HomeMy WebLinkAboutGeneral Fund Reduction Summary by Dept - Study Session #2 - FY 2009/10 General Fund Reduction Summary
by Department
DRAFT:SUBJECT TO CHANGE/REV►S►OIV C;2
LEVEE ONE
Department Amount Reduction/ Impact
Buiiding' lr-11 rrriing $ 171,000 Reduce outside professional assistance.
City Adroiit trator $ 41,000 Eliminate the City's lobbyist in Sacramento and reduce misc.
other operating accounts. Limits programming for HBTV.
City Awmv $ 60,000 25%of Asst.City Attorney's salary&benefits to be charged to
the Housing Set Aside fund. Due to the unexpected departure
of Sr. Deputy City Attorney, 25% Redevelopment workload will
be kept in-house with the other 25%for outside
Redevelopment attorney services.
Reduce conferences/training. Attorneys will not attend the
City Attorney's Spring and Fail Conferences to continue their
legal education. At the minimum,attorneys to obtain their
mandatory MCLE credits online.
City 6"k,rk $ 21,000 Eliminate outside contractor who prepares a portion of the
meeting minutes. Bringing this back in-house will require the
change from summary minutes to action minutes. Second, the
Granicus contract will be reimbursed by the PCTA for January
thru September allowing the City to save this expense.
City Treasurer $ 33,000 Transition personnel expenses to Non General Fund sources.
Community Services $ 303,000 Reduce operating hours and marketing opportunities for the
Art Center which may result in less support for the Center and
visitation. Reduce various operating and maintenance
accounts. Close Rodgers Senior Center on Saturdays as well as
reduce staff hours at the Senior Center by 200 hours through
the end of the fiscal year.
Reduce hours available to staff for requalification,to oversee
lifeguard tryouts,training,and attendance at regional meetings.
Continue not providing lifeguard service north of Goldenwest
and post, "No Lifeguard on Duty" signage.
FY 2009/10 General Fund Reduction Summary
by Department
DRAFT:SUBJECT TO CHANGE/REVISION
LFVFL, ONE
Department Amount Reduction/ Impact
Reduce the number of fire rings on the beach by 50%. This may
result in complaints from the public about the availability of fire
rings. Eliminate midweek,off-peak daytime restroom cleaning.
May result in public complaints about the condition of the
restrooms. Reduce frequency of steam cleaming of Pier Plaza
from twice per month to once.
Reduce funding to Shipley Nature Center. Reduce staffing
subsequent to a pending retirement and the transition of staff
to non General Fund sources.
Econn"TT& $ 42,000 Reduction in staffing levels. Impact on quality control, special
L; >�Isf�r �€�nfi projects,and reduces time spent on attraction/retention of
businesses.
Finance $ 99,000 Reduction of staffing levels. Reduce contract services.
Reductions will extend cycle times,weaken certain internal
controls,and reduce analytic capacity.
Fire $ 748,000 Modify and reduce current staffing levels. Will result in
decreased overtime and additional workload on remaining
staff. Implement new emergency response billing fee as well as
increases to ALS/BLS fees.
Reduce operating accounts across all areas of the organization
resulting in less training.
Human Resources $ 122,000 Reduce contracts with outside consultants.Work would be
done by in-house staff. Utilize in-house staff for all
recruitments. Eliminate temporary staffing.
Information Services $ 159,000 Reduction in staffing levels.Will result in reduction in service
support citywide including on-site weekend and evening
techinical support. Various other operating reductions
including delay in software upgrades,training as well as
reliance on GSA pricing.
Library Service� $ 95,000 Close Central Library on Sundays. Impact on part time
temporary staffing. Working families,students, weekend users
affected. 62,000 visits per year on average for Sunday hours.
i
FV 2009/10 General Fund Reduction Summary
by Department
DRAFT:SUBJECT TO CHANGE/REVISION
LEVEL OL
Department, Amount Reduction/ Impact
Close Helen Murphy branch on Fri, Sat,Sun, and open Mon to
Thurs. Reduces temporary staff. Branch users affected.
Anticipated elimination of weekly story time program, with
annual attendance of 2,516.
