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City Council - 2018-34
RESOLUTION NO. 2018-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2018/19 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the Proposed Budget for Fiscal Year 2018/19, staff reports, and public testimony and information received in a noticed public hearing on the City Budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: SECTION 1: That the Proposed Budget for Fiscal Year 2018/2019, a copy of which is attached hereto as Exhibit"A" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. SECTION 2. That the Estimated Revenue and Transfers In for Fiscal Year 2018/19, a copy of which is attached hereto as Exhibit "B" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. When combined with reserves, the Estimated Revenue and Transfers In for Fiscal Year 2018/19 are sufficient to fund the appropriations set forth in the Proposed Budget for Fiscal Year 2018/19. SECTION 3. That the Proposed Appropriations and Transfers Out for Fiscal Year 2018/19, a copy of which is attached hereto as Exhibit "C" and incorporated by this reference as though fully set forth herein, providing appropriations summaries of details currently contained in the City's accounting system, including technical adjustments related to Transfers In and Transfers Out, and detail of estimated revenue, is hereby approved and adopted. SECTION 4. That the Tables of Organization, a copy of which is attached hereto as Exhibit "D" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. The City Manager, subject to compliance with the City Charter Section 403, may revise the Tables of Organization provided that the authorized number of personnel within the same department, office or agency is not exceeded. SECTION 5. That from the effective date of the budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies for the respective objects and purposes therein named; provided, however, that the City Manager may transfer funds from one object or purpose to another within the same department, office or agency. The City Manager may also transfer non-departmental funds from one expenditure type to another within the same fund provided there is no increase in approved total appropriations contained in the budget. 18-6475/179328/sff 1 RESOLUTION NO. 2018-34 SECTION 6. Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However, the City Manager must obtain City Council approval for items that exceed Five Hundred Thousand Dollars ($500,000.00). SECTION 7. That the Capital Improvement Program contained in the Proposed Budget for Fiscal Year 2018/19 (Exhibit "A") is hereby approved in concept, and the Director of Public Works is authorized to publicly advertise for bids on these projects in accordance with Section 503 and Section 614 of the City Charter. SECTION 8. That construction of Capital Improvement Projects requires the use of professional services such as geo-technical, water testing, engineering, oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for Fiscal Year 2018/19 (Exhibit "A"). Consistent with the City Council's policy regarding professional services agreements, the City Council hereby authorizes the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. SECTION 9. That the City Manager or Chief Financial Officer may, as necessary, appropriate donations and grants received during the fiscal year up to $100,000 per source or grantor. Donations and grant awards with matching requirements, or exceeding $100,000 from a. single source or grantor, require City Council approval. Any resolutions authorizing budget amendments related to donations and grants in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 4th day of June 29 18 Mayor REVIEWED PROVED: APPROVED FORM: Ci y 1Ian ger City Attorney sJ :w ITIATED AND APPROVED: Chief Financial Officer 18-6475/179328/sff 2 RESOLUTION NO. 2018-34 List of Exhibits Exhibit A: Proposed Budget for Fiscal Year 2018/19 as of April 20, 2018 Exhibit A-1: Proposed Budget for Fiscal Year 2018/19 Revisions Exhibit B: Estimated Revenue and Transfers in for Fiscal Year 2018/19 Exhibit C: Proposed Appropriations and Transfers Out for Fiscal Year 2018/19 Exhibit D: Tables of Organization 18-6475/179328/sff 3 *45 '3 M ANN6 mp City of Huntington Beach Adopted Budget Fiscal Year 2018/2019 Submitted by Fred A. Wilson, City Manager City of Huntington Beach Table of Contents Adopted Budget - FY 2018/2019 CityCouncil Directory ................................................................................................I City Officials Directory ...............................................................................................III City of Huntington Beach Organizational Chart .........................................................V Distinguished Budget Award ......................................................................................VII Transmittal Letter and Budget Message.......................................................................1 Community Profile City of Huntington Beach Community Profile..............................................................11 Revenue Revenue versus Expenditures All Fund......................................................................17 Revenue versus Expenditures General Fund .............................................................19 Revenue Description and Assumptions......................................................................21 Revenue Summary All Funds Summary Combined by Fund......................................25 Revenue Summary All Funds Combined Detail by Object Account ............................28 Revenue Summary General Fund Combined Detail by Object Account .....................34 Expenditures Revenue versus Expenditures All Fund......................................................................41 Revenue versus Expenditures General Fund .............................................................43 Expenditure Description and Assumptions .................................................................45 Expenditures by Department......................................................................................49 Expenditure Summary All Funds Summary by Fund ..................................................51 Expenditure Summary All Funds Combined Detail by Object Account........................54 General Fund by Object Account All Departments Combined.....................................59 Expenditure Summary General Fund Combined Detail by Object Account.................60 Table of Organization Authorized Full-Time Equivalent Personnel Summary................................................65 Authorized Full-Time Equivalent Personnel by Department........................................67 Debt and Fund Balance Estimated Changes to Fund Balances........................................................................79 Statement of Direct and Overlapping Bonded Debt....................................................80 Debt Service Administration .......................................................................................81 Debt Service and Interfund Interest Expenditures.......................................................83 Amortization Schedule................................................................................................85 Department Budgets CityCouncil ...............................................................................................................87 CityAttorney ..............................................................................................................93 CityClerk ...................................................................................................................105 CityTreasurer ...........................................................................................................115 CityManager .............................................................................................................123 Community Development ..........................................................................................151 Community Services .................................................................................................171 Finance ....................................................................................................................195 Mali City of Huntington Beach Table of Contents Adopted Budget - FY 2018/2019 Department Budgets (Continued) Fire ...........................................................................................................................213 Human Resources ....................................................................................................233 Information Services .................................................................................................243 LibraryServices ........................................................................................................259 Police .......................................................................................................................275 PublicWorks ............................................................................................................297 Non-Departmental ....................................................................................................333 Capital Improvement Program Capital Improvement Program Narrative ...................................................................357 NewAppropriations ...................................................................................................365 Continuing Appropriations .........................................................................................367 Five-Year Capital Improvement Program ...................................................................369 Facilities.....................................................................................................................371 Neighborhood ............................................................................................................379 Parksand Beaches ...................................................................................................383 Sewer ........................................................................................................................393 Streets and Transportation.........................................................................................395 Water ........................................................................................................................408 Unfunded Liabilities City of Huntington Beach Unfunded Liabilities ...........................................................413 Strategic Plan Strategic Plan Goals and Objectives .........................................................................433 Long Term Financial Projections Long Term Financial Projections Overview ................................................................441 Financial Policies & Procedures Budget Process and Calendar ...................................................................................445 FinancialPolicies .......................................................................................................447 AB1234 Disclosure Reimbursement Expenses .........................................................453 City Council Actions Request for City Council Action .................................................................................459 Budget Adoption Resolution ......................................................................................463 Professional Services Listing .....................................................................................486 Master Fee and Modified Fees Request for City Council Action Resolution................488 Glossary Glossaryof Terms......................................................................................................499 Master Fee and Charges Schedule Newand Modified Fees .............................................................................................509 LM ii 'now City of Huntington Beach City Council Directory Adopted Budget - FY 2018/2019 a a Mike Posey Erik Peterson Mayor Mayor Pro Tern Jill Hardy Lyn Semeta Patrick Brenden Council Member Council Member Council Member a a Barbara Delgleize Billy O'Connell Council Member Council Member i Intentionally Left Blank City of Huntington Beach City Officials Directory Adopted Budget - FY 2018/2019 Elected Officials City Attorney ............................................................................ Michael Gates City Clerk ................................................................................. Robin Estanislau City Treasurer .......................................................................... Alisa Cutchen City Manager's Office City Manager ............................................................................ Fred A. Wilson Assistant City Manager ............................................................ Lori Ann Farrell-Harrison Department Directors Community Development ........................................................ Jane James, Interim Community Services ................................................................ Marie Knight Finance .................................................................................... Chuck Adams, Interim Fire ........................................................................................... David Segura Human Resources ................................................................... Michele Warren Information Services ................................................................ Behzad Zamanian Library Services ....................................................................... Stephanie Beverage Police ....................................................................................... Robert Handy Public Works ............................................................................ Travis Hopkins III Intentionally Left Blank IV City of Huntington Beach Organizational Chart Adopted Budget— FY 2018/19 THE PEOPLE CITY CITY COUNCIL CITY AT CITY CLERK TREASURER Mayor Mayor Pro-Tern Administration, City Council Members Support up Adwsary Public SuDPortrt Investments &Elections Litigation Records CITY Management MANAGER ASSISTANT CITY MANAGER DG ANCE FIRE POLICE FaciliPsB Acceunting Fire Ad�nistrafive OFFICE JNT PUBLIC BUSINE ENERGY DEVELOP Recreation, Human 8 Management Prevention Inves6 almns Cultural Services Cashiering& Emergenq Collections Response Uniform Fiscal Manne ices Services Safety COMMUNITY PUBLIC HUMAN INFORMATION LIBRARY DEVELOPMENT WORKS RESOURCES SERVICES SERVICES Neighborhood Applications& Administration& Preservation& Engineering Benefits& Database Building Code Enforcement Training Support Management Inspection General Customer ublic Services& Services Services Labor Support Community Permit& (Youth Services& Maintenance Recruitment& Infrastructure Plan Check Services Operations Selection Systems Family P rammin Risk Public Safe Technology& Planning Transportation Management Systems ty Support Services Utllitles Administration V Intentionally Left Blank City of Huntington Beach Distinguished Budget Award Adopted Budget — FY 2018/19 G GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Huntington Beach California For the Fixal Year Beginning October 1, 2017 Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Huntington Beach, California for the annual Budget beginning October 1, 2017. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and the City will be submitting the adopted budget to GFOA to determine its eligibility for another award. VII Intentionally Left Blank CITY OF HUNTINGTON BEACH 2000 Main Street,Huntington Beach,CA 92648 CITY MANAGER'S OFFICE June 4, 2018 Dear Mayor and Members of the City Council: I am pleased to present to you the City of Huntington Beach's Fiscal Year 2018/19 Adopted Budget. The FY 2018/19 Adopted Budget includes a financial plan that continues to reaffirm the City's commitment to public safety,the beautification of our renowned parks and beaches,and the preservation of the City's infrastructure. This budget implements the City Council's priorities and strategic goals, and continues to fund the most critical operations to meet the needs of our residents and businesses; while also continuing to maintain the fundamental goal of exercising fiscal prudence. Balancing the budget required each department to carefully scrutinize its costs to ensure responsible spending. Fiscal Year 2019119 Adopted Budget Summary The theme for the FY 2018/19 Adopted Budget, "The Challenge of Change," reflects the City Council's adoption of shifting the fiscal year period, from a September year-end to June year-end. This aligns the City's financial period with that of the State, Orange County, over 487 California municipalities, and with Ca1PERS. It also provides the City with the opportunity to significantly reduce its long-term pension costs by implementing the CalPERS prepayment option in July of each year. This is one element of continuing to include a long-term funding framework that can provide taxpayers reasonable assurance that the City is planning responsibly for the future. This philosophy has served the City well—this year, WalletHub ranked Huntington Beach as one of the top ten "Happiest Cities in the U.S.", and the Orange County Register ranked us as one of the top three cities to live in within Orange County. Huntington Beach recently ranked #14 in WalletHub.com poll as the "Best-Run City in America, the only California city in the top 50 out of 150 cities. The City also scored #1 in the nation for "Quality of City Services" and ranked #1 in Education by Wallet Hub, and ranked #4 out of 116 cities nationwide for "Best Financial Shape" by the Fiscal Times. The City's "AAA" credit rating, affirmed by Fitch Ratings in June 2018, provides independent confirmation from Wall Street of the financial discipline and stewardship displayed by our City Council and leadership team. All Funds: The Adopted FY 2018/19 Budget totals $373.1 million in All Funds. This reflects a$11.9 million, or 3.3 percent, increase from the FY 2017/18 Adopted All Funds Budget of$361.2 million. However, it is important to note, that the largest portion of this increase is related to additional investments in City streets, facilities and parks. The All Funds budget reflects $2.8 million more in operating transfers for: 1) the General Liability Internal Service Fund for general liability costs ($0.3 million); 2) the transfer of$2.2 million from the General Fund to the Infrastructure Fund for Police facility enhancements; and, 3) the transfer of$0.3 million for equipment replacement to the Equipment Fund. Net of these operating transfers-out of the General Fund, and resulting transfers-in to the other funds, as required by GAAP, the net increase to the All Funds budget is $9.1 million, or 2.5 percent, as compared to the FY 2017/18 Adopted Budget. The largest All Funds increases are attributed to the Road Recovery and Accountability Act(SB 1)of$2.2 million,Water Fund of$2.0 million,and Redevelopment Obligations Retirement Fund(RORF) of$2.7 million. 1 The remaining$2.2 million increase is primarily due to fixed cost increases related to employee benefits, contractual requirements, rising workers compensation claims costs, and investments in the Capital Improvement Program (CIP) for Citywide infrastructure, including the City's Sewer Service Fund of $0.6 million. General Fund: The General Fund portion of the FY 2018/19 Adopted Budget, which provides the majority of public services to the community, totals $228.4 million, reflecting a $4.3 million, or 1.9 percent, increase from the current year Adopted Budget of$224.0 million. The Adopted General Fund Budget for next year is balanced, with no reliance on one-time revenue to fund ongoing operations, which is a critical factor to ensure the City's financial viability and success. General Fund Revenue Highlights FY 2018/19 General Fund revenue is projected at$226.2 million, a$2.1 million, or 1.0 percent increase from the current year's Adopted Budget. General Fund revenue is stable and continues to perform modestly, although it continues to experience signs of minimal growth in certain key areas such as Sales Tax revenues, Utility Users' Tax revenues, parking citations, and licenses and permits. All Property Taxes combined are estimated at $85.9 million, an increase of $2.2 million, or 2.7 percent, largely attributed to the year-over-year growth in assessed valuations. Sales tax revenue, the second largest revenue category for the City, was budgeted $43.0 million, an increase of 3.6 percent from the current year estimate. This estimate is consistent with national retail trends; however, it will be closely monitored throughout the year. Although leading performance indicators predict another year of stable economic growth, the City is experiencing moderate revenue growth in some revenue categories in the current year requiring continued vigilance. FY 2018/19 General Fund Revenue General Fund Revenue B9n-Ope1.t1ng Revenue, Charges for Current SeMres, Other Revenee, $226 M $0.5 M,0.2% $25.0 M,13.1% $2.4 M,0.6% Revenue from Other property Tax, Agencies,$2.9 M,1.1% $85.9 M.M.0% Use of Money&property, $17.1 M.3.6% Fines 6 Forfeitures, $6.3 M,1.9% Umnse a permRs, $7.6 M,3.3% Utility Users Tax, $18.e M,8.1% Transient Oaupanry Tax. $13.4 M,5.9% Sales Tax, Franchises, $13.0 M. $6.3 M,3.0% 19.0% 2 On a more positive note,Transient Occupancy Taxes are anticipated to reach$13.4 million,a 7.7 percent increase, due to the opening of the Waterfront Hilton Tower, and better than anticipated occupancy at the Springhill Suites Marriott. Licenses and Permits, estimated at $7.6 million, reflect a 3.8 percent decline due to a slowing down of new development in the City. Franchise Taxes are anticipated at$6.6 million, a 4.3%decrease over the current year adopted budget,primarily due to the low price of natural gas and energy conservation programs offering discounts and credits to electricity users. Utility Users' Taxes,budgeted at$18.4 million is decreasing by$1.1 million,or 5.7 percent,due to conservation efforts and bundled telecommunication packages. FY 2018119 General Fund Budget Highlights The General Fund portion of the FY 2018/19 Adopted Budget totals $228.4 million in expenditures reflecting a $4.3 million, or 1.9 percent, increase from the current year Adopted Budget of $224.0 million. Of this amount, $3.9 million is due to fixed cost increases including: higher Ca1PERS pension costs for active and retired employees ($2.2 million); increased employee skill pay and other benefit related costs ($426,000); employee benefit costs ($700,000); General Plan implementation of the Research and Technology Zone section in Community Development ($150,000); election costs ($110,000); and security services in community centers, parks and the Main Library($50,000). The remaining budgetary adjustments are described in the narrative sections below. General Fund Expenditures Total General Fund expenditures equal $228.4 million, supported by ongoing General Fund revenue and $2.2 million in one-time capital funding for a structurally balanced budget. Below are General Fund allocations by Department. AdoptedActual Actual Actual Adopted Revised* City Council 277,787 317,501 333,449 385,111 288,833 391,910 0.2°/0 City Manager 2,132,415 2,169,067 2,115,550 2,524,042 2,097,310 2,557,692 1.1% City Attorney 2,425,476 2,538,974 3,052,076 2,602,105 1,980,235 2,625,866 1.1% City Clerk 894,628 790,388 830,362 803,698 637,966 961,120 0.4% City Treasurer 166,768 204,137 200,781 234,302 175,178 240,745 0.1% Community Development 6,963,430 7,065,310 6,769,810 7,385,762 5,677,679 7,760,350 3.4% Community Services 9,197,737 9,707,697 10,432,500 8,410,110 6,130,165 8,535,496 3.7% Finance 5,451,956 5,658,766 5,762,862 5,935,710 4,531,482 5,987,130 2.6% Fire 44,891,741 46,111,933 46,745,304 46,882,898 35,204,284 47,883,692 21.0% Human Resources 4,606,198 6,582,044 5,534,935 5,888,360 2,404,212 5,899,304 2.6% Library Services 4,426,319 4,520,333 4,689,274 4,992,413 3,777,320 5,004,995 2.2% Information Services 6,846,296 6,742,133 6,384,323 6,955,642 5,151,198 7,111,312 3.1% Non-Departmental 31,936,838 39,021,720 30,279,403 29,656,990 30,258,187 30,747,944 13.5% Police 67,802,070 71,638,444 73,542,601 75,761,418 54,994,516 76,906,975 33.7% Public Works 22,198,896 21,478,006 22,131,467 25,629,98' 19,126,430 25,756,991 11.3% TOTAL 210,218>556 224>546>454 218,804,697 224,048,543 172>434>995 228>371>521 100.0% *The FY 2017/18 Revised Budget is adjusted to a nine-month period through June 30". 3 Four City departments - Police, Fire, Public Works, and Non-Departmental - comprise $181.3 million, equal to 79 percent, of the total Adopted General Fund Budget. The remaining Departments each comprise about 4 percent or less of the General Fund Budget, illustrating the complexity of balancing a City budget when many departments comprise just a small fraction of the General Fund's coffers. The Non-Departmental budget includes bonded debt service, utility costs, general leave payouts, and other items that do not apply to a single department. Table of Organization The Adopted Budget reflects flat staffing levels across All Funds. With a total headcount of 986.25 FTEs, the City is still 157 positions below its all-time high of 1,143 FTEs in FY 2008/09, maintaining a 14 percent reduction from FY 2008/09 pre-recession staffing levels. Table of Organization-All Funds 1,200.00 i 1,14130 :,150.00,100.00 - I 1,050.00 - -- 1,000.00 1,000.50 983.75 98625 93625 9S6M ----- 972��.0�-97275-078.35 950.00 -..-- - - -- 900.00 850.00 EY 09/10 FY 10/11 FY I II12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 1647 FY 17/18 FY 18/19 Protecting the Community Funding for Public Safety represents 55 cents of every dollar spent in the General Fund. With over half of the General Fund Budget committed to the Police and Fire Departments, the City has dedicated the greatest share of its resources, or$124.8 million, to these core services. Police In the Police Department, the budget adds $50,000 for additional contract security guard services at the Main Library, parks, beach and community centers, to further protect residents in public places. In the Capital Improvement Program, $2.2 million is included for improvements to the Police Department facility. Fire In the Fire Department, the Adopted Budget adds $250,000 for a lease financing payment for the replacement of a Fire engine,an ambulance, and the refurbishment of a Marine Safety rescue watercraft. An additional $68,000 increase is for emergency dispatching services provided by the Metro Cities Joint Powers Authority. The CIP includes $125,000 for the reconfiguration of Fire Station 8 living quarters. 4 Public Safety FY 18/19 Budget $124.8 M - General Fund Only Fire-Emergency Reponse, $32,995,7S0 Police Investigations, $15,376,777 Fire-Medical Program, - - $6,022,262 Police-Dispatch/Property/ fire-Marine Safety, Evidence/CSI/Records/ S5,547,1S6 Adman&Training, $16,329,475 Fire-Prevention, $40Sg,730 Fire-EOC/Admin,_ $1,2S9,794 Police-Uniform/Patrol, $45,199,723 Preparing Today for the Future- CalPERS In December 2016, the CaIPERS Board of Administration voted to lower the annual expected rate of return for the over $300 billion Statewide portfolio from the existing rate of 7.5 percent to 7.0 percent. While this is a practical and financially sound response to the mounting pressure that PERS' investment projections have gone largely unmet for years, this change will regrettably be fully home by cities and counties throughout the State, not by CalPERS itself. For the City of Huntington Beach, the increased pension costs will be significant. Currently, annual CalPERS costs are about $35.4 million in the General Fund. This cost will increase by approximately $3.5 million to$5.4 million every year,for the next five years,due to variables outside the City's control. It is anticipated the City will incur an additional $22 to $25 million in pension costs by FY 2022/23, bringing the City's total CalPERS pension costs to approximately $57 million. This will hamper the City's ability to invest in its infrastructure, enhance services, restore cuts made during the Recession, or increase staffing although workload demands continue to increase. As a result, the FY 2018/19 Adopted Budget is conservative, and increases funding only as needed, to help reduce the impact that rising pension costs will have on future budgets. This is not only necessary -- it is the responsible thing to do to financial resilience during times of recession, revenue shortfalls or other unforeseen circumstances. 5 Rising CalPERS Costs: CAPERS Discount Rate Fiscal Impact Cumulative Six-Year Estimated Increase $60,000 $57.4M $53.5M $50,000 $48.2M $43.7M $40,000 $36.4M $38.7M 0 __ $32.SM f $30,000 c $20,000 $10,000 $ FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Actual Adopted Adopted Projected Projected Projected Projected ■cumulative$Increase from FY 16/17 Being Proactive Pays Oft The City's pension costs are expected to total$38.7 million in FY 2018/19. This reflects a$2.3 million, or 6.3 percent increase to last year's adopted budget. The City's unfunded pension liability is currently $420.0 million, representing a 67.3 percent funded status. To help reduce this unfunded liability, in August 2013, the City Council amended its Financial Policies to include an additional $1.0 million contribution. The Adopted FY 2018/19 Budget does not include this $1.0 million additional contribution. Based on actuarial valuations conducted in FY 2012/13, if this contribution is made consistently over a 25 year period, (the first four years have been funded), it is projected that taxpayers may save a net $53.7 million. The City Council also adopted a Pension Rate Stabilization Plan, otherwise known as a Section 115 Trust, to provide an additional alternative investment vehicle outside of PERS, providing the ability to select a portfolio based on the City's own distinct risk tolerance; and,the desire to achieve a one-for-one reduction in its liabilities. The City's wisdom to prepay these liabilities several years ahead of schedule, will help soften the blow of higher pension costs in the future. While the impact of higher Ca1PERS costs will not be entirely mitigated, this proactive strategy to pref ind liabilities well ahead of schedule has placed Huntington Beach in a stronger position than many other cities. 6 General Fund Reserves Overview To maintain our solid bond ratings, the City must continue to demonstrate fiscal prudence and controls on spending. Maintaining solid emergency reserves is yet another way of demonstrating financial discipline. According to Fitch Ratings, "The City's strong financial resilience assessment is based on Fitch's expectation that the City would use a combination of its strong budget flexibility and robust reserves to offset recessionary revenue declines." Further, according to the Government Finance Officers Association of the United States and Canada, "reserves are the cornerstone of financial flexibility. Reserves provide a government with options for responding to unexpected issues and a buffer against shocks and other forms of risk." There are many types of risks that reserves help to mitigate including revenue volatility, extraordinary unanticipated expenditures, infrastructure breaches, extreme weather events, and manmade public safety emergencies. The growth of the City's reserves over the last decade, coupled with tight controls over expenses, signal the City's commitment to long-term resilience and overall preparedness. General Fund Reserves b Type n ousan s 1 Audited Audited Econmruc Uncertainties 011 25,011 25,011 25,011 Laieaanon Reserve 900 Equipment Replacenem ' 8,295 8,295 8,295 8,295 Redeveloprnent Dissolution 1.321 1.080 LORD 1,080 General Plan Mamtenarr 720 232 380 380 Capital Improvement Reserve(CIR) 7.916 8,046 8,046 8,046 Senior Center Debt Service Reserve , , 2,000 2,000 2,000 2,000 CaIPERS"One Equals Five"Plan 500 CalPERS Rate lnereastip 1,287 1,287 1,637 1,637 CayView Replacement 889 1,028 1,028 1,028 Animal Control Shelter 1.500 1,685 Cay Facility Sectaity Enhancements 350 Sand Replenishment and Park improvements 365 650 200 200 Section 115 Tnm 1,000 500 500 500 Triple Flip I 3,745 2,118 2,118 Pokce Facility Enhancements 2,000 2,000 Strategic Planning Initiatives mkt 40NOW8 558 Other Fmd 2 ' cc n * 12,716 9 288 8.127 8327 Total FLnd Balance 61.180 61,180 Other Fund Balance includes Encumbrances,Non-Spendable and Restricted items. The FY 2018119 Capital Improvement Program -Paving the Way to the Future General Fund 15% Charter Requirement for Infrastructure The City Charter requires that 15 percent of General Fund revenues be allocated to infrastructure spending based on a five-year rolling average. The FY 2018/19 Adopted Budget exceeds the Charter mandated 15 percent spending requirement on infrastructure based on a five-year rolling average. The FY 2018/19 Proposed Budget commits approximately $39.8 million in General Fund spending across departments for the maintenance and improvement of the City's infrastructure. This amount also includes $5.2 million for concrete replacement, Police facilities improvements, beach facility upgrades, arterial roadway projects, and park renovations. Of this amount, $2.8 million is dedicated to facility enhancements, $1.0 million for parks and beaches, $600,000 for alley rehabilitation, concrete and parking in various neighborhood throughout the City, and $700,000 for street and road improvements. The $5.2 million transferred to the Infrastructure Fund to ensure proper accounting. 7 Capital Improvement Program—All Funds The Capital Improvement Program identifies the major public improvements to the City's infrastructure over the next five years across All Funds. In general, the CIP includes new projects and upgrades to existing facilities of$50,000 or more. The primary funding sources for capital projects are restricted revenue funds for street repairs, grants, the General Fund, and Enterprise Funds such as the Water and Sewer Funds. For FY 2018/19, the CIP totals $24.7 million in new spending across multiple funds with projects distributed throughout the City. The plan addresses critical infrastructure and capital needs divided into numerous categories including drainage and water quality, facilities, neighborhoods, parks and beaches, sewer, streets, and transportation. FY 2018/19 Capital Improvement Program $24,717,523—All Funds YaA Funds,64% Gas Taa/Orep 42.13.0% NMO%,11 Water Funds, General Fund,I1.0% Infrastruc oe Fund,3.0% Sewer Funds,17.0% Grants/OM.,1.0% Measure M.8.o% Neighborhood, Streets and Transportation Improvements The adopted budget continues to fund aesthetically pleasing, safe and reliable infrastructure to a City's residents and community. The FY 2018/19 Adopted Budget includes funding to maintain the City's sidewalks, roadways and infrastructure. Local neighborhood improvements total $3.2 million in sidewalk replacements, residential street overlay, curb ramps, and residential alley improvements. Arterial roadway improvements total $6.7 million for Edinger Avenue (Graham to Bolsa Chica); Saybrook (Heil to Edinger); Algonquin (Warner to Heil); Slater (Beach to Gothard); Newland (Yorktown to Garfield); Graham (Warner to Springdale Street), Delaware (Main to Ellis) and, Atlanta Avenue (Bushard to Brookhurst). These projects will help the City reach a Pavement Condition Index (PCI)rating of 80, or"Good." A budget of$452,000 has also been included to fund the third year of the street lighting improvements in the downtown area. A total of$355,600 is included for traffic signal improvements and signal synchronizations as well. 8 Parks Projects Keeping true to our commitment of improving the quality of life within our community, the FY 2018/19 Adopted Budget includes $2.6 million for park improvements to enhance or improve open space throughout the City. Adopted projects include: replacement of the irrigation system and turf at Central Park East; funding for the replacement of five beach shower stations; new rubber safety surfacing at the John Bacca design phase of the Countywide beach sand replenishment project; improvements to the open space at Irby Park; construction of a permanent parking lot and enhancements to the Urban Forest Trail at Huntington Central Park; construction of a beach playground; upgrades to the Edison Park playground; Murdy Park Sports Field enhancements; turf replacement at the Central Park Sports Complex, and restroom improvements at Central Park. Facilities Improvements In prioritizing capital needs at our facilities, the City focused on improvements that improve safety and the modernization of its facilities. The FY 2018/19 Adopted Budget includes $2.9 million in funding for facilities improvements. The proposed facilities improvements include: Police Department facility enhancements, ADA improvements at the Central Library; HB Art Center building improvements; refurbishing damages at the Newland House Museum; expanding the City's fiber footprint; renovating the Central Library Main Theater, renovating living quarters at Fire Station 8; and refurbishing certain portions of the City jail. Enterprise Funds Enterprise Funds are proprietary funds supported by user fees and charges. The rates charged to customers for these services cover the costs of operation, maintenance, and, more importantly, the financing of related capital and infrastructure improvements. The City maintains multiple Enterprise Funds including, Refuse, Water, Water Master Plan, and Sewer Service Funds. Expenditures for FY 2018/19 total $67.2 million for both operating and capital improvement costs. Due to the complexity and number of projects, the annual budgets in Enterprise Funds tend to fluctuate significantly between fiscal years. Projects for the Water, Water Master Plan, and Sewer Service enterprises correspond with the adopted Master Plans and major maintenance programs. Within the CIP, water projects include production and distribution system improvements and water main replacements. Sewer projects include sewer lift station reconstruction and sewer lining projects. FY2014/15 FY2015/16 FY2016/17 FY2017/18 FY2017/18 FY2018/19 Fund Actual Actual Actual Adopted Revised Adopted Enterprise Funds 00504-Refuse Collection Service 11,290,392 11,277,383 10,821,112 12,000,497 11,929,420 12,056,902 00506-Water 38,238,820 40,267,648 44,921,267 38,639,561 30,582,694 40,593,832 00507-Water Master Plan 1,213,468 1,375,023 1,018,991 5,084,500 13,495,545 4,667,279 00511 -Sewer Service Fund 8,505,389 8,729,189 9,351,473 9,326,314 12,167,263 9,853,883 TOTAL 59,248,069 61649 43 66,112,843 65,050,872 68,174,922 67171,896 9 Special Revenue Funds Special Revenue Funds are funding sources that are legally restricted to a specific purpose. An example of a Special Revenue Fund is the Gas Tax Fund or the Measure M Fund, which limit expenditures to street and transportation improvements only. Special Revenue Funds total $17.4 million in the Adopted Budget for FY 2018/19. A subset of these funds totaling $13.6 million, which are used primarily for capital projects, is highlighted below: FY2014/15 FY2015/16 FY2016/17 FY2017/18 FY2017/18 FY2018/19 Fund Actual Actual Actual Adopted Revised Adopted Special Revenue Funds 201 -Air Quality Fund 237,062 303,429 232,996 91,183 815,037 266,115 206-Traffic Impact 163,821 563,921 610,800 158,042 207-Gas Tax Fund 2,520,382 6,085,288 2,917,528 3,266,200 4,633,941 2,718,000 209-Park Acquisition&Develop 404,780 178,003 1,585,229 121,530 493,250 60,000 213-Measure M Fund 1,330,575 3,232,964 4,878,402 4,095,718 5,971,134 3,613,473 219-Prop 42 Traffic Cong Relief 2,779,524 415,526 309,655 812,000 1,969,781 1,232,000 226-Quimby Fund 14,716 1,377,639 1,502,692 1,058,516 228-Park Dev Impact-Res 138,394 133,984 289,780 2,889,012 2,987,896 1,174,637 235-Park Dev Impact-Non Res 316,800 316,800 308-Parking In-Lieu Fees 50,355 8,966 51,697 50,000 584,819 105,000 995-Highway Safety Imp Prog 427,871 150,800 7,369 573,300 3,270,161 137,600 1247-Road Mamt.&Rehab 1,125 734 1,125,734 3,280,923 Total S clal Revenue Funds 8,052,764 11,389,681 11,214,972 14,402,316 23,512,487 13 646 264 Conclusion The FY 2018-19 Adopted Budget was carefully prepared to balance City Council and community priorities with a sustainable and sound financial plan. I am grateful for the valuable policy guidance provided by the City Council during the budget development process. While it has been a challenging year,the Adopted FY 2018/19 Budget provides a financial plan that meets these challenges and continues to provide a roadmap of continued fiscal responsibility for the upcoming year. I would like to specifically thank all City department directors, their staff, and the Budget Management Division, who worked collaboratively to develop and produce this budget. With the City Council's leadership, and the support of the citizen-led Finance Commission, Huntington Beach will continue to be a leading example of resilience, excellence and prosperity. Sincerely, Fred A. Wilson City Manager 10 City of Huntington Beach Community Profile Adopted Budget - FY 2018/19 Overview Of History Founded in the late 1880s, Huntington Beach was incorporated as a Charter City in 1909. Huntington Beach has a Council/Manager form of government wherein seven City Council members are elected to four-year terms, and the Mayor is filled on a rotating basis from the incumbent Council Members. The City Attorney, City Clerk and City Treasurer positions are also elected and serve four-year terms. In August 2011, the unincorporated oceanfront community of Sunset Beach was officially annexed by the City of Huntington Beach. Sunset Beach is a small beachfront community with approximately 1,000 residents and 1.5 square miles of land. Beachfront properties with high property values make this community a valuable addition to the City. Sunset Beach features one of the widest and most pristine beaches in Southern California and is home to the historic Sunset Beach Arts Festival. Location Huntington Beach is located on the shore of the Pacific Ocean in northwestern Orange County. Huntington Beach is bordered by Westminster to the northwest, Fountain Valley to the northeast, Costa Mesa to the east, Newport Beach to the southeast, and Seal Beach to the west. The City is positioned for the global market at 18 miles southeast of the Port of Long Beach and Los Angeles Harbor, 35 miles southeast of Los Angeles, and 95 miles northwest of ° San Diego. 11 City of Huntington Beach Community Profile Adopted Budget - FY 2018/19 Lifestyle The City of Huntington Beach is located on the Orange County coast, 35 miles southeast of Los Angeles and 90 miles northwest of San Diego. With a population of 202,413 residents, it is known as Surf City due to its abundance of beaches; the sunny, warm Mediterranean climate; and its casual lifestyle. With over 10 miles of coastline to boast of, Huntington Beach plays host to over 13 million visitors annually. Listed among the nation's safest cities for decades, Huntington Beach has often been ranked among the "Top Ten Safest Cities by City Crime Rankings' by the Federal Bureau of Investigation. The City boasts an annual median household income of $85,312, higher than the median household income for the United States, the State of California and Orange County. In addition, more than half of its residents, or 51 percent, have a college education, rendering it one of the top three cities to live in within Orange County by the Orange County Register (September 2017) and one of the top ten "Happiest Cities in the U.S." by WalletHub (March 2018). Huntington Beach is home to a thriving beach community, consistently ranked in the top 10 best beaches in California. A world-class Central Library with four branch libraries, numerous picturesque parks including the 356-acre Central Park, numerous cultural and sporting events, and a wide variety of dining experiences make Huntington Beach an ideal location to live, work, visit, and play. Fourth of July Celebration A proud tradition for over a century, the City's most iconic event- the Fourth of July Celebration- has over 1 million television viewers, over 500,000 in-person attendees and is known nationally as "the largest Fourth of July Parade west of the Mississippi." This event includes the parade, 5K run, and a fireworks show on the pier. S li • ~ I7 1 12 City of Huntington Beach Community Profile Adopted Budget - FY 2018/19 Sports Events The City is home to the world-famous Vans US Open of Surfing, featuring over 200 of the top surfers from around the globe and attracting over 300,000 visitors each year. Also popular is the Surf City marathon, Orange County's longest running marathon that attracts runners from all over the world, with 15,000 participants in 2018. The annual AVP Beach Volleyball Tour also commands a strong presence totaling 12,000 visitors each year. In addition, the City is planning its first Surf City Escape Triathlon in April 2018, which will add to the repertoire of amazing sports events in the City. -:%�'� ° � .ice '' 'V.. •, a. _ r HB Air Show �! In 2017, the City held the 2nd Annual Breitling Huntington Beach Air 1 Show, the only beachfront air show on the West Coast. An exhilarated crowd of over 450,000 enjoyed hours of entertainment featuring the U.S. Blue Angels, Royal Canadian Air Force's Snowbirds and F-16 Fighting Falcons. Excitement is already building for the 31 annual Huntington Beach Air Show, which will bring back the exciting Air Force Thunderbirds to the dramatic lineup. r� -- Sunf Crh I. - i Ak- .r-AMM The City also hosts a variety of other exciting events for families and visitors such as the annual Pacific Islander Festival, Cherry Blossom Festival, Concours d'Elegance, and Civil War Days. 13 City of Huntington Beach Community Profile Adopted Budget - FY 2018/19 Film & TV The City's pristine miles of coastline offering a variety of N' amazing scenic landscapes and consistently sunny climate - have attracted numerous high-profile film projects to the City including: Curb Your Enthusiasm, It's Always Sunny in �. Philadelphia, Lucifer, Man vs. Food, Ballers, the Steve Harvey Show, and multiple advertisers such as Adidas, Lululemon, "0 and Fabkids. The City's reputation as a film-friendly city was affirmed in 2017 by the receipt of the Orange County Business 5 Council's "Turning Red Tape into Red Carpet" award for its film application. Central Park ,a The City's 356-acre Central Park is the largest city-owned park in Orange County, which includes the recently opened new Senior Center, Central Library, Shipley Nature Center, and �•; three restaurants. Working with the City's newly-established o} Huntington Central Park Committee, the park is undergoing 1 several improvements; including rehabilitating pathways, removing declining trees, replacing trees, and constructing a z - permanent parking lot in the west side of the park. =s Central Library I �� In November 2017, the City's Central Library opened Sunday hours for its patrons. During the Great Recession, Sunday HUNT, N g hours for the Central Library were eliminated due to budget — CEIVRALWM,*MTRaCam constraints. With the improved economy, the City was able to provide Sunday hours for the library's patrons. F � e World Famous Huntington Beach & Pier r Huntington City Beach is one of the best beaches on the west coast. Home to the longest recreational pier in the state, the landmark Huntington Beach Pier is located at the heart of I Downtown. Originally built in 1904, it is the longest concrete municipal pier in California. Stretching 1,856 feet into the Pacific Ocean, it is a favorite spot for fisherman, families, and romantics who flock here daily to enjoy the "million-dollar" sunsets. For over 100 years, the Pier has been an iconic coastal symbol of Huntington Beach. — 14 City of Huntington Beach Community Profile Adopted Budget - FY 2018/19 Education The Huntington Beach community is proud of its educational system that provides learning opportunities for its nearly 50,000 students of all ages. Huntington Beach offers residents: • 38 elementary schools • Four high schools • One community college and several other colleges are in close proximity to the City including but not limited to, Orange Coast College, the University of California, Irvine, and California State Universities at Long Beach and Fullerton. Business & Economy The City of Huntington Beach is a leading commercial, industrial, and recreational center of Orange County, with a diverse economic base and educated workforce. Its stable property tax base, strongly diversified sales tax base, and vibrant tourism and leisure industry keep the City well positioned to maintain a stable local economy. This has helped the City earn various accolades throughout the year including "141' Best Run City in America" (Wallet Hub, July 2018) and #4 out of 116 cities nationwide for "Best Financial Shape" (Fiscal Times, January 2017). The Huntington Beach business community is extremely diversified with no single industry or business dominating the local economy. Local businesses include aerospace and high technology, petroleum, manufacturing, computer hardware and software, financial and business services, hotel and tourism, automobile services, large-scale retailers and surf apparel, just to name a few. The diversification of the City's sales tax base is enviable, with no particular area of industry over-concentration, thereby mitigating the impact of industry-specific downturns. Annual taxable sales of about $3.4 billion place Huntington Beach as one of the top retail sales communities in the County. Tourism and technology are the leading industries in Huntington Beach, home to more than 650 industrial businesses, including Boeing, C & D Aerospace, and Rocket Lab. Huntington Beach boasts a diversified and dynamic economy. Industrial With a strong commitment to industrial activities, the City has 1,762 acres of land zoned for industrial use. There are three general industrial areas: the Northwest Industrial Area, the Gothard Industrial Corridor, and the Southeast Industrial Area. Major industrial development continues in the Northwest Area of 28 acres of McDonnell Center Business Park Phase II. The Gothard Industrial Corridor represents unique opportunities for"incubator" industries, or first generation businesses. Huntington Beach is home to over 650 industrial businesses, including Boeing, Quiksilver Corporate Headquarters, Zodiac Aerospace, Rocket Lab, Cambro Manufacturing, and C & D Aerospace. eoEiivc CAMBRO ZODIAC AEROSPACE 15 City of Huntington Beach Community Profile Adopted Budget - " 2018/19 Commercial Huntington Beach has approximately 1,300 acres zoned for commercial use. The major concentration of commercial use in Huntington Beach are located along Beach Boulevard, Brookhurst Street, Edinger and Warner Avenues, and at many major ' intersections, with numerous locations scheduled and primed for "y development. Beyond the beach, the City of Huntington Beach boasts top-class t restaurants, shopping, hotels, resorts, spas and a thriving downtown district. With more than 30 neighborhood and regional shopping centers, the City has nearly eight million square feet of retail shopping space to satisfy every dining and shopping need. The City, Chamber of Commerce, and the Marketing and Visitors Bureau market the community to encourage visitors and residents to shop in town to support the local economy. Huntington Beach demographics bring impressive buying power to a wide variety of retail and service businesses. Innovation Philips Lighting & American Tower Company teamed up with Huntington Beach to become the first city in the United States to install approximately 200 Smart Fusion Poles. The Smart Fusion Pole combines LED street lighting with hidden antennas for 4G and 5G cellular services. Installation of the poles is scheduled to begin in 2018. Facts and Figures Population: 202,413 (2017 Estimate) • Fourth Largest City(by population) in Orange County ypp • 241h Largest in California Land Area: 28 Square Miles • Fourth Largest City (by land area) . in Orange County — • 78" Largest in California Median Family Household Income: $85,312 (2017 Estimate) 1 _ �_` ._ 16 City of Huntington Beach Adopted Budget-FY 2018/19 Revenue vs. Expenditure ALL FUNDS FY 201718 FY 2018119 AnnualBudget Description Adopted Adopted Incr/(Decr) %Incr/(Deer) Revenue 351,125,231 368,855,896 17,730,665 5.05% Use of Fund Balance 10,119,128 4,272,063 (5,847,065) -57.78% Total Sources of Funds 361,244,359 373,127,959 11,883,600 3.29% Expense 361,244,359 373,127,959 11,883,600 3.29% Total Uses of Funds 361,244,359 373,127,959 11,883,600 3.29% !Surplus/(Deficit) • • r Sales Tax Franchises 23% 3% Transient Occupancy Tax 6% Utility Users Tax 9% License 8 Permits 4% Fines 8 Forfeitures 2% Fund Balance 2% Property Tap 51% • • Operating Expenses 30% lCapital Expenditures / 9% Debt Service/Transfers 11% Non-Operating Expenses 0% Personnel Services 50% 17 Intentionally Left Blank 18 City of Huntington Beach Adopted Budget-FY 2018/19 Revenue vs. Expenditure General Fund FY 20 7 Y 201819 Annua Budget Description Adopted Adopted Incrl(Decr) %Incrl(Decr) Revenue 224,048,543 226,171,521 2,122,978 0.95% Use of Reserves 2,200,000 2,200,000 100.00% Total Sources of Funds 224,048,543 228,371,521 4,322,978 1.93% Expense 224,048,543 228,371,521 4,322,978 1.93% Total Uses of Funds 224,048,543 228,371,521 4,322,978 1.93% Sur lust(Deflclt) Transient License 8 Permits • • r Utility Users Tax 3% Occupancy Tax 8% Franchises 8% Fines 8 Forfeitures 3% 2% a+ Use of Money 8 Property 8% Revenue from Other Agencies Sales Tax 1% 19% Charges for Current Services 11% Other Revenue L 1% Non-Operating Revenue Property Tax 0% 38% Operating Expenses 18% Debt Service Al 1% Transfers 9/ Personnel Services 72% 19 Intentionally Left Blank 20 City of Huntington Beach _ Revenue Descriptions and Assumptions = Adopted Budget — FY 2018/19 GENERAL FUND REVENUE: $226.2 Million Charges for Cu ent Semces Dsher Revenue NM-Operating Revenue S25.0D1.176 51,376.D91 S498.613 11% 14 O% Property Tea 585.908804 38% Revenue from other Agencies 52,895.061 1% Use of Money&Pvoperry 517.236.429 8% Fines&Forfenures S4.316,267 2% License&Permits S7,593,907 3% Utlity Users Tax 518,360,172 8% Tranvem Occupenry Tax 513.445,035 Sales Tax 6% 542.992,731 19% FfaMhises S6, .7135 3Y Property Tax: $85,908.804 Property Tax represents the largest General Fund revenue source for the City, accounting for 38% of total budgeted General Fund revenue for FY 2018/19. Property Tax for the FY 2018/19 Adopted Budget includes the assessed values of Huntington Beach and Sunset Beach properties. The Property Tax category consists of Basic Levy, Prior Year Property Taxes, Supplemental Roll Property Taxes, and Other Property Taxes. • Basic Levy, Prior Year Property Taxes, and Supplemental Roll Property Taxes: Basic Levy and Prior Year Property Taxes include secured and unsecured taxes. The total Secured and Supplemental Roll Property Tax for FY 2018/19 is $54.4 million, which is $1.6 million or 3.0% higher than the prior fiscal year's Adopted Budget and reflects continued improvements in the housing market. The total Unsecured Property Tax for FY 2018/19 is $1.7 million, remaining the same as the prior fiscal year's Adopted Budget. • Other Property Taxes: Other Property Taxes revenue for FY 2018/19 is $29.8 million. The Other Property Taxes revenues are composed of several tax sources, but the two major sources are In-Lieu of Vehicle License Fee (VLF) and the Retirement Property Tax. o In-Lieu of VLF proceeds is a portion of the City's annual VLF revenue exchange with the State for property tax. The In-Lieu of VLF revenue for FY 2018/19 is $20.1 million. 21 City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2018/19 GENERAL FUND REVENUE -CONTINUED o Triple Flip Reimbursement is a swap of sales tax revenues with property tax revenues. In 2004, the California Economic Recovery Bond Act was approved, which authorized the issuance of$15 billion in bonds to close the State's budget deficit. To guarantee the bond repayment, the State issued the Revenue and Taxation Code Section 6201.5 that lowered the Bradley Bums Uniform Sales Tax rate from 1% to 0.75%. In return, the cities were reimbursed 0.25% in the form of property tax known as the Triple Flip Reimbursement. On August 6, 2015, the State of California made its final payment on the 2004 Economic Recovery Bonds. As a result, the Bradley Bums allocations reverted back to the original Sales Tax rate of 1%, effective in March 2016. o Retirement Property Tax, levied annually since 1966, was capped by the City Council, Ordinance No. 3954, on July 16, 2012 at $0.01500 per $100 of assessed value. The Retirement Property Tax revenue for FY 2018/19 is approximately$6.1 million. Other Local Taxes: $81,445,173 Other Local Taxes category represents the second largest General Fund revenue source for the City, accounting for 36% of total budgeted General Fund revenue for FY 2018/19. Other Local Taxes consist of Sales Tax, Utility Users Tax, Transient Occupancy Tax, and Franchises. This category represents a 1.3% increase from last year's Adopted Budget of$80.4 million. • Sales Tax: Sales Tax revenue for FY 2018119 is $43.0 million, a 3.6% increase from last year's Adopted Budget of$41.5 million. • Utility Users Tax (UUT): Utility Users Tax revenue for FY 2018/19 is at $18.4 million, which is a 5.7% decrease from last year's Adopted Budget primarily due to the decline in gas, telephone and cable usage. The City charges a 5% rate on water, gas, and electricity usage and a 4.9% rate (post Measure P from 2010)on cellular and land line telephone and cable/video usage. • Transient Occupancy Tax (TOT): Transient Occupancy Tax revenue for FY 2018/19 is anticipated to reach $13.5 million with strong occupancy in Huntington Beach hotels, which includes the expansion of the Waterfront Hilton Beach Resort in 2018. • Franchises: Franchise revenue for FY 2018/19 is $6.6 million. These revenues are derived from franchise agreements between the City and private firms such as gas and electric utility franchises with Southern California Gas and Southern California Edison; transfer station and refuse franchises with Rainbow Disposal; pipeline and cable television franchises with various firms; and bus bench franchise. Charges for Current Services: $25,001,176 The Charges for Current Services category represents the third largest General Fund revenue source for the City. These revenues are from various"fees for service" activities such as plan check reviews by Public Works and Community Development Departments, fees for recreational classes and programs, FireMed membership and billing service reimbursement, and other activities. Revenues from this category include transfers from proprietary funds such as Water, Refuse, Sewer, Retiree Medical Trust, and Retirement Supplement Trust to pay for expenditures incurred by the General Fund. Use of Money and Property: $17,136,429 The Use of Money and Property revenue for FY 2018/19 is $17.1 million, a 0.9% decrease from last year's Adopted Budget of$17.3 million. This category is comprised of a variety of activities including interest income, lease and concession income, oil well royalties, parking revenues, and jail booking fees. 22 City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2018/19 GENERAL FUND REVENUE -CONTINUED Licenses and Permits: $7,593,907 Licenses and Permits revenues are associated with the development permit and license fees from the Community Development and Public Works Departments. Licenses and Permits, estimated at $7.6 million, show a $0.3 million or 3.7% decline due to the slowing down of new development in the City. Fines, Forfeitures, and Penalties: $4.316,267 Fines, Forfeitures and Penalties revenue includes traffic and parking tickets, and fines levied on delinquent library materials. Revenue from Other Agencies: $2,895,061 Revenue from Other Agencies includes reimbursements and fees received from federal, state, and local agencies. Non-Operating Revenue: $498,613 The Non-Operating revenue for FY 2018/19 is $498,613, mirroring prior fiscal year. This category includes transfers from other funds such as The Strand Parking Structure Fund and, Mello Roos Fund and numerous Community Facilities District Funds. Other Revenue: $1,376,091 Other revenue includes records fees from the City Clerk's passport processing, sales of City owned equipment, restitution and settlement payments. NON-GENERAL FUND REVENUE The City of Huntington Beach's Adopted Budget for FY 2018/19 Non-General Fund Revenue is $142.7 million. Enterprise Funds: $68,130,551 Enterprise Funds revenue represents the largest Non-General Fund revenue source for the City. This revenue consists of fees received for Water, Refuse Collection, Sewer, and Water Master Plan services. Water service is the largest revenue source of the four service fees contained in the Enterprise Funds. The City's water utility operations are funded by charges to municipal users (residential and commercial) of the City's water service. Refuse Collection service is the second largest revenue source of the total Enterprise Funds budget. The City contracts with Republic Services (formerly Rainbow Disposal) to provide refuse service, which is supported by fees received. Special Revenue/Internal Service/Other/Capital Project Funds: $40,420,479 This category of funds represents the second largest Non-General Fund revenue source for the City. This category of funds includes the Self Insurance Worker's Compensation, Self-Insurance General Liability, Quimby, Measure M, Gas Tax/Highway Users Tax, Traffic Congestion Relief Proposition 42, and Fourth of July Funds. Public Financing Authority/Debt Service/Assessment Districts Funds: $11,475,958 Huntington Beach has a Public Finance Authority (PFA), established in 1988 to issue debt for the financing of public improvements and other capital purchases. In FY 2018/19, the PFA Fund is budgeted to receive $5.0 million in non-operating revenues. This non-operating revenue derives from the repayment of debt by the General Fund and other funds related to various capital improvement projects. The revenue is recorded as a transfer or "non-operating revenue" and is then used to pay debt service according to each bond's amortization schedule. The City also has several Community Facility Districts (CFDs) that receive assessment revenue to pay off debt related to developments in specific areas of the City. 23 City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2018/19 Trust and Agency Funds: $9,577,820 Trust and Agency funds consist of the Retirement Supplement and Retiree Insurance Funds, Strand Parking Structure Fund and two Business Improvement District (BID) Funds. The two Business Improvement Districts that include the Hotel/Motel and Downtown Merchants are allowed to collect assessments from their members for the use of various improvements. The City acts as an intermediary for the BIDs and records these assessments in two distinct funds. The BIDS then submit annual operating budgets, which are received and approved by The City Council. Recognized Obligation Retirement Fund (RORF): $9,834,687 Pursuant to Assembly Bill 1X 26, the Redevelopment Agency was dissolved on February 1, 2012, resulting in the creation of the Successor Agency and the Recognized Obligation Retirement Fund (RORF), which is where all of the former Redevelopment Agency's properties, contracts, and leases were transferred. Grant Funds: $2,072,724 This category consists of Federal, State and Local funded grant monies received by the Police, Fire, Public Works, Library, Community Services and Business Development Departments. Separate Legal Governing Board Fund: $1,172,156 The City has a Joint Powers Agreement (JPA) with local fire departments to use the City's training facility on Gothard Street. The City also administers the West Orange County Water Board (WOCWB). 24 City of Huntington Beach Revenue Summary Adopted Budget- FY 2018119 ALLFUNDS Summary Combined by Fund Percent FY 2014115 FY 2015116 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00100 General Fund 213,144,929 219.178,550 218,821,667 224,048,543 171,815,219 226,171,521 0.95% 00101 Specific Events 454,057 557,483 741,240 673,000 673,000 762.500 13.30% 00103 Donations Fund 1.237.142 621,220 691,858 600,300 00104 School Events 23 25 (3,077) 00106 Interest Allocation (172,214) 00107 Evidence Seizure 779 (374) 00122 Inmate Welfare Fund 57,179 30,418 6,090 2,400 2,400 2,400 0.00% 00126 Donations Historic Wintersburg 19,367 1,085 00127 Prop Tax in Lieu of Sales Tax 4,528,820 889.000 00201 Air Quality Fund 310,967 258,990 264,840 260,000 260.000 250,000 -3.85% 00204 Fourth of July Parade 371,695 447,409 405,635 358,500 358,500 400,000 11.58% 00206 Traffic Impact 1,140,323 114,551 814,496 100,000 100,000 100.000 0.00% 00207 Gas Tax Fund 3,777,251 3,339,243 3,291,298 3,523,823 2,525,201 3,509,732 -0.40% 00209 Park Acquisition 8 Development 91,578 16,363 8,060 00210 Sewer 1,611,690 2,101,392 82,350 100,000 100,000 100,000 0.00% 00211 Drainage 494.777 625,755 63.652 100,000 100,000 100,000 0.00% 00212 Narcotics Forfeiture Federal 5,927 3,119 28,586 00213 Measure M Fund 3,022,285 3,242.221 3,292,353 3,246,588 1,889,032 3,387,672 4.35% 00214 Narcotics Forfeiture State 24,158 10,418 25,392 00215 Rehabilitation Loans 229,534 279.310 121,737 200,000 200,000 200,000 0.00% 00216 Property and Evidence 237,568 62,111 37,711 00217 Affordable Housing In-Lieu 1,390 271,790 63,235 15,000 100.00% 00218 Hwy Safety Traffic Reduct 1 B 85 00219 Traffic Congestion Relief 42 1,923,156 859,007 646,398 784.587 341,936 1,514,723 93.06% 00223 Safe and Sane Fireworks 878 52 (2,868) 00225 Gun Range Settlement 3,789 2,470 1,128 00226 Quimby Fund 2.015.031 321,931 186,313 1,412,000 1,412,000 -100.00% 00227 Police Facilities Dev Impact 114,341 140,548 256,104 00228 Park Dev Impact Res 644,502 435,222 2,983,868 541,000 541,000 3,000,000 454.53% 00229 Library Dev Impact 237,325 66,974 209,731 70,000 70,000 60,000 -14.29% 00231 Fire Facilities Dev Impact 118,678 69,805 105.660 00232 Partnership Fund (93) 00233 Housing Residual Receipts 481,717 32.736 489,848 406,000 406,000 406,000 0.00% 00234 Disability Access Fund 20,516 21,025 20,453 21,000 21,000 84,000 300.00% 00235 Park Dev Impact Non Res 205,060 108,166 116,775 249,000 249,000 -100.00% 00236 Public Art in Parks 6,412 8,841 60,934 00237 Self Insurance Liability Claim 4,773 00238 Emergency Operations Ctr 19,271 86,671 00239 CDBG 1.033,766 1,033,766 1,033,767 0.00% 00240 HOME 411,664 411,664 411,664 0.00% 00301 Capital Improvement Fund 40 00306 Low Income Housing Inc (30) 00308 In-Lieu Parking Downtown 38,281 37,289 56,020 40,000 40,000 67,700 69.25% 00314 Infrastructure Fund 3,337,535 70,149 547,287 3,110,000 2.310,000 5,208,000 67.46% 00319 Senior Center Development 17,010,856 133.000 71,640 00321 Lease Capital Project Fund 4,197,413 2,769,143 00322 ELM Automation Fund 461,810 225,000 225,000 325,000 44.44% 00323 Technology Fund 825,000 1,269 00324 Equipment Fund 4,760,000 3.500,000 5,000,000 5.04% 00350 RORF 7,742,993 10,992,028 5.067.276 6,766,308 6,766,308 9,834,687 45.35% 00352 LMIHAF 183,428 428,832 120,292 406,000 406,000 406.000 0.00% 00401 Debt Svc HBPFA 6,718,041 6,650,790 5,151.623 5.109.792 5,109,792 5,042,595 -1.32% 00405 Debt Svc Grand Coast CFD2000-1 1,378,313 851,034 1,387,480 1.107.750 830,258 1,094,100 -1.23% 00406 Debt Svc Mello Roos 264,988 264,417 266,972 273,660 186,917 263,060 -3.87% 00408 Debt Svc McDonnell CFD 2002-1 384,010 390,136 397,821 406,628 301,965 394,577 -2.96% 00410 Debt Svc Bella Terra 2,250,423 2,323,781 2,388,208 2,366,586 1,787,467 2,388,047 0.91% 00501 Certified Unified Program Agency 222,475 235.202 287,039 268,460 243,460 271,970 1.31% 00504 Refuse Collection Service 11.269,059 11,264,718 11,332,536 12,020,500 8,918,199 12,014,786 -0.05% 00505 Systems Fund 1,117 727 376 25 City of Huntington Beach Revenue Summary Adopted Budget- FY 2018119 ALLFUNDS Summary Combined by Fund Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00506 Water 35,044,797 35,632,556 40,064,288 38,648,130 30,418,130 40,648,515 5.18% 00507 Water Master Plan 1,344.985 909,245 250,533 500,000 500,000 3.750,000 650.00% 00508 WOCWB 202.459 198,133 445,251 91,000 7,029,838 771.000 747.25% 00509 Refuse Education 1,170 00511 Sewer Service Fund 11,480,522 11,443.042 10,939,416 10,685,000 8,485,000 11.617,250 8.72% 00551 Self Insurance Workers'Comp 8,883,554 6,870,212 7,695,302 7.103,662 5,327.746 7,194,055 1.27% 00552 Self Insurance General Liability 13,275,531 3.847.245 4,568,564 1.000,000 4,874,804 6.70% 00556 Energy Efficiency Fund 148 96 00701 BID Auto 110,920 109,040 113,400 112,800 112,800 -100.00% 00702 Retiree Insurance Fund 1.890,949 4,245,947 2,804,997 1,789,000 1,789,000 1,435,000 -19.79% 00703 Retirement Supplement 6,643,240 9,155,065 10,555,285 4,333,000 4,333,000 4,000,000 -7.69% 00704 Fire JPA Fund 371,470 318,396 282,831 430,366 317,435 401,156 -6.79% 00707 Debt Svc Judgment Oblig Bonds 1,028,616 1.024,149 673,533 00709 BID Hotel/Motel 2,735.313 2,982,897 3,375,814 3,750,000 3.750,000 4,032,820 7.54% 00710 BID Downtown 107.313 140,192 144,912 110,000 134,460 110,000 0.00% 00711 Parking Structure-Bella Terra 539.417 668,448 636,341 675,574 675,574 626,289 -7.30% 00712 Parking Structure-Strand 1,498,188 1,298,780 1.370.838 1,667,290 1,667,290 1,667,290 0.00% 00716 Section 115 Trust 2,500,000 1,294,379 00750 Alcohol Prevention Services 53,358 50,671 00807 Energy Efficiency 1,072,902 6,304,389 83,321 00814 HES Grant 190,366 00015 CDBG 12113 18,730 63,320 00838 Jail Training Grant 9.007 10,400 10.455 8,405 00843 HOME Program 13/14 309.545 20,363 335,168 108,693 00848 HOME Program 08/09 (7,188) 00849 HOME Program 09/10 (1,919) 00850 HOME Program 10/11 22,160 83.733 00851 HOME Program 11/12 15,143 8.618 28,666 00852 HOME Program 12113 40,557 294.246 109.102 00854 HOME Program 06 15,814 00859 CDBG O8109 58,841 00860 CDBG 09/10 71,901 83,648 55,000 36,098 00861 CDBG 10/11 55,432 00863 CDBG 13/14 143,822 138.822 118,603 32,186 00873 OCTA/Cip Grant 524,077 187.437 171,598 2,045,241 00875 Saav (112) 00878 Caitrans Grants 343,769 260.973 00880 Library Equipment 333 302 156 00890 TEA Grant 189,885 00894 WMD DHHS 163 132 68 00909 UASI/OCIAC Program 205,351 57,538 80.828 00912 Homeland Security UASI 07/08 (367) 00915 Sr Mobility Program 7/08-6/09 (10) 00925 Homeland Security UASI 08109 (538) 00926 Homeland Security MMRS 08/09 (3,801) 00942 Sr Mobility Program 7/10-6/11 (209) 00945 Homeland Security MMRS 09/10 (267) 00949 SLESF Grant 10/11 (40) 00955 Prop 69 Funding 6,785 4.114 (21) 21,500 00958 Homeland Security UASI 09/10 (2,478) 00959 2002 Park Bond 202,905 00960 Used Oil OPP1 10/11 54,272 54,525 54.833 40,000 53,214 -100.00% 00961 Hwy Bridge Replacement 8 Rehab 36,648 222,099 72.455 2,685.215 00962 CDBG 11112 6,587 152,839 00963 Sr Mobility Program 215,199 224,691 230,196 170,558 00965 Master Plan of Arterial Hwys 570,638 20,645 1,379,189 238,829 00968 SLESF Grant 11/12 519 559 315 00969 Calif 911 Emeroency Comm Fund (1,971) 26 City of Huntington Beach Revenue Summary Adopted Budget-FY 2018/19 ALLFUNDS Summary Combined by Fund Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2019119 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00970 Bridge Prevention Maintenance Program 51,607 202,205 549,624 3,535,126 00971 Asset Forfeiture 15%State Set 4,560 1,970 4,558 00976 Homeland Security MMRS 10/11 9,255 6,551 00978 US Secret Services(USSS) 8,500 8,500 8,500 12,000 00979 AB109 Public Safety Realignmen 124,878 71,354 32,132 00984 SLESF Grant 12113 355,402 397,184 424,629 00985 State Literacy Grant 18,000 53,357 39,441 00988 Human Trafficking 36,005 967 00989 Org Crime Drug Enforcement Task Force 20.935 9,993 25,000 00990 EMPG 12/13 (609) 00994 HUD EDI Senior Center Dev 142,500 00995 Hwy Safety Improvement Program 14,675 575,717 71,299 573,300 2,551,544 137,600 -76.00% 00997 Ofc of Traffic 13/14#PT1482 61,366 00998 Oft:of Traffic 13/14#SC14184 38,152 01200 LSTA Pitch Grant 13/14 2,580 01204 EMPG 13/14 30,051 01206 Domestic Violence CY2014 34,346 01207 UASI 2013 3,898 01208 CDBG 14/15 749,641 27,920 152,231 3,830 01209 HOME Program 14/15 28,860 12,207 493,138 79,705 01210 OCTA Beach/Edinger Grant 136,331 01212 Alcoholic Beverage Ctrl 14115 48,997 01213 Office of Traffic Safety 14/15 317,253 94,208 01214 Justice Assistance Grant 14/15 28,952 01216 EMPG 14/15 30,329 01217 State Literacy Grant 14/15 44,156 01218 OHS Fire Equipment Grant 69,952 01219 CDBG 15/16 857,141 30,888 82,532 01220 HOME Program 15/16 207,637 59,691 295,644 01221 Domestic Violence CY2015 147,120 37,105 01222 Hazard Mitigation Grant Program 73,242 2,416,223 01223 LSTA Pitch Grant 15116 19.572 01224 OC Regional Nam Suppression 315 58,310 52,185 60,000 60.000 60,000 0.00% 01225 EMPG 15/16 29,288 01226 State Literacy Grants 18,000 35,357 356 10,000 01227 Office of Traffic Safety 15/16 355,439 93,263 01228 CalRecycle City/County CRV 72,700 51,351 98,924 48,717 48,717 48.974 0.53% 01229 Housing Related Parks Grant 284,200 01230 AB 109 Reimbursement 16,806 56,240 01231 ABC Grant 15/16 15,989 8,582 01232 Justice Assistance Grant 15/16 25.359 01233 OC Recycling Market Development Zone 1,837 3,545 6,500 6,500 5,250 -19.23% 01234 Sustainable Business Certification Program 24,290 5,629 20,000 100.00% 01235 CDBG 16/17 872,827 122,196 01236 HOME Program 16/17 103,373 320,733 01237 Domestic Violence CY2016 95,424 89,207 01238 EMPG 16/17 30,310 30,000 -100.00% 01239 Office of Traffic Safety 16117 359,703 01240 EPIC Challenge 90,000 01241 Justice Assistance Grant 16117 25,879 01242 Tire Derived Product Grant 10,840 01243 OCTA Grant/Shuttle Service 95,000 246.812 57,000 -40.00 01244 Board of State 8 Community Corrections 16/17 57.080 01245 LE16096860 Domestic Violence 2017 152,292 51,845 01246 CENIC E-Rate 6,502 52,488 52,488 65,965 25.68% 01247 Arterial Rehabilitation 1,125,734 1,125,734 3,280,923 191.45% 01248 Central Park Trail Rehab 35,000 01249 Office of Traffic Safe 17/18 226,551 610,000 232,504 1 2.63% GRAND TOTAL 361 346 241 378 615 329 356 630 626 351,125,231 296 788 526 368,855,896 5.05% 27 City of Huntington Beach Revenue Summary Adopted Budget- FY 2018119 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2014/15 FY 20115M6 FY 2016117 FY 2017118 FY 2017118 FY 2018119 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 40070 Sec Basic Levy 45,365,835 47,228,665 49,145.106 50,884,613 48,100,280 52,413,151 3.00% 40080 Unsec Basic Levv 1,520,724 1,707,776 1,577 184 1,700,000 165,000 1 700 000 0.00% 40060 Basic Levy 45,886,553 48,936,441 50,722,290 52,5KI 48,265,280 54,113,151 2.91% 40170 Sec Prior Year Property Taxes 445,996 456,301 416,520 412,268 201,596 431,258 4.61% 420180 Unsec Prior Year Property Taxes 32 032 32 856 21,595 32 000 21 163 32,000 0.00% 40160 Prior Year Property Taxes 478,028 489,157 438,115 444,268 222,759 463,258 4.27% 40310 Sec Supin Roll 1 087 438 1,271 541 1.571 831 1,465,868 1,051,511 1,560.019 6.42% 40305 Supp Roll Property Taxes 1,087,438 1,271,541 1,571,831 1,465,868 1,051,511 1,560,019 6.42% 40360 Interest Property Taxes 11,047 20,776 29,242 32,249 29,242 32,249 0.00% 40370 Misc Property Taxes 2,409,483 3,482,629 2,430,678 2,430,673 2,350,000 2,430,673 0.00% 40400 Homeowner Exemption 328,819 328,759 327,958 315,500 327,958 315,500 0.00% 40410 Utility Unitary Tax 655,361 703,656 719.697 741,288 719.697 726,288 -2.02% 40420 Triple Flip Reimbursemnt 8,165,101 7.174,998 40430 In-Lieu of VLF 17.165,046 18.076,696 18,763,462 19,590,931 19,851,584 20,109,172 2.65% 40440 Nuisance Abatement 2,174 141,176 (1,737) 40450 Employee Retirement Override 5,255,492 5,726.279 5,790,661 6,051,598 4,294,520 6,118,166 1.10% 40470 RPTTF Revenue 6,693,762 10,272,982 5,011,060 6,766,308 6,766,308 9,834.687 45.35% 40350 Other Property Taxes 40,686,286 45,927,951 33,071,011 35,928,547 34,379,309 39 566 735 10.13% 40500 Assessments 7,257,730 7,063,477 8,080,647 8,164,886 7,126,730 8,322,932 1.94% 40010 PROPERTY TAXES 96,396,040 103,688,566 93,883,893 98,588,183 91,045,590 104,026,095 5.52% 41110 1%Allocation Sales Tax 27,265,148 33,890,155 38,091,084 39,186,983 29,259,267 40,636,785 3.70% 41120 Public Safety Sales Tax 2,195,299 2,206,426 2,280,205 2,308,637 1,393,779 2.355.946 2.05% 41130 Measure M Sales Tax 2,774,428 3,208,107 3 180 291 3,246,588 1 889 032 3 349.672 3.18% 41100 Sales Tax 32,234,875 39,304,688 43,551,579 44,742,208 32,542,078 46,342,403 3.58% 41210 Utility Franchises 2,266,763 2,144,665 2,000,854 2,009,618 1.593,682 1,945,569 -3.19% 41220 Transfer Station Franchises 484,443 515,646 485,248 545,202 297,000 418,607 -23.22% 41230 Pipeline Franchises 214,330 284,829 210,727 275,241 329,000 283,859 3.13% 41240 Refuse Franchises 804,952 1,140,314 887,986 920,000 674,817 900,000 -2.17% 41250 Cable TV Franchises 3,053,756 2,993,436 2.842,542 3,000,000 2,185,013 2,900,000 -3.33% 41270 Bus Bench Franchise 199 200 199,200 199,200 199,200 149,400 199,200 0.00% 41200 Franchises 7,023,444 7,278,089 6,626,556 6.949,261 5,228,912 6,647,235 -4.35% 41330 Beach Edinger SP 226,225 41300 In-Lieu Tax 226.225 41400 Transient Occupancy Tax 9,214,736 10,034,950 11,363,957 12,487,488 7,621,336 13,445,035 7.67% 41510 Water Utility Tax 1,543,125 1,600,854 1,686,815 1,823.000 1,208,842 1.756.169 -3.67% 41520 Gas Utility Tax 1,748,272 1,824,588 2,013,851 1,972,905 1,277,107 1,513,289 -23.30% 41530 Telephone Utility Tax 5,482,289 4,829,822 4,561,626 4,232.165 3,150,000 4,035,609 -4.64% 41540 Electric Utility Tax 8,848,090 8,374,392 8.008,855 8,295,464 5,174,907 8,086,624 -2.52% 41550 Cable Utility Tax 2,607.156 2,769,370 2.869,629 2,978.027 1,864.371 2,809,947 -5.64% 41560 Prepaid Wireless Utility Tax 83,087 161,827 100 804 158,534 100.00% 41500 Utility Users Tax 20,228,931 19,482,113 19,302,604 19,460,095 12,776,031 18,360,172 -5.65% 41000 OTHER LOCAL TAXES 68,928,210 76,099,840 80,844,696 83,639,053 58,168,358 84,794,845 1.38% 42103 Fire Prevention Inspection 323.563 274,803 327,831 300,000 225.075 300,000 0.00% 42105 Oil Well Taxes License 746,725 708,913 623,806 650,000 319,000 600,000 -7.69% 42110 Business License 2.389,659 2,451,857 2,511,647 2,478,125 1,870,941 2,561,880 3.38% 42112 Disability Education Fee 20,237 20,736 20,262 21,000 21,000 84,000 300.00% 42115 Bicycle License 6,780 6,425 4,358 4,500 100.00% 42120 Oil&Methane Inspection 36.421 55,304 19,890 50,000 16,640 50,000 0.00% 42125 Miscellaneous License 38,564 33,209 47,499 40,000 28,499 40,000 0.00% 42130 Subdivision 4,227 42100 License General 3,558,396 3,551,601 3,557,925 3,543,625 2,485,513 3,640,380 2.73% 42152 Street and Curb 269 42155 Encroachment Permit 364,505 394,249 360,671 375,000 269,238 375,000 0.00% 42165 Grading Permit 11,500 6,592 1,500 12,000 1,500 2,000 -83.33% 42170 Harbor 8 Dock Construction 8,100 16,200 18,239 15,000 9,849 15 00o 0.00% 28 City of Huntington Beach Revenue Summary Adopted Budget-FY 2018/19 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2014115 FY 2015116 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 42180 Obstruction Permit 247 2.175 273 42185 Parking Permit 10,387 13,388 36,449 15,000 7,000 15,000 0.00% 42195 Wide/Overweight/Loading Wide/Overweight/Loading 13 402 12,682 12 794 15 000 11,846 14,000 -6.67% 42150 License&Permits Public Works 408,141 445,556 429,926 432,000 321,849 421,000 -2.55% 42305 Alarm Permits 261,724 266,565 282,723 274,135 189,153 294,032 7.26% 42310 Building Permits 2,220,352 2,291.549 1,776,077 1,550,000 1,021,347 1,418,965 -8.45% 42315 Plumbing Permits 452,440 516,928 443,696 315,000 245,700 324,000 2.86% 42320 Electrical Permits 458,831 760,534 677,069 450,000 325,000 463,500 3.00% 42325 Mechanical Permits 303.280 442,566 323.547 350.000 150,000 235.000 -32.86% 42335 Swim Pool Permits 110,239 124,207 146,963 110,000 64,500 114,000 3.64% 42355 Certificate of Occupancy 19,282 4.508 24,531 12,000 15 555 12 000 0.00% 42300 License and Permits Buildings 3,826,148 4,406,857 3,674,605 3,061,135 2.011,255 2,861,497 -6.52% 42410 Planning Commission 203,340 465,194 287,921 278,204 91,970 274,590 -1.30% 42600 Zoning Administrator 288,010 169,635 209,553 169,540 185,802 144,540 -14.75% 42700 Environ Processing 37,538 57,899 260,475 70,000 155,311 58,000 -17.14% 42750 Staff Review 363,242 267,115 178,630 147,300 126,449 162,900 10.59% 42824 Beach-Edinger Spec Plan Fees 154,142 186,811 9,427 40,000 5,000 20,000 -50.00% 42825 General Plan Maint Fee 395,854 231,550 148,003 168,743 27,000 95,000 -43.70% 42860 Parkin In-Lieu 38,308 37,289 55,970 40,000 40,000 67.700 69.25% 42400 License and Permits Planning 1,480,434 1,415,502 1,149,978 913,787 631,547 837,730 -8.32% 42000 LICENSE AND PERMITS 9,273,119 9,819,515 8,812,434 7,950,547 5,450J64 7,760,607 -2.39% 42905 CourtlTraffic Fines 933,362 559,835 435,995 535,000 367,596 500,140 -6.52% 42915 Main Street Library Fines 1,856 1,778 1,560 1.800 1.000 1,700 -5.56% 42920 Central Library Fines 60,771 58,731 75,662 60.000 41.500 70,000 16.67% 42925 Banning Library Fines 1,639 2,083 1,410 1.800 1.000 1,400 -22.22% 42930 Oakview Library Fines 2,828 2,932 2,587 2.800 1.500 2,561 -8.54% 42935 Murphy Library Fines 868 939 501 875 613 466 -46.74% 42910 Library Fines 67,961 66,462 81,720 67,275 45,613 76,127 13.16% 42940 Parking Fines 3.598 331 4,378 388 3,303498 3.600.000 2,166,467 3,600,000 0.00% 42940 Parking Fines 3,598,331 4,378,388 3,303,498 3,600,000 2,166 467 3 600 000 0.00% 42950 Alarm Fines 146,570 139,111 174,071 140,000 95,000 90,000 -35.71% 42900 FINES AND FORFEITURES 4,746,224 5,143,796 3,995,284 4,342,275 2,674,676 4,316,267 -0.60% 42965 Pooled Cash Interest 1,668,622 1,871,189 2,113,588 608,000 308,000 775,000 27.47% 42966 Market Adjustments (1,584,860) 5,184,075 5,236,724 38,000 100.00% 42970 Restricted Cash Interest 879,719 978,289 1,038,801 810 810 -100.00% 42975 Late Charges 923,064 743,745 529,181 910,000 605,000 655,000 -28.02% 42977 Interfund Loans Interest 32.733 42960 Interest Income 1,919,278 8,777,298 8,918,294 1,518,810 913,810 1,468,000 -3.35% 42965 Interest Payments 41,306 217.961 134.713 42990 Principal Payments 320 058 434.429 170 300 606 000 606,000 606 000 0.00% 42980 Loan Payments 361,364 652,390 305,013 606,000 606,000 606,000 0.00% 43065 Waterfront Project 925,271 1,155,613 13,765 14,178 14,150 14,575 2.80% 43075 Land Lease Income 696,925 790,713 806,379 781,555 623,000 833,844 6.69% 43085 Buildings Lease Income 5,100 7,604 6,157 8,436 4,619 6,344 -24.80% 43095 Beach Concessions 1,29B,946 1,394,984 1,226,092 1,361,690 800,000 1.318,748 -3.15% 43105 Prop/Equip Lease-Beach 120,559 119,480 123,064 126,756 128,556 130,559 3.00% 43115 Rooms Rentals 498,121 452,020 583,930 590,000 378,906 553,017 -6.27% 43145 Central Park Concessions 157,050 171,541 179,559 180,000 128,918 181,355 0.75% 43150 Sport Complex Concessions 73,916 73,625 66,721 65,000 40,000 67,000 3.08% 43155 Vending Machines 26,670 20,834 7,429 20,000 3,000 20,000 0.00% 43165 Rentals-Leases 224,170 240,059 216,566 240,059 121,254 240P059 0.00% 43166 Ocean View Estates Rents 467,064 486.464 538,299 520,000 389 257 520,000 0.00% 43055 Lease and Concession Income 4,493,792 4,912,936 3,767,961 3,907,674 2,631,650 3,885,501 1 -0.57% 29 City of Huntington Beach Revenue Summary Adopted Budget -FY 2018/19 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2014115 FY 2016/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 43910 City Oil Wells 279,517 139,385 218,871 259,200 136,730 215,000 -17.05% 43920 Other Royalties 72.867 47 980 70,095 75,000 31,593 75 000 0.00% 43900 Royalties 352,385 187,365 288,965 334,200 168,323 290,000 -13.23% 44010 Parking Lots 3,246,721 3,347,360 3,483,370 3,709,358 1,164,376 3,759,358 1.35% 44015 Annual Parking Pass 776,383 862,285 889,407 862,285 538,335 862,285 0.00% 44030 Sunset Vista 634,709 679,796 706,644 687,529 465,000 687,529 0.00% 44040 Parking Structures 2,565,306 2,303,553 2,450,738 2,730,511 2.264,084 2,733,172 0.10% 44050 Meters-Business 485,385 501,169 484,537 486,095 319.794 489,382 0.68% 44060 Meters-Residential 751.740 938,765 958,626 979,096 582,740 979,096 0.00% 44070 Meters-Recreational 1,574,799 1,582,696 1,615.295 1,534,490 842,474 1,534,490 0.00% 44080 Pier Plaza 1,726,134 1,851,096 1.804,596 1,663,993 1,056,516 1,751.993 5.29% 44090 Meters Beach Blvd 61,674 70,627 57,604 66,534 27,396 66,534 0.00% 44100 Sports Complex 123,431 131 751 114.389 134 529 80.000 122,000 -9.31% 44000 Parking Revenue 11,946,280 12,269,099 12,565,207 12,854,420 7,340,715 12,985,839 1.02% 45010 City of Fountain Valley Jail Bookings 1,746 45040 Convicted Offender Booking Fee 351,309 408,951 521,448 511.084 224,321 511,084 0.00% 45100 Other Govt Jail Bookings 265 360 1.050 45000 Contract Jail Bookings 353,320 409,311 522,498 511,084 224 321 511,084 0.00% 45110 PCS Wireless 287,291 330,012 341,063 325,000 191,242 351 295 8.09% 45120 Admin Cost-Bonds 9,649 42955 USE OF MONEY AND PROP 19,723,358 27,538,411 26,709,001 20,057,188 12,076,091 20,097,719 0.20% 46110 Tidelands Revenue 266,399 138,624 138,624 152,070 138.624 0.00% 46115 GEMT Reimbursement 41,153 57,167 142,014 60,000 103,679 60,000 0.00% 46120 State Set-Aside 15% 4,052 1,475 4,277 46130 Real Property Transfer 1,466,803 1,465,878 1,262,143 1,509,280 517,402 1,209,037 -19.89% 46140 State Mandated Cost Reimb 1.648,882 63,642 63,738 60,000 1,000 60,000 0.00% 46160 From State of California 1,159,843 1,121,480 1,772,735 1,373,439 2,100,821 3,501,112 154.92% 46165 Highway Users Tax 2103 1,902,090 852.971 573.764 781,587 338,936 1,514,723 93.80% 46170 Vehicle License Fee 80.047 87,452 88,000 104,000 88,000 0.00% 46180 POST Reimbursement 41,734 45,051 3 647 30 000 42,622 30.000 0.00% 46100 State of California Agencies 6,530,956 3,826,334 3,909,771 4,040,930 3,360,530 6,601,496 63.37% 46315 HUD Program Income 43,529 63,277 46320 CDBG Allocations 893,392 83,648 1.097,173 1,033,766 1,582.198 1.033,767 0.00% 46330 Other Federal 2 436.126 3,543 756 3.292 796 1 301 515 15 608.705 841 768 -35.32% 46300 Federal Agencies 3,329,518 3,670,933 4,453,246 2,335,281 17,190,903 1,8759535 -19.69% 46410 County Payments 221.479 559,346 230,196 329400 192.058 329,400 0.00% 46430 OCTA 592,029 20,645 1,554,855 110.000 6,105.394 57.000 -48.18% 46490 Other Governmental Agencies 132.130 106,281 111,877 333.360 252.105 324.608 -2.63% 46400 County Agencies 945,638 686,271 1,896,928 772,760 6,579,557 711,008 -7.99% 46510 Gas Tax 2107 1,504,977 1,436,754 1,433,859 1,465,766 1.007.113 1,411,285 -3.72% 46520 Gas Tax 2107.5 20,000 10,000 10,000 10,000 10,000 0.00% 46530 Gas Tax 2106 788,106 740,052 694,443 690,076 510,718 726,351 5.26% 46540 Gas Tax 2105 1 215.935 1,126 393 1,084 317 1,134.621 784.010 1 137 488 0.25% 46500 Gas Tax Revenues 3,529.017 3,313,199 3,222,619 3,300,463 2.301,841 3,285,124 -0.46% 46610 M&O Huntington Beach 129,834 121,350 169,121 81,051 479,605 492,531 507.68% 46620 M&O Garden Grove 8,472 8,232 12.327 3,822 266,669 32,382 747.25% 46630 M&O Seal Beach 28,846 28.028 41.970 13,013 114,605 110,253 747.25% 46640 M&O Westminster 51,236 49,784 74.549 23.114 203 565 195 834 747.25% 46600 WOCWB Revenue 218,388 207,394 297,967 121,000 1,064,444 831,0(10 586.78% 46710 AQMD 2,243.179 252,769 249.285 240.000 240,000 250.000 4.17% 46740 Joint Power Authority 686 1.000 -100.00% 46790 Other Agencies 1008752 1,127,754 983948 905,344 696.747 872500 -3.63% 46700 Other Agencies 3,252,617 1,380,523 1,233,232 1,146,344 936,747 1,122,500 -2.08% 46000 REVENUE FROM OTHER AGENCIES 17,806,134 13084654 15,013763 11,716,778 31,434,021 14,426,663 23.13% 30 City of Huntington Beach Revenue Summary Adopted Budget - FY 2018/19 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47110 Residential Tree Replacement 4,865 2,500 2,775 3,000 944 3,000 0.00% 47115 Developer Fee 2,736,971 950,805 235,321 1,562,000 1,612,000 100,000 -93.60% 47120 Engineering and Inspection Fee 23,795 7,130 15,823 13,130 11,130 10,000 -23.84% 47125 GIS Survey Fee 6,279 2,599 279 6,500 2,500 2,000 -69.23% 47130 Grading Plan Check 394,465 455,964 318.798 420,000 330,604 420,000 0.00% 47145 OC Sanitation Collection Fee 1,090,987 2,144,617 54,893 180,000 112,789 180,000 0.00% 47160 Public Improve Plan Check 2,500 135 2,000 -100.00% 47165 Recordation Fee 19.499 30,906 4,693 25,000 5,000 15,000 -40.00% 47180 Traffic Impact Fee 1,097,012 84,900 436,630 100,000 100,000 100,000 0.00% 47185 Traffic Plan Check Fees 12,635 7,220 2,196 14,000 1,000 2,500 -82.14% 47190 Water Quality Inspections 40,430 60,455 27,891 40,000 12,000 30.000 -25.00% 47100 Public Works 5,429,438 3,747,232 1,152,314 2,365,630 2,087,967 862,500 -63.54% 47205 Permit Issuance 267,824 326,273 270.024 215,000 174,150 220,000 2.33% 47210 Plan Review 3,823,133 2,317,681 1,610,116 1.592,500 1,117,000 1,342,135 -15.72% 47245 Landscape Plan Check 147,035 35,120 22,396 20,000 16,200 20,000 0.00% 47255 Microfilming 86,434 151,804 97,149 75,000 54,000 75,000 0.00% 47265 Automation Fee 407,210 350,931 324,338 225,000 325,000 44.44% 47275 Administrative Citation 623,028 529,222 356,639 530,000 167,620 530,000 0.00% 47280 Park Square Foot Fee 53,571 47285 Landscape Inspection 10,145 15,669 20.952 12,000 556 10,000 -16.67% 47290 Development Impact Fee 1,295,116 806,536 3,716,502 860,000 860,000 3.060.000 255.81% 47200 Building 6,713,495 4,533,236 6,418,116 3,529,500 2,614,526 5,582,135 58.16% 47305 Non-Resident Library Card Fee 10,618 14 47310 Media Library 58,142 47315 Library Reserve 6,079 183 153 47316 Banning Branch Fees 123 28 47317 Oak View Branch Fees 366 172 141 47318 Main Street Branch Fees 383 57 47319 Helen Murphy Branch Fees 48 4 47320 Community Enrichment Fee 240,332 211,551 133,035 250,000 34,875 50,000 -80.00% 47325 Library Replacement Card 4,969 5,111 5,924 5,000 3,600 5,900 18.00% 47330 Library Processing Fee 1,754 2,075 2,251 2,000 1,200 2,000 0.00% 47335 Library Collection Fee 22 47300 Library 322,836 219,196 141,529 257,000 39,740 57,900 -77.47% 47410 Film Permits 36,980 110,662 188,031 70,000 80,000 105,000 50.00% 47415 Weed Abatement 15,036 18,440 13,669 17,000 9,500 13,000 -23.53% 47420 Sewer Services 72,903 70,813 69,499 75,000 50,000 70,000 -6.67% 47440 Impounded Vehicle Release Fee 165,990 175,430 199,004 195,000 90,438 195,000 0.00% 47445 Research Requests 52,666 52,177 46,094 56,419 19,144 43,789 -22.39% 47450 Performance Bond Reduction 480 240 47455 Maps 8 Publications 11 47460 Pay to Stay/Work Furlough 71,460 93,340 69,770 110,000 64,000 60,700 -44.82% 47480 Banners and Pennants 6 103 3,445 3,749 4.000 4,500 3.112 -22.20% 47400 Special City Services 421,629 524,547 589,816 527,419 317,582 490,601 -6.98% 47501 Recreational Fees 3.068,434 2,682,120 3,235,319 3,220.830 1,317,191 3,273,000 1.62% 47502 Art Center Classes 106,102 95.253 98,518 100.000 55.170 100,488 0.49% 47503 Adventure Playground 36,421 34,049 38.000 5,000 38,000 0.00% 47510 Junior Lifeguard 450,445 460 980 516,175 530.000 550 000 3.77% 47500 Recreational Classes 3,624,982 3,274,774 3,884,061 3,888,830 1,377,361 3,961,488 1.87% 47600 Special Events 628,962 666,810 776,272 778,000 758,000 784,514 0.84% 47705 Refuse Charges 11,045.957 11,133,136 11,190,684 11,882,000 8,779,699 11,876,286 -0.05% 47710 Water Sales 28,687.495 29,426,197 32,356,150 33,430,625 26,753,000 35,466,279 6.09% 47736 Convenience/Processing Fees 15 995,849 16,498 896 15,745,315 15,985,000 12,365,357 20,200 111 26.37% 47700 Utility Charges 55,729,301 57,058,229 59,292,149 61,297,625 47,893,056 67,542,676 10,19% 31 City of Huntington Beach Revenue Summary Adopted Budget- FY 2018119 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47810 Fire Med Billing Service 5.297,119 6,618,364 6,749,704 6,247,347 5,485,000 6,383,985 2.19% 47811 Fire Mad Memberships 1,203,272 1,225,485 1,226,324 1,273,895 876,413 1.273,895 0.00% 47815 Membership 7,431 82,642 6,625 85,000 3.500 6,700 -92.12% 47816 Fitness Center Membership 147,035 148,000 100.00% 47800 Fire Med Fees 6,507,822 7,926,491 8,129,688 7,606,242 6,522,588 7,812,580 2.71% 47865 Police Emergency Response 131.626 90.128 83,782 70,000 70.404 70.000 0.00% 47870 Fire Emerqency Response 44,024 45.636 30,686 45.000 25 000 45 000 0.00% 47360 Emergency Response 175,650 135,764 114,467 115,000 95,404 115,000 0.00% 47905 Fire Hazmat Response 228,708 236,300 289,076 270A60 245,511 274.370 1.45% 47910 Public Works 8.851 4260 7,628 9,000 5,500 9.000 0.00% 47915 Hazmat Contracts 30 47900 Hazmat Fees 237.589 240,561 296.704 279,460 251,011 283,370 1.40% 47930 Fire Clearance Inspection 71,500 67,761 82,838 70,000 80,000 70,000 0.00% 47935 Fire Company Inspection 133,537 74,643 603,515 250,000 240,416 250,000 0.00% 47940 Fire Protection Fees 472,532 517,348 243,208 500,000 144,000 420,000 -16.00% 47945 Fire Develo ment 160,743 148.895 262 651 140,000 88 200 140,000 0.00% 47925 Fire 838,312 808,648 1,192,213 960,000 552,616 880,000 -8.33% 47955 Postage 70 47965 Photocopying 1.239 1,801 1,673 2.000 1.154 2,000 0.00% 47970 Abandoned Oil Wells 2.591 1,649 6,386 1.500 35,000 1,500 0.00% 47985 Payroll Charges 13,597 761 13,907 704 13,639,335 13,225662 11.449 746 12,629055 -4.51% 47950 Miscellaneous 13,601,662 13,911,154 13,647,394 13,229,162 11,485,900 12,632,555 -4.51% 48053 Prop Fund Charges-Water 5,840,828 6,016053 5,485,036 5,649,587 4,072,636 5,824,317 3.09% 48054 Prop Fund Charges-WMP 163,424 168,327 251,936 259,494 187,061 267,520 3.09% 48055 Proo Fund Charges-Refuse 550,036 550,036 583,533 568,117 601.581 3.09% 48057 Prop Fund Charges-Sewer 1,282,179 1,320,644 1,670,961 1,721,090 1,240,686 1,774,319 3.09% 48058 From Retiree Medical Trust 43,894 45,211 46,567 107,510 34 576 46 657 -56.60% 48059 From Retirement Supplement Trust 169,164 174,239 174,239 285,579 129,373 174,239 -38.99% 47000 CHARGES FOR CURRENT SERVICES 102,281,204 101,321,151 103,263,462 103,440,661 80,233,200 109,693,952 6.05% 48120 Admissions 3.115 2,425 2.480 2.500 2.500 2,500 0.00% 48130 Property 285 869 569 982 604,161 200 000 116,370 167 523 -16.24% 48110 Sales 288,985 572,407 606,641 202,500 118,870 170,023 -16.04% 48210 Coin Telephones 56,405 51,711 61.137 32,400 37.575 32,400 0.00% 48220 Employee Phone Reimbusement 83 48230 Souvineer Sales 21,148 23,522 19.425 24,000 23,500 19,000 -20.83% 48240 Library Sales 6,252 7,870 8,284 8,000 4,000 6,000 -25.00% 48260 Bus Bench Ads 40.800 40,800 40,800 40.800 30,600 40,800 0.00% 48270 Plans and S ecs 4.780 1 323 1.836 1.000 500 1.000 0.00% 48200 General Sales 129,468 125,226 131,481 106,200 96,175 99,200 -6.59% 48300 Donations-Planning 1,041 507 48301 Donations-Community Services 901,179 255,037 324.828 322,390 48302 Donations-Library Services 295,889 353,454 351.463 275,825 48303 Donations-Police 24,735 1,100 120 48305 Donations-Fire 5,165 725 190 585 48300 Donations 19,959 1.135 48300 Donations 1,247,968 611,958 676,601 598,800 48350 Sponsorships 165,000 234,130 215,932 181,000 163,216 155,000 -14.36% 48385 Property Damage Reimburse 181,890 160,765 289,901 195.000 55,000 195,000 0.00% 48400 Restitution 10,788 2,667 2,109 5.000 1,000 1.793 -64.14% 48410 Other Reimbursement 2,839 874 1 129.298 3.131 901 464.000 369 103 376.000 -18.97% 48370 Reimbursables 3,032,552 1,292,731 3,423,911 664,000 425,103 572,793 -13.74% 48500 Settlements 64 583 16 575 21.448 51.328 15 000 100.00% 48500 Settlements 64,583 16,575 21,448 51,328 15,000 100.00% 48511 Credit Card Processing Fee 26.764 11,124 11.885 10,000 7,500 10.000 0.00% 48515 Passport Fee 171,830 189,950 245.165 269,500 200.000 282,975 5.00% 32 City of Huntington Beach Revenue Summary Adopted Budget-FY 2018119 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2014115 FY 2015116 FY 2016117 FY 2017118 FY 2017118 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 48520 Evidence Recovery 226.376 42.958 18.488 48530 Newsmck Impounds 1,590 (750) 48540 DDAs and OPAs 9.692 48550 Miscellaneous 752,039 1 576 413 1,173,242 799,944 901,671 732.800 -8.39% 48510 Other 1,188,291 1,819,695 1,448,779 1,079,444 1,109,171 1,025,775 4.97% 48100 OTHER REVENUE 6,116,847 4,672,721 6,524,794 2,248,1144 2,562,663 2,037,791 -9.36% 49101 From General Fund 13,091,952 23,445,826 11,723,937 17,183,489 11,554,925 19.770.532 15.06% 49101 From HOME Program 15116 66,240 49101 From Gas Tax 900,000 247,612 49101 From Housing Residual Receipts 6,897 405,367 49101 From Self Insurance Liability 1,028,414 49101 From RORF 686,812 458,554 398,905 49101 From LMIHAF 405,367 405,367 405,367 0.00% 49101 From HBPFA 48,767 49101 From CFD 2000-1 5,777 5,750 8,065 6,000 3,522 6,386 6.43% 49101 From Mello Roos 76,276 77,777 76,641 80,761 56,051 79,455 -1.62% 49101 From CFD 2002-1 5.639 5.750 5,900 6,000 3,522 6,386 6.43% 49101 From Debt Svc Bella Terra 545,097 673,656 641,699 681,574 679,096 632,675 -7.17% 49101 From CUPA 13,000 13.000 49101 From Refuse Education 72,700 49101 From Self Insurance WC 91 49101 From Energy Efficiency Fund 12,854 49101 From Parking Structure Strand 300,000 300,000 300,000 400,000 175,000 400,000 0.00% 49101 From Energy Efficiency 208,000 49101 From HOME Program 12M 3 74,953 49101 From HOME Program 06 54,844 49101 From Storm Water Quality 236,693 49101 From 2002 Park Bond 9,662 49101 From HUD EDI 108,956 49100 Operating Transfers In 15,943,608 26,568,320 13,830,136 18,763,191 12,877,483 21,300,801 13.52% 49300 Proceeds of Long Term Debt 16,35L924 10,197,413 2,766,954 49350 Prior Period Adjustment 3,183,000 862,165 49400 Joint Venture Income 590,574 480,941 124,044 379.212 266.281 401.156 5.79% 49000 NON-OPERATING REVENUE 36,075,106 37,246,673 17,583,299 19,142,403 13,143,764 21,701,957 13.37% 40000 REVENUES 361,346,241 378,615,329 356,630,626 351,125,231 296,788,526 368,855,896 5.05 0 33 City of Huntington Beach Revenue Summary Adopted Budget - FY 2018/19 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 40070 Sec Basic Levy 45,365,835 47,228.665 49,145,106 50,884,613 48,100,280 52,413.151 3.00% 40080 Unsec Basic Lev 1,520,724 1,707,776 1,577,184 1,700,000 165,000 1,700,000 0.00% 40060 Basic Levy 46,886,558 48,936,441 50,722,290 52,584,613 48,265,280 64,113,151 2.91% 40170 Sec Prior Year Property Taxes 445,996 456,301 416,520 412,268 201,596 431,258 4.61% 40180 Unsec Prior Year Property Taxes 32,032 32,856 21,595 32,000 21,163 32,000 0.00% 40160 Prior Year Property Taxes 478,028 489,157 438,115 444,268 222,759 463,258 4.27% 40310 Sec Supp Roll 1,087,438 1,271,541 1,571,831 1,465,868 1,051,511 1,560,019 6.42% 40305 Supp Roll Property Taxes 1,087,438 1,271,541 1,571,831 1,465,868 1,051,511 1,560,019 6.42% 40360 Interest Property Taxes 11,047 20,776 29,242 32,249 29,242 32,249 0.00% 40370 Misc Property Taxes 2,409,483 3,482,629 2,430,678 2,430.673 2,350,000 2,430,673 0.00% 40400 Homeowner Exemption 328,819 328,759 327,958 315,500 327,958 315,500 0.00% 40410 Utility Unitary Tax 655,361 703,656 719,697 741,288 719,697 726,288 -2.02% 40420 Triple Flip Reimbursemnt 8,165,101 2,646,177 40430 In-Lieu of VLF 17,165,046 18,076,696 18,763,462 19,590,931 19,851,584 20,109,172 2.65% 40440 Nuisance Abatement 2,174 141,176 (1,737) 40450 Em to ee Retirement Override 5 255 492 5,726,279 5 790 651 6 051,598 4,294,520 6,118,166 1.10% 40350 Other Property Taxes 33,992,524 31,126,149 28,059,951 29,162p239 27,613,001 29,732,048 1.95% 40500 Assessments 27,625 30,052 34,068 37,462 22,863 40,328 7.65% 40010 PROPERTY TAXES 82,472,173 81,853,339 80,826,254 83,694,451 77,175,415 85,908,804 2.65% 41110 1%Allocation Sales Tax 27,265.148 33,890,155 38,091,084 39,186,983 29,259,267 40,636,785 3.70% 41120 Public Safety Sales Tax 2,195,299 2,206,426 2,280,205 2,308,637 1,393,779 2 355 946 2.05% 41100 Sales Tax 29,460,"7 36,096,581 40,371,288 41,495.620 30,653,046 42,992,731 3.61% 41210 Utility Franchises 2,266,763 2,144,665 2,000,854 2,009,618 1,593,682 1,945,569 -3.19% 41220 Transfer Station Franchises 484,443 515,646 485,248 545,202 297,000 418,607 -23.22% 41230 Pipeline Franchises 214,330 284,829 210,727 275,241 329,000 283,859 3.13% 41240 Refuse Franchises 804,952 1,140,314 887.986 920,000 674,817 900,000 -2.17% 41250 Cable TV Franchises 3,063,756 2,993,436 2,842,542 3,000,000 2,185,013 2,900,000 -3.33% 41270 Bus Bench Franchise 199,200 199,200 199,200 199,200 149,400 199,200 0.00% 41200 Franchises 7,023p444 7,278,089 6,626,556 6,949,261 5,228,912 6 647 235 -4.35% 41400 Transient Occupancy Tax 9,214,736 10,034,950 11,363,957 12,487,488 7,621,336 13,445,035 7.67% 41510 Water Utility Tax 1,543,125 1,600,854 1,686,815 1,823,000 1,208,842 1,756,169 -3.67% 41520 Gas Utility Tax 1,748,272 1,824.588 2,013,851 1,972,905 1,277,107 1,513,289 -23.30% 41530 Telephone Utility Tax 5,482,289 4,829,822 4,561,626 4,232,165 3,150,000 4,035,609 -4.64% 41540 Electric Utility Tax 8,848,090 8,374,392 8,008,855 8,295,464 5,174,907 8,086,624 -2.52% 41550 Cable Utility Tax 2,607,156 2,769,370 2,869,629 2,978,027 1,864,371 2,809,947 -5.64% 41560 Prepaid Wireless Utility Tax 83,087 161 827 158,534 100,804 158,534 0.00% 41500 Utility Users Tax 20p228,931 19,482,113 19.302,604 19,460,095 12,776,031 18,360,172 -5.65% 41000 OTHER LOCAL TAXES 65,927.558 72,891,733 77,664,406 80,392,465 56,279,326 81,445,173 1.31% 42103 Fire Prevention Inspection 323,563 274,803 327,831 300,000 225,075 300,000 0.00% 42105 Oil Well Taxes License 746,725 708,913 623.806 650,000 319,000 600,000 -7.69% 42110 Business License 2,389,659 2,451,857 2,511,647 2,478,125 1.870,941 2,561,880 3.38% 42115 Bicycle License 6,780 6,425 4,500 4,358 4,500 0.00% 42120 Oil&Methane Inspection 35,421 55,304 19,890 50,000 16.640 50,000 0.00% 42128 Newsrack Fee 566 42125 Miscellaneous License 38,564 33,209 47,499 40,000 28,499 40,000 0.00% 42130 Subdivision 4,227 42100 License General 3,538,159 3,530,865 3,537,663 3,522,625 2,464,513 3,556,380 0.96% 42152 Street and Curb 269 42155 Encroachment Permit 364,505 394,249 360,671 375,000 269,238 375,000 0.00% 34 City of Huntington Beach Revenue Summary Adopted Budget - FY 2018/19 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 42165 Grading Permit 11,500 6,592 1,500 12,000 1,500 2,000 -83.33% 42170 Harbor&Dock Construction 8,100 16,200 18,239 15,000 9,849 15,000 0.00% 42180 Obstruction Permit 247 2,175 273 42185 Parking Permit 10,387 13,388 36,449 15,000 7,000 15,000 0.00% 42195 Wide/Ovemei ht/Loadin 13,402 12,682 12,794 15,000 11,846 14.000 -6.67% 42150 License&Permits Public Works 408,141 445,556 429,926 432,000 321,849 421,000 -2.55% 42305 Alarm Permits 261,724 266,565 282,723 274,135 189,153 294,032 7.26% 42310 Building Permits 2,220,352 2,291,549 1,776,077 1,550,000 1.021,347 1,418,965 -8.45% 42315 Plumbing Permits 452.440 516,928 443,696 315,000 245,700 324,000 2.86% 42320 Electrical Pernik 468,831 760,534 677,069 450,000 325,000 463,500 3.00% 42325 Mechanical Permits 303,280 442,566 323,547 350,000 150,000 235,000 -32.86% 42335 Swim Pool Permits 110,239 124,207 146,963 110,000 64,500 114,000 3.64% 42355 Certificate of Occupancy 19,282 4,508 24,531 12,000 15,555 12,000 0.00% 42300 License and Permits Buildings 3,826,148 4,406,557 3,674,605 3,061,135 2,011,255 2,861,497 -6.52% 42410 Planning Commission 203,340 465,194 287,921 278,204 91,970 274,590 -1.30% 42600 Zoning Administrator 288,010 169,635 209,553 169,540 185,802 144,540 -14.75% 42700 Environ Processing 37,538 57,899 260,475 70,000 155.311 58,000 -17.14% 42750 Staff Review 363,242 145,075 178,630 147,300 126,449 162,900 10.59% 42824 Beach-Edinger Spec Plan Fees 154,142 186,811 9,427 40,000 5,000 20,000 -50.00% 42825 General Plan Maintenance Fee 395.854 231,550 148,003 168,743 27,000 95,000 43.70% 42850 Library 9 42400 License and Permits Planning 1,442,126 1,256,173 1,094,008 873,787 591,547 755,030 -13.59% 42000 LICENSE AND PERMITS 9,214,574 9,639,450 8,736,201 7,889,547 5,389,164 7,593,907 -3.75% 42905 Court/Traffic Fines 933,362 559,835 435,995 535,000 367,596 500,140 -6.52% 42915 Main Street Library Fines 1,856 1,778 1,560 1,800 1,000 1,700 -5.56% 42920 Central Library Fines 60,771 58,731 75,662 60,000 41,500 70.000 16.67% 42925 Banning Library Fines 1,639 2,083 1,410 1,800 1.000 1,400 -22.22% 42930 Oakview Library Fines 2,828 2,932 2.587 2,800 1,500 2,561 -8.54% 42935 Murphy Library Fines 868 939 501 875 613 466 -46.74% 42910 Library Fines 67,961 66,462 81,720 67,275 45,613 76,127 13.16% 42940 Parking Fines 3,598,331 4,378,388 3,303,498 3,600,000 2,166,467 3,600,000 0.00% 42940 Parking Fines 3,598,331 4,378,388 3,303,498 3,600,000 2,166,467 3,600,000 0.00% 42950 Alarm Fines 146,570 139,111 174,071 140,000 95,000 90,000 -35.71% 42900 FINES AND FORFEITURES 4,746,224 5,143,796 3,995,284 4,342,275 2,674,676 4,316,267 -0.60% 42965 Pooled Cash Interest 545,420 605,532 638,125 600,000 300,000 500,000 -16.67% 42966 Market Adjustments 261,931 (54,032) (328,361) 42975 Late Charges 573,937 375,185 315,243 515,000 450,000 500,000 -2.91% 42977 Inlerfund Loans Interest 28 42960 Interest Income 1,381,316 926,686 625,007 1,115,000 750,000 1,000,000 -10.31% 42985 Interest Payments 23,799 43066 Waterfront Project 10,028 505,230 13,765 14,178 14,150 14,575 2.80% 43075 Land Lease Income 696,925 790,713 806,379 781,555 623,000 833,844 6.69% 43085 Buildings Lease Income 3,100 7.604 6,157 8,436 4,619 6,344 -24.80% 43095 Beach Concessions 1,298,946 1,394,984 1,226,092 1,361,690 800,000 1,318.748 -3.15% 43105 Prop/Equip Lease-Beach 120,559 119,480 123,064 126,756 128,556 130,559 3.00% 43115 Rooms Rentals 498,121 452,020 583,930 590.000 378,906 553,017 -6.27% 43145 Central Park Concessions 157,050 171.541 179,559 180,000 128,918 181,355 0.75% 43150 Sports Complex Concessions 73,916 73,625 66,721 65,000 40.000 67,000 3.08% 35 City of Huntington Beach Revenue Summary Adopted Budget- FY 2018/19 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 43155 Vending Machines 26,670 20,834 7,429 20,000 3,000 20,000 0.00% 43165 Rentals-Leases 224,170 240,069 216,566 240,059 121,254 240,059 0.00% 43166 Ocean View Estates Rents 467,064 486,464 538,299 520,000 389,257 520,000 0.00% 43055 Lease and Concession Income 3,576,549 4,262,553 3,767,961 3,907,674 2,631,660 3,885,501 -0.57% 43910 City Oil Wells 279,517 139,385 218,871 259,200 136,730 215,000 -17.05% 43920 Other Royalties 72,867 47,980 70,095 75,000 31,593 75 000 0.00% 43900 Royalties 352,385 187,365 288,965 334,200 168,323 290,000 -13.23% 44010 Parking Lots 3,246.721 3,347,360 3,421,753 3,659,358 1,114,376 3,659,358 0.00% 44015 Annual Parking Pass 776,383 862,285 889,407 862,285 538,335 862,285 0.00% 44030 Sunset Vista 634,709 679,796 694,244 687,529 466,000 687,529 0.00% 44040 Parking Structures 1,101,134 1,026,484 1,079,296 1,063,221 596,794 1,065,882 0.25% 44050 Meters-Business 485,385 501,169 484,537 486,095 319,794 489,382 0.68% 44060 Meters-Residential 751,740 938,765 958,626 979,096 582,740 979,096 0.00% 44070 Meters-Recreational 1,574,799 1,582,696 1,615,295 1,534.490 842,474 1,534,490 0.00% 44080 Pier Plaza 1,694,074 1,731,743 1,670,114 1,631,993 1,024,516 1,631,993 0.00% 44090 Meters Beach Blvd 61,674 70,627 57,604 66,534 27.396 66,534 0.00% 44100 S orts Com lex 123,431 131,751 114,389 134 529 80.000 122,000 -9.31% 44000 Parking Revenue 10,450,047 10,872,676 10,985,264 11,105,130 5,591,425 11,098,549 -0.06% 45010 City of Fountain Valley Jail Bookings 1,746 45040 Convicted Offender Booking Fee 351,309 408,951 521,448 511.084 224.321 511,084 0.00% 45100 Other Gov:Jail Bookings 265 360 1.050 45000 Contract Jail Bookings 353,320 409,311 522,498 511,084 224 321 511 084 0.00% 45110 PCS Wireless 287,291 330,012 341,063 325,000 191,242 351,295 8.09% 42955 USE OF MONEY AND PROP 16,400,907 16,988,603 16,554,557 17,298,088 9,556,991 17,136,429 -0.93% 46110 Tidelands Revenue 266,399 138,624 138,624 152,070 138,624 0,00% 46115 GEMT Reimbursement 41,153 57,167 142,014 60,000 103,679 60,000 0.00% 46130 Real Property Transfer 1,466,803 1,466,878 1,262,143 1,509,280 517,402 1,209,037 -19.89% 46140 State Mandated Cost Reimbursement 1,648,882 63,642 63.738 60,000 1,000 60,000 0.00% 46160 From State of California 222,611 406,792 568,359 100,000 710,482 100,000 0.00% 46170 Vehicle License Fee 80,047 87,452 88,000 104.000 88,000 0.00% 46180 POST Reimbursement 41,734 45,051 3,647 30,000 42,622 30,000 0.00% 46100 State of California Agencies 3,687,581 2,257,200 2,127,353 1,985,904 1,631,255 1,685,661 -15.12% 46330 Other Federal 8,000 46300 Federal Agencies 8,000 46410 County Payments 330,807 329,400 329,400 0.00% 46490 Other Governmental Agencies 83.815 105,314 99,567 110,000 58,745 100.000 -9.09% 46400 County Agencies 83,815 436,121 99,567 439,400 58,745 429,400 -2.28% 46740 Joint Power Authority 686 1,000 -100.00% 46790 Other Agencies 722,150 780,536 808,803 780,000 481,403 780,000 0.00% 46700 Other Agencies 722,836 780,536 808,803 781,000 481,403 780,000 -0.13% 46000 REVENUE FROM OTHER AGENCIES 4,502,233 3,473,857 3,035,723 3,206,304 2,171,403 2,895,061 -9.71% 47110 Residential Tree Replacement 4,865 2,500 2,775 3,000 944 3,000 0.00% 47115 Developer Fee 146,658 2,284 50,000 -100.00% 47118 Underground Utilities 53,000 47120 Engineering and Inspection Fee 18,405 4,880 5,456 10,000 8,000 10,000 0.00% 47125 GIS Survey Fee 6,279 2,599 279 6,500 2,500 2,000 -69.23% 47130 Grading Plan Check 394,465 455,964 318,798 420,000 330,604 420,000 0.00% 47140 Landscape Plan Check 14 47145 OC Sanitation Collection Fee 80,258 137,249 19,623 80,000 12,789 80,000 0.00% 36 City of Huntington Beach Revenue Summary Adopted Budget - FY 2018/19 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47160 Public Improvement Plan Check 2,500 135 2,000 -100.00% 47165 Recordation Fee 19,499 30,906 4,693 25,000 5,000 15,000 -40.00% 47185 Traffic Plan Check Fees 12,635 7,220 2,196 14,000 1,000 2,500 -82.14% 47190 Water Quality Ins ections 40 430 60,455 27,891 40 000 12,000 30.000 -25.00% 47100 Public Works 725,994 704,192 434,726 650,500 372,837 562,500 -13.53% 47205 Permit Issuance 267,824 326,273 270,024 215,000 174,150 220,000 2.33% 47210 Plan Review 3,823,133 2,317,681 1,610,116 1,592,500 1,117,000 1,342,135 -15.72% 47245 Landscape Plan Check 147,035 35,120 22,396 20,000 16,200 20,000 0.00% 47255 Microfilming 86,434 151,804 97,149 75,000 54,000 75,000 0.00% 47265 Automation Fee 407,210 350,931 47275 Administrative Citation 623,028 529,222 356,639 530,000 167,620 530,000 0.00% 47285 Landscape Inspection 10 145 15,669 20,952 12,000 556 10.000 -16.67% 47200 Building 5,364,808 3,726,699 2,377,276 2,444,500 1,529,526 2,197,135 -10.12% 47305 Non-Resident Library Card Fee 10,618 14 47310 Media Library 58,142 47315 Library Reserve 6,079 183 153 47316 Banning Branch Fees 123 28 47317 Oak View Branch Fees 366 172 141 47318 Main Street Branch Fees 383 57 47319 Helen Murphy Branch Fees 48 4 47320 Community Enrichment Fee 240,332 211,551 133,035 250,000 34,875 50,000 -80.00% 47325 Library Replacement Card 4,969 5,111 5.924 5,000 3,600 5,900 18.00% 47330 Library Processing Fee 1,754 2,075 2,251 2,000 1,200 2,000 0.00% 47335 Library Collection Fee 22 25 47300 Library 322,836 219,196 141,529 257,000 39,740 57,900 -77.47% 47410 Film Permits 36,925 55,003 147,982 30,000 40,000 50,000 66.67% 47415 Weed Abatement 15,036 18,440 13,669 17,000 9,500 13,000 -23.53% 47420 Sewer Services 72,903 70,813 69,499 75,000 50,000 70,000 -6.67% 47440 Impounded Vehicle Release Fee 165,990 175,430 199,004 195.000 90,438 195,000 0.00% 47445 Research Requests 52,666 52,177 46,094 56,419 19,144 43,789 -22.39% 47450 Performance Bond Reduction 480 240 47455 Maps&Publications 11 47460 Pay to Stay/Work Furlough 71,460 93,340 69,770 110,000 64,000 60,700 -44.82% 47480 Banners and Pennants 6,103 3,445 3,749 4,000 4.500 3.112 -22.20% 47400 Special City Services 421,574 468,888 549,767 487,419 277,582 435,601 -10.63% 47501 Recreational Fees 3.045.534 2,657.720 3,211,919 3,196,830 1,293,191 3,250,000 1.66% 47502 An Center Classes 106,102 95,253 98,518 100,000 55,170 100,488 0.49% 47503 Adventure Playground 36,421 34,049 38,000 5,000 38,000 0.00% 47510 Junior Lifeguard 450,445 460,980 516 175 530,000 550,000 3.77% 47500 Recreational Classes 3,602,082 3,250,374 3,860,661 3,864,830 1,353 361 3 938 488 1.91% 47600 Special Events 69,450 63,385 79,270 75,000 55,000 74,514 -0.65% 47710 Water Sales 50,978 49,674 124,611 70,625 73,000 70,625 0.00% 47736 Convenience/ProcessingFees 154,452 176,142 150,619 175,000 65 357 155 000 -11.43°h 47700 Utility Charges 205,430 225,816 275,230 245,625 138,357 225,625 -8.14% 47810 Fire Mad Billing Service 5,297,119 6,618,364 6,749,704 6,247,347 5,485,000 6,383,985 2.19% 47811 Fire Mad Memberships 1,203,272 1,225,485 1,226,324 1,273,895 876,413 1,273,895 0.00% 47815 Membership 3,130 82,422 4.925 85,000 3,500 5,000 -94.12% 47816 Fitness Center Membership8,127,988 7,606,242 6,522 588 7 810 880 2.69% 47800 Fire Mad Fees 6,503,521 7,926,271 8,127,988 7,606,242 6,522,588 7,810,880 2.69% 47865 Police Emergency Response 131,626 90,128 83.782 70.000 70,404 70.000 0.00% 37 I City of Huntington Beach Revenue Summary Adopted Budget - FY 2018/19 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017118 FY 2017118 FY 2018119 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47870 Fire Emergency Response 44.024 45,636 30,686 45,000 25,000 45,000 0.00% 47860 Emergency Response 175,650 135,764 114,467 115,000 95,404 115,000 0.00% 47905 Fire Hazmat Response 5,755 1,097 2,468 2,000 2,051 2,400 20.00% 47910 Public Works 8,851 4,260 7,628 9,000 5,500 9,000 0.00% 47915 Hazmat Contracts 30 47900 Hazmat Fees 14,636 5,357 10,096 11,000 7,551 11,400 3.64% 47930 Fire Clearance Inspection 71,500 67,761 82,838 70,000 80,000 70,000 0.00% 47935 Fire Company Inspection 133.537 74,643 603,515 250,000 240,416 250,000 0.00% 47940 Fire Protection Fees 472,532 517,348 243,208 500,000 144,000 420,000 -16.00% 47945 Fire Develo ment 160,743 148,895 262,651 140,000 88,200 140,000 0.00% 47925 Fire 838,312 808,648 1,192,213 960,000 552,616 880,000 -8.33% 47955 Postage 70 47965 Photocopying 1,239 1,801 1,673 2.000 1,154 2,000 0.00% 47970 Abandoned Oil Wells 2,591 1,649 6.386 1,500 35,000 1.500 0.00% 47985 Pa roll Charges 275 47950 Miscellaneous 3,901 3,450 8,334 3,500 36 154 3 500 0.00% 48053 Prop Fund Charges-Water 5,840,828 6,016,053 5.485M6 5 649 58 44 072,636 5,824,317 3.09% 48054 Prop Fund Charges-WIMP 163,424 168,327 251,936 259,494 187,061 267 520 3.09% 48055 Proo Fund Charges-Refuse 550,036 550,036 583,533 568,117 601.581 3.09% 48057 Prop Fund Charges-Sewer 1,282,179 1,320,644 1,670,961 1,721,090 1,240,686 1 774 319 3.09% 48058 From Retiree Medical Trust 43,894 45,211 46,567 107,510 34 576 46,657 -56.60% 48059 From Retirement Supplement Trust 169,164 174,239 174,239 285,579 129,373 174,239 -38.99% 47000 CHARGES FOR CURRENT SERVICES 26,297,719 25,812,551 24,800,294 25,327,409 17,213,165 25,001,176 -1.29% 48130 Property 228,902 548,503 221,561 150 000 64 87 1167 523 11.68% 48110 Sales 228,902 548,503 221,561 150,000 64,870 167,523 11.68% 48210 Coin Telephones 22,080 56,400 30,000 35,175 30,000 0.00% 48220 Employee Phone Reimbursement 83 48230 Souvineer Sales 1,521 402 987 1,000 500 1,000 0.00% 48240 Library Sales 6,252 7,870 8,284 8,000 4,000 6,000 -25.00% 48260 Bus Bench Ads 40,800 40,800 40,800 40,800 30,600 40,800 0.00% 48270 Plans and Specs 80 918 1,145 1,000 500 1,000 0.00% 48200 General Sales 48,736 72,069 107,616 80,800 70,775 78,800 -2.48% 48350 Sponsorships 83,600 152,480 161,207 100,000 82,216 100,000 0.00% 48385 Property Damage Reimbursement 144,039 122,027 204,326 170,000 30,000 170,000 0.00% 48400 Restitution 10,788 2,667 2,109 5,000 1,000 1,793 -64.14% 48410 Other Reimbursement 351,632 274,966 140,126 225,000 130,103 225,000 0.00% 48370 Reimbursables 506,459 399,660 346,561 400,000 161,103 396,793 -0.80% 48500 Settlements 64,583 16,575 21,448 15,000 51 32 115 000 0.00% 48500 Settlements 64,583 16,575 21,448 15,000 51,328 15,000 0.00% 48511 Credit Card Processing Fee 26,764 11,124 11,885 10,000 7,500 10,000 0.00% 48515 Passport Fee 171,830 189,950 245,165 269,500 200,000 282,975 5.00% 48530 Newsrack Impounds 1,590 (750) 48550 Miscellaneous 231,170 938,066 325,263 373,944 475,671 325,000 -13.09% 48510 Other 431,354 1,138,389 582,313 653,444 683,171 617,975 -5.43% 48100 OTHER REVENUE 1,363,633 2,327,677 1,440,706 1,399,244 1,113,463 1,376,091 -1.65% 49101 From Gas Tax 900,000 49101 From RORF 686,812 458,554 398,905 49101 From CFD 2000-1 5,777 5,750 8,065 6,000 3,522 6,386 6.43% 49101 From Mello Roos 76,276 77,777 76,641 80,761 56,051 79,455 -1.62% 49101 From CFD 2002-1 5,639 5,750 5.900 6,000 3,522 6,386 6.43% 38 City of Huntington Beach Revenue Summary Adopted Budget - FY 2018/19 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2014115 FY 2015116 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 49101 From Debt Svc Bella Terra 5,708 5.750 5,900 6,000 3,522 6,386 6.43% 49101 From Certified Unified Program Agency 13,000 13,000 49101 From Energy Efficiency Fund 12,854 49101 From Parking Structure Strand 300,000 300,000 300,000 400,000 175,000 400,000 0.00% 49101 From EnerqV Efficiency 208,000 49100 Operating Transfers In 1,993,212 866,580 1,016,265 498,761 241,617 498,613 -0.03% 49350 Prior Period Adjustment 862,165 49400 Joint Venture Income 226.697 180.963 (110.188) 49000 NON-OPERATING REVENUE 2,219,909 1,047,544 1,768,242 498,761 241,617 498,613 -0.03°o 40000 REVENUES 213,144,929 219,178,550 218,821,667 224,048,543 171,815,219 226,171,521 39 Intentionally Left Blank 40 City of Huntington Beach Adopted Budget-FY 2018/19 Revenue vs. Expenditure ALL FUNDS FY 17Annual Budget Description Adopted Adopted Incr/(Decr) %Incrl(Decr) Revenue 351,125,231 368,855,896 17,730,665 5.05% Use of Fund Balance 10,119,128 4,272,063 (5,847,065) -57.78% Total Sources of Funds 361,244,359 373,127,959 11,883,600 3.29% Expense 361,244,359 373,127,959 11,883,600 3.29% Total Uses of Funds 361,244,359 373,127,959 11,883,600 3.29% Surplus/(Deficit) e e r Sales Tax Franchises 23% 3% Transient Occupancy Tax 6% Utility Users Tax 9% License 8.Permits 4% Fines 8 Forfeitures 2% Fund Balance 2% Property Tax 51% s s Operating Expenses 30% Capital Expenditures 9% Debt ServiceRransfers 11% Non-Operating Expenses 0% Personnel Services 50% 41 Intentionally Left Blank 42 City of Huntington Beach Adopted Budget-FY 2018/19 Revenue vs. Expenditure General Fund FY 2017118 FY 201819 Annual Budget Description Adopted Adopted Incr/(Deer) %Incrl(Deer) Revenue 224,048,543 226,171,521 2,122,978 0.95% Use of Reserves 2,200,000 2,200,000 100.00% Total Sources of Funds 224,048,543 228,371,521 4,322,978 1.93% Expense 224,048,543 228,371.521 4,322,978 1.93% Total Uses of Funds 224,048,543 228,371,521 4,322,978 1.93% Surplus/(Deficit) Transient License 8 Permits • • r Occupancy Tax Utility Users Tax 3% P y 8 Fines 8 Forfeitures Franchises 8� 2% 3% Use of Money 8 Property 8% Revenue from Other Agencies Sales Tax 1% 19% Charges for Current Services 11% Other Revenue 1% Non-Operating Revenue Property Tax 0% 38% • r Operating Expenses 18% Debt Service 1% Transfers 9% Personnel Services 72% 43 Intentionally Left Blank 44 City of Huntington Beach Expenditure Descriptions and Assumptions Adopted Budget — FY 2018119 GENERAL FUND EXPENSE: $228.4 million Public Works City Treasurer Community Development $25,756,991 $240,745 $7,760,350 11.3% 0.1% Fire Non-Departmental 3.4% $47,883,692 $30,747,944 13.5% Information Services $7,111,312 3.1% Library Services $5,004,995 2.2% Human Resources $5,899,304 2.6% Finance $5,987,130 Police 2.6% $76,906,975 City Manager 33.7% Community Services City Clerk City Council City AHomey $2,557,692 $8,535,496 $961,120 $391,910 $2,625,866 1.1% 3.7% 0.4% 0.2% 1.1% Personnel Services—$165,319,267 The FY 2018/19 Adopted Budget reflects flat staffing level across All Funds with a total personnel count of 986.25 Full Time Equivalents (FTEs). Operatina Expenses—$41,971,714 Included in the operating category are all General Fund operating expenses including professional and contract services. The FY 2018/19 Adopted Budget reflects 1.0 percent increase from the prior year Adopted Budget of$41.6 million. Non-Operating Expenditures -$21,080,540 This category contains transfers to other funds related to debt service and transfers to other funds for operating purposes. The FY 2018/19 Adopted Budget includes $4.8 million in transfers to the General Liability Internal Service Fund; $5.2 million to the Infrastructure Fund; and $5.0 million for equipment replacement to the new Equipment Fund. Also included in the budget is the recurring LeBard School site funding of$667,000 (split from the General Fund and Park Development Impact Fees). 