HomeMy WebLinkAboutFY 2005/2006 - mid year 2005/06 budget adjustments I r$ w. .
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Q96 MAY-24 li 6,
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Council/Agency Meeting Held: .5'�C @;Ili tC�l E" SEAC'1
Deferred/Continued to:
Approved = q`Conditionally Approved 0 Denied C. y Cler Sig' ure
Council Meeting,Date: 6/5/2006 Department.ID Number: FN 06-004
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND
COUNCIL NCIL MEMBERS
SUBMITTED,BY: PENELO E CLILB ETH-GRAFT, DPA, CITY ADMINISTRATOR
PREPARED BY: DAN T. VILLELLA, CPA, FINANCE DIRECTOR
SUBJECT: IMPLEMENT MID-YEAR 2005/06 BUDGET ADJUSTMENTS
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis, Environmental Status,Attachment(s)
Statement of Issue: Should the City Council implement budget adjustments as presented
by the City Administrator in their Study Session of May 1, 2006?
"Funding Source: All items are funded by existing appropriations. No new appropriations
are requested.
Recommended Action: Approve'the following:
"T. Red"uce the City Attorney's general fund professional services appropriations ,by' .
$591,394. Of this amount $218,089 are prior year encumbrances, and $373,305'is
from the adopted-2005/06 budget. Also, reduce salaries and benefits, by $136,707
-due to savings from a Deputy City Attorney vacancy.
2.- Allocate $80,000 to Public Works, general fund, for graffiti abatement on.,private `a
property.
3. Allocate $1'00,000'.. to .Administration, Public Information Office, general fund, for
replacement of HBTV3'equipment.
4. Allocate $34,262 to Community Services, general fund, #or a new Administrative
Analyst, Senior position.
5." Approve all other budget revisions as recommended by the City Administrator on`May,
1, 2006. All of these changes will be funded by existing appropriations.
Alternative Action(s):
1: Do not implement budget revisions.
2..,Irnplement only selected budget revisions.
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ReUEST FOR .CITY COUNCIL A46N^
MEETING DATE: 6/5/2006 DEPARTMENT ID NUMBER: IF -004
Analysis:' Recommended budget revisions were reviewed by'the City.Council at .a study
I ession held on May 1, 2006. The City Council agreed to proceed with the requested,budget
revisions. Recommended Action 1 will reduce the City Attorney's_ budget, Recorrimended
Actions 2-4 require 1, additional funding:to implement. Recommended' Action' 5. authorizes
budget revisions;which do not require additional funding in the 2005/06 budget. If approved,'
funding for the budget revisions will be included in the Proposed .Budget.'for 2006/07 `
Total revisions within the general fund requiring additional fund'ing'are less than 4he"reduction
in the'City Attorney's budget. This will result in $513,839 being returned. to the general fund
balance.
Totaf•C'ity Attorney reduction: .$728,101 s
"Requested reallocation of funds: 21� 4,262) :
Amount returned-to G.F. fund balance: $513,839
Environmental Status:- N/A
.'Attach ment(s):
City Clerk's
Page Number No. Description
PowerPoint presentation' on Mid-Year Budget' Review and
Revisions from May 1, 2006 City Council''Study.Session.
2.
[Fiscal Impact Statement
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FY-2005/06 MidY ear -
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Bu' dget. .Review
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FundB.alance o the General Fund
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gi c nancia, Statenen OSeFAudit -
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* Reserves and Designations.
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Encumbrances $41079,000 r
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ng-term Receivables 1,836,000
C Pro�ects 121 0002 ital
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y Equipment Replacement 4,287,000
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= Economic• Uncertainties (7%) 11,469;000
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Second Tier 39532,000 :
k Future Expenditures 2995,000
•Ureserved r' Undes t nated 3,967000
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Total Fund Balance 3 8,2.86;000
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'10r 3 1/4 to the Infrastructure Fund $991 750
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1/4 to� k the Capital Improvement Reserve 991,750
R — 1/2 to Second-Tier 1,983,500.
