HomeMy WebLinkAboutCity Council - 2014-75 RESOLUTION NO. 2014-75
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
APPROVING AN ENERGY SERVICE CONTRACT WITH SIEMENS INDUSTRY, INC.
AND THE LEASE/PURCHASE FINANCING OF THE
ENERGY CONSERVATION MEASURES
WHEREAS, Government Code section 4217.12 authorizes cities to enter into an energy
service contracts with any person or entity, pursuant to which that person or entity will provide
conservation services to the city, if the anticipated cost to the city for conservation services
provided under the contract is less than the anticipated marginal cost to the city of electrical
energy that would have been consumed by the city in the absence of the energy service contract;
and
The City of Huntington Beach ("City") conducted an open and competitive Request for
Qualifications "RFQ" for a comprehensive energy conservation program involving the
instillation of certain maintenance measures to improve energy usage in the City street lights.
One of the respondents to the RFQ was Siemens Industry, Inc. ("Siemens"); and
City staff reviewed the qualifications presented by Siemens to conduct and provide
assessment of city energy usage, energy needs and opportunities to reduce energy expenses
through maintenance of existing lights and fixtures, and chose Siemens' based on those
qualifications ; and
Siemens presented an "Investment Grade Assessment — City Owned Streetlight and
Parking Lot LED Upgrades" (the "Assessment ") to reduce energy consumption, provide energy
efficient lighting technologies resulting in reduced energy costs, reduced maintenance costs,
uniform lighting and a lesser carbon footprint; and
In the Assessment , Siemens looked at the feasibility of various energy conservation
measures to reduce the City's energy consumption and expense and recommended specific
energy conservation measures based thereon upon which the City Council and City
administration and staff have relied; and
In performing the assessment, Siemens requested and was provided with electrical usage
data from the City and Southern California Edison that was analyzed to produce a project
proforma that demonstrates positive cash flow from the energy savings that is greater than the
costs associated with the energy conservation measures contained in the Assessment; and
City desires to proceed at the current time with certain of the energy conservation
measures contained in the Assessment , in particular, the maintenance, repair, including
upgrading, of the street lights in the City that are owned and operated by the City including the
installation of LED lights and various underground wiring and circuitry improvements; and
Siemens has offered to enter into the energy service contract attached hereto as Exhibit A
(the "Service Contract") to provide energy conservation services to implement the energy
conservation measures described in Exhibit A thereto (the "Improvements") for the price stated
therein; and
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Resolution No. 2014-75
The Analysis and Exhibit D to the Service Contract demonstrate that the cost of the
Service Contract to the City for the conservation services provided thereunder is less than the
anticipated marginal cost to the City of the energy that would have been consumed by the City in
the absence of the Service Contract; and
Government Code section 4217.13 authorizes the City to enter into a facility financing
contract with any person or entity, pursuant to which that person or entity will provide financing
for energy conservation measures in exchange for repayment of the financing and all costs and
expenses related thereto by the City, if funds for the repayment of the financing are projected to
be available from revenues resulting from funding that otherwise would have been used for the
purchase of electrical energy required by the City in the absence of the energy conservation
measures; and
The financing of the Improvements comprising the energy conservation measures will be
accomplished by the City's entering into a facility financing contract in the form of a
lease/purchase agreement (the "Lease Agreement") with Capital One Public Funding, LLC
("COPF"), whereby the City will lease the Improvements to COPF and then lease the
Improvements back from COPF in exchange for rental payments; and
The cost of the conservation measures will be paid for from amounts paid by the City and
from amounts deposited by COPF into an escrow fund held by Deutsche Bank National Trust
Company (the "Escrow Agent") under an escrow agreement (the "Escrow Agreement") between
COPF, the City, and the Escrow Agent; and
The Lease Agreement and the Escrow Agreement, which are incorporated herein by
reference, are on file with the City Clerk; and
On July 31 , 2014, the City published a notice of its intent its intent to consider
entering into the Service Contract, the Lease Agreement and the Escrow Agreement, and,
pursuant to Government Code sections 4217.12 and 4217.13, the City Council held a public
hearing on September 15, 2014, to receive public comments on the Service Contract and the
financing as described in the Lease Agreement and the Escrow Agreement; and
The installation and financing of the Improvements is a project which is categorically
exempt from review under the California Environmental Quality Act under Class 1 exemptions,
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby
resolve as follows:
Section 1. Recitals. The foregoing recitals are true and correct and the City Council
so finds and determines.
Section 2. Energy Service Contract Findings. In accordance with Section 4217.12 of
the California Government Code, the City Council finds that the anticipated cost to the City for
the electrical energy conservation services provided by the conservation measures under the
Service Contract will be less than the anticipated marginal cost to the City of electrical energy
that would have been consumed by the City in the absence of those purchases and that the terms
of the Service Contract are in the best interests of the City.
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Resolution No. 2014-75
Section 3. Facility Financing Contract Findings. In accordance with Section 4217.13
of the California Government Code, the City Council finds that funds for the repayment of the
financing pursuant to the Lease Agreement are projected to be available from revenues resulting
from funding that otherwise would have been used for the purchase of electrical energy required
by the City in the absence of the Improvements and that the terms of the Lease Agreement are in
the best interests of the City.
Section 4. General Authorization. The City Council hereby authorizes and directs the
City Manager or his designee and each of them individually, for and in the name of and on
behalf of the City, to do any and all things and to execute and deliver any and all documents that
they may deem necessary or advisable in order to complete the execution and delivery of the
Service Contract, the Lease Agreement, the Escrow Agreement, and related documents and
.otherwise to carry out, give effect to, and comply with the terms and intent of this resolution. All
actions heretofore taken by such officers and agents that are in conformity with the purposes and
intent of this resolution are hereby ratified, confirmed and approved in all respects.
Section 6. Effective Date. This resolution shall take effect immediately upon its
adoption.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting held on the 15th day of September , 2014.
Mayor F
REVIEWE AND APPROVED: APPROVED AS TO FORM:
City a er ?vCity Attorney
INITIATED AND APPROVED:
,X.---- - A I
Director of Public Wo s
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AGREEMENT FOR THE PURCHASE AND 1NSTALLA
OF ENERGY CONSERVING STREET LIGHTS
This Performance Service Agreement (the "Agreement") is made and entered into on
this, the ,�day of S22?725? ,2A/ by and between Siemens Industry,
Inc., a Delaware Corporation, with offices at Cypress , CA 90630 (herein
"Contractor"), and City of Huntington Beach a charter City and municipal corporation duly
organized and existing under the Constitution and laws of the State of California, 2000 Main
Street, Huntington Beach, CA 92648 (herein "City"), collectively, ("Parties").
RECITALS
A. The City council declares its intention of reducing energy consumption, within the
City.
B. The City and Contractor entered into discussions with regard to reducing energy
consumption in the City by way of street light repair, maintenance and replacement. Said
discussions were memorialized in a letter of intent which was executed by Parties on February 4,
2013. By execution of this agreement, the letter of intent is terminated, except as provided in
Section 2. A. 1. below.
C. The City desires to retain a Contractor having special skill and knowledge in the field
of furnishing, and installing energy conservation measures to minimize energy consumption
within the City including the replacement and installation of street lights and area and drive aisle
lighting in designated parking areas in the City and related equipment and materials.
D. Contractor represents that Contractor is able and willing to provide such services to
the City.
E. Contractor represents that it has conducted energy efficiency tests of City street lights,
utilizing best practice techniques available for verifying the results of energy efficiency, to
determine the energy savings that the City will recognize as a result of implementing
recommended energy efficiency measures.
F. Contractor has been selected to perform these services pursuant to the Huntington
Beach Charter, Municipal Code and California Government Code Section 4217.12.
G. Contractor represents that it has complied with all City and State laws and
regulations including, but not limited to, all applicable City contract bid requirements and
prevailing wage requirements.
H. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this Agreement
will be performed in compliance with such standards as may reasonably be expected from a
professional consulting firm in the field.
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NOW, THEREFORE, in consideration of the mutual and respective promises, and
subject to the terms and conditions hereinafter set forth, the parties agree as follows:
SECTION 1. DEFINITIONS.
The following definitions shall apply to this Agreement unless otherwise defined herein:
"Acceptance"means the City has signed the Certificate of Substantial Completion.
"Acceptance Date" means the date on which the City signs the Certificate of Substantial
Completion.
"Annual Debt Service" means the total amount of annual payments made by the City
pursuant to the Lease Purchase Agreement authorized to finance the energy conservation
measures.
"Annual Performance Guaranteed Periods" means the periods of time beginning with the
first day of the month following the Acceptance Date and continuing for one (1) year periods for
Ten years or the date the City pays the debt incurred pursuant to this agreement whichever is
earlier.
"Annual Project Costs" means all costs incurred by City in one year relating to this
Agreement.
"Actual Annual Project Savings" means the measured amount of cash and energy savings
City recognizes in one year as a result of Facility Improvement Measures and energy
conservation measures. The calculations to arrive at the Actual Annual Project Savings are set
forth in Exhibit C attached hereto and incorporated herein by reference and shall be updated
annually during the Annual Performance Guaranteed Periods to reflect actual savings amounts.
"Annual Guarantee" means Actual Annual Project Savings shall be an amount equal to or
greater than the Annual Debt Service the City incurs annually. If the Actual Annual Project
Savings is less than the Annual Debt Service, there is a Shortfall. In the case of a Shortfall,
Contractor shall reimburse to City the amount of the Shortfall. Said Guarantee is set forth in
Exhibit C attached hereto and incorporated herein by reference.
"Commencement Date" means the effective date of this Agreement.
"Construction Period" means the period from the Commencement Date of this
Agreement to the Acceptance Date.
"Construction Period Savings" means the actual amount of cash and energy savings the
City recognizes as a result of Facility Improvements Measures during the Construction Period.
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"Energy Escalation Factor" means an annual escalation percentage to be applied to the
previous year's Energy Savings as set forth in Exhibit C. Each year during the Annual
Performance Guarantee Periods, the escalation factor shall be adjusted on the Exhibit C Project
Cashflow calculation to equal the actual escalation factor(s) for each annual period as per. SCEs
applicable rate tables.
"Facilities" means those street lights and parking garage lights as set forth in Exhibit A
Scope of Services, attached hereto and incorporated herein by reference.
"Facility Improvement Measures (FIM) or (FIM's)" means various items of equipment
and lights repair or replacement by the Contractor at the Facilities, or as repaired by the City
hereunder, for the purpose of improving the efficiency of utility consumption or otherwise to
reduce utility costs of the Facilities as set forth in Exhibit A.
"Projected Annual Project Savings" means the amount of cash and energy savings City is
projected to recognize in one year as a result of Facility Improvement Measures. The
calculations to arrive at the Projected Annual Savings have been conducted utilizing best practice
techniques available for verifying the results of energy efficiency.
"Scope of Work" means the implementation of the FIM's to be performed as fully set
forth in Exhibit A attached hereto and incorporated herein by reference.
SECTION 2. SCOPE OF SERVICES.
A. Contractor's Responsibilities:
1. Contractor agrees to install, warrant and guarantee certain energy FIM's as
fully set forth herein, including Exhibit A, Scope of Work, Special Provisions, as well as
any unfinished provisions contained in the letter of intent dated February 4, 2013,
attached hereto and incorporated herein by reference.
2. Contractor guarantees that the Annual Project Savings shall be an amount
equal to or greater than the Annual Debt Service the City incurs annually. If the Actual
Annual Project Savings is less than the Annual Debt Service, there is a Shortfall. In the
case of a Shortfall, Contractor shall reimburse to City the amount of the Shortfall.
Details of said guarantee are fully set forth in Exhibit C.
3. Contractor shall designate a person to be known as the Contractor
Representative to act as a single point of contact on behalf of Contractor with respect to
all matters under this Agreement. Contractor Representative will become familiar with
the progress and quality of the completed work as set forth in this Agreement.
4. Contractor shall comply with all City, State and Federal laws related to
waste disposal including disposal of fluorescent lights, ballast with PCB and regular
ballast. Contractor shall provide disposal manifest if requested.
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B. City Responsibilities:
1. City shall designate a City Representative as the point of contact to
interact with Contractor regarding to the Scope of Work.
2. City shall furnish Contractor with blueprints, surveys, legal descriptions of
the site, and other information regarding the Facilities as Contractor may reasonably
request in order to complete Scope of Work and maintain the Annual Guarantee provided
said documents are readily available to City. These shall not become the property of
Contractor and shall be returned to City, unless otherwise requested by Contractor, in
which case Contractor shall bear the cost of all blueprints and copies necessary to
perform the Scope of Work in this Agreement.
3. City shall within ten (10) business days, respond to samples or documents
submitted by Contractor to the City for review and approval under this Agreement.
4. City shall provide reasonable access to City facilities in order to
accomplish the Scope of Work.
5. City shall operate equipment according to the manufacturer's
recommendations.
6. City shall notify Contractor in writing of any City policies that may affect
the Scope of Work.
7. City shall notify Contractor of any unusual operating conditions..
8. City shall control and/or operate all equipment necessary to perform the
services herein described as arranged with Contractor representative.
SECTION 3. TERM.
This Agreement shall commence on the date first written above and terminate 24 months
from commencement date, unless terminated earlier in accordance with the provisions as set forth
below except that the warranty and guarantees provided by Contractor herein which shall
continue for ten (10) years or the date the City pays the debt incurred pursuant to this agreement
whichever is earlier.
SECTION 4. PAYMENT.
A. TOTAL COST. Total installation job costs for complete scope of work, including
any feasibility study is in an amount not to exceed $1,616,783.00. The City will make progress
payments as provided herein.
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B. ACCEPTANCE.
1. When Contractor believes that all of a definable phase, of the Scope of
Work has been completed in accordance with the terms of this Agreement, Contractor will
submit to the City a progress payment estimate. If the Scope of Work substantially conforms to
the description of said Scope of Work the City will sign the progress payment estimate and
submit to the City for payment to the Contractor. Progress payment estimates are submitted to
the City monthly and paid within 30 days. If the Scope of Work does not substantially conform,
then the City Representative shall so notify Contractor within ten (10) business days of receipt of
the aforementioned progress payment estimate. Upon notification of the discrepancies the
Contractor shall correct the discrepancies to conform with the Scope of Work and resubmit the
the progress payment estimate to the City. The process will continue until the City determines
the Scope of Work meets the City requirements. City will retain 10% of total project cost until
City signs the first progress payment estimate. This process will continue until all independent
or definable phases are complete as follows: when Contractor has, in the judgment of City,
faithfully executed percent (50%) or more of the value of the work as determined from Scope of
Work, and if the City finds that satisfactory progress has been and is being made, City will
sign second progress payment estimate at which time Contractor may be paid such sum as
will bring the payments of each month up to one hundred percent (100%) of the value of the
work completed since the commencement of the Scope of Work, as determined in its sole
discretion by City, less all previous payments and less all previous retained amounts. City's
final payment to Contractor, if unencumbered, or any part thereof unencumbered, shall be made
no later than thirty-five (35) calendar days after the acceptance of all work performed pursuant to
the Scope of Work and the final Certificate of Substantial Completion is signed. Payments shall
be made on demands drawn in the manner required by law, each payment to be accompanied
by a progress payment estimate signed by City, affirming that the work for which payment is
demanded has been performed in accordance with the terms of this Agreement and that the
amount stated in the progress payment estimate is due under the terms of this Agreement.
Partial payments on the contract price shall not be considered an acceptance of any part of the
work.
2. Energy savings measurement and verification are to be completed within
ninety(90) days of substantial completion of installation and testing phase. See Exhibit C
3. In the event City and Contractor do not agree on scope and/or quality, or
acceptability, of the work completed, City may suspend payment and notify Contractor of failure
to complete Scope of Work pursuant to this Agreement. Said non-payment will not constitute
default. If the City becomes more than thirty (30) business days overdue on any progress
payment, Contractor may elect to suspend working. If work is suspended due to non-payment all
guarantees and warranties are extended in an equal time period from the original or last extended
invoice date. If City fails to provide Contractor written notice within one hundred and twenty
days (120) days to proceed with the Work, Contractor, may at its sole discretion, terminate the
Agreement without liability.
4. When Contractor believes that all or an independent, definable phase, of
the Scope of Work has been completed in accordance with the terms of this Agreement,
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Contractor will submit a Certificate of Substantial Completion to the City. If the Scope of Work
substantially conforms to the description of said Scope of Work the City will sign the Certificate
of Substantial Completion and return it to Contractor. If the Scope of Work does not
substantially conform, then the City Representative shall so notify Contractor within ten (10)
business days of receipt the aforementioned certificate. Upon notification of the discrepancies
the Contractor shall correct the discrepancies to conform with the Scope of Work and resubmit
the Certificate of Substantial Completion to the City.
5. Contingency funds identified in Exhibit B Schedule of Values may be
accessed and managed by Parties. Contingency funds may not be withdrawn or used without
mutual written approval which shall not be unreasonably withheld. Unused contingency funds at
project completion shall be deducted from the not to exceed price and/or returned to the City
within thirty (30) days of project completion.
C. ENERGY EFFICIENCY CREDIT. Contractor shall cooperate with the City and
Southern California Edison (SCE) to assist the City.in obtaining the maximum energy efficiency
incentives/credits and/or otherwise as named, offered by SCE. Any incentives shall be
transferred by SCE to the City and Contactor shall not retain any such incentives/credits etc.
D. Currently, Internal Revenue Code Section 179D (section "179D") does not
provide tax incentives for this light replacement project as described herein. However, if Section
179D is amended to allow incentives such as accelerated depreciation benefits, the City may
designate at its sole discretion, any eligible entity as the "Designer" of the energy efficient
improvements for the purposes of allocating accelerated depreciation benefits pursuant to
Section 179D. If the City designates the Contractor as the Designer or if Contractor shall
otherwise benefit financially from the monetization of the accelerated depreciation benefit,
Contractor shall discount this Contract price or provide a cash rebate to the City in an amount
equal to 50% of the incremental financial benefit realized by Contractor as a result of the tax
benefit or the monetization thereof.' The City may retain a third party consultant ("EP Act
Coordinator") to calculate, manage and administer the process of obtaining and monetizing any
IRS deductions resulting from this Agreement. Contractor will provide reasonable cooperation
with regard to any effort to obtain and/or monetize IRS rebates, deprecation benefits etc.
SECTION 5. FINANCING.
At the City's sole discretion, as a condition precedent to this Agreement, an Escrow Fund
shall be created and funded pursuant to a Lease/Purchase and Escrow Agreement. If the Escrow
Fund is not funded or the City has not obtained credit approval within forty-five (45) days from
the execution of this Agreement, this Agreement shall be voidable at the sole discretion of the
City. This forty-five (45) day period may be extended as mutually agreed upon in writing by
both parties. In the event that this Agreement becomes void as described in the preceding
paragraph the City will reimburse for any work the City authorized in writing to be completed.
' The determination of rebate versus discount will be determined by City at its sole discretion.
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SECTION 6. AUTHORITY AND AUTHORIZATION.
City and Contractor each represent, warrant and covenant that each has done all things
commercially reasonable necessary to preserve and keep in full force and effect the existence of
this Agreement, all requirements have been met and procedures have been followed to ensure the
enforceability of this Agreement and there is not any pending, or to the best of City's knowledge,
threatened, suits or actions, litigation or proceedings against or affecting City that affects the
validity or enforceability of this Agreement.
SECTION 7. WARRANTY.
A. Contractor expressly warrants that all electronic drivers are free from defect and
will operate for ten years without failure provided said equipment is operated according to
Contractor and manufacturer specifications. Contractor expressly warrants that all light fixtures
are free from defect and will operate for ten years without failure provided said equipment is
operated according to Contractor and manufacturer specifications. Contractor expressly warrants
that all underground utilities are free from defect and will operate for ten years without failure
provided said equipment is operated according to Contractor and manufacturer specifications.
One (1) year labor warranty.
B. Contractor warrants for one year from Acceptance Date, that all equipment
manufactured by Contractor or nameplate shall be free from defects in material and
workmanship which arise from normal use or service, provided the equipment is properly
operated in accordance with Contractor's instructions. If any equipment should prove defective
in this warranty, Contractor will at Contractor's option, repair, replace, or issue credit for any
such item. For materials furnished but not manufactured by Contractor nor bearing Contractor's
nameplate, Contractor will extend the same warranty Contractor received from the manufacturer.
C. This express warranty is in lieu of and excludes all other warranties, guarantees,
or representations, expressed, or implied including warranties of merchantability or of fitness for
a particular purpose.
SECTION 8. LIMITATION OF WARRANTIES.
Contractor has provided City with certain written warranties with respect to the FIM's.