45 City of Huntington Beach Expenditure Descriptions and Assumptions Adopted Budget — FY 2018/19 NON-GENERAL FUND EXPENSE The FY 2018/19 Adopted Budget for Non-General Fund Expenses totals $144.8 million. Water Enterprise—$40,593,832 Water user rates fund the operations and maintenance of the City's water system, including water wells, imported water connections, reservoirs, booster station, pipelines, water meters, meter reading and customer service, water quality testing and water conservation programs. Water Master Plan—$4,667,279 The Water Master Plan (WMP) was adopted in 1995 and updated in FY 2016/17. It recommends new facilities that provide the City with adequate water production and storage capabilities. In the next fiscal year, the WIMP focus is on water distribution improvements, facilities security and water production improvements, including new well construction. Refuse Fund—$12,056,902 Funding is provided for citywide residential curbside and commercial refuse collection and disposal. The City contracts with Republic Services, formerly Rainbow Disposal, to provide trash pick-up. Sewer Service Funds—$12,353,883 The Sewer Service Fund was established for the maintenance, rehabilitation and replacement of sewer facilities. Revenue is derived from direct sewer related charges to local residents and businesses. Sewer facilities are evaluated regularly to determine priorities to repair or replace. The capital project program includes, relining of existing sewer lines and sewer lift station design and construction. Transportation/Street Projects—$11,305,112 This category includes expenditures from the Gas Tax, Measure M, Air Quality, Traffic Congestion Relief Fund, Highway Safety Improvement Program, Road Maintenance Rehabilitation Account Fund, and other related Federal and State grant funds. As in previous years, available revenue in these funds for projects continues to fluctuate greatly as the State threatens to use these types of funds to balance the State budget. Capital Projects—$11,113,000 Included in this category are one-time revenues from developers to fund capital projects. Also included are development related impact fees for sewer, drainage and park purposes. This also includes budget for capital expenditures, funding towards the repair and improvements of City facilities as well as replacement of City equipment. The FY 2018/19 Adopted Budget also includes $3.1 million in recurring, structural General Fund support for infrastructure, and $5.0 million to support the replacement of the City's vehicle fleet,machinery, and technology systems;reflected in the Non-Operating Expenditures category. See Non- General Fund Capital Projects of funding for other capital expenditure projects and equipment items previously reported. RORF (Successor Agency) and Rehabilitation Loans Fund —$9,834,687 This category includes all the costs associated with the former Redevelopment Agency and Housing Authority, currently the Successor Agency, except for the Community Development Block Grant and HOME program money. The FY 2012/13 budget for this category decreased significantly mainly due to the elimination of the Redevelopment Agency and abolishment of the Housing Authority. Pursuant to Assembly Bill 1 x26, the Redevelopment Agency was eliminated effective February 2012. The City Council approved two resolutions designating the City as the Successor Agency to the Redevelopment Agency and the Huntington Beach Housing Authority as the Successor Agency for housing-related items. The Recognized Obligation Retirement Fund (RORF) was created, and all of the former Redevelopment Agency's properties, contracts, and leases were transferred to that fund. 46 City of Huntington Beach - Expenditure Descriptions and Assumptions Adopted Budget — FY 2018/19 NON-GENERAL FUND EXPENSE—CONTINUED Debt Service—$9,182,379 General Fund revenues are the main source for inter-fund transfers to pay the City's annual debt service cost. Community Facilities Districts (CFDs) and Judgment Obligations Bonds are sources of funding for these expenses. Other Grants and Funds—$11,750,166 The two major grant Funds in this category are expenditures for the Community Development Block Grant as well as the HOME Program. Also included within this group are several minor funds related to city activities, special projects and fiduciary and trust funds. Internal Service Funds— $17,503,859 These funds are utilized to account for retirement medical and supplemental retirement costs, which are provided directly by the City. The FY 2018/19 Adopted Budget also includes Self Insurance Workers' Compensation costs and Self Insurance General Liability amounting to $7.2 million and $4.9 million respectively. Business Improvement Districts—$4,142,820 There are two Business Improvement Districts (BIDS) within the City: Hotel/Motel and Downtown. The businesses in each district are assessed a charge, which is collected by the City and redistributed back to the district through City Council approved projects and maintenance appropriations. Other Enterprise Funds—$252,519 This category includes the Certified Unified Program Agency (CUPA), which supports hazardous waste inspections. 47 Intentionally Left Blank 48 City of Huntington Beach Adopted Budget - FY 2018/19 Expenditures by Department ALL FUNDS Capital Debt Special Internal Trust and Proscts SSMce Enterprise Revenue service Agency O De rtmeM " ... :> _. unds .. - TOTAL City Council 391.910 391,910 City Attorney 2,625.866 2,625,866 City Clerk 961,120 961,120 City Treasurer 240,745 240,745 City Manager 2.557,692 105,000 2,020,684 55,000 4,738,276 Community Development 7.760,350 190,000 7,950,350 Community Services 8.535,496 2,773,643 704,000 12,013.139 Finance 5,987,130 5,435,000 11,422,130 Fire 47,883,692 252,520 541,137 48,677,349 Human Resources 5,899,304 12,068,859 17,968,163 Information Services 7,111,312 404.820 7.516.132 Library Services 5,004,995 115,965 5,120,960 Police 76,906,975 387,185 115.000 77,409,160 Public Works 25.756,991 69,671,896 11,354,086 771,000 107,553,973 Non-De artmental 30,747,944 11,008,000 9,182,379 134,000 17,466,364 68,538,687 Grand Total 228,371,521 11,113,000 9,182,379 69,924,416 17,380,283 17,503,859 18,778,501 874,000 373,127,959 'Other Funds include Specific Events 49 City of Huntington Beach Adopted Budget - FY 2018119 Expenditures by Department ALL FUNDS All Funds Expenditures by Department Non Departmental Fire 1&5% 13% Human Resources 5% Community Police Services 2 3%1% Finance 3% Community Development 2% Information Services 2% Library Services 1% City Manager 1% City Attorney Public Works City Treasurer Ciy Coundl City Clerk 1% 29% 0.1°h 0.1% 0.3% All Funds Expenditures by Fund Enterprise Funds 19% i General Trust and Agency Fund Funds 61% 5% _ Special Revenue Funds 5% Capital Projects Funds 3% Internal Service Fund Debt 5% Other Funds Service 0% Funds 2% 50 City of Huntington Beach Expenditure Summary Adopted Budget FY 2018119 ALL FUNDS Summary by Fund Percent FY 20W15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00100 General Fund 210,218,556 224,546,454 218,804,697 224,048,543 172,434,995 228,371,521 1.93% 00101 Specific Events 358,179 405,910 811,913 666,100 666,100 759.000 13.95% 00103 Donations Fund 544,991 696,226 804,658 1,310,034 00122 Inmate Welfare Fund 53,347 10,237 1,679 21,050 21,050 40.000 90.02% 00126 Donations Historic Wintersburg 30,508 2,839 00127 Prop Tax in Lieu of Sales Tax 784,265 2,515,887 1,589,741 00201 Air Quality Fund 237,062 303,429 232.996 91,183 815,037 266,115 191.85% 00204 Fourth of July Parade 363,195 414,878 388,258 430,490 430,490 430,490 0.00% 00206 Traffic Impact 163,821 563,921 610,801 158,041 00207 Gas Tax Fund 2,520,382 6,085,288 2,917,527 3,266,200 4,633,941 2,718,000 -16.78% 00209 Park Acquisition 8 Development 404,780 178,003 1,685,229 121,530 493,250 60,000 -50.63% 00210 Sewer 78,300 92,110 159.127 2,500,000 4,743,752 2,500,000 0.00% 00211 Drainage 63,795 236,157 00212 Narcotics Forfeiture Federal 91,838 139,554 216,216 125 00213 Measure M Fund 1,330,575 3,232,964 4,878,402 4,096.718 5,971,134 3,613,473 -11.77% 00214 Narcotics Forfeiture State 100,000 26,000 100.00% 00215 Rehabilitation Loans 44,674 171,300 192,556 1,480,000 1.480,000 300,000 -79.73% 00216 Property and Evidence 206,806 94,315 75,000 100.00% 00217 Affordable Housing In-Lieu 30,306 90,068 40,843 37,000 100.00% 00219 Traffic Congestion Relief 42 2,779,524 415,526 309,655 812,000 1,969,781 1,232,000 51.72% 00223 Safe and Sane Fireworks 73,068 00225 Gun Range Settlement 50,000 50,000 100.00% 00226 Quimby Fund 14,716 1.377,639 1,502,692 1,058,516 -23.16% 00228 Park Dev Impact Residential 138,394 133,984 289,780 2.889,012 2,987,896 1,174,637 -59.34% 00229 Library Development Impact 92,824 92,672 53,806 50,000 50,000 50,000 0.00% 00233 Housing Residual Receipts 1,322 6,897 444,590 50,000 59,778 50,000 0.00% 00234 Disability Access Fund 8,354 7,433 9,049 21,000 21,000 84,000 300.00% 00235 Park Dev Impact Non Residential 316,800 316,800 00237 Self Insurance Liability Claim 1,028,414 00238 Emergency Operations Center 19,271 142,210 00239 CDBG 1,033,766 1.033,766 1,033,767 0.00% 00240 HOME 411,664 411,664 851,567 106.86% 00308 In-Lieu Parking Downtown 50,355 8,966 51,697 50,000 584,819 105,000 110.00% 00314 Infrastructure Fund 1,345,344 2,558,700 2,751,010 3,100,000 5,869,496 6,008,000 93.81% 00319 Senior Center Development 6,827,292 9,337,576 138,142 103,158 00321 Lease Capital Project Fund 3,322,396 2,575,369 342,656 00322 ELM Automation Fund 218,826 216,368 175,852 404,820 87.10% 00324 Equipment Fund 4.760,000 3,500,000 5,000,000 5.04% 00360 RORF 11,422,306 17,790,037 3,424,945 7,134,167 7,130,461 9,834,687 37.85% 00352 LMIHAF 79,736 159,638 490,634 810,227 859,946 796,618 -1.68% 00401 Debt Svc HBPFA 5.838,658 6,629,288 5,160,095 5.109,792 5,109,792 5,042,595 -1.32% 00405 Debt Svc Grand Coast CFD2000-1 1,102,239 1,132,076 1,102,666 1,107,750 268,188 1,094,100 -1.23% 00406 Debt Svc Mello Roos 262,926 266.523 263,648 273,660 95,179 263,060 -3.87% 00408 Debt Svc McDonnell CFD 2002-1 381,498 385.630 396,354 406,628 141,138 394,577 -2.96% 00410 Debt Svc Bella Terra 2,224,747 2,356.900 2,328,411 2,366,686 1,132,859 2,388,047 0.91% 00501 CUPA 233,798 266.682 224,262 261,174 263.018 252,519 -3.31% 00504 Refuse Collection Service 11.290,392 11,277,383 10,821,112 12,000,497 11.929,420 12,066,902 0.47% 00506 Water 38,238,820 40,267,648 44,921,267 38,639,561 40.230,585 40,593,832 5.06% 00507 Water Master Plan 1,213,468 1,375,023 1,018,991 5,084,500 13,495,543 4,667,279 -8.21% 00508 WOCWB 48,009 118,479 306,835 91,000 163,043 771,000 747.25% 00509 Refuse Education 117,275 00511 Sewer Service Fund 8,505,389 8,729,189 9,351,473 9,326,314 12,167,263 9,853,883 5.66% 00551 Self Insurance Workers'Comp 10,461,731 6,375,551 13,449,153 6,596,939 6,446,038 7,194,055 9,05% 00552 Self Insurance General Liab 12,676,383 3,941,312 4,872,412 2,964,262 4,874,804 0.05% 00556 Energy Efficiency Fund 12,854 00650 Gen Fixed Assets Acct Group 12,363,075 13,908,367 13,700,437 00663 Gfaag CNOA 23,951 20,894 (5,233) 00701 BID Auto 106,136 101,520 110,800 112,800 112,800 -100.00% 00702 Retiree Insurance Fund 777,155 737,730 685.227 1,789,000 1,789,000 1,435.000 -19.79% 00703 Retirement Supplement 3,852,959 4,057,067 4,423,973 4,333,000 4,333,000 4,000,000 -7.69% 00704 Fire JPA Fund 561,544 510,603 487,678 463,276 487,554 541,137 16.81% 00707 Debt Svc Judgment Oblig Bonds 1,027,449 1,024,149 674,700 00709 BID Hotel/Motel 2,733.624 2,980,967 3,372 698 3,750,000 3,750 000 4 032 820 7.54% 51 City of Huntington Beach Expenditure Summary Adopted Budget FY 2018/19 ALLFUNDS Summary by Fund Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00710 BID Downtown 87,156 107,639 124,147 110,000 154,514 110.000 0.00% 00711 Parking Structure-Bella Terra 455.530 583.930 635,799 675,574 675,574 626,289 -7.30% 00712 Parking Structure-Strand 1,421,512 1.136,011 1,164,212 2.028,950 2,269,119 2.028,950 0.00% 00716 Section 115 Trust 6,549 D0750 Alcohof Prevention Services 74,920 20.311 00807 Energy Efficiency 65,439 1,018.105 3,343,720 3,108,209 00815 CDBG 12113 63,319 00838 Jail Training Grant 10,235 10,400 10,455 8.405 00843 HOME Program 13114 309,545 20,363 335,168 108,693 00850 HOME Program 10111 22,160 83,733 00851 HOME Program 11/12 2,845 8,618 28,666 1 00852 HOME Program 12/13 11.944 397,813 109,102 00854 HOME Program 06 54,844 00859 CDBG 08109 58,841 00860 CDBG 09/10 83,648 55,000 36,098 00861 CDBG 10/11 55,432 00863 CDBG 13/14 143,955 102.411 145,629 5,159 00873 OCTA/Cip Grant 256,202 43.180 1,128,998 1,931,154 00875 Saav 47,099 00878 Caltrans Grants 247,733 (1,068) 00892 Storm Water Quality 236,693 00894 WMD DHHS 3,991 00909 UASI/OCIAC Program 198,354 54,625 108,382 00934 Fireman's Fund Heritage 09/10 192 00952 Fireman's Fund Heritage 10/11 365 00955 Prop 69 Funding 52,865 9,723 21,500 00959 2002 Park Bond 9,662 00960 Used Oil OPPi 10111 42,158 38,884 47,153 106,536 00961 Hwy Bridge Replacement&Rehabilitation 165,268 184.693 8,541 1,207,500 00962 CDBG 11/12 152,839 00963 Sr Mobility Program 220,383 245,840 231,184 00965 Master Plan of Arterial Hwys 95,891 1,024,241 304,008 00968 SLESF Grant 11/12 63,312 21,052 00970 BPMP 623,828 (26,746) 2.210,679 00971 Asset Forfeiture 15%State Set 27,676 1,000 14.095 29.904 00976 Homeland Security MMRS 10/11 (30,710) 22,159 8,551 00978 US Secret Services(USSS) 8,500 8,500 8,500 12,000 00979 AB109 Public Safety Realignment 20.982 118,816 54,127 77,356 55,000 100,00% 00981 OC Real Estate Trust Fnd 12113 15,722 4,717 527 31 00984 SLESF Grant 12/13 164,722 220,000 419,804 15,000 -93,18% 00985 State Literacy Grant 9,533 51,272 10,536 00988 Human Trafficking 36,005 967 00989 OCDETF 20,935 9,993 25,000 00994 HUD EDI Senior Center Dev 142,500 00995 Hwy Safety Improvement Program 427,871 150,800 7,369 573,300 3,270,161 137,600 -76.00% 01200 LSTA Pitch Grant 13/14 (69) 01206 Domestic Violence CY2014 34,344 01208 CDBG 14/15 749.641 27,920 152,231 3.830 01209 HOME Program 14115 28,860 12,207 493,138 77.328 01210 OCTA Beach/Edinger Grant 136,331 01212 Alcoholic Beverage Ctri 14/15 33,185 01213 Once of Traffic Safety 14/15 411,461 01216 EMPG 14/15 26,324 01217 State Literacy Grant 14/15 44,156 01218 DHS Fire Equipment Grant 69,112 797 01219 CDBG 15/16 857,141 30,888 82,532 01220 HOME Program 15/16 89,250 178,077 294,985 01221 Domestic Violence CY2015 142,928 41,297 01222 HMGP 24,629 18,013 2,507,359 01223 LSTA Pitch Grant 15/16 14,989 4,583 01224 OC Regional Narc Suppression 5,940 56,051 59,200 60,000 60,000 60,000 0.00% 01225 EMPG 15/16 4,689 24,599 01226 Library Grants 356 53,357 52 City of Huntington Beach Expenditure Summary Adopted Budget FY 2018/19 ALL FUNDS Summary by Fund Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018119 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 01227 Office of Traffic Safety 15116 448,702 01228 CalRecycle City/County CRV 62,132 85,273 48,717 48,717 48,974 0.53% 01229 Housing Related Parks Grant 109,997 174,198 01230 AB 109 Reimbursement 16.806 9,469 46,771 01231 ABC Grant 15/16 24,570 01232 Justice Assistance Grant 15116 25,359 01233 OC RMDZ 1,598 3.691 6.500 6,500 5,250 -19.23% 01234 Sust Bus Cert Program 19,794 501 11,727 20,000 100.00% 01235 CDBG 16117 872,827 122,196 01236 HOME Program 16117 103,373 320,733 01237 Domestic Violence CY2016 154,729 29,901 01238 EMPG 16/17 1,927 29,203 27,731 01239 Office of Traffic Safety 16/17 472,513 01240 EPIC Challenge 90,000 01241 Justice Assistance Grant 16117 25.879 01242 Tire Derived Product Grant 5,404 5,436 01243 OCTA Grant/Shuttle Service 70,079 95,000 176,733 57,000 410.00% 01244 BSCC 16117 44,035 13,053 01245 LE16096860 Dom Violence 2017 162,552 41,585 01246 CENIC E-Rate 60,299 52,488 52,488 65,965 25.68% 01247 Arterial Rehab 1,125,734 1,125,734 3,280,923 191.45% 01249 Office of Traffic Safe 17/18 226,551 605,171 231 185 2.05% Grand Totals 347,396,461 396,206,727 373,357,423 361,244.359 348,670,959 373,127,959 3.29% 53 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2018/19 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 51110 Base Salaries 79,882.056 79,767,503 80,381,076 86,795,843 87,034,255 87,298,533 0.58% 51111 Vacancy Attrition (2,116,300) (2,116,300) (2,150,000) 1.59% 51112 Seasonal Part Time 439,112 567,828 506,084 573,551 573,551 573,551 0.00% 51115 Additional Pay 7,325,994 7,629,660 7,588,472 8,927,817 8,929,762 8,786,463 -1.58% 51100 Salaries-Permanent (23,878,834 51100 Salaries-Permanent 87,647,161 87,964,991 88,475,632 94,180,912 70,542,435 94 508 547 0.35% 52000 Salaries-Temporary 4,520,044 4,727,595 4,747,277 5,050,667 3,574,586 5,208,334 3.12% 53020 Regular Overtime 6,534,612 6,871.466 7,098,256 6,395.000 6,380,050 6,571,723 2.76% 53040 Minimum Staffing Overtime 4,463,130 4,857,880 5.390,944 3,712,000 2,862,992 3,712,000 0.00% 53050 Marine Safety Replacement OT 146,595 218,215 183,035 53060 PT Overtime 918,113 1,071,589 1,130,116 53090 Other Overtime 22,129 23.749 24,899 53000 Salaries-Overtime 157,900 161,718 51,952 -67.10% 53000 Salaries-Overtime 12,084,580 13,042,899 13,827,249 10,264,900 9,404,760 10,335,675 0.69% 54110 Vacation Leave Pay Out 3,678,427 4,298,320 4,796,557 11,213 100.00% 54120 Sick Leave Pay Out 18,752 42.937 65,507 54000 Termination Pay Outs 4,150,000 3,150,000 4,350,000 4.82% 54000 Termination Pay Outs 3,697,179 4,341,257 4,862,064 4,150,000 3,150,000 4,361,213 5.09% 55002 Seasonal Part Time Benefits 430,617 441,796 430,615 0.00% 55100 CalPERS Payable 29,246,212 30,597.111 34,258,185 37,921,544 37,933,468 38,731,442 2.14% 55140 PARS Employer Contribution 10,064 55150 Retirement Supplement 4,678,247 4,776,818 4,346,804 4,329.292 3,250,322 3,998.084 -7.65% 55175 Workers'Compensation 6.668,955 6,784,260 7,488,269 7,100,874 5,329,024 7,189,442 1.25% 55200 Health Insurance 10,541,071 10,887,210 12.479,311 14,841,329 14,847,356 15,292,542 3.04% 55300 Other Insurances 4,042,073 4,068,062 3,740,238 4,303,969 3,859,896 3,936,648 -8.53% 56010 Deferred Compensation 29,137 145,948 44,105 58,212 58,294 57,497 -1.23% 56020 FICA Medicare 1,551,203 1,553,972 1,674,178 1,611,078 1,611,618 1,597,473 -0.84% 56100 Other Benefits 52,706 104,643 345,721 324,205 324,257 337,429 4.08% 55000 Benefits (16,383,552 55000 Benefits 56,819,667 58,918,022 64,375,810 70,921,120 51,272,469 71,571,172 0.92% 51000 PERSONNEL SERVICES 164,768,631 168,994,765 176,288,033 184,567,598 137,944,250 185,984,941 0.77% 61100 Cable TV 17,390 17,677 21,589 16,600 15,500 16,600 0.00% 61200 Electricity 4,426,885 4,003,375 3,892,975 3,801,000 2.812,213 3,781,000 -0.53% 61300 Natural Gas 523,079 773.544 463,523 838,700 838,630 857,900 2.29% 61450 Telephone/Communications 803,407 773,372 858,702 887,574 674,459 902,051 1.63% 61600 Water 948,384 1,165,680 1,347,989 1,172,000 922,000 1,172,000 0.00% 61000 Utilities 1 000 1 000 -100.00% 61000 Utilities 6,719,145 6,733,647 6,584,777 6,716,874 5,263,801 6,729,551 0.19% 62100 Purchased Water MWDOC 10,201,045 7,406,497 12,803,142 7,400,000 7,400,000 7,500,000 1.35% 62200 Purchased Water OCWD 4,706,446 6,494,792 6.518,795 8,850,000 8,850,000 9,500,000 7.34% 62000 Purchased Water 1,000 1,000 -100.00% 62000 Purchased Water 14,907,491 13,901,289 19,321,936 16,251,000 16,251,000 17,000,000 4.61% 63025 Audiovisual Supplies 5,302 8,011 10,193 2,250 2,030 2,250 0.00% 63050 Communication Supplies 24,213 97,687 36,904 14,000 22,808 14,000 0.00% 63075 Furniture Non-Capital 64,944 71,864 116,453 10,750 17,896 10,750 0.00% 63100 General Supplies 2,341,018 1,239,705 1,606,900 1,632,455 2.030,400 1,341,195 -17.84% 63125 Office Supplies 456,189 432,728 376,384 420,740 318,283 411,240 -2.26% 63130 Office Water 1,091 549 358 63150 Radio Supplies 9,737 9,623 24,680 17,400 329,256 17,400 0.00% 63225 Computer Supplies 632,099 631,612 710,788 845,029 1,035,422 780,029 -7.69% 54 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2018119 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018119 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 63295 Postage Deliveries 485,400 554,332 488,794 427,650 293,030 405,792 -5.11% 63445 Fuel 1,554,647 1,173,828 1,309,704 1,815,750 1,303,310 1,816,750 0.00% 64000 Safety Supplies 580,258 599,443 656,021 700,817 571,503 705,767 0.71% 64100 Film 28,346 9,397 18,529 16,300 14,065 16,300 0.00% 64110 Agricultural 16,756 19,374 19,886 26,000 21,000 26,000 0.00% 64115 Microfilm/Document Imaging 74,583 90,754 63,606 91,560 51,560 91,560 0.00% 64140 Food 75,847 82,580 77,109 102,700 82,434 103,200 0.49% 64165 Clothing/Uniforms 486.668 553,354 582.813 576,999 487,386 580,599 0.62% 64190 Vehicle Supplies 9,998 4,719 12,742 1.000 17,500 4,000 300.00% 64230 Awards and Presentations 54.213 51,121 55.553 42,350 30,090 42,350 0.00% 64255 Shop Equipment Operating 336,661 352,208 363,479 237,400 262,673 227,000 4.38% 64280 Signs 182,105 202,614 148,118 20,680 80,000 100.00% 64305 Chemicals 55,827 78,597 72,372 219,500 211,500 239,500 9.11% 64330 Fencing 12,687 12,246 18,069 64355 Building Supplies 129,471 79,219 98,139 44,389 42,420 44,389 0.00% 64380 Irrigation Supplies 37,628 22,175 24,120 45,000 26,000 45,000 0.00% 64405 Books/Subscriptions 584,061 670,422 652,492 320,366 594,673 320,566 0.06% 64485 Dues and Memberships 204,593 219,499 235,696 189,299 183,423 189,399 0.05% 64490 Stipends 300 64500 Certification 22,404 57,166 70,278 68,225 56,946 66,725 -2.20% 63000 E ui ment and Supplies 55,432 (100,388) 55,432 0.00% 63000 Equipment and Supplies 8,467,046 7,324,726 7,850,169 7,923,361 7,914,901 7,636,193 -3.62% 64570 Equipment Repairs Maintenance 1,537,396 1,580,985 1,390,342 1,394,666 1,162,582 1,416,666 1.58% 64620 Contracts for Repair and Maint 6,477,911 6,772,964 6,839,297 7,653.278 6,473,822 7,912,561 3.39% 64670 Traffic Signals Maintenance 188,864 127,774 180,013 200,000 228,476 200,000 0.00% 64720 Vehicle Maintenance 887,689 1,006,252 1,045,889 1,095.200 842,971 1,095,200 0.00% 64755 Vehicle Body Repair 72,423 106,402 90,387 70,000 70,000 70,000 0.00% 64770 Motorcycle Maintenance 27,918 39,769 31,279 40,000 25,000 40,000 0.00% 64820 Boat Maintenance 68,623 36,326 40,020 40,133 39.260 40,133 0.00% 64870 Computer Maintenance 1,309,108 1,458,770 1.356,281 1,581,527 1,252,734 1,809,017 14.38% 64900 Repair and Demolition 9,529 14,628 67400 Other Maintenance 336,201 601,538 465,471 545,400 533.566 545,400 0.00% 67450 Building and Grounds Maintenance 665,497 591,911 693,230 654,686 566,550 631,686 -3.51% 67500 Oil Well Maintenance 138,647 67,162 70,181 58,200 31,788 58,200 0.00% 67550 Pest Control 38,789 35,353 35,898 43,000 39.000 43,000 0.00% 67600 Block Wall Maintenance 6,698 3,490 46,903 55,000 48,000 55,000 0.00% 67650 Water Maintenance 2,137,456 2,207,654 2,240,124 2,330,726 3.062.256 2,192,851 -5.92% 67735 Radio Maintenance 36,693 32,770 24.004 47,612 30,123 47,612 0.00% 67740 800 MHZ Maintenance 879,527 2,265,735 224,745 1,217,284 1.864,308 1,021,634 -16.07% 64520 Repairs and Maintenance 18,034 92,408 18,034 0.00% 64520 Repairs and Maintenance 14,818,970 16,949,481 14,774,063 17,044,746 16,178,027 17,196,994 0.89% 68550 Training 622,849 592,245 586,758 687,739 602,031 762,639 10.89% 68610 Conferences 186,770 205,375 198,543 282,965 241,411 293,715 3.80% 68695 Hosted Meetings 21,163 27,230 11,908 26,600 26.010 26,600 0.00% 68500 Conferences and Training 7,600 8 420 7 600 68500 Conferences and Training 830,781 824,850 797,208 1,004,904 861,033 1,090,554 8.52% 69305 Prof Svcs-Graphics 195 1,261 69310 Prof Svcs-Appraiser 4,150 9,000 26,000 26,000 26,000 0.00% 69315 Prof Svcs-Information Services 52.997 40,044 67,818 36,000 79,888 19,413 46.08% 69325 Prof Svcs-Economic Analysis 129,347 167,892 58,831 53,000 60,778 71,948 1 35.75% 55 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2018119 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 2014115 FY 2015116 FY 2016117 FY 2017118 FY 2017118 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 69330 Prof Svcs-Labor Negotiations 424 32,302 43,740 28,500 21,375 28,500 0.00% 69340 Prof Svcs-Property Mgmt 1,300 69345 Prof Svcs-Auditing 660 5,000 19,098 5,000 0.00% 69360 Prof Svcs-Medical 162,795 208,464 220,416 213,775 203.812 213,775 0.00% 69365 Other Professional Services 5,463,658 5,616,362 5,484,186 4,375,498 8,135,152 4.370,805 -0.11% 69370 Prof Svcs-Legal 486,835 196,109 981,599 347,865 420,776 347,865 0.00% 69385 Prof Svcs-Commissions 780 720 645 69395 Prof Svcs-Recruitment 620 69410 Prof Svcs-Medical Case Mgmt 364,780 529,179 568,357 275,000 275,000 275,000 0.00% 69415 Prof Svcs-TPA Admin Fees 320,180 320.180 326,584 405,000 405.000 405,000 0.00% 69300 Professional Services 283,100 146,865 237,000 -16.28% 69300 Professional Services 6,985,945 7,112,746 7,763,716 6,04t1,738 9,793,744 5,000,308 -0.80% 69455 Cont Svcs-Printing Reproduction 351,745 330,789 316,096 335,659 236,138 465,659 38.73% 69465 Cont Svcs-Ambulance Services 2,213 2,637 2,180 4,500 4,500 0.00% 69470 Cont Svcs-Security 15,698 20,500 69475 Cont Svcs-Emp Assist Program 46,144 46,329 60,346 70,000 41,250 70,000 0.00% 69480 Cont Svcs-Audiovisual 1,200 1,900 3,200 15,000 3.000 15,000 0.00% 69485 Cont Svcs-Microfilm/Doc Image 17,956 13,589 16,493 16.750 13,450 16,750 0.00% 69490 Cont Svcs-Refuse Collection 10,412,658 10,448,986 10,450,060 10,905,250 10,905,250 11.010,670 0.97% 69500 Cont Svcs-Janitorial 345,464 418,326 528,156 382,223 295.197 385,423 0.84% 69505 Cont Svcs-Other 7,831,005 8,473,473 9,316.832 10,296,585 9,646,223 10,697,244 3.89% 69510 Cont Svcs-Animal Control 731,374 1,093,002 1,155,227 1,520,000 1,068,000 1,520,000 0.00% 69515 Cont Svcs-Royalty Payments 56,489 29,003 38,860 105,667 81,943 105,667 0.00% 69520 Cont Svcs-Advertising 108,631 232,594 81.069 48,900 33,360 48,900 0.00% 69535 Cont Svcs-Legal 3,415 69450 Other Contract Services 716,664 688,053 46,381 -93.53% 50 Other Contract Services l%904,878 21,106,327 21,992,434 24,417,198 23,011,864 24,386,194 -0.13% 70200 Equipment Rental 347,438 380,610 350,772 144,834 113,126 157,334 8.63% 70300 Leases 7,841 223,800 223,800 223,800 0.00% 70000 Rental Expense 10,000 10,000 -100.00% 70000 Rental Expense 347,438 380,610 358,612 378,534 346,926 381,134 0.66% 72225 Workers'Compensation 8,763,110 4,508,782 11,381,767 4,753,932 4,753,932 5,347,779 12.49% 72525 Liability 270,998 2,241,244 578,793 912,000 550,000 912,000 0.00% 72600 Settlements 175,000 343,359 120,000 500,000 500,000 500,000 0.00% 72000 Claims Expense 9,209,108 7,093,385 12,080,560 6,165,932 5,803,932 6,759,779 9.63% 73010 General Liability Insurance 821,222 839,502 1,647,097 2,171,546 789,333 2,174,898 0.15% 73020 Excess Workers'Comp Insurance 235,281 256,652 307,357 297,690 297,690 297,690 0.00% 73030 Aircraft/Watercraft Insurance 85,919 83,636 57.253 101,000 101,000 101.000 0.00% 73040 Property Insurance 1 551,708 1,401,097 1,289,601 1 556 059 1,556,059 1,556,059 0.00% 73000 Insurance 2,694,129 2,580,887 3,301,308 4,126,295 2,744,082 4,129,647 0.08% 74000 Pension Payments 3,587,775 3,772,815 4,143,998 4,032,734 4,032,734 3,702,850 -8.18% 74020 HB Visitors Conv Bureau 920,834 1,003,717 1,135,581 1,250,000 1,250,000 1,340,000 7.20% 74040 CDBG Subgrantee#1 40,000 40,000 100.00% 74050 CDBG Subgrantee#2 5,000 5,000 74070 CDBG Subgrantee#4 10,000 5,000 74080 CDBG Subgrantee#5 10,000 74090 CDBG Subgrantee#6 47,500 46,000 74100 CDBG Subgrantee#7 5.000 74900 Contribution to Private Agency Other 6,435 74010 contribution to Private Agency 4,581,108 4,833,967 5,284,579 5,282 734 5,327,734 5,082,850 -3.78% 56 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2018/19 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2014115 FY 2015116 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Ob'ect Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 75100 Metro Cities JPA 993,098 1,075,174 1,138,230 1,195,745 951,261 1,263,799 5.69% 75200 County of Orange 4,019,420 978,680 807,637 920,000 573,000 920,000 0.00% 75250 Department of Justice 4,881 4,427 8,540 5,866 8,540 0.00% 75260 State of CA 228,388 150,618 230,664 252,014 252,014 250,114 -0.75% 75300 Grants 165,700 1,229,997 509,751 137,000 100.00% 75350 Taxes 613,371 619,637 462,724 695,500 687,900 695,500 0.00% 75400 WOCWB Expense 1,400 3,000 1,700 2,500 2,700 2,500 0.00% 75000 Payments to Other Governments (30,000) 75000 Payments to Other Governments 5,855,677 2,997,689 3,875,379 3,074,299 2,952,492 3,277,453 6.61% 77200 To General Fund 8,049,525 8,274,510 7,628,739 8,645,730 8,645,730 8 905 075 3.00% 77000 Interdepartmental Charges 8,049,525 8,274,510 7,628,739 8,645,730 8,645,730 8,905,075 3.00% 78100 Expense Allowances 102,669 124,170 125,006 143,664 141,264 147,965 2.99% 78200 Auto Allowances 197,470 187,614 201,796 229,664 210,962 207,852 -9.50% 78300 Tool Allowances 12,800 12,800 13,267 12,800 12,800 12,800 0.00% 78400 Uniform Allowances 326,737 337,123 345,457 360,500 360,500 360,500 0.00% 78500 Cell Phone Allowances 51,481 57,086 56,960 60,000 45,900 60,000 0.00% 78000 Ex ense Allowances 4 000 78000 Expense Allowances 691,157 718,792 742,486 806,628 767,426 789,117 -2.17% 79025 Permit Expense 906,253 1,019,786 1,120,639 1,178,350 1,102,635 1,135,430 -3.64% 79050 Cash Over and Short 452 (9,937) 772 79075 Bad Debt Expense 586,566 1,008,572 1,114,768 947,350 697,350 950,000 0.28% 79100 Contingency 125,667 555,189 (12,381) 105,500 121,353 231,500 119.43% 79150 Discounts Lost (21,748) (32,905) (32,681) 79200 Extradition/Background 8,161 6,385 14,367 9,593 9,093 9,593 0.00% 79300 Procurement Card Charges 390 79350 Sales Tax Rebate 916,501 716,606 670,520 850,000 909,244 850,000 0.00% 79500 CAL-Card-Dispute Charge 578 126 4,797 79510 CAL-Card-Accidental Use (11) (107) 79600 Donation Expense 10,000 1,200 79000 Other Expenses 2,532,430 3,264,399 2,880,693 3,090,793 2,839,675 3,176,523 2.77% 60000 OPERATING EXPENSES 106,594,828 104,097,307 115,236,660 110,977,866 108,702,368 112,541,370 1.41% 81100 Purchase Amount 32,265 685,023 2,619,704 316,800 331.30 316 800 0.00% 81000 Land Purchase 32,265 685,023 2,619,704 316,800 331,300 316,800 0.00% 82100 Water Improvements 1,813,023 2,909,674 2,095,141 4,525,000 14,424,077 4,045,000 -10.61% 82200 Buildings Improvements 8,179,741 10,485,051 4,173,054 37,000 896,050 2,339,413 6222.74% 82300 Streets Improvements 5,339,196 7,377,501 9,977,128 6,375,734 10,627,074 9,205,923 44.39% 82400 Parking Improvement 143,161 82500 Drainage Improvements 242,554 55,393 1,071,697 1,145,462 82600 Sewer Improvements 4,008,018 1,663,165 281,973 3,880,000 9,269,867 3,800,000 -2.06% 82700 Traffic Improvements 928,255 2,281,082 1,047,644 719,500 6,859,354 355,600 -50.58% 82800 Other Improvements 2,096,949 4,002,696 2,927,509 1,321,530 8,890,769 400,000 -69.73% 82850 Street Lights Improvements 552,974 1,101,696 3.105,901 402,000 3,310,209 402,000 0.00% 82900 Park Improvements 35,788 150,789 651,574 3,661,000 3,978,035 1,606,000 -56.13% 82000 Improvements 3,100,000 3,430,616 2.108.000 -32.00% 82000 Improvements 23,196,498 30,027,044 25,331,621 24,021,764 62,974,664 24,261,936 1.00% 83200 Equipment-Furniture 50,695 83300 Equipment-Medical 42,547 83400 Equipment-Radio 3,322,396 1,879,566 30,053 83600 Equipment-Safety 53,948 116,363 14,349 100,000 156,000 100.00% 83700 E ui ment-General 1,938,912 2,133,011 1,368.005 36,000 1,902,747 120,000 933.33% 57 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2018/19 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018119 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 83800 Equipment-Pumps 420,000 83900 Equipment-Communications 17,062 5,959 4.024 84000 Equipment-Information Services 1,062,505 1,632.178 221,949 1,282,347 84100 Equipment-Audiovisual 19,326 84200 Equipment-Parking Meters 85,984 7,607 84300 Equipment-Water Meters 159,959 2,333,991 2,209,013 310,000 310,000 1,500,000 383.87% 83000 E ui ment 4,760,000 933,536 5,000,000 5.04% 83000 Equipment 3,318,370 9,663,073 6,116,907 5,106,000 4,558,683 6,776,000 32.71% 85050 Automobile 927,995 1,034,040 1,345,904 780,972 75,000 100.00% 85100 Truck 1,408,563 1,485,996 699,212 35,000 1,261,121 512,000 1362.86% 85150 Motorcycle 25,947 85250 Aircraft 456,208 454,303 536,635 255,981 85300 Boat 14,163 16,453 85350 Other Vehicles 2,408,176 164,643 1,053,618 707,695 85000 Vehicles 5,241,052 3,138,982 3,651,822 35,000 3,005,770 587,000 1577.14% 86100 Capital-Purchase Software 52.585 784.265 546,010 15,000 1,904.741 15,000 0.00% 86200 Capital-License Software 134,613 86000 Capital-Software 52,585 784,265 680,623 15,000 1,904,741 15,000 0.00% 87000 Capitalized PP&E Offset (6,844,364) (5,360,245) (3,264,243) 80000 CAPITAL EXPENDITURES 24,996,405 38,938,142 35,136,434 29,494,564 72,775,158 31,956,736 8.35% 88030 Principal 6,753,743 7,458,814 6,676,055 12,113,604 10,673,604 13,233,224 9.24% 88050 Interfund Principal Gen Fund 170,000 13,812 88070 Interest 7,294,730 6,965,182 6,650.253 4,551,455 3,708,590 6,390,290 40.40% 88110 Cost of Issuance 226.976 30,000 88130 Issuance Discount/Premium (787,532) 88150 Arbitrage 3,000 7,000 5,000 8,102 4,602 6,000 -25.94% 88160 Payment to Fiscal Agent 15,888 25,703 30,839 29,318 25,950 25,200 -14.05% 88010 Debt Service Ex enses 4,500 4,500 4,500 0.00% 88010 Debt Service Expenses 13,676,804 14,486,699 13,362,147 16,706,979 14,431,058 19,559,214 17.67% 88205 Operating Transfers Out 15,943,608 26,568320 13,830,136 18,883,771 13,834,045 21,875,115 15.84% 88200 Transfers to Other Funds 15,943,608 26,568,320 13,830,136 18,883,771 13,834,045 21,875,116 15.84% 88710 Normal Depreciation 17,385,052 19,295,857 19,092,677 88750 Loss on Sale of Assets 3,888,462 14,023,001 88700 Depreciation 21,273,514 33,318,858 19,092,677 89260 Long Term Employment Incentive 100,000 89250 Loans Made 42 670 442,856 411,336 613,580 984,078 1,110,583 81.00% 89250 Loans Made 142,670 442,856 411,336 613,580 984,078 1 110 583 81.00% 89300 Joint Venture 1,968,322 89500 Extraordinary Loss 7,391,458 88000 NON-OPERATING EXPENSES 51,036,597 84176 513 46,696,296 36,204,330 29,249,181 42 644 912 17,79% 50000 EXPENDITURES 347,396,461 396,206,727 373,357,423 361,244,359 348,670,957 373,127,959 959 58 City of Huntington Beach General Fund Adopted Budget - FY 2018119 Department Budget Summary by Object Account ALL DEPARTMENTS COMBINED Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Ado ted Prior Year General Fund PERSONNEL SERVICES Salaries,Permanent 77,899,782 78,329.885 78,579,746 83,463,620 61,598,674 83,890,294 0,51% Salaries,Temporary 3,816,606 4,077,564 4,058,779 4,537,304 2,683,204 4,622,967 1.89% Salaries,Overtime 10,874,141 11,741,674 12,224,861 9,046,973 7,807,822 9,062,973 0.18°% Termination Pay Outs 3,289,415 3,824,536 4,359,005 4,150,000 3,150,000 4,350,000 4.82% Benefits 50,584,539 52,580,494 55,826,796 62,481,609 44,265,337 63,393,032 1.46% PERSONNEL SERVICES 114GAIll 150,554,153 155 049187 163,679,506 119 505 038 155,319,267 1.00% OPERATING EXPENSES Utilities 5,774,967 5,741,018 5,742,406 5,488,986 4,031,413 5,488,986 0,00% Equipment and Supplies 6,445,552 5,469,821 5,426,567 5,899,617 4,423,372 5,884,859 -0.25% Repairs and Maintenance 11.206,850 13,174,161 10,800,594 12,684.722 10,722,170 12.531,072 -1.21%, Conferences and Training 731,389 714,396 678,907 821,954 645,003 826,954 0.61% Professional Services 4,424,785 4,070,067 4,468,843 2,857,845 3,683,218 2,991,258 4.67%, Other Contract Services 4,423,106 5,003,132 5.584,451 5,716,200 4,263.1 B3 5.979,400 4.60% Rental Expense 295,283 324,779 300,792 302,134 266.426 316,134 4.63% Claims Expense 445,998 500,000 600,000 500,000 0,00% Insurance 2,441,831 39,672 41,047 286,000 276,000 289,352 1.17% Contribution to Private Agency 920,834 1,003,717 1,135,581 1,250,000 1,250,000 1,340,000 7.20% Payments to Other Governments 2,525,889 2,678,372 2,413,017 2,819,785 2,188,027 2,887,839 2.41% Expense Allowances 655,693 689,788 711,840 753,116 713,914 757,417 0.57%, Other Expenses 1,793,274 2.396,304 2,042,343 2.175,793 1,921,060 2,178,443 0.12% OPERATING EXPENSES 42 085 449 41,305 228 39,346,388 41,556 152 34,883 786 41,971,714 1.00% CAPITAL EXPENDITURES Land Purchase 347,295 316,800 Improvements 2.057,072 2,740,449 6,920,431 120.000 1,683,070 -100.00%, Equipment 2,591,035 1.692,116 1,644,926 2,419,698 Vehicles 3,729,067 2,258,555 2,492.633 291,707 Software-Capital 52,585 134,613 CAPITAL EXPENDITURES 8,429,759 7,038,415 11 509,404 120,000 4,394,475 -100.00% NON-OPERATING EXPENSES Debt Service Expenses 46,913 234,510 1,175,781 1,404,095 1,404,095 1,310,005 -6.70% Transfers to Other Funds 13,091,952 23,445,826 11,723,937 17,288,790 12,247,601 19,770,535 14.35% Loans Made 100,000 Joint Venture 1,968,322 NON-OPERATING EXPENSES 13,238 865 25 648,658 12,899,718 18,692,885 13,651,696 21,080,540 12.77% Grand Total 210,218,556 224,546,454 218,804,697 224,048,543 172,434,995 228,371,521 1.93% Personnel Summary 854.40 859.50 861.85 859.77 859.77 859.77 0.00 59 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2018/19 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018119 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 51110 Base Salaries 70,231,378 70,208,009 70,596.686 76,178,733 76,001,233 76,764,151 0.77% 51111 Vacancy Attrition (2,116,300) (2,116,300) (2,150,000) 1.59% 51112 Seasonal Part Time 414,982 566,747 481,616 573,551 573,551 573.551 0.00% 51115 Additional Pay 7,253,422 7,555,129 7,501,444 8,827,636 8,827,636 8,702,592 -1.42% 51100 Salaries-Permanent 21,687.446 51100 Salaries-Permanent 77 899 782 78 329 B85 78,579,746 83,463,620 61,598,674 83 890 294 0.51% 52000 Salaries-Temporary 3,816,606 4,077,564 4,058,779 4,537,304 2,683,204 4,622,967 1.89% 53020 Regular Overtime 5,358,968 5,639,027 5,617,920 5,324,073 4,933,930 5,350,973 0.51% 53040 Minimum Staffing Overtime 4,443,835 4,812,423 5,314.612 3,712,000 2,862,992 3,712,000 0.00% 53050 Marine Safety Replacemt OT 146,595 218,215 183,035 53060 PT Overtime 902.614 1,048,259 1,084,396 53090 Other Overtime 22,129 23.749 24,899 53000 Salaries-Overtime 10 900 10 900 -100.00% 53000 Salaries-Overtime 10,874,141 11,741,874 12,224,862 9,0 61:03 7,807,622 9,062,973 0.18% 54110 Vacation Leave Pay Out 3,270,663 3,781,599 4,293,498 54120 Sick Leave Pay Out 18,752 42.937 65507 54000 Termination Pay Outs 4,150,000 3.150 000 4 350 000 4.82% 54000 Termination Pay Outs 3,289,415 3,824,536 4,359,005 4,150,000 3,150,000 4,350,000 4.82% 55002 Seasonal Part Time Benefits 428,341 431,010 428,341 0.00% 55100 CaIPERS Payable 26,954,037 28,107,725 29,760,828 34,730,284 34,730,284 35,438,719 2.04% 55140 PARS Employer Contribution 10,029 55150 Retirement Supplement 4,169,659 4,261,694 3,889,544 3,858,178 2,893,634 3,556,996 -7.81% 55175 Workers'Compensation 5,958,059 6,093,086 6,712,382 6,330,361 4.747,771 6,423,805 1.48% 55200 Health Insurance 8,637,811 9,038,605 10,394,249 11,523,736 11,523,736 12,255,934 6.35% 55300 Other Insurances 3,492,161 3.534,899 3,251,815 3,798,222 3,409,990 3,474,410 -8.53% 56010 Deferred Compensation 20,425 126,352 34,558 43,149 43,149 42,577 -1.33% 56020 FICA Medicare 1,301,890 1,316,601 1.440,906 1,448,848 1,448,848 1,437,421 -0.79% 56100 Other Benefits 40,468 101,532 342,514 320,489 320,489 334,829 4.47% 55000 Benefits 15 283 573 55000 Benefits 50,584,539 52,580,494 55,826,796 62,481,608 44,265,337 63,393,032 1.46% 51000 PERSONNEL SERVICES 146,464,483 150,554.153 155,049,188 163.679,505 119,505,038 165,319,266 1.00% 61100 Cable TV 12,661 12,584 15,459 12,000 10,900 12,000 0.00% 61200 Electricity 3,853,348 3,638,519 3.403,205 3,268,500 2,275,213 3,268,500 0.00% 61300 Natural Gas 157.247 153,806 182,767 200,400 200,330 200,400 0.00% 61450 Telephone/Communications 803,327 770,430 792,987 835,086 621,971 836,086 0.12% 61600 Water 948,384 1,165,680 1,347.989 1,172,000 922,000 1,172,000 0.00% 61000 Utilities 1 000 1,000 -100.00% 61000 Utilities 5,774,967 5,741,018 5,742,407 5,488,986 4,031,413 5,488,986 0,00% 63025 Audiovisual Supplies 4.230 7,939 8,402 2,250 2.030 2,250 0.00% 63050 Communication Supplies 8,844 94,434 34,124 14.000 6,330 14,000 0.00% 63075 Furniture Non-Capital 50,725 69,601 45,880 3,000 6,402 3,000 0.00% 63100 General Supplies 1,799,724 874,849 888,591 1,112,395 918,397 1,114,495 0,19% 63125OffiiceSupplies 369,824 387,997 325,760 358,134 254,276 358,134 0.00% 63130 Office Water 1.091 549 358 63150 Radio Supplies 9,737 9,487 24,680 17,400 19,373 17,400 0.00% 63225 Computer Supplies 215,951 258,180 249,276 100,976 102,126 100,976 0.00% 63295 Postage Deliveries 484,120 542,222 487,100 413,900 280,604 397,042 -4.07% 63445 Fuel 1,554 186 1,173,821 1,309,573 1.809,750 1,297,310 1,809,750 0.00% 60 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2018/19 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017118 FY 2017118 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 64000 Safety Supplies 537,804 566,494 595,583 666,217 536,329 666,217 0.00% 64100 Film 28,346 9,397 18,469 16,300 14,065 16,300 0.00% 64110 Agricultural 16,756 19,374 19,886 26,000 21,000 26,000 0.00% 64115 Microfilm/Document Imaging 74,562 90,754 63,606 91,560 51,560 91,560 0.00% 64140 Food 67,645 75,355 71,971 96,900 76,629 96,900 0.00% 64165 Clothing/Uniforms 436,289 471,322 506,619 500,059 410,446 500,059 0.00% 64190 Vehicle Supplies 5,868 3,466 10,994 16,500 64230 Awards and Presentations 53,437 47,886 51,152 42,350 26,090 42,350 0.00% 64255 Shop Equipment Operating 23,125 27,740 9,247 12,400 10,381 12,400 0.00% 64280 Signs 124,485 127,911 95,451 64305 Chemicals 6,376 8,389 1,805 20,000 12,000 20,000 0.00% 64330 Fencing 12,687 11,468 18,059 64355 Building Supplies 46,560 46,835 30,702 8,909 6,890 8,909 0.00% 64380 Irrigation Supplies 37,628 22,175 24,120 45,000 25,000 45,000 0.00% 64405 Books/Subscriptions 247,151 283,678 259,681 263,946 244,892 263,946 0.00% 64485 Dues and Memberships 184,256 198,090 214,849 170,389 161,514 170,389 0.00% 64500 Certification 44,146 40,408 60,627 52,350 41,071 52,350 0.00% 63000 E ui ment and Supplies 55,432 (117,842) 55,432 0.00% 63000 Equipment and Supplies 6,445,552 5,469,821 5,426,565 5,899,617 4,423,372 5,884,859 -0.25% 64570 Equipment Repairs Maintenance 1,190,555 1,162,212 899,716 972,196 733,489 972,196 0.00% 64620 Contracts for Repairs&Maintenar 5,408,427 5,579,922 5,581,713 6,209,236 4,766,891 6,209,236 0.00% 64670 Traffic Signals Maintenance 81,690 61,106 83,617 7,038 64720 Vehicle Maintenance 887,629 1.006,001 1,045,731 1,093,200 840,971 1,093,200 0.00% 64755 Vehicle Body Repair 72,423 106,402 90,387 70,000 70,000 70,000 0.00% 64770 Motorcycle Maintenance 27,918 39,769 31,279 40,000 25,000 40,000 0.00% 64820 Boat Maintenance 68,623 36,326 40,020 40,133 39,260 40,133 0.00% 64870 Computer Maintenance 1,309,108 1,458,770 1,296,781 1,526,017 1,188,224 1,568,017 2.75% 64900 Repair and Demolition 9,529 14,628 67400 Other Maintenance 308,445 587,078 452,198 545,400 532,989 545,400 0.00% 67450 Building and Grounds Maintenanc, 628,121 539,557 600,280 571,610 459,585 571,610 0.00% 67500 Oil Well Maintenance 138,647 67,162 70,181 58,200 31,788 58,200 0.00% 67550 Pest Control 38,789 35,353 35,898 43,000 39,000 43,000 0.00% 67600 Block Wall Maintenance 6,698 3,490 46,903 55,000 48,000 55,000 0.00% 67650 Water Maintenance 130,376 181,248 283,094 186,800 146,911 186,800 0.00% 67735 Radio Maintenance 20,344 29,404 18,052 38,612 21,123 38,612 0.00% 67740 800 MHZ Maintenance 879,527 2,265,735 224,745 1,217,284 1,864,308 1,021,634 -16.07% 64520 Repairs and Maintenance 18,034 (92,408) 18.034 0.00% 64520 Repairs and Maintenance 11,206,850 13,174,161 10,800,595 12,684,722 10,722,170 12,531,072 -1.21% 68550 Training 538,842 509,122 477,357 539,389 421,982 539,389 0.00% 68610 Conferences 176,201 183,990 190,508 252,365 210,811 257,365 1.98% 68695 Hosted Meetings 16,345 21,283 11,042 22,600 22,010 22,600 0.00% 68500 Conferences and Training 7,600 9 800 7 600 0.00% 68500 Conferences and Training 731,389 714,395 678,907 821,954 645,003 826,954 0.61% 69305 Prof Svcs-Graphics 195 69310 Prof Svcs-Appraiser 4,150 9,000 26,000 26,000 26,000 0.00% 69315 Prof Svcs-Information Services 52,997 40,044 67,818 36,000 79,888 19,413 -46.08% 69325 Prof Svcs-Economic Analysis 672 84,613 8,000 6,000 8,000 0.00% 69330 Prof Svcs-Labor Negotiations 424 32,302 43,740 28,500 21,375 28,500 0.00% 61 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2018/19 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 69340 Prof Svcs-Property Mgmt 1,300 69360 Prof Svcs-Medical 162,588 208,464 226,616 163,775 153,812 163,775 0.00% 69365 Other Professional Services 3,910,558 3,668,808 3,252,140 2,015,705 2,880,329 2,165,705 7.44% 69370 Prof Svcs-Legal 292,616 33,621 868,265 342,865 372,221 342,865 0.00% 69385 Prof Svcs-Commissions 780 720 645 69395 Prof Svcs-Recruitment 620 69300 Professional Services 237,000 143,592 237.000 0.00% 69300 Professional Services 4,424,785 4,070,067 4,468,844 2,857,845 3,683,218 2,991,258 4.67% 69455 Cant Svcs-Printing Reproduction 264,434 307,436 274,952 276,149 176,628 276,149 0.00% 69465 Cant Svcs-Ambulance Services 2,213 2.637 2,180 4,500 4,500 0.00% 69470 Cant Svcs-Security 15,698 20,500 69475 Cant Svcs-Emp Assist Program 46,144 46,329 60,346 70,000 41,250 70.000 0.00% 69480 Cant Svcs-Audiovisual 1,200 1,900 3,200 15,000 3,000 15,000 0.00% 69485 Cant Svcs-Microfilm/Doc Image 17,956 13,532 16,493 16,750 13,450 16.750 0.00% 69500 Cant Svcs-Janitorial 345,464 418.326 528,156 382,223 295,197 385,423 0.84% 69505 Cant Svcs-Other 2,918,510 3,036,849 3,454,602 3,279,211 2,668,055 3,539,211 7.93% 69510 Cant Svcs-Animal Control 731,374 1,093,002 1,155,227 1,520,000 1,068,000 1,520,000 0.00% 69515 Cant Svcs-Royalty Payments 56,489 29,003 38,860 105,667 81,943 105,667 0.00% 69520 Cant Svcs-Advertising 39,323 38,420 26,520 46,700 31,160 46,700 0.00% 69535 Cant Svcs-Legal 3,415 69450 Other Contract Services 115 500 69450 Other Contract Services 4,423,106 5,003,132 5,584,451 5,716,200 4,263,183 5,979,400 4.60% 70200 Equipment Rental 295,283 324.779 300,792 88,334 52,626 102.334 15.85% 70300 Leases 213,800 213,800 213,800 0.00% 70000 Rental Expense 295,283 324,779 300,792 302,134 266,426 316,134 4.63% 72525 Liability 270,998 250,000 250,000 250,000 0.00% 72600 Settlements 175,000 250,000 250,000 250,000 0.00% 72000 Claims Expense 445,998 500,000 500,000 500,000 0.00% 73010 General Liability Insurance 811.898 39,672 41,047 286.000 276,000 289.352 1.17% 73020 Excess Workers'Comp Insurance (7,694) 73030 Aircraft/Watercraft Insurance 85.919 73040 Property Insurance I.551 708 730001nsurance 2,441,831 39,672 41,047 286,000 276,000 289,352 1.17% 74020 HB Visitors Conv Bureau 920,834 1.003 717 1 135,581 1.250 000 1.250 000 1.340,000 7.20% 74010 Contribution to Private Agency 920,834 1,003,717 1,135,581 1,250,000 1,250,000 1,340,000 7.20% 75100 Metro Cities JPA 993,098 1,075,174 1,138,230 1,195,745 951,261 1,263,799 5.69% 75200 County of Orange 919,420 978,680 807,637 920,000 573,000 920,000 0.00% 75250 Department of Justice 4,881 4,427 8,540 5,866 8,540 0.00% 75350 Taxes 613,371 619,637 462.724 695,500 687,900 695,500 0.00% 75000 Payments to Other Governments (30,000) 75000 Payments to Other Government: 2,525,889 2,678,372 2,413,018 2,819,785 2,188,027 2,887,839 2.41% 78100 Expense Allowances 102,669 124,170 125,006 143,664 141,264 147,965 2.99% 78200 Auto Allowances 162,006 158,621 171,150 176,152 157,450 176,152 0.00% 78300 Tool Allowances 12,800 12,800 13,267 12,800 12,800 12,800 0.00% 78400 Uniform Allowances 326,737 337,123 345,457 360,500 360,500 360,500 0.00% 78500 Cell Phone Allowance 51,481 57,075 56.960 60,000 45,900 60,000 0.00% 78000 Expense Allowances (4,000) 78000 Expense Allowances 655,693 689,788 711,840 753,116 713,914 757,417 0.57% 62 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2018/19 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2014/15 FY 2015116 FY 2016117 FY 2017118 FY 2017/18 FY 2018119 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 79025 Permit Expense 305,784 342,668 321,645 368,850 289,520 368,850 0.00% 79050 Cash Over and Short 452 (9,937) 772 79075 Bad Debt Expense 592,054 1,013,689 1,082,176 947,350 697,350 950,000 0.28% 79100 Contingency (18.476) 360,294 (19,147) 15,853 79150 Discounts Lost (21,748) (32.905) (32,681) 79200 Extradition/Background 8,129 6,385 14,367 9,593 9,093 9,593 0.00% 79300 Procurement Card Charges 390 79350 Sales Tax Rebate 916,501 715,606 670,520 850,000 909,244 850,000 0.00% 79500 CAL-Card-Dispute Charge 578 126 4,797 79510 CAL-Card-Accidental Use (11) (107) 79600 Donation Expense 10,000 79000 Other Expenses 1,793,274 2,396,304 2,042,342 2,175,793 1,921,060 2,178,443 0,12% 60000 OPERATING EXPENSES 42108ST449 41,305,228 39,346,389 41,556,152 34,883,786 41,971,714 1.00% 81100 Purchase Amount 347 295 316,800 81000 Land Purchase 347,295 316,800 82200 Buildings Improvements 775,041 1,591,658 3.533,350 461,133 82300 Streets Improvements 845,592 221,614 2,195,615 54,385 82400 Parking Improvement 143,161 82800 Other Improvements 436,440 912,176 1,191,467 120,000 458,271 -100.00°% 82850 Street Lights Improvements 15,000 82000 Improvements 566120 82000Improvements 2,057,072 2,740,449 6,920,432 120,000 1,683,070 -100,00% 83200 Equipment-Furniture 50.695 83300 Equipment-Medical 42,547 83600 Equipment-Safety 53,948 115,363 14.349 83700 Equipment-General 1,460,911 676,945 1 210,577 1,684,295 83800 Equipment-Pumps 420,000 83900 Equipment-Communications 17,062 84000 Equipment-Information Services 973,130 802,167 735.403 84200 E ui ment-Parking Meters 85 984 4,399 83000 Equipment 2,591,035 1,692,116 1,644,926 2,419,698 85050 Automobile 871,453 1,034,040 1,276.111 1.345 85100 Truck 86,304 605,569 305.619 137.789 85150 Motorcycle 25,947 85250 Aircraft 456,208 454,303 536,635 57,666 85300 Boat 14,163 16,453 85350 Other Vehicles 2,274,993 164,643 357,815 94,907 85000 Vehicles 3,729,067 2,258,555 2,492,633 291,707 86100 Capital-Purchase Software 52.585 86200 Capital-License Software 134,613 86000 Capital-Software 52,585 134,613 80000 CAPITAL EXPENDITURES 8,429,759 7,038,415 11,509,404 120,000 4,394,475 -100.00% 88030 Principal 28,743 163,814 981,055 1,282,410 1,282,410 1,106.935 -13.68% 88070Interest 18.170 40.696 185,726 121,685 121,685 203,070 66.88°h 88110 Cost of Issuance 30,000 88160 Payment to Fiscal Agent 9,000 B8010 Debt Service Expenses 46,913 234,510 1,175,781 1,404,095 1,404,095 1,310,005 -6.70% 63 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2018/19 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 88205 Operating Transfers Out 13,091,952 23,445 826 11,723,937 17288 790 12,247601 19,770,535 14.35% 88200 Transfers to Other Funds 13,091,952 23,445,826 11,723,937 17,288,790 12,247,601 19,770,535 14.35% 89260 Long Term Employment Incentive 100,000 89250 Loans Made 100,000 89300 Joint Venture 1,968,322 88000 NON-OPERATING EXPENSES 13,238,865 25,648,658 12,899,718 18,692,885 13,651,696 21,080,540 12.77% 50000 EXPENDITURES 210,218,556 224,546,454 218,804,697 224,048,543 172,434,995 228,3 521 a 64 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018/19 ALL FUNDS FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From DEPARTMENT Actual Actual Adopted Revised Adopted Prioryear_ City Council 1.00 1.00 1.00 1.00 1.00 0.00 City Attorney 11.00 12.00 11.00 11.00 11.00 0.00 City Clerk 4.00 4.00 4.00 4.00 4.00 0.00 City Treasurer 1.50 2.00 2.00 2.00 2.00 0.00 City Manager 11.50 11.50 12.50 12.50 12.50 0.00 Community Development 43.50 44.00 44.00 44.00 44.00 0.00 Community Services 44.00 44.00 36.00 36.00 36.00 0.00 Finance 32.50 33.00 33.00 33.00 33.00 0.00 Fire 198.00 198.00 198.00 198.00 198.00 0.00 Human Resources 15.00 15.00 15.00 15.00 15.00 0.00 Information Services 30.00 30.00 30.00 30.00 30.00 0.00 Library Services 28.25 28.25 28.25 28.25 28.25 0.00 Police 364.50 364.50 364.50 364.50 364.50 0.00 Public Works 199.00 199.00 207.00 207.00 207.00 0.00 Total 983.75 986.25 986.25 986.25 986.25 0.00 GENERALFUND FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018119 Change From DEPARTMENT Actual Actual Adopted Revised Adopted Prior ear City Council 1.00 1.00 1.00 1.00 1.00 0.00 City Attorney 11.00 12.00 11.00 11.00 11.00 0.00 City Clerk 4.00 4.00 4.00 4.00 4.00 0.00 City Treasurer 1.50 2.00 2.00 2.00 2.00 0.00 City Manager 7.95 8.30 9.32 9.32 9.32 0.00 Community Development 43.50 44.00 44.00 44.00 44.00 0.00 Community Services 38.75 38.25 30.25 30.25 30.25 0.00 Finance 32.50 33.00 33.00 33.00 33.00 0.00 Fire 194.00 194.00 194.00 194.00 194.00 0.00 Human Resources 11.35 11.35 10.25 10.25 10.25 0.00 Information Services 30.00 30.00 29.00 29.00 29.00 0.00 Library Services 28.25 28.25 28.25 28.25 28.25 0.00 PoliceAA 364.50 364.50 364.50 364.50 364.50 0.00 Public Works 91.20 91.20 99.20 99.20 99.20 0.00 Total 859.50 861.85 859.77 859.77 859.77 0.00 'Note: Reflects the Table of Organization for Fiscal Year 2018119;however,20 positions are defunded. AFY 2017/18 Revised includes funding of 1 Fire Batallion Chief previously defunded bringing the total number of Fire sworn funded positons to 142 FTEs AA FY 2015/16 Actual includes funding of 8 Police Officers previously defunded bringing the total number of Police sworn funded positions to 222 FTEs. 6 i Intentionally Left Blank 66 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018/19 All Funds City Council Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016/17 FY 2017118 FY 2017118 FY 2018119 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Council Member` 6.00 6.00 6.00 6.00 6.00 Mayor* 1.00 1.00 1.00 1.00 1.00 TOTAL 8.00 8.00 8.00 8.00 8.00 Mayor and Council Members are not included in the FTE Count. Cit Attorney Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Administrative Assistant 1.00 1.00 Assistant City Attorney 2.00 1.00 1.00 1.00 1.00 Chief Assistant City Attorney 1.00 1.00 1.00 1.00 1.00 City Attorney 1.00 1.00 1.00 1.00 1.00 Deputy Community Prosecutor 1.00 1.00 1.00 1.00 Deputy City Attorney III 1.00 1.00 1.00 Legal Assistant 3.00 3.00 3.00 3.00 3.00 Senior Deputy City Attorney 2.00 2.00 2.00 3.00 3.00 Senior Trial Counsel 1.00 1.00 1.00 1.00 TOTAL 1 11.001 12.001 11.00 1 11.00 11.00 City Clerk Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018119 Assistant City Clerk 1.00 1.00 1.00 1.00 1.00 City Clerk 1.00 1.00 1.00 1.00 1.00 Senior Deputy City Clerk 2.00 2.00 2.00 2.00 2.00 TOTAL 4.00 4.00 4.00 4.00 4.00 City Treasurer Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Administrative Analyst 0.50 0.50 0.50 0.50 Administrative Assistant 0.50 0.50 0.50 0.50 0.50 City Treasurer 1.00 1.00 1.00 1.00 1.00 TOTAL 1.50 2.00 2.00 2.00 2.00 67 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018/19 All Funds Cit Manager Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Administrative Assistant 1.00 1.00 1.00 Assistant City Manager 1.00 1.00 1.00 1.00 1.00 Assistant to the City Manager 1.00 1.00 1.00 1.00 1.00 City Manager 1.00 1.00 1.00 1.00 1.00 Community Relations Officer 1.00 1.00 1.00 1.00 1.00 Energy Project Manager 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 Administrative Analyst 1.00 1.00 1.00 1.00 1.00 Administrative Secretary 0.50 0.50 0.50 0.50 0.50 Deputy Director of Economic Development 1.00 1.00 1.00 1.00 1.00 Economic Development Project Manager 1.00 1.00 1.00 1.00 1.00 Real Estate& Project Manager 1.00 1.00 1.00 1.00 1,00 TOTAL 11.50 11.50 1 12.501 12.50 1 12.50 Community Development (formerly Planning & Building) Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Administrative Analyst Senior 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Administrative Secretary 2.00 2.00 2.00 2.00 2.00 Assistant Planner 2.00 2.00 2.00 2.00 2.00 Associate Planner 4.00 4.00 4.00 4.00 4.00 Building Inspector 1 9.00 1.00 1.00 1.00 1.00 Building Inspector II 2.00 2.00 2.00 2.00 Building Inspector III 6.00 6.00 6.00 6.00 Building Manager 1.00 1.00 1.00 1.00 1.00 Code Enforcement Technician 1.00 1.00 1.00 1.00 Code Enforcement Officer 1 1.00 1.00 1.00 1.00 Code Enforcement Officer II 3.50 2.00 2.00 2.00 2.00 Code Enforcement Supervisor 1.00 1.00 1.00 1.00 1.00 Deputy Director of Community Development 1.00 1.00 1.00 1.00 1.00 Director of Community Development 1.00 1.00 1.00 1.00 Director of Planning/Building 1.00 Inspection Supervisor 2.00 2.00 2.00 2.00 2.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 Permit& Plan Check Supervisor 1.00 1.00 1.00 1.00 1.00 Plan Check Engineer 2.00 2.00 2.00 2.00 2.00 Planning Manager 2.00 2.00 2.00 2.00 2.00 Principal Electrical Inspector 1.00 1.00 1.00 1.00 1.00 Principal Inspector Plumbing/Mechanical 1.00 1.00 1.00 1.00 1.00 Senior Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Senior Permit Technician 3.00 3.00 3.00 3.00 3.00 Senior Planner 3.00 3.00 3.00 3.00 3.00 TOTAL 43.50 44.00 44.00 44.00 44.00 68 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018/19 All Funds Comm unit Services Actual Actual Adopted Revised Adopted Title FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018119 Administrative Analyst Senior 2.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 Assistant Planner 1.00 1.00 1.00 1.00 Beach Equipment Operator' 3.00 3.00 Beach Maintenance Crewleader' 2.00 2.00 Beach Maintenance Service Worker' 1.00 1.00 Beach Operations Supervisor' 1.00 1.00 Community Services& Recreation Specialist 7.00 7.00 7.00 8.00 8.00 Community Services Manager 1.00 1.00 1.00 2.00 2.00 Community Services Recreation Supervisor 6.00 6.00 6.00 6.00 6.00 Director of Community Services 1.00 1.00 1.00 1.00 1.00 Facilities, Development& Concessions Manager 1.00 1.00 1.00 Maintenance Service Worker 1.00 1.00 1.00 1.00 1.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 Parking Meter Repair Technician 1.00 1.00 1.00 1.00 1.00 Parking Meter Repair Worker 2.00 2.00 2.00 2.00 2.00 Parking/Camping Assistant 1.00 1.00 1.00 1.00 1.00 Parking/Camping Crewleader 1.00 1.00 1.00 1.00 1.00 Parking/Camping Leadworker 1.00 1.00 1.00 1.00 1.00 Program Coordinator- Human Services 1.00 1.00 1.00 Senior Facilities Maintenance Technician' 1.00 1.00 Senior Services Assistant 1.00 1.00 1.00 1.00 1.00 Senior Services Transp Coordinator 1.00 1.00 1.00 1.00 1.00 Senior Supervisor Cultural Affairs 1.00 1.00 1.00 1.00 1.00 Senior Supervisor Human Services 1.00 1.00 1.00 1.00 1.00 Social Worker 1.00 1.00 1.00 1.00 1.00 Supervisor, Parking/Camping Facility 1.00 1.00 1.00 1.00 1.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 TOTAL 1 44.00 1 44.00 1 36.00 1 36.00 36.00 'FY 17/18-The Community Services- Beach Operations Division transferred to Public Works Department- Maintenance Operations Division. 69 i City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018/19 All Funds Finance Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Accounting Technician II 9.00 9.00 9.00 9.00 9.00 Accounting Technician Supervisor 2.00 2.00 2.00 1.00 1.00 Administrative Analyst 0.50 0.50 0.50 0.50 Administrative Analyst Senior 4.00 2.00 2.00 Administrative Assistant 1.50 1.50 1.50 1.50 1.50 Business License Supervisor 1.00 1.00 Buyer 2.00 2.00 2.00 2.00 2.00 Chief Financial Officer 1.00 1.00 1.00 1.00 Director of Finance 1.00 Field Service Representative 1.00 1.00 1.00 1.00 1.00 Finance Manager-Accounting 1.00 1.00 1.00 1.00 1.00 Finance Manager-Budget 1.00 1.00 1.00 1.00 1.00 Finance Manager- Fiscal Services 1.00 1.00 1.00 1.00 1.00 Finance Manager-Treasury 1.00 1.00 1.00 1.00 1.00 Payroll Specialist 1.00 1.00 1.00 1.00 1.00 Project Manager 1.00 1.00 1.00 1.00 1.00 Senior Accountant 1.00 1.00 1.00 1.00 1.00 Senior Accounting Technician 3.00 3.00 3.00 3.00 3.00 Senior Finance Analyst 2.00 2.00 4.00 4.00 Senior Pa roll Technician 2.00 2.00 2.00 2.00 2.00 TOTAL 32.50 33.00 33.00 33.00 33.00 70 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018/19 All Funds Fire Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016/17 FY 2017/1 8 FY 2017/18 FY 2018/19 Accounting Technician II 3.00 3.00 3.00 2.00 2.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 Administrative Analyst Senior 1.00 1.00 1.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Administrative Fire Captain 3.00 3.00 Administrative Secretary 4.00 4.00 4.00 4.00 4.00 Ambulance Operator 30.00 30.00 30.00 30.00 30.00 Assistant Fire Marshal 1.00 1.00 1.00 1.00 1.00 Deputy Fire Marshal 3.00 3.00 3.00 Emergency Medical Services Coordinator 1.00 1.00 1.00 1.00 1.00 Emergency Services Coordinator 1.00 1.00 1.00 1.00 1.00 Fire Battalion Chief 5.00 5.00 5.00 5.00 5.00 Fire Captain 30.00 30.00 30.00 30.00 30.00 Fire Chief 1.00 1.00 1.00 1.00 1.00 Fire Division Chief 2.00 2.00 2.00 2.00 2.00 Fire Engineer 30.00 30.00 30.00 30.00 30.00 Fire Medical Coordinator 1.00 1.00 1.00 1.00 1.00 Fire Prevention Inspector 3.00 4.00 4.00 4.00 4.00 Fire Protection Analyst 2.00 2.00 2.00 2.00 2.00 Fire Training Maintenance Technician 1.00 1.00 1.00 1.00 1.00 Firefighter 12.00 12.00 12.00 12.00 12.00 Firefighter Paramedic 48.00 48.00 48.00 48.00 48.00 Hazardous Material Program Specialist 1.00 Marine Safety Division Chief 1.00 1.00 1.00 1.00 1.00 Marine Safety Lieutenant 3.00 3.00 3.00 3.00 3.00 Marine Safety Officer II 10.00 10.00 10.00 10.00 10.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 Senior Permit Technician 1.00 1.00 1.00 1.00 1.00 TOTAL 198.00 1 198.00 1 198.00 1 198.00 198.00 71 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018119 All Funds Human Resources Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018119 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Director of Human Resources 1.00 1.00 1.00 1.00 1.00 Human Resources Manager 1.00 1.00 1.00 1.00 1.00 Liability Claims Coordinator 1.00 1.00 1.00 1.00 1.00 Personnel Analyst Principal 1.00 1.00 1.00 1.00 1.00 Personnel Analyst Senior 3.00 3.00 3.00 3.00 3.00 Personnel Assistant 3.00 3.00 3.00 3.00 3.00 Risk Management Specialist 2.00 2.00 2.00 2.00 2.00 Risk Manager 1.00 1.00 1.00 1.00 1.00 Senior Risk Management Analyst 1.00 1.00 1.00 1.00 Safe /Loss Prevention Analyst 1.00 TOTAL 15.00 15.00 15.001 15.00 15.00 72 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018/19 All Funds Information Services Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Business Systems Manager 1.00 Chief Information Officer 1.00 1.00 1.00 1.00 Director of Information Services 1.00 GIS Analyst II 3.00 3.00 3.00 4.00 4.00 Information Systems Analyst 1 1.00 1.00 1.00 Information Systems Analyst II 3.00 3.00 3.00 Information Technology Analyst II 3.00 3.00 Information Systems Analyst III 1.00 1.00 1.00 Information Technology Analyst III 1.00 1.00 Info Systems Analyst Senior 3.00 3.00 3.00 Info Technology Analyst Senior 5.00 5.00 Information Systems Analyst IV 5.00 5.00 5.00 Information Technology Analyst IV 4.00 4.00 Information Systems Communications Manager 1.00 Information Systems Computer Ops Manager 1.00 Information Systems Technician 1 1.00 1.00 1.00 Information Technology Technician 1 2.00 2.00 Information Systems Technician II 1.00 1.00 1.00 Information Systems Technician III 1.00 1.00 1.00 Information Technology Technician III 1.00 1.00 Information Systems Technician IV 3.00 3.00 3.00 Information Technology Technician IV 1.00 1.00 Information Systems Technician Senior 2.00 2.00 2.00 Senior Information Technology Technician 2.00 2.00 Information Tech Mgr- Infrastructure 1.00 1.00 1.00 1.00 Information Tech Mgr- Systems 1.00 1.00 1.00 1.00 Information Tech Mgr- Operations 1.00 1.00 1.00 1.00 Network Systems Administrator 1.00 1.00 1.00 1.00 1.00 Senior Telecommunication Technician 1.00 1.00 TOTAL 30.00 30.00 1 30.001 30.00 1 30.00 73 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018/19 All Funds Library Services Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016117 FY 2017/18 FY 2017/1 8 FY 2018/19 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Director of Library Services 1.00 1.00 1.00 1.00 1.00 Librarian 4.00 4.00 4.00 5.00 5.00 Library Facilities Coordinator 1.00 1.00 1.00 Library Services Clerk 6.50 6.50 6.50 6.50 6.50 Library Specialist 3.00 3.00 3.00 3.00 3.00 Literacy Program Specialist 2.00 2.00 2.00 2.00 2.00 Media Services Specialist 1.00 1.00 1.00 1.00 1.00 Principal Librarian 1.00 1.00 1.00 1.00 1.00 Senior Librarian 4.00 4.00 4.00 4.00 4.00 Senior Library Specialist 0.75 0.75 0.75 0.75 0.75 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 TOTAL 28.25 28.25 28.25 28.25 28.25 74 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018/19 All Funds Police Actual Actual Adopted Revised Adopted Job Description FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018119 Accounting Technician II 3.00 3.00 3.00 3.00 3.00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Administrative Secretary 1.00 Communications Operator-PD 18.00 18.00 18.00 18.00 18.00 Communications Supervisor-PD 6.00 6.00 6.00 6.00 6.00 Community Relations Specialist 1.00 1.00 1.00 1.00 1.00 Community Services Officer 8.00 9.00 9.00 11.00 11.00 Crime Analyst 1.00 1.00 1.00 1.00 1.00 Crime Scene Investigator 6.00 6.00 6.00 4.00 4.00 Detention Administrator 1.00 1.00 1.00 1.00 1.00 Detention Officer 9.00 9.00 9.00 9.00 9.00 Detention Officer- Nurse 4.00 4.00 4.00 4.00 4.00 Detention Shift Supervisor 4.00 4.00 4.00 4.00 4.00 Facilities Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 Forensic Systems Specialist 1.00 1.00 1.00 1.00 1.00 Helicopter Maintenance Technician 1.00 1.00 1.00 1.00 1.00 Latent Fingerprint Examiner 2.50 2.50 2.50 2.50 2.50 Parking/Traffic Control Officer 16.00 16.00 16.00 16.00 16.00 Parking/Traffic Control Supervisor 1.00 1.00 1.00 1.00 1.00 Police Administrative Services Division Manager 1.00 1.00 1.00 1.00 1.00 Police Captain 3.00 3.00 3.00 3.00 3.00 Police Chief 1.00 1.00 1.00 1.00 1.00 Police Communications Manager 1.00 1.00 1.00 1.00 1.00 Police Lieutenant 10.00 10.00 10.00 10.00 10.00 Police Officer 191.00 191.00 191.00 191.00 191.00 Police Photo/Imaging Specialst 1.00 1.00 1.00 1.00 1.00 Police Records Administrator 1.00 1.00 1.00 1.00 1.00 Police Records Specialist 11.00 11.00 11.00 11.00 11.00 Police Records Supervisor 3.00 3.00 3.00 3.00 3.00 Police Records Technician 6.00 6.00 6.00 6.00 6.00 Police Recruit 4.00 4.00 4.00 4.00 4.00 Police Sergeant 27.00 27.00 27.00 27.00 27.00 Police Services Specialist 11.00 11.00 11.00 11.00 11.00 Police Systems Coordinator 1.00 1.00 1.00 1.00 1.00 Property and Evidence Officer 3.00 3.00 3.00 3.00 3.00 Property and Evidence Supervisor 1.00 1.00 1.00 1.00 1.00 Senior Helicopter Maintenance Technician 1.00 1.00 1.00 1.00 1.00 TOTAL 1 364.501 364.501 364.50 1 364.50 364.50 75 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018/19 All Funds Public Works Actual Actual Adopted Revised Adopted Title FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Accounting Technician II 3.00 3.00 3.00 3.00 3.00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Administrative Environmental Specialist 2.00 2.00 2.00 2.00 2.00 Administrative Secretary 3.00 3.00 3.00 3.00 3.00 Assistant Civil Engineer 1.00 1.00 Beach Equipment Operator' 3.00 3.00 3.00 Beach Maintenance Crewleader` 2.00 2.00 2.00 Beach Maintenance Service Worker' 1.00 1.00 1.00 Beach Operations Supervisor` 1.00 1.00 1.00 City Engineer 1.00 1.00 1.00 1.00 1.00 Civil Engineering Assistant 3.00 3.00 3.00 2.00 2.00 Associate Civil Engineer 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer 1 1.00 1.00 1.00 1.00 1.00 Construction Inspector II 1.00 1.00 1.00 1.00 1.00 Construction Manager 1.00 1.00 1.00 1.00 1.00 Contract Administrator 3.00 3.00 3.00 3.00 3.00 Cross Connection Control Specialist 2.00 2.00 2.00 2.00 2.00 Director of Public Works 1.00 1.00 1.00 1.00 1.00 Electrician 1.00 1.00 1.00 1.00 1.00 Engineering Aide 1.00 1.00 1.00 1.00 1.00 Equipment Support Assistant 2.00 2.00 2.00 2.00 2.00 Equipment/Auto Maintenance Crewleader 2.00 2.00 2.00 2.00 2.00 Equipment/Auto Maintenance Leadworker 3.00 3.00 3.00 3.00 3.00 Facilities Maintenance Crewleader 2.00 2.00 2.00 2.00 2.00 Facilities Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Facilities Maintenance Technician 3.00 3.00 3.00 3.00 3.00 Field Service Representative 3.00 3.00 3.00 3.00 3.00 Fleet Operations Supervisor 1.00 1.00 1.00 1.00 1.00 General Services Manager 1.00 1.00 1.00 1.00 1.00 Irrigation Crewleader 1.00 Irrigation Specialist 1.00 1.00 1.00 1.00 1.00 Landscape Equipment Operator 1.00 1.00 1.00 1.00 1.00 Landscape Maint Crewleader 1.00 1.00 1.00 1.00 Landscape Maintenance Leadworker 3.00 3.00 3.00 3.00 3.00 Landscape Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Maintenance Operations Manager 1.00 1.00 1.00 1.00 1.00 Maintenance Service Worker 7.00 7.00 7.00 7.00 7.00 Mechanic II 4.00 4.00 4.00 4.00 4.00 Mechanic III 6.00 6.00 6.00 6.00 6.00 Office Assistant II 4.00 4.00 4.00 4.00 4.00 Office Specialist 1.00 1.00 1.00 1.00 1.00 Pest Control Specialist 1.00 1.00 1.00 1.00 1.00 76 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018/19 All Funds Public Works continued Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Plumber 1.00 1.00 1.00 Principal Civil Engineer 5.00 5.00 5.00 5.00 5.00 Project Manager 1.00 1.00 1.00 1.00 1.00 SCADA Coordinator 1.00 1.00 1.00 1.00 1.00 SCADA Technician 1.00 1.00 1.00 1.00 1.00 Senior Accounting Technician 1.00 1.00 1.00 1.00 1.00 Senior Civil Engineer 5.00 5.00 5.00 5.00 5.00 Senior Construction Inspector 3.00 3.00 3.00 3.00 3.00 Senior Engineering Technician 2.00 2.00 2.00 2.00 2.00 Senior Facilities Maintenance Technician 1.00 2.00 2.00 Senior Traffic Engineer 1.00 1.00 1.00 1.00 1.00 Senior Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 1.00 Senior Water Meter Reader 1.00 1.00 1.00 1.00 1.00 Signs& Markings Crewleader 1.00 1.00 1.00 1.00 1.00 Signs Leadworker 1.00 1.00 1.00 1.00 1.00 Signs/Markings Equipment Operator 1.00 1.00 1.00 1.00 1.00 Stock Clerk 1.00 1.00 1.00 1.00 1.00 Street Equipment Operator 3.00 3.00 3.00 3.00 3.00 Street Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 Street Maintenance Leadworker 2.00 2.00 2.00 2.00 2.00 Street Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Survey Party Chief 1.00 1.00 1.00 1.00 1.00 Survey Technician II 2.00 2.00 2.00 2.00 2.00 Traffic Engineering Technician 1.00 1.00 1.00 1.00 1.00 Traffic Maintenance Service Worker 2.00 2.00 2.00 2.00 2.00 Traffic Signal Electrician 2.00 2.00 2.00 2.00 2.00 Traffic Signal/Light Crewleader 1.00 1.00 1.00 1.00 1.00 Transportation Manager 1.00 1.00 1.00 1.00 1.00 Tree Equipment Operator 3.00 3.00 3.00 3.00 3.00 Tree Maintenance Leadworker 1.00 1.00 1.00 1.00 1.00 Tree Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Trees Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 Utilities Manager 1.00 1.00 1.00 1.00 1.00 Warehousekeeper 1.00 1.00 1.00 1.00 1.00 Wastewater Equipment Operator 5.00 5.00 5.00 5.00 5.00 Wastewater Maintenance Service Worker 7.00 7.00 7.00 7.00 7.00 Wastewater Operations Crewleader 1.00 1.00 1.00 1.00 1.00 Wastewater Operations Leadworker 3.00 3.00 3.00 3.00 3.00 Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 1.00 Wastewater Supervisor 1.00 1.00 1.00 1.00 1.00 Water Conservation Coordinator 1.00 1.00 1.00 1.00 1.00 Water Distribution Meters Crewleader 1.00 1.00 1.00 1.00 1.00 Water Distribution Maintenance Crewleader 2.00 2.00 2.00 2.00 2.00 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2018/19 All Funds Public Works continued Actual Actual Adopted Revised Adopted Title FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Water Distribution Maintenance Leadworker 6.00 6.00 6.00 6.00 6.00 Water Distribution Meters Leadworker 2.00 2.00 2.00 2.00 2.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 Water Equipment Operator 4.00 4.00 4.00 4.00 4.00 Water Meter Reader 2.00 2.00 2.00 2.00 2.00 Water Meter Repair Technician 5.00 5.00 5.00 5.00 5.00 Water Operations Crewleader 1.00 1.00 1.00 1.00 1.00 Water Operations Leadworker 2.00 2.00 2.00 2.00 2.00 Water Production Supervisor 1.00 1.00 1.00 1.00 1.00 Water Quality Supervisor 1.00 1.00 1.00 1.00 1.00 Water Quality Coordinator 1.00 1.00 1.00 1.00 1.00 Water Quality Technician 1.00 1.00 1.00 1.00 1.00 Water Service Worker 13.00 13.00 13.00 13.00 13.00 Water Systems Technician II 5.00 5.00 5.00 5.00 5.00 Water Systems Technician III 3.00 3.00 3.00 3.00 3.00 Water Utility Locator 1.00 1.00 1.00 1.00 1.00 TOTAL I 199.00 L 199.00 1 207.00 1 207.00 1 207.00 'FY 17/18-The Community Services - Beach Operations Division transferred to Public Works Department- Maintenance Operations Division. CITYWIDE TOTAL 983.75 986.25 986.25 986.25 986.25 78 City of Huntington Beach Estimated Changes to Fund Balances' Adopted Budget-FY 2018119 ALLFUNDS Estimated Proposed Adopted Adopted Estimated Fund Balance Use of Fund Revenue Expense Fund Balance Percent Fund Fund Description 6130118 Balance FY 2018/19 FY 2018/19 6130119 Chan a to 100 General Fund,,, 58,629,636 2,200,000 226,171,521 228,371,521 56,429,636 -3.75% 101 Specific Events,., 289,337 762,500 759,000 292,837 1.21% 122 Inmate Welfare Fund,,, 81,908 37,600 2,400 40,000 44.308 -45.91% 201 Air Quality Fund,,, 221,724 16,115 250,000 266,115 205,609 -7.27% 204 Fourth of July Parade,,, 92,051 30,490 400,000 430.490 61,561 -33.12% 206 Traffic Impact,., 4,508,758 100,000 4,608,758 2.22% 207 Gas Tax Fundm 1,930,594 3,509,732 2,718,000 2,722,326 41.01% 209 Park Acquisition&Development,,, 64,993 60,000 60,000 4,993 -92.32% 210 Sewer,,, 3,609,820 2,400,000 100,000 2,500,000 1,209,820 -66.49% 211 Drainage,., 1,247,324 100,000 1,347,324 8.02% 213 Measure M Fund,,, 3,113,520 225.801 3.387,672 3,613,473 2,887,719 -7.25% 214 Narcotics Forefeiture/State 215,867 26,000 189,867 -12.04% 215 Rehabilitation Loans,,, 334,486 100,000 200,000 300,000 234,486 -29.90% 216 Property and Evidence 142,097 75,000 67,097 -52.78% 217 Affordable Housing In Lieu 348,829 15,000 37,000 326,829 -6.31% 219 Traffic Congestion Relief 42„e, 122,912 1,514,723 1,232.000 405,635 230.02% 225 Gun Range Settlement 334,911 50,000 284,911 -14.93% 226 Quimby Fund,,, 3,136,754 1,058,516 1,058,516 2,078,238 -33.75% 228 Park Dev Impact-Res „., 1,999,314 3,000,000 1,174,637 3,824,677 91.30% 229 Library Dev Impact,:, 534,005 60,000 50,000 544,005 1.87% 233 Housing Residual Receipts,:, 1,004.129 406,000 50,000 1,360,129 35.45% 234 Disability Access Fund 52,049 84,000 84,000 52,049 0.00% 239 CDBG 1,033,767 1,033,767 240 HOME.., 393,830 439,903 411,664 851,567 (46,073) -111.70% 308 In-Lieu Parking Downtown,,, 370.489 37,300 67,700 105,000 333,189 -10.07% 314 Infrastructure Fund,,, 1,300,066 800,000 5,208,000 6,008,000 500,D66 -61.54% 322 ELM Automation Fund o, 292,132 79,820 325,000 404,820 212,313 -27.32% 324 Equipment Fund 5.000,000 5,000,000 350 RORF w, (42,660,459) 9,834,687 9,834,687 (42,660,459) 0.00% 352 LMIHAFo, 4,879,501 390,618 406,000 796,618 4,488,883 -8.01% 401 Debt Svc HBPFA 5,028,972 5,042,595 5,042,595 5,028,972 0.00% 405 Debt Svc Grand Coast CFD 2000-1 1,945,866 1,094,100 1,094,100 1,945,866 0.00% 406 Debt Svc Mello Roos 357,839 263,060 263,060 357,839 0.00% 408 Debt Svc McDonnell CFD 2002-1 778,291 394.577 394,577 778,291 0.00% 410 Debt Svc Bella Terra 1,763,357 2,388,047 2,388,047 1,763,357 0.00% 501 CUPAp.s, (270,919) 271,970 252,519 (251,468) -7.18% 504 Refuse Collection Service,,., (114,724) 42,116 12,014.786 12,056,902 (156,840) 36.71% 506 Water,., 68,059,886 40,648,515 40,593,832 68,114,569 0.08% 507 Water Master Plan,,, 16,248,269 917,279 3,750,000 4,667,279 15,330,990 -5.65% 508 WOCWB 246,165 771,000 771,000 246,165 0.00% 511 Sewer Service Fund,., 71,478,823 11,617,250 9,853,883 73,242,190 2.47% 551 Self Insurance Workem'Compp.., (17,734,681) 7,194,055 7,194,055 (17,734,681) 0.00% 552 Self Insurance General Liability 596,464 4,874,804 4,874,804 596,464 0.00% 702 Retiree Insurance Fund 25.002,711 1,435,000 1,435,000 25,002,711 0.00% 703 Retirement Supplement 54,196.617 4.000,000 4,000,000 54,196.617 0.00% 704 Fire JPA Fund,,, 287,696 139,981 401,156 541,137 147,715 -48.66% 709 BID-Hotel/Motel 13,808 4,032,820 4,032,820 13,808 0.00% 710 BID-Downtown 92,820 110,000 110,000 92.820 0.00% 711 Parking Structure-Bella Terra 111,471 626,289 626,289 111,471 0.00% 712 Parking Structure-Strand,,, 1,515,179 361,660 1,667,290 2,028,950 1,153,519 -23.87% 979 AB109 Public Safety Realignment,,, 199,728 55,000 55.000 144,728 -27.54% 984 SLESF Grant 12/13... 1,393,971 15,000 15,000 1,378,971 -1.08% 995 Hwy Safety Improvement Program,:r 79,492 137,600 137,600 79,492 0.00% 1224 OC Regional Narc Suppression,i, 60.000 60,000 1228 CalRecycle City/County CRV 22,348 48.974 48,974 22,348 0.00% 1233 OC RMDZ 93 5,250 5,250 93 0.00% 1234 Sustainable Business Can Pgm 20,000 20,000 1243 OCTA Grant/Shuttle Service 57,000 57,000 1246 CENIC E-Rate a, (9,119) 65,965 65,965 (9,119) 0.00% 1247 Arterial Rehab 17/18 482,609 3.280,923 3,280,923 482,609 0.00% 1249 Office of Traffic Safety17/18:, 4,829 232,504 231,185 6,148 27.31% Total 278,368,438 9,407,199 368,855,896 373,127,959 274,096,378 -1.53X Explanation of negative fund balance or percent change to fund balance of 10%or greater: (1)A portion of fund balances from prior years are being expended on approved projects/costs. (2)Negative fund balances are recognized in previous audits and will be corrected over time. (3)Reflects impact from the abolishment of the Redevelopment Agency on February 1,2012. (4)Reflects FY 2012/13 Workers'Compensation Fund Extraordinary Loss for Long Term Liabilities. (5)Revenues are projected to exceed expenditures. 'Includes only funds with estimated activities(Revenue and/or Expense)for FY 201&119. 79 City of Huntington Beach Statement of Direct and Overlapping Bonded Debt Adopted Budget - FY 2018/19 2017/18 Assessed Valuation: $38,103,212,015 Debt Repaid with Property Taxes (Tax and Assessment Debt): Percent Debt Applicable Tax Debt: Applicable to City Metropolitan Water District 1.3880% 841,128 Coast Community College District 28.7340% 224,508,656 Huntington Beach Union High School District 73.0180% 136,554,611 Fountain Valley School District 27.2340% 5,719,140 Huntington Beach City School District 99.9440% 62,284,063 Ocean View School District 93.4540% 42,054,300 Westminster School Disrict 25.1370% 23,017,936 Los Alamitos Unified School District Facilities District No. 1 1.1660% 1,211,418 City of Huntington Beach Community Facilities Districts 1990-1, 2000-1, 2002-1, 2003-1 100.0000% 33,580,000 Tax and Assessment Debt: 529,771,252 Other Debt: Other Entities: Orange County General Fund Obligations 6.8300% 14,373,011 Orange County Pension Obligations 6.8330% 26,208,955 Orange County Board of Education Certificates of Participation 6.8330% 955,937 North Orange County Regional Occupation Program Certificates of Participation 8.6000% 8,265 Coast Community College District General Fund Obligations 28.7340% 943,912 Huntington Beach Union High School District Certificates of Participation 73.0180% 46,407,386 Los Alamitos Unified School District Certificates of Participation 1.0510% 435,442 Huntington Beach School District Certificates of Participation 99.9440% 13,446,849 Ocean View School District Certificates of Participation 93.4540% 21,069,204 Westminster School District Certificates of Participation 25.1370% 10,772,878 City of Huntington Beach General Fund Obligations: 100.0000% 55,507,000 Total Gross and Overlapping Bonded Debt Not Repaid by Property Taxes: 190,128,839 Total Net Direct and Overlapping General Fund Obligation Debt: 190,128,839 Overlapping Tax Increment Debt (Successor Agency) 100.0000% 10, 35, 000 Net Combined Total Debt: 729,935,091 Ratios to 2017/18 Assessed Valuation: Total Overlapping Debt and Assessment Debt 1.39% Ratios to Adjusted Assessed Valuations: Combined Direct Debt($55,507,000) 0.15% Combined Total Debt 1.92% Ratios to Redevelopment Successor Agency Incremental Valuation ($2,532,922,305): Total Overlapping Tax Increment Debt 0.40% Source:California Municipal Statistics and City of Huntington Beach Finance Department 80 City of Huntington Beach Debt Service Administration Adopted Budget — FY 2018/19 The City's Debt Management Policy(included in the Financial Policies and Procedures Section)provides that the City will not use long-term debt to pay for current operations and will strive to construct capital and infrastructure improvements without incurring debt. Debt financing will be considered for capital and infrastructure improvements when one or more of the following circumstances exist:when the term of the debt does not extend beyond the useful life of the improvements,when projected revenues or specific resources are sufficient to service the long-term debt, and/or when the cost of the debt is less than the impact of the cost caused by delaying the project. Bond Ratings The City's bond ratings are strong. Fitch Rating Agency Debt Instrument Moody's affirmed its AAA General Obligation credit rating in June Tax Allocation Refundin Bonds A2 AA• 2018. The current bond specific ratings are reflective of the Lease Revenue Bonds Aa2 AA City's strong and diverse tax base, as well as rating agency confidence in our financial management and policies. Lona-Term Obligations The City of Huntington Beach is legally restricted to issuing general obligation bonds to 12 percent of its assessed valuation. Since the City has no general obligation bonds outstanding,the limit does not apply. Debt Service is the obligation to repay principal and interest on funds borrowed through the sale of various bonds (Lease Revenue, Tax Allocation, and Special Tax bonds) and the execution of Disposition and Development Agreements (DDAs), Owner Participation Agreements (OPAs), and other loans. Currently, the City of Huntington Beach has three Lease Revenue Refunding bonds, a Section 108 loan (repaid with Community Development Block Grant funding),four capital leases,and three energy loans. The Successor Agency has two Tax Allocation Bonds, one Owner Participation Agreement, one Affordable Housing Agreement, three Distribution and Developer Agreements, and a Section 108 loan. The City has four Community Facilities Districts (CFDs), each with a Special Tax bond. The City's bonds are for the refinancing of former debt issuances for the construction of Pier Plaza, remodeling of the Civic Center, construction of the new Senior Center, and various other activities. The Successor Agency debt is for the repayment of various projects of the former Redevelopment Agency. Special Tax bonded debt is for the construction and improvement of each of the City's Community Facilities Districts, and is repaid through a special tax assessment on each district. The City's current debt obligations complete in Fiscal Year 2033-34. The Successor Agency's current debt obligations complete in fiscal year 2035-36. The Communities Facilities current debt obligations have maturity dates which vary by district, from Fiscal Year 2019-20 through Fiscal Year 2032-33. 81 City of Huntington Beach Debt Service Administration Adopted Budget - FY 2018/19 Fiscal Year Ending September 30, September 30, September 30, September 30, June 30, Long-Term Indebtedness 2014 2015 2016 2017 2018 Governmental Activities: Judgment Obligation Bonds 2,574 1,634 659 - - PublicFinancingAuthodty 39,395 50,375 45,760 42,505 42,505 Redevelopment Successor Agency Trust 59,235 55,788 52,282 47,993 44,782 Other Long-Term Obligations 1,004 1,868 11,783 13,312 13,002 Total Governmental Activities: 102,208 109 865 1110,484 103,810 100,289 Business Activities: Capital Leases - Total Business Activities: Total Long-Term Indebtedness: 102208 109665 110484 103810 100289 Fiscal Year Ending September 30, September 30, September 30, September 30, June 30, Long-Term Indebtedness 2014 2015 2016 2017 2018 Population 196,009 198,389 201,919 202,413 202,648 Debt-Per-Capita 521 553 545 517 495 Total Personal Income(in Thousands) 8,278,832 8,442,047 8,880,801 8,878,441 8,888,749 Per-Capital Personal Income 42,237 42,553 43,982 43,863 43,863 Unemployment Rate 5.3% 4.3% 3.9% 2.8% 2.5% Total Employment 101,100 103,300 104,700 103,200 105.300 82 City of Huntington Beach tam Debt Service 8r Interfund Interest Expenditures FY 2014115 Through FY 2018/19 Fund/Business Object Account& FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Unit Description Actual Actual Actual Adopted Revised Adopted Non-Departmental 10040101 88030- Principal 881,203 1,179,130 790,283 1,000,115 10040101 88070-Interest 153,710 93,085 93,085 177,970 Total Non-Departmental 1,034,913 1,272,215 883,368 1,178,085 PARS Annuity Payments 10040108 88030-Principal 28,656 10040108 88070- Interest Total PARS Annuity Payments 28,656 Equipment Replacement-Fire 10040209 88030-Principal 67,359 10040209 88070-Interest 5,370 Total Citywide Leases 72,729 Capital Projects-Public Works 10040314 88030-Principal 87 96,455 99,852 103,280 103,280 106,820 10040314 88070- Interest 18,170 35,326 32,015 28,600 28,600 25,100 Total Citywide Leases 18,257 131,781 131,868 131.880 131,880 131,920 Rehabilitation Loans 21580301 88070- Interest 2,004 21,944 Total Rehabilitation Loans 2,004 21,944 RDA Project Debt Payments 35080201 88030-Principal 1,727,222 1,784,635 2,488,975 3,936,194 3,936,194 4,475,753 35080201 88070-Interest 2,489,650 2,367,199 2,260,780 497,349 497,349 2,260,804 Total RDA Project Debt Payments 4,216,872 4,151,834 4,749,755 4,433,543 4,433,543 6,736,557 RDA 1999 Tax Allocation Bond 35080202 88030-Principal 515,000 540,000 565,000 595,000 595,000 595,000 35080202 88070-Interest 234,824 210,617 184,699 157,155 157,155 142,578 Total RDA 1999 Tax Allocation Bond 749,824 750,617 749,699 752,155 752,155 737,578 RDA 2002 Tax Allocation Bond 35080203 88030-Principal 1,115,000 1,180,000 1,235,000 1,295,000 1,295,000 1,295,000 35080203 88070- Interest 512,138 464,750 405,750 346,850 346,850 311,625 Total RDA 2002 Tax Allocation Bond 1,627.138 1,644,750 1,640,750 1,641,850 1.641,850 1,606,625 HBPFA 2010A 40140105 88030-Principal 705,000 730,000 765,000 795,000 795,000 795,000 40140105 88070-Interest 531,550 503,350 474,150 443,550 443,550 427,650 Total HBPFA 2010A 1,236,550 1,233,350 1,239,150 1,238,550 1,238,550 1,222,650 HBPFA 2011A 40140106 88030-Principal 3,180,000 3,335,000 1,915,000 1,965,000 1,965,000 1,965,000 40140106 88070-Interest 1,120,594 961,594 861,544 804,095 804,095 764,800 Total HBPFA 2010A 4,300,594 4,296,594 2,776,544 2,769,095 2,769,095 2,729,800 HBPFA Senior Center 40140107 88030-Principal 430,000 550,000 575,000 595,000 595,000 595,000 40140107 88070- Interest 442,155 539,794 512,294 495,045 495,045 483,145 Total HBPFA Senior Center 872,155 1,089,794 1,087,294 1,090,045 1,090,045 1,078,145 Debt Svc Grand Coast CFD2000-1 2013 Refund 40540105 88030-Principal 535,000 545,000 560,000 575,000 560,000 40540105 88070- Interest 555,663 544,963 528,613 511,814 255,906 520,214 Total Debt Svc Grand Coast CFD2000-1 1,090,663 1,089,963 1,088,613 1,086,814 255,906 1,080,214 Debt Svc Special Tax CFD1990-1 40640101 88030- Principal 130,000 140,000 145,000 155,000 145,000 40640101 88070- Interest 48,600 41,580 34,020 26,190 13,095 30,105 Total Debt Svc Special Tax CFD1990-1 178,600 181,580 179,020 181,190 13,095 175,105 Debt Svc McDonnell CFD 2002-1 40840101 88030-Principal 90,000 100,000 115,000 130,000 115,000 40840101 88070- Interest 279,818 274,868 269,268 262,714 131,356 265,991 Total Debt Svc McDonnell CFD 2002-1 369,818 374,868 384,268 392,714 131,356 380,991 83 City of Huntington Beach Debt Service & Interfund Interest Expenditures FY 2014/15 Through FY 2018/19 Fundf Business Object Account& FY 2014115 FY 2015116 FY 2016N 7 FY 2017116 FY 2017118 FY 2018119 Unit Description Actual Actual Actual Adopted Revised Adopted ,Non-Departmental Debt Svc Bella Terra CFD2003-1 2013 Refund 41040105 88030-Principal 715,000 740,000 765,000 790,000 765,000 41040105 88070-Interest 959,256 937,806 915,606 885,008 442,503 900,308 Total Debt Svc Bella Terra CFD2003-1 1,674,256 1,677,806 1,680,606 1,675.008 442,503 1,665,308 BID-Auto 70180101 88070- Interest 28 ,Total BID-Auto 28 West Orange County Water Board 50885102 88030-Principal 512,260 (Total West Orange County Water Board 512.260 West Orange County Water Board 50885101 88030-Principal 600,000 50885101 88070- Interest 80,000 ,Total West Orange County Water Board 680,000 2004 Judgment Obligation Bond 70740101 88030-Principal 940,000 975,000 660,000 70740101 88070-Interest 84,200 45,900 13,200 (Total 2004 Judgment Obligation Bond 1,024,200 1,020,900 673,200 City Gym&Pool(Section 108) 120881502 88050-Principal 170,000 120881502 88070- Interest 28,015 Total City Gym& Pool(Section 108) 198,015 City Gym& Pool(Section 108) 121980101 88030-Principal 180,000 121980101 88070- Interest 24,275 (Total City Gym& Pool(Section 108) 204,275 City Gym&Pool(Section 108) 123580502 88030-Principal 195,000 123580502 88070-Interest 19,487 'Total City Gym&Pool(Section 108) 214,487 City Gym&Pool(Section 108) 23980703 88030-Principal 210,000 22J514 �23980703 88070- Interest 13,812 Total CityGym& Pool Section 108 223,812 22 GRAND TOTALS 17,587,630 17,942,785 17,630,166 16,665,059 14,519,419 19 6 The City's Charter limits Generally Bonded debt to 12%of the total assessed value of all real and personal property within Huntington Beach. The City's total net taxable assessed property value in FY 2016/17 was approximately$33.7 billion, resulting in a debt limit of$4.04 billion. The City currently holds no general bonded debt subject to the debt limit. 84 City of Huntington Beach Amortization Schedules �e Debt Service Adopted Budget - FY 2018/19 Type Object Account 8 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23124 FY 24/25 FY 25/26 Description Projected Projected Projected Projected Projected Projected Projected RDA 1999 Tax Allocation Bond 88030-Principal 625,000 365,000 380,000 405,000 425,000 360.000 88070-Interest 112,375 87,625 69,000 49,375 28,625 9,000 Total 737,375 452,625 449,000 454,375 453,625 369,000 RDA 2002 Tax Allocation Bond 88030-Principal 1.370,000 800,000 840,000 875,000 920,000 780,000 88070-Interest 245,000 190,750 149,750 106,875 62,000 19,500 Total 1,615,000 990,750 989,750 981,875 982,000 799,500 HBPFA 2010A 88030-Principal 825,000 865,000 905,000 550,000 580,000 605,000 635.000 88070-Interest 391,125 348,875 304,625 268,250 240,000 210,375 179,375 Total 1,216,125 1,213,875 1,209,625 818,250 820,000 815.376 814,375 HBPFA 2011A 88030-Principal 2,045,000 1,060,000 1,095,000 1,150,000 1,185.000 1,225,000 1,265,000 88070-Interest 674,369 607,344 564,069 519,444 482,197 439,997 392,494 Total 2,719,369 1,667,344 1,659,069 1,669,444 1.667,197 1,664,997 1,657,494 HBPFA 2014A 88030-Principal 615,000 650,000 665,000 685,000 720,000 750,000 785,000 88070-Interest 455,869 430,744 411,019 383,919 352,394 319,244 288,719 Total 1,070,869 1,080,744 1,076,019 1,068,919 1,072,394 1,069,244 1,073.719 Debt Svc Grand Coast CFD 2000-1 88030-Principal 600,000 625,000 645,000 675,000 705,000 740,000 775,000 88070-Interest 476,813 452,313 426,913 399,669 367,700 333,425 297,400 Total 1,076,813 1,077,313 1,071,913 1,074,669 1,072,700 1,073,425 1,072,400 Debt Svc Special Tax CFD 1990-1 88030-Principal 160,000 170,000 88070-Interest 13,500 4,590 Total 173,500 174,590 Debt Svc McDonnell CFD 2002-1 88030-Principal 145,000 160,000 180,000 200,000 220,000 240,000 265,000 88070-Interest 250,895 241,818 231,528 219,888 206,918 192,598 176,816 Total 395,895 401,818 411,528 419,888 426.918 432,598 441.816 Debt Svc Huntington CFD 2003-1 88030-Principal 820,000 855,000 890,000 925,000 965,000 1,010,000 1,055,000 88070-Interest 837,006 803,506 768,606 731,150 689,781 642,819 589,875 Total 1,657,006 1,658,506 1,658,606 1,656,150 1,654,781 1,652.819 1,644,875 HUD 108 Series 2010-A(City Loan) 88030-Principal 220,000 88070-Interest 3,630 Total 223,630 HUD 108 Series 2010-A(Agency) 88030-Principal 520,000 88070-Interest 8,580 Total 528,580 800 mHz Equipment 88030-Principal 491,311 499,713 508,258 516,949 525,789 88070-Interest 43,469 35,067 26,522 17,831 8,991 Total 534.780 534.780 534,780 534.780 534,780 LED Lighting Phasel 88030-Principal 110,480 114,268 118,186 122,239 126,430 64,832 88070-Interest 21,388 17,599 13,681 9,629 5,437 1,102 Total 131,868 131,868 131,868 131,868 131.868 65,934 85 City of Huntington Beach Amortization Schedules Debt Service Adopted Budget - FY 2018/19 Type Object Account& FY 19/20 FY 20/21 FY 21/22 FY 22123 FY 23/24 FY 24/25 FY 25126 Description Projected Projected Projected Projected Projected Projected Projected I-Bank CLEEN 88030-Principal 290.030 295,740 301.582 307,560 313,677 319,935 326,339 88070-Interest 53,648 47,014 40,226 33,281 26,174 18,903 11,463 Total 343,678 342,754 341,808 340,841 339,851 338,838 337,802 Fire Truck 88030-Principal 141,606 143,795 88070-Interest 3,852 1,663 Total 145,458 145.458 Ambulance/Fire Truck 88030-Principal 144,553 147,719 150,953 154,259 157,638 88070-Interest 16,537 13,371 10,136 6,831 3,452 Total 161,090 161,090 161,089 161,090 161,090 800 mHz Backbone 88030-Principal 236,709 241,892 247,190 252,603 258,135 263,789 88070-Interest 32,857 27,673 22,376 16,962 11,430 5,777 Total 2691566 269,566 260,566 269,566 289,566 269,566 California Energy Commission 88030-Principal 255,294 257,927 260,513 263,124 265,717 268,426 271,117 88070-Interest 27,565 24,932 22,346 19,734 17,142 14,433 11,742 Total 282,859 282,859 282,859 282,859 282,859 282.859 282,859 Ir GRAND TOTAL 13,283,458 10,585,937 10,247,478 9,864,571 9,869,627 8,834,153 7,325,339 86 City of Huntington Beach L City Council Adopted Budget — FY 2018/19 Mayor Mayor Pro-Tem City Council Member (5) Administrative Assistant 87 City Council Department Descriptions The City Council is the policy setting body of the City. Council duties include: establishing goals and policies, enacting legislation, adopting the City's operating and capital budget,and appropriating the funds necessary to provide services to the City's residents, businesses, and visitors. City Council Members also participate in a wide variety of community and regional activities and spend a considerable amount of time interacting with the residents, business owners, and community stakeholders. Clerical staff provides administrative support and customer service to seven City Council Members and the public. In February of 2018, the City Council reaffirmed the following strategic goals: • Improve quality of life; • Enhance and maintain infrastructure; • Strengthen economic and financial sustainability; • Enhance and maintain public safety; and • Enhance and maintain City service delivery. These goals are used as a frame of reference in evaluating requests for action brought before the City Council. c , 88 City Council Adopted Budget -FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 86,286 86,389 87,139 88,848 66,636 88,850 0.00% Leave Pay Outs 4,962 5,438 7,404 Benefits 68,385 74,546 86,848 137,899 63,833 135,395 -1.82% PERSONNEL SERVICES 159,633 100,373 181,391 220,747 1130AS9 224 24S -1.10% OPERATING EXPENSES Equipment and Supplies 2,302 4,959 12,435 6,000 6,000 6,000 0.00% Conferences and Training 19,206 28.050 20,612 21.100 21,100 26,100 23.70% Expense Allowances 96,646 118.119 119.Oil 131,264 131,264 135,565 3.28% OPERATING EXPENSES 118,154 151,128 152,058 158,364 158,364 167,665 5.87% Grand Totals 277,787 317,501 333,449 385,111 288,833 391,910 General Fund 277,787 317,501 333,449 385,111 288,833 391.910 1.77% Grand Totals) 277,787 317,501 333,449 385,111 288,833 391,910 1.77% Personnel Summary 1.00 1.00 1.00 1.00 1.00 1.001 0.00 89 City Council Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 86,286 86,389 87,139 88,848 66,636 88,850 0.00% Leave Pay Outs 4,962 5,438 7,404 Benefits 68,385 74,546 86,848 137,899 63,833 135,395 -1.82% PERSONNEL SERVICES 159,633 166,373 181,391 226,747 130,469 224,245 -1.10% OPERATING EXPENSES Equipment and Supplies 2,302 4,959 12,435 6,000 6.000 6.000 0.00% Conferences and Training 19,206 28,050 20.612 21,100 21.100 26.100 23.70% Expense Allowances 96,646 118,119 119,011 131,264 131.264 135.565 3.28% OPERATING EXPENSES 118,154 151,128 152,058 158,364 158,364 167,665 5.87% Total 277,787 317,501 333,449 385,111 288,833 391,910 1 1.77% Personnel Summary 1.00 1.00 1.00 1.00 1.00 1.00 1 0.00 90 City Council Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year City Council PERSONNEL SERVICES Salaries, Permanent 86,286 86,389 87,139 88,848 66,636 88,850 0.00% Leave Payouts 4,962 5,438 7,404 Benefits 68,385 74,546 86,848 137,899 63,833 135,395 -1.82% PERSONNEL SERVICES 159,633 166,373 181,391 226747 130AN 224,245 -1.10% OPERATING EXPENSES Equipment and Supplies 2,302 4,959 12,435 6,000 6.000 6,000 0.00% Conferences and Training 19,206 28,050 20,612 21,100 21.100 26,100 23.70% Expense Allowances 96.646 118.119 119.011 131264 131.264 135,565 3.28% OPERATING EXPENSES 118,154 151,128 152,058 158,364 158,364 167,665 5.87% Total 277,787 317,501 333,449 385,111 288,833 391,9101 1.77% �!! Significant Changes Expense Allowances increase annually per Ordinance No. 4044 by the Consumer Price Index (CPI). Conferences and Training includes an increase of$5,000. FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 201711E FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Mayor' 1.00 1.00 1.00 1.00 1.cc 1.00 0.00 Mayor Pro-Tem 1.00 1.00 1.00 1.00 1.00 1.00 0.00 City Council Member` 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1 00 0.00 Personnel not counted in FTE totals Total 1.00 1.00 1.00 1.00 1.00 1.00 0.00 91 City Council Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015116 FY 2016117 FY 2017118 FY 2017/18 FY 2018119 Change From Department l Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CC City Council CC City Council 10020101 City Council 277.787 317,501 333,449 385,111 288,833 391,910 1.77% CC City Council 277,787 317,501 333,449 385,111 288,833 391,910 1.770NO General Fund 277,787 317.501 333,449 385,111 288,833 391,910 1.77% Grand Totals) 277,787 317,501 333,449 385,111 288,833 391,9101 1.77% 92 E City of Huntington Beach City Attorney Adopted Budget — FY 2018/19 City Attorney Chief Assistant City Attorney COMMUNITY PROSECUTION LITIGATION ADVISORY Deputy Community Prosecutor Senior Trial Counsel Assistant City Attorney Senior Deputy(Sly Attorney(2) Deputy(Sty Attorney III ADMINIC_TRATION Legal Assistant(3) 93 City Attorney Department Descriptions Our Mission: To provide the best representation to the City in all legal matters, to provide excellent, effective legal counsel and services to the City Council, and to prosecute violations of the City Charter, Municipal Code, State misdemeanors, and to zealously defend the City from civil lawsuits. The Office of the City Attorney represents and advises the City Council and all City officials in matters of law pertaining to the business of the City of Huntington Beach. Among other things, the City Attorney prepares and/or reviews all City Ordinances, Resolutions, contracts and other legal documents; and, attends City Council meetings, Planning Commission meetings, and other City staff meetings. The City Attorney also prosecutes criminal cases arising from violation of the provisions of the City Charter or Huntington Beach Municipal Code, and such State misdemeanors as the City has the power to prosecute. The Office of the City Attorney also administers the Administrative Citation Program. Michael E.Gates,Gty Attorney The City Attorney's Office consists of an elected City Attorney, a Chief Assistant City Attorney, a Senior Trial Counsel, a Deputy Community Prosecutor, two Senior Deputy City Attorneys, two Deputy City Attorney's,three support staff, and law school extems. City Attorney Ongoing Activities 8 Projects Administration • City Attorney manages daily office operations. • City Attorney defends the City and Police Officers in lawsuits. • City Attorney provides leadership and oversight in the handling of lawsuits. • City Attorney provides leadership and oversight in preparation of City Ordinances. • City Attorney has successfully developed and implemented a Community Prosecution program. • City Attorney provides leadership and oversight in the prosecution of local crimes. • Develops and manages department annual budget. • Coordinates active intern and extern programs for college and graduate students. • Provides Citywide training on Brown Act/Ethics (AB 1234), Public Records Act, and newly developed Police trainings. Community Prosecutor Program At the direction of the City Attorney,the Deputy Community Prosecutor leads the city's prosecutorial efforts for Penal Code and Municipal Law violations that occur in the city. They work closely with the Huntington Beach Police Department,the Orange County District Attorneys Office,and the community to represent the People in a variety of criminal misdemeanor cases. The Deputy Community Prosecutor conducts legal research, reviews and drafts motions, interviews victims and witnesses, and represents the People in all court proceedings from arraignment through trial. Additionally, the Deputy Community Prosecutor provides legal advice, legal opinions and training to law enforcement personnel. 