many hours of service • Promote meeting room, video conferencing, and theater rentals • Provide support for all building maintenance activities in all library locations • Provide guidance and direction for policy, procedure and service development for the Library Proiects • Increase the number of events in the Library meeting rooms and theater to maximize revenue and provide expanded cultural programming for the community Outreach and Training Services Division Ongoing Activities • Recruit and train volunteer tutors and assign tutors to literacy students • Work with the Literacy Board to support Literacy Services in the Community • Manage neighborhood branch locations Projects • Continue to expand and enhance the Staff Development Program to provide consistent and effective training for all staff • Initiate review of branch library collections for currency and activity Programs and Youth Services Division Ongoing Activities Collaborate with the various library support groups and charitable organizations in their fundraising activities and programs for the Library • Provide a variety of storytimes throughout the community Projects • Recruit teen and adult volunteers to assist with homework programs and fundraising activities • Integrate the Every Child Ready to Read program into all library story times and volunteer story telling programs Public and Information Services Division Ongoing Activities • Guide inquiries, answer telephone calls, issue library cards, collect fines, maintain borrower accounts, and process reserve requests • Circulate library materials and staff five public service desks • Host computer and eBook training for the community Projects • Continue to look at ways to streamline basic library functions, to get books and other materials back on the shelf faster • Enhance customer service through standardizing public desk employee training and increasing cross training • Implement new models for delivery of reference and information services 200 Library Services Ongoing Activities & Projects Technology and Collection Management Division Ongoing Activities • Manage print and electronic collection by ordering, cataloging, processing, and weeding materials • Support public computing via computer labs, Internet access, websites, and databases • Support library functions utilizing technology Projects • Expand the Library's digital collections to meet increasing demand for eBooks and digital media • Increase the percentage of shelf ready materials purchased for the collection • Implement new mobile circulation module of Horizon Library system • Integrate new technological solutions in support of collection analysis and management, to improve the quality of the collection 201 Library Services Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011/12 FY 2012/13 FY 2013/14 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Foster early literacy skills by providing Enhance children's storytime programs and events. Economic Development Measure: # of participants in children's programs and 66,489 70,977 70,000 events Goal: 2. Provide homework help resources to students Enhance through in-person and remote programs. Economic Development Measure: #of Homework Support Program attendees 3,732 7,789 4,000 #of Brainfuse online homework help sessions 2,400 1,575 2,100 Goal: 3. Provide public access to the online world via Enhance Internet computer lab. Economic Development Measure: #of public computer lab sessions 100,000 92,488 100,000 Goal: 4. Provide reading materials to enrich the Enhance community by circulating books, CDs, videos, Economic audiobooks, downloadable audiobooks, and Development eBooks. Measure: #of items circulated 949,309 950,000 1,000,000 Goal: 5. Promote support of the library by managing a Enhance volunteer program that fosters community Economic engagement. Development Measure: #of annual volunteer hours 57,643 61,136 60,000 Goal: 6. Promote the use of meeting rooms, video Improve Long- conferences, and theater rentals and generate Term Financial revenue to the City. Sustainablility Measure: Amount of annual room rental revenue $230,000 $245,000 $250,000 202 [—Library Services Accomplishments &Goals FY 2012/13 Accomplishments • Continued to expand new training opportunities through the Staff Development program at the Library, providing training opportunities for staff at all levels in the organization • Launched Geek the Library Public Awareness Campaign and conducted various outreach activities • Received grants from the National Charity League and the Friends of the Library to support the Homework Support and Summer Reading programs at Central and Oak View Libraries • Expanded fundraising in support of the Library Literacy program with new events and programs • Expanded cataloging and processing program with Library vendors to provide shelf ready materials in all collection areas—Adult, Teens, Children's, DVDs, and CDs • Continued to receive Federal ERate grant support, providing a 50% discount on Internet service at all Library locations • Expanded the Volunteer Computer Coach program into the Children's Library • Remodeled parts of Central Library, including replacing flooring, carpeting in public areas as well as reconfiguring service desks for enhanced efficiency and improved service • Continued to actively recruit and expand the use of Volunteers at all Library locations with over 61,000 hours of volunteer time given in 2012 • Remodeled the Programming Wing of Main Street Library to provide a flexible space for library events and services • Participated as an early adopter of the Edge Initiative, a National Technology Benchmarking program supporting all libraries in the United States FY 2013114 Goals • Add additional self service functions and applications to empower patrons • Explore and implement at least one mobile technology to enhance customer service • Identify funding to continue support for the Library's Homework support programs and resources • Expand the Library's digital collections • Continue to actively fundraise and work with Library support groups to enhance fundraising activities and opportunities • Add additional online and web based training components to the Library's Staff Development program • Continue to pursue grants in support of all Library programs and services • Enhance programming at all Branch locations 203 INTENTIONALLY LEFT BLANK 204 Library Services Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account:t Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 2,213,571 1,671,494 1,693,453 1,838,823 1,838,823 1,840,340 0.08% Salaries,Temporary 624,065 619,891 562,017 567,170 663,453 586,497 3.41% Salaries,Overtime 20 210 Termination Pay Outs 20,077 5,184 6,551 Benefits 867,997 751,801 839,285 867,330 891,207 1,008,976 16.33% PERSONAL SERVIC 3,393,483 3, 4.96% OPERATING EXPENSES Utilities 4 Equipment and Supplies 564,949 517,406 473,239 197,246 619,292 202,647 2.74% Repairs and Maintenance 70,480 81,060 58,250 67,200 126,977 54,200 -19.35% Conferences and Training 623 200 1,118 1,400 1,400 1,400 0.00% Other Contract Services 94,241 114,568 124,006 132,000 138,100 143,933 9.04% Rental Expense 22 Expense Allowances 6,023 6,023 6,000 6,000 6,000 6,000 0.00% Other Expenses 858 872 17 OPERATING EXPENSES i80 1.07% CAPITAL EXPENDITURES Improvements 13,849 2,431 Equipment 139 CAPITAL EXPENDITURES 13,988 2,431 NON-OPERATING EXPENSES Transfers to Other Funds 439,775 441,023 442,204 443,715 443,715 442,739 -0.22% NON-OPERATING EXPENSES 439,775 441,023 442,204 443,715 443,715 442,739 -0.22% Grand o a s 4,916,667 4,210,445 4,206,140 4,120,884 4,728,967 4,286,732 4.02% General Fund 4,505,979 3,921,293 3,933,934 4,120,884 4,191,721 4,286,732 4.02% Other Funds 410,688 289,152 272,206 537,246 Grand Total(s) 4,916,667 4,210,445 4,206,140 4,120,884 4,728,967 4,286,732 4.02°A Personnel Summary 35.25 29.75 27.75 27.75 27.75 27.75 0.00 205 Library Services Adopted Budget - FY 2013/14 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 2,194,468 1,671,399 1,692,476 1,838,823 1,838,823 1,840,340 0.08% Salaries,Temporary 530,267 531,096 514,400 567,170 590,830 586,497 3.41% Salaries,Overtime 20 210 Leave Payouts 20,077 5,184 6,551 Benefits 862,972 747,602 835,808 867,330 891,207 1,008,976 16.33% PERSONAL SERVIC 320,860 3,1AM 4.96% OPERATING EXPENSES Utilities 4 Equipment and Supplies 286,036 332,954 253,060 197,246 200,676 202,647 2.74% Repairs and Maintenance 70,480 71,880 58,294 67,200 80,970 54,200 -19.35% Conferences and Training 623 200 1,118 1,400 1,400 1,400 0.00% Other Contract Services 94,241 114,568 124,006 132,000 138,100 143,933 9.04% Rental Expense 22 Expense Allowances 6.023 6,023 6,000 6,000 6,000 6,000 0.00% Other Expenses 858 11872 17 OPERATING EXPENSES 1.07% CAPITAL EXPENDITURES Equipment 139 CAPITAL EXPENDITURES 139 NON-OPERATING EXPENSES Transfers to Other Funds 439,775 441,023 442,204 443,715 443.715 442,739 -0.22% NON-OPERATING EXPENSES 439,775 ,023 442,204 443.745 5 443,715 442,739 -0.22% Total 4,505,979 3,921,293 3,933,934 4,120,884 4,191,721 4,286,732 4.02% Personnel Summary 35.25 29.75 27.75 27.75 27.75 27.75 0.00 206 Library Services Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration, Facility Rentals, & Maintenance PERSONAL SERVICES Salaries, Permanent 410,845 326,083 329,834 338,993 338,993 588,784 73.69% Salaries,Temporary 109,849 139,655 80,020 89,000 112,660 108,327 21.72% Leave Payouts 1,724 1,055 1,480 Benefits 149,051 132,793 144,668 137,455 140,928 283,923 106.56% PERSONAL SERVICES .:592,581 981,034 73.50% OPERATING EXPENSES Utilities 4 Equipment and Supplies 39,586 99,720 56,122 51,450 51,450 49,950 -2.92% Repairs and Maintenance 58,472 71,880 58,294 67,200 67,200 54,200 -19.35% Conferences and Training 623 200 1,118 1,400 1,400 1,400 0.00% Other Contract Services 67,241 87,568 106,006 105,000 105,000 109,333 4.13% Rental Expense 22 Expense Allowances 6,023 6,023 6,000 6,000 6,000 6,000 0.00% Other Expenses 858 872 17 OPERATING EXPENS 264,545 -4.40% CAPITAL EXPENDITURES Equipment 139 CAPITAL EXPENDITURES 139 NON-OPERATING EXPENSES Transfers to Other Funds 439.775 441.023 442,204 443,715 443,715 442,739 -0.22% NON-OPERATING EXPENSES 439,775 441,023 442,204 443,71 443,7 -0,22% Total 1,284,186 1,305,154 1,225,763 1,240,213 1,267,346 1,644,656 32.61% Significant Changes Budget changes reflect the movement of staff among Library Services' divisions, including related operating expenses, to align with the Library Services Department's reorganization. FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change from Permanent Personnel Actual 41111101 Actual Adopted Revised Adopted Prior Year Director of Library Services 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Principal Librarian 0.00 0.00 0.00 0.00 i 0.00 1.00 1.00 Senior Librarian 0.00 0.00 0.00 0.001 0.00 1 o 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Library Facilities Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Theater/Media Technician 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Library Specialist 0.00 0.00 0.00 0.001 0.00 1.00 1.00 Custodian 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 6.00 5.00 4.00 4.00 4.00 7.00 3.00 207 Library Services Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Outreach &Training Services PERSONAL SERVICES Salaries, Permanent 283,647 210,862 230,528 236,912 236,912 344,585 45.45% Salaries,Temporary 61,809 47.924 45,509 53,760 53,760 53,760 0.00% Salaries,Overtime 190 Leave Payouts 3,089 Benefits 122,392 104,785 129,905 128,348 131,604 213,457 66.31% PERSONA(,:,. 470,937 405,942 4 422,276 611,802 46.01% OPERATING EXPENSES Equipment and Supplies 1,687 358 795 1.000 1,000 1,000 0.00% OPERATING EXPENSES 1,687 1W 795 1,000 1,000 1,000 0.00% Total 472,624 364,119 406,737 420,020 423,276 612,802 45.90°/u Significant Changes Budget changes reflect the movement of staff among Library Services' divisions, including related operating expenses, to align with the Library Services Department's reorganization. Mf:FY 2009I70 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Literacy Program Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Library Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Librarian 0.00 0.00 0.00 0.00 0.00 1.50 1.50 Total 4.00 4.00 4.00 4.00 4.00 5.50 1.50 208 Library Services Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Public&Information Services PERSONAL SERVICES Salaries,Permanent 551,403 433,627 456,300 507,042 507,042 349,236 -31.12% Salaries,Temporary 219,028 324,022 363,304 392,410 392,410 379,410 -3.31% Leave Payouts 5,229 830 Benefits 228,354 217,375 250,985 263,947 270,676 220,416 -16.49% PERSONAL SE 5,024 1,071,419 1,163 949,062 18.42% OPERATING EXPENSES Equipment and Supplies 145,343 138,903 12,048 13,100 13,100 10,500 -19.85% Repairs and Maintenance 12,008 OPERATING EXPENSES 1 - ` 138,903 12,048 13100 13,100 10,500 -19.85% Total 1,161,365 1,113,927 1,083,467 1,176,499 1,183,228 959,562 Significant Changes Budget changes reflect the movement of staff among Library Services' divisions, including related operating expenses, to align with the Library Services Department's reorganization. Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Principal Librarian 2.00 1.00 1.00 1.00 1 1.00 0.00 (1.00) Senior Librarian 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Librarian 2.50 2.50 2.50 2.501 2.50 1.00 (1.50) Library Services Clerk 2.50 2.60 2.50 2.50 2.50 2.50 0.00 Library Processing Clerk 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Senior Library Specialist 1.75 0.75 0.75 0.75 0.75 0.75 0.00 Media Services Specialist 0.00 0.00 0.00 0.00 1 0.00 1.001 1.00 Total 9.75 7.75 7.75 7.75 7.75 6.25 (1.50) 209 Library Services Adopted Budget - FY 2013114 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Programs&Youth Services PERSONAL SERVICES Salaries, Permanent 478,405 287,152 310,947 386,255 386,255 248,082 -35.77% Salaries,Temporary 56,057 19,132 25,551 32,000 32,000 32,000 0.00% Leave Payouts 6,105 4,129 4,241 Benefits 179,159 123,572 137,074 166,628 171,837 130,688 -21.57a PERSONAL SERVICES 71 477,813 , 2 410,771 -29.77% OPERATING EXPENSES Equipment and Supplies 33,238 28,578 33,110 31,800 31,800 29.900 -5.97% OPERATING EXPENSES ,578 33,110 - 31,800 29,900 -5.97% Total 752,964 462,563 510,923 616,683 621,892 440,671 Significant Changes Budget changes reflect the movement of staff among Library Services' divisions, including related operating expenses, to align with the Library Services Department's reorganization. FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Librarian 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Library Specialist 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Librarian 4.00 3.00 2.00 2.001 2.00 1.00 (1.00) Library Clerk Specialist(T) 0.50 0.00 0.00 0.00 0.00 0.00 0.00 I, Library Services Clerk 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 8.50 6.00 5.00 5.00 5.00 4.00 (1.00) 210 Library Services Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Technology & Collection Management PERSONAL SERVICES Salaries, Permanent 470,168 413,675 364,868 369,620 369,620 309,652 -16.22% Salaries,Temporary 83,524 364 16 13,000 100.00% Salaries, Overtime 20 21 Leave Payouts 3,931 Benefits 184,015 169,077 173.176 170,952 176,162 160,493 -6.12% 7 08.060 540,572 546,782 483'144, -10.62% OPERATING EXPENSES Equipment and Supplies 66,182 65,393 150,984 99,897 103,327 111,297 11.41% Other Contract Services 27,000 27,000 18,000 27,000 33,100 34,600 28.15% CPERAT9i((itiEXPENSES 93,182 92,393 168, 14.97% Total 834,840 675,530 707,044 667,469 682,209 629,042 -5.76% Significant Changes Budget changes reflect the movement of staff among Library Services' divisions, including related operating expenses, to align with the Library Services Department's reorganization. 14 Change from Prior Year Senior Librarian 2.00 2.00 2.00 2.00 2.00L 1.00 (1.00) Library Specialist 1.00 1.00 1.00 1.00 1.00 0.00 (1.00) Librarian 0.00 0.00 0.00 0.001 0.00 1.00 1.00 Media Services Specialist 1.00 1.00 1.00 1.001 1.00 0.00 (1.00) Library Services Clerk 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 7.00 7.00 7.00 7.00 7.00 5.00 211 Library Services Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Library Development Fund (302) OPERATING EXPENSES Equipment and Supplies 31 OPERATING EXPENSES 31 Total 31 Significant Changes No personnel or operating expenses have been budgeted in the Library Development Fund since FY 2009/10. Library Development Funds can only be spent on new property,new facilities,expanding facilities or planning for expansion. Change from , Prior Year ' 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2009/10 FY2JJqW2011112 FY 2012113 FY 2012113 FY 2013/14 Change from Actual Actua.T Actual Adopted Revised Adopted Prior Year W00302rary Development 119,071 Total 119,071 212 Library Services Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent - FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Actual Actual Adopted Revised Adopted Prior Year Donations,Grants,and Equipment Replacement PERSONAL SERVICES Salaries,Permanent 19,103 94 977 Salaries,Temporary 93,797 88,795 47,617 72,623 Benefits 5,026 4,198 3,477 PERSONAL SERVICES 52,071 72;623 OPERATING EXPENSES Equipment and Supplies 278,882 184,454 220,179 418,616 Repairs and Maintenance 9,180 44 46,007 OPERATING EXPENSES 278,882 220%5 CAPITAL EXPENDITURES Improvements 13,849 2,431 CAPITAL EXPENDITURES 13,849 2,431 Total 410,657 289,152 272,206 537,246 Significant Changes The Library continues to pursue grants in support of all Library Services. Grant opportunities and awards vary from year to year. Grant funds from the California State Library will be reduced and could be eliminated depending on the State Budget and State Revenue projections. Actual grant award funds may not be known until January 2014. FY 2009/10 FY 20111Mmr2mmoly2012113 FY 2012/13 FY 2013114 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 000 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 _ .._ FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change from Revenue Summary Actual Actual Adopted Revised Adopted Prior Year 00880 Library Equipment 369 712 316 00906 State Literacy Grant 07/08 69 00916 State Literacy Grant 08109 (22) 55,760 00930 State Literacy Grant 09/10 18,688 00933 Homework Help Grant 09/10 19,500 00940 LSTA Computers to Go Grant 4,597 00943 Homework Help Grant 10/11 14,625 00944 State Literacy Grant 10/11 51,475 00948 Gates Broadband Grant 10/11 7,626 8,306 00966 Homework Help Grant 11/12 9,750 00985 State Literacy Grant 12/13 37,577 Total 65,452 70,243 56,076 37,577 213 Library Services Adopted Budget- FY 2013114 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009110 FY .,19111 F LFopted Y2013114 Change From Division/Business Unit Actual Prior Year LIB Library Services ADM Administration 10050101 Library Admin 552,260 564,548 506,570 502,148 505,621 704,793 40.36% 10050206 Facilities Rentals 58,765 111,373 118,219 123,800 147,460 240,100 93.94% 10050501 Facilities Maintenance 233,386 188,210 158,770 170,550 170,550 257,024 50.70% 10050999 General Fund-Library Svcs Trfs 439,775 441,023 442,204 443,715 443,715 442,739 -0.22% ADM Administration 1 1305,1. 1225,763 11,240,213` _1,644,656 32.61% OTS Outreach and Training Services 10050401 Main Street Branch 98,442 97,573 102,934 103,406 104,274 106,172 2.68% 10050402 Banning Branch 83,240 11,920 7,786 7,200 7,200 49,387 585.93% 10050403 Helen Murphy Branch 9,238 1,602 2,847 5,010 5,010 106,539 2026.53% 10050404 Oakview Branch 110,326 112,263 119.332 124,004 124,872 129,255 4.23% 10050601 Adult Literacy 171,378 140,761 173,838 180,400 181,920 221,449 22.75% OTS Outreach and Training Services 472. 406,737 jjW,020 423,27 45.90% PIC, Public and Information Services 10050201 Security 402,072 200,314 250,940 247,354 249,525 62,000 -74.93% 10050202 Public Service 565,510 667,223 597,457 696,034 699,941 757,862 8.88% 10050204 Circulation 156.892 246,390 235,070 233,111 233,762 139,700 -40.07% 10050207 Sunday Hours 36.891 PIO Public and Information Services 1,161,365' 113, 11,083 -18.44% PYS Programs and Youth Services 10050203 Children's Library 752,964 462,563 510.923 616,683 621.892 440,671 -28.54% PYS Programs and Youth Services jjg,964 =462,5632L 510.923 618 621,8 - 440.671 -28.54% TCM Technology and Collection M mt 10050152 Technical Services 321,159 303,446 399,584 356,956 382,861 290,422 -18.64% 10050205 Media 217,779 101,372 85,481 85,428 86,297 -100.00% 10050301 Acquisitions 295,902 270,712 221,979 225,085 226,821 338,620 50.44% TCM Technology and Collection M rrrl -5.76% Other Funds 10350101 Donations Library 4,875 16,180 4,874 55,826 10350102 Donations Adult Books 174,813 124,595 163,379 243,838 10350103 Donations Children's Books 72,572 25,474 46.725 115.361 10350104 Donations Oakview Library 24,762 22,421 10,555 49,915 10350105 Donations Literacy 27,818 28,297 39,730 10,982 10350201 Donations HB Reads 3,250 1,036 10350401 Donations Main St Branch 3,081 2.706 7.387 10350402 Donations Banning Branch 898 598 3.075 10350403 Donations Murphy Branch 74 389 1,117 30250206 Library Expansion Operations 31 86050601 Oakview Family Literacy 09/10 10,000 86150601 Oakview,Family Literacy 10/11 12,009 88050151 Circulation System Upgrade 15,072 2,431 91650602 State Literacy Grant 08/09 44 591 93050602 State Literacy Grant 09/10 41,493 2,279 94050101 LSTA Computers to Go Grant 4,994 94350602 Homework Help Grant 10/11 14,625 94450602 State Literacy Grant 10/11 19,589 31,892 94850602 Gates Broadband Grant 10/11 9,180 11,132 96650602 Homework Help Grant 11/12 9,750 98550602 State Literacy Grant 12/13 37,577 Other Funds 410,688 289,152 272,206 537,246 General Fund 4,505,979 3,921,293 3,933,934 4,120,884 4.191.721 4,286,732 4.02% Other Funds 410,688 289,152 272,206 537,246 Grand Totals 4,916,667 4,210,445 4,206,140 4,120,884 4,728,967 4,286,732 4.02% 214 City of Huntington Beach Planning & Building ' Adopted Budget— FY 2013114 Director of Planning&Building ADMINISTRATION Administrative Analyst Senior Administrative Assistant Administrative Secretary(2) Office Assistant It Lr/1' NEIGHEORHO0JD PERMIT&PLAN CHECK PLANNING SERVATIOINSPECTION SERVICES SERVICES ENFORCE CURRENT PLANNING Senior Code Enforcement Officer Inspection Manager Building Manager Planning Manager (2) Senior Planner(2) Code Enforcement Officer 1111 Inspection Supervisor(2) Plan Check Engineer(2) Associate Planner(2) (3.50) Principal Electrical Inspector Permit&Plan Check Supervisor Assistant Planner Principal Plumbing&Mechanical Senior Permit Technician(2) Inspector Building Inspector 1111/III ADVANCE PLANNING Building Inspector 1111/III(8) Planning Manager Senior Planner(1.50) Associate Planner(2) Assistant Planner PLANNING COMMISSION 215 Planning & Building Department Descriptions The Department is responsible for administering land use and development in the City. Planning implements California State law for the development and maintenance of a comprehensive General Plan and the corresponding Zoning Code, as well as reviewing and processing applications for various development projects based upon those documents. Neighborhood Preservation and Code Enforcement seeks to preserve and maintain the quality and livability of our community. Building's mission is to administer and enforce state and local construction regulations in order to protect the safety of all occupants in or near buildings while they work, recreate, and live in our community. The Department is comprised of six Divisions to deliver services to the community: Administration, Planning, Code Enforcement, Planning Commission, Permit and Plan Check Services, and Inspection Services. Administration Division The Administration Division provides for the overall coordination of the City's development activities, provides administrative support to the other divisions, assists in the preparation of analyses, scheduling of development projects, and developing policy recommendations. Administration prepares progress reports, monitors special studies, prepares the budget and ensures spending does not exceed approved limits, tracks revenues, maintains the department website, attends and represents the Department at committee meetings. Administration also ensures the maximization of personnel and material resources for the Department. J Planning Division The Planning Division is comprised of two sections, Current Planning and Advance Planning. Current Planning reviews and processes development applications according to the General Plan, Zoning Code and subdivision ordinance, staffs the zoning counter, provides plan checking services, provides zoning administrator staff and acts as liaison to Planning Commission and Design Review Board. Advance Planning maintains the General Plan, provides environmental review, assists in the review and coordination of long-term projects, and drafts policy documents. Neighborhood Preservation and Code Enforcement 1 Division The Neighborhood Preservation/Code Enforcement division goals are to L► • eliminate blight within the city's neighborhoods; educate citizens on _. ) property maintenance, code violations, and neighborhood preservation issues; respond to complaints regarding property maintenance issues and code violations in a timely manner; and maintain compliance with the Zoning Code. rr - Planning Commission The Planning Commission is a quasi-judicial decision _ making body with authority over a variety of land use and legislative matters. Each City Council Member makes a personal appointment to the Planning Commission. The Planning Commission meets twice a month on the second and fourth Tuesday at 7:00 p.m. in the City Council Chambers. This division was created to account for meeting expenses as well as to provide educational opportunities and conference/workshop opportunities for Planning Commissioners. Staff time (e.g., staff support) for these meetings is indicated under other divisions. 216 Planning & Building Department Descriptions Permit and Plan Check Services Division The Permit and Plan Check division's primary function is to perform permit processing and plan review of proposed buildings and miscellaneous structures to be built in the city. , The Permit section of the division is charged with processing and issuing building, combination, swimming pool, mechanical, electrical, plumbing, and solar permits, as well as certificates of occupancy to developers, designers, and the general public. The permit section also provides coordination and information services to internal and external customers and manages and archives permit records and construction documents. The Plan Check section enforces all applicable federal, state, and local building codes pertaining to structures. The purpose of plan check review is to produce construction documents for use in the field, which meet minimum life safety provisions. The application of these regulations can be particularly challenging to the average owner-builder. To facilitate permit issuance and meet the customer's design needs, plan check staff offer code- compliant alternatives during the review process. This division also assists in coordinating inspection activities between builders and inspection staff for issued permits and on- going projects. Staff engineers sometimes accompany inspection staff on larger projects and for those having challenging structural or life safety elements. Construction activity in Huntington Beach dramatically influences the basic service activities and projects of this division. The Building Division anticipates exceeding 190 million in construction activity in the 2013/2014 fiscal year. Inspection Services Division The Inspection Services Division performs construction inspections at specified progress benchmarks on a wide variety of commercial, industrial, and residential structures. These inspections focus on structural components, life safety elements, energy conservation, handicapped accessibility, and electrical, plumbing, and mechanical systems. The purpose of these inspections is to ensure that contractors and owner-builders construct their projects in a manner consistent with the approved construction plans and adopted codes and standards. The division staff provides information on adopted code requirements and helps our customers through the inspection process without violating or compromising important safety laws and regulations. Future occupants of the building are provided with a safe environment in which to live, work, or recreate, and the building owner is assured that minimum construction standards have been followed. Division staff also inspects existing commercial and industrial buildings when there is a change in occupancy to ensure that the proposed use is compatible with the construction type of the building. In addition to conducting inspections, the division also provides plan review services for the more complicated plumbing, mechanical, and electrical systems when required. 217 Planning & Building Ongoing Activities& Projects Administration Division • Provide overall leadership and management for the department • Direct large planning projects related to ® n planning and zoning • Coordinate 19 Planning Commission meetings n ` and 22 Zoning Administrator meetings • Provide financial forecasting for development departments and department revenue • Provide statistical tracking information to various state and local agencies • Prepare and organize department records, files, and public meeting agenda materials per SB90 • Process 44,201 required mailings and public notices annually • Annually respond to 480 citizen inquires regarding flood plain concerns and process individual inquiries within one business day • Provide customer service for daily walk-in traffic and phone inquiries for the Planning and Building Department Planning Division • Process approximately 200 entitlements annually to meet state-mandated Streamlining Act and approximately 200 _ U ,• temporary sign permits and temporary activity _ permits - ti • Respond to 6,610 phone requests, 9,515 o- walk-in inquiries, and 400 e-mail requests ., • Plan check 974 plans for zoning compliance annually; process 660 over the counter plan f checks; and process 135 temporary permits a • Provide staffing to: Planning Commission, Zoning Administrator, Design Review Board, Historic Resources Board, and the Development Assistance Team • Complete processing for major projects including Huntington Beach Lofts, Vans, Boardwalk, flan Apartments, Oceana Apartments, Beachwalk, Pacific City Residential, Parkside Estates,Wardlow School, Lamb School, and Edinger Hotel • Continue efforts to enhance customer service and participate in the City's award winning 10-Point Plan for Businesses Neighborhood Preservation and Code Enforcement Division • Respond to 16,000 phone calls, 845 walk-in inquiries, 1,100 e-mails, and 186 Pipeline requests • Initiate 2,092 proactive cases per year to address code violations • Conduct over 6,235 field inspections annually • Resolve over 2,479 code enforcement cases annually • Staff problem/special attention task forces (Public Nuisance Task Force/Oak View) • Conducted 14 on-site visits with property owner groups, explaining code requirements and providing resource referrals to assist them in their effort to maintain their properties to the City's standards • Coordinated efforts with the Public Nuisance Task Force to address 34 nuisance properties with the cooperation of Police, Fire, Building, Public Works, and the City Attorney's Office 218 Planning & Building Ongoing Activities& Projects Planning Commission • Attend conferences and training seminars (one to two per Commissioner, per year) Permit and Plan Check Services Division • Provided customer service to 20,244 counter I customers(95/day) • Answered over 56,500 phone contacts • Reviewed and approved 8,444 permits with a construction valuation of$190,992,864 • Performed 678 over-the-counter building plan reviews • Performed 615 large or complicated building plan reviews M • Performed 1,355 plumbing, mechanical and electrical plan reviews • Processed 638 certificates of occupancy for new and change of business • Scheduled and conducted 852 counter appointments • Mailed approximately 8,444 permit notification letters and 4,309 inspection reminder letters • Mailed 826 Notice of Non-Compliance letters • Received and responded to 29 citizen inquiries via Surf City Pipeline • Prepared all public records, except plans, to be available via the kiosk • 3,374 Customers accessed SIRE documents using department kiosk system • Provided Project Coordination to 5 Large Mixed Use Projects • Implemented Online Inspections Scheduling Inspection Services Division • Perform over 31,224 building, mechanical, plumbing, and certificate of occupancy inspections annually;an average of 150 daily • Perform over 1,355 plumbing, mechanical, and _ electrical plan checks annually • Perform over 638 inspections and plan checks on structures for code compliance • Issued 826 actions on a property either 30 Day I t I Notice or Administrative Citation • Conducted 267 Field Meetings with developers and contractors • Conducted 629 Counter meetings/appointments with Customers 219 Planning of Building Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011/12 FY 2012/13 FY 2013114 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Perform 95% of construction inspections on the Enhance& same day scheduled. Maintain Public Safety Measure: % of construction inspections performed on 95% 93% 90% same day scheduled Goal: 2. Complete 85% of projects submitted (first Enhance submittal) for initial plan check within 20 Economic business days. Development Measure: % of first submittal plan checks completed 90% 92% 90% within 20 business days Goal: 3. Process 85% of building, electrical, plumbing, Enhance and mechanical permits in less than 45 Economic minutes. Development Measure: % of building, electrical, plumbing, and 95% 95% 90% mechanical permits processed in less than 45 minutes Goal: 4. Perform enforcement actions and close 75% of Enhance& cases within 30 days. Maintain Public Safety Measure: % of enforcement action cases closed within 30 75% 78% 75% days Goal: 5. Receive and respond to 95% of citizen phone Enhance inquiries within two business days. Economic Development Measure: % of citizen inquiries responded to within two 95% 94% 90% business days Goal: 6. Process 100% of entitlement applications and Enhance environmental reviews within State of California Economic recommended guidelines. Development Measure: % of entitlement applications processed within 100% 100% 100% recommended guidelines 220 Planning & Building Accomplishments& Goals FY 2012/13 Accomplishments • The Appellate Court upheld the Downtown Specific Plan EIR • The California Coastal Commission approved the Parkside Project • City Implemented project specific Inspection Services to facilitate expedited Phase I opening of The Residences at Bella Terra II • Implemented Certified Access Specialist Program, CASp, training program for inspectors • Created a handheld device process (QR Code)to implement online building permit inspection scheduling in addition to the ability to go to the city web to perform the request • Continue the joint enforcement of National Pollutant Discharge Elimination System (NPDES)and Best Management Practices(BMP)as authorized by the Clean Water Act • Implementation of the Construction and Demolition (C&D) Debris Re-Use and Recycling Program • Assisted owner/developer through all phases of construction on Beach Promenade • The Draft EIR for the Plastic Bag Ordinance was circulated for public comment • The Recirculated MND for the Atlanta Widening Project was circulated for public comment • Maintained established plan check service levels through the use of outside contract services • Worked with the County of Orange Assessors Office obtaining public building records for The Brightwater Project, and supervised transfer of document • Completed Building, Mechanical, Electrical, and Plumbing plan checks for the major projects: HB Lofts, Merrill Gardens, Beachwalk Parking Garage, Boardwalk and Elan Apartments FY 2013/14 Goals • Complete State required update to General Plan Housing Element • Complete an amendment to the General Plan Historic and Cultural Resources Element • Continue efforts for an overall General Plan Update and Sustainability Action Plan • Continue processing zoning entitlements in a timely manner • Complete processing major projects including Pacific City Retail and Hotel components and the Sunset Beach Specific Plan (pending before Coastal Commission) • Explore the concept and costs for implementing an online Permitting System, in conjunction with electronic plan checking and online Inspection Requests • Continue processing plan checks, building permits, and certificate of occupancy in a timely manner • Complete Planning Division Digital Imaging Management System and continue efforts to scan all entitlements and planning documents 221 Planning & Building Accomplishments& Goals FY 2013/14 Goals Continued • Work with the County of Orange Assessors Office obtaining public Building Records for Sunset Beach, and supervise document imaging of those records • Institute a process where customers can fill out Mechanical, Electrical, and Plumbing permits online prior to arriving at City Hall for permit issuance • Continue enhancing customer service and improving the efficiency of the development review process 222 Planning & Building Adopted Budget - FY 2013114 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 4,226,021 3,692,216 3,468,472 3,778,636 3,689,077 3,823,447 1.19% Salaries,Temporary 112,256 97,478 52,848 144,975 136,475 141,735 -2.23% Salaries,Overtime 30,530 31,084 32,326 32,250 32,250 32,250 0.00% Leave Payouts 114,717 91,141 109,508 Benefits 1,551,660 1,404,595 1,496,005 1,588,990 1,593,243 1,797,914 13.15% PERSONAL SERVICI 16,513 5159,160 5544,85.. 5,795,347 4.52% OPERATING EXPENSES Equipment and Supplies 303,302 147,746 269,353 184,485 209,315 194,485 5.42% Repairs and Maintenance 2,771 2,330 1,200 2,000 2,000 2,000 0.00% Conferences and Training 20,464 26,410 17,599 48,000 51,450 48,000 0.00% Professional Services 217,074 476,999 643,710 247,697 1,299,030 247,697 0.00% Other Contract Services 25,798 55,270 16,115 28,000 28,000 28,000 0.00% Expense Allowances 13,105 9,244 11,400 12,000 12,000 12,000 0.00% Other Expenses (50) OPERATING $464 2,162 1.92% CAPITAL EXPENDITURES Improvements 954,216 1,715 3,778 20.105 Equipment 865 CAPITAL EXPENDITURES 955,081 1,715 3,778 20,105 NON-OPERATING EXPENSES Transfers to Other Funds 180,086 NON-OPERATING EXPENSES 180,086 Grand Total 7,572,728 6,216,313 6,122,317 6,067,033 7,072,944 6,327,529 4.29% General Fund 6,329,750 5,825,823 6,118,538 6,067,033 6,835,915 6,327,529 4,29% Other Funds 1,242,978 390,490 3,778 237,029 Grand Total 7,572,728 6,216,313 6,122,317 6,067,033 7,072,944 6,327,529 4.29% Personnel Summary 53.75 43.75 42.75 42.75 42.75 43.00 0.25 223 Planning & Building Adopted Budget - FY 2013/14 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 4,079,557 3,543,769 3,468,472 3,778,636 3,540,373 3,823,447 1.19% Salaries,Temporary 109,254 96,562 52,848 144,975 136,475 141,735 -2.23% Salaries,Overtime 30,530 31,084 32,326 32,250 32,250 32,250 0.00% Leave Pay Outs 104,840 91,141 109,508 Benefits 1,495,265 1,346,341 1,496,005 1,588.990 1,531,774 1,797,914 13.15% PERSONAL SERVICES 5 819, '180 5, 5,795,347 4.52% OPERATING EXPENSES Equipment and Supplies 303,302 146,674 269,353 184,485 202,563 194,485 5.42% Repairs and Maintenance 2,771 2.330 1,200 2,000 2,000 2,000 0.00% Conferences and Training 20,464 26,410 17,599 48,000 51,450 48,000 0.00% Professional Services 144,050 476,999 643,710 247,697 1,299,030 247,697 0.00% Other Contract Services 25,798 55,270 16,115 28,000 28,000 28,000 0.00% Expense Allowances 13,105 9,244 11,400 12,000 12,000 12,000 0.00% Other Expenses 50 OPERATING 1.92% CAPITAL EXPENDITURES Equipment 865 _ CAPITAL EXPENDITURES 865 - Total 6,329,750 5,825,823 6,118,538 6,067,033 6,835,915 6,327,529 Personnel Summary 53.75 43.75 42.75 42.75 42.75 43.00 0.25 224 Planning & Building Adopted Budget - FY 2013114 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 633,015 510,253 419,636 475,970 457,870 518,552 8.95% Salaries,Temporary 9,736 17,327 18,586 28,000 28,000 28,000 0.00% Salaries, Overtime 3,354 1,385 2,393 3,250 3,250 3,250 0.00% Leave Payouts 2,353 2,625 Benefits 225,296 181,677 177,317 193,958 196,268 240,020 23.75% PERSONAL SERVICES WA A 620,557 701,179 ' 685,387 789,822 12.64% OPERATING EXPENSES Equipment and Supplies 254,200 100,274 221,523 122,385 140,463 122,385 0.00% Repairs and Maintenance 2,771 2,330 1,200 2,000 2,000 2,000 0.00% Conferences and Training 1,503 1,773 2,221 8,000 8,000 8,000 0.00% Professional Services 6,810 29,284 Other Contract Services 1,194 27 2,000 2,000 2,000 0.00% Expense Allowances 7,685 6,108 6,000 6,000 6,000 6,000 0.00% Other Ex enses 50 0.00% Total 1,138,702 823,482 858,337 841,564 873,134 930,207 10.53% Significant Changes The Administrative Analyst Senior position is changing from a 0.75 to 1.00 position due to an increase in monthly development activity reporting,monitoring development impact fees,mandatory CDBG monitoring/reporting,grant writing,and tracking consultant contracts. ` FY 2009I10 FY 2010/11 FY 2011112 FY 2012113 FY 2012/13 FY 2013114 Change from Pennanen Actual Actual Actual Adopted Revised Adopted Prior Year Director of Planning&Building 1.00 1.00 1.00 1.00 L00 1.00 0.00 Director of Building&Safety 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 1.75 1.75 0.75 0.751 0.75 1.00 0.25 Administrative Assistant 2.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 2.00 1.00 1.00 2.00 1.00 Office Assistant II 2.00 2.00 1.00 2.00 2.00 1.00 (1.00) Total 8.75 6.75 5.75 5.75 5.75 6.001 0.25 225 Planning & Building Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 201 Oil FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Planning PERSONAL SERVICES Salaries, Permanent 1,104,155 1,153,001 1,158,771 1,273,891 1,090,470 1,161,845 -8.80% Salaries,Temporary 49,270 29,427 7,650 51,783 51,783 60,783 17.38% Salaries,Overtime 422 719 1,822 3,000 3,000 3,000 0.00% Leave Payouts 39,429 47,798 46,791 Benefits 356,852 379,455 450,454 499,035 433,746 487:561 -2.30% PERSONAL 3 4 999 1,713,190 -6.27% OPERATING EXPENSES Equipment and Supplies 2,550 2,125 1,591 4,750 4,750 4,750 0.00% Conferences and Training 4,624 2,700 3,042 13,000 13,000 13,000 0.00% Professional Services 144,050 201,965 343,651 147,697 472,000 147.697 0.00% Other Contract Services 24,604 21,101 16.088 26,000 26,000 26,000 0.00% TING EXPEN8 - 227,892 364,372 T 515,750 191,447 0.00% Total 1,725,955 1,838,292 2,029,859 2,019,156 2,094,748 1,904,637 -5.67% Significant Changes There is no significant change from prior fiscal year. FY 2009/10 FY 201 Oil FY 2011/12 FY 2012113 FY 2012/13 FY 2013114 Change from Actual Actual Actual Adopted Revised Adopted Prior Year Planning Manager 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Principal Planner 0.00 0.00 0.00 0.00 0.00 0,00 0.00 Senior Planner 3.50 3.50 3.50 3.50 3.50 3.50 0.00 Associate Planner 5.00 4.00 4.00 4.00 4,00 4.00 0.00 Assistant Planner 3.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 13.50 11.50 11.50 11.50 11.50 11.50 0.00 226 Planning & Building Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Code Enforcement& Neighborhood Preservation PERSONAL SERVICES Salaries, Permanent 383,536 263,775 277,146 278,866 278,866 278,866 0.00% Salaries,Temporary 67 12,000 100.00% Salaries,Overtime 783 1,090 2,124 2,000 2,000 2,000 0.00% Leave Payouts 14,386 7,209 7,499 Benefits 167,708 119,524 134,611 129,576 132,615 155,272 19.83% PERSONAL SERVICE ,479 391,598 421,380 410,441 413,480 448,137 9.18% OPERATING EXPENSES Equipment and Supplies 846 1,399 958 4,500 4,500 4,500 0.00% Conferences and Training 1,106 1,685 264 2,000 2,000 2,000 0.00°/0 OPERATING EXPENSES 1,951 3,084 1,222 6,500 6,500 6,500 0,00% Total 568,430 394,682 422,602 416,941 419,980 454,637 9.04% Significant Changes There is no significant change from prior fiscal year. /10 FY 2010111 FY 2011/12 j 12/13 FY 13 FY 2013114 Change from Permanent Personnelal Actual Actual d Ado Prior Year Neighborhood Preserva Prog Mgr 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Senior Code Enforcement Officer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Code Enforcement Officer I/II" 5.50 3.50 3.50 3.50 3.50 3.50 0.00 '2.00 FTEs are funded by the CDBG program Total 8.50 5.50 5.50 5.50 5.50 5.50 0.00 227 Planning & Building Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Permit and Plan Check Services PERSONAL SERVICES Salaries, Permanent 714,074 378,228 340.659 470,542 433,802 576,331 22.48% Salaries,Temporary 20,036 13,265 11,344 45,192 36,692 30,952 -31.51% Salaries,Overtime 5,944 2,141 3,866 5,000 5,000 5,000 0.00% Leave Payouts 10,467 5,908 Benefits 246,749 150,340 154,267 192,654 183,222 250,680 30.12% PERSO 3 51 20.97% OPERATING EXPENSES Equipment and Supplies 33,815 31,109 34,412 33,100 33,100 43,100 30.21% Conferences and Training 3.351 5.582 2,665 8,000 9,200 8,000 0.00% Professional Services 266,713 220,142 50,000 617,066 50,000 0.00% Other Contract Services 34,169 OPERATING EXPENSES 337,573 1,100 10.98% CAPITAL EXPENDITURES Equipment 865 CAPITAL EXPENDITURES 5 Total 1,035,301 881,547 773,263 804,488 1,318,082 964,0631 19.84% Significant Changes There is no significant change from prior fiscal year. FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012/13 FY 2013114 Change from nt Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 7Building Manager 0.00 0.00 0.00 0.00 0.00 1.00 1.00 d Plan Check Manager 1.00 1.00 1.00 1.00 1 00 0.00 (1.00) d Plan Check Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 ck Engineer 3.00 2.00 2.00 2.00 2.00 2.00 0.00 rmit Technician 3.00 2.00 2.00 2.00 2.00 2.00 0.00 Inspector I/II/III 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 9.00 7.00 7.00 7.00 7.00 7.00 0.00 228 Planning & Building Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Inspection Services PERSONAL SERVICES Salaries, Permanent 1,244,779 1,238,612 1,272,260 1,279,366 1,279,366 1,287,853 0.66% Salaries,Temporary 30,146 36,543 15,269 20,000 20,000 10,000 -50.00% Salaries,Overtime 20,027 25,748 22,121 19,000 19,000 19,000 0.00% Leave Payouts 40,558 33,781 46,686 Benefits 498,660 515,344 579,357 573,768 585,923 664,382 15.79% PERSONALS ,834,1 1,892AU 1,904290 1,981,234 4.71% OPERATING EXPENSES Equipment and Supplies 6,096 8,412 7,330 10,750 10,750 10,750 0.00% Conferences and Training 2,380 5,407 1,725 7,000 9,250 7,000 0.00% Professional Services 8,320 73,108 50,000 180,680 50,000 0.00% tax 2Allowances 5,421 3,136 5,400 6,000 6,000 6,000 0.000 TING EXPENSES 7 25,275 8171M 73,750 206,680 73,750 0.00% Total 1,848,066 1,875,203 2,023,256 1,965,884 2,110,970 2,054,9841 4.53% Significant Changes There is no significant change from prior fiscal year. _ FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013/14 Change from P - .Actual Actual Actual Adopted Revised Adopted Prior Year Inspection Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Inspection Supervisor 3.00 2.00 2.00 2.00 2.00 2.00 0.00 Principal Mech/Plumbing Inspector 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Principal Electrical Inspector 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Building Inspector I/II/III 8.00 8.00 8.00 8.00 8.00 8.00 0.00 Total 14.00 13.00 13.00 13.00 13.00 13.00 0.00 229 Planning & Building Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Planning Commission OPERATING EXPENSES Equipment and Supplies 5,795 3,355 3,539 9,000 9,000 9,000 0.00% Conferences and Training 7,500 9,263 7,682 10.000 10,000 10,000 0.000/10 OPERATING EXPENSES 113,295 12 616 11,221 19,000 19,000 19,000 0.00% Total 13,295 12,618 11,221 19,000 19,000 19,0001 0.00°h Significant Changes There are no changes from the prior fiscal year. FY 2009110 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change from Permanent Personnel MW Actual Actual Actual Adopted Revised —Adopted Prior Year 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 230 Planning & Building Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations (103), Seismic Retrofit (816) OPERATING EXPENSES Equipment and Supplies 1,072 6.i 51 Professional Services 73,024 OPERATING EXPENSES 1,072 6,751 CAPITAL EXPENDITURES Improvements 954,216 1,715 3,778 20.105 CAPITAL EXPENDITURES '954,216 1,715 3,778 20,105 NON-OPERATING EXPENDITURES Transfers to Other Funds 180,086 NON-OPERATING EXPENDITURES 180,086 Total 1,027,241 182,873 3,778 26,856 Significant Changes There are no significant changes this fiscal year. FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change from Permanent Personnel Ackal Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0,00 0.00 0,00 0.00 1 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012/13 FY 2013114 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00816 FEMA Grant (17,044) 6.756 100 Total (17,044) 6,756 100 231 Planning & Building Adopted Budget - FY 2013114 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year CDBG Code Enforcement (815,860,861) PERSONAL SERVICES Salaries, Permanent 146,463 148,447 148.704 Salaries,Temporary 3,002 916 Salaries,Overtime Leave Payouts 9,877 Benefits 56,394 58,255 61,469 210,173 Total 215,737 207,617 210,173 Significant Changes The CDBG program is administered by the Business Development Division of the City Manager's Office. In keeping with past budgets practice,salaries are loaded once the HUD grant is awarded to the City. Change from - --'-XFAW Prior Year 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.001 0.00 232 Planning & Building Adopted Budget- FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent - FY 2012113 FY 2012113 FY 2013114 Change From Adopted Revised Adopted Prior Year PLN Planning ADM Administration 10055101 Bldg&Safety Admin 492,929 22,293 10060101 Plannin Admin 645,773 801,189 858,337 841,564 873,134 930,207 -3.62% ADM Administratlon -3.62% PLN Planning 10060201 Planning 1,725,955 1,838,292 2.029.859 2,019,156 2,094,748 1.904,637 -3.61% PLN Planning 1 292 2,029,658 2 2,094,748 11904,637 -3.61% CE Code Enforcement&Neighborhood Prevention 10060301 Code Enforcement 568,430 394,682 422,602 416,941 419,980 454,637 -0.72% CE Code Enforcement 419,980 454,637 -0.72% IS Inspection Services 10055201 Inspection Services 1,847,868 9,467 10060401 Inspection Services 198 1,865,735 2,023,256 1,965,884 2,110,970 2,054,984 -6.87% IS Inspection Services 1,848,066 1,875,203 2,023 256 1,965,884 2,110,970 2,054,984 -6.87% PPS Permit&Plan Check Svcs 10055301 Permit&Plan Check 1,035,301 4.794 10060501 Permit&Plan Check 876,753 773,263 804,488 1,318,082 964,063 19.84% PPS Permit&Plan Check Svcs 1,035,301 881,547 773,263 804,488 1,318,082 964,063 19.84% PC Planning Commission 10061001 Planning Commission 13,295 12,618 11,221 19,000 19,000 19,000 0.00% PC Planning Commission 13,295 12,618 11,221 19,000 19,000 19,000 0.00% Other Funds 10361002 Donations HRB 1,072 6,751 81655101 Seismic Rehab City Hall 05/06 1,027,241 181,801 3,778 20,105 Other Funds 1,027,241 182,873 3,778 26,856 CDBG-Code Enforcement 86060301 Code Enforce 09/10 215,737 86160301 Code Enforce 10/11 207,617 81560301 Code Enforce 12/13 210,173 CDBG-Code Enforcement 215,737 207,617 210,173 Other Funds 1,242,978 390,490 3,778 237,029 General Fund 6,329,750 5,825.823 6,118,538 6,067,033 6,835,915 6,327,529 4.29% Other Funds 1,242,978 390,490 3,778 237,029 Grand Total(s) 7,572,728 6,216,313 6,122,317 6,067,033 7,072,944 6,327,529 4.29% 233 INTENTIONALLY LEFT BLANK 234 City of Huntington Beach Police Adopted Budget — FY 2013114 Police Chief ADM INISTRATION/EXECUTIVE Administrative Assistant Police Lieutenant PROFESSIONAL STANDARDS Police Sergeant(2) UNIFORM INVESTIGATIONS ADMINISTRATIVE OPERATIONS Police Captain Police Captain Police Captain Administrative Secretary INVESTIGATIONS SUPPORT SERVICES PATROL Police Lieutenant Police Administrative Services Police Lieutenant(6) Police Sergeant(4) Manager Police Sergeant(12) Police Officer(20) Police Service Specialist Police Officer(117) Civilian Check Investigator(2) Facilities Maintenance Crewleader Police Recruit(4) Forensic Systems Specialist Community Relations Specialist Crime Scene Investigator(6) Crime Analyst Police Services Specialist RECORDS TRAFFIC Community Services Officer(2) Police Records Administrator Police Lieutenant Police Records Supervisor(3) Police Sergeant(3) SCIENTIFIC IDENTIFICATION Police Records Specialist(10) Police Officer(18) Police Photo/Imaging Specialist Police Records Technician(6) Police Records Specialist Latent Fingerprint Examiner(2.50) Police Services Specialist(5) Police Services Specialist Police Systems Coordinator AERONAUTICS Court Liaison Specialist Police Sergeant NARCOTICSNICE/INTEL Police Officer(6) Police Sergeant TRAINING Senior Helicopter Maintenance Police Officer(11) Police Sergeant Technician Police Services Specialist Police Officer Helicopter Maintenance Technician Police Services Specialist OCIAC TASK FORCE PARKING ENFORCEMENT Police Officer ALARMS Parking/Traffic Control Supervisor Police Services Specialist Parking/Traffic Control Officer(16) J61L Detention Administrator PERSONNEL SPECIAL ENFORCEMENT Detention Shift Supervisor(4) Administrative Analyst Senior Police Lieutenant Detention Officer,Nurse(4) Police Officer(2) Police Sergeant(3) Detention Officer(9) Police Services Specialist Police Officer(15) BUDGET/PAYROLL Administrative Analyst Senior Accounting Technician II(3) COMMUNICATIONS Police Communications Manager Communications Supervisor(6) Communications Operator(18) PROPERTY EVIDENCE Property Officer(2) 235 P o l i c e Department Descriptions The Police Department is responsible for all aspects of public safety and investigation of criminal activity within the City's residential communities, commercial and industrial centers, and recreational open spaces. The department performs these Y public safety efforts through community education efforts and aggressive enforcement of state laws and local ordinances. The department performs initial and follow-up investigation on suspected crimes occurring within the City and conducts forensic examination of many types of evidence. The facilitation of orderly traffic flow and the enforcement of traffic laws are another important function of the department. Executive Division The Executive Division is responsible for the overall leadership and coordination of department operations as well as direct supervision of the Professional Standards Unit. This division contains the Police Chief, one Lieutenant serving as the Chiefs Executive Officer, the Chiefs Administrative Assistant, and two Sergeants comprising the Professional Standards Unit. The Professional Standards Unit investigates allegations of employee misconduct, which are often of a specialized and sensitive nature. The Executive Officer also functions as the Public Information Officer and manages special projects. Uniform Division The Uniform Division is the most visible to the public and serves as the foundation for all the department's efforts. This division performs core law enforcement functions and is comprised of both sworn and civilian employees. Some of these functions include uniform patrol, enforcement of traffic laws, investigation of traffic collisions, airborne patrol, parking enforcement, special events planning and coordination, directed enforcement team, special enforcement team, gang unit, beach enforcement team, and resolving critical incidents "a through the use of the Special Weapons and Tactics (S.W.A.T.) and the Crisis Negotiation Teams. Investigations Division The Investigation Division performs five primary duties: providing investigative follow-up for all non-traffic related crimes; identifying, apprehending, and prosecuting criminal suspects; and assisting crime victims and the department in suppression of crime and the recovery of property, house inmates, and maintain official police documents. The division enforces laws related to the sale, manufacture, transportation, and use of illegal drugs; reviews and issues permits for a wide variety of regulated businesses; enforces Alcohol Beverage Control laws; attempts to identify and prevent organized crime and terrorism; maintains vice and criminal intelligence files; investigates vice related activity within the city, and maintains the City Jail. The Jail Bureau is responsible for processing and housing inmates of the department, as well as other contract law enforcement agencies. The Investigation Division has responsibility for processing forensic evidence and coordinating similar efforts with other law enforcement crime labs. Administrative Operations Division The Administrative Operations Division provides the people, equipment, training, and budget oversight to support all of the programs in the department. This division includes several bureaus: Budget, Payroll, Personnel, Alarm, Training, Fleet Management, Communications, Property, Support Services, Records and Community Relations. This division is responsible for recruiting and conducting background investigations on new employees, managing the use of grants and budgeted funds, keeping accurate pay records, tracking and billing for services related to alarm permits, training all employees and maintaining records, cleaning police headquarters and three substations, purchasing and issuing all equipment, preparing, maintaining and overseeing the distribution and use of department crime, incident and traffic reports and coordinating with federal, state and local jurisdictions the exchange of criminal history information. 