Except for such warranties in this Agreement, Contractor makes no warranty of any kind or
nature, express or implied, relating to the FIM's or its performance or the installation and service
thereof. No assignee(s) of the Contractor to this Agreement may make warranties of any kind or
nature, express or implied, relating to the FIM's or the performance or the installation and service
thereof. THE FOREGOING IS THE SOLE AND EXCLUSIVE WARRANTY PROVIDED BY
CONTRACTOR. CONTRACTOR EXPRESSLY DISCLAIMS THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE
IN RELATION TO THIS AGREEMENT.
SECTION 9. INDEMNIFICATION AND HOLD HARMLESS.
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Contractor hereby agrees to protect, defend, indemnify and hold harmless City, its
officers, elected or appointed officials, employees, agents and volunteers from and against any
claims, damages, losses expenses, judgments, demands and defense costs including without
limitation costs and fees of litigation of every nature or liability of any kind or nature arising out
of or in connection with Contractor's or Contractor's sub-Contractors, if any, negligent or alleged
negligent performance of this Agreement or its failure to comply with any of its obligations
contained in this Agreement including any failure by its officers, agents or employees except
such loss or damage which is caused by the negligence or willful misconduct of CITY.
Contractor will conduct all defense at its sole cost and expense. This indemnity shall apply to all
claims and liability regardless of whether any insurance policies are applicable. The policy
limits do not act as limitation upon the amount of indemnification to be provided by Contractor.
SECTION 10. FORCE MAJEURE.
Except for any obligation to pay money under this Agreement, if either party shall be
delayed in or prevented from the performance of any of the terms, covenants and conditions of
this Agreement, by reason of restrictive governmental laws or regulations, riots, insurrections,
war, sabotage, act of nature, or any other reason of a similar or dissimilar nature not the fault of
the party delayed in or prevented from performance, then performance shall be excused for the
period of the delay or prevention of performance and the time for performance shall be extended
for an equivalent period not to exceed six (6) months otherwise this Agreement will be null and
void and Contractor shall be reimbursed for all costs.
SECTION 11. TITLE.
Title to the FIM's implemented at City's facilities is deemed to be free and clear of any
liens created by Contractor. Should it become necessary, at the request of the City, Contractor or
its Assignee agrees to execute any appropriate documents submitted by the City to the Contractor
or its Assignee evidencing such right,title and interest in the FIM's.
SECTION 12. USE, REPAIRS.
City, except as warranted herein, at its sole cost and expense, shall maintain the FIM's
according to the manufacturers recommended guidelines or the equivalent and meet any and all
re-certification requirements and shall furnish proof of such maintenance, if requested by
Contractor. City shall furnish all needed servicing and parts, which parts shall become part of
the FIM's. This section refers to standard manufacturers recommended electrical equipment
maintenance as is normally performed by City personnel on existing mechanical equipment
during regular business operations.
SECTION 13. INSURANCE.
Prior to undertaking performance of work under this Agreement, Contractor shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
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A. Commercial General Liability Insurance: Contractor shall maintain commercial
general liability insurance adding the City its officer, agents, volunteers, and employees as
additional insured(s) and shall include, but not be limited to protection against claims arising
from bodily and personal injury, including death resulting there from and damage to property,
resulting from any act or occurrence arising out of Contractor's operations in the performance of
this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance
shall be not less than the following: single limit coverage applying to bodily and personal injury,
including death resulting there from, and property damage, in the total amount of$1,000.000 per
occurrence. Contractor shall supply City with a Certificate of Insurance adding language
substantially in the form attached hereto as Exhibit C and incorporated herein by reference upon
execution of this Agreement shall to be approved in form by the City Attorney.
B. Business automobile liability insurance, or equivalent from, with a combined
single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage
for owned, hired, and non-owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section
3300 of the Labor Code, Contractor, if Contractor has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance. Prior to commencing
the performance of the work under this Agreement, Contractor agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
D. If Contractor is or employs a licensed professional, such as an architect or
engineer: Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim.
E. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
1. Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
2. Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
3. Certificates and policies shall stale that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without thirty (30) days
prior to written notice to the City.
F. If Contractor fails or refuses to produce or maintain the insurance required by
this section or fails or refuses to furnish the City with required proof that insurance has been
procured and is in full force and paid for, the City shall have the right, at the City's election, to
forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be
paid for its time and materials expended prior to notification of termination. Contractor waives
the right to receive compensation and agrees to indemnify the City for any work performed prior
to approval on insurance by the City.
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SECTION 14. TERMINATION.
A. This entire Agreement may be terminated by the City at its sole discretion,
including breach of contract upon thirty (30) days written notice of termination. In such event,
Contractor shall be entitled to receive and the City shall pay Contractor for all services
performed by Contractor prior to receipt of such notice of termination, subject to the following
conditions:
1. As a condition of such payment, the City Manager may require Contractor
to deliver to the City all work product completed as of such date, and in such case such
work product shall be the property of the City unless prohibited by law, and Contractor
consents to the City's use thereof for such purposes as the City deems appropriate.
2. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
B. This Agreement may be terminated for convenience at the sole discretion of either
party (City or Contractor) by mutual agreement. Termination for convenience shall entitle
Contractor to be paid for all services performed prior to such termination. As a condition of such
payment, the Executive Director may require Contractor to deliver to the City all work product
completed as of such date, and in such case such work product shall be the property of the City
unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the
City deems appropriate. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
SECTION 15. ASSIGNMENT
Without City prior written consent, or except in the context of a lease financing,
Contractor shall not assign, transfer, pledge, hypothecate or grant any security interest in, or
otherwise dispose of this Agreement or any interest in this Agreement or the FIM's, sublet or
lend the FIM's or permit the FIM's to be used by anyone other than City or City's employees.
Contractor assignment or transfer of any rights, duties or obligations under this Agreement, shall
be subject to the prior written approval of the City, which shall not be unreasonably withheld,
conditioned or delayed. As a reasonable condition of approval of assignment, prior to any
assignment, or transfer of any rights, duties or obligations by Contractor under this Agreement,to
any party or parties to whom all or any portion of the interest herein, is conveyed, the Contractor
shall present such information to the City as shall reasonably be necessary to demonstrate to the
City's reasonable satisfaction that the proposed assignee has the financial ability and experience
to fulfill those specific rights, duties and obligations under this Agreement that the transferee will
assume. City may at its sole and absolute discretion withhold approval of assignment if at City's
sole discretions finds the proposed assignee does not have the financial ability and experience to
fulfill those specific rights, duties and obligations under this Agreement.
10
14-4228/112498.docx
SECTION 16. AMENDMENTS.
All amendments or modification of the terms of this Agreement must be accomplished by
written consent of City and Contractor, and its Assignee, if any.
SECTION 17. NOTICES.
Any notices, certificates, or other communications hereunder shall be given either by
personal delivery to CONTRACTOR or to CITY as the situation shall warrant, or by enclosing
the same in a sealed envelope, postage prepaid, and depositing the same in the United States
Postal Service, to the addresses specified below. CITY and CONTRACTOR may designate
different addresses to which subsequent notices, certificates or other communications will be
sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail-return receipt requested:
TO CITY: TO CONTRACTOR:
City of Huntington Beach Siemens Industry. Inc.
ATTN: Travis Hopkins Attn. Michael Diaz& Steven Teal
2000 Main Street 1266 North La Loma Circle
Huntington Beach, CA 92648 Anaheim, CA 92806
SECTION 18. GOVERNING LAW.
This Agreement shall be governed by the provisions hereof and by the laws of the State
of California.
SECTION 19. CONFLICTS
In the event there is a conflict between the terms contained in the Letter of Intent or any
Exhibits or attachments and the terms and conditions contained herein, the terms and conditions
of this Agreement supersede and take precedent over any other terms and conditions..
SECTION 20. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement will be deemed or construed for any purpose to
establish between the parties a partnership or joint venture, a principal-agent relationship,
employee-employer relationship, or any relationship other than City and supplier.
SECTION 21. ENTIRE AGREEMENT.
This Agreement together with the attachments and exhibits attached hereto and made a
part hereof and other attachments hereto, and other documents or instruments executed by City
and Contractor in connection herewith, constitute the entire Agreement between the parties with
respect to the purchase of the FIM's. All previous proposals, oral or written communication,
engineering information or written communication are superseded by this Agreement.
11
14-4228/112498.docx
r
SECTION 22. SEVERABILITY.
Any provision of this Agreement found to be prohibited, shall be ineffective to the extent
of such prohibition without invalidating the remainder of this Agreement and all other provisions
shall remain in full force and effect.
SECTION 23. WAIVER.
The waiver by a Party of any breach by the other Party of any term, covenant or condition
hereof shall not operate as a waiver of any subsequent breach hereof.
SECTION 24. BONDS.
A. Before Contractor performs any work pursuant to this Agreement Contractor
shall cause to be filed with City four ( 4) duplicates of each Performance Bond and Payment
Bond, in the form attached hereto as Exhibits D and E, respectively, and incorporated herein by
this reference, required under this section. These bonds shall be in the amounts and for the
purposes specified below. The surety bonds shall be issued by a California Admitted Surety;
and, either a current A.M. Best A:VIII rated Surety or an admitted surety insurer which
complies with the provisions of the California Code of Civil Procedure §995.660.
B. Should any surety or sureties upon said bonds or any of them become insufficient,
Contractor shall obtain replacement bonds with good and sufficient sureties within ten (10)
days after receiving notice from City that the surety or sureties are insufficient.
C. Performance Bond. Contractor shall deliver to City an executed Performance
Bond in favor of City on a form reasonably acceptable to City and equal in amount to 100% of
the contract sum of such Contractor's Construction Contract, as security for the faithful
performance by such Contractor including the warranty period of one-year.
D. Payment Bond. Contractor shall deliver to City an executed Payment Bond in
favor of City in an amount equal to 100% of the contract sum of such Contractor's Construction
Contract as security for the payment of all persons performing labor and furnishing materials
under such Contractor's Construction Contract.
SECTION 25. SPECIFIC EXCLUSION OF REMEDIES.
Contractor waives any claim or right to damages either in law or equity against the City
regarding the enforceability of the process to award this Agreement to Contractor.
SECTION 26. WAIVER OF CONSEQUENTIAL DAMAGES.
In no event shall Contractor be liable for business interruption losses or consequential or
speculative damages, but this sentence shall not relieve Contractor of liability for damage to
property or injury to persons resulting from accidents caused directly by its negligence in
performance or failure to perform its obligations under this Agreement.
12
14-4228/112498.docx
SECTION 27. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the terms
and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its
own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's
fees from the non-prevailing party.
SECTION 28. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive the
expiration or termination of this Agreement, shall so survive.
SECTION 29. REMEDIES.
Upon the occurrence of an Event of Default, either party may, at its option, exercise any
right, remedy, or privilege which may be available to it under applicable law, including the right
to (i) proceed by appropriate Contractor's action to enforce the terms of this Agreement, or (ii)
recover damages for the breach of this Agreement. In addition, the parties shall remain liable for
all covenants and indemnities under this Agreement.
SECTION 30. SAFETY AND HAZARDOUS MATERIALS.
It is Contractor's intent to perform all work in a clean, safe professional manner, causing
no hazards to Contractor's staff, facility, the environment or Contractor's service personnel.
Contractor shall not be required to make safety tests, install new devices or make modifications
to any equipment beyond the scope of the original Agreement in order to comply with
recommendations or directives of insurance companies, governmental bodies, or for other
reasons. However, this provision shall not relieve Contractor from its responsibly to install all
equipment in compliance with any and all applicable, City, County, State and Federal laws,
regulations, and guidelines, including but not limited to building code requirements, in effect at
the time of the installation of said equipment. This Agreement pre-supposes hazardous materials
are not present at the jobsite, including but not limited to asbestos. If in providing service,
Contractor discovers or suspects the presence of hazardous material Contractor will notify City.
City shall be responsible for the cost and performance of testing, abating, encapsulating, cleaning
up,removing, or rendering such materials non-hazardous. Contractor has the right to stop work
until the jobsite is free from hazardous materials. City agree to notify Contractor in writing of
any hazardous materials on the jobsite and any jobsite safety policies including but not limited to
lock-out and tag procedures, laboratory procedures, biological hazards and other items covered
by right to know regulations or which may pose a hazard to Contractor's employee's and
equipment.
SECTION 31. MISCELLANEOUS PROVISIONS
A. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of this Agreement.
B. All Exhibits and RECITALS referenced herein and attached hereto shall be
13
14-4228/112498.docx
incorporated as if fully set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
SIEMENS INDUSTRY, INC. CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
P California
By: , .
Ma r
5►M�'� �0�
print name AM Aj
ITS' (c cle one)Chairman/Preside ice President CiO17Clerk �
PaTMED D RO .
By:
?A,l HS 4y 6mi Assistant t Manager
print name —�
ITS: (circle one)Secret Chief Financial Office REVIEWED AND APPROVED AS TO
Asst. Secretary—Treasurer CONTEN
�&yWnager
APPROVED AS TO FORM:
P
City Attorne M V
14
14-4228/112498.docx
City of Huntington Beach
Investment Grade Assessment
City Owned Streetlight and Parking Lot LED Upgrades
Exhibit A: Scope of Work
i
Irk
iM G .
I�
`r
September 8, 2014
Table of Contents
Tableof Contents....................................................................................................................................................................1
ExecutiveSummary................................................................................................................................................................3
InvestmentGrade Assessment Goals.................................................................................................................................5
Summaryof IGA Findings ...................................................................................................................................................6
Table1-1:Financial Summary......................................................................................................................................7
Energy Conservation Measures..............................................................................................................................................8
Introduction..........................................................................................................................................................................8
Evaluation of Results and Presentation of Findings............................................................................................................8
RecommendedECM Descriptions......................................................................................................................................8
ECM-1: Citywide City Procured and Installed,Area and Pole Lighting LED Upgrade........................................................8
LS-2 Street Lights..........................................................................................................................................................9
TC-1 Traffic Control.......................................................................................................................................................9
LS-3 Street Lights........................................................................................................................................................10
GS-1 General Service Area Lighting..........................................................................................................................10
GS-2 General Service Area Lighting..........................................................................................................................11
AL-2-A Outdoor Area Lighting Metered.....................................................................................................................12
AL-2-B Outdoor Area Lighting Metered, Seasonal...................................................................................................12
Summaryof ECM-1 Savings.......................................................................................................................................13
ECM-2: Central Library......................................................................................................................................................13
Summaryof ECM-2 Savings.......................................................................................................................................13
ECM-3: Pier Plaza.............................................................................................................................................................15
Summaryof ECM-3 Savings.......................................................................................................................................15
ECM-4: TOU Rate Change Savings..................................................................................................................................16
Summaryof ECM-4 Savings.......................................................................................................................................16
ECM-5: 7th. St. Series Circuit Conversion........................................................................................................................17
Summaryof ECM-5 Savings.......................................................................................................................................17
ECM-6: Local Government Direct Install...........................................................................................................................17
Summaryof ECM-6 Savings.......................................................................................................................................17
Facility Improvement Measures............................................................................................................................................18
FIM1 Main St. LED Upgrade............................................................................................................................................18
FIM 2 Walnut St. Series Circuit Conversion......................................................................................................................18
FIM 3 Olive St. Series Circuit Conversion.........................................................................................................................19
FIM 4—CIM/Shorebreak Parking Garage.........................................................................................................................20
Summaryof FIM-4 Savings.........................................................................................................................................21
FIM 5—Terminates and Replaces the Letter of Intent(LOI).............................................................................................22
City of Huntington Beach City Owned Lights Cash Flow Model .......................................................................................24
AppendixA-TEN Group ECM-1 Summary..........................................................................................................................25
Appendix B—ECM 1 Bid Documents for City Procured Material.........................................................................................26
LEDAcorn Globe replacement..........................................................................................................................................26
Siemens Industry,Inc. 1266 N.La Loma Cir. Tel.:+1-714-630-2100
Infrastructure&Cities Sector Anaheim,CA 92806 Fax:+1 714-630-2828
Road&City Mobility USA www.usa.siemens.com 1
LED cobra head street light replacement..........................................................................................................................33
Long-life LED retrofit kit for 6ft., 120 (2x60)waft Internally Illuminated Street Name Sign...............................................42
LEDpost-top replacement.................................................................................................................................................49
Appendix C—CIM Group Parking Garage Scope................................................................................................................55
Appendix D—Series Circuit Conversion Scope....................................................................................................................57
Appendix E—71h St. Series Circuit Conversion Specifications Template.............................................................................61
Siemens Industry,Inc. 1266 N.La Loma Cir. Tel.:+1-714-630-2100
Infrastructure&Cities Sector Anaheim,CA 92806 Fax:+1 714-630-2828
Road&City Mobility USA w ww.usa.siemens.com 2
Executive Summary
The City of Huntington Beach is taking the first step in acquiring and maintaining their entire streetlight system;
a portion of which is currently owned and maintained by the Southern California Edison (SCE) energy company
under the LS-1 (utility owned/unmetered)tariff rate. Currently,the city owns approximately 2,305 street,
parking lot and area lights under various tariff rates and desires to accelerate the conversion of these city-owned
street lights to LED technology.
The energy savings from converting High Pressure Sodium(HPS) streetlights to Light Emitting Diodes(LED)
is an Energy Conservation Measure(ECM)that can help fund other energy savings and infrastructure projects
within the City.As well as helping to meet the City's sustainability goals, the implementation of a
comprehensive Energy Savings Performance Contract(ESPC)that includes the conversion of HPS streetlights
to LED, will help facilitate addressing some of the City's deferred maintenance backlog and improve
infrastructure.
Funding for these projects is anticipated to be debt financing that is repaid from the energy&tariff rate savings
found in these energy conservation measures such as upgrading streetlights, identifying billing errors and
aggregating accounts into less expensive tariffs. The city's Platinum status with SCE earns the highest level of
incentives from SCE and will further buy down the cost of the measures. This project is combining multiple
ECM's that produce a budget neutral set of improvements that allows the City to achieve its objectives with
Siemens as a partner.
Siemens RCM
Founded over 165 years ago, Siemens is a global powerhouse in energy technologies and electrical engineering.
Siemens stands for technological excellence, innovation, quality and reliability. The company is the world's
largest provider of environmental technologies with worldwide revenues of over$120 billion in FY2012.
Siemens has the long-term stability and access to the extensive resources required to complete these types of
complex projects with multi-year maintenance commitments. In the last decade Siemens has implemented over
3,000 energy projects valued over$1.4 billion, including$135 million in lighting-only energy contracts.
The Energy Network
The Energy Network Program was created by the California Public Utilities Commission to help public
agencies and their communities save energy. This program offers unbiased third-party expertise to help
agencies implement the right measures to maximize energy cost savings. The Energy Network provides a full
turnkey solution that takes energy efficiency projects from start to finish, or can provide a range of technical
services tailored to meet Agencies' specific project needs.
The City of Huntington Beach enrolled in The Energy Network in October 2013 for customized assistance
supporting its city-owned street lighting LED upgrade project. The Energy Network is supporting the City with
following services:
• Street light inventory verification/auditing
• Replacement fixture bill of materials preparation
• Utility incentive application support
Siemens Industry,Inc. 1266 N.La Loma Cir. Tel.:+1-714-630-2100
Infrastructure&Cities Sector Anaheim,CA 92806 Fax:+l 714-630-2828
Road&City Mobility USA wwwusa.siemens.com 3
Customer Overview
The City of Huntington Beach is located in the SCE territory where dedicated street lighting has an annual cost
of$2,020,420 and represents 50%of the city's expenditures with SCE. The energy use, and associated
environmental and air quality impacts from street lighting represent 37%of all energy used in the city. This
single largest energy use type in city operations.
This Investment Grade Assessment specifically focuses on the LS-2 (customer owned—unmetered) &LS-3
(customer owned—metered)tariff streetlights which represent I I%of the total expenditures on dedicated
streetlights rates.
Additionally,the area and pole lighting costs on other tariff rates(AL-2, GS-1, GS-2, TOU-8, GS-3TOU...) are
bundled in with other energy uses. Siemens analysis of these mixed loads yielded an area and pole lighting cost
of approximately$76,036 annually.
Annual Streetlight Energy
LS1 Utility Expenditure
Owned, LS2 City
$1,813,747.77 Owned,
r y $163,711.60
LS3 City
Owned,
$42,961.55
Area Lighting,
$76,036.35
The focus of this Investment Grade Assessment(IGA) is to identify all near-term viable street and area lighting
ECM's that will generate sufficient positive cash flow from energy savings to allow for additional Facility
Improvement Measures (FIM) (infrastructure) prioritized by the city.