Reduce number of part time professional librarians working the
Reference desk. Results in longer lines,longer wait time for
service and less assistance for PCs/research
Non-Depararrwn ail 289,000 Reduces gasoline and other citywide expenses which shouldn't
have a significant impact. Reduce graffiti award program
which could impact the City's ability to reward the reporting of
graffiti.
Police 1,326,000 Modify staffing levels and keep several funded positions vacant.
This will result in the effectiveness of several specialized units
being reduced.
Reduce the amount of hours for air support resulting in a
decreased ability for the helicopter to assist on handling calls
for service,assisting in surveillance and managing pursuits.
Utilize other funding sources for repairs and maintenance of
the helicopters. No impact to operations.
Public Works $ 436,000 Transition positions to non General Fund sources. Would
reduce the amount of slurry seal and concrete replacement
projects completed. Contract all median landscaping. Apply
one-time credit to NPDES permit fee, no impact anticipated.
Totals $ 3,945,000 Filled Positions Impacted:6.0
Demotions/Reassignments: 5.0
Part Time Positions eliminated: $200,000
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$200,000 _� _
FY08/09
$195,000 — — Ending Figures
`� � .
$190,000 - --__
$185,000 ---` J� ---___ --- V 86,463
$180,000
_ 'yam.
$175,000 C� �` $ 8 ,3477--,� --_
FY0 08/ 9 --$1 81 ,346
Declining `
Adopted 2%Across
Budget Revenue ;Additional
the Board
Operating $3.5 million Deferred
Cuts Operating Capital/ Sold
Cuts Equipment Emerald FY09/10
Purchases Cove Adopted
Budget
L.J Expenditures ❑ Revenue
,-maffolng � mpact
o
❑ began FY 2008/09 with 1 , 143 HE positions
❑ Reduced staff by 93 FTE positions citywide through
maintenance of the hiring freeze
❑ Currently 1 ,050 HE employees
❑ Reduced staff by the equivalent of approximately
40 additional part-time positions due to the
reduction in temporary staffing
Where We StartFY2009/ 1 0
Revenues
z
All, { � `
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What happened ?
Starting Revenue
State reduces "Triple-Flip" reimbursement
due to changes in formula calculation
Southern California Gas franchise expired.
Lower rates and decreased natural gas
volume are causing a decline in revenue.
Decline in miscellaneous revenue
sources such as utility taxes, charges
for current services, parking, etc.
Current Projected Revenue
P 77% 396o 320
WhereAre We Now?
$ 184,000
$133,367*
$183,000 — - -
i
1
$ 182,000
$� M'OH*Oorl gap
$181 ,000 ;
$ 180,000
$179,396
$179,000
i
$178,000
$ 177,000
Revenue Expenditures
* Based on December Monthly Report Projections
What We ' re o g This Year
® Holiday closure implemented December, 2009
® Departments submitted budget reductions totaling 4
million to close the gap
® Labor groups are in discussions with Administration to
generate 1 million in savings
u PMA, Non-Associated presenting side letters with
concessions to the City Council February 16tn
u Working with all other bargaining groups for side letters to
be presented March 1 st
ci Hiring freeze maintained
® Minimal resources devoted to capital and equipment
purchases
P-= fan
00nNve - Year NIi
® What it looked like in September, 2009
Step-up of PERS increase begins
I ell F`V,(_�,P FI-7/1no 'I I Zj,"I
Revenue $ 181 $182 $ 185 $ 188 $192
Expenditure (186) (189) (193) (197) ( 198)
Challenge ($5) ($7) ($8) ($9) ($6)
Unknown Concerns
❑ Pending litigation
❑ State budget and future takeaways
❑ Charter Amendments
u Section 617- Infrastructure
❑ Slow economic recovery
WhereWe Go From Hera
® Finalize and implement budget reductions
RCA to be presented to City Council in March for
recommended reduction of budget appropriations
® Potential concessions from labor associations will be
presented to City Council via proposed side letters
® Begin to lay the foundation for the FY 2 10/ 1 1
proposed budget
® Present the Mid -Year Budget Review to City Counci I
at a study session in April/ May
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