236 Police Ongoing Activities& Projects Executive Division • Coordinate 300 contacts/meetings with City Council, departments, i�LN boards, and commissions• Provide 600 media contacts • Investigate 80 complaints/internal affairs issues Uniform Division • Respond to and handle 112,000 calls for service • Investigate 2,000 traffic accident investigations • Conduct 1,200 follow-up investigations involving injury/fatal collisions • Issue 12,000 hazardous/non-hazardous traffic citations • Identify, interdict, and arrest 1,700 DUI offenders • Issue 80,000 parking citations • Conduct 8,000 citation reviews Investigations Division • Investigate 2,000 crimes against persons • Investigate 1,200 property crimes • Investigate 700 economic crimes • Investigate 20 internet crimes against children • Receive 1,000 CopLogic online crime reports • Perform 12,000 crime analysis to identify trends and assist in detecting suspects • Assist 400 Domestic Violence victims through the Victim's Assistance Program • Administer and maintain 300,000 digital images • Process 500 latent print identifications • Investigate 200 narcotic related citizen complaints Facilitate 1,400 narcotic samples for analysis • Process 9,000 court cases for review • Booked, fingerprinted, photographed, and housed over 5,200 arrestees • Collected DNA from over 900 felony arrestees for State Data Base • Collected over 700 blood samples as evidence in drug and alcohol cases • Secure feeds and cares for an average daily population of 22 inmates • Book, house, and GPS track over 50 Pay-to-Stay/Work Release Inmates • Compile 24 data reports on jail detainees as required by Federal/State agencies Administrative Operations Division • Coordinate and prepare billings for approximately 300 false alarm related calls for services • Arrange over 2,000 training classes and records of completion • Arrange 150 on-site training sessions • Answer 320,000 incoming/outgoing calls received/initiated in the 911 center • Dispatch 116,000 calls for service • Process, secure, and track 14,884 pieces of evidence and property 4E • Process and dispose of 3,048 pieces of evidence and property • Recruit and conduct background investigations on all police personnel • Process, disseminate and enter into RMS 24,500 crime, incident and traffic reports • Process 6,000 bookings, including wants/warrant checks, RMS entry, logging and copying • Process 12,000 subpoenas, including data entry, reports and court calls • Process and file electronically misdemeanor cases • Conducted 350 contacts with citizens/groups and organizations 237 Police Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011/12 FY 2012/13 FY 2013/14 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Through the implementation of digital Enhance and recording technology, increase by five percent Maintain Public the number of reports dictated by Police Safety Officers. Measure: %increase in reports dictated 5% Project No Longer Needed Goal: 2. Through a combination of public education, Enhance and driving under the influence (DUI) checkpoints, Maintain Public DUI saturation patrols, and the assignment of Safety two motorcycle officers to specifically identify and arrest impaired drivers, reduce DUI involved collisions by five percent. Measure: % reduction in DUI involved collisions 5% 5% 5% Goal: 3. Begin imaging and indexing crime reports into Enhance and an electronic format that allows for improved Maintain Public productivity by increasing records keeping Safety storage space by at least 15%. Measure: %of new storage space for records keeping 15% Project Completed Goal: 4. With the outsourcing of some background Enhance and services to expedite the hiring process,the Maintain Public department will fill 75%of the current funded Safety sworn positions that are vacant. Measure: %of the current funded sworn positions that 75% are vacant 238 Police Accomplishments & Goals FY 2012113 Accomplishments • Enhance and increase law enforcement air support services to neighboring jurisdictions • Using the Electronic Direction for Complaint database, all misdemeanor court packages are being submitted electronically to the District Attorney's Office for filing • Obtained a State of California Alcohol Beverage Control (ABC) financial grant to fund further enforcement and education efforts at ABC establishments • Obtained a State of California Office of Traffic Safety financial grant to fund further driving under the influence (DUI)enforcement and education efforts throughout the City • Reviewed the Police Department's organizational structure and effectiveness in regards to current and anticipated future staffing levels and the public safety needs of the community • Successfully passed, without discrepancy, inspections from the California Corrections Standards Authority Facility and Standards, California Corrections Standards for Training in Corrections, California State Fire Marshall, Orange County Superior Court Grand Jury, Orange County Superior Court Juvenile Justice Commission, and Orange County Environmental, Nutrition, and Medical Health Departments • Obtained a state administered Violence Against Women Act (VAWA) financial grant to fund further investigations and provide advocacy to victims of domestic violence • Entered into a Memorandum of Understanding with the Anaheim Police Department and Community Service Programs, Inc. to combat human trafficking as part of the Orange County Human Trafficking Task Force • Successfully passed Department of Justice audits of the California Law Enforcement Telecommunications System databases and our use of Criminal Offender Records Information FY 2013/14 Goals • Decrease the number of alcohol-related police incidents through continued enforcement and education using ABC grant funds • Transition additional officers and detectives from handwriting/typing reports to using voice recognition software through training and purchase of software • Through a combination of public education and increasing the number of crimes eligible for online reporting, increase the filing of CopLogic reports by five percent • Successfully upgrade the Computer Aided Dispatch (CAD) and Records Management System (RMS) • Pursue grant funding from the State of California Alcohol Beverage Control (ABC) to further enforcement and education efforts at ABC establishments • Pursue grant funding from the State of California Office of Traffic Safety (OTS) to fund further driving under the influence (DUI)enforcement and education efforts throughout the City • Pursue grant funding from the state administered Violence Against Women Act(VAWA)financial grant to fund further investigations and provide advocacy to victims of domestic violence 239 Police Accomplishments& Goals FY 2013/14 Goals Continued • Complete massage establishment certificate investigations on all new establishments and those renewing their business licenses to operate massage establishments in Huntington Beach • Begin the scanning of current crime, incident and traffic collision report information for more immediate viewing by patrol and investigation personnel • Recertify all Department personnel as Full-Access, Less Than Full-Access or Practionier California Law Enforcement Telecommunications System (CLETS)operators per our CLETS Subscribers'Agreement 240 Police Adopted Budget - FY 2013114 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries,Permanent 32,611,821 31,037,077 30,575,821 30,792,637 30,673,400 31,470,987 2.20% Salaries,Temporary 276,166 763,191 393,898 310,398 390,164 339,198 9.28% Salaries,Overtime 2,973,590 3,455,989 3,630,543 3,726,896 4,323,993 3,948,240 5.94% Leave Payouts 1,117,445 1,118,582 1,298,584 Benefits 17,219,392 18,462,360 19,967,270 19,950,888 20,230,463 22,333,162 11.94% PERSONAL SE 837,198 ' 618,020 58,091,5 6.04% OPERATING EXPENSES Utilities 1,622 3,526 2,846 1,500 2,957 7,000 366.67% Equipment and Supplies 1,141,242 1,100,426 828,238 1,087,963 1,768,864 1,156,691 6.32% Repairs and Maintenance 707,548 863,667 828,609 697,700 701,076 935,500 34.08% Conferences and Training 140,820 204,501 211,447 279,475 363,206 349,842 25.18% Professional Services 354,354 353,039 288,062 310,469 575,154 333,408 7.39% Other Contract Services 930,210 1,002,968 1,036,632 981,657 1,069,613 974,977 -0.68% Rental Expense 37,610 16,544 11,979 7,885 7,885 10,884 38.03% Insurance 1,587 Payments to Other Governments 684,580 819,683 841,488 790,000 900,000 920,000 16.46% Interdepartmental Charges 20 Expense Allowances 365,540 347,818 335,890 356,700 356,700 362,400 1.60% Other Expenses 8,949 4,090 4,896 13,000 13,000 13,000 0.00% OPERATING EXPENSES 4 4.717.848 4,526,349 5 758A55 5,063,702 11.87% CAPITAL EXPENDITURES Equipment 296,206 365,000 394,142 150,000 100.00% Vehicles 60,622 22,678 31,679 Capital-Software CAPITAL EXPENDITURES 60,6 ,678 394,142 150,000 100.00% NON-OPERATING EXPENSES Transfers to Other Funds 48,667 216,029 59,659 NON-OPERATING EXPENSES 48,6 216,029 -'59,659 Grand Total(s) 58,680,176 60,089,959 60,712,558 59,307,168 61,770,617 63,305,289 6.74 General Fund 57,569,491 58,848,187 58,992,054 58,700,024 59,111.742 62,323,915 6.17% Other Funds 1,110,685 1,241,772 1,720,504 607,144 2,658,875 981,373 61.64% Grand Total(s) 58,680,176 60,089,959 60,712,558 59,307,168 61,770,617 63,305,289 6.74 Personnel Summary 381.00 367.00 363.00 358.50 358.50 360.501 2,00 241 Police Adopted Budget - FY 2013114 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 32,442,509 30,893,060 29,995,310 30,535,593 30,347,316 31,296,051 2.49% Salaries,Temporary 275,835 735,292 341,872 310,398 310,398 310,398 0.00% Salaries,Overtime 2,821,663 3,265,599 3,322,027 3,726,896 3,726,896 3,726,896 0.00% Leave Payouts 1,110,682 1,111,305 1,284,788 Benefits 17,129,249 18,374,654 19,788,997 19,775,787 20,055.362 22,246,464 12.49% PERSONAL SERVICES 53,779 79,909 54,732,995 54,348,674 54 439,972 57,579 808 5.95% OPERATING EXPENSES Utilities 1,622 3,526 2,847 1,500 2,957 7,000 366.67% Equipment and Supplies 726,315 1,001,731 744,957 912,963 978,706 885,333 -3.03% Repairs and Maintenance 608,375 835,756 845,697 697,701 701,076 935,500 34.08% Conferences and Training 101,961 186,951 198,640 279,475 280,613 301,605 7,92% Professional Services 275,737 271,955 195,131 310,469 384,176 333,408 7.39% Other Contract Services 930,210 978,636 1,017,854 981,657 1,046,657 974,977 -0.68% Rental Expense 37,610 16,544 11,979 7,884 7,885 10,884 38.05% Insurance 1,587 Payments to Other Governments 684,580 819,683 841,488 790,000 900,000 920,000 16A6% Expense Allowances 365,540 347,818 335,890 356,700 356,700 362,400 1.60% Other Expenses 8,939 4,090 4,896 13,000 13,000 13,000 0.00% OPERATING EXPENSES 8 671,770 4,744,107 9.03% NON-OPERATING EXPENSES Transfers to Other Funds 48.667 59,659 NON-OPERATING EXPENSES 48,667 59,659 Total 57,569,492 58,848,187 58,992,053 58,700,023 59,111,742 62,323,915 8.17% Personnel Summary 381.00 367.00 363.00 358.50 358.50 360.50 2.00 242 Police Adopted Budget- FY 2013114 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Operations PERSONAL SERVICES Salaries, Permanent 5,434,636 4,893,180 4,939,360 4,877,977 4,877,977 4,711,176 -3.42% Salaries,Temporary 144,397 298,653 159,608 169,109 169,109 169,109 0.00% Salaries,Overtime 490,519 606,513 609,856 596,000 596,000 596,000 0.00% Leave Payouts 171,249 122,887 189,291 Benefits 2,387,702 2,296,689 2,591,508 2,402,325 2,461,365 2,682,620 11.67% PERSONAL SERVICES 22 ' 9,623 ° ,451I 6158,905 1.41% OPERATING EXPENSES Utilities 430 260 2,537 1,500 2,957 1,500 0.00% Equipment and Supplies 422,285 537,193 411,965 539,163 586,741 517,033 -4A0% Repairs and Maintenance 413,612 349,567 384,248 385,370 388,746 387,370 0.52% Conferences and Training 85,970 136,501 153,800 211,075 212,213 233,205 10.48% Professional Services 78,383 63,316 28,674 65,000 90,545 65,000 0.00% Other Contract Services 548,142 609,180 694,761 579,515 644,515 579,515 0.00% Rental Expense 11,692 9,134 7,884 7,884 7,884 10,884 38.05% Insurance 1,587 Payments to Other Governments 6 5 Interdepartmental Charges 20 Expense Allowances 358,519 340,797 328,890 349,400 349,400 355,100 1.63% Other Expenses 1,695 2,162 1_706 OPERATIN( WK,920,728 2,049,703 14,490 9 0.50% Total 10,549,231 10,267,625 10,504,113 10,184,318 10,387,452 10,308,512 L22% Significant Changes Overall, the 1.41%increase in Personal Services is due to benefits cost increases. Permanent Salaries decreased due to a transfer of one Police Officer positon to the Uniform Division. Equipment and Supplies reduced to pay for range fee increases. Rental Expense increased for the summer detail storage bins rental. Expense Allowances increased for the newly created Police Administrative Services Manager's auto allowance. Animal Control Services contract's notice of intent received from the County of Orange increased by $30,972 from prior year's contract limit. However,the amount of$472,515 was adopted in the FY 2013/14 budget. The budgeted amount is$186,023less than the contract limit estimated by the County of Orange at $650,408. Police Department will closely monitor the usages and billings of this contract. Community Relations Program transferred from Executive Division to Administrative Operations Division due to the Police Department reorganization. Additionally, Records Program is also transferred from Investigations Division to Administrative Operations Division due to the Police Department reorganization. The historical financial data from both transfers is reflected in this Division. 243 Police Adopted Budget- FY 2013114 Department Budget Summary General Fund Division by Object Account DIVISION Administrative Operations (continued) FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change from Actual Actual Actual _ Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Police Administrative Services Mgr 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Police Sergeant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Officer 4.00 4.00 4.00 4.00 3.00 3.00 0.00 Police Services Specialist 5.00 5.00 4.00 4.00 4.00 4.00 0.00 Detention Administrator 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Detention Shift Supervisor 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Detention Officer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Police Communications Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Records Administrator 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Police Records Supervisor 0.00 0.00 0.00 0.00 0.00 3.00 3.00 Police Records Specialist 0.00 0.00 0.00 0.00 0.00 10.00 10.00 Police Records Technician 0.00 0.00 0.00 0.00 0.00 6.00 6.00 Court Liaison Specialist 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Police Systems Coordinator 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Police Services Specialist 0.00 0.00 0.00 0.00 0.00 5.00 5.00 Community Relations Specialist 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Communications Supervisor-PD 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Communications Operator-PD 20.00 18.00 18.00 18.00 18.00 18.00 0.00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Property Officer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Accounting Technician II 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Accounting Technician 1 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Info Systems Technician IV 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Equip/Auto Maint Crewleader 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Mechanic II 3.00 0.00 0.00 0.00 0.00 0.00 0.00 Facilities Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Custodian 3.00 3.00 3.00 0.00 0.00 0.00 0.00 Total 56.00 49.00 48.00 44.00 43.00 11.00 28.00 244 Police Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Executive PERSONAL SERVICES Salaries, Permanent 646,233 634,760 641,674 696,381 696,381 696,381 0.00% Salaries,Temporary 50,987 763 Salaries,Overtime 67,188 43,546 34,784 40,000 40,000 40,000 0.00% Leave Payouts 56,600 53,529 36,693 Benefits 373,358 392,627 405,551 439,950 444,292 496,834 12.93% TWSONAL 39, 176,331 1,180,673 1,233,215 4.84% OPERATING EXPENSES Utilities 2,500 100.00% Equipment and Supplies 11,648 4,654 8,812 16,500 16,535 14,000 -15.15% Repairs and Maintenance 128 3,128 Conferences and Training 830 1,066 2,085 Professional Services 1,811 435 292 2,000 3,621 2,000 0.00% Payments to Other Governments 32 Other Expenses 88 OPERATING EXPENSES 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 48,667 NON-OPERATING EXPENSES 9W 48,6 Total 1,206,335 1,181,852 1,133,782 1,194,831 1,200,829 1,251,715 4.7604 Significant Changes Overall, the 4.84% increase in Personal Services is due to benefits cost increases. The Community Relations Specialist transferred to the Administrative Operations Division. Equipment and Supplies reduced to pay for the Chiefs new GIT satellite phone services. FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change from permanent Actual Adopted Revised Adopted Prior Year Police Chief 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Police Lieutenant 1.00 1.00 1.00 1.00 1_00 1 00 0.00 Police Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Community Relations Specialist 1.00 1.00 1.00 1.001 1.00 0.00 (1.00) Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Total 6.00 6.00 6.00 6.00 6.00 5.00 (1.00) 245 Police Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Investigations PERSONAL SERVICES Salaries, Permanent 6,213,201 5,978,182 5,647,160 5,711,997 5,711,997 5,835,296 2.16% Salaries,Temporary 62,971 127,107 71,630 72,374 72,374 72,374 0.00% Salaries, Overtime 437,306 504,945 440,313 540,000 540,000 540,000 0.00% Leave Payouts 214,340 208,841 236,594 Benefits 3,153,097 3,491,558 3,619,103 3,619,565 3,672,094 4,101,741 13.32% PERSONAL SERVICES 9,411 6,09% OPERATING EXPENSES Utilities 1,192 2,831 936 3,000 100.00% Equipment and Supplies 167,379 169,194 163,309 196,300 211,651 193,300 -1.53% Repairs and Maintenance 41,689 30,682 49,663 28.000 28,000 29,680 6.00% Conferences and Training 1,319 214 1,491 300 300 300 0.00% Professional Services 136,703 148,130 109,170 176,067 209,394 179,006 1.67% Other Contract Services 10,218 8,831 11,405 51,000 51,000 44,320 -13.10% Rental Expense 1,011 149 Payments to Other Governments 48,820 34,486 5,058 Expense Allowances 5,421 5,421 5,400 5,700 5,700 5,700 0.00% Other Expenses 7,244 1.840 3,190 12,000 12,000 12,000 0.00% OPERATING EXPENSES "401.629 W1111,771 467,308 0.00% NON-OPERATING EXPENSES General Transfer Out 59,659 NON-OPERATING EXPENSES 59,659 Total 10,501,911 10,712,262 10,424,230 10,413,303 10,514,510 11,016,717 5.79 Significant Changes The 2.16% increase in the Permanent Salaries includes the additional two Community Services Officer positions. Benefits costs are proposed to increase by 13.32%. Equipment and Supplies budget reduced to pay for the new Callyo recorded phone lines, which are proposed to be paid out of the Utilities budget. Repairs and Maintenance budget increased for the new investigative software licenses maintenance fee. Professional Services budget increased for the juvenile diversion services contract annual fee increase. Other Contract Services budget decreased by 13.10%to pay for the new investigative software licenses maintenance fee. 246 Police Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Investigations(continued) 0 3h4 Change from _.el Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Sergeant 4.00 4.00 4.00 4.00 5.00 5.00 0.00 Police Officer 32.00 32.00 32.00 32.00 32.00 32.00 0.00 Police Records Administrator 1.00 1.00 1.00 1.00 1.00 0.00 (1.00) Police Records Supervisor 3.00 3.00 3.00 3.00 3.00 0.00 (3.00) Police Records Specialist 15.00 13.50 10.50 10.00 10.00 0.00 (10.00) Police Records Technician 6.00 6.00 6.00 6.00 6.00 0.00 (6.00) Community Services Officer 0.00 0.00 0.00 0.00 0.00 2.00 2.00 Court Liaison Specialist 1.00 1.00 1.00 1.00 1.00 0.00 (1.00) Crime Analyst Senior 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Crime Analyst 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Police Systems Coordinator 1.00 1.00 1.00 1.001 1.00 0.00 (1.00) Civilian Check Investigator 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Forensic Systems Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Criminalist 1.50 0.00 0.00 0.00 0.00 0.00 0.00 Latent Fingerprint Examiner 2.50 2.50 2.50 2.50 2.50 2.50 0.00 Police Photo/Imaging Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Services Specialist 10.00 8.00 8.00 8.001 8.00 3.00 (5.00) Detention Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Detention Shift Supervisor 5.00 4.00 4.00 4.00 4.00 4.00 0.00 Detention Officer 9.00 9.00 9.00 9.00 9.00 9.00 0.00 Detention Officer,Nurse 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Property Officer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 104.00 97.00 94.00 93.50 94.50 69.50 (25.00) 247 Police Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Uniform PERSONAL SERVICES Salaries, Permanent 20,148,439 19,386,938 18,767,116 19,249,239 19,060,962 20,053,198 4.18% Salaries,Temporary 68,467 258,545 109,872 68,915 68,915 68,915 0.00% Salaries, Overtime 1,826,649 2,110,595 2,237,074 2,550,896 2,550,896 2,550,896 0.00% Leave Payout 668,493 726,049 822,209 Benefits 11,215,091 12,193,779 13,172,836 13,313,947 13,477,611 14,965,269 12.40% PERSONAL SERVICES 6.98% OPERATING EXPENSES Utilities 435 (625) Equipment and Supplies 125,003 290,690 160,871 161,000 163,780 161,000 0.00% Repairs and Maintenance 153,074 455,379 408,658 284,331 284,331 518,450 82.34% Conferences and Training 13,843 49,170 41,264 68,100 68,100 68,100 0.00% Professional Services 58,840 60,075 56,995 67,402 80,616 87,402 29.67% Other Contract Services 371,850 360,625 311,688 351,142 351,142 351,142 0.00% Rental Expense 24,906 7,410 3,945 1 1 -100.00% Payments to Other Governments 635,760 785,159 836,425 790,000 900,000 920,000 16.46% Expense Allowances 1,600 1,600 1,600 1,600 1,600 1,600 0.00% Other Expenses 1,000 1,000 1,000 0.00% OPERATIN 724,57 ' 1,850,570 2,108,694 22.27% Total 35,312,015 36,686,449 36,929,928 36,907,573 37,008,954 39,746,972 7.69% Significant Changes The 4.18%increase in the Permanent Salaries reinstates two defunded Police Officer positions,and one Police Officer transferred from the Administrative Operations Division. Benefits costs are proposed to increase by 12.40%. Repairs and Maintenance increased for the Ai Support Program maintenance costs. Professional Services increased for the gang prevention program to include additional CPAB services. Payments to Other Governments increased for the Orange County's courthouse construction payments. _ FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY Change from Ili,errnanent P--- -ed Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant 8.00 8.00 8.00 8.00 8.00 8.00 0.00 Police Sergeant 20.00 20.00 20.00 20.00 19.00 19.00 0.00 Police Officer 155.00 155.00 155.00 155.00 156.00 156.00 0.00 Police Recruit 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Crime Scene Investigator 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Senior Helicopter Maint Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Helicopter Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 ParkinglTraffic Control Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking/Traffic Control Officer 16.00 16.00 16.00 16.00 16.00 16.00 0.00 Police Records Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 215.00 215.00 215.00 215.00 215.00 215.00 0.00 248 Police Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010111 FY 20'11/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Jail Pay Phone(122,) Narcotic Forfeiture State and Federal (212 a 214,) Property and Evidence(M) OPERATING EXPENSES Equipment and Supplies 93,603 7,412 8,314 170,000 172,096 233,736 37,49% Repairs and Maintenance Conferences and Training 9,338 1,980 3,163 Professional Services 3,099 Other Contract Services 6,773 Expense Allowances OPERATING EXPENSES 37.49% CAPITAL EXPENDITURES Equipment 20,262 150,000 100.00% Vehicles 31,679 Capital Software CAPITAL EXPENDITURES 2111111111111E 1-50,000 100.00% NON-OPERATING EXPENSES Transfers to Other Funds 216.029 NON-OPERATING EXPENSES 216,029 Total 102,941 235,293 63,418 170,000 172,096 383,736 125.73% Significant Changes The$33,736 in Equipment and Supplies is to fund the inmates' new equipment and supplies. The $200,000 in Equipment and Supplies and $150,000 in Capital Equipment are to fund the purchases of new equipment for the Federal and State Narcotics Forfeiture programs. FY 2009/10 FY 2010/11 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change from Permanent Personnel AM Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0,00 0,00 0.00 0.00 0,00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2011112 FY 2012/13 FY 2012/13 FY 2013114 Change from Revenue Summary Adopted Revised Adopted Prior Year 00122 Donations Jail 10.631 9,551 22,549 5,000 5,000 (5,000) 00212 Narcotics Forfeiture Fed 18,559 7,672 5,204 00214 Narcotic Forfeiture/State 40,074 157,385 15,585 50,000 50,000 (50,000) 00216 Property and Evidence 23,579 12,936 19,870 10,000 10,000 (10,000) Total 92,843 187,544 63,208 65,000 65,000 (65,000) FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change from Fund Balance Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00122 Donations Jail 6,254 11,633 14,292 33,736 00212 Narcotics Forfeiture Fed 827,519 760,976 763,047 300,000 00214 Narcotic Forfeiture/State 134,467 161,954 96,537 50,000 00216 Property and Evidence 219,632 243,211 256,146 Total 1,187,872 1,177,774 1,130,022 383, 249 Police Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013(14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Service Authority for Abandoned Vehicles(SAAV)(875)and Grants (various) PERSONAL SERVICES Salaries,Permanent 169,312 144,017 580,511 257,043 326,083 174,936 -31.94% Salaries,Temporary 331 27,898 52,026 79,766 28,800 100.00% Salaries,Overtime 151,927 190.390 308,516 597,097 221,344 100.00% Leave Payouts 6,763 7,277 13,796 Benefits 90,143 87,706 178,272 175,101 175,101 86,698 -50.49% PE ES 418 .76- 121 432144.; 1,T78 18.43% OPERATING EXPENSES Equipment and Supplies 321,325 91,283 74,966 5,000 618,062 37,622 652.44% Repairs and Maintenance 99,173 27,912 (17,088) Conferences and Training 29,521 15,570 9,644 82,593 48,237 100.00% Professional Services 78,618 77,985 92,930 190,978 Other Contracted Services 17,559 18,777 22,956 Other Expenses 10 1617.18% CAPITAL EXPENDITURES Equipment 296,206 344,738 394,142 Vehicles 60,622 22,678 CAPITAL EX PE 60,622 318,884 344,738 - Total 1,007,745 1,006,481 1,657,088 437,144 2,486,778 597,637 36.71% Significant Changes These are grant funds restricted to provide support to specific grant programs by funding new and specialized equipment, overtime, one (1) Police Officer position,and two(2)Parking Control Officer positions at 25%of their permanent salaries allocated to support the grant programs. The Police Department will be reimbursed for the actual expenditures spent on the grant programs. FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 250 Police Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Service Authority for Abandoned Vehicles (SAAV)(e75)and Grants (various)(continued) FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change from F.tevenue Summary al Actual Adopted Revised Adopted Prior Year 00104 School Events 6,043 2,845 5,000 5,000 (5,000) 00107 Evidence Seizure 1,975 (1,316) 27 00750 Alcohol Prevention Services 43,800 43,800 00792 Traffic Safety Grant 06107 928 00793 SLESF Grant 06/07 (1,293) 00801 Anaheim/Santa Ana UASI FY10 107,773 00802 Anaheim/Santa Ana UASI FYI 46,063 46,063 00838 Jail Training Grant 10,435 9,630 11,751 00875 Saav 81,046 93,500 88,239 00909 UASI OCIAC Program 2007 111,205 167,040 186,955 165,715 165,715 00910 SLESF Grant 07/08 (15,593) 00911 Justice Assistance Grant 07/08 23,022 00914 Domestic Violence 08/09 595 00918 ABC Grant OWN (4,327) 00919 Avoid the 28 DUI Grant 4,600 5,965 00920 SLESF Grant 08/09 30,775 00921 Traffic Safety Grant 08/09 43,382 00923 Justice Assistance Grant 08/09 14,970 00924 Domestic Violence 09/10 80,191 182,977 00927 Justice Assistance Grant 09110 138,359 00931 Traffic Safety Grant 09110 88,856 43,755 00932 SLESF Grant 09/10 130,630 00937 Justice Assist Grant 60,713 00939 Domestic Violence 10/11 48,667 655 00946 PSIC Grant PD 296,206 00949 SLESF Grant 10/11 201,456 1,544 00950 Office of Traffic Safety 10/11 146,387 00953 Justice Assistance Grant 10/11 10,208 19,629 00955 Prop 69 Funding 37,054 9,743 00956 Anaheim/Santa Ana UASI FY09 5,479 00957 2011 Domestic Violence Program 52,847 62,218 00964 OCATT Program 135,202 00967 ABC Grant 11/12 45,790 00968 SLESF Grant 11/12 322,894 00971 Asset Forfeiture 15%State Set 216,029 5,639 00972 Office of Traffic Safety 11/12 99,963 00977 Domestic Violence 2012 165,566 67,848 00978 Trees Forfeiture Fund Act 1992 5,000 15,000 15,000 15,000 00979 AB109 Public Safety Realignment 1,620 100,996 00982 Ofc of Traffic 12/13#SC13184 107,500 00983 Ofc of Traffic 12/13#PT1368 90,469 00984 SLESF Grant 12/13 200,000 00986 Avoid the 26 12/13 5,000 5,000 5,000 00988 Human Trafficking 43,534 43,534 00989 OCDETF 25,000 25,000 00991 Domestic Violence CY2013 276,161 93,885 93,885 00993 Anaheim/Santa Ana UASI FY12 42,347 42,347 Total 650,064 1,667,508 1,277,877 5,000 867,974 480,344 475,344 251 Police Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Service Authority for Abandoned Vehicles(SAAV)(875)and Grants (various)(continued) 13 FY 2012/13 FY 2013N4 Change from IbM Balance Sum ual Revised Adopted Prior Year 00104 School Events 4,353 3,528 00838 Jail Training Grant 7,570 6,516 11,301 12,435 00875 Saav 346,368 311,011 405,503 192,814 00955 Prop 69 Funding 21,552 31,295 00981 OC Real Estate Trust Fnd 12113 25,000 Total 353,938 317,527 442,709 265,072 252 Police Adopted Budget- FY 2013114 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent 1 FY 201 3 FY 2013144 Change From Division/Business Unit Ado . Prior Year POL Police ADM Administrative Operations 10070102 Administrative Operations 1,417.996 1,396,117 1,619,166 1,817,462 1,922,528 1,798,822 -1.03% 10070103 Budget 652,356 636,204 668,799 224,795 226,538 235,878 4.93% 10070108 Payroll 182,908 195,093 203,674 196,284 198,020 208,233 6.09% 10070109 Personnel 406,498 418,486 554,586 670,129 698,996 493,873 -26.30% 10070111 Community Support 88,778 99,657 104,793 103,094 105,461 108,645 5.38% 10070151 Information Systems 152,614 119,010 93,211 89,267 90,135 94,175 5.50% 10070211 General Support 647,738 567,464 589,353 323,068 324,079 335,179 3.75% 10070301 Property/Evidence 207,172 208,517 190,865 236,776 238,814 257,036 8.56% 10070302 Records 2,280,669 2,199,277 2,315,331 2,451,433 2,474,946 2,542,714 3.72% 10070303 Training 968,779 990,975 961,904 1,129,624 1,133,437 1,165.718 3.20% 10070501 Communications 2,848,859 2,981,236 3,202,424 2,942,386 2,974,499 3,068,239 4.28% 10070701 Fleet Management 704,861 455,590 8 ADM Administrative Operations 1 0jMMMMff8-,2-6-7-,626-7 122% EXE Executive 10070101 Police Admin-Executive 712,421 669,727 696,538 691,307 693,912 724,247 4.76% 10070110 Professional Standards 493,915 512,124 437,242 503,524 506,916 527,468 4.76% Executive 4.76% INV Investigations 10070203 Investigations 6,105,141 6,051,167 5,776,657 5,865,773 5,930,844 6,292,463 7.27% 10070204 Narcotics 1,129,246 1,210,045 1,051,617 1,027,766 1,032,212 1,051,574 2.32% 10070206 Vice/Intelligence 251,891 454,302 456,569 463,487 466,091 501,445 8.19% 10070304 Fingerprinting 59,129 46,844 14,694 5,000 5,000 -100.00% 10070401 Scientific Investigation 647,369 528,962 551,250 527,076 530,983 531,485 0.84% 10070601 Jail 2,309,136 2,420,943 2,573,453 2,524,201 2,549,378 2,639,750 4.58% INV Investi 10,501 912 10,71 63 L230 10 413,3. 11,016 717. 5.79% UNI Uniform 10070106 Special Enforcement Bureau 6,143,264 6,053,160 4,572,585 4,042,470 4.072,181 4,059,910 0.43% 10070201 Patrol 20,351,793 20,765,378 22,857,603 23,581,187 23,498,706 25,834,639 9.56% 10070202 Traffic 5,661,714 6,010,354 4,983,691 4,428,220 4,447,322 4,587,074 3.59% 10070207 SWAT 57,366 139,870 96,352 99,020 99,020 99,020 0.00% 10070208 Aeronautics 1,390,098 1,842,099 2,200,051 2,103,040 2,110,854 2,323,838 10.50% 10070209 Parking Enforcement 1,233,531 1,314,622 1,863,219 2,216,142 2,343,377 2,404,998 8.52% 10070210 Crossing Guard 359,703 436,979 303,315 329,993 329,993 329,993 0.00% 10071002 Special Events OT 114,546 123,985 53,114 107,500 107,500 107,500 0.00% 7form 7 36,929,930 ,953 7.69% Other Funds 10370102 Donations Police Admin 469 12,945 10470101 School Events 1,690 3,670 5,000 5,000 3,500 -30.00% 12270101 Inmate Welfare Fund 5,253 6,891 2,894 20,000 20,000 33,736 68.68% 21270101 Narcotics Forfeiture Federal 85,102 5,601 54,340 100,000 102,096 300,000 200.00% 21470101 Narcotics Forfeiture State 12,587 222,802 708 50,000 50,000 50,000 0.00% 21670101 Property&Evidence 5,475 244,625 22370101 Safe and Sane Fireworks 12,886 19,088 30170161 Communications 224 75070101 Alcohol Prevention Services 43,800 100.00% 80165101 Anaheim/Santa Ana UASI FY10 50,221 10,438 80170101 Anaheim/Santa Ana UASI FY10 170,008 140,426 80265111 Anaheim/Santa Ana UASI FYI 2,320 33,591 80270101 Anaheim/Santa Ana UASI FYI 58,130 46,063 100.00% 80370101 Justice Assistance Grant 11/12 31,405 83870601 Jail Training Grant 11,489 4,845 10,617 11,371 11,500 100.00% 87570209 State Abandoned Vehichle Funds 116,404 (993) 300,928 103,803 129,803 42,221 -59.33% 90970101 UASI OCIAC Program 2007 216,197 152,939 169,033 154,078 154,078 165,7151 7.55% 253 Police Adopted Budget- FY 2013114 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent 0 FY 3- _Y 2013114 Change From ted Prior Year 91170101 Justice Assistance Grant 07/08 9,633 91970101 Avoid the 28 DUI Grant 5,825 5,150 92170101 Traffic Safety Grant 08/09 204 92470101 Domestic Violence 09/10 20,906 92770101 Justice Assistance Grant 09/10 108,814 46,436 5,086 93170101 Traffic Safety Grant 09/10 146,005 93270101 SLESF Grant 09/10 198,748 93770101 Justice Assist Grant 31,363 12,674 93970100 Domestic Violence 10/11 142,155 70,357 94670101 PSIC Grant PD 296,206 94970101 SLESF Grant 10/11 181.379 20,077 95070101 Office of Traffic Safety 10/11 2,343 95070201 FY10 11 OTS CHKPT 10/30/10 10,844 95070202 FY10 11 OTS CHKPT 11/27/10 2,950 95070203 FY10 11 OTS CHKPT 12117/10 9,420 95070204 FY10 11 OTS CHKPT 01/15/11 10,439 349 95070205 FYtO 11 OTS CHKPT 02/19/11 10,821 95070206 FY10 11 OTS CHKPT 05/28/11 10,143 95070207 FY10 11 OTS CHKPT 06/18/11 10,137 95070208 FY10 11 OTS CHKPT 08/28/11 10,383 95070209 FY10 11 OTS CHKPT 07/16/11 20,284 95070301 FY70 11 OTS SATUR 10/11/10 3,094 95070302 FY10 11 OTS SATUR 10/31/10 3,093 95070303 FY10 11 OTS SATUR 11/22/1O 3,039 95070304 FY10 11 OTS SATUR 11/29/10 3,558 95070305 FY10 11 OTS SATUR 12/06/10 2,476 95070306 FY10 11 OTS SATUR 12/27/10 2,916 95070307 FY10 11 OTS SATUR 01/20/11 2,929 95070308 FY10 11 OTS SATUR 03/19/11 2,807 95070309 FY10 11 OTS SATUR 04/14/11 3,016 95070310 FY10 11 OTS SATUR 04/27/11 2,979 95070311 FY10 11 OTS SATUR 05/12/11 3,094 543 95070312 FY10 11 OTS SATUR06/11/11 3,070 95070313 FY10 11 OTS SATUR O6/24/11 3,061 95070314 FY10 11 OTS SATUR 07/14/11 2,973 95070315 FY10 11 OTS SATUR 08/12/11 2,900 95070316 FY10 11 OTS SATUR 09/08/11 8,602 95070401 FY10 11 OTS WARNT 12/07/10 2,941 95070402 FY10 11 OTS WARNT 03/13/11 3,158 95070403 FY10 11 OTS WARNT O6/05/11 2,995 95070404 FY10 11 OTS WARNT 09/04/11 3,060 95370101 Justice Assistance Grant 10/11 17,559 12,277 8,853 95470101 Assembly Bill 912 10/11 10,471 19,890 95570101 Prop 69 Funding 15,502 27,450 100.00% 95670101 Anaheim/Santa Ana UASI FY09 5.479 95770101 2011 Domestic Violence Progm 184,595 59,092 96470101 OCATT Program 8,040 184,460 174,263 174,263 -100.00% 96770101 ABC Grant 11/12 11,779 42,908 96870101 SLESF Grant 11/12 320,106 96970101 CA 911 Emergency Comm Fund 35,513 97270201 FYI 12 OTS CHKPT 12/03/11 13,743 21,412 97270202 FYI 12 OTS CHKPT 12/30/11 9,360 97270203 FYI 12 OTS CHKPT 01/28/12 11,347 97270204 FYI 12 OTS CHKPT 02/18/12 11,987 97270205 FYI 12 OTS CHKPT 03/17/12 10,161 254 Police Adopted Budget- FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent 10 FY 2010/11 ` FY 2012/13 FY 2012/13 FY 2013/14 Change From Actual Ado ted Revised Adopted Prior Year 97270206 FY11 12 OTS CHKPT 05105112 11,576 97270207 FY11 12 OTS CHKPT 06/23/12 9,816 97270208 FY11 12 OTS CHKPT 07/21/12 9,551 97270301 FY11 12 OTS DUI SAT 12/16/11 2,556 97270302 FY11 12 OTS DUI SAT 12/20/11 2,768 97270303 FY11 12 OTS DUI SAT 01/06/12 3,046 97270304 FY11 12 OTS DUI SAT 01/30/12 3,036 97270305 FY11 12 OTS DUI SAT 02/10/12 3,053 97270306 FY11 12 OTS DUI SAT 03/09/12 3,039 97270307 FY11 12 OTS DUI SAT 03/20/12 2,929 97270308 FY11 12 OTS DUI SAT 04/12/12 3,040 97270309 FY11 12 OTS DUI SAT 05/11/12 1,998 97270310 FY11 12 OTS DUI SAT 05/26/12 3,360 97270311 FY11 12 OTS DUI SAT 06/10/12 2,360 97270312 FY11 12 OTS DUI SAT 06/25/12 2,471 97270313 FY11 12 OTS DUI SAT 07/09/12 1,538 97270314 FY11 12 OTS DUI SAT 08/17/12 2,064 97270316 FY11 12 OTS DUI SAT 08/23/12 2,941 97270316 FY11 12 OTS DUI SAT 09/01/12 3,016 97270401 FY11 12 OTS INT SAT 01/20/12 2,189 97270402 FY11 12 OTS INT SAT 04/16/12 2,055 97270403 FY11 12 OTS INT SAT 06/08/12 1,108 97270405 FY11 12 OTS INT SAT 06128112 1,058 97270501 FY11 12 OTS RED SAT 02/24/12 1,509 97270502 FY11 12 OTS RED SAT 05/07/12 2,077 97270503 FY11 12 OTS RED SAT 06/01/12 2,151 97270504 FY11 12 OTS RED SAT 07/13/12 2,217 97270601 FY11 12 OTS SPD SAT 03/12/12 2,103 97270602 FY11 12 OTS SPD SAT 04/20/12 2,243 97270603 FY11 12 OTS SPD SAT 06/20/12 2,098 97270604 FY11 12 OTS SPD SAT 09/09/12 1,548 97370101 Avoid the 26 DUI Grant 11/12 1,768 97770101 Domestic Violence 2012 179,964 97,223 97870101 Trees Forfeiture Fund Act 1992 5,000 15,000 15,000 100.00% 97970101 AB109 Public Safety Realignment 4,304 100,996 98070101 Alcoholic Beverage Ctd 12/13 24,971 21,992 98170101 OC Real Estate Trust Fnd 12113 25.000 25,000 100.00% 98270101 Ofc of Traffic 12113#SC13184 107,500 98370101 Ofc of Traffic 12113#PT1368 90,469 98470101 SLESF Grant 12/13 200,000 98670101 Avoid the 26 FYI 2/13 5,000 5,000 100.00% 98770101 Justice Assistance Grant 12113 28,246 7,622 100.00% 98870101 Human Trafficking 50,000 43,534 100.00% 98970101 OCDETF 100,000 25,000 100.00% 99170100 Domestic Violence CY2013 276,161 93,885 100.00% 99370101 Anaheim/Santa Ana UASI FY12 42,347 100.00% Other Funds 1,110,685 1,241,772 1,720,504 607,144 2,658,875 981,373 61.64% General Fund 57,569,491 58,848,187 58,992,054 58,700,024 59,111,742 62,323,915 6.17% Other Funds 1,110,685 1,241,772 1,720,504 607,144 2,658,875 981,373 61.64% Grand Total(s) 58,680,176 60,089,959 60,712,558 59,307,168 61,770,617 63,305,289 6.74% 255 INTENTIONALLY LEFT BLANK 256 City of Huntington Beach 2013114 Public Works Adopted Budget— FY Director of Public Works ADMINISTRATION Project Manager Administrative Ase stand Accounting Technician II Administrative Seuetary Office Specialist ENGINEERING TRANSPORTATION UTILITIES MAINTENANCE OPERATIONS GENERAL SERVICES City Engineer Transportation Manager ra Utilities Manager Miumence Operations Manager General Services Manager CONSTRUCTION ENQINEERING WATER B SEWER ADMINISTRATION MAINTENANCE ADMINISTRATION GENERAL SERVICES Construction ManagerENGINEERING)CIP Admindardrie Analyst Senior ADMINISTRATION aterC nseva Analyst Senior Senior Survey Pion Chief (q Senior Traffic Engineer Water Conservationinatr Coordinator Adminismg Ta5eaetary See Maintenance Admin Survey Party Chief Senior Traffic Engineer SCADA Coordinator AccChasig Technician ll letla Enforcement Officer) Survey TecM1nidan II(2) Traffic Engineering Technician SCADA Txh^ilia^ Ofice Assistant II Field Service Representative Contract Administrator(2) Warshousekeeper Office Assistant It SIGNALS LJGHTS MAINTENANCE Equipment Su Support LANDSCAPE MAINTENANCE DESIGN I FFF G g g PPo FLEET MAINTENANCE Fil.N R N) TTha SI igmsL le Caian(2) Stock Clerk lantlacape Maintenance Supervisor Senior Civil Engineer(2) Taffic SignaleService(21 Adr ims"Ive Secrete Irrigation Crewleader Fleet Services Supervisor Senior Engineering Technician Traffic Maintenance Service Worker Secretary Land. stairs Leadworker 3 Equip Services Crawleatlar g 9 Office Assistant ll(2) pe ( 1 RI LantlsrapeEquipment Operator(2) qui Auto MainLCedsciader DEVELOPMENT ENGINEERING Pest Control Specialist EQ Equipment Melnt Lea Assistant (3) Principal Civil Engineer WATER PRODUtion Su QUALITY E u merit Support Assistant SIGNS&MARKINGS q �P pe 9 Water Production Supervisor Senior Civil Engineer MAINTENANCE TREE MAINTENANCE 111 9i^ O Cross Connection Control Specialist(2) Senior Engineering Technician Signs&Signs Le ge Crawleatlar Water Quality Supervisor Tree M intena c e Supervisor MecM1anic II EN Civil Engineering Assistant Signs Equipment Water Quality Technician Tree Maintenance Cheerleader FACILITY MAINTENANCE SignslMasing Equipment Operator AterWaterOp peretio^e Cheerleader iorker Tree Equipment Operator r( Facilities Me eadem dear r WATER AND SEWER Water Operations Leadworker(2) Maintenance Servile Worker(2) painter Leatlworker ENGINEERING Water Systems Technician 111(3) STREET MAINTENANCE Facilities Maintenance Supervisor Pdndpel Civil Engineer(2) Water Systems Technician II(5) Street Maintenance Supervisor Facilities Maintenance Technician(2) Senior Civil Engineer(2) Street Maintenance Cmvleader Electrician Civil Engineering Assistant(2) WATER DISTRIBUTION/METERS Street Maintenance Leadevser(2) Plumbe Water Distribution Supervotor Maintenance Service Worker STORM WATER QUALITY Water Diet.Maint Crawleatlar Sneer Equipment Operator(3) MeirHenance Service Weiser(e) Principal Civil Engineer Water Dist Meters atlar Atlmin.EnvironmenMl Speciallat(2) Engineering Aide Aide Water Dist.saint Leadwodter(6) Water Dist.Metes Operator( (2) Water Wat Equipment Operator(9) Waterer Rai a Worker Technician Water Meter Repair t e Re clan(5) Senior rnme Meter Reader Fietd Service Representative Water Meter Reader Accor U Techniciann if II Water Utility Locator WASTEWATER Wastewater Supervisor Wastewater Operations Crewleader Wastewater Operations Leadwoser(3) Wastewater Equipment Operator(5) Senior Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Mand Sumcce Worker(7) 257 Public Works Department Descriptions The Public Works Department delivers a wide range of services to the public as well as other City departments. The department is responsible for the planning, construction, and maintenance of the city- owned infrastructure. The infrastructure includes buildings, streets, parks, landscaping, flood control, and utilities. Essential services such as water, sewer, drainage, and traffic control systems are operated and maintained 24 hours a day. Public Works manages over 30 percent of the City's total budget, including three enterprise funds and seven designated funds, as well as the citywide Capital Improvement Program. The six Public Works divisions are committed to providing the highest quality of service to the community. Administration Division Administration provides general planning and management for five divisions, including policy direction and program evaluation. Administrative staff coordinates interdepartmental and regional program efforts; develops and monitors the budget; assist divisions on specific tasks and projects; and prepares special reports for the City Manager, City Council, Public Works Commission, and the public. Other functions include personnel matters, clerical coordination, record keeping, accounting, and front office customer service. Specialists maintain the City's infrastructure record-drawings and project information. Engineering Division Engineering processes and coordinates conditions of approval, plan checks, and permits required for the entitlement of private developments. Engineering oversees right-of-way permits, dock modifications, and road use, The Water Quality Section inspects, monitors, and administers the storm water program for compliance with various regulations and permits governing urban runoff and storm water. Inspection reviews developer-installed infrastructure, landscaping, utility work, and capital improvement projects. The Capital Project Section plans and designs City-funded public improvement projects such as street, sewer, water, and drainage facilities. This program also provides construction management services for new public facilities such as parks, recreation centers,fire stations, and beach improvements. Transportation Division The purpose of the Transportation Division is to provide a safe and efficient transportation system supporting vehicular, pedestrian, transit, and bicycle activity while servicing the needs of the community. Transportation oversees the design and maintenance of all traffic control devices and pole lighting on City property. Staff reviews development projects, provides advance transportation planning for both local and regional activities, and responds to public requests on traffic concerns. The Signal and Lighting Maintenance Section provides service to all traffic signals, city streetlights, and parks and sports field lighting. The Signs and Markings Section maintains all required traffic delineation, signage, and pavement and curb markings. Staff supplies traffic control planning for City-sponsored special events. General Services Division General Services is responsible for facility and fleet maintenance. Skilled personnel perform maintenance activities to preserve the value of facilities and equipment and provide a safe and comfortable environment in City buildings, such as the Civic Center, libraries, fire stations, and recreation centers. Trained mechanics provide a full range of maintenance and repair services for City vehicles and large equipment. The refuse removal contract, recycling program, and residential billing are administered by General Services. Maintenance Operations Division Maintenance Operations includes Streets, Trees, and Park/Landscape Sections. Administration staff responds to questions and concerns regarding streets, sidewalks, trees, and park services. The Street Section maintains, cleans, and repairs City streets, sidewalks, and parking lots. The Tree Section provides emergency trimming, lifting, and clearing in the City's right of way. The Park/Landscape Section keeps City parks, landscaping, and play areas in a safe and attractive condition. Contractors complete landscape maintenance, scheduled tree trimming, and street sweeping functions. Staff members provide support to special events and activities. 258 Public Works Department Descriptions Utilities Division Utilities staff operate and maintain the City's water,wastewater, and storm drain systems. Water services include groundwater production, reservoir operations, water quality testing, backflow device test program, distribution line maintenance, and water meter reading and repair services. Wastewater crews ensure City sewer lines and sewer lift stations are always operational. The drainage system directs the flow of storm water and runoff into local channels and outlets by the use of large pump stations. Sewer lift stations, drainage pump stations, and water wells are monitored constantly by sophisticated remote data acquisition systems. Water conservation education and practices are an important function of the division. Ongoing Activities& Projects • Plan, develop, and construct over$23 million in infrastructure public improvement projects • Respond to thousands of customer phone calls and direct the public to appropriate departments Process development project entitlements and plan checks within specified time period • Issue encroachment permits and grading permits • Perform over 250 water quality inspections of industrial and commercial facilities • Inspect new development infrastructure, capital projects,and utility installation and repairs • Install and maintain traffic signs and markings for 1,120 lane miles of public streets and facilities • Maintain and operate 143 signalized intersections and 3,765 park, parking lot, and street lights • Complete 12,000 service work orders for facilities maintenance and in response to residents • Respond to and remove over 250 hazardous materials incidents annually • Sweep debris from 29,000 curb miles of public streets and parking lots • Operate, service, and maintain 15 pump stations for both storm water and urban runoff diversion • Maintain 3.4 million square feet of landscaping • Mow, edge, remove trash, and clean play areas for 760 acres in 70 park sites each week • Inspect and repair over 200 pieces of play equipment, benches, tables, and picnic facilities • Trim street trees as needed • Perform over 9,000 preventative maintenance and mechanical repairs for the City's fleet • Maintain 2.4 million square feet of facilities • Clean 1,700 catch basins, drain inlets, and 12 miles of channels to comply with state and federal water quality regulations • Operate and maintain 10 water wells, four reservoirs, four booster pump stations, three imported water connections, and over 500 miles of distribution mains in order to provide 30,000 acre-feet of high quality drinking water • Read 52,500 customer water meters on a monthly basis • Perform over 30,000 water system water quality tests each year • Operate and maintain 15 pump stations for both storm water and urban runoff diversion • Manage the City's sewer lateral repair program • Maintain 360 miles of sewer lines and 27 lift stations that pump 9.5 million gallons of sewage daily; clean and inspect entire sanitary sewer system on an 18-month cycle 259 Public Works Performance Measures The City's performance measure program is in its eighth year. Results for the past two fiscal years in addition to goals and objectives for FY 2013/14 are presented below. FY 2011/12 FY 2 01 212 01 3 FY 20113/2014 Strategic ACTUAL ACTUAL BUDGET Plan Goal Goal: 1. Process 85% of first development plan Enhance checks within 20 business days of receipt. Economic Development Measure: % of first development plan checks 82% 85% 85% processed Goal: 2. Award 80%of Capital Improvement Program Improve the (CIP)projects indicated in the annual CIP. City's Infrastructure Measure: %of CIP projects awarded as indicated 72% 80% 80% Goal: 3. Abate 100%of graffiti on City property within Improve the three business days of report. City's Infrastructure/ Measure: Enhance and % of graffiti abated within three business 100% 100% 100% Maintain days Public Safety Goal: 4. Complete 90% of work orders and service Improve the requests within requested schedule. City's Infrastructure Measure: % of work orders completed within 90% 90% 90% requested schedule Goal: 5. Manage Central Warehouse operations with Improve a variance of less than one percent of Long-Terre inventory value. Financial sustainability Measure: %variance of inventory value <1% <1% <1% Goal: 6. Respond to and address 95% of Water Enhance and Quality, NPDES, and Fats, Oils, and Maintain Greases(FOG)complaints within 24 hours. Public Safety Measure: % of water quality complaints responded to 97% 95% 95% and addressed within 24 hours 260 Public Works Accomplishments BGoals FY 2012/13 Accomplishments • City paint staff removed more than 2,000 graffiti tags citywide within 3 days of report • Building Maintenance staff responded to approximately 5,000 service requests across all categories, including plumbing, electrical, carpentry, and HVAC • Refurbished the playing surfaces on outdoor sports courts at Edison, LeBard, Manning, Worthy, and Marina Park and refinished the gym floors at Oak View Community Center and City Gym • Completed exterior and interior painting of 14 city facilities • Began implementing 5-year roof asset management plan by replacing roofs at five facilities • Completed ADA improvements to the Civic Center, Banning Library, Oak View Community Center, and Central Park Restroom 1A • Replaced 3,000 square feet of vinyl tile flooring at Senior Center Re-carpeted City Hall 15t and 4`"floors and tiled the 1$`floor main lobby • Completed emergency repairs to failed electrical transformer and wiring at Central Park Re-piped more than 400 feet of leaking copper re-circulating lines in City Hall lower level Emergency Operating Center(EOC) hallway • Installed new water shut-off valves at City Hall to allow isolation of the water supply by section during plumbing maintenance • With our franchised trash hauler, developed and implemented a commercial recycling program and outreach plan for businesses and multi-family residences • 93% of Fleet Operations' mechanical staff have obtained a National Institute for Automotive Service Excellence (ASE)Certification • Completed implementation and data conversion of Fleet and Fuel Management software • Developed vehicle specifications for the purchase of 30 new vehicles citywide, approximately 4,200 fleet periodic maintenance and repair work orders were completed with an 80% one-day completion rate achieved • For the eleventh consecutive year the City received Tree City USA designation from the Arbor Day Foundation • Tree Maintenance program responded to more than 1,500 requests for service including more than 400 tree trimming requests and although staff was reduced to one crew, 60% of requests were still completed in less than thirty days • Street Maintenance staff responded to more than 3,000 requests for service with all requests completed within five days or less • Completed conversion of Central Park irrigation system to a network-controlled weather-based system (CalSense) • Hazardous Materials staff responded to more than 200 incidents in the public right-of-way and on City property, cleaning up a variety of toxic substances including paint, chemicals, bodily fluids, automotive fluids, and oil spills • Completed pavement and concrete repairs in Maintenance Zone 7 by crack sealing and slurring 1.3 million square feet of designated streets and replacing damaged areas of sidewalk, driveway apron, curb, and gutter • Trimmed parkway trees in Zone 7 and in second maintenance zone, Zone 11, to achieve a 6-year trim cycle • Completed concrete pathway improvements at Edison Park by replacing approximately 11,000 square feet of deteriorated walkways • Completed Landscape Standard Plans • Re-organized all landscape maintenance services, specifications, and contracts into five maintenance functions—Parks, Central Park, Facilities, Sports Complex, and Facilities and bid all contracts 261 Public Works Accomplishments &Goals • Completed design and began construction of replacement street lighting on 7t" Street in the Downtown area • Completed development of a Bikeway Master Plan and obtain City Council approval of the plan • Obtained more than $1.75 million in traffic signal improvement and signal coordination grants • Completed comprehensive update of the City's Circulation Element of the General Plan • Developed new City policies to help encourage use of zero emission vehicles on an expanded street network within the City • Completed implementation of traffic signal coordination upgrades for Brookhurst Street as part of a project with the Orange County Transportation Authority(OCTA) • Planned, designed, constructed, and inspected over $17 million in infrastructure public improvement projects including: o Paving of five lane miles of arterial streets o Paving of six residential streets o Reconstruction of two tree petition streets o Replaced water mains on and near Beach Boulevard o Cathotic Protection of five miles of transmission water pipelines o Completed Adams Avenue/Ranger Lane Lift Station • Inspected 760 industrial/commercial properties for compliance with storm water runoff regulations and Fats, Oil, and Grease (FOG) regulations • Investigated and responded to 210 complaints regarding alleged illegal discharges into the storm drain system and 35 related to Fats, Oils and Grease in the sewer system • Issued approximately 360 encroachment permits and 135 other permits (i.e. grading, landscaping, stockpiles, etc)within two business days • Converted over 14,000 meters to Advanced Metering Infrastructure (AMI) • Replaced three 16" isolation valves and upgraded 1 2" air-vac on WOCWB OC-9 transmission main • Replaced 110 isolation valves within the distribution system • Replaced 100 outdated fire hydrants • Installed new engines at Atlanta Flood Control Pump Station Unit #5 and Newland Flood Control Pump Station Unit#2 • Performed weekly water distribution sample collections on time while maintaining distribution system quality of zero California Department of Public Health (CDPH)violations • Prepared the Consumer Confidence Report and mailed to residents before the mandated deadline; the mandated comprehensive water quality data table is included within the report • Completed the design and specification process for the Peck Reservoir Dual Drive Upgrade project • Completed pilot testing at Well 9 and begin design regarding filtering facility to remove odor from effluent • Installed new flow meters at reservoir booster stations • Completed first phase of the pump station security enhancement project • Began design on the replacement pump house at the Meredith Flood Control station • Completed first phase to rebuild the main isolation valves at the WOCWB OC9 Pressure Reducing Station at Dale Avenue and Katella Avenue • Updated City's Drinking Water Quality Plan by organizing all required water quality plans into one binder and updated the Bacteriological Sample Site Plan (performed once every 10 years) • Completed onsite Lead & Copper Rule monitoring of at least 50 residential homes (required once every three years) 262 Public Works Accomplishments & Goals • Created paperless online backflow device data entry website to allow contractors to input and certify backflow device testing electronically into City system • Algonquin Lift Station is currently under construction and slated for completion in late summer 2013 • A comprehensive analysis of the City's Sanitary Sewer Management Plan (SSMP)was performed by O & M staff in collaboration with Engineering • Completed implementation of Fleet and Fuel Management software which will provide data on Key Performance Indicators including fuel; maintenance/repair cost per vehicle; and vehicle utilization, downtime and turnaround • Completed RFP process to provide integrated contract services for parks and landscaped medians FY 2013/14 Goals • Perform a citywide comprehensive facilities assessment and develop deferred maintenance plan to identify and prioritize facility needs • Develop comprehensive facilities preventive maintenance program to keep facilities and equipment functioning optimally • Replace aging electrical transformers and underground wiring at Central Park to improve system safety and stability • Modernize hot water storage system at City Hall for improved delivery plus water and energy conservation • Achieve Top Fleet recognition from Government Fleet magazine • Replace an additional 14 gas or diesel fueled vehicles with CNG vehicles and achieve Top Green Fleet recognition from Government Fleet magazine • Working with Economic Development and our franchised hauler, implement a public space recycling program in the downtown district and at the Sports Complex • Complete ASE Blue Seal Certification for Fleet Operations with 100% of mechanical staff qualifying • With our franchised trash hauler, develop and implement a recycling program and outreach plan for commercial and multi-family residences • Complete Landscape Standard Plans • Slurry seal 1.3 million square feet of residential streets, overlay 1.7 million square feet of residential streets, and reconstruct 6 tree petition streets completing all asphalt work in Maintenance Zone 11 • Trim parkway trees in Maintenance Zone 7 and in a second maintenance zone to achieve a 6 year maintenance trimming cycle • Begin converting median island irrigation systems to network-controlled weather-based irrigation system • Complete preliminary engineering and environmental review of major intersection capacity improvement projects at Beach Boulevard/ Warner Avenue and Brookhurst Street/ Adams Avenue • Initiate project design and construction of traffic signal coordination and infrastructure improvements on Edinger Avenue including a major upgrade to City traffic signal communication systems through an OCTA grant • Initiate project design and construction of traffic signal coordination and infrastructure improvements