Siemens Industry,Inc. 1266 N.La Loma Cir. Tel.:+1-714-630-2100
Infrastructure&Cities Sector Anaheim,CA 92806 Fax:+1 714-630-2828
Road&City Mobility USA wwwusa.siemens.com 4
Investment Grade Assessment Goals
The City of Huntington Beach has made significant progress in reaching its long term energy savings goals and
been recognized as a Platinum partner by SCE. City staff has engaged Siemens to develop a set of budget
neutral energy and infrastructure improvements from the following Energy Conservation Measures:
NN
Useful e
—Ww�
Life
1
Citywide City Procured and
Remove and Replace all older, inefficient street
24 years
Installed, Area And Pole Lighting
lights, internally illuminated street name
LED Upgrade
sgns(IISNS), area and pole lighting with long -life,
i
energy efficient LED technology
! 2
Central :Library
Convert parking lot lights to LED
24 years
3
Pier Plaza
Convert decorative lights to LED, increase light
24 years
level to improve public safety
4
Citywide Time Of Use Rate
Saves the city money by moving to metered time of
100 years
Change Savings
use
5
7 . St. Series Circuit Conversion
Capture utility bill savings from CIP project that
50+ years
Utility Bill Savings
converted antiquated, dangerous & inefficient
circuits to safe, modern, efficient circuits
6
Direct Install Savings
Harness utility bill savings from SCE funded
10 years
program that installed energy efficient fixtures at no
cost to city
As a result of capturing these energy savings, the City will be able to perform the following Facility
Improvement Measures:
Siemens Industry, Inc. 1266 N. La Loma Cir. Tel.: +1-714-630-2100
Infrastructure & Cities Sector Anaheim, CA 92806 Fax: +1 714-630-2828
Road & City Mobility USA www.usa.siemens.com 5
FIM
Name
Description - �- -
Expected
Useful Life
1
Main St. Lam? Upgrade
,Address significant R,iblic Safety concerns by upgrading
24 years
the 2nd block of Main St. to newer brighter LID fixtures
2
Walnut St. Series Circuit
Fbplace antiquated & dangerous series circuits on
50+Years
Conversion
Walnut from 51h to 11 tr,
3
Olive St. Series Circuit
Fbplace antiquated & dangerous series circuits on Olive
50+years
Conversion
St. from Main to 8tn
4
CIM Group Fhrking Garage
Fbplace and add long -life energy efficient lighting that
24 years
will lower maintenance costs as well as reduce excessive
energy use (using restricted enterprise funds)
5
Investment Grade
Payment for the completed LOI task costs to date and
24 years
Assessment (Exhibit A) for
update of the LOI tasks necessary to create a viable and
LS-1 buyback, L®
mutually agreeable Investment Grade Assessment for
upgrade, long term
the buyback, L®upgrade, long term maintenance and
maintenance and series
series circuit replacements described in the city's FAQ
circuit replacement
and Siemens response to the WQ.
Weighted Average Expected'' Useful Life
36.3Q ears
Summary of IGA Findings
Through several meetings with city staff, The Energy Network staff and in depth analysis of streetlight utility
invoices performed by Siemens, the ECM's listed in Table 1-1 were aggregated into this IGA effort. The
ECM's represent a combination of billing errors found in streetlight invoicing, tariff changes, upgrading city
owned street lights from High Pressure Sodium lighting to energy efficient LED lighting and conversion of the
IISNS to LED. The result is maintenance to infrastructure and better system performance with higher
efficiencies resulting in reduced energy costs, environmental impacts and maintenance costs.
The savings presented in this IGA utilize only utility bill savings for debt service and the reduced operations
and maintenance (O&M) savings will accrue to the city from the implementation of these ECM's. Some of
these measures have significant non -energy savings that include: improved accuracy in billing from SCE and
more efficient utilization of city staff time. These savings are not allocated to proposed additional facility
improvement measures but could be held in reserve to provide a greater coverage ratio for the repayment of the
debt.
Table 14 below provides a financial summary of the recommended ECM's evaluated as part of this IGA. This
summary is based on current SCE streetlight tariff rates. In keeping with the goal of this IGA, the ECM's
provide a positive cash flow model that could be used to fund the proposed FIM's.
Siemens Industry, Inc. 1266 N. La Loma Cir. Tel.: +1-714-630-2100
Infrastructure & Cities Sector Anaheim, CA 92806 Fax: +1 714-630-2828
Road & City Mobility USA www.usa.siemens_com
Table 1-1: Financial Sunman,
Coverage Ratio
Estimated
Greenhouse
ID
Description
Funding Source
Project Costs
Total
Net Project
Total Annual
Enhancement
Energy
Gas Savings
Incentives
Cost
Savings ($)
(maintenance)
Savings (kWh)
(Ibs/CO2)
ECM-1
Citywide City Owned Street, Area and Pole
Financing
$ 950,000
$ 271,737
$ 678,263
$ 134,494
$ 114,730
1,339,419
918,460
Lightin LED Upgrade
ECM-2
Central Library
AECOM**
$ 4,486
$ 2,264
$ 1,178
21,362
14,953
ECM-3
Per Rana
AECOM* *
$ 5,152
$ 722
$ 1,638
12,267
8,586
ECM-4
TOU Rate Change Savings
SCE*
$ -
$ -
$ 20,960
$ -
ECM-5
7th. St. Series Circuit Conversion
Previous CIF'* *
$ 505
$ 2,965
$ 870
3,360
2,352
ECM-6
Local Government Direct Install
SCE*
$ -
$ -
$ 11,400
$
95,000
66,500
FIM-1
Main St, LED Upgrade
Financing
$ 45,000
$ 45,000
FIM-2
iftlnut St. Series Conversion
Financing
$ 258,164
$ 258,164
$ 1,315
$ 870
FIM-3
Olive St. Series Conversion
Financing
$ 804,760
$ 804,760
$ 3,391
$ 1,331
Totals
$ 2,067 924
$ 281,880
$1 776 044
$ 177 611
$ 120,617
1,471,408 `
1,010,861
FIM-4
CIM/Shorebreak Parking Garage
Pestricted Fund
$ 317,860
$ 22,190
$ 295,670
$ 18,959
$ 13,722
175,331
122,732
Investment Grade Assessment (Exhibit A) for LS-
Appropriated
RM-5
1 buyback, LED Upgrade, long term
Fundin
$ 187,434
maintenance and series circuit replacement
Funding
Grand Totals
2 663 2 1 8T
s 304,070
2,071,714
196,470
134,339
1,646,739
1,133 5$3
* Southern California Edison Savings come at no cost to the city
* * Funding came from previous AECOM ECM's residual enrgy savings dollars
* * * Project was completed from a previously awarded CIP project
GHG Savings equivalent to removing 260 cars from the road
Siemens Industry, Inc. 1266 N. La Loma Cir. Tel.: +1-714-630-2100
Infrastructure & Cities Sector Anaheim, CA 92806 Fax: +1 714-630-2828
Road & City Mobility USA www.usa.siemens.com
Energy Conservation Measures
Introduction
Siemens has identified six Energy Conservation Measures that provide substantial economic savings as well as
improved lighting to the City of Huntington Beach.
Evaluation of Results and Presentation of Findings
The information presented below is the outcome of our auditing, engineering, and analysis efforts and offers the
solutions we believe are the most cost effective for Huntington Beach to fulfill its energy program objectives
while addressing critical facility and infrastructure maintenance needs. The Siemens Team has determined that
the ECM's described in detail below are the opportunities that can and should be implemented. These ECMs
were determined by a combination of meetings and interviews with Huntington Beach staff along with
assessments of site conditions during our project-walks.
Recommended ECM Descriptions
The following section provides the details of the energy conservation opportunities identified by our team of
engineers,the TEN group and City staff who visited numerous streetlight locations and analyzed many years of
SCE invoicing. Siemens staff then gathered all of the information provided by city staff along with physical
audits around the city to generate the recommended ECMs.
ECM-1: Citywide City Procured and Installed, Area and Pole Lighting LED Upgrade
The city has been proactively upgrading outdoor street and area lighting to energy efficient LED fixtures as
funds have become available. The remaining fixtures utilize older inefficient technologies. Accelerating the
replacement of them with modern, efficient lighting fixtures would greatly benefit the city by reducing energy
consumption, improving light quality, reducing environmental impacts and produce substantial savings which
can pay for the accelerated upgrade schedule.
These lights are billed by Southern California Edison under various tariff rates:
• LS-2—Customer Owned Unmetered Street Lights,typically intersection safety lamps
• LS-3 —Customer Owned Metered Street Lights—PCH, Main St.
• GS-1 —General Service Non-demand - Smaller facilities with parking lots (fire stations, community
centers)
• GS-2—General Service Demand
• AL-2-A—Outdoor Area Lighting Metered
• AL-2-B-Outdoor Area Lighting Metered, Seasonal
• TC-1 —Traffic Control Service
Schedule—City Crews anticipate installing the following phases sequentially:
1. LS-2 and TC-1 upgrades in 16 weeks
Siemens Industry,Ine. 1266 N.La Loma Cir. Tel.:+1-714-630-2100
Infrastructure&Cities Sector Anaheim,CA 92806 Fax:+1 714-630-2828
Road&City Mobility USA www.usa.siemens.com 8
2. LS-3 upgrades in 16 weeks
3. AL-2 upgrades in 16 weeks
4. GS-1 and GS-2 upgrades in 8 weeks
The proposed conversions are discussed by tariff rate:
LS-2 Street Lights
The HPS (High Pressure Sodium) light fixtures charged under the LS-2 rate are predominantly the safety lights
that are found throughout the city and are attached to the poles at signalized intersections. These HPS fixtures
are outdated and inefficient. Replacing them with new, proposed energy efficient LED fixtures reduces energy
consumption by 44% and improves light quality at the intersection. The LS2 LED Streetlight Retrofit phase of
the project consists of replacing 553 street light luminaries of various wattages with appropriate, energy-
efficient LED luminaries.
The current utility expenditures for all LS-2 lights in the city totals $163,711. This includes approximately 426
high voltage series streetlights that are excluded in this ECM. The current annual utility expenditures for the
553 City owned LS-2 fixtures are calculated to be $77,102 per year. Converting these fixtures to LED produces
a savings of$43,178 per year.
The annual energy reduction is approximately 589,174 kWh with a Greenhouse Gas reduction of 412,422 lbs of
CO2 and a calculated SCE rebate totals$117,835 bringing the net measure cost down to $160,923.
City staff will procure the fixtures and Public Works crews as part of their normal maintenance duties will
install the proposed new fixtures. This implementation approach creates additional savings that may be used to
finance additional streetlight Facilities Improvement Measures.
LED fixtures do not require any routine maintenance. The proposed fixtures include a 10 year warranty with an
expected service life of over 100,000 hours(approximately 24 years). Existing HPS fixtures require a
significant investment in routine and periodic maintenance. HPS bulbs require replacement every two to three
years;the ballasts need to be replaced every seven years and the entire fixture every ten years. By installing
modern LED fixtures the city will avoid these maintenance costs as summarized in the table below. These
operations&maintenance(O&M) savings are not proposed to be allocated to additional facility improvement
measures.
TC-1 Traffic Control
The TC-1 tariff is used by SCE to bill for traffic control devices and associated devices at the intersection. This
includes the Internally Illuminated Street Name Signs(IISNS). These fixtures are illuminated every night with
an annual run time of approximately 4340 hours. The TC-1 tariff is based on a class average load profile.
Electric costs for cities without IISNS are subsidized by cities with IISNS.
The city owns 394 IISNS that use older, less energy efficient fluorescent T12 bulbs. Replacing them with new,
proposed energy efficient LED fixtures reduces energy consumption by 66%. The LED upgrade will also
provide a significantly better light quality that is more uniform and effective. The appearance of these signs will
be greatly improved while reducing energy use and maintenance expenditures.
The city spends approximately $22,916 on energizing these lights on an annual basis. By retrofitting these lights
to more efficient LED technology, the city will realize an annual savings of$15,010.
Siemens Industry,Inc. 1266 N.La Loma Cir. Tel.:+1-714-630-2100
Infrastructure&Cities Sector Anaheim,CA 92806 Fax:+1 714-630-2828
Road&City Mobility USA Hww.usa.siemens.com 9
The annual energy reduction is approximately 122,333 kWh with a Greenhouse Gas reduction of 50,401 lbs of
CO2 and a calculated SCE rebate of$24,467 bringing down the net measure costs to $195,382.
Public Works crews as part of their normal maintenance duties will install the proposed new fixtures. This
implementation approach creates additional savings that could be used to finance additional streetlight Facilities
Improvement Measures. (See Appendix B)
Existing fluorescent street name signs require considerable maintenance.Re-lamping must be done at a
minimum of every two years. This requires closing lanes of traffic during daytime travel hours. The proposed
LED retrofit kits require no re-lamping or maintenance during the expected service life of 100,000 hours
(approximately 24 years).By installing modern LED fixtures the city will avoid these maintenance costs as
summarized in the table below.These operations&maintenance (O&M) savings are not allocated to additional
facility improvement measures.
LS-3 Street Lights
The city owns 534 standalone street lights in various locations throughout the city. These street lights, by city
standard, are on metered circuits. Any reduction in energy usage is immediately reflected on the bills.
Replacing them with new, proposed energy efficient LED fixtures reduces energy consumption by 49% and
improves light quality. The LED Streetlight Retrofit phase of the project consists of replacing 534 HPS street
light luminaries of various wattages with appropriate, energy-efficient LED luminaries.
The city's utility budget spends approximately $37,568 on energizing these lights on an annual basis. This is a
metered service that is based on actual use. By retrofitting these lights to more efficient LED technology, the
city will realize an annual savings of$19,124.
The annual energy reduction is approximately 279,465 kWh with a Greenhouse Gas reduction of 195,626 lbs of
CO2 and a calculated SCE rebate of$55,893 bringing the net measure cost down to $171,154.
Public Works crews as part of their normal maintenance duties will install the proposed new fixtures. This
implementation approach creates additional savings that will be harnessed to finance additional streetlight
Facilities Improvement Measures.
LED fixtures do not require any routine maintenance. The proposed fixtures include a 10 year warranty with an
expected service life of over 100,000 hours(approximately 24 years). Existing HPS fixtures require a
significant investment in routine and periodic maintenance. HPS bulbs require replacement every two to three
years;the ballasts need to be replaced every seven years and the entire fixture every ten years. By installing
modern LED fixtures the city will avoid these maintenance costs as summarized in the table below. These
operations&maintenance(O&M) savings are not proposed to be allocated to additional facility improvement
measures.
GS-I General Service Area Li-h tin
ti
The GS-1 tariff is used by SCE to bill for General Service area lighting in several city parks, e.g. Zee Park,
Central Park, Norma Gibbs Park, etc. as well as parking lots, pathways and general outdoor areas. The city
owns 285 of these older, inefficient HPS fixtures. Replacing them with new, proposed energy efficient LED
fixtures reduces energy consumption by 49%. The LED upgrade will also provide a significantly better light
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quality that is more uniform and effective. The appearance of these high traffic areas will be greatly improved
and provide a safer environment for pedestrians while reducing energy use and maintenance expenditures.
The city spends approximately$19,599 on energizing these lights on an annual basis. By retrofitting these lights
to more efficient LED technology, the city will realize an annual savings of$11,783.
The annual energy reduction is approximately 133,168 kWh with a Greenhouse Gas reduction of 93,218 lbs of
CO2 and a calculated SCE rebate of$26,634 bringing down the net measure costs to $153,345.
Public Works crews as part of their normal maintenance duties will install the proposed new fixtures. This
implementation approach creates additional savings that will be harnessed to finance additional streetlight
Facilities Improvement Measures.
LED fixtures do not require any routine maintenance. The proposed fixtures include a 10 year warranty with an
expected service life of over 100,000 hours(approximately 24 years).Existing BPS fixtures require a
significant investment in routine and periodic maintenance. BPS bulbs require replacement every two to three
years; the ballasts need to be replaced every seven years and the entire fixture every ten years. By installing
modern LED fixtures the city will avoid these maintenance costs as summarized in the table below. These
operations&maintenance(O&M) savings are not allocated to additional facility improvement measures.
GS-2 General Service Area Lighting
The GS-2 tariff is used by SCE to bill for General Service area lighting in several City parks, e.g. Edison
Community Center, Central Park Frisbee Course, etc. as well as beach area parking lots, pathways and general
outdoor areas.
The city owns 112 of these older, inefficient BPS fixtures. Replacing them with new, proposed energy efficient
LED fixtures reduces energy consumption by 45%. The LED upgrade will also provide a significantly better
light quality that is more uniform and effective. The appearance of these high traffic areas will be greatly
improved and provide a safer environment for pedestrians while reducing energy use and maintenance
expenditures.
The city spends approximately $6,842 on energizing these lights on an annual basis. By retrofitting these lights
to more efficient LED technology,the city will realize an annual savings of$3,106.
The annual energy reduction is approximately 46,259 kWh with a Greenhouse Gas reduction of 32,381 lbs of
CO2 and a calculated SCE rebate of$9,252 bringing down the net measure costs to $44,384.
Public Works crews as part of their normal maintenance duties will install the proposed new fixtures. This
implementation approach creates additional savings that will be harnessed to finance additional streetlight
Facilities Improvement Measures.
LED fixtures do not require any routine maintenance. The proposed fixtures include a 10 year warranty with an
expected service life of over 100,000 hours(approximately 24 years). Existing BPS fixtures require a
significant investment in routine and periodic maintenance. BPS bulbs require replacement every two to three
years; the ballasts need to be replaced every seven years and the entire fixture every ten years. By installing
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modern LED fixtures the city will avoid these maintenance costs as summarized in the table below. These
operations&maintenance(O&M) savings are not allocated to additional facility improvement measures.
AL-2-A Outdoor Area LizhtinQ Metered
The AL-2-A tariff is used by SCE to bill for Area Lighting in the Beach parking lots, the Pier, Edison Park
pathways and Sports Complex parking lots among other areas.
The city owns 379 of these older, inefficient HPS fixtures. Replacing them with new, proposed energy efficient
LED fixtures reduces energy consumption by 37%. The LED upgrade will also provide a significantly better
light quality that is more uniform and effective. The appearance of these high traffic areas will be greatly
improved and provide a safer environment for pedestrians while reducing energy use and maintenance
expenditures.
The city spends approximately $1,543 on energizing these lights on an annual basis. By retrofitting these lights
to more efficient LED technology, the city will realize an annual savings of$565.
The annual energy reduction is approximately 9,022 kWh with a Greenhouse Gas reduction of 6,315 lbs of CO2
and a calculated SCE rebate of$1,804 bringing down the net measure costs to $14,734.
Public Works crews as part of their normal maintenance duties will install the proposed new fixtures. This
implementation approach creates additional savings that will be harnessed to finance additional streetlight
Facilities Improvement Measures.
LED fixtures do not require any routine maintenance. The proposed fixtures include a 10 year warranty with an
expected service life of over 100,000 hours(approximately 24 years). Existing HPS fixtures require a
significant investment in routine and periodic maintenance. HPS bulbs require replacement every two to three
years; the ballasts need to be replaced every seven years and the entire fixture every ten years. By installing
modern LED fixtures the city will avoid these maintenance costs as summarized in the table below.These
operations&maintenance(O&M) savings are not allocated to additional facility improvement measures.
AL-2-B Outdoor Area Liehtine Metered,Seasonal
The AL-2-13 tariff is used by SCE to bill for Area Lighting in several City parks Worthy Park and a Beach
parking lot as well as parking lots, pathways and general outdoor areas and varies by Time of Day and Season
(Summer/Winter). However, the entire inventory of city owned lights on this tariff operate exclusively at night
and are this billed at the same rate as the AL-2-A tariff.
The city owns 29 of these older, inefficient HPS fixtures. Replacing them with new, proposed energy efficient
LED fixtures reduces energy consumption by 52%. The LED upgrade will also provide a significantly better
light quality that is more uniform and effective. The appearance of these high traffic areas will be greatly
improved and provide a safer environment for pedestrians while reducing energy use and maintenance
expenditures.
The city spends approximately$19,321 on energizing these lights on an annual basis. By retrofitting these lights
to more efficient LED technology, the city will realize an annual savings of$10,013.
The annual energy reduction is approximately 159,998 kWh with a Greenhouse Gas reduction of 111,999 lbs of
CO2 and a calculated SCE rebate of$32,000 bringing down the net measure costs to$176,833.
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Public Works crews as part of their normal maintenance duties will install the proposed new fixtures. This
implementation approach creates additional savings that will be harnessed to finance additional streetlight
Facilities Improvement Measures.
LED fixtures do not require any routine maintenance. The proposed fixtures include a 10 year warranty with an
expected service life of over 100,000 hours (approximately 24 years). Existing HPS fixtures require a
significant investment in routine and periodic maintenance. HPS bulbs require replacement every two to three
years; the ballasts need to be replaced every seven years and the entire fixture every ten years. By installing
modern LED fixtures the city will avoid these maintenance costs as summarized in the table below. These
operations&maintenance(O&M) savings are not allocated to additional facility improvement measures.
