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Home My WebLink AboutFY 2009/2010 Budget addendum - Capital Improvement Program aCouncil/Agency Meeting Held: o Deferred/Continued to: *pp !e Li conditionally Approved ❑ Denied y S S ature Council Meeting Date: 12/21/2009 DepartWent ID Number: FN 10-003 CITY OF HUNTINGTON REACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY CO#NANCEto MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINISTR PREPARED BY: BOB WINGENROTH, DIRECTOR OF SUBJECT: FY 2009/10 CAPITAL IMPROVEMENT PROGRAM AND GAS TAX EXCHANGE PROGRAM APPROPRIATION ADDENDUM =atement:of:issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: The FY 2009/10 budget and Capital Improvement Program (CIP) were adopted on September 2, 2009. At that time, various funding sources such as the State Gas Tax had not been received or confirmed and the necessary expenditure appropriations were unable to be adopted. Therefore, it is necessary to establish appropriations in order to move forward on CIP projects and the Gas Tax Exchange Program in FY 2009/10. Funding Source: State of California gas tax revenue, Federal, State and County transportation grants, and existing fund balance. Recommended Action: Motion to: Approve additional appropriations for FY 2009/10 as detailed in the Capital Improvement Program New Appropriations FY 2009/10 Budget Addendum (Attachment 1.) Alternative Action(s): Do not approve the appropriations in the Capital Improvement Program New Appropriations FY 2009/10 Budget Addendum (Attachment 1) and require separate City Council approval for each CIP project in FY 2009/10. �/i REQUEST FOR CITY COUNCIL COUNCIL ACTION MEETING DATE: 12/21/2009 DEPARTMENT ID NUMBER: FN 10-003 Analysis: Every year, there are some capital projects whose funding source has not been confirmed at the time of budget adoption. Given the State of California's budget issues and threats to withhold Highway Users Tax (e.g., gas tax) revenue, FY 2009/10 was a particularly difficult year to plan the Capital Improvement Program (CIP). In addition, the Gas Tax Exchange Program with the Orange County Transportation Authority (OCTA) was not fully funded given the possibility of the State withholding gas tax. Therefore, it is necessary to present a Capital Improvement Program New Appropriations FY 2009/10 Budget Addendum for City Council approval (Attachment 1.) The appropriations detailed in Attachment 1 establish new spending authority for various CIP projects as well as for the Gas Tax Exchange Program with the OCTA. There are now confirmed funding sources for FY 2009/10 capital projects using gas tax, as well as new Federal, State and County grant revenue. The Orange County Transportation Authority (OCTA) informed the City last month that the Gas Tax Exchange Program will continue on a modified schedule. Now in its thirteenth year, the program redistributes State Gas Tax funds from OCTA to local cities. For FY 2009/10, the annual exchange amount is $1,945,999. Monthly payments of approximately $216,000 are made to the city, which earns interest on the funds and returns the principal to OCTA each quarter. This program was established to repay OCTA funds loaned to the county during the 1994 bankruptcy. Attachment 1 includes new appropriations totaling $4,908,082. This is the amount necessary to continue work in FY 2009/10 on various capital projects as well as to participate in the OCTA Gas Tax Exchange Program. These expenditure appropriations will be offset by gas tax and grant revenue of $5,177,982. Strategic Plan Goal: Maintain, improve and obtain funding for public improvements. Environmental Status: Projects are reviewed on an individual basis prior to award. Attachment(s): -2- 12/7/2009 8:01 AM ATTACHMENT #1 City of Huntington Beach Capital Improvement Program New Appropriations Fiscal Year 2009110 Budget Addendum Project Fund Business Unit & Object Appropriation Amount Gas Tax Exchange Program General Fund 10040101.75200 $1,297,332 Tree Petition Streets Gas Tax 20790001.82300 $375,000 Arterial Rehabilitation - ARRA Gas Tax 20790008.82300 $1,773,750 Safe Routes to School #5 - Spring View Measure M 21385201.88210 $34,100 Pavement Management Measure M 21385201.69365 $200,000 Irrigation Control/Energy Efficiency Infrastructure 31485201.82200 $150,000 Safe Routes to School #5 - Spring View Caltrans Grant 87890005.82700 $306,900 Concrete Replacement Traffic Congestion Relief (Prop 42) 21990410.82300 $250,000 Arterial Rehabilitation Traffic Congestion Relief (Prop 42) 21985201.82300 $200,000 Atlanta Avenue Widening Traffic Congestion Relief (Prop 42) 21985201.88210 $186,000 Water Well #2 Water 50685803.82100 $135,000 Total Additional Appropriations $4,908,082 Gas Tax Revenue (100 and 207) Gas Tax Exchange Revenue Gas Tax Revenues Federal Grant Caltrans Grant (878) Caltrans Grant Revenue 10000100.46410 1,297,332 20700207.46500 1,800,000 20700207.46300 1,773,750 4,871,082 87800878.46330 306,900 Total Additional New Revenue $5,177,982 INITIATING DEPARTMENT: Finance SUBJECT: FY 2009/10 CIP Appropriation Addendum COUNCIL MEETING DATE: December21, 2009 RCA ATTACHMENTS STATUS, Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable ID Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Applicable Bonds (If applicable) Attached ❑ Not Ap licable Staff Report (If applicable) Attached ❑ Not Ap licable Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable EXPLANATION FORISSINC; ATTACHMENTS REVIEWED � � � D RETURNED FOR "RDED Administrative Staff''�"� \ ( ) ) Deputy City Administrator (InItial) CityAdministrator Initial (initial) City Clerk EXPLANATION• m ,(Below Space For City Clerk's Use Only) RCA Author: Michael Solorza