on Adams Avenue including a major upgrade to City traffic signal communication systems through an OCTA grant 263 Public Works Accomplishments&Goals • Complete project construction/implementation of traffic signal coordination and infrastructure improvements on Goldenwest Street and Warner Avenue including a major upgrade to City traffic signal communication systems through an OCTA grant • Update record keeping policies and practices to integrate appropriate digital imaging and filing systems to improve system efficiency and reduce record storage space for hard copies • Complete development of a Bikeway Master Plan and obtain City Council approval of the plan • Continue Rate Study Project to determine feasibility of an Allocation Based Tiered Rate structure • Begin study to develop energy recovery/saving opportunities to reduce energy consumption at various water boosting and supply facilities • Participate in Inner-Coastal Clean-up Program by organizing a clean-up effort at a local flood control channel • Complete environmental documentation and continue with property acquisition for Atlanta Widening project • Finalize property acquisition and begin construction on Heil Pump Station project • Submit grant applications to OCTA for Tier II funding for Talbert Lake Diversion and other water quality projects • Perform weekly water distribution sample collections on time while maintaining distribution system quality of zero California Department of Public Health (CDPH)violations • Prepare the Consumer Confidence Report and mail to residents before the mandated deadline; the comprehensive water quality data table must be included within the report • Convert 10,000 water meters to AM • Replace three 16" Isolation Valves on OC-9 WOCWB Transmission line • Replace 1,000 linear feet of 6" Cast Iron Pipe in the downtown area • Purchase replacement engines for Slater Flood Control Pump Station units 2, 3, and 4 • Begin Meredith Flood Control Station Pumphouse upgrade to facilitate the installation of new, larger engines • Replace pump assembly and rehabilitate well structure at Water Well No. 7 • Replace Peck Reservoir booster pump assemblies • Begin security enhancements at Water Well No. 5; begin design on water Well No. 9 • Bid and award Peck Reservoir Facility Upgrade project • Continue with web based enhancements and customer/citizen accessibility regarding compliance with the Cross Connection Control Program functions and requirements • Fine tune the City's updated Drinking Water Quality Plan by a comprehensive review of all facets needed to run program and make changes accordingly • Fine tune the City's updated Drinking Water Quality Plan by a comprehensive review of all facets needed to run program and make changes accordingly • Begin second stage of rebuilding the main isolation valves at WOCWB OC9 Dale and Katella pressure reducing station (due to operation of both feeders, the complete inventory of valves could not be done at the same time) • Begin design phase regarding Water Well 9 GAC filtration project and begin pilot testing to remove hydrogen sulfide odor from Water Well 6 effluent • Begin Design on two new water well facility projects to replace existing facilities that are nearing or have met the end of their useful life • Construct Trinidad Lift Station • Complete$250,000 Sewer Lining Project • Continue and expand Sewer Line CCTV Program to include more operators 264 Public Works Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 15,397,593 13,548,101 13,918,372 15,022,729 15,220,773 15,016,264 -0.04% Salaries,Temporary 693,477 595,282 575,493 870,900 800,900 785,400 -9.82% Salaries,Overtime 670,801 742,114 779,100 634,299 634,299 624,298 -1.58% Termination Pay Outs 797,454 276,525 462,424 Benefits 6,637,264 6,320,483 7,193,214 7,419,864 7,500,567 8,438,052 13.72% PERSONAL 24196,588 21,482,504 22 928,603 23,947 791 24,15 3.83% OPERATING EXPENSES Utilities 1,104,193 986,511 844,435 1,811,018 1,811,018 1,585,968 -12.43% Purchased Water 12,872,410 12,945,594 13,073,858 14,374,917 14,629,958 14,267,487 -0.75% Equipment and Supplies 1,191,030 1,097,242 3,032.737 3,465,176 3,497,022 3,433,154 -0.92% Repairs and Maintenance 7,676,962 8,480,121 10,840,584 10,929,202 11,206,556 11,188,635 2.37% Conferences and Training 137,876 90,502 89,851 159,000 164,093 180,300 13.40% Professional Services 1,721,643 1,518,145 1,373,385 1,638,830 3,514,729 2,012,900 22.83% Other Contract Services 10,179,182 10,327,763 10,449,666 10,850,989 10,860,441 11,308,036 4.21% Rental Expense 16.519 14,386 38,106 21,000 21,000 21,000 0.00% Claims Expense 3,771 Insurance 6,968 8,739 8,106 8,000 8,000 8,000 0.00% Payments to Other Governments 36,313 4,760 37,471 7,000 9,135 42,000 500.00% Interdepartmental Charges 6,859,638 6,962,600 7,171,478 7,386,623 7,386,623 7,608,221 3.00% Expense Allowances 65,098 51,096 59,598 87,700 91,829 68,000 -22.46% Other Expenses 640,801 880,061 779,821 1,016,008 1,045,426 946,120 -6.88% OPERATING EXPENSES OM,634 43,367,520 47,802,867 1 1.77% CAPITAL EXPENDITURES Land Purchase 526 17,454 14,426 155 Improvements 17,690,219 17,642,164 13,989,603 18,852,329 50,826,215 25,459,077 35.04% Equipment 464,368 3,861,080 3,028.399 2,695,000 3,045,306 3,836,600 42.36% Vehicles 131,981 210,028 568,000 568,000 849,000 49.47% Software-Capital 215,528 67,479 Capitalized PP&E Offset 861, 3 837,639 1,457,516 ENDITURES 17,426, 7 15,790 441 36.31% NON-OPERATING EXPENSES Debt Service Expenses 345 110 Transfers to Other Funds l A89.189 1,227,472 2,022,090 950.500 950,500 950,500 0.00% Depreciation 4.622.676 4,333,547 4,278,192 NON-OPERATING EXPENSES 6,112,210 5,561,129 6,300,282 950,500 950,500 950,500 0.00% Grand Total(s) 90,243,523 91,304,240 92,822,193 98,769,083 133,860,025 108,629,012 9.98°k General Fund 17,438,364 16,219,657 21,784,089 20,919,335 20,686,610 21,467,046 2.62% th Oer Funds 72,805,160 75,084,583 71,038,104 77,849,748 113.173,415 87,161,965 11.96% Grand Totals) 90,243,523 91,304,240 92,822,193 98,769,083 133,860,025 108,329,012 1 9.90 Personnel Summary 258.00 203.00 197.00 196.00 196.00 196.00 0.00 265 Public Works Adopted Budget - FY 2013114 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 7,676,461 6,140,830 6,482,301 7,125,305 6,625,305 7,117,176 -0.11% Salaries,Temporary 259,291 188,312 207,955 238,400 168,400 167,900 -29.57% Salaries,Overtime 294,711 303,620 303,800 299,666 299,666 294,950 -1.57% Leave Pay Outs 269,178 177,156 269,436 Benefits 3,374,877 2,885,819 3,288,668 3,482,018 3.562,721 3,948,959 13.41% 11,145, 2 11,52 3.44% OPERATING EXPENSES Utilities 2,750 2,750 3,750 36.36% Equipment and Supplies 489,957 438,318 2,255,015 2,291,617 2,293,944 2,092,200 -8.70% Repairs and Maintenance 4,457,110 5,046,037 6,855,695 6,657,904 6,817,901 6,958,961 4.52% Conferences and Training 49,821 64,871 49.731 69,500 69,500 72,600 4.46% Professional Services 30,395 109,791 98,580 182,000 206,397 200,700 10.27% Other Contract Services 199,250 287,719 286,126 112,500 112,736 204,000 81.33% Rental Expense 1,796 295 2,569 Payments to Other Governments 3,345 3,160 35,324 4,500 6,635 39,500 777.78% Expense Allowances 40,581 30,310 39,108 64,000 64,000 44,800 -30.00% Other Expenses 241,089 288,882 301,951 338,675 338.675 271,050 -19.97% OPERATING EXPENSES 5,613,345 6,269 382 3,446 9,912,538 9,887,561 1.69% CAPITAL EXPENDITURES Equipment 204,039 Capital-Software 215.528 67,479 CAPITAL EXPENDITURES 204,039 215,528- 67,479 NON-OPERATING EXPENSES Transfers to Other Funds 50,500 50,500 1.092,300 50,500 50,500 50,500 0.00% NON-OPERATING EXPENSES 50,500 60,500 1, _ 50,5001 0.00% Total 17,438,364 16,219,657 21,784,089 20,919,335 20,686,610 21,467,046 Personnel Summary 149.75 101.15 92.95 90.95 90.95 90.951 0,00 266 Public Works Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 444,152 383,170 429,517 420,958 420,958 405,648 -3.64% Salaries,Temporary 449 1,194 1.633 2,500 2,500 17,000 580.00% Salaries,Overtime 43 200 200 200 0.00% Leave Payouts 6,849 12,257 14,658 Benefits 170,373 150,839 184,512 174,040 178,251 196,871 13.12% 621824 597,699 601,910 - 819,719 3.68% OPERATING EXPENSES Equipment and Supplies 11,775 17,322 21,795 31,500 31.500 16,100 -48.89% Repairs and Maintenance 925 2,450 1,450 1.450 3,000 106.90% Conferences and Training 510 1,743 2,840 2,000 2,000 2,000 0.00% Other Contract Services 1,484 Expense Allowances 3,366 3,628 3,796 4,000 4,000 3,700 -7.50% Other Expenses 5,129 7,500 7,500 6,000 -20.00% OPERATING EXPENAW 16,576 22,693 37,495 46,450 46,450 - -33.69% NON-OPERATING EXPENSES Transfers to Other Funds 50,500 50,500 1,092,300 50,500 50,500 50,500 0.00% 50,500 50 300 0.00% Total 688,900 620,653 1,760,158 694,649 698,860 701,019 0.92% Significant Changes A portion of the Administrative Secretary position has been transferred to the AQMD fund for coordination of the City's rideshare program.An additional portion of the Administrative Assistant position has been transferred to the Water Fund. FY 2009110 FY 2010111 FY 2 ! FY 2012/13 FY 2012/13 FY 2013/14 Change from Permanent Personnel Actual Actual Acd= Adopted Revised Adopted Prior Year Director of Public Works 0.75 0,75 0.75 0.75 0.75 0.75 0.00 Deputy Director Public Works 0.60 0.00 0.00 0.00 0.00 0.00 0.00 Project Manager 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Administrative Assistant 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Office Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Total 6.55 5.95 5.95 4.95 4.95 4.95 0.00 267 Public Works Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Engineering PERSONAL SERVICES Salaries, Permanent 1,248,105 1,162,847 1,261,500 1,418,855 1,238,855 1,381,883 -2.61% Salaries,Temporary 19,612 11,801 14,089 15,000 15,000 30,000 100.00% Salaries,Overtime 3.843 3,206 4,733 6,200 6,200 6,200 0.00% Leave Payouts 23,860 13,466 49,759 Benefits 456,6115 428,929 537.316 603,718 616,091 677.689 12.25% PERSONAL SE 1,876,146 2,095,773 2.54% OPERATING EXPENSES Equipment and Supplies 17,770 21,823 17,801 23,500 23,500 8,500 -63.83% Repairs and Maintenance 6,324 35,051 72 3,000 3.000 -100.00% Conferences and Training 2,971 1.077 5,209 5,000 5,000 8,000 60.00% Professional Services 30,395 98,241 81,623 137,000 161,397 155,700 13.65% Other Contract Services 78 132 1.088 4,500 4,500 60,000 1233.33% Expense Allowances 11,334 6,585 6,367 16,200 16,200 2,000 -87.65% t her Ex enses 219,903 261,268 272,651 300.000 300,000 240,000 -20.00% ERATING EXPENSES 200 -3.07% l 2,040,811 2,044,425 2,252,208 2,532,974 2,389,743 2,569,973 1.46% Significant Changes Contract Services has been reduced to cover additional part-time employee costs. 2013f14 Change from 'A Prior Year City Engineer 0.50 0.50 0.75 0.75 0.75 0.75 0.00 Principal Civil Engineer 2.25 2.25 2.00 2.00 2.00 2.00 0.00 Senior Civil Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Admin Environmental Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Landscape Architect 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Survey Party Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Construction Inspector 4.00 2.00 1.25 1.25 1.25 1.25 0.00 Senior Engineering Technician 3.00 2.00 1.00 1.00 1.00 1.00 0.00 Survey Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 19.00 15.00 13.25 13.25 13.25 13.25 0.00 268 Public Works Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Services PERSONAL SERVICES Salaries, Permanent 1,952,502 1,556,373 1,875,230 2,006,768 1,816,768 2,035,342 1.42% Salaries,Temporary 202 8.163 71,430 5,000 5,000 30,000 500.00% Salaries,Overtime 26,703 19,641 16,016 44,000 44,000 27,500 -37.50% Leave Payouts 65,715 39,359 72,790 Benefits 872,590 752,355 984,962 1,018,826 1,043,223 1,175,091 15.34% PERSONAL SERVICES 17,71 91 3,020' - 74 2.908.992 934 6.29% OPERATING EXPENSES Equipment and Supplies 38,183 23,414 1,822,423 1,720,917 1,720,917 1,635,500 -4.96% Repairs and Maintenance 1,222,592 1,316,561 2,483,500 2.623,700 2,558,241 2,621,869 -0.07% Conferences and Training 538 7,321 1,772 28,000 28,000 28,000 0.00% Professional Services 11,100 20,000 20,000 20,000 0.00% Other Contract Services 199,172 283,821 247,148 103,000 103.282 139,000 34.95% Rental Expense 1,449 Payment to Other Governments 35,324 2,135 35,000 100.00% Expense Allowances 15,021 11,021 15,800 27.400 27,400 22,200 -18.98% Other Expenses 232 45 OPERATING EXPENSES 11111111111111gi-,569 -0.47% CAPITAL EXPENDITURES Capital Software 215,528 67.479 CAPITAL EXPENDITURES qW5,528 Total 4,394,898 4,029,084 7,841,924 7,597,611 7,436,446 7,769,503 2.26% Significant Changes Maintenance Expenditures in Facilities and Fleet have been transferred between business units to better reflect actual operations. 269 Public Works Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION General Services (continued) FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change from Permanent Personnel Actual AclaW Adwl Adopted Revised Adopted Prior Year General Services Manager 0.85 0.85 0.85 0.85 0.85 0.85 0.00 Mechanical Maint Supervisor 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 0.75 0.75 0.25 0.25 0.25 0.25 0.00 Equip Services Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equip/Auto Maint Crewleader 1.00 3.00 1.00 1.00 1.00 1.00 0.00 Facilities Maint Crewleader 2.00 1.00 1.00 1.00 1.00 1.00 0.00 Vehicle Body Repair Crewleader 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Painter, Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Electrical Leadworker 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Equip/Auto Maint Leadworker 1.00 1.00 3.00 3.00 3.00 3.00 0.00 Facilities Maint Leadworker 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Electrician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Mechanic III 3.00 5.00 5.00 6.00 6.00 6.00 0.00 Mechanic II 7.00 6.00 4.00 4.00 4.00 4.00 0.00 Marine Equipment Mechanic 0.00 1.00 1.00 0.00 0.00 0.00 0.00 Senior Vehicle Body Technician 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Tire Service Worker 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Carpenter 3.00 0.00 0.00 0.00 0.00 0.00 0.00 Plumber 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Masonry Worker 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Painter 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Facilities Maintenance Technician 2.00 3.00 3.00 3.00 3.00 2.00 (1.00) Facilities Maintenance Supervisor 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Equipment Support Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fleet Operations Supervisor 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Stock Clerk 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.50 0.00 0.50 0.50 0.50 0.50 0.00 Maintenance Service Worker 1 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Accounting Technician 11 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Office Assistant 11 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Total 37.60 31.10 27.10 28.10 28.10 28.10 0.00 270 Public Works Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Maintenance Operations PERSONAL SERVICES Salaries, Permanent 3,065.619 2,196,682 2,083,717 2,228,829 2,138,829 2,318,516 4.02% Salaries,Temporary 232,492 160,270 110,955 196,900 126,900 71,900 -63.48% Salaries,Overtime 173,454 199,775 194,706 145,000 145,000 155,000 6.90% Leave Payouts 153,773 97,172 119,481 Benefits 1,454,141 1,158,605 1,150,809 1,170,514 1,198,732 1.360,716 16.25% PERSONAL SERVICES 741,243 3,609,461 3,906,132 4.41% OPERATING EXPENSES Equipment and Supplies 304,771 218,422 212,299 350,500 352,012 329,400 -6.02% Repairs and Maintenance 2,604,218 3,259,635 3,679,328 3,416,400 3,492,749 3,555,000 4.06% Conferences and Training 40,713 54,718 38,370 28,000 28,000 28,000 0.00% Professional Services 16,958 15,000 15,000 15,000 0.00% Other Contract Services 3,765 36,406 5,000 4,954 105,000 2000.00% Rental Expense 161 295 2,569 Payments to Other Governments 3,345 3,160 4,500 4,500 4,500 0.00% Expense Allowances 5,421 3,655 6,438 11,000 11,000 11,500 4.55% Other Expenses 4,953 3,128 2,671 3,000 3,000 3,000 0.00% 5.69% Total 8,043,061 7,359,282 7,654,706 7,574,643 7,520,676 7,957,532 5.05 Significant Changes Temporary Salary costs have been transferred to cover additional contract landscape maintenance. Tree maintenance budget was increased to reduce tree trimming cycles. 271 Public Works Adopted Budget- FY 2013114 Department Budget Summary General Fund Division by Object Account DIVISION Maintenance Operations (continued) 2011/12 FY 2012113 FY 2012113 FY 2013114 Change from Permanent Personnel Prior Year Maintenance Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Landscape Maint Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street/Bldg Maint Supervisor 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Street Maintenance Supervisor 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Tree Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 0.00 0.00 0.50 0.50 0.50 0.50 0.00 Park Maintenance Crewleader 2.00 1.00 1.00 1.001 1.00 0.00 (1.00) Irrigation Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maint Crewleader 1.00 0.00 0.00 0.00 0.00 1.00 1.00 Trees Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maint Leadworker 3.00 2.00 2.00 2.00 2.00 2.00 0.00 Landscape Maint Leadworker 8.00 5.00 3.00 3.00 3.00 3.00 0.00 Trees Maint Leadworker 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Landscape Equip Operator 8.00 3.00 3.00 2.00 2.00 2.00 0.00 Street Equip Operator 8.00 3.00 3.00 3.00 3.00 3.00 0.00 Tree Equipment Operator 5.00 3.00 3.00 3.00 3.00 3.00 0.00 Pest Control Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Irrigation Specialist 3.00 0.00 0.00 0.00 0.00 0.00 0.00 Field Service Representative 0.00 1.00 0.00 0.00 0.00 0.00 0.00 Maintenance Service Worker 18.00 10.50 9.00 8.00 8.00 8.00 0.00 Groundsworker 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Maintenance Worker 4.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.50 0.00 0.50 0.50 0.50 0.50 0.00 Accounting Technician II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Stock Clerk 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 0.00 0.00 1.00 1.00 1.00 1.00 0.00 tal To 72.00 36.00 34.50 32.50 32.50 32.50 0.00 272 Public Works Adopted Budget -FY 2013114 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Transportation PERSONAL SERVICES Salaries, Permanent 870,817 722,050 739,475 821,396 781,396 762,406 -7.18% Salaries,Temporary 6,536 6,617 9,847 19,000 19,000 19,000 0.00% Salaries,Overtime 53,294 54,682 53,518 60,500 60,500 60,500 0.00% Leave Payouts 18,981 14,902 12,749 Benefits 380,423 330,142 368,996 399,564 408,246 414,746 3.80% PERSONAL SER -3.37% OPERATING EXPENSES Utilities 2,750 2,750 3,750 36.36% Equipment and Supplies 114,598 157,016 180,172 162,000 162,815 102,500 -36.73% Repairs and Maintenance 148,135 164,153 221,232 212,500 225,313 270,900 27.48% Conferences and Training 5,088 12 1,541 6,500 6,500 6,600 1.5470 Professional Services 450 10,000 10,000 10,000 0.00% Expense Allowances 5,421 5,421 5,400 5,400 5,400 5,400 0.00% EXPEN 399,150 41 0.00% Total 1,603,293 1,455,444 1,592,929 1,699,610 1,681,920 1,655,802 -2.58% Significant Changes Salary funds were moved between business units to better reflect actual operations. FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change from kormanent Personnel Actual Actual .Actual Adopted Revised Adopted Prior Year Transportation Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Principal Civil Engineer 0.00 0.50 0.50 0.50 0.50 0.50 0.00 Senior Traffic Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Signs&Markings Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Signal/Light Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Signs Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Markings Leadworker 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Traffic Signals Electrician 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Equipment Operator 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Traffic Maint Service Worker 3.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 12.50 11.00 9.00 9.00 9.00 9.00 0.00 273 Public Works Adopted Budget- FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Utilities PERSONAL SERVICES Salaries, Permanent 95,268 119,708 92,862 228,498 228,498 213,381 -6.62% Salaries,Temporary 266 Salaries,Overtime 37,415 26,318 34,784 43,766 43,766 45,550 4.08% Benefits 40,734 64,948 62,074 115,356 118,178 123,846 7.36% 362 776 -1.25% OPERATING EXPENSES Equipment and Supplies 2,860 321 526 3,200 3,200 200 -93.75% Repairs and Maintenance 474,917 270,638 469,113 400,854 537,148 408,192 1.83% Rental Expense 186 Expense Allowances 18 1,306 Other Expenses 16.002 24,532 21.500 28,175 28,175 22,050 -21.740/1. 295,490 49 -0.41% CAPITAL EXPENDITURES E ui ment 204,039 Total 667,401 710,769 682,165 819,850 958,965 813,218 •0.81% Significant Changes Salaries are charged based on work assignments for Storm Drain and Flood Control Station maintenance and can vary greatly depending on storm activity during the fiscal year. FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change from Permanent Personnel Actual _ teed Revised Adopted Prior Year Wastewater Supervisor 0.10 0.10 0.10 0.10 0.10 0.10 0.00 Water Production Supervisor 0.30 0.30 0.20 0.20 0.20 0.20 0.00 SCADA Technician 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Water Operations Crewleader 0.20 0.20 0.20 0.20 0.20 0.20 0.00 Water Operations Leadworker 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Wastewater Operations Leadworker 0.10 0.10 0.10 0.10 0.10 0.10 0.00 Water Systems Technician III 0.30 0.30 0.75 0.75 0.75 0.75 0.00 Water Systems Technician II 0.00 0.00 0.70 0.70 0.70 0.70 0.00 Wastewater Equipment Operator 0.20 0.20 0.20 0.20 0.20 0.20 0.00 Wastewater Maint Service Worker 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Total 2.10 2.10 3.15 3.15 3.15 3.15 0.00 274 Public Works Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Traffic Impact 1206) PERSONAL SERVICES Salaries, Permanent 261,351 59,753 23,420 26.500 Salaries,Temporary 373 322 Leave Pay Outs 25,790 Benefits 79,370 20,774 17,343 PERSONAL SERVICES 366,510 80' OPERATING EXPENSES Professional Services 65,216 15,959 16,327 60,000 211,618 180,000 200.0% Expense Allowances 209 34 16 OPERATING EXPENSES 65425 1I 200.0% CAPITAL EXPENDITURES Land Purchase 526 17,454 14,426 155 Im rovemenIs 656,697 9,030 14,288 88,838 88,838 -100.0% 857 100.0% Total 1,089,159 123,376 57,567 148,838 327,111 pal 20.9% Significant Changes Expenditures in the FY 2012/13 Traffic Impact Fund are for intersection improvements included in the annual CIP. Change from Prior Year Transportation Manager 0.25 0.00 0.00 0.00 0.00 0.00 0.00 Principal Civil Engineer 0.75 0.00 0.00 0.00 0.00 0.00 0.00 Senior Civil Engineer 0.25 0.00 0.00 0.00 0.00 0.00 0.00 Contract Administrator 0.25 0.00 0.00 0.00 0.00 0.00 0.00 Senior Traffic Engineer 0.50 0.00 0.00 0.00 0.00 0.00 0.00 Traffic Engineering Technician 0.50 0.00 0.00 0.00 0.00 0.00 0.00 Engineering Technician 0.25 0.00 0.00 0.00 0.00 0.00 0.00 Total 2.75 0.00 0.00 0.00 0.00 0.00 0.00 FY2009/10 FY2010111 FY2011/12 FY 2012/13 FY2012113 FY2013114 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00206 Traffic Impact 91,716 686,611 293,447 62.000 62.000 92,000 30,000 Total 91,716 686,611 293,447 62,000 62,000 92,0001 30,000 FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012/13 FY 2013/14 Change from Fund Balance Actual Actual Actual Adopted Revised Adopted Prior Year 00206 Traffic Impact 626,275 532,833 30,402 266,282 Total 626,275 532,833 30,402 266,282 275 Public Works Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Gas Tax Fund(207) PERSONAL SERVICES Salaries, Permanent 126,685 128,417 318,495 131 500 Salaries,Temporary 3,461 3,607 7,453 Salaries, Overtime 312 4,825 Benefits 40,279 43,677 137,673 MRIMINAL 131,500 OPERATING EXPENSES Repairs and Maintenance 499,807 500,000 500,000 250,000 -50.00% Professional Services 5,592 200,000 200,000 200,000 0.00% Expense Allowances 230 149 849 500 OPERATING EXPENSES 5,822 ,956 849 700,000 700,500 450,000 -35.71% CAPITAL EXPENDITURES Improvements 1,180.926 852,602 2,523.457 1,151,525 3.560,494 827,862 -28.11% CAPITAL EXPENDITURES 1,180,926 852,602 2,523,457 1,151,525 3,560,494 827,862 -28.11% NON-OPERATING EXPENSES Transfers to Other Funds 900,000 900,000 900,000 900,000 900,000 900,000 0.00% NON-OPERATING EXPENSES 911111111im 900,000 900,000 900 000 900,000 900 000 0.00% Total 2,257,173 2,428,570 3,892,752 2,751,525 5,292,494 2,177,862 -20.85% Significant Changes The Gas Tax Fund receives revenue from the statewide sales tax on gasoline purchases. These funds are dedicated to street improvements and rehabilitation. FY2009/10 FY2010111 FY 2011112 FY 2012113 FY2012M3 FY2013N4 Changefrom Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0,00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013/14 Change from Revenue Sum Actual Actual Actual Adopted Revised Adopted Prior Year 00207 Gas Tax Fund 4,037,030 3,699.032 3,982,311 3,157,900 3,157,900 3,025,199 (132,701, Total 4,037,030 3,699,032 3,982,311 3,157,900 3,157,900 3,025,199 (132,701) 276 Public Works Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent 0 FY FY 2011112 _ 2013114 Change From Expenditure Object A Actual Prior Year Measure M Fund 12131 PERSONAL SERVICES Salaries,Permanent 546,674 462,693 433,087 732,020 742,186 722,015 -1.37% Salaries,Temporary 6,705 424 172 Salares,Overtime 9,053 14,813 15,650 10,000 100.00% Leave Payouts 38,825 7,894 17.460 Benefits 204,035 187,325 201,937 316,819 316,819 344,164 8.63% PERSONAL SERVICES 805,292 673,148 ,839 1,059 2.61% OPERATING EXPENSES Equipment and Supplies 3,341 3,732 2,695 20,000 20,000 20,000 0.00% Conferences and Training 356 170 Professional Services 143,257 26,619 43,151 1,042 Expense Allowances 289 168 15 Other Expenses 666 OPERATING EXPENSIll 147,909 30,688 CAPITAL EXPENDITURES Improvements 2,453,484 1,270,831 1,525,600 1,231,600 3,757,526 2,100,000 70.51% CAPITAL EXPENDITURES 2,453,484 1,270,831 1,52 231,600 3,757,626 2,100,006 70.51% Total 3,406,684 1,974,667 2,239,768 2,300,439 4,837,573 3,196,179 38.94% Significant Changes The Measure M Fund receives revenue from a one-half cent sales tax levied in the County of Orange and dedicated to street and traffic improvement projects. _ 0 FY20 12 FY Changefrom PermanentPersonrSeT' 1 Prior Year Deputy Director, Public Works 0.10 0.00 0.00 0.00 0.00 0.00 0.00 Transportation Manager 0.25 0.50 0.50 0.50 0.50 0.50 0.00 Principal Civil Engineer 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Senior Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Project Manager 0.10 0.00 0.00 0.00 0.00 0.00 0.00 Contract Administrator 1.50 1.50 0.75 0.75 0.75 0.75 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Senior Construction Inspector 0.50 0.00 0.00 0.00 0.00 0.00 0.00 Senior Traffic Engineer 0.50 0.00 0.00 0.00 0.00 0.00 0.00 Traffic Engineering Technician 0.60 0.00 0.00 0.00 0.00 0.00 0.00 Senior Engineering Technician 0.25 0.00 1.00 1.00 1.00 1.00 0.00 Traffic Signals Electrician 1.00 0.00 1.00 1.00 1.00 1.00 0.00 Signs/Markings Equipment Operator 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Traffic Maint Service Worker 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Accounting Technician II 0.20 0.20 0.00 0.00 0.00 0.00 0.00 Total 8.90 5.20 7.25 7.25 7.25 7.25 0.00 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00213 Measure M Fund 1,806,447 2,572,862 2.968,206 2,771,000 2,771,000 2,933,770 162,770 Total 1,806,447 2,572,862 2,968,206 2,771,000 2,771,000 2,933,770 162,770 FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change from Fund Balance Actual Actual Actual Adopted Revised Adopted Prior Year 00213 Measure M Fund 3,090,661 1,490.423 2,088,618 2,817,055 Total 3,090,661 1,490,423 2,088,618 2,B17,055 277 Public Works Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Infrastructure Fund (314i PERSONAL SERVICES Salaries, Permanent 21,798 33,109 Salaries,Temporary 3,045 Benefits 6,096 1,514 PERSONAL SERVICES 30,939 34,623 OPERATING EXPENSES Expense Allowances 26 OPERATING EXPENSES 26 CAPITAL EXPENDITURES MWents 233,960 46.200 108,760 2,250,000 2,659,472 1.700.000 -24.44% EXPENDITURES 233,960 46,200 108,760 2,250,000 2,659,472 1,700,000 -24.44% NON-OPERATING EXPENSES Transfers to Other Funds 308,689 7,122 NON-OPERATINGlilMNSES 308,689 7,122 Total 573,615 80,823 115,882 2,250,000 2,659,472 1,700,000 -24.44 Significant Changes The single substantial revenue source to the Infrastructure Fund is General Fund excess fund balance per the Financial Policy adopted in FY 2006/07. A transfer of$1.5M is anticipated for FY 2012/13. The adopted budget reflects funds for the relocation and construction of the Heil Flood Control Station. FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,00 0.00 0.00 0.00 0.00 0.00 1 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.001 0.00 FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013114 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00314 Infrastructure Fund 42.147 28,495 1,855,287 2,600,000 (2,600,000 Total 42,147 28,495 1,855,287 2,600,000 (2,650,000) FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 2013/14 Change from Fund Balance Actual Actual Actual Adopted Revised Adopted Prior Year 00314 Infrastructure Fund 2,737.793 2.206,325 2,153,997 3,893,402 Total 2,737,793 2,206,325 2,153,997 3,893,402 278 Public Works Adopted Budget- FY 2013114 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Refuse Collection Service 1504I PERSONAL SERVICES Salaries, Permanent 161,451 149.499 168,113 167,908 167.908 167,908 0.00% Salaries,Temporary 44 508 1,000 1,000 1,000 0.00% Benefits 65,391 64,018 7Z639 75,794 75,794 87,854 15.91% PERSONALS 213 560 244 702 256J42 4.93% OPERATING EXPENSES Equipment and Supplies 21,800 23,479 5,280 26,500 26,500 27,000 1.89% Repairs and Maintenance 71,773 59,017 Conferences and Training 1,523 (221) 2,000 2,000 2,000 0.00% Other Contract Services 9,812,068 9,865,174 9,923,010 10,120,000 10,120,000 10,310,000 1.88% Interdepartmental Charges 481,440 488,700 503,361 518,462 518,462 534,016 3.00% Ex ense Allowances 92 101 OPERATING EXPENS 1.93% Total 10,543,766 10,662,566 10,736,929 10,911,664 10,911,664 11,129,778 2.00% Significant Changes The Refuse Fund is one of the four primary enterprise funds in the City. This fund accounts for the residential refuse contract with Rainbo Environmental Services and receives funding from customer service fees. This fund also provides funding for recycling education and scavenger enforcement activities. FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director Public Works 0.10 0.00 0.00 0.00 0.00 0.00 0.00 General Services Manager 0.15 0.15 0.15 0.15 0.15 0.15 0.00 Administrative Analyst Senior 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Field Service Representative 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Code Enforcement Officer 1 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 2.50 2.40 2A0 2.40 2.40 2.40 0.00 FY 2009/10 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00504 Refuse Collection Service 10,553,955 10,624,203 10,782,157 10,929,303 10,929,303 11,050,500 (121,197) 00509 Refuse Education (36,219) 53,746 51,938 50,000 50,000 50,000 Total 10,517,736 10,677,949 10,834,095 10,979,303 10,979,303 11,100,500 (121,197) FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change from Fund Balance Actual Actual Actual Adopted Revised Adopted Prior Year 00504 Refuse Collection Service (22,171) (11,982) (50,345) 15,117) 00509 Refuse Education 87,183 50,747 81,618 87,704 Total 65,012 38,765 31,273 82,587 279 Public Works Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Water(506) PERSONAL SERVICES Salaries, Permanent 4,676,670 4,671,864 4,702.181 5,172,318 5,328,525 5,278,667 2.06% Salaries,Temporary 321,581 243,673 215,475 512,500 512,500 497,500 -2.93% Salaries,Overtime 241,099 266,333 285,735 253,633 253,633 238,348 -6.03% Leave Pay Outs 302,762 55,504 111,145 Benefits 2,063.384 2,228,000 2,504,789 2,632,681 2,632.681 3.053.423 15,98% PERSONAL SERVICE .: `:7465,375 1,7 ..8,727,339 9,067,930 5.80% OPERATING EXPENSES Utilities 973,472 877,961 730,925 1,664,268 1,664,268 1,437,718 -13.61% Purchased Water 12.866,701 12,945,594 13,073,858 14,374,917 14,629,958 14,267,487 -0.75% Equipment and Supplies 583,784 553,673 645,127 916,426 926,122 999,404 9.05% Repairs and Maintenance 1,503,696 1,779,707 2,114,099 1,764,298 1,832,363 2,391,574 35.55% Conferences and Training 83,999 20,681 37,882 81,500 86,593 99,700 22.33% Professional Services 753,772 772,945 570,196 916,830 1,366,505 899,200 -1.92% Other Contract Services 106,341 127,175 198,871 556,489 557,705 599,036 7.65% Rental Expense 10,351 14.091 35,537 17,500 17,500 17,500 0.00% Interdepartmental Charges 5,112,834 5,189,500 5,345,185 5,505,541 5,505,541 5,670,707 3.00% Expense Allowances 15,445 14,551 12,107 17,400 18,429 17,400 0.00% Other Expenses 384,288 473,580 425.819 596,333 625,451 594,070 -0.38% OPERATING EXPENSES 769,458 2 27,230 2.20% CAPITAL EXPENDITURES Improvements 7,196,478 8,450,581 1,557,758 4,730,000 10,886,618 7,520,000 58.99% Equipment 341,175 3,200,152 2,769,542 2,500,000 2,837,197 3,451,720 38.07% Vehicles 131,981 135,209 318,000 318.000 464,000 45.91% CAPITAL EXPENDITURES 51.51% NON-OPERATING EXPENSES Debt Service Expenses 345 110 Depreciation 2,587.812 2,083,807 2,055,969 NON-OPERATING EXPENSES 2,588,157 2M917 T051111111111111111 Total 40,257,968 44,104,692 37,392,200 42,530,634 49,999,589 47,497,454 111.68 Significant Changes The Water Fund is one the City's four primary enterprise funds and provides funding to maintain the City's water distribution system. Funding is received from customer service charges. Beginning in FY 2011/12, depreciation expenditures were recognized in the City's fixed assets accounts. 280 Public Works Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Water(506) (continued) FY2012fl3 FY2013114 Change from Permanent Personnel Revised Adopted Prior Year Director of Public Works 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Deputy Director, Public Works 0.10 0.00 0.00 0.00 0.00 0.00 0.00 City Engineer 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Utilities Manager 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Principal Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Civil Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Project Manager 0.80 0.15 0.15 0.15 0.15 0.15 0.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Production Supervisor 0.70 0.70 0.80 0.80 0.80 0.80 0.00 Administrative Analyst Senior 0.00 0.70 0.70 0.70 0.70 0.70 0.00 Water Conservation Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Contract Administrator 0.25 0.50 1.00 1.00 1.00 1.00 0.00 Engineering Technician 0.50 0.50 0.00 0.00 0.00 0.00 0.00 Sr Construction Inspector 2.00 0.75 0.75 0.75 0.75 0.75 0.00 SCADA Coordinator 0.70 0.70 0.70 0.70 0.70 0.70 0.00 SCADA Technician 0.40 0.40 0.40 0.40 0.40 0.40 0.00 Water Dist Maint Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Dist Meters Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Operations Crewleader 0.80 0.80 0.80 0.80 0.80 0.80 0.00 Water Quality Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Operations Leadworker 1.70 1.70 1.70 1.70 1.70 1.70 0.00 Cross Conn.Control Spec 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Water Dist Maint Leadworker 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Water Quality Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Utility Locator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Systems Technician 111 2.70 2.70 2.25 2.25 2.25 2.25 0.00 Engineering Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Dist Meters Leadworker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Water Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Administrative Assistant 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Warehousekeeper 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Systems Technician 11 5.00 5.00 4.30 4.30 4.30 4.30 0.00 Water Meter Repair Technician 5.00 4.00 4.00 4.00 4.00 4.00 0.00 Field Service Representative 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Water Meter Reader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equipment Support Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Service Worker 13.00 14.00 14.00 14.00 14.00 14.00 0.00 Accounting Technician 11 1.05 1.05 1.25 1.25 1.25 1.25 0.00 Administrative Secretary 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Water Meter Reader 3.00 4.00 4.00 4.00 4.00 4.00 0.00 Office Assistant 11 1.50 1.50 1.50 1.50 1.50 1.50 0.00 Accounting Technician 11 0.75 FTE funded here but accounted for in the Finance Department G IS Analyst 1.00 FTE funded here but accounted for in the Information Services Department Total 71.60 71.55 70.70 70.70 70.70 70.70 0.00 281 Public Works Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Water(506) (continued) FY 2009110 FY 2010/11 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00506 Water 35,308,250 34.899.567 35.988.351 37,993.790 38.013.487 37,079,582 (914,208) Total 35,308,250 34,899,567 35,988,351 37,993,790 38,013.487 37,079,582 (914,208) FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change from Fund Balance Actual Actual Actual Adopted Revised Adopted Prior Year 00506 Water 46,418,452 39,472,881 39,471,065 38,629,348 Total 46,418,452 39,472,881 39,471,065 38,629,348 282 Public Works Adopted Budget - FY 2013114 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Water Master Plan(507) PERSONAL SERVICES Salaries, Permanent 114,258 134,845 49,120 20,249 91,249 20,249 0.00% Salaries,Temporary 3,434 29,696 15,987 Salaries, Overtime 108 10,299 1,622 Benefits 31,253 51,937 20,751 11,423 11,423 13,0471 14.22% PERSONAL SERVICES 31,672 102,672 5.13% OPERATING EXPENSES Professional Services 30,929 Interdepartmental Charges 143,006 145,200 149,556 154,043 154,043 158,664 3.00% Expense Allowances 604 427 139 1,000 OPERATING EXPENSES 143,610 176,556 149,695 154,043 155,043 158, 3.00% CAPITAL EXPENDITURES Improvements 740,039 2,987,327 753,204 1,100,000 3,138,267 1,750,000 59.09% Equipment 24,686 CAPITAL EXPENDITURES 764,726 753204 ,267 1,750,000 59.09% NON-OPERATING EXPENSES Depreciation 817,762 1,015,078 1,005,466 NON-OPERATING EXPENSES 17,762 78 -. Total 1,875,152 4,405,738 1,995,844 1,285,715 3,395,982 1,941,960 51.04% Significant Changes Projects undertaken in this fund are in accordance with the adopted Water Master Plan. Staff assignments are adjusted annually according to project activity. The Master Plan was updated in FY 2011/12 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Engineer 0.10 0.00 0.00 0.00 0,00 0.00 0.00 Contract Administrator 0.25 0.00 0,00 0.00 0.00 0.00 0.00 Senior Construction Inspector 0.00 0.25 0.25 0.25 0.25 0.25 0.00 Total 0.35 0.25 0.25 0.25 0.25 0.25 0.00 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 2013/14 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00507 Water Master Plan 651,118 601.410 832,630 870,000 870,000 600,000 (2701,000) Total 651,118 601,410 (832,630) 870,000 870,000 600,000 (270,000) FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change from Fund Balance Actual Actual Actual Adopted Revised Adopted Prior Year 00507 Water Master Plan 30,512,301 27,988,243 27,803,937 27,332.690 Total 30,512,301 27,988,243 27,803,937 27,332,690 283 Public Works Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Sewer Service Fund(511) PERSONAL SERVICES Salaries,Permanent 1,410,540 1,382,399 1,578,928 1,799,217 1,896,217 1,704,538 -5.26% Salaries,Temporary 30,828 59,458 71,695 65,000 65,000 65,000 0.00% Salaries,Overtime 123,475 130,562 159,520 80,000 80,000 80,000 0.00% Termination Pay Outs 160,898 35,971 64,382 Benefits 632,623 699,774 855,253 898,102 898,102 987,090 9.91% PERSONAL SERVICES _ ,2729,778 - 842,319 2,939 -0.20% OPERATING EXPENSES Utilities 126,559 103,720 109,110 140,000 140,000 140,000 0.00% Purchased Water 5,710 Equipment and Supplies 41,770 31,263 60,656 105,350 123,479 165,350 56.95% Repairs and Maintenance 1,522,129 684,534 1,703,858 1,842,000 1,844,130 1,483,000 -19.49% Conferences and Training 2,176 4,845 2,237 4,000 4,000 4,000 0.00% Professional Services 135,212 278,907 369,533 165,000 557,176 125,000 -24.24% Rental Expense 4,373 3,500 3,500 3,500 0.00% Claims Expense 3,771 Interdepartmental Charges 1,122,358 1,139,200 1,173,376 1,208,577 1,208,577 1,244,834 3.00% Expense Allowances 7,156 4,555 6,645 6,300 7,300 5,800 -7.94% Other Expenses 7,515 117,599 50,895 75,000 75,300 75,000 1 0.00% MMMMTING ECIPENSES 549,727 3,963,462 -8.54% CAPITAL EXPENDITURES Improvements 885,778 818,203 1,560,442 2,150,000 14,141,272 4,130,000 92.09% Equipment 375,492 93,518 13,056 304,880 100.00% Vehicles 74,819 250,000 250,000 265,000 6.00% Ca italized PP&E Offset 861,003 837,639 1.457,516 CAPIT ENDITURES 24,775 5 196 95.83% NON-OPERATING EXPENSES Depreciation 1,217,102 1.234.662 1,216,757 NON-OPERATING EXPENSES 1,217,102 1,234, Total 6,575,198 6,338,323 7,623,060 8,792,046 21,307,109 1"82,991 22.64 Significant Changes The Sewer Service Fund is one of the City's four primary enterprise funds and provides funding to maintain the City's water distribution system. Funding is received from customer service charges. The Real Property Agent is funded 50% by Public Works, but reflected in the Economic Development Department. 284 Public Works Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Sewer Service Fund (511) (continued) FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 2013/14 Change from Permanent Personnel Actual Actual Ackoll, Adopted Revised.: -. A491#0 Prior Year Deputy Director Public Works 0.10 0.00 0.00 0.00 0.00 0.00 0.00 City Engineer 0.15 0.25 0.00 0.00 0.00 0.00 0.00 Utilities Manager 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Principal Civil Engineer 0.25 0.50 0.75 0.75 0.75 0.75 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Project Manager 0.40 0.15 0.15 0.15 0.15 0.15 0.00 Senior Civil Engineer 0.75 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 0.00 0.30 0.30 0.30 0.30 0.30 0.00 Wastewater Supervisor 0.90 0.90 0.90 0.90 0.90 0.90 0.00 Contract Administrator 0.75 0.00 0.25 0.25 0.25 0.25 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 SCADA Coordinator 0.30 0.30 0.30 0.30 0.30 0.30 0.00 SCADA Technician 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Senior Construction Inspector 2.50 0.00 0.75 0.75 0.75 0.75 0.00 Wastewater Operations Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Operations Leadworker 1.90 1.90 1.90 2.90 2.90 2.90 0.00 Senior Wastewtr Pump Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Equip Operator 3.80 4.80 4.80 4.80 4.80 4.80 0.00 Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Maint Service Worker 3.70 6.70 6.70 6.70 6.70 6.70 0.00 Administrative Secretary 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Maintenance Worker 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Office Assistant It 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Real Property Agent 0.50 FTE funded here but accounted form the Economic Development Department 0.00 GIS Analyst 1.00 FTE funded here but accounted for the Information Services Department 0.00 Total 22.15 22.45 23.45 24.45 24.45 24.45 0.00 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Changefrom Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00511 Sewer Service Fund 10,822,191 10,747,014 11,748,517 10,596,000 10,596,000 10,416,000 (180,000) Total 10,822,191 10,747,014 11,748,517 10,596,000 10,596,000 10,416,000 (180,000) FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012113 FY 2013/14 Change from Fund Balance Actual Actual Actual Adopted Revised Adopted Prior Year 00511 Sewer Service Fund 16,324,079 21,185,184 24,787,898 28,015,968 Total 16,324,079 21,185,184 24,787,898 28,015,968 285 Public Works Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Air Quality(z01) PERSONAL SERVICES Salaries, Permanent 5,915 2,324 7,639 5,712 5,712 5,712 0.00% Salaries,Temporary 56,135 53,381 54,820 55,000 55,000 55,000 0.00% Benefits 3,216 3,672 3,918 3,026 3,026 3,514 16.12% PERSONAL SERVICES 0.77% OPERATING EXPENSES Equipment and Supplies 907 42,000 42,000 39,200 -6.67% Repairs and Maintenance 2,806 1,350 150 3,436 Conferences and Training 157 500 500 500 0.00% Professional Services 94,457 25,245 41,648 53,465 Other Contract Services 40,856 38,060 39,292 60,000 60,000 78,000 30.00% Other Expenses 7,243 1,156 6,000 6,000 6,000 0.00% OPERATING EXPENSE • _ 146,269 64,812 82,246 108,500 165,402 1 14.01% CAPITAL EXPENDITURES Improvements 69,726 45,000 271,200 433,495 863.32% Equipment 98,506 80.843 85,163 90,000 90,000 -100.00% Vehicles 120,000 100.00% CAPITAL EXPENDITURES 98,506 80,843 154,889 135,000 361,200 553,49 310.00% NON-OPERATING EXPENSES Transfers to Other Funds 230.000 NON-OPERATING EXPENSES 230,000 Total 540,042 205,033 303,512 307,238 590,340 741,420 141.32% Significant Changes The Air Quality Fund receives quarterly subventions from the State to use towards air quality improvement efforts. FY 2009/10 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,00 0.00 0.00 0,00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2009/10 FY 2010/11 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00201 Air Quality Fund 241,887 230,046 244.454 246,000 246,000 246,000 0.00% Total 241,887 230,046 244,454 246,000 246,000 246,000 0.00% FY 2009110 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013114 Change from Fund Balance Actual Actual Actual Adopted Revised Adopted Prior Year 00201 Air Quality Fund 1,175,503 802.829 764.706 686,080 Total 1,175,503 802,829 764,706 686,080 286 Public Works Adopted Budget - FY 2013114 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Grants and Restricted Funds PERSONAL SERVICES Salaries, Permanent 395,791 382,369 155,089 205,671 Salaries,Temporary 8,996 16,359 1,614 Salaries, Overtime 2,355 16,132 7,439 Benefits 136,739 133,973 85,242 `PERSONAL SERVICES OPERATING EXPENSES Utilities 4,164 4,830 4,401 4,000 4,000 4,500 12.50% Equipment and Supplies 49,469 46,777 63,963 63,283 64,977 90,000 42.22% Repairs and Maintenance 191,220 396,912 107,766 165,000 208,726 206,100 24.30% Conferences and Training 1,500 1,500 1,500 0.00% Professional Services 493,743 257,751 233,949 115,000 918,527 408,000 254.78% Other Contract Services 20,667 9,635 2,366 2,000 10,000 17,000 750.00% Insurance 6,968 8,739 8,106 8,000 8,000 8,000 0.00% Payments to Other Governments 32,968 1,600 2,146 2,500 2,500 2,500 0.00% Expense Allowances 467 802 721 600 OPERATING EXPENSES 103.88% CAPITAL EXPENDITURES Improvements 4,342,857 3,207,390 5,904,944 6,105,366 12,322,529 6,997,720 14.62% E ui ment 555 80,176 105000 105,052 80,000 -23.81% APITAL EXPENDITURES 7,0 77,720 13.97% NON-OPERATING EXPENSES Transfers to Other Funds 276,972 22,668 If NON-OPERATING EXPENSE 276,972 W22,668 Total 5,686,403 4,760,795 6,680,589 6,571,649 13,852,082 7,814,320 18.91% Significant Changes Grants and Restricted funds include appropriations related to traffic improvement projects. FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0,00 0.00 0.00 0,00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0. 00 287 Public Works Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Grants and Restricted Funds (continued) 2011112 FY 2012/13 FY 2012113 FY 2013/14 Change from Actual M00pted Rev! Prior Year 7Drainage r 76,402 164,274 1,028,163 87,000 87,000 115,000 28,000 ge 49,942 118,984 98,266 90,000 90,000 90,000 afety TrafficReductl6 3,100,042 22,853 19,153 1,100,000 1,100,000 (1,100,000) Congestion Relief42 2,527,409 2,083,681 2,796,257 2,343,000 2,343,000 2,900,122 557,122 ms Fund (132,444) 1,164 757 WB 93,136 90,209 146,259 189,577 189,577 165,000 (24,577) 00556 Energy Efficiency Fund 1,675,000 8,288 00807 Energy Efficiency 466,149 643,146 926,725 21,121 00814 HES Grant 16,715 73 196.872 00873 OCTAtCip Grant 626,736 598,181 281.627 00878 Caltrans Grants 1,440 241,163 11,152 00890 TEA Grant 183,474 94,526 00892 Storm Water Quality 326,376 213,061 7,122 00917 OC Waste&Recycling Grant 308 172 (49) 00961 HBRR 1,534,000 1,534,000 00965 Master Plan of Arterial Highways 1,652,420 1,652,420 00995 HSIP 1,435,500 1,435,500 Total 7, 42 7,335,685 5,946,486 5,520,592 3,809,577 3,830,698 892,0 4,082,465 288 Public Works Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009110 FY 2010111 FY 2012113 FY 2013/14 Change From Division I Business Unit Actual Actual iced Ado ted Prior Year PWK Public Works ADM Administration 10085101 Public Works Admin 638,285 570,153 667,858 644,149 648,360 650,519 0.99% 10085103 Refuse 115 10085999 Gen Fund-Public Works Trfs 50,500 50,500 1,092,300 50,500 50,500 50,500 0.00% ADM Administration 1 760156 0.92% ENG En ineerin 10085102 Urban Runoff Management 647,402 679,454 717,762 755,401 728,006 759,709 0.57% 10085201 Engr Design/Construct 595,850 550,974 651,102 802,754 816,657 965,450 20.27% 10085202 GIS 4 10085251 Development Services 797,559 813,993 883,344 974,818 845,080 844,813 -13.34% ENG Engineering 1.46% GS General Services 10085402 Building/Grounds Maint 1,640,748 1,192,964 1,568,748 1,529,345 1,388,135 1,577,835 3.17% 10085403 Civic Center Maintenance 596,731 426,442 427,839 607,121 549,818 543,205 -10.53% 10085404 Central Library Maintenance 144,421 133,920 163,601 161,000 161,000 188,680 17.19% 10085416 Weed Abatement 24,195 21,966 19,414 22,500 22.500 22,500 0.00% 10085601 General Services Admin 352,152 405,534 390,534 375,042 378.534 389,401 3.83% 10085701 Fleet Management 381,219 419,246 2,498,952 2,203,730 2,207,203 2,178,453 -1.15% 10085703 Equipment Maintenance 1,255,432 1,192,572 1,641,071 1,504,890 1,530,932 1,412,744 -6.12% 10085704 Police Fleet Maintenance 76,036 358,870 385,771 386,639 618,941 60.44% 10085705 Fire Fleet Maintenance 120,684 530,044 541,497 544,101 564,948 4.33% 10085706 Beach O s Fleet Maint 39,719 242,852 266,716 267,584 272,795 2.28% GS General Services 7,941 924 7 597 611 . 7,769,503 2.26% MTN Maintenance Operations 10085401 Maintenance Administration 395,334 359,994 444,174 549,335 513,196 574,009 4.49% 10085412 Street Maintenance 1,604,937 1,458,304 1,414.667 1,378,281 1,388,700 1,442,280 4.64% 10085414 Hazardous Materials 170,349 175,039 171,918 156,000 156,346 156,000 0.00% 10085415 Street Sweeping 843,581 837,150 887,357 884,000 884,000 884,000 0.00% 10085602 Landscape Maintenance 860,347 621,932 3,284,049 3,196,931 3,162,261 3,345,162 4.64% 10085611 Park Maintenance 2,621,165 2,644,372 13,862 10085621 Street Tree Maintenance 1,547,346 1,362,491 1,438,679 1,410,095 1,416.172 1,556,081 10.35% MTN Maintenance Operations '906 7,5 520,676 7,9 5.05% TSP Transportation 10085301 Transportation Management 407,076 448,700 483,749 494,903 492,552 508,171 2.68% 10085302 Sign&Marking Maintenance 578,661 405,284 431,937 529,756 497,581 449,933 -15.07% 10085304 Signal&Lighting Maintenance 562,117 579,691 622.316 639,450 655,113 662,198 3.56% 10085305 Parks and Sports Lighting 55,439 21,770 54,927 35,500 36,674 35,500 0.00% TSP Transportation 1,120 -2.58% UT Utilities 10085501 Storm Drain Maintenance 333.657 76,669 257,186 365,515 450,167 356,308 -2.52% 10085502 Pump Station Maintenace 333,743 634,100 424,979 454,334 508,798 456,910 0.57% UT Utilities 5 81 -0.81% Other Funds 20185101 Administration 52,238 52,238 49,925 -4.43% 20185201 AOMD Design Construction 540,042 205,033 303,512 255,000 538,102 500,000 96.08% 20190010 Goldenwest Signal Synchron 10,000 100.00% 20190011 Adams Synchronization 181,495 100.00% 20685201 TI Design Construction 195,828 21,012 16,327 60.000 211,618 180,000 200.00% 20690001 Street Widening 7 20690002 Atlanta Avenue Widening 105,166 81,673 23,193 26,655 20690003 Newland Avenue Widening 774.791 20,691 18,047 20690007 Traffic Signals 5,762 20690009 Heil Avenue Widening 7,586 289 Public Works Adopted Budget- FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent EL�FY20C9I10 FY 20 11 FY 2011112 FY 2012113 FY 2012/13 3/14 Change From Division/Business Un Actual A Actual Adopted Revised Prior Year 20690011 PCH@Goldenwest Widening 20 20690012 Brookhurst Adams IIP 88,838 88,838 -100.00% 20785201 PW GT Eng/Const 3,233 42,468 34 20785412 Street Maintenance 499,807 500,000 500,000 250,000 -50.00% 20785417 Residential Pavement 580,998 38,057 20785999 Gas Tax-Public Works Trfs 900,000 900,000 900,000 900,000 900,000 900,000 0.00% 20790001 Sidewalk Improvements 72,341 (8,830) 835 20790003 Arterial Rehab Dsgn 2013/14 200,000 200,000 200,000 0.00% 20790006 Minor Street Improvements 24,905 20790008 Artedal Rehabilitation 67,081 188,227 2,398,341 1,177,809 20790010 Bridge Rehabilitation 2,152 108,000 237,750 -100.00% 20790015 Slater Ave Rehabilitation 1,249,771 12,742 20790016 Garfield Ave Rehabilitation 37,088 704.855 (19,155) 20790017 Tree Petition 8.130 36,585 573,919 20790021 Beach/Wamer IIP 35,000 20790022 Seventh Street Lighting 2,628 377,694 20790023 Beach and Edinger 43,525 43,525 177,862 308.64% 20790025 Tree Petition 2012113 600,000 618,000 -100.00% 20790026 Gothard-Heil Signal Mod 250,000 250,000 -100.00% 20790027 10th Street Lighting 75,000 75,000 -100.00% 20790028 Gothard-Talbert Signal Mod 25,000 25,000 -100.00% 20790029 Yorktown-Huntington Mod 65,000 20790031 Banning Median Retrofit 50,000 100.00% 20790032 Bushard/Adams Water Qual 150,000 100.00% 20790033 Tree Petition 2013/14 450,000 100.00% 20791001 Corrosion Control 50,000 50,000 -100.00% 20791006 Water Main Replacements 100,000 21085201 Sewer Engineering/Const 1,136 21089006 Edwards/Balmoral Sta Design 612 21089007 LS Vs 15&16 120.274 111,427 78,132 400,000 506,911 -100.00% 21089010 Warner Ave Gravity Sewer 9,174 59,932 42,491 525,200 21089012 Trinidad Lift Station 254 399,000 21089013 Lift Station Design 400,000 100.00% 21385201 Engineering Design/Const 715,820 583,130 645,599 1,068,839 1,069.381 1,096,179 2.56% 21390002 Residential Pavement 349,723 193 21390004 Pedestrian Improvements 2.499.245 981,270 915 21390007 Traffic Signals 149,969 11,036 21390008 Arterial Highway Rehab 41,651 225,455 101,384 1,891,234 21390010 Bridge Prevention Maint 168,657 106,343 45,000 21390018 Concrete Replacement 4,612 526,388 21390019 Artedal Rehab 2011/12 507 509,416 166 21390020 Arterial Rehab Const 2012/13 1,167,000 1,767,000 -100.00% 21390022 Edinger Parkway 64,600 64,600 -100.00% 21390023 Arterial Rehab 2013/14 2,100,000 100.00% 21890008 Arterial Rehabilitation 2,582,858 1.235,243 989,908 21890010 Arterial Rehab Const 2012/13 6,159 1,133,000 1,133,000 -100.00% 21985201 Design/Construction 114.848 252,669 248,772 227,000 391,395 200,000 -11.89% 21990002 Atlanta Avenue Widening 277,563 80,928 360,762 21990003 Bridge Preventative Maint 36,000 100.00% 21990008 Arterial Rehabilitation 32,888 1,012,756 1,626,652 21990410 Concrete Maintenance 287,727 289,113 563,696 21,561 21990417 Residential Pavement 87.629 591,711 1,631.768 42,041 21990418 Residential Overlay 2,100,000 2,099,607 2,100,000 0.00% 21990419 CC1464 Traffic Signal Mod 84,700 100.00% 290 Public Works Adopted Budget- FY 2013114 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent 1 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013/14 Change From Actual Adopted Revised Adopted Prior Year 21990420 CC1465 Traffic Signal Mod 75,100 100.00% 21990421 Main/Florida Signal Replace 300,000 100.00% 21990422 Bolsa Chica/Bolsa Signal Rpl 200,000 100,00% 22385101 Safe and Sane Fireworks 1,360 30585201 RDA Design Construction 30587009 RDA Facilities Improvement 3,625 30590006 RDA Street Improvement 745,089 59,331 31485201 Infrastructure Engineer Design 350,164 46,200 108,925 260,522 1,500,000 100.00% 31487002 City Yard Improvements 223,451 7,842 46,750 31488001 Heil Pump Station 26,782 6.957 2,250,000 2,352.200 -100.00% 31490001 Bella Terra Pedestrian Cross 200,000 100.00% 60485103 Refuse 9,981,858 10,095,006 10,163,920 10,308,202 10,308,202 10,510,762 1.97% 50485104 Public Education Program 80,468 78,860 69,647 85,000 85,000 85,000 0.00% 50485999 Refuse-Public Works Tris 481,440 488,700 503.361 518,462 518,462 534,016 3.00% 50685201 Water Engeer Design/Const 1,147,978 674,768 754,104 1,245,088 1,315,690 1,362,904 9.46% 50685801 Water Administration 4,901,256 4,667,203 4,562,577 2,642,877 2,666,054 3,745,328 41.71% 50685802 Water Quality 549,883 654,808 638,913 882,848 906,193 851.521 -3.55% 50685803 Water Production 15,902,554 16,582,315 16,065,156 19,820,934 20.764,022 18,382,204 -7.26% 50685804 Water Distribution 3,285,734 3,461,472 3,719,634 4,282,298 4.289,300 4,627,913 8.07% 50685805 Water Meters 1,789,610 4,095,719 4,474,995 4,567,633 4,567,998 4,691,024 2.70% 50685806 Water Use Efficiency 310,824 537,578 580,354 763,415 805.436 915,854 19.97% 50685999 Water Fd-Public Works Tris 5,112,834 5,189,500 5,345,185 5,505,541 5,505.541 5,670,707 3.00% 50687001 Water Operations Remodel 5,418,344 4,771,478 237,439 332,627 50690001 Peck Reservoir Dual Drive 1,500,000 100.00% 50691001 Well 5 Building 1,409 50691003 Telemetry 35.385 50691005 Water Security Improvements 228,258 1,750 4,025 500,000 1,144,175 500,000 0.00% 50691006 Water Main Replacement 866,445 256,837 257,249 1,000,000 2,252,641 3,500,000 250.00% 50691016 Corrosion Control 204 155,105 253,912 500,000 3,637.081 150,000 -70.00% 50691024 Well 8 GAP 333,035 12,488 137,202 100,000 234,312 -100.00% 50691025 Distribution Improvements 375,623 2,598,757 130,006 250,000 1,074,493 250,000 0.00% 50691026 Well10 410,227 95,629 32,615 50691027 Improvements with OCWD 320,000 320,000 -100.00% 50691028 Water Production Imprvmnts 1,250,000 100.00% 50691040 Water Master Plan Studies 14,118 80,382 50691041 Water System Feasibility Study 20,568 55,439 150,000 150,000 100,000 -33.33% 50785101 PLC Reimbursement Agreement 817,762 1,015,078 1,005,466 50785201 WMP Eng Design/Const 17,304 1,144 3,867 31.672 31,672 33,296 5.13% 50785999 Water Master Plan-PW Trfs 143,006 145,200 149,556 154,043 154,043 158,664 3.00% 50791006 Water Main Replacements 330,280 1,908,636 7,666 300,000 334,200 1,000,000 233.33% 50791010 Chlorine Room Modifications 196,868 13,380 50791011 Master Plan Wells 25,163 50791016 Corrosion Control 333,171 1,231,291 308,889 100,000 723,140 -100.00% 50791017 Master Plan System Implem 11,555 10.137 1 50791025 Distribution Improvements 43 73,242 520,339 700,000 2,042,927 750,000 7.14% 50791040 Southeast Reservoir/Main 60 110,000 50791041 Water System Reliability Study 7.630 50885101 WOCWB Administration 66,848 97.871 120,503 189,500 200.343 165,000 -12.93% 50985103 Refuse 217 22,876 45,851 49,783 57.783 51,600 3.65% 51185101 PW Sewer Administration 383,849 408,074 661,409 587,174 975,022 604,952 3.03% 51185201 Sewer Service Maintenance 4,839.550 3,920,761 4,131,443 4,846,295 4,884,238 4,803,206 -0.89% 51185999 Sewer Fund-Public Works Trfs 1,122,358 1,139.200 1,173,376 1,208,577 1,208,577 1,244,834 3.00% 51189001 Sewer Lift Station CIP 27,810 7,496 (344,932) 4,180.800 51189002 Sewer Line CIP 60,128 201,659 205,881 250,000 267,656 650,000 160.00% 291 Public Works Adopted Budget- FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009/10 FY 2010/11 TY 2012/13 FY 2012/13 FY 2013/14 Change From Division/Business Unit Actual Actual AdOlOted Revised Adopted Prior Year 51189003 Telemetry 30,609 80,000 100.00% 51189004 LS#26 Brighton/Shoreham 109,333 51189007 Warner Avenue Gravity Sewer 1,562 34,412 433,704 4,755,287 51189008 LS#10 Algonquin/Boardwalk 263,834 2,851,675 51189009 LS#29 Trinidad/Aquarius 1,018 10,000 1,700,000 100.00% 51189013 LS#15&16 Oceanhill and Adams 626,721 1,096,353 1,700.000 1,973,854 -100.00% 51189014 Sewer Replacement Project 974 200,000 200,000 1,700,000 750.00% 55685001 Energy Efficiency Fund 584,403 1,090,597 80785412 Solar Project Tree Planting 21,915 25,000 80787001 Solar Feasibility 246,732 13,124 80787002 EE Retrofits 57,916 432,414 662,901 80787003 GIS Streetlight Audit 12,311 55,865 80787004 LED Streetlights 43,085 141,751 101,702 80787005 Solar PPA Staff Time 2,459 32,835 25,834 80787009 EE Retrofits-Utility Incentive 1,858 132,229 98,842 81490007 Traffic Signal Modifications 18,637 368,335 4,134 544 81685201 Engineering Design/Construct 100,771 13,631 87390002 Brookhurst/Adams Intersection 101,390 112,003 57,753 266,512 521,004 -100.00% 87390004 TSCOUPITraff Sig Cord Upgrd 55,850 87390005 PCH Transit Center 132,612 119,749 87390006 Traffic Studies 160,035 129,494 6,678 237,905 87390007 Goldenwest IC 8,000 325,300 -100.00% 87390008 Talbert IC 83 29,300 87390009 OCTA/SIP Grant 5,181 12,862 87390010 Warner IC 497 343,000 87390011 Beach/Wamer IIP 98,728 87390012 Edinger Synchronization 176,900 176,900 -100.00% 87390013 NW Catch Basin Phase 1 87390014 NW Catch Basin Phase II 87890004 Safe Routes to School 4 685 87890005 Safe Rtes 2 Sch 5-Spring View 286,496 11,291 87890006 Safe Rtes 2 Sch 6-Golden View 6,018 28,903 183.909 87890007 SR2S7 Stacey-Clegg 478,500 453.500 -100.00% 89090004 Brookhurst Lndsng TEA 05/06 12,691 89090005 Edinger Parkwy Improvements 402,784 57,251 4,000 89288005 Talbert Lake Diversion Ph 1 8.297 234,553 22,751 89288006 Irby Park Runoff Treatment 1,761 89990001 Keelson Lane Rehabilitation 150.454 150,454 -100.00% 91785401 OC Waste&Recycling Grant 16,674 96185001 HBRR 1,392,000 1,992,000 1,114,000 -19.97% 96585001 Master Plan of Arterial Highways 1,652,420 100.00% 97085001 BPMP 206,586 746,621 99585001 CC 1464 HSIP 762,300 100.00% 99585002 CC 1465 HSIP 673,200 100.00% Other Funds 15 87161 965 11.96% General Fund 17,438,364 16,219,657 21,784,089 20,919,335 20,686,610 21,467,046 2.62% Other Funds 72,805,160 75,084,583 71,038,104 77,849,748 113,173,415 87,161,965 11.96% Grand Total(s) 90,243,524 91,304,240 92,822,193 98,769,083 133,860,025 108,629,012 9.98% 292 Non-Departmental Department Description The Non-Departmental series of accounts are used to account for citywide expenditures including debt service payments, equipment leases and purchases, utility costs, unemployment insurance, termination leave payouts as well as Capital projects. The Finance Department manages the Non-Departmental accounts. Over the past few years, Non-Departmental has supported the funding of the City's Equipment Replacement Program. This program was established to support the purchase of future equipment needs so that the City's fleet of equipment, technology, and infrastructure remain up-to-date and in good working condition. Debt Service Levels and Limits The City's Charter limits Generally Bonded debt to 12 percent of the total assessed value of all real and personal property within Huntington Beach. The City's total net taxable assessed property value in Fiscal Year 2012/13 was approximately$30 billion, resulting in a debt limit of$3.6 billion. The City currently holds no general bonded debt subject to the debt limit. In addition, it is not anticipated that the City's outstanding debt will have an appreciable impact on the operating budget as no additional debt has been issued. Successor Agency The Agency is responsible for overseeing the "winding down' of the former Redevelopment Agency. Under Assembly BiIII X 26, AB 1484 and the California Supreme Court's decision on December 29, 2011, all redevelopment agencies were dissolved as of February 1, 2012. The State Legislature created "Successor Agencies" that became effective on February 1, 2012. All assets, properties, contracts, and leases of the former Redevelopment Agency were transferred to the Successor Agency in conformance with State law. The Successor Agency continues to oversee development of properties until contractual obligations can be transferred to other parties, defease bonds, and prepare administrative budgets. The Successor Agency prepares a Recognized Obligation Payment Schedule (ROPS) every six (6) months for enforceable obligations of the former Redevelopment Agency. The Successor Agency is continuing to work with the existing redevelopment project obligations to ensure quality projects occur, such as Pacific City, Waterfront third hotel, Pierside Pavilion expansion, Village at Bella Terra, and The Strand. Housing The City's Housing Authority assumed the housing functions and assets of the former Redevelopment Agency. It will also receive related rights, powers, liabilities, duties, and obligations, thereby becoming a"Successor Housing Agency." The Housing Authority administers the housing assets of the former Redevelopment Agency; manages the Inclusionary Housing Program; implements the Housing Rehabilitation Program; and manages the Oceanview Mobile Home Park. Staff monitors over 42 multifamily projects that have affordability covenants/affordable restrictions associated with the development and over 350 residential restricted units. Habitat for Humanity Project on Patterson Lane Housing focuses on the implementation of the adopted City Housing Element. Housing will continue working with developers to seek out sites and potential funding such as HUD's HOME program to develop affordable rental units. 