Summary of ECM-1 Savings
ACM 1_Citywide Czty Owned Stree4-Area and Pole Lighting LED Upgrade
Total Project Cost" $ 950,000.00
.SCE Calculated Rebate $ 271,737.00
Net Project Cost $ 678,263.00
Total Annual Cost Savings $ $ 134,494.00
RETURN ON INVESTMENT* 275%
Mar in of Safe Maintenance Savings) $114,739
Additional Benefits
Electric Consutn tion Savings(kWh) 1,339,41.9
Green.House Gas Savings Ibs CO; 9-18,460.
*ROI Based on a 20 Year Lifecycle
**Estimated from TEN results
ECM-2: Central Library
At the Central Library 48 parking lot light fixtures were purchased using contingency funding from an earlier
energy efficiency project. These energy savings are new and have not been accounted for in any previous
project. The fixtures were converted from High Pressure Sodium Lighting to more energy efficient, long life
LED fixtures. This will increase the quality and appearance of the parking lot lighting system while reducing
energy use and utility and maintenance expenditures. These savings could be used to further reduce the City's
energy use and expenditures by upgrading additional components of the City's street lighting infrastructure in a
budget neutral manner.
LED fixtures do not require any routine maintenance. The proposed fixtures include a 10 year warranty with an
expected service life of over 100,000 hours (approximately 24 years). Existing HPS fixtures require a
significant investment in routine and periodic maintenance. HPS bulbs require replacement every two to three
years; the ballasts need to be replaced every seven years and the entire fixture every ten years. By installing
modern LED fixtures the city will avoid these maintenance costs as summarized in the table below. These
operations&maintenance(O&M) savings are not allocated to additional facility improvement measures.
Summary of ECM-2 Savings
ECM 2. .Central Library ti
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Total Project Cost**
$ 8,671.86
Total Annual Cost Savings ($)***
$ 2,264.41
RETURN ON INVESTMENT*
627%
Additional Benefits
Electric Consumption Savings (kWh)
0
Green House Gas Savings (lbs CO2)
14,953
*ROI Based on a 24 Year Lifecycle
**AECOM Contingency Funding
*** Energy Savings used in Lease Agreement
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Infrastructure & Cities Sector Anaheim, CA 92806 Fax: +1 714-630-2828
Road & City Mobility USA www.usa.siemens.com
ECM-3: Pier Plaza
The Pier Plaza area is a high visibility, high pedestrian traffic portion of downtown Huntington Beach that is
overly lit with older inefficient HPS lighting. Forty-eight decorative fixtures were purchased using contingency
funding from an earlier City energy efficiency project. The energy savings from this measure have not been
used to finance any improvements. The fixtures will be converted from High Pressure Sodium Lighting to more
energy efficient, long life LED fixtures. This will increase the quality and appearance of the lighting system
while reducing energy use and utility and maintenance expenditures.
These savings could be used to further reduce the City's energy use and expenditures by upgrading additional
components of the City's street lighting infrastructure in a budget neutral manner.
LED fixtures do not require any routine maintenance. The proposed fixtures include a 10 year warranty with an
expected service life of over 100,000 hours (approximately 24 years). Existing UPS fixtures require a
significant investment in routine and periodic maintenance. UPS bulbs require replacement every two to three
years; the ballasts need to be replaced every seven years and the entire fixture every ten years. By installing
modern LED fixtures the city will avoid these maintenance costs as summarized in the table below. These
operations & maintenance (O&M) savings are not allocated to additional facility improvement measures.
Summary of ECM-3 Savinzs
ECM-3: Pier Plaza
Total Project Cost
$ 25,676.75
Total Annual Cost Savings
722.00
RETURN ON INVESTMENT*
67%
Additional Benefits -
Electric Consumption Savings (kWh)
12.267
Green house Gas Savings (lbs CO,)
8.586
*ROI Based on a 24 Year Lifecycle
**AECOM Contingency Funding
*** Energy Savings used in Lease Agreement
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ECM-4: TOU Rate Change Savings
Southern California Edison has provided the city with a summary of energy accounts that will be transitioning
to Time of Use (TOU) rate as part of a statewide initiative enabled by SCE's smart connect meters.
The GS-1 and GS-2 Rate Schedules are "Non Demand" and "Demand" tariffs that SCE previously billed as a
class average load profile, lumping city facilities in with all small commercial customers. As a result of SCE's
Smart Connect meters, city facilities can now be billed based on its actual time of use and related grid costs.
The City's commitment to energy efficiency results in lower bills when billed on actual usage as enabled by
SCE's smart connect meters.
By changing to the Time -of -Use Plan, Options A or B (TOU) the city will realize these utility bill savings.
SCE has provided an in depth analysis of the city service account numbers that this rate change will benefit
from. See Appendix D for the SCE analysis.
!-4Z-1 trancfxr to TnTT Rate Tariff Cnmmary
Current Tariff Rate
Current Annual Cost
Total of Accounts
New 2014 Tariff
Rate
New 2014 Annual Cost Total of Accounts
Projected Annual Savings
{{ J
1
GS-1
$79.080
TOU-GS-1-A
$77.1530
$1.550
GS-2
$316.550
TOU-GS-2-13
$310.480
$6.070
PA-2
$3,860
TOU-PA-2-B
$2,990
$870
TOU-GS-1-A
$51,440
TOU-GS- I -B
$36.560
$14.880
Minus Enterprise fund Savings
-$2,410
Total Projected Annual Savings
$20,960
These utility bill savings could be used to further reduce the city's energy use and costs by improving the City's
antiquated series circuit street lighting infrastructure in the downtown area.
Summary of ECM-4 Savinms
ECM-4: TOU Rate Change ,Savings
Total Project Cast
N/A
Total Annual CostSavings ($)
$ 20.960
RETURN ON INVESTMENT
N/A
Additional Benefits
Electric Consumption Savings (kWh)
N/A
Green Ilouse Gas Savings (1bs CO,)
N/.A
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ECM-5: 7th. St. Series Circuit Conversion
The City, through a recent CIP project, has upgraded the antiquated and dangerous series circuits on 7th street to
modern loop fed circuits with LED fixtures. This improves light quality, eliminates antiquated and potentially
hazardous voltage, reduces maintenance costs and reduces the energy spend for these circuits. These savings
can be harnessed to further reduce the City's energy use and expenditures by upgrading the City's street lighting
infrastructure in a budget neutral manner.
Summary of ECM-5 Savinrs
ECM-S: 7th. St. Series Circuit Conversion }
Total Project Cost
$ 17ti.000.00
"Total Annual Cost Savings
2.964.56
RETURN ON INVESTMENT*
41%
Margin of Safety `Maintenance Savings)
S 922
Additional Benefits
Electric Consumption Savings (kWh)
3.360
Green House Gas Savings (lbs CO,)
2,352
*ROI Based on a 24 Year Lifecycle
ROI = ((savings*24)-costycost
ECM-6: Local Government Direct Install
As part of the City's longstanding Energy Leadership Partnership with Southern California Edison, the City has
received energy upgrades for smaller facilities completely funded by SCE. For local government partners like
HB, SCE adapted their small commercial direct install program for small government facilities like Fire
Stations, Community Centers and the City's Heliport. SCE's contractor audited and installed approximately
$35,000 in energy upgrades at no cost to the city. The upgrades will save a minimum of 95,000 kWh and
$11,400 dollars.
These savings could be used to further reduce the City's energy use and expenditures to upgrade the City's
street lighting infrastructure.
Summary of ECM-6 Savings
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Facility Improvement Measures
FIM 1 Main St. LED Upgrade
Main St.between Olive and Walnut is a high visibility, pedestrian heavy, revenue producing portion of the
downtown area. The Downtown Task Force and the police department have identified this area as in need of a
lighting upgrade to produce greater illumination. It is currently lit by older LED fixtures. The lighting industry
has advanced since these fixtures were installed four years ago. Replacing them with newer LED fixtures will
increase light levels and support public safety. The existing fixtures will be repurposed to replace older
inefficient UPS fixtures elsewhere in the city.
Main St. Scope
• Replace 24 decorative fixtures with new brighter 100w LED Acorn Globes fixtures
• Old fixtures to be re-used in ECM-1 on Main Street above Orange Ave.
FIM 2 Walnut St. Series Circuit Conversion
A large portion of downtown residential neighborhoods adjacent to Main St. are lit with antiquated and
potentially dangerous series circuits. Many of these circuits date back to the 1930's and 40's. These series
circuits are high voltage and thus pose a significant safety risk. Additionally, these streets are not lit to modern
standards and have been noted by the Police Department as an area that could benefit from improved night
lighting. The Police Department and City staff have identified several of these circuits as high priority upgrades.
Removing the series circuits and replacing them with modern loop-fed circuits and energy efficient LED lights
will reduce utility expenditures, increase light levels,reduce the city's liability and support public safety.
FIM 2 has been reviewed by Planning and has been found to be in compliance with the Downtown Specific
Plan streetscape guidelines. These guidelines call for the addition of Acorn Globe pedestrian lights and existing
street lights to remain. Upgrading the existing street lights does not require the addition of pedestrian lights for
this project.
Walnut Scope—10 Street Lights
• Convert series circuit from 6th to I lth using plans and specifications from 71h St. project documents
as a template(see Appendix E)
• Signed and stamped drawings including as-built plans at project completion
• So Cal Edison Fees included
• Close the loop on 8th to preserve functionality on the side streets
• Install new service at or adjacent to loth or I Ith street
• Model photometrics to determine lighting levels with existing pole locations
• Keep existing pole locations (pending photometrics) Pull existing foundations
• Install 10 new 21 ft poles and foundations with LED fixtures
• Call George Ruff to inspect poles for potential re-use in future projects, deliver re-usable poles to
city yard
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FIM 3 Olive St. Series Circuit Conversion
Olive (South Circuit) Scope — 7 Street Lights
• Convert series circuit from 1" to Main using plans and specifications from 7th St. as a template (see
Appendix E)
• Signed and stamped drawings including as -built plans at project completion
• So Cal Edison Fees included
• Re -use existing service at 301 Olive Ave. A. south of Main
• Keep existing pole locations
• Pull existing foundations
• Install 7 new 21 ft poles and foundations with LED fixtures
• Supply two additional —70w LED fixtures for city use
• Call George Ruff to inspect poles for potential re -use in future projects, deliver re -usable poles to
city yard
FIM 3 has been reviewed by Planning and has been found to be in compliance with the Downtown Specific
Plan streetscape guidelines. These guidelines call for the addition of Acorn Globe pedestrian lights and existing
street lights to remain. Upgrading the existing street lights does not require the addition of pedestrian lights for
this project.
Olive (North Circuit) Scope — 26 Street Lights
• Convert series circuit from Main to 17th using plans and specifications from 7th St. as a template (see
Appendix E)
• Signed and stamped drawings including as -built plans at project completion
• So Cal Edison Fees Included
• Install new service at or adjacent to loth or 1 lth street
• Model photometrics to determine lighting levels with existing pole locations
• Keep existing pole locations pending the results from the photometric study
• Pull existing foundations
• Install 26 new 21 ft poles and foundations with LED fixtures
• Call George Ruff to inspect poles for potential re -use in future projects, deliver re -usable poles to
city yard
FIM 3 has been reviewed by Planning and has been found to be in compliance with the Downtown Specific
Plan streetscape guidelines. These guidelines call for the addition of Acorn Globe pedestrian lights and existing
street lights to remain. Upgrading the existing street lights does not require the addition of pedestrian lights for
this project.
City of Huntington Beach
Series
Circuit Conversion Project
Item
Item Description
Unit
Quantity
Unit Price
Tota'1
1
Walnut from 6th to 11th
LS
1
$276,356.00
$ 276,356.00
2
Olive from 1st to Main St South.
LS
1
$185,543.00
$ 185,543.00
3
Olive from Main St to 17th North
LS
1
$ 601, 025.00
$ 601, 025.00
Total1
$1,062,924.00
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High voltage series circuits are inherently inefficient. By converting these circuits to modern loop-fed circuits
the city will create additional savings that can be harnessed to further reduce the City's energy use and
expenditures to upgrade the City's street lighting infrastructure in a budget neutral manner.
The city spends approximately $7,498 on energizing these lights on an annual basis. By retrofitting these lights
to more efficient, metered LED technology,the city will realize perpetual annual savings of$4,706.
FIM 4 —CIM/Shorebreak Parking Garage
The City has identified the City owned Shorebreak underground parking structure managed by the CIM Group
as an area in need of an energy efficient lighting retrofit. The parking structure is operated as a city owned
enterprise fund. The parking structure is currently lit by fluorescent lights and requires lighting 24 hours a day.
This very long run time of 8,760 hours annually makes the structure an ideal candidate for an energy savings
upgrade. Even a small reduction in energy use produces a substantial corresponding dollar savings which will
accrue exclusively to the enterprise fund.
The existing lights, while somewhat efficient, require substantial maintenance and upkeep. Converting to
energy efficient LED lighting will lower energy consumption, reduce maintenance, reduce environmental
impacts and improve the facility lighting.
The proposed LED fixtures will be installed with bi-level occupancy sensors. These sensors will allow the lights
to go into a 50% reduced light mode when there is no movement in the adjacent area. When cars and
pedestrians move about the lights return to full brightness. As the structure is closed at night but still needs to be
lit to prevent crime,this will allow a dramatic reduction in overnight energy costs.
CIM Garage Scoae
The CIM Group parking garage is currently lit with 268 dual 8ft fluorescent fixtures. These fixtures are
moderately efficient but require ongoing maintenance. The fixtures themselves are industrial, unattractive and
produce a typical fluorescent light. Replacing them with the new, proposed energy efficient LED fixtures
reduces energy consumption by 49% and significantly improves light quality by providing bright, white light.
The facility improvement measure consists of replacing 268 dual 8ft fluorescent fixtures with energy-efficient
Relume ParkVue LED luminaries. See Appendix C for fixture details.
The current annual utility expenditures for lighting the garage is approximately $23,471. Converting;these
fixtures to LED produces a savings of$18,959 per year.
The annual energy reduction is approximately 153,990 kWh with a Greenhouse Gas reduction of 63,444 lbs of
CO2 and a calculated SCE rebate totals $22,190 bringing the net measure cost down to $295,699.
Siemens will perform a full turnkey replacement of all fixtures. See Appendix B for detailed scope.
LED fixtures do not require any routine maintenance. The proposed fixtures include a 10 year warranty with an
expected service life of over 100,000 hours (approximately 11.4 years at full output, actual life with 50%
dimming is projected to be significantly longer). Existing fluorescent fixtures require a significant investment in
routine and periodic maintenance. Fluorescent bulbs that burn 24 hours a day require replacement every two to
three years; the ballasts need to be replaced every seven years and the entire fixture every ten years. By
installing modern LED fixtures the city will avoid these maintenance costs. These operations & maintenance
(O&M) savings are not allocated to additional facility improvement.
Siemens Industry,Inc. 1266 N.La Loma Cit. Tel.:+1-714-630-2100
Infrastructure&Cities Sector Anaheim,CA 92806 Fax:+1 714-630-2828
Road&City Mobility USA www.usa.siemens.com 20
City of Huntington Beach
Shorebreak
Hotel Parking Structure
Item .
` Item Description
Unit
Qua ntity
Unit Price
Total
1
Parking structure P1
LS
1
$157,222.00
$ 157,222.00
2
Parking structure P2
LS
1
$137,131.00
$ 137,131.00
3
Stairwell Lighting
LS
1
$ 25,506.00
$ 25,506.00
Total
$ 319,859.00
Implementation Plan
Following an executed contract and a notice to proceed, Siemens will begin material acquisition and
construction will commence.
Siemens plans to furnish and install 268 deck mounted LED garage lights and 25 wall mounted stairwell lights
to replace existing fluorescent fixtures. The one for one replacement portion of this project will take
approximately 25 working days with a two man crew.
To facilitate proper installation and commissioning, manufacturer's representatives will be onsite as a resource
for Siemens crews and City personnel. They will also provide training on system maintenance and the proper
operation of controls, including occupancy sensors and photo -electric sensors.
Following training and commissioning, a walkthrough will be done with Siemens and The City to obtain City
acceptance and to begin the system warranty.
As this project is an in -place energy efficiency project it is currently exempt from certain Title 24 requirements,
namely required daylight & occupancy controls. However, the city must furnish or waive permits prior to July
1 st 2014 as changes to Title 24 law become effective after that date and will significantly increase the cost of the
project.
The 2008 Title 24, Part 6, Section 131 code provides an exception for parking garages to the mandatory
installation of daylight controls and occupancy sensors. The 2013 Title 24, Part 6 code provides no such
exemption.
CIM Funding
This parking garage is part of a restricted fund. The fund balance is approximately $1.5M. The project costs will
be paid for out of this fund with all of the energy cost savings accruing exclusively to this fund.
Summary of FIM-4 Sayings
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FIM-4: Sth Street Paring Garage Lighting Upgrade
Electric Consumption Savings (loth)
175331
Green House Gas Savings (lbs CO ,)
122.732
Total Annual Cost Savings
Total Project Cost
$ 319,859.00
Margin of Safteyy / Maintenance Savings
$ 13,722.00
RETURN ON INVESTMENT*
125%
*ROI Based on a 20 Year Lifecycle
FIM 5 — Terminates and Replaces the Letter of Intent (LOI)
As a result of the competitively solicited RFQ for street light purchase support, upgrades, operations and
maintenance the City of Huntington Beach previously entered into an LOI with the Mobility and Logistics
Division of Siemens Industry, Inc for the implementation of a street light conversion program to decrease total
expenditures and maintenance costs of Huntington Beach's current street light infrastructure ("Streetlight
Project") using the Siemens final proposal to the city of Huntington Beach as a guide which is incorporated
herein by reference.
The Streetlight project will be comprised of the purchase and transfer of street light assets from SCE to
Huntington Beach, procurement and installation of LED street light fixtures and the conversion of existing
series circuits and long term maintenance that provides at least $200,000 of annual cost savings. In the event of
grant funding being secured the savings to the city will increase commensurate with the avoided debt service
costs of the amount of grant funding.
Phase 1 activities are deemed complete with recorded costs of $50,280. The city will pay Siemens for this work
30 days after at the close of financing of the City Owned Streetlight and Parking Lot LED Upgrades IGA. No
further obligation or exclusivity will apply to either party for Phase 1.
Phase 2 activities are to be completed on a Time and Material basis, not to exceed $183,720 ($166,000 plus
$17,720 carried over from Phase 1 not to exceed amount) and the activities have commenced. A Siemens
subcontractor has completed the data collection and compilation of data assessing the field condition of each
pole, at a cost of $137,153.62 .Total costs to date under Phase 2 are $154,873.62.
The remaining outstanding activities under FIM-5 are to develop a final, executable scope of work for Phase 2,
also known as an Investment Grade Assessment (IGA), including but not limited to firm, executable pricing and
project contracts (series circuit conversion, maintenance, energy efficiency upgrades).
The Phase 2 IGA shall include the following:
• Finalize, in cooperation with the city and SCE, the precise street light assets to be purchased,
• Create a program to manage knock -downs and pursue successful recovery of those costs with a
guaranteed service level requirement for cost recovery,
• Energy efficient white light LED upgrades for every street light purchased
• Equipment replacement program to replace street lights in poor or very poor condition or poles nearing
the end of their useful life
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Infrastructure & Cities Sector Anaheim, CA 92806 Fax: +1 714-630-2828
Road & City Mobility USA www.usa.siemens.com 22
• Defined service levels for maintenance agreement including system for managing the street light asset,
knockdown and outage calls.
• Validate and optimize cut over costs and scheduling from the SCE system
• The City reserves all wireless and telecommunication rights to itself from the purchase of utility owned
street lights.
The Phase 2 IGA shall follow the services as described in the RFQ and Siemens response to the RFQ.
The Phase 2 IGA shall contain an additive alternate option to include a comprehensive lighting re -design and
upgrade of the Main Street parking garage including compliance with Title 24 2013 standards. The city is
seeking Capital Improvement Program funding in Fiscal Year 2014/2015 to complete this upgrade.
Alternatively, the city reserves the option dependent on Council direction to finance the improvement from the
$200,000 in annual savings cash flow.
The Phase 2 IGA shall be presented to the city in no more than 9 drafts. City shall provide comments on each
draft. The final draft IGA shall be submitted to the city within 90 days of the executed Phase 1 contract. The
IGA shall be peer reviewed and approved by CA Energy Commission (CEC) Technical Assistance provider on
behalf of the city prior to presentation to Council for consideration. No further duties or obligations shall be
owed by either party.