94 City Attorney Ongoing Activities & Projects Municipal Advisory Services • Interpret the City Charter and all City Ordinances. • Provide ongoing legal advice to all City Departments. • Attend, advise, and prepare for City Council meetings and Planning Commission meetings. • Coordinate Public Records Act responses. • Prosecute all criminal violations of the Municipal and Zoning Codes. • Provide for or assist in civil citation hearings. • Research, advise, and prepare all Ordinances, Resolutions, and agreements. • Review and approve all insurance forms and indemnification waivers submitted to the City. • Maintain standardized agreements and contract processing. • Review and advise regarding changes in State law impacting the City. • Assist in negotiations regarding agreements that generate revenue for the City. Litigation Services • Represent the City of Huntington Beach and Police Officers in all bench and jury trials in State and Federal Courts. • Defend all civil matters in which the City or its employees is a party, including but not limited to Police matters, land use decisions, contract disputes, personnel grievances, automobile accidents, slip and fall injuries, and constitutional challenges. • Coordinate with Risk Management on claims processing, Workers' Compensation, and liability assessment. • Actively pursue relief on behalf of the City for injunctive relief, collections, subrogation, writs, appeals, and amicus. • Supervise outside counsel, as-needed. • Advise staff on opportunities to minimize liability exposure before, during, and after the filing of litigation. • Represent staff at depositions in third party litigation in which the City is not a party. • Assist staff in preparation of bankruptcy matters involving the City. • Provide assistance to staff in small claims disputes involving the City. Community Prosecution Services • Actively prosecute misdemeanor Penal Code and Municipal Law violations that occur in Huntington Beach. • Work closely with Huntington Beach Police Department and the Orange County District Attorney's Office of investigations and prosecution of misdemeanor cases. • Interview and work with victims and witnesses. • Conduct legal research and draft motions. • Represent the people in all Superior Court proceedings from arraignment through trial. • Provide legal advice, legal opinions, and training to law enforcement personnel. 95 City Attorney Performance Measures Results of the City's performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018/19 are presented below. FY 2016/17 FY 2017/18 FY 2018119 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal #1. Reduce the number of settlements Strengthen and settlement amounts by at least 25% each Economic and year for the next four years. Financial Sustainability Measure: % reduction of cases settled 100% 100% 100% compared to previous fiscal year. Goal #2. Increase the number of lawsuits we Strengthen take to trial and defend by 20% each year for Economic and the next four years. Financial Sustainability Measure: % increase of cases taken to trial 100% 100% 100% compared to previous year. Goal #3. Reduce the response times to the Strengthen public and other departments and increase the Economic and quality of work product. Financial Sustainability Measure: % improvement of previous fiscal 100% 100% 100% year response times. Goal #4. Respond to all (100%) incoming Strengthen electronic Request for Legal Services (RLS) Economic and with acknowledgment of receipt to initiating Financial department within 24 hours or less. Sustainability Measure: % of Request for Legal Services 100% 100% 100% received and responded to within 24 hours. Goal #5. Prepare and present at least four Strengthen annual in-house professional training Economic and seminars for all City Departments, City Financial Council, Committees, Commissions and HB- Sustainability based non-profits. Measure: #of trainings presented. 4 4 8 Goal N. Staff support of at least six Improve community events through volunteerism, Quality donations, participation, leadership, etc. of Life Measure: #community events supported. 13 12 12 96 City Attorney Accomplishments &Goals FY 2017/18 Accomplishments • Prevailed at trial on Sunny Kang v. Officer Brownlee and City of Huntington Beach — an officer- involved motor vehicle accident case, where plaintiff is seeking $10 million from the City of Huntington Beach. • We've learned from a number of plaintiff attorneys recently that the City of Huntington Beach now has a reputation as being "stingy" and difficult to sue. Many have said that with our strong stance and take-it-to-trial approach, the word is out, many plaintiff attorneys no longer consider the City of Huntington Beach as an easy target for lawsuits. • As many know, we received a Final Court of Appeal Decision in the Kennedy Commission v. City of Huntington Beach case, where the Court of Appeal decided in favor of the City. This was a fantastic and precedent-setting victory, but as if the City has not had enough of such challenges, the Kennedy Commission is appealing the Court of Appeal Decision to the Supreme Court.We filed our Opposition papers with the California Supreme Court, requesting that the Supreme Court deny review. • We prepared and submitted to the State's California Department of Finance a claim on behalf of the City of Huntington Beach for$72 million in reimbursement obligations pursuant to the State's redevelopment reimbursement obligations to the City. We will fight for the City's $72 million, which, thus far, has been withheld by the State. • With regard to the threat by Malibu plaintiff attorney Kevin Shenkman,to sue the City of Huntington Beach if the City did not convert its election system from at-large to districts for council member elections, there has been no word from Mr. Shenkman since we sent our strongly worded letter advising Mr. Shenkman to stand down, leave Huntington Beach to decide for itself what is best, which included our threat to counter-sue on Constitutional and other grounds. No word has been received back after the delivery of our letter. • We are presently defending the City from an appeal by plaintiff, AmeriCare Services, in the Ninth Circuit Federal Court of Appeal. AmeriCare is appealing the City's victory in the U.S. District (Federal)Court in the AmeriCare v. City of Huntington Beach case.AmeriCare seeks to compel the City of Huntington Beach to utilize its (third-party) emergency services rather than the City's own Fire Department's emergency services. Thus far,the City has paid $0 to AmeriCare. • In the lawsuit, Millington v. City of Huntington Beach and our Police Officers for alleged excessive force,we defended the case aggressively and obtain a straight dismissal by the plaintiff with no cost to the City. • In the lawsuit, Scogin v. City of Huntington Beach, involving a trip and fall case, we defended the case aggressively with no cost to the City. • In the lawsuit, Reichers v. City of Huntington Beach, involving a wrongful death claim,we defended the case aggressively and obtain a straight dismissal by the plaintiff with no cost to the City. • In the lawsuit, Pickett v. City of Huntington Beach, where plaintiffs sought$30 million from the City, we resolved the matter for less than $475,000.This was a case that, because of the high monetary demand by plaintiffs, we took the case to trial. In the middle of trial, and after aggressive negotiations, the case settled for an amount to the City very reasonable in light of potential liability exposure. • In the lawsuit,Haas v. City of Huntington Beach and our Police Officers for alleged personal injuries, and a plaintiffs demand of over$250,000.We defended the case aggressively and obtain a straight dismissal by the plaintiff with no cost to the City. • In the lawsuit, Tornow v. City of Huntington Beach and our Police Officers for alleged excessive force, we defended the case aggressively and obtain a straight dismissal by the court with no cost to the City. • In the lawsuit, Global Contractors v. City of Huntington Beach, we defended the case aggressively and obtain a straight dismissal with no cost to the City. 97 City Attorney Accomplishments & Goals FY 2017/18 Accomplishments (continued) • Our new Deputy Community Prosecutor has been filing and prosecuting cases for a number of months and has already achieved a host of fantastic results for the City. Without getting into specifics of cases, we have been filing criminal cases involving a range of crimes (particularly committed in the downtown area) such as public intoxication, sexual assault-related involved crimes, indecent exposure, resisting arrest, theft, and many others. Our prosecutions have led to stipulated stay-away orders (staying away from downtown areas), full jail sentences, fines/fees (often totaling over$1,000 per prosecution), and even getting some into and committed to rehabilitation. • Through aggressive case handling and defensive negotiations, we have spared the taxpayers hundreds of thousands of dollars,including on cases where the City had liability exposure.We don't pay on cases because plaintiffs file cases,we evaluate the City's fault on a case by case basis,and where there is liability, we work diligently through strategy and negotiations to get out of the case for as little as possible. We've been doing this on all cases and have had tremendous success. • Filed lawsuits against five illegal marijuana businesses in Huntington Beach for injunctions for operating without a City business license, in violation of the zoning code (prohibited land use), in violation of Business and Professions Code Section 17200, at seq., and in violation of the Health and Safety Code Section 11570, at seq.. • In the process of preparing two more large cases for trial, all set to be tried before the end of the year. • Provided consistent,firm enforcement of all City Ordinances, which requires many times obtaining Court orders for enforcement. • Saved the taxpayers thousands of dollars in cut costs for outside legal services(i.e., negotiated and renegotiated invoices received from outside law firs who provide legal services in specialized areas of law). • Facilitated coordinating a City response to countless calls and/or complaints from the community regarding various issues for Public Works, Code Enforcement, and other departments. • Provided a variety of legal opinions to other departments and countless hours of legal Counsel to the City and City Council. • Responded to many dozens of California Public Records Act requests; and • Much more. Civil Citation Hearings • Managed 54 Civil Citation Hearings for City's Hearing Officer. Code Violations • Prosecuted Municipal Code Violations on behalf of the City. Training • Presented Brown Act- Ethics Training to City/Public pursuant to AB 1234 (multiple sessions). • Presented Public Records Act Training. • Presented Police Training (3 sessions). Additional Highlights • Responded to over 571 Requests for Legal Services from other City Departments. • Responded to over 178 Public Records requests. • We have successfully represented the Police Department in numerous ongoing criminal discovery requests (Pitchess Motions). • Continue to identify and revise previous ordinances in the Municipal Code that were unconstitutional, ambiguous, or contrary to other laws. 98 City Attorney Accomplishments & Goals FY 2018/19 Goals The Office of the City Attorney met and exceeded more robust, challenging goals that reflect our commitment to continually provide the best representation to the City in all legal matters. The City Attorney's Office has successfully met new challenges that prove a comprehensive and diverse municipal law practice can be as responsive and client-centered as traditional private law practices. In keeping with this philosophy in FY 2017/18 we have created two key positions to support increasing the number of lawsuits we take to trial; Deputy Community Prosecutor and Senior Trial Counsel. The City Attorney's Office is pleased to continue and enter our second year of the new in-house Community Prosecution program, managed by our own Deputy Community Prosecutor. This program is designed to prosecute Penal Code and Municipal Law violations that occur in Huntington Beach. The Deputy Community Prosecutor provides legal advice/opinions and training to law enforcement personnel. She works closely with the Huntington Beach Police Department and the Orange County District Attorney's Office and represents the People in all court proceedings from arraignment through trial. The City Attorney's Community Prosecution program is a vital addition to our municipal law practice that will help improve public safety and accountability in Huntington Beach. Additionally, the City Attorney's Office has created a Senior Trial Counsel position in FY 2017/18. Mr. Brian Williams joined the City Attorney's Office having spent years at a distinguished Orange County (private)law firm. Mr.Williams is aggressively leading the City Attorney's litigation team and increasing the number of lawsuits taken to trial. There are seven key Performance Measure goals that keep the City Attorney's Office moving forward and improving our service offering, they include: • Reduce settlements by at least 25% each year. • Increase the number of cases taken to trial and defended. • Reduce response times and increase quality of work product. • Immediate response to Requests for Legal Services (RLS's). • Provide timely and pertinent annual training programs. • Staff support of community organizations/events. The Office of the City Attorney continues to raise the bar by creating new,more relevant and challenging goals that reflect a continued commitment to provide exceptional legal services coupled with outstanding and attentive customer service when representing the people and City departments on all legal matters. City Attorney staff are proud to be active in the community, contributing greatly to a number of local non-profit organizations by volunteering their time and talents as well.The Performance Measure program helps to ensure our department is effectively implementing and 'living' a daily client- centered culture that more easily facilitates exceeding our goals so that providing the highest quality of customer service to our clients is the norm and never the exception. 99 Intentionally Left Blank 100 City Attorney Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 1,459,700 1,464.696 1,456,683 1,530,589 1,130,538 1,532,750 0.14% Salaries, Temporary 85,761 65,368 54,843 54,405 54,405 54,405 0.00% Salaries, Overtime 4,126 1,394 Leave Pay Outs 76,378 114,023 83,196 Benefits 648,652 707,713 748,342 785,314 589,986 806,914 2.75% PERSONNEL SERVIC 2,274,617 2,351,800 2,344,458 2,370,308 1,774,929 2,394,069 1.00% OPERATING EXPENSES Equipment and Supplies 53,463 54,433 32,687 53,432 20,639 53,432 0.00% Repairs and Maintenance 2,620 411 Conferences and Training 7,039 8,020 395 4,000 4,000 4,000 0.00% Professional Services 44,506 45,656 508.555 117,865 124,123 117,865 0.00% Other Contract Services 37,455 72,213 159,986 44,500 44,544 44,500 0.00% Rental Expense 200 Expense Allowances 5,576 6,051 5,995 12,000 12,000 12,000 0.00% Other Expenses 390 OPERATING EXPENSES 150,859 187,174 707,618 231,797 205,306 231,797 0,00% GrandTotal(s) 2,425,476 2,538,974 3,052,076 2,602,105 1,980,235 2,625,866 0.91% General Fund 2,425,476 2,538,974 3,052,076 2,602.105 1,980,235 2.625.866 0.91% GrandTotal(s) 2,425,476 2,538,974 3,052,076 2,602,105 1,980,235 2,625,866 0.91%, Personnel Summary 11.00 11.00 12.00 11.00 11.00 11.00 10.00 101 City Attorney Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 1,459,700 1,464,696 1,456,683 1,530,589 1,130,538 1,532,750 0.14% Salaries,Temporary 85,761 65,368 54,843 54,405 54,405 54,405 0.00% Salaries, Overtime 4,126 1,394 Leave Pay Outs 76,378 114,023 83,196 Benefits 648,652 707.713 748,342 785,314 589,986 806,914 2.75% PERSONNEL SERVICES 2,274 617 2,351,800 2,344,458 2,370,308 1,774 929 2,394,069 1.00% OPERATING EXPENSES Equipment and Supplies 53,463 54,433 32,687 53,432 20,639 53,432 0.00% Repairs and Maintenance 2,620 411 Conferences and Training 7,039 8,020 395 4,000 4,000 4,000 0.00% Professional Services 44,506 45,656 508,555 117,865 124,123 117,865 0.00% Other Contract Services 37,455 72,213 159,986 44,500 44,544 44,500 0.00% Rental Expense 200 Expense Allowances 5,576 6,051 5,995 12,000 12,000 12,000 0.00% Other Expenses 390 OPERATING EXPENSES 150,859 187,174 707,618 231,797 205,306 231,797 0.00% Total 2,425,476 2,538,974 3,052,076 2,602,105 1,980,235 2,625,866 Personnel Summary 11.00 11.00 12.00 11.00 11.00 11.00 0.00 102 City Attorney Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year City Attorney PERSONNEL SERVICES Salaries, Permanent 1.459.700 1,464,696 1,456,683 1,530,589 1,130,538 1,532,750 0.14°% Salaries, Temporary 85,761 65,368 54,843 54,405 54,405 54,405 0.00% Salaries, Overtime 4,126 1,394 Leave Payout 76,378 114,023 83,196 Benefits 648,652 707,713 748,342 785,314 589,986 806,914 2.75% PERSONNEL SERVICES 2,274,617 2,351,800 2 344458 2,370,308 1,774,929 2,394,069 1.00% OPERATING EXPENSES Equipment and Supplies 53,463 54,433 32,687 53,432 20,639 53,432 0.00% Repairs and Maintenance 2,620 411 Conferences and Training 7,039 8,020 395 4,000 4.000 4,000 0.00% Professional Services 44,506 45,656 508,555 117,865 124,123 117,865 0.00% Other Contract Services 37,455 72,213 159,986 44,500 44,544 44,500 0.00% Rental Expense 200 Expense Allowances 5,576 6,051 5,995 12,000 12,000 12,000 0.00% Other Expenses 390 OPERATING EXPENSES 150,859 187,174 707,618 231,797 205,306 231,797 0.00% Total 2,425,476 2,538,974 3,052,076 2,602,105 1,980,235 2,625,8661 0.91% Significant Changes No significant changes. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Assistant 1.00 1.00 1,00 0.00 0.00 0.00 0.00 Assistant City Attorney 2.00 2.00 2.00 2.00 1.00 1.00 0.00 Chief Assistant City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 0.00 City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy City Attorney III 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Deputy Community Prosecutor 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Legal Assistant 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Senior Deputy City Attorney 2.00 2.00 2.00 2.00 3.00 3.00 0.00 Senior Trial Counsel 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Total 11.00 11.00 12.00 11.00 11.00 11.00 0.00 103 City Attorney Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Division /Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year ATY City Attorney ATY City Attorney 10015101 City Attorney Administration 2,425,476 2.538,974 3,052,076 2,602,105 1,980,235 2,625,866 0.91% ATY City Attorney 2,425,476 2,538,974 3,052,076 2,602,105 1,980,235 2,625,866 0.91% General Fund 2,425,476 2,538,974 3,052,076 2,602,105 1,980,235 2,625,866 0.91% Grand Total(s) 2,425,476 2,538,974 3,052,076 2,602,105 1,980,235 2,625,866 0.91% 104 City of Huntington Beach City Clerk Adopted Budget — FY 2018/19 City Clerk ADMINISTRATION, PUBLICSUPPORTB RECORDSMANAGEtv£NT ELECTIONS Assistant City Oerk Senior Deputy City Clerk Senior Deputy City Clerk 105 FClty Clerk Department Description The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services. 1��C _j California City Clerk's Association The City Clerk's Office is committed to accurately recording and preserving the actions of the City Council, Public Financing Authority, Successor Agency, Housing Authority, Oversight Board and Parking Authority; provides support to the City Council, City staff and the public in a timely, courteous, and fiscally responsible manner; and, administers open and free elections in accordance Robin Estanislau,City Clerk with statutory requirements. Administration Division Located on the second floor of City Hall, the City Clerk's department provides service to the public, City Council, and City departments, including preparation, publication, and distribution of City Council meeting agendas, as well as preparation and recordation of City Council meeting minutes. Staff also executes resolutions and ordinances, facilitates the recordation of agreements, deeds, and other official documents, and codifies ordinances into the Huntington Beach Municipal and/or Zoning Code. • Prepares agenda packets for all City Council meetings using an agenda workflow tool that uploads information to the web, and onto a touch screen iPad device used by City Council and staff to review report material. The legislative application allows Councilmembers to submit votes during meetings, and voting actions captured from the touch-screen displays are recorded directly into the official record (minutes) as part of the workflow...data is seamlessly transferred with no additional work! • Manages the City's audio/video live stream application that delivers meeting content to the public via the Internet, archives past meeting content, provides a keyword search engine, and has the ability to integrate rich-media such as documents and slides into web casts. Records Management The City Clerk is the official custodian of City Council records, and all documents certifying City Council actions are preserved and maintained in protective custody. These records date back to the City's February 17, 1909 incorporation. All original minutes of City Council meetings, City resolutions (policy), and City ordinances (law) adopted by the City of Huntington Beach are maintained by the City Clerk in a temperature, humidity, and light-controlled vault. Also in the Clerk's custody are deeds, agreements, annexation records, infrastructure documentation, and many other vital records, including a vast collection of historical photographs, now available in digital format online. The City Clerk's Office responds to records requests from the public in accordance with California law, and provides public access to City Council records 24/7 via the Online Records Library. In 2017, there were over 115,000 web views of City Council documents. In July 2017, the City Clerk purchased, and in partnership with other departments, worked to implement GovOA, a public sector compliance solution designed to manage California Public Records Act (CPRA)requests received citywide. Ali _.a.. - 1897 106 City Clerk Department Description Elections Voter registration forms are available in the City Clerk's Office. General Municipal Elections are conducted in November of even-numbered years, and are consolidated with the Orange County Registrar of Voters (ROV). The City Clerk's Office oversees and informs the public of municipal election matters, consults with candidates for elective office and proponents of ballot measures. As the Elections C T Official, the City Clerk maintains Statement of Economic Interests (SEI) forms required of City elected officials, designated City employees, and board and commission members. The City Clerk also receives and files Fair Political Practices Commission (FPPC) campaign disclosure documents via mandatory electronic filing online to prevent errors and increase public transparency. • Subscribes to NetFile, a web-based, unlimited user, data entry and report generation system publicly accessible from the City's website for the financial and campaign management of SEI filers and FPPC campaign disclosure committees. • Adheres to the Voters' Rights Act by publishing election information in five languages. • Staff is trained in election policy and prepares digital campaign instruction booklets for candidates during election years and posts them to the web community. • Provides outreach to encourage voter registration at public events. • Offers Civic Center meeting rooms for poll-worker training conducted by the ROV, and if needed, offers early voting opportunity to the community during municipal elections. c l i r � Ci , E , m 1, ti. Left to right: Linda Wentzel, Virginia Dodge, Barbara Haber, Patty Esparza,Donna Switzer,Robin Estanislau, Dana Lesinski, Gloria Harper,Dyanne Gilliam Passport Acceptance Facility The U.S. Department of State, Bureau of Consular Affairs has authorized the Huntington Beach City Clerk's Office to serve as an authorized Passport Acceptance Facility for the past 18 years. Here, members of the public can obtain passport services in a courteous and family-friendly environment. Our agents have the ability to produce approved passport photos, and our facility is a convenient location to obtain and submit passport applications—no appointment necessary! Processes passport applications by exceptional in-person agents. o Offers customer service by telephone and takes passport photos. Advertises and markets passport acceptance services. Provides oversight of customers eligible to self-renew by mail. o Never turn a customer away, even if they arrive at closing time! 107 City Clerk Performance Measures Results of the City's performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018/19 are presented below. The last performance measure listed below is a new goal and has no historical data. FY 2016/17 FY 2017/18 FY 2018119 Strategic ACTUAL ACTUAL• ADOPTED Plan Goal Goal: 1. Utilize part and full-time staff to successfully Enhance and manage high demand for passport acceptance Maintain City services. Each passport application fee deposits Service '$25.00 and a potential$10.00 photo fee into the Delivery City's General Fund. Fee increased to$35.00 effective April 2,2018 Measure: #of passport customers 7,408 6,458 8.252 Goal: 2. Codify 100% of municipal, zoning and Enhance and subdivision ordinances adopted by the City Maintain City Council within 14 business days of the date they Service become effective. Delivery Measure: %of ordinances codified within 14 business days 100% 100% 100% of effective date. Goal: 3. Host at least one internal event to promote Enhance and departmental compliance with the Council- Maintain City adopted Records Retention Schedule. Service Delivery Measure: #of events 1 1 1 Goal: 4. Host at least one internal event to educate staff Enhance and liaisons to boards and commission of duties and Maintain City responsibilities. Service Delivery Measure: #of events 1 1 1 Goal: Enhance and 5. Attend at least two community events to promote Maintain City voter registration. Service Delivery Measure: N/A N/A 2 #of events *Adjusted for a nine-month budget. 108 City Clerk Accomplishments & Goals FY 2017/18 Accomplishments Administration and Records Management • Redesigned the City's Public Records webpage to offer general information on requesting public records, and to provide links to the Public Records Search Portal for general requests citywide, and the Online Records Library accessible 24/7 that houses all documents acted on by the City Council. • Was a guest on Buy In HB to highlight Passport Acceptance Services. • Worked with the City's Archivist to publish short informational points of interest with historic significance in the City Manager's Newsletter. • Participated in Citizen's Academy to increase public outreach efforts and promote open government and transparency. • Received 100% Passport Acceptance Agent Recertification with the U.S. Department of State. • Participated in the successful implementation of GovQA, a software solution designed to manage California Public Records Act(CPRA)requests citywide. • Appointed Deputy City Clerk. • Participated in the 2018 fireworks sales application process to qualify 15 non-profits from a large pool of applicants to sell fireworks during the 4'h of July holiday. • Completed involvement in the project to upgrade the City Council Chambers audio/video equipment, and reconstruct the dais. • Administered 249 SEI — Form 700 forms filed through NetFile's hosted application online. • Administered FPPC campaign disclosure filings for 23 active committees; received full paperless filing of all campaign documents. • Received approximately 115,000 web page views in the Online Records Library dedicated to store City Council documents (Contracts, Deeds, Historic Photos, Ordinances, Resolutions), and other items, such as land use and environmental reports. City Council Agenda and Minute Preparation; Municipal/Zoning Code Codification • In partnership with the Information Services Department, researched and purchased Legistar by Granicus, a legislative tool that will replace an obsolete agenda management system and improve delivery of information to the City Council and other City boards and commissions. • Administered production of approximately 18 regular and/or special meeting agenda packets in the digital workflow application; electronically distributed information to Council and staff (via iLegislate software and iPad computers)and the public(via City webpage). • Published agenda notification bi-monthly to approximately 1,381 subscribers. • Produced and received City Council approval for approximately 300 pages of meeting minutes. • Codified 100% of municipal, zoning and subdivision ordinances adopted by the City Council within 14 business days of the date they become effective. FY 2018/19 Goals • Successfully administer all actions related to the November 6, 2018 General Municipal Election. • Work with the City's webmaster to create a webpage devoted to publication of fun facts about the City and local community. • Work with City Archivist to find suitable locations for display of donated artwork and memorabilia in City facilities. • Continue to stay apprised of new legislation that could affect our statutory duties. • Increase public outreach efforts to promote open government and transparency. • Continue to expand advertising to increase passport revenue. • Work with the Information Services Department to research, purchase and implement new electronic data management system (EDMS) software. • Create social media archive policy; participate in selection and implementation of an enterprise tool. 109 Intentionally Left Blank 110 City Clerk Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 425,597 393,378 342,662 408,117 289,325 409,573 0.36% Salaries,Temporary 99,336 104,834 93,404 82,012 77,615 107,000 30.47% Salaries, Overtime 2,167 895 1,034 3,050 2,288 3,050 0.00% Leave Pay Outs 13,863 8,259 1,833 Benefits 189,158 194,408 185,098 211,573 158,680 232,551 9.92% PERSONNEL SERVICES 730,122 701,775 624,031 704,752 527,908 752,174 6.73% OPERATING EXPENSES Utilities (168) Equipment and Supplies 21,189 36,121 23,907 42,446 29,270 42,446 0.00% Repairs and Maintenance 4,369 5,000 5,000 0.00% Conferences and Training (1,225) 1,206 1,494 5,000 5,000 5,000 0.00% Professional Services 90,618 104,717 1,000 48,038 1,000 0.00% Other Contract Services 47,620 46,949 63,998 39,000 21,250 149,000 282.05% Expense Allowances 6,023 4,092 7,961 6,000 6,000 6,000 0.00% Other Expenses 281 245 53 500 500 500 0.00% OPERATING EXPENSES 164,506 88,613 206,331 98,946 110,058 208,946 111,17% Grand Total(s) 894,628 790,388 830,362 803,698 637,966 961,120 19.59% General Fund 894,628 790,388 830,362 803,698 637,966 961.120 19.59°/u Grand Total(s) 894,628 790,388 830,362 803,698 637,966 961,1201 19.59% Personnel Summary 4.00 4.00 4.00 4.00 4.00 4.00 10.00 111 City Clerk Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 425,597 393,378 342,662 408,117 289,325 409,573 0.36% Salaries, Temporary 99,336 104,834 93,404 82,012 77,615 107,000 30.47% Salaries, Overtime 2,167 895 1,034 3,050 2,288 3,050 0.00% Leave Payouts 13,863 8,259 1,833 Benefits 189,158 194,408 185,098 211,573 158,680 232,551 9.92% PERSONNEL SERVICES 730122 701775 624031 704,752 527,908 752174 6.73% OPERATING EXPENSES Utilities (168) Equipment and Supplies 21,189 36,121 23,907 42,446 29,270 42,446 0.00% Repairs and Maintenance 4,369 5,000 5,000 0.00% Conferences and Training (1,225) 1,206 1,494 5,000 5,000 5,000 0.00% Professional Services 90,618 104,717 1,000 48,038 1,000 0.00% Other Contract Services 47,620 46,949 63,998 39,000 21,250 149,000 282.05% Expense Allowances 6,023 4,092 7,961 6,000 6,000 6,000 0.00% Other Expenses 281 245 53 500 500 500 0.00% OPERATING EXPENSES 164,506 88,613 206,331 98,946 110,058 208,946 111.17°% Total 894,628 790,388 830,362 803,698 637,966 961,120 19.59% Personnel Summary 4.00 4.00 4.00 4.00 4.00 4.00 0.00 112 City Clerk Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration, Public Support, Records Management, & Elections PERSONNEL SERVICES Salaries, Permanent 425,597 393.378 342,662 408,117 289,325 409,573 0,36% Salaries, Temporary 99,336 104,834 93,404 82,012 77,615 107,000 30.47% Salaries,Overtime 2,167 895 1,034 3,050 2,288 3,050 0.00% Leave Pay Outs 13,863 8,259 1,833 Benefits 189,158 194,408 185,098 211,573 158,680 232,551 9.92% PERSONNEL SERVICES 730122 701,775 624031 704752 527908 752,174 6,73% OPERATING EXPENSES Utilities (168) Equipment and Supplies 21,189 36,121 23,907 42,446 29,270 42,446 0.00% Repairs and Maintenance 4,369 5,000 5,000 0.00% Conferences and Training (1,225) 1,206 1,494 5,000 5,000 5,000 0.00% Professional Services 90,618 104,717 1,000 48,038 1,000 0.00% Other Contract Services 47,620 46,949 63,998 39,000 21,250 149,000 282.05% Expense Allowances 6,023 4,092 7,961 6,000 6,000 6,000 0.00% Other Expenses 281 245 53 500 500 500 0.00% OPERATING EXPENSES 164,506 88,613 206,331 98,946 110,058 208,946 111 A 7% Total 894,628 790,388 830,362 803,698 637,966 961,120 19.59% Significant Changes Temporary Salaries increased by$24,988 to manage current and future passport customer volume anticipated to increase by 15% in FY 2018/19. Other Contract Services increased by $110,000 to cover the November 6, 2018 General Municipal Election costs. Election related services affect the budget in even-numbered years. FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Clerk 1,00 1,00 1.00 1.00 1.00 1.00 0.00 Assistant City Clerk 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Senior Deputy City Clerk 2,00 2.00 2.00 2.00 2.00 2.00 0,00 Total 4.00 4.00 4.00 4.00 4.00 4.00 0.00 113 City Clerk Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CLK City Clerk ADM Administration 10010101 City Clerk Administration 804,010 790,388 725,645 803,698 637,966 851.120 5.90% 10010201 Elections 90,618 104,717 110,000 100.00% ADM Administration 894,628 790,388 830,362 803, 998 637,966 961,120 19.59% General Fund 894,628 790,388 830,362 803,698 637,966 961,120 19.59% Grand Total(s) 894,628 790,388 830,362 803,698 637,966 961,120 19.59% 114 City of Huntington Beach City Treasurer Adopted Budget — FY 2018/19 City Treasurer Administrative Analyst(0.50) Administrative Assistant(0.50) 115 City Treasurer Department Descriptions The City Treasurer is an elected official who serves a four-year term. Per the City Charter, the City Treasurer is responsible to the electorate for overseeing the receipt, collection, disbursement, custody and safekeeping of all City funds. Through prudent fiscal investment management, the City Treasurer ensures the City's cash liquidity needs are met and principal is preserved. The City Treasurer is accountable for the investment management of City funds, including pooled funds, bond reserve investments and trust funds, as well as the funds of Joint Powers Authorities for which the City is the administrator. Investments are consistently reviewed for compliance with the Citys approved investment policy and governmental regulations. The City Treasurer is a member of the Deferred Compensation Committee and on the Board of the Supplemental Retirement Trust. Ongoing Activities & Projects Administration and Investments Division • Oversees and ensures the preservation of funds for the City's pooled investment portfolio through prudent investment management. • Performs investment management activities including developing and executing investment strategies, analyzing investment performance and purchasing securities. • Analyzes Citywide daily, monthly and annual cash flow projections to determine short and long-term liquidity and operating cash requirements. • Develops and maintains investment policy statements and ensures ongoing compliance for City, trust funds and Joint Powers Authorities. • Prepares quarterly investment reports and presents such reports to the City Council and Joint Powers Authorities. • Oversees investment management of City's Deferred Compensation plan, Supplemental Pension plan, Section 115 Trust account, bond reserve accounts and Retiree Medical account. • Oversees review process of City investment advisors and brokers/dealers. • Attends quarterly Investment Advisory Board meetings, Deferred Compensation and Supplemental Retirement Plan meetings, and appropriate City Council and Joint Powers Authorities meetings. 116 City Treasurer Performance Measures Results of the City's performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018/19 are presented below. FY 2016/17 FY 2017/18 FY 2018/19 Strategic ACTUAL ACTUAL` ADOPTED Plan Goal Goal: 1. Provide investment report to City Council Strengthen within 30 days of fiscal year quarter end. Economic and Financial Measure: Sustainability # of investment reports provided to City 4 3 4 Council within 30 days of quarter end Goal: 2. Meet investment policy goals to preserve Strengthen principal, maintain adequate liquidity, and Economic and earn market rate of return through Financial economic and budgetary cycles. Sustainability Measure: Investment policy goals met Yes Yes Yes Goal: 3. Provide Investment Advisory Board (IAB) Strengthen annual report to City Council within three Economic and months of fiscal year end. Financial Sustainability Measure: IAB Annual Report provided to City Yes Yes Yes Council 'Adjusted for a nine-month budget. 117 City Treasurer Accomplishments & Goals FY 2017/18 Accomplishments • City's investment portfolio generated an estimated $2 million in earnings for the nine months of FY 2017/18 to be utilized to offset taxpayer funds for operating expenses, capital projects and other financial obligations. • Maintained the City's approximately $200 million investment portfolio with no losses, while continuing to meet core investment policy objectives of safety, liquidity and obtaining a market yield through budgetary and market cycles. • Participated in LAIF (Local Agency Investment Fund)webinar. • Contributed to analysis and proposal to change City's fiscal year resulting in projected savings of approximately$900,000. • Analyzed and updated rate of return target for City's Supplemental Retirement Plan. • Maintained and updated investment policies for the City and for Joint Powers Authorities where the City is the administrator. • Maintained Investment Advisory Board and presented the Annual Report to City Council. • Participated in the Citywide Annual Strategic Planning session. FY 2018119 Goals Strategic • Strengthen economic and financial sustainability. Operational • Meet core investment policy objectives of safety, liquidity, and obtain a market yield through budgetary and market cycles. • Successfully prepare and provide monthly and quarterly investment reporting to City Council on a timely basis. • Maintain and update investment policies for the City and Joint Powers Authorities where the City is administrator. • Prepare and provide quarterly reports for Joint Powers Authorities in a timely manner. • Oversee investment process for Supplemental Pension and Deferred Compensation plans as Board member. • Coordinate quarterly Investment Advisory Board meetings and provide Annual Report to City Council. 118 City Treasurer Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 86,591 87,732 89,204 129,324 96,993 131,443 1.64% Salaries, Temporary 3,841 30,553 28,064 Leave Payouts 4,501 5,038 4,086 Benefits 51,122 58,401 58,320 79,171 56,625 83,495 5.46% PERSONNEL SERVICES 146,056 181,724 179,674 208,405 153,618 214,938 3.09% OPERATING EXPENSES Equipment and Supplies 1,781 2,329 4,372 5,787 4,540 5,787 0.00% Repairs and Maintenance 8,907 9,263 9,634 10,020 10,020 10,020 0.00% Conferences and Training 4,002 4,549 1,107 3,600 1,600 3,600 0.00% Other Contract Services 130 Expense Allowances 6,023 6,051 5,994 6,400 5,400 6,400 0.00% Other Expenses 91 OPERATING EXPENSES 20,713 22,413 21,107 25,807 21,560 25,807 0.00% Grand Total (s) 166,768 204,137 200,781 234,302 175,178 240,745 2.75% General Fund 166,768 204,137 200,781 234,302 175,178 240,745 2.75% Grand Total(s) 166,768 204,137 200,781 234,302 175,178 240,745 Personnel Summary 1.50 1.50 2.00 2.00 2.00 2.00 10.00 119 City Treasurer Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 86,591 87.732 89,204 129,324 96,993 131,443 1.64% Salaries, Temporary 3,841 30,553 28,064 Leave Pay Outs 4,501 5,038 4.086 Benefits 51,122 58,401 58,320 79,171 56,625 83,495 5.46% PERSONNEL SERVICES 146,056 181,724 179,674 208,495 153,618 214,938 3.09% OPERATING EXPENSES Equipment and Supplies 1,781 2,329 4,372 5,787 4,540 5,787 0.00% Repairs and Maintenance 8,907 9,263 9,634 10,020 10.020 10,020 0.00% Conferences and Training 4,002 4,549 1,107 3,600 1,600 3,600 0.00% Other Contract Services 130 Expense Allowances 6,023 6,051 5,994 6,400 5,400 6,400 0.00% Other Expenses 91 OPERATING EXPENSES 20,713 22,413 21,107 25,807 21,560 25,807 0.00% Total 166,768 204,137 200,781 234,302 175,178 240,745 1 2.759 Personnel Summary 1.50 1.50 2.00 2.00 2.00 2.00 0.00 120 City Treasurer Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration & Investments PERSONNEL SERVICES . Salaries, Permanent 86,591 87,732 89,204 129,324 96,993 131,443 1.64% Salaries,Temporary 3,841 30,553 28,064 Leave Payouts 4,501 5,038 4,086 Benefits 51,122 58,401 58,320 79,171 56,625 83,495 5.46% PERSONNEL SERVICES 146,056 181,724 179,674 208,495 153,618 214,938 3.09% OPERATING EXPENSES Equipment and Supplies 1,781 2,329 4,372 5,787 4,540 5,787 0.00% Repairs and Maintenance 8,907 9,263 9,634 10,020 10,020 10,020 0.00% Conferences and Training 4,002 4,549 1,107 3,600 1,600 3,600 0,00% Other Contract Services 130 Expense Allowances 6,023 6,051 5,994 6,400 5,400 6,400 0.00% Other Expenses 91 OPERATING EXPENSES 20,713 22,413 21,107 25,807 21,560 25,807 0.00% Total 166,768 204,137 200,781 234,302 175,178 240,745 2.75% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Treasurer 1.00 1.cc 1.00 1.00 1.00 1.cc 0.00 Administrative Analyst 0.00 0.00 0.50 0.50 0.50 0.50 0,00 Administrative Assistant 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Total 1.50 1.50 2.00 2.00 2.00 2.00 0.00 121 City Treasurer Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year THE City Treasurer ADM Administration/Investments 10025101 Administration/Investments 166,768 204,137 200,781 234,302 175,178 240.745 2,75% ADM Administration/Investments 166,768 204,137 200,781 234,302 175,178 240,745 2 75% General Fund 166,768 204,137 200,781 234.302 175,178 240,745 2,75% Grand Total (s) 166,768 204,137 200,781 234,302 175,178 240,745 2.75% 122 City of Huntington Beach City Manager Adopted Budget — FY 2018/19 City Manager ADMINISTRATION Assistant City Manager Assistant to the City Manager Energy Project Manager Executive Assistant PUBLIC INFORMATION OFFICE OF BUSINESS DEVELOPMENT Deputy Director of Economic Community Relations Officer Development Economic Development Project Manager Real Estate&Project Manager Administrative Analyst Administrative Assistant Administrative Seaetary(.50) Administrative Aide 123 City Manager Department Description City Manager's Office The City Manager's Office provides professional leadership in the management of the City and is responsible for the coordination of all municipal programs and the executive supervision of all City departments and agencies. Working in a collaborative environment with a team-based approach, the City Manager implements the vision of the City Council. The City Manager assists the members of the City Council in formulating policies and responds to City Council issues and concerns, either directly or through various City staff members, to recommend options and potential solutions. In addition to managing the administrative functions of the City, the City Manager ensures the effective coordination and implementation of public policies, programs, and initiatives by utilizing the talents of nine City departments. Divisions of the City Manager's Office consist of Administration, Public Information, Sustainability, and the Office of Business Development. Administration The Administration Division assists in planning, directing, and reviewing the administrative activities and operations of the City. These duties include: implementing City policies and procedures, participating in major negotiations, strategic planning, budget coordination, special projects, and coordinating assigned activities with other City departments and outside agencies. Administration is also responsible for federal, state, and regional legislation impacting the City. The Administrative Division assists City departments with locating outside funding sources from federal, state, local, and private foundations. The City Manager's Office oversees a number of City Council Committees and Ad Hoc Committees that further the policy goals of the City Council. The Assistant City Manager ensures effectiveness of daily operations for assigned City departments and activities, provides management direction by expediting workflow, and ensures achievement of departmental work programs through coordination and facilitation of assigned executive management team members. Public Information The Public Information Division provides City-related information to all media outlets, implements the City's Communication Plan, and implements various strategic plans for communication campaigns. Public Information is also responsible for the City's cable channel (HBTV-3). Economic Efficiency Program The Economic Efficiency Program develops and implements initiatives that promote local economic, environmental, and community sustainability. This Division integrates resource management, conservation, and sustainability practices with ongoing City operations. Additionally, this Division works closely with the Office of Business Development to promote economic efficiency measures to the business community through a variety of workshops and programs such as the Recycling Market Development Zone and the Sustainable Business Certification Program. This Division works with City Departments to find cost savings through energy efficiency measures (e.g., incentive programs). Office of Business Development The Office of Business Development administers the economic development, real estate, housing, and Successor Agency functions for the City. Although the Office of Business Development administers the activities of the Successor Agency and the Housing Authority, the budget, descriptions, goals, and objectives for these programs are located in the Non-Departmental portion of the City Budget. The Office of Business Development is divided into the following: 124 City Manager Department Description Business Development Division The mission of the City of Huntington Beach economic development program is to strengthen and grow the City's economic base. The goals of the City of Huntington Beach Office of Business Development are to a) increase the city's tax base; b) create and retain jobs within the city; and c) address sales tax leakage and relationships to aid in the advancement of the Economic Development Mission. The Division focuses on retention, attraction, and expansion of City businesses, which supports one of the City Council's strategic goals: "Strengthen Economic and Financial Sustainability." The City Council adopted an Economic Development Plan (Plan) in June 2017. The Plan focus areas are: Responsive and Effective Government; Tourism, Retail and Quality of Life; Entrepreneurship; and Healthcare and Biomedical Manufacturing. Implementation of the Plan is the Office's main focus,through partnerships with the Chamber of Commerce, Business Improvement Districts (BIDs), City Departments, Golden West College, and the general business community. A focus for staff is the Business Advocacy Program. This provides direct staff support to new and existing businesses engaging in complex relocation and expansion where it is necessary to strategize and creatively address individualized needs, especially pertaining to older industrial properties. The Office coordinates monthly business visitations with City Council members and quarterly, focused business roundtables and Brokers Breakfast Briefings. Staff also oversees two Business Improvement District's (BIDS) comprised of the Downtown BID and the Tourism BID (Visit Huntington Beach). BID assessments financially support the Citys economic development objectives by creating specialized funding for the targeted goals for each group. In addition, the Office of Business Development is working with the City Council Homeless Task Force to create a Plan to address Homelessness in the City. The Plan will detail the current work of the Homeless Task Force: which consists of two Homeless Police Liaison Officers, a Homeless Coordinator and three Homeless Case Managers. The Plan will also discuss opportunities for public-private partnerships to provide services for the homeless. Real Estate Services Division The Real Estate Services Division manages the Citys real estate portfolio and provides centralized real estate services for City departments. These services include technical support for acquisition of land and easements, relocation, property disposition, appraisals, escrow processing and title research, negotiating leases of City-owned land and facilities (including beach and park concessions, land leases, telecommunications, and pipeline franchise agreements), strategic planning for City property, and maintenance of City and Agency real property inventory. Real Estate Services staff provides detailed review of facilities and sites, including the new Small Cell Site Agreements. Staff also provides assistance to the public and all City departments regarding any real property issues related to City-owned properties, including: entitlement, leasing, and property management, as well as certain privately-owned properties. The Citys real estate portfolio of land and public facilities consists of approximately 700 sites. Of this amount, over 120 leases on City-owned property yield $4 million in revenue to the City. Additionally, staff works on acquiring the public rights-of-way for public works projects to support infrastructure needs. HUD/Community Development Block Grant(CDBG) and HOME Through the Citys Consolidated Plan, the City Council annually approves priorities for eligible activities for the CDBG and HOME programs. The City Council approved a new II II Consolidated Plan for the five-year term of 2015-2020. The objective of the CDBG _ Program is to provide decent housing, a suitable living environment, and to expand (ll'II�I economic opportunities for persons with low and moderate incomes. The objective of the HOME Program is to provide affordable housing or services. The Citizen Participation Advisory Board (CPAB) provides annual recommendations to the City Council on the CDBG program allocations. Staff is responsible for ensuring that sub-grantees remain in HUD compliance and report ongoing accomplishments of the program. Staff also provides technical assistance to government or non- profit service providers receiving grant funding. Through CDBG funding, the City contracts with the Fair Housing Foundation to provide fair housing services to the community. HOME funding is approved through a review by the Economic Development Committee and City Council. 125 City Manager Department Description Filming The Office of Business Development recognizes the importance of filming as an important economic development tool and an opportunity to highlight the City. ; As a result, the Business Development Division works closely with filmmakers and organizations to promote filming within the City while maintaining the quality of life with limited impact on the citizens or businesses in Huntington Beach. Thanks to these ongoing efforts, the City has been able to host multiple large filming projects s= includingHBO's Ballers and FOX's Lucifer that have 2°.:r• actively marketed Huntington Beach during their respective episodes. �.A " City Manager Ongoing Activities & Projects Administration • Provide Citywide leadership, management, oversight, evaluation, strategic planning, budget coordination, and financial planning. Ad • Coordinate and manage the City Council agenda process in coordination with the City Clerk. • Provide administrative support, customer service, and reception to public contacts and visitors. • Coordinate the City's involvement in regional and state agencies including assisting Council Member participation in regional and state policy bodies. • Provide analysis of, and response to, proposed and enacted federal and state legislation impacting the City. Provide staff assistance to the Intergovernmental Relations Committee. • Receive and coordinate responses to citizen inquiries to the City Council and City Manager. • Coordinate grant writing efforts and facilitate collaboration amongst City departments. • Coordinate internal policies and procedures (e.g., Administrative Regulations). • Act as liaison to California Energy Commission on AES re-permitting. • Manage the Mills Act Program. • Negotiate with employee bargaining groups. Legislative and Advisory Bodies • Oversee City Council Committees and Ad Hoc Committees: o Intergovernmental Relations o Southeast Area o Environmental Board o Communications o Airport Noise Working Group o Coastal Area Odors Public Information • Manage and administer operations of public information and cable television functions. • Establish and maintain relationships with, as well as respond to, inquiries from members of broadcast and print media, including four different newspapers. • Coordinate City information with respect to social media, publications, press releases, media responses, and website content. 126 City Manager Ongoing Activities & Projects Economic Efficiency Program • Administer the Orange County Recycling Market Development Zone. • Manage the Sustainable Business Certification Program — working closely with the business community and the investor :a owned utilities to provide incentive and rebate applications assistance. ` • Develop, promote, and implement a comprehensive, long-range energy management program and maintain energy savings achieved to date. • Oversee the City's internal telecommunications committee ensuring uniformity in permitting of small cell sites. • Support the Orange County Energy Efficiency partnerships with Southern California Edison and Southern California Gas, and maintain Huntington Beach's platinum status. • Work with the University of California, Irvine, on the Electric Program Investment Charge (EPIC) Challenge—accelerating an advanced energy community within the City. • Oversee the City's Rideshare and Bicycle programs. Office of Business Development Business Development Division • Actively solicit retail/industrial/office tenants for the City. • Market Huntington Beach for commercial and industrial attraction, retention, and expansion. • Facilitate Business Visits for City Council members, Quarterly Brokers Breakfast Briefings and bi- monthly Business Roundtables. • Work with Boeing regarding the sale of their property and create a Corporate Relocation Package based on the Amazon HQ2 bid to attract high-paying jobs to the City. • Work with property owners and developers regarding potential redevelopment of properties. • Provide Business Advocacy/technical assistance for existing and start-up businesses. • Manage the City's sales tax sharing agreements. • Administer the City's Business Improvement Districts (BIDS). • Provide technical support for the "Surf City Nights" weekly street fair, managed by the Downtown Business Improvement District(BID). • Partner with the Chamber of Commerce to enhance business opportunities. • Implement the City's Economic Development Implementation Plan. • Partner with Visit HB to facilitate increased tourism and marketing opportunities. • Manage a program that connects the OCTA transit routes with a new free shuttle service on July 4th and during the US Open weekends to Downtown Huntington Beach, named the Surf City Downtown Shuttle Program. • Assist Visit HB on the shuttle program during peak summer season. • Work with Visit HB on a multi-year wayfinding system which will include the downtown area. • Work with the Homeless Task Force to create public-private partnerships to address Homelessness within the City. CDBG/HOME • Manage and direct the Citys Consolidated Plan for the Community Development Block Grant (CDBG)and HOME funds, including Annual Action Plans. • Monitor sub-grantees for compliance and performance. • Continue the Tenant Based Rental Assistance Programs to address Homelessness. • Work with non-profit housing organizations to retain and create affordable housing. • Build programs to utilize CDBG to develop job creation, training, and business retention. 127 City Manager Ongoing Activities & Projects Real Estate Services • Provide assistance to City departments on property issues related to City-owned properties. • Coordinate the acquisition of land and easements for public purposes. • Oversee the City's relocation program for various right-of-way projects when necessary. • Oversee leases and license agreements for City land and facilities, including beach and park concessions, land leases, telecommunications agreements, and street light license agreements. • Maintain City and Agency property inventory logs. • Perform property research and coordinate property appraisals, escrow activities, and title research for real estate matters with all City departments. • Determine the value, market and sell surplus of City/Agency-owned properties. • Provide assistance to Risk Management in the valuation and documentation of City facilities for insurance purposes. • Monitor all City leases and track appropriate revenue to the City's General Fund. • Provide entitlement assistance to property owners, as needed. Legislative and Advisory Bodies • Successor Agency Oversight Board. • Economic Development Committee (Council Subcommittee). • Downtown Economic Development Committee (Council Subcommittee). • Citizen Participation Advisory Board (CPAB). • Mobile Home Advisory Board (MHAB). • City Council Homeless Task Force. 128 City Manager Performance Measures Results of the City's performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018/19 are presented below. FY 2016117 FY 2017/18 FY 2018119 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Manage City resources to ensure Strengthen expenditures do not exceed resources by Economic and presenting a balanced budget to the City Financial Council, including required reserves. Sustainability Measure: Balanced budget presented to City Council Yes Yes Yes Goal: 2. Review legislation for potential impact on the Strengthen City: assist the City Council in participating in Economic and regional, state, and federal policy bodies, and Financial assist City departments in identifying potential Sustainability funding opportunities. Measure: Maintain regional appointments and identify Yes Yes Yes state and/or federal funding Goal: 3. Increase visits to the City's website by ten Improve percent and explore social media options for Quality outreach to the community. of life Measure: % increase in visits to the City's website from 20%, 15% 10% prior year Goal: 4. Certify businesses to the Sustainable Strengthen Business Certification Program. Economic and Financial Measure: Sustainability #of businesses certified 10 15 15 Goal: 5. Recruit businesses to the Orange County Strengthen Recycling Market Development Zone(RMDZ). Economic and Financial Measure: Sustainability #of new businesses recruited to the RMDZ 0 2 2 # of businesses who received technical N/A 1 1 assistance 129 City Manager Performance Measures FY 2016/17 FY 2017/18 FY 2018119 Strategic Plan ACTUAL ACTUAL ADOPTED _ Goal Goal: 6. Conduct ongoing relationship with existing Strengthen local businesses as outlined in the Economic Economic and Development Implementation Plan. Financial Sustainability, Measure: #of Business Visits 8 14 12 #of Business Roundtables/Brokers Briefings or 4 8 12 co-hosted Business Seminars Goal: 7. Provide Real Estate services to all City Strengthen departments by monitoring leases and Economic and conducting audits. Financial Sustainabiliy, Measure: #of audits conducted 5 5 6 130 City Manager Accomplishments and Goals FY 2017/18 Accomplishments • Successfully facilitated the Second Annual Huntington Beach Airshow. • Presented findings to City Council on the Broadband Strategic Plan and Wireless Master Plan which will enable the City to capitalize on the acquisition of streetlights from Southern California Edison to deploy wireless and broadband technology throughout the City. • Worked with state and federal lobbyists to identify legislation and possible funding for projects and programs that benefit the City. • Launched a customer service satisfaction survey online and in-person at City Hall. • Awarded the Orange County Business Council—Red Carpet Award Honorable Mention for Bridging the Digital Divide (the City's telecommunications permitting process). The City was nominated by Mobilitie. • Awarded funding for the Central Park Trail from the State of California Natural Resources Agency. • Awarded the Eco-City of the Year by the Orange County Green Business Council. • Facilitated locating feedstock through the Recycling Market Development Zone technical assistance program to two businesses located in Huntington Beach. • Created a Citizens Academy for City residents and local business owners to learn about City functions.This nine week class generated over 100 applicants. • Launched a Smart City Pilot program with Philips through the Department of Energy to deploy 12 dimming sensors on City owned streetlights. • Worked with the City's Information Services Department to revamp and refresh the City's website. • Managed and administered operations of public information for HBTV-3, the City's government access channel. Assisted in creating new shows including "Buy in HB," "Made in HB," new senior program-"Forever Young,"and the Junior Lifeguards documentary. • Planned and supported a number of special events including US Open of Surfing, 1131h Annual 41h of July Parade, Surfing Circle of Honor, 9/11 Memorial Dedication Ceremony, 10th Annual Blessing of the Waves, and the Huntington Beach Air Show. • Managed and generated interest in the City's official social media sites including Facebook, Instagram, Twitter, and Nextdoor. • Wrote and provided timely information to local media, distributed media alerts, produced the bi- weekly City Manager Report, conducted ongoing media relations and relationship building with reporters, and updated website content. • Joined the Better Communities Alliance—a partnership with the Department of Energy and 59 other partners and affiliates throughout the United States. • Successfully submitted a bid for the Amazon H02—Amazon Coast. • Managed the Office of Business Development website, highlighting available commercial property, incentive programs, and services for businesses. • Partnered with Visit Huntington Beach to incorporate the City's July 41h and US Open weekend shuttles into their existing Surf City Summer Shuttle Program. • Provided Business Advocate Services to: C&D Aerospace, Newlight Technologies, Rocket Labs, JimBoys Taco's, HQ Gastropub, Farmer Boys, and others. • Provided on-going support of the local car dealers, including Subaru Dealership development, a new standalone Jeep Dealership; and working with Kia, Honda, Nissan and Jeep/Chrysler to locate property for parking. • Held four Commercial/Industrial Brokers Briefing Events and four Business Roundtables. • Purchased one Encyclopedia Lot in Central Park. • Continued the growth of Huntington Beach as a film friendly community, with major projects such as Wheeler Dealers, HBO Ballers, HGTV's House to Home, and FOX's Lucifer calling the City of Huntington Beach home. • Issued 80 film permits. • Implemented further enhancements to the computer based Real Estate Module (REM) which include the ability to track all maintenance of City owned concessions; also included pipeline, cell tower, and parking in-lieu agreements. • Successfully implemented Phase Two of the Business Development REM program to automatically generate late fees and letters for lessees. 131 City Manager Accomplishments and Goals FY 2017/18 Accomplishments (continued) • Negotiated new lease agreements with several City concessionaires, including Kokomo's and the Surf City Store. • Grand opening of the Marriot Springhill Suites Hotel on Edinger Ave. • Negotiated a 20-year license agreement with Philips Lighting & American Tower for the installation of up to 200 Smart Poles to increase wireless coverage in Downtown and PCH, generating revenue to the General Fund. • Negotiated a 10-year license agreement with Mobilite to install 20 small cell units on City-owned street lights generating revenue to the General Fund. • Negotiated a new lease with Beachpoint Church at the Central Library Theater. • Oversaw the entitlement and coordinated with Public Works for the construction of the 1s' & Atlanta Parking Lot which will generate $150,000 annually. • Completed the relocation of all occupants for the Atlanta Avenue Street Widening Project. • Investigated property ownership for the Shipley to Shore trail. • Worked collaboratively with Visit Huntington Beach to release a Request for Proposal to select a contractor for the construction and installation of the City's new comprehensive Wayfinding Program. • Provided 12 Fair Housing Walk-In Counseling Clinics at City Hall and the Oakview Family Resource Center. • Finalized the acquisition and rehabilitation of a four-unit multi-family apartment to assist very-low and low income households using HOME funds. • Created two TBRA Programs where 36 households (140 people) were assisted from Fiscal Year 15/16 to Fiscal Year 16/17. • Facilitated two Density Bonus Affordable Housing Agreements for the development of Holly and Gothard Townhome Projects. • Approved ownership opportunities to 17 households and assisted with 40 refinances in the inclusionary program. • Issued 15 loans and grants through the CDBG Rehabilitation Program. FY 2018/19 Goals • Provide administrative support to operating departments to ensure an attractive physical environment is maintained throughout the community. • Provide fiscally responsible leadership to ensure the City maintains and enhances its sound fiscal base. • Enhance the City's fiscal sustainability by closely monitoring CalPERS pension costs and providing the City Council with sound fiscal policy to balance growing pension obligations with continued City service delivery needs. • Oversee the development of the City's annual budget and financial forecasting. • Develop a comprehensive approach to capital planning efforts within the City. • Expand marketing of the Office of Business Development as a business advocate. • Continue promotion of the City's Mills Act Program. • Working with the City's Telecommunications Working Group, pilot "Smart City' technologies throughout the City that improve City functions. • Continue to expand the certification of businesses through the Sustainable Business Certification Program. • Continue to work with State and Federal lobbyists on legislation that impacts the City. • Continue collaboration with City departments on creating successful grant applications that meet the City Council's Strategic Goals. • Support the coordination of City services and departments to ensure that homeless issues are effectively addressed. • Continue to update and add links to the City's Transparency Website to ensure open and transparent governance. 132 City Manager Accomplishments and Goals FY 2018/19 Goals (continued) • Continue meeting with commercial property owners to reinforce assistance and advocacy message. • Utilize social media targeted to promote programs that assist businesses and promote the City's business-friendly approach. • Finalize, present and begin to implement The Plan to Address Homelessness. • Establish Quarterly meetings with all Homeless non-profits, service groups and the Faith Based Community to discuss Homelessness and best practices on providing services. • Assist Bureau of Citizenship and Immigration Services in their relocation efforts. • Continue economic development efforts through continued emphasis on the Economic Development Implementation Plan. • Continue to expand Huntington Beach's influence as a film friendly community. • Allocate HOME funds to acquire housing for very-low and low income households. • Amend CDBG Rehabilitation Loan Program Guidelines to better serve multi-family apartments who house low income households, to serve more households. • Establish a program to hold welcome seminars for new businesses to help familiarize them with the programs and services the City has available to support their needs. • Continue the Business Visitation Program. • Successfully market Huntington Beach as the most film friendly city in California. • Host Business Roundtable events on a semi-monthly basis. • Coordinate encroachment permits within the City and CalTrans to get the Huntington Beach Wayfinding Program finalized and implemented. • Continue to negotiate with wireless companies to maximize revenue potential of City-owned street lights. • Continue to negotiate with theater production companies to maximize revenue potential at Central Library Theater. • Collaborate and facilitate with other City departments in streamlining approval and permitting processes for businesses. • Negotiate with concessionaires with expiring leases to maximize City revenue. • Continue to work with all departments to ensure that all City assets generate maximum revenues through RFP's or lease extensions. • Continue to work with Accounting and Treasury to ensure rent invoices are received, posted to the appropriate account and that the correct percentage amount is received. • Collaborate with the County of Orange to develop the Gothard Landfill site. 133 Intentionally Left Blank 134 City Manager Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017118 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 1,040,535 1,111,782 1,155,153 1,329,519 1,079,382 1,338,455 0.67% Salaries,Temporary 64,816 94,183 85,805 63,500 37,625 173,965 173.96% Salaries,Overtime 1,389 15,374 35,321 40,000 40,000 55,000 37.50% Leave Payouts 20,177 50,632 39,316 Benefits 473,772 534,979 575,723 657,669 505,730 674,885 2.62% PERSONNEL SERVICES 11600.6111111 11806,951 1,891,318 2,090,6111111111 1682 737 2,242,305 7.25% OPERATING EXPENSES Equipment and Supplies 116,463 114,592 65,403 48,413 61,983 48,413 0.00% Repairs and Maintenance 20,231 978 18,614 11,050 18,250 11,050 0.00% Conferences and Training 23,483 25,538 27,334 32,800 31,300 31,550 -3.81% Professional Services 365,415 265,969 285,178 398,494 512,829 368,667 -7.48% Other Contract Services 150,069 116,025 130,435 825,342 353,927 300,059 -63.64% Rental Expenses 4,991 1,064 191 1,500 1,500 0.00% Contribution to Private Agency 72,500 53,839 5,000 45,000 40,000 100.00% Payments to Other Governments 113,107 268,358 1,314,969 131,000 599,909 131,000 0.00% Expense Allowances 19,455 18,280 21,336 31,700 31,700 31,700 0.00% OPERATING EXPENSES 885,715 864,643 1,868,460 1,480,299 1654898 963939 -34.88% CAPITAL EXPENDITURES Improvements 453,345 113,831 203,402 1,100,000 2,135,086 196,413 -82.14% Equipment 3,208 CAPITAL EXPENDITURES 453,345 117,038 203,402 1100000 2135086 198413 -82.14% NON-OPERATING EXPENSES Debt Service Expenses 200,019 226,219 214,487 4,500 228,312 225,036 4900.80% Transfers to Other Funds 67,884 196,037 Loans Made 42,670 442,856 192,556 613,580 984.078 1,110,583 81.00% NON-OPERATING EXPENSES 310,573 865,112 407,043 618,080 1,212,390 1,335,619 116.09% Grand Total(s) 3,250,321 3,653,744 4,370,223 5,289,067 6,665,111 4,738,276 -10.41% General Fund 2.132,415 2,169,067 2,115,551 2,524,042 2,097,310 2,55Z692 1.33% Other Funds 1.117,906 1,484,677 2,254,672 2,765,025 4,567,801 2,180,584 -21.14% Grand Total(s) 3,250,321 3,653,744 4,370,223 5,289,067 6,665,111 4,738,276 -10.41% Personnel Summary 11.50 11.50 11.50 12.50 12.50 12.50 10.00 135 City Manager Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 936,403 1,030,181 1,047,549 1,214,909 911,181 1,227,386 1,03% Salaries,Temporary 64,816 77,529 51,015 63,500 37,625 63,900 0.63% Salaries,Overtime 1,389 232 911 Leave Pay Outs 20,177 50,632 39,316 Benefits 413,671 482,802 517,175 598,325 448,744 619,098 3,47% PERSONNEL SERVICES 1438 456 1 641 376 1,655,966 1,876,734 1,397 550 1,910,384 1.79% OPERATING EXPENSES Equipment and Supplies 85,955 109,296 64,850 48,413 58,413 48,413 0.00% Repairs and Maintenance 20,231 978 18,614 11,050 18,250 11,050 0.00% Conferences and Training 23,483 24.440 24,196 26,300 24,800 26,300 0.00% Professional Services 248,365 189,908 147,784 298,667 333,567 298,667 0.00% Other Contract Services 113,359 50,762 53,946 98,678 102,030 98,678 0.00% Rental Expenses 4,991 1,064 191 1,500 1,500 0.00% Payments to Other Governments 113,107 132,963 128,666 131,000 131,000 131,000 0.00% Expense Allowances 18.583 18,280 21,337 31,700 31.700 31,700 0.00% OPERATING EXPENSES 628,075 527,691 459,584 647,308 699,760 647,308 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 67,884 NON-OPERATING EXPENSES 67,884 Total 2,132,415 2,169,067 2,115,550 2,524,042 2,097,310 2,557,692 1.33% Personnel Summary 10.57 7.95 8.30 9.32 9.32 9.32 0.00 136 City Manager Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017118 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 754,861 743,400 792,219 884,904 663,678 889,216 0.49% Salaries,Temporary 24,428 31,544 8,462 16,000 12,000 16,400 2.50% Salaries,Overtime 1.389 232 98 Leave Payouts 20,177 35,967 37,617 Benefits 333,753 351,173 386,303 433,024 324,768 451,467 4.26% PERSONNEL SERVICES 1,134,607 1162,318 1,224,699 1333928 1,000,446 1,357,083 1.74% OPERATING EXPENSES Equipment and Supplies 81,593 107,124 59,125 42,263 52.763 42,263 0.00% Repairs and Maintenance 279 345 1,000 1,000 1,000 0.00% Conferences and Training 22.109 21,843 18.663 22,000 22,000 22,000 0.00% Professional Services 124,274 153,890 90,028 157,000 172,192 157,000 0.00% Other Contract Services 8,837 7,270 9,628 21,000 9,000 21,000 0.00% Rental Expense 200 Ex ense Allowances 15.702 12,446 16.363 25,700 25,700 25,700 0.00% OPERATING EXPENSES 252,513 303,052 194,152 268,963 282,655 268,963 0.00% Total 1,387,121 1,465,370 1,418,851 1,602,891 1,283,101 1,626,046 Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. Percent FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Manager 1.00 1.00 1.00 1,00 1.00 1.00 0.00 Assistant City Manager^ 0.77 0.50 0.77 0.77 0.77 0.77 0.00 Assistant to the City Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Community Relations Officer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Energy Project Manager' 1.00 1.00 0.95 0.95 0.95 0.95 0,00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Administra0ve Assistant 0.00 0.00 0.00 0.40 0.40 0.40 0.00 A0.27 FTE previously funded by Non-Departmental RORF Administration,but in FY 16/17 funded in General Fund Administration. `0.05 FTE funded by Public Works Air Quality Fund. Total 5.77 5.50 5.72 6.12 6.12 6.12 0.00 137 City Manager Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Office of Business Development PERSONNEL SERVICES Salaries, Permanent 122.853 233,479 182,378 245,605 163,103 253,770 3.32% Salaries,Overtime 813 Leave Payouts 5,233 Benefits 52,576 103,940 91,141 123,533 84,146 122,514 -0.83% PERSONNEL SERVICES 175428 342,653 274,332 369138 247,249 376,284 1.94% OPERATING EXPENSES Equipment and Supplies 2,301 1,999 2,995 4,350 3,850 4,350 0.00% Repairs and Maintenance 699 284 Conferences and Training 1,375 1,770 4,820 3,300 3,300 3,300 0.00% Professional Services 37,271 27,941 16,157 62,000 85,423 62,000 0.00% Other Contract Services 79,699 20,119 24,088 47,498 57,930 47,498 0.00% Expense Allowances 2,882 5,833 4,974 6,000 6.000 6,000 0.00% OPERATING EXPENSES 123,527 58,362 53,318 123,148 156,503 123,148 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 41.018 NON-OPERATING EXPENSES 41,018 Total 339,973 401,014 327,650 492,286 403,752 499,432 1.45% Significant Changes No significant changes FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director' 0.84 0.32 0.20 0.20 0.20 0,20 0.00 Assistant City Manager 0.23 0.23 0.23 0.23 0.23 0.23 0.00 Econ Development Project Manager" 0.71 0.35 0.35 0.38 0.38 0.38 0.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 0.00 0.00 0.00 0.60 0.60 0.60 0.00 Administrative Secretary^ 0.50 0.00 0.00 0.00 0.00 0.00 0.00 '0.50 FTE funded by Non-Departmental RORF Administration,0.21 FTE funded by CDBG and 0.09 FTE funded by HOME. "0.32 FTE funded by Non-Departmental RORF Administration and 0.30 FTE funded by CDBG. ^0.50 FTE funded by Non-Departmental RORF Administration. Total 3.28 1.90 1.78 2.41 2.41 2.41 0.00 138 City Manager Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Real Estate Services PERSONNEL SERVICES Salaries, Permanent 38,242 33,425 27,487 38,465 38,465 38,465 0.00% Salaries,Temporary 40,388 45,985 42,553 47,500 25,625 47,500 0.00% Leave Payouts 9,432 Benefits 17,791 17,805 16.491 16,347 15,437 18,890 15,56% PERSONNEL SERVICES 96,421 106,647 86,531 102,312 79,527 104,855 2.49% OPERATING EXPENSES Equipment and Supplies 26 123 2,625 1,750 1,750 1,750 0.00% Repairs and Maintenance 250 242 Conferences and Training 827 570 1,000 (500) 1,000 0.00% Professional Services 86,821 8,077 40,854 79,667 75,952 79,667 0.00% Other Contract Services 1,211 791 6,000 6,000 6,000 0.00% Rental Expenses 4,991 864 191 1,500 1,500 0.00% Payments to Other Governments 113,107 132,963 128,666 125,000 125,000 125,000 0.00% OPERATING EXPENSES 206,406 143,645 173,148 214,917 208,202 214,917 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 17208 NON-OPERATING EXPENSES 17,208 Total 320,035 250,292 259,679 317,229 287,729 319,772 0.80% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. ercent FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Real Estate & Project Manager' 1.00 0,31 0.31 0,30 0,30 0.30 0.00 *020 FTE funded by Non-Departmental RORF Administration and 50 FTE funded by Public Works Sewer Service Fund. Total 1.00 0.31 0.31 0.30 0.30 0.30 0.00 139 City Manager Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Ocean View Estates PERSONNEL SERVICES Salaries, Permanent 20,448 19,876 45,466 45,935 45,935 45,935 0,00% Leave Payouts 1,699 Benefits 9,552 9,883 23,241 25,420 24,392 26,227 3.17% PERSONNEL SERVICES 30,000 29,759 70,406 71,355 70,327 72,162 1.13% OPERATING EXPENSES Equipment and Supplies 2,036 50 105 50 50 50 0.00% Repairs and Maintenance 19,981 17,742 10,050 17,250 10,050 0.00% Conferences and Training 143 Professional Services 745 Other Contract Services 23,612 22,582 20,229 24,180 29,100 24,180 0.00% Payments to Other Governments 6,000 6,000 6,000 0.00% OPERATING EXPENSES 45,629 22,632 38,964 40,280 52,400 40,280 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 9.658 NON-OPERATING EXPENSES 9,658 Total 85,287 52,391 109,370 111,635 122,727 112,442 0.72°/ Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change from PemanmtPemonnel Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Analyst* 0.52 0.24 0.49 0.49 0.49 0.49 0.00 '0.20 FTE funded by Non-Departmental LMHAF,0.20 FTE funded by CDBG,and 0.11 FTE funded by HOME Total 0.52 0.24 0.49 0.49 0.49 0.49 0.00 140 City Manager Adopted Budget - FY 2018119 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations (103,126), and Sustai nability(1233,1234,1240) OPERATING EXPENSES Equipment and Supplies 30,508 5,297 554 3,570 Conferences and Training 1,098 3,138 6,500 6,500 5,250 -19.23% Professional Services 14,997 500 101,727 20,000 100.00% Contribution to Private Agency 2,839 OPERATING EXPENSES 30,508 24,231 4,192 6,500 111,797 25,250 288.460 Total 30,508 24,231 4,192 6,500 111,797 25,250 288.46% Significant Changes The City is the Zane Administrator for the Orange County Recycling Market Development Zone (Huntington Beach, Santa Ana, Orange, Garden Grove, Stanton and the County of Orange) and will receive $5,250 grant funding from CalRecycle to promote and administer the Zone. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00103 Donation Fund 1,237,142 621,220 691,858 592,134 00126 Donations Historic Wintersburg 19,367 1,085 00807 Energy Efficiency 1,072,902 6,304,389 83,321 01233 OC Recycling Market Dev Zone 1,837 3,545 6,500 6,500 5,250 (1,250) 01234 Sustainable Business Cert Program 24,290 5,629 20,000 20,000 Total 2,329,411 6,952,821 6,952,821 6,500 598,634 25,250 18,750 141 City Manager Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Specific Events (101) PERSONNEL SERVICES Salaries, Permanent 859 402 Salaries,Temporary 1,250 283 Salaries, Overtime 15,142 34,409 40.000 40,000 55,000 37.50% Benefits 2,049 4.955 PERSONNEL SERVICES 119,311110 40,049 40,000 40,000 55,000 37.50% Total 19,300 40,049 40,000 40,000 55,000 37.50% Significant Changes Effective FY 2014/15, the issuing of film permits function transferred from the Community Services Department to the Office of Business Development. This includes revenue associated with permit applications, filming fees, site fees, parking fees, and overtime fees. Overtime appropriation of$55,000 covers overtime costs incurred by the Police Department and the Marine Safety Division of the Fire Department.The increase in overtime reflects the increase of film permit requests received. FY 2014115 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00101 Specific Events 55,639 40,049 40,000 40,000 55.000 15,000 Total 55,639 40,049 40,000 40,000 55,000 15,000 142 City Manager Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017118 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Rehabilitation Loans (215) OPERATING EXPENSES Other Contract Services 80,000 80.000 -100.00% OPERATING EXPENSES 80,000 80,000 -100.00% CAPITAL EXPENDITURES Improvements 1,100,000 1,100,000 -100.00% CAPITAL EXPENDITURES 1,100 000 1,100,000 -100.00% NON-OPERATING EXPENSES Debt Service Expenses 2,004 21,944 4,500 4,500 4,500 0.00% Loans Made 42,670 149,356 192,556 295,500 295,500 295,500 0.00% NON-OPERATING EXPENSES 44,674 171,300 192,556 300,000 300,000 300,000 0.00% Total 44,674 171,300 192,556 1,480,000 1,480,000 300,000 Significant Changes The Rehabilitation Loan Program is funded through a Community Development Block Grant(CDBG)revolving loan fund. The loans/grants are for building and safety improvements for mobile homes, single family homes and multi-family apartments for low and moderate qualifying households. Other Contract Services includes funding for various consultants,such as loan administration and escrow services. FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00215 Rehabilitation Loans 229,534 279,310 121,737 200,000 200,000 200,000 Total 229,534 279,310 279,310 200,000 200,000 200,000 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2015 9/30/2016 9/30/2017 6/30/2018 Balance 6/30/2019 Prior Year 00215 Rehabilitation Loans 1,724,563 1,832,573 1,761,754 334,486 100,000 234,486 (100,000) Total 1,724,563 1,832,573 1,761,754 334,486 100,000 234,486 (100,000) 143 City Manager Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHERFUNDS Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Community Development Block Grant(239.815,859-861,863,962, 1205,1219,1235) PERSONNEL SERVICES Salaries, Permanent 98,015 78,049 86,077 90,945 144,536 87,404 -3.89% Salaries,Temporary 39,000 49,774 68,407 46,918 110.065 100.00% Benefits 56,874 47,810 44,272 46,899 47,202 42,968 -8.38% PERSONNEL SERVICES 193,889 175,633 198,756 137,844 238,656 240,437 74.43% OPERATING EXPENSES Professional Services 36,456 60,576 78,344 42,827 12,841 -100.00% Other Contract Services 30,000 45,000 75,665 596,190 158,162 146,381 -75,45% Contribution to Private Agency 72,500 51,000 5,000 45,000 40,000 100.00% Expense Allowances 445 OPERATING EXPENSES 139,401 156,576 159,009 639,017 216,003 186,381 -70.83% CAPITAL EXPENDITURES Improvements 147,795 247.658 492.485 599,354 196,413 100.00% CAPITAL EXPENDITURES 147,795 247,658 492,485 599,354 196,413 100.00% NON-OPERATING EXPENSES Debt Service Expenses 198.015 204.275 214.487 223,812 220,536 100.00% NON-OPERATING EXPENSES 198,015 204,275 214,487 223,812 220,536 100.00% Total 679,100 784,142 1,064,737 776,861 1,277,825 843,767 8.61% Significant Changes The FY 2018/19 Community Development Block Grant(CDBG)from the Federal Department of Housing and Urban Development(HUD) is $1,033,767. The balance of $190,000 can be found in the Community Development Departmenrs Other Funds section. The total expenses are inclusive of the City's personnel cost associated with managing the program. 144 City Manager Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Community Development Block Grant (239,815,854,859-861,863,962, 1208,1219,1235) (continued) FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director 0.07 0.07 0.21 0.21 0.21 0.21 0.00 Econ Development Project Manager 0.29 0.30 0.30 0.30 0.30 0.30 0.00 Administrative Analyst 0,37 0.17 0.20 0.20 0.20 0.20 0.00 Code Enforcement Officer 11(2.0 FTE funded by the CDBG program,,seethe Community Development Department budget for details). 0,00 Total 0.73 0.54 0.71 0.71 0.71 0.71 0.00 FY 2014115 FY 2015/16 FY 2016/17 FY 2017118 FY 2017118 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00239 CDBG 17/18 1,033,766 1,033,766 1,033,767 00815 CDBG 12/13 18,730 63,320 00859 CDBG 08/09 58,841 00860 CDBG 09/10 71,901 83,648 55,000 36,098 00861 CDBG 10/11 55,432 00863 CDBG 13/14 143,822 138,822 118,603 32,186 00962 CDBG 11/12 6,587 152.839 01208 CDBG 14/15 749,641 27,920 152,231 3,830 01219 CDBG 15/16 857,141 30,888 82,532 01235 CDBG 16/17` 872,827 122,196 'The remaining revenue of$256,905 can be found in the Community Development Other Funds section. Total 984,094 1,114,118 1,114,118 1,033,766 1,582,199 1,033,767 145 City Manager Adopted Budget-FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year HOME Program (240,843,848,850- 852,854,1209,1220,1236) PERSONNEL SERVICES Salaries, Permanent 22,462 17,436 23,665 23,665 23.665 23,665 0.00% Benefits 9,965 8,969 11,092 12,445 12,119 12,819 3.01% PERSONNEL SERVICES 32A28 26AN 34,757 36,110 35,784 36AU 1.04% OPERATING EXPENSES Professional Services 36,949 9,145 7,000 14,098 -100.00% Other Contract Services 14,992 320 50,474 6,035 -100.00% Payments to Other Governments 135,394 1,186,303 468,909 Expense Allowances 427 OPERATING EXPENSES 37,376 150,387 1,195,768 57,474 489,042 -100.00% CAPITAL EXPENDITURES Improvements 305,550 500 17,000 CAPITAL EXPENDITURES 305 550 500 17,000 NON-OPERATING EXPENSES Transfers to Other Funds 141.193 Loans Made 293,500 318,080 688.578 815.083 156.25% NON•OPERATINGEXPENSES 434693 318,080 688,578 815,083 156.25% Total 375,354 611,985 1,247,525 411,664 1,213,404 851,567 106.66% Significant Changes HOME funds have been used for two Tenant Based Rental Assistance Programs (TBRA). It is recommended that a third TBRA program be funded. Staff is also working on an affordable housing project. FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 FY 2016/17 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director 0.09 0.09 0.09 0.09 0.09 0.09 0.00 Administrative Analyst 0.11 0,11 0.11 G.11 0.11 0.11 0.00 Total 0.20 0.20 0.20 0.20 0.20 0.20 0.00 FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017118 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00240 HOME Program 17/18 411,664 411,664 411,664 00843 HOME Program 13/14 309,545 20,363 335,168 108,693 00848 HOME Program 08/09 (7,188) 00850 HOME Program 10/11 22,160 83,733 00851 HOME Program 11/12 15,143 8,618 28,666 00852 HOME Program 12/13 40,557 294,246 109,102 00854 HOME Program 06 15,814 01209 HOME Program 14/15 28,860 12,207 493,138 79,705 01220 HOME Program 15/16 207,637 59,691 295,644 01236 HOME Program 16/17 103,373 320,733 Total 424,891 626,804 1,129,139 411,664 1,216,439 411,664 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2015 9/30/2016 9/30/2017 6/30/2018 Balance 6/30/2019 Prior Year 00240 HOME Program 17/18 393,830 36,012 357,818 (36,012) 00850 HOME Program 10/11 4,635 4,635 63,277 63,277 (63,277) 00854 HOME Program 06 74,725 19,881 19,881 19,881 19,881 (19,881) 01220 HOME Program 15/16 118,386 259,348 259,348 01236 HOME Pro ram 16117 320,733 320.733 (320,733) Total 74,725 142,902 24,516 1,057,069 439,903 617,166 439,903 146 City Manager Adopted Budget - FY 2018119 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Parking In-Lieu (308) PERSONNEL SERVICES Salaries, Permanent 1.503 Benefits 286 PERSONNEL SERVICES 1,789 OPERATING EXPENSES Professional Services 43,645 488 49,404 50.000 50,596 50,000 0.00% Other Contract Services 6,710 5,270 504 7,700 55,000 100.00% OPERATING EXPENSES 50,355 5,758 49,908 50,000 58,296 105,000 110.00% CAPITAL EXPENDITURES Improvements 526,523 E ui ment 3,208 CAPITAL EXPENDITURES 3,208 526,523 Total 50,355 8,966 51,697 50,000 584,819 105,000 110.00°/ Significant Changes Parking In-Lieu fees are collected as development occurs in the Citys downtown area. Fees are used to create additional parking opportunities or improvements to parking in the downtown area. Parking in Lieu fees are also used for the Special Events Shuttle to provide additional shuttle services from City Hall for the 4th of July,U.S.Open and the Air show which is new this year. FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 FY 2016/17 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00308 In-Lieu Parking Downtown 36,281 37,289 56,020 40,000 40,000 67.700 27,700 Total 36,281 37,289 37,289 40,000 40,000 67,700 27,700 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2015 9130/2016 9/30/2017 6/30/2018 Balance 6/30/2019 Prior Year Ii 00308 In-Lieu Parking Downtown 919,462 947,785 952,108 370,489 37,300 333,189 (37,300) Total 919,462 947,785 952,108 370,489 37,300 333,189 (37,300) 147 City Manager Adopted Budget - FY 2018119 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014115 FY 2015116 FY 2016117 FY 2017/18 FY 2017118 FY 2018119 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year City Manager ADM Administration 10030101 City Manager's Office 1,205,259 1,285,696 1,232,900 1,368,344 1,079,466 1,389,675 1.56% 10030201 Intergovernmental Relations 861 10030301 Public Information 181,001 179,674 185,951 234,548 203,636 236,371 0.78% ADM Administration 1,387,121 1 A65,370 1,418,851 1602 891 1283,102 1,626,046 1.44% OBD Office of Business Development 10080101 Business Development Admin 339,973 401,014 327,650 492,286 403,752 499,432 1.45% OBD Office of Business Development 339,973 401,014 327,650 492,286 403,752 499,432 1.45% OBD Ocean View Estates 10080510 Ocean View Estates MHP 85,287 52,391 109,370 111,635 122,727 112,442 0.72% OBD Ocean View Estates 85,287 52,391 109,370 111,635 122,727 112,442 0.72% OBD Real Estate Services 10080501 Real Estate Services 320,035 250,292 259,679 317,229 287,729 319,772 0.80% O13D Real Estate Services 320,035 250,292 259,679 317,229 21117,729 319,772 0.80% Donations, Energy and Sustainability 10330103 Donations Centennial Celebration 3,570 12630101 Donations Historic Wintersburg 30,508 2,839 123330101 OC Recycling Market Development Zone 1,598 3,691 6,500 6,500 5,250 -19.23% 123430101 Sustainable Business Cert Pgm 19,794 10,000 20,000 100.00% 123430102 Sust Bus Cert Prog Other Source 501 1,727 124030101 EPIC Challenge 90,000 Donations Energy and Sustainablitty 30,508 24,231 4192 6,500 111197 25,250 288.46% Specific Events 10180101 Business Development Film Permit 19,300 40,049 40,000 40,000 55,000 37.50% S eciflc Events 19,300 40,049 40,000 40,000 55,000 37.50% Rehab Loans 21580301 Rehabilitation Loans 44,674 171,300 192,556 1,480,000 1,480.000 300.000 -79.73% Rehab Loans 44,674 171,300 1192,55111 IAN,000 1,480,000 300,000 -79.73% CDBG 23980701 17118 CDBG Admin 776,861 176,752 176,753 -77.25% 23980702 17118 Fair Hsg Foundation 30,000 30,000 100.00% 23980703 17118 Section 108 Loan Pymt 223,812 220,536 100.00% 23980743 17/18 Homeless Services 60,812 60,812 100.00% 23980841 18119 Stand Up for Kids OC 5,000 100.00% 23981711 17118 Housing Rehab Loan 80,000 65,000 100.00% 23982745 17/18 Oakview Ctr Children's Branch 40,000 40,000 100.00% 23982746 17118 OCCHC Stepping Up 5,000 23945741 17118 Senior Outreach 40,000 40,000 100.00% 23950742 17/18 Oakview Family Literacy 9,253 9,253 100.00% 23985722 17118 HB PW ADA Renov Maint Zone 126,889 196,413 100.00% 81582003 Unprogrammed CDBG 63,319 85982003 HBPD Limited ADA Improvements 58,841 86082003 Unprogrammed CDBG 4,939 86082027 HBPD Limited ADA Improvements 31,159 86182003 Unprogrammed CDBG 55,432 86380101 CDBG Admin 13/14 1,410 86381501 Main St Library ADA Improvement 101,011 86381503 Citywide ADA Improvements 142,545 1,400 86382016 HBPD Limited ADA Improvements 77,841 5,159 96282003 Unprogrammed CDBG 152,839 120880101 CDBG Admin 14/15 174,645 17,000 1,135 120881015 Housing Rehab Loan Admin 17,650 120881501 HBPD Limited ADA Improvements 10,250 10,920 49,720 3,830 120881502 Section 108 Loan 198,015 148 City Manager Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018119 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 120882002 CDBG Subgranlees 14/15 72,500 121980101 CDBG Admin 15/16 115,821 5,000 121980102 Fair Housing Foundation 30,000 121980502 Section 108 Loan 204,275 121980503 OBD&HBPD Homeless Svcs 15,935 121981015 Housing Rehab Loan Admin 46,688 121982002 CDBG Subgrantees 15/16 51,000 121982003 Unprogrammed FY15/16 82,532 123580101 CDBG Admin 16/17 156,164 122,196 123580102 Fair Housing Foundation 30,000 123580502 Section 108 Loan 214,487 123580503 Homeless Services Coordinator 35,630 123581015 Housing Rehab Loan Admin 39,835 123582002 Congregate Meals 16/17 5,000 123582003 Oakview Ctr Children's Bureau 40,000 123582004 OCCHC Stepping Up 5,000 CDBG 617,015 594,050 718,653 776,861 1,313,923 843,767 8.61% HOME 24080701 17/18 HOME Program Admin 411 664 41.166 851,567 106.86% 24082700 17/18 Unprogrammed HOME 370.498 84380401 HOME Program 13/14 3,995 6,180 320 84380402 Proj Self Suff Afford Housing Project 305,550 500 84380403 Tenant Based Rental Assistance 13,683 17,000 84380404 OCCHC 7792 Barton Blvd 13/14 247,945 84380405 TBRA Mercy House 13/14 69,903 26,243 84380406 TBRA Interval House 13/14 82,450 85080401 HOME Program 10/11 22,160 83,733 85180401 HOME Program 11/12 2,845 8,618 85180405 TBRA Mercy House 11/12 28,666 85280401 HOME Program 12/13 11.944 74,953 1,485 85280402 HOME Program AMCAL 201,149 85280403 Tenant Based Rental Assistance 121,711 37,665 85280405 TBRA Mercy House 12/13 69,752 85480401 HOME Program 06/07 54,844 120980401 HOME Program 14/15 28,860 12,207 120980402 Tenant Based Rental Assistance 200,897 120980404 OCCHC 7792 Barton Blvd 14/15 292,241 120980405 TBRA Mercy House 14/15 77,328 122080401 HOME Program 15/16 89,250 660 14,098 122080404 OCCHC 7792 Barton Blvd 15/16 177,417 122080405 TBRA Mercy House 15116 117,236 122080406 TBRA Interval House 15116 163,651 123680401 HOME Program 16/17 41,757 318,734 123680404 OCCHC 7792 Barton Blvd 16117 61,617 2,000 HOME 375,354 666,829 1,247,525 411,664 1,213,404 851,567 106.86% Parking In Lieu 30880101 Parkin In-Lieu 50,355 8,966 51,697 50,000 584,819 105,000 110.00% Parking In Lieu 50,355 8,966 51,697 50,000 584,819 105,000 110.00% Other Funds 1,117,906 1,484,677 2,254,672 2,765,025 4,743,943 2,180,584 -21.14% General Fund 2,132,415 2,169,067 2,115,551 2,524,042 2,097,310 2,557,692 1.33% Other Funds 1,117,906 1,484,677 2,254,672 2,765,025 4,567.801 2.180.584 -21.14 0 Grand Totals) 3,250,321 3,653,744 4,370,223 5,289,067 6,665,111 4,738,276 -10.41% 149 Intentionally Left Blank 150 City of Huntington Beach j Community Development Adopted Budget — FY 2018/19 Director of Community Development PLANNING COMMISSION Deputy Diractorof Community Development ADMINSTRATION Administrative Analyst Senior Administrative Assistant Administrative Secretary(2) Once Assistant II NEIGHBORHOOD GPRESERVATION& INSPECTION SERVICES SERVICES CODE ENFORCEMENT CIRRFNT PI ANNIN(: Code Enbrosmenf Supervisor Inspection Supervisor(2) Bulltlllg Manages Planning Manager Senior Code Enforcement Officer Principal Electrical Inspecor Plan Check Engineer(2) Senior Planner(1) Code Enbroement Officer II(2) Principal Plumbing 8 Mechanical Permt d Plan Check Supervisor Associate Planrer(3) Code Enbrcament Officer l Inspector Assistant Planner Code Enomement Technician Building Inspector 1/11/III(9) Senior Permit Technician(3) ADVANCE PIAMING Planning Manager Senior Planner(2) Associate Planner(1) Assistant Planner 151 Community Development Department Descriptions The Community Development Department is responsible for administering land use and development in the City. The Planning Division implements California State law for the development and maintenance of a comprehensive General Plan and the corresponding Zoning Code; in addition, the Division reviews and processes applications for various development projects based upon those documents. The Neighborhood Preservation and Code Enforcement Division seeks to preserve and maintain the quality and livability of our community. The Building Division's mission is to administer and enforce state and local construction regulations in order to protect the safety of all occupants in or near buildings while they work, recreate, and live in our community. Altogether, the Department is comprised of six divisions to deliver services to the community: Administration, Planning, Neighborhood Preservation and Code Enforcement, Planning Commission, Permit and Plan Check Services, and Inspection Services. Administration Division The Administration Division provides for the overall coordination of the City's development activities, provides administrative support to the other Divisions and assists in the preparation of analyses, scheduling of development projects, and development of policy recommendations. Administration is responsible for public outreach through the Department's website and social media, prepares progress reports, monitors special studies, prepares the budget, ensures spending does not exceed approved limits, and tracks revenues. Administration also ensures the maximization of personnel and material resources for the Department. Planning Division The Planning Division is comprised of two sections, Current Planning and Advance Planning. Current Planning reviews and processes development applications according to the General Plan, Zoning Code and Subdivision Ordinance, staffs the zoning counter, provides plan checking services, and acts as liaison to the Planning Commission, Zoning Administrator and Design Review Board. Advance Planning maintains the General Plan, provides environmental review (CEQA), processes amendments to the General Plan and Zoning Code, staffs the zoning counter, assists in the review and coordination of long- term projects, oversees and implements the City's Local Coastal Program and drafts policy documents. Both Divisions provide professional planning and land use advice to City Council and various commissions. Neighborhood Preservation and Code Enforcement Division The goals of the Neighborhood Preservation and Code Enforcement Division are to eliminate blight within the City's neighborhoods; educate citizens on property maintenance, code violations, and neighborhood preservation issues; respond to complaints regarding property maintenance issues and code violations in a timely manner; and maintain compliance with the Zoning Code and applicable Municipal Codes. Planning Commission The Planning Commission is a quasi-judicial decision making body with authority over a variety of land use and legislative matters. Each City Council Member makes an individual appointment to the Planning Commission. The Planning Commission meets twice a month on the second and fourth Tuesday at 7:00 p.m. in the City Council Chambers. This Division was created to account for meeting expenses as well as to provide educational and conference/ workshop opportunities for Planning Commissioners. 152 Community Development Department Descriptions Permit and Plan Check Services Division The primary function of the Permit and Plan Check Services Division is to perform permit processing and plan review of proposed buildings and miscellaneous structures to be built in the City. The Permit section of the Division is charged with processing and issuing building, combination, swimming pool, mechanical, electrical, plumbing, and solar permits, as well as certificates of occupancy to developers, designers, and the general public. The Permit section also provides coordination and information services to internal and external customers, and manages and archives permit records and construction documents. The Plan Check section enforces all applicable federal, state, and local building codes pertaining to structures. The purpose ? of a plan check review is to produce construction documents for use in the field, which meet minimum life safety provisions. r The application of these regulations can be particularly challenging to the average owner-builder. To facilitate permit issuance and meet the customer's design needs, plan check staff offer code-compliant alternatives during the review process. This Division also assists in coordinating inspection activities between builders and inspection staff for issued permits and on-going projects. Staff engineers sometimes accompany inspection staff on larger projects and projects with challenging structural or life safety elements. Construction activity in Huntington Beach dramatically influences the basic service activities and projects of this Division. The Building Division anticipates construction activity exceeding $160 million in permit valuation in the 2018/2019 fiscal year. Inspection Services Division The Inspection Services Division performs construction inspections at specified progress benchmarks on a wide variety of commercial, industrial, and residential structures. � These inspections focus on structural components, life safety elements, energy conservation, handicapped accessibility, and electrical, plumbing, and mechanical systems. The purpose of b these inspections is to ensure that contractors and owner- ,., builders construct their projects in a manner consistent with the approved construction plans and adopted codes and ^ standards. 1 _ � Division staff provides information on adopted code requirements and helps our customers through the inspection process without violating or compromising important safety laws and regulations. Future occupants of the building are provided with a safe environment in which to live, work, or recreate, and the building owner is assured that minimum construction standards have been followed. Division staff also inspects existing commercial and industrial buildings when there is a change in occupancy to ensure that the proposed use is compatible with the construction type of the building. In addition to conducting inspections, the Division also provides plan review services for the more complicated plumbing, mechanical, and electrical systems when required. 153 Community Development Ongoing Activities a Projects Administration Division • Provide overall leadership and management for the Department. - • Direct large planning projects related to planning and zoning. m • Coordinate 18 Planning Commission meetings and 20 ^ ` Zoning Administrator meetings. • Provide financial forecasting for development departments and department revenue. • Provide statistical tracking information to various stateand local agencies. • Prepare and organize department records,files, and public meeting agenda materials per SB90. • Process 55,100 required mailings and public notices annually. • Annually respond to 155 citizen inquiries regarding flood plain concerns and process individual inquiries within one business day. • Provide customer service for daily walk-in traffic and phone inquiries for the Community Development Department. Planning Division • Process approximately 170 entitlements annually in accord with the state-mandated Permit Streamlining Act, approximately 60 temporary sign permits and 45 temporary activity permits. - ; r__ • Respond to 5,675 phone requests, 10,835 i walk-in inquiries, and 600 e-mail requests. • Conduct 86 Pre-Application Meetings. • Plan check 768 plans for zoning compliance annually; process 1,375 over the counter plan checks; and process 65 address assignments. • Provide staffing to: Planning Commission, Zoning Administrator, Design Review Board, Historic Resources Board, Environmental Assessment Committee and the Development Assistance Team. • Complete processing for major projects including Ellis Goldenwest Specific Plan, HQ Gastropub, Delaware Assisted Living, Windward Residential and Specific Plan, Gothard Townhomes, Holly Townhomes and OC Flood Control District Debris Collection. Neighborhood Preservation and Code Enforcement Division • Respond to 14,400 phone calls, 5,600 walk-in inquiries, 10,500 e-mails, and 85 Pipeline requests. • Initiate 2,425 proactive cases per year to address code violations. • Conduct over 8,715 field inspections annually. • Resolve over 4,130 code enforcement cases annually. • Conduct 28 on-site visits with property owner groups, explaining code requirements and providing resource referrals to assist them in their efforts to maintain their properties to the City's standards. • Coordinate efforts with the Public Nuisance Task Force to address 32 nuisance properties with the cooperation of Police, Fire, Building, Planning, Public Works, and the City Attorney's Office. • Improve code enforcement efforts relative to news rack installations, abandoned shopping carts, vacation rentals (less than 30 days)and illegal signs. 154 Community Development Ongoing Activities & Projects Planning Commission • Attend Planning Commission meetings two times per month; attend conferences and training seminars (one � . to two per Commissioner per year). Permit and Plan Check Services Division • Provide customer service to 22,075 counter customers (88 per day). • Answer over 105,500 phone contacts. • Review and approve 9,750 permits with a construction valuation of$209,000,000. • Perform 710 over-the-counter building plan reviews. 6311• Perform 827 large or complicated building plan reviews. i 5 • Process 605 certificates of occupancy for new and change of business. • Schedule and conduct 104 counter meetings/appointments. • Mail approximately 10,000 permit notification letters and 1,800 inspection reminder letters. • Mail 120 Notice of Non-Compliance letters. • Respond to 151 Public Records Requests. • Prepare all public records, except plans, to be available via the kiosk. • Maintain department kiosk system which allow 3,700 customers to access SIRE documents. • Provide project coordination to 11 Large Mixed Use Projects. • Customers schedule 5,450 inspections using their Smart Phones. Inspection Services Division • Perform over 37,000 building, mechanical, plumbing, and certificate of occupancy inspections annually, an average of 174 daily. • Perform over 1,650 plumbing, mechanical, and electrical plan checks annually. • Perform over 750 inspections and plan checks on structures for code compliance. • Perform over 352 NPDES inspections on properties for construction runoff standards and best management practices. • Issue 305 actions on a property with either a 30 Day Notice or Administrative Citation. • Conduct 50 inspection meetings/training sessions reviewing over 95 issues/topics. • Conduct 420 Field Meetings with developers and contractors. • Conduct 320 Counter meetings/appointments with customers. • Issue 715 photovoltaic permits, with associated plan checks and field inspections. r5 155 Community Development Performance Measures Results of the City's performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018/19 are presented below. FY 2016117 FY 2017/18 FY 2018/19 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Perform 95%of construction inspections on the Enhance and same day scheduled. Maintain Public Safety Measure: % of construction inspections performed on 92% 98% 98% same day scheduled Goal: 2. Complete 85% of projects submitted (first Enhance and submittal) for initial plan check within 20 Maintain City business days. Service Delivery Measure: % of first submittal plan checks completed 98% 100% 95% within 20 business days Goal: 3. Process 90% of building, electrical, plumbing, Enhance and and mechanical permits in less than 45 Maintain City minutes. Service Delivery Measure: % of building, electrical, plumbing, and 95% 98% 95% mechanical permits processed in less than 45 minutes Goal: 4. Perform enforcement actions and close 75% of Enhance and cases within 30 days. Maintain Public Safety Measure: %of enforcement action cases closed within 30 78% 85% 90% days Goal: 5. Receive and respond to 95% of citizen phone Enhance and inquiries within two business days. Maintain City Service Delivery Measure: % of citizen inquiries responded to within two 98% 95% 98% business days Goal: 6. Process 100% of entitlement applications and Enhance and environmental reviews within State of California Maintain City recommended guidelines. Service Delivery Measure: % of entitlement applications processed within 100% 100% 100% recommended guidelines 156 Community Development Accomplishments &Goals FY 2017/18 Accomplishments • Completed a comprehensive update to the City's General Plan, which involved extensive public outreach with over 30 public meetings, study sessions and hearings; and includes: a new Community Vision, 10 Guiding Principles and updated goals, policies and implementation programs; streamlining and consolidation of the required General Plan elements, which include Land Use, Circulation, Environmental Resources and Conservation, Natural and Environmental Hazards, Noise and Public Services and Infrastructure; internal consistency amongst the General Plan elements; updated background data to reflect changed conditions including 11 technical studies; and introduction of a new Research and Technology land use designation, which was adopted to highlight and prioritize the City's commitment to job growth and sustained economic vitality. • Processed a General Plan Amendment, Zoning Map Amendment, Zoning Text Amendment, Local Coastal Amendment, Tentative Tract Map, Conditional Use Permit, Coastal Development Permit, and Development Agreement; mitigated Negative Declaration to amend the land use designations and establish the Windward Specific Plan for the subdivision and construction of 36 townhome units, open space, and associated improvements on 2.5 acres of an existing privately-owned 5-acre site and a 0.3-acre City-owned parcel; the project was approved by the Planning Commission and will ultimately result in the preservation of 8.7 acres of open space; met with Coastal Commission staff three times to discuss the proposed Local Coastal Program Amendment. • Processed a Zoning Text Amendment to amend the HBZSO to prohibit commercial/recreational sales and deliveries of non-medical marijuana and adopt regulations regarding non-medical marijuana cultivation to the Planning Commission and City Council. • Processed a Zoning Map Amendment, Zoning Text Amendment, Local Coastal Program Amendment and Negative Declaration to the City Council for changes to the Sunset Beach Specific Plan related to flood plain requirements. • Commenced work on the Magnolia Tank Farm EIR, including issuing the Notice of Preparation and holding a 30-day public review and scoping meeting; the project includes 250 dwelling units and a 230,000 square foot lodge, and will require four entitlements for consideration by the Planning Commission and City Council. • Approved the following entitlements: General Plan Update, Ellis Goldenwest Specific Plan and Dubar Property, Windward Residential and Specific Plan, Gothard Townhomes, Holly Townhomes, Police Department Parking Expansion, Delaware Assisted Living, Slapfish Beer and Wine, HQ Gastropub, Black Bull Chophouse Expansion, Water Well No. 9, Luna Grill Beer and Wine, Mama's on 39 Live Entertainment, Small Cell Sites ZTA, Commercial Marijuana ZTA, and OC Flood Control District Debris Collection. • Maintained plan check service levels through the use of outside contract services. • Provided dedicated inspectors to facilitate a timely construction process at: Waterfront Hilton Expansion Project, Monogram HB Apartments,and Pacific City-Residential. • Commenced inspection work with final approvals on Pacific City Apartments (Buildings 3-6, subterranean parking structure, amenities buildings, swimming pool and public park area), Pasea Hotel & Spa, Miguel's Jr., Sonic, Newman Medical Office Building, OSH Hardware, LA and 24HR Fitness Centers, and a new commercial building on Astronautics for Newlight Technology's. • Completed Building, Mechanical, Electrical, and Plumbing Plan Checks for the major projects: LeBard Residential, Parkside Residential models, and Oakmont Senior Assisted Living Facility. • Successfully met AB2188 plan check review and inspection deadlines for 715 residential photovoltaic solar projects. • In conjunction with Police, Fire and the City Manager's Office, Code Enforcement conducted a presentation on Residential Drug &Alcohol/Sober Living Facilities to City Council. • Conducted 195 code enforcement inspections/contacts at the U.S. Open of Surfing 2017. • Continued development of the Electronic Land Management(ELM)system. • Continued enhancing customer service and improving the efficiency of the development review process with customers and other development services departments. 