293 To help preserve the housing stock, Housing oversees the Housing Rehabilitation Loan Program. This program is funded through HUD's CDBG program for eligible households. This program provides technical assistance, grants, and loans to very low and low-income residents who need to make repairs, address health and safety issues, and correct code violations. 294 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2009/10 FY 2010/11 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries,Permanent 1,020,589 953,054 397,301 238,829 248,829 234,560 -1.79% Salaries,Temporary 8,207 17,641 2,741 15,000 Salaries,Overtime 1,471 1,619 68 Termination Payouts 2,478,009 708,282 553,995 3,200,000 3,200,000 3,531,764 10.37% Benefits 356,470 342,941 175,215 736,371 101,014 985,477 33.83% PERSONAL SERVIC 6175,200 3,564,843 13.81% OPERATING EXPENSES Utilities 5,100,287 5,244,772 4,959,840 4,900,000 4,881,200 4,900,000 0.00% Equipment and Supplies 1,600,759 2,124,016 259,876 225,000 230,000 223,500 -0.67% Repairs and Maintenance 888,361 511,563 699,014 532,500 921,211 1,000.000 87.79% Conferences and Training 15,988 6,731 2,223 5,000 5,000 5,000 0.00% Professional Services 781,987 1,033,444 824,942 1,252,402 1,119,028 2,198,795 75.57% Other Contract Services 2,159,721 3,537,794 3,276,695 3,306,700 3,063,445 3,992,082 20.73% Rental Expense 42,045 43,707 72,423 105,000 105,000 111,000 5.71% Contributions to Private Agency 770,000 100.00% Payments to Other Governments 7,950,721 3,465,594 2,322,991 2,277,810 3,488,712 -100.00% Interdepartmental Charges 392,925 Expense Allowances 6,565 7,360 3,025 1,200 100.00% Other Expenses 1,056,404 1,181,695 1,373,537 437,840 437,840 1,397,317 219.14% OPERATING EXPENSES 19,995,763 17,156,676 13,7211W 13AML252 14,251AN 11.94% CAPITAL EXPENDITURES Land Purchase 4,166,064 1,102,397 Improvements 312,790 34,008 2,307,055 3,000,000 5,058,023 3,000,000 0.00% Equipment 1,068,115 740,443 2,056,182 3,000,000 2,749,152 4,000,000 33.33% Vehicles 377,409 938,283 290,771 1,357,627 Software-Capital 76,848 189,702 Capitalized PP&E Offset 7,276,160 16,798,195 2,069,730 'CAPITAL EXPENDITU 661 16.67% NON-OPERATING EXPENSES Debt Service Expenses 32,441,550 55,522,512 15,298,452 17,667,039 20,697,879 15,986,646 -9.51% Pass Through Payments 2,372,883 2,388,432 209,427 Transfers to Other Funds 10,302,323 41,758,869 21,600,098 6,770,323 7,410,323 6,986,229 3.19% Depreciation 13,140,847 12,816,330 15,568,184 Loans Made 944,233 3,244,069 (897) (96,272) Extraordinary Loss 57,933,084 NON-OPERATING EXPENSES 59,2 110,608, 972,875 -5.99% Grand Total(s) 81,710,563 120,927,361 128,193,360 47,654,814 55,182,713 49,323,570 3.50% General Fund 14,997,797 24,452,911 22,938,245 27,145,548 33,511,573 28,163,653 3.75% Other Funds 66,712,766 96,474,450 105,255,115 20,509,266 21,671,140 21,159,917 3,17% Grand Total(s) 81,710,563 120,927,361 128,193,360 47,654,814 55,182,713 49,323,570 3.50% Personnel Summary 10.10 9.15 0.00 0.00 0.00 0.00 0.00 295 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 23,302 (2,644) 1,252 10.000 Salaries,Temporary 483 451 2,287 Leave Payouts 2,462,678 696,822 528,307 3,200,000 3,200,000 3,531,764 10.37% Benefits 35,087 20,855 17,891 645,428 10,071 883,190 36.84% PERSONAL SERVICES ,W 3,845,428 3,220,071 4,414,954 14.81% OPERATING EXPENSES Utilities 5,100,328 5,244,771 4,959,841 4,900,000 4,881,200 4,900,000 0.00% Equipment and Supplies 1,574,811 2,106,029 257,417 219,000 224,000 219,000 0.00% Repairs and Maintenance 189,438 862 187,840 388,711 1,000,000 100.00% Professional Services 180,167 614.218 455,793 960,000 756,576 1,829,695 90.59% Other Contract Services 541,369 650.112 663,107 795,000 506,445 813,000 2.26% Rental Expense 38,660 39.020 68,025 105,000 105,000 105,000 0.00% Contributions to Other Agencies 770,000 100.00% Payments to Other Governments 1,834,463 2,358,048 2,322,991 2,277,810 2,277,810 -100.00% Expense Allowances 542 18 140 Other Expenses 799,798 930,560 1,250,709 437,840 437,840 1,397,317 219.14% OPERATING EXPENSES 638 10165 863: 77 582 11,034 012 13.82% CAPITAL EXPENDITURES Improvements 276,234 34,008 2,307,055 3,000,000 5,058,023 3,000,000 0.00% Equipment 1,008,841 729,059 2,056,182 3,000,000 2,749,152 4,000,000 33.33% Vehicles 377,409 938,283 290,771 1,357.627 Software-Capital 76,848 189,702 CAPITAL EXPENDITURES 16.67% NON-OPERATING EXPENSES Debt Service Expenses 433,278 1,905,923 1,888,875 1,886,770 5,000,716 -100.00% Transfers to Other Funds 120,909 8,186,516 5,602,914 5,718,700 6,358,700 5,714,687 -0.07% NON-OPERATING EXPENSES 554,1 9 7, 5,4 _ 16 5,714,687 -24.86"/0 Total 14,997,797 24,452,911 22,938,245 27,145,548 33,511,573 28,163,653 3.75% Personnel Summary 0.00 0.00 0.00 0.00 0.00 0.00 0.00 296 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 201 Oil FY 2011112 FY 2012/13 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Capital Improvement Projects PERSONAL SERVICES Salaries,Permanent 23,122 (2,753) 1,169 10,000 Salaries,Temporary 483 451 2,287 Salaries,Overtime Benefits 6,468 6,751 420 PERSONAL SERVICES 30073 4,449 OPERATING EXPENSES Professional Services 49,335 Expense Allowances 102 OPERATING EXPENSES 49,437 CAPITAL EXPENDITURES Improvements 276,234 30,508 2,046,455 3,000,000 4,855,423 3,000,000 0.00% Equipment 4,421 CAPITAL EXPENDITURES 280,655 30,508 2,046,455 3,9lllllllllllIi1II1 4,855,423, 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 640,000 NON-OPERATING EXPENSES Total 360,165 34,957 2,050,331 3,000,000 5,505,423 3,000,000 0.00 Significant Changes The FY 2013/14 budget includes appropriations for streets, beach parking lot rehabilitation,facilities improvements and renovations. These expenditures comply with the City's Infrastructure Charter requirement. 297 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012113 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Citywide Expenses PERSONAL SERVICES Salaries, Permanent 180 109 83 Leave Payouts 2,462,678 696,822 528,307 3,200,000 3,200,000 3,531,764 10.37% Benefits 28,618 14,104 17,472 645,428 10,071 883,190 36.84% PERSONAL SERVICES _ 14.81% OPERATING EXPENSES Utilities 5,100,330 5,244,772 4,959,840 4,900,000 4,881,200 4,900,000 0.00% Equipment and Supplies 1,574,311 2,092,924 252,587 219,000 219,000 219,000 0.00% Repairs and Maintenance 189,438 1,000,000 100.00% Professional Services 122,403 614,218 455,793 960,000 756,576 1,829,695 90.59% Other Contract Services 541,369 633,111 663,107 795,000 506,445 813,000 2.26% Claims Expense Payments to Other Governments 1,834,463 2,358,048 2,322,991 2,277,810 2,277,810 -100.00% Expense Allowances 441 18 140 Other Ex enses 799,798 930.560 1,250,709 437,840 437,840 947,317 116.36% 1.24% CAPITAL EXPENDITURES Improvements 3,500 Equipment 573,355 362,871 NON-OPERATING EXPENSES Debt Service Expenses 380,462 1,885,292 1,885,302 1,886,770 5,000,716 -100.00 0 Transfers to Other Funds 120,909 8,186,516 5,602,914 5,718,700 5,718,700 5,714,687 -0.07% NON-OPERATING EXN1111111111111111111111111111 7, 5,47 ,719,416 5,714,687 -24.86% Total 13,155,400 22,659,994 18,512,600 21,040,548 23,371,229 19,838,653 -5.71% Significant Changes The Citywide Expenses budget tracks Citywide expenditures that cannot be accounted for in individual departments. Equipment and Supplies increased by $1 million needed to start funding the City's share of the 800MHz Countywide Communications Center implementation. The OCTA Gas Tax Exchange agreement with the County ended July 2013, resulting in a decrease in the Payments to Other Governments category. Transfers to Other Funds are lower due to the PARS obligation payoff and end of the Sports Complex Lease. An additional$500,000 is added in Professional Services to update the City's General Plan. 298 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Equipment Replacement OPERATING EXPENSES Equipment and Supplies 13,105 4,830 5,000 Repairs and Maintenance 862 187,840 388,711 Other Contract Services 17,001 OPERATING EXPENSES711 CAPITAL EXPENDITURES Improvements 260,600 202,600 Equipment 1,004,420 729,059 1,482,827 3,000,000 2,386,281 4,000,000 33.33% Vehicles 377,409 938,283 290,771 1,357,627 Software-Ca it al 76,848 189,702 CAPITAL '- 1,381,829 1,667,342 2,111,046 3,00 , 33.33% Total 1,381,829 1,698,310 2,303,716 3,000,000 4,529,921 4,000,000 33.33% Significant Changes All Citywide General Fund equipment replacement purchases are budgeted and tracked by department within this Division. FY 2013/1 budget includes an increase of$1.0 million for additional equipment replacement purchases. 299 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Leases OPERATING EXPENSES Equipment and Supplies 500 Professional Services 8,429 Rental Expense 38.660 39,020 68,025 105,000 105,000 105,000 0.00% OPERATING EXPENSES 47,589 39,020 68,025 105,000 105,000 105,000 0.00% NON-OPERATING EXPENSES Debt Service Expenses 52,816 20,630 3,572 -NON-OPERATING EXPENSEM 52,816 20,630 3,572 Total 100,405 59,650 71,597 105,000 105,000 105,000 Significant Changes The Leases Division within Non-Departmental manages the Citywide copier lease program. Historically, the City's print shop was also budgeted in this Division,however, in FY 2010/11,the print shop was outsourced. 300 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012113 FY 2012/13 FY 2013/14 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Business Development OPERATING EXPENSES Contribution to Private Agency 575.704 699,288 644,006 650,000 650,000 770,000 18.46% Other Expenses 423.802 607,022 586.157 454,000 380,185 450.000 -0.88% OPERATING EXPENSES 999,506 1,306,310 1,230,163 1,104,000 1,030,185 1,220,000 10.51% Total 999,506 1,306,310 1,230,163 1,104,000 1,030,185 1,220,0001 10.51% Significant Changes Effective October 1, 2013,the Economic Development Department merged with the City Managers Office and Non-Departmental. Sales to sharing agreements are appropriated under Other Expenses. Hotel tax sharing agreements are budgeted under Contribution to Private Agency. 301 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Business Development Transfers NON-OPERATING EXPENSES Transfers to Other Funds 881,804 Extraordinary Loss 5,978,104 TING EXPENSES Total 881,804 5,978,104 Significant Changes Effective October 1,2013,the Economic Development Department merged with the City Manager's Office and Non-Departmental. Economic Development Department transfers are shown for historical purposes only. 302 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Debt Service&Transfers OPERATING EXPENSES Professional Services 19,544 8,409 15,405 15,723 50,724 15,725 0.01% Other Contract Services Other Eu enses 240,931 202,155 118,492 2 S 0.01% CAPITAL EXPENDITURES Capitalized PP&E Offset 7,276,160 16,798,195 2,069,730 160 16 NON-OPERATING EXPENSES Debt Service Expenses 26,251,086 48,253,090 9,260,142 10,157,169 10,122,471 10,241,781 0.83% Transfers to Other Funds 565,870 948,917 554,454 546,623 546,623 546,623 0.00% Depreciation 13,140,847 12,816,330 15,568,184 NON-OPERATING EXPENSES ' 39,957,803 62,018,337 25,382,780 04 0.790/, Total 32,942,118 45,430,706 23,446,947 10,719,515 10,719,818 10,804,129 Significant Changes This Division funds the City's debt service payments,transfers, and auditing fees related to the City's debt loans. Change from Revenue Summary - Prior Year 00401 Debt Svc HBPFA 20,962,218 42,048,593 4,643,004 5,546,044 5,546,044 5,540,844 (5,200) 00405 Debt Svc Grand Coast CFD2000-1 1,224,315 1,221,243 1,572,121 1,265,210 1,265,210 1,252,166 (13,044) 00406 Debt Svc Mello Roos 133,558 104,914 221,777 224,235 224,235 105,000 (119,235) 00408 Debt Svc McDonnell CFD 2002-1 386,264 305,121 416,193 372,021 372,021 380,346 8,325 00410 Debt Svc Bella Terra 2,408,639 2,204,564 2,864,009 2,378,914 2,378,914 2,420,223 41,309 00707 Debt Svc Judgment Oblig Bonds 1,042,075 1,062,658 1,031,165 1,021,300 1,021,300 1,021,000 (300) Total 26,157,069 46,947,093 10,748,269 10,807,724 10,807,724 10,719,579 1 (88,145) FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013114 Change from Actual Actual Actual Adopted Revised Adopted Prior Year 00401 Debt Svc HBPFA 6,633,596 5,949,605 4,349,481 4,342,991 00405 Debt Svc Grand CoastCFD2000-1 1,361,820 1,343,447 1,274,950 1,597,816 00406 Debt Svc Mello Roos 970,597 868,520 340,233 303,851 00408 Debt Svc McDonnell CFD 2002-1 585,548 627,792 548,577 608,126 00410 Debt Svc Bella Terra 2,528,272 2,561,056 2,289,396 2,819,695 00707 Debt Svc Judgment Oblig Bonds 1,686,505 (33,769) 106 106 Total 13,766,338 11,316,651 8,802,744 9,672,585 303 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Redevelopment Agency(221,30s a 407) PERSONAL SERVICES Salaries,Permanent 635,469 671,072 94,902 Salaries,Temporary 7,724 17,189 455 Salaries, Overtime 1,471 1,565 Termination Payouts 7,274 4,278 Benefits 209,752 223,082 35,453 PERSONAL SERVICES 6 920192 OPERATING EXPENSES Utilities 29 Equipment and Supplies 23,358 13,864 839 Repairs and Maintenance 5,227 Conferences and Training 13,678 6,685 395 Professional Services 437,938 229,586 29,175 Other Contract Services 16,615 182,837 Rental Expense 3,385 4,688 2,125 Payments to Other Governments 5,556,701 1,107,546 Interdepartmental Charges 392,925 Expense Allowances 4,517 5,210 994 Other Expenses 43,027 1,143 OPERATING EXPENSES 1,593 CAPITAL EXPENDITURES Land Purchase 1,102,399 Improvements 36,556 Equipment 59,274 11,384 CAPITAL EXPENDITURES 95,830 1,113,783 NON-OPERATING EXPENSES Debt Service Expenses 5,756,370 5,362,752 187,597 Pass Through Payments 2,362,158 2,388,367 209,427 Transfers to Other Funds 9,151,604 24,670,190 Extraordinary Loss 6,311,083 NON-OPERATING . - 32,421, 6,708,107 -.. Total 24,674,751 36,048,717 6,877,866 Significant Changes Redevelopment was eliminated on February 1, 2012 pursuant to Assembly Bill 1x26 and the California State Supreme Court ruling. A separate Successor Agency was formed to"wind down"former Redevelopment activities and projects. The FY 2013/14 budget for enforceable obligations is now contained in the RORF Fund(Fund 350). 304 Non-Departmental Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Redevelopment Agency(221,305 a 407)(continued) FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change from Permanent Personnel Actual ual Adopted Rev Prior Year Director of Economic Development 0.75 0.75 0.00 0.00 0.00 0.00 0.00 Deputy Director of Econ Development 0.50 0.50 0.00 0.00 0.00 0.00 0.00 Real Property Agent 0.30 0.30 0.00 0.00 0.00 0.00 0.00 Econ Development Project Manager 1.50 1.50 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior* 0.40 0.00 0.00 0.00 0.00 0.00 0.00 Project Manager Assistant 1.60 1.60 0.00 0.00 0.00 0.00 0.00 Development Specialist 0.60 0.60 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 0.75 0.75 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.30 0.05 0.00 0.00 0.00 0.00 0.00 `Portions of a Deputy City Manager and two(2.0)Sr.Admmisfrahi Analysts[Fire and Finance Departments) ware funded 6y the Merged Project Area,Fund 305 Total 6.70 6.05 0.00 0.00 0.00 0.00 0.00 FY 2009/10 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00221 Cooperation Agreement Repmt 7,732,649 (1,489) 00305 RDA Cap Project Area 1,789,309 2,013,237 765,123 00407 RDA HB Debt Svc Project Area 18,294,440 18,131,137 7,261,803 Total 20,083,749 27,877,023 8,025,437 305 Non-Departmental Adopted Budget- FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Southeast Coastal Project Area (315&409) OPERATING EXPENSES Equipment and Supplies 415 272 Other Contract Services 4,456 Payments to Other Governments Expense Allowances PERATING EXPENSES NON-OPERATING EXPENSES Pass Through Payments 10,725 64 Transfers to Other Funds 8,939 64 Extraordinary Loss 789,746 ,746 Total 20,079 4,856 789,746 Significant Changes Redevelopment was eliminated on February 1, 2012, pursuant to Assembly Bill 1x26 and the California State Supreme Court ruling. A separate Successor Agency was formed to"wind down"former Redevelopment activities and projects. FY 2dW FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013/14 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00315 Southeast Coastal Project (7,061) (8,144) 473,681 00409 Debt Svc Southeast Coastal 59,771 9,944 (2,217) Total 52,710 1,800 471,464 306 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year RORF Administration(350) PERSONAL SERVICES Salaries-Permanent 144,739 238,829 238,829 234,560 -1.79% Termination Pay Outs 17,074 Benefits 61,942 90,943 90,943 102,287 12.47% OVAL SERVICES 2A5% OPERATING EXPENSES Equipment and Supplies 861 6,000 6,001 4,500 -25.00% Repairs and Maintenance 2,500 2,500 -100.00% Conferences and Training 1,676 5,000 5,000 5,000 0.00% Professional Services 112,442 276,679 289,171 325,000 17.46% Other Contract Services 146,700 146,700 95,179 -35.12% Rental Expense 2,274 6,000 100.00% Expense Allowances 599 1,200 100.00% Other Expenses 325 OPERATING EXPENS - _ 1 0.00% NON-OPERATING EXPENSES Debt Service Expenses 3,317,542 5,570,300 5,568,525 5,797,575 4.08% Pass Through Payments 32,884 405,000 68 -100.00% Transfers to Other Funds 50,832,255 N' -OPERATING EXPENSES 54,182,681 5,975,300 5,568,593 5,797,575 -2.97% Total 54,524,613 6,741,951 6,347,737 6,571,301 -2.53°/ Significant Changes Pursuant to AB x126, the Successor Agency receives RPTTF funding from the County Auditor-Controller to pay Enforceable Obligations. The Successor Agency also receives a 3% or minimum of$250,000 for administration of the winding dawn of the former Redevelopment Agency. This budget includes Debt Service payments for the 1999 and 2002 Tax Allocation Bonds, and property tax sharing agreements, among other legally enforceable obligations. FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change from Actual Actual Actual Adopted Revised Adopted Prior Year Assistant City Manager 0.27 FTE funded here,but accounted Lorin city Manager administration Deputy Director 0.52 FTE funded here,but accounted for in City Manager Business Development Econ Development Project Manager 0.35 FTE funded here,but accounted for in City Manager Business Development Administrative Secretary 0.50 FTE funded here,but accounted for in City Manager Ocean View Estates Real Property Agent 0.19 FTE funded here,but accounted for in City Manager Real Estate Services Administrative Aide 0.28 FTEfunded here,but accounted form City Manager Ocean View Estates Total FY 2009110 FY 2010111 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00350 RORF Administration 31,322,066 6,741,951 6,741,951 6,598,180 143,771) Total 31,322,066 6,741,951 6,741,951 6,598,180 (143-771 307 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Housing Set Aside(220,306) PERSONAL SERVICES Salaries, Permanent 361,818 284.626 60,258 Salaries,Temporary Overtime 54 68 Leave Payouts 15,331 4,187 4,337 Benefits 111,631 99,004 20,761 PERSONAL SERVICE OPERATING EXPENSES Utilities (71) Equipment and Supplies 2,177 3,851 34 Repairs and Maintenance 209,594 6,096 Conferences and Training 2,310 46 Professional Services 144,339 181,231 50,121 Other Contract Services 2,344 Payments to Other Governments 559,558 Interdepartmental Charges Expense Allowances 1,506 2,132 877 OPERATING EXPENSES 1 CAPITAL EXPENDITURES Land Purchase 4,166,063 Improvements CAPITAL EXPENDITURES - NON-OPERATING EXPENSES Debt Service Expenses 643,727 Transfers to Other Funds 405,000 7,953,182 3,304,306 Loans Made 944,233 3,244,069 64,565 NON-OPERATING EXP 349,233 11,197,251 3,883,468 Total 6,925,833 11,778,478 4,019,924 Significant Changes Redevelopment, including the 20% Housing Set Aside, was eliminated on February 1, 2012, pursuant to Assembly Bill 1x26 and the California State Supreme Court ruling. A separate Successor Agency was formed to "wind down" former Redevelopment activities and projects. The Housing Authority is performing many of these functions going forward. 308 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Housing Set Aside(220,306) (continued) trlf 2013_ 14 Change from brsonnel Prior Year Director 0.25 0.25 0.00 0.00 0.00 0.00 0.00 Deputy Director of Econ Developmeni 0.40 0.40 0.00 0.00 0.00 0.00 0.00 Housing Manager 0.80 0.80 0.00 0.00 0.00 0.00 0.00 Real Property Agent 0.10 0.10 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 0.10 0.00 0.00 0.00 0.00 0.00 0.00 Project Manager 0.10 0.00 0.00 0.00 0.00 0.00 0.00 Project Manager Assistant 0.50 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Aide 0.80 0.80 0.00 0.00 0.00 0.00 0.00 Development Specialist 0.00 0.25 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 0.25 0.25 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.10 0.25 0.00 0.00 0.00 0.00 0.00 Total 3.40 3.10 0.00 0.00 0.00 0.00 0.00 FY 2009/10 FY 2010111 FY 201111X Change from Revenue Summary Actual Actual Actual Prior Year 00220 Housing Authority 7,616,234 3,309,040 00306 Low Income Housing 6,316,852 3,674,492 715,648 Total 6,316,852 11,290,726 4,024,688 309 Non-Departmental Adopted Budget - FY 2013114 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Housing Authorl (220,233,352) PERSONAL SERVICES Salaries, Permanent 96,149 Benefits 39.169 PERSONAL SERVICES OPERATING EXPENSES Equipment and Supplies 720 Conferences and Training 152 Professional Services 162,005 22,558 25,000 100.00% Payments to Other Governments 1,210,902 Expense Allowances 415 OPERATIN ENSES ,000 100.00% NON-OPERATING EXPENSES Transfers to Other Funds 12,005,541 404,932 404,418 100.00% Loans Made 63,668 96,272 308,660 404,418 100.00% Total 12,367,819 1,542,120 429,418 100.00% Significant Changes The City's Housing Authority manages the City's Housing Assets. As in previous years,the Emerald Cove portion of the 2010 Series A Bond payment will be made by the Housing Authority,from the Low Moderate Income Housing Assistance Fund Balances retained for this purpose ... . ,. _ _ 2012/13 FY 2013/14 Change from Permanent Personnel Actual Actual Actual -v Adopted Revised Adopted Prior Year 0,00 0.00 0.00 0,00 0,00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012/13 FY 2013/14 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00220 Housing Authority 7,616,234 3,309,040 00233 Jamboree 25,000 25,000 00352 LMIHAF 11,328,436 450,000 450.000 Total 14,637,476 475,000 475,000 310 Non-Departmental Adopted Budget - FY 2013114 Department Budget Summary Other Funds by Object Account OTHERFUNDS Percent FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year BID-Auto go1,) BID-Hotel/Motel (7os,)BID-Downtown (710) OPERATING EXPENSES Other Contract Services 832.969 1,613,256 1,729,444 1,615,000 1,660,300 1,803,346 11.66% Other Expenses 15.675 5,953 2,869 OPERATING EXPENSES 846,644 11.66% NON-OPERATING EXPENSES Debt Service Expenses 817 747 567 52,800 21,165 21,166 -59.91% NON-OPERATING EXPENSES 817 52,800 21,165 - -59.91% Total 849,461 1,619,956 1,732,880 1,667,800 1,681,465 1,824,512 9.40% Significant Changes There are three Business Improvement Districts (BIDS) within the City: Auto Dealers, Downtown and Hotel/Motel. The businesses in each district are assessed a fee, which is collected by the City and redistributed back to the districts. Annually, as required by the State o California,the operating budgets for each BID is reviewed and approved by the City Council. The budget for FY 2013/14 is the BID's budge proposal, based on the self-imposed assessments. The City Council will approve the BIDS budget in September. The Hotel/Motel BID amount has increased due to the increasing Transient Occupancy Tax(TOT). FY 2009110 FY 2010111 FY 2011/12 FY 2012113 FY 2012113 FY 2013114 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.001 0.00 FY 2009110 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 2013114 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00701 BID-Auto 186,450 190,080 172,000 172,800 172,800 172,800 00709 BID-Hotel/Motel 613,362 1,237,758 1,397,402 1,400,000 1,400,000 1,540,000 140,000 00710 BID-Downtown 88,800 102,036 102,353 95,000 95,000 95,000 Total $88,612 1,529,874 1,671,755 1,667,800 1,667,800 1,807,800 140,000 311 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Bella Terra Project(316,) Bella Terra Parking Structure(711) OPERATING EXPENSES Repairs and Maintenance 484,101 504,605 511,175 530,000 530,000 -100.00% Other Contract Services 7,225 530,557 100.00% OPERATING EXPENSES 484,10 ,530, NONE 530,557 0.11% Total 484,101 511,830 511,175 530,000 530,000 530,557 0.11"Ao Significant Changes Maintenance and operation expenditures for the Bella Terra retail center public parking structure is funded through a special maintenance fee paid by the owner of the center. The budget is based on the annually approved budget. FY 2009110 FY 2010/11 FY 2011112 FY 2012/13 FY 2012/13 FY 2013/14 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00711 Parking Structure-Bella Terra 567,553 492,176 511,573 530,000 530,000 600,000 70,000 Total 567,553 492,176 511,573 530,000 530,000 600,0001 70,000 312 Non-Departmental Adopted Budget- FY 2013114 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2009/10 FY 2010111 FY 2011112 FY 2012113 FY 2012113 FY 2013114 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Strand Parking Structure)712) OPERATING EXPENSES Other Contract Services 766,423 1,079.907 884.145 750.000 750,000 750,000 0.00% OPERATING EXPENSES 766,423 1,079,907 884,145 750,000 750,000 750,000 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 50,000 100.000 100.000 100,000 250,000 150.00% NON-OPERATING EXPENSES 50,000 100,000 100,000 100,000 250,000 150.00% Total 816,423 1,079,907 984,145 850,000 850,000 1,000,000 17.65% Significant Changes The Strand includes a public parking structure. The City owns the parking structure; however it is operated by CIM Development according to the terms of the Parking Operating Agreement. Annually the City Council approves the budget for The Strand Parking structure, including parking fees. The Budget pays for the contract services and maintenance. The revenue received offsets this expenditure and allows the City to share any revenues. There is a$250,000 transfer of parking revenue to the General Fund. FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113 FY 2012/13 FY 20131141 Change from Revenue Summary Actual Actual Actual Adopted Revised Ado tad I Prior Year 00712 Parking Structure-Strand 1,079,840 1,465,016 1,615,771 1.050,000 1,050,000 1,050,000 Total 1,079,840 1,465,016 1,615,771 1,050,000 1,050,000 1,050,000 313 Non-Departmental Adopted Budget - FY 2013/14 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009110 FY 201 2013114 Change From Division/Business Unit Actual 111111111dual o ted Prior Year NON Non-Departmental CIP Capital Improvement Projects 10040314 Cap. Purch.-Public Works 360,164 34,957 2,050,331 3,000,000 5,505,423 3,000,000 0.00% CIP Capital Improvement Projects ._ 3.M.000 000 000 0.00% CW Citywide Expenses 10040101 Non-Departmental 12,952,554 12,886,712 11,322,910 16,735,078 12.951,813 18,123,966 8.30% 10040108 PARS Annuity Payments 81,937 1,586,767 1,586,777 1,586,770 4,700,716 -100.00% 10040999 General Fund-Non Dept Trfs 120,909 8,186,516 5,602,914 5,718,700 5,718,700 5,714,687 -0.07% CW Citywide Expenses -0•84% EQ Equipment Replacement 10040107 Citywide Telephone Sys Upgrade 738,802 10040207 Equip Replace-Comm Svcs 61,435 282,890 72,688 10040209 Equip Replace-Fire 46,817 159,288 547,434 1,091,986 10040210 Equip Replace-Library Svcs 1,944 16,324 10040211 Equip Replace-Info Svcs 14,118 298,237 331,997 445,574 10040213 Equip Replace-Police 634,753 1,152691 351,569 10040214 Equip Replace-Public Works 54,605 10,334 1,141,395 2,568,104 EQ Equipment Replacement 1W3,715 -- 1 - LS Leases 10040102 Citywide Leases 100,404 59,650 71,597 105,000 105,000 105,000 0.00% LS Leases 105,000 105,000 0.00°% BD Office of Business Development 10080103 Office of Business Development 1,220,000 100.00% LS Leases 11,220,000 100.00% Debt Service&Transfers 20640101 Non-Departmental 161,664 20740101 Non-Departmental 33,900 40140101 HBPFA 1997 15,605,250 40140102 HBPFA 2000A 345,051 (1,620) 40140103 HBPFA2001A 1,988,179 27.040.547 500 500 40140104 HBPFA 2001B 2,619,534 16,982,731 3.700 40140105 HBPFA2010A 1,088,196 1,247,588 1,240.288 1,239,950 1,239,950 1,238,750 -0.10% 40140106 HBPFA 2011A (1,620.531) 3,405,007 4,306,094 4,306,094 4,302,094 -0.09% 40540101 Debt Svc Grand Coast CFD2000-1 1,242,688 1,289,740 1,249,256 1,249,311 1,249,311 1,252,166 0.23% 40640101 Debt Svc Special Tax CFD1990-1 187,207 584,773 209,732 191,030 190,333 189,550 -0.77% 40840101 Debt Svc McDonnell CFD 2002-1 344,019 384,336 356,644 366,141 366,641 380,346 3.88% 41040101 Debt Svc Bella Terra CFD2003-1 2,375.856 2,476,223 2,333,709 2.345,689 2.345,689 2,420,223 3.18% 50640101 Non-Departmental (6,875,350) (5,784,117) (945,298) 50740101 Non-Departmental (355,443) (11,014,078) (1,005,940) 65040101 Non-Departmental 13,106.029 12,781,512 15,544,234 65340101 Non-Departmental 34,818 34,818 23,950 70740101 2004 Judgment Obligation Bond 1,040,520 1,028,784 1,031,165 1,021,300 1,021,300 1,021.000 -0.03% Debt Service&Transfers 706 23,446,947 10,719,515 10 10,804,129 0.79% Merged Project Area 22180301 Coop Agreement Rpmt Merged 5,978,103 1.753,057 30580101 Admin RDA 1,483,193 2,644,426 151,759 30580999 RDA Cap Proj Area Trsf 216.480 7,940,387 40780101 RDA Proj-Debt Payments 8,914.095 3,971,402 40,175 40780201 RDA 1999 Tax Allocation Bond 746,771 749,452 147,422 40780202 RDA 2002 Tax Allocation Bond 1.624,005 1,624,880 18,000 40780401 Pass Through Payments 2.362,158 2,388,367 209,427 40780999 RDA-Merged Project Area Trfs 9,328,049 10,751.700 4,558,026 314 Non-Departmental Adopted Budget- FY 2013114 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2009/10 FY 2010111 2012/13 FY 2012/13 FY 2013114 Change From Division I Business Unit Actual Actual pted Revised Adopted Prior Year Housing Authority 22080999 Housing Authority Tsfs 10,925,273 23380101 Jamboree 25,000 100.00% 35280301 LMIHAF 362,279 1,542,120 404,418 100.00% 35280999 LMIHAF Transfers 1,080,267 Housing Authority ` 18 100.00% Southeast Coastal Project Area 31580101 Southeast Coastal Project 415 4,728 40980101 Dbt Svc Southeast Coastal 789,746 40980401 Pass Through Southeast Coastal 10,725 64 40980999 RDA-SE Pro ect Area Trfs 8,939 64 Southeast Coastal RORF Administration 35080101 RORF Administration 340,432 6,741,951 777,436 773,726 -88.52% 35080201 Project Debt Payments 1,874,971 3,180,914 3,410,000 100.00% 35080202 1999 Tax Allocation Bond 199,896 746,412 744,637 100.00% 35080203 2002 Tax Allocation Bond 1,244,175 1,642,975 1,642,938 100.00% 35080999 RORF Trfs 50.865,139 RORF Administration -2.53% Housing Set Aside 30680301 Housing Set Aside 4,363,515 2,547,054 715,618 30680302 NSP 1st Time Homebuyer Dn Pmt 689,478 1,278,242 30680303 NSP 1st Time Homebuyer HB 390,568 30680304 NSP 1st Time Homebuyer Buena 559,558 30680306 NSP 1 st Time Homebuyer Colette 271,615 30680999 Low Income Hsng Transfer 405,000 7,953,182 3,304,306 30682018 Rental Housing-Emerald Cove 246,099 Housing Set Aside Business Improvement Districts BIDS 70180101 BID-Auto 172,115 166,255 232,105 172,800 186,465 189,512 9.67% 70980101 BID-Hotel/Motel 574,988 1,352,071 1,405,862 1,400,000 1,400,000 1,540,000 10.00% 71080101 BID-Downtown 102,358 101,630 94,913 95,000 95,000 95,000 0.00% Business Improvement Districts 130 1,667,800 1,681,465 1,824,512 9.40% Bella Terra 71180101 Parking Structure-Bella Terra 484,101 511,830 511,175 530,000 530,000 530,557 0.11% Bella Terra 1 51 1,175 530,000 530,000 530,557 0.11% Parking Structure-Strand 71280101 Parking Structure-Strand 816,423 1,079,907 984,145 850,000 850,000 1,000,000 17.65% Parking Structure-Strand ,145 850,000 850,000 1,000,000 17.65% Other Funds 55,115 20,509266 21,671,140 21,159,917 3.17% General Fund 14,997,797 24,452,911 22,938,245 27,145,548 33,511,573 28,163,653 3.75% Other Funds 66,712,766 96,474,450 105,255,115 20,509,266 21,671,140 21,159,917 3.17% Grand Total(s) 81,710,563 120,927,361 128,193,360 47,654,814 55,182,713 49,323,570 3.50% 315 INTENTIONALLY LEFT BLANK 316 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2013114 through 2017118 Introduction The Capital Improvement Program (CIP) identifies the major public improvements to the city's infrastructure over the next five years. In general, the CIP includes new projects and upgrades to existing facilities of $50,000 or more. Funding will be authorized for the first year of the program upon adoption of the Fiscal Year 2013/14 budget. Future years include planned programs and are described - more generally. The CIP is a comprehensive -- document that includes projects with unexpended funds from Fiscal Year 2012/13. Organization of the CIP The CIP is arranged in sections. The narrative identifies funding sources and categories of projects. The second section summarizes the projects by year showing total costs for each project. The final section contains individual project sheets for each category, organized alphabetically by type of improvement. The project sheets identify the estimated cost of the project design and construction. Staff hours for design, project management, and inspection are included within the individual project budgets. CIP Goals The CIP is developed to address elements in the City's General Plan, as well as City Council adopted planning documents and master plans. Projects correspond to the Strategic Plan Goals adopted by the City Council in 2013. Specific Goals identified in the CIP include Improving Infrastructure, long-term Financial Sustainability, and Economic Development. CIP Preparation Process The CIP is prepared with the annual budget. Proposed projects are submitted to the Public Works Department. Public Works staff compiles the document and prepares the draft program. The CIP is presented to the Public Works Commission (PWC) for review. During the year, individual projects are taken to the PWC prior to advertising for bids. The Planning Commission reviews the CIP to ensure conformance with the General Plan. The final CIP is adopted by the City Council with the budget. 317 CIP FUNDING SOURCES Funds for capital improvement projects are provided through a variety of sources. Two major sources for the CIP are Special Revenue Funds and Enterprise Funds. Both categories are restricted, with expenditures limited to certain types of projects. A Special Revenue Fund is used to account for the proceeds of revenue sources that are restricted to expenditure for specific purposes. Special Revenue Funds include entitlement or subvention funds and developer fee funds. Examples of entitlement funds are Gas Tax or Measure M whereby funds are distributed based on population. Developer funds, such as Traffic Impact Fee or Drainage Fee, must be used to mitigate demands on the infrastructure from new development in accordance with an adopted plan. Enterprise Funds are proprietary funds used to account for activities with an associated user =� charge. Enterprise Funds are maintained by adopted rates and are not subsidized by the General Fund. User rates support the full cost of operations, maintenance, capital, and reserve requirements. Water and Sewer ;. Service are the two enterprise funds most often used for CIP. 318 SPECIAL REVENUE FUNDS Air Quality Fund 201 The Air Quality Fund revenue is from AB 2766 that apportions a percentage of the air quality fee from motor vehicle registrations to local jurisdictions. Eligible expenditures must show a quantifiable reduction in exhaust emissions. An annual report on qualifying expenditures is submitted to the Southern California Air Quality Management District (SCAQMD). Capital project expenditures must meet minimum requirements for emission reductions. The Air Quality Program funds part-time bus drivers to supply transportation services to senior citizens for nutrition, medical appointments, shopping, and other needs. Traffic Impact Fund 206 The Fair Share Traffic Impact Fee (TIF) program was established to implement the goals and objectives of the Circulation Element of the General Plan. Revenues ensure that the adopted Level of Service standards for arterial roadways and signalized _ intersections are maintained when new development occurs. Fees are calculated on a per trip generated basis. Projects eligible for TIF funding include roadway widening, certain new traffic signals, and signal modifications that improve traffic circulation. Gas Tax Fund 207 Gas Tax funds support the overall planning, maintenance, and operation of the City's transportation system. Funds may be used for development review, transportation modeling, traffic signal operation and coordination, and streetlight system maintenance. Gas Tax use complies with state regulations and is directly related to street construction or maintenance. Revenue is distributed by the State according to established percentages and based on population. Park Acquisition and Development Fund 209 The Park Acquisition and Development (PAD) Fund is comprised of developer fees to be used for acquisition, development, and renovation of parks, beaches, recreation facilities, and amenities. The goal is to improve the quality of life in Huntington Beach by creating facilities that meet the needs and desires of the community. Fees are collected for parkland and open space acquisition with the intent of providing a variety of recreational opportunities ` for all age groups. Funds cannot be used for maintenance activities. State law requires annual and special financial reports of fund expenditures. 319 Measure M2 Fund 213 Measure M2 expenditures are programmed for street and transportation system enhancements. Costs include - - engineering and construction for projects such as street rehabilitation; pedestrian concrete maintenance, and street tree - replacements. The use of Measure M2 funds must comply with County regulations and directly relate to street improvements. Measure M2 revenues are from the '/2 cent sales tax approved by voters and levied by the County of Orange. Funds are dispersed to cities on a per capita basis. Annually, the city presents a seven year proposed project plan to the Orange County Transportation Authority (OCTA) to maintain eligibility for Measure M2 funds. In addition to funds distributed directly to the city, the OCTA administers competitive grant programs known as the Combined Transportation Funding Program (CTFP) that has resulted in several million dollars for street improvement funds to Huntington Beach. Traffic Congestion Relief(Proposition 42) Fund 219 Assembly Bill 2928 established the Traffic Congestion Relief Fund to allocate funds to cities and counties for roadway maintenance purposes. Allocations are calculated per capita, in the proportion that the total population of a city bears to the total population of all cities in the state. ENTERPRISE FUNDS Water Fund CIP Fund 506 Water user rates fund the Water Fund Capital Improvement Program. In addition to operations and maintenance, water rates are committed for major maintenance and rehabilitation of water facilities such as wells, reservoirs, water distribution lines, and water meters. The water system operation is assisted by a sophisticated data transmission program. System upgrades, water facility security improvements, and water main replacement are anticipated capital expenditures. Water Master Plan Fund 507 The Water Master Plan (WMP), adopted in 1990 and updated in 2000 and 2005, recommends new facilities to provide the city with adequate water production and storage capabilities. The majority of projects included in the WMP are complete, including three storage reservoirs, three water wells, and various pipeline improvements. In the next two years, the WMP focus is on corrosion control and transmission main improvements. Design and construction of the Southeast Reservoir, booster station and transmission lines is planned during the next ten years. The WMP was updated during Fiscal Year 12-13. 320 Sewer Service Fund Fund 511 The Sewer Service Fund was established to maintain, rehabilitate, and replace sewer facilities. Revenue is derived from user charges to residents and businesses with connections to the city sewer lines. Capital projects include rebuilding sewer lift stations and lining or replacement of sewer lines, as designated in the 2003 Sewer Master Plan. Facilities are V evaluated regularly to determine priorities to repair or replace facilities. The capital project program includes design, engineering, and all aspects of construction management. General Fund Capital Project Funding The General Fund Capital Improvement Reserve (CIR) is calculated after the final audit for each fiscal year and allocated the following year. Funds in excess of required reserves are distributed to the CIR and the Infrastructure Fund in accordance with the City Council adopted financial policies. The use of CIR funds is discretionary as to the type of activity; however proposed projects qualify as capital improvements. Typical CIR projects are substantial facility improvements and studies. Infrastructure Funds are used for capital projects that improve the various city systems and facilities. GRANTS AND MINOR CIP FUNDS Each year, Departments' staff apply for and receive various grant awards. The CIP document includes only grant funds that assist in developing or improving the infrastructure. By pursuing grant opportunities, the City is able to maximize local project funds. In FY 2013/14, the following grants are providing funding. • Community Development Block Grant (CDBG) Sidewalk, curb, and gutter construction in enhancement areas; community center renovations and citywide Americans with Disabilities Act (ADA) improvements • Safe Neighborhood, Parks, Clean Water, and Coastal Protection Bond Acts Urban runoff diversion and water quality projects;park improvements • OCTA Competitive Measure M2 Grants Capacity improvement projects of major intersections • Federal Hazard Mitigation Grant to mitigate flooding potential by reconstruction of a storm drain pump station • Federal Transit Authority Grant to improve multi-modal mobility of vehicles, pedestrians and bicyclists • Federal Hazard Elimination Safety (HES) 321 Traffic signal modifications to include left turn arrows at intersections • Federal Highway Bridge Replacement Rehabilitation (HBRR) and Bridge Preventative Maintenance Program (BPMP) Grants used to extend useful life of the City's bridges. • Safe Routes to Schools Grant to address traffic safety issues near schools • Highway Safety Improvement Program (HSIP) to help fund traffic signal modifications at several major intersections. CIP CATEGORIES Drainage and Water Quality: Drainage projects include storm drain line construction or rehabilitation, drainage pump station construction, and drainage system facilities. The water quality component addresses urban runoff, retention basins, and other facilities that may improve the quality of water discharged to local water bodies as well as comply with the Citywide Urban Runoff Management Plan (CURMP). Facilities: Capital improvements to facilities can be modifications to existing buildings or new construction. Typical projects are those — — that exceed the normal maintenance budgets such as the replacements of roofs, elevators, and climate control systems. Upgrades include energy efficiency conversions and improvements to meet technological needs. Neighborhood: Localized improvements to limited residential or other specific areas are included in this category. Annual projects include residential pavement overlays, concrete, and street tree replacement. Neighborhood projects may be in the Enhancement Areas and eligible for CDBG funding. Parks and Beaches: Parks and beaches projects include new park construction and renovation, including improvements to city beach facilities. Funding may be Park Acquisition and Development, state bond allocations, grants, or Capital Improvement Reserve. The park system is developed in accordance with the Park Strategy Fee and Nexus Study (2001), as well as the City General Plan, Community Services and Recreation component. Parks and beaches contribute to the quality of living in Huntington Beach by preserving open space and providing recreational opportunities for residents and visitors. Sewer: Improvements to the city sewer system consist of sewer line and sewer lift station rehabilitation, as well as routine maintenance. Improvement projects are based upon the 2003 Sewer Master Plan, as well as maintenance demands. The program to replace sewer lift stations is on a two-year cycle, with design the first year and 322 construction the second year. Nine stations have been rebuilt since 2000. Streets and Transportation: This category highlights improvements to the City's arterial _ 4 streets and traffic control systems. Projects may include street widening, pavement rehabilitation, and traffic signal installation. Funding sources are primarily Gas Tax, Measure M, Federal grants and Traffic Impact Fees. The Pavement Management Plan, General Plan Circulation Element, and Traffic Signal Priority List are source documents for these projects. Typical street improvements are pavement and concrete replacement, road widening, and grade adjustments. Improvements to the citywide transportation system include new traffic signals, signal modifications, and signal communications upgrades. Projects are intended to improve traffic flow throughout the city. Water: Water projects include the rehabilitation of existing components, as well as, the construction of new storage and production facilities. Water main replacements and well rehabilitations are funded through the water rates as Water Fund CIP. Water Master Plan Funds provide capacity upgrades and new facilities as recommended in the Water Master Plan. The replacement, corrosion protection, and upgrade of steel water distribution mains, and large water transmission lines throughout the city are ongoing projects. 323 Capital Improvement Program Fiscal Year 2013114 In Fiscal Year 2013/14, new improvements totaling approximately $47.3 million are proposed, which includes $20 million estimated cost of constructing a new Senior Center. It is anticipated that approximately $9 million in continuing appropriations for projects approved last year will be brought forward into the new fiscal year. The primary funding sources for capital projects remain restricted revenue funds and enterprise funds such as water, sewer and street funds. The General Fund will provide $3 million for infrastructure improvements in FY 13/14. Projects for the Water, Water Master Plan, and Sewer Service enterprises correspond with the adopted master plans and major maintenance programs. Planned sewer improvements include design of one lift station, reconstruction of another and the annual sewer relining, replacement and rehabilitation. Water line replacements, corrosion control, distribution and production system improvements, booster station improvements and facility security improvements are included in the water capital improvement program. Measure M and CIR funds will be used to rehabilitate three arterial highway segments consistent with the City's Pavement Management Plan. Gas Tax will provide funding for arterial street design work, median improvements and local street rehabilitation. Other transportation improvements, funded in part by grants, include intersection improvements, bridge rehabilitation and preventive maintenance, and traffic signal modifications. Local neighborhood improvements will include replacement of sidewalks, including ADA ramps where warranted, and residential street overlays. In addition, two streets will be reconstructed, including sidewalk, curb and gutter, and roadway. Park projects include repaving of parking lots in City parks and facilities, Phase I design of the currently undeveloped Bartlett Park and completion of design for LeBard Park, completion of the Environmental Impact Report (EIR) for the cleanup of the Central Park gun range, replacement of electrical facilities in Central Park and the permanent paving of the parking lot at Shipley Nature Center. As noted earlier, $20 million has been earmarked for construction of the new Senior Center in Central Park. The CIP contains many projects that will further Huntington Beach as an inviting tourist destination, as well as, serve the local community. Residents and visitors will benefit from the infrastructure improvements that enhance our daily lives. 324 City of Huntington Beach Capital Improvement Program New App=nations Fiscal Year 2013114 Sewer Sewer Fiscal Year General Grants/Other Water Master 2013114 CDBG Gas Tax Fund Funds Measure M Prop 42 SFunicde DevelFeement Water Fund Plan DRAINAGE & STORM WATER Banning Median Retrofit $70,0001 $50,000 $20,000 Bushard-Adams Water Quality $200.0 $150,000 $50,000 First Street Diversion SCADA $00 00 $80,000 Pump Station Expansion $3 ,0 Meed $650,0001 1 $200,0001370 000 80 000 FACILITIES City Council Chamber Renovation $50,000 _ $50.000 ._ Elevator Renovation Police Dept. $68,000 $68,000 Library ADA Improvements-Main Street $165,000 $150,000 $15,000 Library Automated Material Handling $1511000 $151,000 Roof Replacement-Various Locations $340,000 $340,000 Pier-Inspect and Clean Piles $200,000 $200,000 Fire Station Paving(FS#2 and 4) $50,ODO $30,000 $20.000 Fire Station Block Wall Sec-Magnolia FS#4 $58,000 $58 000 $1,082,0001$150 0001 1-19112.0001 1 $20,000 wNEIGHBORHOOD Concrete Replacement $250,000 $250,000 Pedestrian Crossing at Bella Terra $200,000 $200,000 Residential Pavement Overlay-Zone 11 $2,100,000 $2,100,000 Sunset Beach Improvements $50,000 $50,000 Tree Petition $450,000 $450,000 1 $4! $200,000PARKS AND BEACHES 2 100 000 Bartlett Park Design $130,000 $130,000 Beach Parking Lot rehabilitation $450,000 $450,000 Gun Range EIR $50,000 $50,000 LeBard Park Design $20,000 $20,000: Senior Center Construction 1) $20,000, $20,000,000 Central Park Replace High Voltage Conductors $200,000 $200,000 _ Central Park-Replace 5 Transformers $125,000 $125.000 Shipley Nature Center Design&Construction $270,000 $270,000 T $21,245,000 1 1 $775,0001 $20,470,000 11/14/2013 New 2013-14 City of Huntington Beach Capital Improvement Program New Appropnations Fiscal Year 2013114 Sewer Sewer Fiscal Year General Grants/Other WatEPlan aster 2013/14 CDBG Gas Tax Fund Funds Measure M Prop 42 Service Development Water Fund SEWER Sewer Lift Station Construction $1,700,000 $1,700,000 Sewer Lift Station Design $400,000 $400,000 Sewer Lining $250,000 $250,000 _ Sewer Main Replacements_ _ $400,000 $400,000 Sewer Replacement $1,700,000 $1,700,000 TOTAL 4 450 000 1$4,050,0001 $400,0001 STREETS & TRANSPORTATION Adams Signal Synchronization _ $907,473 _ $907,473 _ Artedal Rehab Construction $2,743,000 $643,000 $2,100,000 Arterial Rehab Design $200,000 $200,000 Beach at Edinger $177,862 _ $44.466, $ 133,396 Boise Chica-Bolsa Signal Equip.Replacement $200,000 $200,000 Bride Rehabilitation $850,000 $850,000 Bridge Prevent.Maintenance $300,000 $264,000 $36,000 _ Ellis and Main Channelization $180.000 $180,000 N Goldenwest Synchronization $10.000 $10,000 Main and Florida Signals Equip.Re I. _ _ $300,000 $300,000 Warner Synchcronization $25,000 _ , $25,000 Traff Sig Mod MaglYork&AdamsBushard _ $847,000 _ $762.3001 $84,700, _ Traff Si Mod Got/Talb/Heil&S ring/McF $748,300 $673,200 $75,100- T L $7,488 635 1 $244,4661 $643,0001 $3,805,3691$2,100,0001 $695 800 WATER Distribution Improvements $1,000,000 _ _ $250,000 $750,000 Corrosion Control $150,000 _ $150,000 Production Improvements $1.250,000 _ $1,250,000 Peck Reservoir Dual Drive $1,500.000 _ $1,500.000 Water Engineering Studies $100,000 _ $100,000 Water Facilities Searity $500,000 _ $500,000 Water Main Replacements $4,500,000 $3,500.000 $1,000,000 TOTAL $9 000 000 $7 250 000 $1 750 000 CIP SUB-TOTAL 1 $28 465 635 $150,0001 $894,4661 $3,000,0001 $5,975,3691$2,100,0001$2,795,8001 $4,130,0001 $400,0001 $7,270,0001 $1 750 000 CIP TOTAL 1 $46,965,635 $150,0001 $894,4661 $3,000,0001 $24,475,369 $2 100 000 $2,795,800 $4,130,0001 $400,0001 $7,270,000 $1,750,000 FOOTNOTES (1)CIP SUB-TOTAL excludes$18,500,000 in funding for the Senior Center Construction that is yet to be determined 11/14/2013 New 2013-14 City of Huntington Beach Capital Improvement Program Con nuing Appropriations Fiscal Year 2013114 General Fiscal Year Fund Capital Grants/Other Infrastructure Gas Tax Prop 42 Park Acq.