However, if a third party fails to perform the city agrees to pay Siemens on a T&M basis not to exceed $91,860
and Siemens shall have exclusive right to develop and implement any future utility streetlight purchase project
for a period of seven (7) years.
Time and Material
Rates
Job Category
Hourly Rate
Energy Engineer
$
180.00
Project Manager
$
130.00
Field Su eNsor
$
110.00
General Foreman
$
98.00
Service Vehicle
$
20.00
Bucket Truck
$
30.00
Siemens Industry, Inc. 1266 N. La Loma Cir. Tel.: +1-714-630-2100
Infrastructure & Cities Sector Anaheim, CA 92806 Fax. +1 714-630-2828
Road & City Mobility USA wwwusa.siemens.com 23
City of Iluntineton Beach City Owned Lialits Cash Flow Model
SIEMENS
Project Cashf low
Street Light Project - City of Huntington Beach
Total Lease Program for 10 Years
Confidential
Year
1
2
3
4
5
1 6
7
A
9
10
11
12
13
14
15
16-20'
Totals
ECMICity Owned Lights Savings
ECM 2 Library
$134494
$141,219
$148.2B0
$155.694
$163,478
$171,652
$180235
5189247
S198,709
$206644
$219,077
$230,030
$241,532
$253.608
$266,289
$ 1,544,985
$4,447;172
$2,264
52 317
$2,496
$2 621
$2,752
$2,890
53,034
$3,188
$3,345
$3 512
$3,688
$3,872
$4,066
$4,269
$4,483
$ 26.007
$74,861
ECM 3 Pier Plaza
$722
$758
$796
$836
$878
S921
$908
$1,015
$1,067
$1,120
$1,176
$1,235
$1297
$1,361
$1,430
5 8,294
$23,874
ECM4TOUSavings
ECM 57th St Series Savings
$20,960
$22,008
$23,108
$24.264
$25,477
$26,751
$28,088
$29,493
$30,967
$32,516
$34,142
$35,849
$37,641
$39,523
$41,499
$ 240,T76
$693,062
$2,965
$3,113
$3,269
$3,432
$3,604
$3 784
$3,973
$4 172
$4,381
$4,600
$4 830
$5,071
$5,325
S5,591
$5,870
$ 34,060
$98,041
ECM 6 Direct Install Savings
$11,400
$11,970
$12,569
$13 197
$13,857
$14 550
$15.277
$16 041
$16,843
$17 685
$18.569
$19,498
$20.473
$21,496
$22,571
$ 130,956
$376,952
FIM 2.3Series Circuit Savings
$4,706
$4,941
$5,188
$5,448
$5,720
$6,006
56,306
$6,522
$6,953
57301
$7,666
$8,049
58,451
58,874
$9,318
$ 54060
$155,608
Energy Savings Subtotal Isumnf
ECM 1•6 and FIM xai
$177,511
$186,387
$195,700
$205,491
$215,766
$220,654
$237,882
$249,776
$262,265
$215,378
$289,147
$303,604
$318,784
$334,723
$351,460
$2,039,138
$5,869,571
Lease Payment
h .tepl
I I n,'
., -1 --,
: I 1 "! %;
I1,111 p-
--
--,
1 149T1
a134.97r I
134 0"71
$0
$0
$0
$0
$0
$0
3n1.2?21
Total Annual Cash Flow
Pro ct savings IguLease Payment)
$91,071
$51,410
$60,T29
170,514
$60,789
$91,57T
$102,905
$114,799
$127,288
$140,401
$289,147
-$303,604
$318,T84
$334,723
$351,460
$ 2,039,138
$4,668,338
Cumulative Cash Flow
$91,0?1
$142,461
$203,209
$273,724
$354,512
$446089
$548,994
$663,793
$791,080
$931481
$1,220,628
$1,524,232
$1843,016
$2,177,740
$2529,199
$ 4,568,336
Street Light Acquisition & Fixture Replacement Lease
Installation Cost
$ 2,012,924
City Contribution
S 950,000
Principal'
$ 1,052,924
Interest 13 5v)
$ 218,308
Total Debt Service'
$ 1,301,232
Term of Lease
10.0
Years
Payments per year
2.0
Annual Lease Payment
First Year Energy Savings
Simple PaybacklCalc,.lated fromfirst year proiect savings)
$ 177,511
T3
Years
MMEREU�l=
Potential SCE Rebate
Annual Energy Savings (kWh)
1,646,739
Rebate Rate per kwh
$ 0.20
Total Rebate*
$ 329,348
FIM Costs
Walnut Series Conversion
$ 276,356
Olive Series Conversion
$ 766,568
Fixtures for ECM 1
$ 950.000
Strand Parking Garage"
$ 319.659
FIM 5 - IGA Phase 1 & 2'
$ 234,000
'Costs not Included in lease terms. City to use a!tern a se
funding
Siemens Industry, Inc. 1266 N. La Loma Cir. TeL +1-714630-2100
Infrasinichire & Cities Sector Anaheim, CA 92806 Fax: +1 714630-2828
Road & City Mobility USA www usa.sietnens.com 24
Appendix B — ECM 1 Bid Documents for City Procured Material
PURCHASING DEPARTMENT
SO Q.t1fQuotation Number
EB CITY OF HUNTINGTON BEACH Show this number on outside of
2000 MAIN STREET your envelope.
HUNTINGTON BEACH, CA 92648-2702
REQUEST FOR QUOTATION Date Released:
Please enter your company name and Bids will be received until
address 4:00pm
at the office of the Purchasing
Division V Floor City Hall
All LED Acorn fixtures shall be DLC Listed, 4000K CCT± 5% (200K), with a 10 year warranty. Fixtures shall
include a fitter designed for a 2 7/8" OD by 3"tall tenon. The fitter set screws shall have anti-seize
compound applied.
Awards will be made on a best value basis under Government Code 4217. Staff rating of the long-term
durability of the fixture construction, lumens/watt, lumen depreciation factor and cost will be the relevant
factors.
All bids to be accompanied by cut sheets clearly showing system watts, DLC listing, lumens/watt and
lumen depreciation factors in addition to cost.
UNIT PRICE—��QUNTMRk::
LED Acorn Globe replacement for 70W HPSV Acorn Globe:
(Check one)
❑ Holophane AWDE 40 4K AS MRAL9005 3 FTRDC;or
❑ Sternberg A850ASRLED/5PPT/2ARC4T5/MDL05/BKT; or
❑ Spring City;ALMKYW-LE040/EVX/X2-40-YS11-CN5-FDL-CU; or
19 EA. Or citv approved equivalent
LED Acorn Globe replacement for 150W HPSV Acorn Globe and 20OW HPSV
Acorn Globes to LED equivalent for 80W HPSV at Beach Parking B: (Check
one)
❑ Holophane AWDE 80 4K AS MRAL9005 5 FTRDC;or
❑ Sternberg A850ASRLED/5PPT/4ARC4T5/MDL03/BKT; or
❑ Spring City ALMKYW-LE080/EV8/X2-40-YS11-CN5-FDL-CU or
Or city approved equivalent
20 EA.
LED Acorn Globe replacement for 20OW HPSV Acorn Globe and 150W HPSV
Acorn Globes to LED equivalent for 100W HPSV at Beach Parking B: (Check
one)
❑ Holophane AWDE 100 4K AS MRAL9005 5 FTRDC; or
❑ Sternberg A850ASRLED/5PPT/6ARC4T5/MDL05/BKT; or
❑ Spring City ALMKYW-LE100/EV8/X2-40-YS11-CN5-FDL-CU;or
City approved equivalent
57 1 EA.
LED Acorn Globe replacement for 150W HPSV Acorn Globe(Type 5)on Main
St from 14"St.-17'St.:
❑ Sternberg A850ASRLED/5PPT/6ARC4T5 MDL03/BKT; or
❑ Holophane AWDE 80 4K AS MRAL9005 5 FTRDC;or
❑ Spring City ALMKYW-LE80/EV2/X2-40-YS11-CN5-FDL-CU; or
City approved equivalent
18 EA.
Acorn Globe LED replacement for 150W HPSV Acorn Globe(Type 3)on Main
St from Orange-6th,Acacia-Palm and 150W HPSV Acom Globe(Type 3)in
Pattinson Park:
(Check one)
❑ Holophane AWDE 80 4K AS MRAL9005 3 FTRDC;or
❑ Sternberg A850ASRLED/5PPT/4ARCT3R/MDL03/BKT or
❑Spring City ALM KYW-LE080/EV2/X2-40-YS 11-CN5-FDL-CU;or
Or city approved equivalent
32 EA.
Acorn Globe LED replacement for 150W HPSV Acorn Globe to LED
equivalent for 100W HPSV on Main St from 6th-Acacia:
(Check one)
❑ Holophane AWDE 60 4K AS MRAL9005 3 FTRDC;or
❑ Sternberg A850ASRLED/5PPT/4ARC4T3R/MDL03/BKT; or
❑ Spring City ALM KYW-LE060/EV4/X2-40-YS 1 1-CN5-FDL-CU; or
Or city approved equivalent
4 EA.
Acorn Globe LED replacement for 200W HPSV Acorn Globes(480 volt,Type
5) to LED equivalent for 150W HPSV at Pier:
(Check one)
❑ Holophane AWDE 80 4K AH MRAL9005 3 FTRDC; or
❑ Sternberg A850ASRLED/5PPT/4ARC4T5/MDH03/BKT;or
❑ Spring City ALMKYW-LE080/EV4/X2-40-YS11-CN5-FDL-CU or
City approved equivalent
54 EA.
Acorn Globe LED replacement for 150W HPSV Acorn Globes to LED
equivalent for 70W HPSV at Beach Parking B:
(Check one)
❑ Holophane AWDE 60 4K AS MRAL9005 3 FTRDC; or
❑ Sternberg A850ASRLED/5PPT/4ARC4T3R/MDL03/BKT; or
❑ Spring City ALM KYW-LE060/EV8/X2-40-YS 1 1-CN5-FDL-CU; or
Or city approved equivalent
2 EA.
Acorn Globe House side shields(shall be field installable in less than 30
1 EA. minutes
Acorn Globe adaptor plates
Holophane—PIERMTBKH MOD HH SCREWS RFD 159332—spec sheet
attached;
Or city approved equivalent
210 EA.
ALL ADDENDUMS WILL BE POSTED ON THE CITY WEBSITE
www.huntingtonbeachca.gov
Bidder shall signify receipt of all Addendum here if any:
Addendum Number Date Received Bidder's Signature
Page 27
Please quote your most competitive pricing, INCLUDING ANY GOVERNMENT OR CO-OPERATIVE
AGREEMENT PRICING.
"PIGGYBACK" CLAUSE. Bidder shall indicate below if he will extend the same prices, terms, and
conditions of his bid to other public agencies: Yes _No. Bidder's response to this question will not be
considered in award of bid. When the Bidder extends the prices, terms, and conditions of this bid to other
public agencies, the contract shall be between Bidder and the other agencies, and the City of Huntington
Beach shall bear no responsibility or liability for the contracts.
Submission of Responses: Each submittal shall be in a sealed package marked"BID#. Bids
must be submitted not later than 4:00 pm to: Buyer: City of Huntington Beach
/Purchasing Division, 2000 Main Street, P.O. Box 190, Huntington Beach, CA 92648-0190
All quotations must be signed
Total:
Signature Sales Tax:
Total:
Delivery to be made on or before: Print Name
Terms: % days
Company Name Email:
or days from receipt of Title EMAIL AND FAXED
order. BIDS ARE NOT ACCEPTED
Date
Phone Number
Page 28
CITY OF HUNTINGTON BEACH
INSTRUCTION TO BIDDERS
ALL PAGES OF THE BID MUST BE RETURNED
Quotations are requested for furnishing the items described in accordance with terms set forth herein. All
quotations must be F.O.B. delivered. The detailed specifications or brand names or numbers given herein is
descriptive and indicates quality and style of item required. Offer to supply articles substantially the same as
those described herein will be considered provided the articles offered are equal in quality, durability, and
fitness for the purpose intended. Acceptability of alternates will be determined solely by the City of Huntington
Beach
EXAMINATION OF BID Each bidder is responsible for examining the invitation to bid and submitting its bid
complete and in conformance with these instructions.
DISCREPANCIES IN BID DOCUMENTS Should bidder find discrepancies in, or omissions from the invitation
to bid, or if the intent of the invitation is not clear, and if provisions of the specifications restrict bidder from
bidding, they may request in writing that the deficiency(s) be modified. Such request must be received by the
Buyer five (5) business days before bid opening date. All bidders will be notified by addendum of any
approved changes in the invitation to bid documents.
ORAL STATEMENTS The City of Huntington is not responsible for oral statements made by any of their
employees or agents concerning this invitation to bid. If the bidder required specific information, bidder must
request that it be supplied in writing by the City of Huntington Beach.
BRAND NAMES AND SPECIFICATIONS The detailed specifications and/or brand names stated are
descriptive only and indicate quality, design, and construction of items required. Offers will be considered to
supply articles substantially the same as those described herein provided the articles are equal in quality,
durability, and fitness from the variation in the bid. Acceptability of alternate will be determined solely by the
City of Huntington Beach. Bidder must submit specifications when bidding alternative equipment.
RIGHT TO REJECT City reserves the right to reject at any time any or all bids, or parts thereof, and to waive
any variances, technicalities and informalities which do not impair the quality, utility, durability, or performance
of the items.
SAMPLES Samples if items, when requested or required, must be furnished to the city free of expense to the
city and, if not destroyed by tests will, upon request, be returned at the bidder's expense.
PRICES Individual item pricing must be shown for each line item. In case of error in extension of prices, unit
price will govern. All prices must be firm for the contract term unless the city specifically provides for
adjustment. Any proposed pricing adjustment shall be submitted to the City Representative in writing at least
thirty (30) days prior to the proposed date of increase. All quotations must be FOB delivered.
FORM OF BID AND SIGNATURE The bid must be made on this form only. Bid should be enclosed in a
sealed envelope, showing the Request for Quotation Number in the lower left corner, and addressed to the
City of Huntington Beach, 2000 Main street, Huntington Beach CA 92648-2702
, Attn: Purchasing. This bid must be signed by an officer or authorized employee. Bids may be rejected if this
form is not signed.
SUBMISSION DATE AND WITHDRAWAL OF BIDS Each bid must be delivered to the location and received
on or before the due date and time stated. Bids may be withdrawn without prejudice, providing the Central
Service Division receives the written request no later than the time set for opening bids. Withdrawals will be
returned to bidder unopened. FAXED BID IS NOT ACCEPTABLE.
AWARD OF CONTRACT The City reserves the right to award this Contract by item or in its entirety,
whichever is in the best interest of the City
Page 29
Insurance Certificate is not required with submittal of Request for Quotation. Awarding vendor will be
required to submit for approval before commencement of work.
CITY OF HUNTINGTON BEACH
Email: Justin.Wessels(cDsurfcity-hb.org
Phone: 714-374-5378 Fax: 714-536-5212
Insurance Requirements vary for different applicants. Please see the below listed applicant types
followed by the insurance requirements.
City of Huntington Beach Resolution 2008-63 requires that contractors, permittees, licensees/lessees and
vendors have an approved Certificate of Insurance on file with the City of Huntington Beach for the issuance of
any permit or city contract.
The insurance certificate must be approved by the City Attorney's Office as to meeting all of the city's
insurance requirements. An original certificate is required or a PDF version attached to an email may be
forwarded. If the insurance certificate is faxed, it must come directly from the insurance provider to the
City of Huntington Beach. All insurance must be from a California admitted carrier with a current A.M. Best's
Rating of no less than A:VII
1. CONTRACTORS—Any persons or entities or Contract with the City and/or provide service to the City which
are readily available and efficiently procured by competitive bidding.
Requirements: General Liability, Workers'Compensation, Auto Liability, Additional Insured Endorsements
2. DESIGN PROFESSIONALS- Professional Service contractors who contract with the City and/or provide
architectural and/or engineering services to the City.
Requirements: Errors and Emissions(Professional Liability) $1,000,000 coverage
3. LICENSEES/LESSEES—any person or entities who make contract with the city for the use of public
property.
Requirements: General Liability, Workers'Compensation, Property Insurance, Additional Insured Endorsement
4. PERMITEES—any persons or entities who make application to the City for any use of encroachment upon
any street, waterway, pier, or City property.
Requirements: General Liability, Workers'Compensation, Auto Liability, Additional Insured Endorsements
5. Professional Services—means those services, which involve the exercise of professional discretion and
independent judgment on an advanced or specialized knowledge, expertise or training gained by formal
studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant
to Huntington Beach Municipal Code Section 3.02. Such Services shall include but not be limited to those
services provided by appraisers, architects, attorneys, engineers, instructors, insurance advisors, physicians
and other specialized consultants.
Requirements: Errors and Emissions (Professional Liability) $1,000,000 coverage
Private Property Work Permit Requirements—If the planned work does not involve public property or its
right-of-way(e.g. sidewalk/street), the Workers' Compensation Certificate is the only insurance requirement.
However, if the work site is adjacent or attached to public property, the City Attorney's Office must be informed
for consideration of liability and decides whether or not to approve the certificate with a specific"Private
Property Only" approval stamp.
Page 30
➢ General Liability(GIL)—The general liability requirement is for$1,000,000 with "per occurrence"type
claims coverage and a separate"Additional Insured Endorsement" page listing both the policy number
and naming the"City of Huntington Beach, its officers, elected or appointed officials, employees, agents
and volunteers" as additional insured on the endorsement. (see below for Additional Insured
requirements)
➢ Additional Insured Endorsement Requirements—The City, its officers, elected or appointed officials,
employees, agents and volunteers are to be specifically named and covered as additional insureds by
separate attached endorsement(s) as respects liability arising out of action performed by or on behalf of
the contractor, products and completed operations of the contractor, premises owned, occupied or used
by the contractor, or automobiles owned, leased or borrowed by the contractor. The coverage shall
contain no special limitations on the scope of protection afforded to the City, its agents, officers and
employees. The endorsement should include the policy number it correlates to.
➢ Primary Insurance—General Liability Insurance coverage shall be primary insurance as respects the
City, its agents, officers, and employees. Any insurance or self-insurance maintained by the City, its
agents, officers, and employees shall be excess of the submitted insurance and shall not contribute
with it.
➢ Description of work—The staff contact and purpose of the evidence of coverage must be identified on
the certificate of insurance.
➢ Automotive Insurance—Automobile insurance requirement is for$1,000,000 and a separate
"Additional Insured Endorsement" page listing both the policy number and naming the"City of
Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers" as
additional insured on the endorsement. The City of Huntington Beach has a zero deductible/SIR
requirement.
➢ Worker's Compensation Insurance (W/C)—The Worker's Compensation insurance requirement is
the State statutory limits of$250,000 bodily injury by disease, policy limit, and $100,000 bodily infury
each employee for accident or disease per occurrence. Certificate holder listed on the certificate is:
City of Huntington Beach, 2000 Main St., Huntington Beach, CA 92648.
If your organization/company has no compensated employees working on the project, you may
complete and return a "Non-Employer Status"form to be used in lieu of a W/C insurance
certificate.
➢ Cancellation Clause Notice—The cancellation clause must contain a thirty(30) day notice. A ten
(10) day notice for non-payment of premium is acceptable in combination with 30 day notice.
➢ Professional Liability— Coverage must be provided at a minimum of$1,000,000 per occurrence and
in the aggregate.
➢ Deductibles—The following deductibles are acceptable and all others must be removed from the
insurance policy or a waiver can be requested (see below)
o General Liability- $5,000
o Auto Liability -$1,000
o Professional Liability/Errors & Emissions -$10,000
➢ Waiver Procedure— If unable to comply with a requirement, the"INSURED" may request a waiver of a
specific requirement. The Insurance Waiver form is an internal form that the City of Huntington Beach
will complete. (see following page for waiver form) The exception to the waiver is the GIL &Auto
"Additional Insured Endorsement"page.
0
Page 31
Waiver Procedure
To request a waiver, indicate here[] and provide a brief description ( 1 —2 sentences) of the proposed
work/project, its dollar value (if not a specific dollar amount, use an average, annual estimate or non-
profit) and projected timeframe (per job or as-needed basis).
For substantial dollar deductible/SIR amounts, a financial statement is required (Balance Sheet, Budget
Reports, Dun & Bradstreet Report, etc.).
Waiver Requested:
Encroachment Permit[] Private Property Work Permit[] Consultant Services[]
Other:
Proposed Work:
Dollar Value:
Projected Timeframe:
Page 32
S PURCHASING DEPARTMENT
'Ty Quotation Number
CITY OF HUNTINGTON BEACH Show this number on outside of
t ,: 2000 MAIN STREET your envelope.