157 Community Development Accomplishments & Goals FY 2018119 Goals • Commence work on zoning map and text amendments to establish a Research and Technology zoning district. • Commence work on the comprehensive update to the zoning and subdivision ordinance. • Commence an update to the Noise ordinance of the HBMC. • Commence an update to the City's certified Local Coastal Program (Coastal Element of the General Plan). • Continue work on the Program EIR and legislative amendments for the proposed redevelopment of the Magnolia Tank Farm. • Complete entitlements on the Windward Specific Plan and associated residential project; and submit the Local Coastal Program Amendment to the Coastal Commission. • Complete Local Coastal Program Amendment No. 15-001, which involves incorporation of minor zoning text amendments into the IP of the City's certified Local Coastal Program, by obtaining certification from the Coastal Commission. • In coordination with FEMA, host a community meeting for Huntington Harbour and Sunset Beach residents and property owners affected by the proposed FIRM changes anticipated to become effective in late July 2018. • Launch new GIS Storybook on City website to facilitate public information on various land use entitlements. • Continue processing zoning entitlements in a timely manner. • Continue to offer training to Planning Commissioners through orientations, annual workshops, and their attendance at conferences. • Continue staff development through Development Assistance Team cross training and attendance at workshops and conferences. • Continue outreach to various community stakeholders through participation and staffing of City Council subcommittees and task forces. • Complete plan review and issue permits for LeBard and Parkside Residential projects. • Continue processing major projects through construction including Pacific City Residential, Hilton Hotel expansion, and Monogram (Luce)Apartments. • Continue implementation and launch new Land Management System (Accela), including online permitting and electronic plan review. • Continue staff development through the Certified Access Specialist (CASp) certification program with the goal of certification for at least two staff members. • Maintain expedited plan review for residential photovoltaic systems and electric vehicle charging systems. • Continue enhancing customer service and improving the efficiency of the development review process with customers and other development services departments. • Continue to assist business owners in obtaining approvals to move new businesses to Huntington Beach. • Provide transparent and open lines of communication to all residents and developers. 158 Community Development Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 3,645,773 3,562,043 3,611,795 4,334,095 3,157,575 4,395,704 1.42% Salaries,Temporary 67,224 72,681 65,845 152,056 43,856 152,856 0.53% Salaries, Overtime 26,306 36,907 50,686 32,850 24,975 32,850 0.00% Leave Payouts 88,151 98,373 97,375 Benefits 1,755,396 1,834,860 1,952,996 2,343,710 1,750,330 2,438,983 4.07% PERSONNEL SERVICES 5,582,850 5,604,864 5,778,697 6,862,71111 4,976,736 7,020,393 2.30% OPERATING EXPENSES Equipment and Supplies 113,277 156,091 160,438 161,160 99,421 161,160 0.00% Repairs and Maintenance 2,000 2,000 0.00% Conferences and Training 30,934 33,204 35,883 49,000 21,758 49,000 0.00% Professional Services 1,394,492 1,375,835 951,825 527,697 789,912 677,697 28.43% Other Contract Services 27,127 24,424 21,498 28,000 23,000 28,000 0.00% Contribution to Private Agency 3,596 Expense Allowances 11,444 11,497 13,987 12,100 8,100 12,100 0.00% OPERATING EXPENSES 1,577,274 1,604,647 1,103,631 779,957 942191 929,957 19.23% CAPITAL EXPENDITURES Equipment 50,695 CAPITAL EXPENDITURES 50,695 NON-OPERATING EXPENSES Transfer to Other Funds 9,031 3,088 NON-OPERATING EXPENSES 9,031 3,080 Grand Total 7,169,155 7,263,294 6,962,328 7,642,668 5,918,927 7,950,350 4.03% General Fund 6,963,430 7,065,310 6,769,810 7,385,762 5,677,679 7,760,350 5.07"/6 Other Funds 205,725 197,984 192,518 256,906 241,248 190.000 -26.04% Grand Total 7,169,155 7,263,294 6,962,328 7,642,668 5,918,927 7,950,350 4.03°/, Personnel Summary 44.00 43.50 44.00 44.00 44.00 44.00 10.00 159 Community Development Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 3,508,603 3,444,281 3,515,621 4,171,813 3,005,184 4,282,919 2.66% Salaries,Temporary 52,932 66,116 65,845 152,056 43,856 152,856 0,53% Salaries, Overtime 25,570 33,892 41,064 32,850 24,975 32,850 0.00% Leave Pay Outs 88,151 97,398 93,669 Benefits 1,703,098 1,783,929 1,901,493 2,249,086 1,661,473 2,361,768 5.01% PERSONNEL SERVICES 5,378,354 5,425,616 5,617,692 8,605,805 4,735,498 6,830,393 3.40% OPERATING EXPENSES Equipment and Supplies 112,048 155,534 160,438 161,160 99,421 161,160 0.00% Repairs and Maintenance 2,000 2,000 0.00% Conferences and Training 30,934 33,204 35,883 49,000 21,758 49,000 0.00% Professional Services 1,394,492 1,361,253 920,312 527,697 789,912 677,697 28.43% Other Contract Services 27,127 24,424 21,498 28,000 23,000 28,000 0.00% Expense Allowances 11,444 11,497 13,987 12,100 8,100 12,100 0.00% OPERATING EXPENSES 1,576,045 1,585,911 1152118 778957 942191 929957 19,23% CAPITAL EXPENSES Equipment 50,695 CAPITAL EXPENDITURES 50,695 NON-OPERATING EXPENSES Transfers to Other Funds 9,031 3,088 NON-OPERATING EXPENSES 9,031 3,088 Total 6,963,430 7,065,310 6,769,810 7,385,762 5,677,679 7,760,350 5.07% Personnel Summary 44.00 43.50 44.00 44.00 44.00 44.00 0.00 160 Community Development Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017118 FY 2017118 FY 2018/19 Change Expenditure Object Account Actual Actual Actual Adopted Revised Adopted From Prior Administration PERSONNEL SERVICES Salaries, Permanent 488,087 525,736 535,728 715,314 (331,414) 748,928 4.70% Salaries,Temporary 15,304 15,459 26,337 28,000 10.500 28,000 0.00% Salaries, Overtime 2,756 3,491 2,800 3,300 2,700 3,300 0.00% Benefits 242,305 280,373 302,757 372,597 118,037 389,937 4.65% PERSONNEL SERVICES 748,452 825,059 867,622 1,119,211 436,251 1,170,165 4.55% OPERATING EXPENSES Equipment and Supplies 65,620 105,371 75,551 100,060 55,021 100,060 0.00% Repairs and Maintenance 2,000 2,000 0.00% Conferences and Training 804 1,247 359 8,000 1,000 8,000 0.00% Professional Services 46,867 5,180 103,964 Other Contract Services 2,000 1,500 2,000 0.00% Expense Allowances 6,023 6,051 5,995 6,050 2,050 6,050 0.00% OPERATING EXPENSES 119,314 112,669 87,085 118,110 163,535 118,110 0.00% Total 867,766 937,728 954,707 1,237,321 (272,716) 1,288,275 7 4.12% Significant Changes On December 18, 2017, City Council approved changing the fiscal year from October 1st through September 30th to July let through June 30th. As a result,the FY 2017/18 revised budget was adjusted to reflect the year ending June 30, 2018.The Administration budget reflects the payroll adjustments for the department.The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Community Development 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy Director of Community Development 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Director of Planning/Bldg. 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 2.00 2.00 2.00 2.00 2.00 2.00 0,00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Total 6.00 7.00 7.00 7.00 7.00 7.00 0.00 161 Community Development Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Planning PERSONNEL SERVICES Salaries, Permanent 1,044,727 972,139 1,017,109 1,167,429 1,167,429 1,187,661 1.73% Salaries,Temporary 60,000 60,000 0.00% Salaries, Overtime 1,514 237 856 3,050 2.050 3,050 0.00% Leave Payouts 15,450 28,514 21,541 Benefits 460,141 464,547 510,372 595,433 510,186 615,741 3.41% PERSONNEL SERVICES 1,521,831 1,465,438 1,549,877 1.825,912 1679,665 1,866452 2.22% OPERATING EXPENSES Equipment and Supplies 1,770 5.893 4.532 4.750 2,500 4,750 0.00% Conferences and Training 9,278 5,085 8,038 13,000 9,058 13,000 0.00% Professional Services 131,182 267,729 86,758 147,697 294,956 297,697 101.56% Other Contract Services 27,127 24,424 21,496 26,000 21,500 26,000 0.00% OPERATING EXPENSES 169,357 303,131 120,824 191,447 328,014 341,447 78.35% CAPITAL EXPENDITURES Equipment 50.695 CAPITAL EXPENDITURES 50,695 Total 1,691,189 1,819,265 1,670,701 2,017,359 2,007,678 2,207,899 9.45% Significant Changes Professional Services increased by $150,000 to prepare for an amendment to the Huntington Beach Zoning and Subdivision Ordinance establishing a new research and technology zone as specified in Resolution 2017-41 for the General Plan as adopted by the City Council on October 2,2017.The increase in Personnel Services is mostly due to the increased cost of benefits. Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Planning Manager 2.00 200 2.00 2.00 2.00 2.00 0.00 Senior Planner 3.50 300 3.00 3.00 3.00 3.00 0.00 Associate Planner 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Assistant Planner 2,00 2.00 2.00 2.00 2.00 2.00 0.00 Total 11.50 11.00 11.00 11.00 11.00 11.00 0.00 162 Community Development Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Code Enforcement & Neighborhood Preservation PERSONNEL SERVICES Salaries, Permanent 223,534 265,828 293,740 305,494 305,494 354,254 15.96% Salaries,Temporary 11,462 20,061 17,866 13.221 10,021 13,721 3.78% Salaries, Overtime 4,423 4,753 15,582 2,100 2,100 2,100 0.00% Leave Payouts 6,997 9,360 9,239 Benefits 112,127 135,840 155,055 172,773 166,309 210,342 21,74% PERSONNEL SERVICES 358,542 435,842 491,482 493,588 483,924 580,417 17.59% OPERATING EXPENSES Equipment and Supplies 1,325 2,928 8,496 4,500 3,250 4,500 0.00% Conferences and Training 1,121 2,820 5,414 2,000 1,500 2,000 0.00% Professional Services 3.477 OPERATING EXPENSES 2,446 9,225 13,910 6,500 4,750 6,500 0.00% NON-OPERATING EXPENSES Transfer to Other Funds 9.031 3.088 NON-OPERATING EXPENSES 9,031 3,088 Total 370,020 448,155 505,392 500,088 488,674 586,9171 17.36% Significant Changes Personnel Services increase is due to the reallocation of CDBG funded positions. Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Code Enforcement Supervisor 0.00 0.00 1.00 1 00 1.00 1 00 0.00 Senior Code Enforcement Officer 2.00 2.00 1.00 1.00 1 00 1.00 0.00 Code Enforcement Officer 1' 0.00 0.00 1.00 1.00 1.00 1.00 0,00 Code Enforcement Officer II 3.50 3.50 2.00 2.00 2.00 2.00 0.00 Code Enforcement Technician' 0.00 0.00 1.00 1.00 1.00 1.00 0.00 '2.00 FTEs are funded by the CDBG program Total 5.50 5.50 6.00 6.00 6.00 6.00 7707070 163 Community Development Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Permit and Plan Check Services PERSONNEL SERVICES Salaries, Permanent 519,533 525,715 498,791 716,960 597,059 719,980 0.42% Salaries,Temporary 15,246 30,595 21,642 40,835 23,335 41,135 0.73% Salaries, Overtime 3,165 3,272 7,664 5,100 3,825 5,100 0.00% Leave Payouts 19,420 17,728 27,425 Benefits 239,627 263,236 264,207 365,857 335,651 380,793 4.08% PERSONNEL SERVICES 798991 840546 819729 1128752 959870 1147008 1.62% OPERATING EXPENSES Equipment and Supplies 33,939 30,810 56,287 33,100 24,150 33,100 0.00% Conferences and Training 2,127 3,007 4,747 7,000 500 7,000 0.00% Professional Services 912,454 693,820 587,144 230,000 212,015 230,000 0.00% Expense Allowances 5,421 5,446 5,396 6,050 6,050 6,050 0.00% OPERATING EXPENSES 953,940 733,083 653,574 278150 242,715 276,1501 0.00% Total 1,750,931 1,573,629 1,473,303 1,404,902 1,202,585 1,423,1581 1.30% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Building Manager L00 1.00 1.00 1.00 1.00 1.00 0.00 Permit and Plan Check Supervisor 1.00 1.00 1 00 1.00 1.00 1.00 0.00 Plan Check Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Senior Permit Technician 3.00 3.00 300 3.00 3.00 3.00 0.00 Building Inspector I/II/III 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 8.00 8.00 8.00 8.00 8.00 8.001 0.00 164 Community Development Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Inspection Services PERSONNEL SERVICES Salaries, Permanent 1,232,723 1,154,863 1,170,253 1,266,617 1,266,617 1,272.096 0.43% Salaries,Temporary 10.920 10,000 10,000 0.00% Salaries, Overtime 13,711 22,140 14,162 19,300 14.300 19,300 0.00% Leave Payouts 46,284 41,795 35,463 Benefits 648,898 639,933 669,105 742,426 707,362 764,954 3.03% PERSONNEL SERVICES 1,952,537 1 868 731 1,888,982 2,038,343 1,988,279 2,066 350 1.37% OPERATING EXPENSES Equipment and Supplies 6,333 9,167 12,045 11,750 10,000 11,750 0.00% Conferences and Training 5,497 9,174 6,508 7,000 4,750 7,000 0.00% Professional Services 303,990 396,227 241,230 150,000 178,978 150,000 0.00% Expense Allowances 2,596 OPERATING EXPENSES 315,819 414,567 262,380 168,750 193,728 168,750 0.00% Total 2,268,356 2,273,298 2,151,362 2,207,093 2,182,007 2,235,100 1.27% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Inspection Manager 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Inspection Supervisor 2.00 2.00 2.00 200 2.00 2.00 0.00 Principal Inspector, Plumbing/Mechanical 1.00 1.00 1.00 1.00 1 00 1.00 0.00 Principal Electrical Inspector 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Buildina Ins ector I/II/ 111 8.00 8.00 8.00 8.00 8.00 8.00 0,00 Total 13.00 12.00 12.00 12.00 12.00 12.00 1 0.00 165 Community Development Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017118 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Planning Commission OPERATING EXPENSES Equipment and Supplies 3,061 1,365 3.527 7.000 4,500 7.000 0.00% Conferences and Training 12,108 11,871 10.818 12.000 4,950 12.000 0.00% OPERATING EXPENSES 15,168 13,236 14,345 19,000 9,450 19,000 0.00% Total 15,168 13,236 14,345 19,000 9,450 19,000 1 0.00% Significant Changes No significant changes. 166 Community Development Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations and Other Grants OPERATING EXPENSES Equipment and Supplies 1,229 557 Contribution to Private Agency 3,596 OPERATING EXPENSES 1,229 4,153 Total 1,229 4,153 Significant Changes No significant changes. 167 Community Development Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year CDBG Code Enforcement (239,815,859-861,863,962, 1208,1219, 1235) PERSONNEL SERVICES Salaries, Permanent 137,170 117,762 96,174 162,282 152,391 112,785 -30.50% Salaries,Temporary 14,292 6,565 Salaries, Overtime 736 3,015 4,327 Leave Payouts 975 3,706 Benefits 52,299 50,931 50,708 94.624 88,857 77,215 -18.40% PERSONNEL SERVICES 204,496 179,248 154,915 256,906 241,248 190,000 -26.04% OPERATING EXPENSES Professional Services 14,582 31,513 OPERATING EXPENSES 14,582 31,513 Total 204,496 193,831 186,429 256,906 241,248 190,000 -26.04% Significant Changes No significant changes. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Code Enforcement Officer 1 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Code Enforcement Officer II 0.00 2.00 2.00 2.00 2.00 0.00 (2.00) Code Enforcement Technician 0.00 0.00 0.00 0.00 0.00 1,00 1.00 Total 0.00 2.00 2.00 2.00 2.00 2.00 0.00 FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00239 CDBG 17/18"A 256,906 241,248 190,000 (66,906) ARemainder of FY 2017118 revenues for the CDBG program are round in the City Manager's Other Funds Section. 'CDBG historical data are reflected in City Manager's Department. Total 256,906 241,248 190,000 (66,906) 168 Community Development Adopted Budget - FY 2018119 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018119 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CMD Community Development ADM Administration 10060101 Planning Administration 867,766 937,728 954,707 1,237,321 272,716 1,288,275 4.12% ADM Administration 867,766 937,728 954707 1,237,321 272,716 1,288,275 4.12% PLN Planning 10060201 Planning 1,691,189 1,819,265 1,670,702 2,017.359 2,067.679 2,207,899 9.45% PLN Planning 1691189 1819265 1670702 2,017,359 2,067,679 2.207899 9.45% CE Code Enforcement&Neighborhood Preservation 10060301 Code Enforcement 370,020 448,155 505,392 500,088 488,674 586,917 1Z36% CE Code Enforcement 370,020 448,155 505,392 500,088 488,674 586,917 17.36% IS Inspection Services 10060401Inspection Services 2,268,356 2,273,298 2,151,362 2,207,093 2,182,007 2,235,100 1.27% IS Ins on Services 2,268,356 2,273,298 2151 362 2,207,093 2,182,007 2,235,100 1.27% PPS Permit&Plan Check Services 10060501 Permit& Plan Check Services 1,413,871 1,207,792 1,195,382 1,404,902 1,193,624 1,423,158 1.30% 10060601 General Plan Update 337,060 365,837 277,921 8,961 PPS Permit&Plan Check Services 1,750,931 1,573,629 1,473,303 1,404,902 1,202,585 1,423,158 1.30% PC Planning Commission 10061001 Planning Commission 15,168 13,236 14,345 19,000 9,450 19,000 0.00% PC Planning Commission 15,168 13,236 14345 19,000 9,450 19,000 0.00% Other Funds 10361002 Donations HRB 1.229 4.153 23855002 EOC 2-Winter Storm 2017 3.698 23855003 EOC 3-Winter Storm 2017 2,392 Outer Funds 1220 4153 6,090 CDBG-Code Enforcement 121960301 Special Code Enforcement 15/16 204,496 193,831 123560301 Special Code Enforcement 16/17 186.428 23960710 Special Code Enforcement 17/18 256,906 241,248 190,000 -26.04% CDBG-Code Enforcement 204,496 193,831 186,428 256,906 241,248 190,000 -26.04% Other Funds 205,725 197,994 192,518 256,906 241,248 190,000 -26.04% General Fund 6,963,430 7,065,310 6,769,810 7,385,762 5,677,679 7,760,350 5.07% Other Funds 205,725 197,984 192,518 256,906 241,248 190,000 -26.04% Grand Totals 7,169,155 7,263,294 6,962,328 7,642,668 5,918,927 7,950,350 4.03% 169 Intentionally Left Blank 170 City of Huntington Beach Community Services Adopted Budget — FY 2018/19 Director of Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant FACILITIES&DEVELOPMENT RECREATION,HUMAN 8 CILTUR4L SERVICES Community Services Manager Community Services Manager Administrative Secretary Community Services&Rea cation Specialist PARK ACQUISITION AND DEVELOPMENT SENIOR SERVICES Assistant Planner Senior Supervisor Human Services Office Assistant II PARKING&CAMPING Volunteer Services Coordinator Supervisor Parking&Camping Facilities Social Worker Community Services&Recreation Specialist Senior Services Transportation Coordnator Parking&Campng Crewleader Senior Services Assistant Parking&Camping Leadworker Community Services&Recreation Specialist Parking&Camping Assistant SENIOR RECREATION PARKING METERS Community Services Recreation Supervisor Parking Meter Repair Tectnician Community Services&Recreation Specialist Parking Meter Repair Worker(2) CULTURAL SERVICES HCP SPORTS COMPLEX Senior Supervisor Cultural Affairs Community Services Recreation Supervisor Community Services&Recreation Specialist Maintenance Service Worker CITY GYM&POOL SPECIFIC EVENTS Community Services Recreation Supervisor Canrrunity Services Recreation Supervisor Community Services&Recreation Specialist EDISON CENTER Community Services Recreation Supervisor Community Services&Recreation Specialist MUROV CENTER Community Services Recreation Supervisor Community Services&Recreation Specialist 171 1 Community Services Department Descriptions The mission statement of the Community Services Department is to "provide outstanding programs, services and facilities that enhance and enrich the lives of our residents and visitors:' The Community Services Department carries out this mission by providing a full spectrum of year-round and seasonal recreational, cultural, and human service programs. These include special events at the City's parks, beaches, and community facilities, including major annual citywide events, such as the U.S. Open of Suiting and the Breitling Huntington Beach Air Show. The Department also manages the City's parking lots, the Main Promenade Parking Structure, and all metered parking throughout the City. The Department participates on 18 boards, commissions, task forces, and local citizen groups. As part of a Department-wide organizational structural review completed in August 2016, the Beach Maintenance section of the prior Beach Operations Division transferred to the Public Works Department. Parking Meters, Parking &Camping, supervision of the Huntington Central Park (HCP) Sports Complex, and clubhouse facility rentals also transferred to the Facilities and Development Division. 1 WWIT lR 4 4 Administration Division Administration oversees and supports the functions of the Department's operating divisions. This includes strategic planning, supervision, budget preparation, accounts payable/receivable, and clerical services. Administration responds to community concerns and inquiries, serves as the primary liaison to a wide variety of citizens groups, implements City Council policies, and ensures quality control Department-wide for programs and services to the public. Administration creates public/private partnerships with corporations, agencies, and non-profits such as Huntington Beach Council on Aging, Hoag Memorial Hospital Presbyterian, Orange Coast Memorial Medical Center, and Children's Bureau that allow the City to provide a higher level of service and a greater number of programs. Support staff processes registrations and reservations for the Department's rental facilities, recreation events, special permits, beach passes, refunds, and adult sports program payments. 172 Community Services Department Descriptions Facilities and Development Division The Facilities and Development Division coordinates rehabilitation and construction of new development projects . at City parks and beaches, such as the Murdy Park Master I*" Plan update and improvements, Irby Park development, new restrooms in Central Park, and the new permanent parking lot on the west side of Central Park. The Division authors _: _ and manages various grants and public/private partnerships to fund these projects. The Division also oversees the multi- departmental specific event permit process, providing major events like the US Open of Surfing and the Breitling Huntington Beach Air Show at the beach, Pier Plaza, parks, and other locations. The Division participates in the planning of all park-concession related activities and is responsible for the oversight of the Huntington Central Park Sports Complex, Adventure Playground, and clubhouse facility rentals. Agreements for the Meadowlark Golf Course, National Equestrian Center, concessions at the Huntington Central Park Sports Complex, as well as the Huntington Harbour Yacht Club are managed by Facilities and Development. In addition, both the Parking/Camping and Parking Meter sections are included in this Division. Parking Camping includes the management of the Sunset Vista RV Campground, the Main Promenade Parking Structure, and the City's attended lots. Responsibilities include revenue collection, traffic management, staffing, and facility maintenance. Parking Meter staff services all aspects of the City's parking meters and pay stations, including revenue collection, maintenance, and repairs. Programs and Services Division This Division is responsible for planning, coordinating, and staffing the City's recreation, human and cultural <*' services programs. The Recreation section of this ` Division manages and operates the Murdy and Edison Community Centers, as well as the City Gym and Pool. In addition, Recreation is also responsible for implementing programming and rental uses at the Rodgers Center as directed by City Council. Recreation programs are available through the SANDS Community Services Guide and can be found • is on-line at www.hbsands.org. Programs include year- round activities such as instructional classes; adult, youth, peewee, and "Shooting Stars" sports; special events and programs such as "Friday Night Funtime Dances," the "Family Camp Out", "Ole Fishing Hole" fishing derby, or the "Summer Surf Contest"; and seasonal programs such as aquatics, summer sports programs, and Camp HB. Human Services oversees the operation of the Senior Center in Central Park, as well as the management and development of senior service and senior outreach programs, including senior recreation, transportation, meals, and case management; and liaises with the Huntington Beach Council on Aging. A fitness center and fitness programs are also featured in the Senior Center in Central Park. Programs and Services provides contract management for the Oak View Family and Community Center; and liaises with the City's Children's Needs Task Force. Cultural Services coordinates art programming, including exhibits, instructional classes, and day camps. Additionally, staff liaises with the Art Center Foundation and the City's Allied Arts Board. 173 Community Services Ongoing Activities & Projects Administration Division MISSION STATEMENT • Provide support to City Council and the City Manager's Office, including implementing City Council policies and responding to citizen inquiries and other public follow-up as needed. The City of Huntington • Manage the Department, providing oversight, planning, budget Beach Community Services preparation, and clerical support. Department • Implement the Strategic Planning Goals and Objectives of the City and provides outstanding the Department. programs, services and • Liaise with 18 City boards, commissions, task forces, committees, facilities that enhance and foundations, and other citizen groups. enrich the lives of our1. 0Process facility and program reservations, refunds, parking passes. residents and visitors. Develop partnerships/sponsorships with private and non-profit organizations. Facilities and Development Division • Manage park use issues and coordinate clubhouse rentals and maintenance. • Responsible for park and beach development projects including Capital Improvement Program submission and budget. • Serve as Manager/Staff Liaison to the Community Services .. Commission. • Prepare grant applications and monitor funds. • Manage concessions and partnership contracts. - • Oversee citywide events and Specific Events. • Liaise with Friends of Shipley Nature Center and the ®`I Huntington Beach Community Garden non-profit organizations. • Operate and manage the beach and Pier Plaza parking lots, Main Promenade Parking Structure (MPPS),and Sunset Vista RV Campground. • Operate the HCP Sports Complex including eight softball fields, four artificial turf soccer fields, batting cages and a team room. • Collect revenue from the south beach lots, Pier Plaza, MPPS, Sports Complex, Blufftop Lots, Warner Fire Station, and all metered spaces throughout the City. Programs and Services Division • Provide coordinated recreation classes, workshops, summer camps, tennis, aquatics, and special events for all ages. Process recreational class instructor payments for over 100 instructors. • Operate Murdy and Edison Community Centers, City Gym and Pool, and the Senior Center in Central Park. 70 Produce and distribute the SANDS Community Services Guide both on-line and in print to nearly 80,000 households. • Provide senior programs, including volunteer coordination, recreation, fitness, transportation, case management, and nutrition. • Oversee Oak View Center contractor. • Provide youth, adult, and special needs sports programs. • Operate the Huntington Beach Art Center, providing cultural and educational programs in all media. 174 Community Services Performance Measures Results of the City's performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018/19 are presented below. FY 2016/17 FY 2017/18 FY 2018/19 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Conduct a minimum of 30 audits of parking lot Strengthen ticket sales and cash collected by gate attendants Economic and Financial Measure: Sustainability #of audits conducted 30 30 30 Goal: 2. Market instructional class registration and Improve Quality program information on a quarterly basis using a of Life minimum of three different mediums Measure: # of communication media used to market 3 3 3 registration Goal: 3. Market each of the City's Clubhouse facilities on a Improve Quality quarterly basis using a minimum of three different of Life media Measure: # of communication media used to market 3 3 3 registration 175 Community Services Accomplishments & Goals FY 2017/18 Accomplishments Administration Division • Completed the transition of the new fiscal year budget from October—September to July—June. • Updated the Department website pages to provide the latest information for residents and visitors. • Processed over $51,000 in Clubhouse reservations and over $252,000 in Specific Event permit fees and reimbursement revenues. • Sold over 460 annual beach parking passes totaling almost$46,000. Facilities and Development Division • Processed nearly 60 permits for Specific Events held at either Pier Plaza, the beach, downtown, or Huntington Central Park. • Completed construction of the Worthy Park project, including a new tot lot, sports practice field, restroom facility, and pickle ball courts. • Completed construction for the all-inclusive beach playground. • Began construction of the Huntington Central Park parking lot. • Completed the Central Park-Urban Forest Trail project linking Huntington Central Dog Park to the northeast corner of Edwards and Ellis Streets. • Completed replacement of Turf Field #3 at the Huntington Central Park Sports Complex. • Completed trails and open space improvements in the undeveloped portions of Irby Park. • Initiated the design development process for new restroom buildings at the Huntington Central Park. • Completed design and construction documents for the Murdy Park Sports Field reconfiguration project. • Began feasibility study to address subsidence issues at the Edison Park tennis courts and playground. • Received California Parks & Recreation Society Award of Excellence in Park Planning and Development for Bartlett Park improvements. • Presented re-use option recommendations to City Council for the Michael E. Rodgers Seniors' Center. • Provided parking for over 600,000 vehicles at beach lots and the Main Promenade Parking Structure. • Started a new community bonfire event at the beach. • Completed the installation of new smart parking meters along Pacific Coast Highway. • Installed parking pay station enclosures to protect the stations from harsh marine environment. • Worked with contractors on restroom improvements to the Main Promenade Parking Structure. • Worked with the Police Department to reduce fraudulent parking pass use. • Completed recommendations for changes to parking, parking meter, beach, and park regulation Municipal Codes. • Installed two (2) pay stations at the new Atlanta and 1 s' Streets parking lot. • Streamlined and developed new written policies for beach clean-up events in coordination with Beach Maintenance. Programs and Services Division • Utilized the Community Services Department Marketing Plan and Social Media Guidelines to increase accessibility to programs, services, and events that enhance quality of life. • Marketed class registration and program information using the SANDS Community Services Guide and social media on a quarterly basis generating almost 8,000 enrollments per season. • Processed over$310,000 per season in contractor payments for recreational programs, including tennis lessons, art classes, personal fitness training, and instructional classes. • Over 225 artists and 390 works of art were submitted for "Centered on the Center'Exhibition. • The 4'h Annual Artist Council juried exhibition, Inspired, presented over 180 works by 84 local artists. • Volunteered 41,000 hours in support of Senior Services programs valued at over$1.1 million. • Delivered almost 52,000 meals to seniors through the Home Delivered Meals program, and logged over 27,000 senior transportation trips. • Over 415 visitors per day participated in various programs and services at the Center. • Expanded Fitness Center membership through the new contracted Silver Sneakers program, bringing in over 600 members. • Transitioned Project Self Sufficiency to a non-profit agency to broaden the scope of the program. 176 Community Services Accomplishments & Goals FY 2018/19 Goals Administration Division • Update the Departmental organizational chart to provide opportunities for cross training and succession planning. • Collaborate with the State of California Department of Parks and Recreation, as well as OC Parks. • Evaluate Parking/Camping and Parking Meter operations staff to gain congruency. • Review recurrent staff needs and make recommendations to adjust part-time wages to minimize compaction. • Increase Community Services brand recognition through continued promotion of statewide Parks Make Life Better campaign. • Implement the objectives associated with the Department's Strategic Plan goals of creating a user- friendly environment for internal and external customers; attracting, developing and retaining quality part and full-time staff; increasing visibility of and participation in our events and programs; developing and implementing a park and beach safety and enforcement program; and maintaining and increasing funding. Facilities and Development Division • Prepare development plan for re-use of the Michael E. Rodgers Seniors' Center. • Continue researching and attracting new special events that bolster business in the City. • Develop a relationship with Pacific City and Pasea Hotel, and explore special event options that are mutually beneficial. • Complete feasibility study to address subsidence issues at Edison Park tennis courts and playground. • Complete Murdy& Edison Community Center building improvements. • Complete demolition and construction of four restrooms in Huntington Central Park. • Complete construction of the Murdy Park Sports Field reconfiguration. • Implement a new parking validation system at the Main Promenade Park Structure to improve customer service. • Research new equipment and methods for improving revenue options at the beach parking lots. • Implement a hotline and policies to improve customer service for parking pay stations. • Complete construction of the permanent parking lot in Central Park as approved by City Council. • Complete a Master Plan of improvements for the"Secret Garden" in Central Park. Programs and Services Division • Collaborate with the Police Department on the Safety and Enforcement Program to decrease unpermitted activities, while providing safe and high quality recreational opportunities throughout beaches and parks. • Continue community programming and temporary rental uses at the Michael E. Rodgers Seniors' Center. • Utilize the Community Services Department Marketing Plan and Social Media Guidelines to increase accessibility to programs, services, and events that enhance quality of life. • Complete Request for Proposal process to initiate two—year agreements with high quality surf instructors, while continuing to allocate safe areas for surfing lessons on City beach. • Working with Community Services Administration and HB Union High School District, evaluate availability and secure appropriate funding for use of high school pools in order to accommodate expanding swimming and water safety instruction needs. • Collaborate with Huntington Beach Council on Aging (HBCOA) and Senior Sery to ensure appropriate quantities of congregate and home-delivered meals are maintained for older adults in need. • Initiate a new Memorandum of Understanding (MOU) with the HB Art Center Foundation to continue advocacy for the Arts and increase fundraising opportunities to support art exhibitions and education at the HB Art Center. • Integrate into the field reservation process the space created from Worthy and Murdy Park improvements. • Collaborate with health care providers and stakeholders to assist seniors in remaining independent and aging in place. 177 Intentionally Left Blank 178 Community Services Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017118 FY 2017118 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 3,130,456 3,215.903 3,421,440 2,620,802 2,498,989 2,623,036 0.09% Salaries,Temporary 1,567,054 1,675.939 1,891,877 1,499,332 1,221,530 1,514,582 1.02% Salaries,Overtime 383,044 441,789 765,620 667,841 653,177 744,616 11.50% Leave Payouts 318,480 349,073 381,172 Benefits 1,734,532 1,869,999 2,083,190 1,592,064 1,189,930 1,658,991 4.20% PERSONNEL SERVICES 7,133,565 7,552,703 8,543 299 6,380,039 5,563 626 6,541,225 2.53% OPERATING EXPENSES Utilities 31,565 32,551 48,789 43,400 31,984 43,400 0.00% Equipment and Supplies 423,100 558,657 531,319 390,869 378,232 402,969 3.10% Repairs and Maintenance 750.688 807,282 751,767 393,205 308,934 397,205 1.02% Conferences and Training 11,138 11,497 8,214 13,500 8,500 13,500 0.00% Professional Services 211,431 72,604 119,636 178,000 316,062 195,000 9.55% Other Contract Services 1,943,894 2,027.594 2,233,750 2,235,268 1,675,924 2,238,418 0.14% Rental Expense 87,477 115,841 113,224 79,450 58,413 93,450 17.62% Insurance 30,175 39,927 41,047 36,000 26,000 39,352 9.31% Payments to Other Governments 100,000 100.00% Expense Allowances 27,706 27,833 27,606 22,200 22,200 22,200 0.00% Other Expenses 1,838 6,799 9.438 3.620 3,620 3,620 0.00% OPERATING EXPENSES 3,519,013 3,700,587 3,884,790 3,395,512 2,829,868 3,549,114 4.52% CAPITAL EXPENDITURES Land Purchase 32,265 337,729 333,027 316,800 331,300 316,800 0.00% Improvements 2,520,469 1,443,506 2,321,415 3,762,530 4,744,808 1,606,000 -57.32% CAPITAL EXPENDITURES 2,552,735 1,781,234 2,654,442 4,079,330 5,076,108 1,922,800 -52.86% NON-OPERATING EXPENSES Transfers to Other Funds 9,662 108,956 NON-OPERATING EXPENSES 9,662 108,956 Grand Total(s) 13,214,975 13,143,480 15,082,532 13,854,881 13,469,601 12,013,139 -13.29% General Fund 9,197,737 9,707,697 10,432,500 8,410,110 6,130,165 8,535,496 1,49% Other Funds 4,017,238 3435,783 4,650,032 5,444,771 7,299,436 3,477,643 -36.13% Grand Total(s) 13,214,975 13,143,480 15,082,532 13,854,881 13,429,601 12,013,139 -13.29% Personnel Summary 43.00 44.00 44.00 36.00 36.00 36.00 0.00 179 Community Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 2,874,603 2,950,492 3,055,719 2,477,626 1,970,300 2,483,160 0.22% Salaries,Temporary 1,349,344 1,469,680 1,642,884 1,477,469 929,597 1,511,044 2.27% Salaries,Overtime 29,374 22,104 27,393 25,664 11,000 25,664 0.00% Leave Pay Outs 311,662 340,504 365,772 Benefits 1,598,810 1,732,558 1,928,337 1,518,590 1,102,715 1,582,214 4.19% PERSONNEL SERVICES 6,163,793 6,515,337 7,020,105 5,499,348 4,013,612 5,602,082 1.87% OPERATING EXPENSES Utilities 31,565 32,551 48,789 43,400 31,984 43,400 0.00% Equipment and Supplies 368,187 403,006 420,311 351,869 278,030 353,969 0,60% Repairs and Maintenance 745,017 803,471 702,406 370,205 285,330 370,205 0.00% Conferences and Training 7,485 6,691 7,492 9,500 4,500 9,500 0,00% Other Contract Services 1,775,739 1,772,486 2,054,071 2,037,218 1,449,176 2,040,418 0.16% Rental Expense 48,778 74,185 70,761 39,450 18,413 53,450 35.49% Insurance 30,175 39,672 41,047 36,000 26,000 39,352 9.31% Expense Allowances 25,160 25,294 24,956 19,500 19,500 19,500 0.00% Other Expenses 1,838 852 2,841 3,620 3,620 3,620 0.00% OPERATING EXPENSES 3,033,944 3,158,207 3,372,674 2,910,762 2,116,553 2,933,414 0.78% CAPITAL EXPENDITURES Improvements 34,153 39,721 CAPITAL EXPENDITURES 34,153 39,721 Total 9,197,737 9,707,697 10,432,500 8,410,110 6,130,165 8,535,496 1.49% Personnel Summary 37.75 38.75 38.25 30.25 30.25 30.25 0.00 180 Community Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 398,394 417,777 371,835 428,464 (78.862) 430,122 0.39% Salaries,Temporary 24,702 24,867 23,690 24,450 18,207 24.450 0.00% Salaries,Overtime (10) Leave Payouts 32,191 21,536 34,771 Benefits 186,129 200,678 193,984 224,821 127,657 233,046 3,66% PERSONNEL SERVICES 641416 8 848 624280 677,735 188,312 687618 1,46% OPERATING EXPENSES Equipment and Supplies 13,759 12,550 12.521 13,750 13,750 13,750 0.00% Repairs and Maintenance 4,726 5,985 7,192 4,500 2,500 4,500 0.00% Conferences and Training 2,673 4,775 5,052 5,000 500 5,000 0.00% Expense Allowances 6,023 6,051 5,996 6.000 6,000 6,000 0.00% Other Expenses 52 OPERATING EXPENSES 27,181 29,361 30,813 29,250 22,750 29,250 0,00% Total 668,597 694,209 655,093 706,985 (165,562) 716,868 1.40% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. On December 18, 2017, City Council approved changing the fiscal year from October 1st through September 30th to July 1st through June 30th. As a result, the FY 2017/18 revised budget was adjusted to reflect the year ending June 30, 2018.The Administration budget reflects the payroll adjustments for the department. FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018M9 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Community Services 1 00 1.00 1 00 1 00 1.00 1.00 0,00 Administrative Analyst Senior 1 00 1.00 1.00 1 00 1.00 1.00 0,00 Administrative Assistant 1 00 1 00 1 00 1 00 1.00 1 00 0,00 Office Assistant II 1 00 0.00 0.00 0.00 0.00 0.00 0,00 Total 4.00 3.00 3.00 3.00 3.00 3.00 0.00 181 Community Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Beach Operations PERSONNELS Salaries, Permanent 1,139,903 1,161,629 602,376 Salaries,Temporary 610,211 626,499 253,628 Salaries, Overtime 19,110 5,625 13,277 Leave Payouts 193,130 223,487 133,402 Benefits 710,118 756,744 429,026 PERSONNEL SERVICES 2672 72 2773984 1431709 OPERATING EXPENSES Utilities 28,015 29,205 2,084 Equipment and Supplies 71,662 108,089 47,226 Repairs and Maintenance 521,175 600,929 446,731 Conferences and Training 2,929 613 300 Other Contract Services 226,937 188,481 28,450 Rental Expense 7,190 25,173 22,399 Expense Allowances 10,841 10,892 5,396 Other Expenses 635 348 OPERATING EXPENSES 869,384 963,034 552,586 CAPITAL EXPENDITURES Improvements 34,153 39,721 CAPITAL EXPENDITURES 34,153 39,721 Total 3,541,856 3,771,171 2,024,016 Significant Changes Effective FY 2017/18, the Beach Maintenance section of the Beach Operations Division transferred to the Maintenance Operations Division of the Public Works Department. Additionally, the Parking/Camping and Park Meters sections transferred to the Facilities and Development Division. This transfer is a result of the Organizational Structure and Staffing Review of the Community Services Department by Management Partners(August 2016). FY 2014115 FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Beach Operations Supervisor 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Supervisor Prkng&Camping Fac 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Beach Maint Crewleader 2.00 2.00 2.00 0.00 0.00 0.00 0.00 Parking/Camping Crewleader 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Parking&Camping Leadworker 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Senior Facilities Maint Technician 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Parking Meter Repair Technician 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Parking Meter Repair Worker 2.00 2.00 2.00 0.00 0.00 0.00 0.00 Beach Equip Operator 3.00 3.00 3.00 0.00 0.00 0.00 0.00 Beach Maint Service Worker 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Parking&Camping Assistant 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Community Svcs Rec Specialist 1.00 1.00 1.00 0.00 0.00 0.00 D.00 Total 16.00 16.00 16.00 0.00 0.00 0.00 0.01 182 Community Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015116 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Facilities and Development PERSONNEL SERVICES Salaries, Permanent 815,594 885,290 906,612 901,865 901,865 909,409 0.84% Salaries,Temporary 560,743 593,672 639.888 664,142 445,033 678,387 2.14% Salaries, Overtime 9,320 5,629 6,435 18,794 8,124 18,794 0,00% Leave Payouts 173,334 166,373 171,615 Benefits 505,084 560,197 621,735 608,640 575,352 631,462 3,75% PERSONNEL SERVICES 2,064,075 2,211,161 2,346,285 2,193,441 1,930,374 2,238,052 2.03% OPERATING EXPENSES Utilities 30,385 27,121 42,629 39,500 29,500 39,500 0.00% Equipment and Supplies 124,893 122,139 163,883 143,807 126,671 143,807 0.00% Repairs and Maintenance 262,748 317,153 209,938 309,905 239.930 309,905 0.00% Conferences and Training 2,404 990 1,000 1,000 1,000 0,00% Other Contract Services 168,656 184,265 216,940 198,102 169,196 198,102 0.00% Rental Expense 5,727 6,710 4,645 7,650 5,650 7,650 0.00% Expense Allowances 8,295 8,351 8,170 8,100 8,100 8,100 0.00% Other Ex enses 1,166 101 2,187 1,000 1,000 1,000 1 0.00% OPERATING EXPENSES 604,274 665,840 649,382 709,064 581,047 709,064 1 0.00 Total 2,668,349 2,877,001 2,995,667 2,902,505 2,511,421 2,947,116 1.54% Significant Changes The overall increase in Personnel Services is associated with mandated minimum wage increases for part-time employees, as well as the increased cost of benefits. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Development& Concession Mgr 0.50 0.50 0.50 0.50 0.00 0.00 0.00 Community Services Manager 0.00 0.00 0.00 0.00 0.50 0.50 0.00 Supervisor Prkng&Camping Facilities 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 0.50 0.50 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Community Svcs Rec Specialist 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Community Svcs Rec Supervisor 1.00 1.00 1.00 2.00 2.00 2.00 0.00 Maintenance Service Worker 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Parking&Camping Assistant 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Parking&Camping Leadworker 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Parking Meter Repair Technician 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Parking Meter Repair Worker 0.00 0.00 0.00 2.00 2.00 2.00 0.00 Parking/Camping Crewleader 0.00 0.00 0,00 1,00 1.00 1.00 0,00 Total 2.50 2.50 2.00 12.00 12.00 12.00 0.00 183 Community Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety PERSONNEL SERVICES Salaries, Temporary 886 (1) Salaries, Overtime 739 Benefits 66 PERSONNEL SERVICES 1,691 1 OPERATING EXPENSES Other Expenses 5 OPERATING EXPENSES 5 Total 1,691 (5) (1 Significant Changes Effective FY 2013/14, based upon the recommendation of Ralph Anderson &Associates'study dated May 7,2013,entitled, "Final Report Organizational Options, Marine Safety Division, Community Services Department, City of Huntington Beach," the Marine Safety Division was transferred from the Community Services Department to the Fire Department. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 a 00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 184 Community Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Programs & Services PERSONNEL SERVICES Salaries, Permanent 1,007,313 1,046,104 1,174,897 1,147,296 1,147,296 1,143,630 -0.32% Salaries,Temporary 557,916 643,801 725,678 788,877 466,357 808,207 2.45% Salaries, Overtime 7,548 12,611 7,680 6,870 2,876 6,870 0.00% Leave Payouts 18,164 29,901 25,984 Benefits 510,001 568,584 683,593 685,129 655,021 717.705 4.75% PERSONNEL SERVICES 2,100,942 2,301,001 2,617,832 2,628,172 2,271 550 2,676 412 1.84% OPERATING EXPENSES Utilities 3,550 3,345 4,075 3,900 2,484 3,900 0.00% Equipment and Supplies 197.125 209,345 196,681 194,312 137,610 196,412 1,08% Repairs and Maintenance 81,431 73,175 38,545 55,800 42,900 55,800 0.00% Conferences and Training 1,883 1,303 1,150 3,500 3,000 3,500 0.00% Other Contract Services 1,531,559 1,544,817 1,808,680 1,839,116 1,279,980 1,842,316 0.17% Rental Expense 35,861 42,383 43,717 31,800 12,763 45,800 44.03% Insurance 30,175 39,672 41,047 36,000 26,000 39,352 9.31% Expense Allowances 5,421 5.446 5,396 5.400 5,400 5,400 0.00% Other Expenses 672 756 602 2.620 2,620 2.620 0.00% OPERATING EXPENSES 1,887,677 1,920,242 2,139,893 2,172,448 1,512,757 2,195,100 1.040/a Total 3,988,619 4,221,243 4,757,725 4,800,620 3,784,307 4,871,512 1.48°/a Significant Changes The slight reduction in Permanent Salaries is due to the exchange of a Human Services Coordinator position for a Community Services Recreation Specialist at the new Senior Center in Central Park (SCICP). The increase in Personnel Services is associated with mandated California minimum wage increases for part-time employees, as well as the increased cost of benefits. Equipment & Supplies increased b $2,100 to cover preventative maintenance costs for fitness equipment at the SCICP. Other Contract Services increased by$3,200 to cover contractual janitorial rate increases. Rental Expense and Insurance increased by$17,352 to cover costs associated with summer pool rentals and insurance rates for recreation classes. FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Community Services Manager 1.00 1.00 1,00 1,00 1.00 1.00 0.00 Community Svcs Rec Supervisor 5.00 5.00 5.00 4.00 4.00 4.00 0.00 Community Svcs Rec Coordinator 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Community Svcs Rec Specialist 2.00 5.00 5.00 5.00 5.00 5.00 0.00 Senior Supervisor, Human Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Social Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Supervisor Cultural Affairs 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Maintenance Service Worker 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Office Assistant II 1.75 0.75 0.75 0.75 0.75 0.75 0.00 Administrative Secretary 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Total 16.25 17.25 17.25 15.25 15.25 15.25 0.00 185 Community Services Adopted Budget-FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS FY 2014115 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018119 Percent Change Expenditure Object Account Actual Actual Actual Adopted Revised Adopted From Prior Year Park Special Revenue Funds(209, 226,228,235) PERSONNEL SERVICES Salaries, Permanent 58,955 59,213 69,357 143,177 143,177 139,876 -2.31% Salaries, Temporary 8,042 13,764 13,380 15,000 -100.00% Benefits 26,983 29,224 33,047 73,474 71,231 76,777 4.50% PERSONNEL SERVICES 93,979 102,201 115,784 231,651 214AOO 216,653 -6.47% OPERATING EXPENSES Equipment and Supplies 11,035 500 500 10,000 1900.00% Repair and Maintenance 11,961 27 Professional Services 150,214 13,710 19,438 63,000 151,062 30,000 -52.38% Other Contract Services 266 325 1,039 1,000 1,000 1,000 0.00% Rental Expense 8,907 8,995 9,085 10,000 10,000 10,000 0.00% Payments to Other Governments 100,000 100.00% Expense Allowances 2,546 2,539 2,650 2,700 2,700 2,700 0.00% OPERATING EXPENSES 161933 36,604 44173 77,200 165,289 153,700 99.09% CAPITAL EXPENDITURES Land Purchase 32,265 337,729 333,027 316,800 331,300 316,800 0.00% Improvements 254,995 152,253 1,713,541 3,762,530 4,272,840 1,606,000 -57.32% CAPITAL EXPENDITURES 287,261 489,981 2,046 568 41079,330 4,604140 1,922,800 -52.860/, Total 543,173 628,786 2,206,524 4,388,181 4,983,837 2,293,153 -47.74% Significant Changes The overall reduction in Personnel Services is due to adjustments needed to align the budget to current staffing levels.The increase in Equipment& Supplies is for the installation of various new park signs, while Professional Services has been reduced to reflect current project needs. The $100,000 increase within the Payments to Other Governments category is for the reinstatement of the Youth Sports grant award program to various community groups. The amount of funds budgeted in Improvements fluctuates annually based on park development projects scheduled it the City's Capital Improvement Program (CIP). The $1,606,000 budgeted in FY 2018/19 includes funds for the following projects: Murdy Park Sports Fields, Community Center Improvements, Playground Rubber Safety Surfacing Improvements at Bacca and Wardlow Parks, Central Park Restrooms, and other various park improvements. FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Develop&Concession Mgr 0.50 0.50 0.50 0.50 0.00 0.00 0.00 Community Services Manager 0.00 0.00 0.00 0.00 0.50 0.50 0.00 Administrative Analyst Senior 0.50 0.50 0.00 0.00 0.00 0.00 0.00 Community Svcs Rec Supervisor 0.00 0.00 0.00 1.00 0.00 0.00 0.00 Assistant Planner 0.00 0.00 1.00 0.00 1.00 1.00 0.00 Total 1.00 1.00 1.50 1.50 1.50 1.50 0.00 FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00209 Park Acquisition and Development 91,578 16,363 8,060 00226 Quimby Fund 2,015,031 321,931 186,313 1,412,000 1,412,000 (1,412,000) 00228 Park Dev Impact-Residential 644,502 435,222 2,983,868 541,000 5,904,473 3,000,000 2,459,000 00235 Park Dev Impact-Non-Residential 205,050 108,166 116,775 249,000 249,000 (249,000) Total 2,956,161 881,682 3,295,016 2,202,000 7,565,473 3,000,000 798,000 186 Community Services Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year 4th of July (204),Safe and Sane Fireworks(223) PERSONNEL SERVICES Salaries, Permanent 24,891 873 Salaries, Temporary 9,614 3,538 3,538 3,538 3,538 3,538 0.00% Salaries, Overtime 18,635 51,952 51,952 51,952 51,952 51,952 0.00% Benefits 19,054 231 PERSONNEL SERVICES 72195 59595 SSAM 55490 55490 55AOO 0.00% OPERATING EXPENSES Equipment and Supplies 35,295 40,900 29,254 36,000 36,000 36,000 0.00% Conferences and Training 3,653 4,806 624 4,000 4,000 4,000 0.00% Professional Services 61,217 58,894 100,197 115,000 115,000 115,000 0.00% Other Contract Services 161,042 214,819 164,213 190,000 190,000 190,000 0.00% Rental Expense 29,792 32,661 33,378 30,000 30,000 30,000 0.00% Insurance 255 Other Ex ensense 5,947 5,102 OPERATING EXPENSES 291,000 358,284 332,768 375,000 375,000 375,000 0.00% Total 363,195 414,878 388,258 430,490 430,490 430,490 0.00% Significant Changes The 4th of July Fund receives revenues from parade entry fees, merchandise sales, event admissions, sponsorships, parking, donations and fireworks sales. FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00204 Fourth of July Parade 371.695 447.409 405,635 358,500 358,500 400,000 41,500 00223 Safe and Sane Fireworks 878 52 2,868 Total 372,573 447,461 402,767 358,500 358,500 400,000 41,500 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2015 9/30/2016 9/30/2017 6/30/2018 Balance 6/30/2019 Prior Year 00204 Fourth of July Parade 71,721 104,252 121,629 92,051 30.490 61.561 (30,490) 00223 Safe and Sane Fireworks 75,884 2,868 Total 147,605 107,120 121,629 92,051 30,490 61,561 30,490 187 Community Services Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Specific Events boil PERSONNEL SERVICES Salaries, Permanent 5,980 902 40,803 Salaries, Temporary 2,922 98 16,377 3,325 3,325 -100.00% Salaries, Overtime 335,035 367.651 685,931 590,225 590,225 667,000 13.01% Benefits 11,911 7,967 325 PERSONNEL SERVICES 355848 376618 743 593550 593,550 667,000 12.37% OPERATING EXPENSES Equipment and Supplies 655 1,351 904 2,500 2,500 3,000 20.00% Repairs and Maintenance 4,606 3,811 26,624 23,000 23,000 27,000 17.39% Other Contract Services -2,930 4,829 900 7,050 7,050 7,000 -0.71% OPERATING EXPENSES 2,331 9,991 28,428 32,550 32,550 37,000 13.67% Total 358,179 386,610 771,864 626,100 626,100 704,0001 12.44% Significant Changes The Specific Events Fund is used for all major reimbursable events held in the City, such as the Surf City Marathon, U.S. Open o Surfing,Air Show,and large events at Huntington Central Park. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00101 Specific Events 454,057 501,844 701,191 633,000 633,000 707,500 74,500 Total 454,057 501,844 701,191 633,000 633,000 757,500 74,500 188 J Community Services Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations and Grants (various,239) Gun Range (225) PERSONNEL SERVICES Salaries, Permanent 166,026 204,422 255,562 385,513 Salaries,Temporary 197,132 188,859 215,698 285,070 Salaries, Overtime 82 345 Termination Pay Outs 6,818 8,569 15,400 Benefits 77,774 100,019 121,480 15,982 PERSONNEL SERVICES 447,750 501,951 608,485 686,565 OPERATING EXPENSES Equipment and Supplies 18,963 102.366 80,851 61,201 Repairs and Maintenance 1,065 10,776 576 Conferences and Training 98 Professional Services 50,000 50,000 100,00% Other Contract Services 9.776 35 135 13,528 28,698 Other Expenses 1,495 OPERATING EXPENSES 29,804 137,500 106,747 140,475 50,000 100.00°% CAPITAL EXPENDITURES Improvements 2,265,474 1,257.100 568,152 471,968 CAPITAL EXPENDITURES 2,265,474 1,257,100 568,152 471,968 NON-OPERATING EXPENSES Transfers to Other Funds 9,662 108,956 NON-OPERATING EXPENSES 9,662 108,956 Total 2,752,690 2,005,508 1,283,385 1,299,008 50,000 100.00% Significant Changes The Community Services Department receives various grants and donations associated with senior services, as well as other programs. Per Resolution 2017-43, grants and donations up to the $100,000 threshold are appropriated as received throughout the year. Professional Services of$50,000 funds the gun range development study. FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Program Coordinator, Human Service: 1,00 1.00 1.00 1.00 0.00 0.00 0.00 Senior Services Assistant 1.00 1.00 1.00 1 00 1.00 1.00 0.00 Senior Services Transport Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Community Svcs Rec Specialist 1.00 1.00 1.00 1.00 2.00 2.00 0.00 Office Assistant II 0,25 0.25 0.25 0.25 0.25 0.25 0.00 '0.33 FTE funded by General Fund-Rec,Human,Cultural Services Total 4.25 4.25 4.25 4.25 4.25 4.251 0.00 189 Community Services Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Donations and Grants (various), Gun Range (225) FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00103 Donations 1,237,142 621,220 691,858 592.134 00225 Gun Range Settlement 3,789 2,470 1,128 00959 2002 Park Bond 202,905 00963 Sr Mobility Program 7/11-6/12 215,199 224,691 230,196 170,558 00994 HUD EDI Senior Center Dev 142,500 01229 Housing Related Parks Grant 284,200 01235 CDBG 16/17A 872,827 122,196 01242 Tire Derived Product Grant 10,840 'Infrastructure Fund historical data are reflected in Non-Departmental. "Senior Center Development historical data are reflected in the Public Works Department. ^CDBG historical data are reflected in City Manager's Department. Total 1,659,035 990,881 2,080,209 895,728 Wc—tual as Use o of Actual as of Actual as of Estimated Fund Estimated Change from Fund Balance 9/30/2015 9/30/2016 9/30/2017 6130/2018 Balance 6/30/2019 Prior Year 00225 Gun Range Settlement 328,167 330,637 331,765 334,911 50,000 284,911 (50,000) Total 328,167 330,637 331,765 334,911 50,000 284,911 50,000 190 Community Services Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CMS Community Services ADM Administration 10045101 Community Services Admin 668,597 694,209 655,093 706,985 165,562 716,868 1_40% ADM Administration 668,597 694,209 655,093 706,985 165,562 716,868 1,40% BO Beach Operations 10045202 Parking/Camping 1,114,493 1,280,767 10045203 Parking Meters 556,882 575,152 10045205 Beach Administration (300) 10045206 Beach Maintenance 1,826,978 1,788,169 1,895,773 10045208 Pier Plaza North Beach 43,803 127,082 128,243 BO Beach Operations 3,541,856 3,771,170 2,024,016 FDC Facilities&Development 10045201 Nature Center 40,000 40,000 40,000 40,000 30,000 40,000 0.00% 10045202 Parking/Camping 1,376,215 1,362,042 1,172,908 1,390,476 2.09% 10045203 Parking Meters 565,471 540,246 480,794 544,592 0.80% 10045210 Specific Events 156,276 162,564 175,433 153,277 147,916 154,854 1.03% 10045401 Facilities and Development 163,901 186,309 201,655 194,282 166,121 196,077 0.92% 10045403 Adult Sports 594,703 551,922 484,843 559,681 1.41% 10045505 Clubhouses 42.189 60,736 28,839 61,436 1.15% FDC Facilities&Development 360,176 388,873 2,995,666 2,902,505 2,511,421 2,947,116 1.54% MS Marine Safety I 10045207 Marine Safety 1,691 5 1 MS Marine Safety 1,691 5 1 RHC Programs&Services 10045301 Adult Soccer 8.433 7,742 11,206 12,200 10,250 12,200 0.00% 10045402 Youth Sports 62,032 67,294 60,430 92,615 44,264 96,240 3.91% 10045403 Adult Sports 573,326 578,843 10045404 Tennis 82,860 5,690 5,000 5,000 0.00% 10045405 Aquatics 177,345 209,242 206,256 191,886 90,025 208,836 8.83% 10045406 Instructional Classes 1,361,305 1,465,834 1,678,029 1,683,393 1,180,609 1,686,745 0.20% 10045407 Day Camps 27,619 35,997 38,810 37,800 4,418 37,800 0.00% 10045408 Recreation Events 25,154 29,061 32,840 32,860 20,490 34,650 5.45% 10045409 Adventure Playground 28,678 33,616 26,455 32,823 8,250 33,343 1.58% 10045410 City Gym&Pool 316,076 354,051 341,269 281,680 223,302 285,215 1.25% 10045411 Community Centers 575,734 580,635 643,427 665,040 598,516 683,366 2.76% 10045501 Rec,Human&Cultural Svcs 207,491 233,746 334,645 356,671 348,093 354,697 -0.55% 10045502 Senior Recreation 271,039 336,553 363,217 297,249 371,141 2.18% 10045503 Senior Services 644,076 491,689 564,025 551,697 518,517 570,067 3.33% 10045504 Project Self Sufficiency 39,080 36,977 41,816 40,850 40,253 32,461 -20.54% 10045505 Clubhouses 63,473 53,365 10045551 Art Center Camps-Classes 78,897 68,679 59,027 62,902 53,670 62,902 0.00% 10045552 Art Center 352,884 329,951 382,938 389,986 346,400 396,849 1.76% 10045554 Community Band 954 RHC Programs&Services 4,625,417 4,853,450 4,757,726 4,800,620 3,784,306 4,871,512 1.48% Park Special Revenue Funds 20945001 Sports Complex Team Room 68,802 1,578 91,733 20945003 Shipley Permanent Parking Lot 1,506 174,093 20945004 Worthy Park Reconfiguration 36,236 49,730 1,413,266 (53,284) 20945005 Central Park Senior Center 120,159 20945006 Murdy Patio Reconfiguration 29,368 20945007 Beach Playground 101,530 330,080 1 -100.00% 191 Community Services Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 20945008 Clegg-Stacey Park Playground 95,226 650 20945009 Edison Park Playground 62,138 7,861 20945101 Administration 150,215 29,963 17,442 20,000 34,500 60,000 200.00% 22645001 Bartlett Park Phase 1 10,560 60,839 125,246 -100.00% 22645010 Central Park Restrooms 1,000,000 1,000,000 1,000,000 0.00% 22645101 Park Development Admin 4,156 316,800 377,446 58,516 -81.53% 22845001 Park Dev Impact-Res 138,394 133,984 200,542 226,012 243,108 697,637 208.67% 22845002 Central Park Tot Lot Surfacing 80,984 22845003 Murdy Park Sports Fields 6,931 1,500,000 1,543,069 427,000 -71.53% 22845004 Edison Playground-Reconfigure 1,281 100,000 138,719 -100.00% 22845005 Rodgers Senior Center Site 33,000 33,000 -100.00% 22845006 Community Center Improvements 370,000 370,000 50,000 -86.49% 22845007 Irby Park Improvements 150,000 150,000 -100.00% 22845008 HCP Trail Improvements 100,000 100,000 -100.00% 22845009 HCP Permanent Parking Lot 41 410,000 410,000 -100.00% 23545001 Park Dev Impact-Non Res 316,800 316,800 Park Special Revenue Funds 543,173 628,786 2,206,525 4,388,181 4,983,838 2,293,153 -47.74% 4th of July&Safe and Sane Fireworks 20445803 4th of July Celebration 363,195 414,878 388,258 430,490 430,490 430,490 0.00% 4th of July&Safe and Sane Fireworks 363,195 414,878 388,258 430,490 430,490 430,490 0.00% Specific Events 10145101 Specific Events Administration 27,400 16,799 2,523 2,000 2,000 3,000 50.00% 10145102 Specific Events Beach/Parking 3,646 3,811 26,624 25,325 25,325 27,000 6.61% 10145103 Specific Events Lifeguards 41,665 35,000 132,949 107,000 107,000 115,000 7.48% 10145104 Specific Events Fire 32,000 35,000 115,996 101,225 101,225 100,000 -1.21% 10145105 Specific Events Police 225,968 275,000 468,074 360.050 360,050 433,500 20.40% 10145106 Specific Events Public Works 27,500 21,000 25,698 30,500 30,500 25,500 -16.39% Specific Events 358,179 386,610 771,864 626,100 626,100 704,000 12.44% Donations and Grants and Gun Range 10345101 Donations Community Services 22 655 10345102 Donations PSS Misc 23,702 36,937 23,510 10,000 10345103 Donations Disabled Park 115,500 10345124 Human Relations-Misc 59 815 2,999 10345202 Donations PSS Case Mgmt 22,754 19,404 20,035 6,667 10345203 PSS ECMC Donations 25,349 16,151 10345206 Donations Beach Maintenance 7,680 315 10345209 Skateboard Park 2,500 10345210 Youth Board 1,487 1,381 989 5,839 10345401 Funtime Dance 4,681 3,511 4,367 2,763 10345402 Youth Sports 57 10345407 Fishing Derby 1,407 707 1,798 1,199 10345408 Family Camp-out 1 10345409 Edinger Medical Group Rec 19,717 14,594 15,690 10345411 Community Centers 1,065 1,625 1,943 2,008 10345501 Children's Needs 1,428 192 10345502 Donations Sr Transportation 74,801 113,132 88,646 49,791 10345503 Donations Senior Services 3,506 39,219 14,448 10345506 Donations Senior Outreach 18,044 16,942 36,790 25,364 10345507 HOAG Sr Center Fitness Center 35,509 87,390 377,612 10345508 OC Memorial Care Mgmt Svc 15,139 34,861 10345509 HBCOA Senior Programs 18,136 77,791 10345551 Donations Art Center 279 428 1,492 10,924 192 Community Services Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 10345552 Donations Family Arts 3,845 2,350 2,057 2,831 10345553 Donations Summer Art Camp 327 292 3,350 10345554 Art Center Partners in Art 6,572 8,511 9,792 19.605 10345555 Allied Arts Board 1,284 750 385 10345556 HB Community Band 1,282 1,681 1,872 10345557 Donations Art Center Exhibition 867 600 1,996 13,418 10345604 Donations Meals to the Home 27.696 26,994 23,027 57,480 22545001 Gun Range Settlement 50,000 50,000 100.00% 23845002 EOC 2-Winter Storm 2017 28,339 23845003 EOC 3-Winter Storm 2017 6,890 31445001 Arena Soccer Turf Field 168,715 31445002 Worthy Park Phase 1 1,304 303,660 147,262 31445003 Main Prom P.S. Improvements 96,759 1,121,085 87,745 203,769 31945302 Senior Center Development 2,000,000 95945102 Playground Equip 02 Park Bond 9,662 96345504 Sr Mobility Program 7/13-6/14 905 96345505 Sr Mobility Program 7114-6/15 161,826 31,851 96345506 Sr Mobility Program 7/15-6/16 57,653 153,223 10,211 96345507 Sr Mobility Program 7/16-6/17 60,766 169,578 96345508 Sr Mobility Program 7/17-6/18 51,396 99445102 HUD EDI#130-Sr.Center Dev 142,500 120845102 Project Self Sufficiency 22,085 120845502 Senior Outreach 40,000 121945102 Project Self Sufficiency 19,286 121945502 Senior Outreach 36,478 122945101 Housing Related Parks Grant 109,997 174,198 123545102 Project Self Sufficiency 5,000 123545502 Senior Outreach 35,000 124245101 Tire Derived Product Grant 5,404 5,436 Donations and Grants 2,752,690 2,005,508 1,283,386 1,259,008 50,000 100.00% Other Funds 4,017,238 3,435,783 4,650,033 5,444.771 7,299,436 3,477,643 -36.13% General Fund 9,197,737 9.707.697 10.432,500 8,410,110 6,130,165 8,535,496 1.49% Other Funds 4,017,238 3.435.783 4,650,032 5444,771 7,299,436 3,477,643 -36.13°/n Grand Total(s) 13,214,975 13,143,480 15,082,532 13,854,881 13,429,601 12,013,139 -13.29% 193 Intentionally Left Blank 194 City of Huntington Beach Finance Adopted Budget — FY 2018/19 Chief Financial Officer ADMINISTRATION Administrative Assistant(7.5) ACCOUNTING SERVICES BUDGET MANAGEMENT CASHIERING& FISCAL SERVICES COLLECTIONS SERVICES Finance Manager-Amounting Finance Manager- Budget Finance Manager—Treasury Finance Manage—Fiscal Services GrNERAL ACCOI NTING MIN At PN SERVICE Project:Manager e Senior Finance Analyst(4) Administrative Analyst(0.5) Senior gcco sting Technician Senior Amolntant Amounting Technician Accounting Technician II(2) ACCOUNTS PAYABLE Supervisor BASIN cc LICENSE Senior Amounti ng Technician Business License Supervisor CASHIERING Senior Amolntin Technician Amounting Technician II(2) Accounting Technician II(2) Amounting Technician II(2) PAYROLL Service ACCOUNTS RECEIVABLE/ Field Representative Payroll Specialist COI I FCTIONF MEN Senior Payroll Technician(2) Amounting Technician II Buyer(2)PR( uyer(2) RFPROGRAPHICB MAIL 195 Finance Department Descriptions The Finance Department, through its five Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; utility billing; and business license customer service. —, t r i Administration Division Finance Administration is responsible for the day-to-day operations of the Finance Department. The Chief Financial Officer reviews operations to ensure compliance with federal, state, and local laws, as well as City regulations and financial policies. Administration manages the annual operating and capital budgets, long-term financial plan, financial enterprise system, citywide cost allocation, fixed asset inventory, financial reporting, and annual audits. This Division is also responsible for providing staff support to the newly appointed seven-member Finance Commission established pursuant to Section 2.109 of the Municipal Code. Accounting Services Division The Accounting Services Division consists of General Accounting, Payroll, Accounts Payable and Financial Reporting. General Accounting is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets. This Division is also responsible for serving as the audit liaison for all d departments and serves as the City's liaison for all financial audits of the City. Accounts Payable is responsible for the processing of all City obligations. Financial Reporting prepares the Comprehensive Annual Financial Report (CAFR), annual bond disclosures, and other financial reports. Payroll is responsible for the processing of employee paychecks, Federal and State tax reporting, retirement plan payments, and maintenance of all relevant records related to payroll. 196 Finance Department Descriptions Budget Management Division The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the Citys long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting the City. Budget Management coordinates the development and preparation of the annual budget. Quarterly revenue and expenditure reports are prepared and provided to City management and the City Council to assist with budget monitoring and forecasting. Budget management also assists in the labor negotiations process by providing cost projections and related analyses to the City's negotiations team pursuant to Ordinance No. 4154 — Openness in Labor Negotiations requirement. i Fiscal Services Division Comprised of Procurement, Municipal Services, and Business License Units, the Fiscal Services Division provides and/or coordinates the citywide purchase of goods and services, coordinates the competitive bidding process, maintains the list of qualified vendors and processes all utility service start-ups j and disconnections (e.g., water, sewer, etc.). In addition, the Division handles most billing questions on the utility billing statements that include water, refuse, sewer, and utility tax amounts. The Division also licenses all individuals and companies doing business in the City in accordance with the Municipal Code, and may issue permits on behalf of other City departments. Furthermore, the Division administers office supply orders, procurement cards, leasing, equipment replacement, professional services, fuel management and copy machine programs. Reprographics provides printing services to all City departments, and mail operations provides for the daily collection, sorting, metering, and delivery of City interoffice, U.S. Postal Service mail and special deliveries for all City departments. Cashiering & Collections Services Division The Cashiering & Collections Services Division is responsible for receiving, depositing, and collecting on behalf of the City, all taxes, assessments, fees, and other revenues. Due to the significant technological improvements in how payments can be received and made,this Division is continually offering new services to customers and vendors. In addition, this Division processes and records all revenue received at City Hall, as well as, all City off-site locations. This Division also ensures revenue is deposited in a timely manner into the City's financial depository accounts. Another important function of this Division is to ensure proper controls over cash deposits, as well as collection of delinquent taxes and fees. This Division is responsible for helping ensure revenues owed to the City are received and may use a variety of methods to collect these funds, including sending delinquent notices, making collections calls, placing a lien on property, filing a claim in Small Claims Court or sending delinquent receivables to an outside collection agency. Finally, this Division is responsible for disbursing all approved funds and processing all checks and electronic payments for the payment of goods and services approved in the budget and the City's financial system. 197 Finance Ongoing Activities & Projects Administration Division • Provide policy direction, vision, and leadership, enabling the Department to achieve its goals while complying with federal, state, local, and other statutory and regulatory requirements. • Promote sound fiscal policies and protect local revenues. • Help ensure competent use of financial and material resources. • Prepare and distribute quarterly financial reports to the City Council and City Manager. • Prepare updates to the Cost Allocation Plan and Master Fee and Charges Schedule as needed. • Support the Meet and Confer and negotiations processes with the employee associations. • Provide staff support to the newly appointed seven-member Finance Commission. • Oversee and coordinate the City's long-term financial plan. Accounting Services Division • Prepare the Comprehensive Annual Financial Report and Popular Annual Financial Report. • Prepare the Annual Schedule of Financial Expenditures to comply with Federal Single Audit guidelines. • Prepare State Controller reports for the City and its component units. • Maintain the general ledger and perform reconciliations. • Process 44,600 accounts payable invoices within 30 days and achieve less than 1%of voided checks. • Maintain accounts payable records and respond to departmental and vendor inquiries. • Understand and implement Memoranda of Understanding changes to the payroll system. • Process over 34,000 payroll advices and checks annually. • Produce and distribute approximately 1,670 W-2s annually and process 1099s on an annual basis. • Provide updates and training to departmental timekeepers. • Maintain and troubleshoot database calculations for time, attendance, and payroll. • Process supplemental retirement payments to approximately 720 retirees. • Process retiree medical payments and subsidies according to required timelines. • Maintain records for and distribute 36,000 accounts receivable invoices within 30 days of rendering service. • Prepare annual employee compensation report pursuant to the State Controllers Office's guidelines. Budget Management Division • Manage and coordinate the annual budget development process. • Maintain the Budget Manual and coordinate the budget development process with departments by preparing consolidated budget requests and performing due diligence for the City Manager. • Prepare quarterly revenue and expenditure reports and projections. • Conduct budgetary analysis as needed. • Assist departments with budget monitoring and control. • Maintain the long-term financial plan. • Identify federal, state and local legislation that impacts the City's finances. • Provide labor cost projections and related analyses for various labor negotiation scenarios and proposals consistent with Ordinance No. 4154-Openness in Labor Negotiations as it relates to costing of employee labor contracts and public noticing. • Review and analyze citywide fees and charges, and propose changes accordingly. 198 Finance Ongoing Activities& Projects Fiscal Services Division • Provide billing services for 55,000 accounts for water, sewer, and trash/recycling services. • Provide quality customer service to both internal and external customers. • Maintain approximately 22,000 business licenses and issue over 3,300 new business licenses annually. • Annually process over 18,000 business license renewal notices and 7,000 second and final notices. • Annually respond to over 35,000 business license customer inquiries. • Coordinate with the Police Department on the administration of approximately 150 regulatory permits. • Administer the notification and collection of the quarterly oil production reports from 19 operators reporting annual revenue of approximately$600,000 from 298 wells. • Manage the records of more than 300 Downtown Business Improvement District accounts. • Continue data matching with City and other governmental agencies to accurately identify businesses requiring a business license in the City. • Oversee and provide guidance to departments in the procurement of goods and services to ensure compliance with City Municipal Codes and Administrative Regulations for competitive bidding. • Process over 8,000 purchase requisitions within a nine-day turnaround period. • Manage on-going procurement programs including the procurement card and lease programs. • Provide continued outreach with local vendors to increase local dollars spent in Huntington Beach. • Process over 1,000,000 pieces of mail annually. • Automate the receipt of over 315,000 payments by customers for City utility charges representing approximately 50 percent of total utility transactions. • Process payments on business licenses of$2.6 million annually. Cashiering and Collections Division • Process over$12 million in revenue annually at City Hall from permits and fees. • Process over $15 million in revenue annually for off-site locations including parking meter revenue and recreation fees, and deposit funds daily in the bank. • Process and collect miscellaneous receivables of over $29 million from over 72,000 invoices, follow up on delinquent accounts, and answer payment questions. • Collect and process payments of over$11.4 million annually for Transient Occupancy Taxes and over$4.1 million for Business Improvement District assessments from three assessment areas. • Collect and process payments for oil taxes in the amount of approximately$600,000. • Process over 675,000 transactions at the City Hall counter's cashiering stations annually. • Print, sign, and release over 55,000 accounts payable, and payroll checks or electronic payments annually. • Monitor and process monthly banking fees and negotiate banking contracts and services. • Prepare delinquent accounts for collection and place liens on property tax rolls. • Maintain cash and surety bonds to secure construction projects within the City. • Provide front counter customer service in City Hall to the public daily, Monday through Friday. • Assist in enhancing software programs to better track City revenues and deposits. 199 Finance Performance Measures Results of the City's performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018/19 are presented below. FY 2016117 FY 2017118 FY 2018119 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Prepare the Comprehensive Annual Financial Strengthen Report (CAFR) and complete the Federal Economic and Schedule of Financial Expenditures (SEFA)for Financial the Federal Single Audit within six months and Sustainability nine months of fiscal year-end,respectively. Measure: CAFR prepared within six months of fiscal Yes Yes Yes year-end SEFA prepared within nine months of fiscal Yes Yes Yes year-end Goal: 2. Achieve CAFR Certificate of Excellence in Strengthen Financial Reporting. Economic and Financial Sustainability Measure: Certificate of Excellence awarded Yes Yes Yes Goal: 3. Achieve Government Finance Officers Strengthen Association's (GFOA) Excellence in Budgeting Economic and Award. Financial Sustainability Measure: GFOA Excellence in Budgeting Award Yes Yes Yes achieved Goal: 4. Receive unmodified (clean) audit opinion on Strengthen the CAFR. Economic and Financial Sustainability Measure: Unmodified (clean)audit opinion received Yes Yes Yes 200 Finance Accomplishments & Goals FY 2017/18 Accomplishments • Maintained a "AAA" Implied General Obligation credit rating from Fitch Ratings, one of the few cities in California to achieve this prestigious recognition. • The Department was once again an honored recipient of the"Certificate of Achievement for Excellence in Financial Reporting" award bestowed by the Government Finance Officers Association (GFOA) for the City's Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2015/16. This was the 31•' consecutive year the City has received this award. • The Department also received the GFOA award for Outstanding Achievement in Popular Financial Reporting for the City's Popular Annual Financial Report(PAFR)for Fiscal Year 2015/16. This was the 11'h consecutive year the City has received this award. • The Department also earned the Government Finance Officers Association's Distinguished Budget Award for Fiscal Year 2016/17. To receive the award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. • The City received an unmodified (clean) audit opinion for the Fiscal Year 2016/17 CAFR by the independent accounting firm Davis Farr LLP. • The City received an unmodified (clean) audit opinion for the Fiscal Year 2016/17 Federal Single Audit. • Worked closely with the City's negotiating team by providing labor cost projections to facilitate the development of labor contracts in accordance with Ordinance No.4154—Openness in Labor Negotiations. • Worked with the City's external auditors to perform transient occupancy tax, lease revenue, concession and utility user tax audits to ensure the timely and accurate remittance of taxes and revenues to the City. • In FY 2016/17, the City increased its efforts to reduce pension liabilities and deposited an additional $1 million to the Pension Rate Stabilization Plan (PRSP). The PRSP, an IRS Section 115 Trust, has a total asset balance of$3.8 million as of September 30, 2017 to further pay down the City's unfunded liabilities. • The City's Retiree Healthcare Plan for Miscellaneous Employees is 100 percent funded as of the latest independent actuarial study performed. • Successfully upgraded the City's timekeeping software, Kronos, to maintain continued software functionality. • Successfully implemented the new Utility Billing software system and online payment and account management portal. • Increased businesses registered in the City's online database, Planetbids, by 20% and local vendor registration by 28%. • Implemented a change of the City's fiscal year from September year-end to a June year-end to realize approximately $1 million in annual savings from prepaying the City's CalPERS Unfunded Actuarial Liability payment FY 2018/19 Goals • Work with departments to control costs and ensure a balanced Fiscal Year 2018/19 Budget. • Create strategic alliances internally to eliminate unnecessary and duplicative work processes, increasing productivity and reducing costs. • Pursue innovative technology for efficiency and customer convenience to replace and enhance antiquated systems and processes. • Upgrade Kronos, the City's timekeeping software,to maintain continued functionality of the software. • Continue to work with Citywide departments to help implement a new Enterprise Land Management software system. • Implement a new Cashiering System to replace the existing antiquated system. • Receive Achievement of Excellence in Procurement Award from the National Procurement Institute (NPI). • Develop additional plans to reduce the City's unfunded liabilities. 201 ,I' Intentionally Left Blank 202 Finance Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 2,493,841 2,592,851 2,476,217 2.823.300 2,117,475 2,819,370 -0.14% Salaries, Temporary 67,866 70,400 84,383 79,530 79,530 79,530 0.00% Salaries,Overtime 74 1.408 959 Leave Payouts 107,824 94,693 127,672 Benefits 1,931,294 1,976,471 2,044,006 3,272,797 2,877,282 3,017,566 -7.80% PERSONNEL SERVICES 4,600,899 4,735,822 4,733,237 6,175,627 5,074,287 5,916,466 -4.20% OPERATING EXPENSES Equipment and Supplies 605,938 663,884 577,534 515,983 384,166 499,125 -3.27% Repairs and Maintenance 82,480 102,710 79,153 105.096 86,598 105,096 0.00% Conferences and Training 10,956 13,750 13,701 19.365 18,740 19,365 0.00% Professional Services 227,641 282,018 287,810 303.200 248,797 261,700 -13.69% Other Contract Services 742,102 651,782 811,477 666,575 570,029 671,575 0.75% Pension Payments 3,587,775 3,772,815 4,143.998 4,032,734 4,032,734 3,702,850 -8.18% Interdepartmental Charges 213,058 219,450 220.806 227,430 227,430 234,253 3.00% Expense Allowances 11,444 11,410 10,981 11,700 10,700 11,700 0.00% Other Expenses 221 78 85 OPERATING EXPENSES 5,481,172 5,717,741 6,145,375 5,882,083 5,579,194 5,505,664 -6.40% Grand Total(s) 10,082,071 10,453,563 10,878,612 12,057,710 10,653,482 11,422,130 -5.27% General Fund 5,451,956 5,658,766 5,762,862 5,935,710 4,531,482 5,987,130 0.87% Other Funds 4,630,114 4,794,797 5,115,749 6,122,000 6,122,000 5,435.000 -11.22% Grand Total(s) 10,082,071 10,453,563 10,878,612 12,057,710 10,653,482 11,422,130 •5.27% Personnel Summary 31.50 32.50 33.00 33.00 33.00 33.00 0.00 203 Finance Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 2,493,841 2,592,851 2,476,217 2,823,300 2,117,475 2,819,370 -0.14% Salaries,Temporary 67,866 70,400 84.383 79,530 79,530 79,530 0.00% Salaries,Overtime 74 1,408 959 Leave Pay Outs 107,824 94,693 127,672 Benefits 1,216,404 1,327,905 1,419,759 1,582,061 1,186,546 1,654,269 4.56% PERSONNEL SERVICES 3,886010 4087256 4108990 4,484,891 3,383,551 4553169 1.52% OPERATING EXPENSES Equipment and Supplies 605,938 663,884 577,534 515,983 384,166 499,125 -3.27% Repairs and Maintenance 82,480 102,710 79,153 105,096 86,598 105,096 0.00% Conferences and Training 10,956 13,750 13,701 19,365 18,740 19,365 0.00% Professional Services 225,182 240,718 285,711 257,100 202,697 257,100 0.00% Other Contract Services 630,169 539,116 686,878 541,575 445,029 541.575 0.00% Expense Allowances 11,444 11,410 10,981 11,700 10,700 11,700 0.00% Other Expenses 221 78 85 OPERATING EXPENSES 1,565,947 1,571,510 1,653,872 1,450,819 1,147,930 1,433,961 -1.16% Total 5,451,956 5,658,766 5,762,862 5,935,710 4,531,482 5,987,130 0.67% Personnel Summary 31.50 32.50 33.00 33.00 33.00 33.00 0.00 204 Finance Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 310,449 310,391 318,963 397,688 (308,137) 395,809 -0.47% Salaries,Temporary 10,616 1.362 1,277 9,630 9,630 9,630 0.00% Salaries, Overtime 959 Leave Payouts 10,207 2,769 Benefits 141,770 150,773 172,677 213,665 113,298 216,027 1,11% PERSONNEL SERVICES 473,041 465,295 493,875 620,983 (411,806) 621,466 0.08% OPERATING EXPENSES Equipment and Supplies 7,922 7,440 1,434 13,913 13.913 13,913 0.00% Repairs and Maintenance 564 6,014 9.374 6,014 0.00% Conferences and Training 2,042 3,438 4,168 5,865 5.865 5,865 0.00% Professional Services 8,000 64,323 181.105 67,500 82,000 67,500 0.00% Other Contract Services 9,863 2,851 12,478 36,500 Expense Allowances 6,023 5,964 5,586 6,000 6,000 6,000 0.00% OPERATING EXPENSES 33,850 84,579 204,771 99,292 153,652 99,292 0.00% Total 506,891 549,874 698,647 720,275 (258,154) 720,7581 0.07% Significant Changes On December 18, 2017. City Council approved changing the fiscal year from October 1st through September 30th to July 1st through June 30th. As a result, the FY 2017/18 revised budget was adjusted to reflect the year ending June 30, 2018. The Administration budget reflects the payroll adjustments for the department. FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Chief Financial Officer 0.00 1.00 1 00 1.00 1.00 1.00 0.00 Director of FinanceA 1.00 0.00 000 0.00 0.00 0.00 0,00 Administrative Analyst Senior 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 1.50 1.50 1.50 1.50 1.50 1.50 0.00 Senior Finance Analyst 0.00 0.00 1.00 1.00 0.00 0.00 0,00 A 0.10 FTE funded 6y Workers'Compensation Fund. Total 3.50 3.50 3.50 3.50 2.50 2.50 0.00 205 Finance Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Services PERSONNEL SERVICES Salaries, Permanent 661,534 703,936 756,454 772,476 772,476 773,123 0,08°% Salaries, Temporary 3,018 Salaries, Overtime 1,408 Leave Payouts 30,389 26,765 39,684 Benefits 322,416 347,822 407,963 433,079 413,092 452,313 4.44% PERSONNEL SERVICES 1,017,358 1,079,930 1,204,101 1,205,555 1,185,567 1,225,436 1.65% OPERATING EXPENSES Equipment and Supplies 38,645 17,219 5,422 4,650 4,770 4,650 0.00% Conferences and Training 4,555 3,145 5,598 5,000 5,000 5,000 0.00% Professional Services 144,540 161,997 101,144 189,600 120,000 189,600 0.00% Other Contract Services 5,700 15,913 72,795 OPERATING EXPENSES 193,439 198,274 184,958 199,250 129,770 199,250 0.00% Total 1,210,797 1,278,204 1,389,060 1,404,805 1,315,337 1,424,686 1.42°/a Significant Changes The Accounting Services Division includes funding for professional services related to audit and other consulting services. The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Finance Manager-AccountingA 1.00 1_00 1 00 1.00 1 00 1.00 0.00 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Payroll Specialist' 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Project ManagerAA 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Accountant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Accounting TechnicianAA 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Senior Payroll Technician' 1.00 2.00 2.00 2.00 2.00 2.00 0.00 A 0.10 FTE funded by Workers'Compensation Fund. AA 0.05 FTE funded by Workers'Compensation Fund. Payroll FTE transferred from Budget Management in FY 14115 Total 8.00 9.00 9.00 9.00 9.00 9.00 1 0,00 206 Finance Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Budget Management PERSONNEL SERVICES Salaries, Permanent 324,875 306,930 253,597 322,138 322,138 325,561 1.06% Salaries,Temporary 16,380 14,084 Leave Payouts 15,442 14,915 10,379 Benefits 136,064 143,516 151,452 187,567 174,139 191,639 2.17% PERSONNEL SERVICES 476,380 481,741 429,511 509,705 496,276 517,200 1.47% OPERATING EXPENSES Equipment and Supplies 15,563 16,401 14,853 15,000 25,000 15,000 0.00% Repairs and Maintenance 5,000 5,000 5,200 5,200 5,200 0,00% Conferences and Training 2,145 1,125 195 5,000 5,000 5,000 0.00% Professional Services 72,642 14,399 Other Contract Services 37,531 OPERATING EXPENSES 90,349 36,925 57,579 25,200 35,200 25,200 0.00% Total 566,729 518,666 487,090 534,905 531,476 542,400 1.40% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017118 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Finance Manager- BudgetA 1.00 1.00 1.00 1,00 1,00 1 00 0.00 Administrative Analyst Senior 2.00 2.00 1,00 1.00 0.00 0.00 0,00 Senior Finance Analyst AA 0.00 0.00 1.00 1.00 4.00 4.00 0.00 A 0.08 FTE funded by Workers'Compensation Fund. AA 0.15 FTE funded by Workers'Compensation Fund. Total 3.00 3.00 3.00 3.00 5.00 5.00 0.00 207 Finance Adopted Budget - FY 2018119 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Cashiering & Collections Services PERSONNEL SERVICES Salaries, Permanent 406,592 448,229 431,857 496,569 496,569 499.966 0.68% Salaries,Temporary 46,223 41,093 48,402 52,350 52,350 52.350 0.00% Salaries, Overtime 49 Leave Payouts 23,548 20,410 27,161 Benefits 195,112 227,660 244,986 274,690 261,317 283,250 3.12% PERSONNEL SERVICES 671,524 737392 752,406 823,608 810,236 835,566 1.45% OPERATING EXPENSES Equipment and Supplies 16,796 33.777 10,899 10.000 7,402 10,000 0,00% Repairs and Maintenance 11,818 11.541 8,620 15,000 12,863 15,000 0.00% Conferences and Training 877 3,947 1,180 2,500 1,875 2,500 0,00% Professional Services 3,462 697 Other Contract Services 351,483 261,804 242,073 274,575 230,863 274,575 0.00% Expense Allowances 5,421 5,446 5,396 5,700 4.700 5,700 0.00% Other Ex enses 29 OPERATING EXPENSES 386,366 316,516 271,629 307,775 258,401 307, 775 0.00% Total 1,057,890 1,053,908 1,024,035 1,131,383 1,068,637 1,143,341 1 1.06% Significant Changes The Cashiering and Collections Services Division's budget contains funding for Other Contract Services related to contracted parking citation processing costs and credit card fees. The increase in Personnel Services is mostly due to the increased cost o benefits. FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year FinanceManager-Treasury 1.00 1,00 1.00 1.00 1.00 1.00 0,00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Administrative Analyst 0.00 0.00 0.50 0.50 0.50 0.50 0.00 Accounting Technician Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II' 3.00 3,00 3.00 3.00 3.00 3.00 0.00 '0.75 FTE funded by the Public Works Department. Total 6.00 6.00 6.50 6.50 5.50 5.50 6.00 208 Finance Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fiscal Services PERSONNEL SERVICES Salaries, Permanent 790,391 823,365 715,347 834,431 834,431 824,911 -1.14% Salaries,Temporary 8,009 11,565 20,620 17,550 17,550 17,550 0,00% Salaries, Overtime 25 Leave Payouts 28,238 29,834 50,447 Benefits 421,043 458,133 442,681 473,059 451,297 511,040 8.03% PERSONNEL SERVICES 1,247,706 1,322,897 1,229,096 1,325 040 1,303,277 1,353,501 2.15% OPERATING EXPENSES Equipment and Supplies 527,012 589,047 544,926 472,420 333,080 455,562 -3.57% Repairs and Maintenance 70,662 85,605 65,533 78,882 59,161 78,882 0.00% Conferences and Training 1,338 2,095 2,559 1,000 1,000 1,000 0.00% Other Contract Services 263,122 258,549 322,001 267,000 177,666 267,000 0.00% Other Expenses 192 78 85 OPERATING EXPENSES 861,942 935,218 934,935 819,302 570,908 802,444 -2.06% Total 2,109,648 2,258,115 2,164,031 2,144,342 1,874,185 2,155,945 0.54% Significant Changes The budget for the Fiscal Services Division contains funding for Citywide paper, supplies, reprographics, utility billing, printing, and mailing services. The Equipment and Supplies budget reduced by $16,858 to offset the increased Personnel Cost due to a budget exchange of one (1)Accounting Technician Supervisor position to one (1)Business License Supervisor position for a net neutral fiscal impact.The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014115 FY 2015/16 FY 2016117 FY 2017118 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Finance Manager-Fiscal Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Business License Supervisor 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Senior Accounting Technician 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Field Service Representative 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 4.00 4.00 4.00 4.00 4.00 4.00 0,00 Accounting Technician Supervisor 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Bu er 2.00 2.00 2.00 2.00 2,00 2.00 0.00 Total 11.00 11.00 11.00 11.00 11.00 11.00 0.00 209 Finance Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Retiree Insurance Fund (702), Retirement Supplement(703), Section 115 716 PERSONNEL SERVICES Benefits 714,889 648,566 624,247 1,690,736 1,690,736 1,363,297 -19.37% PERSONNEL SERVICES 714,889 648,566 624,247 1,690,736 1,690,736 1,363,297 -19.37% OPERATING EXPENSES Professional Services 2,459 41,300 2,100 46,100 46,100 4,600 -90.02% Other Contract Services 111,933 112,666 124,599 125,000 125,000 130,000 4.00% Pension Payments 3,587,775 3,772,815 4,143,998 4.032,734 4,032,734 3,702,850 -8.18% Interdepartmental Charges 213,058 219,450 220,805 227,430 227,430 234,253 3.00% OPERATING EXPENSES 3,915,225 4,146,231 4,491,502 4,431,264 4,431,264 4,071,703 -8.11% Total 4,630,114 4,794,797 5,115,749 6,122,000 6,122,000 5,435,000 -11.221% Significant Changes The budget reflects Retiree Medical and Retiree Supplemental Pension costs in accordance with employee contracts. Pension payments reflect the City's contribution toward the Retiree Supplemental Pension Plan and the City's prepayments for unfunded liabilities.The Benefits payment reflects the City's contribution toward the Retiree Medical(OPEB)plan and the City's prepayments for the Plan's unfunded liabilities.As of 9/30/14, the unfunded liability for Miscellaneous employees has been paid off six years ahead of schedule; therefore, the FY 2018/19 Benefits budget reflects the City's contribution towards the Normal Cost for both Miscellaneous and Safety with an unfunded liability payment for Safety only.The FY 2018/19 Adopted Budget continues funding for the City's award- winning "25 to 10" and "16 to 10" Plans for Retiree Medical and Supplemental Benefits respectively. If prepayments continue for the Unfunded Liabilities, it is expected the Unfunded Liabilities will be paid off for these Plans by FY 2023/24, assuming actuarial and market assumptions apply. FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00702 Retiree Insurance Fund 1,890,949 4,245,947 2,804,997 1,789,000 1,789,000 1,435,000 (354,000) 00703 Retirement Supplement 6,643,240 9,155,065 10,555,285 4,333,000 4,333,000 4,000,000 (333,000) 00716 Section 115 Trust 2,500,000 1,294,379 Total 8,534,189 15,901,012 14,654,661 6,122,000 6,122,000 5,435,000 (687,000) 210 Finance Adopted Budget - FY 2018119 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year FIN Finance ADM Administration 10035201 Finance Administration 506,891 549,874 698,647 720,275 258,154 720,758 0.07% ADM Administration 506,891 549,874 698,647 720,275 258154 720,758 0.07% ATG Accounting Services 10035205 Accounting Services 1,210,797 1,278,204 1,389,060 1,404,805 1,315,337 1,424,686 1.42% ATG Accounting Services 1,210,797 1,278,204 1,389,060 1,404,805 1,315,337 1,424,686 1.42% BGT Budget Management 10035204 Budget Management 566,729 518,666 487,090 534,905 531,476 542,400 1.40% BGT Budget Management 566,729 518,666 487,090 534,905 531,476 542,400 1.40% CSC Cashiering & Collections 10035209 Cash ierin /Collections 1,057,890 1,053,908 1,024,035 1,131,383 1,068,637 1,143,341 1.06% CSC Cashierin &Collections 1,057,890 1,053,908 1,024,035 1,131,383 1,068,637 1,143,341 1.06% FS Fiscal Services 10035206 Fiscal Services 2,109,648 2,258,115 2,164,031 2,144,342 1,874,185 2,155,945 0.54% FS Fiscal Services 2,109,648 2,258,115 2164031 2,144,342 1,874,185 2,155,945 0.54% Other Funds 70235202 Retirement Medical Supplement 777.155 737,730 685,227 1,789,000 1,789,000 1,435,000 -19.79% 70335203 Retirement Supplement 3,852,959 4,057,067 4,423,973 4,333,000 4,333,000 4,000,000 -7.69% 71635101 Section 115 Trust 6,549 Other Funds 4,630,114 4,794,797 5,115,749 8122 000 8122 000 5,435,000 -11.22% General Fund 5,451,956 5,658,766 5,762,862 5,935,710 4,531,482 5,987,130 0.87% Other Funds 4,630,114 4,794,797 5,115,749 6,122,000 6,122,000 5,435,000 -11.22% Grand Totals) 10,082,071 10,453,563 10,878,612 12,057,710 10,653,482 11,422,130 5.27% 211 Intentionally Left Blank 212 City of Huntington Beach Fire Adopted Budget — FY 2018/19 B Fire Chief FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONSE MARINE SAFETY Fire Division Chief ADMINISTRATION Fire Division Chief Marine Safety Division Chief Administrative Secretary Administrative Analyst Sr(2) Marine Safety Lieutenant(3) Administrative Aide FIRE SUPPRESSION Marine Safety Officer II(10) PROGRAMS Administrative Assistant Fire Battalion Chef(3) Administrative Secretary Assistant Fire Marshal Administrative Rre Captain(2) Fire Protection Analyst(2) F RIF RIFMFD Fire Captain(30) Fire Prevention Inspector (3) Fire Medical Coordinator Fire Engineer(30) Senior Permit Technician Accounting Technician II(2) Firefighter Paramedic(48) Office Assistant It Firefighter(12) C RTIFIFRTIFIF EDUNIFIFD Ambulance Operator(30) PROGRAM AGE NCV Fire Prevention Inspector 8 HOM AFI NDSErI IRITV TRAINING Administrative Secretary Fire Battalion Chef Fire Battalion Chef Emergency Services Administrative Fire Captain Coordinator EMERGENCY MFDICAI CENTRAL TOP RATIONS SERVICE AUTHORITY Emergency Medical Services Fire Training Maintenance Coordinator Technician Administrative Secretary 213 Fire Department Descriptions The Huntington Beach Fire Department is dedicated to providing the highest quality fire, marine safety and emergency medical services to protect our community. Providing a balanced approach to life and property protection supports this mission. The Department provides "all-risk' services and response for fire suppression, fire prevention, technical rescue, hazardous materials and weapons of mass destruction, disaster preparedness, marine safety, emergency medical and ambulance transport. Fire training is provided through the regional Central Net Training Center located in the center of the City. FireMed, a membership-based program, continues to provide significant financial support to the level of emergency medical services provided for the City, while offsetting delivery costs. Fire Administration The purpose of the Fire Administration Division is to provide management, research, clerical, financial, and records support for all Fire Department programs. Fire Administration establishes and modifies Fire Department strategies, tactics, and policies; administers the Central Net Operations Joint Powers Authority Training Center and FireMed Membership Program; and is a member of MetroNet, an eight-city Joint Powers Authority for fire and medical emergency dispatch. The Fire Department is also a member of the Orange County-City Hazardous Materials Emergency Response Authority. Fire Prevention The Fire Prevention Division is responsible for enforcing local, state, and federal codes in order to reduce the loss of life and property from preventable fires and other emergencies. This is accomplished through inspection and code enforcement, plan review, public education and fire investigative services. Fire Prevention Inspectors conduct various inspections of buildings and facilities to ensure that the construction and use is compliant with the Fire Code. The Fire Protection Analysts review and approve development plans, as well as various fire protection and life safety system plans to maintain compliance with the Fire Code and other regulations. Oil inspections are conducted to enforce regulations in environmental and oil industry safety, including the Huntington Beach Oil Code. The Fire Prevention Division operates the Hazardous Materials Business Plan Program (HMBP) as a participating agency to the Certified Unified Program Agency (CUPA). HMBP is responsible for identifying, inspecting, and monitoring businesses that use and store hazardous materials. Fire Investigators determine the origin and cause of fires and conduct criminal investigations in cooperation with the Police Department. The Division includes the Emergency Management and Homeland Security Office, which develops and coordinates disaster plans and programs for businesses, schools, civic groups, and the public. This office provides City disaster preparedness and weapons of mass destruction programs and coordinates the Community Emergency Response Team (CERT) and Radio Amateur Civil Emergency Services (RACES) volunteers. Finally, the Fire Prevention Division oversees a volunteer Senior Home Inspection Program (SHIP), arranges for fire station tours and coordinates the annual open house. Emergency Response The Emergency Response Division provides a professionally trained and well-equipped emergency force for fire, medical, rescue, and hazardous materials response. This Division conducts annual life safety inspections; education programs; fire service training; and apparatus, equipment and fire station maintenance. Emergency response is delivered from eight stations that are strategically located to provide for timely emergency responses. Paramedic engine companies are located in each of the eight stations and staffed by four personnel. This configuration provides a uniform level of life safety protection for fire and emergency medical calls to meet the rapidly increasing call volumes the City has been experiencing over a number of years. Additionally, two truck companies, a State Office of Emergency Services engine, a hazardous materials response vehicle, a mobile decontamination unit, an urban search and rescue/light and air vehicle, six City-operated emergency transport units and a Battalion Chief/shift commander complete the 24-hour emergency response capabilities. Hazmat personnel provide emergency response and train Fire Department employees in hazmat response protocols and procedures. The Fire Department is able to provide this broad scope of emergency service delivery through cross training of personnel in various disciplines. The Division includes the Central Net Training Center staff who provide mandated training for Fire Department personnel. The Division also coordinates with the Fleet Services Division of the Public Works Department for apparatus procurement, repairs, and maintenance. 214 Fire Department Descriptions Marine Safety The primary goal and purpose of Marine Safety is to provide quality open water and beach safety through education, prevention, and emergency response. Marine Safety provides year-round lifeguard services on the City's beach, including medical aid and code enforcement services, I manages the summer Junior Lifeguard Program and provides . — -�.. staffing as required. Lifeguard services are also provided to Sunset Beach. The Division is comprised of 14 permanent _ - Marine Safety Officers and management staff, and is T supported by more than 150 recurrent ocean lifeguards. Ongoing Activities & Projects Fire Administration • Provide overall administration, leadership, management and support for the Fire Department. • Maintain auto aid agreements with surrounding fire suppression and medical response agencies. • Administer Homeland Security Grants, purchase designated equipment, and coordinate City weapons of mass destruction training. • Continue strategic planning and accomplish all goals identified in the three-year plan. • Represent the City of Huntington Beach on MetroNet Joint Powers Authority Board, Central Net Training Authority Board and Orange County-City Hazardous Materials Emergency Response Authority. Fire Prevention • Complete fire protection system plan reviews. • Conduct fire investigations. • Enforce the 2016 California Fire Code, Huntington Beach Municipal Code and City specifications. • Complete plan reviews for development projects and permit issuance. • Conduct development/construction related inspections, permit inspections and mandated City and State fire prevention/life safety inspections. • Provide review and planning for emergency responses to major events and activities in the City. • Maintain records retention system for occupancies, fire protection systems and Hazardous Materials Business Plan (HMBP) Program. • Respond to records requests for occupancy files, fire protection systems, HMBP Program and emergency responses. • Complete development reviews for entitlements and zoning administrator approvals and provide Fire Department requirements to the Community Development Department. • Perform methane barrier and oil well plan reviews and inspections. • Conduct hazardous materials disclosure inspections and maintain hazardous materials disclosure records and emergency plans. • Respond to citizen inquiries regarding fire prevention, inspection, and education. • Provide fire prevention support and training to emergency response personnel. 215 -Fire Ongoing Activities& Projects Emergency Response • Provide rapid emergency response for medical, fire, urban search and rescue, wildland fire and hazardous materials incidents. • Continue Emergency Medical Service electronic patient care y documentation and emergency medical service skills review for all Emergency Medical Technicians (EMTs) and Firefighter r \ ' Paramedics. yY • Update Department Organization and Operations Manuals, policies n{ and plans to reflect current procedures and regulations. • Update Training Manual to reflect current standards and procedures. • Coordinate inspections, repairs and/or preventive maintenance on emergency response apparatus and facilities. • Complete the purchase of fire apparatus and continue the ongoing purchase of firefighter turnouts, hose, air cylinders, and other essential firefighting and safety equipment. • Continue to train firefighters on emergency response skills and techniques necessary for safe and effective operations during "all-risk" incidents and events. • Identify, purchase, store and maintain personnel protective equipment, pharmaceuticals and response equipment used for incidents involving hazardous materials and weapons of mass destruction. • As part of the Urban Search and Rescue Program (US&R), continue to maintain a state of operational readiness to respond to complex rescue incidents, such as collapsed buildings, trench rescues, confined space rescues and other related emergencies. Marine Safety • Provide year-round lifeguard, medical and enforcement services to a three-and-a-half mile City beach area including Sunset Beach. • Manage and coordinate the City's Junior Lifeguard Program, including beach safety education, medical and lifesaving training, competitions and field trips for 850 participants. • Continue to provide training of Marine Safety Division personnel in order to maintain operational readiness for responses in the marine environment, medical aids and enforcement incidents. • Meet all training and other requirements in order to maintain Advance Lifeguard Agency Certification through the United States Lifesaving Association. r... •Irl.Md :.