& Sewer Fund Water Fund Water 2013/14 Improvement Funds Fund Development Master Plan Reserve DRAINAGE& STORM WATER Heil Pump Station Relocation _ $1,029,200 $317,300 $711,900 _ First Street Diversion SCADA _ $83,000 $20,000 $63,000 Meredith Pump Station $58.5001 $58.500 TOTAL $1,170,700 $395,8001 $63,0001 $711,900 NEIGHBORHOOD Su nset Beach $50,000 $50,000 $50,0001 $50,000 PARKS & BEACHES Worthy Park ==1 $137,5001 1 1 1 1 $137,500 TOTAL 1 $137,5001 1 1 1 1 $137,500 SEWER Sewer Replacement $155,0001 S155,000 w $155,0001 1 $155,000 STREETS & TRANSPORTATION Atlanta Widening $2,902,420 $1,451,210 $1,451,210 Beach and Warner IIP $149,300 $149,300i Bridge Prevent.Maintenance $1,700,000 $1,496,000 $204,000 Bride Rehabilitation $420,000 $420,000' Brookhurst&Adams IIP $398,468 $398,468 Edinger Synch $220,625 $220,625 Ellis&Main Channelization $50,000 $50,000 Goldenwest Synchronization $324,630 $324,630 SR2S StaceyClegg $473,246 $473,246 Talbert Synchronization $29,320 $29,320 Warner Synchronization $338,884 $338,884 Yorktown Huntington Mod $50,000 $50,000 $7,056,8931 1 $5,351,6831 1 $254000 $1451,210 WATER Water Facilities Security $186,000 7 $186,000 Well 8 Irrigation $165,0001 _ $165,000 Well 9 Treatment $200,000 $200,000 TOTAL $551,0001 1 $551,000 TOTAL 1 $9,121,0931 $445,8001 $5,414,6831 $711,9001 $254,0001$1,451,2101 $137,5001 $155,0001 $551 000 11/14/2013 Continuing 2013-14 Capital Improvement Program FY 2013/14 New Appropriations by Funding Source $28,465,635 Water Fund Sewer Development 26% Fee 1% Water Master Plan 6% CDBG 1% Sewer Service Fun w 14% --Gas Tax 3% eneral Fund Prop 42 11% 10% \11 Measure M Grants/Other -7oi 21% CITY OF HUNTINGTON BEACH Capital Improvement Program FY 2013/2014 through 2017/2018 By Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total 5 Year CIP 2013/14 2014/15 2015/16 2016/17 2017/18 DRAINAGE 6 STORM WATER Banning Median Retrofit $70,000 $520,000 $590,000 Bushard-Adams Water Quality $200,000 $920,000 $1,120,000 First Street Diversion SCADA $163,000 $163,000 Meredith Pump Station Expansion $358,500 $358,500 Heil Pump Station Relocation $1 029 200 $1 029 200 T TAL $1,820,700 1 440 000 $3,260,700 FACILITIES City Council Chamber Renovation $50,000 $50,000 Elevator Renovation Police Dept. $68,000 $68,000 Library ADA Improvements-Main Street $165,000 $165,000 Library Automated Material Handling $151,000 $151,000 w Roof Replacement-Various Locations $340,000 $340,000 Pier-Inspect and Clean Piles $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 Fire Station Paving(FS#2 and 4) $50,000 $50,000 Fire Station Block Wall Sec-Magnolia FS#4 $58,000 $58,000 TOTAL $1,082,0001 $200,0001 $200,0001 $200,000 -$200,0001 $1,882,000 NEIGHBORHOOD Concrete Replacement $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 Pedestrian Crossing at Bella Terra $200,000 $300,000 $500,000 Residential Pavement Overlay $2,100,000 $2,100,000 $2,100,000 $2,100,000 $2,100,000 $10,500,000 Sunset Beach Improvements $100,000 $100,000 Tree Petition $450,000 $450,000 $450,000 $450,000 $450,000 $2,250,000 TOTAL $3,100,000 $3,100,000 $2,800,000 $2,800,000 $2,800,000 $14,600,000 5 yr CIP by year CITY OF HUNTINGTON BEACH Capital Improvement Program FY 2013/2014 through 2017/2018 By Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total 5 Year CIP 2013/14 2014/15 2015/16 2016/17 2017/18 PARKS & BEACHES Bartlett Park $130,000 $776,250 $906,250 Beach Parking Lot $450,000 $450,000 $900,000 Gun Range EIR $50,000 $50,000 LeBard Park PSBE for 2-Acres $20,000 $1,262,000 $1,282,000 Senior Center $20,000,000 $20,000,000 Central Park Replace High Voltage Conductors $200,000 $200,000 Central Park-Replace 5 Transformers $125,000 $125,000 Shipley Nature Center $270,000 $270,000 Worthy Park $137,500 $1,250,000 $1,387,500 TOTAL $21,382,500 $3,738,2501 $25,120,750 SEWER o Sewer Lift Station Construction $1,700,000 $1,700,000 $1,700,000 $1,700,000 $1,700,000 $8,500,000 Sewer Lift Station Design $400,000 $400,000 $400,000 $400,000 $400,000 $2,000,000 Sewer Lining $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 Sewer Main Replacements $400,000 $100,000 $100,000 _ $100,000 $100,000 $800,000 Sewer Replacement $1,855,000 $1,855,000 TOTAL $4,605,000 $2,450 000 $2,450,000 $2,450,000 $2,450,000 $14,405,000 5 yr CIP by year CITY OF HUNTINGTON BEACH Capital Improvement Program FY 2013/2014 through 2017/2018 By Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total 5 Year CIP 2013/14 2014/15 2015/16 2016/17 2017/18 STREETS & TRANSPORTATION Adams Signal Synchronization $907,473 $907,473 Arterial Rehab Construction $2,743,000 $2,200,000 $2,200,000 $2,200,000 $2,200,000 $11,543,000 Arterial Rehab Design $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 Beach at Edinger Striping $177,862 $177,862 Bolsa Chica-Bolsa Signal $200,000 $200,000 Bridge Rehabilitation $1,270,000 $1,270,000 Bridge Prevent. Maintenance $2,000,000 $1,200,000 $3,200,000 Ellis and Main Channelization $230,0001 $230,006 Goldenwest Synchronization $334,630 $334,630 Main and Florida Signals Equip. Replacement $300,000 $300,000 Warner Synchcronization $363,884 $363,884 Traff Sig Mod Mag/York&Adams/Bushard $847,000 $847,000 Traff Sig Mod Got/Talb/Heil&Spring/McF $748,300 $748,300 u Atlanta Widening $2,902,420 $1,300,000 $4,202,420 Beach &Warner IPP $149,300 $149,300 Brookhurst Adams IPP $398,4681 $398,468 Edinger Synchronization $220,625 $220,625 SR2S Stacey-Clegg $473,246 $473,246 Talbert Synchronization $29,320 $29,320 Yorktown-Huntington ton Modification $50,000 $50,000 TOTAL $14,545,528 $4,900,0001 $2 400 000 $2 400 000 $2 400 000 $25 645 528 WATER Distribution Improvements $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000 Corrosion Control $150,000 $100,000 $100,000 $100,000 $100,000 $550,000 Production Improvements $1,250,000 $1,000,000 $1,900,000 $200,000 $200,000 $4,550,000 Peck Reservoir Dual Drive $1,500,000 $1,500,000 Water Engineering Studies $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Water Facilities Security $686,000 $686,000 Water Main Replacements $4,500,000 $3,000,000 $1,000,000 $1,000,000 $1,000,000 $10,500,000 Well 8 Irrigation $165,000 $600,000 $765,000 Well 9 Treatment $200,000 $600,000 $800,000 TOTAL $9,551,0001 $6,400,0001 $4,100,0001 $2,400,0001 $2,400,0001 $24,851,000 TOTAL 1 $56,086,7281 $22,228,2501 $11,950,0001 $10,250,0001 $10 250 000 $110 764 978 5 yr CIP by year CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Banning Median Retrofit PROJECT DESCRIPTION. Retrofit asphalt frontage median on Banning Avenue with bio-retention swales. Project PROJECT NEED: Protect water quality of Talbert Channel FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Citywide Urban Runoff Management Plan (2005) Terri Elliott STRATEGIC PLAN GOAL- Improve City's Infrastructure SCHEDULE: PROJECT COSTS FY 13/14 F:50,00 FY 15116 FY 16117 FY 17/18 Design Complete: FY 2013/14 DesigniEnvironmental $ 70,000 Construction Complete: FY 2014/15 Construction $ Project Management $Supplementals $Other PROJECT LOCATION Other TOTAL $ 70,000 $ FUNDING SOURCES FY 13/14 FY 14/15 FY 15116 FY 16117 FY 17118 OCTA Tier/1 Grant(pending) $ 300,000 General Fund $ 20,000 $ 220,000 Gas Tax $ 50,000 $ TOTAL $ 70,000 $ 520,000 N MAINTENANCE COST IMPACT: 1TOTAL PROJECT COST: $ 590,020 O m Banning Avenue Additional annual cost: 7.000 FUND: 100, 207 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Water Qualit Drainage.xls Banning CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Bushard/Adams Water PROJECT DESCRIPTION: Retrofit asphalt frontage medians on Bushard Street and Adams Avenue with Quality Project bio-retention swales. PROJECT NEED: Protect water quality of Talbert Channel FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Citywide Urban Runoff Management Plan (2005) Terri Elliott STRATEGIC PLAN GOAL- Im r vInfrastructure SCHEDULE: PROJECT COSTS FY 13114 FY 14115 FY 15/16 FY 16/17 FY 17118 Design Complete: FY 2013/14 Design/Environmental $ 200,000 Construction Complete: FY 2014/15 Construction $ 800,000 Project Management $ 60,000 w Supplementals $ 60,000 w w Other PROJECT LOCATION Other TOTAL $ 200,000 $ 920,000 FUNDING SOURCES FY 13114 FY 14/15 FY 15/16 FY 16117 FY 17118 OCTA Tier/1 Grant(pending) $ 460,000 General Fund $ 50,000 $ 460,000 Gas Tax $ 150,000 TOTAL $ 200,000 $ 920,000 MAINTENANCE COST IMPACT: ITOTAL PROJECT COST: $ 1,120,000 Additional annual cost: 12,000 [FUND: 10L0, 207 naams n.enuo COMMENTS: PROJECT TYPE: New Construction CATEGORY: Water Qualit Drainage.xls Bushard-Adams CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: First Street Diversion PROJECT DESCRIPTION Design and install a SCADA system and flow weir for the First Street Urban SCADA Project Runoff Discharge Permit with Orange County Sanitation District PROJECT NEED: Protect water quality of Huntington Beach City Beach and the Pacific Ocean FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Citywide Urban Runoff Diversion Plan (2005) Terri Elliott STRATEGIC PLAN GOAL: Improve Cit 's Infrastructure -J Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13114 FY 14115 Design Complete: FY 2012/13 Design/Environmental $ 40,000 $ 20,000 Construction Complete: FY 2013/14 Construction $ 55,000 $ 60,000 Project Management $ 8,000 w Supplementals $ 20,000 > Continuing $ 83,000 PROJECT LOCATION Other TOTAL $ 103,000 $ 20,000 163,000 FUNDING SOURCES Prior FY 12113 FY 13114 FY 14115 \a — OCTA Tier H Grant $ 63,000 ° General Fund $ 40,000 Sewer Service Fund $ 80,000 TOTAL $ 103,000 $ 80,000 \\ \ MAINTENANCE COST IMPACT: 11TOTAIL PROJECT COST: $ 183,00011 Additional annual cost: None \ FUND: 873, 511 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Water Qualit Drainage.xls First Street CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Meredith Pump Station PROJECT DESCRIPTION: The existing engines in the Meredith Pump Station are under capacity and have Expansion reached their design life. This project will expand the building footprint to accommodate the new engines. PROJECT NEED: Larger engines are necessary to meet the flows anticipated by a 100-year flood FUNDING DEPARTMENT: event Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Joseph Fuentes STRATEGIC PLAN GOAL: Improve the Cit 's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13114 FY 14/15 Design Complete: 2012/13 Design/Environmental $ 125,000 $ 66,500 Construction Complete: 2013/14 Construction $ 200,000 Project Management $ 75,000 w Supplementals $ 25,000 u Continuing $ 58,500 PROJECT LOCATION Other TOTAL $ 125,000 $ 66,500 $ 358,500 FUNDING SOURCES Prior FY 12/13 FY 13114 FY 14/15 General Fund $ 125.000 $ 300,000 Aftm Aw TOTAL $ 125,000 $ 300,000 Memdit Or a MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 425,000 Additional annual cost: None m 1 [FUND: 100 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Draina e Drainage.xls Meredith P.S. CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Heil Pump Station PROJECT DESCRIPTION. Construct Heil Pump Station at new location. Relocation PROJECT NEED: Old pump station is in need of replacement due to age and wear, as well as lack FUNDING DEPARTMENT: of sufficient capacity. This project constructs a new station to meet flows from Public Works 100-year storm. DEPT. PROJECT MGR: SOURCE DOCUMENT: City wide Urban Runoff Management Plan (2005) Jim Wagner STRATEGIC PLAN GOAL: Improve the Cit 's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12/13 FY 13/14 FY 14/15 Design Complete: 2011/12 Design/Environmental $ 344,300 $ 344,300 Construction Complete: 2014/15 Construction S 629.200 Project Management w Supplementals Continuing S 1,029,200 PROJECT LOCATION Other $ 400,000 TOTAL $ 1,373,500 $ 344,300 $ 1,029,200 FUNDING SOURCES Prior FY 12113 FY 13/14 FY 14115 Infrastructure Fund $ 1,056,200 General Fund CIR $ 317,300 r7 Haz. Mit. Grant(Pending) 0 T v TOTAL $ 1,373,500 n c p° New Station MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,373,500 ■ ■ Additional annual cost None D N w Heil [FUND: 314,100 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Draina e Drainage.xls Heil P.S. CITY OF HUNTINGTON BE CAPITAL IMPROVEMENT PROJECT 11= 7 0 PROJECT TITLE: City Council Chamber PROJECT DESCRIPTION: Replace the flooring, reupholster/repair/replace existing seating, paint and Renovations modernization improvement. PROJECT NEED: The City Council Chamber has not had any major repairs or replacements in the FUNDING DEPARTMENT: past 10 years. Carpet is delaminating creating safety issues. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Jerry Thompson STRATEGIC PLAN GOAL- Imorove the City's Infrastructure SCHEDULE: PROJECT COSTS FY 13114 FY 14/15 FY 15116 FY 16/17 FY 17/18 Design Complete: FY 2013/14 Design/Environmental Construction Complete: FY 2013/14 Construction $ 50,000 Project Management w Supplementals Other PROJECT LOCATION Other TOTAL 50,000 FUNDING SOURCES FY 13/14 FY 14/15 FY 15116 FY 16117 FY 17/18 General Fund $ 50,000 "111011 11 All TOTAL $ 50,000 r _ MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 50,000 Additional annual cost: no additional costs FUND: 100 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Facilities Facilities.xls City Council Chamber Renovation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Police Department Elevator PROJECT DESCRIPTION: Complete Elevator Modernization Safety Improvement Modernization Project PROJECT NEED: Maintain building safety FUNDING DEPARTMENT: Police DEPT. PROJECT MGR: SOURCE DOCUMENT: ThyssenKrupp Ron Davis STRATEGIC PLAN GOAL- Ma ntain publ c safety and Imorove the City's, Infrastructure, SCHEDULE: PROJECT COSTS FY 13/14 FY 14115 FY 15/16 FY 16117 FY 17/18 Design Complete: N/A Design/Environmental Construction Complete: Unknown Construction S 68.000 Project Management w Supplementals Other PROJECT LOCATION Other TOTAL 6$000 Orktot�rn FUNDING SOURCES FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17118 General Fund $ 68.000 TOTAL $ 68,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 68,000 Additional annual cost: None FUND: 100 COMMENTS: PROJECT TYPE: NE CATEGORY: Facilities Facilities.xls Elevator Renovation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Main Street Library ADA PROJECT DESCRIPTION: Design and construct accessibility improvements at the Main Street Branch Improvements Library, which was constructed in 1951. Improvements may include but are not limited to restrooms, doors and doorways, signage and path of travel. PROJECT NEED: This project is necessary for compliance with the Americans with Disabilities Act. FUNDING DEPARTMENT: Economic Development DEPT. PROJECT MGR: SOURCE DOCUMENT: 2008 ADA Survey and Transition Plan Jerry Thompson STRATEGIC PLAN GQAL- Improve the Q tv's Infrastructure, SCHEDULE: PROJECT COSTS FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17118 Design Complete: April, 2014 Design/Environmental $ 25,000 Construction Complete: August, 2014 Construction $ 125,000 Project Management $ 15,000 w Supplementals O Other PROJECT LOCATION Other TOTAL 165,000 FUNDING SOURCES FY 13/14 FY 14/15 FY 15116 FY 16/17 FY 17/18 General Fund $ 15,000 q CDBG Funds $ 150,000 TOTAL $ 165,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 165,000 Additional annual cost: None FUND: 863,100 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Facilities Facilities.xls Library ADA Main St CITY OF HUNTINGTON BEACH CAPI-T. Ol! _ T.INFORMATION PROJECT TITLE: Library Automated Materials PROJECT DESCRIPTION: Automated Materials Handling system re-engineering,to replace outdated existing Handling system system at the Central Library. replacement PROJECT NEED: Automated Materials Handling will streamline and simplify the return and sorting FUNDING DEPARTMENT: of library materials. Items will be back on shelf faster, service will be enhanced Library and staff time will be saved for other tasks. DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Stephanie Beverage, Director of Library Service., STRATEGIC PLAN OAL- Improve the CMLaJnf[a&uc1urg-- SCHEDULE: PROJECT COSTS FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 Design Complete: FY2013114 Design/Environmental 4,950 Construction Complete: FY 2013/14 Construction $ 137,100 Project Management $ 8,950 a Supplementals Other PROJECT LOCATION Other TOTAL $ 151,000 ° FUNDING SOURCES FY 13114 FY 14/15 FY 15/16 FY 16117 FY 17/18 General Fund 5 151,000 TOTAL $ 151,000 4 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 151,000 Additional annual cost: i no additional costs FUND: 100 COMMENTS: PROJECT TYPE: Rehabilitation 1 st year warranty included in initial project costs CATEGORY: Facilities Facilities.xls Library Material Handling CITY OF HUNTINGTON BEACH CA RIZAL IMPROVEMENT PROJECT I NEORMA PROJECT TITLE: Various Roof Replacement PROJECT DESCRIPTION: Replace the existing roof of various City Buildings which have reached the end of their useful life. The Facilities include: Oak View Library, Murdy Fire Station,and Bushard Fire Station. PROJECT NEED: Major maintenance necessary to prevent leaks and damage to facility structural FUNDING DEPARTMENT: components and contents. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Roof Asset Management Programs Jerry Thompson STRATEGIC PLAN QAL- Improve the C*Us Infrastructure, SCHEDULE: PROJECT COSTS FY 13/14 FY 14115 FY 15/16 FY 16/17 FY 17118 Design Complete: N/A Design/Environmental Construction Complete: August, 2014 Construction $ 340,000 Project Management n Supplementals Other PROJECT LOCATION Other TOTAL 340,000 FUNDING SOURCES FY 13/14 FY 14115 FY 15/16 FY 16/17 FY 17/18 General Fund $ 340,000 TOTAL $ 340,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 34Q 000 Additional annual cost: None x [FUND: 700 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Facilities Facilities.xls Roofs CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Pier Piling Inspection, PROJECT DESCRIPTION: Provide underwater visual and video inspection of the Pier's concrete pilings, Cleaning and Maintenance clean marine growth; repair cracks or spalling, and document any anomalies found to the concrete pilings. PROJECT NEED: This is a specialized, periodic major maintenance activity necessary to preserve FUNDING DEPARTMENT: and extend the life of the pier structure. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Jerry Thompson STRATEGIC PLAN GOAL- Improve the City's Infrastructure SCHEDULE: PROJECT COSTS FY 13114 FY 14115 FY 15/16 FY 16117 FY 17/18 Design Complete: N/A Design/Environmental Construction Complete: Construction Project Management p Supplementals Other $ 200,000 $ 200,000 $ 200.000 $ 200,000 $ 200,000 PROJECT LOCATION Other I TOTAL 200,000 20Q,000 200,000 200,000 200,000 FUNDING SOURCES FY 13114 FY 14115 FY 15116 FY 16/17 FY 17118 General Fund $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 TOTAL $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,000,000 Additional annual cost: None FUND: 100 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Facilities Facilities.xls Pier Inspections CITY OF HUNTINGTON BEACH PITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Fire Station 4-Magnolia PROJECT DESCRIPTION: Extension/completion of fire station perimeter block wall and installation of automatic Block Wall Extension and security gate. Security Gate 11 PROJECT NEED: Required to provide appropriate security for this fire station, which is located FUNDING DEPARTMENT: adjacent to a public park. Fire DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Eric Engberg, Division Chief/Operations STRATEGIC PLAN GOAL- Ma nta n oublic safety and lmorove the City's Infrastructure, SCHEDULE: PROJECT COSTS FY 13114 FY 14/15 FY 15/16 FY 16/17 FY 17/18 Design Complete: FY 2013/14 Design/Environmental Construction Complete: FY 2013/14 Construction $ 58,000 Project Management A Supplementals w Other PROJECT LOCATION Other TOTAL 58,000 r FUNDING SOURCES FY 13/14 FY 14115 FY 15/16 FY 16/17 FY 17/18 General Fund $ 58,000 TOTAL $ 58,000 s MAINTENANCE COST IMPACT: F ITOTAL PROJECT COST: $ 58,000 Additional annual cost: ' No additional cost. FFUND: 10 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Facilities Facilities.xls Magnolia FS CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Fire Station 2-Murdy Rear PROJECT DESCRIPTION: Replacement of rear apron and parking area behind Fire Station 2-Murdy and Lot Replacement and Fire adjacent to Water Well #6 (19,530 square feet) and parking lot repair behind Fire Station 4-Magnolia Lot Station 4-Magnolia . Repair PROJECT NEED: Required for proper access to fire station and water well. Existing surface area is FUNDING DEPARTMENT: cracked, deteriorating and in need of replacement. Fire DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Eric Engberg, Division Chief/Operations STRATEGIC PLAN OAL- Mainta n pubi c safety and Improve the C ty's Infrastructure SCHEDULE: PROJECT COSTS FY 13114 FY 14115 FY 15/16 FY 16/17 FY 17118 Design Complete: FY 2013/14 Design/Environmental Construction Complete: FY 2013/14 Construction $ 50,000 Project Management w Supplementals A Other PROJECT LOCATION Other TOTAL 50,000 FUNDING SOURCES FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 ' General Fund $ 30,000 �._ Water Fund $ 20,000 Ednpe,A. TOTAL $ 50,000 a � ` MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 50,000 Additional annual cost: No additional cost. FUND: 100,506 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Facilities Facilities.xls Murdy-Rear Lot CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Concrete Replacement PROJECT DESCRIPTION: Replace worn, damaged, lifted and broken sections of concrete sidewalk, curb and gutter at various locations. Construct ADA compliant curb ramps. PROJECT NEED: Identified concrete areas which need replacement in order to provide safe FUNDING DEPARTMENT: pedestrian walkways and facilitate drainage. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Public Works Service Management System Database. Denny Bacon, Maintenance Operations Mgr. __] STRATEGIC PLAN GOAL- lmi)rove theinfrastructure, SCHEDULE: PROJECT COSTS FY 13114 FY 14/15 FY 15116 FY 16/17 FY 17/18 Design Complete. N/A Design/Environmental Construction Complete. FY 2013/14 Construction $ 250,000 $ 250,000 $ 250,000 $ 250 000 $ 250,000 Project Management p Supplementals Other PROJECT LOCATION Other TOTAL $ 250,000 7s 250,000 $ 250,000 $ 250,000 $ 250,000 FUNDING SOURCES FY 13114 FY 14115 FY 15116 FY 16/17 FY 17118 General Fund $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 Y TOTAL $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 1,250,000 F Additional annual cost 4 [FUND: 100 COMMENTS: PROJECT TYPE: Neighborhood CATEGORY: Rehabilitation Neighborhood Concrete CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Pedestrian Crossing at PROJECT DESCRIPTION: This project would provide a pedestrian crossing between the Bella Terra and Bella Terra/Boardwalk Boardwalk projects to promote pedestrian mobility. The crossing would provide safe access across an existing railroad and flood control channel. PROJECT NEED: To promote pedestrian mobility, between the Bella Terra and Boardwalk FUNDING DEPARTMENT: projects. The project is fully funded equally by each developer. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Todd Broussard STRATFnIC PLAN GOAL- Improve the Coly's InfraslLucture SCHEDULE: PROJECT COSTS FY 13/14 FY 14/15 FY 15116 FY 16/17 FY 17118 Design Complete: FY 2013/14 Design/Environmental $ 200,000 Construction Complete: FY 2014/15 Construction $ 250,000 Project Management $ 25,000 a Supplementals $ 25,000 Other PROJECT LOCATION Other TOTAL $ 200,000 $ 300,000 FUNDING SOURCES FY 13114 FY 14115 FY 15116 FY 16/17 FY 17118 Infrastructure Fund $ 200,000 $ 300,000 o TOTAL $ 200,000 $ 300,000 ID;[ MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 500,000 Additional annual cost: [FUND: 314 - COMMENTS: PROJECT TYPE: New Construction CATEGORY: Neighborhood Neighborhood.As Ped Xing CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Residential Street PROJECT DESCRIPTION: Rehabilitation of residential streets with asphalt overlay in Maintenance Zone 11 Pavement Overlay Zone 11 PROJECT NEED: Extend the useful life and improve the appearance and function of residential FUNDING DEPARTMENT: streets. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2012 Pavement Management Plan Joseph Fuentes ImproveSTRATEGIC PLAN GOAL the Infrastructure SCHEDULE: PROJECT COSTS FY 13/14 FY 14/15 FY 15116 FY 16/17 FY 17118 Design Complete: FY 2013/14 Design/Environmental $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Construction Complete: FY 2013/14 Construction $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 Project Management $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 p Supplementals $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Other PROJECT LOCATION Other TOTAL $ 2,100,000 $ 2,100,000 $ 2,100,000 72,100,000 $ 2,100,000 FUNDING SOURCES FY 13114 FY 14/15 FY 15/16 FY 16117 FY 17118 Proposition 42 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 TOTAL $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 10,500,000 Additional annual cost 7 - FUND: J219 6 ry� COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Neighborhood! Neighborhood.xls Residential Overlay CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Sunset Beach PROJECT DESCRIPTION. This project will provide improvements to the Sunset Beach Community, Improvements including Entry Sign and Landscape Improvements to the Warner Turnaround median. PROJECT NEED: Improvements as part of the Sunset Beach annexation FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Todd Broussard STRATEGIC PLAN GOAL: Improve Cit 's Infrastructure Approved Approved ExpendedlEnc. Requested SCHEDULE: PROJECT COSTS Prior C12/13 FY 13114 FY 14115 Design Complete: FY 2013/14 DesigntEnvironmental $ 10,000 Construction Complete. FY 2013/14 Construction $ 35,000 Project Management $ 5,000 Supplementals Continuing $ 50,000 PROJECT LOCATION Other TOTAL $ 100,000 FUNDING SOURCES Prior FY 12/13 FY 13114 FY 14/15 E .w General Fund $ 50,000 $ 50,000 4 0 TOTAL $ 50,000 $ 50,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 100,000 Additional annual cost: rwnrrAw -- [FUND: 100 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Neighborhood Neigh borhood.xls Sunset Beach CITY OF HUNTINGTON BEACH CAPITALIMP VEWNT P.RO4EC (. A PROJECT TITLE: Tree Petition Streets PROJECT DESCRIPTION: Rehabilitation of sidewalk, curb, gutter, and roadway in conjunction with street tree removal and replacement. Streets are selected according to their rank on the Tree Petition List. This project proposes to improve Edmonds Circle and Craig Lane. PROJECT NEED: This project is necessary to provide safe, flat pedestrian walkways and eliminate FUNDING DEPARTMENT: standing water in residential neighborhoods. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Tree Petition List Joseph Fuentes STRATEGIC PLAN GOAL, Imorove the Cily's InfrastructLLre SCHEDULE: PROJECT COSTS FY 13114 FY 14115 FY 15116 FY 16117 FY 17/18 Design Complete: FY 2013/14 Design/Environmental $ 25,000 $ 25,000 $ 25,000 $ 25,000 25,000 Construction Complete: FY 2013/14 Construction $ 375,000 $ 375,000 $ 375,000 $ 375,000 $ 375,000 Project Management $ 25,000 $ 25.000 $ 25,000 $ 25,000 $ 25,000 A Supplementals $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Other PROJECT LOCATION Other TOTAL IT 450,000 IT 450,000 IT 450,000 450,000 1 $ 450,000 FUNDING SOURCES FY 13114 FY 14115 FY 15116 FY 16117 FY 17/18 Gas Tax T 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 EdmaWs Cu � TOTAL $ 450,000 4 00,000 $ 450,000 $ 450,000 $ 450,000 MAINTENANCE COST IMPACT: ITOTAL PROJECT COST: $ 2,250,000 Additional annual cost: FUND: 207 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Nei hborhood Neighborhood.xls Tree Petition Street CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Bartlett Park Phase I PROJECT DESCRIPTION: Phase I Construction Plans and Specifications to determine possible uses and development of Bartlett Park for passive, recreation use, including preservation of native habitat and vegetation. PROJECT NEED: The 25-acre undeveloped parcel would provide available open space for the FUNDING DEPARTMENT: neighborhood. Community Services DEPT. PROJECT MGR: SOURCE DOCUMENT: 2000 Nexus Study, Community Svcs Commission recommendation May 2008, David Dominguez Master Facilities Plan April 2012. STRATEGIC PLAN GOAL: Improve the Cit 's infrastructure. Approved Approved ExpendedlEnc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13/14 FY 14115 Design Complete: FY 2013/14 Design/Environmental $ 300,000 $ 300,000 $ 130.000 Construction Complete: FY 2014/15 Construction $ 675,000 Project Management $ 67,500 N Supplementals $ 33,750 Continuing PROJECT LOCATION Other TOTAL $ 300,000 $ 335,000 $ 135-755 $ 776,250 'Nmkxk Qr '3 1 n � �'OMIryN� Aw. FUNDING SOURCES Prior FY 12113 FY 13/14 FY 14115 Park Fees $ 300,000 $ 130,000 %c Quimby Fees $ 776,250 Pq Caen 46ncrua rr, TOTAL $ 300,000 $ 130,000 $ 776,250 n° MAINTENANCE COST IMPACT: JITOTAL PROJECT COST: $ 1,206,250 nrvna,. r. Additional annual cost: Krrdstlaa Or' E Minimal additional cost. FUND: 209 A � o s _ ��nlears 6' Fluwnl� r. No COMMENTS: PROJECT TYPE: New Construction CATEGORY: Parks & Beaches Parks & Beaches.xls Bartlett CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Beach Parking Lot PROJECT DESCRIPTION: This project will rehabilitate the Beach Parking Lot between Beach Boulevard Rehabilitation and Huntington Street. Half of this beach will be rehabilitated in 2013/14 and the second half in 2014/15 PROJECT NEED: The parking lot is aged and in need of rehabilitation FUNDING DEPARTMENT: Public Works DEPT. PROJECT li SOURCE DOCUMENT: N/A Jim Wagner STRATEGIC PLAN GOAL: Improve the Ci 's infrastructure Approved Approved ExpendedlEnc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13114 FY 14/15 Design Complete: FY 2012/13 Design/Environmental $ 50,000 $ 50,000 Construction Complete: FY 2013/14 Construction $ 400,000 $ 400,000 Project Management $ 40,000 $ 40,000 Supplementals $ 10,000 $ 10,000 Continuing PROJECT LOCATION Other TOTAL 7s 50,000 7s 50,000 7 450,000 $ 450,000 FUNDING SOURCES Prior FY 12/13 FY 13/14 FY 14115 General Fund $ 50,000 $ 450,000 $ 450, 00 1 manta Ava �r 1 TOTAL $ 50,000 $ 450,000 $ 450,000 5 5 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 950,00011 Additional annual cost: FUND: 100 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Parks& Beaches Parks & Beaches.xls Beach Parking Lot CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Gun Range EIR PROJECT DESCRIPTION: Completion of Environmental Impact Report(EIR)and Remedial Action Plan (RAP)for clean-up of the former 5.0 acre gun range site at Huntington Central Park will be substantially completed in FY 12-13. Additional funds are needed to address as-needed project remediation and facility maintenance needs. PROJECT NEED: Both an EIR and RAP are needed prior to mitigating the site of methane and FUNDING DEPARTMENT: lead. The site will ultimately go through a master plan process and development. Community Services DEPT. PROJECT MGR: SOURCE DOCUMENT: Development Impact Fee Calculation and Nexus Report for the City of David Dominguez Huntington Beach(April 2012); Master Facilities Plan April 2012. STRATEGIC PLAN GOAL: Improve the Ci 's infrastructure. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior Z7s FY 13/14 FY 14115 Design Complete: FY 2012/13 Design/Environmental $ 209,535 $ 336,535 Construction Complete: TBDJJ Construction Project Management Supplementals Continuing PROJECT LOCATION Other $ 50,000 TOTAL $ 209,535 336,535 $ 50,000 s FUNDING SOURCES Prior FY 12113 FY 13114 FY 14/15 Gun Range Settlement Funds $ 209,535 $ 127,000 $ 50,000 N TOTAL $ 209,535 $ 127,000 $ 50,000 9 i[ C MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 386,535 Additional annual cost: Fnis_4.e Not applicable at this time. FUND: 22511 I I COMMENTS: PROJECT TYPE: New Construction Gun Range fund balance is estimated to be $283,000 at 9/30/13. CATEGORY: Parks & Beaches Parks& Beaches.xls Gun Range CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Project PROJECT TITLE: LeBard Park Design PROJECT DESCRIPTION: Completion of construction plans and specifications for the undeveloped 2-acre portion of LeBard Park. PROJECT NEED: LeBard Park is 5-acres total, with 2 undeveloped acres. The park is adjacent to FUNDING DEPARTMENT: school open space and used as home fields for Sea View Little League. Community Services Additional open space is needed for the surrounding community. DEPT. PROJECT MGR: SOURCE DOCUMENT: City General Plan; Recreation and Community Services Element; Master David Dominguez Facilities Plan April 2012. STRATEGIC PLAN GOAL: Improve the Ci 's infrastructure. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13114 FY 14115 Design Complete: FY 2013/14 Design/Environmental $ 205,650 $ 205,650 $ 20,000 Construction Complete: FY 2014/15 Construction $ 1,262,000 Project Management N Supplementals Continuing PROJECT LOCATION Other TOTAL $ 205,650 $ 205,650 $ 20,000 $ 1,262,000 Aasme A ye FUNDING SOURCES Prior FY 12113 FY 13114 FY 14/15 Park Fees $ 205,650 $ 20,000 Unfunded $ 1,262,000 1ndienyeolie s, y U� TOTAL $ 205,650 $ 20,000 $ 1,262,000 LeBard Park MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,487,650 m Additional annual cost: None i [FUND: 209 COMMENTS: PROJECT TYPE: New Construction Construction cost estimate= $1,262,000(inc contingency, supplementals &project) CATEGORY: Parks & Beaches Parks& Beaches.xls LeBard CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Project PROJECT TITLE: New Senior Center PROJECT DESCRIPTION: Completion of construction plans&specifications and construction for a new senior center in Huntington Central Park and completion of an enhanced raptor foraging habitat plan to comply with mitigation measures for the project. PROJECT NEED: The current Senior Center at 17th Street and Orange Avenue is undersized to FUNDING DEPARTMENT: effectively serve the needs of the growing senior population. More programming Community Services space is needed to adequately serve the public. DEPT. PROJECT MGR: SOURCE DOCUMENT: Huntington Beach Senior Center Feasibility Study- LPA 2007; Master Facilities David Dominguez Plan April 2012 STRATEGIC PLAN GOAL: Improve the Ci 's infrastructure. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13114 FY 14/15 Design Complete: FY 2012/13 Design/Environmental $ 300,000 $ 300,000 Construction Complete: FY 2014/15 Construction $ 20,000,000 Project Management Supplementals Continuing PROJECT LOCATION Other TOTAL $ 300,000 $ 300,000 11 $ 20,000,000 FUNDING SOURCES Prior FY 12113 FY 13114 FY 14115 U.S. HUD EDI-#90 $ 91,965 1 U.S. HUD EDI-#130 $ 28,500 Infrastructure $ 1,500,000 1 Park Fees $ 180,035 To Be Determined(TBD) $ 18,500,000 TOTAL $ 300,500 $ 20,000,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 20,300,500 Additional annual cost: TBD w% FUND: 31 COMMENTS: PROJECT TYPE: New Construction U.S. Dept of Housing and Urban Development s Economic Development Initiative Grants CATEGORY: Parks & Beaches Parks & Beaches.xis Senior Center CITY OF HUNTINGTON BEACH PROJECT TITLE: Central Park High Voltage PROJECT DESCRIPTION: Replace existing underground high voltage electrical lines at Central Park. Electrical Replacemen PROJECT NEED: Project is necessary to ensure safe, functional park. Existing lines are original FUNDING DEPARTMENT: and can no longer be safely and reliably repaired. Existing conduits are filled Public Works with water causing electrical failures throughout the park and park facilities. DEPT. PROJECT MGR: SOURCE DOCUMENT: NA Jerry Thompson �STRATEGIC PLAN GOAL, Improve the City's Infrastructurp, SCHEDULE: PROJECT COSTS FY 13114 FY 14/15 FY 15116 FY 16117 FY 17/18 Design Complete: DesigntEnvironmental Construction Complete: August 2014 Construction $ 200,000 Project Management w Supplementals Other PROJECT LOCATION Other TOTAL $ 200,000 FUNDING SOURCES FY 13114 FY 14/15 FY 15116 FY 16117 FY 17118 Ej f y General Fund $ 200,000 T � a TOTAL $ 200,000 EWA MAINTENANCE COST IMPACT: ILTOTAL PROJECT COST: $ 20ME11 Additional annual cost: None FUND: 100 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Parks& Beaches Parks & Beaches.xls Central Park Undergrd Elect CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Replace Central Park PROJECT DESCRIPTION: Replace 5 of the 11 electrical transformers in Central Park. Electrical Transformer PROJECT NEED: Project is necessary to ensure safe, functional park. Existing transformers are FUNDING DEPARTMENT: original equipment, beyond useful life expectancy and deteriorated beyond Public Works repair. Conditions are causing an increase in power failures at the park. DEPT. PROJECT MGR: SOURCE DOCUMENT: NA Jerry Thompson STRATEGIC PLAN GOAL- Improv?the Cily's InfrastrugWre. SCHEDULE: PROJECT COSTS FY 13114 FY 14115 FY 15/16 FY 16117 FY 17/18 Design Complete: DesignlEnvironmental Construction Complete: August 2014 Construction $ 125,000 Project Management Supplementals Other PROJECT LOCATION Other TOTAL 11 $ 125,000 FUNDING SOURCES FY 13114 FY 14/15 FY 15/16 FY 16/17 FY 17/18 General Fund $ 125,000 1 r go TOTAL $ 125,000 • MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 12900 Additional annual cost: None FUND: 10011 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Parks&Beaches Parks& Beaches.xls Central Park Electr Transformer CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Project PROJECT TITLE: Shipley Nature Center PROJECT DESCRIPTION: Design, architecture and engineering, including environmental design, to Permanent Parking Lot construct a permanent parking lot in Huntington Central Park to accommodate programming at Shipley Nature Center, and preparation of plans for raptor foraging habitat mitigation based on 1999 Central park EIR. PROJECT NEED: Additional parking is needed to provide parking for Shipley Nature Center, FUNDING DEPARTMENT: including ADA spaces and access to Shipley. Community Services DEPT. PROJECT MGR: SOURCE DOCUMENT: Central Park Master Plan of Uses August 2, 1999. David Dominguez �Jj STRATEGIC PLAN GOAL: Improve the Ci 's infrastructure. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12/13 FY 13114 FY 14/15 Design Complete: FY 2012/13 DesigntEnvironmental $ 90,000 $ 90,000 $ 20,000 Construction Complete: FY 2013/14 Construction $ 200,000 Project Management $ 25,000 Supplementals $ 25,000 Continuing PROJECT LOCATION Other TOTAL $ 90,000 $ 90,0 00 $ 270,000 FUNDING SOURCES Prior FY 12/13 FY 13114 FY 14115 Park Fees $ 90,000 $ 270,000 �z $ TOTAL E 90,000 $ 270,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 360 0000 Additional annual cost: No additional cost FUND: 20 — COMMENTS: PROJECT TYPE: New Construction Construction costs will be updated following completion of conceptual design. CATEGORY: Parks & Beache Parks& Beaches.xls Shipley Nature Center CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Worthy Park PROJECT DESCRIPTION: Demolition of the closed 10,000 SF racquetball building and reconfiguration of Reconfiguration the park to include additional recreational amenities and a public restroom. PROJECT NEED: Reconfiguration of the park is needed due to the Huntington Beach Union High FUNDING DEPARTMENT: School District reconfiguring a portion of its property that was once part of the Community Services park. Demolition of the closed racquetball facility is also needed. DEPT. PROJECT MGR: SOURCE DOCUMENT: Not Applicable David Dominguez STRATEGIC PLAN GOAL: Improve the Ci 's infrastructure. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13114 FY 14115 Design Complete: FY 2013/14 DesignlEnvironmental $ 157,500 $ 20,000 Construction Complete: FY 2014/15 Construction $ 1,100,000 Project Management $ 100,000 Supplementals $ 50,000 Continuing $ 137,500 PROJECT LOCATION Other TOTAL $ 157,500 $ 20,000 $ 137,500 $ 1,250,000 1 FUNDING SOURCES Prior FY 12/13 FY 13114 FY 14115 �✓ Park Fees $ 157,500 Quimby Fees $ 1,250,000 e r 6` s TOTAL $ 157,500 $ 1,250,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,407-500 11 Additional annual cost: +Y° Minimal additional cost FUND: 209 COMMENTS: PROJECT TYPE: New Construction 11 CATEGORY: Parks& Beaches Parks& Beaches.xls Worthy Park CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION. . - PROJECT TITLE: Sewer Lift Station PROJECT DESCRIPTION: Complete design and reconstruct the City's Sewer Lift Stations (LS). Trinidad Construction LS will be constructed in FY 13/14. Construction slated for outlying years are Edgewater LS (FY 14/15), and McFadden LS (FY 15/16) PROJECT NEED: Project will increase capacity and rebuild or replace this station,which has FUNDING DEPARTMENT: reached its design life. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2003 Sewer Master Plan Andy Ferrigno STRATEGIC PLAN GOAL- lmi2rove the Cily's infrasLUcture SCHEDULE: PROJECT COSTS FY 13114 FY 14115 FY 15116 FY 16/17 FY 17118 Design Complete: FY 2012/13 DesignlEnvironmentat Construction Complete: FY 2013/14 Construction $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 Project Management $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 Supp/ementals $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 o Other PROJECT LOCATION Other TOTAL 11 $ 1,700,000 11T 1,7 00,000 $ 1,7 00,000 1,700,000 1,700,000 FUNDING SOURCES FY 13114 FY 14115 FY 15116 FY 16117 FY 17118 Sewer Service Fund $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 TOTAL $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 C MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 8,500,000 Additional annual cost: q8� FUND: 511 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Sewe Sewer.xls Sewer Lift Station Construction CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Sewer Lift Station Design PROJECT DESCRIPTION: Program to rehabilitate the City's Sewer Lift Stations (LS). Edgewater LS will be designed in FY 13/14. Design slated for outlying years are McFadden LS (FY 14/15) and Slater LS (FY15/16) PROJECT NEED: Project will increase capacity and rebuild or replace this station, which has FUNDING DEPARTMENT: reached its design life. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2003 Sewer Master Plan Andy Ferrigno infrastructureI STRATEGIC PLAN QOAL- Improve the City's SCHEDULE: PROJECT COSTS FY 13/14 FY 14/15 FY 15/16 FY 16117 FY 17118 Design Complete: FY 2012/13 Design/Environmental $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 Construction Complete: Construction Project Management Supplementals Other PROJECT LOCATION Other TOTAL $ 400,0 0 1 $ 400,000 $ 400,000 $ 400,000 $ 400,000 I� ��+r'• FUNDING SOURCES FY 13114 FY 14115 FY 15116 FY 16117 FY 17/18 I Sewer Development Fee $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 • _ TOTAL $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 s MAINTENANCE COST IMPACT: IFToTAL PROJECT COST: $ 2,000,000 Additional annual cost: J FUND: 210 r MMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Sewe Sewer.xls Sewer Lift Station Design CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Sewer Lining PROJECT DESCRIPTION: Program to line various sewer mains as identified through Closed Circuit Television (CCTV) inspection. PROJECT NEED: Project will extend life of existing sewer main lines. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2003 Sewer Master Plan Joseph Fuentes STRATEGIC PLAN GOAL, Imorove theinfrastructure SCHEDULE: PROJECT COSTS FY 13114 FY 14115 FY 15116 FY 16/17 FY 17118 Design Complete: FY 2013/14 Design/Environmental $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Construction Complete: FY 2013/14 Construction $ 210,000 $ 210,000 $ 210,000 $ 210,000 $ 210,000 Project Management $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 m Supplementals $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Other PROJECT LOCATION Other TOTAL $ 250,000 $ 250,000 $ 250,000 $ 250,000 I $ 250,000 ti FUNDING SOURCES FY 13114 FY 14/15 FY 15/16 FY 16117 FY 17/18 Sewer Service Fund $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 TOTAL $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 \ MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,250,000 ` £ Additional annual cost: - FND: 511 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Sewe Sewer.xls Sewer Lining CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Sewer Main Replacement PROJECT DESCRIPTION: Sewer main replacements at various locations throughout the City, such as Beach/Ellis. PROJECT NEED: To replace existing sewer collection mains due to excessive repair FUNDING DEPARTMENT: requirements, undersized, or other age related issue. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Consistent with the 2003 Sewer Master Plan, Beach Edinger Corridor Specific Duncan Lee Plan, and routine sewer maintenance program. SCHEDULE: PROJECT COSTS FY 13114 FY 14/15 FY 15/16 FY 16117 FY 17118 Design Complete: Varies/On-Going DesignlEnvironmental $ 20,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Construction Complete: Varies/On-Going Construction $ 330,000 Project Management $ 25,000 Supplementals $ 25,000 Other PROJECT LOCATION Other TOTAL 400,000 $ 1 00,000 17$ 1 00,000 IT 1 00,00011T 100,000 FUNDING SOURCES FY 13/14 FY 14/15 FY 15116 FY 16117 FY 17118 Sewer Service Fund $ 400,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 TOTAL b 400,000 $ 100,000 b 100,000 $7 100,000 $ 100,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 800,000 r No additional cost v � FUND: 511 COMMENTS: PROJECT TYPE: New& Rehabilitation CATEGORY: Sew_ Sewer.xls Sewer Main Replacements CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Sewer Replacement PROJECT DESCRIPTION: Sewer line in Beach Boulevard (Talbert to Slater)will be upsized to meet current Project and future capacity demands. PROJECT NEED: Project will increase capacity and extend life of existing sewer lines. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2003 Sewer Master Plan and Beach Edinger Corridor Specific Plan. Duncan Lee STRATEGIC PLAN GOAL: Improve the Cit 's infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13/14 FY 14115 Design Complete: FY 2012/13 Design/Environmental $ 200,000 $ 45,000 Construction Complete: FY 2013/14 Construction $ 1,500,000 Project Management $ 100,000 Supplementals $ 100,000 Continuing $ 155,000 PROJECT LOCATION Other TOTAL $ 200,000 $ 45,000 $ 1,855,000 ` FUNDING SOURCES Prior FY 12/13 FY 13114 FY 14/15 Sewer Service Fund $ 200,000 $ 1,700,000 TOTAL $ 200,000 $ 1,700,000 WemerAve r r I MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 1,90Q,000 No additional cost Slater Ave FUND: 511 -.drarlAw Y d 14r* r COMMENTS: PROJECT TYPE: New & Rehabilitation CATEGORY: Sewe Sewer.xls Sewer Replacement Project CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Adams Avenue Traffic PROJECT DESCRIPTION: Provide operational and infrastructure improvements along Adams Avenue from Signal Synchronization and Lake Street to Fairview Road. This is a multijurisdictional project including Communication Equipment Caltrans and the City of Costa Mesa. Work within Huntington Beach includes Upgrades signal timing and new interconnect conduit and fiber optic cable. PROJECT NEED: Upgrading communication will provide for greater system reliability. Signal FUNDING DEPARTMENT: retiming will improve traffic flow and minimize stops and delays. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Signal System Master Plan William Janusz STRATEGIC PLAN GQAL- Improve the Cqly's lnfrastruc1ULe__ SCHEDULE: PROJECT COSTS FY 13114 FY 14115 FY 15/16 FY 16/17 FY 17118 Design Complete: FY 2013/14 DesignlEnvironmental $ 57,600 Construction Complete: FY 2013/14 Construction $ 735,010 Project Management $ 88,383 w Supplementals m Other $ 26,480 PROJECT LOCATION Other TOTAL $ 907,473 17-7-7 ' FUNDING SOURCES FY 13/14 FY 14/15 FY 15116 FY 16/17 FY 17118 OCTA Grant $ 725,978 y AQMD $ 181,495 a bamaA TOTAL $ 907,473 i m i MAINTENANCE COST IMPACT: TOTAL--PROJECT COST: $ 907,473 -- — Additional annual cost: 5000 . ' FUND: 873,201 COMMENTS: PROJECT TYPE: New CATEGORY: Transportation Streets and Transportation.xlsm Adams Synch CITY OF HUNTINGTON BEACH CAPITAL/MP$OY,EMENT PROJECT INFORMATION PROJECT TITLE: Arterial Rehabilitation PROJECT DESCRIPTION: Program to rehabilitate arterial highways. Arterials identified for FY 13/14 Construction includes Argosy Avenue (Boise Chica to Graham), Yorktown Avenue (Main to Goldenwest), and 6th Street(Walnut to Orange) PROJECT NEED: Required to meet the goals of the Pavement Management Plan FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2012 Pavement Management Plan Jim Wagner STRATEGIC PLAN QQAL- ImpMve the City's Infrastructure SCHEDULE: PROJECT COSTS FY 13/14 FY 14/15 FY 15/16 FY 16117 FY 17/18 Design Complete: FY 2012/13 Design/Environmental Construction Complete: FY2013/14 Construction $ 2,643,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 Project Management $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 m Supp/ementals $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Other PROJECT LOCATION Other TOTAL 2,743,000 7$ 2,200,000 $ 2,200,000 11 $ 7200,000 $ 2,200,000 FUNDING SOURCES FY 13114 FY 14115 FY 15116 FY 16/17 FY 17118 Measure "M" $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 Av.- t� —1 General Fund $ 643,000 $ 850,000 $ 850,000 $ 850,000 $ 850,000 ■ • TOTAL $ 2,743,000 $ 2,950,000 $ 2,9 00,000 $ 2,950,000 $ 2,950,000 n� MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 14,543,000 4 Additional annual cost: �— FUND: 100,213 iaMown As. COMMENTS: PROJECT TYPE: Rehabilitation 11 CATEGORY: Streets Streets and Transportation.xlsm Arterial Rehab Construction CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Arterial Rehabilitation PROJECT DESCRIPTION: Design for the rehabilitation of arterial streets. Design scheduled for FY 13/14 Design include, Main Street(Yorktown to Garfiled), Lake Street(Indianapolis to Adams), and Indianapolis Avenue (Beach to Brookhurst) PROJECT NEED: Required to meet the goals of the Pavement Management Plan FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2012 Pavement Management Plan Jim Wagner STRATEGIC PLAN GOAL- Impmve the CiLy's InfrastLucture SCHEDULE: PROJECT COSTS FY 13114 FY 14/15 FY 15116 FY 16/17 FY 17/18 Design Complete: FY 2013/14 DesignlEnvironmental $ 200,000 $ 2 00,000 $ 200,000 $ 200,000 $ 200,000 Construction Complete: FY 2014/15 Construction Project Management Supplementals O Other PROJECT LOCATION Other TOTAL $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 _ n ' FUNDING SOURCES FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17118 `--� Gas Tax $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 n i � TOTAL $ 200,000 $ 2 00,000 2 00,000 $ 200,000 $ 200,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 1,000,000 Aw Additional annual cost: Adalns_v_sT_ _ [FUND: J07 ' +b IBnepora Ave. .. !. A —I _ COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Streets Streets and Transportation.xlsm Arterial Rehab Design CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Beach Boulevard at PROJECT DESCRIPTION: Restripe to add a fourth northbound through lane on Beach Boulevard from Edinger Avenue approximately 500 feet south of Edinger Avenue to 460 feet north of Edinger Avenue. Project includes minor modification s to the soughbound 1-405 off ramp. PROJECT NEED: Improve traffic flow and reduce congestion. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Beach - Edinger Corridor Specific Plan Jo Claudio STRATEGIC PLAN GOAL: Improve the Cit 's Infrastructure Approved Approved ExpendedlEnc. Requested SCHEDULE: PROJECT COSTS Prior FY 12/13 FY 13/14 FY 14115 Design Complete: FY 2013/14 Design/Environmental $ 174,100 $ 174,100 Construction Complete: FY 2013/14 Construction $ 154,663 Project Management $ 18,199 Supplementals $ 5,000 Continuing PROJECT LOCATION Other TOTAL $ 174,100 $ 174,100 $ 177,862 FUNDING SOURCES Prior FY 12113 FY 13/14 FY 14115 OCTA Grant $ 130,575 $ 133,396 Gas Tax $ 43,525 $ 44,466 TOTAL $ 174,100 $ 177,862 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 351,96211 Additional annual cost. FUND: 207, 873 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Trans ortation Streets and Transportation.xlsm Beach at Edinger CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Bolsa Chica Street and PROJECT DESCRIPTION: Replace traffic signal poles, conduit and wiring at the intersection of Bolsa Chica Solsa Avenue Traffic Signal Street and Bolsa Avenue. The poles and wiring have been experiencing service Equipment Replacement issues over the last several years and this project will provide for a more reliable operation and will also allow for the addition of emergency vehicle preemption. PROJECT NEED: The existing poles and circuitry are deteriorated and experience a high FUNDING DEPARTMENT: frequency of maintenance issues. The existing conduit and wiring will not Public Works accommodate emergency vehicle preemption. DEPT. PROJECT MGR: SOURCE DOCUMENT: NA William Janusz STRATEGIC PLAN GOAL, Improve the City's InfrastUcture SCHEDULE: PROJECT COSTS FY 13114 FY 14/15 FY 15/16 FY 16117 FY 17/18 Design Complete: FY 2013/14 DesignlEnvironmental $ 5,000 Construction Complete: FY 2013/14 Construction $ 185,000 Project Management $ 10,000 Supplementals ° Other PROJECT LOCATION Other TOTAL 11s 200,000 a ( eau ew FUNDING SOURCES FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 *i Proposition 42 $ 200,000 m E p_t — ( TOTAL $ 200,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 200,000 Additional annual cost: -1000 FUND: 21 Ip COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Trans ortation Streets and Transportation.xlsm Bolsa Chica, Boise Signal CITY OF HUNTINGTON BEACH 7 CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Project PROJECT TITLE: Bridge Rehabilitation PROJECT DESCRIPTION: Design and rehabilitation of City Bridges. Admiralty and Humbolt Bridges will be designed in FY11/12 and FY12/13. Davenport and Gilbert design will begin in FY13/14. Construction is planned for FY15/16 and continuing in outlying years. PROJECT NEED: Many of the City's bridges are aged and need maintenance and minor repair to FUNDING DEPARTMENT: extend their design life. Improvements may include replacement of rails, fencing Public Works and minor concrete patching. DEPT. PROJECT Ill SOURCE DOCUMENT: City-wide Bridge Study(2007) Jo Claudio STRATEGIC PLAN GOAL: Improve the Ci 's Infrastructure Approved Approved ExpendedlEnc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13114 FY 14/15 Design Complete: FY 2013/14 DesigniEnvironmental $ 600,000 $ 600,000 $ 780,000 $ 850,000 Construction Complete: io Be Determined Construction Project Management m Supplementals D Continuing $ 420,000 PROJECT LOCATION Other TOTAL $ 60Q 000 $ 600,00011 $ 78LEL1-$7-1-,2-70-,-00011 FUNDING SOURCES Prior FY 12/13 FY 13114 FY 14/15 HBP Grant(Federal) $ 600,000 $ 600,000 $ 850,000 EMn Are O +tr-f TOTAL $ 600,000 $ 600,000 $ 850,000 N MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 2,0501000 Additional annual cost: ir Y [FUND: A61 r Yl3ne!Ave COMMENTS: ROJECT TYPE: New Construction CATEGORY: Streets Streets and Transportation.xlsm Bridge Rehab CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Project PROJECT TITLE: Bridge Preventative PROJECT DESCRIPTION: Design and construction to provide preventative maintenance for City bridges. Maintenance Program Design continuing with construction of Warner Bridge in (FY13/14), Magnolia Bridge(FY13/14)and Brookhurst Bridge (FY14/15) PROJECT NEED: Many of the City's bridges are aged and need maintenance and minor FUNDING DEPARTMENT: rehabilitation to extend their design life. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: City-wide Bridge Study(2007) Jo Claudio STRATEGIC PLAN GOAL: Improve the Ci 's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13114 FY 14115 Design Complete: FY 2012/13 DesignlEnvironmental $ 775,000 $ 675,000 Construction Complete: To Be Determined Construction $ 600,000 $ 800,000 $ 1,000,000 Project Management $ 50,000 $ 50,000 $ 200,000 $ 100,000 o Supp/ementals $ 50,000 $ 50,000 $ 100,000 $ 100,000 Continuing $ 1,700,000 PROJECT LOCATION Other TOTAL $ 1,475,000 7$ 900,000 $ 675,000 $ 2,000,000 1,200,000 - FUNDING SOURCES Prior FY 12113 FY 13114 FY 14115 EIPMP Grant(Federal) $ 1,298,000 $ 792,000 $ 264,000 $ 1,056,000 Prop 42 $ 177,000 $ 108,000 $ 36,000 $ 144,000 M i TOTAL $ 1,475,000 $ 900,000 $ 300,000 $ 1,200,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 3,875,000 05 ` �_ Additional annual cost: FUND: 961, 219 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Streets Streets and Transportation.xlsm Bridge Prevent. Maint. CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Ellis Avenue and Main St PROJECT DESCRIPTION: A study was performed in FY 2012/2013 which recommended the reconstruction Traffic Channelization of the median island on Main Street to prohibit left turns to and from Ellis Avenue Modifications in order to improve traffic flow and reduce congestion. This project will include the construction of the median island modification along with the removal of the traffic signal. PROJECT NEED: Improve traffic flow and reduce congestion. FUNDING DEPARTMENT: Public Works DEPT. PROJECT Ii SOURCE DOCUMENT: Beach-Edinger Corridor Specific Plan/Circulation Element William Janusz STRATEGIC PLAN GOAL: Improve the Ci 's Infrastructure Approved Approved ExpendedlEnc. Requested SCHEDULE: PROJECT COSTS Prior FY 12/13 FY 13114 FY 14/15 Design Complete: FY 2013/14 Design/Environmental $ 60,000 $ 10,000 Construction Complete: FY 2013/14 Construction $ 150,000 Project Management $ 30,000 J Supplementals Continuing $ 50,000 PROJECT LOCATION Other TOTAL $ 60,000 $ 17000 $ 230,000 FUNDING SOURCES Prior FY 12113 FY 13/14 FY 14115 TIF $ 60,000 $ 180,000 Ellie Rrenue TOTAL $ 60,000 $ 180,000 s MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 240,000 Additional annual cost: -1000 FUND: 206-11 COMMENTS: PROJECT TYPE: New CATEGORY: Trans ortation Streets and Transportation.xlsm Ellis and Main CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Pro"ect PROJECT TITLE: Goldenwest Street Traffic PROJECT DESCRIPTION: Provide operational and infrastructure upgrades along Goldenwest Street from Signal Synchronization & SR 22 to PCH. This is a multijurisdictional project including the City of Communication Upgrade Westminster and Caltrans and is managed by OCTA. Work within Huntington Project Beach includes signal timing and fiber optic cable. PROJECT NEED: Upgrading communication will provide for greater system reliability and provide FUNDING DEPARTMENT: the infrastructure necessary for future real time communication with the Caltrans Public Works Traffic Operation Center. Signal timing will improve traffic flow and delays. DEPT. PROJECT MGR: SOURCE DOCUMENT: Signal System Master Plan William Janusz STRATEGIC PLAN GOAL: Improve the Ci 's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13114 FY 14/15 Design Complete: FY 2013/14 DesignlEnvironmental $ 85,818 $ 4,000 Construction Complete: FY 2013/14 Construction $ 182,600 $ 4,000 $ 10,000 Project Management $ 21,912 $ 700 Supplementals Continuing $ 324,630 PROJECT LOCATION Other $ 27,000 TOTAL $ 317,330 $ 8,000 $ 700 $ 334,630 _ FUNDING SOURCES Prior FY 12113 FY 13114 FY 14/15 OCTA Grant $ 236,335 AQMD fund $ 80,995 $ 8,000 $ 10,000 �� wariv i TOTAL $ 317,330 $ 8,000 $ 10,000 �I MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 33L330JI -r 4Additional annual cost: 5000 FUND: 873,201 COMMENTS: PROJECT TYPE: New OCTA is managing the project and the schedule. 