HUNTINGTON BEACH, CA 92648-2702
REQUEST FOR QUOTATION Date Released:
Please enter your company name and Bids will be received until 4:00pm
address at the office of the Purchasing
Division 15t Floor City Hall
All LED Cobra head replacement fixtures shall be DLC Listed, have 4000K CCT± 5% (200K), and include a
standard 10 year warranty. All LED cobra head replacement fixtures shall be on LA City or CalTrans qualified
product lists.
All LED cobra head fixtures shall include a utility wattage label that is viewable from the ground. The fixture
drive supply voltage shall be 120-277. All fixtures shall accept a field installable House Side Shield with a install
time of 30 minutes or less and accept a 2 3/8"tenon. All fixtures on un-metered circuits (LS-2) shall have fixed
drive current that prevents field adjustment of drive current/energy use.
Awards will be made on a best value basis under Government Code 4217. Staff rating of the long-term
durability of the fixture construction, lumens/watt, lumen depreciation factor and cost will be the relevant factors.
All bids to be accompanied by cut sheets clearly showing system watts, DLC listing, lumens/watt and lumen
depreciation factors in addition to cost.
_QUANE�:">`UNIT::M - �� a DESCRIP,.TION_ w',UNMPRlCE. ....,.��OUNT
LED cobra head street light replacement for 70W HPSV cobra head
❑ Leotek-EC1-4M-MV-NW-3-GY-WL; or
❑ Leotek—GC1-20E-MV-NW-3-GY-530-WL;or
❑ Cree—BXSPR-A-0-3-C--U-S-U;or
❑ AEL—ATB020ALEDE35MVOLTR3NR;or
48 EA. City approved equivalent
LED cobra head street light replacement for 150W HPSV cobra head:
❑ Leotek EC3-10M-MV-NW-3-GY-WL;or
❑ Leotek—GC1-40E-MV-NW-3-GY-700-WL;or
❑ Cree—BXSPS-A-0-3-H-A-U-S-U;or
❑ AEL-ATB020BLEDE1OMVOLTR3NR;or
185 EA. City approved equivalent
LED cobra head street light replacement for 200W HPSV cobra head:
❑ Leotek EC4-14M-MV-NW-3-GY-WL; or
❑ Leotek—GC 1-60E-MV-NW-3-GY-530-WL-FDC; or
❑ Cree—BXSP2-A-0-3-H-A-U-S-U; or
❑ AEL—ATB240BLEDE70MVOLTR3NR; or
X24 EA. I City approved equivalent
Page 33
LED cobra head street light replacement for 250W HPSV cobra head:
❑ Leotek EC7-18M-MV-NW-3-GY-WL; or
❑ Leotek-GC1-60E-MW-NW-3-700-GY-FDC-WL;or
❑ Cree-BXSP-A-0-3-H-L-U-S-U;or
❑ AEL-ATB240BLEDE10MVOLTR3NR; or
648 EA. City approved equivalent
DLC Listed, Caltrans and/or City of LA qualified,4000K CCT±5%(200K),
LED cobra head street light replacement for 400W HPSV cobra head and
250W HPSV cobra head to 400W equivalent LED:
❑ Leotek EC7-24M-MV-NW-3-GY-WL;or
❑ Leotek-GC2-90E-MV-NW-3-GY-700-WL-FDC;or
❑ Cree-BXSP2L-A-0-3-H-L-U-S-U; or
❑ AEL-ATB280BLEDE10MVOLTR3NR; or
X459 EA. Or citv approved equivalent
DLC Listed, Caltrans and/or City of LA qualified,4000K CCT±5%(200K),
LED cobra head street light replacement for 150 W HPSV safety light at
Huntington/Atlanta and 150W HPSV Kim SAR at Sports Complex:
❑ Leotek EC3-10M-MV-NW-2-GY-WL;or
❑ Leotek-GC1-40E-MV-NW-2-GY-530-WL;or
❑ Cree-BXSP2-A-0-3-H-A-U-S-U; or
❑ AEL-ATB020BLEDE1OMVOLTR2NR;or
X80 EA. Orequivalent
DLC Listed, Caltrans and/or City of LA qualified,4000K CCT±5%(200K),
LED cobra head street light replacement for 400W HPSV safety light at Heil @
Del Mar/Plaza:
❑ Leotek EC7-18M-MV-NW-2-GY-WL; or
❑ Leotek-GC1-60E-MW-NW-2-GY-700-WL-FDC
❑ Cree-BXSP2L-A-O-3-H-L-U-S-U;or
❑ AEL-ATB240BLEDE10MVOLTR2NR; or
X2 EA. Orequivalent
DLC Listed, Caltrans and/or City of LA qualified,4000K CCT±5%(200K),
LED cobra head street light replacement for(Type 2) 100W HPSV shoe box at
McCallen Park:
❑ Leotek EC1-4M-MV-NW-2-GY-WL; or
❑ Leotek-GC1-20E-MV-NW-2-GY-530-WL;or
❑ Cree-BXSPR-A-0-3-F-C-U-S-U;or
❑ AEL-ATB020BLEDE10MVOLTR2NR; or
3 EA. Orequivalent
LED post-top light replacement for 70 W HPSV cobra head at Magnolia
Walkway and 70W HPSV for 150W HPSV Kim SAR at Seabridge Park:
❑ Leotek GC1-20E-MV-NW-2-GY-530-WL; or
❑ Cree-BXSPR-A-0-2-F-C-U-S-U; or
❑ AEL-ATBO-20ALEDE35-MVOLT-R2-NL-NR; or
City approved equivalent
X28 EA.
Page 34
LED post-top replacement for 70W HPSV Pumpkin Head Post-Top at Ocean
View Trailer Park:
❑ Leotek GC1-20E-MV-NW-2-GY-530-HSS-WL;or
❑ Cree—BXSPR-A-0-2-F-C-U-S-U-HSS;or
❑ AEL—ATBO-ATBO-20ALEDE35-MVOLT-R2-NL-NR-HSS; or
City approved equivalent
X33 EA.
LED cobra head street light replacement for Kim SAR,Type 3, 150W HPSV
on East Stairs of Civic Center, 10 year warranty:
❑ Leotek Arieta AR18-6M-MV-NW-3-DB-350-WL; or
City approved equivalent
1 EA.
LED cobra head street light replacement for Kim SAR,Type 5, 150W HPSV
on East Stairs of Civic Center, 10 year warranty:
❑ Leotek Arieta AR18-6M-MV-NW-5-DB-350-WL; or
city approved equivalent
1 EA.
LED SAR light replacement for Kim SAR,Type 2 150W HPSV at Central
Library:
❑ Leotek Arieta AR18-6M-HV-NW-2-DB-RPA-350-WL;or
City approved equivalent
6 EA.
LED SAR light replacement for Kim SAR,Type 3 150W HPSV at Central
Library:
❑ Leotek Arieta AR18-6M-HV-NW-3-DB-530-RPA-WL;or
City approved equivalent
1 EA.
27 EA. EC7-HSS for EC7 orequivalent must be field installable
2 EA. EC1-HSS for EC1 orequivalent must be field installable
ALL ADDENDUMS WILL BE POSTED ON THE CITY WEBSITE
www.huntinc]tonbeachca.gov
Bidder shall signify receipt of all Addendum here, if any:
Addendum Number Date Received Bidder's Signature
Please quote your most competitive pricing,INCLUDING ANY GOVERNMENT OR CO-OPERATIVE AGREEMENT PRICING.
"PIGGYBACK" CLAUSE. Bidder shall indicate below if he will extend the same prices, terms, and conditions of his bid to other public
agencies:_Yes_No. Bidder's response to this question will not be considered in award of bid. When the Bidder extends the prices,
terms, and conditions of this bid to other public agencies, the contract shall be between Bidder and the other agencies, and the City of
Huntington Beach shall bear no responsibility or liability for the contracts.
Submission of Responses: Each submittal shall be in a sealed package marked"BID#. Bids must be
submitted not later than 4:00 pm to: Buyer. City of Huntington Beach/Purchasing
Division, 2000 Main Street, P.O. Box 190, Huntington Beach, CA 92648-0190
Page 35
All quotations must be signed
Total:
Signature Sales Tax:
Total:
Delivery to be made on or before: Print Name
Terms: % days
Company Name Email:
or days from receipt of Title EMAIL AND FAXED
order. BIDS ARE NOT ACCEPTED
Date
Phone Number
<"THIS IS NOT AN ORDER
Page 36
CITY OF HUNTINGTON BEACH
INSTRUCTION TO BIDDERS
ALL PAGES OF THE BID MUST BE RETURNED
Quotations are requested for furnishing the items described in accordance with terms set forth herein. All
quotations must be F.O.B. delivered. The detailed specifications or brand names or numbers given herein is
descriptive and indicates quality and style of item required. Offer to supply articles substantially the same as
those described herein will be considered provided the articles offered are equal in quality, durability, and
fitness for the purpose intended. Acceptability of alternates will be determined solely by the City of Huntington
Beach
EXAMINATION OF BID Each bidder is responsible for examining the invitation to bid and submitting its bid complete and
in conformance with these instructions.
DISCREPANCIES IN BID DOCUMENTS Should bidder find discrepancies in, or omissions from the invitation to bid, or if
the intent of the invitation is not clear, and if provisions of the specifications restrict bidder from bidding, they may request in
writing that the deficiency(s) be modified. Such request must be received by the Buyer five (5) business days before bid
opening date. All bidders will be notified by addendum of any approved changes in the invitation to bid documents.
ORAL STATEMENTS The City of Huntington is not responsible for oral statements made by any of their employees or
agents concerning this invitation to bid. If the bidder required specific information, bidder must request that it be supplied in
writing by the City of Huntington Beach.
BRAND NAMES AND SPECIFICATIONS The detailed specifications and/or brand names stated are descriptive only and
indicate quality, design, and construction of items required. Offers will be considered to supply articles substantially the
same as those described herein provided the articles are equal in quality, durability, and fitness from the variation in the
bid. Acceptability of alternate will be determined solely by the City of Huntington Beach. Bidder must submit specifications
when bidding alternative equipment.
RIGHT TO REJECT City reserves the right to reject at any time any or all bids, or parts thereof, and to waive any
variances, technicalities and informalities which do not impair the quality, utility, durability, or performance of the items.
SAMPLES Samples if items, when requested or required, must be furnished to the city free of expense to the city and, if
not destroyed by tests will, upon request, be returned at the bidder's expense.
PRICES Individual item pricing must be shown for each line item. In case of error in extension of prices, unit price will
govern. All prices must be firm for the contract term unless the city specifically provides for adjustment. Any proposed
pricing adjustment shall be submitted to the City Representative in writing at least thirty (30) days prior to the proposed
date of increase. All quotations must be FOB delivered.
FORM OF BID AND SIGNATURE The bid must be made on this form only. Bid should be enclosed in a sealed envelope,
showing the Request for Quotation Number in the lower left corner, and addressed to the City of Huntington Beach, 2000
Main street, Huntington Beach CA 92648-2702
, Attn: Purchasing. This bid must be signed by an officer or authorized employee. Bids may be rejected if this form is not
signed.
SUBMISSION DATE AND WITHDRAWAL OF BIDS Each bid must be delivered to the location and received on or before
the due date and time stated. Bids may be withdrawn without prejudice, providing the Central Service Division receives the
written request no later than the time set for opening bids. Withdrawals will be returned to bidder unopened. FAXED BID
IS NOT ACCEPTABLE.
AWARD OF CONTRACT The City reserves the right to award this Contract by item or in its entirety, whichever is in the
best interest of the.City
Page 37
Insurance Certificate is not required with submittal of Request for Quotation.Awarding vendor will be required to
submit for approval before commencement of work.
CITY OF HUNTINGTON BEACH
Email: Justin.Wessels(cDsurfcity-hb.orq
Phone: 714-374-5378 Fax: 714-536-5212
Insurance Requirements vary for different applicants. Please see the below listed applicant types followed by the
insurance requirements.
City of Huntington Beach Resolution 2008-63 requires that contractors, permittees, licensees/lessees and vendors have an
approved Certificate of Insurance on file with the City of Huntington Beach for the issuance of any permit or city contract.
The insurance certificate must be approved by the City Attorney's Office as to meeting all of the city's insurance
requirements. An original certificate is required or a PDF version attached to an email may be forwarded. If the insurance
certificate is faxed, it must come directly from the insurance provider to the
City of Huntington Beach.All insurance must be from a California admitted carrier with a current A.M. Best's Rating of no
less than A:VII
1. CONTRACTORS—Any persons or entities or Contract with the City and/or provide service to the City which are readily
available and efficiently procured by competitive bidding.
Requirements: General Liability, Workers'Compensation, Auto Liability, Additional Insured Endorsements
2. DESIGN PROFESSIONALS-Professional Service contractors who contract with the City and/or provide architectural
and/or engineering services to the City.
Requirements:Errors and Emissions(Professional Liability)$1,000,000 coverage
3. LICENSEES/LESSEES—any person or entities who make contract with the city for the use of public property.
Requirements: General Liability, Workers'Compensation, Property Insurance, Additional Insured Endorsement
4. PERMITEES—any persons or entities who make application to the City for any use of encroachment upon any street,
waterway, pier, or City property.
Requirements: General Liability, Workers'Compensation, Auto Liability, Additional Insured Endorsements
5. Professional Services—means those services,which involve the exercise of professional discretion and independent
judgment on an advanced or specialized knowledge, expertise or training gained by formal studies or experience or
services which are not readily or efficiently procured by competitive bidding pursuant to Huntington Beach Municipal Code
Section 3.02. Such Services shall include but not be limited to those services provided by appraisers, architects, attorneys,
engineers, instructors, insurance advisors, physicians and other specialized consultants.
Requirements:Errors and Emissions(Professional Liability)$1,000,000 coverage
Private Property Work Permit Requirements—If the planned work does not involve public property or its right-of-way
(e.g. sidewalk/street), the Workers' Compensation Certificate is the only insurance requirement. However, if the work site
is adjacent or attached to public property, the City Attorney's Office must be informed for consideration of liability and
decides whether or not to approve the certificate with a specific"Private Property Only"approval stamp.
Page 38
➢ General Liability (G/L)—The general liability requirement is for$1,000,000 with"per occurrence"type claims
coverage and a separate"Additional Insured Endorsement" page listing both the policy number and naming the
"City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers"as
additional insured on the endorsement. (see below for Additional Insured requirements)
➢ Additional Insured Endorsement Requirements—The City, its officers, elected or appointed officials,
employees, agents and volunteers are to be specifically named and covered as additional insureds by separate
attached endorsement(s) as respects liability arising out of action performed by or on behalf of the contractor,
products and completed operations of the contractor, premises owned, occupied or used by the contractor, or
automobiles owned, leased or borrowed by the contractor.The coverage shall contain no special limitations on the
scope of protection afforded to the City, its agents, officers and employees. The endorsement should include the
policy number it correlates to.
➢ Primary Insurance—General Liability Insurance coverage shall be primary insurance as respects the City, its
agents, officers, and employees. Any insurance or self-insurance maintained by the City, its agents, officers, and
employees shall be excess of the submitted insurance and shall not contribute with it.
➢ Description of work—The staff contact and purpose of the evidence of coverage must be identified on the
certificate of insurance.
➢ Automotive Insurance—Automobile insurance requirement is for$1,000,000 and a separate"Additional Insured
Endorsement"page listing both the policy number and naming the"City of Huntington Beach, its officers, elected or
appointed officials, employees, agents and volunteers" as additional insured on the endorsement. The City of
Huntington Beach has a zero deductible/SIR requirement.
➢ Worker's Compensation Insurance(W/C)—The Worker's Compensation insurance requirement is the State
statutory limits of$250,000 bodily injury by disease, policy limit, and $100,000 bodily infury each employee for
accident or disease per occurrence. Certificate holder listed on the certificate is:
City of Huntington Beach, 2000 Main St., Huntington Beach, CA 92648.
If your organization/company has no compensated employees working on the project, you may
complete and return a"Non-Employer Status"form to be used in lieu of a W/C insurance
certificate.
➢ Cancellation Clause Notice—The cancellation clause must contain a thirty(30) day notice. A ten
(10)day notice for non-payment of premium is acceptable in combination with 30 day notice.
➢ Professional Liability—Coverage must be provided at a minimum of$1,000,000 per occurrence and in the
aggregate.
➢ Deductibles—The following deductibles are acceptable and all others must be removed from the insurance policy
or a waiver can be requested (see below) :
o General Liability-$5,000
o Auto Liability -$1,000
o Professional Liability/Errors&Emissions -$10,000
➢ Waiver Procedure—If unable to comply with a requirement,the"INSURED" may request a waiver of a specific
requirement. The Insurance Waiver form is an internal form that the City of Huntington Beach will complete. (see
following page for waiver form) The exception to the waiver is the GIL &Auto "Additional Insured
Endorsement"page.
Page 39
Waiver Procedure
To request a waiver, indicate here❑ and provide a brief description ( 1 —2 sentences)of the proposed
work/project, its dollar value (if not a specific dollar amount, use an average, annual estimate or non-profit) and
projected timeframe(per job or as-needed basis).
For substantial dollar deductible/SIR amounts, a financial statement is required (Balance Sheet, Budget Reports,
Dun& Bradstreet Report, etc.).
Waiver Requested:
Encroachment Permit❑ Private Property Work Permit❑ Consultant Services❑
Other:
Proposed Work:
Dollar Value:
Projected Timeframe:
Page 40
Page 41
PURCHASING DEPARTMENT
S rty Quotation Number
CITY OF HUNTINGTON BEACH Show this number on outside of
: 2000 MAIN STREET your envelope.
HUNTINGTON BEACH, CA 92648-2702
REQUEST FOR QUOTATION Date Released:
Please enter your company name and Bids will be received until 4:00pm
address
at the office of the Purchasing
Division 1st Floor City Hall
uUNIT � __, '- DESCRIPTION F_UNITPRICE , ;,AMOUNT.
Long-life LED retrofit kit for 6ft.,120(2x60)watt Internally Illuminated
Street Name Sign (IISNS). Equipment shall be aluminum frame, pin
based. Illumecon model 1072FGF or City approved equivalent with
documented installation times of 30 minutes or less.
396 Fro.
Long-life LED retrofit kit for 8ft., 150(2x75)watt Internally Illuminated
Street Name Sign (IISNS). Equipment shall be aluminum frame, pin
based. Illumecon model 1096FGF or City approved equivalent with
documented installation times of 30 minutes or less.
2 Fr4.
ALL ADDENDUMS WILL BE POSTED ON THE CITY WEBSITE
www.huntingtonbeachca.ciov
Bidder shall signify receipt of all Addendum here, if any:
Addendum Number Date Received Bidder's Signature
Please quote your most competitive pricing,INCLUDING ANY GOVERNMENT OR CO-OPERATIVE AGREEMENT PRICING.
"PIGGYBACK" CLAUSE. Bidder shall indicate below if he will extend the same prices, terms, and conditions of his bid to other public
agencies:_Yes_No. Bidder's response to this question will not be considered in award of bid. When the Bidder extends the prices,
terms, and conditions of this bid to other public agencies, the contract shall be between Bidder and the other agencies, and the City of
Huntington Beach shall bear no responsibility or liability for the contracts.
Submission of Responses: Each submittal shall be in a sealed package marked"BID#. Bids must be
submitted not later than 4:00 pm to: Buyer. City of Huntington Beach/Purchasing
Division, 2000 Main Street, P.O.Box 190, Huntington Beach, CA 92648-0190
Page 42
All quotations must be signed
Total:
Signature Sales Tax:
Total:
Delivery to be made on or before: Print Name
Terms: % days
Company Name Email:
or days from receipt of Title EMAIL AND FAXED
order. BIDS ARE NOT ACCEPTED
Date
Phone Number
hTHIS;ISnNOT'A;N";ORDER
Page 43
CITY OF HUNTINGTON BEACH
INSTRUCTION TO BIDDERS
ALL PAGES OF THE BID MUST BE RETURNED
Quotations are requested for furnishing the items described in accordance with terms set forth herein. All quotations must
be F.O.B. delivered. The detailed specifications or brand names or numbers given herein is descriptive and indicates
quality and style of item required. Offer to supply articles substantially the same as those described herein will be
considered provided the articles offered are equal in quality, durability, and fitness for the purpose intended. Acceptability
of alternates will be determined solely by the City of Huntington Beach
EXAMINATION OF BID Each bidder is responsible for examining the invitation to bid and submitting its bid complete and
in conformance with these instructions.
DISCREPANCIES IN BID DOCUMENTS Should bidder find discrepancies in, or omissions from the invitation to bid, or if
the intent of the invitation is not clear, and if provisions of the specifications restrict bidder from bidding, they may request in
writing that the deficiency(s) be modified. Such request must be received by the Buyer five (5) business days before bid
opening date. All bidders will be notified by addendum of any approved changes in the invitation to bid documents.