�..:1 216 Fire Performance Measures Results of the Citys performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018119 are presented below. The last goal in the performance measure listed below is a new goal and has no historical data. FY 2016/17 FY 2017/18 FY 2018/19 Strategic ACTUAL ACTUAL* ADOPTED Plan Goal Goal: 1. Provide at least 12,000 emergency medical transports Enhance and annually. Maintain Public Safety Measure: #of emergency medical transports provided 12,100 9,230' 12,400 Goal: 2. Complete 100% of life safety and fire permit Enhance inspections and 100% of State mandated occupancy and inspections assigned. Maintain Public Safety Measure: •of life safety and permit inspections completed 97% 98% 99% % of State mandated occupancy inspections N/A 100% 100% completed Goal: 3. Continually maintain 250 Community Emergency Enhance Response Team (CERT), 75 Radio Amateur Civil and Emergency Services (RACES), and 10 Senior Home Maintain Inspection Program(SHIP)volunteers. Public Safety Measure: #CERT volunteers 250 250 250 #of RACES volunteers 75 75 75 #of SHIP volunteers 10 10 10 Goal: 4. Ensure 100%of Lifeguards and Marine Safety Officers Enhance complete United States Lifesaving Association (USLA) and requirements to maintain Advanced Certified Lifeguard Maintain Agency status. Public Safety Measure: %of Lifeguards and Marine Safety Officers completing 100% 100% 100% USLA Advanced Certified Lifeguard Agency status Goal: 5. Pursuant to the City's General Plan, Section PSI-P.2, Enhance and provide emergency responses: Maintain Public Safety Distribution of Fire Stations: To treat medical patients and control small fires, the first-due unit should arrive within 7:30 minutes/seconds, 90% of the time,from the receipt of the 9-1-1 call in the Metro Net Communications Center. This equates to a 1:30- minute dispatch time, a 2-minute company turnout time,and a 4-minute drive in most populated areas. Measure: % of medical and fire responses in 7:30 minutes or N/A N/A 90% less. 'Adjusted due to nine-month fiscal year 217 Fire Performance Measures FY 2016/17 FY 2017/18 FY 2018/19 Strategic ACTUAL ACTUAL* PROPOSED Plan Goal Goal: 5. Continued: Enhance Multi-Unit Responses: To confine fires near the and Maintain room of origin, and to treat up to five medical patients Public at once, a multiple-unit response with a minimum of Safety three engines, one quint/ladder truck, and one Battalion Chief totaling 17 personnel should arrive within 11:30 minutes from the time of 9-1-1 call receipt in fire dispatch, 90%of the time. This equates to 1:30- minute/second dispatch time, 2 minutes company tumour time, and 8 minutes' drive time spacing for multiple units in the most populated areas. Measure %of multi-unit responses in 11:30 minutes or less. N/A N/A 90% Hazardous Materials Responses: Provide hazardous materials response designed to protect the community from the hazards associated with uncontrolled release of hazardous and toxic materials. The fundamental mission of the City response is to minimize or halt the release of a hazardous substance so it has minimal impact on the community. This can be achieved with a travel time for the first company capable of investigating a HazMat release at the operations level within 7:30 minutes/seconds total response time or less, 90%of the time. Measure % of hazardous materials responses in 7:30 minutes N/A N/A 90% or less. Technical Rescue: Respond to technical rescue emergencies as efficiently and effectively as possible with enough trained personnel to facilitate a successful rescue. Achieve a travel time for the first-due company for size-up of the rescue within 7:30 minutes/seconds total response time or less, 90% of the time. Assemble additional resources for technical rescue capable of initiating a rescue within a total response time of 11:30 minutes/seconds, 90% of the time. Measure N/A N/A 90% % of technical rescue responses in 7:30/11:30 minutes or less. Emergency Medical Services: The City should continue to provide ambulance services in all neighborhoods within at least 11:30 minutes/seconds total response time. Measure N/A N/A 100% %of ambulance service responses in 11:30 minutes or less. *Adjusted due to nine onth fiscal year 218 Fire Accomplishments &Goals FY 2017/18 Accomplishments • Provided 20,740 medical, fire, hazardous materials and other emergency responses in 2017. • Provided 9,230 emergency medical transports, as part of a program generating $6 million in revenue; number was reduced for nine month fiscal year(normally over 12,000). • Received a 99%customer service satisfaction rating for FY 2017/18. • Increased use of technology for emergency response, mapping and personnel training. • Continued to refine use of an Electronic Pre-Hospital Care(e-PCR)reporting system. • Performed 2,230 bureau fire inspections, 5,080 fire company fire inspections and 1,900 development and fire protection/life safety plan checks, yielding over$1 million in general fund revenue. • Completed 235 hazardous materials inspections. • Conducted Fire Department Open House with over 900 attendees. • The Marine Safety Division was recognized by the United States Lifesaving Association for maintaining its Advanced Lifeguard Agency Certification. • Performed over 176,000 Lifeguard preventative actions and conducted over 3,500 water rescues. • Conducted a Junior Lifeguard Program with 920 participants. • Revised and implemented risk based fire prevention inspection frequencies. • Replaced rescue personal watercraft, two lifeguard towers, dive team equipment and completed replacement of 800 Megahertz Marine Safety portable and mobile radios. • Completed participation in Community Paramedicine Pilot Study to evaluate the feasibility of offering patients the option to be transported to an urgent care center instead of a hospital. • Completed a Standards of Cover evaluation to assess the overall distribution and effectiveness of Fire Department services to meet community risks. • Adopted new master fee schedule and transitioned to valuation based fees for development projects. • Received City Council approval for Junior Lifeguard Program enhancements in addition to the traditional half-day format, an all-day option and a youth orientation program for 6-8 year olds were added. • As part of the statewide mutual aid system, responded to nine strike team requests for help with major fires and other serious disasters. FY 2018/19 Goals • Maintain a state of operational readiness to meet the increasing demand for response to fire, medical, hazardous materials, urban search and rescue, and other all-risk emergency incidents. • Purchase and place into service fire apparatus and safety equipment. • Continue quality assurance for Emergency Medical Service technology upgrades. • Provide additional Emergency Operations Center training to ensure City staff members are fully equipped to assume their roles in the event of a major emergency. • Evaluate the success of peak load staffing by the emergency transport services pilot program, including evaluation of response times, costs,fees and other program elements. • Maintain Advance Lifeguard Agency Certification. • Maintain corporate sponsorships for lifeguard towers and vehicles. • Implement the new Junior Lifeguard program enhancements, including an all-day option and a youth orientation program for 6-8 year olds. • Transition to an integrated software system to increase efficiency in completing inspections, pre-fire planning, and retrieval of hazardous materials information using a custom iPad application. • Overhaul the Fire Prevention manual to conform to the National Fire Protection Authority (NFPA) 1730 Standard. • Continue to improve customer service through improved training, policies and procedures. • Recruit and develop personnel to fill vacancies and promotional opportunities and implement formal succession planning program to ensure employees are ready to assume higher positions. • Provide fire and emergency medical services for large special events, including the Air Show, Surf City Marathon, and U.S. Open of Surfing. • Enhance Code 3 response capabilities for Safety Officers/Training staff in order to provide additional support for emergency operations. 219 Intentionally Left Blank 220 Fire Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 20,421,837 20,171,096 19,945.391 22.028,458 16,582,870 22,264,056 1.07% Salaries,Temporary 1,082.045 1,092,421 1,017,768 1,180,401 492,010 1,181,215 0.07% Salaries,Overtime 6,219.819 6,743,268 7,137,079 4,787,014 3,653,272 4,787,014 0.00% Leave Pay Outs 454,043 425,652 473,315 Benefits 13,713,233 14,230,499 14,964,240 16,083,412 11,870,942 16,752,157 4.16% PERSONNEL SERVICES 41,890,977 42,662 937 43,537,793 44,079 285 32,599,094 44 984442 2.05% OPERATING EXPENSES Utilities 50,323 31,026 46,903 39,400 38.145 39,400 0.00% Purchased Water 489 446 406 1,000 1,000 -100.00% Equipment and Supplies 1,051,127 993,410 925,444 1,018,342 974,494 1,011,832 -0.64% Repairs and Maintenance 333,222 211,234 288,359 247,447 206,308 246,247 -0.48% Conferences and Training 114,950 100,289 105,629 135,284 124,517 132,784 -1.85% Professional Services 849,853 1,130,350 1,092,723 526,491 824,364 526.491 0.00% Other Contract Services 142,212 205,336 113,104 174,302 211,379 179,802 3.16% Rental Expense 90,215 104,502 85,466 98,300 87,100 98,300 0.00% Insurance 5,293 5,308 5,300 5.300 5,300 0.00% Payments to Other Governments 993,098 1,075,174 1,138,230 1,195,745 951,261 1,263,799 5.69% Expense Allowances 27,099 28,884 26,743 22,152 21,050 22,152 0.00% Other Expenses 11,941 12,046 31,448 14,300 13,740 10,800 -24.48% OPERATING EXPENSES 3,664,530 3,897,990 3,859,763 3,478,063 3,458,658 3,536,907 1.69% CAPITAL EXPENDITURES Improvements 215,720 190,154 126,869 37.000 37.000 143,000 286.49% Equipment 19,892 204,498 18,374 CAPITAL EXPENDITURES 235,612 394,652 145,243 37,000 37,000 143,000 286.49% NON-OPERATING EXPENSES Transfers to Other Funds 13.000 18.862 13,000 13.000 13.000 0.00% NON-OPERATING EXPENSES 13,000 18,862 13,000 13,000 13,000 0.00% Grand Totals) 45,804,118 46,974,441 47,542,800 47,607,348 36,107,752 48,677,349 2.25% General Fund 44,891,741 46,111,933 46,745,304 46,882,898 35,204,284 47,883,692 2,13% Other Funds 912,377 862,508 797,496 724,450 903,468 793,657 9,55% Grand Totai 45,804,118 46,974,441 47,542,800 47,607,348 36,107,752 413,677,3491 2.25% Personnel Summary 198.00 198.00 198.00 198.00 198.00 198.00 0.00 221 Fire Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 20,156.809 19,918,271 19,751,548 21,740,190 16,305,141 21,976,749 1.09% Salaries,Temporary 1,045,130 1,062.121 992.760 1,112,901 424,510 1,135,901 2.07% Salaries, Overtime 6,211,293 6,730.725 7,125.575 4,758,014 3,620,454 4,758.014 0.00% Leave Pay Outs 440,469 430,283 466,851 Benefits 13,579,112 14,090,736 14,809,585 15,914,127 11.709,027 16,587,308 4.23% PERSONNEL SERVICES 41,432,813 42 232135 43,146 319 43,525,232 32 059132 44457 972 2.14% OPERATING EXPENSES Utilities 8,308 6,611 6,933 2,900 1,645 2,900 0.00% Equipment and Supplies 938,891 928,731 850,039 975,651 829,171 975,651 0.00% Repairs and Maintenance 316,927 200,984 274,721 234,501 193,363 234,501 0.00% Conferences and Training 108,038 95,681 101,709 121,034 109,675 121,034 0.00% Professional Services 849,646 1,087,600 991,353 526.491 808,614 526,491 0.00% Other Contract Services 94,904 163,133 78,576 170,092 133,033 170,092 0,00% Rental Expense 90,215 104,502 85,466 98,300 87,100 98.300 0.00% Payments to Other Governments 993,098 1,075.174 1,138,230 1,195,745 951,261 1,263,799 5.69% Expense Allowances 27,099 28,884 26,735 22,152 21,050 22,152 0.00% Other Expenses 11,909 12,046 30,874 10,800 10,240 10,800 0.00% OPERATING EXPENSES 3,439,035 3,703,346 3,584,636 3,357,666 3,145,152 3,425,720 2.03% CAPITAL EXPENDITURES Equipment 19.892 170,589 14,349 CAPITAL EXPENDITURES 19,892 170,589 14,349 NON-OPERATING EXPENSES Transfers to Other Funds 5.862 NON-OPERATING EXPENSES 5,862 Total 44,891,741 46,111,933 46,745,304 46,882,898 35,204,284 47,883,692 Personnel Summary 194.00 194.00 194.00 194.00 194.00 194.00 0.00 222 Fire Adopted Budget - FY 2018119 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 656,523 565,292 661,296 674,205 (4,760,843) 718,197 6.53% Salaries,Temporary (28) 4,918 14,321 16,000 11,000 16,000 0.00% Salaries,Overtime 6,603 7,620 4,466 10,700 3,740 10,700 0,00% Leave Payouts 32.909 22,795 40,879 Benefits 383,081 341,504 500,876 439,792 3,022,689 449,307 2.16% PERSONNEL SERVICES 1,079,087 942,129 1,221,838 1,140,697 7,768,792 1,194,204 4.69% OPERATING EXPENSES Utilities 2.304 2,197 2,662 Equipment and Supplies 14,822 13,150 22,031 51,090 42,250 51,090 0.00% Repairs and Maintenance 300 2,571 3,449 2,750 2,310 2,750 0.00% Conferences and Training 2,637 2,338 24,984 2,500 2,185 2,500 0.00% Professional Services 48 497 Other Contract Services 5.137 26,763 122 6,250 6,130 6,250 0.00% Rental Expense 3,155 2,620 1,966 3,000 1,850 3,000 0.00% Other Expenses 140 33 277 OPERATING EXPENSES 28,544 50,169 55,491 65,590 54,725 65,590 0.00% CAPITAL EXPENDITURES Equipment 10,000 CAPITAL EXPENDITURES 10,000 NON-OPERATING EXPENSES Transfers to Other Funds 5,862 NON-OPERATING EXPENSES 5,862 Total 1,117,631 998,160 1,277,329 1,206,287 (7,714,067) 1,259,794 Significant Changes The Personnel Services increase is due to the upgrade of an Accounting Technician II position to Administrative Analyst Senior position. On December 18, 2017, City Council approved changing the fiscal year from October 1st through September 30th to July 1st through June 30th. As a result, the FY 2017/18 revised budget was adjusted to reflect the year ending June 30, 2018. The Administration budget reflects the payroll adjustments for the department. FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Battalion Chief 1,00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 2.00 2.00 0.00 Emergency Services Coordinator 1 00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1,00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Total 7.00 7.00 7.00 7.00 7.00 7.00 0.00 223 Fire Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Emergency Response PERSONNEL SERVICES Salaries, Permanent 14,271,382 14,098,197 13,861,327 15,349,825 15,349,825 15,583,537 1.52% Salaries,Temporary 529 10,000 10,000 0.00% Salaries,Overtime 4,625,286 4,731,613 5,306,788 3,623,630 2,780,962 3,623,630 0.00% Leave Pay Outs 307,200 315,760 317,803 Benefits 9,684,497 10,071,153 10,508,474 11,352,476 10,805,089 11,953,744 5.30% PERSONNEL SERVICES 28,888,894 29,216,722 29,994,392 30,335,931 28,935,076 31,170,911 2.75% OPERATING EXPENSES Utilities 2,759 2,891 2,578 Equipment and Supplies 351.302 341,647 256.612 342,088 301,018 342,088 0.00% Repairs and Maintenance 142,768 115,136 157,626 130,318 122,430 130,318 0.00% Conferences and Training 49,196 29,189 38,697 22,334 18,540 22,334 0,00% Professional Services 26,711 118,774 98,648 41,050 42,112 41,050 0.00% Other Contract Services 11,893 54,666 3,337 6,000 9,600 6,000 0,00% Rental Expense 1,864 937 Payments to Other Governments 993,098 1,075,174 1,138,230 1.195,745 951,261 1,263,799 5.69% Expense Allowances 22,976 25,053 20,934 15,950 15,950 15,950 0.00% Other Expenses 2,502 4,587 4,258 3,300 2.740 3,300 0.00% OPERATING EXPENSES 1,603,205 1,768,982 1,721,857 1,756,785 1,463,651 1,824,839 3.87% CAPITAL EXPENDITURES Equipment 1,468 103,536 14,349 CAPITAL EXPENDITURES 1,468 103,536 14,349 Total 30,493,568 31,089,240 31,730,598 32,092,716 30,399,527 32,995,750 2.81%n Significant Changes The Personnel Services increase is mostly due to the increased cost of benefits. Payments to Other Governments increased$68,054 to fund the additional cost of the City's share of emergency dispatching services provided by Metro Cities Joint Powers Authority. FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Division Chief 1.00 1.00 1,00 1.00 1.00 1.00 0.00 Fire Battalion Chief' 4.00 4.00 4.00 4.00 4.00 4.00 0,00 Deputy Fire Marshal" 2.00 2.00 2.00 2.00 0.00 0.00 0.00 Administrative Fire Captain" 0.00 0.00 0.00 0.00 2.00 2.00 0,00 Fire Captain 30.00 30.00 30.00 30.00 30.00 30.00 0.00 Fire Engineer 30.00 30.00 30.00 30.00 30.00 30.00 0.00 Firefighter Paramedic 36.00 36.00 36.00 36.00 36.00 36.00 0.00 Firefighter 12.00 12.00 12.00 12.00 12.00 12.00 0.00 'LO FTE Funded in FY 17118 "2.0 FTEs Defunded A0.10 FTE Hazardous Materials Specialist funded here but reflected in Other Funds CUPA Fund 501 Total 115.00 115.00 115.00 115.00 115.00 115.00 0.00 224 Fire Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Prevention PERSONNEL SERVICES Salaries, Permanent 869,967 883,744 927,564 975,061 975,061 975,935 0,09% Salaries,Temporary 3,059 947 1,343 Salaries,Overtime 106,323 456,059 384,549 76,184 57,132 76,184 0.00% Leave Payouts 53,071 58,335 54,250 Benefits 466,359 541,072 595,657 588,626 559,870 592,950 0.73% PERSONNEL SERVICES 1,498,780 1,940,157 1,963,363 1,639,871 1,592,063 1,645,069 0.32% OPERATING EXPENSES Utilities 385 378 368 900 745 900 0.00% Equipment and Supplies 24.160 24,415 151,130 18,673 16,109 18,673 0.00% Repairs and Maintenance 141.579 70,851 81,134 61,800 35,722 61,800 0.00% Conferences and Training 5,949 10,538 11,658 16,700 13,860 16,700 0.00% Professional Services 454,849 592,619 531,235 120,469 459,386 120,469 0.00% Other Contract Services 54,976 29,230 42,921 109,917 84,464 109,917 0.00% Rental Expense 73,800 76,440 76,752 73,800 73,800 73,800 0.00% Expense Allowances 4,124 3,832 4,151 4,402 3,300 4,402 0.00% Other Expenses 7.582 6.816 25,680 7.000 7,000 7.000 0.00% OPERATING EXPENSES 767,403 815,120 789,029 413,661 694,386 413,661 0.00% Total 2,266,183 2,755,277 2,752,392 2,053,532 2,286,449 2,058,730 0.25% Significant Changes No significant changes. FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Division Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Assistant Fire Marshal (Non-Safety) 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Protection Analyst 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Fire Prevention Inspector 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Permit Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 9.00 9.00 9.00 9.00 9.00 9.00 10.00 225 Fire Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division By Object Account DIVISION Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Medical Program PERSONNEL SERVICES Salaries, Permanent 2,394,815 2,359,682 2,365,696 2,629,532 2,629,532 2.592,268 -1.42% Salaries, Temporary 20,468 24,616 15,046 72,961 12,660 95,961 31.52% Salaries, Overtime 906,520 884,533 864,919 568,900 444,660 568,900 0.00% Leave Payouts 21,714 17,870 27,161 Benefits 1,595,952 1,645,372 1,699,893 1,976,053 1,869,118 1,978,036 0.10% PERSONNEL SERVICES 4,939,468 4,932,073 4,972,715 5,247,446 4,955,970 5,235,165 -0.23% OPERATING EXPENSES Utilities Equipment and Supplies 387,222 374,873 360,653 351,400 294,115 351,400 0.00% Repairs and Maintenance 640 443 98 9,500 7,890 9,500 0,00% Conferences and Training 5,343 9,300 6,335 11,500 9,550 11,500 0.00% Professional Services 365,081 370,541 356,120 364,972 307,116 364,972 0.00% Other Contract Services 19,812 49,536 30,021 47,925 32,840 47,925 0.00% Rental Expense 659 532 Expense Allowances 1,650 1,800 1,800 1,800 0.00% Other Expenses 129 19 OPERATING EXPENSES 778,227 805,371 755,409 787,097 653,311 787,097 0.00% Total 5,717,696 5,737,444 5,728,124 6,034,543 5,609,281 6,022,262 Significant Changes The Temporary Salaries increase is associated with mandatory minimum wage increases for part time employees. FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Fire Marshal 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Administrative Fire Captain 0.00 0.00 0.00 0.00 1.00 1.00 0,00 Firefighter Paramedic 12.00 12.00 12.00 12.00 12.00 12.00 0.00 Emergency Medical Srvs Coordinator` 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Fire Medical Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Ambulance Operator 30.00 30.00 30.00 30.00 30.00 30.00 0.00 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Office Assistant II" 1.00 1.00 1.00 1.00 1.00 1.00 0.00 •1.0 FTE Defunded '9.0 FTE Defunded Total 48.00 48.00 48.00 48.00 48.00 48.00 0.00 226 Fire Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division By Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety PERSONNEL SERVICES Salaries, Permanent 1,964,122 2,011,357 1,935,664 2,111,566 2,111,566 2,106,811 -0.23% Salaries,Temporary 1,021,103 1,031,640 962,050 1,013,940 400,850 1,013,940 0.00% Salaries,Overtime 566,560 650,900 564,852 478,600 333,960 478,600 0.00% Leave Payouts 25,575 15,523 26,758 Benefits 1,449,223 1,491,635 1,504,684 1,557,182 1,497,639 1,613,272 3.60% PERSONNEL SERVICES 5,026,584 5,201,055 4,994008 5,161,288 4,344,015 5,212,623 0.99% OPERATING EXPENSES Utilities 2,859 1,144 1,325 2,000 900 2,000 0.00% Equipment and Supplies 161,385 174,645 195,613 212,400 175,680 212,400 0.00% Repairs and Maintenance 31.640 11,984 32,413 30,133 25,010 30,133 0,00% Conferences and Training 44,912 44,315 20,034 68,000 65,540 68,000 0.00% Professional Services 2,956 5,169 5,351 Other Contract Services 3,086 2,938 2,176 Rental Expense 13,261 22,918 5,280 21,500 11,449 21,500 0.00% Other Expenses 1,556 591 660 500 500 500 0.00% OPERATING EXPENSES 261,656 263,704 262,852 334,533 279,079 334,633 0.00% CAPITAL EXPENDITURES Equipment 8,424 67,054 CAPITAL EXPENDITURES 8,424 67,054 Total 5,296,663 5,531,812 5,256,860 5,495,821 4,623,094 5,547,156 0.93% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014115 FY 2015116 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety Division Chief 1.00 1.00 1.00 1 00 1 00 1.00 0.00 Marine Safety Lieutenant 3.00 3.00 3.00 3.00 3,00 3.00 0.00 Marine Safety Officer II' 10,00 10.00 10.00 10.00 10.00 10.00 0.00 Administrative Secretary 1 00 1.00 1.00 1 00 1_00 1.00 0.00 '1.0 FTE Defunded Total 15.00 15.00 15.00 15.00 15.00 15.00 0.00 227 Fire Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017118 FY 2017118 FY 2018/19 Change From Ex enditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year HAZMAT CUPA(5ol), Training Center (704), Grants (various) PERSONNEL SERVICES Salaries, Permanent 265,028 252,825 193,844 288,268 277,728 287,307 -0.33% Salaries,Temporary 36,915 30,300 25,008 67,500 67,500 45,314 -32.87% Salaries, Overtime 8,525 12,543 11,504 29,000 32,818 29,000 0.00% Leave Payouts 13,575 (4,631) 6,464 Benefits 134,121 139,764 154,655 169,285 161,916 164,850 -2.62% PERSONNEL SERVICES 458,163 430,801 391,475 554,053 539,962 828471 -4.98% OPERATING EXPENSES Utilities 42,015 24,416 39,970 36,500 36,500 36,500 0.00% Purchased Water 489 446 406 1,000 1,000 -100.00% Equipment and Supplies 112,236 64,679 75,405 42,692 145,323 36,181 -15.25% Repairs and Maintenance 16,295 10,250 13,638 12,946 12,946 11,745 -9,28% Conferences and Training 6,912 4,608 3,921 14,250 14,842 11,750 -17.54% Professional Services 207 42,750 101,370 15,750 Other Contract Services 47,308 42,203 34,528 4,210 78,345 9,710 130,64% Insurance 5,293 5,308 5,300 5,300 5,300 0.00% Expense Allowances 8 Other Expenses 32 575 3,500 3,500 -100.00% OPERATING EXPENSES 225A94 194644 278129 120398 313808 111,186 -7.65% CAPITAL EXPENDITURES Improvements 215,720 190,154 126,869 37,000 37,000 143.000 286.49% Equipment 33,909 4,024 CAPITAL EXPENDITURES 218720 224063 130893 37000 37,000 143,000 286.49% NON-OPERATING EXPENSES Transfers to Other Funds 13,000 13,000 13,000 13.000 13.000 0.00% NON-OPERATING EXPENSES 13,000 13,000 13,000 13,000 13,000 0,00% Total 912,377 862,508 797,496 724,451 903,468 793,657 Significant Changes The Temporary Salaries reduction of $22,186 reflects a reduction of funding for the Audio Visual Specialist position. Operating Expenses decreased to correspond with reduced revenue projections. Other Contract Services increased $5,500 due to the higher cost of YUJA subscription software,which is used for CNOA training. FY 2014115 FY 2015/16 FY 2016117 FY 2017118 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Haz Mat Program Specialist" 1,00 1.00 0,00 0,00 0,00 0,00 0.00 Fire Prevention Inspector' 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Fire Training Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 2.00 2.00 2.00 2.00 2.00 2.00 0.00 "0.10 FTE Funded in General Fund Emergency Response but reflected here Total 4.00 4.00 4.00 4.00 4.00 4.00 0.00 228 Fire Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS HAZMAT CUPA(5o1), Training Center (704), Grants (various)(continued) FY 2014115 FY 2015116 FY 2016117 FY 2017/18 FY 2017/18 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00231 Fire Facilities Dev Impact 118,678 69,805 105,660 164,978 00501 Certified Unified Program Agency 222,475 235,202 287,039 268,460 243,460 271,970 3,510 00704 Fire JPA Fund 371,470 318,396 282,831 430,366 317,435 401,156 (29,210) 00894 WMD-DHHS 163 132 68 00960 Used Oil OPP1 54,272 64,525 54,833 40,000 53,214 (40,000) 00976 Homeland Security MMRS 10/11 9,255 8,551 00990 EMPG 12/13 (609) 01204 EMPG 13/14 30,051 01207 UASI 2013 3,898 01216 EMPG 14/15 30,329 01218 DHS Fire Equipment Grant 69,952 01225 EMPG 15/16 29,288 01238 EMPG 16/17 30,310 30,000 (30,000) otal 910,543 707,348 760,133 768,826 787,638 673,126 (95,700) Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance Summary 9130/2015 9/3012016 9/30/2017 6130/2018 Balance 6/30/2019 Prior Year 00501 CUPA (207,575) (229,055) (166,278) (270,919) (19,451) (251,468) 19,451 00704 Fire JPA Fund 761,202 568,995 364,148 287,696 139,981 147,715 (139,981) Total 553,627 339,940 197,870 16,777 120,530 (103,753) (120,530) 229 Fire Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Department/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year FIR Fire ADM Administration 10065101 Fire Administration 928,130 817,573 1,041,845 969,530 (7,928,402) 1.021,325 5.34% 10065301 Emergency Operations Center 189,501' 180588 235,483 236,757 214,334 238,469 0.72% ADM Administration 1 117 83. 11,277,328 1,206,287 (7,714,068) 1 259 794 4.44% ER Emergency Response 10065203 Fire Suppression 27,403,633 27,896,005 28,397,594 28,762,465 27,209,183 29,639,388 3.05% 10065303 Hazmat Response 3,089,383 3,190,029 3,331,284 3,327,101 3,187,864 3,353,212 0.78% 10065304 Search/Rescue 552 3,206 1,722 3,150 2.480 3,150 0.00% ER Emergency Response 30,493,568 31,089,240 31,730,600 32,092,716 30,399,527 32,995,750 2.81% FM FireMed 10065401 FireMed Administration 772,423 896,704 808.701 854,459 770,814 764,411 -10.54% 10065402 FireMed Program 3,238,428 3,088,734 3,084,635 3,412,977 3,216,351 3,496,812 2.46% 10065403 Emergency Transport Program 1,706,846 1,752,006 1,834,788 1,767,107 1,622,116 1,761,039 -0.34% FM FireMed 5,717,696 S 737 S 728124 6 834,543 5,609,281 6,022,262 -0.20% FP Fire Prevention 10065201 Fire Prevention 1,969,574 2,098,449 2,167,449 1,771,549 2,048,392 1,777,779 0.35% 10065204 Oil Production 296,609 235,191 232,144 281,983 238,057 280,951 -0.37% 10065501 Out of County Response/Fire Invest 421,637 352,799 FP Fire Prevention 2 183 2,755,277 2,752,392 2,053,532 2 286,449 2,058,730 0.25% MS Marine Safety 10065205 Junior Lifeguards 568,457 597,421 573,379 639,486 405,464 639,486 0.00% 10065207 Marine Safety 4,394,926 4,627,156 4,683,481 4,856,334 4,217,630 4,907,670 1.06% 10065208 Sunset Beach Lifeguards 333,281 307,236 MS Marine Safety 5,296,663 5,531,812 5,256 860 5,495,821 4,623,094 5,547,156 0.93% CUPA 50165501 Hazmat CUPA 220,798 243,682 224,262 261,174 263,018 252,520 -3.31% 50165999 CUPA-Fire Transfers 13,000 13,000 CUPA 233,798 256,682 224,262 261,174 263,018 252,520 -3.31% Used Oil 96066004 Used Oil OPP3 12/13 17,839 96066041 Used Oil OPP514/15 24,319 29,953 96066042 Used Oil OPP6 15/16 8,932 45,593 96066043 Used Oil OPP7 16/17 1,561 53.322 96066044 Used Oil OPP8 17/18 53.214 Used Oil 42,158 38,884 47,154 106,536 Homeland Security 97665301 Homeland Security MMRS 10/11 30,710 22,159 8.551 Homeland Security (30,710) 22159 8,551 EMPG 121665001 EMPG 14/15 26,324 122565001 EMPG 15/16 4,689 24,599 123865001 EMPG 16/17 1,927 28,382 123865002 EMPG 17/18 820 27,731 1EMPG 31,014 26,526 29,202 27,731 Donations and Other Grants 10365101 Donations Fire 914 994 84 10,078 23865001 EOC 1 5,862 23865002 EOC 2-Winter Storm 2017 5,346 23865003 EOC 3-Winter Storm 2017 3,770 70465101 CNOA Administration 559,815 508,401 486,720 463,276 458,356 541,137 16.81% 230 Fire Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018119 Change From Department/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 70465102 Fountain Valley Member Spec,Account 1,729 2,202 958 29,198 89465301 WMD-DHHS 3,991 93465301 Fireman's Fund Heritage 09/10 192 95265301 Fireman's Fund Heritage 10/11 365 121866001 DHS Fire Equipment Grant 69,112 797 Donations and Other Grants 636,118 518,256 496,878 463,276 497,632 541,137 16.81% Other Funds 912,377 862,508 797,496 724,450 903,468 793,657 9.55% General Fund 44,891,741 46,111,933 46,745,304 46,882,898 35,204,284 47,883,692 2.13% Other Funds 912,377 862,508 797,496 724,450 903,468 793,657 9.55% Grand Totals 45,804,118 46,974,441 47,642,800 47,607,348 36,107,752 48,677,349 2.25% 231 Intentionally Left Blank 232 City of Huntington Beach Human Resources Adopted Budget — FY 2018/19 Director of Human Resources Administrative Assistant RISK MANAGEMENT L'0'BGR STRAINING& RE ERUITMEC_nGNN 88 L IARILITY Personnel Analyst Human Resources Manager Personnel Analyst Risk Manager Principal Personnel Analyst Senior Senior Liabildy aaims Coordinator Risk Management Specialist(2) Personnel Analyst Personnel Assistant(2) Personnel Assistant Senior SAFFTV/WORKFRS COMPENSATION Senior Rlsk Management Analyst 233 Human Resources Department Descriptions The Human Resources Department's primary role is to provide responsive professional human resource management assistance to City departments and to attract and develop quality employees. The Department is operationally comprised of five divisions: Administration, Benefits and Training, Employee Relations, Recruitment and Selection, and Risk Management. Human Resources supports City departments in all aspects of recruitment, selection, training, and professional development of skilled employees, i providing the highest quality service to internal and external stakeholders. Human Resources oversees a variety of functions including employee training and development via Surf City University classes and workshops, labor negotiations and contract administration, employee relations, benefits administration, and classification and compensation. The Risk Management Division is responsible for managing the City's risk related programs. This Division develops, administers, and coordinates citywide liability insurance and risk management programs including workers' compensation, liability claims, loss prevention, and employee safety. The Division also coordinates loss control training and employee safety training to reduce loss exposure. This Division manages the City's liability claims process by investigation and resolution of claims against the City. Ongoing Activities & Projects Human Resources • Manage the recruitment, testing, and selection processes, including administration of the NEOGOV online recruitment l system. • Plan and implement citywide training programs and courses offered through Surf City University. 4 • Coordinate labor relations meetings, process follow-up items, and handle contract interpretation issues. • Administer the City's health and retirement plans. • Administer the classification and compensation plan. w. • Oversee labor and employee relations administration. Risk Management Division • Investigate, evaluate, process, and settle liability claims against the City. Oversee the liability claims administration. • Process property, liability, and excess workers' compensation insurance renewals and file claims for reimbursement when appropriate. • Process insurance certificates as received and evaluate for compliance of insurance requirements. • Oversee the Workers' Compensation Program and work closely with our Third Party Administrator to ensure effectiveness. • Provide resources to enable departments to maintain an occupational health and safety program. 234 Human Resources Performance Measures Results of the City's performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018/19 are presented below. FY 2016117 FY 20'17/18 FY 2018/19 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Provide professional guidance to departments on Enhance and HR related issues. Maintain City Service Delivery Measure: #of departments assisted 5 6 5 Goal: 2. Continue open communication with employees Strengthen and labor groups through Labor Management Economic and Relations Committee (LMRC) meetings, meet & Financial confer, and department newsletters. Sustainability Measure: #of annual meetings conducted and newsletters 10 11 5 published Goal: 3. Provide at least four safety training workshops to Strengthen employees to reduce accidents and injuries. Economic and Financial Sustainability Measure: #of safety workshops conducted 10 11 4 Goal: 4. Provide at least four training workshops to Enhance and Department Directors and Managers to enhance Maintain City understanding of Human Resources processes Service Delivery and procedures. Measure: #of workshops conducted 2 3 4 235 Human Resources Accomplishments BGoals FY 2017/18 Accomplishments • Provided a comprehensive menu of training and staff development options for all levels of City staff via Surf City University. • Offered certificate programs in areas of Leadership and Supervision/Management. • Facilitated six ergonomic assessments. • Participated in a planning meeting with the member cities of BICEP (Big Independent Cities Excess Pool) and the City's JPA (Joint Powers Authority) to discuss issues and insurance requirements for various events. • Updated the oil production and permit insurance requirements. • Updated the benefits webpage and introduced Ben-IQ for open enrollment, a new Smartphone application granting employees 24/7 access and information about health plans. • Recruited, assessed, selected and onboarded over 185 new full and part-time employees and 15 promotional appointments. • Facilitated over 100 new job postings for full and part time positions available at the City. • Enhanced new employee onboarding experience through creation of customized portal pages for each department. Implemented an online training program for mandatory sexual harassment prevention. • Produced and distributed the risk management newsletter. • Provided training opportunities for various departments by utilizing Safety and Loss Control online streaming videos to assist with regulatory training requirements and serve as an educational resource for managers and supervisors. • Improved efficiency by creating a new log system to track liability claims and payments. FY 2018/19 Goals • Complete assigned internal investigations within 30 to 45 days. • Develop training on grievance processing for first-line supervisors. • Distribute risk management newsletters twice annually. • Review insurance requirements for various activities/projects and update appropriate resolutions accordingly. • Update the City's classification plan by creating new job classes to accommodate department's needs, deleting obsolete job classes, and revising current class specifications to reflect changes in job duties, requirements or other components. • Develop a comprehensive training program for new supervisors and managers regarding key human resources topics. • Provide training on key risk management and workers' compensation issues. • Develop a "lunch and learn" training series for department heads, division managers and employees. • Complete revisions of Administrative Regulations pertaining to recruitment and selection procedures. • Conduct an employee work satisfaction and retention survey. • Utilize ancillary services through California State Association of Countries (CSAC) Excess Insurance Authority(EIA)to improve operational efficiency. • Explore ways to help new employees assimilate into City government. • Introduce the use of employee self-service during open enrollment and conduct a pilot program with small groups. • Conduct and complete recruitments (from posting date to creation of eligible list) in an average of 50 days or less. • Meet with department business partners to provide updates on legislation affecting application and selection processes. 236 Human Resources Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 1,422,651 1,415,053 1,359,832 1,545,835 1,117,067 1,546,455 0.04% Salaries,Temporary 22,735 18,120 29,523 15,000 15,000 15,000 0.00% Salaries, Overtime 222 Leave Payouts 33,763 34,032 50,908 Benefits 678,153 736,128 823,160 847,196 639,413 863,180 1.89% PERSONNEL SERVICES 2,157,523 2,203,333 2,263,423 2,408,031 1,771,480 2,424,635 0.69% OPERATING EXPENSES Equipment and Supplies 48,688 44,724 50,018 54,275 38,093 54,275 0.00% Repairs and Maintenance 6,935 20,818 10,448 20,000 20,000 0.00% Conferences and Training 62,379 66,884 59,519 125.200 95,385 125,200 0.00% Professional Services 859,397 1,238,394 1,133,224 962.500 855,625 962,500 0.00% Other Contract Services 20,437 72,015 86,031 80,000 50,500 80,000 0.00% Claims Expense 9,034,108 7,093,385 12,080,560 5,665,932 5,303,932 6,259,779 10.48% Insurance 2,648,630 2,526.554 3,245,444 3,825,495 2,453,282 3,825,495 0.00% Payments to Other Govts 223,809 144,485 223,065 241,714 241,714 241,714 0.00% Expense Allowances 6,023 6,138 6,289 6,000 4,500 6,000 0.00% OPERATING EXPENSES 12,910,407 11,213,396 16,894,598 10,981,116 9,043,031 11,574,963 5.41% NON-OPERATING EXPENSES Transfers to Other Funds 4,825,881 3,767,379 3,968,564 1,000,000 3,968,565 0.00% Extraordinary Loss 7,391,458 NON-OPERATING EXPENSES 12,217,339 3,767,379 3,968,564 1,000,000 3,968,565 0.00% Grand Total(s) 15,067,930 25,634,069 22,925,400 17,357,711 11,814,511 17,968,163 3.52% General Fund 4,606,198 6,582,044 5,534,935 5,888,360 2,404,212 5,899,304 0,19% Other Funds 10,461,731 19,052,025 17,390,465 11,469,351 9,410,299 12,068,859 5,23% Grand Total(s) 15,067,930 25,634,069 22,925,400 17,357,711 11,814,511 17,968,163 1 3.52% Personnel Summary 15.00 15.00 15.00 15.00 15.00 15.00 1 0.00 237 Human Resources Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent Change FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 From Prior Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Year General Fund PERSONNEL SERVICES Salaries, Permanent 1,065,226 927,159 906,678 1,019,626 722,410 1,014.784 -0.47% Salaries, Temporary 22,735 17,372 26,771 15,000 15,000 15,000 0.00% Salaries, Overtime 222 Leave Pay Outs 30,504 30,297 29,455 Benefits 501,225 473,971 488,322 544,470 408,352 560,255 2.90% PERSONNEL SERVICES 1,619,912 1,448,799 1,451,226 1,579,096 1,145,762 1,590,039 0.69% OPERATING EXPENSES Equipment and Supplies 45,389 36,507 42,731 49,000 33,975 49,000 0.00% Repairs and Maintenance 6,935 20,818 10,448 20,000 20,000 0,00% Conferences and Training 56,411 56,462 54,546 113,200 85,850 113,200 0,00% Professional Services 174,438 117.954 117,045 72,500 83,625 72,500 0.00% Other Contract Services 20,437 69,663 85,566 80,000 50,500 80,000 0.00% Claims Expense 270,998 Insurance 2,405,656 Expense Allowances 6,023 6,051 5,994 6,000 4,500 6,000 0.00% OPERATING EXPENSES 2,986,287 307,454 316,330 340,700 258,450 340,700 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 4,825.791 3,767,379 3,968,564 1,000,000 3,968,565 0.00% NON-OPERATING EXPENSES 4,825,791 3,767,379 3,968,564 1,000,000 3,968,565 0.00% Total 4,606,198 6,582,044 5,534,935 5,888,360 2,404,212 5,899,304 0.19% Personnel Summary 11.00 11.35 11.35 10.25 10.25 10.25 0.00 238 Human Resources Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Human Resources PERSONNEL SERVICES Salaries, Permanent 1,065,226 927,159 906,678 1,019,626 722,410 1,014,784 -0.47% Salaries,Temporary 22,735 17,372 26,771 15,000 15,000 15,000 0.00°% Salaries, Overtime 222 Leave Payouts 30,504 30,297 29,455 Benefits 501,225 473,971 488,322 544,470 408.352 560,255 2.90% PERSONNEL SERVICES 1,619 912 1,448,799 1,451,226 1,579,096 1,145,762 1,590,039 0.69% OPERATING EXPENSES Equipment and Supplies 45,389 36,507 42,731 49,000 33,975 49,000 0.00% Repairs and Maintenance 6,935 20.818 10,448 20,000 20,000 0.00% Conferences and Training 56,411 56,462 54,546 113.200 85,850 113,200 0.00% Professional Services 174,438 117,954 117,045 72.500 83,625 72,500 0.00% Other Contract Services 20,437 69.663 85,566 80,000 50,500 80,000 0.00% Claims Expense 270,998 Insurance 2,405.656 Expense Allowances 6,023 6,051 5,994 6,000 4,500 6,000 0.00% OPERATING EXPENSES 2,986,287 307,454 316,330 340,700 258,450 340,700 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 4.825,791 3,767,379 3,968,564 1,000,000 3,968,565 0.00% NON-OPERATING EXPENSES 4,825,791 3,767,379 3,968,564 1,000,000 3,968,565 0.00% Total 4,606,198 6,582,044 5,534,935 5,888,360 2,404,212 5,899,304 0.19% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Human Resources 1.00 0.85 0,85 0,85 0,85 0.85 0.00 Human Resources Manager 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Liability Claims Coordinator' 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Personnel Analyst 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Personnel Analyst Principal 3.00 1.00 1.00 1.00 1.00 1.00 0.00 Personnel Analyst Senior 1.00 3.00 3.00 3.00 3.00 3.00 0.00 Personnel Assistant 2.00 3.00 3.00 3.00 3.00 3.00 0.00 Risk Management Specialist 0.00 0.30 0.30 0.30 0.30 0.30 0.00 Risk Manager' 0.00 0.10 0.10 0.00 0.00 0.00 0.00 Safety&Loss Prevention Analyst' 0.00 0.10 0.10 0.00 0.00 0.00 0.00 Senior Risk Management Analyst` 0.00 0.00 0.00 0.10 0.10 0.10 0.00 FY 2015116 FTE reflects reallocation of personnel costs from the General Fund to the Workers'Compensation Fund to appropriately reflect program cost. 'Positions transferred from General Fund Business Unit 10030502 to 552305OZ in FY 2017118. Total 11.00 11.35 11.35 10.25 10.25 10.25 0.00 239 Human Resources Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Self Insurance Workers' Comp (551) PERSONNEL SERVICES Salaries, Permanent 357,425 391,802 356,060 381,183 285,887 386,646 1,43% Salaries, Temporary 749 2,752 Termination Payouts 3,260 3,735 (1,392) Benefits 176,927 209,788 280,405 222,420 166,815 220,226 -0.99% PERSONNEL SERVICES 537,612 606,073 637,825 603,603 452 702 606,872 0.54% OPERATING EXPENSES Equipment and Supplies 3,299 3,823 2,189 3,000 3,000 3,000 0.00% Conferences and Training 5,968 6,201 3,357 7,000 7,000 7,000 0.00% Professional Services 684,960 849,358 893,299 690,000 690,000 690,000 0.00% Claims Expenses 8,763,110 4,508,782 11,381,767 4,753,932 4,753,932 5,347,779 12.49% Insurance 242,974 256,652 307,357 297,690 297,690 297,690 0.00% Payments to Other Governments 223,809 144,485 223,065 241,714 241,714 241,714 0.00% Expense Allowances 87 294 OPERATING EXPENSES 9,924.120 5,769,388 12,811,328 5,993,336 5,993,336 6,587,183 9.91% NON-OPERATING EXPENSES Transfers to Other Funds 91 NON-OPERATING EXPENSES 91 Total 10,461,731 6,375,551 13,449,153 6,596,939 6,446,038 7,194,055 Significant Changes The increase in Claims Expenses by$593,847 is due to higher worker's compensation claim costs. FY 2014/15 FY 2015116 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Human Resources 0.00 0.15 0.15 0,15 0,15 0.15 0.00 Risk Manager' 1.00 0.90 0.90 0.65 0.65 0.65 0.00 Safety&Loss Prevention Analyst* 1.00 0.90 0.90 0.00 0.00 0.00 0.00 Senior Risk Management Analyst* 0.00 0.00 0.00 0.90 0.90 0.90 0.00 Risk Management Specialist 2.00 1.70 1.70 1.70 1.70 1.70 0.00 FY 2015116 FTE reflects reallocation of personnel costs from the General Fund to the Workers'Compensation Fund to appropriately reflect program cost. -Positions transferred from General Fund,Business Unit 10030503,in FY 2013114. Total 4.00 3.65 3.65 3.40 3.40 3.40 0.00 FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00551 Self Insurance Workers' Comp 8,883,554 6,870,212 7,695,302 7,103,662 5,327,746 7,194,055 90,393 Total 8,883,554 6,870,212 7,695,302 7,103,662 5,327,746 7,194,055 90,393 240 Human Resources Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Self Insurance General Liab (552) PERSONNEL SERVICES Salaries, Permanent 96,028 97,094 145,026 108,770 145,026 0.00% Termination Payouts 22,845 Benefits 52,343 54,433 80,306 64,247 82,698 2.98% PERSONNEL SERVICES 148,370 174,372 225,332 173,016 227,724 1.06% OPERATING EXPENSES Equipment and Supplies 4,395 5,099 2,275 1,118 2,275 0.00% Conferences and Training 4,221 1,616 5,000 2,535 5,000 0.00% Professional Services 271,082 122,880 200,000 82,000 200,000 0.00% Other Contract Services 2,352 465 Claims Expenses 2,584,603 698,793 912,000 550,000 912,000 0.00% Insurance 2,269,902 2,938,087 3,527,805 2,155,592 3,527,805 0.00% OPERATING EXPENSES 5,136,554 3,766,940 4,647,080 2.791,245 4,647,080 0.00% NON-OPERATING EXPENSES Extraordinary Loss 7,391,458 NON-OPERATING EXPENSES 7,391,458 Total 12,676,383 3,941,312 4,872,412 2,964,262 4,874,804 0.05% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Liability Claims Coordinator` 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Risk Manager' 0.00 0.00 0.00 0.35 0.35 0.35 0,00 -Positions transferred from General Fund Business Unit 10030502 to 55230502,in FY 2017118, Total 0.00 0.00 0.00 1.35 1.35 1.35 0.00 FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00552 Self Insurance General Liability 13,275,531 3,847,245 4,568.564 1,000.000 4.874,804 306,240 Total 13,275,531 3,847,245 4,568,564 1,000,000 4,874,804 306,240 241 Human Resources Adopted Budget - FY 2018119 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017118 FY 2018/19 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year HR Human Resources HR Human Resources 10030402 Human Resources Administration 421,429 451.488 453,245 442,330 18,254 446,613 0.97% 10030403 Recruitment&Retention 437,682 460.695 438,004 463,914 438,842 444,833 -4.11% 10030404 Employee Relations 326,539 360,205 391,977 390,651 372,217 394,607 1.01% 10030405 Employee Training&Development 215,434 164,382 127,080 278,383 254.719 313,665 12.67% 10030501 Employee Benefits 280,254 319.483 353,601 344,518 320,179 331.021 -3.92% 10030502 Liability Insurance 2,924,860 4,825,791 3,649 10030999 General Liability Transfers 3,767,379 3,968,564 1,000,000 3,968,565 0.00% HR Human Resources 4,606,198 6,582,044 5,534,935 5,888,360 2,404,212 5,899,304 0.19% Self Insurance Workers' Comp 55131001 Self Insurance Workers'Comp 10,461,731 6,375,551 13,449,153 6,596.939 6,446,038 7,194,055 9.05% Self Insurance Workers'Com 10,461,731 6,373,551 13 449153 6,596,939 6,446,038 7,194,055 9.05% Self Insurance General Liab 55230502 Liability Insurance 4,780,791 3,347,619 4,622,412 2,714,262 4,624,804 0.05% 55240101 Self Insurance General Liability 7,895,592 593,693 250,000 250,000 250,000 0.00% SeH Insurance General Liab 12,676,383 3,941,312 4,872,412 2,964,262 4,874,804 0.05% Other Funds 23831001 EOC 1 91 Other Funds 91 General Fund 4,606,198 6.582,044 5,534,935 5,888,360 2,404,212 5,899,304 0.19% Other Funds 10,461,731 19,052,025 17,390,465 11,469,351 9,410,299 12,068,859 5.23% Grand Totals 15,067,930 25,634,069 22,925,400 17,357,711 11,814,511 17,968,1631 3.52% 242 City of Huntington Beach E'er Information Services Adopted Budget — FY 2018/19 Chief Information Officer ADMINISTRATION Admnistrubw Assistant INFRASTRUCTURE CUSTOMER APPLICATIONS AkD Pl1SLICSAFEfV SYSTEMS SYSTEMS SUPPORT DATABASE SUPPORT Info Tech Manger-Infrastructure Info Tech Manager -Operations Info Tech Manger-Systems Info Tech Manger-Systems Ne4nork Systems Administrator ITAnalyst Senior (0.50) (0.50) ITAnalyst Senior ITTechnician Senior ITArelyst Senior(2) ITAnalyst Senior IT Technician Senior IT Technician III IT Analyst IV(2) ITAnalyst IV(2) ITAnalyst II IT Technician I ITAnalyst III ITAnalyst II Telecommunication Technician GIS Analyst 11(4) IT Analyst ll ITTechncan IV Senior IT Technician 1 243 Information Services Department Description Our team of technology professionals, in partnership with each department and the community, is dedicated to actively leading, supporting, and advancing innovative and reliable technology solutions. Information Services supports and develops the City of Huntington Beach's technology n infrastructure, including: computers, ^ P1 software, networks, telephones, data centers, systems, and radios. The department is comprised of business analysts, technicians, and targeted technology area specialists.The department is made up of four divisions and the budget is comprised of Administration, Infrastructure ; Systems, Customer Support, Applications and Database Support, and Public Safety .a. Systems. TNFORMATTON SYS - EMS DEPARTMFNT Administration The Administration area is responsible for overall leadership of the department,including strategic technology planning, project management, budget development and implementation, goal setting, and implementation of citywide technology planning, standards, policies, and procedures. Infrastructure Systems Infrastructure Systems maintains and secures the data,voice,and wireless network infrastructure. This area also coordinates, procures, and processes billing for all phones, cellular phones, and broadband wireless. Maintaining the City's shared server hardware, coordinating data backup, and offsite storage are essential functions of the division. Customer Support Customer Support provides hardware, software, and systems support for all City employees. The Help Desk processes over 2,500 calls for service every year. Analysts also maintain the Citys mapping data layers supporting spatial analysis, 3-D modeling, and map atlas production, as well as s supporting desktop and mobile users. -� Applications and Database Support Applications and Database Support analysts are responsible for the support of the City's enterprise software applications including Oracle (Financial Procurement and Human Resources/Payroll), Kronos (Timekeeping), Utility (Municipal Billing), Cityview(Permits&Licenses),the City's internetlintranet, and other business applications. Public Safety Systems Public Safety Systems support the specialized applications used by the City's police and fire departments. Systems supported include: Police Computer-Aided Dispatch, Police and Fire Records Management systems, Emergency Medical systems for FireMed, Police and Fire Scheduling,Jail Booking,Traffic Accident Investigation, Internal Affairs,mobile data computers,body-worn cameras,and surveillance camera systems. 244 Information Services Ongoing Activities and Projects Administration • Provide overall management and leadership of the department. • Develop and update City technology standards, policies, and procedures. • Implement recommendations of the City's technology master plan. • Provide governance for citywide major technology projects, currently including: 0 800 MHz radio upgrade, o Enterprise Land Management system replacement, o Utility billing and cashiering system replacement. Infrastructure Systems • Provide technical security support for City's voice and data networks. • Manage acquisition and billing for the City's land lines, phones,and pagers. • Manage wired and wireless internet access at all City facilities. • Provide support for servers, virtual infrastructure, storage devices, uninterrupted power supplies, and LANIWAN network. • Provide backup of all City data files and manage offsite data storage. • Maintain the wireless point-to-point wide-area network. Customer Support • Provide support for all City desktop, laptop, and mobile data computers. • Perform replacement of City desktop and laptop computers. • Provide Help Desk for technology application support city-wide. • Support computer operations for Library branches. • Maintain geographic data, products, and services. • Support desktop and mobile users of GIS applications. • Develop and support City intranet and intemet websites, applications, and reports. Applications and Database Support • Streamline business processes through automation and process reengineering. • Support all City applications, databases and systems including: Payroll/Human Resources, Timekeeping, Utility Billing, Permit, Document Imaging, and Library Systems. • Develop and conduct computer application training classes for City employees. • Support City's intemet, intranet, and mobile applications. Public Safety Systems • Provide technical support for law enforcement,fire suppression and emergency medical response systems. • Support development of all police, fire application databases and support including: Computer-Aided Dispatch and records management systems. ff�i I i 245 information Services Performance Measures Results of the City's performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018/19 are presented below. FY 2016/17 FY 2017118 FY 2018/19 Strategic ACTUAL ACTUAL ADOPTED Plan Goal Goal: 1. Increase City website usage by increasing the number of total visits by five percent. Measure: Enhance % increase in total number of visits 10% 10% 10% and Maintain City Service % increase in number of first-time visits 4% 4% 4% Delivery % increase in number of page 5% 5% 5% views/documents downloaded Goal: 2. Resolve 95% of computer support calls to Information Services Help Desk within caller time requirement. Enhance and Maintain Measure: City Service % of calls to Help Desk resolved within caller 95% 95% 95% Delivery time requirement Goal: 3. Maintain reliability of city network by having less than 0.02% of unscheduled downtime. Enhance and Maintain Measure: Public of unscheduled network downtime 0.02% 0.02% 0.02% Safety 246 Information Services Accomplishments &Goals FY 2017118 Accomplishments • Replaced 25 dispatch and lab computers for the Police Department. • Replaced 32 desktop computers at Fire stations. • Continued the replacement of the land management software. • Continued the replacement of enterprise cashiering software system. • Replaced the Citizens Request Management system (Pipeline). • Replaced the Agenda Management software solution. • Expanded camera surveillance systems at Library and Community Services facilities. • Improved customer service and Information Technology governance. • Implemented the new IT Management System (ITMS) to track all technology-related issues and projects. • Expanded mobility solutions and remote access for City employees with 60 additional devices. • Implemented new cyber security measures. • Upgraded backup system and expanded network storage capacity. • Upgraded Voice over IP phone system. • Completed the upgrade of Microsoft Office citywide. • Implemented new hardware to improve the reliability of Fire Station computers. • Replaced computers at public libraries. • Upgraded the Council Chambers Audio\Video Technology equipment. • Implemented additional IT strategic plan recommendations. • Replaced network core switch for the Police Department. • Implemented new Public Records Act(PRA)management software. • Expanded the use of GIS in support of applications citywide. • Built multiple new GIS applications and data layers to support citywide projects. • Implemented the new remote access system for vendors. • Implemented intrusion detection gateway to protect City s application. FY 2018/19 Goals • Continue the replacement of the Electronic Land Management(ELM)system. • Start the Police Computer Aided Dispatch and Records Management System replacement project. • Complete the implementation of the enterprise Cashiering system. • Upgrade computer hard drives and parts citywide to extend the life of computers by two to three years. • Implement an additional inventory module to the City's new IT Management System. • Upgrade local and wide area network by replacing and upgrading aged network equipment. • Upgrade virtual infrastructure by replacing three servers. • Develop a new updated Disaster Recovery(DR)plan. • Install downtown fiber to connect several City facilities. • Upgrade the Electronic Document Imaging System (EDMS). • Continue the implementation of new cyber security measures and tools. • Implement an email archiving system. • Upgrade the desktop operating system citywide. • Upgrade GIS Open Data Portal and Information Model. • Prepare GIS data layers for Census 2020, Broadband, and Next Generation 911. • Replace 30% of aged mobile devices citywide. • Upgrade 40 computers for the Utilities Division of the Public Works Department. • Implement the SharePoint portal for the Police Department. • Integrate the Police Department's and City's timekeeping system. • Implement training programs for new and existing staff to improve IT service delivery. • Complete Office 2016 deployment citywide. 247 Intentionally Left Blank 248 Information Services Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 2,941,759 2,665,832 2,664,969 2,992,581 2,153,186 3,032,733 1.34% Salaries,Temporary 39,288 77,437 103,516 45,526 39,418 46,226 1.54% Salaries, Overtime 36,072 35,372 29,879 33,765 19,108 33,765 0,00% Leave Payouts 133,815 123,030 114,849 Benefits 1,400,162 1,370,030 1,433,867 1,633,268 1,224,950 1,724,436 5.58% PERSONNEL SERVICES 4,551,095 4,271,701 4,347,080 4,705,140 3,436,662 4,837,160 2.81% OPERATING EXPENSES Utilities 761,455 727,305 722,230 776,686 565,620 776,686 0.00% Equipment and Supplies 65,194 212,168 129,638 78,774 56,431 78,774 0.00% Repairs and Maintenance 1,267,225 1,252,118 1,166,033 1,436,259 1,092,491 1,664,949 15.92% Conferences and Training 41,763 47,774 22,384 58,650 45,050 58,650 0.00% Professional Services 77,175 59,634 32,068 35,000 37,395 18,413 -47.39% Other Contract Services 13,077 108,937 119,139 15,000 41,500 15,000 0.00% Expense Allowances 57,448 62,497 64.305 66,000 51,900 66,000 0.00% Other Expenses 272 500 500 0.00% OPERATING EXPENSES 2,283,336 2,470,432 2,256,069 2,466 869 1 898 387 2,678,972 8.60% CAPITAL EXPENDITURES Capital - Software 11,865 CAPITAL EXPENDITURES 11,865 Grand Total(s) 6,846,296 6,742,133 6,603,149 7,172,009 5,327,049 7,516,132 4.80% General Fund 6,846,296 6,742.133 6,384,323 6,955,642 5,151,198 7,111,312 2,24% Other Funds 218,826 216,367 175,851 404,820 87.10% Grand Total(s) 6,846,296 6,742,133 6,603,149 7,172,009 5,327,049 7,516,132 4.80% Personnel Summary 30.00 30.00 30.00 30.00 30.00 30.00 10.00 249 Information Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 2,941,759 2,665,832 2,562.903 2,890,510 2,076,633 2,930,667 1.39% Salaries,Temporary 39,288 77,437 103,516 45,526 39,418 46,226 1.54% Salaries, Overtime 36,072 35,372 28,591 33,765 19,108 33,765 0.00% Leave Pay Outs 133,815 123,030 114,849 Benefits 1,400,162 1,370,030 1,372,702 1,573,282 1,179,961 1,662,682 5.68% PERSONNEL SERVICES 4,551 095 4,271,701 4182 561 4,543,083 3,315,120 4,673,340 2.87% OPERATING EXPENSES Utilities 761,455 727,305 722,230 776,686 565,620 776,686 0.00% Equipment and Supplies 65.194 212,168 129,638 78,774 56.432 78,774 0.00% Repairs and Maintenance 1,267,225 1,252,118 1,111.726 1,381,949 1.038.181 1,423,949 3.04% Conferences and Training 41,763 47,774 22,384 58,650 45.050 58,650 0.00% Professional Services 77,175 59,634 32,068 35,000 37,395 18,413 -47,39% Other Contract Services 13,077 108,937 119,139 15,000 41,500 15,000 0.00% Expense Allowances 57,448 62,497 64,305 66,000 51,900 66,000 0.00% Other Expenses 272 500 500 0.00% OPERATING EXPENSES 2,283,336 2,470,432 2,201,762 2,412,559 1,836,078 2,437,972 1.05% CAPITAL EXPENDITURES Software Capital 11,865 CAPITAL EXPENDITURES 11,865 Total 6,846,296 6,742,133 6,384,323 6,955,642 5,151,198 7,111,312 2.24% Personnel Summary 30.00 30.00 29.00 29.00 29.00 29.00 0.00 250 Information Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 260,478 43,743 231,363 246,774 (470,103) 247,791 0.41% Salaries, Temporary 11,173 29,163 21,750 Salaries, Overtime 77 669 505 379 505 0.00% Leave Pay Outs 8,702 9,295 14,933 Benefits 106,445 39,603 120.929 150,200 181,746 154,622 2.94% PERSONNEL SERVICES 375,703 103,814 397,057 397,479 (629,720) 402,918 1.37% OPERATING EXPENSES Equipment and Supplies 4,592 8,245 3,429 9,400 4,665 9,400 0.00% Repairs and Maintenance 900 2,946 Conferences and Training 2,296 5,219 3,778 7,050 5,050 7,050 0.00% Other Contract Services 71,998 10,602 Expense Allowances 5,966 842 5,995 6,000 6,000 6,000 0.00% Other Expenses 58 OPERATING EXPENSES 12,854 87,203 26,808 22,450 15,715 22,450 0.00% Total 388,557 191,016 423,865 419,929 (614,005) 425,368 1.30% Significant Changes On December 18, 2017, City Council approved changing the fiscal year from October list through September 30th to July 1st through June 30th. As a result, the FY 2017/18 revised budget was adjusted to reflect the year ending June 30, 2018. The Administration budget reflects the payroll adjustments for the department. The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Chief Information Officer 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Director of Information Services 1.00 0.00 0.00 0,00 0.00 000 0.00 Administrative Assistant 1 00 1 00 1.00 1,00 1.00 1 00 0.00 Total 2.00 2.00 2.00 2.00 2.00 2.00 0.00 251 Information Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Applications & Database Support PERSONNEL SERVICES Salaries, Permanent 872,378 965,212 849.388 881,819 881,819 840,232 -4.72% Salaries,Temporary 2,369 12,874 700 100.00% Salaries, Overtime 1,644 10,383 5,395 5,050 3,788 5.050 0.00% Leave Payouts 35,547 37,497 21,240 Benefits 394,837 451,350 425,513 445,137 424,633 455,503 2,33% PERSONNEL SERVICES 1,304,406 1,466,811 1,314,410 1,332,006 1,310,240 1,301,485 -2.29% OPERATING EXPENSES Equipment and Supplies 6,516 7,117 5,434 3,075 875 3,075 0.00% Repairs and Maintenance 611,502 606,384 516,269 653,449 483.841 675,656 3.40% Conferences and Training 12,863 18,523 5,766 11,500 11,500 11,500 0.00% Professional Services 40,997 32,143 11,913 12,500 18,300 4207, -66.34% Expense Allowances 2,539 675 Other Expenses 2,539 12 OPERATING EXPENSES 671,878 666,707 540,069 680,524 514,516 694,438 2.04% CAPITAL EXPENDITURES Software Capital 11,865 CAPITAL EXPENDITURES 11,865 Total 1,988,150 2,133,517 1,854,479 2,012,530 1,824,756 1,995,923 -0.83% Significant Changes Personnel Services reduced due to the budget exchange of an Information Technology Analyst II to an Information Technology Technician position. Professional Services reduced to support the budget exchange of an Information Technology Technician II for a Senior Information Technology Analyst in the Customer Support Division. Repairs and Maintenance increased to cover rising software maintenance agreements'costs. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Business Systems Manager 0.50 0.50 0,50 0.50 0.00 0.00 0.00 Info Tech Manager-Systems 0.00 0.00 0.00 0.00 0.50 0.50 0.00 Info Systems Analyst Senior 2.00 2.00 2.00 2.00 0.00 0.00 0.00 Info Technology Analyst Senior 0.00 0.00 0.00 0.00 2.00 2.00 0.00 Info Systems Analyst IV 2.00 2.00 2.00 2.00 0.00 0.00 0.00 Info Systems Analyst III 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Info Systems Analyst II 2.00 2.00 2.00 2.00 0.00 0.00 0.00 Info Technology Analyst IV 0.00 0.00 0.00 0.00 2.00 2.00 0.00 Info Technology Analyst III 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Info Technology Analyst 11 0.00 0.00 0.00 0.00 1.00 1.00 0,00 Info Technology Technician 1 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Total 7.50 7.50 7.50 7.50 7.50 7.50 1 0.00 252 Information Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Customer Support PERSONNEL SERVICES Salaries, Permanent 587,457 481,014 349,072 522,728 425,728 566,949 8.46% Salaries, Temporary 14,344 36,850 35.960 45,526 17,668 45,526 0.00% Salaries, Overtime 2,330 2,401 5.049 10,050 1,320 10,050 0.00% Leave Payouts 22,722 7,861 5,630 Benefits 318,639 295,164 224,798 312,149 299,189 330.043 5.73% PERSONNEL SERVICES 945,493 823,290 620,509 890,453 743,905 952,568 6.98% OPERATING EXPENSES Equipment and Supplies 28,807 68,810 47,818 37,399 25,690 37,399 0.00% Repairs and Maintenance 79,146 90,205 85,514 82,572 78,572 84,689 2.56% Conferences and Training 10,221 7,133 4,163 12,600 12,600 0.00% Professional Services 12,955 Other Contract Services 44,309 23,000 Other Expenses 202 500 500 0.00% OPERATING EXPENSES 131,127 166,148 182,006 133,071 127,262 135,188 1,59% Total 1,076,620 989,438 802,515 1,023,524 871,167 1,087,7561 6.28% Significant Changes Personnel Services increased due to two exchanges: 1) Information Technology Technician II to a Senior Information Technology Analyst, 2) Information Technology Analyst I to a GIS Analyst 11; and increased cost of benefits. Repairs and Maintenance increased to cover rising software maintenance agreements'costs. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Info Systems Computer Ops Mgr 1.00 1.00 1.00 0,00 0,00 0.00 0.00 Info Tech Manager-Operations 0.00 0.00 0.00 1.00 1.00 1.00 0.00 GIS Analyst 11* 3.00 3.00 2.00 2.00 3.00 3.00 0.00 Info Systems Analyst 1 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Info Technology Analyst Senior 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Info Systems Technician Senior 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Info Technology Technician Senior 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Info Systems Technician III 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Info Systems Technician II 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Info Systems Technician 1 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Info Technology Technician III 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Info Technology Technician 1 0.00 0.00 0.00 0.00 1.00 1.00 0.00 '1.00 FTE transferred to Fund 322 ELM Automation Fund effective FY 17/18 '2.0 FTE funded by the Public Works Department but reflected here. 0.00 Total 9.00 9.00 8.00 8.00 8.00 8.00 10.00 253 Information Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Infrastructure Systems PERSONNEL SERVICES Salaries, Permanent 627,138 630,495 535,354 622,997 622,997 649,928 4.32% Salaries,Overtime 16,342 8,676 8,015 7,850 5,888 7.850 0.00% Leave Payouts 10,665 13,078 15,905 Benefits 289,619 307,667 284,603 327,647 313,873 360,793 10.12% PERSONNEL SERVICES 943,763 959916 843,876 958,494 942,758 1,018,571 6.27% OPERATING EXPENSES Utilities 761,455 727,305 722,230 776,686 565,620 776,686 0.00% Equipment and Supplies 17,511 114,804 61,546 15,400 13,701 15,400 0.00% Repairs and Maintenance 287,076 182,134 224,069 218,534 208,380 222,260 1.70% Conferences and Training 7,435 10,562 6.995 11,000 12,000 11,000 0.00% Professional Services 2,550 6.280 10,000 10,000 0.00% Other Contract Services 13,077 22,105 64,228 15,000 18,500 15,000 0.00% Expense Allowances 51,481 57,086 56,960 60,000 45,900 60,000 0.00% OPERATING EXPENSES 1,138,035 1,116,545 1,142,309 1,106,620 864,101 1,110,346 0.34% Total 2,081,798 2,076,461 1,986,185 2,065,114 1,806,859 2,128,9171 3.09% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. There was also a budget exchange of two Information Technology Technician IV for a Senior Telecommunications Technician and a Senior Infomation Technology Analyst II. FY 2014/15 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Info System Communications Mgr 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Info Tech Manager- Infrastructure 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Network Systems Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Analyst Senior 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Info Technology Analyst Senior 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Info Systems Technician Senior 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Info Technology Technician Senior 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Info Systems Technician IV 2.00 2.00 2.00 2.00 0.00 0.00 0.00 Info Technology Technician IV 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Info Technology Analyst II 0.00 0.00 0.00 0.00 1.00 1,00 0.00 Telecommunications Tech Senior 0.00 0.00 0.00 000 1 00 1.00 0.00 Total 6.00 6.00 6.00 6.00 6.00 6.00 0.00 254 Information Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Public Safety Systems PERSONNEL SERVICES Salaries, Permanent 594,309 545,369 597,726 616,192 616,192 625,767 1.55% Salaries,Temporary 24,943 27,045 25,520 Salaries,Overtime 15,680 13,911 9,462 10,310 7,733 10,310 0.00% Leave Payouts 56,178 55,298 57,142 Benefits 290,621 276,247 316,860 338,149 324,012 361,722 6.97% PERSONNEL SERVICES 981,731 917,870 1,006,710 964,651 947,937 997,799 3.44% OPERATING EXPENSES Equipment and Supplies 7,769 13,193 11,410 13,500 11,500 13,500 0.00% Repairs and Maintenance 289,501 372,496 282,928 427,394 267,388 441,344 3.26% Conferences and Training 8,948 6,336 1,682 16,500 16,500 16,500 0.00% Professional Services 23,223 24,941 13,874 12,500 19,095 4,206 -66.35% Other Contract Services 14,834 Expense Allowances 2,030 675 OPERATING EXPENSES 329,441 433,830 310,569 469,894 314,483 475,550 1.20% Total 1,311,172 1,351,700 1,317,278 1,434,545 1,262,420 1,473,349 2.70% Significant Changes The increase in Personnel Services is mostly due to the increased cast of benefits. Professional Services reduced to support the budget exchange of an Information Technology Technician II for a Senior Information Technology Analyst in the Customer Support Division. Repairs and Maintenance increased to cover rising software maintenance agreements. FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Business Systems Manager 0,50 0.50 0,50 0.50 0.00 0.00 0.00 Info Tech Manager-Systems 0.00 0.00 0.00 0.00 0.50 0.50 0.00 Info Systems Analyst IV 3.00 3.00 3.00 3.00 0.00 0.00 0.00 Info Technology Analyst IV 0.00 0.00 0.00 0.00 2.00 2.00 0.00 Info Technology Analyst Senior 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Info Systems Analyst II 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Info Technology Analyst II 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Info Systems Technician IV 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Info Technology Technician IV 0,00 0.00 0.00 0.00 1.00 1.00 0,00 Total 5.50 5.50 5.50 5.50 5.50 5.50 0.00 255 I Information Services Adopted Budget - FY 2018119 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year ELM Automation Fund (322) PERSONNEL SERVICES Salaries, Permanent 102,066 102,071 76,553 102,066 0.00% Salaries, Overtime 1,288 Benefits 61,165 59,986 44,988 61,754 2.95% PERSONNEL SERVICES 164,519 162,057 121,541 163,820 1.09% OPERATING EXPENSES Repairs and Maintenance 54,307 54.310 54,310 241,000 343.75% OPERATING EXPENSES 54,307 54,310 54,310 241,000 343.75% Total 218,826 216,367 175,851 404,820 87.10% Significant Changes Repairs and Maintenance increase reflects the sofware maintenance costs associated with the City's new land management system. FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year GIS Analyst II' 0.00 0.00 1 00 1 00 1 00 1.00 0.00 '1.00 FTE trans/erred to Fund 322 ELM Automation Fund effective FY 17118 Total 0.00 1.00 1.00 1.00 1.00 0.00 FY 2014115 FY 2015/16 FY 2016117 FY 2017I18 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00322 ELM Automation Fund 461,810 225,000 225.000 325.000 100,000 Total 461,810 225,000 225,000 325,000 100.000 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance Summary 9/3012015 9/30/2016 9/30/2017 6/30/2018 Balance 6/30/2019 Prior Year 00322 ELM Automation Fund 242,984 292,133 79.820 212,314 79,820 Total 242,984 292,133 79,820 212,314 79,820 256 Information Services Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year NIS Information Services ADM Administration 10042101 IS Administration 388,557 191,016 423,865 419,929 614,005 425,368 1.30% ADM Administration 388,557 191,016 423,865 419,929 (614,005) 425,368 1.30% ADS App&Database Support 10042102 IS Technology Contracts 148,303 130,960 136,438 136,438 141,832 140,693 3.12% 10042154 IS Application Database Supp 1,839,847 2,002,557 1,718.041 1,876,092 1,682,924 1,855,230 -1.11% ADS App&Database Support 1,988,150 2133 517 1,854,479 2,012,530 1,824,756 1,995,923 -0.83% INF Infrastructure Systems 10042201 IS Infrastructure Systems 2,081,798 2,076,461 1,986,185 2,065,114 1,806,859 2,128,917 3.09% INF Infrastructure Systems 2,081,798 2,076,461 1,988,185 2,065,114 1,806,859 2,128,917 3.09% CUS Customer Support 10042156 IS Customer Support 1,076,620 989,438 802,515 1,023,524 871,167 1,087,756 6.28% CUS Customer Support 1,076,620 989,438 802,515 1,023 524 871,167 1,087 756 6.28% SAF Public Safety Systems 100421551E Safety 1,311,172 1,351,700 1,317,279 1,434,545 1,262,420 1,473,349 2.70% SAF Public Safety Systems 1,311,172 1,351,700 1,317,279 1,434,545 1,262,420 1,473,349 2.70% Other Funds 32242101 ELM Automation Fund 218,826 216,367 175,851 404,820 87.10% Other Funds 218,826 216,367 175,851 404,820 87.10% General Fund 6,846,296 6,742,133 6,384,323 6,955,642 5,151,198 7,111,312 2.24% Other Funds 218,826 216,367 175,851 404,820 87.10% Grand Total(s) 6,846,296 6,742,133 6,603,149 7,172,009 5,327,049 7,516,132 4.80% 257 Intentionally Left Blank 258 City of Huntington Beach Library Services Adopted Budget — FY 2018/19 Director of Library Services Principal Librarian ADMI ION g FPMLV PRO�GRAMMNG COMMLUJISV OUTREACH SUPPOR7SE(NICES 8 B BUILUNUILDING MANAGEMENT Senior Librarian Senior Librarian Senior Librarian Senor Librarian ADMINSTRATION CHLDREN'S LIBRARY PUBLICSERVICES TECHNICAL SERVICES Libranan Library Services Clark(2) Librarian(2) Libman(2) Administrative Assistant Library Services Clark(3.50) Library Services Clark Volunteer Services Coordinator FACILITY REMALS CIRCULATION ACQUISITIONS Senior Library Specialist(0.75) Accounting Te Wician II(2) FACILITIES MAINTENANCE SECURTV Library Specialist Media Services Speclalol ADULT LITERACY Literacy Program Specialist(2) BRANCHES BANNING. Library Specialist OAKVIE Library Specialist HELEN MIRPHV MAIN STREET 259 Library Services Department Descriptions The Huntington Beach Public Library and Cultural Center welcomes, empowers,and enriches our community by providing innovative and traditional library services that inspire and encourage transformation and growth. Our traditional services continue to provide seniors, children, and students with a book and information rich environment, while our literacy programs and online presence use evolving tools to help users change their (and our)future. The Central Library and Cultural Center, - designed by architects Richard & Dion Neutra, is set in Huntington Beach Central Park surrounded by trees and water. The building k k and location is a natural draw for all kinds of meetings and events at the facility, providing seven rooms of varying sizes, a 300+ seat theater, and a 100 seat Children's Tabby Theater. The Library includes a 3,500 sq. ft. art gallery with permanent panels and a private _ Comer Gallery, overlooking fountains and the Central Park. The exhibits rotate monthly and / provide works in a variety of mediums. The Central Library is open seven days (64 hours) per week, annually serving over 700,000 visitors, housing over 290,000 volumes, and circulating over 920,000 items. Collectively, the other four Library branches are open 156 hours per week, serving over 100,000 visitors, circulating over 50,000 items, and housing over 44,000 volumes. Administration and Building Management Division This Division provides the leadership and vision needed to bring users the best possible library services. This involves a strong knowledge of library principles and values, a trained and engaged staff, and a dynamic dialogue with Huntington Beach residents. Over the past year, Administration has reorganized the Meeting room rental process, applied for a variety of grants through the State Library and worked on enhancing the security of all library locations. Administration is responsible for the operation of the entire library system and serves as the liaison to the City Council-appointed library board,various library affiliated groups, and residents. This Division also manages the collection of revenues and monitors expenditures from the General Fund and donations. Administration is responsible for all building maintenance and repairs, and initiates, organizes, and coordinates rentals and events in the meeting rooms and Theater at the Central Library. Youth Services and Family Programming Division The Children's Library provides access to useful information and resources for children. Besides a wide selection of children's literature, the l Department also has computers, which students J can use to access the Internet, educational databases such as EBSCOHost, and software applications for their schoolwork. Early Literacy ".� computers are available to engage even the youngest child in learning to read. To help children reach their educational goals, the Central Library and Oak View Library offer a homework club _ throughout the school year. Committed to fostering - a love of reading and creating lifelong readers, the Youth Services and Family Programming Division offers a variety of story times six days of the week. 260 Library Services Department Descriptions The Youth Services and Family Programming Division offers special monthly programs and year-long reading programs for children. To re-enforce the Library's importance in the community, and to involve the community with the library,the Division offers teens and adults various volunteer opportunities. Monthly and quarterly workshops are held to teach teens and adults about library resources and offer them a chance to become a part of the library family. Public Services and Community Outreach Division Public Services is responsible for all customer service functions of the Huntington Beach Public Library. Professional librarians and trained support staff work with all library patrons, introducing them to the wide variety of resources available in a modern library. Public Service desks are strategically located throughout Central Library. The Borrower Services Desk guides inquiries, answers telephone calls, issues library cards, collects fines, maintains borrower accounts, and processes reserve requests. The Children's Desk offers a welcoming environment for families, guiding children and parents to homework, computing and reading resources. The Research and Information Desk links users with the information and services they need via ? r� reference and computer assistance, sharing ! . employment resources, offering interactive resources and tools, and marketing the Library's _ resources to the community. Community 1� 11 Outreach Services is focused on extending library service out into the community with four branch libraries. The Main Street Library is f -y located in the heart of downtown and is listed on the National Registry of Historic Places. The Oak View Library is adjacent to Oak View Elementary School and hosts a variety of children's events, literacy services and an active Homework and Science Club. The Banning and Helen Murphy Libraries feature story times, special children's events, a wide variety of library materials, and computer access to meet the needs of the local community. All branch locations rely heavily on volunteer support and are geographically located in outlying areas of the City to better serve the entire community. Literacy Services at Central and Oak View libraries train community volunteers to help adults transform their lives by leaming to read, to write, and to speak English more effectively. Technology and Support Services Division This Division includes Acquisitions, Technical Services, Support Services, and Technology. Acquisitions orders and pays for books, periodicals,films, and recordings that are added to the collection as well as other operating supplies and items. Accounting Technicians prepare and analyze budget reports, handle cash deposits, monitor fund balances, and enter requisitions. They also work with the Finance and Treasury Departments to process collection accounts, donations, grants, and other payments. Technical Services manages the library's print and electronic collection by selecting, cataloging, processing, and weeding materials. They make collection materials publicly accessible by labeling and categorizing items, and creating useful computer records that connect users and materials. Support services staff manages the retums and circulation of materials back onto library shelves. Technology staff supports the library's computers by working with the Information Services Department, managing the Integrated Library Automation System, supporting the Automated Book sorting system, and maintaining the librarys online presence on internal and external websites. 261 Library Services Ongoing Activities & Projects Administration and Building Management Division • Recruit,train, and coordinate volunteers who donate many hours of service. • Promote and coordinate meeting room and theater rentals. • Provide support for all building maintenance activities in all library locations, in coordination with the City's Public Works Department. • Coordinate all safety and security programs for the Library system. • Provide guidance and direction for policy, procedure, and service development for the Library. • Continue work on the User Experience at all Library locations. • Current projects include the installation of a comprehensive new signage system at the Central Library. Youth Services and Family Programming Division • Collaborate with various library support groups and charitable organizations in their fundraising activities and programs for the Library. • Provide a variety of story times throughout the community. • Recruit teen and adult volunteers to assist with homework programs and fundraising activities. • Coordinate homework support opportunities at the Central Library and the Oak View Branch Library. • Expand social media outreach to promote services. Public Services and Community Outreach Division • Guide inquiries, answer telephone calls, issue library cards, collect fines, maintain borrower accounts, and process reserve requests. • Staff public service desks and guide patrons to homework, research, and reading resources. • Host computer and eBook training for the community. • Offer a variety of programs and workshops for adults in the community. • Recruit and train literacy volunteer tutors and students to the Literacy Program, and continue to assess literacy students and outcomes. • Work with the Literacy Board to support literacy services in the community. • Manage neighborhood branch locations. • Expand computer literacy workshops for literacy learners. • Coordinate and manage the Career Online High School program. Technology and Support Services Division • Manage print and electronic collection by ordering, cataloging, processing, and weeding materials. • Support public computing via computer labs, internet access,websites, and databases. • Support library functions utilizing technology. • Continue to assess the Library's digital collections, to expand and improve access to eBooks and other digital resources. • Continue to work on updating and enhancing the Library's section of the City Website. • Work on integrating at least one new technology service over the coming fiscal year. • Work on a variety of grant projects that involve the development of a Makerspace and programming on 3D printing and other maker technologies. 262 Library Services Performance Measures Results of the City's performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018/19 are presented below. Performance Measures number three listed below is new for FY 2018/19 and therefore has no historical data. FY 2016/17 FY 2017118 FY 2018/19 Strategic ACTUAL ACTUAL* ADOPTED Plan Goal Goal: 1. Foster early literacy skills by providing children's Improve Quality story time programs and events. of Life Measure: # of participants in children's programs and 83,504 62,000 83,000 events Goal: 2. Provide homework help resources to students Improve Quality through in-person programs. of Life Measure: #of Homework Support Program attendees 5,856 4,200 6,000 Goal: 3. Provide public access to a robust and varied Improve Quality digital collection of resources. of Life Measure: #of digital resources available N/A N/A 600,000 Goal: 4. Provide reading materials to enrich the Improve Quality community by circulating books, CDs, videos, of Life audiobooks, downloadable audiobooks, and eBooks. Measure: #of items circulated 1,055,693 750,000 1,000,000 Goal: 5. Promote support of the library by managing a Improve Quality volunteer program that fosters community of Life engagement. Measure: #of annual volunteer hours 56,932 42,750 57.000 Goal: 6. Provide meeting rooms and Theater space for Improve Quality the City and Community,offering a wide range of of Life educational,cultural and informational events for all ages. Measure: #of meetings and events 2,904 2,508 3,000 'Adjusted for a nine-month budget. 263 Library Services Accomplishments/Goals FY 2017/18 Accomplishments • Circulated over 700,000 Books, DVDs, eBooks, digital magazines, and other Library collection materials. • Coordinated over 2,000 events,programs,and cultural activities in the Library Theater and meeting rooms. • Reopened the Central Library on Sundays, adding 4 hours and totaling 7 days per week service. • Finalized the wayfinding system for the Central Library and went out to bid for fabrication and installation of the system to improve navigation and enhance the overall user experience. • Awarded two 3D printers through a grant from the State Library of California. • Expanded Homework Club programs at the Central Library. • Celebrated first graduates from the Career Online High School program, awarding two accredited High School Diplomas to Huntington Beach residents. • Installed new AWE Early Literacy computer at the Main Street Library. • Launched new Kanopy streaming video service, providing access to the Criterion collection and a wide range of classic cinema. • Started SMS text messaging for patrons to provide updates on checkouts and renewals. • Created a new Teen Library Card, working with the Huntington Beach High School District, to expand access to all K-12 students. • Launched new chat and phone service support, working with Unique Library Communications, to enhance overall customer service and responsiveness over the phone and on the website. • Continued to improve the Library's online Event Calendar, to more effectively share information about programs, events, and opportunities at the Central Library and branches. • Conducted workshops for the public on Open Data, using curriculum developed through a Knight Foundation grant program, to provide education for the community on Open Data resources. FY 2018/19 Goals • Enhance educational support for children and families at all library locations. • Expand learning opportunities for adult learners through new Literacy Services programs. • Continue to grow and expand the Library's digital collections. • Continue to actively fundraise and work with Library support groups to enhance fundraising activities and opportunities. • Continue to pursue grants in support of all Library programs and services. • Expand social media outreach to promote events and library services. • Expand partnerships with other City Departments and community groups to widen offerings at the Library. • Enhance Digital Literacy learning opportunities at all library locations. 264 Library Services Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 1,915,373 1,955,336 1,997,100 2,051,074 1,537,805 2,058,153 0.35% Salaries, Temporary 587,039 632,852 610,939 665,500 477,105 661,300 -0.63% Salaries, Overtime 169 418 169 Termination Pay Outs 5,139 11,644 15,912 Benefits 1,029,862 1,099,910 1,228,801 1,319,660 955,701 1,329,363 0.74% PERSONNEL SERVICES 3,537,583 3,700,160 3,852,921 4,036,234 2,970,011 4,848,8116 0.31% OPERATING EXPENSES Utilities 60,300 56,488 55,089 69,965 23.86% Equipment and Supplies 699,901 624,081 649,029 291,698 650,100 291,698 0.00% Repairs and Maintenance 61,408 86,827 65,047 68,550 47,822 68,550 0.00% Conferences and Training 1,773 731 720 1,000 500 1,000 0.00% Professional Services 4,840 15,020 7,487 520 Other Contract Services 168,742 171,409 177,068 192,050 145,400 192,050 0.00% Expense Allowances 6,023 6,051 5,995 6,000 4,500 6,000 0.00% Other Expenses 18 16 10 OPERATING EXPENSES 942,705 904135 965,656 615,786 903,9311 029,263 2.19% NON-OPERATING EXPENSES Transfers to Other Funds 442,808 442,881 442,881 442,881 442,881 442,881 0.00% NON-OPERATING EXPENSES 442,808 442,881 442,881 442,881 442,881 442 881 0,00% Grand Total(s) 4,923,096 5,047,176 5,261,458 5,094,901 4,317,422 5,120,960 0.51% General Fund 4,426,319 4,520,333 4,689.274 4,992,413 3,777,320 5,004,995 0.25% Other Funds 496,777 526,844 572,184 102,488 140,112 115,965 13.15% Grand Total(s) 4,923,096 5,047,176 5,261,458 5,094,901 4,317,422 5,120,960 0.51% Personnel Summary 28.25 28.25 28.25 28.25 28.25 28.25 0.00 265 Library Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 1,915,373 1,954,137 1,996,378 2,051,074 1,538,306 2,058,153 0,35% Salaries, Temporary 520,940 553,161 527,363 665,500 430,100 661,300 -0.63°% Salaries, Overtime 169 418 169 Leave Payouts 5,139 11,644 15,912 Benefits 1,027,582 1,097,124 1,225,735 1,319,660 954,623 1,329,363 0.74% PERSONNEL SERVICES 3,469,205 3 61 GAS4 3,765,558 4,036,234 2,923,030 4,048,816 0,31% OPERATING EXPENSES Utilities 4,000 2,600 4,000 0.00% Equipment and Supplies 278,666 187,914 228,890 241,698 210,067 241,698 0.00% Repairs and Maintenance 54,244 79,827 60,665 68,550 47,822 68,550 0.00% Conferences and Training 1,773 731 720 1,000 500 1,000 0.00% Professional Services 4,840 15,020 7,487 520 Other Contract Services 168,742 171,409 177,068 192,050 145,400 192,050 0.00% Expense Allowances 6,023 6,051 5,995 6,000 4,500 6,000 0.00% Other Expenses 18 16 10 OPERATING EXPENSES 514,306 460,968 480,835 513,298 411,409 5113,298 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 442,808 442,881 442.881 442,881 442,881 442,881 0.00% NON-OPERATING EXPENSES 442,808 442,881 442,881 442,881 442,881 442,881 0,00% Total 4,426,319 4,520,333 4,689,274 4,992,413 3,777,320 5,004,995 Personnel Summary 28.25 28.25 28.25 28.25 28.25 28.25 0.00 266 Library Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration & Building Management PERSONNEL SERVICES Salaries, Permanent 613,199 622,433 623,930 642,902 130,134 649,579 1.04% Salaries, Temporary 160,522 170,106 155,211 164,660 107,599 155,660 -5.47% Salaries, Overtime 169 418 61 Leave Payouts 3,819 10,470 13,108 Benefits 293,774 317,295 345,218 362,978 41,617 372,915 2.74% PERSONNEL SERVICES 1,071,483 1,120721 1137528 1170540 279350 1178154 0.65% OPERATING EXPENSES Equipment and Supplies 73,558 49,767 47,835 51,300 43,150 51,300 0.00% Repairs and Maintenance 53,074 56,175 58,599 66,200 46,272 66,200 0.00% Conferences and Training 1,698 656 720 1,000 500 1,000 0.00% Professional Services 4,840 15,020 7 Other Contract Services 120,879 120,970 153,042 157,600 118,050 157,600 0.00% Expense Allowances 6,023 6,051 5,995 6,000 4,500 6,000 0.00% Other Expenses 18 16 10 OPERATING EXPENSES 260,088 248,655 266,208 282,100 212,472 282,100 0,00% NON-OPERATING EXPENSES Transfers to Other Funds 442,808 442,881 442,881 442,881 442,881 442,881 0.00% NON-OPERATING EXPENSES 442,808 442,881 442,881 442,881 442,881 442,881 0.00% Total 1,774,380 1,812,258 1,846,617 1,895,521 934,703 1,903,135 0.40% Significant Changes The Library exchanged a Library Facilities Coordinator position for a Librarian position to improve coordination of all Library cultural and educational program offerings. Temporary salary funds were reduced to offset the budget exchange for a net neutral fiscal impact. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Library Services 1.00 1,00 1.00 1,00 1.00 1.00 0.00 Principal Librarian 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Librarian 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Library Facilities Coordinator 1.00 1.00 1.00 1.00 1.00 0.00 (1,00) Librarian 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Library Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Total 7.00 7.00 7.00 7.00 7.00 7.00 0.00 267 Library Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Public and Information Services PERSONNEL SERVICES Salaries, Temporary 90.500 35,000 90,500 0.00% PERSONNEL SERVICES 90,500 35,000 90,500 0.00% OPERATING EXPENSES Utilities 4,000 2,600 4,000 0.00% Equipment and Supplies 10,000 5,000 10,000 0.00% Repairs and Maintenance 2,350 1,550 2,350 0,00% Other Contract Services 11.100 4.000 11,100 0.00% OPERATING EXPENSES 27,450 13,150 27,450 0.00% Total 117,950 48,150 117,950 10.00% Significant Changes The budget reflects the cost of adding four (4) hours on Sunday. The FY 2017/18 Revised budget was adjusted to reflect the year ending June 30, 2018. 268 Library Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Public Services & Community Outreach PERSONNEL SERVICES Salaries, Permanent 776,403 794,267 815,911 816.608 816,609 816,973 0.04% Salaries,Temporary 193,523 218,587 211,858 237,480 175,500 237,829 0.15% Termination Pay Outs 1,321 1,174 2,804 Benefits 454,516 488,092 536,232 578,358 552,640 572,085 -1.08% PERSONNEL SERVICES 1,425,763 1,502,121 1,566,805 1,632,446 1,544,749 1,626,887 -0.34% OPERATING EXPENSES Equipment and Supplies 7,491 3,110 13,689 9,900 8,175 9,900 0.00% Repairs and Maintenance 5.160 OPERATING EXPENSES 7,491 8,270 13,689 9,900 8,175 9,900 0.00% Total 1,433,254 1,510,391 1,580,494 1,642,346 1,552,924 1,636,787 -0.34% Significant Changes No significant changes. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Librarian 1.00 1.00 1.00 1.00 1.00 1.00 000 Librarian 2.00 2.00 2.00 2.00 2.00 2.00 0,00 Senior Library Specialist 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Literacy Program Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0,00 Library Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Library Services Clerk 3.50 3.50 3.50 3.50 3.50 3.50 000 Media Services Specialist 1,00 1,00 1,00 1.00 1,00 1.00 0.00 Total 12.25 12.25 12.25 12.25 12.25 12.25 10.00 269 Library Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Technology& Support Services PERSONNEL SERVICES Salaries, Permanent 370,059 390,836 389,330 412,239 412.239 417,216 1,21% Salaries,Temporary 137,835 134,266 135,760 142,860 94,000 147,311 3.12% Salaries, Overtime 108 Benefits 194,804 208,450 238,748 262,288 250,192 271,753 3.61% PERSONNEL SERVICES 702,698 733,552 763,946 817,387 756,430 836,280 2.31% OPERATING EXPENSES Equipment and Supplies 167,768 105,753 138,066 140,998 130,698 140,998 0.00% Repairs and Maintenance 1,170 18,492 2,066 Conferences and Training 75 Professional Services 7,480 520 Other Contract Services 47,863 50,439 24,026 23,350 23,350 23,350 0.00% OPERATING EXPENSES 216,877 174,694 171,638 164,348 154,568 164,348 0.00% Total 919,575 908,235 935,584 981,735 910,998 1,000,628 1.92°/a Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Librarian 1 00 1 00 1.00 1.00 1 00 1.00 0,00 Librarian 1.00 2.00 2.00 2.00 2.00 2.00 0,00 Library Services Clerk 1 00 1.00 1.00 1 00 1 00 1.00 0,00 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 5.00 6.00 6.00 6.00 6.00 6.00 0.00 270 Library Services Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Youth Services & Family Programming PERSONNEL SERVICES Salaries, Permanent 155,712 146,601 167,208 179,325 179,325 174,385 -2.75% Salaries, Temporary 29,061 30,202 24,534 30,000 18,000 30,000 0.00% Benefits 84,488 83,287 105,538 116,036 110,175 112,609 -2.95% PERSONNEL SERVICES 269,260 260,090 297,279 325,361 307,501 316,994 -2.57% OPERATING EXPENSES Equipment and Supplies 29,850 29,284 29,300 29,500 23,044 29,500 0.00% Conferences and Training 75 OPERATING EXPENSES 29,850 29,359 29,300 29,500 23,044 29,500 0,00% Total 299,110 289,449 326,579 354,861 330,545 346,494 -2.36% Significant Changes No significant changes FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Librarian 1 00 1 00 1.00 1.00 1.00 1 00 0.00 Librarian 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Library Services Clerk 2.00 2.00 2,00 2.00 2.00 2.00 0.00 Total 4.00 3.00 3.00 3.00 3.00 3.00 0.00 271 Library Services Adopted Budget - FY 2018119 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations, Grants, and Equipment Replacement PERSONNEL SERVICES Salaries, Permanent 1,199 722 (501) Salaries,Temporary 66,099 79,691 83,576 47,005 Benefits 2,279 2,786 3,065 1,077 PERSONNEL SERVICES 68,378 83,676 87,363 47,581 OPERATING EXPENSES Utilities 60,300 52,488 52,488 65,965 25.68% Equipment and Supplies 421,235 436,167 420,139 50,000 440,033 50,000 0.00% Repairs and Maintenance 7,164 7,000 4,382 OPERATING EXPENSES 428 399 "3167 411114,821 102AN 492,521 116,965 13.15% Total 496,777 526,844 572,194 102,488 540,102 115,965 13.15% Significant Changes The Library is participating in the CENIC network for access to the CaIREN Internet backbone, providing high speed bandwidth to the UC, CSU, Research Institutions, K - 12 and all public libraries in California. Discounts for connections to CaIREN come through the Federal E-rate program, and the discounts are received as reimbursements from CENIC. Library Development Impact fees are allocated to the Library collection. The Library applies for a variety of grants each year. Grant awards vary a great deal depending on the State and Federal budgets,and the money available for libraries. FY 2014115 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change from Revenue Summery Actual Actual Actual Adopted Revised Adopted Prior Year 00229 Library Dev Impact 237,325 66,974 209,731 70,000 70,000 60,000 (10,000) 00863 CDBG 13/14' 00880 Library Equipment 333 302 156 00985 State Literacy Grant 18,000 53,357 01200 LSTA Pitch Grant 13114 2,580 01208 CDBG 14/15' 01217 State Literacy Grant 14/15 44,156 01219 CDBG 15/16" 01223 LSTA Pitch Grant 15/16 19,572 01226 State Literacy Grant 15/16 18,000 35,357 356 10,000 01235 CDBG 16/17' 01246 CENIC E-rate 6,502 52,488 52,488 65,965 13,477 'CDBG historical data are reflected in the City Manager's Deparlment. Total 302,394 140,205 270,102 122,488 132,488 125,965 6,523 272 Library Services Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015116 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year LIB Library Services ADM Administration&Building Mgt 10050101 Library Services Administration 759,732 790,099 811,525 825,889 (12,445) 830,674 0.58% 10050201 Security 64,380 55,934 68,614 69,750 46,750 69,750 0.00% 10050206 Facility Rentals 244,376 254,885 236,198 252,787 207,586 254,257 0.58% 10050501 Facilities Maintenance 263,084 268,459 287,397 304,213 249,932 305,573 0.45% 10050999 General Fund Library Svcs Trfs 442,808 442,881 442,882 442,882 442,881 442,881 0.00% ADM Administration&Building Mgt 1,774,380 1,812,258 1,846,617 1,895,521 934,703 1,903,135 0.40% PIS Public and Information Service 10050207 Sunday Hours 117,950 48,150 117,950 0.00% PIS Public and Informadon Service 117,950 48150 117,950 0.00% PSC Public Services&Comm. Outreach 10050202 Public Service 825,903 869,775 892,741 921.282 894,398 912,278 -0.98% 10050401 Main Street Branch 119,052 130,497 159,044 160,275 131,261 161,558 0.80% 10050402 Banning Branch 26,122 37,809 17,311 21,775 15,275 21,775 0.00% 10050403 Helen Murphy Branch 118,476 122,036 144,582 147,845 135,522 149,603 1.19% 10050404 Oakview Branch 131,770 134,639 147,186 140,772 130,718 142,480 1.21% 10050601 Adult Literacy 211,932 215,635 219,630 250,397 245,750 249,093 -0.52% PSC Public Services&Comm.Outreach 1,433,254 1,510,391 1,580,494 1,642,346 1,552,924 1,636,787 -0.34% YSF Youth Services& Family P m 10050203 Children's Library 299,110 289.449 326.579 354.861 330,545 346,494 -2.36% YSF Youth Services&Family P m 299,110 289,449 326,579 354,861 330,545 346,494 -2.36% TSS Technology&Support Services 10050152 Technical Services 458,605 442,224 434,955 459,398 438,593 467,636 1.79% 10050204 Circulation 133,650 124,940 131,128 139,210 95,350 143,660 3.20% 10050301 Acquisitions 327,319 341,070 369,501 383,127 377,055 389,332 1.62% TSS Technology&Support Services 919,575 908,235 935,584 981,735 910,998 1,000,628 1.92% Other Funds 10350101 Donations Library 58,004 37,914 37,911 27.467 10350102 Donations Adult Books 175,767 211,336 220,052 241,359 10350103 Donations Children's Library 82,122 83,935 89,181 73.438 10350104 Donations Oakview Library 5,367 7,239 8,402 37,118 10350105 Donations Literacy 10,207 8,464 19,874 9,499 10350401 Donations Main St Branch 1,847 4,434 21,057 28,943 10350402 Donations Banning Branch 994 3,652 10350403 Donations Murphy Branch 212 226 120050101 LSTA Pitch Grant 13/14 (69) 120850601 Oakview Family Literacy 10,000 121750602 State Literacy Grant14/15 44,156 121950601 Oakview Family Literacy 9,500 122350101 LSTA Pitch Grant 15/16 14,989 4.583 122650602 State Literacy Grant 15/16 356 53,357 123550601 Oakview Family Literacy 9,253 124650001 CENIC E-Rate 60,300 52,488 52,488 65,965 25,68% 22950001 Library Dev Impact 92,824 92,672 53,806 50,000 50,000 50,000 0.00% 23850002 EOC 2-Winter Storm 2017 1,076 23950742 17/18 Oakview Family Literacy 9,253 98550603 State Literacy Grant 16/17 9,533 43,810 98550604 State Literacy Grant17/18 7,462 10,536 Other Funds 496,777 528 844 572'184 102,498 540102 115,965 13.15% General Fund 4,426,319 4,520,333 4,689,274 4,992,413 3,777,320 5,004,995 0,25% Other Funds 496,777 526,844 572,184 102,488 540,102 115,965 13.150/, Grand Total(s) 4,923,096 5,047,176 5,261,458 5,094,901 4,317,421 5,120,960 0.51% 273 Intentionally Left Blank 274 City of Huntington Beach Police Adopted Budget — FY 2018/19 Police Chief Administrative Assistant UNIFORM INVESTIGATIONS ADMINISTRATIVE OPERATIONS Pofce Captain Police Captain Pofce Captain PATROL INVESTIGATIONS PROFESSIONAL STANDARDS Police Lieutenant(6) Police Lieutenant Police Lieutenant Police Sergeant(13) Police Sergeant(3) Police Sergeant(2) Police Officer(120) Police Officer(22) Police Officer(2) Police Reorut(4) Forensic Systems Specialist Community Services Officer(4) ComeAmW SUPPORT SERVICES Police Services Specialist Police Administrative Services Division TRAFFIC Community Services Officer(4) Manager Police Lieutenant Facilities Maintenance Crewteader Police Sergeant(3) NARCOTICSNICE/INTEL/CTF Community Relations Specialist Police Officer(19) Police Lieutenant Police Records Specialist Police Sergeant(2) RECORDS Police Officer(12) Police Records Administrator AIR SUPPORT Police Services Specialist Police Records Supervisor(3) Police Sergeant Community Services Officer Police Records Specialist(10) Police Officer(6) Police Records Technician(6) Senior Helicopter Maintenance OCIAC TASK FORCE Police Services Specialist(5) Technician Police Officer Police Systems Coordinator Helicopter Maintenance Technician JAIL TRAINING PARKING NFO - M NT Detention Administrator Police Sergeant Parlang/Traffic Control Supervisor Detention Shift Supervisor(4) Police Officer Parldng/Trafflc Control Officer(16) Detention Officer,Nurse(4) Police Services Specialist Detention Officer(9) SPF .IAI FNFORCFMrN Al ARMc Police Sergeant(2) Police Services Specialist Police Officer(8) P RF C�ONNFI Administrative Ana"Senior Police Services Specialist BUDGET/PAYROLL Administrative Analyst Senior Accounting Technician II(3) OMM Il" l NICAT1OPlc Police Communications Manager Communications Supervisor(6) Communications Operator(18) G N RAI S RVIC c/PROP RTV FVIDFNCF Property and Evidence Supervisor Property and Evidence Officer(3) CRIME I AR Poise Photo/Imaging Specialist Latent Rrgerpd nl Examiner(2.50) Police Services Specialist Come Scene Investigator(4) Community Services Officer(2) 275 Police Department Descriptions The Police Department is responsible for responding to and investigating all aspects of criminal activity occurring within the City of Huntington Beach. The Department responds to residential, commercial, industrial, and recreational locations and spaces in order to document and stop criminal activity. The Department performs these public safety efforts through community education efforts and aggressive enforcement of all applicable laws. The Department performs initial and follow-up investigation on suspected crimes occurring in the City and conducts forensic examinations on many types of evidence. The Department also monitors and facilitates orderly ingress/egress throughout the City through aggressive enforcement of both vehicular and pedestrian traffic within the City's boundaries. Police Chief The Police Chief is responsible for the overall leadership and coordination of department operations. The Department is divided into three Divisions: Uniform, Investigation, and Administrative Operations. Uniform Division The Uniform Division is the most visible division of the Police Department and performs core law enforcement functions. It is comprised of both sworn and civilian employees and includes uniform patrol, traffic enforcement& investigations, Driving Under the Influence enforcement, parking enforcement, airborne patrol, _ the Canine Unit, the Mounted Unit, the Homeless Task Force, the Special Enforcement Team, and Special Events. The Uniform Division is also responsible for the resolution of critical incidents through the use of specialized teams such as S.W.A.T. (Special Weapons and Tactics)and C.N.T. (Crisis Negotiation Team). Investigation Division The Investigation Division performs four primary duties: providing investigative follow-up for all non-traffic related crimes; identifying, apprehending, and prosecuting criminal suspects; assisting crime victims and the department in suppression of crime; and the recovery of property. The Division enforces laws related to the sale, manufacture, transportation, and use of illegal drugs; reviews and issues permits for a wide variety of regulated businesses; enforces Alcohol Beverage Control laws; attempts to identify and prevent organized crime and terrorism; maintains criminal intelligence files; investigates vice-related activity within the City;works collectively with the Orange County Human Trafficking Task Force to identify, investigate, and prevent human trafficking; and maintains the City Jail. The Jail Bureau is responsible for processing, housing, and transporting inmates of the Department, as well as other contract law enforcement agencies. The Investigation Division has responsibility for processing and examining computer forensic evidence as well as coordinating similar efforts with other law enforcement computer forensics labs. There are also two Probation Department Officers assigned to work closely with the investigators. The Division has a relationship with the U.S. Secret Service where two task force agents are assigned to the department on a regular basis. This relationship provides additional grant funding to the Department. Administrative Operations Division The Administrative Operations Division provides the people, equipment, training, and budget oversight that supports all the programs in the Police Department. The Division includes the following bureaus and units: Professional Standards, Budget/Payroll, Training, and Community Relations. Primary duties include: managing the use of budgeted funds, keeping accurate payroll records, conducting training of all sworn officers, performing maintenance of the police facility and three substations, and promoting police/community partnerships. The Professional Standards Bureau is responsible for receiving and managing citizen complaints regarding allegations of employee misconduct, internal affairs investigations, and auditing of police services. 276 Police Ongoing Activities & Projects Administrative Services Division The Administrative Services Division provides support services to other divisions. Administrative Services includes Alarms, Backgrounds/Hiring, Communications, Personnel, Property/Evidence, and Records. Primary duties include: recruiting/conducting background checks on new employees, receiving 9-1-1 calls and routine business requests for police services, providing a state of the art records keeping function, purchasing and issuing all equipment, maintaining the inventory of all seized property/evidence, tracking and billing for services related to alarm permits, liaising with Orange County Animal Control, and liaising with the City's Information Services Department. Police Performance Measures Uniform Division • Investigate 1,807 traffic accident investigations (937 injuries and six fatalities). • Issue 13,578 hazardous/non-hazardous traffic citations. • Identify, interdict, and arrest 798 DUI offenders. • Issue 71,140 parking citations. • Conduct over 4,673 citation reviews. Investigation Division • Investigate 2,800 crimes against persons. • Investigate 7,900 property crimes. Investigate 1,500 economic crimes. • Investigate seven Internet crimes against children. • Receive 1,550 CopLogic online crime reports. • Perform 15,000 crime analyses to identify trends and assist in detecting suspects. • Assist 420 domestic violence victims through the Victim Assistance Program. • Investigate 220 narcotic related citizen complaints. • Book, fingerprint, photograph, and house over 5,500 arrestees. • Document,fingerprint, and update photos of over 220 drug and sex registrants. • Copy over 1,050 hours of video for investigation and prosecution. • Collect DNA from over 375 felony arrestees for the State Database. • Collect over 650 blood, breath,and urine samples as evidence. • Secure,feed and care for an average daily population of 14 inmates. • Review and process 370 Entertainment, Facility Use, Massage, ABC and Conditional Use Permits. • Book, house, and GPS track over 25 sentenced Pay-to-StayMork Release Inmates. • Transport over 1,900 in-custody inmates to the county jail. L I Administrative Operations Division • Respond to 600 media contacts and daily engagement with the community through social media. • Investigate 51 complaints/internal affairs issues. • Arrange over 2,000 training classes and records of completion. • Arrange 50 on-site training sessions. • Conduct 300 contacts with citizens/groups and organizations. 