11 CATEGORY: Trans ortation Streets and Transportation.xlsm Goldenwest Synch CITY OF HUNTINGTON BEACH CAPITAL/MP,(?, T. R ..9 T fit! ORMATI.OIV -- ;;m 0 PROJECT TITLE: Main Street and Florida Ave PROJECT DESCRIPTION: Replace traffic signal poles, conduit and wiring at the intersection of Main Street Traffic Signal Equipment and Florida Avenue. The poles and wiring have been experiencing service Replacement issues over the last several years and this project will provide for a more reliable operation and will also allow for the addition of emergency vehicle preemption. A median island modification is included for improved pedestrian access. PROJECT NEED: The existing poles and circuitry are deteriorated and experience a high FUNDING DEPARTMENT: frequency of maintenance issues. The existing conduit and wiring will not Public Works accommodate emergency vehicle preemption. DEPT. PROJECT MGR: SOURCE DOCUMENT: NA William Janusz SCHEDULE: PROJECT COSTS FY 13/14 FY 14/15 FY 15116 FY 16117 FY 17118 Design Complete: FY 2013/14 Design/Environmental $ 5,000 Construction Complete: FY 2013/14 Construction $ 275,000 Project Management $ 20,000 w Supplementals w Other PROJECT LOCATION Other TOTAL 11s 300,000 FUNDING SOURCES FY 13/14 FY 14115 FY 15/16 FY 16117 FY 17/18 Proposition 42 $ 300,000 TOTAL $ 300,000 ��5 $ MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 300,00011 LL Additional annual cost: 500 FUND: 219 COMMENTS: PROJECT TYPE: New CATEGORY: Trans ortation Streets and Transportation.xlsm Main & Florida Signals CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Warner Avenue Traffic PROJECT DESCRIPTION: Provide operational and infrastructure upgrades along Warner Avenue from PCH Signal Synchronization& to Red Hill Avenue. This is a multijurisdictional project including Caltrans and the Communication Upgrade Cities of Fountain Valley,Westminster, Santa Ana and Tustin and is managed by Project OCTA. Work within Huntington Beach includes signal timing and fiber optic cable. PROJECT NEED: Upgrading communication will provide for greater system reliability and provide FUNDING DEPARTMENT: the infrastructure necessary for future real time communication with the Caltrans Public Works Traffic Operation Center. Signal timing will improve traffic flow and delays. DEPT. PROJECT MGR: SOURCE DOCUMENT: Signal system Master Plan William Janusz STRATEGIC PLAN GOAL: Improve the Ci 's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13/14 FY 14/15 Design Complete: FY 2013/14 DesignlEnvironmental $ 88,707 Construction Complete: FY 2013/14 Construction $ 204,600 $ 25,000 Project Management $ 24,552 $ 4,175 Supplementals A Continuing $ 338,884 PROJECT LOCATION Other $ 25,200 TOTAL $ 343,059 $ 4,175 $ 363,884 FUNDING SOURCES Prior FY 12113 FY 13/14 FY 14/15 " — OCTA Grant $ 248,085 e AQMD fund $ 94,974 $ 25,000 TOTAL $ 343,059 $ 25,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 368,059 aMAdditional annual cost: 5000 FUND: 873,201 COMMENTS: PROJECT TYPE: New OCTA is managing the project and the schedule. CATEGORY: Trans ortation Streets and Transportation.xlsm Warner Synch CITY OF HUNTINGTON BEACH INFORMATIQ PROJECT TITLE: Traffic Signal Modifications PROJECT DESCRIPTION: Modify traffic signals to provide left turn arrows and other operational at Magnolia Street& improvements. Includes the installation of interconnect conduit and cable. Yorktown Avenue&at Adams Avenue& Bushard Street PROJECT NEED: Improve traffic safety by addressing left turn accident patterns at each location. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2011 Left turn phasing study William Janusz STRATEGIC PLAN GOAL, Improve the City's lnfra=cture SCHEDULE: PROJECT COSTS FY 13114 FY 14/15 FY 15116 FY 16117 FY 17118 Design Complete: FY 2013/14 DesignlEnvironmental $ 24,000 Construction Complete: FY 2013/14 Construction $ 783,000 Project Management $ 40,000 w Supplementals Other PROJECT LOCATION Other TOTAL $ 847,55751-17-77-7 FUNDING SOURCES FY 13/14 FY 14115 FY 15/16 FY 16/17 FY 17118 .� HSIP Grant $ 762,300 Proposition 42 $ 84,700 TOTAL $ 847,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 81LO00JI Additional annual cost: [FUND: 219,995 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Trans ortation Streets and Transportation.xlsm CC 1464 Traffic Signal CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Traffic Signal Modifications PROJECT DESCRIPTION: Modify traffic signals to provide left turn arrows and other operational at Gothard Street&Talbert improvements. Includes the installation of interconnect conduit and cable. Avenue, Gothard Street& Heil Avenue and Springdale Street& McFadden Ave. PROJECT NEED: Improve traffic safety by addressing left turn accident patterns at each location. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2011 Left turn phasing study William Janusz STRATEGIC PLAN GOAL- Improve the City's lnfrasLWcture SCHEDULE: PROJECT COSTS FY 13114 FY 14115 FY 15116 FY 16/17 FY 17118 Design Complete: FY 2013/14 Design/Environmental $ 36,000 Construction Complete: FY 2013/14 Construction $ 652,300 Project Management $ 60,000 Supp/ementals Other PROJECT LOCATION Other TOTAL $ 748,300 :a FUNDING SOURCES FY 13/14 FY 14115 FY 15116 FY 161117 FY 17/18 HSIP Grant $ 673,200 Proposition42 $ 75,100 TOTAL $ 748,300 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 748,300 Additional annual cost. h FUND: 219,995 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Trans ortation Streets and Transportation.xlsm CC 1465 Traffic Signals CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Atlanta Avenue Widening PROJECT DESCRIPTION: Project will widen the south side of Atlanta Avenue from Huntington Street to Delaware Street PROJECT NEED: This project is required to meet the goals of the General Plan FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: General Plan Circulation Element, Master Plan of Arterial Highways Jo Claudio STRATEGIC PLAN GOAL: Improve the Ci 's Infrastructure Approved Approved ExpendedlEnc. Requested SCHEDULE: PROJECT COSTS Prior FY 12/13 FY 13/14 FY 14115 Design Complete: FY 2012/13 DesignlEnvironmental $ 396,000 $ 296,000 Construction Complete: FY 2014/15 Construction $ 1,200,000 Project Management $ 50,000 Supp/ementals $ 50,000 Continuing $ 2,902,420 PROJECT LOCATION Other $ 3,002,420 $ 200,000 TOTAL $ 3,398,420 $ 496,000 $ 2,902,420 $ 1,300,000 FUNDING SOURCES Prior FY 12/13 FY 13114 FY 14/15 Atlanta Avenue MPAH(Grant) $ 1,652,420 Prop 42 $ 1,450,000 $ 1,300,000 Traffic Impact Fee $ 296,000 TOTAL $ 3,398,420 $ 1,300,000 a� o IMAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 4,698,420 c fl dditional annual cost: C 7 = FUND: 965, 219 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Streets Streets and Transportation.xlsm Atlanta Widening CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Pro'ect PROJECT TITLE: Beach Boulevard and PROJECT DESCRIPTION: Widening Capacity Improvements- Beach Boulevard and Warner Avenue. Warner Avenue Install westbound right turn pocket. Project is for PS&E, environmental studies Intersection Improvement and right-of-way engineering only. Project PROJECT NEED: This project is required to meet the goals of the general plan. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Circulation Element of the General Plan. William Janusz STRATEGIC PLAN GOAL: Improve the Cit 's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior E!11-s FY 13/14 FY 14115 Design Complete: FY 2013/14 DesigntEnvironmental $ 440,300 $ 291,000 Construction Complete: FY 2013/14 Construction Project Management Supplementals Continuing $ 149,300 PROJECT LOCATION Other TOTAL $ 440,300 291,000 11 $ 149,300 -�--"- FUNDING SOURCES Prior FY 12/13 FY 13114 FY 14/15 GMA (OCTA) Grant $ 300,000 HO M. ICE(OCTA) Grant $ 105,225 - Traffic impact Fee $ 35,075 TOTAL $ 440,300 Warner Ave MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 440,300 m Additional annual cost: SNter Ave T FUND: 873,206 COMMENTS: PROJECT TYPE: New Construction Final Design is awaiting completion of Environmental Documents. CATEGORY: Trans poi Streets and Transportation.xlsm Beach &Warner IIP CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Brookhurst Street and PROJECT DESCRIPTION. Widening Capacity Improvements -Add through lanes and right turn pockets. Adams Avenue Project is for PS&E, environmental studies and right-of-way engineering only. Intersection Improvement Project PROJECT NEED: Improve traffic flow and reduce congestion. These improvements were identified FUNDING DEPARTMENT: in the cooperative study and interagency MOU regarding the Garfield/Gisler Public Works overcrossing of the Santa Ana River. DEPT. PROJECT MGR: SOURCE DOCUMENT: Circulation Element William Janusz STRATEGIC PLAN GOAL: Improve the Ci 's Infrastructure Approved Approved ExpendedlEnc. Requested SCHEDULE: PROJECT COSTS ZF$---�355350 FY 12/13 FY 13114 FY 14115 Design Complete: ZFY2:0:13/14 Design/Environmental $ 355,350 $ 486,882 Construction Complete: /A Construction Project Management w Supplementals Continuing $ 398,468 PROJECT LOCATION Other TOTAL I $ 486,882 $ 398,468 FUNDING SOURCES Prior FY 12113 FY 13/14 FY 14115 GMA (OCTA) Grant $ 530,000 r�a�mmn ICE(OCTA) Grant $ 266,512 Ad sA" r Traffic Impact Fee $ 88,838 hilhanoiolmA a w TOTAL $ 530,000 $ 355,350 \ Allens AM MAINTENANCE COST IMPACT: 1TOTAL PROJECT COST: $ 885,3LOJI — — � Additional annual cost. FUND: 873, 206 COMMENTS: PROJECT TYPE: New Final Design is awaiting completion of EIR CATEGORY: Trans ortation Streets and Transportation.xlsm Brookhurst&Adams IIP CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Edinger Avenue Traffic PROJECT DESCRIPTION: Provide operational and infrastructure upgrades along Edinger Avenue from Signal Synchronization Bolsa Chica Street to SR 55. This is a multijurisdictional project including and Communication Caltrans and the Cities of Fountain Valley, Westminster and Santa Ana and is Upgrade Project managed by OCTA. Work within Huntington Beach includes signal timing and interconnect conduit. PROJECT NEED: Upgrading communication will provide for greater system reliability. Signal FUNDING DEPARTMENT: timing will improve traffic flow and delays. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: NA William Janusz STRATEGIC PLAN GOAL: Improve the Ci 's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12/13 FY 13114 FY 14115 Design Complete: FY 2013/14 DesignlEnvironmental $ 70,975 Construction Complete: FY 2013/14 Construction $ 117,150 Project Management $ 11,000 $ 500 Supplementals Continuing $ 220,625 PROJECT LOCATION Other $ 22,000 TOTAL $ 500 $ 220,625 FUNDING SOURCES Prior FY 12113 FY 13114 FY 14/15 _ OCTA Grant $ 176,900 AQMD fund $ 44,225 I, TOTAL $ 221,125 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 221,12511 Additional annual cost., 5,000 FUND: 873,201 COMMENTS: PROJECT TYPE: New OCTA is managing the project and the schedule. CATEGORY: Transportationil Streets and Transportation.xlsm Edinger Synch CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Stacey Middle School and PROJECT DESCRIPTION: Installation of curb ramps and the upgrading of warning signs in the vicinity of Clegg Elementary School Stacey Middle School and Clegg Elementary School. Project also includes the Safe Routes to School installation of a new traffic signal at Springdale Street and Croupier Drive and curb ramp improvements. PROJECT NEED: This project helps address traffic safety issues near the schools through the use FUNDING DEPARTMENT: of grant funds. No local match is required for this grant. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: NA William Janusz STRATEGIC PLAN GOAL: Improve the Ci 's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13/14 FY 14115 Design Complete: FY 2013/14 Design/Environmental $ 66,500 5,254 Construction Complete: FY 2013/14 Construction $ 385,500 Project Management $ 27,500 Supplementals $ 43,500 Continuing $ 473,246 PROJECT LOCATION Other $ 5,500 $ 478,500 $ 5,254 $ 473,246 ' I ._ FUNDING SOURCES Prior FY 12/13 FY 13/14 FY 14/15 Federal SRTS Grant $ 478,500 y M e TOTAL $ 478,500 ..ioMl MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 478,5 00 Additional annual cost: 1000 FUND: 878 COMMENTS: PROJECT TYPE: New Construction Construction is awaiting Caltrans approval. CATEGORY: Transportation Streets and Transportation.xlsm SR2S StaceyClegg CITY OF HUNTINGTON BEACH �7 CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Pro'ect PROJECT TITLE: Talbert Avenue Traffic PROJECT DESCRIPTION: Provide operational and infrastructure upgrades along Talbert Avenue from Signal Synchronization Beach Boulevard to SR 55. This is a multijurisdictional project including Caltrans and Communication and the Cities of Fountain Valley and Santa Ana and is managed by OCTA. Upgrade Project Work within Huntington Beach includes signal timing and communication equipment. PROJECT NEED: Upgrading communication will provide for greater system reliability. Signal timing FUNDING DEPARTMENT: will improve traffic flow and delays. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Signal System Master Plan William Janusz STRATEGIC PLAN GOAL: Improve the Ci 's Infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12/13 FY 13/14 FY 14115 Design Complete: FY 2013/14 DesignlEnvironmental $ 14,000 Construction Complete: FY 2013/14 Construction $ 11,820 Project Management $ 3,500 W Supplementals Continuing $ 29,320 PROJECT LOCATION Other TOTAL $ 29,320 $ 29,320 FUNDING SOURCES Prior FY 12/13 FY 13/14 FY 14/15 OCTA Grant $ 22,256 AQMD fund $ 7,064 TOTAL $ 29,320 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 29,320 5 Additional annual cost: FD: 873,201 F MMENTS: PROJECT TYPE: New TA is managing the project and the schedule. CATEGORY: Transportation Streets and Transportation.xlsm Talbert Synch i` CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Yorktown Avenue and PROJECT DESCRIPTION: A study was performed in FY 2012/2013 which recommended the construction of Huntington Street Traffic the median island on Yorktown Avenue to prohibit through and left turn Channelization movements from Huntington Street across Main Street. This project will include Modifications the construction of the median island and the necessary signing and striping modifications. PROJECT NEED: Identified accident pattern/frequency issue during the development of the 2011 FUNDING DEPARTMENT: Traffic Signal priority List. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: NA William Janusz STRATEGIC PLAN GOAL: Improve the Cit 's Infrastructure Approved Approved ExpendedlEnc. Requested SCHEDULE: PROJECT COSTS Prior FY 12/13 FY 13114 FY 14115 Design Complete: FY 2013114 Design/Environmental $ 20,000 $ 15,000 Construction Complete: FY 2013/14 Construction $ 37,000 Project Management $ 3,000 Supp/ementals $ 5,000 Continuing $ 50,000 PROJECT LOCATION Other TOTAL $ 65,000 $ ,00 150 $ 50,000 FUNDING SOURCES Prior FY 12113 FY 13/14 FY 14115 Gas Tax $ 65,000 i TOTAL $ 65,000 MAINTENANCE COST IMPACT: FFTOTAL PROJECT COST: $ 65,000 S Additional annual cost: [FUND: ]207 COMMENTS: PROJECT TYPE: New CATEGORY: Trans ortation Streets and Transportation.xlsm Yorktown-Huntington Mod CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Water Distribution System PROJECT DESCRIPTION: Extensions of new mains at various locations throughout the City, such as Bolsa Improvements Chica area by southern end of Graham, Dairyview/Wagon, Duello/Slater, Grass/Slater, Beach Blvd - Holt, Beach Blvd - Baylock, Beach Blvd - Baylock to channel north of Warner, Huntington Street-Overmyer Reservoir to Clay. PROJECT NEED: Install new distribution mains or distribution infrastructure to optimize system FUNDING DEPARTMENT: redundancy, efficiency, reliability, and to extend infrastructure longevity. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Consistent with the 2012 Water Master Plan and routine water maintenance Duncan Lee program STRATEGIC PLAN QQAL- Improve the C61y's infrastLucture SCHEDULE: PROJECT COSTS FY 13/14 FY 14/15 FY 15/16 FY 16117 FY 17/18 Design Complete: Varies/On-Going Design/Environmental $ 150,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 Construction Complete: Varies/On-Going Construction $ 700,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 Project Management $ 75,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 m Supplementals $ 75,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 A Other PROJECT LOCATION Other TOTAL $ 1,000,000 11 S 1,000,000 1,000,000 $ 1,000,000 1,000,000 FUNDING SOURCES FY 13114 FY 14/15 FY 15116 FY 16117 FY 17/18 Water Master Plan $ 750,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 Water Fund $ 250,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 TOTAL $-1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000 000 ` MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 5,000,000 eAdditional annual cost: FUND: 507, 50 COMMENTS: PROJECT TYPE: New & Rehabilitation CATEGORY: Wate Water.xls Distribution Improvements CITY OF HUNTINGTON BEACH CAPITAL,IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Water System Corrosion PROJECT DESCRIPTION: Corrosion control transmission mains, distribution mains, and other Control appurtenances that are buried or above ground throughout the City. Projects include feasibility/design to applying Cathodic Protection on existing jointly owned transmission mains(OC-44, OC-35&OC-9)outside of City limits. PROJECT NEED: Corrosion control protects facilities by transferring corrosion to a non valuable FUNDING DEPARTMENT: metal placed in the ground. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Consistent with the 2012 Water Master Plan and routine water maintenance Duncan Lee program �J] STRATEGIC PLAN GOAL- Improve the i infrastructure SCHEDULE: PROJECT COSTS FY 13/14 FY 14/15 FY 15116 FY 16/17 FY 17/18 Design Complete: Varies/On-Going Design/Environmental $ 150,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Construction Complete: Varies/On-Going Construction $ 60,000 $ 60,000 $ 60,000 $ 60,000 Project Management $ 10,000 $ 10,000 $ 10,000 $ 10,000 Supplementals $ 10,000 $ 10,000 $ 10,000 $ 10,000 Q Other PROJECT LOCATION Other TOTAL $ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 FUNDING SOURCES FY 13/14 FY 14115 FY 15116 FY 16/17 FY 17/18 Water Fund $ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 TOTAL $ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 w MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 550,00011 f Additional annual cost: [FUND: ]]506 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Water Water.xis Corrosion Control CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Water Production System PROJECT DESCRIPTION: Improvements at various water production facilities located throughout the City, Improvements such as acquiring new sites to drill wells, developing a groundwater master plan, and other system improvements at reservoirs, booster stations, and wells. PROJECT NEED: Install new or rehabilitate production infrastructure to optimize system FUNDING DEPARTMENT: redundancy, efficiency, reliability, and to extend infrastructure longevity. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Consistent with the 2012 Water Master Plan and routine water maintenance Duncan Lee program STRATEGIC PLAN GQAL- Improve the City's nfrastructure SCHEDULE: PROJECT COSTS FY 13114 FY 14115 FY 15116 FY 16117 FY 17118 Design Complete: Varies/On-Going Design/Environmental $ 500,000 $ 300,000 $ 200,000 $ 200,000 $ 200,000 Construction Complete: Varies/On-Going Construction $ 500,000 $ 1,500,000 Project Management $ 100,000 $ 100,000 Supplementals $ 100,000 $ 100,000 O Other $ 750,000 PROJECT LOCATION Other TOTAL IT 1,250,000 1 1,000,000 11 1,900,0TT 200,000 $ 200,000 FUNDING SOURCES FY 13114 FY 14115 FY 15I16 FY 16I17 FY 17118 Water Fund $ 1,250,000 $ 1,000,000 $ 1,900,000 $ 200,000 $ 200,000 TOTAL $ 1,250,000 $ 1,000,000 $ 1,900,000 $ 200,000 $ 200000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 4,550,000 Additional annual cost: TBD e r ti FUND: J50 COMMENTS: PROJECT TYPE: New &Rehabilitation CATEGORY: Wate Water.xls Production Improvements CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Peck Reservoir Dual Drive PROJECT DESCRIPTION: Design and install dual drive capabilities at Peck Reservoir Booster station, along with other adjacent facility modification to improve functionality. PROJECT NEED: This booster station currently uses natural gas. Ever increasing mandates from FUNDING DEPARTMENT: the South Coast Air Quality Management District requires more option to reduce Public Works emissions dual capabilities to use the most economical power available. DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Jay KleinheinzJDuncan Lee STRATEGIC PLAN GOAL: Improve the Ci 's infrastructure Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13114 FY 14115 Design Complete: FY 2013/14 Design/Environmental $ 250,000 $ 250,000 $ 50,000 Construction Complete: FY 2013/14 Construction $ 1,350,000 Project Management $ 50,000 m Supplementals $ 50,000 Continuing PROJECT LOCATION Other TOTAL $ 250,000 $ 250,000 $ 1,500,000 FUNDING SOURCES Prior FY 12113 FY 13114 FY 14115 Water Fund $ 250,000 $ 1,500,000 TOTAL $ 250,000 $ 1,500,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 1,750,200JI No Additional Cost FUND: 506 COMMENTS: PROJECT TYPE: New & Rehabilitation CATEGORY: Water Water.xls Peck Res Dual Drive CITY OF HUNTINGTON BEACH ML CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Water Engineering Studies PROJECT DESCRIPTION: Perform modeling and various engineering studies to optimize system redundancy, efficiency, reliability, and to extend infrastructure longevity. PROJECT NEED: Identify potential projects to optimize system redundancy, efficiency, reliability, FUNDING DEPARTMENT: and to extend infrastructure longevity. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Consistent with the 2012 Water Master Plan and routine water maintenance Duncan Lee program STRATEGIC PLAN GOAL- Improve the C ly's infrastUcture SCHEDULE: PROJECT COSTS FY 13114 FY 14115 FY 15116 FY 16117 FY 17118 Design Complete: Varies/On-Going DesignlEnvironmental $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Construction Complete: N/A Construction Project Management w� Supplementals ° Other PROJECT LOCATION Other TOTAL $ 100,000 100,000 $ 100,000 $ 100,000 $ 100,000 FUNDING SOURCES FY 13114 FY 14M5 FY 15116 FY 16117 FY 17118 Water Fund $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 a 4 55 TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 500,000 # Additional annual cost: IA" roc rt FUND: 506 COMMENTS: PROJECT TYPE: Studies CATEGORY: Wate Water.xls Water Engineering Studies CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Water Facilities Security PROJECT DESCRIPTION: Security upgrades at water production and storage facilities. Improvements PROJECT NEED: Based on a mandated Water System Vulnerability Assessment performed in FUNDING DEPARTMENT: 2002-2003, the City's production and storage facilities are in need of security Public Works improvements/enhancements. DEPT. PROJECT MGR: SOURCE DOCUMENT: Water System Vulnerability Assessment(2003) Jay Kleinheinz/Duncan Lee STRATEGIC PLAN GOAL: Maintain public safety Approved Approved ExpendedlEnc. Requested SCHEDULE: PROJECT COSTS Prior FY 12/13 FY 13/14 FY 14115 Design Complete: DesigntEnvironmental $ 25,000 Construction Complete: 5 Year Program Construction $ 2,390,000 $ 2,154,000 $ 500,000 Project Management $ 25,000 w� Supplementals tO Continuing $ 186,000 PROJECT LOCATION Other TOTAL $ 2,440,000 $ 2,154,000 $ 686,000 FUNDING SOURCES Prior FY 12/13 FY 13/14 FY 14/15 •• Water Fund $ 2,440,000 $ 500,000 TOTAL $ 2,440,000 $ 500,000 �. MAINTENANCE COST IMPACT: ITOTAL PROJECT COST: $ 2,940,000 y No Additional Cost FUND: J506 a COMMENTS: PROJECT TYPE: New CATEGORY: Wate Water.xls Water Facilities Security CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Water Main Replacements PROJECT DESCRIPTION: Water main replacements at various locations throughout the City, such as the newly annexed Sunset Beach area, downtown area, Beach/Ellis, OC-44 replacement reimbursement to Mesa Water District, and the furthest westerly main channel crossing in the harbour area. PROJECT NEED: To replace existing transmission and distribution mains due to corrosion, FUNDING DEPARTMENT: excessive repair requirements, undersized, or other age related issue. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Consistent with the 2012 Water Master Plan, Beach Edinger Corridor Specific Duncan Lee Plan, and routine water maintenance program --�]] STRATEGIC PLAN GOAL- Improve the C61y's infraslWcture ------A SCHEDULE: PROJECT COSTS FY 13114 FY 14/15 FY 15116 FY 16117 FY 17118 Design Complete: Varies/On-Going DesignlEnvironmental $ 300,000 $ 250,000 $ 200,000 $ 200,000 $ 200,000 Construction Complete: Varies/On-Going Construction $ 3,500,000 $ 2,400,000 $ 600,000 $ 600,000 $ 600,000 Project Management $ 500,000 $ 250,000 $ 100,000 $ 100,000 $ 100,000 Supplementals $ 200,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Other PROJECT LOCATION Other TOTAL $ 4,500,000 11 $ 3,000,000 $ 1,000,000 $ 17000,000 $ 1,000,000 FUNDING SOURCES FY 13/14 FY 14115 FY 15116 FY 16/17 FY 17/18 ° Water Master Plan $ 1,000,000 Water Fund $ 3,500,000 $ 3,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 e TOTAL $ 4,500,000 $ 3,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 _ MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 10,500,000 Additional annual cost: a, w. FUND: 507, 50 ry1 COMMENTS: PROJECT TYPE: New & Rehabilitation CATEGORY: Wate Water.xls Water Main Replacements CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Well No. 8 Irrigation PROJECT DESCRIPTION: To convert existing sub-potable water well facilities to deliver irrigation water to City's Central Park, Sports Complex, Murdy Park, and landscape medians along Goldenwest Street. PROJECT NEED: To utilize sub-potable water in lieu of domestic water for large turf areas and FUNDING DEPARTMENT: landscaping Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Consistent with City's Water Conservation efforts Duncan Lee STRATEGIC PLAN GOAL: Improve the City's infrastructure Approved Approved ExpendedlEnc. Requested SCHEDULE: PROJECT COSTS Prior FY 12113 FY 13114 FY 14115 Design Complete: FY 2013/14 Design/Environmental $ 200,000 $ 600,000 Construction Complete; FY2014/15 Construction $ 1,120,000 $ 600,000 $ 550,000 Project Management $ 25,000 $ 25,000 Supplementals $ 60,000 $ 25,000 Continuing $ 165,000 PROJECT LOCATION Other $ 140,000 TOTAL $ 1,405,000 $ 1,340,000 $ 165,000 $ 600,000 - FUNDING SOURCES Prior FY 12113 FY 13114 FY 14/15 - Water Fund $ 1,405,000 $ 100,000 $ 600,000 t. -T-.. .. • --''A, r'1q Par ...: I TOTAL $ 1,405,000 $ 100,000 $ 600,000 O 3 MAINTENANCE COST IMPACT: ilTOTAL PROJECT COST: $ 2,105,000 No Additional Cost FUND: 506 _- Avue COMMENTS: PROJECT TYPE: Rehabilitation Completed Central Park pump station as earlier phase. CATEGORY: Wate WaterAs Well 8 Irrigation CITY OF HUNTINGTON BEACH 7 CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Well No. 9 Treatment PROJECT DESCRIPTION: Evaluate different potential treatment methods and operation scenarios to maximum capacity of Well 9, while removing odor from dissolved Hydrogen Sulfide. PROJECT NEED: To remove odor from dissolved Hydrogen Sulfide FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Duncan Lee/Jay Kleinheinz STRATEGIC PLAN GOAL: Improve the Cit 's infrastructure Approved Approved ExpendedlEnc. Requested SCHEDULE: PROJECT COSTS Prior FY 12/13 FY 13/14 FY 14115 Design Complete: FY 2013/14 Design/Environmental $ 250,000 $ 50,000 Construction Complete: FY 2014/15 Construction $ 600,000 Project Management Supplementals Continuing $ 200,000 PROJECT LOCATION Other TOTAL $ 250,000 0$ 50 00 $ 200,000 $ 600,000 FUNDING SOURCES Prior FY 12/13 FY 13/14 FY 14/15 Water Fund $ 250,000 S 600,000 r F TOTAL $ 250,000 $ 600,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 850,000 Additional annual cost: Minimal [FUND: 506 COMMENTS: PROJECT TYPE: New CATEGORY: Wate Water.xls Well 9 Treatment Dept. ID FN 13-013 Page 1 of 4 Meeting Date:9/3/2013 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/3/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Lori Ann Farrell, Director of Finance SUBJECT: Public Hearing to consider adopting Resolution No. 2013-48 to adopt a Budget for the City for Fiscal Year 2013/2014 and Resolution No. 2013-49 establishing the Gann Appropriation Limit Statement of Issue: The City Charter of the City of Huntington Beach requires a Public Hearing prior to the adoption of the City's annual budget. The City Charter further requires adoption of the annual budget by September 30, 2013, for FY 2013/14. Financial Impact: The total FY 2013/14 Proposed Budget is a structurally balanced budget that addresses current financial challenges while still funding core public services. The All Funds Proposed Budget equals $313.8 million, including a General Fund Proposed Budget of $193.5 million. Individual departmental and fund level appropriations are contained in the attachments herein. Funding for a total of five additional police officers is also included in the FY 2013/14 Proposed Budget. Recommended Action: Motion to: A) Open the Public Hearing on the proposed FY 2013/14 City budget appropriation of $313,780,914 as outlined in the Proposed Budget document; and, B) Adopt Resolution Number 2013-48, " A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for FY 2013/14;" and, - C) Authorize the Professional Services included in the FY 2013/14 budget to be representative of the services projected to be utilized by departments in FY 2013/14; and, D) Adopt Resolution Number 2013-49, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for FY 2013/14" of $733,663,584. Alternative Action(s): Continue the Public Hearing until September 16, 2013, and instruct City staff regarding changes to be incorporated in the budget. Analysis: As required by the City Charter, the City Manager submitted the FY 2013/14 Proposed Budget to the City Council on July 15, 2013. The Five-Year Capital Improvement Program (CIP) was discussed at a Study Session held on August 5, 2013, and the Long-Term Financial Plan was discussed at a Study Session held on August 19, 2013. 3 Item 9. - 1 HB 286- Dept.to FN 13-013 Page 2 of 4 Meeting Date:9/3/2013 The purpose of the budget study sessions was to provide the City Council an opportunity to discuss the proposed budget with staff before proceeding with the formal Public Hearing on September 3, 2013. The theme of next year's budget, "The Building Blocks of Economic Prosperity - Recovery, Realignment and Reinvestment" reflects the accomplishments the City has achieved despite fiscal challenges, while embracing the unique opportunities ahead. The FY 2013/14 Proposed Budget is structurally balanced and totals $313.8 million in All Funds, reflecting a 6.5 percent increase from the FY 2012/13 Adopted All Funds Budget of$294.7 million. The General Fund portion of the FY 2013/14 Proposed Budget totals $193.5 million, representing a 3.9 percent increase from the FY 2012/13 Adopted Budget of $186.2 million. The overall increase to the FY 2013/14 Proposed Budget in All Funds is primarily due to greater spending in the Capital Improvement Program (CIP) and the receipt of new Federal and State grants. The All Funds Budget contains over 50 distinct funds, including Enterprise Funds (Water, Refuse, Sewer and Drainage), Special Revenue Funds (Federal, State and County grants) and the General Fund. The FY 2013114 Proposed Budget reflects a one percent increase in staffing of 9.75 FTEs, primarily in public safety departments, to realign available funding to high priority areas or to mitigate risk. The proposed staffing includes two Community Service Officers, six Ambulance Operators, and partial positions in a few departments, increasing the personnel count on the Table of Organization to 969.75 from 960. This minimal increase is still 173 positions below the all-time high of 1,143 in FY 2008/09. The FY 2013/14 Proposed Budget also restores funding for five Police Officer positions, increasing the total number of funded positions in the budget to 14.75 FTEs. Professional Services As established by Administrative Regulation Number 228, each department has submitted a list of professional services which are generally contained in their Proposed Budgets (Attachment #3). Professional services contracts are subject to compliance with Administrative Regulation Number 228 and City Ordinance Chapter 3.03. Gann Appropriation Limit In November 1979, the California voters approved Article 13B of the State of California Constitution, which allows the City's spending of tax proceeds to increase only by factors from the base year of 1978-1979. In June 1990, Proposition 111 was passed which changed the way the limit is calculated and is outlined as follows. The City may increase its limit annually in two ways: • By a percentage equal to the increase from the preceding year in county or city population (whichever is greater). • By an amount equal to the change in per capita personal income in California or the change in the assessment roll the preceding year due to the addition of local nonresidential new construction (whichever is greater). The proposed appropriation limit for FY 2013/14 was calculated as follows: FY 2012/13 Appropriation Limit $ 692,527,871 Percentage of growth in State Per Capita Personal Income (1.0512) Multiplied by percentage growth in County Population (1,0078) x 1.0594 Proposed FY 2013/14 Appropriation Limit $ 733 6UMA 394 xs -287- Item 9. - 2 Dept. to FN 13-013 Page 3 of 4 Meeting Date:9/3/2013 Appropriations of revenues controlled by the Gann Limit are primarily in the General Fund. The General Fund proposed appropriation for FY 2013/14 of $193.5 million is significantly below this appropriation limit. Examples of proceeds of taxes governed by the Gann Appropriation limit are: property taxes, sales taxes, utility taxes, state subventions, fines, forfeitures, interest revenue on regulatory licenses, user charges, and user fees to the extent that those proceeds exceed the costs reasonably borne by that entity in providing the regulation, product, or service. Donations and Grant Awards On February 18, 2013, the City Council approved Resolution Number 2013-08 authorizing the City Manager and/or Finance Director to appropriate grant funding and donations received during the fiscal year up to $50,000 per source or grantor. This action is critical to ensure monies from donations and grants are expended within a specific timeframe to avoid lapses in funding. Staff is requesting to revise the budget resolution to permit the appropriation of donations and grants received during the fiscal year up to $100,000 per source or grantor. Donations and grant awards with matching requirements, or exceeding $100,000 from a single source or grantor, would still require City Council approval. This revision is being requested to further expedite spending of grants and donations as several small grants can be received from the same donor. Long-Term Financial Plan On August 19, 2013, the Finance Department presented the high-level overview of the City's updated Long-Term Financial Plan projections, including recommendations for expediting the payment of the City's unfunded liabilities for the Retiree Medical and Retiree Supplemental Plans. The FY 2013/14 Proposed Budget includes funding for this purpose. A minor technical adjustment of $43,703 is included in the attached budget appropriations based on slightly revised actuarial information provided by Bartel Associates to fully fund the "25 to 10" Retiree Medical Plan. A commensurate reduction was made to the Affordable Care Act appropriation for a net neutral effect. Public Hearing The City Charter requires that a public hearing be conducted on the City budget prior to adoption. Public Hearing notices have been published per City Charter requirements (Attachment#1). At the close of this hearing, all legal requirements for budget adoption will have been met. Environmental Status: Not applicable Strategic Plan Goal: Improve Long Term Financial Sustainability Enhance Economic Development Enhance and Maintain Public Safety Improve the City's infrastructure Develop, Retain and Attract Quality Staff 395 Item 9. - 3 Hs -288- Dept.to FN 13-013 Page 4 of 4 Meeting Date:9/3/2013 Attachment(s): 1. Public Hearing Notice 2. Resolution Number 2013-48, " A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2013/2014" 3. Professional Services included in the Fiscal Year 2013/14 Budget 4. Resolution Number 2013-49, " A Resolution of the City Council of the City of Huntington Beach Establishing the Appropriation Limit for Fiscal Year 2013/2014" 396 HB289- Item 9. - 4 ATTACHMENT ## 1 Item 9. - 5 y B ��_ PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2013/2014 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach, CA, located at 2000 Main Street, at the hour of 6:00 PM, or as soon as possible thereafter, on Tuesday, the 3`d of September 2013, for the purpose of considering the City Budget for Fiscal Year 2013/14. The Proposed Budget for Fiscal Year 2013/2014 totals $313,780,914 including General Fund Expenditures of $193,541,297. The complete, Proposed Budget for Fiscal Year 2013/2014 may be reviewed by the public from 8:00 AM to 5:00 PM, Monday through Friday in the City Clerk's Office at City Hall, 2000 Main Street, second floor; the City's Central Library located at 7111 Talbert Avenue; and all branch libraries. The public may obtain copies of the Proposed Budget for Fiscal Year 2013/2014 from the City's website at http://www.huntingtonbeachca.4ov. Pursuant to Huntington Beach Municipal Code Section 14.54.070, as part of the annual budget process, the sewer service user charges will be presented for receipt and file. All interested persons are invited to attend the budget hearing to express their opinions for, or against, the Proposed Budget with written or oral comments. Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5630. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: City of Huntington Beach By: Joan Flynn, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 Telephone: (714) 536-5227 hftp://huntingtonbeachca.gov/hbpubliccomments Notice to City Clerk *` this copy to run in newsprint no later than 10 days prior to the public hearing date. Run in both display format and in legal section. 398 ATTACHMENT #? RESOLUTION NO. 2013-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2013/14 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the proposed 2013/I4 budget, staff reports, and public testimony and information received in a noticed public hearing on the City budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: SECTION 1: That the budget for the City of Huntington Beach for Fiscal Year 2013/14, as set forth in Exhibit A, attached hereto and incorporated herein by this reference, is hereby adopted. SECTION 2: That the estimated revenue and transfers for Fiscal Year 2013/14, when combined with reserves, are sufficient to fund the appropriations and are as set forth in Exhibit A. SECTION 3: That the Proposed Budget for Fiscal Year 2013/14, Exhibit B, providing appropriations summaries of details currently contained in the City's accounting system, including technical adjustments related to Transfers In and Transfers Out, and detail of estimated revenue, is hereby approved. SECTION 4: That the City Manager may transfer funds from one expenditure type to another within the same fund provided there is no increase in approved total appropriations contained in the budget. SECTION 5: That the Tables of Organization, attached hereto as Exhibit C and incorporated herein by this reference are hereby adopted. The City Manager, subject to compliance with the City Charter Section 403, may revise the Tables of Organization as long as the authorized number of personnel within the same department, office or agency are not exceeded. SECTION 6: Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However the City Manager must obtain City Council approval for items that exceed $500,000. 13-3884/100434 1 400 Resolution No. 2013-48 SECTION 7. That the Capital Improvement Program contained in the Proposed Budget for FY 2013/14 Exhibit B, are approved in concept, and in accordance with Section 503 and Section 614 of the City Charter. The Director of Public Works is authorized to publicly advertise forbids on these projects. SECTION 8. That construction of capital improvement projects requires the use of professional services such as geo-technical, water testing, engineering oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for FY 2013/14, Exhibit B. Consistent with the City Council's policy regarding professional service agreements, the City Council hereby authorizes the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. SECTION 9: That the City Manager and/or Finance Director may, as necessary, appropriate donations and grants received during the fiscal year up to $100,000 per source or grantor. Donations and grant awards with matching requirements, or exceeding $100,000 from a single source or grantor, require City Council approval. Any resolutions authorizing budget amendments related to donations and grants in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 3rd day of Se tember 2013. axxt�j Mayor REVIE ND APPROVED: INI IA TED AND APPROVED: Ci ger finance Director APPROVED AS TO FORM: ( City Attorkey c6. a Exhibits A. 2013/14 Fiscal Year Budget B. Proposed Budget for Fiscal Year 2013/14 C. Tables of Organization 13-3884/100434 2 401 Res. No. 2013-48 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 3, 2013 by the following vote: AYES: Sullivan, Hardy, Harper, Boardman, Carchio, Shaw, Katapodis NOES: None ABSENT: None ABSTAIN: None Ci lerk and ex-officio _ lerk of the City Council of the City of Huntington Beach, California 402 Resolution No.2013-48 EXHIBIT A 403 Exhibit A City of Huntington Beach FY 201312014 Proposed Budget Appropriation Revisions General Fund Amount Department FY 2013/2014 Proposed Budget presented on July 15, 2013 193,541,297 Citywide Add funding for three additional Police Officers* 280,105 Police Department Adjustment to fully fund Retiree Medical "25 to 10" Plan" 43,703 Finance Department Reduce Affordable Care Act Appropriation (323,808) Non-Departmental Total FY 2013/2014 General Fund Revised Proposed Budget 193,541,297 All Funds FY 2013/2014 Proposed Budget presented on July 15, 2013 313,600,368 Citywide Add CDGB appropriation per City Council action on August 5, 2013 150,000 City Manager Add BID Auto appropriation per City Council action on August 5, 2013 30,546 Non-Departmental g' Total FY 20113120114 All Funds Revised Proposed Budget 313,780,914 Notes: *Assumes partial fiscal year funding based on anticipated hiring date. "Minor adjustment pursuant to the most recent data from Bartel Associates. o C O O z 0 N O w A m Resolution No.2013-48 Exhibit A City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2013/14 Budget Department/Fund Title Appropriations & Transfers Out General Fund (Company 100) City Council 248,562 City Manager 2,099,831 City Attorney 2,261,723 City Clerk 738,015 Community Services 8,910,801 Finance 5,211,332 Fire 39,896.979 Human Resources 5,195,350 Library Services 4,285,235 Information Services 6,299,501 Non-Departmental 28,163,653 Planning and Building 6,325,377 Police 62,306,061 Public Works 21,462,059 City Treasurer 136,819 Sub-Total General Fund 193 541 297 Other Funds (Company Number and Title) 00101 Specific Events 375,000 00104 School Events 3,500 00122 Inmate Welfare Fund 33,736 00201 Air Quality Fund 741,420 00204 Fourth of July Parade 400,000 00206 Traffic Impact 180.000 00207 Gas Tax Fund 2,177,862 00209 Park Acquisition & Development 601,510 00210 Sewer 400,000 00212 Narcotics Forfeiture- Federal 300,000 00213 Measure M Fund 3,196,179 00214 Narcotics Forfeiture- State 50,000 00215 Rehabilitation Loans 50,000 00219 Traffic Congestion Relief 42 2,995,800 00225 Gun Range Settlement 50,000 00233 Jamboree 25,000 00308 In-Lieu Parking Downtown 50,000 00314 Infrastructure Fund 1,700,000 00350 RORF 6,571,301 00352 LMIHAF 404,418 00401 Debt Svc HBPFA 5,540,844 00405 Debt Svc Grand Coast CFD2000-1 1,252,166 405 Resolution No. 201348 Exhibit A City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2013/14 Budget Department/Fund Title Appropriations & Transfers Out 00406 Debt Svc Mello Roos 294,550 00408 Debt Svc McDonnell CFD 2002-1 380,346 00410 Debt Svc Bella Terra 2,420,223 00501 CUPA 232,264 00504 Refuse Collection Service 11,129,778 00506 Water 47,497,454 00507 Water Master Plan 1,941,960 00508 WOCWB 165,000 00509 Refuse Education 51,600 00511 Sewer Service Fund 10,782,991 00701 BID -Auto 189,512 00702 Retiree Insurance Fund 2,305,116 00703 Retirement Supplement 4.780,237 00704 Fire JPA Fund 445,050 00707 Debt Svc Judgment Oblig Bonds 1,021,000 00709 BID - Hotel/Motel 1,540,000 00710 BID - Downtown 95,000 00711 Parking Structure-Bella Terra 530,557 00712 Parking Structure-Strand 1,000,000 00750 Alcohol Prevention Services 43,800 00802 Anaheim/Santa Ana UASI FY11 46,063 00838 Jail Training Grant 11,500 00843 HOME Program 13/14 395,505 00863 CDBG 13/14 1,146,679 00875 Saav 42,221 00909 UASI/OCIAC Program 165,715 00955 Prop 69 Funding 27,450 00961 Hwy Bridge Replacement& Rehab 1,114,000 00965 Master Plan of Arterial Highways 1,652,420 00978 Treas Forfeiture Fund Act 1992 15,000 00981 OC Real Estate Trust Fund 12/13 25,000 00986 Avoid the 26 FY12/13 5,000 00987 Justice Assistance Grant 12/13 7,622 00988 Human Trafficking 43,534 00989 OCDETF 25,000. 00991 Domestic Violence CY2013 93,885 00993 Anaheim/Santa Ana UASI FY12 42,347 00995 Hwy Safety Improvement Program 1,435,500 Sub-Total Other Funds 120,239,617 Total City Appropriations 313,78 914 406 Resolution No.2013-48 Exhibit A City of Huntington Beach Estimated Revenue and Transfers In Fiscal Year 2013/14 Budget Revenue & Fund Title Transfers In 00100 General Fund 193,541,297 00101 Specific Events 375,000 00201 Air Quality Fund 246,000 00204 Fourth of July Parade 400,000 00206 Traffic Impact 92,000 00207 Gas Tax Fund 3,025,199 00210 Sewer 115,000 00211 Drainage 90,000 00213 Measure M Fund 2,933,770 00219 Traffic Congestion Relief 42 2,900,122 00233 Jamboree 25,000 00350 RORF 6,598,180 00352 LMIHAF 450,000 00401 Debt Svc HBPFA 5,540,844 00405 Debt Svc Grand Coast CFD2000-1 1,252,166 00406 Debt Svc Mello Roos 105,000 00408 Debt Svc McDonnell CFD 2002-1 380,346 00410 Debt Svc Bella Terra 2,420,223 00501 CUPA 195,385 00504 Refuse Collection Service 11,050,500 00506 Water 37,079,582 00507 Water Master Plan 600,000 00508 WOCWB 165,000 00509 Refuse Education 50,000 00511 Sewer Service Fund 10,416,000 00701 BID-Auto 172,800 00702 Retiree Insurance Fund 2,262,500 00703 Retirement Supplement 4,616,000 00704 Fire JPA Fund 333,341 00707 Debt Svc Judgment Oblig Bonds 1,021,000 00709 BID - Hotel/Motel 1.540,000 00710 BID-Downtown 95,000 00711 Parking Structure-Bella Terra 600,000 00712 Parking Structure-Strand 1,050,000 00750 Alcohol Prevention Services 43,800 00802 Anaheim/Santa Ana UASI FY11 46,063 00843 HOME Program 13114 395,505 00863 CDBG 13114 996,679 00909 UASI/OCIAC Program 165,715 00961 Hwy Bridge Replacement& Rehab 1,534,000 00965 Master Plan of Arterial Highways 1,652,420 00978 Treas Forfeiture Fund Act 1992 15,000 00986 Avoid the 26 FY12/13 5,000 407 Resolution No.201348 Exhibit A City of Huntington Beach Estimated Revenue and Transfers In Fiscal Year 2013/14 Budget Fund Title Revenue & Transfers In 00987 Justice Assistance Grant 12/13 7,622 00988 Human Trafficking 43,534 00989 OCDETF 25,000 00991 Domestic Violence CY2013 93,885 00993 Anaheim/Santa Ana UASI FY12 42,347 00995 Hwy Safety Improvement Program 1,435,500 Total Revenue 298,239,325 408 Resolution No.2013-48 EXHIBIT B 409 Exhibit B o.201348 IN Of 4UNTIH TOM ti 9 aw .. v - t" ***Complete copy on file in the City Clerk's Office*** ar a OPOUD Resolution No.2013-48 EXHIBIT C 411 Exhibit C Resolution No.2013-48 City of Huntington Beach EEG City Council Proposed Budget — FY 2013114 Mayor Mayor Pro-Tem City Council Member(5) Administrative Assistant 412 Resolution No.2013-48 City of Huntington Beach City Attorney Proposed Budget - FY 2013114 City Attorney - Chief Assistant City Attorney ADMINISTRATION Administrative Assistant LITIGATION ADVISORY Assistant City Attorney Assistant City Attorney Senior Deputy City Attorney(2) Deputy City Attorney III Legal Assistant(2) Legal Assistant 413 Resolution No.2013-48 City of Huntington Beach City Clerk Proposed Budget — FY 2013114 City Clerk ADMINISTRATION, PUBLIC SUPPORT 8 RECORDS MANAGEMENT ELECTIONS Assistant City Clerk Senior Deputy City Clerk Senior Deputy City Clerk 414 Resolution No.2013-48 City of Huntington Beach City Treasurer Proposed Budget — FY 2013114 City Treasurer Administrative Assistant(0.50) 415 Resolution No.2013-48 City of Huntington Beach City Manager Proposed Budget — FY 2013/14 E:iManager ADMINISTRATION Assistant City Manager Assistant to the City Manager Executive Assistant Office Assistant II PUBLIC INFORMATION ENERGY OFFICE OF BUSINESS DEVELOPMENT Community Relations Officer FEEnergy Project Manager Deputy Director of Economic Development Economic Development Project Manager Real Property Agent Administrative Aide Administrative Secretary(.50) 416 Resolution No.2013-48 City of Huntington Beach Community Services Proposed Budget — FY 2013114 Director of Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant Office Assistant II Community Services and Recreation Specialist FACILITIES,DEVELOPMENT D RECREATION,HUMAN 8 BEACH OPERATIONS CONCESSIONS CULTURAL SERVICES FACILITIES AND DEVELOPMENT RECREATION,HUMAN.AND BEACH ADMINISTRATION Facilities,Development,&Concession CULTURAL SERVICES Administrative Secretary Manager ADMINISTRATION Administrative Secretary(.50) Recreation,Human,&Cultural BEACH MAINTENANCE Services Superintendent Beach Operations Supervisor PARK ACQUISITION AND Community Services Recreation Beach Maintenance Crewleader(2) DEVELOPMENT Coordinator Senior Facilities Maintenance Administrative Analyst Senior Administrative Secretary(.50) Technician Beach Equipment Operator(3) SPECIFIC EVENTS ADULT&YOUTH SPORTS Beach Maintenance Service Worker Community Services Recreation Community Services Recreation Supervisor Supervisor PARKING METERS Maintenance Service Worker Parking Meter Repair Technician Parking Meter Repair Worker(2) PROJECT SELFSUFFICIENCY Human Services Program Coordinator PARKING&CAMPING Supervisor Parking&Camping SENIOR SERVICES Facilities Senior Supervisor Human Services Parking&Camping Crewleader Volunteer Services Coordinator Parking&Camping Leadworker Community Services Recreation Parking&Camping Assistant Supervisor Social Worker Office Assistant 11 Senior Services Assistant Senior Services Transportation Coordinator CULTURAL SERVICES Senior Supervisor Cultural Affairs Office Assistant II CITY GYM&POOL Community Services Recreation Supervisor EDISON CENTER Community Services Recreation Supervisor MURDY CENTER Community Services Recreation Supervisor 417 Resolution No.2013-48 City of Huntington Beach Finance Proposed Budget — FY 2013114 �jj Director of Finance ADMINISTRATION Administrative Assistant ACCOUNTING SERVICES BUDGET MANAGEMENT CASHIERING 8 FISCAL SERVICES COLLECTIONS SERVICES Accounting Manager Budget Manager Deputy City Treasurer Fiscal Services Manager GENERAL ACCOUNTING Administrative Analyst Senior CASHIERING MUNICIPAL SERVICES Administrative Analyst Senior (2) Accounting Technician Senior Accounting Technician (1.50) Supervisor Accounting Technician II(2) Senior Accountant PAYROLL Accounting Technician II Payroll- BUSINESS LICENSE ACCOUNTS PAYABLE& Senior Payroll Technician ACCOUNTS RECEIVABLE1 Senior Accounting Technician RECEIVABLE Accounting Technician Senior COLLECTIONS Accounting Technician II(2) Accounting Technician Accounting Technician Field Service Representative Supervisor Supervisor Accounting Technician If(2) Accounting Technician II PROCUREMENT Buyer(2) Administrative Assistant(0.50) REPROGRAPHICS MAIL 'Pending classification approval from the Personnel Commission 418 Resolution No.2013-48 City of Huntington Beach Fire Proposed Budget — FY 2013114 Fire Chief FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONS C MARINE SAFETY Fire Division Chief ADMINISTRATION Fire Division Chief Marine Safety Division Chief Administrative Secretary Administrative Analyst Senior Marine Safety Lieutenant(3) Administrative Aide FIRE SUPPRESSION Marine Safety Officer 11(10) PROGRAMS Administrative Assistant Fire Battalion Chief(3) Assistant Fire Marshal Accounting Technician 11 Deputy Fire Marshal(2) Fire Protection Analyst(2) Administratve Secretary(50) Fire Captain(30) Fire Prevention Inspector (3) Fire Engineer(30) FIREMED Firefighter Paramedic(48) CERTIFIED UNIFIED Fire Medical Coordinator Firefighter(12) PROGRAM AGENCY Accounting Technician 11(2) Ambulance Operator(30) Haz Mat Program Specialist Office Assistant 11 Administrative Secretary TRAINING EMERGENCY MANAGEMENT Fire Battalion Chief &HOMELAND SECURITY Deputy Fire Marshal Fire Battalion Chief Emergency Services EMERGENCY MEDICAL Coordinator SERVICES CENTRAL NET OPERATIONS Emergency Medical Services Coordinator AUTHORITY Fire Training Maintenance Technician Administrative Secretary 419 Resolution No.2013-48 City of Huntington Beach Human Resources Proposed Budget — FY 2013114 Director of Human Resources ADMINISTRATION Personnel Analyst AdminisVative Assistant RISK MANAGEMENT LABOR BENEFITS 8 TRAINING RECRUITMENT 8 RETENTION LIABILITY Personnel Analyst Principal Personnel Analyst Principal Personnel Analyst Principal Risk Manager Personnel Analyst Senior Personnel Analyst Liability Claims Coordinator Personnel Assistant(2) Administrative Secretary Once Assistant 11 SAFETY/WORKERS COMPENSATION Safety&Loss Prevention Analyst 420 Resolution No.2013-48 City of Huntington Beach Information Services Proposed Budget — FY 2013114 Director of Information Services ADMINISTRATION Administrative Assistant INFRASTRUCTURE CUSTOMER APPLICATIONS AND PUBLIC SAFETY SYSTEMS SYSTEMS SUPPORT DATABASE SUPPORT IS Communications Manager IS Computer Operations Business Systems Manager Business Systems Manager Manager (0.50) (0.50) Nety ork Systems Administrator IS Analyst Senior IS Analyst IS Analyst Senior(2) IS Analyst IV(3) IS Technician Senior IS Technician Senior IS Analyst IV(2) IS Analyst II IS Technician IV(2) IS Technician III IS Analyst III IS Technician IV IS Technician II IS Analyst II(2) IS Technician I OIS Analyst II(3) 421 Resolution No.2013-48 City of Huntington Beach Library Services Proposed Budget— FY 2013114 Director of Library Services FE-Pdncipel Librarian ADM FACIL4-fMAINT ENTAES8 O SERVC INING PRO SERVSCESOUTH PUBLI SERVICE NATION �MCOLLECTANAGEOMENT Senior Librarian ADULT LITERACY Senior Librarian Senior Librarian Literacy Program Specialist PUBLIC SERVICES TECHNICAL SERVICES ADMINISTRATION (2) -MI R N' IRRARV Atlminisbative Assistant Librarian Librarian Librarian Volunteer Services BRANCHES Ubrary Services Clerk(2) Library Services Cleric Library Services Clerk Coodinator Senior Library Specialist BANNING (0.75) ACQUISITIONS FACILITY RENTALS Librarian(0.50) Media Services Specialist Accounting Technician II(2) Library Facilities Lj HELEN MURPHY ariasLibrarianMAIN STREET Library Specialist OAKVI K Library Specialist 422 r — Resolution No.2013-48 City g of Huntington Beach Planning & Building Proposed Budget — FY 2013114 Director of Planning&Building ADMINISTRATION Administrative Analyst Senior Administrative Assistant Administrative Secretary(2) Office Assistant II NEIGHBORHOOD C RMIT 8 PLAN CHECK CE) PRESERVATION& INSPECTION SERVICES SERVICES CODE ENFORCEMENT CURRENT PLANNING Senior Code Enforcement Officer Inspection Manager Manager(Building)* Planning Manager (2) Senior Planner(2) Code Enforcement Officer 1/11 Inspection Supervisor(2) Plan Check Engineer(2) Associate Planner(2) (3.50) Principal Electrical Inspector Permit&Plan Check Supervisor Assistant Planner Principal Plumbing&Mechanical Senior Permit Technician(2) Inspector Building Inspector 1/11/III ADVANCE PLANNING Building Inspector 111(4) Planning Manager Building Inspector 11(4) Senior Planner(1.50) Building Inspector I Associate Planner 12) Assistant Planner PLANNING COMMISSION *Pending classification approval from the Personnel Commission 423 Resolution No.2013-48 City of Huntington Beach Police Proposed Budget - FY 2013114 Police Chief ADMINISTRATION/EXECUTI V E Administrative Assistant Police Lieutenant PROFESSIONAL STANDARDS Police Sergeant(2) UNIFORM INVESTIGATIONS ADMINISTRATIVE OPERATIONS Police Captain Police Captain Police Captain Administrative Secretary INVESTIGATIONS SUPPORT SERVICES PATROL Police Lieutenant Police Administrative Services Police Lieutenant(6) Police Sergeant(4) Manager Police Sergeant(12) Police Officer(20) Police Service Specialist Police Officer(117) Civilian Check Investigator(2) Facilities Maintenance Crewleader Police Recruit(4) Forensic Systems Specialist Community Relations Specialist Crime Scene Investigator(6) Crime Analyst Police Services Specialist RECORDS TRAFFIC Community Services Officer(2) Records Administrator Police Lieutenant Police Records Supervisor(3) Police Sergeant(3) SCIENTIFIC IDENTIFICATION Police Records Specialist(10) Police Officer(18) Police Photo/Imaging Specialist Police Records Technician(6) Police Records Specialist Latent Fingerprint Examiner(2.50) Police Services Specialist(5) Police Services Specialist Police Systems Coordinator AERONAUTICS Court Liaison Specialist Police Sergeant NARCOTICS/VICE/INTEL Police Officer(6) Police Sergeant TRAINING Senior Helicopter Maintenance Police Officer(11) Police Sergeant Technician Police Services Specialist Police Officer Helicopter Maintenance Technician Police Services Specialist OCIAC TASK FORCE PARKING ENFORCEMENT Police Officer ALARMS Parking/Traffic Control Supervisor Police Services Specialist Parking/Traffic Control Officer(16) ,JAIL Detention Administrator PERSONNEL SPECIAL ENFORCEMENT Detention Shift Supervisor(4) Administrative Analyst Senior Police Lieutenant Detention Officer,Nurse(4) Police Officer(2) Police Sergeant(3) Detention Officer(9) Police Services Specialist Police Officer(15) BUDGET/PAYROLL Administrative Analyst Senior Accounting Technician II(3) COMMUNICATIONS Police Communications Manager Communications Supervisor(6) Communications Operator(18) PROPERTY EVIDENCE Property Officer(2) 424 Resolution No.2013-48 City of Huntington Beach Public Works Proposed Budget— FY 2013/14 Director of Public Works ADMINISTRATION Project Manager Administrative Assistant Accounting Technician II Administrative Secretary Office Specialist �—ENGINEERING TRANSPORTATION UTILITIES MAINTENANCE OPERATIONS GENERALSERVICES City Engineer Transpatahon Manager Uldfles Manager Maintenance Operations Manager General Services Manager CONSTRUCTION ENGINEERING ENGINEERINGI CIP WATER B SEWER ADMINISTRATION MAINTENANCE ADMINISTRATION GENERAL SERVICES Constmction Manager Principal Civil Engineer Administrative Analyst Senior Administrative Analyst Savior ADMINISTRATION Senior Construction Inspector(3) Senior Traffic Engineer Water Conservation Coordinator Administrative Secretary See Maintenance Admin Survey Parry Chief Traffic Engineering Technician SCADA Coordinator Accounting Technician It Code Enforcement Officer Survey Technician It(2) SCADA Technician Office Assistant ll Field Service Representative Contract Admimstratpr(2) SIGNAL B LIGHTS Warehoesekeeper Once Assistant ll MAINTENANCE Equipment Su port Assistant LANDSCAPE MAINTENANCE DESIGN ENGINEERING p Landscape Maintenance Su FLEET MAINTENANCE Traffic$ignallligM Crewleadar Stock Clark ceMBOf FledO Senior Civil Engineer(2) Traffic Signal Electrician 2 Administrative Secretary litigationn Crewleader parsbons Su pervisor Senior Engin ai Technician Traffic Maintenance Service Office Assistant II(2) Landscape Maint Leadworker(3) Equip Services CrevAeader Worker(2) Landscape Equipment Operator(2) EquiplAulo Main.CravAeader DEV OPM NI -T ENGINEERING ERIN WATER PRODUCTION/DUALITY Pest Control Specialist Equ pli MaiM Ll adwoker(3) Principal Civil Engineer SIGNS B MARKINGS Water Production Supervisor Equipment Support Assistant San.,Clint Engines,(2) MAINTENANCE Crass Connection Control Specialist(2) TREE Tree SANCE Mechanic l (S) Senior Engineering Technician Signs&Markings Crewleader Water Quality Coordinator Tree Maintennance uperviwr Mechanic 1 I1I(0) dd Civil Engineering Assistant Tree Maintenance Creator(3) 9l^ n9 Signs Leadwmken Water Operations Technician Tree Equipment Operator(3) FACILITY MAINTENANCE EquipmentOperator ateror Operations Creiorks,r Maintenance Service Worker(2) FaciPainer in.Crewler WATER AND IEWER Water OystemssLeatlwaken(2) Painterenance Su, ENGINEERING Water Systems Technician ll1(5) Street Maintenance MAINTENANCE Facilities Maintenance Supervisor Poncior Civil Engineer(2) Water Systems Technician (5) Street Maintenance Supervisor Fatilities Maintenance TeUlnician(2) Senior Civil gAssisr(2) Street Maintenanceadvacrader El I.Mitsn Civil Engineering AssislaM(2) WATER DISTRIBUTION/Sup METERS $peat Maintenance L Operator (2) Plumper Water Dist Supervisor Street Equipment Operator(3) Maintenance Service Worker STORM WATER DUALITY Water Dist Maint.Creeleader Maintenance Service Worker(9) Principal Civil Engineer Water Dist.Meters Crewleader Admin.Environnlenal Specialist(2) Engineering Aide Water Dist.Main.Unediv rker(() Water Dist.Meters Operator( (2) Water Equipment Operator Water Service Worker ) Water Meter Repair Technician(5) Senior Water Meter Reader Field Service Represr Reader(3) Water Meter Reader n 11 Accounting Technician II Water Utility Loceror WASTEWATER Wastewater Supervisor Wastewater Operations Crewleader Wastewater Operations Leadworker(3) Wastewater Equipment Operator(5) Senior Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Maint Service Worker(➢) 425 ATTACHMENT #3 f Attachment#3 CITY OF HUNTINGTON BEACH PROFESSIONAL SERVICES LISTING FISCAL YEAR 2013/14 Citywide(All Funds) Departirwit 110hrlslonwFund Description Amount City Council City Council No professional services budgeted for FY 2013-14 To— Cftyr Attorney City Attorney Professional Services $117,865 City Clerk City Clerk No professional services budgeted for FY 2013-14 $0 City Treasurer City Treasurer No professional services budgeted for FY 2013-14 s0 Administration Federal Lobbying Services $75,341 Administration Strategic Planning Services $13,500 Business Development 'Financial Consulting/Graphic and Otter Professional Services $20,810 City manager Real Estate Services Creation of a commuter based tracking program for all leases $35,000 Real Estate Services _ misal/And. ulsiton/Ri ht-of Wayand Other Professional Services $40,261 CDBG(815,855-863,982) _ HousmgCompliance Monitodn /Le al&Technical PrM Srvca $996 679 Home Program(843-854) Housing Compliance Monitoring/Legal&Technical Prof Srvcs $395,605 Parking In-Lieu 5308) Professional Services _ __.._550.E community Service Park Acquisition&Develogrwt(209) DesigNEnvironmental/Architectural Professional Services $160.000 4th of July(204) 4th of July Run/Parade/PuSk Relaaone Pro/easimM Services $85.000 Accounting Services Audit Professional Services/Other Professional Service$ $140,000 Budget Management Sales tax auditing and censutting_services $20,000 Finance - _ Pro rty tax auditing and censulsn services $24000 Retiree Insurance Fund(702),Retirement Supplemental(703), Mello Roos 406 Consulting services $54.500 Erne envy Response Physical Exams for Sat -10065203 625 000 Emergency Response Physicel Exams for Safety -10065303 $B 250 Eme_riiency Response Background Investigations for Potential Em Flo ees-1000 203 SM 000 Fire Prevention - Environmental and Enginearin Consultn -10086201 $15,000 Fire Prevention _ _ Environmental&Engimeen Consultn -10085201 59000 Firs Fire Prevention_ Environmental&Engineering Consulting-W085201 $25,000 Fire Prevention P aicel Exams for Safe -10065201 $600 !Fire Prevention Central Library Environmental Consulting-10085201 $1,000 'Fire Medical Program Medical Insurance Billing-10085401 $278,000 Fire Medical Program _ Ph sisal Exams for Safety Personnel-IDOW 02 $6,750 Fire Medical Program Physical Exams for Emergency Transport Personnel-10055403 $17130 Legal Professional Services $5,000 Recruitment&Retention Professional Services 539,000 Human Resources -Employee Relations-Labor Consulting Professional Services $22 500 Human Resources Liability Insurance-ConsultinglOther Professional Services 5200000 Employee Safe -Medical Professional Services S835 U Information Services Informabon Services No professional services budgeted for FY 2013-14 $0 Library Services Library Services No professional services budgeted for FY 2013-14 $0 EIRs-10060201 Citywde Greenhouse Inventory-10080201 Planning&Building Climate Action Plan-10060201 Planning_ Technical Studies-10050201 $147,697 Inspection Services Inspection Services-10060401 $50000 Permit&Plan Check Services Plan Check Services-10060501 S50 000 Administration _ Crime prevention,Psychological and Ploygrapri services $65,000 Executive Leger conweason services $2,000 Police Juvenile diversion services,Juvenile Rape exams,and d0otl technician Investigations serwces $179008 Gang services contract,SWAT and Pilot physical exa ms $67.402 Uniform Addtional CRAB Services — - - 520,000 Development processing,inspection,special services,parcet revrew, $155,7D0 Engmeenn to men-100 EIR review.infrastructure fundingstudy General Servioe$-100 Ins ion/Testing Services $20000 Consulting arbonst tree surveys.litigation reports,streeb surveys. $16,000 Maintenance Operations spell reports,safe /s cial Veinin Public Works Transportation Manaement-100 Tragic studies,minor design,plan check,special studies 510000 �Traffic Impact 208 Tragic studies.minor design,plan check special studies t/80 000 'Gas Tax20 Construction managementins _on,tessn"rgect design $200.000 Water Service Fund 508 Pro ect design construction management inspection,tessn $899 200 Serer Service Fund 51/ Project design,construction management,inspection,testing $125 000 Grants&Restricted Funds P n constructor management inspection,tasi SQ8.0w 427 Attachment#3 CITY OF HUNTINGTON BEACH PROFESSIONAL SERVICES LISTING FISCAL YEAR 2013/14 Citywide All Funds) Department IDIvIlilmorFund DowAptlim Amourd Cirywde Expenses Claims.Litl2a5on,Auditing and Recruitment Services $1,833,070 Debt Service 8 Transfers Professional Services. Services a Debt nd Auditing Fees $15,725 Non-Departmental - Appraisal/Economic Analysis/Legal/Housing Compliance end DNer RORF Administratim(350) _ Professional Services _ _ E325,000 Housin 220 2338352 Professional Services E25,000 Total Protsammi SaMCsa .33 ,145 428 ATTACHMENT #4 429 xs4321- Item 9. - 36 RESOLUTION NO. 2013-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2013-2014 WHEREAS, Article 13B of the California Constitution imposes upon state agencies and local governments the obligation to limit each fiscal year's appropriations of the proceeds from taxes to the amount of such appropriations in fiscal year 1978/1979, adjusted for changes as prescribed under the law, NOW,THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: In compliance with the provisions of Article 13B of the California Constitution and the formula set out therein, there is hereby established an appropriation limit of$733,663,584 for the fiscal year 2013-2014. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 3rd day of qpntpmhpr 12013. axot� Mayor REVIE APPROVED: ROVED AS TO FORM: City a er Jity'Atto ey 1 INITI TED AND APPROVED: 7f1r � G�' LWA-t Director of Finance Exhibit A - Gann Limit Calculation 13-3771/92737 430 GX11101L H - KESUIUL1 Ofl IVO. LU13-47 GANN LIMIT CALCULATION FISCAL YEAR 2012-2013 Under Proposition 111,there are two options available for each of the major adjustment factors. The values of these factors for the purpose of calculating the Fiscal Year 2012-2013 adjustment are as follows: Price Factor: (A) Percent growth in State per Capita Personal Income: 5.12% (Source:Dept of Finance,California-Attachment 1) (B) Percent change in Assessed Valuation due to new non-residential construction: 0.58% (Source:Orange County Assessor Prop I I I Report-Attachment 2) Population Factor: (C) Percent growth in County Population: 0.78% (Source:Dept of Finance,California-Attachment 1) (D) Percent growth in City Population: 0.50% (Source:Dept of Finance,California-Attachment 1) Annual Adiustment Factor: Based on the actual data,the four alternative adjustment factors are as follows: (A x C) 1.0512 x 1.0078 = 1.0594 (A x D) 1.0512 x 1.0050 = 1.0565 (B x C) 1.0058 x 1.0078 = 1.0136 (B x D) 1.0058 x 1.0050 = 1.0108 Calculation of the Fiscal Year 2012-2013 Limit FY 12/13 Limit $692,527,871 From PY G Recommended Adjustment Factor(Largest Allowable Increase) 1.05939936 FY 13/14 Limit $733,663,584 431 Res. No. 2013-49 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 3, 2013 by the following vote: AYES: Sullivan, Hardy, Harper, Boardman, Carchio, Shaw, Katapodis NOES: None ABSENT: None ABSTAIN: None Ci lerk and ex-officio Ark of he City Council of the City of Huntington Beach, California 432 PROOF OF PUBLICATION STATE OF CALIFORNIA) w7 �.'C COUNTY OF ORANGE ) " �Notke"dPPuWic Hearin oit the P C Bud' et for Fiscal Year 2013/2014 t� T NotiCtr s heren` Mh a public'h�rirgvnllbe!hald' p1M2 Cfly Council of the City of H'f urrtingtomBeech; IrttheCiounci� hemtlere of0le Civfc,Cer�'ter„Hbritln CA;locatedat2000Mam Streetat thphbur I am a citizen of the United States and a W&OO RA044 soon ae poselble the4eefter on•�.ed5y�the 3rd"of September 2013 fw the pu pose Of cartel ng It art for Elecai Yeer 19/.1 resident of the County of Los Angeles 1 � 9'�ro '�M ropoesd Bud y ecal Yea�'20 5313780,914 including General'Fund,Expenditures am over the age of eighteen years and of 5793`5a1297 The complete Piopoe6d(B tdpet{'oruF Wear 2013/2014 may be reviewe`dIby the public ' from ai00 AM to 5 W_PM"Monday through Fatday tin lilt C{(.y Clerk s Office at'Cit Hall"2000 Main Streep not a party to or interested in the notice secoRd&floor"'�theCsE)emral ubrery bcet�tl`atb]11>Telbert Avenue and aiFbranch libraries The putSOc: maybbtaincopies, theRroposed Budget forFlscaFYeac 20ia/201a from ma;Cilisp webarte.at http✓/www published. I am a principal clerk of the h�u e�n^gtogbeaabagav�ss: Faros a HUNTINGTON BEACH � '� � Pursuard to,Hu nptun Beeett Muni bode 3ectto 74 54 070 as rt of the annuab et, the- sewer`7"semca user diargea wiGbe presented ieceip't and file:. Yg 9`• t"'ZY`.K, INDEPENDENT, which was adjudged a � 4 All interested".peteons re 5itedtbaUWA ,D g t3exp Ma0`oP�ione.brioragalnat the newspaper of general circulation on ProposedFBudget�wlil written oroial cfimmarits�Writt6mcommunloauooe to:iha City Cosnal should be maned"to the GtQce of the Glty Cle ,pit theadtlreae�below FtaOter intotmatloh may be obtained from the September 29, 1961, case A6214, and Fina� oMmnlstrsetFH trng � �Aezwazxorabr p t ah53sf56ao June 11, 1963, case A24831, for the rhecleyorH mingtdn•B.aapdeawxsatoaxommo8ataper� sarh.nd aamlealon oryacbe6soY'rtregtrnerdogemgbyme)tt 0r clty or xtlNtlesnThe oh pgrott is an. City of Huntington Beach, County of equ�lropporlunrtyamplayer �r°g�"' Orange' and the State of Califomia " Dated:AugbsY9 2013 <r '^ `�`{ 'r` r � T �' urr�Lert� Attached to this Affidavit is a true and 4; ktt n s.-: < • ' 4006Main'Street,4+M Floor t complete copy as was printed and �` published on the following date(s): x s } �� i ttom�** "r r-" t•!' $+. .1.^*•� tX.x,r+. e ... : - J•a< 7a> r ?J/tiutttlngtont>each�9ovRitipubifccomrnenh��,.t �3" j ._:�;' Thursday, August 15, 2013 1 certify (or declare) under penalty of perjury that the foregoing is true and correct. Executed on August 23, 2013 at Los Angeles, California twal U(lWWiU/I/ Signature 433 PROOF OF PUBLICATION from 8:DO AM to 5:00 from the Finance De- STATE OF CALIFORNIA) PM. Monday through yartment, 2000 Main Friday in the City Street, Huntington Clerk s Office at C Beach, CA, 92648-2702 SS. Hall, 2000 Main Sheet, or by telephone (714) S second floor; the City 636-5630. Central Library-located The.City of Huntington at 7111 Talbert Avenue; Beach endeavors to ac- COUNTY OF ORANGE ) and all branch libraries, commodate persons of IThe public may obtain handicapped status in I copies of the Proposed the admission or access Budget for Fiscal Year to, or treatment or em- I am a citizen of the United States and a 2013/2014 from the ployment in, city pro- City's website at t!%d grams or activities.The resident of the County of Los Angeles; I www.hunlin ton city p+ Huntington r ! eac ci ov. I Beach is an equal op- am over the age of eighteen years and each n Huntington Oatedportu iAugustty 9.20 Beach Municipal Code Oated'August 9,2013 not a party to or interested in the notice Section 14annual as City -ef Huntington part of the annual bud- 6aach get process, the sewer ' : loan t. Flynn,c+iffypublished. I am a principal clerk of the a user charges Clerk: will C HUNTINGTON BEACH will be presented for 2000 Mnln Street, receipt and file. 2nd Floor INDEPENDENT which was adjudged a All interested parsons xuntirgton Beach, CA r are invited to attend 92648-2702 the budget hearing to Tslgyhone:(714) 536- newspaper of general circulation on express heir opinions 5227 September 29, 1961 case A6214 and for, dBudget against,the Pro. htt p r r �(( posed Butlgel with writ h tin¢ton eachca.gov/ June 11 , 1963, case A24831, for the QfYOFINBI1BIBtOH Wrn or itten ` lloc mm ea- "'pcomman a City of Huntington Beach, County of BEACH lions to he City Coun- cil should be mailed to OrangO and the State of California. �FirOf"osEAFH4°" t the Office or he City e , � (�� Clerk at the, address. Attached to this Affidavit is a true and for Yflar201; 2014 below. Further informa- lion may be obtained Notice is hereby given complete copy as was printed and that a public hearing published on the following date(s): cuonclhofdhetctyhe 'Of -- Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach, CA, Thursday, ,August 15 2013 located at 20DO Main Street, at the hour of 6:00 PM, or as soon as possible thereafter, on Tuesday, the 3rd of September 2013, for I certify (or declare) under penalty the purpose of ludgconsi- Bring the City Budget for Fsco Year 2013/14. I of perjury that the foregoing is true The Proposed Budget P 1 '1 g g for Fiscal Year 2013/ i 2014 totals' I and correct. $313,780,914 including tmesraofri193 541,297. The complete Proposed Budget for Fiscal Year 2013/2014 may be re- Executed on August 23, 2013 viewed by the public, at Los Angeles, California Signature 434 City of Huntington Beach Budget Process and Calendar ✓' Adopted Budget — FY 2013/14 Date Budget Procedure Action By 04/18/13 A kickoff meeting is held to review the directive for preparation of the Director of Finance FY 2013/14 budget. Budget Manager 04/18/13 Departments begin preparing their respective budgets including Departments Through entering proposed budgets into the accounting system. 05/10/13 05/10/13 Individual Capital Improvement Project (CIP) requests are completed Departments and submitted to the Public Works Department. 05/10/13 Budgets are submitted to the Budget Management Division. Departments 05/08/13 Revenue projections are completed and submitted to the Budget Director of Finance Management Division. Budget Manager 06/04/13 The City Manager's office conducts meetings with all departments to City Manager Through review budget development forms and supplemental budget Departments 06/25/13 requests. Director of Finance Budget Manager 06/19/13 Capital Improvement Program is submitted to the Public Works Public Works Commission. 06/26/13 Departments and Budget Management are advised regarding final City Manager budget adjustments prior to preparation of the Proposed FY 2013/14 Budget Document. Budget Management prepares the document for submission to the City Council. 07/12/13 The Proposed Budget for FY 2013/14 is submitted to the City City Manager Council per the City Charter. 07/15/13 The City Manager conducts a budget study session and presentation City Manager of the Proposed FY 2013/14 Budget for the public and City Council City Council at their regular meeting. Direction is requested from the City Council regarding preparation of the Budget Resolution. 08/05/13 The City Manager conducts a budget study session and presentation City Manager of the Proposed FY 2013/14 CIP and Infrastructure Budget for the City Council public and City Council at their regular meeting. Direction is requested from the City Council regarding preparation of the CIP Resolution. 435 City of Huntington Beach 0 Budget Process and Calendar Adopted Budget — FY 2013/14 Date Budget Procedure Action By 08/05/13 The City Manager conducts a Five Year Long Term Financial Plan City Manager study session for the public and City Council at their regular meeting. City Council 08/26/13 Accounting and Purchasing staff begin working with departments Accounting Staff regarding encumbrance carry-overs and the pending closure of "Open Purchasing Staff Purchase Orders" prior to the new fiscal year. Departments 09/03/13 A public hearing is conducted by the City Council of the City City Council Manager's Proposed Budget/CIP for FY 2013/14. Following City Manager completion of the public hearing, the City Council adopted the budget Departments by resolution. 10/01/13 Fiscal Year 2013/14 is activated and departments begin operating with Accounting Staff the new budget. Departments 436 City of Huntington Beach Financial Policies Adopted Budget — FY 2013/14 FINANCIAL REPORTING AND ACCOUNTING STANDARDS ❑ The City's accounting system will be maintained in accordance with generally accepted accounting practices and the standards of the Government Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA). ❑ The annual financial report will be prepared within six months of the close of the previous fiscal year. The City will use generally accepted accounting principles in preparing the annual financial statements and will attempt to qualify for the Government Finance Officers Association's Excellence in Financial Reporting Program. ❑ The City will strive for an unqualified audit opinion. An unqualified opinion is rendered without reservation by the independent auditor that financial statements are fairly presented. ❑ The City will contract for an annual audit by a qualified independent certified public accounting firm. The independent audit firm will be selected through a competitive process at least once every five years. The contract period will be for an initial period of three years, with two one-year options. BUDGETING ❑ The budget will be prepared consistent with the standards developed by the Government Finance Officers Association and California Society of Municipal Finance Officers (CSMFO). In addition, a summary version will be provided to the public in a user-friendly format. ❑ The City will maintain a balanced operating budget for all funds with estimated revenues being equal to, or greater than, estimated expenditures, and with periodic City Council reviews and necessary adjustments to maintain balance. ❑ On-going revenues will support on-going expenditures. Revenues from one- time or limited duration sources will not be used to balance the annual operating budget. ❑ Support function appropriations will be placed in the department in which they are managed. GENERAL FUND BALANCE ❑ There is an established Economic Uncertainties Reserve commitment in the General Fund. The monetary goal of this commitment is equal to the value of two months of the General Fund expenditure adopted budget amount. ❑ Appropriations from the Economic Uncertainties Reserve commitment can only be made by formal City Council action. Generally, appropriations and access to these funds will be reserved for emergency situations. Examples of such emergencies include, but are not limited to: • An unplanned, major event such as a catastrophic disaster requiring expenditures over 5% of the General Fund adopted budget • Budgeted revenue taken by another government entity 437 City of Huntington Beach Financial Policies ' Adopted Budget — FY 2013/14 GENERAL FUND BALANCE CONTINUED • Drop in projected/actual revenue of more than 5% of the General Fund adopted revenue budget ❑ Should the Economic Uncertainties Reserve commitment be used and its level falls below the minimum amount of two months of General Fund expenditures adopted budget, the goal is to replenish the fund within three fiscal years. ❑ In addition to the Economic Uncertainties Reserve, there are three permanent reserves established for the purpose of smoothing annual operating budgets, providing flexibility and the ability to take advantage of favorable financial/business conditions, and providing a source to fund unforeseen expenditures. Appropriations from these reserves can only be made by formal City Council action. These permanent reserves are: • Equipment Replacement Reserve for the acquisition of rolling stock, other movable assets, pumps, engines, and any equipment needed to sustain city infrastructure. Planned appropriations from this fund are identified during the annual budget process. The replenishment of this Reserve is outlined below. • Capital Projects Reserve for the construction of city infrastructure. Planned appropriations from this fund are identified during the annual budget process in concert with the Capital Improvement Plan. The replenishment of this Reserve is outlined below. • Litigation Reserve for unforeseen litigation losses exceeding the amount budgeted in the current year. The monetary goal for this Reserve is generally set at the city's self insured limit. This fund will be replenished each year through the annual budget process. ❑ Allocation of the audited General Fund unassigned fund balance (or increases in the Economic Uncertainties Reserve) will be done as follows if, and until, the Economic Uncertainties Reserve commitment is fully funded (i.e., two months of General Fund expenditures): • 50% to Economic Uncertainties Reserve commitment • 25% for Infrastructure Fund ■ 25% to Capital Improvement Reserve (CIR) commitment ❑ Once the Economic Uncertainties Reserve commitment attains full funding, unassigned fund balance will be divided as follows: • 50% for Infrastructure Fund • 25% to Capital Improvement Reserve (CIR) commitment • 25% to Equipment Replacement commitment ❑ Any unassigned revenues received during the fiscal year will be added to the fund balance of the General Fund. 438 City of Huntington Beach Financial Policies Adopted Budget — FY 2013/14 FUND BALANCE CLASSIFICATION ❑ The City's fund balance is made up of the following components: • Nonspendable fund balance typically includes inventories, prepaid items, and other items that, by definition cannot be appropriated. • The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation. • The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the City Council. The City Council has authority to establish, modify, or rescind a fund balance commitment. • Amounts in the assigned fund balance classification are intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. The City Manager or designee has the authority to establish, modify, or rescind a fund balance assignment. • Unassigned fund balance is the residual classification for the City's funds and includes all spendable amounts not contained in the other classifications. ❑ The City considers restricted or unrestricted amounts to have been spent when an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. ❑ The City's committed, assigned, or unassigned amounts are considered to have been spent when an expenditure is incurred for purposes for which amounts in any of those unrestricted fund balance classifications could be used. APPROPRIATION AUTHORITY ❑ The City Council is the appropriation authority for the City Budget. As required by state law, appropriations expire at the end of each fiscal year. NON-DEPARTMENTAL BUDGET ❑ The City shall maintain a non-departmental budget that is used for expenditures that do not apply to a specific department, are Citywide in nature, or shared by several departments. The Director of Finance and City Manager shall be responsible for administration of this budget. OPERATION OF THE CAPITAL IMPROVEMENT RESERVE (CIR) COMMITMENT ❑ The Capital Improvement Reserve (CIR) will only be used to budget for, and construct, capital improvement projects identified in the City's five-year Capital Improvement Plan (CIP). ❑ Savings from completed capital improvement projects will be retained for use on other infrastructure projects. 439 City of Huntington Beach ? Financial Policies Adopted Budget — FY 2013/14 ENTERPRISE FUNDS ❑ An Enterprise Fund is a type of proprietary fund used to report an activity for which a fee is charged to external users for goods or services. The City will set users fees for each enterprise fund at a rate that fully recovers the direct and indirect costs of providing service. ❑ The City will adjust user fees as necessary to ensure that enterprise funds do not collect revenues at a rate in excess of the fund's operating, capital, and reserve requirements. ❑ Enterprise funds will be supported by their own rates and not subsidized by the General Fund. ❑ Enterprise funds will pay their share of overhead services provided by the General Fund. SPECIAL REVENUE FUNDS ❑ A Special Revenue Fund is used to account for the proceeds of specific revenue sources that are restricted to expenditure for specified purposes. ❑ The City Council will establish which revenues require placement into a special revenue fund. ❑ The City Council will establish which expenditures will be expensed to each special revenue fund. DEBT ISSUANCE & MANAGEMENT ❑ The City will not use long-term debt to pay for current operations. ❑ The City will strive to construct capital and infrastructure improvements without incurring debt. Debt financing will be considered for capital and infrastructure improvements when one or more of the following circumstances exist: ■ When the term of the debt does not extend beyond the useful life of the improvements. • When project revenues or specific resources will be sufficient to service the long-term debt. • When the cost of debt is less than the impact of the cost caused by delaying the project. CHARGES & USER FEES ❑ "User Fees" are fees for services that are exclusively provided by the City and cannot legally exceed the cost of the service provided nor the statutory limit (if lower). User Fees will be reviewed and/or revised periodically by the City Council. User Fees that do not recover all direct and indirect costs of service will be clearly identified and must be approved by the City Council. ❑ "Charges" are fees that have no statutory limit and typically are set at "market rates" since the public can choose to obtain these services from other sources. Charges will be reviewed and/or revised periodically by the City Council. Charges that do not recover all direct and indirect costs of service will be clearly identified and must be approved by the City Council. "0 City of Huntington Beach Financial Policies Adopted Budget — FY 2013/14 CHARGES & USER FEES CONTINUED ❑ The City Council will be presented annually with a list of all User Fees and Charges indicating when they were last changed. ❑ Fees for infrastructure improvements required by new development will be reviewed annually to ensure that the fees recover development related expenditures. CAPITAL MANAGEMENT ❑ The City will prepare a five-year Capital Improvement Plan (CIP). The plan will be developed biannually and updated annually. The Capital Improvement Plan will include current operating maintenance expenditures, funding to support repair and rehabilitation of deteriorating infrastructure, and the construction of new infrastructure projects. ❑ Prior to planning the construction of new infrastructure, the improvement's future operating, maintenance, and replacement costs will be forecast and matched to available revenue sources in the operating budget. BASIS OF BUDGETING ❑ Governmental, agency and expendable trust fund types, and pension trust funds use a modified accrual basis of accounting. These funds recognize revenue when it is susceptible to accrual. It must be measurable and available to finance current period expenditures. Examples include property taxes, sales tax, governmental grants and subventions, interest and charges for current service. Revenues not susceptible to accrual include certain licenses, permits, fines and forfeitures, and miscellaneous revenue. The City of Huntington Beach recognizes expenditures when it incurs a measurable liability, with the exception of interest on long-term debt, which is recognized when it is due. ❑ The City accounts for proprietary fund types and pension trust funds on the accrual basis, similar to private businesses, recognizing revenue when earned, regardless of the date of receipt, and recognizing expenses when they are incurred. The City selected under GASB Statement 20 (Governmental Accounting Standards Board), to apply all GASB pronouncements as well as an official statement of opinions of the Financial Accounting Board. ❑ The budget includes estimates for revenue that, along with the appropriations, comprise the budgetary fund balance. The appropriated budget covers substantially all fund type expenditures. The City Council adopts governmental fund budgets consistent with generally accepted accounting principles as legally required. There are no significant unbudgeted financial activities. Revenues for special revenue funds are budgeted by entitlements, grants, and estimates of future development and growth. Expenditures and transfers are budgeted based upon available financial resources. The City uses an encumbrance system as an aid in controlling expenditures. When the City issues a purchase order for goods or services, it records an encumbrance until the vendor delivers the goods or performs the service. At year-end, the City 441 City of Huntington Beach Financial Policies Adopted Budget — FY 2013/14 BASIS OF BUDGETING CONTINUED reports all outstanding encumbrances as reservations of fund balance in governmental fund types. The City then re-appropriates these encumbrances into the new fiscal year. FUND BALANCE DEFINITIONS AND PROJECTIONS ❑ The City is reporting estimated changes in fund balances for all funds with adopted budgets for the current fiscal year. The City has chosen to report certain major funds individually and the others combined within the annual audit. Major funds used in the City's Comprehensive Annual Financial Report (CAFR), plus selected other funds are described. Within the budget document, all funds operated by the City are individually presented. o For governmental funds, the fund balances represent the estimated effort of the adopted budget on the unassigned fund balance that will be reported in the CAFR for prior fiscal year completed. This amount represents the amount available for appropriation by the City Council. ❑ For fiduciary and enterprise funds, the fund balances reported represent the net working capital (current assets minus current liabilities) shown in these funds. This amount closely parallels the unrestricted net assets shown on the CAFR. ❑ The estimated capitalized proprietary fund expenditures represent the estimated amount of expenditures that will be used for fixed assets. In enterprise funds, fixed assets are not recorded as expenditure in the year incurred, but are depreciated over their useful lives. 442 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2013/14 City Council The following are activities on which the Mayor and City Council Members could expend City funds: • League of California Cities, Orange County Division monthly general membership meetings • Quarterly League of California Cities Policy Committee meetings • League of California Cities, Orange County Division Board of Directors or Executive Committee meetings • League of California Cities Annual Conference • Various League of California Cities training workshops and/or subcommittee meetings • Meetings of the Orange County City Selection Committee • Meetings of the Orange County Mayors' Round Table • Orange County Council of Governments Board meetings and General Assembly • Southern California Association of Governments meetings and General Assembly • Various Huntington Beach Chamber of Commerce functions • Various community organizations' events and fundraising activities • Various state organizations' events and fundraising activities • Various national organizations' (such as the National League of Cities, the United States Conference of Mayors, and others) events and workshops • Various educational workshops put on by the above organizations and others • Possible trip to one of our two sister cities, Anjo, Japan and Waitekere, New Zealand • Trips to Washington, D. C. to meet with federal legislators or federal agencies on issues of interest to the City • Trips to Sacramento, California to meet with state legislators and/or state agencies on issues of interest to the City • Hosted meetings with representatives from other governmental agencies such as our state or federal legislators, agency representatives, or City Council Members from other cities 443 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Proposed Budget — FY 2013/14 City Council • Association of California Cities —Orange County Monthly Meetings • Association of California Cities — Orange County Board of Directors or Executive Committee Meetings • Association of California Cities — Orange County training workshops and/or subcommittee meetings • Orange County Local Agency Formation Commission (LAFCO) • Meetings and event for Appointed Committees of various organizations 444 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses - RIAdopted Budget — FY 2013114 il `" , City Attorney The following are activities on which the City Attorney could expend city funds: • Various business meetings/events with business leaders, owners, consultants, or vendors • Community meetings or events on general or city-specific issues • Attendance at annual professional conferences, board meetings, and other meetings such as the League of California Cities, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses • Books, training, certifications, and publications relevant to the work environment • City events and city-supported functions such as 4rh of July, Association of Volleyball Professionals (AVP), Art Center features, activities, and expenses related to the events • Litigation expenses 445 INTENTIONALLY LEFT BLANK 446 ..'� City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2013/14 City Clerk The following are activities on which the City Clerk could expend City funds: • Various business meetings/events with business leaders, consultants, vendors, and media • Community meetings or events on general, City, and/or department-specific issues • Attendance at professional conferences, board meetings and other meetings and events such as the Southern California City Clerks Association (SCCCA), the Orange County City Clerks Association (OCCCA), the Beach Cities Clerks Association, the City Clerks Association of California (CCAC), the International Institute of Municipal Clerks (IIMC), the League of California Cities (LOCC), the Association of California Cities Orange County (ACCOC), the California Association of Clerks and Election Officials (CACEO), the Orange County Association of Records Managers and Administrators (ARMA), the Huntington Beach Chamber of Commerce membership meetings, the Huntington Beach Chamber of Commerce Planning Conference, the Huntington Beach Chamber of Commerce Economic Conference, California City Clerks Association New Law and Election Seminar, SIRE Conference, SIRE Roundtable meetings, the Granicus Annual Conference, Nuts & Bolts for Clerks, Senior Saturday, Surf City Nights, Technical Track for Clerks (TTC), Orange County Registrar of Voters (OCROV), National Notary Association (NNA), Easter Hunt, ICMA Conference Meetings, Women Leading Government (WLG), Leadership Committee, Youth in Government Day, Fair Political Practices Commission Seminars (FPPC), including specialized conferences for work-specific topics and economic conferences; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses • City Clerk related books, training, certifications, and publications relevant to the work environment • City events and city-supported functions such as 4th of July, Art Center features, public safety awards, and activities and expenses related to public outreach events 447 INTENTIONALLY LEFT BLANK 448 lia f City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2013/14 City Treasurer The following are activities on which the City Treasurer could expend City funds: • Various business meetings/events with business leaders, owners, consultants, or vendors • Community meetings or events on general or City-specific issues • Attendance at annual professional conferences, board meetings, and other meetings such as the California Municipal Treasurers Association, the Association of Public Treasurers of the United States and Canada, the League of California Cities, the Government Finance Officers Association, the California Society of Municipal Finance Officers, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses • Occasional trips to testify/lobby on specific City issues to Sacramento or to Board of Equalization meetings • Books, training, certifications, and publications relevant to the work environment • City events and city-supported functions such as 4th of July, Association of Volleyball Professionals (AVP), Art Center events, and other similar activities 449 INTENTIONALLY LEFT BLANK 450 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2013/14 h City Manager The followingare activities on which the City Manager could expend City funds: Y 9 P Y • Various business meetings with Chamber President and Board Members • Various business meetings with Conference and Visitors Bureau President and Board Members • Various business meetings with business leaders and owners • Occasional meetings with developers regarding project issues or status • Community meetings on general or City-specific issues • Consultant meetings on specific City projects • Attendance at annual professional conferences and meetings such as International City Management Association, American Society of Public Administrators, League of California Cities, Municipal Management Assistants of Southern California, Alliance for Innovation, Government, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, and other incidental expenses • Occasional trips for lobbying on specific city issues to Sacramento, California or Washington, D.C. • Books and publications relevant to the work environment • City events and city-supported functions such as 4th of July, Association of Volleyball Professionals (AVP), Art Center features, activities, and expenses related to the events 451 INTENTIONALLY LEFT BLANK 452 ITV Of UHTIN TON Long-Term Financial Plan HS August 19. 2013 i. HUNTNf.TO�BFACN Summary ❑ Five-Year Plan Update ❑ General Fund Financial Outlook ➢ FY 2013/14 Proposed Budget Baseline ➢ Revenue Assumptions ➢ Expenditure Assumptions ➢ Unfunded Liabilities Review ➢ General Fund Reserves ➢ Risk Factors ➢ Strategic Planning Retreat Discussion ❑ Recommendations WIIINCTM REACH Benefits of a Five-Year Plan • Build a financially resilient government through long- term financial planning • Improve long-term financial sustainability as required through the Strategic Plan A N N • More time to effect change and adapt • Adds transparency and encourages involvement • Methods to determine the cost/benefits of decisions over the long-term • Tool to help leaders balance demanding needs for: Enhanced or new services, infrastructure needs and financial reserves 3 'x:N�cmu e[acH Basis of Estimates ❑ Local and National Economic Indicators ❑ Orange County Assessor 's Office ❑ Property Tax and Sales Tax Consultants (HDL) ❑ Economic Forecasts (i.e. , Chapman, Fullerton, and UCLA) ❑ CalPERS ' Actuarial Valuations ❑ Bartel Associates ' Analyses and Recommendations ❑ Financial Advisor's Input and Analysis (PFM) 4 & � t , Sir G _ i _ s} Five-Year Plan A V rid C" z August 19, 2013 MNDGTONBEACH General Fund Expenditure Baseline ❑ The Proposed General Fund Budget totals $ 193 . 5 million, a 3 .9% increase from the FY 12/13 Adopted Budget A ❑ For the first time in six years, the Proposed General Fund Budget is balanced for FY 13/ 14 with: No layoffs, position reductions, or defunded positions No departmental cuts No service reductions 6 FY 2013/14 Baseline MNNGTQX BEACH General Fund Budget by Department City Clerk City Manager City Attorney 0.4% Ll% 1.2% Finance Library Services o City Council 2.2% 2.7/o 0.1% Human Resources 2.7% City Treasurer Information Services 0.1% 3.3% Planning and Building � Police 3.3% 32.0% Community Services 4.6% Public Works 11.1% Fire 20.6% Non-Departmental 14.7% 7 PIE Revenue Assumptions HUN GTM IWACH ❑ Property Tax will increase steadily by a modest 3 .5% annually in FY 14/15 and thereafter • Sales Tax will increase by 4.25% in FY 14/15 and FY p 15/16, and stabilize at 4.0% in FY 16/17 m • 0 Transient Occupancy Tax is estimated at 4.0% annually Overall, General Fund revenue will increase on average by 2.8% per year over the next 5 years, or an additional $5 .7 million annually on average 8 Expenditure Assumptions WUNI ox BEACH ❑ Baseline labor costs with no changes to the Table of Organization ❑ Existing employees' PERS pick-ups remain* ❑ Reflects projected CalPERS rate increases per Bartel Associates' analysis ❑ $ 1 million additional for Equipment Replacement for FY 13/14, and $500,000 thereafter until $6 million is reached in FY 17/18 ❑ $500,000 more for Infrastructure in FY 14/15, and thereafter, to meet the 15% infrastructure Charter requirement ❑ $ 1 million per year for 800 MHz interoperability project ❑ $500,000 per year for three years for the General Plan ❑ $516,000 per year for Affordable Care Act compliance ❑ $ 1 million in FY 14/15 and thereafter for the Senior Center Debt Service Payment Assumes continuation of HBFA at 6.75%pick-up 9 Ex enditure Assumptions p p M NN GEDN BE%CH (CaIPERS Rate Increases) ❑ CaIPERS costs will increase from $25 .6 million in FY 13/14 to $46.4 million in FY 19/20 0 Reflects impact of discount rate change from 7.75 /o to 7.50 /o (no phase-in) in FY 13/14 and a reduction to 7.25% in FY 15/16 N Reflects impact of a significantly reduced payroll base Accounts for almost 50% of the total increase in the General Fund Budget in FY 13/14 Reflects shift from a 30-year rolling amortization to a 30-year fixed amortization period Reflects a 5-year smoothing methodology versus the original 15-year smoothing Reflects pension cost increases due to longer lifespans 10 W 7-Year C a1PERS — All Funds HUNMN%MN Employer Contribution Increases (in millions) 90.9% $50.0 $45.0 $40.0 $35.0 A A W $30.0 $25.0 ■Misc $20.0 ■Safety $15.0 $10.0 $5.0 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Summary considers 30-Year Rolling to Fixed Amortization, Direct Rate Smoothing, Mortality Study and 7.25% Discount Rate 11 Five-Year Plan Highlights III "I,M°"[`" (in thousands) Category Proposed Projected Projected Projected Projected FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 SALARIES 91,331 94,606 96,021 97,101 98,15 ALPERS 25,560 26,760 31,450 34,50 37,75 WORKERS'COMP& OTHER BENEFITS 22,68 22,67 22,86 23,033 23,21 A Ol OPERATING &NON-OPERATING 46,96 47,50 47,95 45,843 45,58 INFRASTRUCTURE 3,00 3,50 4,00 4,50 5,00 EQUIPMENT 4,00 4,50 5,00 5,50 6,00 ,TOTALS 193,541 199,54 207,28 210947 215,70 VENUES 193,541 198,791 204922 210934 216936 IR - Senior Center Debt 1,000 1,00 CHALLENGE)/SURPLUS 0 (243) (29063) (132) 65 12 HILNTWGTn�BEACH Five-Year Plan Highlights • The City's General Fund is benefiting from the national economic recovery • The City is well poised to benefit from this recovery through increased revenue A N ❑ However, the City's personnel cost is approximately 72% of the General Fund Budget • As such, fixed cost increases related to the existing payroll base will largely consume projected revenue increases J The most significant cost increases projected over the next 5 to 10 years are the City's pension costs due to Ca1PERS ' rate changes 13 7 Five-Year Plan Highlights HUNT CTDN BEACH J Hence, projected revenue increases will primarily assist in funding increased pension costs J FY 15/16 will be challenging as there is a projected $2. 1 million deficit due to the full implementation of PERS ' new rate changes J The Five-Year Plan reflects the "Base Case" and does not reflect enhanced staffing levels or restored positions 14 F Y a b Z Accomplishments t Nv GTON KACH [Paid off PARS liabilityin FY 12/13 two ears ahead of � Y schedule Ancreased payments to Retiree Medical Plan by a total of A $981 ,000 over the past 3 years (above the ARC) C1(Increased payment to Retiree Supplemental Plan by $969,000 in FY 11 /12 (above the ARC) Opted to budget full impact of discount rate change in Year One for PERS rate (FY 13/ 14) 16 �,T�GTD,BVN Plan to Reduce Unfunded Liabilities ❑ The 5-Year Plan reflects a 5-pronged approach: "One Equals Five" Set-Aside for Ca1PERS "25 to 10" Plan for Retiree Medical 16 to 10" Plan for Retiree Supplemental Consider revision to Financial Reserve Policy as follows: • 25% to Economic Uncertainties Reserve • 25% to Capital Improvement Reserve (CIR) • 25% to Pension Rate Stabilization Fund • 25% for Infrastructure Fund As recommended by Bartel Associates, reduce unfunded pen sion liabilities by $ 1 .9 million year-end, if possible 17 a "One Equals Five" Plan Ca1PERS �S,led�s a $25,000,000 °qof a a $20,000,000 °nc`bu1� p $25,000,000 ow ' o a $15,000,000 - Eocb m o^O`4,M C $15,000,000 $20,000,000 0 c 0 O $10,000,000 ie. 0 Y V e $5,000,000 $- FY 2013/14 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 18 1125 to 10" Plan Retiree Medical 12,000,000 — $10 million 10,000,000 ;r Z s,000,000 � a 2 v 6,000,000 a 4,000,000 2,000,000 $9.2 million 0 FY 2011-12 FY 2015-16 FY 2020-21 FY 2025-26 FY 2030-31 FY 2035-36 Year 10 Year 25 Years to Eliminate Unfunded Liability —25-Year Amortization -----Expedited"25 to 10"Plan 19 •`• 1116 to 10" Plan MINTM/GTON BFApI Retiree Supplemental 40,000,000 $37 million 35,000,000 30,000,000 25,000,000 A V N � 20,000,000 7 C `a 15,000,000 — 10,000,000 \ — 5,000,000 — $7.4 million 0 FY 2011-12 FY 2014-15 FY 2017-18 FY 2020-21 FY 2023-24 FY 2026-27 Year 10 Year 16 Years to Eliminate Unfunded Liability —16-Year Amortization —Expedited"16 to 10"Plan 20 J. HU CTM BEACH Recommendations by Bartel Associates Budget the full impact of the previous discount rate change (7.75% to 7.5%) in FY 2013/ 14 l(Use extra one-time money to pay down unfunded liabilities A J W Options to fund higher future pension costs include: Allocate/Find additional ongoing revenue to fully fund increasing future pension costs , Negotiating to have employees pay more Utilize long-term financial plan to expedite full funding for increased CaIPERS costs 21 € a. n { Poe iy 3SY!i.flf.Vr. •. General Fund Reserves ,r August 1 2013 C� ugus 9, General Fund Balance M%TNGTON BEACH (in thousands) Audited Estimated Estimated Estimated Fund Balance Category FY 11/12 FY 12/13 FY 13/14 FY 14/15 Economic Uncertainties 24,011 24,011 241011 24,011 Equipment Replacement 69913 11,413 119413 119413 Capital Improvement Reserve 5,970 5,970 49970 31970 PARS Obligation 41701 Budget Stabilization Fund 39100 39100 3,100 39100 Retiree Medical Unfunded Liability 698 Senior Center Debt Service 1,000 19000 Litigation Reserve 900 19900 11900 1,900 Other Fund Balance 89142 8,253 89253 89253 Total Fund Balance 549435 549647 549647 53,647 23 x ice,�, r Risk Factors "' August 19, 2013 J. Redevelopment Dissolution ❑ Disallowed Items — Recurring Costs $ 8365000 ❑ Additional disallowances A v Low-Mod Housing DDR* $ 35600,000 ➢ Non-Housing DDR (Other Funds) $ 81813,384 ➢ General Fund Impact $ 5,078,834 $179492,218 *City filed litigation against the Department of Finance in FY 11/12 regarding the $3.6 million in Low-Mod Funds. 25 �. .. { _ k Strategic PlanningRetrea Discussion August 19 2013 Strategic Planning Retreat Discussi WOW Strategic Funding for 3 Police Officers At the August 2, 2013 Strategic Planning Retreat, the City Council requested options to fund three additional Police Officers in the FY 13/14 Proposed Budget 27 7 Police Officer Costing HG TV.CTDN BE%CH Assumptions: FT 1 3 1 3 A Year 1 Year 2 Fully Burdened Cost without PERS 166, 110 498,330 1669110'' 498,330 PERS 639700 191 , 100 67,360' 202,080 Total Cost* $ 2299816 $ 689,430 $ 2335470 $ 700,410 28 %• a Funding Options MNTNGTWI BFKN for 3 Police Officers Options Description Proposed Budget Option 1 800 MHz Interoperability Project $1 million Option 2 Affordable Care Act^ $516,000 A Option 3 Capital Improvement Projects* $3 million ➢ Staff recommends Option 2 ^One-time delay in Affordable Care Act implementation to January 1, 2015. *Balance to be funded by the CIR. 29 ITV Of UHTIH ( T0H 14 (11 Questioil's . Em rugust 19. 200 C I T Y O F H U N T I N G T O N B E A C H SIX - MONTH STRATEGIC OBJECTIVES 2 August 2013 through 1 February 2014 THREE-YEAR GOAL: IMPROVE THE CITY'S INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. At the Aug. 19,2012 Council members Jill Recommend to the Council for action the creation of an ad hoc City Council committee City Council meeting Hardy and Joe Carchio for Bartlett Park to address the development of the park. 2. Nov. 1,2013 Public Works Dir. Present to the City Council for consideration a Bicycle Master Plan. 3. wNov. 1,2013 Community Services Dir. Present to the Community Services Commission a Bartlett Park Status Report. 4. Nov. 15,2013 Planning and Building Present to the City Council for action a contract and work program,with costs,for a Dir.and Public Works Dir comprehensive General Plan Update,which includes a Climate Action Plan,to comply with state law. 5. Nov. 15,2013 Public Works Director Develop and present to the City Manager for review a work plan for a City Facilities Needs Assessment to address maintenance needs. 6. Dec.1,2013 I.S.Director Provide a report to the City Council on the PCs and laptops that have been replaced since the end of 2012 and a timeline and the cost for the replacement of the remaining outdated PCs and laptops. 7. At the Dec. 16,2013 Public Works Dir.—lead, Report to the City Council on the senior center design,updated cost estimates,and City Council study Finance Dir.,Community financing plan. session Service Dir. 8. Feb. 1,2014 Finance Dir.—lead,I.S. Report to the City Council on the status of the cashiering system(i.e.,cash handling) Dir.,Public Works Dir. implementation as the first phase of the Conservation Water Rate Implementation Plan. A THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Oct. 15,2013 Planning and Complete all zoning entitlements and issue building permits for the commercial/retail Building Director component of the Pacific City property. 2. Jan. 15,2014,at a City Manager Update and present to the City Council for action the 10 Point Business Plan,including City Council study criteria for economic incentives to attract new businesses and retain existing session businesses 3. Feb.1,2014 Planning and Complete processing of the zoning entitlements and issue building permits for the Building Director construction of the Edinger Hotel. 4. Feb.1,2014 City Manager Complete the new Economic Development Strategic Plan and present to the City a Council for action. B THREE-YEAR GOAL: IMPROVE LONG-TERM FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs expire City Manager and HR Dir., Negotiate contracts with a goal of full employee pickup of the employee working with an outside labor share of CaIPERS costs. negotiator 2. At the Aug. 19,2013 Finance Director Review the Financial Reserve Policy and recommend changes,if needed,to City Council meeting the City Council for action. 3. At the Aug. 19,2013 Finance Director Update and present to the City Council for action a Five-Year Financial Plan. City Council meeting 4. Oct.1,2013 City Manager and Finance Dir. Implement the plans in the proposed FY 2013-2014 budget to potentially eliminate the unfunded liabilities for the Retiree Medical and the Retiree a Supplemental in ten years. 5. Feb.1,2014 City Manager and HR Dir., Continue negotiations toward the City Council's parameters regarding working with the City Council employee bargaining groups'contract negotiations,including a review of the goal of eliminating the retiree medical subsidy for all new employees. 6. Feb. 1,2014 and City Manager and Finance Dir. Propose to the City Council for action the implementation of the"One Equals annually thereafter Five"Plan to expedite the payment of the city's unfunded CaIPERS liability so that each$1 million deposited saves the taxpayer$5 million over 30 years. 7. FUTURE OBJECTIVE Finance Dir.-lead,City Enhance the budget development process to include program narratives that Aug. 1,2014 Manager,HR Director describe departmental priorities to assist in decision making on staffing. C THREE-YEAR GOAL: DEVELOP, RETAIN AND ATTRACT QUALITY STAFF WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Nov. 1,2013 Council member Jill Hardy- Create City Council decorum protocols and bring recommendations to the Ci lead,Mayor Connie Council for consideration. Boardman,Mayor Pro Tem Matt Harper,City Clerk 2. Nov. 15,2013 City Clerk,working with Conduct one low-or no-cost morale-building activity for staff. Employee Team Power 3. Dec. 15,2013 HR Director and City Clerk Conduct a department head and management team building activity. 4. Dec. 15,2013 HR Director,working with the Host one Employee Service Award activity involving staff and the City Council Employee Team Power rn 5. By Feb. 1,2014, HR Dir.and the Study the impact on department service delivery of positions lost from the at a City Council Asst.to the City Manager table of organization and make recommendations to the City Council for study session consideration. D THREE-YEAR GOAL: ENMANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. At the Aug. 19,2013 City Manager,working with Identify and present to the City Council funding to fill three(3)additional police City Council meeting the Police Chief and officer positions for a total of five(5)in FY 2013-2014. Finance Dir. 2. Sept.15,2013 Fire Chief Submit to the City Manager the Fire Dept.'s evaluation of the potential to regain the Fire Department's Insurance Services Of rice's Class I rating. 3. Al the Sept.16.2013 Fire Chief and Upon approval of a service delivery option by the City Manager,will present to City Council meeting Marine Safety Chief the City Council for action the transition of lifeguard services at Sunset Beach. 4. Oct. 1.2013 Fire Chief and Community Complete the transition of Marine Safety into the Fire Department. Services Dir.,working with key Fire Dept.and Marine Safety staff 5. Oct 1,2013 City Manager,working with Identify funding and resources to accelerate the hiring process to fill the vacant, the Police Chief and funded police officer positions in the Police Dept.and report the results to the Finance Dir. City Council. 6. Dec. 15,2013 Fire Chief Present to the City Manager the results of the pilot study on the use of an automated vehide location(AVL)system to deploy ambulances. 