3,967,000
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General Fund Expendl••ture.Poecti^on
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FY 2004/05 FY 2005/06 FY 2005/06 FY 2005/06 (Over)/
J3 Actual Adopted Revised Projected Under
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Personnel $ 100,498 , $ 111 ;024 $ 110 865 $ 108,849 $2,016
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Operating & Transfers $ . 46,457 $ 49,366 $ 52,356 $ 50,143 $2,212
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Capital $ 2,811 : $ 11 ,603 $ 131134 $ 121751 $ 383
Total $ 149,766 $ 171 ,993 $ 1�76,355 $ 171,743 $4,611
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Genera Fund Revenue Projection.
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FY 2004105 FY 2005/06 FY 2005/06
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Actual Adopted Projected (Over)IUnder;
PROPERTY TAXES $ (48,118,935) $ (53,700,000) $ (55,427,155) $ (1,727,155)
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OTHER LOCAL TAXES $ (60 233,606) $ (56,046,000) $ (571776,465) $ (1,730,465)
LICENSE AND PERMITS $..._ (7,432,476) $ (6,613,614) $ (7;464,340) $ (700,441)
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F`: FINES AND FORFEITURES $ (4,364,523) $ T (4,829,150) $ (4,679,700) $ 149,450
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MONEY ' (9,89 $
� # USE PROPERTY $ 1264)OF ONEY & P .... ,,. (9,413,600) $ .»,..(10,184,265) $ ».._. (744,395)10,
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REVENUE FROM OTHER AGENCIES 7 470(6,807,830) .$.m: (9,534, 9 2» ..») (6,911, ).. . -;-2,360,809
CHARGES FOR CURRENT SRV $ (10,755,829) $ (13,320,066) $ (13,564,438) $ (244,372)
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OTHER REVENUE $ mm (3,100,714) $ » (1171,000) $ (1,910,192) $ _ .._(694,172)
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NON-OPERATING REVENUE $ (7,090,170) $ (6,953,921) $ (7,578,450) $ (399,736); VV
GENERAL FUND TOTAL � 157,795,347) 161 581 630 16
r _.. S. (. ...». ) $__( 5,496,474) (3,730,477)
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city'Administrato, -s RecoYnYnended.
Mid Year Bu d het 'Ad ustMents
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* 'City Attorney
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Reduce professional services appropriations by $591,394 due to savings
from an increased utilization of in-house staff, resulting in a reduction in
the use of outside counsel.
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Reduce Personal Services appropriation accounts by $136,707 for a
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Deputy City Attorney position which will remain vacant this year.
Planning
Authorize additional 0.5 FTE Associate Planner to, the permanent table
of organization._
The incumbent; 0.5 FTE; terminated City employment and the department is
m s requesting the position be changed to a full-time-position. Na additional
funds are.needed in 2005/06.
The annual, additional `cost for FY 2006/07.is $48;'500.
Finance
X Authorize along-term .financial plan consultant to work with the Finance
p Board.
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•. No additional funding is needed-for FY 2005/0.6. Fund ngwill be included
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1^ n the FY .2006/07:budget.
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City Admi"histralor - s R ecommended
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Y MidYoe:' a' ,Budk�t Adjustments (continuekl _.• mo
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* Public Works
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— Authorize the addition of an Office Specialist position to the permanent
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table of organization.
Plw • The position is needed for records .management pertaining to the'document
imaging system. No additional funds are needed in FY 2005/06.
vo The Annual cost for FY 2006/07.is approximately.$50,000,.
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Reallocate the position of Vehicle Body Technician to a senior,level in
he permanent table of organization.