277 Police Performance Measures Administrative Services Division • Conduct 16 recruitments, process 6,000 applications. • Receive/initiate 285,000 incoming/outgoing calls in the 9-1-1 center. • Dispatch officers to 67,000 calls for service. • Create 145,000 calls in the CAD system, documenting officer-initiated activity and calls for service. • Process, disseminate, and enter into Records Management System (RMS) 21,000 crime, incident, and traffic reports. • Process over 5,000 bookings, including want/warrant checks, RMS entry, and logging/copying. • Process and file 4,800 court packages electronically and 725 physical court packages. • Answer 70,000 incoming/outgoing calls received/initiated in the Records Bureau. • Process 14,000 subpoenas. • Process, secure, and track 16,000 pieces of evidence and property. • Process and dispose of 25,000 pieces of evidence and property. • Process approximately 6,500 alarm permits a year. • Receive and assist over 5,000 alarm-related calls a year. 278 Police Performance Measures Results of the City's performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018/19 are presented below. The first two Performance Measures listed below are new programs for FY 2018/19 and have no historical data. FY 2016/17 FY 2017/18 FY 2018/19 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Develop more proactive investigative methods Enhance and for monitoring and policing the increase of 290 Maintain Public PC Registrants (Sex Registrants) in the City. Safety Increase the number of targeted compliance checks by at least 10%. Measure: Number of individual compliance checks N/A NIA 60 Goal: 2. Use of data to monitor the increase in crime Enhance and experienced in Huntington Beach as a result of Maintain Public Prop 47 and AB109. We continue to develop Safety and use analytical tools such as "Dashboard" and "heat maps" to quickly analyze crime trends and then administer the information in close to real time to assist officers in pro-active activity. Measure: %reduction in criminal activity NIA NIA 5% Goal: 3. Through a combination of public education, Enhance and Driving Under the Influence(DUI)checkpoints, Maintain Public DUI Saturation Patrols, and the assignment of Safety an officer specifically to identify and arrest impaired drivers, our goal is to reduce DUI involved collisions by another five percent. Measure: %reduction in DUI involved collisions 5% 5% 5% 279 Police Accomplishments & Goals FY 2017/18 Accomplishments • Implemented the second phase of the Body Wom Camera program. • Planned and implemented the 2nd annual Huntington Beach Air Show. • Conducted monthly training for all swom officers to include firearms training,arrest and control/defensive tactics training, and training in the use and deployment of less lethal devices. • Added two part-time social workers to help officers work with the homeless population. • Conducted multiple Citizen's Academy classes in English and Spanish. • Initiated a security guard services contract through the Police Department, providing security guard services to the libraries, parking structures, parks, beaches, and community facilities in Huntington Beach. • Continued education to prevent DUI-related traffic collisions with programs like Know Your Limit,Choose Your Ride, and Every 15 Minutes. • Expanded community involvement engagement and policing efforts with programs like Coffee with a Cop, Police Open House, Tip a Cop, and social media (Did You Know). • Recognized employees with enhanced Department Awards Program sponsored by the Huntington Beach Police and Community Foundation. • Completed construction of the Police Department front desk, Records Bureau and Traffic Bureau to enhance security and improve customer service. • Completed extension of secured parking in the Police Department back lot. • Purchased a new horse for the Mounted Enforcement Unit to enhance and improve public safety. • Transitioned from Honda to BMW motorcycles to keep up with important safety and technology changes in motorcycles. • Initiated and created a Police Department liaison for the Sunset Beach community. • Successfully implemented the Community Services Officer program in the Police Department,freeing a police officer from the front desk to assist police officers in the field with other duties. FY 2018/19 Goals • Implement Narcan program for the safety of police officers and to enhance public safety and lifesaving efforts. • Purchase a truck for use by the Homeless Task Force to assist and help place the homeless. • Automate InTime, a bookkeeping system to monitor staffing. • Create a department liaison for the southeast portion of the City of Huntington Beach. • Expand the Community Services Officer program to enhance efficiencies resulting in additional field time for police officers. 280 Police Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 33,431,391 34,323,749 34.654,406 36,998,759 27,779,527 37,010,295 0.03% Salaries, Temporary 458,878 499,772 420,908 364,798 395,743 367,098 0.63% Salaries, Overtime 4,648,148 5,007,346 5,043,233 3,937.950 4,313,143 3,953,950 0.41% Leave Payouts 1,309,772 1,466,088 1,550,479 Benefits 23,520,063 25,343,062 26,926,178 28,671,784 20,718,925 29,692,140 3.56% PERSONNEL SERVICES 63,368,251 66 640,018 88 595,204 69,973,291 53,207,338 71,023,482 1.50% OPERATING EXPENSES Utilities 15,334 17,654 31,687 19,500 30,267 19,500 0.00% Equipment and Supplies 1,280,394 1,105,697 1,575,090 1,186,304 1.385,187 985,254 -16.95% Repairs and Maintenance 966,769 1,106,671 939,064 964,510 736,828 964,510 0.00% Conferences and Training 356,548 344,329 337,535 319,105 274,783 334,105 4.70% Professional Services 485,855 503,872 458,393 335,825 492,271 335,825 0.00% Other Contract Services 1.270.567 1.727,604 1,790,163 2,179,087 1,529.721 2,279,087 4.59% Rental Expense 17,076 11,420 13,111 10,884 8,913 10,884 0.00% Payments to Other Governments 900,131 962,714 790,602 928,540 578,866 928,540 0.00% Expense Allowances 327,137 331,430 346,883 367,000 367,000 367,000 0.00% Other Expenses 6.474 3,736 10,147 4,973 4,973 4,973 0.00% OPERATING EXPENSES 5,626,285 6,115 128 6,292,666 6,315,728 5,408,809 6,229,678 -1.36% CAPITAL EXPENDITURES Improvements 24,028 Equipment 7,869 342,171 88,629 100,000 156,000 100.00% Vehicles 36,466 109,379 CAPITAL EXPENDITURES 44,335 342,171 222,036 100,000 156,000 100.00% NON-OPERATING EXPENSES Transfers to Other Funds 9,910 NON-OPERATING EXPENSES 9,910 Grand Totals 69,048,781 73,097,317 75,109,906 76,289,019 58,716,147 77,409,160 1.47% General Fund 67,802,070 71,638,444 73,542,601 75,761,418 57,144.516 76,906,975 1.51% Other Funds 1,246,711 1,458,873 1,567,305 527,601 1,571,631 502,185 -4.82% Grand Total(s) 69,048,781 73,097,317 75,109,906 76,289,019 58,716,147 77,409,160 1.47°% Personnel Summary 361.50 364.50 364.50 364.50 364.50 364.50 1 0.00 281 Police Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 33,211,797 34,180,909 34,496,499 36,876,928 27,657,696 36,888,464 0.03% Salaries,Temporary 395,078 415,695 336,648 364,798 334,798 367,098 0.63% Salaries,Overtime 4,229,278 4,588,578 4,714,163 3,877,950 3,877,950 3,893,950 0.41% Leave Payouts 1,304,632 1,466,088 1,550,479 Benefits 23,343,453 25,240.264 26,801,253 28,567,064 20,619,034 29,582,785 3.56% PERSONNEL SERVICES 62,484,238 65,891,535 67,899,042 69,686,740 52,489,478 70,732 297 1.50% OPERATING EXPENSES Utilities 15,023 16,885 30,999 19,500 30,267 19,500 0.00% Equipment and Supplies 1,071,186 933,014 991,550 945,254 728,187 945,254 0.00% Repairs and Maintenance 966,769 1,097,662 915,991 964,510 705,528 964,510 0.00% Conferences and Training 346,762 325,315 322,878 319.105 265,080 319,105 0.00% Professional Services 374,856 375,118 339,457 335.825 436,504 335,825 0.00% Other Contract Services 1,270,567 1,689,636 1,772,563 2,179.087 1,529,721 2.279,087 4.59% Rental Expense 17,076 11,420 13,111 10,884 8,913 10,884 0.00% Payments to Other Governments 900,131 962,714 790,602 928,540 578.866 928,540 0.00% Expense Allowances 327,137 331,409 346,883 367,000 367,000 367,000 0.00% Other Expenses 6,474 3,736 10,146 4,973 4,972 4,973 0.00% OPERATING EXPENSES 5,295,981 5,746,909 5,534,180 6,074,678 4,655,038 6,174,678 1.65% CAPITAL EXPENDITURES Vehicles 11.942 109,379 CAPITAL EXPENDITURES 11,942 109,379 NON-OPERATING EXPENSES Transfers to Other Funds 9,910 NON-OPERATING EXPENSES 9,910 Total 67,802,070 71,638,444 73,542,601 75,761,418 57,144,516 76,906,975 1.51% Personnel Summary 361.50 364.50 364.50 364.50 364.50 364.50 0.00 282 Police Adopted Budget • FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Executive PERSONNEL SERVICES Salaries, Permanent 751,235 317,810 322,210 324,432 (8,894,800) 324,425 0,00% Salaries, Overtime 38,503 500 1,412 Leave Payouts 45,866 8,339 8,505 Benefits 521,262 215,007 227,081 231,561 6,345,802 241,595 4.33% PERSONNEL SERVICES 1,356,866 541,656 559,208 555,993 15 240 602 566,020 1,80% OPERATING EXPENSES Utilities 613 617 616 2,500 1,916 2,500 0.00% Equipment and Supplies 14,792 10,879 8,150 12,500 6,902 12,500 0.00% Repairs and Maintenance 138 Conferences and Training 476 1,577 2,041 Professional Services 928 1,190 2,788 150,000 Other Contract Services 100,000 100.00% Other Expenses 115 250 OPERATING EXPENSES 16,923 14,263 13,983 15,000 158,818 115,000 666.67% Total 1,373,789 555,919 573,191 570,993 (15,081,784) 681.020 19.27% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. Other Contract Services increase of$100,000 is for the implementation of Management Partners' Study Recommendations. On December 18, 2017, City Council approved changing the fiscal year from October 1st through September 30th to July 1st through June 30th. As a result, the FY 2017118 revised budget was adjusted to reflect the year ending June 30, 2018. The Administration budget reflects the payroll adjustments for the department. FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Chief 1.00 1.00 1.00 1,00 1.00 1.00 0.00 Police Lieutenant' 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Police Sergeant' 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1,00 0.00 'Trans/erred to Administrative Operations Division in FY 2015116 Total 5.00 2.00 2.00 2.00 2.00 2.00 0.00 283 Police Adopted Budget • FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Operations PERSONNEL SERVICES Salaries, Permanent 4,936,745 6,157,057 6,317,251 6,761,870 6,761,870 6,845,495 1.24% Salaries,Temporary 160,223 249,489 229,173 226,658 226,658 228,408 0.77% Salaries, Overtime 932,500 1,064,149 988,303 695,950 695,950 695,950 0.00% Leave Payouts 207,992 274,613 280,520 Benefits 2,907,055 3,869,479 4,336,809 4,390,508 4,197,242 4,554,973 3.75% PERSONNEL SERVICES 9,144,515 11,614,787 12,152,056 12,074,986 11,881,720 12,324,826 2.07% OPERATING EXPENSES Utilities 7,754 10,080 19,081 11,500 23,951 11,500 0.00% Equipment and Supplies 620,469 537,320 636,906 563.144 386,393 563,144 0.00% Repairs and Maintenance 392,678 414,374 432,377 435,346 409,065 435,346 0.00% Conferences and Training 306,478 279.078 237,606 231,705 196,557 231.705 0.00% Professional Services 124,413 118.413 99,478 57,310 67,149 57,310 0.00% Other Contract Services 882,996 1,301,542 1,315,735 1,641,500 1,105,090 1,641.500 0.00% Rental Expense 11,881 10,720 12,254 10,884 8,913 10,884 0.00% Payments to Other Governments 18,945 4,896 4,427 8,540 5,866 8,540 0.00% Expense Allowances 320,116 324,173 339,872 359,700 359,700 359,700 0.00% Other Expenses 3,765 2,103 2,472 3,000 3,000 3,000 0.00% OPERATING EXPENSES 2,689,495 3,002,699 3,100,208 3,322,629 2,565,684 3,322,629 0.00% Total 11,834,010 14,617,486 15,252,264 15,397,615 14,447,403 15,647,455 1.62% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. 284 Police Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Administrative Operations (continued) FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant" 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Administrative Services Mgr 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Police Administrative Srvcs Div Mgr 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Sergeant" 1.00 3.00 3.00 3.00 3.00 3.00 0.00 Police Officer' 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Police Communications Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Records Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Records Supervisor 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Police Records Specialist 10.00 10.00 10.00 10.00 10.00 10.00 0.00 Police Records Technician 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Police Systems Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Services Specialists^ 9.00 9.00 9.00 9.00 9.00 9.00 0.00 Community Services Officer 0.00 0.00 0.00 0.00 2.00 2.00 0.00 Community Relations Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Communications Supervisor-PD 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Communications Operator-PD' 18.00 18.00 18.00 18.00 18.00 18.00 0.00 Crime Scene Investigator^ 0.00 6.00 6.00 6.00 4.00 4.00 0.00 Latent Fingerprint Examiner AA 0.00 2.50 2.50 2.50 2.50 2.50 0.00 Police Photo/Imaging Specialist^^ 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Property Officer 3.00 0.00 0.00 0.00 0.00 0.00 0.00 Property&Evidence Officer 0.00 3.00 3.00 3.00 3.00 3.00 0.00 Property&Evidence Supervisor 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Accounting Technician II 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Facilities Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 •1.0 FTE Defunded "Transferred from Executive Division in FY 15116 "•1.0 FTE funded in the Non-Departmental Housing Authority Fund ending in FY 19/20. "Transferred from Uniform Division in FY 15116 ""Transferred from Investigations Division in FY 15115 Total 71.00 84.50 84.50 84.50 84.50 84.50 0.00 285 Police Adopted Budget - FY 2018119 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Investigations PERSONNEL SERVICES Salaries, Permanent 6,706,594 7,423,598 7,578,709 7,857,410 7,857,410 7,808,603 -0.62% Salaries, Temporary 58,380 77,167 52,382 72,374 72,374 72,924 0.76% Salaries, Overtime 568.792 710,406 726,350 709,350 709,350 709,350 0.00% Leave Payouts 301,322 326,532 365.687 Benefits 4,687,727 5,546,942 5,849,164 6,121,414 5,811,762 6,285,372 2.68% PERSONNEL SERVICES 12,322,816 14,084,646 14,572,292 14,760.548 14,450,896 14,876,249 0.78% OPERATING EXPENSES Utilities 4,605 3,333 5,886 4,500 3,680 4,500 0.00% Equipment and Supplies 143,334 179,029 134,671 164.185 115,897 164,185 0.00% Repairs and Maintenance 32,348 32,055 16,519 26,680 14,814 26,680 0.00% Conferences and Training 65 (844) 300 6,024 300 0.00% Professional Services 158,427 240,206 216,404 265,870 215,710 265,870 0,00% Other Contract Services 7,458 5,303 5,954 34,320 13,672 34,320 0.00% Rental Expense 68 597 Expense Allowances 5,421 5,446 5,396 5,700 5,700 5,700 0.00% Other Expenses 2,593 1,633 6,924 973 973 973 0.00% OPERATING EXPENSES 354,254 467,069 391,507 502,528 376,470 502,528 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 9,910 NON-OPERATING EXPENSES 9,910 Total 12,686,980 14,551,715 14,963,799 15,263,076 14,827,366 15,378,777 Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. 286 Police Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Investigations (continued) FY 2014/15 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police LieutenantA 1.00 2.00 2.00 2.00 2.00 2.00 0.00 Police Sergeant* 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Police Officer" 32.00 35.00 35.00 35.00 35.00 35.00 0.00 Community Services Officer 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Crime Analyst 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Forensic Systems Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Latent Fingerprint Examiner" 2.50 0.00 0.00 0.00 0.00 0.00 0.00 Police Photo/Imaging Specialist` 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Police Services Specialist*' 3.00 2.00 2.00 2.00 2.00 2.00 0.00 Detention Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Detention Shift Supervisor 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Detention Officer 9.00 9.00 9.00 9.00 9.00 9.00 0.00 Detention Officer, Nurse 4.00 4.00 4.00 4.00 4.00 4.00 0.00 1.0 FTE Defunded "Transferred to the Administrative Operations Division in FY 15116 ^Transferred from the Uniform Division in FY 15116 Total 70.50 70.00 70.00 70.00 70.00 70.00 0.00 287 Police Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Uniform PERSONNEL SERVICES Salaries, Permanent 20,817,222 20,282,443 20,278,330 21,933.217 21,933,217 21,909,941 -0.11% Salaries,Temporary 176,475 89,038 55,093 65,766 35,766 65,766 0.00% Salaries, Overtime 2.689,482 2,813,524 2,998.099 2,472,650 2,472,650 2,488,650 0.65% Leave Payout 749,452 856,604 895.767 Benefits 15,227,408 15,608,836 16,388,199 17,823,580 16,955,832 18,500,845 3.80% PERSONNEL SERVICES 39,660,040 39,650,445 40,615,488 42,295,213 41,397,465 42,965,202 1.58% OPERATING EXPENSES Utilities 2,051 2,855 5,416 1,000 719 1,000 0.00% Equipment and Supplies 292,591 205,785 211,823 205.425 218,995 205,425 0.00% Repairs and Maintenance 541,743 651,233 466,957 502.484 281,649 502,484 0.00% Conferences and Training 39,808 44,596 84,075 87,100 62,500 87,100 0.00% Professional Services 91,089 15,309 20,787 12,645 3,645 12,645 0.00% Other Contract Services 380,113 382.791 450.874 503,267 410,957 503,267 0.00% Rental Expense 5,128 700 260 Payments to Other Governments 881,186 957,818 786,175 920,000 573,000 920,000 0.00% Expense Allowances 1,600 1,791 1,615 1,600 1,600 1,600 0.00% Other Expenses 498 1.000 1,000 1,000 0.00% OPERATING EXPENSES 2,235,309 2,262,878 2,028,480 2.234,521 1,554,065 2,234,521 0.00% CAPITAL EXPENDITURES Vehicles 11,942 109.379 CAPITAL EXPENDITURES 11,942 109,379 Total 41,907,290 41,913,323 42,753,347 44,529,734 42,951,530 45,199,723 1.50% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. 288 Police Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Uniform (continued) FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant' 8.00 7.00 7.00 7.00 7.00 7.00 0.00 Police Sergeant 19.00 19.00 19.00 19.00 19.00 19.00 0.00 Police Officer" 156.00 153.00 153.00 153.00 153.00 153.00 0.00 Police Recruit^ 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Community Services Officer 0.00 3.00 4.00 4.00 4.00 4.00 0.00 Crime Scene Investigator AA 6.00 0.00 0.00 0.00 0.00 0.00 0.00 Senior Helicopter Maint Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Helicopter Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking/Traffic Control Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parkingrrraffic Control Officer 16.00 16.00 16.00 16.00 16.00 16.00 0.00 Police Records Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 0.00 0.00 0.00 0.00 0.00 1.0 FTE Defunded `1.0 FTE transferred to the Investigations Division in FY 15116 8.0 FTEs Defunded "1.0 FTE funded by Office of Traffic Safety Grant. 3.0 FTE transferred to the Investigations Division in FY 15116 "4.0 FTEs Defunded ^^Transferred to the Administrative Operations Division in FY 15116 Total 215.00 208.00 208.00 208.00 208.00 208.00 0.00 289 Police Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Percent Change Expenditure Object Account Actual Actual Actual Adopted Revised Adopted From Prior Year Inmate Welfare(122), Narcotic Forfeiture State and Federal (212 a 214), Property and Evidence(216) OPERATING EXPENSES Utilities 311 769 688 Equipment and Supplies 132,340 128,429 232,699 21,050 21,175 40,000 90.02% Repairs and Maintenance 9,931 Conferences and Training 9,010 574 Other Contract Services 29,700 17,601 OPERATING EXPENSES 132,651 1177,839 251.50 21050 21,175 40,000 90.02% CAPITAL EXPENDITURES Equipment 7,869 178,758 60,649 100,000 101,000 100.00% Vehicles 4,664 CAPITAL EXPENDITURES 12,533 178,758 60.00 100,000 101 000 100.00% Total 145,185 356,597 312,212 21,050 121,175 141,000 569.83% Significant Changes California Penal Code (CPC) Section 4025 allows the City's Police Chief to maintain a fund for the benefit, education, and welfare o inmates confined in the City Jail. The Equipment and Supplies funding is allocated for the annual costs of inmate television services, local daily newspaper, magazines/books, fitness equipment, games, inmate clothing/uniforms, bus passes and clothing for indigent inmates that are being released from the jail. These funds may also be used for improving inmate housing and environment. The capital equipment expense amount of$75,000 is funded from Property and Evidence Fund 216 to renovate a storage area with equipment and supplies. The additional $26,000 is from the State Asset Forfeiture Fund (Fund 214) to complete the Firearms Training Simulator project. Anticipated purchases include evidence storage lockers and furnishings. FY 2014115 FY 2015116 FY 2016117 FY 2017118 FY 2017H8 FY 2018119 Change from Prior Revenue Summary Actual Actual Actual Adopted Revised Adopted Year 00122 Inmate Welfare Fund 57,179 30,418 6,090 2,400 2,400 2,400 00212 Narcotics Forfeiture Fed 5,927 3,119 28,586 00214 Narcotic Forfeiture/State 24,158 10,418 25,392 00216 Property and Evidence 237,568 62,111 37,711 Total 324,832 106,066 97,779 2,400 2,400 2,400 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Prior Fund Balance 9/3012015 913012016 913012017 6/30/2018 Balance 6/30/2019 Year 00122 Inmate Welfare Fund 75,966 96,147 100,558 81,908 37,600 44,308 (37,600) 00212 Narcotics Forfeiture Fed 534,026 397,591 209,961 211,867 211,867 00214 Narcotic Forfeiture/State 266,623 277,041 302,433 215,867 26,000 189,867 (26,000) 00216 Property and Evidence 325,133 180,438 123,834 142,097 75,000 67,097 (75,000) Total 1,201,748 951,217 736,786 651,739 138,600 513,139 (138,600) 290 Police Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Service Authority for Abandoned Vehicles (SAAV) (875)and Grants (various) PERSONNEL SERVICES Salaries, Permanent 219,594 142,840 157,907 121,831 121,831 121,831 0.00% Salaries,Temporary 63,800 84,077 84,261 60,945 Salaries,Overtime 418,870 418,768 329,070 60,000 435.193 60,000 0.00% Leave Payouts 5,140 Benefits 176,610 102,797 124,924 104,720 99,891 109,354 4.43% PERSONNEL SERVICES 884,014 748,483 696,162 288551 717,860 291,185 1.62% OPERATING EXPENSES Equipment and Supplies 76,868 44,254 350,841 220,000 635.825 -100.00% Repairs and Maintenance 23,064 31,300 Conferences and Training 9,786 9,083 14,084 9,703 15.000 100.00% Professional Services 110,999 128,754 118,936 55,767 Other Contracted Services 8,268 Expense Allowances 21 OPERATING EXPENSES 197,653 190,380 506,925 220,000 732,595 15,000 -93.18% CAPITAL EXPENDITURES Improvements 24,028 Equipment 163,413 27,979 55.000 100.00% Vehicles 19,860 CAPITAL EXPENDITURES 19,860 163,413 52,007 55,000 100.00% Total 1,101,527 1,102,276 1,255,094 506,551 1,450,455 361,185 -28.70% Significant Changes These grant funds are restricted to providing support for specific programs.The increase in Personnel Services is mostly due to the increased cost of benefits.The Conferences and Training expense of$15,000 is for Leadership Development from the Supplemental Law Enforcement Services Fund (SLESF-Fund 984). The Capital Equipment expense amount of$55,000 is funded from AB 109 (Fund 979)to complete the Automated License Plate Reader(ALPR)project. FY 2014115 FY 2015116 FY 2016117 FY 2017/18 FY 2017/18 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,50 FTE Police Officer previously funded by the UASI/OCIAC Fund is now fully funded by General Fund/Uniform Division. 1.00 FTE Police Officer is reflected in the General Fund/Uniform Division but funded by the OTS Grant. Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 291 Police Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Service Authority for Abandoned Vehicles (SAAV) (875) and Grants (various)(continued) FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00104 School Events 23 25 (3,077) 00223 Safe and Sane Fireworks' 00227 Police Facilities Dev Impact 114,341 140,548 256,104 00760 Alcohol Prevention Services 53,358 50,671 00838 Jail Training Grant 9,007 10,400 10,455 8.405 (8,405) 00875 SAAV (112) 00909 UASI/OCIAC Program 205,351 57,538 80,828 00949 SLESF Grant 10/11 (40) 00955 Prop 69 Funding 6,785 4,114 (21) 21,500 (21,500) 00968 SLESF Grant 11/12 519 559 315 00971 Asset Forfeiture 15%State Set 4,560 1,970 4,558 00978 US Secret Services(USSS) 8,500 8,500 8,500 12,000 (12,000) 00979 AB109 Public Safety Realignment 124,878 71,354 32,132 00984 SLESF Grant 12/13 355,402 397.184 424,629 00988 Human Trafficking 36,005 967 00989 OCDETF 20,935 9,993 25,000 00997 Office of Traffic 13/14#PT1482 61,366 00998 Office of Traffic 13/14#SC14184 38,152 01206 Domestic Violence CY2014 34,346 01207 UASI2013 3,898 01212 Alcoholic Beverage Ctd 14/15 48,997 01213 Office of Traffic Safety 14/15 317,253 94,208 01214 Justice Assistance Grant 14/15 28,952 01221 Domestic Violence CY2015 147,120 37,105 01224 OC Regional Narc Suppression 315 58,310 52,185 60,000 60,000 60,000 01227 Office of Traffic Safety 15/16 355,439 93,263 01230 AB 109 Reimbursement 16,806 56,240 01231 ABC Grant 15/16 15,989 8,582 01232 Justice Assistance Grant 15/16 25,359 01237 Domestic Violence CY2016 95,424 89,207 01239 Office of Traffic Safety 16/17 359,703 01241 Justice Assistance Grant 16/17 25,879 (25,879) 01244 BSCC 16/17 57,088 01245 LE 16096860 Dom Violence 2017 152,292 51,845 (51,845) 01249 Office of Traffic Safety 17/18 226,551 610,000 232,504 (377,496) 'Safe and Sane Fund's historical data is reflected in the Community Services Department. Total 1,619,911 1,427,104 1,733,342 286,551 789,629 292,504 (497,125) 292 Police Adopted Budget - FY 2018119 Department Budget Summary Other Funds by Object Account OTHER FUNDS Service Authority for Abandoned Vehicles (SAAV) (875) and Grants (various)(continued) ange from Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Prior Year Fund Balance Summary 9/30/2015 9/30/2016 9/30/2017 6/30/2018 Balance 6/30/2019 Revised 00104 School Events 3,052 3,077 00223 Safe and Sane Fireworks' 75,884 2,868 00227 Police Facilities Dev Impact 345,808 486,356 742,459 1,072,638 1,072,638 00838 Jail Training Grant 9,639 9,639 9,639 11,179 11,179 00955 Prop 69 Funding 58,769 10,018 274 274 274 00968 SLESF Grant 11/12 74,196 74,756 11,757 9,211 9,211 00971 Asset Forfeiture 15%State Set 65,312 66,282 56,745 57,633 57,633 00978 US Secret Services(USSS) 248 249 249 249 249 00979 AB109 Public Safety Realignment 257,776 210,314 188,319 199,728 55,000 144,728 (55,000) 00984 SLESF Grant 12/13 1,007,094 1,404,277 1,674,185 1,794,566 15,000 1,779,566 (151000) 01249 Office of Traffic Safe 17/18 4,829 (1,312) 6,148 1,319 Total 1,897,778 2,267,836 2,683,627 3,150,307 68,68t 3,081,626 (68,681) 293 Police Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year POL Police ADM Administrative O erations 10070102 Administrative Operations 2,377,683 2,578,776 3,038,251 2,852,453 2,405,183 2,883,927 1.10% 10070103 Budget 260,998 251,702 299,821 279,996 272,618 287,713 2.76% 10070108 Payroll 232,988 234,483 248,627 229,815 226,298 225,935 -1.69% 10070109 Personnel 798,161 363,350 307,620 298,008 287,502 301,588 1.20% 10070111 Community Support 122,632 122,838 129,219 124,036 117,874 125,944 1.54% 10070112 Professional Standards-Admin 9 1,307,996 1,296,094 1,369,766 1,343,092 1,399,156 2.15% 10070151 Alarms 105,001 108,877 113,385 107,012 103,583 108,511 1.40% 10070211 Facilities Maintenance 327,956 323,249 361,829 351,518 278,642 353,316 0.51% 10070301 Property/Evidence 319,368 570,831 603,467 658,401 581,999 668,915 1.60% 10070302 Records 2,499,438 2,443,650 2,343,966 2,709,226 2,663,627 2,720,426 0.41% 10070303 PD-Training 1,298,641 1,215,933 1,398,257 1,276,337 1,119,873 1,470,403 15.20% 10070402 Crime Lab-Admin 378 1,413,114 1,372,105 1.456,625 1,419,408 1,429,610 -1.85°% 10070501 Communications 3,490,758 3,682,687 3,739,623 3,684,422 3,627,705 3,672,011 -0.34% ADM Administrative Operations 11,834,010 114,61TA86 15,252,264 15,397,615 14,447,404 15,647,455 1.62% EXE Executive 10070101 Police Admin-Fxecufive 812,384 548,461 573,191 570,993 (15,081,784) 681,020 19.27% 10070110 Professional Standards 561,405 7,458 EXE Executive 1,373,789 555,019 573,191 570,993 15 081 784 681,020 19.27% INV Investigations 10070203 Detective Bureau 7,024,957 7,641,046 8,026,705 8,027,440 7,816,459 8,075,326 0.60% 10070204 Narcotics 1,718,628 1,908,283 1,997,999 2,082,116 2.003,845 2,114,727 1.57% 10070206 Vice/Intelligence 566,005 2,197,204 2,102,855 2,120,453 2,074,604 2,137,729 0.81% 10070401 Crime Lab 605,618 6,895 10070601 Jail 2,771,772 2,798,286 2,836,240 3,033,067 2,932.457 3,050,995 0.59% INV Investigations 12,686,980 14,551,715 14,963,799 15 263,076 14,827 366 15,378,777 0.76% UNI Uniform 10070106 Special Enforcement Bureau 3,948,715 79,627 10070201 Patrol 27,125,957 28,040,290 29,018,801 30,259,078 29,564,274 30,738,998 1.59% 10070202 Traffic 5,271,647 7.927,417 7.854,967 8,492,165 8,279.049 8,616,017 1.46% 10070207 SWAT 127,001 91,110 83,407 87,020 63,699 87,020 0.00% 10070208 Air Support 2,560,794 2,758,369 2,919,445 2,694,928 2,470,449 2,737,104 1.57% 10070209 Parking Enforcement 2,499,897 2,605,077 2,386,578 2,506,925 2,112,822 2,530,967 0.96% 10070210 Crossing Guard 381,777 363,720 400,551 382,118 359.237 382,117 0.00% 10071002 PD-Special Events OT 8,498 47,712 89,598 107,500 102,000 107,500 0.00% UNI Uniform 41,907,290 41,913,323 42,753,347 44,529,734 42,951,530 45,199,723 1.50% Inmate Welfare,Narcotic Forfeiture State & Federal,Property&Evidence 12270101 Inmate Welfare Fund 53,347 10,237 1,679 21.050 21,050 40,000 90.02% 21270101 Narcotics Forfeiture-Federal 91,838 139,554 216,216 125 21470101 Narcotics Forfeiture-State 100,000 26,000 100.00% 21670101 Pro ert &Evidence 206,806 94,317 75,000 100.00% Inmate Welfare,Narcotic Forfeiture State & Federal,Property&Evidence 145,185 356,597 312,212 21,050 121,175 141,000 569.83% Service Authority for Abandoned Vehicles SAAV 875 and Grants various 10370101 Donations Police 12,348 4,018 1,832 17,055 10370102 Donations Police Admin 893 843 301 10,466 120670100 Domestic Violence CY2014 34.344 121270101 Alcoholic Beverage Ctrl 14/15 33,185 121370101 Office of Traffic Safety 14/15 411,461 122170101 LE14076860 Dom Violence 2015 142,928 41,297 294 Police Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 122470101 OC Regional Narc Suppression 5,940 56,051 59,200 60,000 60,000 60.000 0.00% 122770101 Office of Traffic Safety 15/16 448,702 123070101 AB 109 Reimbursement 16,806 9,469 46,771 123170101 ABC Grant15/16 24,570 123270101 Justice Assistance Grant 15/16 25,359 123770101 LE15086860 Dom Violence 2016 154,729 29,901 123970101 Office of Traffic Safety 16/17 472,513 124170101 Justice Assistance Grant 16117 25,879 124470101 BSCC 16/17 44,035 13,053 124570101 LE16096860 Dom Violence 2017 162,552 41,585 124970101 Office of Traffic Safety 17/18 226,551 605,171 231,185 2.05% 22370101 Safe and Sane Fireworks 73,068 23870002 EOC 2-Winter Storm 2017 1,086 75070101 Alcohol Prevention Services 74,920 20,311 83870601 Jail Training Grant 10,235 10,400 10,455 8,405 87570209 State Abandoned Vehichle Funds 47,099 90970101 UASI-OCIAC Program 2007 198,354 54,625 108,382 95570101 Prop 69 Funding 52,865 9,723 21,500 96870101 SLESF Grant 11/12 63,312 21,052 97170101 Asset Forfeiture 15%State Set 27,676 1,000 14,095 29,904 97870101 US Secret Services(USSS) 8,500 8,500 8,500 12,000 97970101 AB109 Public Safety Realignmen 20,982 118,816 54,127 77,356 55,000 100.00% 98170101 OC Real Estate Trust Fund 12/13 15,722 4,717 527 31 98470101 SLESF Grant 12/13 154,724 220,000 460,228 15,000 -93.18% 98870101 Human Trafficking 36,005 967 98970101 OCDETF 20,935 9,993 25,000 Service Authority for Abandoned Vehicles SAA 875 and Grants various 1,101,527 1,102,276 1,255,093 506,551 1,450,455 361,185 -28.70% Other Funds 1,246 711 1,458,873 1,567,305 527,601 1,571,631 502,185 -4.82% General Fund 67,802,070 71,638,444 73,542,601 75,761,418 57,144,516 76,906,975 1.51% Other Funds 1,246.711 1,458,873 1,567,305 527,601 1,571,631 502,185 -4,82% Grand Total(s) 69,048,781 73,097,317 75,109,906 76,289,019 58,716,147 77,409,160 1.47% 295 Intentionally Left Blank 296 City of Huntington Beach Public Works Adopted Budget — FY 2018/19 Ditectorof Public Works ADMINISTRATION Project Manager Adminisrtve Assistant Sonia Amounting Technician Amounting Tecfnician II Administrative Secretary Olffce Specialist ENGINEERING TRANSPORTATION UTILITIES MAINTENANCE OPERATIONS GENERAL SERVICES City Engineer Transportation Manager Utilities Manager Maintenance Operations Manager General Services Manager CONSTRUCTION ENGINEERING ENGINEERING/CIP WATER B SEWER ADMINISTRATION MAINTENANCE ADMINISTRATION GENERAL SERVICES Construction Manager Principal Civil Engineer Admnistafive Analyst Senior Administrative Analyst Senior ADMIMSTRATION Senor Construction Inspector(3) Senior Traffic Engineer Water Conservation Coordinaorr Administrative Secretary Code Enforcement Officer Survey Party Chief Traffic EngneenngTechnician Field Service Rspresematrve Amounting Tectnician II Field Service Representative Survey Technician II(2) SCADA Cocrd'nalor Office Assistant II Office Assistant II Contract Adminstrator(3) SIGNALS LIGHTS MAINTENANCE SCADATechnioan Construction Inspector II TTraf c Sign l Ele Creian(2)r Went Support Assistant LANDSCAPE MAINTENANCE FIEEr MAINTENANCE Traffic Signal Eleciricion(2) Equipment Support Ass'atant Landscape Maintenance Supervisor Flee)Operations Supervisor DESIGN ENGINEERING Traffic Maim Service Worker(2) Sock peck Landscape Maintenance Cmwbader Equip/Auto Mant.Crewleader(2) Senior Civil Engineer(2) Admirusmative Secretary Landscape Manl.Leadvorker(3) Equip/Auto Mant.Leadvvurker(3) Senior Engineering Technician SIGNS B MARKING$ Office Assistant 11(2) Landscape Equipment Operator Equipment Support Assistant M_AINTFNANC_F_ Pest Control Specialist Mechanic III(6) DEVELOPMENT ENGINEERING Signs&Madcngs Ciewbader WATER PRODUCTION/QUALITY Irrigation Specialist Mechanic II(4) Principal Civil Engineer Signs Leadworker Water Production Supevmr Senor Civil Engineer(2) Signs/MarkingsEquipment Water Operations QeWeader TREE MAINTENANCE FAGLITY MAINTENANCE OPeraar Senor Engineering Technician Water Operations leatlwaker(2) Tree Maintenance Supervisor Faciibs Maintenance Supervisor Facilities Maint Crevdeader(2) CMI Engineering Assistant Water Systems Technician III(3) Tree Maintenance Cmwleader Facilities MainteanceTerhnidan(3) Water Systems Technician It(5) Tree Maintenance Learlworker WATER AND SEWER Water Quakty Supervisor Tree Equipment Operator(3) Entenun ENGINEERING_ Water Duality Coordinator Maintenance Service Worker Sr.Facilities MainleranceTecivician Principal Civil Engineer(2) Cross Connection Control Specialist(2) Senor Civil Engineer Water Quality Technician STREET Maintenance up" Civil Engineering Assistant(1) Street MaintenanceCreWei d r Associate Civil Engineer WATER DISTRIBUTION/METERS Sinai MaieanceLance adworade Assistant Civil Engineer Water Disabulion Supervisor Street Maintenance Operator (2) Water Dist.Main.Crewleader(2) Street ance Sen Operator (6 STORM WATER QUALITY Water Dist Metes CreWeader Maintenance Service Worker(6) Principal Civil Engineer Engineering Aide BEACH MAINTENANCE Admn.Envimnmenal Speciekst(2) Water Dist.Mart.Leadvwrker(6) eervisor Water Dist.Metes Rston Operations Sup leadwalcer(2) Beach Maintenance u Bader(2) Water Equipment Operator(4) Water Service Walker(13) Sr.Facikbs Maintenance Technician Water Meter Repair Technician(5) Beach Equipment Operator(3) Senor Water Meter Reader Beach Maintenance Service Wodcer , Field Service Repessnative Water Meter Reader(2) Amounting Tectnician II Water Utility Locator WASTEWATER Wastewater Supervisa Wast"ater Ops Crewleader Wastewater OPs Leadworker(3) Wastewater Equipment Operator(5) Senior Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Mant.Service Worker(7) 297 Public Works Department Descriptions The Public Works Department delivers a wide range of services to the public as well as other City departments. The Department is responsible for the planning, construction, and maintenance of the City- owned infrastructure. The infrastructure includes buildings, streets, parks, landscaping, flood control, and utilities. Essential services such as water, sewer, drainage, and traffic control systems are operated and maintained 24 hours-a-day. Public Works manages approximately 30 percent of the City's total budget, including three enterprise funds and seven designated funds, as well as the citywide Capital Improvement Program. The six Public Works divisions are committed to providing the highest quality of service to the community. Administration Division Administration provides general planning and management for five Divisions, including policy direction and program evaluation. Administrative staff coordinates interdepartmental and regional program efforts; develops and monitors the budget; assists divisions on specific tasks and projects; and prepares special reports for the City Manager, City Council, Public Works Commission, and the public. Other functions include personnel matters, clerical coordination, record keeping, accounting, and front office customer service. Specialists maintain the City's infrastructure record-drawings and project information. Engineering Division Engineering processes and coordinates conditions of approval, plan checks, and permits required for the entitlement of private developments. Engineering oversees right-of-way permits, dock modifications, and road use. The Water Quality Section inspects, monitors, and administers the f1 storm water program for compliance with various regulations and permits 4'3 governing urban runoff and storm water. Inspection reviews developer- installed infrastructure, landscaping, utility work, and capital improvement projects. The Capital Project Section plans and designs City-funded public improvement projects such as street, sewer, water, and drainage facilities. This program also provides construction management services for new public facilities such as parks, recreation centers, fire stations, and beach improvements. General Services Division General Services is responsible for facility and fleet maintenance and administers the City's solid waste and recycling contract. Skilled trade personnel perform a variety of maintenance activities in City buildings including the Civic Center, libraries, fire stations, recreation centers, and the pier. Proper maintenance provides a safe and comfortable environment for patrons and employees, and preserves the value of facilities and equipment. ASE-certified mechanics provide comprehensive maintenance and repair services on City vehicles and large equipment, with a diverse fleet ranging from ATV's to 10-ton dump trucks. General Services' staff manages commercial and residential trash collection programs, recycling and public education programs, and the residential trash billing. Maintenance Operations Division Maintenance Operations includes streets, trees, landscape, and beach maintenance programs. The Street Maintenance section maintains, cleans, and repairs City streets, sidewalks, and parking lots. The Tree Maintenance section provides routine and emergency trimming, lifting, removal, and planting at City parks, facilities, and in the City's right of way. The Landscape section keeps City parks and play areas, City facilities, and landscaped medians and roadside areas in a safe and attractive condition. The Beach Maintenance section is responsible for cleaning the pier, beach, fire rings, bike paths, parking lots, Main Promenade Parking Structure, and Pier Plaza; and for cleaning the beaches at Huntington Harbor and Sunset Beach. Most landscape maintenance, scheduled tree trimming, harbor cleaning, and street sweeping functions are provided using contracted services. Staff members respond to requests for service from the public, supervise contract services, and provide support to other departments at special events and activities. 298 Public Works Department Descriptions Transportation Division The purpose of the Transportation Division is to provide a safe and efficient transportation system supporting vehicular, pedestrian, transit, ®- R and bicycle activity while servicing the needs of the community. Transportation oversees the design and maintenance of all traffic control devices and pole lighting on City property. Staff reviews development It projects, provides advance transportation planning for both local and regional activities, and responds to public requests on traffic concerns. The Signal and lighting Maintenance Section provides service to all traffic signals, City streetlights, and parks and sports field lighting. The Signs and Markings Section maintains all required traffic delineation, signage, and pavement and curb markings. Staff supplies traffic control planning for City-sponsored special events. ®-® Utilities Division Utilities staff operates and maintains the City's water, wastewater, and storm drain systems. Water services include groundwater production, reservoir operations, water quality testing, backflow device test program, distribution line maintenance, and water meter reading and repair services. Wastewater crews ensure City sewer lines and sewer lift stations are always operational. The drainage system directs the flow of storm water and runoff into local channels and outlets by the use of large pump stations. Sewer lift stations, drainage pump stations, and water wells are monitored constantly by sophisticated remote data acquisition and control systems. Water conservation education and practices are an important function of the division. Public Works Ongoing Activities & Projects • Plan, develop, and construct over$27 million in infrastructure public improvement projects. • Respond to thousands of customer phone calls and direct the public to appropriate departments. • Process development project entitlements and plan checks within specified time period. • Issue encroachment permits and grading permits. • Perform over 250 water quality inspections of industrial and commercial facilities. • Inspect new development infrastructure, capital projects,and utility installation and repairs. • Maintain and operate 143 signalized intersections, all City-owned street lights and outdoor lighting at City parks, parking lots and facilities. • Complete 12,000 service work orders for facilities maintenance and respond and remove over 250 hazardous materials incidents annually. • Sweep debris from 29,000 curb miles of public streets and parking lots. • Operate, service, and maintain 15 pump stations for both storm water and urban runoff diversion. • Maintain 3.4 million square feet of landscaping. • Mow, edge, remove trash, and clean play areas for 760 acres in 70 park sites each week. • Inspect and repair over 200 pieces of play equipment, benches, tables, and picnic facilities. • Trim street trees as needed. • Install and maintain traffic signs and markings for 1,120 lane miles of public streets and facilities. „r Heil/Trudy- Before 299 Public Works Ongoing Activities & Projects • Perform over 9,000 preventative maintenance and mechanical repairs for thee fleet. feet • Maintain 2.4 million square feet of facilities. • Clean 2,000 catch basins, drain inlets, and 12 miles of channels to comply with state and federal water quality t regulations. • Operate and maintain eight water wells, four reservoirs, four booster pump stations, three imported water J�-7l connections, and over 500 miles of distribution mains in Em order to provide 30,000 acre-feet of high quality drinking water. • Read 52,500 customer water meters on a monthly basis. Heil/Trudy-After • Perform over 30,000 water system water quality tests each year. • Manage the City's sewer lateral repair program. • Maintain 360 miles of sewer lines and 27 lift stations that pump 9.5 million gallons of sewage daily; clean and inspect entire sanitary sewer system on an 18-month cycle. • Coordinate traffic operations and construction work with Caltrans on Beach Boulevard and Pacific Coast Highway. • Participate in regional transportation issues and activities with adjacent jurisdictions, the Orange County Transportation Authority, and Caltrans. • Maintain 146 traffic signals and over 2,000 street, park, and sports lights throughout the City. • Provide 24/7 emergency response for traffic signal operational issues (malfunctions, accidents, natural disasters, etc.). • Clean and maintain the pier and Pier Plaza. • Maintain all beaches, including Huntington Harbour and Sunset Beach. • Sweep and clean the beach parking lots and multi-use paths. • Remove debris from 120 fire pits. 300 Public Works Performance Measures Results of the City's performance measure program for the past two fiscal years in addition to goals and objectives for FY 2018/19 are presented below. FY 2016117 FY 2017118 FY 2018/19 Strategic ACTUAL ACTUAL ADOPTED Plan Goal Goal: 1. Process 85% of first development plan Strengthen checks within 20 business days of receipt. Economic and Financial Measure: Sustainability %of first development plan checks 85% 90% 90% processed Goal: 2. Award 80%of Capital Improvement Program Enhance and (CIP)projects indicated in the annual CIP. Maintain the City's Measure: Infrastructure %of CIP projects awarded as indicated 80% 75% 85% Goal: 3. Abate 100%of graffiti on City property within Enhance and three business days of report. Maintain the City's Measure: Infrastructure/ %of graffiti abated within three business 100% 100% 100% Enhance and days Maintain Public Safety Goal: 4. Complete 90% of work orders and service Enhance and requests within requested schedule. Maintain the City's Measure: Infrastructure %of work orders completed within 90% 90% 90% requested schedule Goal: 5. Manage Central Warehouse operations with Strengthen a variance of less than one percent of Economic and inventory value. Financial Sustainability Measure: %variance of inventory value <1% <1% <t% Goal: 6. Respond to and address 95% of Water Enhance and Quality, NPDES, and Fats, Oils, and Maintain Greases(FOG)complaints within 24 hours. Public Safety Measure: % of water quality complaints responded to 95% 95% 95% and addressed within 24 hours 301 Public Works Accomplishments & Goals FY 2017/18 Accomplishments • Completed 75% of projects identified in the CIP. • Completed annual FY 16/17 Arterial Roadway Rehabilitation Project. • Completed FY 16/17 residential paving and curb ramps. • Began reconstruction of Edgewater Sewer Lift Station. • Efficiently processed development project entitlements and plan checks in conjunction with other development services sections within the City. • Completed design and began construction of Well No. 1 above ground facility. • Obtained Orange County Water District's approval for full cost recovery for the Well 9 Treatment System. • Began construction for water transmission main relocation with the West Orange County Water Board as a result of the 1-405 widening by OCTA. • Completed 1900 facilities work orders. • Completed 1300 graffiti abatement requests. • Fleet completed 4,184 work orders, 2,363 preventive maintenance services, and 2,163 general repair services. • Received Green Fleet Award, Ranked #8. • Processed over 1,300 pipeline requests. • Transferred Beach Maintenance Division from Community Services Department and integrated with Public Works Department's Maintenance Operations Division. • Completed residential paving, concrete, and sidewalk repairs in Maintenance Zone 1. • Completed 4.5 acres of Central Park rehabilitation including repaving more than 5,000 lineal feet of park paths on the east side of Central Park. • Completed all tree trimming in Maintenance Zones 1 and 10. • Completed replacement of the remaining seven of 48 flood control engines: two at Atlanta and one each at Bolsa Chica, Slater, and Yorktown. • Replaced flood control pumps at Adams, Marilyn, and Indianapolis with the last pump at Meredith to be installed prior to October 2018. This will complete the pump replacement project. • NPDES Inspections completed: construction — 527, commercial/industrial — 264, WQMP — 61, FOG —408, complaints—259. • Diverted 201,188,718 gallons of dry weather urban runoff to OCSD. • Completed the full acquisition of the 11,045 streetlights from SCE. • Completed the retrofitting of all newly acquired lights from SCE to energy efficient LED technology and processed all applicable rebates. • Worked with Visit HB to develop a citywide wayfinding program and the selection of contract services to fabricate and install elements of the program. FY 2018/19 Goals • Complete 85% of projects identified in the CIP. • Complete the annual Arterial Roadway Rehabilitation Project. • Complete residential paving and curb ramps. • Efficiently process development project entitlements and plan checks in conjunction with other development services sections within the City. • Maintain ranking in the Top 100 Fleets in North America and Top Green Fleets. • Maintain 100% Automotive Service Excellence (ASE) Certified Mechanic staffing and retain ASE Blue Seal Certified facility. • Develop the Facilities Maintenance Program. • Complete construction of OC-35 water transmission main relocation with the West Orange County Water Board as a result of the 1-405 widening by OCTA. 302 Public Works Accomplishments & Goals FY 2018/19 Goals (continued) • Complete construction of Peck Booster Station Dual Drive and Well 7 Security Project. • Extend 125 feet of 16-inch pipeline from well # 9 on Warner Ave and connect to the Distribution System. • Complete Automated Meter Infrastructure (AMI) installations. • Revise the Comprehensive Drinking Water Quality Manual and submit to the State of California, Department of Health. • Complete certification process for the Utilities Division Microbiology Laboratory to be recognized as a State Health approved laboratory for microbiology analysis. • Conduct cross connection survey inspections at all water production facilities, including wells, reservoirs, booster stations, and flood stations. • Complete reconstruction of Edgewater Sewer Lift Station. • Clean over 350 miles of sanitary sewer mains. • Inspect over 70 miles of sanitary sewer mains via Closed Circuit TV. • Provide residential paving, concrete, and sidewalk repairs in Maintenance Zone 6. • Continue Central Park rehabilitation. • Continue to work towards achieving a four-year tree trimming cycle. • Update the Downtown Business Improvement District (BID) maintenance Memorandum of Understanding (MOU). • Complete the Marina Trash Skimmers project. • Integrate the Accela software platform with current inspection programs and inventories of sites/facilities. • Update the Stormwater webpage. • Complete a 1-year evaluation of financial impacts acquiring 11,000 streetlights from SCE, converting them to LED fixtures, and assuming maintenance responsibilities. • Complete major projects on Brookhurst Street and Magnolia Avenue to significantly increase the City-owned fiber optic communication system serving the traffic signal system and facilities. • Upgrade the City's Traffic Management Center to expand system monitoring capabilities and functionality. • Provide City support and monitoring services for the on-going Interstate 405 Improvement Project. 303 Intentionally Left Blank 304 Public Works Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries,Permanent 14,904,126 14,705,571 14,981,039 17,125,977 12,761,434 17,121,151 -0.03% Salaries,Temporary 360,586 291,438 260,403 786,607 507,250 790,157 0.45% Salaries,Overtime 763,044 759,437 756,728 762,430 612,674 725,430 -4.85% Termination Pay Outs 609,336 764,663 761,434 Benefits 8,482,522 8,768,681 9,898,935 10,790,368 8,183,707 10,988,371 1.83% PERSONNEL SERVICES 25,119,613 25,289,791 26,658,539 29,465,382 22,065,065 29,625,109 0.54% OPERATING EXPENSES Utilities 901,873 967,484 741,446 1,141,400 618,750 1,140,600 -0.07% Purchased Water 14,907,002 13,900,844 19,321,530 16,250,000 11,593,479 17,000,000 4.62% Equipment and Supplies 3,714,648 2,550,031 2,891,139 3,767,878 2,919,082 3,693,028 -1.99% Repairs and Maintenance 10.598,180 11,291,387 11,440,787 12,514,109 10,917,590 12,640,517 1.01% Conferences and Training 139,759 128,180 153,811 205,600 168,499 210,100 2.19% Professional Services 1,571,508 1,781,742 2,087,542 2,203,700 4,624,849 2,063,200 -6.38% Other Contract Services 11,076,361 11,230.771 11,063,556 11,620,750 11,571,022 11,720,644 0.86% Rental Expense 13,397 17,728 16,072 38,500 37,500 37,000 -3.90% Insurance 9,324 9,113 9,509 9,500 9,500 9,500 0.00% Payments to Other Governments 35,654 37,470 46,253 42,000 34,600 42,000 0.00% Interdepartmental Charges 7,836,467 8,055,060 7,407,933 8,418,300 7,005,900 8,670,822 3.00% Expense Allowances 78,132 77,135 77,608 84,300 62,850 84,300 0.00% Other Expenses 1,038,678 1,200,058 1,096,865 1,269,550 464,348 1,356,130 6.82% OPERATING EXPENSES 51,920,983 51,247,002 56,354,051 57,565,587 50,027,969 58,667,841 1.91% CAPITAL EXPENDITURES Land Purchase Improvements 17,671,064 25,573,258 15,754,229 15,902,234 51,385,212 16,308,523 2.55% Equipment 719,467 4,269,273 2,499,761 346,000 263,926 1,620.000 368.21% Vehicles 1,513,408 880,427 463,386 35,000 645,226 587.000 1577.14% Software-Capital 15,000 15,000 0.00% Capitalized PP&E Offset 6,108,955 5,360,245 3,165,488 CAPITAL EXPENDITURES 13,794,983 25,362,713 15,551,888 16,298,234 52,294,364 18,530,523 13.70% NON-OPERATING EXPENSES Debt Service Expenses 15,159 680.000 100.00% Transfers to Other Funds 1,640,134 314,711 271,354 50,500 37,875 50.500 0.00% Depreciation 4,998,026 5,366,596 5,298,718 NON-OPERATING EXPENSES 6,653,319 5,681,307 5,570,072 50,500 37,875 730,500 1346.53% Grand Total(s) 97,488,898 107,580,813 104,134,550 103,379,703 124,425,273 107,553,9731 4.04% General Fund 22,198,896 21,478,006 22,131,467 25,629.980 19,126,430 25,756,991 0.50% Other Funds 75,290,002 86,102,807 82,003,083 77,749,723 105,298,843 81,796,982 5.21% Grand Total(s) 97,488,898 107,580,813 104,134,550 103,379,703 124,425,273 107,553,973 4.04% Personnel Summary 198.00 199.00 199.00 207.00 207.00 207.00 1 0.00 305 Public Works Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014115 FY 2015116 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 6,727,185 6,630,282 6,794,446 8,157,066 5,827,155 8,196,027 0.48% Salaries,Temporary 69,539 67,299 51,283 424,607 216.750 428,707 0.97% Salaries,Overtime 334,406 327,927 283,608 315,680 252,047 315,680 0,00% Leave Pay Outs 244,200 268,717 317,144 Benefits 3,786,617 3,915,748 4,228,878 5,100.986 3,825,739 5.184,936 1.65% PERSONNEL SERVICES 11,161,947 11,209,974 11,675,359 13,998 339 10,121 691 14125 350 0.91% OPERATING EXPENSES Utilities 22 40 32 2,500 2,500 2,500 0.00% Equipment and Supplies 1,917,831 1,540,695 1,665,500 2,124.150 1,385,061 2,124,150 0.00% Repairs and Maintenance 7,015.191 7,546,137 7.612,069 8,261,841 6,410,601 8,261,841 0.00% Conferences and Training 69,162 61,524 64,372 71,100 37,350 71,100 0.00% Professional Services 995,620 369,697 406,137 385,700 494,019 385,700 0.00% Other Contract Services 203,507 268,828 266,320 271,000 258,000 271,000 0.00% Rental Expense 3,553 715 12,000 12,000 12,000 0.00% Payments to Other Governments 34,254 34,470 44,553 39,500 31,900 39,500 0.00% Expense Allowances 50.611 53,197 51,422 55,300 40,300 55,300 0.00% Other Expenses 294,065 332,792 294,296 358,050 295,133 358,050 0.00% OPERATING EXPENSES 10,580,261 10,200,933 10,405,416 11,581,141 8,966,864 11,581,141 0.00% CAPITAL EXPENDITURES Improvements 192 Vehicles 25,947 CAPITAL EXPENDITURES 25,947 192 NON-OPERATING EXPENSES Transfers to Other Funds 430,741 67,099 50,500 50,500 37,875 50,500 0,00°% NON-OPERATING EXPENSES 430,741 67,099 50,500 50,500 37,875 50,500 0.00% Total 22,198,896 21,478,006 22,131,467 25,629,980 19,126,430 25,756,991 1 0.50% Personnel Summary 90.95 91.20 91.20 99.20 99.20 99.20 0.00 306 Public Works Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 417,714 420,666 410,721 432,343 (1,897,568) 434,458 0.49% Salaries,Temporary 16,847 14,043 17,347 17,000 13,500 17,000 0.00% Salaries, Overtime 44 88 200 200 0.00% Leave Payouts 14,846 16,949 21,794 Benefits 207,506 215,122 266,759 236,637 756,841 257,274 8.72% PERSONNEL SERVICES 656,957 666,868 716,621 686,180 2,640,909 708,932 3.32% OPERATING EXPENSES Equipment and Supplies 16,703 14,163 18,347 18,000 14,000 18,000 0.00% Repairs and Maintenance 4,127 3,000 2,375 8,000 2,000 8,000 0.00% Conferences and Training 3,293 5,849 4,021 1,000 1,000 1,000 0.00% Other Contract Services 1,548 Expense Allowances 3.818 3,813 3,781 3,800 2,800 3,800 0.00% OPERATING EXPENSES 27,942 28,372 28,524 30,800 19,800 30,800 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 430.741 50,500 50,500 50,500 37,875 50,500 0.00% NON-OPERATING EXPENSES 430,741 50,500 50,500 50,500 37,875 50,500 0.00% Total 1,115,640 745,740 795,645 767,480 (2,583,234) 790,232 7 2.96% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. On December 18,2017, City Council approved changing the fiscal year from October 1st through September 30th to July 1st through June 30th. As a result, the FY 2017/18 revised budget was adjusted to reflect the year ending June 30,2018.The Administration budget reflects the payroll adjustments for the department. FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Public Works 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Project Manager 0.70 0.70 0.70 0.70 0.70 0.70 0,00 Administrative Assistant 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 0.75 0.75 0.75 0.75 0,75 0.75 0,00 Office Specialist 1.00 1.00 1.00 1.00 1 00 1_00 0.00 Total 4.95 4.95 4.95 4.95 4.95 4.95 0.00 307 1 Public Works Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Engineering PERSONNEL SERVICES Salaries, Permanent 1,273,998 1,394,675 1,482,891 1,432,678 1,432,678 1,433,586 0.06% Salaries,Temporary 11,519 10,818 21,721 30,000 14,000 30,150 0.50% Salaries,Overtime 1,572 61 523 6,240 6,240 0,00% Leave Payouts 25,175 14,654 19,627 Benefits 630,887 712,690 773,860 812,738 769,171 837,706 3.07% PERSONNEL SERVICES 1,943,151 2,132,898 2,298,622 2,281,656 2,215,849 2,307,682 1.14% OPERATING EXPENSES Equipment and Supplies 27,735 46,250 30,075 9,000 13,311 9,000 0.00% Repairs and Maintenance 162 Conferences and Training 4,134 7,628 8,003 8,500 7,500 8,500 0.00% Professional Services 373,802 340,158 348,604 340,700 363,774 340,700 0.00% Other Contract Services 107 20,403 12,406 Expense Allowances 4,743 5,161 5,214 1,000 1,000 1,000 0.00% Other Expenses 269,605 316,318 272,841 333,000 270,083 333,000 0.00% OPERATING EXPENSES 680,127 736,081 677,143 692,200 655,668 692,200 0.00% CAPITAL EXPENDITURES Improvements 192 CAPITAL EXPENDITURES 192 Total 2,623,278 2,868,979 2,975,957 2,973,856 2,871,517 2,999,882 0.88% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015116 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Engineer 0.75 0.75 0.75 0,75 0.75 0.75 0.00 Principal Civil Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Senior Civil Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Admin Environmental Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Survey Parry Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Assistant Civil Engineer 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Associate Civil Engineer 0.00 0.25 0.25 0.25 0.25 0.25 0.00 Senior Construction Inspector 1.25 1.25 1.25 1.25 1.25 1.25 0.00 Senior Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Survey Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 13.25 13.50 13.50 13.50 13.50 133 50 0.00 308 Public Works Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Services PERSONNEL SERVICES Salaries, Permanent 2,033,686 2,025,661 2,102,699 2,208,776 2,208,776 2,216,775 0,36% Salaries,Temporary 6,323 45,750 45,750 0.00% Salaries, Overtime 12,996 12,058 14,633 20,320 5,300 20,320 0.00% Leave Payouts 60,914 64,455 59,776 Benefits 1,151,014 1,227,601 1,324,421 1,418,463 1,332,354 1,431,982 0,95% PERSONNEL SERVICES 3,264,933 3,329,776 3,501,529 3,693,309 3,546,430 3,714,827 0.58% OPERATING EXPENSES Utilities Equipment and Supplies 1,501,075 1,098,374 1,278,602 1,629,500 1,115,100 1,629,500 0.00% Repairs and Maintenance 2,492,356 2,401,219 2,711,754 2,627,626 1,972,115 2,627,626 0.00% Conferences and Training 179 6,421 5,974 25,000 7,000 25,000 0.00% Professional Services 1,815 14,599 15,481 20,000 6,810 20,000 0.00% Other Contract Services 201,407 246,582 253,913 196,000 188,000 196,000 0.00% Rental Expense 234 715 Payment to Other Governments 34,254 34,470 44,553 35,000 27,400 35,000 0.00% Expense Allowances 24,422 27.537 27,853 28,200 23,800 28.200 0.00% Other Expenses 496 202 OPERATING EXPENSES 4,255,508 3,829,932 4,339047 4561,326 3,340,225 4,561,326 0.00% CAPITAL EXPENDITURES Vehicles 25,947 CAPITAL EXPENDITURES 25,947 NON-OPERATING EXPENSES Transfer to Other Funds 3.499 NON-OPERATING EXPENSES 3,499 Total 7,546,388 7,163,207 7,840,576 8,254,635 6,886,655 8,276,153 1 0.26% Significant Changes No significant changes. 309 _ I Public Works Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION General Services (continued) FY 2014/15 FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year General Services Manager 0.85 0.85 0.85 0.85 0.85 0.85 0.00 Administrative Analyst Senior 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Equip/Auto Maint Crewleader 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Facilities Maint Crewleader 1.00 2.00 2.00 2.00 2.00 2.00 0.00 Painter,Leadworker 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Equip/Auto Maint Leadworker 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Electrician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Mechanic III 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Mechanic II 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Plumber 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Facilities Maintenance Technician 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Facilities Maintenance Tech Senior 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Facilities Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equipment Support Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fleet Operations Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Accounting Technician If 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 28.10 28.10 28.10 28.10 28.10 26.10 0.00 310 Public Works Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015116 FY 2016117 FY 2017118 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Maintenance Operations PERSONNEL SERVICES Salaries,Permanent 2,108,514 1,982,429 1,989.441 3,078,283 3,078,283 3,096,559 0.59% Salaries,Temporary 7,830 15,096 4,125 308,857 172,750 312,807 1.28% Salaries,Overtime 224,519 214,091 187,588 186,220 165,047 186,220 0.00% Leave Payouts 119,755 136,149 180,681 Benefits 1,271,238 1,244,961 1,320,075 1,991,449 1,874,986 2,000,196 0.44% PERSONNEL SERVICES 3,731,855 3,592,726 3,681,910 5,564,809 5,291,066 5,595,782 0.56% OPERATING EXPENSES Utilities 22 40 32 2,500 2.500 2.500 0.00% Equipment and Supplies 194,619 206,854 179,664 361,400 201.400 361,400 0.00% Repairs and Maintenance 3,935,388 4,505,359 4,182,450 4,547,655 3,611,768 4,547,655 0,00% Conferences and Training 59,916 40,349 44,791 30,000 15,250 30,000 0.00% Professional Services 2,393 1,275 15,000 13,725 15,000 0.00% Other Contract Services 1,993 75.000 70,000 75,000 0.00% Rental Expense 3,320 12,000 12,000 12,000 0.00°% Payments to Other Governments 4,500 4,500 4,500 0.00% Expense Allowances 10,841 10,892 9,233 16,900 8,500 16.900 0.00% Other Expenses 6,172 5,416 3,216 3,000 3.000 3.000 0.00% OPERATING EXPENSES 4,211,344 4,773,505 4,419,386 5,067,955 3,942,643 5,067,955 0.00% Total 7,943,198 8,366,231 8,101,296 10,632,764 9,233,709 10,663,737 Significant Changes No significant changes. FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Maintenance Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Landscape Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Tree Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Beach Operations Supervisor 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Beach Maintenance Crewleader 0.00 0.00 0.00 2.00 2.00 2.00 0.00 Irrigation Crewleader 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Street Maint Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Trees Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Trees Maintenance Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maint Leadworker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Landscape Maintenance Leadworker 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Senior Facilities Maintenance Tech 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Landscape Equipment Operator 2.00 1.00 1.00 1.00 1.00 1.00 0.00 Irrigation Specialist 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Landscape Maint Crewleader 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Beach Equipment Operator 0.00 0.00 0.00 3.00 3.00 3.00 0.00 Street Equipment Operator 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Tree Equipment Operator 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Pest Control Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Beach Maintenance Service Worker 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Maintenance Service Worker 7.00 7.00 7.00 7.00 7.00 7.00 0.00 Administrative Secretary 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Accounting Technician II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Stock Clerk 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 32.50 32.50 32.50 40.50 40.50 40.50 0.00 311 Public Works Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Transportation PERSONNEL SERVICES Salaries, Permanent 773,032 739,330 744,958 808,902 808,902 815,750 0.85% Salaries,Temporary 25,817 27,151 7,756 23,000 16,500 23,000 0.00% Salaries, Overtime 62,482 75,362 54,310 57,150 49,150 57,150 0,00% Leave Payouts 23,510 36,510 35,267 Benefits 442,405 457,159 477,167 510,919 482,803 522,830 2.33% PERSONNEL SERVICES 1,327,246 1,335,513 1,319,458 1,399,971 1,357,355 1,418,730 1.34% OPERATING EXPENSES Equipment and Supplies 782,392 172,479 158,812 106,250 41,250 106,250 0.00% Repairs and Maintenance 174,967 250,417 257,336 670,900 594,418 670,900 0.00% Conferences and Training 1,639 1,277 1,583 6.600 6,600 6,600 0.00% Professional Services 4,502 3.665 42,052 10.000 109,710 10,000 0.00% Other Contract Services 295 Expense Allowances 5,421 5,425 5,341 5,400 4,200 5,400 0.00% Other Ez enses 675 OPERATING EXPENSES 968,921 433,559 465,799 799,150 756,178 799,150 0.00% Total 2,296,167 1,769,072 1,785,257 2,199,121 2,113,533 2,217,880 Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Transportation Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Principal Civil Engineer 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Senior Traffic Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Signs&Markings Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Signal/Light Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Signs Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Signals Electrician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Maint Service Worker 2.00 2.00 2.00 2.00 2,00 2.00 0.00 Total 9.00 9.00 9.00 9.00 9.00 9.00 10.00 312 Public Works Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Utilities PERSONNEL SERVICES Salaries, Permanent 120,241 67,521 63,735 196,084 196,084 198,897 1,43% Salaries, Temporary 1,204 191 334 Salaries, Overtime 32,794 26,266 26,554 45,550 32,550 45,550 0.00% Benefits 83,567 58,215 66,596 130,779 123,266 134,949 3.19% PERSONNEL SERVICES 237,807 152193 157,219 372,413 351,900 379,396 1.88% OPERATING EXPENSES Equipment and Supplies 8,413 2,573 Repairs and Maintenance 408,353 385,980 458,153 407,660 230.301 407,660 0.00% Expense Allowances 1,366 370 Other Expenses 18,288 10,562 17,363 22,050 22,050 22,050 0.00% OPERATING EXPENSES 436,420 399,485 475,516 429,710 252,351 429,710 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 13,100 NON-OPERATING EXPENSES 13,100 Total 674,226 564,778 632,735 802,123 604,251 809,106 0.87% Significant Changes The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change from Permanent Pemonnal Actual Actual Actual Adopted Revised Adopted Prior Year Wastewater Supervisor 0.10 0.10 0.10 0.10 0.10 0.10 0.00 Water Production Supervisor 0.20 0.20 0.20 0.20 0.20 0.20 0.00 SCADA Technician 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Water Operations Crewleader 0.20 0.20 0.20 0.20 0.20 0.20 0.00 Water Operations Leadworker 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Wastewater Operations Leadworker 0.10 0.10 0.10 0.10 0.10 0.10 0.00 Water Systems Technician III 0.75 0.75 0.75 0.75 0.75 0.75 0,00 Water Systems Technician II 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Wastewater Equipment Operator 0.20 0.20 0.20 0.20 0.20 0.20 0.00 Wastewater Maint Service Worker 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Total 3.15 3.15 3.15 3.15 3.15 3.15 0.00 313 Public Works Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Traffic Impact (2oe) PERSONNEL SERVICES Salaries, Permanent 4117 92 28,770 Benefits 1,487 36 10,450 PERSONNEL SERVICES 5,604 128 39,220 OPERATING EXPENSES Professional Services 1,100 68,640 OPERATING EXPENSES 1,100 68,640 CAPITAL EXPENDITURES Improvements 157,117 495,152 571,580 158,042 CAPITAL EXPENDITURES 157,117 495,152 571,580 158,042 Total 163,821 563,921 610,800 158,042 Significant Changes No new Traffic Impact Fund projects are budgeted for FY 2018/19. Carry over funds for the Atlanta Avenue Widening project will likely be expended during the new fiscal year. FY 2014/15 FY 2015116 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00206 Traffic Impact 1,140,323 114,551 814,496 100,000 100,000 100,000 Total 1,140,323 114,551 814,496 100,000 100,000 100,000 314 Public Works Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Gas Tax Fund (207) PERSONNEL SERVICES Salaries, Permanent 99.179 72,801 61,872 Salaries, Temporary 366 Salaries, Overtime 252 Benefits 46.582 29,227 30,384 PERSONNEL SERVICES 146,128 102,028 92,508 OPERATING EXPENSES Repairs and Maintenance 263,165 252,620 499,962 500,000 500,000 -100.00% Professional Services 40,783 91,446 32,262 33,790 Expense Allowances 26 OPERATING EXPENSES 303,948 344,066 532,250 500,000 533,790 -100.00% CAPITAL EXPENDITURES Improvements 1,170,307 5,391,582 2,292,770 2,766,200 4,100,151 2,718,000 -1.74% CAPITAL EXPENDITURES 1,170,307 5,391,582 2,292,770 2,766,200 4,100,151 2,718,000 -1,74% NON-OPERATING EXPENSES Transfers to Other Funds 900,000 247,612 NON-OPERATING EXPENSES 900,000 247,612 Total 2,520,382 6,085,288 2,917,528 3,266,200 4,633,941 2,718,000 Significant Changes The Gas Tax Fund receives revenue from the statewide sales tax on gasoline purchases. These funds are dedicated to street improvements and rehabilitation repairs. FY 2014115 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00207 Gas Tax Fund 3,777,251 3,339,243 3,291,298 3,523,823 2,525,201 3,509,732 (14,091) Total 3,777,251 3,339,243 3,291,298 3,523,823 2,525,201 3,509,732 (14,091) 315 Public Works Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Measure M Fund (213) PERSONNEL SERVICES Salaries, Permanent 571,204 611,878 702,421 824,762 824,762 827,353 0.31% Salaries,Temporary 604 Salaries, Overtime 21,624 7,714 20,189 Leave Payouts 12,603 28,627 29,152 Benefits 301,200 343,062 397,110 465,957 440,540 481,120 3.25% PERSONNEL SERVICES 906,630 991,886 1,148,872 1,290,718 1,265,302 1,308,473 1.38% OPERATING EXPENSES Equipment and Supplies 4,005 3,645 4,195 5,000 5,886 5,000 0.00% Repairs and Maintenance 250,000 100.00% Professional Services 197,366 199,460 250,000 376,558 225,000 -10.00% Expense Allowances 945 1,088 1,199 OPERATING EXPENSES 4,950 202,098 204,854 255,000 382,444 480,000 88.24% CAPITAL EXPENDITURES Improvements 418,994 2,038,980 3,524,676 2,550,000 4,323,388 1,825,000 -28.43% CAPITAL EXPENDITURES 418,994 2,038,980 3,524,676 2,550,000 4,323,388 1,825,000 -28A3% Total 1,330,575 3,232,964 4,878,402 4,095,718 5,971,134 3,613,473 -11.77°/a Significant Changes The Measure M Fund receives revenue from a one-half cent sales tax levied in the County of Orange dedicated to street and traffic improvement projects. The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Transportation Manager 0.50 0.50 0.50 0,50 0.50 0,50 0.00 Principal Civil Engineer 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Senior Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Contract Administrator 1.75 1.75 1.75 1.75 1.75 1.75 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Senior Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Signals Electrician 1.00 1.00 1.00 1,00 1.00 1.00 0.00 Signs/Markings Equipment Operator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 7.25 7.25 7.25 7.25 7.25 7.25 0.00 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00213 Measure M Fund 3,022,285 3.242,221 3.292.353 3,246,588 3,246.588 3,387,672 141,084 Total 3,022,285 3,242,221 3,292,353 3,246,588 3,246,588 3,387,672 141,084 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2015 9/30/2016 9/30/2017 6/30/2018 Balance 6/30/2019 Prior Year 00213 Measure M Fund 4.783,510 4,792,767 3,206,718 3.113.520 225,801 2,887,719 (225,801) Total 4,783,510 4,792,767 3,206,718 3,113,520 225,801 2,887,719 (225,801) 316 Public Works Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Infrastructure Fund (314) PERSONNEL SERVICES Salaries, Permanent 11.200 5.648 15,689 Salaries, Overtime 341 Benefits 5,546 2.053 6,051 PERSONNEL SERVICES 17,088 7,701 21,740 OPERATING EXPENSES Professional Services 106,445 43,555 OPERATING EXPENSES 106,445 43,555 CAPITAL EXPENDITURES Improvements 1,062,782 1,428,609 2,210.259 2,696,072 100.00% CAPITAL EXPENDITURES 1,062,782 1,428,609 2,210,259 2,696,072 100.00% Total 1,079,870 1,436,310 2,338,444 2,739,627 100.00% Significant Changes Effective FY 2017/18, the General Fund capital improvement project (CIP) funding will be reflected in Non-Departmental Infrastructure Fund. In addition to those projects, $800,000 from the fund balance is budgeted for 18/19 Arterial Rehabiliation. FY 2013/14 FY 2014/15 FY 2015/16 FY 2016/17 FY 2016/17 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00314 Infrastructure Fund 2,058,987 3,337,535 70,149 10,000 10,000 3,110,000 3,110,000 Total 2,058,987 3,337,535 70,149 10,000 10,000 3,110,000 3,110,000 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2014 9/30/2015 9/30/2016 9/30/2017 Balance 09/30/2018 Prior Year 00314 Infrastructure Fund 7,559,644 9,551,836 7,063,286 2,488,550 185,246 195,246 (2,293,304) Total 7,559,644 9,551,836 7,063,286 2,488,550 185,246 195,246 (2,293,304) 317 Public Works Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Refuse Collection Service (504,509,1228) PERSONNEL SERVICES Salaries, Permanent 170,932 176,927 179,250 181,244 135,933 181,244 0.00% Salaries,Temporary 1.000 1,000 -100.00% Salaries, Overtime 590 630 64 Termination Payouts 6,121 8,086 11,413 Benefits 92,608 99,282 143,065 108,153 81,115 112,143 3.69% PERSONNEL SERVICES 270,252 284,925 333,792 290,397 218,048 293,387 1.03% OPERATING EXPENSES Equipment and Supplies 7,446 1,133 1,918 27,000 27,000 25,000 -7.41% Repairs and Maintenance 42,836 62,609 117,000 48,717 49,988 -100.00% Conferences and Training 583 74 130 2,000 2,000 2,000 0.00% Other Contract Services 10,463,813 10,440,739 10,453,545 10,893,000 10,893,000 10,973,744 0.74% Interdepartmental Charges 550,036 550,036 788,100 788,100 811,745 3.00% OPERATING EXPENSES 11,064,715 11,054,591 10,572,593 11758 817 11,700,088 11,812 489 0.46% CAPITAL EXPENDITURES Equipment 156.088 58,812 Capitalized PP&E Offset 156,088 58,812 CAPITAL EXPENDITURES NON-OPERATING EXPENSES Transfers to Other Funds 72,700 NON-OPERATING EXPENSES 72,700 Total 11,407,667 11,339,516 10,906,385 12,049,214 11,978,136 12,105,876 0.47% Significant Changes The Refuse Fund is one of the four primary enterprise funds in the City. This fund accounts for the residential refuse contract with Rainbow Environmental Services and receives funding from customer service fees. This fund also supports recycling education and scavenger enforcement activities. The increase in Personnel Services is mostly due to the increased cost of benefits. FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017/18 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year General Services Manager 0.15 0.15 0.15 0.15 0.15 0.15 0,00 Administrative Analyst Senior 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Field Service Representative 1 00 1 00 1 00 1 00 1 00 1.00 0,00 Code Enforcement Officer I L00 1.00 1.00 1 00 1 00 1.00 0.00 Total 2.40 2.40 2.40 2.40 2.40 2.40 0.00 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00504 Refuse Collection Service 11,269,059 11,264,718 11,332,536 12,020,500 8,918,199 12,014,786 (5,714) 00509 Refuse Education 1,170 01228 Refuse Education 72.700 51,351 98,924 48,717 48,717 48,974 257 Total 11,342,929 11,316,069 11,431,460 12,069,217 8,966,916 12,063,760 (5,457) Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2015 9/30/2016 9130/2017 6/30/2018 Balance 6/30/2019 Prior Year 00504 Refuse Collection Service (707,969) (779,447) (268,022) (114,724) 42,116 (156,840) (42,116) 01228 Refuse Education 72,700 61,919 75,570 77,060 77,060 Total (635,269) (717,528) (192,452) (37,664) 42,116 (79,780) (42,116) 318 Public Works Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017118 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Water(506) PERSONNEL SERVICES Salaries, Permanent 5,150,460 5.313,625 5,375,280 5,839,861 4,379,896 5,898,811 1.01% Salaries,Temporary 245,799 179,433 181,536 316,000 244,500 306,000 -3.16% Salaries, Overtime 290.578 271,865 281,105 346,750 260,627 327,250 -5.62% Leave Pay Outs 272,244 347,307 221,954 Benefits 3,039,088 3,243,283 3,458,927 3,777,221 2,832,293 3,896,212 3.15% PERSONNEL SERVICES 8,998,170 9,355,512 9,518,802 10,279,832 7,717,316 10,428,273 1.44% OPERATING EXPENSES Utilities 769,435 833,200 600,835 1,003,600 476.450 1.023,600 1.99% Purchased Water 14,907,002 13,900,844 19,321,530 16,250,000 11,593,479 17,000,000 4.62% Equipment and Supplies 909,616 800,692 975,796 1,167,528 964,782 1,070,528 -8.31% Repairs and Maintenance 1,818,649 1,630,906 1,473,128 1,753.551 1,302,268 1,615,676 -7.86% Conferences and Training 65,974 62,407 72,346 110,500 100,395 112,500 1.81% Professional Services 575,661 565,819 624.329 658,000 768,371 560,500 -14.82% Other Contract Services 385,792 500,363 248,245 318,250 190.400 354,400 11.36% Rental Expense 10,071 9,380 9,577 21,500 16,500 21,500 0.00% Interdepartmental Charges 5,840,828 6,016,053 5,485,036 5,649,600 4,237,200 5,819,075 3.00% Expense Allowances 17,484 18,314 16,866 23,200 16,750 23,200 0.00% Other Expenses 730,306 853,154 796,148 908,000 165,715 919,580 1L28% OPERATING EXPENSES 26,030,819 25,191,132 29,623,836 27,863,729 19,832,310 28,520,559 2.36% CAPITAL EXPENDITURES Improvements 939.349 2.886.340 441,304 100,000 2,257,068 20,000 -80.00% Equipment 438,803 3,037,518 2,371,680 346,000 261,000 1,500,000 333.53% Vehicles 619,563 323,127 216,569 35,000 515,000 110,000 214.29% Capital-Software 15,000 15.000 0.00% Capitalized PP&E Offset 254,000 2,865,599 834,353 CAPITAL EXPENDITURES 1,743714 3,381,386 2,195,200 496,000 3,033,068 1,645,000 231.65% NON-OPERATING EXPENSES Depreciation 2.207,014 2,360,337 2,411.212 NON-OPERATING EXPENSES 2,207,014 2,360,337 2,411,212 Total 38,979,717 40,288,367 43,749,050 38,639,561 30,582,694 40,593,832 5.06% Significant Changes The Water Fund is one the City's four primary enterprise funds and provides funding to maintain the City's water distribution system. Funding is received from customer service charges. 319 Public Works Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Water(5m) (continued) FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Public Works 0.25 0.25 0.25 0.25 0.25 0.25 0.00 City Engineer 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Utilities Manager 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Principal Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Project Manager 0.15 0.15 0.15 0.15 0.15 0.15 0.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Production Supervisor 0.80 0.80 0.80 0.80 0.80 0.80 0.00 Administrative Analyst Senior 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Water Conservation Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Associate Civil Engineer 0.00 0.25 0.25 0.25 0.25 0.25 0.00 Contract Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Construction Inspector 0.75 1.50 1.50 1.50 1.50 1.50 0.00 Construction Inspector II 0.00 0.75 0.75 0.75 0.75 0.75 0.00 SCADA Coordinator 0.70 0.70 0.70 0.70 0.70 0.70 0.00 SCADA Technician 0.40 0.40 0.40 0.40 0.40 0.40 0.00 Water Dist Maint Crewleader 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Water Dist Meters Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Operations Crewleader 0.80 0.80 0.80 0.80 0.80 0.80 0.00 Water Quality Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Quality Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Operations Leadworker 1.70 1.70 1.70 1.70 1.70 1.70 0.00 Cross Conn. Control Spec 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Water Dist Maint Leadworker 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Water Quality Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Utility Locator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Systems Technician III 2.25 2.25 2.25 2.25 2.25 2.25 0.00 Engineering Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Dist Meters Leadworker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Water Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Administrative Assistant 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Warehousekeeper 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Water Systems Technician II 4.30 4.30 4.30 4.30 4.30 4.30 0.00 Water Meter Repair Technician 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Field Service Representative 2.00 2.00 2.00 2.00 2.00 2.00 0,00 Senior Water Meter Reader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equipment Support Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Service Worker 14.00 13.00 13.00 13.00 13.00 13.00 0.00 Accounting Technician II 1.25 1.25 1.25 1.25 1.25 1.25 0.00 Senior Accounting Technician 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Administrative Secretary 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Water Meter Reader 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Office Assistant II 1,50 1.50 1,50 1.50 1.50 L50 0.00 Total 72.20 72.95 72.95 72.95 72.95 72.95 0.00 FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00506 Water 35.044,797 35,632,556 40,064,288 38,648,130 30.418,130 20,628,215 2,000,385 Total 35,044,797 35,632,556 40,064,288 38,648,130 30,418,130 40,648,515 2,000,385 320 Public Works Adopted Budget - FY 2018119 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Water Master Plan (507) PERSONNEL SERVICES Salaries, Permanent 73.469 424 1,574 Salaries, Overtime 1.076 Benefits 31.010 152 579 PERSONNEL SERVICES 105,555 576 2,153 OPERATING EXPENSES Repairs and Maintenance 398,554 Professional Services 167,912 235,380 138,675 400,000 684,534 355,000 -11.25% Interdepartmental Charges 163,424 168,327 251,936 259,500 259,500 267,279 3.00% OPERATING EXPENSES 331,336 403,707 390,611 659,500 1,342,588 622,279 -5,64% CAPITAL EXPENDITURES Improvements 915,368 1,634,737 4,425,000 12,152,956 4,045,000 -8.59% Capitalized PP&E Offset 1,015,784 2,027,475 CAPITAL EXPENDITURES 100,416 392,738 4,425,000 12,152,956 4,045,000 -8.59% NON-OPERATING EXPENSES Depreciation 876,993 969,540 1.001.222 NON-OPERATING EXPENSES 876,993 969,540 1,001,222 Total 1,213,468 1,373,823 1,001,248 5,084,500 13,495,544 4,667,279 Significant Changes Projects funded are in accordance with the adopted Water Master Plan. Staff assignments are adjusted annually according to project activity. FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Construction Inspector 0.25 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.25 0.00 0.00 0.00 0.00 0.00 0.00 FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00507 Water Master Plan 1,344,985 909,245 250,533 500,000 500,000 3,750,000 3,250,000 Total 1,344,985 909,245 250,533 500,000 500,000 3,750,000 3,250,000 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2015 9/30/2016 9/30/2017 6/30/2018 Balance 613 012 01 9 Prior Year 00507 Water Master Plan 32,384,964 31,919,185 30,124,475 16,248,269 917,279 15,330,990 (917,279) Total 32,384,964 31,919,185 30,124,475 16,248,269 917,279 15,330,990 (917,279) 321 Public Works Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Sewer Service Fund (5ii) PERSONNEL SERVICES Salaries, Permanent 1,905,019 1,789,273 1,757,634 2,117,425 1,588,069 2,012,367 -4.96% Salaries, Temporary 44,455 44,102 27,531 45,000 45,000 55,450 23.22% Salaries, Overtime 114,165 150,410 132.383 100,000 100,000 82,500 -17.50% Termination Pay Outs 74,168 111,926 181,771 Benefits 1,101,137 1,095,058 1,590,031 1,335,489 1,001,513 1,311,193 -1.82% PERSONNEL SERVICES 3,238,945 3,190,769 3,689,350 3,597,914 2,734,582 3,461,510 -3.79% OPERATING EXPENSES Utilities 128,163 130,351 136,899 130,800 130,800 110,000 -15,90% Equipment and Supplies 148,441 119,766 162,670 324,200 395.673 348,350 7.45% Repairs and Maintenance 1,259,261 1,638,658 1,601,875 1,690,000 1,745,730 1,753,000 3.73% Conferences and Training 4,040 3,838 16,964 21,500 28,254 24,000 11.63% Professional Services 334,238 106,009 105,432 250,000 516,948 250,000 0.00% Rental Expense 3,326 4.794 5.781 5,000 9,000 3,500 -30.00°% Interdepartmental Charges 1,282,179 1,320.644 1,670,961 1,721,100 1,721,100 1,772,723 3.00% Expense Allowances 8,020 3,987 8,054 5,800 5,800 5,800 0.00% Other Expenses 13,504 13,078 5,364 75,000 100.00% OPERATING EXPENSES 3,181,172 3,341,126 3,714 000 4,148,400 4,553,305 4,34T 373 4.68% CAPITAL EXPENDITURES Improvements 4,010,041 1,662,643 281,389 1,580,000 4,749,150 1,580,000 0,00% Equipment 252,306 308,839 470 120,000 100,00% Vehicles 748,077 482,685 69,793 130,226 350,000 100.00% Capitalized PP&E Offset 4,839,171 2,293,593 299,904 CAPITAL EXPENDITURES 171,253 160,574 51,748 1,580,000 4,879,376 2,050,000 29.75% NON-OPERATING EXPENSES Depreciation 1,914,019 2,036,720 1,896,375 NON-OPERATING EXPENSES 1,914,019 2,036,720 1,896,375 Total 8,505,389 8,729,189 9,351,473 9,326,314 12,167,263 9,853,883 5.66% Significant Changes The Sewer Service Fund provides the collection of wastewater from all residences, businesses, industries,and all other sewer connections in the City of Huntington Beach and delivers it to the Orange County Sanitation District sewer mains for final collection and treatment. Operations include maintenance of sewer lift stations, sewer line cleaning and repair, and sewer lateral repair. Revenues are provided by a fixed charge to all wastewater customers. The Sewer Service Fund is also one of the City's four primary enterprise funds and provides funding to maintain the City's wastewater distribution system. 322 Public Works Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Sewer Service Fund (511) (continued) FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 2017118 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Utilities Manager 0.30 0,30 0,30 0.30 0.30 0,30 0.00 Principal Civil Engineer 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Project Manager 0.15 0.15 0.15 0.15 0.15 0.15 0.00 Associate Civil Engineer 0.00 0.50 0.50 0.50 0.50 0.50 0.00 Senior Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Accounting Technician 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Administrative Analyst Senior 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Wastewater Supervisor 0.90 0.90 0.90 0.90 0.90 0.90 0.00 Construction Inspector II 0.00 0.25 0.25 0.25 0.25 0.25 0.00 Contract Administrator 0.25 0.25 0.25 0.25 0.25 0.25 0,00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 SCADA Coordinator 0.30 0.30 0.30 0.30 0.30 0.30 0.00 SCADA Technician 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Senior Construction Inspector 0.75 0.25 0.25 0.25 0.25 0.25 0.00 Wastewater Operations Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Operations Leadworker 2.90 2.90 2.90 2.90 2.90 2.90 0.00 Senior Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Equipment Operator 4.80 4.80 4.80 4.80 4.80 4.80 0.00 Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Maint Service Worker 6.70 6.70 6.70 6.70 6.70 6.70 0.00 Administrative Secretary 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Office Assistant II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Real Estate and Property Manager 0.50 FTE funded here but accounted for in the City Manager's Department 0,00 GIS Analyst 1,00 FTE funded here but accounted for in the Information Services Department 0.00 Total 24.95 25.20 25.20 25.20 25.20 25.20 0.00 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00511 Sewer Service Fund 11,480,522 11,443,042 10.939.416 10,685,000 8,485,000 11,617,250 932,250 Total 11,480,522 11,443,042 10,939,416 10,685,000 8,485,000 11,617,250 932,250 323 Public Works Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Air Quality (eat) PERSONNEL SERVICES Salaries, Permanent 428 624 5,618 5,618 5,351 -4.75% Salaries, Temporary 213 Benefits 947 840 526 2,565 2,508 2.764 7.76% PERSONNEL SERVICES 1589 1 526 8183 8,126 8,115 -0.83% OPERATING EXPENSES Equipment and Supplies 56,618 21,102 28,338 40,000 40,000 40,000 0.00% Repairs and Maintenance 9,950 5,823 4,550 Conferences and Training 338 500 500 500 0.00% Professional Services 5,475 25,000 100.00% Other Contract Services 22,000 20,305 21,501 41,500 50,889 64,500 55.42% Other Expenses 802 1,033 1,057 1,000 1,000 1,000 0.00% OPERATING EXPENSES 94,845 48,601 55,44111 03,000 92,389 131,000 57.83% CAPITAL EXPENDITURES Improvements 178,750 414,522 Equipment 20,808 Vehicles 119,821 74,614 177,024 127,000 100.00% CAPITAL EXPENDITURES 140,629 253,364 177,024 414,522 127,000 100.00% Total 237,062 303,429 232,996 91,183 515,037 266,115 191.85% Significant Changes The Air Quality Fund receives quarterly subventions from the State to use towards air quality improvement efforts. The Air Quality Fund will provide matching funds for a new shuttle program in addition to the 4th of July/U.S. Open shuttle program funded in previous years. In addition, funds will be used to replace three gasoline vehicles with low/no emission models. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Energy Project Manager 0.05 FTE funded here but accounted for in the City Manager's Department Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2014/15 FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00201 Air Quality Fund 310,967 258,990 264,840 260,000 260,000 250,000 (10,000) Total 310,967 258,990 264,840 260,000 260,000 250,000 (10,000) Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2015 9/30/2016 9/30/2017 6/3012018 Balance 6/30/2019 Prior Year 00201 Air Quality Fund 847,240 802,801 834,645 221,724 16,115 205,609 (16,115) Total 847,240 802,801 834,645 221,724 16,115 205,609 (16,115) 324 Public Works Adopted Budget • FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Arterial Rehab (1247) CAPITAL EXPENDITURES Improvements 1,125,734 1,125,734 3,280,923 191.45% CAPITAL EXPENDITURES 1,125,734 1,125,734 31280,923 191.450% Total 1,125,734 1,125,734 3,280,923 191.45% Significant Changes On April 6,2017, the Road Recovery and Accountability Act was passed by the State Legislation. This legislation provides new funding to the City, through SBt and the Highway Users Trust Account (HUTA). These funds are designed for the maintenance and rehabilitation o road ways. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 01247 Arterial Rehabilitation 1,125,734 1,125,734 3,280,923 2,155,189 Total 1,125,734 1,125,734 3,280,923 2,155,189 325 Public Works Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Grants and Restricted Funds PERSONNEL SERVICES Salaries, Permanent 190,931 103,997 64,103 Salaries,Temporary 213 53 Salaries, Overtime 263 892 39,127 Benefits 76299 39.938 32.935 PERSONNEL SERVICES 267,706 144,827 136,218 OPERATING EXPENSES Utilities 4,253 3,893 3,680 4,500 9,000 4,500 0.00% Equipment and Supplies 57,584 62,998 52,721 80,000 100,680 80,000 0.00% Repairs and Maintenance 189,128 154,634 132,204 260,000 510,449 760,000 192.31% Professional Services 63,827 157,385 474,801 260,000 1,707,073 262,000 0.77% Other Contract Services 1,249 536 73,947 97,000 178,733 57,000 -41.24% Insurance 9,324 9,113 9,509 9,500 9,500 9,500 0.00% Payments to Other Governments 1,400 3,000 1,700 2,500 2,700 2,500 0.00% Expense Allowances 1,072 548 40 Other Expenses 2,500 2,500 2,500 0.00% OPERATING EXPENSES 327,837 107 749603 16.000 1,178,000 64.53% CAPITAL EXPENDITURES Improvements 8,997,106 11,491,201 4,797,319 3,355,300 19,408,132 2,839,600 -15.37% Equipment 7,550 766,828 68,799 2,926 Capitalized PP&E Offset 44,965 44,965 CAPITAL EXPENDITURES 9,004,656 12,213,065 4,911,083 3,355,300 19,411,058 2,839,600 -15.37% NON-OPERATING EXPENSES Debt Service Expenses 15.159 680,000 100.00% Transfers to Other Funds 236,693 220,854 NON-OPERATING EXPENSES 251,853 220,854 680,000 100.00% Total 9,852,052 12,749,999 6,016,758 4,071,300 21,931,693 4,697,600 15.38% Significant Changes New funds are budgeted for the construction of the Saybrook sewer lift station in the Sewer Impact Fee Fund (210). Funds budgeted in Traffic Congestion Relief(219) are budgeted for downtown street lighting improvements and street, signal and traffic signs and marking maintenance. West Orange County Water Board (508) was required to relocate a large water transmission main to accomodate the widening of the 405 and was able to secure a loan from OCTA. Construction funds are included in FY 17/18. The first full year of debt service is reflected in the FY 18/19 budget. Other new budgeted grant funds are included for traffic signal improvements and for the Project V shuttle service. 326 Public Works Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Grants and Restricted Funds (continued) FY 2014115 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00210 Sewer Impact Fee 1,611,690 2,101,392 82,350 100,000 100,000 100,000 00211 Drainage 494,777 625,755 63,652 100,000 100,000 100,000 00218 Hwy Safety Traffic Reduct 1 B 85 00219 Traffic Congestion Relief 42 1,923,156 859,007 646,398 784,587 341,936 1,514,723 730,136 00319 Senior Center Development 17,010,856 133,000 00508 WOCWB 202,459 198,133 445,261 91,000 7,029,838 771,000 680,000 00556 Energy Efficiency Fund 148 96 00807 Energy Efficiency Fund 1,072,902 6,304,389 83,321 00873 OCTA/Cip Grant 524,077 187,437 171,598 2,045,241 00878 Caltrans Grants 343,769 260,973 00961 Hwy Bridge Replace Rehab 36,648 222,099 72,455 2,685,215 00965 Master Plan of Arterial Highways 570,638 20,645 1,379,189 238,829 00970 Bridge Prevent Maint Program 51,607 202,205 549,624 3,535,126 00995 Hwy Safety Improve Program 14,675 575,717 71,299 573,300 2,551,544 137,600 (435,700) 01222 Hazard Mitigation Grant Program 73,242 2,416,223 01243 Shuffle Service Project V 95,000 246,812 57,000 (38,000) 'CDBG historical data are reflected in the City Manager's Department. Total 23,857,487 11,690,848 3,638,379 1,743,887 21,290,764 2,680,323 936,436 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance Summary 9/30/2015 9/30/2016 9/30/2017 6/30/2018 Balance 6/30/2019 Prior Year 00210 Sewer Impact Fee 6,156,735 8,166,017 8,089,240 3,609,820 2,400,000 1,209,820 (2,400,000) 00211 Drainage 792,870 1,418,482 1,418,482 1,247,324 (100,000) 1,347,324 100,000 00218 Hwy Safety Traffic Reduct 1 B 453 453 453 453 453 00219 Traffic Congestion Relief 42 757,620 1,201,102 1,537,845 122,912 (282,723) 405,635 282,723 00319 Senior Center Development 978,987 912,485 809,341 809,341 00508 WOCWB (58.542) 11,454 149.869 246,165 246.165 00556 Energy Efficiency Fund 12,758 12,854 00807 Energy Efficiency Fund 1,162,890 6,449,175 3,188,776 1,046,389 1,046,389 00873 OCTA/Cip Grant 145,731 289,988 (667,412) 144,083 144,083 00878 Caltrans Grants (260,973) 1,068 1,068 1,068 00961 Hwy Bridge Replace Rehab (290,419) (253,013) (189,100) 00965 Master Plan of Arterial Highways (310,476) (1,314,073) 65,116 98,775 98,775 00970 Bridge Prevent Maint Program (948,857) (719,906) (170,282) (483,498) (483,498) 00995 Hwy Safety Improve Program (396,863) 28,053 91,982 79,492 79,492 01210 OCTA Beach/Edinger Grant (136,111) 01222 Hazard Mitigation Grant Program (24,629) 30,600 22,348 22,348 01235 CDBG 16/17' (2,223) (2,223) a'CDBG historical data are reflected in the City Manages Department Total 6,762,927 16,108,833 14,459,122 6,942,449 2,017,277 4,925,172 (2,017,277) 327 Public Works Adopted Budget- FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017/18 FY 2018119 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year PWK Public Works ADM Administration 10085101 Public Works Administration 684,899 695,240 745,145 716.980 (2,621,109) 739,732 3.17% 10085999 Gen Fund-Public Works Transfers 430,741 50,500 50,500 50,500 37,875 50,500 0.00% ADM Administration 1,115,640 745,740 795,645 767,480 2 583 234 790,232 2.96% ENG Engineering 10085102 Urban Runoff Management 791,589 882,338 839,697 956,803 912,734 962,953 0.64% 10085201 Engineering Design/Construction 928,718 1.083,109 1,157,136 991,109 992,324 1,001,478 1.05% 10085251 Development Services 902,971 903,532 979,124 1.025,944 966,459 1,035,451 0.93% ENG Engineering 2,623,278 2,868,979 2,975,957 2,973 856 2,871 517 2,999,882 0.88% GS General Services 10085402 Building/Grounds Maintenance 1,750,301 1,523,393 1,783,844 1,780,616 1,442,187 1,781,057 0.02% 10085403 Civic Center Maintenance 530,052 558,400 506,126 554,492 411,552 556,320 0.33% 10085404 Central Library Maintenance 152,510 184,655 172,303 194,000 158,000 194,000 0.00% 10085416 Weed Abatement 21,077 14,693 22,138 22,500 22,500 22,500 0.00% 10085601 General Services Administration 430,341 438.455 455,215 438,836 530,607 444,166 1.21% 10085701 Fleet Management 1,989.527 1,629,867 1,998.794 2,349,639 1,705,093 2,364,000 0.61% 10085703 Equipment Maintenance 1,194,576 1,281.440 1,419,648 1,420,891 1,203,771 1,430,058 0.65% 10085704 Police Fleet Maintenance 617,708 633,237 545,945 539,433 432,681 521,943 -3.24% 10085705 Fire Fleet Maintenance 666,189 654,608 698,123 716,160 745,775 722,248 0.85% 10085706 Beach O s Fleet Maintenance 194,105 244,459 238,440 238,067 234,489 239,861 0.75% GS General Services 7,546,388 7,163,207 7,840,576 8,254,635 6,886,655 8,276,153 0.26% MTN Maintenance Operations 10085206 Beach Maintenance 1,542 1,828,660 1,642,645 1,851,681 1.26% 10085208 Pier Plaza North Beach 907 159,500 119,500 159,500 0.00% 10085401 Maintenance Administration 574,914 526,279 536,469 633,503 611,243 629,459 -0.64% 10085412 Street Maintenance 1,448,115 1,751,529 1.744,660 1,657,520 1,611,013 1.699,653 2.54% 10085414 Hazardous Materials 173,995 153,089 162,796 156,000 106,000 156,000 0,00% 10085415 Street Sweeping 911,108 875,892 856,379 884,000 573,000 884,000 0.00% 10085602 Landscape Maintenance 3,112,465 3,278,842 3,031,597 3,472,261 3,045,014 3,442,233 -0.86% 10085621 Street Tree Maintenance 1,722.195 1,780,600 1,766,947 1,841,320 1,525,294 1,841,211 -0.01% 10087027 Sports Complex Central Park 407 MTN Maintenance Operations 7,943,198 8,366,231 8,11CM06 10,632,764 9,233,709 10 663,737 0.29% TSP Transportation 10085301 Transportation Management 1,149,609 493,068 471,467 547,694 574,583 561.774 2.57% 10085302 Sign&Marking Maintenance 466,397 462,650 456,624 484,027 481.521 483,705 -0.07% 10085304 Signal&Lighting Maintenance 654,542 779,303 822,840 1,131,900 1,047,429 1,136,901 0.44% 10085305 Parks and Sports Lighting 25,619 34,051 34,326 35,500 10,000 35,500 0.00% TSP 'TransporlIstion 2,296,167 1,769,072 1,785,257 2,199,121 2,113,533 217 860 0.85% UT Utilities 10085501 Storm Drain Maintenance 321,629 209,820 207,852 323,150 171,608 326,621 1.07% 10085502 Pump Station Maintenace 352,597 354,958 424,883 478,972 432,643 482,485 0.73% UT Utlimes 674,226 564,778 632,735 802,123 604,251 809,106 0.87% Traffic Impact 20685201 TI Design Construction 91 71,712 26.624 20690002 Atlanta Avenue Widening 162,631 315,936 16,969 95,207 20690012 Brookhurst Adams IIP 55,588 20690013 Edinger Widening 1,100 176,273 511,619 62,835 Tratflc Imped 163,821 563,921 610,800 158,042 Gas Tax 20785412 Street Maintenance 382.243 374,864 499,714 500,000 500.000 -100.00% 20785417 Residential Pavement 635,114 1,814,528 412,250 47.250 20785999 Gas Tax-Public Works Transfers 900,000 247,612 20790003 Arterial Rehab Design 2013/14 147,107 10,629 20790008 Arterial Rehabilitation 90 278 20790010 Bridge Rehabilitation 278,935 70,511 22.800 311,369 20790015 Slater Ave Rehabilitation 957 278 20790021 Beach/Wamer IIP 1,583 328 Public Works Adopted Budget- FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015116 FY 2016117 FY 2017118 FY 2017118 FY 2018/19 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 20790022 Seventh Street Lighting 20790023 Beach and Edinger 59,129 95,392 1,855 20790027 10th Street Lighting 752 20790029 Yorktown-Huntington Modification 681 289 26,700 20790032 Bushard/Adams Water Quality 59,510 35,112 6,649 20790033 Tree Petition 2013/14 42,432 20790035 Tree Petition 2014/15 27,149 634,507 20790036 Gothard/Center Rehabilitation 1,357.857 6,694 20790038 Utica Bicycle Blvd 1,000 20,638 53,362 20790040 Residential Tree Petition15-16 733,222 282,654 20790041 Signal Interconnects 1,108 1,349 57,443 100,000 100.00% 20790042 Bolsa China/Pearce Traffic Signal 3,551 2,971 65,977 23.000 100.00% 20790043 Brookhursdlndianapolis Signal 3,790 75,000 100.00% 20790044 Goldenwest/Heil Signal Modification 1,443 1,966 27,091 20.000 100.00% 20790045 Gothard/Slater Signal Modification 3,498 692 26,810 20790046 Gothard/Center Signal Modification 9,529 5,087 25,283 20790047 Newland/Slater Signal Mod 35,100 35,100 -100.00% 20790048 Newland/Ellis Signal Modification 2,747 849 36.303 20790049 Newland Signal Interconnect 31,100 31,100 -100.00% 20790050 Nichols Street Rehabilitation 686,000 42.879 20790052 Residential Tree Petition 16-17 466,840 21,519 20790053 Residential Overlay 16-17 712.337 1,384,104 20790054 Residential Curb Ramp 409,253 600,000 565,791 -100.00% 20790055 Residential Overlay 17-18 2,100,000 1,435,000 -100.00% 20790056 Residential Overlay 18-19 2,500,000 100.00% 20791006 Water Main Replacements 13,964 Gas Tax 2,520,382 6,085,288 2,917,528 3,266,200 4,633,941 2,718,000 -16.78% Measure M 21385201 Engineering Design/Construction 842,983 1,082,101 1.011,818 1,495,718 1,571,510 1,713,473 14.56% 21390004 Pedestrian Improvements 21390008 Arterial Highway Rehabilitation 131,508 1,127,967 891 21390010 Bridge Prevention Maintenance 2,082 32,779 16,736 21390023 Arterial Rehab 2013114 354,002 21390024 Atlanta Avenue Widening 680,000 21390025 Arterial Rehabilitation 15-16 310,020 2,612,404 186,565 21390026 Arterial Rehabilitation 16-17 97 1,235,790 1,613,059 21390027 Arterial Rehabilitation 17-18 763 2,600,000 2,600,000 -100.00% 21390029 Arterial Rehabilitation 18-19 1.900,000 100.00% Measure M 11.3311 3,232,964 078,402 4,095,718 5,971,134 3,613,473 -11.77% Infrastructure 31485201 Infrastructure Engineer Design 816,206 993,983 375,589 137,191 31485304 LED Lighting Retrofit 224,147 68,591 31487002 City Yard Improvements 11,864 31487003 Senior Center 17,145 147,047 65,951 7,848 31488001 Heil Pump Station 10,508 30,116 1,093,436 1,130,966 31490001 Bella Terra Pedestrian Crossing 263,638 31490003 Arterial Rehabilitation 16-17 285 449,852 749,889 31490004 Atlanta Avenue Widening 196,290 353,615 450,095 100.00% Infrastructure 1,079,870 1,436,310 2,338,443 2,739,627 100.00% Refuse 50485103 Refuse 10.665,854 10,684,621 10,768,359 11,127,397 11,055,048 11,160,157 0.29% 50485104 Public Education Program 74,502 42,726 52,753 85,000 86,271 85,000 0.00% 50485999 Refuse-Public Works Transfer 550,036 550,036 788,100 788,100 811,745 3.00% 50985103 Refuse 117,275 122885001 CalRec cle City/County City/County CRV 62,132 85,273 48,717 48,717 48,974 0.53% Refuse 11 407,667 11,339,516 10,906,385 12 049,214 11,978136 12105870 0.47% Water 50685'128 Water Production System 3,424 14,738 32,949 28,890 50685201 Water Engineer Desi n/Constructior 809,995 828,690 1,205,480 1,514,697 1533,383 1,44 3376 4.38% 329 Public Works Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017118 FY 2018119 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 50685801 Water Administration 5,228,797 5,118,263 5,041,496 3,327,491 370,674 3,233,422 -2.83% 50685802 Water Quality 775,803 700,058 842,611 1,058,180 933,840 1,068,770 1.00% 50685803 Water Production 18,533,609 17.495,571 22,039,282 19,577,665 14,156,067 20,326,985 3.83% 50685804 Water Distribution 4,362,475 4,250,956 4,121,960 4,579,784 4,574,523 4,647,403 1.48% 50685805 Water Meters 2,090,154 4,362,415 4,130,464 2,453,062 2,205,676 3,669,846 49.60% 50685806 Water Use Efficiency 798,788 1,005.977 411,949 479,082 333,349 379,955 -20.69% 50685999 Water Fund-Public Works Transfer 5,840,828 6,016,053 5,485.035 5,649,600 4,237,200 5,819,075 3.00% 50690001 Peck Reservoir Dual Drive 28,760 98,092 151,111 782,513 50691005 Water Security Improvements 169,821 67,930 30,928 28,204 50691006 Water Main Replacement (418) (42) 10,413 249,479 50691016 Corrosion Control 22,397 50691024 Well 8 GAP 46,491 10,345 50691025 Distribution Improvements 133,897 17,458 14,090 50691028 Water Production Improvements 75,914 233,255 187,297 467.345 50691029 Well 9 Treatment 1,270 35,285 646,401 50691042 Water Engineering Studies 58,982 95,141 5.332 10,715 Water 38,979,717 40,288 367 43,749,050 38,639,561 30,582,694 40 593,832 5.06% Water Master Plan 50785101 PLC Reimbursement Agreement 876,993 969,540 50785201 AMP Eng Design/Constmction 50,000 448,554 -100.00% 50785999 Water Master Plan-PW Transfer 163,424 168.327 259,500 259,500 267,279 3.00% 50791005 Water Security Improvements 25,000 100,000 100.00% 50791006 Water Main Replacements 576 1,001,222 325,000 469,337 3,400,000 946.15% 50791016 Corrosion Control 176 55,000 50791025 Distribution Improvements 4,963 50,000 938,740 25,000 -50.00% 50791028 Water Production Improvements 167,912 235,380 174,653 875,000 100.00% 50791029 Well 9 Treatment 200,000 3,022,495 -100.00% 50791030 Well 1 Replacement 4,000,000 4,417,828 -100.00% 50791031 Well 14 26 1,314,902 50791043 Peck Reservoir Dual Drive 200,000 2,369,535 -100.00% Water Master Plan 1,213,468 1,373,823 1,001,248 5,084,500 13 495,544 4,667,279 -8.21% Sewer 51185101 PW Sewer Administration 931,399 827,973 656,034 1,087,105 384,835 1,081,400 -0.52% 51185201 Waste Water 2,208,306 6,581,331 6,513,333 5,018,109 5,244,820 5,499,760 9.60% 51185999 Sewer Fund-Public Works Transfet 1,282,179 1,315,374 2,105,656 1,721,100 1,721,100 1,772,723 3.00% 51189001 Sewer Lift Station CIP 51189002 Sewer Line CIP 198,055 76,450 500,000 894,150 500,000 0.00% 51189003 Telemetry 25,151 51189007 Warner Avenue Gravity Sewer 2,372,081 51189008 Lift Station#10 Algonquin/Boardwall 1,880 4,511 (116,284) 51189009 Lift Station#29 Trinidad/Aquarius 1,485,702 116,284 51189010 Lift Station#6 Edgewater/Davenport 2,922,358 51189011 Lift Station#13 Slater/Springdale 1,000,000 1,000,000 -100.00% 51189012 Lift Station#22 Saybrook/Heil 1.000,000 100.00% 51189014 Sewer Replacement Project 636 Sewer 8,505,389 8,729,189 9,351,473 9,326,314 12,167,263 9,853,883 5.66% Air Quality 20185101 Administration 26,123 11,506 20,896 41,500 41,500 41,500 0.00% 20185201 AQMD Design Construction 210,939 149,604 212,100 49,683 59,015 224,615 352.10% 20190008 Edinger Synchronization 93 20190011 Adams Synchronization 142,227 20190012 Brookhurst Synchronization 214,733 20190013 Magnolia Synchronization 199,789 Air Quail 237,062 303,429 232 998 91,183 516,037 266,115 191.85% Arterial Rehab 124790001 Arterial Rehab 17/18 1,125,734 1,125,734 -100.00% 124790002 Arterial Rehab 18/19 3,280,923 100.00% Arterial Rehab 1,125,734 1,125,734 3 280 923 191.45% 330 Public Works Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017118 FY 2018119 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year Grants 21085201 Sewer Engineering/Construction 42,393 90,250 159,127 23,255 21089010 Warner Avenue Gravity Sewer 27,196 21089012 Trinidad Lift Station 1,606 21089013 Lift Station Design 7..105 1,860 21089014 Edgewater Lift Station 2,220.497 21089015 Slater Lift Station#13 2,500,000 2,500,000 -100.00% 21089016-Saybrook LS#22 2,500,000 100.00% 21185201 Engineering Design/Construction 63,795 236,157 21985201 Design/Construction 228,275 177.371 149,063 360,000 602,117 780,000 116.67% 21990002 Atlanta Avenue Widening 13,970 296,000 21990008 Arterial Rehabilitation 47,770 504,900 21990010 Utica Bicycle Blvd 3,600 24,084 129,316 21990418 Residential Overlay 2,381,010 64,358 21990419 CC1464 Traffic Signal Modification 97,844 22,329 1,125 21990420 CC1465 Traffic Signal Modification 5,105 12,633 9,192 82,000 21990421 Main/Florida Signal Replacement 9,605 440 21990422 Bolsa Chica/Bolsa Signal Replace. 5,551 135,235 109,594 21990423 Downtown Street Lighting 6,992 452,000 295,008 452,000 0.00% 21990424 Brookhurst-Indianapolis TS Mod 60,000 23885001 EOC 1 13,100 23885002 EOC 2-Winter Storm 2017 36,139 23885003 EOC 3-Winter Storm 2017 53,474 31987001 Senior Center Development 4,827,292 9,337,576 138,142 103,158 50885101 WOCWB Administration 48,009 118,479 306,835 91,000 163,043 771,000 747.25% 55685001 Energy Efficiency Fund 12,854 80787010 City Installed LEDs 50,280 237,819 80787012 LED Streetlight&Parking 15,159 1,018,105 29,660 80787015 Streetlight Retrofit I-Bank 2,542,693 457,307 80787016 Streetlight Retrofit CEC 563,208 2,621,242 86085101 HB PW ADA Renov Maint Zone 12 77,483 86085102 HB Comm Svcs/Oakview Classroom 6,165 86085103 ADA Reno Zone 10 Pre-2015 55,000 86385002 ADA Reno Zone 10 FY13/14 67,789 87390002 Brookhurst/Adams Intersection 48,865 9,698 104,155 87390007 Goldenwest IC 2,714 5,626 668 87390009 OCTA/SIP Grant 781 1,016,651 46,894 87390010 Warner IC 1,169 645 87390011 Beach/Wamer IIP 21.840 17,880 6,043 87390012 Edinger Synchronization 278 191 87390013 NW Catch Basin Phase 1 4,388 211 87390014 NW Catch Basin Phase II 178,927 3,967 87390015 Urban Runoff SCADA list St (2,391) 87390016 Adams Synchronization 690 4,093 1,291 87390017 Atlanta Avenue Widening 1,200,000 87390019 Utica Bicycle Blvd 684,260 87890007 SR2S7 StaceyClegg 247,733 (1,068) 89285201 Storm Water Engineering 236,693 96185001 Hwy Bridge Replacement&Rehab 165,268 184,693 8,541 1,207,500 96585001 Master Plan of Arterial Hwys 95,891 1,024,241 304,008 97085001 Bridge Preventative Maint Program 623,828 (26,746) 2,210,679 99585001 CC 1464 Hwy Safety Improvement 427,871 148,353 2.059,975 99585002 CC 1465 Hwy Safety Improvement 560,307 99590001 Bolsa Chica/Pearce Traffic Signal 461 21,139 74,900 100.00% 99590002 Goldenwest/Heil Signal Modification 917 9,882 31,700 100.00 0 99590003 Gothard/Center Signal Modification 918 9,881 99590004 Gothard/Slater Signal Modification 794 10,006 99590005 Newland/Ellis Signal Modification 1,082 9,717 99590006 Signal Interconnect Newland 877 268200 278,122 31,000 -88.44% 331 Public Works Adopted Budget - FY 2018119 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 99590007 Newland/Slater Signal Modification 2,447 2.320 305,100 311,132 -100.00% 120885002 ADA Renovation Zone 10 FY14/15 101,376 121090001 OCTA Beach/Edinger Grant 136,331 122285001 Heil Pump Station 134,327 121985002 ADA Renovation Zone 10 FY15/16 25.888 122285001 Heil Pump Station 24,629 18,013 2,507,359 123585001 HB PW ADA Renovation Maint Zone 10 111,030 124390101 Shuttle Service Project V 70.079 95,000 176,732 57,000 40.00% Grants 9,852,052 12,749,999 6,016 758 4,071,300 21,931,693 4,697 600 15.38% Other Funds 75,290,002 86,102,807 82,003,083 77,749,724 105,298,843 81,796,982 5.21% General Fund 22,198,896 21.478,006 22,131,467 25,629.980 19,126,430 25.756,991 0.50% Other Funds 75,290,002 86,102,807 82,003,083 77,749,723 105,298,843 81,796,982 5.21% GrandTotal(s) 97,488,898 107,580,813 104,134,550 103,379,702 124,425,273 107,553,973 4.04% 332 Non-Departmental Department Description The Non-Departmental series of accounts are used to account for citywide expenditures including debt service payments, equipment leases and purchases, utility costs, unemployment insurance, termination leave payouts as well as Capital Improvement Projects that do not have a correlation to any one particular department. The Finance Department manages this set of Non-Departmental accounts. Since FY 2013/2014, the Economic Development Department integrated with the City Manager's Office and Non-Departmental as a result of the State's dissolution of the City's Redevelopment Agency. The Office of Business Development, formerly part of the Economic Development Department, oversees the Business Development Division, Successor Agency to the former Redevelopment Agency, and Housing Authority Funds contained within Non-Departmental. Equipment Replacement Non-Departmental supports the funding of the City's Equipment Replacement Program. This program funds the replacement of the city's equipment and rolling stock so that the City's vehicle fleet, equipment and technology remain up-to-date and in good working condition. The FY 2018/19 Equipment Replacement maintains a $5.0 million budget to fund the replacement of the City's aging equipment. Infrastructure Improvements Non-Departmental also helps to support the City's General Fund share of infrastructure spending. Per the City's Charter, Section 617, General Fund expenditures for infrastructure improvements and maintenance shall not be reduced below 15% of General Fund revenues based on a five-year rolling average. The Capital Improvement Program Section provides detailed information regarding the infrastructure projects funded by the General Fund and other funds, including grants. Debt Service Non-Departmental includes annual debt service payments for the City's bonded debt. The City's Charter limits General Obligation debt to 12 percent of the total assessed value of all real and personal property within Huntington Beach. The City's total net taxable assessed property value in Fiscal Year 2016/17 was approximately$33.7 billion, resulting in a debt limit of $4.04 billion. The City currently holds no General Obligation bonds subject to the debt limit. In addition, it is not anticipated that the City's outstanding debt will have an appreciable impact on the operating budget. Progressively Financing the Future The City has long practiced a commitment to prudent financial management. As a result, these accounts support the lease payment for a new Fire Engine, a new ambulance, 800 MHz, debt service for the new Senior Center, and the LED Phase I and Phase II project to upgrade the City-owned street, area and pole lighting to long life, energy efficient LED light sources. This project is estimated to save the City approximately $4.6 million over the useful life of the project, or 20 years, as well as reduce energy consumption and green house gas emissions. 