7. Feb. 1,2014 City Attorney—lead,Police Prepare and present to the City Council for information and action a plan to Chief,Fire Chief effectively address illegal fireworks and the misuse of stale-approved fireworks. E INTENTIONALLY LEFT BLANK 488 ^ City of Huntington Beach _ Ratios of Outstanding Debt by Type = (In Thousands) Adopted Budget - FY 2013114 Fiscal Year Ending September 30, Long-Term Indebtedness 2009 2010 2011 2012 2013 Governmental Activities: Judgment Obligation Bonds 6,774 5,989 5,179 4,339 3,474 Public Financing Authority 59,815 55,385 49,475 46,720 43,105 Redevelopment Agency 57,459 54,918 52,433 48,976 46,063 Other Long-Term Obligations 1,161 8,006 6,440 4,807 290 Total Governmental Activities: 125,209 124,298 113,527 104,842 92,932 Business Activities: Capital Leases 6 3 - - Total Business Activities: 6 3 - - Total Long-Term Indebtedness: 125,215 124,301 113,527 104,842 92,932 Fiscal Year Ending September 30, 2009 2010 2011* 2012 2013 Population 202,480 203,484 190,377 192,524 193,616 Debt Per-Capita 578 576 551 522 480 Total Personal Income (In Thousands) 8,207,324 8,440,720 7,356,548 7,573,894 7,839,899 Per-Capita Personal Income 40,534 41,481 38,642 39,340 40,492 Unemployment Rate 7.90% 7.50% 7.40% 6.30% 5.00% Total Employment 114,100 113,100 110,600 115,100 118,400 FY 10/11 population decrease primarily attributed to the US Census adjustment 489 City of Huntington Beach Statement of Direct and Overlapping Bonded Debt Adopted Budget - FY 2013/14 2012113 Assessed Valuation: $30,066,432,421 (after deducting$1,744,092,986 of incremental redevelopment valuation) Debt Repaid with Property Taxes(Tax and Assessment Debt): Percent Debt Applicable Tax Debt: Applicable to city Metropolitan Water District 1.4920% 2,359,065 Coast Community College District 29.3850% 185,834,765 Huntington Beach Union High School District 72.9840% 150,985,649 Huntington Beach City School District 99.8380% 22,008,251 Westminster School Disrict 26.1200% 18,822,958 Los Alamitos Unified School District Facilities District No. 1 1.1480% 1,159,367 City of Huntington Beach Community Facilities Districts 1990-1,2000-1,2002-1, 2003-1 100.0000% 39,630,000 Assessment Dan Other Debt: Other Entities: Orange County General Fund Obligations 7.0280% 11,998,272 Orange County Pension Obligations 7.0280% 20,420,226 Orange County Board of Education Certificates of Participation 7.0280% 1,108,316 MWDOC Facilities Corporation 8.4210% 654,733 North Orange County Regional Occupation Program Certificates of Participation 0.0860% 9,193 Huntington Beach Union High School District Certificates of Participation 72.9840% 43,732,808 Los Alamitos Unified School District Certificates of Participation 1.0450% 470,406 Fountain Valley School Districts Certificates of Participation 27.0010% 2,347,737 Huntington Beach School District Certificates of Participation 99.8380% 16,297,875 Ocean View School District Certificates of Participation 93.2210% 5,192,410 Westminster School District Certificates of Participation 26.1200% 6,089,878 City of Huntington Beach Judgment Obligation Bonds 100.0000% 3,474,000 City of Huntington Beach General Fund Obligations: 100.0000% 43,105,000 Total Gross and Overt onded Debt Not Repaid by Prop;, 154,900,854 Less Self Supporting Debt of MW DOC 654.733 Total Net Direct and Overlapping General Fund Obligation Debt: 154,246,121 Overlapping Tax Increment Debt (Successor Agency) 100.0000% 16,755,000 Net Combined Total Debt: 591,801,176 Ratios to 2012113 Assessed Valuation: Total Overlapping Debt and Assessment Debt 1.40% Ratios to Adjusted Assessed Valuations: Combined Direct Debt($46,579,000) 15.00% Gross Combined Total Debt 1.97% Net Combined Total Debt 1.97% State School Building Aid Repayable as of 6/30/13: $0 Source:California Municipal Statistics and City of Huntington Beach Finance Department 490 City of Huntington Beach Debt Service & Interfund Interest Expenditures Major Funds Adopted Budget - FY 2013/14 Ob' - & FY 2009/10 FY 2010111 FY 2011/12 FY 2012/13 FY 2012113 FY 2012113 FY 2013114 Fundl Business Unit ` Actual Actual Actual Adopted Revised Actual Adopted Non-Departmental 10040101 88030-Principal 254,117 265,668 277,744 300,474 300,000 298,913 10040101 88070-Interest 44,409 32,858 20,782 Total Non-Departmental 298,526 298,526 298,526 300,474 300,000 298,913 Citywide Leases 10040102 88030-Principal 49,691 19,693 3,486 10040102 88070-Interest 3,125 937 87 Total Citywide Leases 52,816 20,630 3,572 PARS Annuity Payments 10040108 88010-Debt Service Exp 10040108 88030-Principal 81,937 1,586,767 1,586,777 1,586,770 4,700,716 4,643,404 57,312 Total PARS Annuity Payments 81,937 1,586,767 1,586,777 1,586,770 4,700,716 4,643,404 57,312 Administration 20945101 88090-Interfund Interest GF 15,862 1,064 Total Administration 15,862 1,064 Rehabilitation Loans 21580301 88070-Interest 42,233 8,422 10,172 Total Rehabilitation Loans 42,233 8,422 10,172 Housing Authority 22080301 88030-Principal 642,375 22080301 88070-Interest 1,352 Total Housing Authority 643,727 RORF Administration 35080101 88010-Debt Service Exp 5,570,300 35080101 88030-Principal 35080101 88070-Interest Total RORF Administration 5,570,300 RDA Project Debt Payments 35080201 88030-Principal -59,594 2,003,292 2,781,538 901,828 4,642,518 35080201 88050-Interfund Principal GF 660,000 35080201 88070-Interest 1,934,565 553,615 631,581 64,593 541,261 Total RDA Project Debt Payments 1,874,971 2,556,907 3,413,119 966,421 5,843,779 RDA 1999 Tax Allocation Bond 35080202 88030-Principal 0 465,000 465,000 465,000 35080202 88070-Interest 197,048 278,289 231,907 277,789 Total RDA 1999 Tax Allocation Bond 197,048 743,289 696,907 742,789 RDA 2002 Tax Allocation Bond 35080203 88030-Principal 0 1,040,000 1,040,000 1,040,000 35080203 88070-Interest 740,894 600,938 500,781 600,438 Total RDA 2002 Tax Allocation Bond 740,894 1,640,938 1,540,781 1,640,438 HBPFA 1997 40140101 88030-Principal 90,000 40140101 88070-Interest 78,211 Total HBPFA 1997 168,211 HBPFA 2000A 40140102 88030-Principal 40140102 88070-Interest 340,261 Total HBPFA 2000A 340,261 HBPFA2001A 40140103 88030-Principal 725,000 750,000 40140103 88070-Interest 1,261,250 1,386,893 Total HBPFA 2001 A 1,986,250 2,136,893 HBPFA 2001B 40140104 88030-Principal 1,880,000 1,955,000 40140104 88070-Interest 737,105 786,163 Total HBPFA 2001 B 2,617,105 2,741,163 HBPFA 2010A 40140105 88030-Principal 925,000 620,000 635,000 655,000 655,000 655,000 680,000 40140105 88070-Interest 158,494 622,600 604,000 584,950 584,950 584,950 558,750 Total HBPFA 2010A 1,083,494 1,242,600 1,239,000 1,239,950 1,239,950 1,239,950 1,238,750 491 City of Huntington Beach Debt Service & Interfund Interest Expenditures Major Funds Adopted Budget - FY 2013/14 Object Account& FY 2009110 FY 2010111 FY 2011/12 FY 2012/13 FY 2012/13 FY 2012/13 FY 201311 Fund/Business Unit Description Actual Actual Actual Adopted Revised Actual Ado led HBPFA2011A 40140106 88030-Principal 2,120,000 2,960,000 2,960,000 2,960,000 3,030,000 40140106 88070-Interest 1,284,357 1,346,094 1,346,094 1,346,094 1,272,094 Total HBPFA 2010A 3,404,357 4,306,094 4,306,094 4,306,094 4,302,094 Debt Svc Grand Coast CFD2000-1 40540101 88030-Principal 325,000 340,000 360,000 380,000 427,959 0 405,000 40540101 88070-Interest 912,460 894,748 875,538 854,670 838,003 427,329 831,858 Total Debt Svc Grand Coast CFD2000-1 1,237.460 1,234,748 1,235,538 1,234,670 1,265,962 427,329 1,236,858 Debt Svc Special Tax CFD1990-1 40640101 88030-Principal 100,000 110,000 110,000 229,303 119,633 120,000 125,000 40640101 88070-Interest 78,500 71,859 67,161 95,042 61,830 61,536 55,350 Total Debt Svc Special Tax CFD1990-1 178,500 181,859 177,161 324,345 181,463 181,536 180,350 RDA Project Debt Payments 40780101 88010-Debt Service Exp 40780101 88030-Principal 1,115,248 976.078 40780101 88070-Interest 2,272,146 2,014,118 40,175 Total RDA Project Debt Payments 3,387,394 2,990,196 40,175 RDA 1999 Tax Allocation Bond 40780201 88030-Principal 410,000 430,000 40780201 88070-Interest 333,799 316,579 147,422 Total RDA 1999 Tax Alloce 743,799 746,579 147,422 RDA 2002 Tax Allocation Bond 40780202 88030-Principal 910,000 945,000 40780202 88070-Interest 711,718 677,593 Total RDA 2002 Tax Allocation Bond 1,621,718 1,622,593 Debt Svc McDonnell CFD 2002-1 40840101 88030-Principal 40,000 50,000 55,000 65,000 65,000 65,000 80,000 40840101 88070-Interest 295,230 292,915 290,415 288,000 287,582 285,207 284,138 Total Debt Svc McDonnell CFO 2002-1 335,230 342,915 345,415 353,000 352,582 350,207 364,138 Debt Svc Bella Terra CFD2003.1 41040101 88030-Principal 500,000 520,000 545,000 570,000 927,731 0 595,000 41040101 88070-Interest 1,304,815 1,284,065 1,261,445 1,236,375 1,219,708 618,187 1,209,015 Total Debt Svc Bella Terra CFD2003-1 1,804,815 1,804,065 1,806,445 1,806,375 2,147,439 618,187 1,804,015 BID-Auto 70180101 88010-Debt Service Exp 52,800 21,165 70180101 88030-Principal 20,780 19,942 70180101 88070-Interest 817 747 567 385 1,224 Total BID-Auto 817 747 567 52,800 21,165 21,165 21,166 2004 Judgment Obligation Bond 70740101 88030-Principal 785,000 810,000 940,000 865,000 865,000 865,000 900,000 70740101 88070-Interest 253,806 216,669 188,300 156,300 157,300 156,300 121,000 Total 2004 Judgment Obligation Bond 1,038,806 1,026,669 1,028,300 1,021,300 1,022,300 1,021,300 1,021,000 City Gym&Pool 86081502 88050-Interfund Principal GF 125,000 86081502 88070-Interest 131,125 Total City Gym&Pool 256.125 City Gym&Pool 86081502 88030-Principal 135,000 150,000 150,000 86081502 88070-Interest 35,819 32,905 32,905 Total City Gym&Pool 170,819 182,905 182,905 City Gym&Pool 96281502 88050-Interfund Principal GF 140,000 96281502 88070-Interest 34,109 Total Ci G m&Pool 174 109 GRAND TOTALS 17 291 357 1 B 148 831 14 14,952,425 20,352,985 21,517,920 16,505,271 18,452,688 The City's Charter limits Generally Bonded debt to 12%of the total assessed value of all real and personal property within Huntington Beach. The City's total net taxable assessed property value in FY 12/13 was approximately$30 billion,resulting in a debt limit of$3.6 billion. The City currently holds no general bonded debt subject to the debt limit. 492 0l� %� �� City of Huntington Beach f- ? Revenue Descriptions and Assumptions � Adopted Budget — FY 2013/14 GENERAL FUND REVENUE The City of Huntington Beach's Adopted Budget FY 2013/14 General Fund Revenue is$193.5 million. Charges for Services Other Revenue $24,668,310 l $1,150,640 Non-Operating Transfers Revenuefrom Other \ $1,280,124 Agencies $2,301,000 Property Tax Use of Money& $75,189,190 Property $14,653,20a Fines&Forfeitures $3,829,100 License&Permits $7R44,211 Utility Users Tax $20,260,300 Transient Occupancy Tax $7,700,000 Franchise Sales Tax $6,631,400 $28,433,822 Property Tax: $75,189,190 Property Tax represents the largest General Fund revenue source for the City, accounting for 39% of total budgeted General Fund revenue for FY 2013/14. Property Tax for FY 2013/14 now includes the assessed values of Huntington Beach and Sunset Beach properties. The Property Tax category consists of Basic Levy, Prior Year Property Taxes, Supplemental Roll Property Taxes, and Other Property Taxes. • Basic Levy, Prior Year Property Taxes, and Supplemental Roll Property Taxes: Basic Levy and Prior Year Property Taxes include secured and unsecured taxes. The total secured, unsecured and Supplemental Roll Property Tax for FY 2013/14 is approximately $44 million. • Other Property Taxes: Other Property Taxes revenue for FY 2013/14 is $31.2 million. These revenues are composed of several tax sources, but the three major sources are In Lieu of Vehicle License Fee (VLF),Triple Flip Reimbursement, and the Retirement Property Tax. o In Lieu of VLF proceeds are a portion of the City's annual VLF revenue exchange with the State for property tax. The In Lieu of VLF revenue for FY 2013/14 is budgeted at$15.9 million. o Triple Flip Reimbursement is a swap of sales tax for property tax. The statewide-based sales and use tax is set at 7.25%, but the local government portion of the statewide rate was decreased by 0.25%. As a result, cities are now reimbursed 0.25% in the form of property tax. The Triple Flip Reimbursement revenue for FY 2013/14 is budgeted at$9.7 million. 493 City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2013/14 GENERAL FUND REVENUE - CONTINUED o Retirement Property Tax, levied annually since 1966, was capped by the City Council, Ordinance No. 3954, on July 16, 2012 at $0.01500 per $100 of assessed value. The Retirement Property Tax revenue for FY 2013/14 is approximately$4.1 million. Other Local Taxes: $63,025,522 Other Local Taxes category represents the second largest General Fund revenue source for the City, accounting for 32% of total budgeted General Fund revenue for FY 2013/14. The category of local taxes consists of Sales Tax, Utility Users Tax, Transient Occupancy Tax, and Franchises. This category represents a 6.3% increase from fast year's Adopted Budget of$59 million. The increase is due to the recovery of the strong and stable tax base from local business activities and the tourism and hospitality industry. • Sales Tax: Sales Tax revenue for FY 2013/14 is $28.4 million, an 11.72% increase from last year's Adopted Budget of$25.5 million. Sales tax has already exceeded pre-recession levels due to new store openings and the acquisition of new businesses. • Utility Users Tax (UUT): Utility Users Tax revenue for FY 2013/14 remains flat at$20.3 million. The City charges a 5% rate on water, gas, and electricity usage and a 4.9% rate (post Measure P from 2010) on cellular and land line telephone and cable/video usage. • Transient Occupancy Tax (TOT): Transient Occupancy Tax revenue for FY 2013/14 is $7.7 million, an increase of 10% from FY 2012/13 of$7 million. This increase is mostly due to the unincorporated area of Sunset Beach officially annexed to the City of Huntington Beach and the ongoing recovery in the tourism and hospitality industry. • Franchises: Franchise revenue for FY 2013/14 is $6.6 million. These revenues are derived from franchise agreements between the City and private firms such as, gas and electric utility franchises with Southern California Gas and Southern California Edison; transfer station and refuse franchises with Rainbow Disposal; pipeline and cable television franchises with various firms; and bus bench franchise. Charoes for Current Services: $24,668,310 Charges for Current Services category represent the third largest General Fund revenue source for the City. These revenues are from various "fees for service" activities such as, plan check reviews by Public Works and Planning and Building Departments, fees for recreational classes and programs, FireMed membership and billing service reimbursement, and other activities. Revenues from this category include transfers from proprietary funds such as Water and Sewer to pay for expenditures incurred by the General Fund. Use of Money and Property: $14,653,200 Use of Money and Property revenues are comprised of a variety of activities including interest income, lease and concession income, oil royalties, parking revenues, and jail booking fees. Licenses and Permits: $7.444.211 Licenses and Permits revenues are related to development permit and license fees from Planning and Building and Public Works Departments. Fines. Forfeitures,and Penalties: $3,829,100 Fines, Forfeitures and Penalties revenue includes traffic and parking tickets, and fines levied on delinquent library materials. 494 �,�'� City of Huntington Beach Revenue Descriptions and Assumptions 0\, �' Adopted Budget — FY 2013/14 GENERAL FUND REVENUE -CONTINUED Revenue from Other Agencies: $2,301,000 Revenue from Other Agencies includes reimbursements and fees received from federal, state, and local agencies. The FY 2013/14 revenue of$2.3 million is a 45.62% decrease from FY 2012/13 of$4.2 million due to the Gas Tax Exchange program expiring in June 2013. Non-Operating Revenue: $1,280,124 Non-Operating revenue includes the repayment of General Fund loans from various funds including the Gas Tax Fund. The decrease from FY 2012/13 is the net result of the elimination of the Redevelopment Agency and the increase in Non-Operating Revenue from the Strand Parking Structure. Other Revenue: $1,150,640 Other revenue includes records fees from the City Clerk's passport processing, sales of City owned equipment, restitution and settlement payments. 495 City of Huntington Beach t Revenue Descriptions and Assumptions Adopted Budget — FY 2013/14 NON-GENERAL FUND REVENUE The City of Huntington Beach's Adopted Budget FY 2013/14 Non-General Fund Revenue is $104.7 million. Enterprise Funds: $59.146.082 Enterprise Funds revenue represents the largest Non-General Fund revenue source for the City. This revenue consists of services fees received for Water, Refuse Collection, Sewer, and Water Master Plan. Water service is the largest revenue source of the four service fees comprised of the Enterprise Funds. The City's water utility operations are funded by charges to municipal users (residential and commercial) of the City's water service. Refuse Collection service is the second largest revenue source of the total Enterprise Funds budget. The City contracts with Rainbow Disposal to provide refuse service, which is supported by fees received. Special Revenue/Other/Capital Project Funds: $10,422,476 This category of funds represents the second largest Non-General Fund revenue source for the City. This category of funds includes Special Revenue Funds such as Measure M, Gas Tax/Highway Users Tax, Traffic Congestion Relief 42, and Fourth of July Parade funds; the Capital Project Fund used for accounting the In-Lieu Parking Downtown revenue; and Other Funds like the Specific Event and the Rehabilitation Loan Funds. Public Financing Authority/Debt Service/Assessment Districts Funds: $11.319.579 Huntington Beach has a Public Finance Authority (PFA), established in 1988 to issue debt for the financing of public improvements and other capital purchases. In FY 2013/14, the PFA Fund is budgeted to receive $5.5 million in non-operating revenues. This non-operating revenue derives from the repayment of debt by the General Fund and other funds related to various improvement projects over the years. The revenue is recorded as a transfer or "non-operating revenue" and is then used to pay debt service according to an amortization schedule. The City also has several community facility districts (CFDs), which receive assessment revenue to pay off debt related to developments in specific areas of the City. Recognized Obligation Retirement Fund (RORF): $6,598,180 Pursuant to the Assembly Bill 1X 26, the Redevelopment Agency was dissolved resulting in the creation of the Successor Agency (the City)and the Recognized Obligation Retirement Fund (RORF), which is where all of the former Redevelopment Agency's properties, contracts, and leases were transferred. See Redevelopment Agency Fund for further details. Redevelopment Agency Fund: $0 On June 29, 2011, the Governor of the State of California signed Assembly Bills 1X 26 and 27 as part of the State's budget package. Assembly Bill 1X 26 requires each California redevelopment agency to suspend nearly all activities except to implement existing contracts, meet already-incurred obligations, preserve its assets and prepare for the impending dissolution of the agency. Assembly Bill 1X 27 provides a means for redevelopment agencies to continue to exist and operate by means of a Voluntary Alternative Redevelopment Program. On July 18, 2011, the League of California Cities and the California Redevelopment Association (CRA) filed a lawsuit on behalf of cities, counties and redevelopment agencies petitioning the California Supreme Court (Court) to overturn Assembly Bills 1X 26 and 27 on the grounds that these bills violate the California Constitution. On December 29, 2011, the Court upheld Assembly Bill 1X 26, but ruled against Assembly Bill 1X 27. The Court deemed Assembly Bill 1X 27 as unconstitutional because it violates Proposition 22 (2010), which prohibits the State from taking funds used for transportation or local government projects and services. As a result of both ruling,the Redevelopment Agency dissolved on February 1, 2012. 496 0 City of Huntington Beach Expenditure Descriptions and Assumptions Adopted Budget — FY 2013/14 GENERALFUND The City of Huntington Beach's Adopted Budget FY 2013/14 General Fund expenditure is budgeted at $193.5 million. FY 2012113 Adopted General Fund Budget Expenditures by Department: Non-Departmental Public Works $27,145,548PIanning and Building City Treasurer� $20,919,335 $129,724 15% $6,067,033 11% <1% Fire Information Services 396 $34,352,368 $5,867,138 I 18% 3% Human Resources $4,751,612 3% Library Services $4,120,885 Finance 2% $4,954,395 3% Police Economic Development $58,700,024 $1,618,672 32% 1% City Manager Community Services City Clerk $1,389,761 $12,842,682 $902,585 City Council City Attorney 1% 7% <1% $281,112 $2,125,564 <1% 1% Personal Services—$139,577,888 The FY 2013/14 budget reflects a slight increase of 9.75 Full Time Equivalents (FTEs), thereby, bringing the total personnel count on the City's Table of Organization to 969.75. The FY 2013/14 also restores funding for five Police Officer positions that were defunded during the economic crisis. Operating Expenses—$45,150,699 Included in the operating category are all General Fund operating expenses including professional and contract services. Departments also reduced their operating expenses. Reductions include outsourcing custodial services at the Art Center and Police Department, elimination of UUT auditing contract services, elimination of contract minutes preparation for the City Council, Housing Authority, Successor Agency, and Public Financing Authority, training, supplies, materials and other contract services. Capital Expenditures—$6,000,000 The budget for capital expenditures for FY 2012/13 includes an increase of$1.7 million for a total of$3.0 million used towards funding drainage, roof replacements of various City buildings, parks and beaches improvements and street repairs, which are in line with the City's Infrastructure Charter requirement. Non-Operating Expenditures -$3,797,724 This category contains transfers to other funds related to debt service and other minor transfers to other funds for operating purposes. In addition, a "payroll offset" is budgeted as a credit to account for workers compensation program expenses, which are budgeted in both personal services for the revenue portion and the safety program in the Human Resources Department, where the actual expenses are paid. This account is adjusted after each payroll to approximate the year to date expenses in the Workers Compensation Program. 497 0 0City of Huntington Beach Expenditure Descriptions and Assumptions Adopted Budget — FY 2013114 OTHER FUND MAJOR EXPENDITURE GROUPINGS Water Enterprise—$42,530,634 Water user rates fund the Water Fund operations and the portion of the water capital improvement program. In addition to operations and maintenance, capital project funds are used for major maintenance and rehabilitation of water facilities such as wells, reservoirs, and water distribution lines. Refuse Fund—$10,961,447 Funding is provided for citywide residential curbside and commercial refuse collection and disposal. The City contracts with Rainbow Disposal to provide trash pick-up. Sewer Service Fund—$8,792,046 The Sewer Service Fund was established for the maintenance, rehabilitation and replacement of sewer facilities. Revenue is derived from direct sewer related charges to local residents and businesses. Sewer facilities are evaluated regularly to determine priorities to repair or replace. The capital project program includes, design engineering and all aspects of construction management. Water Master Plan—$1,285.715 The Water Master Plan (WMP)was adopted in 1995 and updated in 2005. It recommends new facilities that provide the City with adequate water production and storage capabilities. In the next two years, the WIMP focus is on corrosion control and transmission main improvements. Transportation/Street Projects—$10,051,755 This category includes expenditures from the Gas Tax, Measure M, Air Quality, Traffic Impact Fund and other related Federal and State grant funds. As in previous years, available revenue in these funds for projects continues to fluctuate greatly as the State threatens to use these types of funds to balance the State budget. Capital Projects—$3,497,749 Included in this category are one-time revenues from developers to fund capital projects. Also included are development related impact fees for sewer, drainage and park purposes. RORF (Successor Agency)and Rehabilitation Loans Fund—$7,241,951 This category includes all the costs associated with the former Redevelopment Agency and Housing Authority, currently the Successor Agency, except for the Community Development Block Grant and HOME program money. The FY 2012/13 budget for this category decreased significantly mainly due to the elimination of the Redevelopment Agency and abolishment of the Housing Authority. Pursuant to Assembly Bill 1 x26, the Redevelopment Agency was eliminated effective February 2012. The City Council approved two resolutions designating the City as the Successor Agency to the Redevelopment Agency and the Huntington Beach Housing Authority as the Successor Agency for housing-related items. The Recognized Obligation Retirement Fund (RORF) was created, and all of the former Redevelopment Agency's properties, contracts, and leases were transferred to that fund. Debt Service—$10,815,182 General Fund revenues are the main source for inter-fund transfers to pay the City's annual debt service cost. Community Facilities Districts (CFDs) and Judgment Obligations Bonds are sources of funding for these expenses. Other Grants and Funds—$6,218,988 The two major grants found in this category are expenditures for the Community Development Block Grant as well as the HOME Program. Also included within this group are several minor funds related to city activities, special projects and fiduciary and trust funds. 498 City of Huntington Beach Expenditure Descriptions and Assumptions - Adopted Budget — FY 2013/14 OTHER FUND MAJOR EXPENDITURE GROUPINGS - CONTINUED Internal Service Funds—$5,182,828 These funds are utilized to account for retirement medical and supplemental retirement costs, which are provided directly by the City. Business Improvement Districts—$1,667,800 There are three Business Improvement Districts (BIDS) within the City: Hotel/Motel, Auto Dealers and Downtown. The businesses in each district are assessed a charge, which is collected by the City and redistributed back to the district through City Council approved projects and maintenance appropriations. Other Enterprise Funds—$241,304 This category includes the Certified Unified Program Agency (CUPA), which supports hazardous waste inspections. 499 INTENTIONALLY LEFT BLANK sou City of Huntington Beach Department/ Fund Matrix Adopted Budget - FY 2013/14 ALL FUNDS Capital Debt Special Trust and Department I Fund Matrix General projects Service Enterprise General Revenue Grant Agency Fund Funds Funds Funds Fund Other Funds Funds Funds City Council V City Attorney Vol Of City Clerk Sf City Treasurer 6#0 City Manager tlIll"' Community Services Finance Fire 6#0 Human Resources Information Services r/ Library Services Planning and Building Police Public Works r/ Non-Departmental The classification of funds is in accordance with all applicable Governmental Accounting Standards Board(GASB) pronouncements and is consistent with our Comprehensive Annual Financial Reports(CAFR). 501 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2013/14 Accounting Method — The City of Huntington Beach accounts for its financial position and operations according to generally accepted accounting principles (GAAP) for governmental units prescribed by the Government Accounting Standards Board (GASB). A fund or account group is an accounting entity with a self-balancing set of accounts recording the financial position and results of operations of a specific governmental activity. The City prepares financial statements on the modified accrual basis for all governmental fund types except for the financial statements of the proprietary fund types, which are prepared on the accrual basis. Accrual Basis — The basis of accounting under which transactions are recognized when they occur regardless of the timing of related cash flows. ADA — (see Americans with Disabilities Act.) Adopted Budget—The City Council approved annual budget establishing the legal authority for the expenditure of funds set forth in the adopting City Council budget resolution. Affordable Housing Agreement— An agreement to ensure that all have access to affordable, safe, and sustainable housing that contributes to social and economic participation. AHA — (see Affordable Housing Agreement.) Americans with Disabilities Act (ADA) — This Federal law requires that public facilities be accessible to individual with physical limitations. Appropriation — A legal authorization granted by a legislative body to make expenditures and to incur obligation for specific purposes. Appropriation Account — A budgetary account set up to record specific authorizations to spend. The account is credited with original and any supplemental appropriations and is charged with expenditures and encumbrances. Appropriation Limit—As a governmental entity in the State of California, the City is subject to the Gann Spending Limit Initiative, which limits the amount of annual appropriations of tax proceeds. Assessed Valuation — A dollar value placed on real estate or other property by the County of Orange as a basis for levying property taxes. Audit — Prepared by an independent certified public accountant (CPA) to form an opinion regarding the legitimacy of transactions and internal controls. An audit is an examination and evaluation of the City's records and procedures to ensure compliance with specified rules, regulations, and best practices. BID— (see Business Improvement District.) Bond — A written promise issued by the City to pay a specific sum of principal amount, at a specified date(s) in the future, together with periodic interest at a special rate to raise capital, usually to pay for the construction of long-term infrastructure projects. Two major types of bonds include General Obligation Bonds and Revenue Bonds. 502 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2013/14 Bond Proceeds— Funds received from the sale or issuance of bonds. Budget — A plan of financial operation embodying a summary and detail of authorized expenditures for a given period and the proposed means of financing them. Business Improvement District (BID) — Is a financing mechanism that is used to provide revenue for a variety of local improvements and services that enhance, not replace, existing municipal services. In California, there are several types of BIDs, including property based, business based, and tourism based. Business Unit — An eight digit accounting reference comprised of the fund, department, and program. Expenditures and revenues are budgeted within business units. CAFR— (see Comprehensive Annual Financial Report.) California Public Employees' Retirement System (CaIPERS) — Statewide retirement system that covers most City of Huntington Beach employees. CaIPERS— (see California Public Employees' Retirement System.) Capital Assets —Assets of long-term character that are intended to continue to be held or used for a period of more than one year, such as land, buildings, machinery, furniture, and other equipment. Capital Improvement Program (CIP) — A long-range plan for the development and replacement of long-term assets such as streets, buildings, water and sewer systems. Capital Outlay— Expenditures, which result in the acquisition of assets with an initial cost of at least $10,000 and an expected life of at least two years. Capital Proiect Funds — Used to account for financial resources used for the acquisition or construction of major capital facilities (other than those financed by proprietary fund types). CDGB— (see Community Development Block Grant.) Certified Public Accountant (CPA) — An accountant who has passed certain examinations and met all other statutory and licensing requirements of a United States state to be certified by that state. CFD— (see Community Facilities District.) Charges for Services — Reimbursement for services rendered to the public or to some other program/fund in the City. CIP— (see Capital Improvement Program.) City Charter — The legal authority granted by the State of California establishing the entity known as the City of Huntington Beach and giving it the ability to provide services and collect revenue to support those services. 503 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2013/14 Combined Transportation Funding Program (CTFP) — The Orange County Transportation Authority (OCTA) created the CTFP to provide local agencies with a common set of guidelines and project selection criteria for a variety of funding programs. Community Development Block Grant (CDBG) — The Housing and Community Development Act of 1974 provides funds to cities and counties to develop urban communities, decent housing, a suitable living environments, and expanded economic opportunities principally for low and moderate-income persons. This federal program gives priority to activities, which benefit low and moderate-income individuals. Community Facilities District (CFD) —A special district that can issue tax-exempt bonds as a mechanism by which public entities finance construction and/or acquisition of facilities and provide public services to the district. Comprehensive Annual Financial Report (CAFR) — The official annual report of the City's financial condition, which encompasses all funds, at the conclusion of the fiscal year. Consumer Price Index (CPI) — A statistical description of price levels provided by the United States Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. Cost Allocation—A method used to charge General Fund overhead costs to other funds. CPA — (see Certified Public Accountant.) CPI— (see Consumer Price Index.) CTFP—(see Combined Transportation Funding Program.) Debt Service—The repayment of principal and/or interest on borrowed funds. Debt Service Funds — Governmental fund type used to account for the accumulation of resources for, and the payment of general long-term debt principal and interest. Debt Service Requirement — The amount required to pay interest on outstanding debt, serial maturities of principal for serial bonds, and required contributions to accumulate monies for future retirement of term bonds. Deficit—The excess of liabilities of a fund over its assets. Department — The basic organizational entity of government that is functionally unique in its delivery of services. Depreciation — Expiration the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. Developer Fees — Adopted fees requiring new development or redevelopment to pay its proportional share of the costs associated with providing the necessary public infrastructure. 504 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2013/14 Encumbrances— Commitments related to unperformed contracts for goods and services. Enterprise Funds — A fund established to account for operations that are financed and operated in a manner similar to private enterprise. Examples of enterprise funds are water and sewer services. Equipment Replacement — Appropriations budgeted for the purchase of rolling stock and movable assets. Expenditure—The actual spending of funds set aside by appropriation for identified goods and services. Expense — The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service, or settling a loss. Fair Share Traffic Impact Fee Program (TIF) — A program intended to implement the goals and objectives of the General Plan by providing revenue to ensure that the adopted Level of Service standards for arterial roadways and signalized intersections are maintained when new development is constructed within the City limits. Fee — A general term used for any charge levied by government for providing as service or permitting an activity. Fiscal Year(FY) — The twelve-month period to which the annual operating budget applies and at the end of which a government determines its financial position. The City of Huntington Beach's fiscal year is October 1 to September 30. Fixed Assets — Purchases of physical inventory items that are intended to be held or used for long term, such as equipment or infrastructure. FTE— (see Full-Time Equivalent Position.) Full-Time Equivalent Position (FTE)— Staffing collectively based on a 2,080-hour year. Fund— A fiscal and accounting entity with a self-balancing set of accounts, recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein which are segregated for the purpose of carrying on specific activities of government functions. Fund Balance—The excess of the assets of a fund over its liabilities, reserves, and carryovers. FY— (see Fiscal Year.) GAAP— (see Generally Accepted Accounting Principles.) GASB— (see Governmental Accounting Standards Board.) 505 City of Huntington Beach Glossary of Terms TO Adopted Budget — FY 2013114 General Fund— The fund used to account for all financial resources except those identified for special purposes. The operating fund of the City that receives unrestricted revenue such as property and sales taxes. The fund used to provide a wide range of public services. Generally Accepted Accounting Principles (GAAP) — Uniform minimum standards for financial accounting and recording. Governmental Accounting Standards Board (GASB) — Develops standardized reporting for government entities. Grants — Contributions, gifts, or assets from another government entity to be used or expended for a specified purpose, activity, or facility. HUD — U. S. Department of Housing and Urban Development. HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes: utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination; and transform the way HUD does business. Indirect Costs —A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service. Infrastructure — Facilities that support the daily life and growth of the City, for example roads, water lines, sewers, public buildings, and parks. Interfund Transfers— Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures/expenses. Internal Service Fund — A fund used for the financing of goods or services provided by one department or agency to other departments or agencies on a cost-reimbursement basis. Joint Powers Authority (JPA) — A JPA is formed when it is to the advantage of two or more public entities with common powers to consolidate their forces to acquire or construct a joint-use facility. JPA — (see Joint Powers Authority.) Long-Term Debt— Debt with a maturity of more than one year after the date of issue. Long Term Financial Plan — A combination of financial forecasting and strategizing to identify future challenges and opportunities, causes of fiscal imbalances and strategies to secure financial sustainability. Mandate — Legislation passed by the state or federal government requiring action or provision of services or programs. 506 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2013/14 Measure M — An initiative passed by Orange County voters to fund transportation improvements using revenue generated by a countywide sales tax. Memoranda of Understanding (MOU) — As used in this budget document refers to agreements, for a specified period of time, between the City and various employee associations, outlining wage increases, provision of and contribution levels for benefits, and employment- related matters. Motor Vehicle In-Lieu Tax— (see Vehicle License Fee.) MOU— (see Memoranda of Understanding.) Municipal Bond—A bond issued by a state or local government. Municipal Code—A compilation of enforceable ordinances adopted by the City Council. National Pollution Discharge Elimination System (NPDES) — This Federal regulation sets standards for the quality of storm water discharged into rivers, lakes, and oceans. Non-Departmental — Program costs that do not relate to any one particular department, but represent costs that are general and citywide in nature. NPDES— (see National Pollution Discharge Elimination System.) Object Code — A five-digit accounting reference to a specific revenue or expense item. Combines with the business unit to create a revenue or expenditure account number. OCTA— (see Orange County Transportation Authority.) OPA — (see Owners Participation Agreement.) Operating Budget — Plan of current non-capital expenditures and the proposed means of financing them. Operating Expenses—The cost for materials and equipment that are required for a department to perform its functions. Operating Revenue— Funds received as income to pay for ongoing operations. Operating Transfers — Legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended, such as transfers from the General Fund to a Special Revenue or Capital Projects Fund. Orange County Transportation Authority (OCTA) — A public sector transportation planning body and transit service provider for Orange County, California. Ordinance — A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as state statute or constitutional provision, it has the full force and effect of the law within the boundaries of the City. 507 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2013114 Organization Chart—A pictorial representation of the administrative and functional structure of a City unit. Other Funds — Within this budget document, those funds that are not included as part of the General Fund. Owners Participation Agreement (OPA) — Usually refers to a contract between a redevelopment agency or other public authority and a landowner, under which the landowner makes specific commitments about project development, and the government entity specifies the type of public involvement in the project, such as a subsidy. Pension Tax Rate — City Charter amendment allowing the City Council to set a tax rate and levy an override tax on the assessed value of property up to a maximum amount as determined by an annual actuarial study to recover a portion of the City's costs related to a supplemental retirement program. Performance Measures — A set of measurable objectives, linked to the City's various strategic plan goals, which are determined by a department and used to gauge a program, business unit, or division's effectiveness and efficiency. Used as a management tool during the budget development process to set priorities and shift resources as necessary. Personal Services— Expenditures for salaries and benefits for employees of the City. Program Budget—A budget wherein expenditures are based primarily on program of work and the performance of certain functions. RDA— (see Redevelopment Agency.) Redevelopment Agency (RDA) — An Entity formed to renovate older areas of the City to increase economic vitality. This agency was dissolved on February 1, 2012, and the Successor Agency was formed. Reserve — The City uses and designates reserves according to adopted financial policies. In addition to the required seven percent reserve, there is the: Equipment Reserve, used to replace obsolete vehicles and equipment while setting aside funds for future equipment and vehicle needs; Capital Improvement Reserve (CIR), a designated reserve for various capital projects; and the General Liability Reserve which is designated for workers compensation and liability claims. Resolution — A special order of the City Council, which has a lower legal standing than an ordinance. Revenue— Sources of income financing the operation of government. SCAQMD— (see Southern California Air Quality Management District.) Southern California Air Quality Management District (SCAQMD) — The air pollution control agency for all of Orange County and the urban portions of Los Angeles, Riverside, and San Bernardino counties in California. 508 I ' City of Huntington Beach Glossary of Terms ' Adopted Budget — FY 2013114 Special Revenue Funds — Funds that are separately administered because the City Council, the State of California, or the Federal government has placed restrictions on how revenues may be spent. Strategic Plan — The process of defining a strategy, or direction, and making decisions on allocating resources to pursue this strategy, including capital and employees. The City adopted its strategic plan in January 2009, setting five broad goal areas, each with its own set of related projects: Maintain and enhance our financial reserves, Maintain, improve and obtain funding for public improvements, Maintain and enhance public safety, Enhance economic development, and Improve internal and external communication. Successor Agency— Under Assembly BiII1X 26, which was upheld by the California Supreme Court on December 29, 2011, all redevelopment agencies were dissolved as of February 1, 2012. The Assembly Bill created "Successor Agencies' that became effective on February 1, 2012. All assets, properties, contracts, and leases of the former Redevelopment Agency were transferred to the Successor Agency—which is the City. TAB— (see Tax Allocation Bond.) Tax Allocation Bond (TAB) — Bonds issued in conjunction with a redevelopment project. The taxes pledged to their repayment come from the increase of assessed value over and above a pre-established base. The redevelopment creates this added value, known as the tax increment. Tax Increment — Property tax that is collected as a result of increased valuation within the Redevelopment Area (RDA.) Tax Rate—The amount of assessment stated in terms of a unit of the tax base. Taxes — Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. TIF— (see Fair Share Traffic Impact Fee Program.) TOT— (see Transient Occupancy Tax.) Transfers —Amounts moved from one fund to another to assist in financing the services for the recipient fund. Transient Occupancy Tax (TOT) — A tax imposed on individuals with hotel/ motel stays less than thirty days. The rate in the City of Huntington Beach is ten percent. Unencumbered Balance — The portion of an appropriation that is neither expended nor encumbered. The amount of budget still available for future purposes. Unfunded Liabilities — The unfunded liability, the present value of the expected future benefits vested to date, is the amount by which the plan's liabilities exceed the assets on a given date. 509 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2013/14 U. S. Department of Housing and Urban Development— (see HUD.) User Fees and Charges — A cost paid for a public service or the use of a public facility by the entity benefiting from the service. Utility Users Tax (UUT) — A tax imposed on users for various utilities in the City including water, telephone, gas, electric, and cable television services. UUT— (see Utility Users Tax.) Vehicle License Fee (VLF) — Is a tax on the ownership of a registered vehicle in place of taxing vehicles as personal property, also called the motor vehicle in-lieu tax. The VLF is paid annually upon vehicle registration in addition to other fees, such as the vehicle registration fee, air quality fees, and commercial vehicle weight fees all of which fund specific state programs. The VLF funds city and county services. The State eliminated funds to the City as a result of SB 89, enacted on June 28, 2011. VLF— (see Vehicle License Fee.) Water Master Plan (WMP) —The WMP was adopted by the City in 1990, and updated in 2000 and 2005. This plan recommends new facilities to provide the City with adequate water production and storage capabilities. WMP—(see Water Master Plan.) 510 Resolution No. 2013-48 EXIIIISUT C Resolution No.2013-48 Exhibit C City of Huntington Beach City Council Proposed Budget - FY 2013114 Mayor Mayor Pro-Tem City Council Member(5) Administrative Assistant Resolution No.2013-48 City of Huntington Beach City Attorney lj us Proposed Budget - FY 2013114 City Attomey Chief Assistant City Attorney ADMINISTRATION Administrative Assistant LITIGATION � ADVISORY Assistant City Attorney Assistant City Attorney Senior Deputy City Attorney(2) Deputy City Attorney III Legal Assistant(2) Legal Assistant Resolution No.2013-48 City of Huntington Beach City Clerk Proposed Budget — FY 2013114 City Clerk ADMINISTRATION, PUBLIC SUPPORT& RECORDS MANAGEMENT ELECTIONS i I Assistant City Clerk Senior Deputy City Clerk Senior Deputy City Clerk Resolution No. 2013-48 City of Huntington Beach - City Treasurer Proposed Budget — FY 2013114 City Treasurer Administrative Assistant(0.50) Resolution No.2013-48 City of Huntington Beach City Manager == * 3 Proposed Budget — FY 2013114 City Manager ADMINISTRATION Assistant City Manager Assistant to the City Manager Executive Assistant Office Assistant II ==PUBLICORMATION ENERGY OFFICE OF BUSINESS ' DEVELOPMENT Community Relations Officer Energy Project Manager Deputy Director of Economic Development Economic Development Project Manager Real Property Agent Administrative Aide Administrative Secretary(.50) Resolution No.2013-48 { _ City of Huntington Beach .N Community Services Proposed Budget— FY 2013114 Director of Community Services _- ADMINISTRATION Administrative Analyst Senior Administrative Assistant Office Assistant II Community Services and Recreation Specialist FACILITIES,DEVELOPMENT& RECREATION,HUMAN& BEACH OPERATIONS CONCESSIONS CULTURAL SERVICES FACILITIES AND DEVELOPMENT RECREATION HUMAN,AND BEACH ADMINISTRATION Facilities,Development,&Concession CULTURAL SERVICES Administrative Secretary Manager ADMINISTRATION Administrative Secretary(.50) Recreation,Human,&Cultural BEACH MAINTENANCE Services Superintendent Beach Operations Supervisor PARK ACQUISITION AND Community Services Recreation Beach Maintenance Crewleader(2) DEVELOPMENT Coordinator Senior Facilities Maintenance Administrative Analyst Senior Administrative Secretary(.50) Technician Beach Equipment Operator(3) SPECIFIC EVENTS ADULT&YOUTH SPORTS Beach Maintenance Service Worker Community Services Recreation Community Services Recreation Supervisor Supervisor PARKING METERS Maintenance Service Worker Parking Meter Repair Technician Parking Meter Repair Worker(2) PROJECT SELF-SUFFICIENCY Human Services Program Coordinator PARKING&CAMPING Supervisor Parking&Camping SENIOR SERVICES Facilities Senior Supervisor Human Services Parking&Camping Crewleader Volunteer Services Coordinator Parking&Camping Leadworker Community Services Recreation Parking&Camping Assistant Supervisor 1 Social Worker Office Assistant 11 Senior Services Assistant Senior Services Transportation Coordinator CULTURAL SERVICES Senior Supervisor Cultural Affairs Office Assistant II CITY GYM&POOL Community Services Recreation Supervisor EDISON CENTER Community Services Recreation Supervisor MURDY CENTER Community Services Recreation Supervisor Resolution No.2013-48 : y. City of Huntington Beach t= _ Finance Proposed Budget— FY 2013114 Director of Finance ADMINISTRATION Administrative Assistant ACCOUNTING SERVICES BUDGET MANAGEMENT CASHIERING £ FIf SCAL SERVICES COLLECTIONS SERVICES - Accounting Manager I Budget Manager Deputy City Treasurer Fiscal Services Manager i GENERAL ACCOUNTING Administrative Analyst Senior CASHIERING MUNICIPAL SERVICES Administrative Analyst Senior (2) Accounting Technician Senior Accounting Technician (1.50) Supervisor ( Accounting Technician II(2) Senior Accountant PAYROLL Accounting Technician II Payroll` BUSINESS LICENSE ACCOUNTS PAYABLE& Senior Payroll Technician ACCOUNTS RECEIVABLE/ Senior Accounting Technician RECEIVABLE Accounting Technician Senior COLLECTIONS Accounting Technician II(2) Accounting Technician Accounting Technician Field Service Representative Supervisor Supervisor Accounting Technician II(2) Accounting Technician II PROCUREMENT Buyer(2) Administrative Assistant(0.50) REPROGRAPHICS MAIL `Pending classification approval from the Personnel Commission Resolution No.2013-48 City of Huntington Beach Fire Proposed Budget— FY 2013114 Fire Chief CCFI:R�EPREVENTION ADMINISTRATION \EMERGENCY RESPONSE�' MARINE SAFETY ) i Fire Division Chief ADMINISTRATION Fire Division Chief Marine Safety Division Chief Administrative Secretary Administrative Analyst Senior Marine Safety Lieutenant(3) Administrative Aide FIRE SUPPRESSION Marine Safety Officer 11(10) PROGRAMS Administrative Assistant Fire Battalion Chief(3) Assistant Fire Marshal Accounting Technician 11 Deputy Fire Marshal(2) Fire Protection Analyst(2) Administrative Secretary(.50) Fire Captain(30) Fire Prevention Inspector (3) Fire Engineer(30) FIREMED Firefighter Paramedic(48) CERTIFIED UNIFIED Fire Medical Coordinator Firefighter(12) PROGRAM AGENCY Accounting Technician II(2) Ambulance Operator(30) Haz Mat Program Specialist Office Assistant II Administrative Secretary TRAINING EMERGENCY MANAGEMENT Fire Battalion Chief &HOMELAND SECURITY Deputy Fire Marshal Fire Battalion Chief Emergency Services EMERGENCY MEDICAL Coordinator SERVICES CENTRAL NET OPERATIONS Emergency Medical Services Coordinator AUTHORITY Fire Training Maintenance Technician Administrative Secretary Resolution No.2013-48 City of Huntington Beach Human Resources Proposed Budget— FY 2013114 Director of Human Resources ADMINISTRATION Personnel Analyst Administrative Assistant RISK MANAGEMENT \ OR BENEFITS TRAINING RECRUITMENT T RETENTION a LIABILITY Personnel Analyst Principal Personnel Analyst Principal Personnel Analyst Principal Risk Manager Personnel Analyst Senior Personnel Analyst Liability Claims Coordinator Personnel Assistant(2) Administrative Secretary Office Assistant 11 SAFETY/WORKERS COMPENSATION Safety&Loss Prevention Analyst Resolution No.201348 City of Huntington Beach Information Services Proposed Budget— FY 2013114 Director of Information Services zc ADMINISTRATION Administrative Assistant INFRASTRUCTURE ( ::USTOMER APPLICATIONS AND UBLICSAFETY SYSTEMS SUPPORT DATABASE SUPPORT IS Communications Manager IS Computer Operations ! Business Systems Manager Business Systems Manager Manager (0.50) (0,50) Network Systems Administrator IS Analyst Senior IS Analyst I IS Analyst Senior(2) IS Analyst IV(3) IS Technician Senior IS Technician Senior IS Analyst IV(2) IS Analyst 11 IS Technician IV(2) IS Technician III IS Analyst III IS Technician IV IS Technician 11 IS Analyst 11(2) IS Technician I GIs Analyst 11(3) Resolution No. 2013-48 City of Huntington Beach i J Library Services Proposed Budget-FY 2013/14 I I Director of=Services Principal Librarian / ADMINISTRATION, OUTREACH&TRAINING PROGRAMS&YOUTH PUBLIC FI8 NNPUBLIC ORMATION� =ON Y FACILITY RENTALS& I SERVICES SERVICES �' SERVICES - MAINTENANCE Senior Librarian Senior Librarian Senior Librarian ADULT LITERACY l ( Senior Librarian I Literacy Program Specialist PUBLIC SERVICES TECHNICAL SERVICES ADMINISTRATION ( (2) ( CHILDREN'S LIBRARY Libranari Librarian Admmistrahve Assistant Librarian Libra Services Clerk 2 iLbrary Services Clerk(2.50) Library Seances Clerk Volunteer Services BRANCHES Library O ( Senior Library Specialist Coordinator BANNING (0.75) ( ACQUISITIONS Librarian(0.50) Media Services Specialist Accounting Technician II(2) FACILITY RENTALS l Library Facilities Coordinator HELEN MURPHY Lib arian FACILITIES MAINTENANCE MAIN STREET Library Specialist Library Specialist OAKVIEW Library Specialist Resolution No.2013-48 City of Huntington Beach = Planning & Building Proposed Budget— FY 2013114 Director of Planning&Building ADMINISTRATION Administrative Analyst Senior Administrative Assistant Administrative Secretary(2) Office Assistant II GHBORHOODPLANNING CL7N SERVATION&ENFORCEMENT CURRENT PLANNING Senior Code Enforcement Officer Inspection Manager Manager(Building)` Planning Manager (2) Senior Planner(2) Code Enforcement Officer 1/II Inspection Supervisor(2) Plan Check Engineer(2) Associate Planner(2) (3.50) Principal Electrical Inspector Permit&Plan Check Supervisor Assistant Planner Principal Plumbing&Mechanical Senior Permit Technician(2) Inspector Building Inspector 1/IIA11 ADVANCE PLANNING Building Inspector 111(4) Planning Manager Building Inspector II(4) Senior Planner(1.50) Building Inspector I Associate Planner(2) Assistant Planner PLANNING COMMISSION *Pending classification approval from the Personnel Commission Resolution No.2013-48 City of Huntington Beach a Police �- Proposed Budget — FY 2013114 iX Police Chief ADMINISTRATION/EXECUTIVE Administrative Assistant Police Lieutenant PROFESSIONAL STANDARDS Police Sergeant(2) UNIFORM ANST= �STRATIVE OPERATIONS Police Captain Police Captain Police Captain Administrative Secretary INVESTIGATIONS SUPPORT SERVICES PATROL Police Lieutenant Police Administrative Services Police Lieutenant(6) Police Sergeant(4) Manager Police Sergeant(12) Police Officer(20) Police Service Specialist Police Officer(117) Civilian Check Investigator(2) Facilities Maintenance Crewleader Police Recruit(4) Forensic Systems Specialist Community Relations Specialist Crime Scene Investigator(6) Crime Analyst Police Services Specialist RECORDS TRAFFIC Community Services Officer(2) Records Administrator Police Lieutenant Police Records Supervisor(3) Police Sergeant(3) SCIENTIFIC IDENTIFICATION Police Records Specialist(10) Police Officer(18) Police Photo/Imaging Specialist Police Records Technician(6) Police Records Specialist Latent Fingerprint Examiner(2.50) Police Services Specialist(5) Police Services Specialist Police Systems Coordinator AERONAUTICS Court Liaison Specialist Police Sergeant NARCOTICSNICE/INTEL Police Officer(6) Police Sergeant TRAINING Senior Helicopter Maintenance Police Officer(11) Police Sergeant Technician Police Services Specialist Police Officer Helicopter Maintenance Technician Police Services Specialist OCIAC TASK FORCE PARKING ENFORCEMENT Police Officer ALARMS Parking/Traffic Control Supervisor Police Services Specialist Parking/Traffic Control Officer(16) JAIL Detention Administrator PERSONNEL SPECIAL ENFORCEMENT Detention Shift Supervisor(4) Administrative Analyst Senior Police Lieutenant Detention Officer,Nurse(4) Police Officer(2) Police Sergeant(3) Detention Officer(9) Police Services Specialist Police Officer(15) BUDGET/PAYROLL Administrative Analyst Senior Accounting Technician II(3) COMMUNICATIONS Police Communications Manager Communications Supervisor(6) Communications Operator(18) PROPERTY EVIDENCE Property Officer(2) Resolution No.20 131-48 City of Huntington Beach Public Works Proposed Budget— FY 2013114 Director of P.b71, W.rk. ADMINISTRATION Project Manager Administrative Assistant Accountingiag Technician 11 Administrative Secretary Office Specialist ENGINEERING7),( TRANSPORTATION UTILITIES MAINTENANCE OPERATIONS GENERAL SERVICES City Engineer Transportation Manager Utilities Manager Maintenance Operations Manager General Services Manager CONSTRUCTION ENGINEERING ENGINEERING CIP WATER&SEWER ADMINISTRATION MAINTENANCE ADMINISTRATION I GENERAL SERVICES Construction Manager Principal Civil Engineer Administrative Analyst Senior I Administrative Analyst Senior S ADMINISTRATION Senior Construction Inspector(3) Senior Traffic Engineer Water Conservation Coordinator Administrative Secretary See Maintenance Adrnin Survey Party Chief Traffic Engineering Technician SCADA Coordinator Accounting Technician 11 Code Enforcement Officer I Survey Technician 11(2) SCADA T Office Assistant 11 Field Service Representative Contract Administrator(2) SIGNAL&LIGHTS Warehou:=1 Office Assistant 11 MAINTENANCE Equipment Support Assistant E MAINTENANCE La Maintenance Supervisor ENGINEERING Traffic Signal Light Cnevileader Stock Clerk LANDSCAPE - ,F MAINTENANCE CE lmgaho Supervisor SeE'CLVEngmeer(2) Traffic S,gnall Electrician(2) Administrative Secretary n lCrevvleader Equip Services CrevAeader Senior Engineering Technician Traffic Maintenance Service Office Assistant II(2) Landscape Maint Leadworker(3) EquiplAuto Maint CrevAeader I Worker(2) Landscape Equipment Operator(2) Ecup/Auto Maint Leadwoker(3) DEVELOPMENT ENGINEERING WATER PRODUCTION/QUALITY Pest Control Specialist Equipment Support Assistant Cl Civil Engineer SIGNS&MARKINGS Water Production Supervisor T Mechanic 111(6) Senior MI Engineer(2) MAINTENANCE Cross Connection Control Specialist(2) _REF MAINTENANCE Tree Maintenance Supervisor Mechanic 11(4) Senior Engineering Technician Signs&Markings Crewleader Water Quality Coordinator Tree Maintenance Crewleader Civil Engineering Assistant Signs Leadworker Water Quality Technician Tree Equipment Operator(3) FACILITY MAINTENANCE Equipment Operator Water Operations Crewleader Maintenance Service Worker(2) Facilities Maint CrevAeader WATER AND SEWER Water Operations Leadworker(2) Painter Leadworker ENGINEERING Water Systems Technician HI(3) STREET MAINTENANCE Facilities Maintenance Supervisor Principal Civil Engineer(2) Water Systems Technician 11(5) Street Maintenance Supervisor Facilities Maintenance Technician(2) Senior Civil Engineer(2) Street Maintenance Crewleader Electrician Civil Engineering nearing Assistant(2) WATER DISTRIBUTION/ nLIN/METERS Street Maintenance Leadworker(2) Plumber �EMon Supervisor Street Equipment Operator(3) Maintenance Service Worker STORMWater Dist Maint.Crewleader Maintenance Service Worker(6) Principal Engineer Water Dist Matters Crewleader Admin.Environmental Specialist(2) Engineering Aide Water Dist Maint Leadworker(6) Water Dist Meters Leadworker(2) Water Equipment Operator(4) Water Service Worker(14) Water Meter Repair Technician(5) Senior Water Meter Reader FieldServiceRepresentative Water Meter Reader 13, Accounting Technician 11 Water Utility Locator WASTEWATER Wastewater Supervisor Wastewater Operations Crewleader Wastewater Operations Leadworker(3) Wastewater Equipment Operator(5) Senior Wastewater Pump Mechanic Wastewater Pump Mac= Wastewater Maint Service Worker M Res. No. 2013-48 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 3, 2013 by the following vote: AYES: Sullivan, Hardy, Harper, Boardman, Carchio, Shaw, Katapodis NOES: None ABSENT: None ABSTAIN: None Q. ro r Ci,, Clerk and ex-officio Jerk of the City Council of the City of Huntington Beach, California