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No additional funds"are needed in 2005/06. ,
; The Annual cost for FY 20Q6/07.is approximately $6,000
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Graffiti Abatement on ' rivate property; appropriate $80,000 for the
remaining six months of FY 2005/06
• . The new program is necessary,because theresponse'by property owners is
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The annual-cost for FY 2006/07 is,$160,000:
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7��. . lty- u Ynznlstrator _Recommended
Mi d Fear Bud et Ad 'ustments continued
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Authorize the use of up to $100, 000 to replace outdated HBTV3
equipment wiith anew,. digital system.
Community Services
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Authorize the addition of two new positions to :the permanent table of
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organization to kee a with increased' demand for services. cost for 4
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months in 2005/06):'
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Administrative Analyst, Senior $34,362
° Assistant Project Manager (P A & D Fund) 33,000 - •
Total: 6.7,362
• The annual .cost for FY 2006/07 is $202;086.
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* The Clty's financial condition- has improved overthe past
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three years.
Preparation of the FY 2006/07 budget is .underway.
* City Administrator will .review new budget requests
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beginning in-June.
City Council will receive the FY: 2006/07 proposed
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budget on August }st,
* The budget will be reviewed bytheCity Council in
X` ' August for an anticipated adoption in September.--,_
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-Ci o Huntin ton Beach i
Finan ---ace -Donartment Report
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Aag, IFY 2005/06 Mid .Year Budget Review,— End of Report
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Action: Departments will prepare RCA's-requesting
their individual mid year budget adjustments for.,City
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Council approval at a future meeting.
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ATTACHMENT #2
CITY'OF HUNTINGTON' BEACH
INTERDEPARTMENTAL COMMUNICATION
TO: PENELOPE CULBRETH-GRAFT, DPI CITY ADMINISTRATOR
FROM: - DAN T.VILLELLA, CPA, FINANCE DIRECTOR
",. SUBJECT: FIS 2005-06-22 IMPLEMENT MID YEAR 2005/06 BUDGET
ADJUSTMENTS
•DATE: :. MAY 17, 2006
As required by Resolution 4832, this Fiscal Impact Statement has been.prepared for. . v
' "Implement Mid year 2005/06 Budget Adjustments'-' _
If,the City Council approves this action there will be no effect on the Park Acquisition
" . and Development's estimated September 30; 2006 fund balance because the amount is
funded`by an existing appropriation. The General Fund Second Tier Reserve will,be
increased by an estimated $513,939 due .to certain appropriations being cancelled
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resulting.in net savings
Dan Villella,
,Finance Director ,
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RCA ROUTING SHEET
INITIATING DEPARTMENT: FINANCE
SUBJECT: Implement Mid-Year 2005/06 Budget Adjustments`
COUNCIL MEETING DATE: June,5, 2006
. :RCA ATTACHMENTS.. `5 STATUS
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Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached El
Not Applicable
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Applicable
Contract/Agreement (w/exhibits if applicable) ' Attached. ❑
(Signed in full by the City Attorney) Not Applicable'
'.Subleases, Third Party Agreements, etc. tt t Applicable
(Approved as to form by City Attorney) ppucable
Certificates of Insurance (Approved by the City Attorney) Attached ❑
Not Applicable
Fiscal Impact Statement (Unbudgeted, over $5,000) Attached
Not Applicable ❑
Bonds (If applicable) Attached ❑
Not Applicable .
Staff Report (If applicable) Attached ❑'
Not Applicable
Commission, Board or Committee Report (If applicable) Attached ❑
Not Applicable
Findings/Conditions for Approval and/or Denial Attached El
Not Applicable
' PL NATION 1=(7R ISSING' ATTACH ENTS mod:
�,.. ` ,
r. `REVIEWED ,, RETURNED" FORVIIAR ED
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Administrative Staff ( )
Assistant City Administrator (Initial) ( )
City Administrator (Initial)
City Clerk ( )
EXPLANATION FOR'RETURN;OF ITEM:
(Below Space For City Clerk's Use Only)
RCA Author: . John'Roulette x5208