333 Non-Departmental Department Description OFFICE OF BUSINESS DEVELOPMENT Successor Agency The Successor Agency is responsible for overseeing the "winding down" of the City's former Redevelopment Agency. Under Assembly BiII1X 26, AB 1484, SB 107 and the California Supreme Court's decision on December 29, 2011, all redevelopment agencies were dissolved as of February 1, 2012. The State Legislature created "Successor Agencies". All assets, properties, contracts, and leases of the former Redevelopment Agency transferred to the Successor Agency in conformance with State law. The Successor Agency continues to oversee the development of certain properties under contractual obligation until the project or obligation is completed, can be transferred to other parties, or is sold. The Successor Agency prepares a Recognized Obligation Payment Schedule (ROPS) annually (July—June) for the enforceable obligations of the former Redevelopment Agency. The Successor Agency obtained an approved Long Range Property Management Plan (LRPMP)from the Department of Finance. With the approval of the LRPMP, the SPRINGHILL Successor agency closed escrow on the Edinger Property for construction of a Marriott SpringHill Suites Hotel, which has opened for business. Four parcels were t transferred from the Successor Agency to the City — Vans Skate Park, International Surf Museum, McFadden Property and a downtown alleyway. The Hilton, Parcel C and the Hyatt Parcels were sold to the leasee, in conformance with the right of first refusals that were in the Redevelopment Agency Agreements. The Hilton has opened the new tower in compliance with the sale. The Successor Agency is working with existing redevelopment project obligations to ensure quality projects occur, such as Pacific City, the Waterfront third hotel (now under construction), as well as the expansion of the Pierside Pavilion. Housing Authority The City's Housing Authority assumed the housing functions and assets of the former Redevelopment Agency. It also received related rights, powers, liabilities, duties, and obligations, thereby becoming"Successor Housing Agency." G The Housing Authority administers the housing assets of the former Redevelopment Agency; manages the Inclusionary Housing Program; implements the Housing Rehabilitation Program; and manages the Ocean View Mobile Home Park. Staff monitors over 48 multifamily projects and 1,816 residential units that have affordability covenants/affordable restrictions associated with the development and over 376 oceans Affordable Housing Project on Beach Blvd residential restricted units. Housing focuses on the implementation of the adopted City Housing Element. Staff will continue working with developers to seek out sites and potential funding such as HUD's HOME program to develop affordable rental units. Last fiscal year, the Housing Authority assisted Orange County Community Housing Corporation (OCCHC) with acquisition and rehabilitation of a 4-unit very low and low income housing project. 334 Non-Departmental Department Description Housing Authority (continued) To help preserve the housing stock, Housing oversees the Housing Rehabilitation Loan Program. This program is funded through HUD's CDBG program for eligible households. This program provides technical assistance, grants, and loans to very low and low-income residents who need to make repairs, address health and safety issues, and correct code violations. Through the repayment from the Redevelopment Agency to the Housing funds, one Homeless Liaison Police Officer has been funded for five (5) years, as part of the overall City's Homeless Program and a part-time Homeless Case Manager is also funded through the funds. „ 335 Intentionally Left Blank 336 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 241,244 213,579 232,600 (1,826,366) (1,826,366) (1,863,477) 2.03% Salaries, Temporary 13,575 1,597 62,000 62,000 65,000 4.84% Salaries, Overtime 685 5,147 Termination Payouts 516,974 790,619 1,153,114 4,150,000 3.150,000 4,361,213 5.09% Benefits 1,143,364 118,334 1,366,107 2,495,232 2,486,434 1,172,747 -53.00% PERSONNEL SERVICES 1,915,158 1,124,814 2,756,968 4,880,867 3,872,068 3,735,483 -23.47% OPERATING EXPENSES Utilities 4,958,594 4,957,626 4,933,592 4,640,000 3,396,798 4,640,000 0.00% Equipment and Supplies 269,581 203,546 221,715 302,000 302,000 302,000 0.00% Repairs and Maintenance 720,304 2,059,781 800 1,267,500 1,943,977 1,061,850 -16.22% Conferences and Training 8,075 10,850 8,870 11,700 11,700 76,600 554.70% Professional Services 803.216 341,652 694,559 458,966 644,958 471,948 2.83% Other Contract Services 4,265,215 4.651,137 5,222,228 6,317,324 6,645,818 6,488,059 2.70% Rental Expense 134,082 130,056 130,548 150,000 150,000 140,000 -6.67% Claims Expense 175,000 500,000 500,000 500,000 0.00% Insurance 6,000 250,000 250,000 250,000 0.00% Contributions to Private Agency 920,834 1,003,717 1,135,581 1,250,000 1,250,000 1,340,000 7.20% Payments to Other Governments 3,589,877 509,489 362,260 535,300 546,143 570,400 6.56% Expense Allowances 4,979 3,325 1,789 21,812 21,812 -100.00% Other Expenses 1,473,421 2,041,096 1,732,543 1,797,350 1,606,594 1,800,000 0.15% OPERATING EXPENSES 17,329,178 15,912,277 14,444,486 17,501,952 17,269,800 17,640,857 0.79% CAPITAL EXPENDITURES Land Purchase 347,295 2,286,677 Improvements 2,335,900 2,706,296 6,901,679 3,220,000 4,545,669 2,508,000 -22.11% Equipment 2,571,143 4,793,228 3,510,143 4,760,000 4,109,757 8,500,000 78.57% Vehicles 3,691,178 2,258,555 3,079,057 2,360,544 Software-Capital 40,720 784,265 680,623 1,889,741 Capitalized PP&E Offset 735,409 CAPITAL EXPENDITURES 7,903,532 10,889,639 16,458,179 7,980,000 12,905,711 11,008,000 37.94% NON-OPERATING EXPENSES Debt Service Expenses 13,461,626 14.260,481 13,147,660 16,702,479 14,202,746 18,754,178 12.28% Transfers to Other Funds 13,751,179 20,657,902 9,348,522 14,408,826 12,340,289 17,400,169 20.76% Depreciation 16,275,488 27,952,262 13,695,204 Loans Made 100,000 218,780 Joint Venture 1,968,322 NON-OPERATING EXPENSES 43,588,293 64,838,966 36,410,167 31,111,305 26,543,035 36,154,347 16.21% Grand Total(s) 70,736,161 92,765,696 70,069,799 61,474,124 60,590,614 68,538,687 11.49% General Fund 31,936,838 39,021,719 30,279,403 29,656,990 30,258,188 30,747,944 3.68% Other Funds 38.799,323 53,743,977 39.790,396 31,817.134 30.332,427 37,790.743 18.77%a Grand Total(s) 70,736,161 92,765,696 70,069,799 61,474,124 60,590,614 68,538,687 11.49% Personnel Summary 0.00 0.00 0.00 0.00 0.00 0.00 10.00 337 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 10,006 3,294 499 (2,116,300) (2,116,300) (2,150,000) 1.59% Salaries, Overtime 123 Leave Payouts 503,139 778,493 1,141,368 4,150,000 3,150,000 4,350,000 4.82% Benefits 1,057,089 30,359 54,948 2,300,000 2,300,000 1,010,000 -56.09% PERSONNEL SERVICES 1,570,233 812,269 1,196,815 4,333,700 3,333,700 3,210,000 -25.93% OPERATING EXPENSES Utilities 4,958,594 4,957,626 4,933,592 4,640,000 3,396,798 4,640,000 0.00% Equipment and Supplies 264,426 201,230 221,685 300,000 300,000 300,000 0.00% Repairs and Maintenance 720,304 2,059,781 800 1,250,000 1,926,477 1,054,350 -15,65% Conferences and Training 5,600 7,000 7,420 Professional Services 558,157 217,510 608,218 300,000 474,203 300,000 0.00% Other Contract Services 20,403 25,446 44,842 20,000 20,000 70,000 250.00% Rental Expense 134,023 130,056 130,548 140,000 140,000 140,000 0.00% Claims Expense 175,000 500,000 500,000 500,000 0.00% Insurance 6,000 250,000 250,000 250,000 0.00% Contributions to Other Agencies 920,834 1,003,717 1,135,581 1,250,000 1,250,000 1,340,000 7.20% Payments to Other Governments 485,298 473,051 310,967 525,000 495,000 525,000 0.00% Expense Allowances 454 906 280 Other Expenses 1,478,909 2,046,213 1.703.936 1,797,350 1,606,594 1,800,000 0.15% OPERATING EXPENSES 9,728,001 11,122,537 9,097,869 10 972,350 10,359 072 10,919,350 -0.48% CAPITAL EXPENDITURES Land Purchase 347,295 316,800 Improvements 2,057,072 2,706,296 6,880,518 120,000 1,683,070 -100.00% Equipment 2,571,143 1,470,832 1,630,577 2,419,698 Vehicles 3,691,178 2,258,555 2,383,254 291,707 Software-Capital 40,720 134,613 CAPITAL EXPENDITURES 8,360,113 6,782,977 11,345,762 120,000 4,394,475 -100,00% NON-OPERATING EXPENSES Debt Service Expenses 46,913 234,510 1,175,781 1,404,095 1,404,095 1,310,005 -6.70% Transfers to Other Funds 12,131,578 18,101,105 7,463,177 12,826,845 10,766,845 15,308,589 19.35% Loans Made 100,000 Joint Venture 1,968,322 NON-OPERATING EXPENSES 12,278,491 20,303,937 8,638,958 14,230,940 12,170,940 16,618,594 16.78% Total 31,936,838 39,021,719 30,279,403 29,656,990 30,258,188 30,747,944 Personnel Summary 0.00 0.00 0.00 0.00 0.00 0.00 0.00 338 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Capital Improvement Projects PERSONNEL SERVICES Salaries, Permanent 9,751 2,863 Salaries, Overtime 123 Benefits 3.461 1,468 PERSONNEL SERVICES 13,212 4454 OPERATING EXPENSES Expense Allowances OPERATING EXPENSES CAPITAL EXPENDITURES Improvements 1,904,320 2,600,897 4,768,195 120.000 1.402.167 -100.00% Equipment 431 31,744 6,910 CAPITAL EXPENDITURES 1,904,320 2,601,328 4,799,939 120,000 1,409,077 -100.00% NON-OPERATING EXPENSES Debt Service Expense 18.257 131,781 131,868 131,880 131,880 131,920 0,03% Transfers to Other Funds 3,100,000 2,300,000 5,208,000 68.00% NON-OPERATING EXPENSES 18,257 131,781 131,868 3,231,880 2,431,880 5,339,920 65.23% Total 1,935,789 2,737,562 4,931,806 3,351,880 3,840,957 5,339,920 59.31% Significant Changes The FY 2018/19 budget includes the recurring $3.0 million for capital and infrastructure improvements to various City facilities, parks, beaches, and arterial rehabilitation; and an additional $2.2 million for City facilities and miscellaneous projects set aside from FY 2016/17 year end balances. Improvements include $2.8 million for City facilities improvement projects: Police facility renovations ($2.0 million), $175,000 for Central Library Restroom improvements, and other projects detailed in the Capital Improvement Section. A total of $5.2 million will be transferred to the Infrastructure Fund (Fund 314) to ensure compliance with the City's Infrastructure Charter. Debt Service Expenses are related to the annual debt service cost associated with the City's LED energy efficient upgrades. 339 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Citywide Expenses PERSONNEL SERVICES Salaries, Permanent 255 431 499 (2,116,300) (2,116,300) (2,150,000) 1.59% Leave Payouts 503,139 778,493 1,141,368 4,150,000 3,150,000 4,350,000 4.82% Benefits 1,053,628 28,891 54,948 2,300,000 2,300,000 1,010,000 -56.09% PERSONNEL SERVICES 1,557,022 807,815 1,196,815 4,333,700 3,333,700 3,210,000 -25.93% OPERATING EXPENSES Utilities 4,958,594 4,957,626 4,933,592 4,640,000 3,396,798 4,640,000 0.00% Equipment and Supplies 264,426 201,230 221,685 300,000 300,000 300.000 0,00% Repairs and Maintenance 720.304 2,059,781 800 1,250,000 1,926,477 1,054.350 -15.65% Conferences and Training 5,600 7,000 7,000 Professional Services 365,207 190,600 567,843 300.000 449,578 300,000 0.00% Other Contract Services 20,403 25,446 44,842 20,000 20.000 70,000 250.00% Claims Expense 175,000 500,000 500,000 500,000 0.00% Insurance 6.000 250,000 250,000 250,000 0,00% Payments to Other Governments 485,298 473,051 310,967 525,000 495,000 525,000 0.00% Expense Allowances 454 906 280 Other Expenses 552,408 1,330,608 1,033,416 947,350 697,350 950,000 0.28% OPERATING EXPENSES 7,553,694 9,246,248 7120,425 8,732,350 8,035,203 8,589,350 -1.64% CAPITAL EXPENDITURES Land Purchase 321,476 316,800 Improvements 2,065,861 178,924 Equipment 17,505 87,103 19,219 1,431,128 Vehicles 12,000 10,814 CAPITAL EXPENDITURES 29505 408579 2401880 1620,866 NON-OPERATING EXPENSES Debt Service Expenses 28,656 30,000 1,043,913 1,272,215 1,272,215 1,178,085 -7.40% Transfers to Other Funds 12,131,578 18,096,702 7,463,177 4,966,845 4,966,845 5,100,589 2,69% Loans Made 100,000 Joint Venture 1,968,322 NON-OPERATING EXPENSES 12,260,234 20,095,024 8,507,090 6,239,060 6,239,060 6,278,674 0.63% Total 21,400,454 30,557,666 19,226,210 19,305,110 19,228,829 18,078,024 1 -6.36°/u Significant Changes The Citywide Expenses Division tracks Citywide expenditures that are not accounted for in individual departments. In FY 2018119, the adopted budget includes a 2.5 percent Citywide attrition factor. Leave Payouts increased by $200,000 to reflect current trends. The recurring pension related "One Equals Five" payment of$1.0 million for the Safety Plan, to expedite paying down unfunded liabilities, is not budgeted in FY 2018/19 Benefits. Repairs and Maintenance decreased by$195,000 related to the 800 Megahertz(MHz)final phase of the next generation backbone project. Other Contract Services increased by $50,000 to cover the increased security costs at City libraries, community centers and parks. 340 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Equipment Replacement OPERATING EXPENSES Equipment and Supplies Professional Services 192,949 21,750 Other Contract Services 40.375 24,625 OPERATING EXPENSES 192,949 21,750 40,375 24,625 CAPITAL EXPENDITURES Improvements 152,752 105,399 46,462 185,740 Equipment 2,553,638 1,383,298 1,579,614 (858,333) Vehicles 3,691,178 2,258,555 2,383,254 2,037,126 Software-Capital 28,720 134,613 CAPITAL EXPENDITURES 6,426,289 3,747,252 4143,943 1,364,533 NON-OPERATING EXPENSES Debt Service Expenses 72,729 Transfers to Other Funds 4,760,000 3,500,000 5,000,000 5.04% NON-OPERATING EXPENSES 72,729 4,760,000 3,500,000 5,000,000 5.04% Total 6,619,238 3,841,731 4,184,318 4,760,000 4,889,158 5,000,000 5.04% Significant Changes Citywide General Fund equipment replacement purchases are budgeted and tracked by department within this Division. Effective FY 2017/18, funding to support the replacement of the City's equipment inventory and rolling stock, including the vehicle fleet, machinery, and technology systems transferred to the Equipment Replacement Fund (Fund 324). 341 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Leases OPERATING EXPENSES Rental Expense 134,023 130,056 130,548 140,000 140,000 140.000 0.00% OPERATING EXPENSES 134,023 130,056 130,548 140,000 140,000 140,000 0.00% Total 134,023 130,056 130,548 140,000 140,000 140,000 Significant Changes The Leases Division within Non-Departmental manages the Citywide copier lease program. 342 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2014/15 FY 2015116 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Office of Business Development OPERATING EXPENSES Conferences and Training 420 Professional Services 5,160 Contribution to Private Agency 920,834 1,003,717 1,135,581 1,250,000 1,250,000 1,340,000 7.20% Other Expenses 926,501 715,606 670,520 850,000 909,244 850,000 0.00% OPERATING EXPENSES 1,847,335 1,724,483 1,806,521 2,100,000 2,159,244 2,190,000 4.29% CAPITAL EXPENDITURES Land Purchase 25.819 CAPITAL EXPENDITURES 25,819 NON-OPERATING EXPENSES Transfers to Other Funds 4.403 NON-OPERATING EXPENSES 4,403 Total 1,847,335 1,754,705 1,806,521 2,100,000 2,159,244 2,190,000 1 4.29°/n Significant Changes Contribution to Private Agency increased by $90,000 due to higher Transient Occupancy Tax(TOT) projections and resulting adjustments to the 15% contract with "Visit HB". Other Expenses includes sales tax sharing agreements with Pinnacle Petroleum, Applied Computer Solutions and McKenna Subaru. 343 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015116 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Debt Service&Transfers PERSONNEL SERVICES Salaries. Temporary 1.597 Benefits 14,402 1,161,730 PERSONNEL SERVICES (12,805) 1,161,730 OPERATING EXPENSES Professional Services 18.737 37,875 15,019 23,966 14.977 18.000 -24.89% Other Contract Services 568 Other Expenses 5,488 5,117 28,229 OPERATING EXPENSES 13,249 33325 43248 23,966 14,977 18,000 -24.89% CAPITAL EXPENDITURES Cal Pl Offset 735,409 CAPITAL EXPENDITURES 735,409 NON-OPERATING EXPENSES Debt Service Expenses 10,185,992 10,991,592 9,129,783 8,463,836 5,964,103 8.356,413 -1.27% Transfers to Other Funds 632,789 762,933 781,073 776,614 768,077 807,966 4.04% Depreciation 12,387.026 13,929.261 13.695,204 NON-OPERATING EXPENSES 23,205,807 25,683,786 23,606,060 9,240,450 6,732,180 9,164,379 -0.82% Total 22,483,647 25,704,307 24,811,037 9,264,416 6,747,157 9,182,379 Significant Changes These funds cover the City's Lease Revenue Obligation and Community Facilities District debt service payments,as well as auditing fees related to these debt obligations. FY 2014/15 FY 2015116 FY 2016117 FY 2017/18 FY 2017118 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00401 Debt Svc HBPFA 6,718,041 6,650,790 5,151,623 5,109,792 5,109,792 5,042,595 (67,197) 00405 Debt Svc Grand Coast CFD2000-1 1,378,313 851,034 1,387,480 1,107,750 830,258 1,094,100 (13,650) 00406 Debt Svc Mello Roos 264,988 264,417 266,972 273,660 186,917 263,060 (10,600) 00408 Debt Svc McDonnell Cl 2002-1 384,010 390,136 397,821 406,628 301,965 394,577 (12,051) 00410 Debt Svc Bella Terra 2,250,423 2,323,781 2,388,208 2,366,586 1,787,467 2.388,047 21,461 00707 Debt Svc Judgment Oblig Bonds 1,028,616 1.024,149 673,533 Total 12,024,391 11,504,308 10,265,637 9,264,416 8,216,399 9,182,379 (82,037) 344 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Disability Access(234) OPERATING EXPENSES Equipment and Supplies 1,350 Conferences and Training 2,425 1,300 1,450 10.700 10,700 75,600 606.54% Pa mentsto Other Governments 4,579 6,133 7,599 10,300 10,300 8,400 -18.45% OPERATING EXPENSES 8,354 7,433 9,049 21MO 21,000 84,000 300.00% Total 8,354 7,433 9,049 21,000 21,000 84,000 300.00% Significant Changes The Disability Access Fund is a legislative requirement from AB 1379 which requires, on or after January 1, 2018 through December 31, 2023, the collection of $4.00 per business license issued or renewed. This bill requires the City to retain 90% of the fees collected and remit the balance to the State.The bill would also require the moneys retained by the City to be deposited in a special fund(Fund 234),established by the City, to be used for increased CASp training and certification within, thereby making an appropriation by expanding the purposes for which the retained fee moneys are required to be spent. Prior to this change, under SB1186, the City collected $1.00 per business license issued or renewed, retained 70%and remitted 30%to the State. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Ado ted Prior Year 00234 Disability Access 20.516 21.025 20,453 21.000 21.000 84,000 63,000 Total 20,516 21,025 20,453 21,000 21,000 84,000 63,000 345 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017118 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year RORF Administration (350) PERSONNEL SERVICES Salaries, Permanent 228,793 124,270 105,201 162,300 162,300 158,433 -2.38% Salaries,Temporary 11,269 Termination Pay Outs 13,836 12,126 11,746 11,213 100.00% Benefits 85.627 47.320 50.819 88,006 84,300 72,619 -17.48% PERSONNEL SERVICES 339,525 183,716 167,766 250,307 246,601 242,265 -3.21% OPERATING EXPENSES Equipment and Supplies 3,755 2,098 30 Repairs and Maintenance 17,500 17,500 7,500 -57.14% Conferences and Training 50 2,550 Professional Services 169,270 83,321 14,608 18,948 100.00% Other Contract Services 1,155 30 Rental Expense 59 10,000 10.000 -100.00% Payments to Other Governments 3,100,000 Expense Allowances 4,525 2,419 1,509 21,812 21.812 -100.00% OPERATING EXPENSES 3,278,814 90,388 16,177 49,312 49,312 26,448 -46.37% NON-OPERATING EXPENSES Debt Service Expenses 3,228,694 3,034,379 2,842,097 6,834,548 6,834,548 9,087,760 32.97% Transfers to Other Funds 686,812 458,554 398,905 478,214 100.00°% Depreciation 3,888,462 14,023,001 NON-OPERATING EXPENSES 7,803,968 17,515,933 3,241,002 6,834,548 6,834,548 9,565,974 39.96% Total 11,422,306 17,790,037 3,424,945 7,134,167 7,130,461 9,834,6871 37.85% Significant Changes Pursuant to AB x1 26, the Successor Agency receives Redevelopment Property Tax Trust Fund (RPTTF)funding from the County Auditor- Controller to pay Enforceable Obligations of the City's former Redevelopment Agency (RDA). The Successor Agency receives a 3% or a minimum of$250,000 for administration expenses related to the winding down of the former RDA. Permanent Salaries and Benefits were reduced due to the administrative cap imposed by the State. Operating Expenses include $7,500 for building and grounds facilities maintenances. Debt Service Expenses include the 1999 and 2002 Tax Allocation Bonds, property tax sharing agreements, and payments related to the Bella Terra Phase 1 and 2, Strand, and Waterfront Hilton development projects. FY 2014/15 FY 2015116 FY 2016117 FY 2017118 FY 2017118 FY 2018119 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Secretary 0.50 FTE funded hem,butaccounted form City Manager,Office ofBusiness Development 0.00 Deputy Director 0.50 FTE funded here,but accounted corm City Manager,Office of Business Development 0.00 Econ Development Project Manager 0.32 FTE funded here,but accountedform City Manager,Office of Business Development 0.00 Real Estate B Project Manager 0.20 FTE funded here,but accounted form City Manager,Once of Business Development 0.00 Total 0.00 FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00350 RORF Administration 7.742.993 10.992.028 5,067,276 6,766,308 6.766,308 9.834.687 3.068,379 Total 7,742,993 10,992,028 5,067,276 6,766,308 6,766,308 9,834,687 1 3,068,379 346 Non-Departmental Adopted Budget - FY 2018119 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Housing Authority (217,233,352) PERSONNEL SERVICES Salaries, Permanent 2,445 86,015 126,900 127,634 127.634 128,090 0.36% Salaries, Temporary 2,307 62,000 62.000 65.000 4.84% Salaries, Overtime 562 5,147 Benefits 648 55,057 98,611 107.226 102.134 90.128 -15.95% PERSONNEL SERVICES SAN 141834 230,658 296,860 291,768 283,218 -4.60% OPERATING EXPENSES Equipment and Supplies 50 2,000 2,000 2,000 0.00% Connferences and Training 1,000 1,000 1,000 0.00% Professional Services 57,053 2,947 56,714 135,000 155,778 135,000 0.00% Other Contract Services 18,555 15,058 70,078 20,000 63,812 20,000 0,00% Payments to Other Governments 30,306 43,694 40,843 37,000 100.00% OPERATING EXPENSES 75,658 48,310 170,487 158,000 263,432 195,000 23.42% NON-OPERATING EXPENSES Transfers to Other Funds 6,897 405,367 405,367 405,367 405,400 0.01% Loans Made 218,780 NON-OPERATING EXPENSES 6,897 624,147 405,367 405,367 405,400 0.01% Total 81,058 196,841 1,025,292 860,227 960,567 883,618 2.72% Significant Changes The City's Housing Authority manages the City's Housing Assets. On December 21, 2015, City Council approved to fund one (1) Homeless Liaison Police Officer position per fiscal year for the next five (5) years provided by SIB 341 for homeless prevention and rapid e-housing services. The Debt Service payment for the Emerald Cove project will be funded by the LMIHAF(Fund 352)through its maturity. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Analyst 0,20 FTE funded hem but accounted for in City Manager.Office of Business Development 0.00 Police Officer 1,0 FTE funded here.but accounted for in Police Department,Administrative Operations 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2014115 FY 2015116 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00217 Affordable Housing In-Lieu 1,390 271,790 63,235 15,000 15,000 00233 Housing Residual Receipts 481,717 32,736 489,848 406.000 406,000 406,000 00352 LMIHAF 183,428 428,832 120,292 406,000 406,000 406,000 Total 666,535 733,358 673,375 812,000 812,000 827,000 15,000 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2015 9/30/2016 9/30/2017 6/30/2018 Balance 6/30/2019 Prior Year 00217 Affordable Housing In-Lieu 120,374 361.858 335,025 348,829 22,000 326,829 (22,000) 00233 Housing Residual Receipts 964,828 990,667 1,035,926 1,013,596 (356,000) 1,369,596 356,000 00352 LMIHAF 5,756,512 6,025,705 5,655,362 4,879,501 390,618 4,488,883 (390,618) Total 6,841,714 7,378,230 7,026,313 6,241,926 56,618 6,185,308 (56,618) 347 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year BID-Auto (701), BID-Hotel/ Motel os, BID-Downtown 710) OPERATING EXPENSES Other Contract Services 2,926,888 3,190,125 3,607,267 3,972,800 4,017,314 4,142.820 4.28% Other Expenses 378 OPERATING EXPENSES 2,926,888 3,190,125 3,607,645 3,972,800 4,017,314 4,142,820 4.28% NON-OPERATING EXPENSES Debt Service Expenses 28 NON-OPERATING EXPENSES 28 Total 2,926,916 3,190,125 3,607,645 3,972,800 4,017,314 4,142.8201 4.28% Significant Changes There are currently two Business Improvement Districts (BIDS) within the City: Downtown and Hotel/Motel. The businesses in each district have self-assessed a fee, which is collected by the City and redistributed back to the districts. Annually, as required by the State, the operating budget for the Downtown BID is reviewed and approved by the City Council. Downtown merchants have a self assessment through the BID that the City Council approves annually. All hotels and motels have a self assessment of 3% on top of the City's Transient Occupancy Tax (TOT) of 10%. The FY 2018/19 Hotel/Motel BID budget reflects an increase of $170,020 due to increased TOT revenue projections. The Downtown BID's Surf City Nights account is not included in this fund as those funds are not recorded or deposited in the City's general ledger. Details regarding that account can be obtained from the BID. FY 2014115 FY 2015/16 FY 2016117 FY 2017118 FY 2017118 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00701 BID-Auto 110,920 109,040 113,400 112,800 112,800 (112,800) 00709 BID-Hotel/Motel 2,735,313 2,982,897 3,375,814 3,750,000 3,750,000 4,032,820 282,820 00710 BID-Downtown 107,313 140,192 144,912 110,000 134,460 110,000 Total 2,953,546 3,232,129 3,634,126 3,972,800 3,997,260 4,142,820 170,020 348 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Bella Terra Parking Structure (7it) OPERATING EXPENSES Other Contract Services 455,530 583,930 635.799 675,574 675.574 626.289 -7.30% OPERATING EXPENSES 455,530 583,930 635,799 675,574 675,574 626,289 -7.30% Total 455,530 583,930 635,799 675,574 675,574 626,289 -7.30^/0 Significant Changes Maintenance and operation expenditures for the Bella Terra retail center public parking structure is funded through a special maintenance fee paid by the owner of the center. Due to the change in the dates of the new Fiscal Year,this is a draft budget and may change. FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017118 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00711 Parking Structure-Bella Terra 539,417 668,448 636,341 675.574 675,574 626.289 (49,285) Total 539,417 668,448 636,341 675,574 675,574 626,289 (49,285) 349 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Strand Parking Structure(712) OPERATING EXPENSES Other Contract Services 842,685 836,011 864,212 1,628,950 1,869,119 1.628,950 0.00% OPERATING EXPENSES 842,685 838011 864212 1628950 1,869119 1,628,950 0,00% CAPITAL EXPENDITURES Improvement 278,827 CAPITAL EXPENDITURES 278,827 NON-OPERATING EXPENSES Transfers to Other Funds 300.000 300,000 300.000 400.000 400,000 400,000 0.00% NON-OPERATING EXPENSES 300,000 300,000 300,000 400,000 400,000 400,000 0.00% Total 1,421,512 1,136,011 1,164,212 2,028,950 2,269,119 2,028,9501 0.00% Significant Changes The 5th and PCH(formally The Strand)mixed use project includes a public parking structure. The City owns the parking structure; however, it is operated by CEREF/AStreet Partners according to the terms of the Parking Operating Agreement and Declaration of Covenants, Conditions and Restrictions(CC&Rs).Annually,the City Council approves the budget and parking rates for the parking structure. Other Contract Services appropriations support common area maintenance, increased labor cost, increased maintenance and new parking equipment. However, the City is in the process of amending these documents. FY 2014115 FY 2015/16 FY 2016117 FY 2017118 FY 2017/18 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00712 Parking Structure-Strand 1.498.188 1,298,780 1,370,838 1,667.290 1,667,290 1,667,290 Total 1,498,188 1,298,780 1,370,838 1,667,290 1,667,290 1,667,290 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9130/2015 9/3012016 9/30/2017 9/30/2018 Balance 9/3012019 Prior Year 00712 Parking Structure-Strand 2.745.400 2.908,170 3,114,795 1,762,364 361,660 1,400,704 (361,660) Total 2,745,400 2,908,170 3,114,795 1,762,364 361,660 1,400,7041 (361,660) 350 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Capital Improvement Projects (314) PERSONNEL SERVICES Improvements 21,161 3,100,000 2,778,839 6.008.000 93.81% CAPITAL EXPENDITURES 21,161 3,100,000 2,778,839 6,008,000 93.81% Total 21,161 3,100,000 2,778,839 6,008,000 93.81% Significant Changes Effective FY 2018/19, funding for other improvements amounting to $5.2 million in various City parks, beaches, and arterial rehabilitation transferred from the General Fund. General Fund one-time set-aside of$2.2 million funds the Police Facility improvements($2.0 million)and miscellaneous projects ($200,000). Infrastructure Fund (Fund 314) reserve balances of $800,000 is included to fund additional arterial rehabilitation projects consistent with the City's Pavement Management Plan. FY 2014115 FY 2015116 FY 2016/17 FY 2017118 FY 2017118 FY 2018/19 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00314 Infrastructure Fund 3.337.535 70.149 547.287 3,110.000 2.310.000 5.208,000 8,318,000 Total 3,337,535 70,149 547,287 3,110,000 2,310,000 5,208,000 8,318,000 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2015 9/3012016 9/30/2017 9/30/2018 Balance 9/30/2019 Prior Year 00314 Infrastructure Fund 9.551,836 7,063,286 4.859,562 1,300,066 800,000 500.066 (800,000) Total 9,551,836 7,063,286 4,859,562 1,300,066 800,000 500,066 (800,000) 351 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Equipment Replacement(324) CAPITAL EXPENDITURES Equipment 4,760,000 3,500,000 5,000,000 5.04% CAPITAL EXPENDITURES 41,761111,000 . 3,500,000 5,000,000 5.04% Total 4,760,000 3,500,000 5,000,000 Significant Changes Citywide Equipment replacement purchases are budgeted and tracked by department within this Division. Effective FY 2017/18, funding transferred from the General Fund to support the replacement of the City's vehicle fleet, machinery,and technology systems. FY 2014115 FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018119 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00324 Equipment Fund 4,760.000 3,500.000 5,000,000 246,000 Total 4,760,000 3,500,000 5,000,000 240,000 352 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014115 FY 2015116 FY 2016117 FY 2017/18 FY 2017118 FY 2018119 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Leases (321) OPERATING EXPENSES Equipment 3,322,396 1,879,566 30.053 Vehicles 695,803 312.603 OPERATING EXPENSES 3,322,396 2,575,369 342,656 Total 3,322,396 2,575,369 342,656 Significant Changes Leases in Lease Capital Project Fund (Fund 321) within Non-Departmental includes leases for the 800 megahertz (MHz) radio system and the Emergency One Fire Truck. 353 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118 FY 2017/18 FY 2018/19 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Other Funds(127,201,237,238) OPERATING EXPENSES Equipment 218 OPERATING EXPENSES 218 CAPITAL EXPENDITURES Land Purchase 1.969,877 Capital,Software 784.265 546.010 1.889.741 CAPITAL EXPENDITURES 784,265 2,515,887 1,889,741 NON-OPERATING EXPENSES Transfers to Other Funds 1,028.414 NON-OPERATING EXPENSES 1,028,414 Total 1,812,897 2,515,887 1,889,741 Significant Changes Capital expenditures funded by other funds/sources are budgeted within this Division. This includes the ELM Permit System and LED Phase 2 Streetlights mainly funded by Property Tax in Lieu of Sales Tax Fund (Fund 127). 354 Non-Departmental Adopted Budget - FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014115 FY 2015116 FY 2016117 FY 2017/18 FY 2017/18 FY 2018119 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year NON Non-Departmental CIP Capital Improvement Pro ects 10040310 Capital Projects-Library Svc 431 31,744 6,910 10040314 Capital Purchase-Public Works 1,935,789 2,737,131 4,900,063 3,351,880 3,834,047 3.139,920 -6.32% 10040999 General Fund-Non Dept Transfers 2,200,000 100.00% CIP Capital Improvement Projects IJM789 737 2 4,931.M 3,351,880 3 840 957 5.339.920 59.31% CW Citywide Expenses 10040101 Non-Departmental 9,240,220 12,376,690 9.678,278 18,873,265 17,358,060 17,752,435 -5.94% 10040108 PARS Annuity Payments 28.656 10040110 Commercial Revolving Loan Fund 10040111 Security Enhancements 84.491 71,685 178,924 10040112 OC Animal Shelter 2,013,395 10040113 City Attorney 225,000 225,000 225,000 0.00% 10040401 Departmental Revisions (326) 10040999 General Fund-Non Dept Transfers 12,131,578 18,096,484 7,463,177 206,845 1,466,845 100,589 -51,37% CW Citywide Expenses 21,400,454 30,557,666 19,226,209 19,305,110 IFLO78,024 -6.36% EQ Equipment Replacement 10040999 General Fund-Non Dept Transfers 4,760,000 3,500,000 5,000,000 5.04% 10040202 Equip Replace-Finance 4.625 7,125 10040204 Equip Replace-Building 28,653 86,235 10040207 Equip Replace-Comm Svcs 365,067 564,954 65,508 10040209 Equip Replace-Fire 495,829 287.273 473,678 186,074 10040211 Equip Replace-Info Svcs 1,018,404 804,984 170,363 142,508 10040213 Equip Replace-Police 1,209,184 1,377,179 1,263,910 59,011 10040214 Equip Replace-Public Works 1,864,108 978,576 1,599,728 919,857 EQ Equipment Replacement 6,619,238 3,941,7311 4184 318 4,760,000 4 889158 5,000,000 5.04% LS Leases 10040102 Citywide Leases 134,023 130,056 130,548 140,000 140,000 140,000 0.00% LS Leases 134,023 130,056 130 548 140,000 140,000 140,000 0.00% BD Office of Business Development 10080103 Office of Business Development 1,847,335 1,750,302 1,806,521 2,100,000 2,159,244 2,190,000 4.29% 10080999 General Fund-Econ Dev Transfers 4,403 BD Office of Business Development 1,947,335 1,754 705 1 808 521 2100 000 2,159,244 2,190,000 4.29% Debt Service&Transfers 40140105 HBPFA 2010A 1,238.600 1,236,400 1,241,700 1,242,550 1,242,550 1,226,650 -1.28% 40140106 HBPFA 2011A 4,302,619 4,299,844 2,779,394 2,773,197 2.773,197 2.733,800 -1.42% 40140107 Senior Center 297,439 1,093,044 1,139,001 1,094,045 1,094,045 1,082.145 -1.09% 40540105 Debt Svc CFD2000-1 2013 Refund 1,102,239 1.132,076 40540105 Debt Svc CFD2000-1 2013 Refund 1,102,666 1,107,750 268,188 1,094,100 -1.23% 40640101 Debt Svc Special Tax CFD1990-1 186,650 188.746 187.006 199,381 20,922 183,605 -7.91% 40680999 Mello Roos-Eoon Dev,Trfs 76,276 77,777 76,641 74.279 74,257 79,455 6.97% 40840101 Debt Svc McDonnell CFD 2002-1 381,498 385,630 396,354 406,628 141,138 394.577 -2.96% 41040101 Debt Svc Bella Terra CFD2003-1 41040105 Debt Svc CFD2003-12013 Refund 2,224,747 2.356,900 2,328,411 2,366,586 1,132,859 2,388,047 0.91% 50640101 Non-Departmental (740,897) (20,719) 1,172,216 50740101 Non-Departmental 1,200 17,743 65040101 Non-Departmental 12,363,075 13,908,367 13,700.437 65340101 Non-Departmental 23,951 20,894 (5,233) 70740101 2004 Judgment Obligation Bond 1,027,449 1,024,149 674,700 Debt Service&Transfers 22AS3,647 25,704,307 24,611,037 9,264,416 6,747,157 9,182,379 -0,89% Disability Access Fund 23440101 Disability Access Fund-City 3,775 1,300 1,450 10,700 75,600 100.00% 23440102 Disability Access Fund-State 4,579 6,133 7,599 21,000 10,300 8,400 -60.00% Disability Access Fund 8,354 7,423 9,049 21,000 21,000 84 000 300.00% 355 Non-Departmental Adopted Budget -FY 2018/19 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2014/15 FY 2015/16 FY 2016117 FY 2017/18 FY 2017/18 FY 2018/19 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year Housing Authority 21780101 Affordable Housing In-Lieu 30,306 90,068 40,843 37,000 100.00% 23380101 Housing Residual Receipts 1,322 6,897 444,590 50,000 59,778 50,000 0.00% 35280301 LMIHAF 79,736 159,638 490,634 810,227 859,946 796,618 -1.68% Housing Authority 81 058 196,841 1,025,292 860 227 980 567 883,618 2.72% RORF Administration 35080101 RORF Administration 3,616,339 274,104 183,943 299,619 295,913 268,713 -10.32% 35080201 Project Debt Payments 2,489,649 2,367,199 2,260,780 4,433,543 4,433,543 6,736,557 51.95% 35080202 1999 Tax Allocation Bond 234,215 209,624 183,433 756,305 756,305 741,728 -1.93% 35080203 2002 Tax Allocation Bond 506,830 457,557 397,883 1,644,700 1,644,700 1,609,475 -2.14% 35080999 RORF Transfers 4,575,274 14,481,554 398,905 478.214 100.00% RORF Administration 11,422,306 17,790,037 3,424,945 7134167 7,13OA61 9,834,687 37.85% Business Improvement Districts BIDS 70180101 BID-Auto 106,136 101,520 110,800 112,800 112,800 -100,00% 70980101 BID-Hotel/Motel 2,733,624 2,980,967 3,372,698 3,750,000 3,750,000 4,032,820 7.54% 71080101 BID-Downtown 87,156 107,639 124,147 110,000 154,514 110,000 0.00% Business Improvement Districts BIDS 2,926,916 3,190,125 3,607,645 3972800 41,1111 4142820 4.28% Bella Terra 71180101 Parking Structure-Bella Terra 455,530 583,930 635,799 675,574 675,574 626,289 -7.30% Bella Terra 4S5 530 583,930 11135,711119 675,574 673,574 626,239 -7.30% Parking Structure-Strand 71280101 Parking Structure-Strand 1,421,512 1,136,011 1,164,212 2,028,950 2,269,119 2,028,950 0.00% Parking Structure-Strand 1,421,512 1,136,011 1,164,212 2,028,950 2 119 2,028,950 0.00% CIP Capital Improvement Projects 31440001 Infrastructure Projects 17-18 3,100,000 2,300,000 2,108,000 -32.00% 31440002 Infrastructure Central Park 21,161 478,839 400,000 100.00% 31487004 Police Facility Improvements 2,000,000 100.00% 31490005 Arterial Rehabilitation 18-19 1,500,000 100.00% CIP Capital Improvement Projects 21,161 3100 000 2 778 839 6,008,000 93.81% EQ Equipment Replacement 32440207 Equip Replace-Comm Svcs 55,783 32440209 Equip Replace-Fire 640,015 32440211 Equip Replace-Info Svcs 546.944 32440213 Equip Replace-Police 674.498 32440214 Equip Replace-Public Works 649.224 32440217 Equip Replace-Non Departmental 4,760,000 933,536 5,000,000 5.04% EQ Equipment Replacement 4,760,000 3,500,000 5.000.000 5.04 i LS Leases 32140101 800 MHz CCS 3,322,396 147,612 30,053 32140102 Emergency One Fire Truck 695,803 1,782 32140103 Engine&Ambulance Purchase 310,821 32140104 800 MHz Backbone 1,731,954 LS Leases 3,322,396 2,575,359 342,656 Other Funds-CIP Infrastructure 20140101 Non-Departmental Air Quality 300,000 23740101 Self Insurance Liability Claim 1,028,414 12740101 ELM Permit System 784,265 546,010 1,589.741 12740102 LED Phase 2 Streetlights 1,969,877 23840001 EOC 1 218 Other Funds-CIP Infrastructure 1,812,897 2,515,887 1,889,741 Other Funds 38,799,323 53,743,977 39,790,396 31 817134 30,332,427 37,790,743 18.77% General Fund 31,936,838 39,021,719 30,279,403 29,656,990 30,258,188 30,747,944 3.68% Other Funds 38,799,323 53,743,977 39,790,396 31,817,134 30,332,427 37,790,743 18.77% Grand Total a 70,736,161 92,765,695 70,069,799 61,474,124 60,590,614 68.538.687 11.49% 356 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2018119 through 2022123 Introduction The Capital Improvement Program (CIP) identifies major public improvements to the city's infrastructure over the next five years and includes new projects and upgrades to existing facilities of $50,000 or more. Funding will be authorized for the first year of the program upon adoption of the Fiscal Year 2018/19 budget. Future years include planned programs and are described more generally. The CIP is a comprehensive document that includes projects with unexpended funds from the previous year. Organization of the CIP The CIP is arranged in sections. The narrative identifies funding sources and categories of projects. The second section summarizes the projects by year showing total costs for each project. The final section contains individual project sheets for each category, organized alphabetically by type of improvement. The project sheets identify the estimated cost of the project design and construction. Staff hours for design, project management, and inspection are included within the individual project budgets. CIP Goals The CIP is developed to address elements in the City's General Plan, as well as City Council adopted planning documents and master plans. Projects correspond to the Strategic Plan Goals adopted by the City Council. Specific Goals identified in the CIP include Improving Infrastructure, long-term Financial Sustainability, and Economic Development. CIP Preparation Process The CIP is prepared with the annual budget. Proposed projects are submitted to the Public Works Department and staff compiles the document and prepares the draft program in conjunction with City Administration. The CIP is presented to the Public Works Commission (PWC)for review. During the year, individual projects are taken to the PWC prior to advertising for bids. The Planning Commission reviews the CIP to ensure conformance with the General Plan. The final CIP is adopted by the City Council with the budget. 357 CIP FUNDING SOURCES Funds for capital improvement projects are provided through a variety of sources. Two major sources for the CIP are Special Revenue Funds and Enterprise Funds. Both categories are restricted, with expenditures limited to certain types of projects. d A Special t Revenue Fund is used to account for the proceeds of revenue sources that are restricted to expenditure for specific purposes. Special Revenue Funds include entitlement or ws •• - subvention funds and developer fee funds. - Examples of entitlement funds are Gas Tax or Measure M whereby funds are distributed based on population. Developer funds, such as Traffic Impact Fee or Drainage Fee, must be used to mitigate demands on the infrastructure from new development in accordance with an adopted plan. Enterprise Funds are proprietary funds used to account for activities with an associated user charge. Enterprise Funds are maintained by adopted rates and are not subsidized by the General Fund. User rates support the full cost of operations, maintenance, capital, and reserve requirements. Water and Sewer Service are the two enterprise funds most often used for CIP. 358 SPECIAL REVENUE FUNDS Air Quality Fund 201 The Air Quality Fund revenue is from AB 2766 that apportions a percentage of the air quality fee from motor vehicle registrations to local jurisdictions. Eligible expenditures must show a quantifiable reduction in exhaust emissions. An annual report on qualifying expenditures is submitted to the Southern California Air Quality Management District (SCAQMD). Capital project expenditures must meet minimum requirements for emission reductions. The Air Quality Program partially funds the replacement of certain vehicles within the City's Fleet with alternate fuel vehicles. Traffic Impact Fund 206 The Fair Share Traffic Impact Fee (TIF) program was established to implement the goals and objectives of the Circulation Element of the General Plan. Revenues ensure that the adopted Level of Service standards for arterial roadways and signalized intersections are maintained when new development occurs. Fees are calculated on a per trip generated basis. Projects eligible for TIF funding include roadway widening, certain new traffic signals, and signal modifications that improve traffic circulation. Gas Tax Fund 207 Gas Tax funds support the overall planning, maintenance, and operation of the City's transportation system. Funds may be used for development review, transportation modeling, traffic signal operation and coordination, and streetlight system maintenance. Gas Tax use complies with state regulations and is directly related to street construction or maintenance. Revenue is distributed by the State according to established percentages and based on population. Sewer Development Fee Fund 210 The Sewer Development Fee is collected as a condition precedent to granting applications for sewer connections, or an increase in an applicant's water meter size. The fund can be used for the construction or reimbursement for construction of sanitary sewer facilities within the City's service area, and to reimburse the City for the cost of engineering and construction services to rehabilitate existing facilities or construct new sewer facilities. Park Acquisition and Development Fund 209 and Park Development Impact Fund 228 The Park Acquisition and Development (PAD) Fund and the Park Development Impact Fund are comprised of developer fees to be used for acquisition, development, and renovation of parks, beaches, recreation facilities, a and amenities. The goal is to improve the quality of life _ ____' in Huntington Beach by creating facilities that meet the needs and desires of the community. Fees are collected for parkland and open space acquisition with the intent of providing a variety of recreational opportunities for all age groups. Funds cannot be used for maintenance activities. State law requires annual and special financial reports of fund expenditures. Measure M2 Fund 213 Measure M2 expenditures are programmed for street and transportation system enhancements. Costs include engineering and construction for projects such as street rehabilitation, pedestrian concrete maintenance, and street tree replacements. The use of Measure M2 funds must comply with i , County regulations and directly relate to street improvements. Measure M2 '" T ' revenues are from the '/2 cent sales tax -- approved by voters and levied by the County of Orange. Funds are dispersed - to cities on a per capita basis. Annually, the city presents a seven year proposed project plan to the Orange County Transportation Authority (OCTA) to maintain eligibility for Measure M2 funds. In addition to funds distributed directly to the city, the OCTA administers competitive grant programs known as the Combined Transportation Funding Program (CTFP) that has resulted in several million dollars for street improvement funds to Huntington Beach. Traffic Congestion Relief(Proposition 42) Fund 219 Assembly Bill 2928 established the Traffic Congestion Relief Fund to allocate funds to cities and counties for roadway maintenance purposes. Allocations are calculated per capita, in the proportion that the total population of a city bears to the total population of all cities in the state. Road Maintenance Rehabilitation Account Fund 1247 On April 6, 2017 the Road Recovery and Accountability Act was passed. This legislation provides funding to the City of Huntington Beach through Senate Bill 1 and the Highway Users Trust Account (HUTA) revenues. These funds are designated for maintenance and rehabilitation of roadways. 360 ENTERPRISE FUNDS Water Fund CIP Fund 506 Water user rates fund the Water Fund Capital Improvement Program. In addition to operations and maintenance, water rates are committed for major maintenance and rehabilitation of water facilities such as wells, reservoirs, water distribution lines, and water meters. The water system operation is assisted by a sophisticated data transmission program. System upgrades, water facility security improvements, and water main replacement are anticipated capital expenditures. Water Master Plan Fund 507 The current Water Master Plan (WMP), updated in 2016, recommends new facilities to provide the city with adequate water production and storage capabilities. The majority of projects included in the WMP are complete, including three storage reservoirs, three water wells, and various pipeline improvements. In the next two years, the WMP focus is on corrosion control and transmission main improvements. Design and construction of the Southeast Reservoir, booster station and transmission lines is planned during the next ten years. The WMP is currently being updated. Sewer Service Fund 511 The Sewer Service Fund was established to maintain, rehabilitate, and replace sewer facilities. Revenue is derived from user charges to residents and businesses with connections to the city sewer lines. Capital projects include rebuilding sewer lift stations and lining or replacement of sewer .� lines, as designated in the 2003 Sewer Master Plan. Facilities are evaluated regularly to determine priorities to repair or e� replace facilities. The capital project program includes design, engineering, and all aspects of construction management. General Fund Capital Project Funding The General Fund Capital Improvement Reserve (CIR) is calculated after the final audit for each fiscal year and allocated the following year. Funds in excess of required reserves are distributed to the CIR and the Infrastructure Fund in accordance with City Council adopted financial policies. The use of CIR funds is discretionary as to the type of activity; however, proposed projects qualify as capital improvements. Typical CIR projects are substantial facility improvements and studies. Infrastructure Funds are used for capital projects that improve various city systems and facilities. 361 Grants and Minor CIP Funds Each year, City staff apply for and receive various grant awards. The CIP document includes only grant funds that assist in developing or improving the infrastructure. By pursuing grant opportunities, the City is able to maximize local project funds. The following grants will carry over into the FY 2018/19 CIP from FY 2017/18 • OCTA Competitive Measure M2 Grants are for capacity improvement projects of major intersections. • Federal Hazard Mitigation Grant mitigates the flooding potential by reconstruction of a storm drain pump station. • Federal Highway Safety Improvement Program (HSIP) helps fund traffic signal modifications to include left-turn arrows at intersections and other operational improvements to improve traffic safety. CIP CATEGORIES Drainage and Water Qualitv: Drainage projects include storm drain line construction or rehabilitation, drainage pump station construction, and drainage system facilities. The water quality component addresses urban runoff, retention basins, and other facilities that may improve the quality of water discharged to local water bodies as well as comply with the Citywide Urban Runoff Management Plan (CURMP). Facilities: Capital improvements to facilities can be modifications to existing buildings or new construction. Typical projects are those that exceed the normal maintenance budgets -- such as the replacements of roofs, elevators, and climate control systems. Upgrades include energy efficiency conversions and improvements to meet technological needs. Neighborhood: Localized improvements to limited residential or other specific areas are included in this category. Annual projects include residential pavement overlays, concrete, and street tree replacement. Neighborhood projects may be in the Enhancement Areas and eligible for CDBG funding. Parks and Beaches: Parks and beaches projects include new park construction and renovation, including improvements to city beach facilities. Funding may be Park Acquisition and Development, state bond allocations, grants, or Capital Improvement Reserve. The park system is developed in accordance with the Park Strategy Fee and Nexus Study (2001), as well as the City General Plan, Community Services and Recreation component. Parks and beaches contribute to the quality of living in Huntington Beach by preserving open space and providing recreational opportunities for residents and visitors. 362 Sewer: Improvements to the city sewer system consist of sewer line and sewer lift station rehabilitation, as well as routine maintenance. Improvement projects are based upon the 2003 Sewer Master Plan, as well as maintenance demands. The program to replace sewer lift stations is on a two-year cycle, with design in the first year and construction the second year. Eleven stations have been rebuilt since 2000. yy; Streets and Transportation: This category highlights improvements to the City's arterial streets and traffic control systems. Projects may include street widening, pavement rehabilitation, and traffic signal installation. Funding sources are primarily Gas Tax, Measure M, Federal grants and Traffic Impact Fees. The Pavement Management Plan, General Plan Circulation Element, and Traffic Signal Priority List are source documents for these projects. Typical street improvements are pavement and concrete replacement, road widening, and grade adjustments. Improvements to the citywide transportation system include new traffic signals, signal modifications, and signal communications upgrades. Projects are intended to improve traffic flow throughout the city. Water: Water projects include the rehabilitation of existing components, as well as the construction of new storage and production facilities. Water main replacements and well rehabilitations are funded through the water rates as Water Fund CIP. Water Master Plan Funds provide capacity upgrades and new facilities as recommended in the Water Master Plan. The replacement, corrosion protection, and upgrade of steel water distribution mains, and large water transmission lines throughout the city are ongoing projects. 363 Capital Improvement Program Fiscal Year 2018119 In Fiscal Year 2018/19, new improvements totaling approximately $24.7 million. It is anticipated that approximately $3.2 million in continuing appropriations for projects approved last year will be brought forward into the new fiscal year. The primary funding sources for capital projects remain restricted revenue funds and enterprise funds such as water, sewer, and street funds. The General Fund provides $5.2 million for infrastructure improvements in FY 2018/19. Projects for the Water, Water Master Plan, and Sewer Service enterprises correspond with the adopted master plans and major maintenance programs. Planned sewer improvements include design of one lift station, reconstruction of another and the annual sewer lining, replacement, and rehabilitation. Water line replacements, corrosion control, distribution and production system improvements, booster station improvements, and facility security improvements are included in the Water capital improvement program. Measure M, Gas Tax and RMRA provide funds to be used to rehabilitate eight arterial highway segments consistent with the City's Pavement Management Plan. Gas Tax provides funding for arterial street design work, median improvements, and local street rehabilitation. Other transportation improvements, funded in part by grants, include intersection improvements, bridge rehabilitation and preventive maintenance, and traffic signal modifications. Local neighborhood improvements include replacement of sidewalks, including ADA ramps where warranted, and residential street overlays. In addition, funds are included for alley rehabilitation. Park projects include rubberized resurfacing of the John Baca and Wardlow parks, continued improvements at both Murdy Park and Edison Park, plus a number of improvements and maintenance projects in Central Park. The CIP contains many projects that will further Huntington Beach as an inviting tourist destination, as well as, serve the local community. 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These plans were first included in the FY 2013/14 Adopted Budget and have launched a multi-year effort to pay down the pension and retiree medical liabilities ahead of schedule, potentially saving taxpayers an estimated $73.3 million over the next 15 to 25 years. The value of the City's unfunded liabilities as of September 30, 2017, totals $451.8 million. By 2024, the City plans to eliminate the unfunded liabilities for two of the City's three retiree benefit plans. The City's unique three-pronged approach addresses the unfunded liabilities for the City's: 1) California Public Employees' Retirement (Ca1PERS) Safety Pension Plan; 2) Retiree Medical Plan; and, 3) Supplemental Pension Plan. The"One Equals Five Plan," the"25 to 10 Plan,"and the"16 to 10 Plan," respectively, will reduce the unfunded liabilities for each of the City's retiree benefit plans over the next several years. At the center of each plan is the expedited pre-payment of unfunded liabilities through significant reductions in each plan's amortization period. This strategy anticipates the elimination or near zeroing of the unfunded liabilities for the City's OPEB and Supplemental Pension Plans in 10 years; and, a decline in the CalPERS unfunded liability as well. The City's plans to reduce unfunded liabilities received the prestigious "Innovation Award" from the California Society of Municipal Finance Officers in 2014. The City also received a "Golden Hub of Innovation Award"from the Association of California Cities—Orange County for being a County-wide leader in pension reform. On May 2, 2016, the City Council adopted Resolution 2016-24 authorizing the City's participation in a tax- exempt, IRS Section 115 Trust to enhance paying down the City's unfunded liabilities. To further this goal, the City Council approved to have the Public Agency Retirement Services Company(PARS)administer the Trust's assets and ensure the tax exempt status for the Trust. Funding of approximately$3.5 million was deposited into the Section 115 Trust between FY 2015116 and FY 2016/17. In December 2016,the CalPERS Board of Administration voted to lower the annual expected rate of return from 7.5% to 7.0% over the next three years. The first phase fiscal impact is effective July 1, 2018. The estimated pension cost will increase by approximately$3.3 to$5.4 million each year,for the next five years, due to variables outside the City's control. As a result, the City Council amended the fiscal year to a July through June period,thereby allowing the City to"opt-in"to the CalPERS prepayment program for unfunded liabilities, saving the City approximately$900,000 in CalPERS costs each fiscal year. RETIREMENT PLAN - NORMAL a. Summary Net Pension Liability Net Pension Liability is reported in the accompanying statement of net position as follows: Net Pension Liability CalPERS Mscellaneous Plan $ 163,278 CalPERS Safety Plan 256,807 Supplemental Plan (Note 6) 6,629 Total $ 426,714 413 City of Huntington Beach Adopted Budget - FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN - NORMAL (Continued) Deferred Outflows of Resources Deferred Outflows of Resources are reported in the accompanying statement of net position as follows: Deferred employer Inwstmenteamings Differences between pension contributions less than Changes E)yected and made after e)pectedeamings in assumptions ActualE)pedence measurementdate Total CaIPERS Miscellaneous Plan $ 5,221 $ 17,944 $ 179 $ 3,759 $ 27,103 CalPERS Safety Plan 6,368 30,006 1,305 5,827 43,506 Total $ 11,589 $ 47,950 $ 1,484 $ 9,586 $ 70,609 Deferred Inflows of Resources Deferred Inflows of Resources are reported in the accompanying statement of net position as follows: Investment earnings Differences between less than Changes E)pected and e)pected earnings in assumptions Actual Eperience Total Miscellaneous Plan $ - $ - $ 5,336 $ 5,336 Safety Plan - 2,327 8,218 10,545 Supplemental Plan(Note 6) 1,749 1,749 Total $ 1,749 $ 2,327 $ 13,554 $ 17,630 Pension Expense Pension expenses are included in the accompanying financial statements as follows: Net Pension E)pense Miscellaneous Plan $ 23,963 Safety Plan 33,429 Supplemental Plan (Note 6) 3,414 Total $ 60,806 414 City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN - NORMAL (Continued) b. Plan Description Substantially all City employees working the equivalent of 1,000 hours per fiscal year are eligible to participate in the Safety Plan and Miscellaneous Plan Agent multiple-employer defined benefit plans administered by California Public Employees Retirement System (CaIPERS), which acts as a common investment and administrative agent for its participating member employers. Benefit Provisions under the Plans are established by State statutes within the Public Employee's Retirement Law. Following the passage of AB340, Public Employees' Pension Reform Act (PEPRA)by the California Legislature, employees hired on or after January 1, 2013, who were not previously enrolled in the PERS system elsewhere, or who have had a break in service of at least six months are required to be enrolled in this retirement program which provides a benefit level that is lower than the benefits provided for CalPERS employees that do not meet the PEPRA qualifications previously described. CalPERS issues publicly available reports that include a full description of the pension plans regarding benefit provisions, assumptions and membership information that can be found on the CalPERS website. Copies of the CalPERS annual financial report may be obtained from the CalPERS Executive Office—400 P Street, Sacramento,CA 95814. Benefits Provided CalPERS provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries.Benefits are based on years of credited service,equal to one year of full time employment. Benefit provisions and all other requirements are established by State statute and may be amended by city contracts with employee bargaining groups. Participant is eligible for non-industrial disability retirement if becomes disabled and has at least 5 years of credited service. There is no special age requirement. The standard non-industrial disability retirement benefit is a monthly allowance equal to 1.8 percent of final compensation, multiplied by service. Industrial disability benefits are not offered to miscellaneous employees. The City provides industrial disability retirement benefit to safety employees. The industrial disability retirement benefit is a monthly allowance equal to 50 percent of final compensation. An employee's beneficiary may receive the basic death benefit if the employee dies while actively employed. The employee must be actively employed with the City to be eligible for this benefit. An employee's survivor who is eligible for any other pre-retirement death benefit may choose to receive that death benefit instead of this basic death benefit. The basic death benefit is a lump sum in the amount of the employee's accumulated contributions, where interest is currently credited at 7.5 percent per year, plus a lump sum in the amount of one month's salary for each completed year of current service, up to a maximum of six months' salary. For purposes of this benefit, one month's salary is defined as the member's average monthly full-time rate of compensation during the 12 months preceding death. Upon the death of a retiree, a one-time lump sum payment of $500 will be made to the retiree's designated survivor(s), or to the retiree's estate. Benefit terms provide for annual cost-of-living adjustments to each employee's retirement allowance. Beginning the second calendar year after the year of retirement, retirement and survivor allowances will be annually adjusted on a compound basis by 2 percent. 415 j City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN - NORMAL (Continued) The Plans' provisions and benefits in effect at September 30, 2017 are summarized as follows: Miscellaneous Agent Plans Classic PEPRA Hire date Prior to January 1, 2013 January 1, 2013 and after Benefit formula 2.5%@ 55 2% @ 62 Benefit vesting schedule 5 years of service 5 years of service Benefit payments monthly for life monthly for life Retirement age minimum 50 years minimum 52 years 2.0%-2.5%, 50 years-63+ 1.0%-2.5%, 52 years-67+ Monthly benefits,as a%of eligible compensation years, respectively years, respectively Required employee contribution rates 8.000% 6.250% Required employer contribution rates October 1,2016-June 30, 2017 26.493% 26.493% July 1, 2017-September 30, 2017 28.428% 28.428% Safety Agent Plans Classic PEPRA Hire date Prior to January 1, 2013 January 1, 2013 and after Benefit formula 3% @ 50 2.7% @ 57 Benefit vesting schedule 5 years of service 5 years of service Benefit payments monthly for life monthly for life Retirement age minimum 50 years minimum 52 years 2.0% -2.7%, 50 years-57+ Monthly benefits, as a% of eligible compensation 3%, 50+years years, respectively Required employee contribution rates 9.000% 11.75%for 10/1/16-6/30/17, 11.00%for 7/1/17-9/30/17 Required employer contribution rates October 1, 2016-June 30,2017 45.123% 45.123% July 1,2017-September 30, 2017 45.701% 45.701% 416 City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN - NORMAL (Continued) a. Contributions Section 20814(c) of the California Public Employees' Retirement Law ("PERL") requires that the employer contribution rates for all public employers be determined on an annual basis by the actuary and shall be effective on the July 1 following notice of a change in the rate. The total plan contributions are determined through CalPERS'annual actuarial valuation process.The actuarially determined rate is the estimated amount necessary to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. The employer is required to contribute the difference between the actuarially determined rate and the contribution rate of employees. For the measurement period ended June 30, 2017, miscellaneous participants under the Classic and PEPRA plans are required to contribute 8% and 6.25% of their annual covered salary, respectively. Safety participants under the Classic and PEPRA plans are required to contribute 9% and 11.75% of their annual covered salary, respectively. In addition, the City is required to make employer contributions at the actuarially determined rates of 26.493% and 45.123% of annual covered payroll for the miscellaneous and safety plans, respectively, for the period October 1, 2016 through June 30, 2017; then 28.428% and 45.701% for the miscellaneous and safety plans, respectively, for the period July 1 through September 30, 2017. At June 30, 2016, the valuation date, the following employees were covered by the benefit terms for each Plan: Miscellaneous Safety Active members 591 381 Transferred members 377 79 Terminated members 260 46 Retired members and beneficiaries 914 562 For the year ended September 30, 2017,the contributions were: Aggregate Miscellaneous Safety Total Contributions-employer $ 11,921 $ 19,468 $ 31,389 417 City of Huntington Beach Adopted Budget - FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN — NORMAL (Continued) d. Net Pension Liability The Citys net pension liability is measured as the total pension liability, less the pension plan's fiduciary net position. The net pension liability of the Plan is measured as of June 30, 2017, using an annual actuarial valuation as of June 30, 2016 rolled forward to June 30, 2017 using standard update procedures. A summary of principal assumptions and methods used to determine the net pension liability is illustrated below: Actuarial Assumptions—The total pension liabilities in the June 30,2016 actuarial valuation, rolled forward to June 30, 2017 using standard update procedures, were determined using the following actuarial assumptions: Actuarial Cost Method Entry Age Normal in accordance with the requirement of GASB Statement No.68 Actuarial Ass umptions: Discount Rate 7.15% Inflation 2.75% Salary Increases Varies by Entry Age and Service Investment Rate of Return 7.15%Net of Pension Plan Investment and Administrative Fpenses;includes Inflation Mortality Rate Table' Derived using CalPERS'Membership Data for all Funds. Post Retirement Benefit Increase Contract COLA up to 2,75%until Purchasing Power Protection Allowance Floor on Purchasing Power applies,2.75%thereafter 'The mortality table used was developed based on CalPERS'speciliic data. The table includes 20 years of mortality improvements using Society of Actuaries Scale BB. For we details on this table,please refer to the 2014 experience study report. There was a change in the discount rate assumption for the June 30, 2017 measurement date from 7.65 percent to 7.15 percent. All other actuarial assumptions used in the June 30, 2016 valuation were based on the results of an actuarial experience study for the period from 1997 to 2011, including updates to salary increase, mortality, and retirement rates. The Experience Study report may be accessed on the CalPERS website at www.caloers.ca.gov under Forms and Publications. Discount Rate—The discount rate used to measure the total pension liability at June 30, 2017 was 7.15 percent.To determine whether the municipal bond rate should be used in the calculation of the discount rate for each plan, CaIPERS stress tested plans that would most likely result in a discount rate that would be different from the actuarially assumed discount rate.The tests revealed the assets would not run out. Therefore, the current 7.15 percent discount rate is appropriate and the use of the municipal bond rate calculation is not deemed necessary. The long-term expected discount rate of 7.15 percent is applied to all plans in the Public Employees' Retirement Fund (PERF). The cash flows used in the testing were developed assuming that both members and employers will make their required contributions on time and as scheduled in all future years. The stress test results are presented in a detailed report called "GASB Crossover Testing Report"that can be obtained at CalPERS website under the GASB 68 section. The long-term expected rate of return on pension plan investments was determined using a building-block method in which expected future real rates of return(expected returns,net of pension plan investment expense and inflation)are developed for each major asset class. 418 City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN — NORMAL (Continued) In determining the long-term expected rate of return, staff took into account both short-term and long-term market return expectations as well as the expected pension fund (PERF) cash flows. Taking into account historical returns of all the Public Employees Retirement Funds' asset classes (which includes the agent plan and two cost-sharing plans or PERF A, B, and C funds), expected compound (geometric)returns were calculated over the short-term (first 10 years)and the long-term (11-60 years) using a building-block approach. Using the expected nominal returns for both short- term and long-term,the present value of benefits was calculated for each PERF fund.The expected rate of return was set by calculating the single equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using both short-term and long-term returns.The expected rate of return was then set equal to the single equivalent rate calculated above and rounded down to the nearest one quarter of one percent. The table below reflects long-term expected real rate of return by asset class. The rate of return was calculated using the capital market assumptions applied to determine the discount rate and asset allocation. The target allocation shown was adopted by the Board effective on July 1, 2014. Current Target Real Return Real Return Asset Class Allocation Years 1-10' Years 11+2 Global Equity 47.00% 4.90% 5.38% Global Fixed Income 19.00% 0.80% 227% Inflation Sensitive 6.00% 0.60% 1.39% Private Equity 12.00% 6.60% 6.63% Real Estate 11.00% 2.80% 5.21% Infrastructure and Forestiand 3.00% 3.90% 5.36% Liquidity 2.00% -0.40% -0.90% 'An expected inflation of2.5%used forthis period 2An expected inflation of 3.0%used for this period. 419 City of Huntington Beach Adopted Budget - FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN - NORMAL (Continued) e. Changes in the Net Pension Liability The following table shows the changes in net pension liability recognized over the measurement period: Miscellaneous Plan Total Pension Plan Fiduciary Net Pension Liability Net Position Liability Balance at June 30, 2016(Valuation Date) $ 514,955 $ 363,147 $ 151,808 Changes in the year: Service cost 8,084 - 8,084 Interest on the total pension liabilities 37,749 - 37,749 Changes of Assumptions 30,762 30,762 Differences between expected and actual experience (9,148) - (9,148) Benefit payments, including refunds of members contribution. (25,312) (25,312) - Plan to Plan Resource Movement - - Contributions-employer - 12,316 (12,316) Contributions -employee - 3,869 (3,869) Net in estment income - 40,328 (40,328) Administrative expenses (536) 536 Net changes 42,135 30,665 11,470 Balance at June 30, 2017(Measurement Date) $ 557,090 $ 393,812 $ 163,278 Safety Plan Total Pension Plan Fiduciary Net Pension Liability Net Position Liability Balance at June 30, 2016(Valuation Date) $ 670,963 $ 433,724 $ 237,239 Changes in the year: SeMce cost 13,657 - 13,657 Interest on the total pension liabilities 49,350 - 49,350 Changes of Assumptions 40,352 - 40,352 Differences between expected and actual experience (10,819) - (10,819) Plan to Plan Resource Movement - - - Benefit payments, including refunds of members contribution: (34,222) (34,222) - Contributions-employer - 20,629 (20,629) Contributions-employee - 4,570 (4,570) Net investment income - 48,413 (48,413) Administrative expenses (640) 640 Net changes 58,318 38,750 19,568 Balance at June 30, 2017(Measurement Date) $ 729,281 $ 472,474 $ 256,807 420 City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN - NORMAL (Continued) Sensitivity of the Net Pension Liability to Changes in the Discount Rate -The following presents the City's net pension liability, calculated using the discount rate, as well as what the City's net pension liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher than the current rate: Plan's Aggregate Net Pension Liabilityl(Asset) Discount Rate-1% Current Discount Discount Rate+1% (6.159/4 Rate(7.150/4 (8.15°/4 Miscellaneous Plan $ 237,248 $ 163,278 $ 102,251 Safety Plan $ 254,337 $ 256,807 $ 176,591 Aggregate Total $ 491,585 $ 420,085 $ 278,842 Pension Plan Fiduciary Net Position— Detailed information about each pension plan's fiduciary net position is available in the separately issued CaIPERS financial reports. Pension Expenses and Deferred Outflows/inflows of Resources Related to Pensions For the measurement period ending June 30, 2017 (the measurement date), the City incurred pension expense in the amounts of$23,963,000 and$33,429,000 for the miscellaneous and safety plans, respectively. The amortization period differs depending on the source of the gain or loss. The difference between projected and actual earnings is amortized over 5-years straight line. All other amounts are amortized straight-line over the average expected remaining service lives of all members that are provided with benefits(active, inactive and retired)as of the beginning of the measurement period. The Expected Average Remaining Service Lifetime ("EARSU) is calculated by dividing the total future service years of active employees by the total number of plan participants (active, inactive, and retired) in the risk pool. For the 2016-17 measurement period, the EARSL for each plan is as follows: Ivtiscellaneous Safety Expected Average Remaining Service Lifetime 2.4 3.9 421 1 City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN — NORMAL (Continued) At September 30, 2017, the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Miscellaneous Plan Deferred outflows Deferred inflows of Resources of Resources Difference between projected and actual earning on pension plan investments $ 5,221 $ - Changes in assumptions 17,944 - Difference between expected and actual experience 179 (5,336) Contributions made subsequentto the measurement date 3,759 Total $ 27,103 $ (5,336) Safety Plan Deferred outflows Deferred inflows of Resources of Resources Difference between projected and actual earning on pension plan investments $ 6,368 $ - Changes in assumptions 30,006 (2,327) Difference between expected and actual experience 1,305 (8,218) Contributions made subsequent to the measurement date 5,827 Total $ 43,506 $ (10,545) For the Miscellaneous Plan and Safety Plan, $3,759,000 and $5,827,000, respectively, was reported as deferred outflows of resources related to pensions resulting from City's contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended June 30, 2018. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Deferred Outflows/(Inflows)of Resources Year Ended June 30, Miscellaneous Safety 2018 $ 8,967 $ 5,600 2019 9.782 15,598 2020 2,229 9.494 2021 (2,970) (3,558) 2022 Thereafter $ 18,008 $ 27,134 Subsequent Events — In December 2016, the CalPERS Board of Administration voted to lower the discount rate from 7.5 percent to 7.0 percent over the next three years. For public agencies, the discount rate changes approved by the Board for the next three fiscal years ending June 30, 2019, 2020,and 2021 are 7.375%, 7.25%,and 7.00%, respectively. There were no other subsequent events that would materially affect the results presented in this disclosure. 422 City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN - SUPPLEMENTAL a. Plan Description and Benefits The City administers a supplemental single-employer defined benefit retirement plan (Supplemental Plan) for all employees hired prior to 1997 (exact dates are different for various associations). The Plan is governed by a three-member Supplemental Employee Retirement Plan and Trust Board consisting of the City Treasurer, Director of Finance, and the City Manager, or his/her designee. The Board has the authority, under the terms of the Trust agreement,to control and manage the operation and administration of the Plan. Benefit provisions are established and may be amended through negotiations between the City and employee bargaining associations during each bargaining period, which are then approved through resolutions of the City Council. In fiscal year 2008-09, the City established the Supplemental Employee Retirement Plan and Trust, and transferred $24,918,000 to an irrevocable trust from the prefunded amounts. The plan and trust are reported as a pension trust fund in the City's financial statements on a full accrual basis. The Supplemental Plan will pay the retiree an additional amount to his or her CalPERS retirement benefit for life. In order to be eligible for the benefit, the retiree must retire from the City. The amount that is computed as a factor of an employee's normal retirement allowance is computed at retirement and remains constant for his or her life. This benefit is payable by the City for the duration of the life of the member, and shall cease upon the employee's death. As of September 30, 2015, the date of the Plan's most recent actuarial valuation, the average monthly benefit received by inactive plan members and beneficiaries receiving benefits is $453. Effective in 1998 (exact dates are different for various associations), new City employees are ineligible to participate in the Supplemental Employee Retirement Plan. Employees Covered:At September 30, 2017, the measurement date, the following employees were covered by the benefit terms for the Plan: Inactive employees receiving benefits 704 Active employees 188 Inactive employees not receiving benefits - Total 892 423 City of Huntington Beach ' Adopted Budget — FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN — SUPPLEMENTAL (Continued) b. Employer Contributions The City's policy is to make required contributions as determined by the Supplemental Plan's actuary. The required contributions were determined as part of the September 30, 2015 actuarial valuation. The City is required to contribute the actuarially determined rate of 4.4%of total payroll for all permanent employees for the year ended September 30, 2017. There are no employee contributions required for the plan. Survivor and termination benefits are not included in the plan. Administrative costs of this plan are financed through investment earnings. For the year ended September 30, 2017, the contributions were (in thousands): Contributions-employer $ 5,346 c. Investments Investments of the Supplemental Plan are held separately from those of other City funds by investment custodians. The Supplemental Employee Retirement Plan and Trust Board is responsible for supervising all investments. Changes to the Investment Policy require approval by the Board. There were no changes to the Policy during fiscal year 2016/17. Please refer to Note 2 for a detailed description of the Supplemental Plan's Investment Policy. The major asset class allocation for the Supplemental Plan as of September 30, 2017 is listed below: Allocation as Long Term Strategic of September Expected Rate Asset Class Allocation 30, 2017 of Return Fixed Income 25.00% 62.74% 1.55% Equity 58.00% 23.63% 5.35% Real Estate 9.00% 4.41% 0.00% Commodities 8.00% 1.91% 0.00% PARS Balanced Index Plus 0.00% 6.54% 0.00% Cash and Equivalents 0.00% 0.77% 0.45% Total 100.00% 100.00% 424 City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN - SUPPLEMENTAL (Continued) Quoted market prices have been used to value investments as of September 30, 2017. These investments are held by the Trust or by an agent in the Trust's name. A portion of these investments is subject to credit risk(including custodial credit risk and concentrations of credit risk), interest rate risk and/or foreign currency risk. The Governmental Accounting Standards Board (GASB) Statement No. 40 requires the disclosure of such risk. Please see below for a list of investments held in any one organization that represents five percent or more of the Plan's investment portfolio at September 30, 2017: Concentration of Investments Equaling or Exceeding 50/6 Parnassus Core Equity Income Inst 5.50% Cambiar Intl Equity Fund Ins 5.81% Baron Emerging Markets Institutional 5.99% PARS Balanced Index Plus 6.54% Baird Aggregate Bond Fd Instl 6.67% Amer Cent Diversifi Bond Class 1 6.68% Columbia Corporate Income Y 6.78% Vanguard Intl Grwth Fd Cl Adm 6.84% Vanguard Equity Income Fund Admiral Shares 8.33% Harbor Capital Appreciation Inst 8.56% All Supplemental Plan investments are reflected in the schedule included in Section c of the Note, with the exception of amounts held in the City's investment pool account. The City maintains an investment pool account for City funds. Monthly contributions for the Plan are held in the City's investment pool account and are used to pay recurring expenditures. Refer to Note 2 for a description of the City's investments. For the year ended September 30, 2017, the annual money-weighted rate of return on the Plan's investments, net of pension plan investment expenses, was 12.9%. The money-weighted rate of return expresses investment performance, net of investment expenses, adjusted for the changing amounts actually invested. d. Net Pension Liability The City's net pension liability is measured as the total pension liability, less the pension plan's fiduciary net position. The net pension liability of the Plan is measured as of September 30, 2017, using an annual actuarial valuation as of September 30,2015 rolled forward to September 30,2017 using standard update procedures. A summary of principal assumptions and methods used to determine the net pension liability is shown on the following page. 425 City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN — SUPPLEMENTAL (Continued) Actuarial Assumptions — The total pension liabilities in the September 30, 2015 actuarial valuations for the September 30, 2017 measurement date were determined using the following actuarial assumptions: Actuarial Methods and Assumptions Used to Determine Total Pension Liability Actuarial Cost Method Entry Age Normal,Level Percentage of Payroll Actuarial Assumptions: Discount Rate 6.25% Inflation 3.00% Salary Increases CaIPERS 1997-2011 Experience Study plus 3.25%aggregate increase Investment Rate of Return 6.25%Net of Investment Expenses Mortality Rate Table CaIPERS 1997-2011 Experience Study Retirement,Disability,Withdrawal CaIPERS 1997-2011 Experience Study There were no changes in assumptions, benefit terms or other inputs that affected the measurement of the net pension liability.There were no changes between the measurement date of the net pension liability and the reporting date. e. Discount Rate & Sensitivity The discount rate is used in the measurement of the Total Pension Liability.This rate considers the ability of the fund to meet benefit obligations in the future. To make this determination, employee contributions, benefit payments, expenses, and investment returns are projected into the future. The Plan Net Position (assets) in future years can then be determined and compared to its obligation to make benefit payments in those years. As long as assets are projected to be on hand in a future year, the assumed valuation discount is used. For this valuation, the discount rate is 6.25%, based on the inflation assumption of 3.00%and a long-term asset allocation of 70%equities and 30%fixed income. The geometric real rates of return were assumed to be 5.35% for equities and 1.55%for fixed income. The long-term expected rate of return is applied to all future projected benefit payments. According to Paragraph 30 of Statement 68, the long-term discount rate should be determined without reduction for pension plan administrative expense. An investment return excluding administrative expenses would have been 6.25 percent. The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. 426 City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN - SUPPLEMENTAL (Continued) In determining the long-term expected rate of return, both short-term and long-term market return expectations were taken into account along with expected pension fund cash flows. Such cash flows were developed assuming that both members and employers will make their required contributions on time and as scheduled in all future years. Using historical returns of all the funds' asset classes, expected compound (geometric) returns were calculated over the short-term (first 10 years) and the long-term (11-60 years) using a building-block approach. Using the expected nominal returns for both short-term and long-term, the present value of benefits was calculated for each fund. The expected rate of return was set by calculating the single equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using both short-term and long-term returns. The expected rate of return was then set equivalent to the single equivalent rate calculated above and rounded down to the nearest one quarter of one percent. Changes in the Net Pension Liability Supplemental Plan Total Pension Plan Fiduciary Net Net Pension Liabifity Position Uabibty Balance at September 30,2016 $ 62,752 $ 50.564 $ 12,188 Changes in the year: Service cost 487 - 497 Interest on the total pension liabilities 3,976 - 3,976 Differences between expected and actual experience - - - Changes ofAssunplions 1,515 - 1,515 Benefit payments,including refunds ofinembers contributions (4,144) (4,144) - Contributions-employer - 5,346 (5,346) Contributions-employee - -Net investment income - 6.373 (6,373) Adnnnistrative expenses (182) 182 Net changes 1,834 7,393 (5,559) Balance at September 30,2017 $ 64.586 $ 57.957 S 6,629 The following table shows the changes in net pension liability recognized over the measurement period (in thousands): Sensitivity of the Net Pension Liability to Changes in the Discount Rate - The following presents the City's net pension liability,calculated using the discount rate, as well as what the City's net pension liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher than the current rate: Plan's Aggregate Net Pension Liabilityl(Asset) (in thousands) Discount Rate-1% Current Discount Discount Rate+1% (5.25%) Rate(6.25%) (7.25%) $ 13,363 $ 6,629 $ 918 427 ( City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview RETIREMENT PLAN — SUPPLEMENTAL (Continued) f. Pension Expenses and Deferred Outflows/Inflows of Resources Related to Pensions For the year ended September 30, 2017, the City recognized pension expense in the amount of $3,414,000, for the Supplemental plan. At September 30, 2017,the City reported deferred inflows of resources related to the supplemental pension plan from the following source (in thousands): Deferred Inflows of Resources Difference between projected and actual earnings on $ (1,749) pension plan investments For the Supplemental Plan, $1,749,000 was reported as deferred inflows of resources related to pensions, which will be recognized in pension expense as follows (in thousands): Deferred Inflows Year Ended September 30, of Resources 2018 $ (111) 2019 (112) 2020 (908) 2021 (618) 2022 - Thereafter $ (1,749) 428 City of Huntington Beach J Adopted Budget — FY 2018/19 Unfunded Liabilities Overview OTHER POST EMPLOYMENT BENEFITS a. Plan Description The City administers the following two other post-employment benefit(OPEB) plans: Postemployment Medical Insurance: The City agreed, via contract, with each employee association to provide postemployment medical insurance to retirees. These Other Postemployment Benefits (OPEB) are based on years of service and are available to all retirees who meet all three of the following criteria: • At the time of retirement, the employee is employed by the City. • At the time of retirement, the employee has a minimum of ten years of service credit or is granted a service connected disability retirement. • Following official separation from the City, CalPERS grants a retirement allowance. The City's obligation to provide the benefits to a retiree ceases when either of the following occurs: • During any period the retiree is eligible to receive health insurance at the expense of another employer; and/or • The retiree becomes eligible to enroll automatically or voluntarily in Medicare. The subsidy a retiree is entitled to receive is based on the retiree's years of service credit and is limited to $344 per month after 25 years of service. If a retiree dies, the benefits that would be payable for his or her insurance are provided to the spouse or family for 12 months. The retiree may use the subsidy for any of the medical insurance plans that the City's active employees may enroll in. Employees hired on or after October 1, 2014 are not eligible for this benefit. PEMHCA The City provides an agent multiple-employer defined benefit healthcare plan to retirees through CalPERS under the California Public Employees Medical and Hospital Care Act (PEMHCA), commonly referred to as PERS Health. PEMHCA provides health insurance through a variety of Health Maintenance Organization (HMO) and Preferred Provider Organization (PPO) options. The PEMHCA benefits are applied to all safety employee groups, based on retirement plan election. The benefits continue to the surviving spouse for one year. The Huntington Beach Firefighters' Association (HBFA) joined PEMHCA in 2011. All other safety groups (Fire Management Association (FMA), Marine Safety Management Association (MSOA), Police Management Association (PMA), and Police Officers' Association PDA)joined in 2004. Safety employees are eligible for PEMHCA benefits if they retire from the City on or after age 50 with at least five years of service or disability, and are eligible for a PERS pension. Below is the plan participant data as of June 30,2017: Postemployment Medical Insurance PEMHCA Retirees and beneficiares receiving benefits 245 171 Active Plan Members 796 375 Total Plan Participants 1,041 546 429 City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview OTHER POST EMPLOYMENT BENEFITS (Continued) The City reports the financial activity of the two plans in its basic financial statements. No separate benefit plan report is issued. b. Accounting and Funding The City utilizes the California Employers' Retiree Benefit Trust (CERBT), an agent multiple- employer plan,for the postemployment medical insurance benefit. Benefits paid from the CERBT were $624,000 for fiscal year 2016-17. The assets of the CERBT are excluded from the accompanying financial statements since they are in an irrevocable trust administered by CalPERS. Copies of CalPERS' annual financial report may be obtained from their executive office:400 P Street, Sacramento, CA, 95814 or on their website:www.calpers.ca.gov. The City s policy is to make 100% of each year's ARC, with an additional amount to prefund benefits as determined annually by City Council in order to improve the funded status of the plan. For PEMHCA,the City selected the"unequal"method for the contribution. Under this method, the City offered a lesser contribution for retirees than for active employees.The City paid the PEMHCA minimum for actives($122 in 2015,$125 in 2016,and$128 in 2017). Beginning in 2008,Assembly Bill 2544 changed the computation for annual increases to annuitant health care under the unequal method. Under the new provisions,the City increases annuitant health care contributions equal to an amount not less than five percent of the active employee contributions, multiplied by the number of years in PEMHCA. The City's contribution for retirees is $38.40 per employee for the Huntington Beach Firefighter's Association (HBFA)and$83.20 for all other Safety groups in 2017. The annual increase in minimum PEMHCA contribution to CalPERS will continue until the time that the City contribution for retirees equals the City contribution paid for active employees. The actuarial cost method used for determining the benefit obligations for the June 30, 2017 valuation were determined using the Entry Age Normal Actuarial Cost Method,which is a projected benefit full-cost method which takes into account those benefits that are expected to be earned in the future as well as those already accrued. The actuarial assumptions used were: • Amortization of unfunded liability— Unfunded liability at September 30, 2016 amortized over fixed 8 years from June 30, 2018, level percentage of pay, gains & losses and assumption changes amortized over fixed 10 year period • Discount rate—5.50% • Projected salary increases for covered employees due to inflation—aggregate increases of 3.00% per annum • All other retirement assumptions equivalent to CalPERS'assumptions used for the City's normal retirement plans (refer to Note 5c) • PEMCHA minimum increases for actives-$128 in 2017,$133 in 2018,with 4.25%annual increases beginning in 2019 • The medical trend rate represents the long-term expected growth of medical benefits paid by the plan, due to non-age-related factors such as general medical inflation, utilization, new technology, and the like. The following table sets for the inflation trend assumption used for the valuation: 430 City of Huntington Beach Adopted Budget - FY 2018/19 Unfunded Liabilities Overview OTHER POST EMPLOYMENT BENEFITS (Continued) Calendar Annual Rate Calendar Annual Rate Year Non-Medicare Medicare Year Non-Medicare Medicare 2019 7.50% 6.50% 2028 5.60% 5.00% 2020 7.50% 6.50% 2029 5.40% 4.85% 2021 7.25% 6.30% 2030 5.20% 4.70% 2022 7.00% 6.10% 2031-35 5.05% 4.60% 2023 6.75% 5.90% 2036-45 4.90% 4.50% 2024 6.50% 5.70% 2046-55 4.75% 4.45% 2025 6.25% 5.50% 2056-65 4.60% 4.40% 2026 6.00% 5.30% 2066-75 4.30% 4.20% 2027 5.80% 5.15% 2076+ 4.00% 4,00% The City's actual contributions, annually required contribution (ARC), Net OPEB asset (NOA), and Annual OPEB Cost(AOC)were computed as follows (in thousands): Employer Contribution Direct Contributions-City health plan contributions $ 1,804 Implicit subsidy 802 Total Employer Contributions 2,606 Development of Annual OPEB Cost(AOC) Amortization of Actuarially Accrued Liability 1,279 Normal Cost 1,332 Total Annual Required Contribution(ARC) 2.611 Interest on Net OPEB Assets(NOA) (748) Adjustment to the Annual Required Contribution(ARC) 1.483 Total Annual OPEB Cost(AOC) 3.346 Development of Net COPES Asset(NOA) Net OPEB Asset(NOA),beginning of year (12,463) Annual OPEB Cost(ACC) 3,346 Employer Contribution (2,606) Net OPEB Asset(NOA),end of year $ (11,723) The City's actual contributions of$2,606,000 are greater than the annual required contribution. The Annual OPEB Cost is reported as expenses in the non-departmental governmental activities program. c. Other Disclosures Three-year trend information is disclosed below (in thousands): Annual OPEB Actual Percentage of Net OPEB Asset Fiscal Year Cost AOC Contribution ACC Contributed NOA 9/30/2015 $2,611 $2,534 97.1% $12,684 9/30/2016 $2,892 $2,671 92.4% $12,463 9/30/2017 $3,346 $2,606 77.9% $11,723 431 City of Huntington Beach Adopted Budget — FY 2018/19 Unfunded Liabilities Overview OTHER POST EMPLOYMENT BENEFITS (Continued) d. Funded Status and Funding Progress As of June 30, 2017, the most recent actuarial valuation date, the plan was 75.1% funded. The actuarial accrued liability for benefits was $32.1 million, and the actuarial value of assets was $24.1 million, resulting in an unfunded accrued liability(UAAL)of$8.0 million. The covered payroll (annual payroll of active employees covered by the plan) was $77.5 million, and the ratio of the UAAL to the covered payroll was 10.3%. The annual required contribution was determined as part of an independent actuarial valuation as of June 30, 2017 using the assumptions as noted in Note 7b. Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the City are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as Required Supplementary Information following the notes to the financial statements, presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability for benefits. Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the City and plan members) and include the types of benefits provided at the time of each valuation. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. 432 CITY OF HUNTINGTON BEACH STRATEGIC PLANNING RETREAT February 13, 2018 * Huntington Beach Public Library Marilyn Snider,Facilitator—Snider and Associates (510) 531-2904 Michelle Snider Luna,Snider Education&Communication (510) 610-8242 MISSION STATEMENT The City ofHuntington Beach provides sustainable quality services to maintain and enhance oursafe and vibrant community. CORE VALUES (not in priority order) The City of Huntington Beach values . . . • Responsiveness • Accountability • Quality customer service • Honestyandlntegnt7 • Teamwork • FiscalsustainabiUty • Communityinvolvement • Openness THREE-YEAR GOALS (2015-2018 . not in priority order) ♦ Improve quality of life ♦ Enhance and maintain infrastructure ♦ Strengthen economic and financial sustainability ♦ Enhance and maintain public safety ♦ Enhance and maintain city service delivery 433 1 § ) S § _ - Q § ,q « # � LU La | m » E z � k o © - e LU g . ( t o ■ 7� - z 0 , k � e E ) u § 2 ® E 0C 2 0 \ j // ■ - � \ \ ) j / � \ \O � ■ a \ § E0 Q � a L4 _ - ■ ri _ z. N 9 )}2E »ƒ 0 § a&E § k | ] .. .2 0= {j ( f� / 3Ek]I o ;� =n 2co § 5 - E as w k u � \ `k | sa 20 ! \k $ K | ! � e § q k E/ /\ a \p c (D/\/ E /\ 0 � §a, 0 ® i )t o m _ § \ / _ - }/ { E f Z5 k § 2 ) � )� 0 \ { _ m � - � / kE � ° \ % E § { § @ { Zo � ! 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CLo l ;663 ■ £a + ! § -5 0 { { t ( f : t ) ) ! E y 00 \© e �3wa wi � £§ � /§ a }A a }A wMq 437 § ; \ ) � `k | _ - 2 k / [ f | o [ \ D % { { | @ «# � ) \w% �\a ° • a v am 2 \ | � 2 � ) ! S - 0 ; > q /) £ 7f ( k ,b [> 2 ® \ # M. 2 fE f • 7e 4 �k k / 0 § k Q $ to \ m ■ ! !a co / }} }k Z }o e u s; ou o - u#u � / E { . \ .LU \£ . \Z . \£ I.- co � M � 438 NEXT STEPS/FOLLOW-UP PROCESS WHEN WHO WHAT February 14,2018 City Clerk Distribute the retreat record to invitees. Within 48 hours All recipients Read the retreat record. February 16,2018 Chief Information Place the city's strengths and Accomplishments on Officer the city website. By February 27,2018 Department Heads Share and discuss the Strategic Plan with staff face- to-face. February 27,2018 Management Team Review the"Weaknesses/Challenges"and"External (City Manager—lead) Threats"lists for possible action items. At the City Council City Council Present the updated Strategic Plan to the public. meeting (Mayor—lead) Monthly City Council,City Monitor progress on the goals and objectives and Manager&Management revise objectives (add,amend and/or delete),as Team(Mayor—lead) needed. Monthly City Clerk Prepare and distribute the updated Strategic Plan Monitoring Matrix to City Council and employees, and post on the city's website. January 2019 City Council,City Strategic Planning Meeting to thoroughly assess Manager& progress on the Goals and Strategic Objectives; Management Team identify new Three Year Goals;develop new Strategic Objectives for the new Strategic Plan. 439 Intentionally Left Blank 440 i City of Huntington Beach Long Term Financial Projections �. Adopted Budget — FY 2018/19 Long Term Financial Projection Overview The Long Term Financial Projection (the "LTFP") is a five-year plan for the City of Huntington Beach that forecasts the City's financial resources and projected expenditures based on planned levels of service and the strategic goals of the City. The LTFP focuses primarily on the forecast of future revenues and expenditures of the City's General Fund. The LTFP analyzes future expenditure trends with particular emphasis on negotiated labor contracts, pension costs, infrastructure needs and the current priorities of the City Council. The City utilizes the information in the LTFP as part of its annual budget development and updates the LTFP projections each year. The City's Strategic Plan, as adopted by the City Council each year, identifies the City's priorities for goals and projects for the next three years. The LTFP was developed using the City's adopted strategic goals as a guideline including: Improve Quality of Life; Enhance and Maintain Infrastructure; Strengthen Economic and Financial Sustainability; Enhance and Maintain Public Safety; and Enhance and Maintain City Service Delivery. Economic indicators are mostly favorable in Huntington Beach, as illustrated by sales and transient occupancy taxes, and parking receipts. Mixed-use projects such as Pacific City that continues to open new businesses will generate even greater revenue going forward. Based on the assumed growth in General Fund revenues, and the expected level and cost of City personnel and other expenditures, the LTFP reflects the following key findings: • City revenues are projected to continue to perform modestly and reflect the improved tax bases resulting from recent economic development activity; • Personnel costs, which represent by far the greatest component of General Fund costs, are expected to increase primarily due to recently negotiated employee contracts and higher pension costs; • Increases in future pension and benefit costs are a result of significant investment losses to the retirement plan assets during the Great Recession, the adoption of a 30-year fixed amortization versus a rolling amortization,the recognition that retirees will live longer and require more payouts, and the implementation of the CaIPERS discount rate reduction; • There continue to be risks due to inherent variability in the projected revenues and expenditures — the greatest risks relate to additional growth in pension costs, decreased revenue as a result of fluctuating business cycles, and employee contracts that are expiring and must be renegotiated; and, • Other factors remain on the horizon, such as the unfunded equipment needs of the City, a plan to address the ongoing maintenance and replacement of the City's complex technology systems, unfunded emergency interoperability equipment, and the inevitability of a cyclical economic cycle which must be factored in. Projected Revenues and Expenditures The LTFP is comprised of a baseline five-year projection of revenues and expenditures used to evaluate the City's future financial condition and capacity to fund existing and future commitments. The growth assumptions in the baseline projection are based primarily on historical growth, projected inflation, and existing City contractual obligations (e.g., negotiated employee contracts, fixed term contracts, debt service, utilities and other fixed costs). The LTFP forecast for the next five years shows modest growth in General Fund revenue over the five-year period. However, these modest revenue increases will be almost entirely consumed by projected increases in CaIPERS pension costs and other fixed costs the City is facing. The forecast is based on an annual average operating revenue growth of 2.5% over the five-year forecast period. In reality, revenue fluctuates over a period of time coinciding with economic cycles. 441 City of Huntington Beach Long Term Financial Projections Adopted Budget - FY 2018/19 Five-Year Long Term Financial Plan Summary Base Case n Millions FY 2018-19 J_�Y 2019-20 FY 2020-21 1 FY 2021-22 FY 2022-23 Revenue $ 226-2 $ 231.9 237.7 $ 243.6 $ 249.7 Ex p e n s e _MA 231.9 237.7 243.6 M !Sur plust(Deficit) $ (2.2)1 $ - $ $ - $ Projected General Fund expenses include a slight increase in non-personnel services costs of about 1% based on the Los Angeles/Riverside Consumer Price Index for operating categories (e.g., supplies, maintenance, etc.); and ongoing debt service funding of$600k annually for the new 800 MHz interoperable countywide radio system. Projected CalPERS Employer Rate Increases Personnel Services (including salaries, overtime, termination pay outs and benefits) comprise approximately 73% of total General Fund expenditures. The five-year projected expenditures reflect labor costs for step increases and skill pay eligibility. Due to rising employee benefit costs such as CalPERS, labor related costs increase each year. In December 2016, the CalPERS Board voted to lower the expected rate of return from 7.5% to 7.0%. This cost will increase by approximately$4.5 million every year over the next five(5)years. The data below shows increases in CalPERS costs to the General Fund over the next five years. Projected CalPERS Cost (Employer Share) (In Millions) FY 2018-19 FY 2019-20 1 FY 2020-21 FY 2021-22 FY 2022-23 CalPERS Co.,s t. ....... $ 36.4 j $ 38.7 i $........... 43.7 - -48.2, _$...............5.-3. .5 Annual % Chan 4.9%: .3% % 24.5% 224%. J Challenges on the Horizon Despite encouraging signs of economic growth, financial stability is still fragile. In addition to rising pension costs, the City also faces a number of challenges over the next five years such as: 0 Phase-in of the CalPERS reduction in the annual expected rate of return from 7.5% to 7.0% 0 Deteriorating Infrastructure (streets, roads, storm drains, etc.) 0 800 MHz Countywide Emergency Communication System Upgrade 0 Ongoing Technology Systems Maintenance and Replacement Costs 0 Increasing Workers' Compensation Costs The City expects General Fund revenues to modestly increase over the next several years. The recovery of General Fund revenue has provided an opportunity to realign the City's balance sheet and adequately fund commitments already made. In an effort to address some of the challenges on the horizon, the City has allocated additional resources to accelerate payments on unfunded liabilities. It is anticipated this will help save the City of Huntington Beach tax payers and the City millions of dollars and/or mitigate future costs. 442 City of Huntington Beach Long Term Financial Projections Adopted Budget — FY 2018/19 Risk Analysis The projected revenues and expenditures in the LTFP are based on the following: • Local and National Economic Indicators • Orange County Assessor's Office • Property Tax and Sales Tax Consultants (HDL) • Economic Forecasts (i.e., Chapman, Fullerton, and UCLA) • CalPERS'Actuarial Valuations • Bartel Associates Analyses and Recommendations Inevitably, actual revenues and expenditures will differ from the LTFP projections, as there are inherent risks in local government financial projections. The State and the rest of the nation experienced a retraction in housing values during the Great Recession that resulted in reduced tax revenues to the City. Although many of the City's revenue streams are back to or greater than pre-recession level,we must not forget the past. The potential of other risk factors, including stagnation in the economy or a subsequent downturn in 2 — 3 years, could restrict the City's ability to fund its ongoing services and plan for financial sustainability. 443 Intentionally Left Blank 444 City of Huntington Beach Budget Process and Calendar Adopted Budget — FY 2018/19 The Fiscal Year Budget Process and Adjustments to the Annual Budget The Fiscal Year 2018/19 Annual Budget covers the period of July 1, 2018 through June 30, 2019. The City's Budget Process, as outlined below, reinforces the City's commitment for a transparent budget process providing opportunities for public input. Below is a general overview of the budget process presented by completion dates. Date Budget Procedure Action By 01/09/18 A Budget Kick-Off meeting is held to review the directive for Chief Financial preparation of the FY 2018/19 budget. Officer Budget Manager 1/17/18 Individual Capital Improvement Project (CIP) requests are Departments completed and submitted to the Public Works Department. 02/12/18 The City Manager's Office conducts meetings with all departments City Manager Through to review budget development forms and supplemental budget Departments 03/15/18 requests. Chief Financial Officer Budget Manager 02/12/18 Departments begin preparing their respective budgets including Departments Through entering proposed budgets into the accounting system. 