ORAL STATEMENTS The City of Huntington is not responsible for oral statements made by any of their employees or
agents concerning this invitation to bid. If the bidder required specific information, bidder must request that it be supplied in
writing by the City of Huntington Beach.
BRAND NAMES AND SPECIFICATIONS The detailed specifications and/or brand names stated are descriptive only and
indicate quality, design, and construction of items required. Offers will be considered to supply articles substantially the
same as those described herein provided the articles are equal in quality, durability, and fitness from the variation in the
bid. Acceptability of alternate will be determined solely by the City of Huntington Beach. Bidder must submit specifications
when bidding alternative equipment.
RIGHT TO REJECT City reserves the right to reject at any time any or all bids, or parts thereof, and to waive any
variances, technicalities and informalities which do not impair the quality, utility, durability, or performance of the items.
SAMPLES Samples if items,when requested or required, must be furnished to the city free of expense to the city and, if
not destroyed by tests will, upon request, be returned at the bidder's expense.
PRICES Individual item pricing must be shown for each line item. In case of error in extension of prices, unit price will
govern. All prices must be firm for the contract term unless the city specifically provides for adjustment. Any proposed
pricing adjustment shall be submitted to the City Representative in writing at least thirty(30)days prior to the proposed
date of increase. All quotations must be FOB delivered.
FORM OF BID AND SIGNATURE The bid must be made on this form only. Bid should be enclosed in a sealed envelope,
showing the Request for Quotation Number in the lower left corner, and addressed to the City of Huntington Beach, 2000
Main street, Huntington Beach CA 92648-2702
, Attn: Purchasing. This bid must be signed by an officer or authorized employee. Bids may be rejected if this form is not
signed.
SUBMISSION DATE AND WITHDRAWAL OF BIDS Each bid must be delivered to the location and received on or before
the due date and time stated. Bids may be withdrawn without prejudice, providing the Central Service Division receives the
written request no later than the time set for opening bids. Withdrawals will be returned to bidder unopened. FAXED BID
IS NOT ACCEPTABLE.
AWARD OF CONTRACT The City reserves the right to award this Contract by item or in its entirety,whichever is in the
best interest of the City
Page 44
Insurance Certificate is not required with submittal of Request for Quotation.Awarding vendor will be required to
submit for approval before commencement of work.
CITY OF HUNTINGTON BEACH
Email: Justin.Wessels(absurfcity-hb.org
Phone: 714-374-5378 Fax: 714-536-5212
Insurance Requirements vary for different applicants. Please see the below listed applicant types followed by the
insurance requirements.
City of Huntington Beach Resolution 2008-63 requires that contractors, permittees, licensees/lessees and vendors have an
approved Certificate of Insurance on file with the City of Huntington Beach for the issuance of any permit or city contract.
The insurance certificate must be approved by the City Attorney's Office as to meeting all of the city's insurance
requirements. An original certificate is required or a PDF version attached to an email may be forwarded. If the insurance
certificate is faxed, it must come directly from the insurance provider to the
City of Huntington Beach. All insurance must be from a California admitted carrier with a current A.M. Best's Rating of no
less than A:VII
1. CONTRACTORS—Any persons or entities or Contract with the City and/or provide service to the City which are readily
available and efficiently procured by competitive bidding.
Requirements:General Liability, Workers'Compensation, Auto Liability, Additional Insured Endorsements
2. DESIGN PROFESSIONALS-Professional Service contractors who contract with the City and/or provide architectural
and/or engineering services to the City.
Requirements.Errors and Emissions(Professional Liability) $1,000,000 coverage
3. LICENSEES/LESSEES—any person or entities who make contract with the city for the use of public property.
Requirements: General Liability, Workers'Compensation, Property Insurance, Additional Insured Endorsement
4. PERMITEES—any persons or entities who make application to the City for any use of encroachment upon any street,
waterway, pier, or City property.
Requirements: General Liability, Workers'Compensation, Auto Liability, Additional Insured Endorsements
5. Professional Services—means those services, which involve the exercise of professional discretion and independent
judgment on an advanced or specialized knowledge, expertise or training gained by formal studies or experience or
services which are not readily or efficiently procured by competitive bidding pursuant to Huntington Beach Municipal Code
Section 3.02. Such Services shall include but not be limited to those services provided by appraisers, architects, attorneys,
engineers, instructors, insurance advisors, physicians and other specialized consultants.
Requirements: Errors and Emissions(Professional Liability) $1,000,000 coverage
Private Property Work Permit Requirements—If the planned work does not involve public property or its right-of-way
(e.g. sidewalk/street), the Workers' Compensation Certificate is the only insurance requirement. However, if the work site
is adjacent or attached to public property, the City Attorney's Office must be informed for consideration of liability and
decides whether or not to approve the certificate with a specific"Private Property Only"approval stamp.
Page 45
➢ General Liability(G/L)—The general liability requirement is for$1,000,000 with"per occurrence"type claims
coverage and a separate"Additional Insured Endorsement" page listing both the policy number and naming the
"City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers"as
additional insured on the endorsement. (see below for Additional Insured requirements)
➢ Additional Insured Endorsement Requirements—The City, its officers, elected or appointed officials,
employees, agents and volunteers are to be specifically named and covered as additional insureds by separate
attached endorsement(s) as respects liability arising out of action performed by or on behalf of the contractor,
products and completed operations of the contractor, premises owned, occupied or used by the contractor, or
automobiles owned, leased or borrowed by the contractor. The coverage shall contain no special limitations on the
scope of protection afforded to the City, its agents, officers and employees. The endorsement should include the
policy number it correlates to.
➢ Primary Insurance—General Liability Insurance coverage shall be primary insurance as respects the City, its
agents, officers, and employees. Any insurance or self-insurance maintained by the City, its agents, officers, and
employees shall be excess of the submitted insurance and shall not contribute with it.
➢ Description of work—The staff contact and purpose of the evidence of coverage must be identified on the
certificate of insurance.
➢ Automotive Insurance—Automobile insurance requirement is for$1,000,000 and a separate"Additional Insured
Endorsement" page listing both the policy number and naming the"City of Huntington Beach, its officers, elected or
appointed officials, employees, agents and volunteers"as additional insured on the endorsement. The City of
Huntington Beach has a zero deductible/SIR requirement.
➢ Worker's Compensation Insurance (W/C)—The Worker's Compensation insurance requirement is the State
statutory limits of$250,000 bodily injury by disease, policy limit, and $100,000 bodily injury each employee for
accident or disease per occurrence. Certificate holder listed on the certificate is:
City of Huntington Beach, 2000 Main St., Huntington Beach, CA 92648.
If your organization/company has no compensated employees working on the project, you may
complete and return a"Non-Employer Status"form to be used in lieu of a W/C insurance
certificate.
➢ Cancellation Clause Notice—The cancellation clause must contain a thirty(30)day notice. A ten
(10)day notice for non-payment of premium is acceptable in combination with 30 day notice.
➢ Professional Liability—Coverage must be provided at a minimum of$1,000,000 per occurrence and in the
aggregate.
➢ Deductibles—The following deductibles are acceptable and all others must be removed from the insurance policy
or a waiver can be requested (see below) :
o General Liability-$5,000
o Auto Liability -$1,000
o Professional Liability/Errors& Emissions -$10,000
➢ Waiver Procedure—If unable to comply with a requirement, the"INSURED" may request a waiver of a specific
requirement. The Insurance Waiver form is an internal form that the City of Huntington Beach will complete. (see
following page for waiver form) The exception to the waiver is the GIL &Auto "Additional Insured
Endorsement'page.
Page 46
Waiver Procedure
To request a waiver, indicate here❑ and provide a brief description ( 1 —2 sentences)of the proposed
work/project, its dollar value (if not a specific dollar amount, use an average, annual estimate or non-profit) and
projected timeframe(per job or as-needed basis).
For substantial dollar deductible/SIR amounts, a financial statement is required (Balance Sheet, Budget Reports,
Dun& Bradstreet Report, etc.).
Waiver Requested.-
Encroachment Permit❑ Private Property Work Permit❑ Consultant Services❑
Other:
Proposed Work:
Dollar Value:
Projected Timeframe:
Page 47
Page 48
PURCHASING DEPARTMENT
S itY
Quotation Number
CITY OF HUNTINGTON BEACH Show this number on outside of
}{ 2000 MAIN STREET your envelope.
HUNTINGTON BEACH, CA 92648-2702
REQUEST FOR QUOTATION Date Released:
Please enter your company name and Bids will be received until 4:00pm
address at the office of the Purchasing
Division 1s`Floor City Hall
All Post top replacement fixtures shall be DLC Listed. If fixture family is DLC listed but
specific fixture is not listed, fixture should be 15-20% less expensive than explicitly
listed DLC fixtures.
All post top replacement fixtures shall be 4000K CCT ± 5% (200K), and include a
standard 10 year warranty. Fixtures shall weigh less than 36 lbs.
Awards will be made on a best value basis under Government Code 4217. Staff rating of the long-
term durability of the fixture construction, lumens/watt, lumen depreciation factor and cost will be the
relevant factors.
All bids to be accompanied by cut sheets clearly showing system watts, DLC listing, lumens/watt and
lumen depreciation factors in addition to cost.
c-QUAN�F UNIT == --- ....:- _ _DESCRIPTION .. -_. - ..,.«. ;;UNITiP.RICE s-_AMOUNTS i
LED post-top replacement for 150W HPSV Clear Globe Post-Top, Post
top fixtures shall fit on top of an existing 4"OD pole. Post fitter set screws
shall have anti—seize compound applied:
❑ Levanto Cyclone CLE17T4-GAL-5-80W-4K-120-PX-XXTX;or
❑ Philips Slenderform SFP-T4-5-80LA-NW-UNIV-BRP;or
❑ Lumecon Ball of Fire—60 Watts;or
City approved equivalent
4 1 EA.
LED post-top replacement for 70W HPSV Pumpkin Head Post-Top,fixtures
shall fit on top of an existing 4.5"OD pole. Post fitter set screws shall have
anti-seize compound applied.:
❑ Philips Slenderform SFP-T3-2-30LA-NW-UNIV-WP;or
❑ Levanto Cyclone CLE17T4-GAL-2-40W-277-PX-RAL9003TX;or
Or city approved equivalent
87 EA.
ALL ADDENDUMS WILL BE POSTED ON THE CITY WEBSITE
www.huntingtonbeachca.gov
Bidder shall signify receipt of all Addendum here, if any:
Addendum Number Date Received Bidder's Signature
Please quote your most competitive pricing,INCLUDING ANY GOVERNMENT OR CO-OPERATIVE AGREEMENT PRICING.
Page 49
"PIGGYBACK" CLAUSE. Bidder shall indicate below if he will extend the same prices, terms, and conditions of his bid to other public
agencies:_Yes_No. Bidders response to this question will not be considered in award of bid. When the Bidder extends the prices,
terms, and conditions of this bid to other public agencies, the contract shall be between Bidder and the other agencies, and the City of
Huntington Beach shall bear no responsibility or liability for the contracts.
Submission of Responses: Each submittal shall be in a sealed package marked"BID#. Bids must be
submitted not later than 4:00 pm to: Buyer: City of Huntington Beach/Purchasing
Division, 2000 Main Street, P.O.Box 190, Huntington Beach, CA 92648-0190
All quotations must be signed
Total:
Signature Sales Tax:
Total:
Delivery to be made on or before: Print Name
Terms: % days
Company Name Email:
or days from receipt of Title EMAIL AND FAXED
order. BIDS ARE NOT ACCEPTED
Date
Phone Number
THIS ISN OVA N ORDER
CITY OF HUNTINGTON BEACH
INSTRUCTION TO BIDDERS
Page 50
ALL PAGES OF THE BID MUST BE RETURNED
Quotations are requested for furnishing the items described in accordance with terms set forth herein. All quotations must
be F.O.B. delivered. The detailed specifications or brand names or numbers given herein is descriptive and indicates
quality and style of item required. Offer to supply articles substantially the same as those described herein will be
considered provided the articles offered are equal in quality, durability, and fitness for the purpose intended. Acceptability
of alternates will be determined solely by the City of Huntington Beach
EXAMINATION OF BID Each bidder is responsible for examining the invitation to bid and submitting its bid complete and
in conformance with these instructions.
DISCREPANCIES IN BID DOCUMENTS Should bidder find discrepancies in, or omissions from the invitation to bid, or if
the intent of the invitation is not clear, and if provisions of the specifications restrict bidder from bidding, they may request in
writing that the deficiency(s) be modified. Such request must be received by the Buyer five (5) business days before bid
opening date. All bidders will be notified by addendum of any approved changes in the invitation to bid documents.
ORAL STATEMENTS The City of Huntington is not responsible for oral statements made by any of their employees or
agents concerning this invitation to bid. If the bidder required specific information, bidder must request that it be supplied in
writing by the City of Huntington Beach.
BRAND NAMES AND SPECIFICATIONS The detailed specifications and/or brand names stated are descriptive only and
indicate quality, design, and construction of items required. Offers will be considered to supply articles substantially the
same as those described herein provided the articles are equal in quality, durability, and fitness from the variation in the
bid. Acceptability of alternate will be determined solely by the City of Huntington Beach. Bidder must submit specifications
when bidding alternative equipment.
RIGHT TO REJECT City reserves the right to reject at any time any or all bids, or parts thereof, and to waive any
variances, technicalities and informalities which do not impair the quality, utility, durability, or performance of the items.
SAMPLES Samples if items,when requested or required, must be furnished to the city free of expense to the city and, if
not destroyed by tests will, upon request, be returned at the bidder's expense.
PRICES Individual item pricing must be shown for each line item. In case of error in extension of prices, unit price will
govern. All prices must be firm for the contract term unless the city specifically provides for adjustment. Any proposed
pricing adjustment shall be submitted to the City Representative in writing at least thirty(30)days prior to the proposed
date of increase. All quotations must be FOB delivered.
FORM OF BID AND SIGNATURE The bid must be made on this form only. Bid should be enclosed in a sealed envelope,
showing the Request for Quotation Number in the lower left corner, and addressed to the City of Huntington Beach, 2000
Main street, Huntington Beach CA 92648-2702
,Attn: Purchasing. This bid must be signed by an officer or authorized employee. Bids may be rejected if this form is not
signed.
SUBMISSION DATE AND WITHDRAWAL OF BIDS Each bid must be delivered to the location and received on or before
the due date and time stated. Bids may be withdrawn without prejudice, providing the Central Service Division receives the
written request no later than the time set for opening bids. Withdrawals will be returned to bidder unopened. FAXED BID
IS NOT ACCEPTABLE.
AWARD OF CONTRACT The City reserves the right to award this Contract by item or in its entirety, whichever is in the
best interest of the City
Insurance Certificate is not required with submittal of Request for Quotation.Awarding vendor will be required to
submit for approval before commencement of work.
Page 51
CITY OF HUNTINGTON BEACH
Email: Justin.Wesselsasurfcity-hb.orq
Phone: 714-374-5378 Fax: 714-536-5212
Insurance Requirements vary for different applicants. Please see the below listed applicant types followed by the
insurance requirements.
City of Huntington Beach Resolution 2008-63 requires that contractors, permittees, licensees/lessees and vendors have an
approved Certificate of Insurance on file with the City of Huntington Beach for the issuance of any permit or city contract.
The insurance certificate must be approved by the City Attorney's Office as to meeting all of the city's insurance
requirements. An original certificate is required or a PDF version attached to an email may be forwarded. If the insurance
certificate is faxed, it must come directly from the insurance provider to the
City of Huntington Beach. All insurance must be from a California admitted carrier with a current A.M. Best's Rating of no
less than A:VII
1. CONTRACTORS—Any persons or entities or Contract with the City and/or provide service to the City which are readily
available and efficiently procured by competitive bidding.
Requirements: General Liability, Workers'Compensation, Auto Liability, Additional Insured Endorsements
2. DESIGN PROFESSIONALS- Professional Service contractors who contract with the City and/or provide architectural
and/or engineering services to the City.
Requirements:Errors and Emissions(Professional Liability)$1,000,000 coverage
3. LICENSEESILESSEES—any person or entities who make contract with the city for the use of public property.
Requirements: General Liability, Workers'Compensation, Property Insurance, Additional Insured Endorsement
4. PERMITEES—any persons or entities who make application to the City for any use of encroachment upon any street,
waterway, pier, or City property.
Requirements:General Liability, Workers'Compensation, Auto Liability, Additional Insured Endorsements
5. Professional Services —means those services, which involve the exercise of professional discretion and independent
judgment on an advanced or specialized knowledge, expertise or training gained by formal studies or experience or
services which are not readily or efficiently procured by competitive bidding pursuant to Huntington Beach Municipal Code
Section 3.02. Such Services shall include but not be limited to those services provided by appraisers, architects, attorneys,
engineers, instructors, insurance advisors, physicians and other specialized consultants.
Requirements:Errors and Emissions(Professional Liability)$1,000,000 coverage
Private Property Work Permit Requirements—If the planned work does not involve public property or its right-of-way
(e.g. sidewalk/street), the Workers' Compensation Certificate is the only insurance requirement. However, if the work site
is adjacent or attached to public property, the City Attorney's Office must be informed for consideration of liability and
decides whether or not to approve the certificate with a specific"Private Property Only" approval stamp.
➢ General Liability(G/L)—The general liability requirement is for$1,000,000 with "per occurrence"type claims
coverage and a separate"Additional Insured Endorsement" page listing both the policy number and naming the
Page 52
"City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers"as
additional insured on the endorsement. (see below for Additional Insured requirements)
➢ Additional Insured Endorsement Requirements—The City, its officers, elected or appointed officials,
employees, agents and volunteers are to be specifically named and covered as additional insureds by separate
attached endorsement(s) as respects liability arising out of action performed by or on behalf of the contractor,
products and completed operations of the contractor, premises owned, occupied or used by the contractor, or
automobiles owned, leased or borrowed by the contractor. The coverage shall contain no special limitations on the
scope of protection afforded to the City, its agents, officers and employees. The endorsement should include the
policy number it correlates to.
➢ Primary Insurance—General Liability Insurance coverage shall be primary insurance as respects the City, its
agents, officers, and employees. Any insurance or self-insurance maintained by the City, its agents, officers, and
employees shall be excess of the submitted insurance and shall not contribute with it.
➢ Description of work—The staff contact and purpose of the evidence of coverage must be identified on the
certificate of insurance.
➢ Automotive Insurance—Automobile insurance requirement is for$1,000,000 and a separate"Additional Insured
Endorsement"page listing both the policy number and naming the"City of Huntington Beach, its officers, elected or
appointed officials, employees, agents and volunteers"as additional insured on the endorsement. The City of
Huntington Beach has a zero deductible/SIR requirement.
➢ Worker's Compensation Insurance(W/C)—The Worker's Compensation insurance requirement is the State
statutory limits of$250,000 bodily injury by disease, policy limit, and $100,000 bodily infury each employee for
accident or disease per occurrence. Certificate holder listed on the certificate is:
City of Huntington Beach, 2000 Main St., Huntington Beach, CA 92648.
If your organization/company has no compensated employees working on the project, you may
complete and return a"Non-Employer Status"form to be used in lieu of a W/C insurance
certificate.
➢ Cancellation Clause Notice—The cancellation clause must contain a thirty(30) day notice. A ten
(10) day notice for non-payment of premium is acceptable in combination with 30 day notice.
➢ Professional Liability—Coverage must be provided at a minimum of$1,000,000 per occurrence and in the
aggregate.
➢ Deductibles—The following deductibles are acceptable and all others must be removed from the insurance policy
or a waiver can be requested (see below) :
o General Liability-$5,000
o Auto Liability -$1,000
o Professional Liability/Errors&Emissions-$10,000
➢ Waiver Procedure—If unable to comply with a requirement, the"INSURED" may request a waiver of a specific
requirement. The Insurance Waiver form is an internal form that the City of Huntington Beach will complete. (see
following page for waiver form) The exception to the waiver is the GIL &Auto "Additional Insured
Endorsement"page.
Waiver Procedure
Page 53
To request a waiver, indicate here❑ and provide a brief description ( 1 —2 sentences)of the proposed
work/project, its dollar value(if not a specific dollar amount, use an average, annual estimate or non-profit) and
projected timeframe (per job or as-needed basis).
For substantial dollar deductible/SIR amounts, a financial statement is required (Balance Sheet, Budget Reports,
Dun & Bradstreet Report, etc.).
Waiver Requested:
Encroachment Permit❑ Private Property Work Permit❑ Consultant Services❑
Other:
Proposed Work:
Dollar Value:
Projected Timeframe:
Page 54
Appendix C — CIM Group Parking Garage Scope
Sll RCM CS - Southwest
Client: City of Huntington Beach
Description: Shorebreak hotel parking structure
Date: 12-18-13
MATERIAUDESCRIPTION QTY
Total number of Parking Structure fixtures 172
Total number of Parking Structure fixtures w/ BBS 96
Total 268
Parking structure P1
Scope
1
Staging
1
Remove existing fixture
138
Dispose of existing fixture
138
Install new LED fixture PV-50 Relume
79
Install new LED fixture PV-50 w/ BBS Relume)
25
Install new LED fixture PV-70 w/ BBS Relume
34
Bracket for new LED fixture
138
Hardware to bolt fixture to surface
138
Paint underside of ceiling where existing fixtures were
138
Parking structure P2
Scope
1
Staging
1
Remove existing fixture
130
Dispose of existing fixture
130
Install new LED fixture PV-50 Relume
93
Install new LED fixture PV-50 w/ BBS (Relume)
25
Install new LED fixture PV-70 w/ BBS Relume
12
Bracket for new LED fixture
130
Hardware to bolt fixture to surface
130
Paint underside of ceiling where existing fixtures were
130
Stairwell Linhtinca
Page 55
Scope
1
Staging
1
Remove existing fixture
25
Dispose of existing fixture
25
Install new LED fixture w/ BBS Lithonia
25
Bracket for new LED fixture
25
Hardware to bolt fixture to surface
25
Paint underside of wall where existing fixtures were
25
5th Street Decorative Fixtures
Total of 9 poles w/ 2 fixtures per pole
Staging
0
Remove existing 150w metal halide fixtures
0
Dispose of existing fixture
0
Install new LED fixtures
0
Photocell
0
Page 56
Appendix D —.Series Circuit Conversion Scope
SH RCM CS - Southwest
Client: City of Huntington Beach
Description: Series Circuit Conversion
Date: 1-19-14
MATERIAUDESCRIPTION
QTY
Walnut St from 6th to 11 th
Scope and USA
1
Traffic Control
1
Remove Conductors
2000
Disconnect
1
Demo and Dispose of Sidewalk
Replace Sidewalk
Pothole
36
Patch Pothole
36
Crossings 50' ea)
5
Bore
1910
2" Sch 80 PVC Conduit
1810
2" PVC 90's
24
2" PVC End Bells
24
3" Sch 80 PVC Conduit
100
3" PVC 90's
2
3" PVC End Bells
2
# 5 Pullbox
10
# 8 Wire
6000
# 8 Bond wire
2000
# 10 Wire(pole)
900
Single fuse kit
10
Splice
10
Tie into Edison Pole
1
Riser
1
# 5 Pullbox
1
Type III -BF Service Foundation
1
Type III bf Service
1
Page 57
Close Existing Circuit off
1
Demo and Dispose of Sidewalk
10
Replace Sidewalk
10
Foundation Type (36" x 4')
Auger Foundation
10
Dispose of Spoils CY
10
Conduit
10
Anchor Bolts- Included
I 10
Forms
10
Concrete
10
Grout
10
Install pole
10
Install arm and fixture
10
Remove existing pole & Equipment
10
Remove existing foundation
10
Restore area
10
Olive from 9st to Main St (South)
M
Scope and USA
1
Traffic Control
1
Remove Conductors
1200
Disconnect
1
Demo and Dispose of Sidewalk
Replace Sidewalk
Pothole
20
Patch Pothole
20
Crossings {50' ea}
4
Bore
1040
2" Sch 80 PVC Conduit
1040
2" PVC 90's
20
2" PVC End Bells
20
# 5 :Pullbox
7
# 8 Wire
3500
# 8 Bond wire
1200
# 10 Wire(pole)
630
Single fuse kit
7
Splice
7
Page 58
Demo and Dispose of Sidewalk for service tie in
1
Replace Sidewalk
1
Tie into existing Type III bf Service
1
# 5 Pullbox
1
Close Existing Circuit off
1
Demo and Dispose of Sidewalk
7
Replace Sidewalk
7
Foundation 36" x 4'
Auger Foundation
7
Dispose of Spoils CY
7
Conduit
7
Anchor Bolts - Included
7
Forms
7
Concrete
7
Grout
7
Install pole
7
Install arm and fixture
7
Remove existing pole & Equipment
7
Remove existing foundation
7
Restore area
7
Supply City w/ 70watt LED fixtures
2
Olive from Main St to 17th North'
Scope and USA
1
Traffic Control
1
Remove Conductors
4000
Disconnect
1
Demo and Dispose of Sidewalk
Replace Sidewalk
Pothole
93
Patch Pothole
93
Crossings 50' ea
13
Bore
4650
2" Sch 80 PVC Conduit
4550
2" PVC 90's
62
2" PVC End Bells
62
3" Sch 80 PVC Conduit
100
Page 59
3" PVC 90's
2
3" PVC End Bells
2
# 5 Pullbox
26
# 8 Wire
15350
# 8 Bond wire
5000
# 10 Wire(pole)
2350
Single fuse kit
26
Splice
26
Tie into Edison Pole
1
Riser
1
# 5 Pullbox
1
Type III -BF Service Foundation
1
Type III bf Service
1
Close Existing Circuit off
1
Demo and Dispose of Sidewalk
26
Replace Sidewalk
26
Foundation (36" x 4'
Auger Foundation
26
Dispose of Spoils CY
26
Conduit
26
Anchor Bolts - Included
26
Forms
26
Concrete
26
Grout
26
Install pole
26
Install arm and fixture
26
Remove existing pole & Equipment
26
Remove existing foundation
26
Restore area
26
Page 60
Appendix E — 7th St. Series Circuit Conversion Specifications Template
Plans and Specifications will be included in hard copy of this IGA.
Page 61
i
- I
i
City of Huntington Beach City Owned Street light and Parking Lot LED upgrades:Schedule of Valu Exhlhit«B«
PROJECT: City Owned IGA PROJECT NO: City Owned
DESIGN-BUILDER: Siemens CONTRACT NO:
CONSULTANT: Siemens DATE: 5/29/2014
DESCRIPTION PERCENT VALUE OF PREVIOUSLY AMOUNT
FIM OF WORK COST COMPLETE COMPLETE WORK INVOICED DUE
2 Walnut St Series Circuit Conversion $ 270 856.00 0-00% $0.00 $0.00 S0.00
2 Contingency $5 600.00 0.00% $0-00 $0.00 $0.00
0.00% $0.00 $0.00 $0.00
3 00ve St.Series Circuit Conversion $771 568.00 0.00% $0.00 $0.00 $0.00
3 Contingency $15.000.00 0.00% $0.00 $0 00 S0.00
0.00% $0.00 $0 00 $0.00
4 COWShorebreak Parking Garage $314,859.00 0.00% $0-00 $0.00 S0.00 ;
4 Contingency $5.000.00 0.00%, $0.00 $0.00 S0.00 i
0.00% $0.00 $0.00 $0.00
FIM 5-Utility owned street tight
buyback Investment Grade
5 Assessment $234 000.00 0.00% $0.00 $0.00 $0.00
TOTAL $ 1,616,783.00 0.00% $0.00 $0.00 $0.00
I
Page 1 of 1
Exhibit C Guarantees and Measurement and Verification of Energy Savings
The Savings and escalation factors below are derived from Table 1-1 Financial Summary(page 7 of Exhibit
A)and cash flow model (page 28) are as follows:
Actual Annual Savings Energy Cost Escalation
$192,177 5%
Street lights and other outdoor lighting such as parking lots,safety lights and pedestrian lighting fall into
two general billing categories un-metered and metered.
Un-metered street lights are billed at Public Utilities Commission approved rates with stipulated energy
consumption based on the efficiency of the light source,e.g. High Pressure Sodium, Mercury Vapor,
Induction, LED, etc.
Metered street and outdoor lights are also very simple in operation. A photocell controls the operation
from dusk to dawn with no occupant influence on energy consumption. The lab tested energy
consumption values and SCE's validation of the energy savings through payment of incentives are the
normal extent of lighting project savings guarantees.
The guarantee for the un-metered LED upgrades shall be satisfied by completion of two actions:Submittal
of SCE form C505—Notice of Lamp Changes for LS-2 and verification that the lamp changes are reflected on
the subsequent utility invoices and submittal of Installation Reports (IR)to SCE and SCE's subsequent
payment of the energy efficiency incentives will initially satisfy the savings guarantee. The guarantee
measures will be periodically reviewed by the City to assure energy savings continue as warranted through
the term of the financing.
The table below describes responsibility for the completion and submittal of these forms.
Measure Responsibility Required Activity to complete Measurement&Verification of
Savings
ECM-1 City wide city City of City staff and/or Regional Energy Network Staff will complete
owned Street,Area Huntington incentive application installation reports and SCE form C505-
and Pole Lighting LED Beach Notice of lamp changes for LS-2 and subsequent verification of
upgrades the billing changes on the actual utility invoices.
FIM-2—Walnut Siemens At the completion of this measure Siemens will complete SCE
Street Series Form C505—Notice of lamp changes for LS-2 and submit to
conversion SCE with a copy to city staff. City staff will verify the removal
of the appropriate number of series circuit poles from the
month end invoices.
FIM-3 Olive Street Siemens At the completion of this measure Siemens will complete SCE
Conversion Form C505—Notice of lamp changes for LS-2 and submit to
SCE with a copy to city staff. City staff will verify the removal
of the appropriate number of series circuit poles from the
month end invoices.
Cite of Huntington Beach City Owned Lights Cash Flow Model
Co nfidential
SIEMENS
Street Light Project - City of Huntington Beac
Total Lease Program for 10 Years
Year
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16-20'
Totals
ECM 1 City Owned Lights Savings
ECM 2 Library
ECM 3 Pier Plaza
$134,494
$141,219
$146,280
$155,694
$163,478
$171,652
$180,235
S189,247
$198,709
$208,644
$219,077
$230,030
$241,532
$253,608
$266,289
$ 1,544,985
$4,447,172
$2,264
$2,377
$2,496
$2,621
$2,752
$2,890
$3,034
$3,186
$3,345
$3,512
$3,688
$3,872
$4,066
$4,269
$4,483
$ 26,007
3744861
$722
$758
$796
$836
$878
$921
$968
$1,016
$1,067
$1,120
$1,176
$1,235
$1,297
$1,361
$1,430
3 8,294
$23,874
ECM 4 TOU Savings
$20,960
$22,008
$23,108
$24,264
$25,477
$26,751
$28,088
$29,493
$30,967
$32.516
$34,142
$35.849
$37,641
$39,523
$41,499
240,776
$593,062
ECM 5 7th St Series Savings
ECM 6 Direct Install Savings
$2,965
$3,113
S3,269
$3,432
$3,604
$3,784
$3,973
$4,172
$4,381
$4,600
$4,830
$5,071
$5,325
$5,591
$5,870
S 34,060
$987041
$11.400
$11,970
$12,569
$13,197
$13,857
$14,550
$15,277
$16,041
$16,843
$17,685
$18,569
$19,498
$20,473
$21,496
$22,571
$ 130,956
$3162952
FIM 2-3 Series Circuit Savings
$4,706
$4,941
$5,188
$5,448
$5,720
$6,006
$6,306
$6,622
$6,953
$7,301
$7,666
$8,049
$8.451
$8,874
$9,318
$ 54,060
$155,608
Energy Savings Subtotal (sum of
ECM 1-6 and FIM 2-31
$177 611
$186,387
$196,706
$205,491
$216,766
$226,554
$237,882
$249,776
$262,266
$275,378
$238,147
$303,604
$318,784
$334,723
$351,460
$2,039,138
$5,869,671
Lease Payment
(586,440)
($134,977)
(5134,9771
(S134,977)
(3134,977)
($134,977)
(3134.977)
($134,977)
(9134,977)
i,' l 34,977)1
$0
$0
SO
$0
SO
$O
($1,301.232)
Total Annual Cash Flow
lProlect Savings less Lease Payment(
$01,071
$51,410
$60,729
$70,514
$60,789
$91,577
$102,905
$114,799
$127,288
$140,401
$289,147
$303,804
$318,784
$334,723
$351,460
$ 2,039,138
$4,568,338
Cumulative Cash Flow
1 $91,071
$142,481
$203,209
$273,724
$354,512
$446,089
$548,994
3-663,793
1 $791,080
$931,481
$1,220.626
1 $1,524,232-1
$1,843,016
$2,177,740
$2,529,199
S 4,568,338
summary or years io-tu
'•Erergy Escalation Factor 5%
Street Light Acquisition R Fixture Replacement Lease
Installation Cost
$ 2,012,924
City Contribution
8 950,000
Principal'
3 1,082,924
Interest(3.5h1
3 218,308
Total Debt Service"
$ 1,301,232
Term of Lease
10.0
Years
Payments per year
2.0
Annual Lease Payment
First Year Energy Savings
Simple Payback (Calculated from Fr5tyear project sav'ngc
$ 177.511
7,3
Years
Potential SCE Rebate
FIM Costs
EXH I BIT D
Bond No.
{� PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:
WHEREAS, City of Huntington Beach(hereinafter referred to as"City")has,by written agreement dated
20_, entered into a contract with
(name and address of Contractor)
(hereinafter referred to as"Principar'),for performance of the work described as follows:
(Project Title)
WHEREAS, said contract, and all documents referenced therein(hereinafter collectively "Contract"),
are incorporated herein by this reference made a part hereof as though set forth herein in full_
WHEREAS,said Principal is required under the terms of the Contract to furnish a bond guaranteeing
the prompt,full and faithful performance of said Contract
NOW THEREFORE,we, the undersigned,as Principal, and
(name and address of Surety)
(a duly admitted surety insurer under the laws of the State of California and hereinafter referred to as
"Surety"), as Surety, are held and firmly bound unto City in the penal sum of
Dollars($ ),this amount being not less than one hundred percent of the price set
forth in the Contract,in lawful money of the United States,for the payment of which sum,well and truly
to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and
severally,firmly by these presents.
I
THE CONDITION OF THIS OBLIGATION IS SUCH THAT if the Principal shall promptly, fully and
faithfully perform each and all of the covenants,obligations and things to be done and performed by the
Principal in strict accordance with the terms of the Contract as said contract may be altered,amended
or modified from time to time; and if the Principal shall indemnify and save harmless City and all of I
City'sofficers,agents and employees(hereinafter collectively referred to as"Obligees")from any and ;
all losses,liability and damages, claims,judgments, stop notices,fees and costs of every description,
whether imposed by law or in equity,which may be incurred by the Obligees by reason of the failure or
i
default on the part of the Principal in the performance of any or all of the terms or the obligations of the
Contract, including all alterations, amendments and modifications thereto, and any warranties or I
guarantees required thereunder, then this obligation shall be void; otherwise, it shall be and shall
remain in full force and effect
f
Surety stipulates and agrees,for value received,that no adjustment of the time or price in the Contract
or any alteration, change, deletion, addition or other modification to the Contract, or the work to be I
performed thereunder, shall in any way affect, limit, restrict, impair or release the obligations of the i
( Surety under this Bond. Surety waives notice of any adjustment of contract time or contract price,and I
t'
277591.1 PERFORMANCE BOND
Pagel of 2 r
Bond No.
any other alteration,change,deletion,addition or other modification to the Contract,or the work to be
performed thereunder, and agrees to automatically adjust the penal sum of this Bond to reflect such
adjustments,alterations,changes,deletions,additions or other modifications. Surety agrees to provide
written confirmation of such adjustments in the penal sum to City on not less than a quarterly basis.
Surety also waives the provisions of Civil Code§§2W and 2849.
i
The obrigations of this Bond shall survive the completion of the work described in the Contract as to all j
obligations and liabilities of the Principal which survive completion of the work.
IN WITNESS WHEREOF, each party represents and warrants that this instrument has been duly j
executed by Principal and Surety, on the date set forth below,that the name of each corporate party {
being affixed hereto is such party's proper legal name and that the individuals signing this instrument 1
have been duly authorized pursuant to the authority of its governing body. Surety,by execution of this
bond, waives any defense which Surety has or may have by reason of any failure of the Principal to
execute or properly execute this bond.
Dated: {a
ATTEST
(Corporate Seal) (Principal Name)
yt
By: !
Name: t
i
Tide: f
S
f
ATTEST [
I
(Corporate Seal) (Surety Name) '
s
By:
Name:
(Signature of Attorney-in-Fact for Surety)
i
(Attach Attorney-in-Fact Certificate) U
(Area Code&Telephone Number of Surety)
APPROVED AS TO FORM:
CITY 0 UNTINGTON BEACH I
By c
ennif
ityttorn �
Attorney ��� s[t
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Note. This bond must be executed in duplicate and dated,all signatures must be notarized,and evidence of the authority of
any person signing as attorney in-fact must be attached. f
277591.1 PERFORMANCE BOND
Page 2 of 2 f
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EXHIBIT E
Bond No.
PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS,the City of Huntington Beach (hereinafter referred to as"City")has awarded to
3
(name and address of Contractor)
(hereinafter referred to as"Principal"),a contract("Contract")for the work described as follows:
(project title) f
WHEREAS, Principal is required under the terms of the Contract and the California Civil Code to f
secure the payment of claims of laborers, mechanics, materialmen, and other persons as provided
by law.
NOW THEREFORE,we,the undersigned Principal, and i
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(name and address of Surety)
(a duly admitted surety insurer under the laws of the State of California and hereinafter referred to
as"Surety'), as Surety,are held and firmly bound unto City in the penal sum of {
i
dollars, ($ } this amount being not
less than one hundred percent(100%) of the total price set forth in the Contract, in lawful money of i
the United States of America, for the payment of which sum, well and truly to be made, we bind
ourselves, and each of our heirs, executors, administrators, successors, and assigns, jointly and 3
severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the Principal, his, her, or its heirs,
executors, administrators, successors or assigns, or subcontractors shall fail to pay any of the it
persons named in Section 3181 of the California Civil Code('Claimants') for all labor, materials or
services used or reasonably required for use in performance of the work described in the Contract,
or any amounts due under the Unemployment Insurance Code with respect to work or labor E
performed by any such Claimant, or prevailing wages due and penalties incurred pursuant to
Sections 1774, 1775, 1813 or 1815 of the Labor Code, or any amounts required to be deducted,
withheld and paid over to the Employment Development Department from the wages of employees i
of the Principal and Subcontractors pursuant to Section 13020 of the Unemployment Insurance {
Code with respect to the work or labor performed under the Contract, Surety will pay for the same,
in an amount not exceeding the penal sum specified in this bond; otherwise, this obligation shall be
null and void.
This bond shall inure to the benefit of any of the persons named in Section 3181 of the California i
Civil Code so as to give a right of action to such persons or their assigns. In case any action is
brought upon this bond, Surety further agrees to pay all court costs and a reasonable attorney's fee
in an amount fixed by the court.
Surety stipulates and agrees, for value received, that no change, extension of time, alteration,
addition or modification to the terms of the Contract, or any contract document or any work to be .
l ° performed thereunder, whether made after notice or not, shall in any way affect, impair or release
am.` the obligations of Surety under this bond. Surety hereby waives notice of any such change,
277589.1 PAYMENT BOND
Page 1 of 2 i
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Bond No.
extension of time, alteration, addition, or modification to the terms of the Contract, the contract
documents or the work thereunder. Surety also waives the provisions of California Civil Code §§
( . 2845 and 2849.
IN WITNESS WHEROF, each party represents and warrants that this instrument has been duly
executed by Principal and Surety,on the date set forth below,that the name of each corporate party
being affixed hereto is such party's proper legal name and that the individuals signing this 4
instrument have been duly authorized pursuant to the authority of its governing body. Surety, by
execution of this bond, waives any defense which Surety has or may have by reason of any failure S
of the Principal to execute or properly execute this bond. !
Dated:
ATTEST
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(Corporate Seal) i
(Principal Name)
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By:
Name:
Its: !
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Y
ATTEST I
(Corporate Seal)
(Surety Name)
By-
Name-
(Signature of Attorney-in-Fact for Surety) k
(Attach Attorney-in-Fact Certificate) (Area Code&Telephone Number of Surety) },
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APPROVED AS TO FORM:
CITY OF HUNTINGTON BEACH f
t
By•
P1
ennifer Mc rath
ity Attorney SI!5166 f
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Note: This bond must be executed in duplicate and dated,all signatures must be notarized,and evidence of the authority
of any person signing as attorney-in-fact must be attached.
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27750.1 PAYMENT BOND `
Page 2 of 2
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(
Res. No. 2014-75
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on September 15, 2014 by the following vote:
AYES: Katapodis, Hardy, Shaw, Harper, Boardman, Sullivan, Carchio
NOES: None
ABSENT: None
ABSTAIN: None
City Cfrk and ex-officio, irk of the
City Council of the City of '
Huntington Beach, California