03/31/18 03/31/18 Budgets are submitted to the Budget Management Division. Departments 03/30/18 Departments and Budget Management are advised regarding final City Manager budget adjustments prior to preparation of the Proposed FY Chief Financial 2018/19 Budget Document. Budget Management prepares the Officer document for submission to the City Council. Budget Manager 04/03/18 Phase I of Revenue projections are completed and submitted to Chief Financial the Budget Management Division. Officer Budget Manager 04/16/18 The City Manager conducts a budget study session and City Manager presentation of the Proposed FY 2018/19 Budget for the public and City Council City Council at their regular meeting. Direction is requested from the City Council regarding preparation of the Budget Resolution. 04/18/18 Capital Improvement Program is submitted to the Public Works Public Works Commission. 04/27/18 The Proposed Budget for FY 2018/19 is submitted to the City City Manager Council per City Charter 445 City of Huntington Beach Budget Process and Calendar Adopted Budget — FY 2018/19 Date Budget Procedure Action By 05/01/18 Accounting and Purchasing staff begin working with departments Accounting Staff regarding encumbrance carry-overs and the pending closure of"Open Purchasing Staff Purchase Orders" prior to the new fiscal year. Departments 05/21/18 The City Manager conducts a budget study session and presentation City Manager of the Proposed FY 2018/19 CIP and Infrastructure Budget for the City Council public and City Council at their regular meeting. 05/21/18 A City Council public hearing is conducted for the City Manager's City Council Proposed Budget/CIP for FY 2018/19. Following completion of the City Manager public hearing, the City Council adopts the budget by Resolution. Departments 07/01/18 Fiscal Year 2018/19 is activated and departments begin operating Accounting Staff with the new budget. Departments Adjustments to the Budget During the fiscal year, certain situations arise that may result in changes to departmental spending priorities. The Budget Resolution, included in the Council Action Section resembles the process for making adjustments to the Adopted Budget. Budget appropriation requests that include the transfer of personnel services (i.e., permanent salaries, temporary salaries, overtime and benefits) require the City Manager's approval. The City Manager may also transfer funds from one object or purpose to another within the same department, office or agency. For budget adjustments that require an increase to the total appropriation or transfer between funds, City Council approval is required. 446 •:'� City of Huntington Beach Financial Policies 41,11 Adopted Budget — FY 2018119 The City of Huntington Beach was incorporated as a Charter City in 1909. Huntington Beach has a Council/Manager form of government, wherein seven City Council members are elected to four-year terms, and the Mayor is filled on a rotating basis from the incumbent Council members. The Council sets and approves the City's Financial Policies through the adoption of a resolution. The purpose of these policies is to help frame resource allocation decisions and establish objectives, standards, and internal control for the City's funds. The following policies provide the basic legal requirements and timeliness of policies. In FY 2014/15, new policies were adopted and implemented into the General Fund Balance and Fund Balance Classifications sections in accordance with Government Accounting Standards Board Statement No. 54 to segregate and identify different categories of the City's Fund Balances in order to easily compare with other cities and local jurisdictions nationally. FINANCIAL REPORTING AND ACCOUNTING STANDARDS ❑ The City's accounting system will be maintained in accordance with generally accepted accounting practices and the standards of the Government Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA). ❑ The annual financial report will be prepared within six months of the close of the previous fiscal year. The City will use generally accepted accounting principles in preparing the annual financial statements and will attempt to qualify for the Government Finance Officers Association's Excellence in Financial Reporting Program. ❑ The City will strive for an unqualified audit opinion. An unqualified opinion is rendered without reservation by the independent auditor that financial statements are fairly presented. ❑ The City will contract for an annual audit by a qualified independent certified public accounting firm. The independent audit firm will be selected through a competitive process at least once every five years. The contract period will be for an initial period of three years, with two one-year options. FINANCIAL POLICIES ❑ The budget will be prepared consistent with the standards developed by the Government Finance Officers Association and California Society of Municipal Finance Officers (CSMFO). In addition, a summary version will be provided to the public in a user-friendly format. ❑ The City will maintain a balanced operating budget for all funds with estimated revenues being equal to, or greater than, estimated expenditures, and with periodic City Council reviews and necessary adjustments to maintain balance. ❑ On-going revenues will support on-going expenditures. Revenues from one-time or limited duration sources will not be used to balance the annual operating budget. ❑ Support function appropriations will be placed in the department in which they are managed. ❑ The annual budget will include an additional appropriation of $1 million each year to reduce the CalPERS unfunded liability for the Safety CalPERS pension plan. 447 City of Huntington Beach Financial Policies Adopted Budget — FY 2018/19 GENERAL FUND BALANCE ❑ There is an established Economic Uncertainties Reserve commitment in the General Fund. The monetary goal of this commitment is equal to the value of two months of the General Fund expenditure adopted budget amount. ❑ Appropriations from the Economic Uncertainties Reserve commitment can only be made by formal City Council action. Generally, appropriations and access to these funds will be reserved for emergency situations. Examples of such emergencies include, but are not limited to: • An unplanned, major event such as a catastrophic disaster requiring expenditures over 5% of the General Fund adopted budget • Budgeted revenue in excess of$1 million taken by another government entity • Drop in projected/actual revenue of more than 5% of the General Fund adopted revenue budget ❑ Should the Economic Uncertainties Reserve commitment be used and its level falls below the minimum amount of two months of General Fund expenditures adopted budget, the goal is to replenish the fund within three fiscal years. ❑ In addition to the Economic Uncertainties Reserve, there are three permanent reserves established generally for the purposes described below. Appropriations from these reserves can only be made by formal City Council action. These permanent reserves are: • Equipment Replacement Reserve for the acquisition of rolling stock, other movable assets, pumps, engines, and any equipment needed to sustain city infrastructure. Planned appropriations from this fund are identified during the annual budget process. The replenishment of this Reserve is outlined below. • Capital Improvement Reserve for the construction or improvement of city infrastructure. Planned appropriations from this fund are identified during the annual budget process in concert with the Capital Improvement Plan or during the fiscal year as needed. The replenishment of this Reserve is outlined below. • Litigation Reserve for unforeseen litigation losses exceeding the amount budgeted in the current year. The monetary goal for this Reserve is generally set at the city's self-insured limit. This fund will be replenished each year through the annual budget process or during the fiscal year as needed. ❑ The initial allocation of audited available unassigned fund balance will go towards reducing the City's unfunded liabilities and long-term debt obligations and improving City infrastructure. The allocation of the remaining audited General Fund unassigned fund balance, if any, (or increases in the Economic Uncertainties Reserve) will be done as follows if, and until, the Economic Uncertainties Reserve commitment is fully funded (i.e., two months of General Fund expenditures): • 50% to Economic Uncertainties Reserve commitment • 25% for Infrastructure Fund • 25% to Capital Improvement Reserve (CIR) commitment ❑ Once the Economic Uncertainties Reserve commitment attains full funding, unassigned fund balance will be divided as follows: • 50% for Infrastructure Fund • 25% to Capital Improvement Reserve (CIR) commitment • 25% to Equipment Replacement commitment ❑ Any unassigned revenues received during the fiscal year will be added to the fund balance of the General Fund. 448 City of Huntington Beach 1 Financial Policies Adopted Budget — FY 2018/19 FUND BALANCE CLASSIFICATION ❑ The City's fund balance is made up of the following components: • Nonspendable fund balance includes amounts that are not in spendable form and typically includes inventories, prepaid items, and other items that, by definition cannot be appropriated. • The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation. • The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the City Council. The City Council has authority to establish, modify, or rescind a fund balance commitment by formal action. • Amounts in the assigned fund balance classification are intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. The City Manager or designee has the authority to establish, modify, or rescind a fund balance assignment. • Unassigned fund balance is the residual classification for the City's funds and includes all spendable amounts not contained in the other classifications. ❑ When expenditures are incurred for purposes for which both restricted and unrestricted (committed, assigned or unassigned) fund balances are available, the City's policy is to first apply restricted fund balance. When expenditures are incurred for purposes for which committed, assigned, or unassigned fund balances are available, the City's policy is to first apply committed fund balance, then assigned fund balance, and finally unassigned fund balance. APPROPRIATION AUTHORITY ❑ The City Council is the appropriation authority for the City Budget. As required by state law, appropriations expire at the end of each fiscal year. NON-DEPARTMENTAL BUDGET ❑ The City shall maintain a non-departmental budget that is used for expenditures that do not apply to a specific department, are Citywide in nature, or shared by several departments. The Chief Financial Officer and City Manager shall be responsible for administration of this budget. OPERATION OF THE CAPITAL IMPROVEMENT RESERVE (CIR) COMMITMENT ❑ The Capital Improvement Reserve (CIR) will only be used to budget for, and construct, capital improvement projects identified in the City's five-year Capital Improvement Plan (CIP). ❑ Savings from completed capital improvement projects will be retained for use on other infrastructure projects. 449 City of Huntington Beach Financial Policies Adopted Budget — FY 2018/19 ENTERPRISE FUNDS ❑ An Enterprise Fund is a type of proprietary fund used to report an activity for which a fee is charged to external users for goods or services. The City will set users fees for each enterprise fund at a rate that fully recovers the direct and indirect costs of providing service. ❑ The City will adjust user fees as necessary to ensure that enterprise funds do not collect revenues at a rate in excess of the fund's operating, capital, and reserve requirements. ❑ Enterprise funds will be supported by their own rates and not subsidized by the General Fund. ❑ Water Fund o Reserve equal to 25% of the adopted annual operating budget to ensure adequate working capital for operating expense. ❑ Water Master Plan o One-hundred-fifty percent (150%) of the average planned Water Master Plan Capital Improvement Program for the following five years. o Cost of thirty (30) months of imported water needed to replace the production from the average City well. o Emergency: Cost to replace one groundwater well. ❑ Sewer Service Fund o Thirty-three percent (33%) of the adopted annual operating budget to ensure adequate working capital for operating expenses. o One-hundred percent (100%) of the average annual planned Capital Improvement Program for the following five years. o Emergency: Cost to replace one sewer lift station. SPECIAL REVENUE FUNDS ❑ A Special Revenue Fund is used to account for the proceeds of specific revenue sources that are restricted to expenditure for specified purposes. o The City Council will establish which revenues require placement into a special revenue fund. ❑ The City Council will establish which expenditures will be expensed to each special revenue fund. DEBT ISSUANCE & MANAGEMENT ❑ The City will not use long-term debt to pay for current operations. ❑ The City will strive to construct capital and infrastructure improvements without incurring debt. Debt financing will be considered for capital and infrastructure improvements when one or more of the following circumstances exist: • When the term of the debt does not extend beyond the useful life of the improvements. • When project revenues or specific resources will be sufficient to service the long-term debt. • When the cost of debt is less than the impact of the cost caused by delaying the project. 450 City of Huntington Beach _ 1 Financial Policies Adopted Budget - FY 2018/19 CHARGES & USER FEES ❑ "User Fees" are fees for services that are exclusively provided by the City and cannot legally exceed the cost of the service provided nor the statutory limit (if lower). User Fees will be reviewed and/or revised periodically by the City Council. User Fees that do not recover all direct and indirect costs of service will be clearly identified and must be approved by the City Council. ❑ "Charges' are fees that have no statutory limit and typically are set at "market rates" since the public can choose to obtain these services from other sources. Charges will be reviewed and/or revised periodically by the City Council. Charges that do not recover all direct and indirect costs of service will be clearly identified and must be approved by the City Council. CHARGES & USER FEES ❑ The City Council will be presented annually with a list of all User Fees and Charges indicating when they were last changed. ❑ Fees for infrastructure improvements required by new development will be reviewed annually to ensure that the fees recover development related expenditures. CAPITAL MANAGEMENT ❑ The City will prepare a five-year Capital Improvement Plan (CIP). The plan will be developed biannually and updated annually. The Capital Improvement Plan will include current operating maintenance expenditures, funding to support repair and rehabilitation of deteriorating infrastructure, and the construction of new infrastructure projects. ❑ Prior to planning the construction of new infrastructure, the improvement's future operating, maintenance, and replacement costs will be forecast and matched to available revenue sources in the operating budget. BASIS OF BUDGETING ❑ Governmental, agency and expendable trust fund types, and pension trust funds use a modified accrual basis of accounting. These funds recognize revenue when it is susceptible to accrual. It must be measurable and available to finance current period expenditures. Examples include property taxes, sales tax, governmental grants and subventions, interest and charges for current service. Revenues not susceptible to accrual include certain licenses, permits, fines and forfeitures, and miscellaneous revenue. The City of Huntington Beach recognizes expenditures when it incurs a measurable liability, with the exception of interest on long-term debt, which is recognized when it is due. ❑ The City accounts for proprietary fund types and pension trust funds on the accrual basis, similar to private businesses, recognizing revenue when earned, regardless of the date of receipt, and recognizing expenses when they are incurred. The City selected under GASB Statement 20 (Governmental Accounting Standards Board), to apply all GASB pronouncements as well as an official statement of opinions of the Financial Accounting Board. 451 City of Huntington Beach Financial Policies Adopted Budget — FY 2018/19 BASIS OF BUDGETING (Continued) ❑ The budget includes estimates for revenue that, along with the appropriations, comprise the budgetary fund balance. The appropriated budget covers substantially all fund type expenditures. The City Council adopts governmental fund budgets consistent with generally accepted accounting principles as legally required. There are no significant unbudgeted financial activities. Revenues for special revenue funds are budgeted by entitlements, grants, and estimates of future development and growth. Expenditures and transfers are budgeted based upon available financial resources. The City uses an encumbrance system as an aid in controlling expenditures. When the City issues a purchase order for goods or services, it records an encumbrance until the vendor delivers the goods or performs the service. At year-end, the City reports all outstanding encumbrances as reservations of fund balance in governmental fund types. The City then re-appropriates these encumbrances into the new fiscal year. FUND BALANCE DEFINITIONS AND PROJECTIONS ❑ The City is reporting estimated changes in fund balances for all funds with adopted budgets for the current fiscal year. The City has chosen to report certain major funds individually and the others combined within the annual audit. Major funds used in the City's Comprehensive Annual Financial Report (CAFR), plus selected other funds are described. Within the budget document, all funds operated by the City are individually presented. ❑ For governmental funds, the fund balances represent the estimated effort of the adopted budget on the unassigned fund balance that will be reported in the CAFR for prior fiscal year completed. This amount represents the amount available for appropriation by the City Council. ❑ For fiduciary and enterprise funds, the fund balances reported represent the net working capital (current assets minus current liabilities) shown in these funds. This amount closely parallels the unrestricted net assets shown on the CAFR. ❑ The estimated capitalized proprietary fund expenditures represent the estimated amount of expenditures that will be used for fixed assets. In enterprise funds, fixed assets are not recorded as expenditure in the year incurred, but are depreciated over their useful lives. 452 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2018/19 City Council The following are activities on which the Mayor and City Council Members could expend City funds: • League of California Cities, Orange County Division monthly general membership meetings. • Quarterly League of California Cities Policy Committee meetings. • League of California Cities, Orange County Division Board of Directors or Executive Committee meetings. • League of California Cities Annual Conference. • Various League of California Cities training workshops and/or subcommittee meetings. • Meetings of the Orange County City Selection Committee. • Meetings of the Orange County Mayors' Round Table. • Orange County Council of Governments Board meetings and General Assembly. • Southern California Association of Governments meetings and General Assembly. • Various Huntington Beach Chamber of Commerce functions. • Various community organizations' events and fundraising activities. • Various state organizations' events and fundraising activities. • Various national organizations' (such as the National League of Cities, the United States Conference of Mayors, and others) events and workshops. • Various educational workshops put on by the above organizations and others. • Possible trip to one of our two sister cities, Anjo, Japan and Waitekere, New Zealand. • Trips to Washington, D. C. to meet with federal legislators or federal agencies on issues of interest to the City. • Trips to Sacramento, California to meet with state legislators and/or state agencies on issues of interest to the City. • Hosted meetings with representatives from other governmental agencies such as our state or federal legislators, agency representatives, or City Council Members from other cities. • Association of California Cities—Orange County Monthly Meetings. • Association of California Cities—Orange County Board of Directors or Executive Committee Meetings. • Association of California Cities—Orange County training workshops and/or subcommittee meetings. • Orange County Local Agency Formation Commission (LAFCO). • Meetings and events for Appointed Committees of various organizations. 453 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses f Adopted Budget — FY 2018/19 City Manager The following are activities on which the City Manager could expend City funds: • Various business meetings with Chamber President and Board Members. • Various business meetings with Conference and Visitors Bureau President and Board Members. • Various business meetings with business leaders and owners. • Occasional meetings with developers regarding project issues or status. • Community meetings on general or City-specific issues. • Consultant meetings on specific City projects. • Attendance at annual professional conferences and meetings such as International City Management Association, American Society of Public Administrators, League of California Cities, Municipal Management Assistants of Southern California, Alliance for Innovation Government, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, and other incidental expenses. • Occasional trips for lobbying on specific city issues to Sacramento, California or Washington, D.C. • Books and publications relevant to the work environment. • City events and city-supported functions such as 41" of July, Association of Volleyball Professionals (AVP), Art Center features, activities, and expenses related to the events. 454 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2018/19 1W City Attorney The following are activities on which the City Attorney could expend city funds: • Various business meetings/events with business leaders, owners, consultants, or vendors. • Community meetings or events on general or city-specific issues. • Attendance at annual professional conferences, board meetings, and other meetings such as the League of California Cities, including specialized conferences for work- specific topics; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses. • Books, training, certifications, and publications relevant to the work environment. • City events and city-supported functions such as 4'h of July, Association of Volleyball Professionals (AVP), Art Center features, activities, and expenses related to the events. • Litigation expenses. 455 :'. City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2018/19 City Treasurer The following are activities on which the City Treasurer could expend City funds: • Various business meetings/events with business leaders, owners, consultants, or vendors. • Community meetings or events on general or City-specific issues. • Attendance at annual professional conferences, board meetings, and other meetings such as the California Municipal Treasurers Association, the Association of Public Treasurers of the United States and Canada, the League of California Cities, the Government Finance Officers Association, the California Society of Municipal Finance Officers, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses. • Occasional trips to testify/lobby on specific City issues to Sacramento or to Board of Equalization meetings. • Books, training, certifications, and publications relevant to the work environment. • City events and city-supported functions such as 4'" of July, Association of Volleyball Professionals (AVP), Art Center events, and other similar activities. 456 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses J Adopted Budget — FY 2018/19 City Clerk The following are activities on which the City Clerk could expend City funds: • Various business meetings/events with business leaders, consultants, vendors, and media. • Community meetings or events on general, City, and/or department-specific issues. • Attendance at professional conferences, board meetings and other meetings and events such as the Southern California City Clerks Association (SCCCA), the Orange County City Clerks Association (OCCCA), the Beach Cities Clerks Association, the City Clerks Association of California (CCAC), the International Institute of Municipal Clerks (IIMC), the League of California Cities (LOCC), the Association of California Cities Orange County (ACCOC), the California Association of Clerks and Election Officials (CACEO), the Orange County Association of Records Managers and Administrators (ARMA), the Huntington Beach Chamber of Commerce membership meetings, the Huntington Beach Chamber of Commerce Planning Conference, the Huntington Beach Chamber of Commerce Economic Conference, California City Clerks Association New Law and Election Seminar, SIRE Conference, SIRE Roundtable meetings, the Granicus Annual Conference, Nuts & Bolts for Clerks, Senior Saturday, Surf City Nights, Technical Track for Clerks (TTC), Orange County Registrar of Voters (OCROV), National Notary Association (NNA), Easter Hunt, ICMA Conference Meetings, Women Leading Government (WLG), Leadership Committee, Youth in Government Day, Fair Political Practices Commission Seminars (FPPC), including specialized conferences for work- specific topics and economic conferences; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses. • City Clerk related books, training, certifications, and publications relevant to the work environment. • City events and city-supported functions such as 4t" of July, Art Center features, public safety awards, and activities and expenses related to public outreach events. 457 Intentionally Left Blank 458 IWAOVED 7-0 0 City of Huntington Beach File#: 18-059 MEETING DATE: 6/4/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Gilbert Garcia, Chief Financial Officer Subject: Public Hearing to consider adopting Resolution No. 2018-34 to Adopt a Budget for the City for Fiscal Year 2018/2019 - Continued from May 21, 2018 with Public Hearing Open Statement of Issue: The City Charter of the City of Huntington Beach requires a Public Hearing prior to the adoption of the City's annual budget. On December 18, 2017, the City Council approved Ordinance Number 4143 amending Huntington Beach Municipal Code (HBMC) Chapter 1.13 changing the fiscal year for the City to a July 1 to June 30 period. Thus, the City Charter requires adoption of the annual budget by June 30, 2018. for FY 2018/19. Financial Impact: The FY 2018119 Proposed Budget is a structurally balanced budget. The All Funds Proposed Budget equals $373.1 million, including a General Fund Proposed Budget of $228.4 million. Individual department and fund level appropriations are contained in the attachments herein. Recommended Action: A) Conduct the Public Hearing on the Proposed FY 2018119 City budget appropriation of $373,127,959 as outlined in the Proposed Budget document; B) Adopt Resolution Number 2018-34, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2018/19;" C) Authorize the Professional Services included in the FY 2018/19 budget to be representative of the services projected to be utilized by the departments in FY 2018/19, D) Approve adjustments to the FY 2018/19 Proposed Budget in the Funds and by the amounts contained in Attachment 2, Exhibit A-1; E) Approve the FY 2018/19 Proposed Budget Table of Organization as shown on Attachment 2 Exhibit D; and, City of Huntington Beach Page 1 of 3 Printed on 5/31/2018 p,,,u a L,Loc,s:a, 459 File#: 18-059 MEETING DATE: 6/4/2018 F) Approve an amendment to the City's Financial Policies to adjust reserve policies for the Water and Sewer Service Funds as shown on Attachment 4. Alternative Actionts): Continue the Public Hearing until June 18, 2018, and/or instruct City staff regarding changes to be incorporated in the budget prior to July 1, 2018. Analysis: The City Charter requires that the City Manager submit the Proposed Budget to the City Council at least 30 days prior to the beginning of the next fiscal year. The City Manager submitted the FY 2018/19 Proposed Budget to the City Council on April 26, 2018, for the fiscal year starting July 1, 2018. The general framework for the FY 2018/19 Proposed Budget was first presented to the City Council at the February 13, 2018 Strategic Planning Retreat. The Proposed Budget was discussed at a Study Session held on April 16, 2018. The Five-Year Capital Improvement Program (CIP) was discussed at a Study Session held on May 21, 2018. The purpose of these discussions is to publicly address the issues being faced by the City in the development of next year's budget. This provides the City Council and the public with the opportunity to request additional information and analysis, and to provide input to staffs recommendations before the Public Hearing held on May 21, 2018, which was continued to June 4, 2018. The Proposed Budget was also presented to the Finance Commission on April 28, 2018. Overview The theme of next year's budget, "The Challenge of Change," reflects the City Council's adoption of shifting the fiscal year period, from a September year-end to a June year-end. This aligns the City's financial period with that of the State, Orange County, over 487 California municipalities, and with CalPERS. It also provides the City with the opportunity to significantly reduce its long-term pension costs by implementing the CalPERS prepayment option in July of each year. The FY 2018/19 Proposed Budget is structurally balanced and totals $373.1 million in All Funds, reflecting a 3.3 percent increase from the FY 2017/18 Adopted All Funds Budget of$361.2 million. The FY 2018/19 Proposed Budget reflects flat staffing levels. The total FTE count in All Funds for FY 2018119 is 986.25, which is unchanged from the FY 2017/18 Adopted Budget. The FY 2018/19 General Fund Proposed Budget is $228.4 million, a $4.3 million or 1.9 percent increase from the current year's Adopted Budget of$224.0 million. General Fund revenue consists of numerous sources, such as taxes and fees. Major sources of revenue include Property Tax, Sales Tax, Utility Users Tax, and Transient Occupancy Tax, among others. Although many economic indicators predict another year of stable economic growth, the City is experiencing a flattening or slowing of revenue growth in some categories requiring continued vigilance. A total of 55 percent of the General Fund is allocated to public safety, totaling $124.8 million. Professional Services City of Huntington Beach Page 2 of 3 Printed on 5/3112 01 8 Ve':+er ey egirar'O 460 File#: 18-059 MEETING DATE: 6/4/2018 As established by Administrative Regulation Number 228, each department has submitted a list of professional services, which are generally contained in their Proposed Budgets (Attachment#3). Professional services contracts are subject to compliance with Administrative Regulation Number 228 and the City Ordinance Chapter 3.03. Update Financial Policies Also included for review and adoption is an update of the City's Reserve Policies, reflecting the Water Master Plan Update, which was approved in November, 2016. The minimum operating reserve of the Water Fund has been reduced from 33% to 25%, consistent with the capital improvement component of Water Master Plan Update. Public Hearing The City Charter requires that a public hearing be conducted on the City budget prior to adoption. Public Hearing notices have been published per City Charter requirements (Attachment#1). At the close of this hearing, all legal requirements for budget adoption will have been met. Environmental Status: Not Applicable. Strategic Plan Goal: Improve quality of life Enhance and Maintain Infrastructure Strengthen Economic and Financial Sustainability Enhance and Maintain Public Safety Enhance and Maintain City Services Delivery Attachment(s): 1. Public Hearing Notice 2. Resolution Number 2018-34, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2018/2019". 3. Professional Services included in the Fiscal Year 2018/19 Budget. 4. City of Huntington Beach Financial Policies - Enterprise Funds City of Huntington Beach Page 3 of 3 Printed on 5/31/2018 pc:cs:d tY Le9sai .•. 461 PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2018/2019 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach located at 2000 Main Street, at the hour of 6:00 PM, or as soon as possible thereafter on Monday, the 21s' day of May 2018, for the purpose of considering the City Budget for Fiscal Year 2018/2019. The Proposed Budget for Fiscal Year 2018/2019 totals $373,127,959 including General Fund Expenditures of $228,371,521. The complete Proposed Budget for Fiscal Year 2018/2019 may be reviewed by the public from 8:00 AM to 5:00 PM, Monday through Friday in the City Clerk's Office at City Hall, 2000 Main Street, second floor; the City's Central Library located at 7111 Talbert Avenue; and all branch libraries. The public may obtain copies of the Proposed Budget for Fiscal Year 2018/2019 from the City's website at htto://www.huntingtonbeachca.00v. Pursuant to Huntington Beach Municipal Code Section 14.54.070, as part of the annual budget process, the sewer service user charges will be presented for receipt and file. All interested persons are invited to attend to express their opinions for, or against, the proposed fee revisions with written or oral comments. Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5630. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: May 3, 2018 City of Huntington Beach May 10, 2018 By: Robin Estanislau, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 Telephone: (714) 536-5405 " Notice to City Clerk ** this copy to run twice in newsprint no later than 19 days prior to the Council Meeting date. Run in both display format and in legal section. 462 RESOLUTION NO. 2018-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2018/19 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the Proposed Budget for Fiscal Year 2018/19, staff reports, and public testimony and information received in a noticed public hearing on the City Budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: SECTION 1: That the Proposed Budget for Fiscal Year 2018/2019, a copy of which is attached hereto as Exhibit "A" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. SECTION 2. That the Estimated Revenue and Transfers In for Fiscal Year 2018/19, a copy of which is attached hereto as Exhibit "B" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. When combined with reserves, the Estimated Revenue and Transfers In for Fiscal Year 2018/19 are sufficient to fund the appropriations set forth in the Proposed Budget for Fiscal Year 2018/19. SECTION 3. That the Proposed Appropriations and Transfers Out for Fiscal Year 2018/19, a copy of which is attached hereto as Exhibit"C" and incorporated by this reference as though fully set forth herein, providing appropriations summaries of details currently contained in the City's accounting system, including technical adjustments related to Transfers In and Transfers Out, and detail of estimated revenue, is hereby approved and adopted. SECTION 4. That the Tables of Organization, a copy of which is attached hereto as Exhibit"D"and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. The City Manager, subject to compliance with the City Charter Section 403, may revise the Tables of Organization provided that the authorized number of personnel within the same department, office or agency is not exceeded. SECTION 5. That from the effective date of the budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies for the respective objects and purposes therein named; provided, however, that the City Manager may transfer funds from one object or purpose to another within the same department, office or agency. The City Manager may also transfer non-departmental funds from one expenditure type to another within the same fund provided there is no increase in approved total appropriations contained in the budget. 18-6475/179328/sff 1 463 RESOLUTION NO. 2018-34 SECTION 6. Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However, the City Manager must obtain City Council approval for items that exceed Five Hundred Thousand Dollars($500,000.00). . SECTION 7. That the Capital Improvement Program contained in the Proposed Budget for Fiscal Year 2018/19 (Exhibit"A") is hereby approved in concept, and the Director of Public Works is authorized to publicly advertise for bids on these projects in accordance with Section 503 and Section 614 of the City Charter. SECTION 8. That construction of Capital Improvement Projects requires the use of professional services such as geo-technical, water testing, engineering, oversight,project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for Fiscal Year 2018/19 (Exhibit"A"). Consistent with the City Council's policy regarding professional services agreements,the City Council hereby authorizes the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. SECTION 9. That the City Manager or Chief Financial Officer may, as necessary, appropriate donations and grants received during the fiscal year up to $100,000 per source or grantor. Donations and grant awards with matching requirements, or exceeding $100,000 from a single source or grantor, require City Council approval. Any resolutions authorizing budget amendments related to donations and grants in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 4th day of June 2D18. Mayor REVIEWED PROVED: APPROVED ORM: CiyNlan ger City Attomey s� ITQLancial D APPROVED: Officer 18-6475/179328/sff 2 464 RESOLUTION NO. 2018-34 List of Exhibits Exhibit A: Proposed Budget for Fiscal Year 2018/19 as of April 20, 2018 Exhibit A-I: Proposed Budget for Fiscal Year 2018/19 Revisions Exhibit B: Estimated Revenue and Transfers in for Fiscal Year 2018/19 Exhibit C: Proposed Appropriations and Transfers Out for Fiscal Year 2018/19 Exhibit D: Tables of Organization 18-6475/179328/sff 3 465 Iq '"°��111 � i � f •► r �� � f r ✓�uHnxc�oy i of e� EXHIBIT A ilk HUNTINGTON BEACH i} CALIFORNIA U . SA . j 466 Exhibit A-1 City of Huntington Beach FY 201812019 Proposed Budget Appropriation General Fund Amount Department FY 2018/19 Proposed Budget submitted on April 26, 2018 228,371,521 Citywide Total FY 2018/2019 General Fund Proposed Budget 228,371,521 All Funds Amount Department FY 2018119 Proposed Budget submitted on April 26, 2018 373,127,959 Citywide Total FY 2018/2019 All Funds Proposed Budget 373,127,959 467 Exhibit B City of Huntington Beach Estimated Revenue and Transfers In Fiscal Year 2018119 Budget Fund Title Revenue& Transfers In 100 General Fund 226,171,521 101 Specific Events 762,500 122 Inmate Welfare Fund 2,400 201 Air Quality Fund 250,000 204 Fourth of July Parade 400,000 206 Traffic Impact 100.000 207 Gas Tax Fund 3,509,732 210 Sewer 100,000 211 Drainage 100,000 213 Measure M Fund 3,387,672 215 Rehabilitation Loans 200,000 217 Affordable Housing In Lieu 15,000 219 Traffic Congestion Relief 42 1,514,723 228 Park Dev Impact-Residential 3,000,000 229 Library Dev Impact 60,000 233 Housing Residual Receipts 406,000 234 Disability Access Fund 84,000 239 CDBG 1.033,767 240 HOME 411,664 308 In-Lieu Parking Downtown 67,700 314 Infrastructure Fund 5,208,000 322 ELM Automation Fund 325,000 324 Equipment Fund 5,000,000 350 RORF 9,834,687 352 LMIHAF 406,000 401 Debt Svc HBPFA 5,042,595 405 Debt Svc Grand Coast CFD 2000-1 1,094.100 406 Debt Svc Mello Roos 263,060 408 Debt Svc McDonnell CFD 2002-1 394,577 410 Debt Svc Bella Terra 2,388,047 501 CUPA 271,970 504 Refuse Collection Service 12,014,786 506 Water 40,648,515 507 Water Master Plan 3,750,000 508 WOCWB 771,000 511 Sewer Service Fund 11,617,250 551 Self Insurance Workers'Compensation 7,194,055 552 Self Insurance General Liability 4,874,804 702 Retiree Insurance Fund 1,435,000 703 Retirement Supplement 4,000,000 704 Fire JPA Fund 401,156 709 BID-Hotel/Motel 4,032,820 710 BID-Downtown 110,000 711 Parking Structure-Bella Terra 626,289 712 Parking Structure-Strand 1,667,290 995 Hwy Safety Improvement Program 137,600 1224 OC Regional Narc Suppression 60,000 1228 CalRecycle City/County CRV 48,974 1233 OC RMDZ 5,250 1234 Sustainable Business Cart Program 20,000 1243 OCTA Grant/Shuttle Service 57,000 1246 CENIC E-Rate 65,965 1247 Arterial Rehabilitation 3,280,923 1249 Office of Traffic Safety 232,504 Total Revenue 368,855,896 468 Exhibit C City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2018/19 Budget Department/Fund Title Appropriations & Transfers Out General Fund (Company 100) City Council 391,910 City Attorney 2,625,866 City Clerk 961,120 City Treasurer 240,745 City Manager 2,557,692 Community Development 7,760,350 Community Services 8,535,496 Finance 5,987,130 Fire 47,883,692 Human Resources 5,899,304 Information Services 7,111,312 Library Services 5,004,995 Police 76,906,975 Public Works 25,756,991 Non-Departmental 30,747,944 Sub-Total General Fund 228,371,521 Other Funds(Company Number and Title) 101 Specific Events 759,000 122 Inmate Welfare Fund 40,000 201 Air Quality Fund 266,115 204 Fourth of July Parade 430,490 207 Gas Tax Fund 2,718,000 209 Park Acquisition&Development 60,000 210 Sewer 2,500,000 213 Measure M Fund 3,613,473 214 Narcotics Forefeiture/State 26,000 215 Rehabilitation Loans 300,000 216 Property and Evidence 75,000 217 Affordable Housing In Lieu 37,000 219 Traffic Congestion Relief 42 1,232,000 225 Gun Range Settlement 50,000 226 Quimby Fund 1,058,516 228 Park Day Impact-Residential 1,174,637 229 Library Day Impact 50,000 233 Housing Residual Receipts 50,000 234 Disability Access Fund 84,000 239 CDBG 1,033,767 240 HOME 851,567 308 In-Lieu Parking Downtown 105,000 314 Infrastructure Fund 6,008,000 322 ELM Automation Fund 404,820 324 Equipment Fund 5,000,000 350 RORF 9,834,687 352 LMIHAF 796,618 401 Debt Svc HBPFA 5,042,595 405 Debt Svc Grand Coast CFD 2000-1 1,094,100 406 Debt Svc Mello Roos 263,060 408 Debt Svc McDonnell CFD 2002-1 394,577 410 Debt Svc Bella Terra 2,388,047 501 CUPA 252,519 504 Refuse Collection Service 12,056,902 506 Water 40,593,832 Other Funds(Company Number and Title) - Continued 469 3 of 4 Exhibit C City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2018/19 Budget Department/Fund Title Appropriations &Transfers Out 507 Water Master Plan 4,667,279 508 WOCWB 771,000 511 Sewer Service Fund 9,853,883 551 Self Insurance Workers'Compensation 7,194,055 552 Self Insurance General Liability 4,874,804 702 Retiree Insurance Fund 1,435,000 703 Retirement Supplement 4,000,000 704 Fire JPA Fund 541,137 709 BID- Hotel/Motel 4,032,820 710 BID-Downtown 110,000 711 Parking Structure-Bella Terra 626,289 712 Parking Structure-Strand 2,028,950 979 AB109 Public Safety Realignment 55,000 984 SLESF Grant 15,000 995 Hwy Safety Improvement Program 137,600 1224 OC Regional Narc Suppression 60,000 1228 CalRecycle City/County CRV 48,974 1233 OC RMDZ 5,250 1234 Sustainable Business Cent Program 20,000 1243 OCTA Grant/Shuttle Service 57,000 1246 CENIC E-Rate 65,965 1247 Arterial Rehabilitation 3,280,923 1249 Office of Traffic Safety 231,185 Sub-Total Other Funds 144,756,438 Total City Appropriations 373,127,959 470 4 of 4 EXHIBIT D City of Huntington Beach a City Council Proposed Budget — FY 2018/19 Mayor Mayor Pro-Tern City Council Member(5) Administrative Assistant 471 EXHIBIT D City of Huntington Beach City Attorney - Proposed Budget — FY 2018/19 City Attorney Chef Assistant City Attorney COMMUNITY LITIGATION PROSECUTION ADVISORY Deputy Community Prosecutor Senior Trial Counsel Assefant City Atlomey Senior Deputy City Attorney(2) Depuy ay Attorney III ADMINSTRGTInN Legal Assistant(3) 472 EXHIBIT D City of Huntington Beach City Clerk Proposed Budget — FY 2018/19 City Clerk ADMINISTRATION, PUBLIC SUPPORTS RECORDS MANAGE ME Ni ELECTIONS Assistant City peck Senor Deputy City Clerk Senior Deputy City Clerk 473 EXHIBIT D City of Huntington Beach City Treasurer Proposed Budget — FY 2018/19 City Treasurer Administrative Analyst(0.50) Administrative Assistant(0.50) 474 EXHIBIT D City of Huntington Beach ] City Manager ' Proposed Budget — FY 2018/19 City Manager ADMINISTRATION Assistant City Manager Assistant to the City Manager Energy Project Manager Executive Assistant (r GEED OFFICED Deputy Director of Economic Community Relations Oflioer Development Economic Development Project Manager Real Estate&Project Manager Administrative Analyst Administrative Assistant Administrative Secretary(.50) Administrative Aide 475 EXHIBIT D City of Huntington Beach Community Development Proposed Budget — FY 2018/19 Director of Community Development Deputy Director of Community PLANNING COMMISSION Development ADMINISTRATION Administrative Analyst Senior Administrative Assistant Administrative Secretary(2) Office Assistant II NEIGHBORHOOD PERMIT 8 PLAN CHECK PLANNING PRESERVATION& GjEECoDE ENFORCEMENT CIRRFNT PI ANNING Code Enbroment Supervisor Inspection Supwasor(2) Building Manager Planning Manager Senior Code Enforcement Officer Principal Electrical Inspector plan Check Engineer(2) Senior Planner(1) Code Enbrcement Officer II(2) Principal Plumbing. Mechanical permt 8 Plan Check SupervisorAssociate Planner(3) Code Enbrcement Officer l Inspector Assistant Planner Code Enbrcement Technician Building Inspector I/II/III(9) Senior Pennit Technician(3) Any N�ANNIN[; Planning Manager Senior Planner(2) Associate Planrer(1) Assistant Planner 476 EXHIBIT D City of Huntington Beach r � Community Services Proposed Budget — FY 2018/19 i Director of Community Services ADMINSTRATION Administrative Analyst Senior Administrative Assistant FACILRIES 8 DEVELOPMENT RECREATIIXJ,HIl,MN 8 CULTURAL SERVICES Community Services Manager Community Services Manager Administrative Secretary Community Servcea&Recreation Specialist PARK ACQUISITION AND DEVELOPMENT SENIOR SERVICES Assistant Planner Senior Supervisor Fluman Services Office Assistant II PARKING&CAMPING Volunteer Services Coordinator Supervisor Par"&Camping Facilities Social Worker Community Services&Recreation Specialist Senior Services Transportation Coordnator Parking&Camping Crewleader Senior Services Assistant Parking&Camping Leadworker Community Services&Recreation Specialist Parking&Camping Assistant SENIOR RECREATION PARKING METERS Community Services Recreation Supervisor Parking Meter Repair Technician Community Services&Recreation Specialist Parking Meter Repair Worker(2) CULTURAL SERVICES HCP SPORTS COMPLEX Senior Supervisor Cultural Affairs Community Services Recreation Supervisor Community Servce;&Recreation Specialist Maintenance Service Worker CITY GYM&POOL SPECIFIC EVENTS Community Services Recreation Supervisor Community Services Wecreation Supervisor Community Services&Recreation Specialist EDISON CENTER Community Services Recreation Supervisor Community Service;&Recreation Specialist MURDY CENTER Community Services Recreation Supervisor Community Services&Recreation Specialist 477 EXHIBIT D City of Huntington Beach Finance Proposed Budget — FY 2018/19 J Chief Financial Off,:,]] ADMINISTRATION Administrative Assistant ACCOUNTING SERVICES BUDGET MANAGEMENT CASHIERING& FISCAL SERVICES COLLECTIONS SERVICES Finance Manager-Accounting Finance Manager Budget Finance Manger—Fiscal Services 9 9 Finance Manager GFNrRAL ACCOUNTING- Senior Finance Analyst(4) Administrative Ana st 0.5 MUNICIPAL SERVICES Project Manager N ( ) Senior Accounting Technician Senior Aocountant Amounting Technician Accounting Technician II(2) ACCMINTS PAV RIF Supervisor RIISINFCC INNS Senior Amounting Technician ASHC�FRINC Business License Supervisor Amounting Technician II(2) Amounting Technician II(2) Senior Amounting is Technician II t PAYROLL Field Service Representative Payroll Specialist ACCOUNTS RECEIVABLE/ Benior Peyr011 Techncian(2) .O .TIDNS PRDCI IREMENT Amounting Technician II Buyer(2) REPR( ,RAP_HICS AEAII 478 EXHIBIT D City of Huntington Beach Fire 0EQF Budget — FY 2018/19 Fire Chief FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONSE MARINE SAFETY Fire Division Chief ADMINISTRATION Fire Division Chief Marine Safety Division Chief Administrative Secretary Administrative Analyst Sr(2) Marine Safety Lieutenant(3) Administrative Aide FIRE SUPPRESSION Marine Safety Officer II(10) PROGRAMS Administrative Assistant Fire Battalion Chef(3) Administrative Secretary Assistant Fire Marshal Administrative Fire Captain(2) Fire Protection Analyst(2) FRFMFD Fire Captain(30) Fire Prevention Inspector(3) Fire Medical Coordinator Fire Engineer(30) Senior Permit Technician Accounting Technician II(2) Firefighter Paramedic(48) Office Assistant II Firefighter(12) CFRTIFIFDUNIFIFD Ambulance Operator(30) PROGRAM M AC F N('VEMERGENCY MANAGEMENI Fire Prevention Inspector 8,HOMFI AND SFCIIRITY TRAINING Administrative Secretary Fire Battalion Chef Fire Battalion Chef Emergency Services Administrative Fire Captain Coordinator FMFRGFN(Y MFOICAI r_:FNTRAI NFTOPFRATIONS S R AIITHORITY Emergency Medical Services Fire Training Maintenance Coordinator Technician Administrative Secretary 479 EXHIBIT D City of Huntington Beach Human Resources Proposed Budget — FY 2018/19 Director of Human Resources Adminisiragve Assistant RISK MANAGEMENT LABOR TRAIN NG RESELECTION li LIASILITV Personnel Analyst Human Resources Manager Personnel Analyst Risk Manager Principal Personnel Analyst Senior Senior Liability Claims Coordinator Risk Management Specialist(2) Personnel Analyst Personnel Assistant(2) Personnel Assistant Senior SAFETY/WORKERS COMPENSATION Senior Risk Management Analyst 480 EXHIBIT D City of Huntington Beach Information Services Proposed Budget — FY 2018/19 Chief Information Officer ADMINISTRATION Administrative Assistant INFRASTRUCTIRE C(::: CUSTOMER APPLICATIONSAND PUBLIC SAFETY SYSTEMS SYSTEMS SUPPORT DATABASE SUPPORT Into Tech Manger-Infrastructure Info Tech Manger -Operations Info Tech Manger-Systems Info Tech Manger-Systems NeMark Systems Administrator IT Analyst Senior (O.5o) (0.50) IT Analyst Senior IT Technician Senior IT Anal yet Senior(2) IT Analyst Senior IT Technician Senior IT Technician III IT Analyst IV(2) IT Analyst IV(2) IT Analyst II IT Technician I IT Analyst III IT Analyst II Telecommunication Technician GIS Analyst 11(4) IT Analyst li IT Technician IV Senior ITTechnican I 481 EXHIBIT D City of Huntington Beach Library Services Proposed Budget — FY 2018/19 Director of Library Services PnnciDal LiWanar ADMINISTRATION g FAMLV PROGRAMMNG COMMWITV OUTREACH SUPPOR SERVICES 8 BUILDING MANAGEMENT Senor Libranan Senior Librarian Senor Librarian Senior Librarian ADMINISTRATION HI DR NS IB ARy pDBLIC SERVICE$ TECHNICAL CES Librarian Library Services Clerk(2) Lbranan(2) Libranan(2) Administrative Assistant Library Services Clerk(3.50) Library Services Clerk Volunteer Services Coordinator FACILITY ra=NTALS CIRCULATION ACOUISIT1OtdS Senor Library Specialist(0.75) Accounting Technician II(2) FACII.ITI C MAINTENANCE CF(:I IRITV Library Specialist Media Services SpeciAat ADULT LITERACY Literacy Program Specialist(2) BRANCHES RANNIN Library Specialist OAKVIEW Library Specialist HELEN MIRPHV MAIN CTRFFT 482 EXHIBIT D City of Huntington Beach Police LL4&-- Proposed Budget — FY 2018/19 Police Chief Administrative Assistant UNIFORM INVESTIGATIONS ADMINISTRATIVE OPERATIONS Police Captain Police Captain Police Captain PATROL INVESTIGATIONS PROFESSIONAL STANDARDS Police Lieutenant(6) Police Lieutenant Police Lieutenant Police Sergeant(13) Police Sergeant(3) Police Sergeant(2) Police Officer(120) Police Officer(22) Police Officer(2) Police Readt(4) Forensic Systems Specialist Community Services Officer(4) Crime Analyst SUPPORT SERVICES Police Services Specialist Police Administrative Services Division TRAFFIC Community Services Officer(4) Manager Police Lieutenant Facilities Maintenance CrevAeader Police Sergeant(3) NARCOTICSIVICE/INTEL/CTF Community Relations Specialist Police Officer(19) Police Lieutenant Police Records Specialist Police Sergeant(2) RECORDS Police Officer(12) Police Records Administrator AIR SUPPORT Police Services Specialist Police Records Supervisor(3) Police Sergeant Community Services Officer Police Records Specialist(10) Police Officer(6) Police Records Technician(6) Senior Helicopter Maintenance OCIAC TASK FORCE Police Services Specialist(5) Technician Police Officer Police Systems Coordinator Helicopter Maintenance Technician JAIL. TRAINING PARKING FA�NFOf CEMENT Detention Administrator Police Sergeant Parting/Traffic Control Supervisor Detention Shift Supervisor(4) Police Officer Parking/Traffic Control Officer(16) Detention Officer,Nurse(4) Police Services Specialist Detention Officer(9) SPECIAL ENFORCEMENT ALARM Police Sergeant(2) Police Services Specialist Police Officer(8) PP RFIOONNFL Administrative Analyst Senior Police Services Specialist BUDGET/PAYROLL Administrative Analyst Senior Accounting Technician II(3) COMMUNICATIONS Police Communications Manager Communications Supervisor(6) Communications Operator(18) GENERAL SERVICES/PROPERTY EVIDFNCF Property and Evidence Supervisor Property and Evidence Officer(3) (RIMF I AR Police Photo/Imaging Specialist Latent Fingerprint Examiner(2.50) Police Services Specialist Crime Scene Investigator(4) Community Services Officer(2) 483 EXHIBIT D City of Huntington Beach Public Works Proposed Budget — FY 2018/19 Director of Public Works ADMINISTRATION Project Manager Administrative Assistant Senior Accounting Technician Accounting Technician II Administrative Secretary Office Specialist ENGINEERING TRANSPORTATION UTILITIES MAINTENANCE OPERATIONS GENERAL SERVICES City Engineer Transportation Manager Utilities Manager Maintenance Operations Manager General Services Manager CONSTRUCTION FNDINFFRING ENGINEERING/ClP WATER B SEWER ADMINISTRATION MAINTENANC.EADMINISTRATION GENERAL SFRVICFS Construction Manager Principal CMI Engineer Admnistreb"Analyst Senior Adrnnistrative Analyst Senior ADMINISTRATION Senior Construction Inspector(3) Senior Traffic Engineer Water Conservation Coordinap Administrative Secretary Code Enforcement Officer Survey Party Chief Traffic EngmetwingTechnician Field Service Representative Accounting Technician II Fied Service Representative Survey Technician 11(2) SCADA Caordhator Office Assistant 11 Office Assistant ll Contiaci Administrator(3) SIGNAL 8 LIGHTS MAINTENANCE SCADA Technician Construction Inspector II Traffic Signal/Light Crewleader Warehousekeeper LANDSCAPE MAINTFNANCF FLFETMAINTFNAN . Traffic Signal Electrician(2) Equipment Support Assistant Landscape Maintenance Supervisor Fleet Operations Supwsor DESIGN ENGINEFRINr Stock Dade Equip/Auto Mant.Creweader(2) Traffic Maint Service Worker(2) Landscape Maintenance Crewleader Senior DWI Engineer(2) Administrative Secretary Landscape Mant.Leatlaarker(3) Equip/Auto Maim Leadworker(3) Senor Engineering Technician SIGNS&MARKING Office Assistant 11(2) Landscape Equipment Openuor Equipment Support Assistant MAINTENANCE Pest Control Specialist Mechanic 111(6) DEVELOPMENT NT NC.I cmm Signs B Markings Crewleader WATER PRO I .TION]QUALITY Irrigation Spaeist Mechanic 11(4) Principal Civil Engineer Signs Leadworker Water Production Supervisor Senior Civil Engineer(2) WaterO rations CreWeader TREE MARE INTFNANCF FACILITY ITV MAINTENANCE Sup Signs/Markings Equipment Opera FI'milies Maintenance Supervisor Senior Engineering Technician Wafer Operations Lealworker(2) Tree Maintenance Superv'Isor CMI Engineering Assailant Water Systems Technician 111(3) Tree Maintenance Crewleader Faiitles MainanceTehnicia) Water Systems Technician II(5) Tree Maintenance Leadmrker Faiiles Maintenance Technician(3) WATERASD SEWER Water Quality Supervisor Tree Equipment Operator(3) Electrician Facilities Maintenance ENGINEERING Water Quality Coordinator Maintenance Service Worker . ance Technician Principal CMI Engineer(2) Cross Connection Cwhol Specials)(2) Senior QWl Engineer Water Quality Technician STRFFTMAINTFNANCF CMI Engineering Assi ant(1) Street Maintenance Supervisor Associate Civil Engineer WATER DISTRAUTION/METERS Street Maintenance Crevveader Assistant Civil Engineer Water Distribution Supervisor Strest Maintenance Leadwo*w(2) Water Dist.Mart.CreMeader(2) Street Equipment Operator(3) STORM WATER QUALITY Water Dist.Meters O'evveader Maintenance Service Worker(6) Principal CMI Engineer Engineering Aide Admin.Environmental Specialist(2) Water Dist.Mant.Leadworker(6) REACH t uper,vi Wale,Dist.Meters Leadworker(2) I3eadn Operations Supervisor Water Equipment Operator(4) Beach Maintenance Creeleader(2) Water Service Worker(13) Sr.Fmilibes Maintenance Technician Water Meter Repair Technician(5) Beach Equipment Operator(3) Senior Water Meter Reader Beach Maintenance Service Worker Fall Service Representative Water Meter Reader(2) Accounting Techician II Water Utility Locator WASTEWATER Wastewater Supervisor Wastewater Ops Crewleader Wastewater Ops Leadviorker(3) Wastewater Equipment Operator(5) Senor Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Maint.Service Worker(7) 484 Res. No. 2018-34 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on June 4, 2018 by the following vote: AYES: O'Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden NOES: None ABSENT: None RECUSE: None ' �Q�Q�e[d,�itu) � City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California 485 ATTACHMENT CITY OF HUNTINGTON BEACH PROFESSIONAL SERVICES FISCAL YEAR 2018/19 Citywide (All Funds) Department Description Amount City Attorney Legal related professional services $117,865 City Clerk General Consulting Services as it relates to Records Retention such as legal counsel,annual review and update of the Retention Schedule,new legislation and other professional services $1,000 Professional services including governmental membership,political consulting/lobbying services,financial consulting, City Manager engineering services,legal services,real estate services,managementlorganization efficiency studies,business development,regulatory agency compliance,and other administrative and professional services related to the functions of municipal govennance. $368,667 Community Professional services including planning and technical services,inspection services,plan check services and other Development professional services. $677.697 Community Services Desi n/Environmental/AmhitectumilEn ineerin ,and other consulting and professional services. $195,000 Finance Audit Professional Services,Sales Tax Auditing,Property Tax Auditing,and other consulting and professional services. $261,700 Fire and development plan check and inspection services;environmental and soils consulting;employment background and other investigative services;evaluation of emergency services;oil production inspections,evaluation of oil Fire production system,testing and document preparation;paramedic/ambulance billing;physical examinations and pulmonary consulting for personnel;GEMT document prepartion;hazardous materials inspections of City businesses as art of the CUPA Program and other consulting and professional services. $526,491 Professional services including legal,recruitment,medical professional,labor consulting and other consulting and Human Resources professional services. $962,500 Information Services Consulting and other professional services related to Audit Security Services,Phone Support,Workshops for Business Intelligence,Infrastructure Systems,Public Safety Systems and Application and Database Support Divisions. $18 413 Psychological exams,background,polygraph,legal consultations,rape and medical exams,blood-withdraw technician Police service,annual medical physician review of facility and procedure services,crime prevention,juvenile diversion,gang prevention,hazmat physical exams,flight crew physicals,SWAT physical,hepatitis shots 8 TB testing and other related professional services. $335,825 Engineering/Design,Engineering Studies,Environmental Consulting Services,Inspection/Construction Management, Development Review,Plan Check Services,SCADA and related automation support,Water Quality Testing, Public Works Engineering/Technical Support,Litigation/Legal Services,Water Conservation Support Services,Water Qualiy Testing Support Services,NPDES/FOG Inspection Services,Utilities and Refuse Rates and Financial Studies,Billing and Cashiering System Implementation Support,Professional Arborist Services,Traffic Studies,Special Training Services, Biologist Services,Facility Studies/Assessment,Facility Testing and Support Services,Fleet Studies $2,063,200 Non-Departmental Professional services including claims,litigation,auditing,recruitment services,appraisal,economic analysis,legal, housing compliance and other consulting and professional services. $471,94g Total Professional Services $6.000,306 486 ATTACHMENT 4 City of Huntington Beach Financial Policies Proposed Budget — FY 2018/19 ENTERPRISE FUNDS ❑ An Enterprise Fund is a type of proprietary fund used to report an activity for which a fee is charged to external users for goods or services. The City will set users fees for each enterprise fund at a rate that fully recovers the direct and indirect costs of providing service. ❑ The City will adjust user fees as necessary to ensure that enterprise funds do not collect revenues at a rate in excess of the fund's operating, capital, and reserve requirements. ❑ Enterprise funds will be supported by their own rates and not subsidized by the General Fund. ❑ Water Fund o Reserve equal to 25% (was 33%) of the adopted annual operating budget to ensure adequate working capital for operating expense. ❑ Water Master Plan (New) o One-hundred-fifty percent (150%) of the average planned Water Master Plan Capital Improvement Program for the following five years. o Cost of thirty (30) months of imported water needed to replace the production from the average City well. o Emergency: Cost to replace one groundwater well. ❑ Sewer Service Fund (Existing) o Thirty-three percent (33%) of the adopted annual operating budget to ensure adequate working capital for operating expenses. o One-hundred percent (100%) of the average annual planned Capital Improvement Program for the following five years. o Emergency: Cost to replace one sewer lift station. 487 /9 PAROVeb 7--0 0 City of Huntington Beach File#: 18-063 MEETING DATE: 6/4/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Gilbert Garcia, Chief Financial Officer Subject: Adopt Resolution No. 2018-29, a Resolution of the City Council of the City of Huntington Beach Amending Resolution No. 2016-59, Establishing the Consolidated Comprehensive Citywide Master Fee and Charge Schedule (Supplemental Fee Resolution No. 5) - Continued from May 21, 2018 with Public Hearing Open Statement of Issue: A best practice in government finance is for cities to update their user fees and charges on a regular basis. The last comprehensive User Fee Study was completed by the City in 2016. Adjustments to the Citywide Master Fee and Charges Schedule are recommended for approval based on a review performed by City Staff and the Finance Commission. Financial Impact: Citywide user fees and charges currently generate approximately $19.5 million in annual All Funds revenue with $18.3 million in the General Fund. In the Adopted General Fund Budget of$224 million for FY 2017/18, this represents approximately eight percent of total General Fund revenue. The monies generated by City-wide user fees and charges are used to support many of the services funded through the budget, including public safety which represents 55 cents of every dollar spent in the General Fund. If adopted as proposed, the updated Schedule may generate up to $88,000 in additional revenue in the Fourth of July Fund (Fund 204) in the next fiscal year to help ensure a balanced budget for the event. The FY 2018/19 Proposed Budget includes the anticipated revenues in the Fourth of July Fund. There are no anticipated changes to General Fund revenues. Recommended Action: A) Conduct a public hearing regarding the Master Fee and Charges Schedule Adjustments; and, B) Adopt Resolution No. 2018-29, "A Resolution of the City Council of the City of Huntington Beach Amending Resolution No. 2016-59, Establishing the Consolidated Comprehensive Citywide Master Fee and Charges Schedule (Supplemental Fee Resolution No. 5)" Alternative Action(s): Amend the Master Fee and Charges Schedule and adopt as revised, within legal constraints. City of Huntington Beach Page 1 of 4 Printed on 5/31/2018 pc+.e•rc cy Le3war"- 488 File #: 18-063 MEETING DATE: 6/4/2018 Analysis: Local government operations are primarily funded from taxes, users fees and charges, fines, and grants. The City of Huntington Beach charges fees for providing various services and programs to residents, businesses operating in the City, and visitors. These fees include providing cultural and recreational activities, issuing building permits, activating residential water and sewer accounts, conducting inspections of commercial buildings to ensure fire safety and compliance with local and State building codes and regulations, and many other services. In some cases, fees are charged at full-cost recovery for providing services. In other cases, fee recovery is less than 100 percent, which can be due either to market conditions, government mandated caps or the recognized benefit of subsidizing certain programs to the community. As a general rule, the City may not recover from service users more than the cost incurred to provide the service pursuant to State law. Revenue received from fees is deposited into the applicable funds including: the General Fund, Water Fund, CUPA, and other Funds of the City. In order to establish fees on the basis of full-cost recovery, it Is necessary to first determine the cost of services. To ensure appropriate fee amounts are being assessed, the City employed the assistance of a professional fee study and cost allocation plan consultant, NBS. Based on the results of that study, the City Council reviewed and approved adjustments to multiple fees and created a Consolidated Master Fee and Charges Schedule on November 7, 2016. Finance Commission As part of the City Council approval of the Citywide Master Fee and Charges Schedule, the Finance Commission was asked to review the proposed changes to coincide with the annual budget development process. At the regularly scheduled meeting of the Finance Commission held on April 25, 2018, proposed adjustments to the Master Fee and Charges Schedule were reviewed and discussed. The Finance Commission recommends approving Resolution No. 2018-29, a Resolution of the City Council of the City of Huntington Beach Amending Resolution No. 2016-59, Establishing the Consolidated Comprehensive Citywide Master Fee and Charge Schedule (Supplemental Fee Resolution No. 5) excluding the language "and, to add a new fee for California Fire Code (CFC) Maintenance Testing and Inspection Electronic Report submittal." Finance Commission recommends approving all adjustments and footnotes on Exhibit A except for the addition of the California Fire Code (CFC) maintenance Testing and Inspection Electronic Report submittal fee (F-261). Community Services Department Fourth of July Changes The recommended rates referenced in Exhibit A are administrative in nature and as such do not represent increased rates, but rather institutionalize the rates that were previously adopted by the City Council in 2016 and 2017 through Council Resolutions 2016-31 and 2017-28. The rates were implemented in order to temporarily raise parking rates on the two days before the Fourth of July Holiday itself(July 2"1 and July 31) in the attended south beach lots and at the Main Promenade Parking Structure. Staff is now recommending that previously adopted rates become a permanent part of the Master City of Huntington Beach Page 2 of 4 Printed on 513112018 pc.c,.,,z Cy Le_.s.a� •, 489 File#: 18-063 MEETING DATE: 6/4/2018 Fee and Charges Schedule. Since the Fourth of July falls on a different day of the week each year, the recommendation provides for increased rates on the Fourth of July itself, as well as for each of two additional days immediately preceding and/or following the Fourth of July as selected by the Director of Community Services. The updated schedule is anticipated to generate amounts similar to prior years, approximately $88,000 over a three-day period. Fire Department False Alarm/Non-Emergency Calls Billing and Electronic Inspection Report Fee Fire Department false alarm billing rates will not change. The recommended change to the fee schedule includes expanding the false alarms to include non-emergency service calls, and adding a footnote to explain the circumstances under which billing will occur. The Department is also recommending to add a new fee for a vendor service that proactively manages submissions of third party testing results for sprinkler, fire alarm, restaurant hood and other protection systems in a cloud-based environment. Current Fire Department staffing and data systems are challenged to keep up with the large number of systems and reports, which are generally mailed or faxed. The inefficiencies in the current process appear to cause a portion of building owners to wait to receive violations before maintaining their systems. A key fire prevention goal is to reduce risk and promote compliance in an efficient and cost- effective manner. The current system does not adequately accomplish that goal. Fire department follow-up on inspection, testing, and maintenance (ITM) reports is difficult given current resources. The solution is to either (1) utilize outside contractors that perform the service; or (2) invest in in- house staffing. Staff recommends to utilize vendors, such as Compliance Engine, to provide both risk reduction and maximum efficiency for a small fee of$12. The fee will be paid by the business requiring inspection directly to the vendor. The vendor will maintain the inspection and test result documentation and play an active role in obtaining missing or late reports. This arrangement is common with other municipal agencies, such as the cities of Anaheim, Long Beach, Pasadena, and Beverly Hills. These updates to the Fire Department fees will not generate any additional revenues to the City. Library Department Charges Charges for the rental of the Theater and meeting room spaces at the Central Library are not limited to the cost of service, but rather are set at the discretion of the City. The Central Library was expanded in 1994, to provide an additional venue for cultural and educational programming in the community. The practice of supporting cultural and educational programs allows for the continued provision of affordable cultural services to the residents of Huntington Beach, while maintaining consistency with current market rates for similar services in neighboring cities. Charges for all the meeting rooms and Theater are being rounded up or down, to make costs more consistent with other services, and to enhance customer service with more predictable costs for events and activities. The Theater rates are seeing a slight increase, due to rounding up the rates, while reducing the number of different rates overall. The larger meeting spaces, like the C/D Rooms are seeing a slight increase City of Huntington Beach Page 3 of 4 Printed on 5/31/2018 pcv+e cu>y Le9rtar P1 490 File #: 18-063 MEETING DATE: 6/4/2018 due to popularity and rounding of the dollar amounts for simplification. The increases are minimal and should have limited impact on potential clients. The City does not anticipate any net changes to revenues due to these updates to library charges. Conclusion The fee study conducted in 2016 allows the City to capture and calculate cost information needed to adjust fees and to determine the full cost of providing certain services. Overall, the recommended changes on Exhibit A are anticipated to increase revenues by $88,000 in the Fourth of July Fund this next fiscal year should the recommended fees and charges be adopted by the City Council. There are no anticipated changes to General Fund revenues. With implementation of the annual review of the Citywide Master Fee and Charges Schedule during the annual budget making process, all fees at less than 100 percent cost recovery can be revised to generate additional revenue if needed, and charges can be evaluated to ensure alignment with market conditions. A Master Schedule also helps to promote the annual review process due to the simplicity of the format and the ease of reviewing one Master Schedule and one Resolution (versus numerous schedules and resolutions) further promoting best practices and providing the public greater transparency into the fee setting process. If approved by the City Council, adjustments to the Citywide Master Fee and Charges Schedule will become effective after City Council adoption, or July 1, 2018. Environmental Status: Not applicable Strategic Plan Goal: Improve quality of life Enhance and Maintain Infrastructure Strengthen Economic and Financial Sustainability Enhance and Maintain Public Safety Enhance and Maintain City Services Delivery Attachment(s): 1. Resolution No. 2018-29, a Resolution of the City Council of the City of Huntington Beach Amending Resolution No. 2016-59, Establishing the Consolidated Comprehensive Citywide Master Fee and Charges Schedule (Supplemental Fee Resolution No. 5). 2. Public Hearing Notice. 3. Master Fee and Charge Schedule Adjustments Presentation City of Huntington Beach Page 4 of 4 Printed on 5/312018 491 RESOLUTION NO. 2018-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING RESOLUTION NO. 2016-59, ESTABLISHING THE CONSOLIDATED COMPREHENSIVE CITYWIDE MASTER FEE AND CHARGES SCHEDULE (SUPPLEMENTAL FEE RESOLUTION NO. 5) WHEREAS, the City Council adopted Resolution 2016-59 establishing the Consolidated Comprehensive Citywide Master Fee and Charges Schedule (the"Fee and Charges Schedule"); and The City Council temporarily amended the Fee and Charges Schedule pursuant to Resolution No. 2017-28, and further amended the Schedule pursuant to Resolution No. 2017-44; and The City Council desires to update the Fee and Charges Schedule; and The City Council desires to increase the Community Services Department charges for entrance or use of City property identified in Exhibit A to this Resolution; and The City Council further desires to adjust the library charges for use of City property identified in Exhibit A to this Resolution; and The City Council further desires to add footnotes to Fire Department fees regarding false alarm billing rates to explain the circumstances under which billing will occur, and,to add a new fee for California Fire Code(CFC) Maintenance Testing and Inspection Electronic Report submittal, identified in Exhibit A to this Resolution. NOW, the City Council of the City of Huntington Beach does hereby resolve as follows: The City of Huntington Beach adopts the Fees and Charges in the Recommended Fee Level column attached in Exhibit A,which shall become effective July 1, 2018, following the adoption of this Resolution, and continue thereafter. 1 8-6405/1 78 566/DO 1 492 RESOLUTION NO. 2018-29 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 4th day of June , 2018. '".���� Mayor REVE 1` APPROVED: APPROVED ORM: rcil0kanager City Attorney ` tW, c.E\1t I� ZITIATED..{{AND APPROVED: ChiAf PinancialOfficer 18-6405/178566/DO 1 493 EXHIBIT A Master Fee and Charges Schedule FY 18-19 Adjustments Effective 7/1/2018 No. Description Current Fee Recommended %Cost Fee Level Recovery Community Services Department $30.00 for July 4th,plus$25.00 flat rate for each of two additional E25.00 days immediately Charge South Beach Attended Lots-41h of July Flat Rate (July 4th only) preceding and/or N/A following July 4th as selected by the Director of Community Services Charge Main Promenade Parking Structure(4th of July only) $27.00 $30.00 N/A Main Promenade Parking Structure(two additional first 30 minutes, first 30 minutes, Charge days immediately preceding and/or following July 4th no charge no charge N/A as selected by the Director of Community Services) Up to two hours Up to two hours (includes first 30 (includes first 30 N/A Minutes) Minutes) 1.00/hour 2.0 h ur After two hours, After two hours, $1.00/each 20 $2.00/each 20 N/A mints minutes Maximum Daily Maximum Daily N/A Rate 17.00 Rate 27.00 Evening Rate Evening Rate (after 9:00 pm- (after 9:00 pm- N/A Prevailing Hourly Prevailing Hourly Rate or 5.00) Rate or 10.00 Fire Department FALSE ALARMMON-EMERGENCY SERVICE CALLS RESIDENTIAL 6 COMMERCIAL No Change to F-233 to F-237 Fee Level. Only change was to add the footnote below. 1 or 2 in 12-month period(No charge 1st 2 in 12 rF-236 months $ N/A 3 in 12-month period $ 120 $ 120 N/A 4 in 12-month period $ 245 $ 245 N/A 5 in 12-month erod $ 490 $ 490 N/A Each additional False Alarm Response over 5 in 12- month riod $ 610 $ 610 NIA $12 per CFC regulated F Z61 California features for Fire Code(CFC)Maintenance Testing and new N/A each 100% Inspection Electronic Report Submittal submission or Actual Cost No. Notes F-233 t0 False alarms ncludie(1)system or detector malfunction,including improper performance of fire alarm system that is not a result or e F•237 sys�response to environmental stimuli such as smoke or high heat conditions,and(2)unintersional system or detector operation(no fire),includes tripping an interior device unintentionally. Non-emergency service calls include(1)lcclk na(nonemargency),(2)smoke or odor removal(no fire).(3)removal M a victim Imin a stated elevator that has knovm mechanical issues; (4)other abuses of Fie Department services tor repeat rnnemargency raMtions(excludes medical). 494 Library-Charges Effective 711/2018 Central Library Theater and Meeting Room Rental Charges Hourly Rate(unless otherwise noted) Current Charges Recommended Charges 8 Room Non Profit(5016)-Resident $ 510E B Room $ 50.00 Non Profit 1501c3)- Non Resident $ 63.00 $ 60.00 Business/private-Resident 5 83.0E $ 80.0E Business/private-Non Resident $ 95.00 $ 90.00 Balboa Room Nan Profit 5030 -Resident $ 51.00 Balboa Room $ 50.00 Non Profit(5016)- Non Resident $ 63.00 $ 60.00 Business/private-Resident $ 76.00 $ 80.00 Business/prNate-Non Resident $ 89.0E $ 90.00 C Room(piano) Non Profit 501c3 .Resident S 76.00 C Roam(piano) $ 80.00 Non Profit:1S01c3)- Non Resident S 89.00 $ 90.00 Business/private-Resident $ 114.00 $ 115.01) Business/private-Non Resident $ 127.00 $ 130.13D D Room Non Profit 5016 -Resitlent $ 76.00 DRoom S 90.00 Nan Profit(5016)- Non Resident $ 89.00 $ 90.00 Business/private-Resident $ 114.110 $ 115.00 Business/private-Non Resident $ 127.00 $ 130.00 C/O Room Non Profit(5010)-Resident $ 139.0E O Room $ 140.00 Non Profit(5018)- Non Resident $ 164.00 $ 165.00 Business/ rivate-Resident $ 202.00 S 200.00 Business/private-Non Resident $ 228.00 $ 230.00 CID Room Non Profit 15016)-Resident $ 759.00 CID Room $ 765.00 flat rate package Non Profit(5016)- Non Resident $ $97 00 flat rate package $ 900.0E Fri/Saturday 6hour minimum Business/private-Resident $ 1,104.00 8hour maximum $ 1,100.00 Business/private-Non Resident $ 1.24200 $ 1,2S5.00 E Room Non Profit(5010)-Resident $ 51.00 E Room $ 50.00 Non Profit 15010 - Non Resident $ 63.00 $ 60.00 Business/private-Resident $ 70.00 $ 70.00 Business/private-Non Resident $ 830E $ 80.00 Maddy Room Non Profit(SDlc3)-Resident $ 63.00 Marbly Room $ 60.00 Non Profit(5016)- Non Resident $ 76.00 $ 80.0E Business/private-Resident $ 95.00 $ 95.00 Business/private-Non Resident $ 108.00 $ 110.0E Talbert Room Non Profit(5036)-Resident S 89.0E Talbert Room $ 90.00 Non Profit(5016)-Non Resident S 101.00 $ 300.0E Business/private-Resident $ 139.00 $ 140.00 Business/private-Non Resident $ 152.00 $ 1SO.00 Library Theater Non Profit(5016)-Resident $ 115.00 Library Theater $ 115.0E Monday-Friday before 5 put Non Profit(S01c3)- Non Resident $ 144.0E Monday-Thursday $ 14541) Business/private-Resident $ 207.00 $ 210.00 Business/private-Non Resident $ 230.00 $ 230.00 Library Theater Non Profit(SOIc3)-Resident $ 144.00 Library Theater $ 145.0E Monday-Friday after pirt Non Profit(503c3)- Non Resident $ 273.00 Friday,Saturday,Sunda $ 175.00 Saturday-Sunday Business/private-Resident $ 316.00 $ 320.00 Business/private-Non Resident $ 345.00 $ 350.00 jTabby Theater Non Profit Resident $ 76.00 Tab Theater $ 75.00 Non Profit 1503c3)- Non Resident $ 95.0E Ti 95.0E Business/private-Resident $ 159.00 $ 160.00 Business/private-Non Resident Is 190.001 1$ 190.00 Charges for use of City Facilities may be waived for City or Library sponsored and co-sponsored events. The Library Director with approval from the City Manager may provide limited discounts for those willing to commb to a long-term use of the above facilities. All other Library Fees and Charges remain the same,unless noted above. 495 Res. No. 2018-29 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on June 4, 2018 by the following vote: AYES: O'Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden NOES: None ABSENT: None RECUSE: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California 496 PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Adoption of Resolutions Amending the Comprehensive Fee Schedule Including City User Fees, Rates/Charges, and Development Fees Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach located at 2000 Main Street, at the hour of 6:00 PM, or as soon as possible thereafter on Monday, the 211 day of May 2018, for the purpose of considering the Adoption of Resolutions Amending the Comprehensive Fee Schedule including City User Fees, Rates/Charges,and Development Fees. The revisions to be considered are for cost recovery purposes and to set charges for public access and use of certain City property for the purpose of raising revenue and fall under the responsibility of the following City Departments: • Community Services Department • Fire Department • Library Services Department All interested persons are invited to attend to express their opinions for, or against, the proposed fee revisions with written or oral comments. Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5630. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: May 3, 2018 City of Huntington Beach May 10, 2018 By: Robin Estanislau, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 Telephone: (714) 536-5405 Notice to City Clerk " this copy to run twice in newsprint no later than 19 days prior to the Council Meeting date. Run in both display format and in legal section. 497 Intentionally Left Blank 498 City of Huntington Beach _ , Glossary of Terms Adopted Budget — FY 2018119 Accounting Method — The City of Huntington Beach accounts for its financial position and operations according to generally accepted accounting principles (GAAP) for governmental units prescribed by the Government Accounting Standards Board (GASB). A fund or account group is an accounting entity with a self-balancing set of accounts recording the financial position and results of operations of a specific governmental activity. The City prepares financial statements on the modified accrual basis for all governmental fund types except for the financial statements of the proprietary fund types, which are prepared on the accrual basis. Accrual Basis — The basis of accounting under which transactions are recognized when they occur regardless of the timing of related cash flows. ADA—(refer to Americans with Disabilities Act). Adopted Budget — The City Council approved annual budget establishing the legal authority for the expenditure of funds set forth in the adopting City Council budget resolution. Affordable Housing Agreement— An agreement to ensure that all have access to affordable, safe, and sustainable housing that contributes to social and economic participation. AHA—(see Affordable Housing Agreement). Americans with Disabilities Act(ADA)—This Federal law requires that public facilities be accessible to individual with physical limitations. Amortization-The process of decreasing, or accounting for, an amount over a period of time. Appropriation — A legal authorization granted by a legislative body to make expenditures and to incur obligation for specific purposes. Appropriation Account — A budgetary account set up to record specific authorizations to spend. The account is credited with original and any supplemental appropriations and is charged with expenditures and encumbrances. Appropriation Limit—As a governmental entity in the State of California, the City is subject to the Gann Spending Limit Initiative, which limits the amount of annual appropriations of tax proceeds. Assessed Valuation—A dollar value placed on real estate or other property by the County of Orange as a basis for levying property taxes. Audit— Prepared by an independent certified public accountant (CPA) to form an opinion regarding the legitimacy of transactions and internal controls. An audit is an examination and evaluation of the City's records and procedures to ensure compliance with specified rules, regulations, and best practices. Balanced Budget—A budget in which planned expenditures do not exceed planned revenues available. BID—(see Business Improvement District). Bond — A written promise issued by the City to pay a specific sum of principal amount, at a specified date(s) in the future, together with periodic interest at a special rate to raise capital, usually to pay for the construction of long-term infrastructure projects. Two major types of bonds include General Obligation Bonds and Revenue Bonds. 499 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2018/19 Bond Proceeds— Funds received from the sale or issuance of bonds. Budget—A plan of financial operation embodying a summary and detail of authorized expenditures for a given period and the proposed means of financing them. Business Improvement District(BID) — Is a financing mechanism that is used to provide revenue for a variety of local improvements and services that enhance, not replace, existing municipal services. In California, there are several types of BIDS, including property based, business based, and tourism based. Business Unit — An eight or nine digit accounting reference comprised of the fund, department, and program. Expenditures and revenues are budgeted within business units. CAFR—(see Comprehensive Annual Financial Report). California Public Employees' Retirement System (Ca1PERS) — Statewide retirement system that covers most City of Huntington Beach employees. Ca1PERS—(see California Public Employees' Retirement System). Capital Assets — Assets of long-term character that are intended to continue to be held or used for a period of more than one year, such as land, buildings, machinery, furniture, and other equipment. Capital Improvement Program (CIP)—A long-range plan for the development and replacement of long- term assets such as streets, buildings, water and sewer systems. Capital Outlay — Expenditures, which result in the acquisition of assets with an initial cost of at least $10,000 and an expected life of at least two years. Capital Project Funds — Used to account for financial resources used for the acquisition or construction of major capital facilities (other than those financed by proprietary fund types). CDGB—(see Community Development Block Grant). Certified Public Accountant (CPA) — An accountant who has passed certain examinations and met all other statutory and licensing requirements of a United States state to be certified by that state. CFD—(see Community Facilities District). Charges for Services — Reimbursement for services rendered to the public or to some other program/fund in the City. CIP—(see Capital Improvement Program). City Charter—The legal authority granted by the State of California establishing the entity known as the City of Huntington Beach and giving it the ability to provide services and collect revenue to support those services. Combined Transportation Funding Program (CTFP) — The Orange County Transportation Authority (OCTA) created the CTFP to provide local agencies with a common set of guidelines and project selection criteria for a variety of funding programs. 500 City of Huntington Beach Glossary of Terms y. Adopted Budget — FY 2018119 Community Development Block Grant (CDBG) — The Housing and Community Development Act of 1974 provides funds to cities and counties to develop urban communities, decent housing, a suitable living environments, and expanded economic opportunities principally for low and moderate-income persons. This federal program gives priority to activities, which benefit low and moderate-income individuals. Community Facilities District (CFD) — A special district that can issue tax-exempt bonds as a mechanism by which public entities finance construction and/or acquisition of facilities and provide public services to the district. Comprehensive Annual Financial Report (CAFR) — The official annual report of the City's financial condition, which encompasses all funds, at the conclusion of the fiscal year. Consumer Price Index (CM) — A statistical description of price levels provided by the United States Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. Cost Allocation—A method used to charge General Fund overhead costs to other funds. CPA—(see Certified Public Accountant). CPI—(see Consumer Price Index). CTFP—(see Combined Transportation Funding Program). Debt Service—The repayment of principal and/or interest on borrowed funds. Debt Service Funds — Governmental fund type used to account for the accumulation of resources for, and the payment of general long-term debt principal and interest. Debt Service Requirement— The amount required to pay interest on outstanding debt, serial maturities of principal for serial bonds, and required contributions to accumulate monies for future retirement of term bonds. Deficit—The excess of liabilities of a fund over its assets. Department— The basic organizational entity of government that is functionally unique in its delivery of services. Depreciation — Expiration the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. Developer Fees — Adopted fees requiring new development or redevelopment to pay its proportional share of the costs associated with providing the necessary public infrastructure. Encumbrances—Commitments related to unperformed contracts for goods and services. Enterprise Funds — A fund established to account for operations that are financed and operated in a manner similar to private enterprise. Examples of enterprise funds are water and sewer services. Equipment Replacement — Appropriations budgeted for the purchase of rolling stock and movable assets. 501 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2018/19 Expenditure—The actual spending of funds set aside by appropriation for identified goods and services. Expense — The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service, or settling a loss. Fair Share Traffic Impact Fee Program (TIF)—A program intended to implement the goals and objectives of the General Plan by providing revenue to ensure that the adopted Level of Service standards for arterial roadways and signalized intersections are maintained when new development is constructed within the City limits. Fee — A general term used for any charge levied by government for providing a service or permitting an activity. Fiduciary Funds — Are used to account for assets in a trustee capacity or as an agent for individuals, private organizations, and/or other governmental units. There are four types of fiduciary funds: Pension (and other employee benefit) Trust Funds, Investment Trust Funds, Private-Purpose Trust Funds and Agency Funds. Fiscal Year(FY)—The twelve-month period to which the annual operating budget applies and at the end of which a government determines its financial position. The City of Huntington Beach's fiscal year is July 1 to June 30. Fixed Assets— Purchases of physical inventory items that are intended to be held or used for long term, such as equipment or infrastructure. FTE—(see Full-Time Equivalent Position). Full-Time Equivalent Position(FTE)—Staffing collectively based on a 2,080-hour year. Fund — A fiscal and accounting entity with a self-balancing set of accounts, recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein which are segregated for the purpose of carrying on specific activities of government functions. Fund Balance—The excess of the assets of a fund over its liabilities, reserves and carryovers. FY—(see Fiscal Year). GAAP—(see Generally Accepted Accounting Principles). GASB—(see Governmental Accounting Standards Board). General Fund — The fund used to account for all financial resources except those identified for special purposes. The operating fund of the City that receives unrestricted revenue such as property and sales taxes. The fund used to provide a wide range of public services. Generally Accepted Accounting Principles (GAAP) — Uniform minimum standards for financial accounting and recording. Governmental Accounting Standards Board (GASB) — Develops standardized reporting for government entities. 502 / City of Huntington Beach f 3 Glossary of Terms Adopted Budget — FY 2018/19 Governmental Fund — Funds used to account for the acquisition, use, and balances of the City's expandable financial resources and related current liabilities (except those accounted for in proprietary funds). Governmental funds include: General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. Grants — Contributions, gifts, or assets from another government entity to be used or expended for a specified purpose, activity, or facility. HUD — U. S. Department of Housing and Urban Development. HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes: utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination; and transform the way HUD does business. Indirect Costs—A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service. Infrastructure— Facilities that support the daily life and growth of the City, for example roads, water lines, sewers, public buildings, and parks. Interfund Transfers — Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures/expenses. Internal Service Fund—A fund used for the financing of goods or services provided by one department or agency to other departments or agencies on a cost-reimbursement basis. Joint Powers Authority (JPA) — A JPA is formed when it is to the advantage of two or more public entities with common powers to consolidate their forces to acquire or construct a joint-use facility. JPA—(see Joint Powers Authority). Long-Term Debt— Debt with a maturity of more than one year after the date of issue. Long Term Financial Plan — A combination of financial forecasting and strategizing to identify future challenges and opportunities, causes of fiscal imbalances and strategies to secure financial sustainability. Mandate—Legislation passed by the state or federal government requiring action or provision of services or programs. Measure M — An initiative passed by Orange County voters to fund transportation improvements using revenue generated by a countywide sales tax. Memoranda of Understanding (MOU) — As used in this budget document refers to agreements, for a specified period of time, between the City and various employee associations, outlining wage increases, provision of and contribution levels for benefits, and employment-related matters. Motor Vehicle In-Lieu Tax—(see Vehicle License Fee). MOU—(see Memoranda of Understanding). Municipal Bond—A bond issued by a state or local government. 503 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2018/19 Municipal Code—A compilation of enforceable ordinances adopted by the City Council. National Pollution Discharge Elimination System (NPDES) — This Federal regulation sets standards for the quality of storm water discharged into rivers, lakes, and oceans. Non-Departmental — Program costs that do not relate to any one particular department, but represent costs that are general and citywide in nature. NPDES—(see National Pollution Discharge Elimination System). Object Code— A five-digit accounting reference to a specific revenue or expense item. Combines with the business unit to create a revenue or expenditure account number. OCTA—(see Orange County Transportation Authority). OPA—(see Owners Participation Agreement). Operating Budget— Plan of current non-capital and non-personal expenditures and the proposed means of financing them. Operating Expenses — The cost for materials and equipment that are required for a department to perform its functions. Operating Revenue—Funds received as income to pay for ongoing operations. Operating Transfers — Legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended, such as transfers from the General Fund to a Special Revenue or Capital Projects Fund. Orange County Transportation Authority (OCTA) — A public sector transportation planning body and transit service provider for Orange County, California. Ordinance—A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as state statute or constitutional provision, it has the full force and effect of the law within the boundaries of the City. Organization Chart — A pictorial representation of the administrative and functional structure of a City unit. Other Funds — Within this budget document, those funds that are not included as part of the General Fund. Owners Participation Agreement (OPA) — Usually refers to a contract between a redevelopment agency or other public authority and a landowner, under which the landowner makes specific commitments about project development, and the government entity specifies the type of public involvement in the project, such as a subsidy. Pension Tax Rate — City Charter amendment allowing the City Council to set a tax rate and levy an override tax on the assessed value of property up to a maximum amount as determined by an annual actuarial study to recover a portion of the City's costs related to a supplemental retirement program. 504 "� • '� City of Huntington Beach Glossary of Terms Adopted Budget — FY 2018/19 Performance Measures — A set of measurable objectives, linked to the City's various strategic plan goals, which are determined by a department and used to gauge a program, business unit, or division's effectiveness and efficiency. Used as a management tool during the budget development process to set priorities and shift resources as necessary. Personnel Services—Expenditures for City Employee and temporary staff compensation. Program Budget — A budget wherein expenditures are based primarily on program of work and the performance of certain functions. Professional Services — Services that involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge, expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to Municipal Code, Title 3,Chapter 3.02. Such services shall include but not be limited to those services provided by appraisers, architects, attorneys, engineers, instructors, insurance advisors, physicians and other specialized consultants. Proprietary Fund— Funds used to account for City activities that are similar to businesses found in the private sector. These funds are considered self-supporting in that the services rendered by them are generally financed through user charges on a cost reimbursement basis. There are two types of proprietary funds: Enterprise Funds and Internal Service Funds. Public Employees'Pension Reform Act(PEPRA) — The California Public Employees' Pension Reform Act, which includes Assembly Bill (AB) 340 and AB 197, was signed into law by Governor Jerry Brown on September 12, 2012, and it took effect on January 1, 2013. RDA—(see Redevelopment Agency.) Redevelopment Agency (RDA) — An entity formed to renovate older areas of the City to increase economic vitality. This agency was dissolved on February 1, 2012, and the Successor Agency was formed. Reserve—The City uses and designates reserves according to adopted financial policies. In addition to the required seven percent reserve, there is the: Equipment Reserve, used to replace obsolete vehicles and equipment while setting aside funds for future equipment and vehicle needs; Capital Improvement Reserve (CIR), a designated reserve for various capital projects; and the General Liability Reserve which is designated for workers' compensation and liability claims. Resolution—A special order of the City Council, which has a lower legal standing than an ordinance. Revenue—Sources of income financing the operation of government. SCA MD—(see Southern California Air Quality Management District). Southern California Air Quality Management District(SCAQMD)—The air pollution control agency for all of Orange County and the urban portions of Los Angeles, Riverside, and San Bernardino counties in California. Special Revenue Funds— Funds that are separately administered because the City Council, the State of California, or the Federal government has placed restrictions on how revenues may be spent. 505 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2018/19 Strategic Plan — The process of defining a strategy, or direction, and making decisions on allocating resources to pursue this strategy, including capital and employees. The City adopted its strategic plan in January 2015. See 1s' page of Strategic Planning section. Structurally Balanced Budget— Ongoing revenues in a fiscal year are equal to or greater than ongoing expenditures. SuccessorAgencv— Under Assembly Bill 1X 26, which was upheld by the California Supreme Court on December 29, 2011, all redevelopment agencies were dissolved as of February 1, 2012. The Assembly Bill created "Successor Agencies' that became effective on February 1, 2012. All assets, properties, contracts, and leases of the former Redevelopment Agency were transferred to the Successor Agency— which is the City. TAB— (see Tax Allocation Bond). Tax Allocation Bond (TAB) — Bonds issued in conjunction with a redevelopment project. The taxes pledged to their repayment come from the increase of assessed value over and above a pre-established base. The redevelopment creates this added value, known as the tax increment. Tax Increment— Property tax collected as a result of increased valuation within the Redevelopment Area (RDA). Tax Rate—The amount of assessment stated in terms of a unit of the tax base. Taxes— Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. TIF—(see Fair Share Traffic Impact Fee Program). TOT— (see Transient Occupancy Tax). Transfers—Amounts moved from one fund to another to assist in financing the services for the recipient fund. Transient Occupancy Tax (TOT) — A tax imposed on individuals with hotel/ motel stays less than thirty days. The rate in the City of Huntington Beach is ten percent. Unencumbered Balance — The portion of an appropriation that is neither expended nor encumbered. The amount of budget still available for future purposes. Unfunded Liabilities—The unfunded liability, the present value of the expected future benefits vested to date, is the amount by which the plan's liabilities exceed the assets on a given date. U. S. Department of Housing and Urban Development—(see HUD). User Fees and Charges — A cost paid for a public service or the use of a public facility by the entity benefiting from the service. Utility Users Tax (UUT) — A tax imposed on users for various utilities in the City including water, telephone, gas, electric, and cable television services. 506 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2018119 UUT—(see Utility Users Tax). Vehicle License Fee (VLF)— Is a tax on the ownership of a registered vehicle in place of taxing vehicles as personal property, also called the motor vehicle in-lieu tax. The VLF is paid annually upon vehicle registration in addition to other fees, such as the vehicle registration fee, air quality fees, and commercial vehicle weight fees all of which fund specific state programs. The VLF funds city and county services. The State eliminated funds to the City as a result of SIB 89, enacted on June 28, 2011. VLF—(see Vehicle License Fee). Water Master Plan (WMP) —The WMP was adopted by the City in 1990, and updated in 2000 and 2005. This plan recommends new facilities to provide the City with adequate water production and storage capabilities. WMP—(see Water Master Plan). 507 Intentionally Left Blank 508 City of Huntington Beach 0 Master Fee and Charges Schedule Adjustments Adopted Budget - FY 2018/19 No. Description Note Current Fee Recommended %Cost Fee Level Recovery Community Services Department $30.00 for July 4th, plus$25.00 Flat rate for each of two additional days $25.00 immediately Charge South Beach Attended Lots-4th of July Flat Rate (July 4th only) Preceding and/or N/A following July 4th as selected by the Director of Community Services Charge Main Promenade Parking Structure $27.00 $30.00 N/A 4th of Jul only) Main Promenade Parking Structure(two additional first 30 minutes, first 30 minutes, no Charge days immediately preceding and/or following July 4th no charge charge N/A as selected by the Director of Community Services) up to two hours Up to two hours (includes first 30 (includes first 30 N/A Minutes) Minutes)$2.00/hour $1.00/hour After two hours, After two hours, $1.00/each 20 $2.00/each 20 N/A minutes minutes Maximum Daily Maximum Daily N/A Rate$17.00 Rate$27.00 Evening Rate Evening Rate(after (after 9:00 pm- 9:00 pm-Prevailing N/A Prevailing Hourly Hourly Rate or Rate or$5.00) $10.00 Fire Department FALSE ALARM/NON-EMERGENCY SERVICE CALLS RESIDENTIAL&COMMERCIAL No Change to F-233 to F-237 Fee Level. Only change was to add the footnote below. F-233 1 or 2 in 12-month period N/A No charge 1st 2 in 12 months $ - $ - F-234 3 in 12-month period $ 120 $ 120 N/A F-235 4 in 12-month period $ 245 $ 245 N/A F-236 5 in 12-month period $ 490 $ 490 N/A Each additional False Alarm Response over 5 in 12- F-237 month period $ 610 $ 610 N/A $12 per CFC Compliance Engine-California Fire Code(CFC) regulated features F-261 Maintenance Testing and Inspection Electronic new N/A for each 100% Report Submittal submission or Actual Cost No. Notes F-233 to False alarms include(1)system or detector malfunction,including improper performance of fire alarm system that is not a result of a proper system F-237 response to environmental stimuli such as smoke or high heat conditions;and(2)unintentional system or detector operation(no fire),includes tripping an interior device unintentionally. Non-emergency service calls include(1)lock-ins(non-emergency),(2)smoke or odor removal(no fire), (3)removal of a victim from a stalled elevator that has known mechanical issues; (4)other abuses of Fire Department services for repeat non- emergency conditions(excludes medical). 509 1 City of Huntington Beach 1 Master Fee and Charges Schedule Adjustments Adopted Budget - FY 2018/19 Current Charges Recommended Charges Library Central Library Theater and Meeting Room Rental Charges.Hourly Rate(unless otherwise noted) B Room Non Profit(501 c3)-Resident $ 51.00 B Room $ 50.00 Non Profit(501 c3)- Non Resident $ 63.00 $ 60.00 Business/private-Resident $ 83.00 $ 80.00 Business/private-Non Resident $ 95.00 $ 90.00 Balboa Room Non Profit(501 c3)-Resident $ 51.00 Balboa Room $ 50.00 Non Profit(5010)- Non Resident $ 63.00 $ 60.00 Business/private-Resident $ 76.00 $ 80.00 Business/private-Non Resident $ 89.00 $ 90.00 C Room(piano) Non Profit(501c3)-Resident $ 76.00 C Room(piano) $ 80.00 Non Profit(501c3)- Non Resident $ 89.00 $ 90.00 Business/private-Resident $ 114.00 $ 115.00 Business/private-Non Resident $ 127.00 $ 130.00 D Room Non Profit(501 c3)-Resident $ 76.00 D Room $ 80.00 Non Profit(501c3)- Non Resident $ 89.00 $ 90.00 Business/private-Resident $ 114.00 $ 115.00 Business/private-Non Resident $ 127.00 $ 130.00 CID Room Non Profit(501 c3)-Resident $ 139.00 CID Room $ 140.00 Non Profit(501 c3)- Non Resident $ 164.00 $ 165.00 Business/private-Resident $ 202.00 $ 200.00 Business/private-Non Resident $ 228.00 $ 230.00 CID Room Non Profit(501 c3)-Resident $ 759.00 CID Room $ 765.00 fiat rate package Non Profit(501 c3)- Non Resident $ 897.00 Flat rate package $ 900.00 Friday/Saturday 6 hour minimum Business/private-Resident $ 1,104.00 8 hour maximum $ 1,100.00 Business/private-Non Resident $ 1,242.00 $ 1,255.00 E Room Non Profit(501 c3)-Resident $ 51.00 E Room $ 50.00 Non Profit(501c3)- Non Resident $ 63.00 $ 60.00 Business/private-Resident $ 70.00 $ 70.00 Business/private-Non Resident $ 83.00 $ 80.00 Maddy Room Non Profit(50lc3)-Resident $ 63.00 Maddy Room $ 60.00 Non Profit(501c3)- Non Resident $ 76.00 $ 80.00 Business/private-Resident $ 95.00 $ 95.00 Business/private-Non Resident $ 108.00 $ 110.00 Talbert Room Non Profit(501c3)-Resident $ 89.00 Talbert Room $ 90.00 Non Profit(501c3)- Non Resident $ 101.00 $ 100.00 Business/private-Resident $ 139.00 $ 140.00 Business/private-Non Resident I $ 152.00 $ 150.00 510 City of Huntington Beach Master Fee and Charges Schedule Adjustments Adopted Budget — FY 2018/19 Current Charges Recommended Charges Library Central Library Theater and Meeting Room Rental Charges.Hourly Rate(unless otherwise noted) Library Theater Non Profit(501 c3)-Resident $ 115.00 Library Theater $ 115.00 Monday-Friday before 5 pm Non Profit(501 c3)- Non Resident $ 144.00 Monday-Thursday $ 145.00 Business/private-Resident $ 207.00 $ 210.00 Business/private-Non Resident $ 230.00 $ 230.00 Library Theater Non Profit(501c3)-Resident $ 144.00 Library Theater $ 145.00 Monday-Friday after 5 pm Non Profit(501 c3)- Non Resident $ 173.00 Friday, Saturday, Sunday $ 175.00 Saturday-Sunday Business/private-Resident $ 316.00 $ 320.00 Business/private-Non Resident $ 345.00 $ 350.00 Tabby Theater Non Profit(501 c3)-Resident $ 76.00 Tabby Theater $ 75.00 Non Profit(501 c3)- Non Resident $ 95.00 $ 95.00 Business/private-Resident $ 159.00 $ 160.00 Business/private-Non Resident I $ 190.001 1 $ 190.00 Charges for use of City Facilities may be waived for City or Library sponsored and co-sponsored events. The Library Director with approval from the City Manager may provide limited discounts for those willing to commit to a long-term use of the above facilities. All other Library Fees and Charges remain the same, unless noted above. 511 Intentionally Left Blank 512 Res. No. 2018-34 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on June 4, 2018 by the following vote: AYES: O'Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden NOES: None ABSENT: None RECUSE: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California