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Home My WebLink AboutPier Plaza Project - Reallocate funds for parking signage at h`,96,*i✓- COM-56eI/. Council/Agency Meeting Held: L® ��•�� Deferred/Continued to: �• 0-A'pproved ❑ Conditionally Approved ❑ Denied WY yClerk's Signature Council Meeting Date: 04/06/98 Department ID Number: CS 98-018 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, Acting City Administrator 4*22 PREPARED BY: RON HAGAN, Director, Community Servic SUBJECT: REALLOCATE FUNDS FOR PARKING SIGNAGE AT PIER PLAZA Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: There is a need to reallocate funding previously approved by City Council for Pier Plaza into the appropriate Pier Plaza account. Funding Source: General Fund Account Number E-AA-CS-346-3-90-00 Recommended Action: Approve an amendment to the FY97/98 budget to transfer funds previously approved by City Council from the Pier Plaza Project contingency in the amount of$125,000 from Account #E-AA-CS-346-3-90-00 to the Account#E-CL-PC-029-3-90-00. Alternative Action(s): Do not move forward with the design and fabrication of the sign program for Pier Plaza at this time which will delay the opening of Pier Plaza. Analysis: On December 15, 1997, $350,000 was approved by City Council for expenditure in the Pier Plaza project. The purpose of the funding was two fold: (1) to purchase park and pay ticket dispensing machines and, (2) to create a parking signage program for the plaza from design through fabrication and installation. Staff has expended $225,000 for park and pay ticket dispensers out of the appropriate General Fund account, but it is necessary to reallocate $125,000 of the $350,000 for the design and preparation of signs for the Pier Plaza project. This funding should have been allocated last time to the right Pier Plaza project account. However, inadvertantly the funds were not put into the appropriate account for design and preparation of all the Pier Plaza signs. Therefore, it is necessary to reallocate the funding from the General Fund account into the Pier Plaza account. This funding will include design work to create the Pier Plaza sign package that will go through the Design Review Board (DRB) for approval. It will also complete other design o � REQUEST FOR COUNCIL ACTION MEETING DATE: 04/06/98 DEPARTMENT ID NUMBER: CS 98-018 work necessary to modify the parking lot for these signs and include the fabrication of the custom signs that will create a theme throughout the entire Pier Plaza project as originally recommended by the DRB. This reallocation will place the money into the appropriate fund account for expenditure so that the consultants and staff can move forward with the signage program. Environmental Status: Not applicable. Attachment(s): 0030862.01 -2- 03/18/98 10:14 AM J, CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION To: Robert Sedlak, Principal Accountant From: Dan T Villella, Director of Finance Subject: FIS 98-39 Reallocate Funds for Parking Signage at Pier Plaza Date: March 27, 1998 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for Appropriation for "Reallocate Funds for Parking Signage at Pier Plaza." If the City Council approves this action ($125,000) there will be no effect on the Unappropriated, Undesignated General Fund Balance because this amount has already been appropriated in the General Fund via previous Council action. This action transfers the appropriation from the General Fund to the Pier Plaza Fund. Dan T. Villella, Director of Finance RCA ROUTING SHEET INITIATING DEPARTMENT: COMMUNITY SERVICES SUBJECT: REALLOCATE FUNDS FOR PARKING SIGNAGE AT PIER PLAZA COUNCIL MEETING DATE: Aril 6, 1998 ..... .......... _ . __ _ _ RCA r4T`TACFlMEN1'S STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable--, EXPLANATION FOR MISSING A`TTACHIVIE(VTS REVI EWE Q RETURNED FOR DE ; Administrative StaffZQ Assistant City Administrator Initial City Administrator Initial City Clerk ..... ........ ... __ ... ........ _ ..... ........ _ ........ ........ _ ..... ............... EXPLANATION FOR RETURN O'F 1TEM. (Below Space�For 0tk;P16rk'! Use • RCA Author: Preliminary Update of the 2-Year Budget Preliminary Update of the 2 -Year Budget Slide, Labor Relations ® Employees are a very valuable resource for the city in providing services to the community ® The approved 2-Year budget includes no provisions for increased labor costs ® Any agreements with employee groups resulting in increased salary/benefit costs must be funded by increased revenues or expense reductions Slide 2 y December 1, 1997. �-=- Preliminary Update of the 2-Year Budget General Fund Balance (as of 9/30/97) ® August 1 estimate was $5.1 million ® Current estimate is $6.9 million (unaudited) Slide 3 Enhancing Insurance Funds • Recommend using $1.8 million of General Fund Balance to replenish Insurance Funds ♦ $0.8 million to Liability Fund ♦ $1 million to Worker's Comp Fund e Transfer will allow reduction in General Fund costs of$250,000 annually • City Council action will be scheduled for 12/15/97 Slide 4 December 1, 1997 Preliminary Update of the 2-Year Budget Under-funded Liabilities & Un-funded Programs Item Needed G.F.Transfer Revised in Liability $5,417,000 $1,000,000 $4,417,000 In Workers Comp 5,535,000 800,000 4,735,000 In Equip. Repl. 5,000,000 5,000,000 In Suppl. Retire. 10,000,000 10,000,000 ■ Police Dispatch 1,500,000 1,500,000 In Computers 3,500,000 3,500,000 Is El Nino 200,000 200,000 ■ Outside Legal 300,000 300,000 Slide 5 Examples of Unfunded Capital Improvement Needs ($in Millions) v South Beach $7.00 v Sewers $140.00 a Youth Sports 1.20 v Sidewalks/Curbs 20.00 ® Helicopter 1.00 * Block Walls 10.00 ® Equipment 7.00 v Buildings 26.00 ® City Hall Sprinklers 0.75 v Drainage 14.00 v PD Pkg/Property. 0.97 v St.'Lights/Signals 9.00 Optical Imaging 0.17 v Residential Streets 26.00 v Alleys 7.00 v Arterial Highways 21.00 ® Street Trees 7.00 TOTAL $298.09 Slide 6 December 1, 1997 Preliminary Update of then-Year Budget Additional General Fund Revenues (Ongoing Increased Revenue Estimates) Category 1997/98 1998/99 • Sales Tax $500,000 $500,000 ® Prop. 172 Sales Tax 100,000 125,000 • Utility Tax 175,000 250,000 • Transient Occupancy Tax 75,000 75,000 ® Licenses/Permits 20,000 20,000 ® Fines/Forfeitures 100,000 400,000 ® Parking Revenue 275,000 320,000 • Other Agencies 130,000 175,000 ® Current Services 100,000 100,000 • Transfers 25,000 25,000 $1,500,000 $1,990,000 Slide 7 General Fund One-Time Revenue Potential 1997/98 1998/99 One-Time Revenue $950,000 $650,000 ® Potential uses include: ® Slurry Seal of Streets s 1" overlay on Arterials al Supplemental Appropriation Requests Slide 8 December 1, 1997 4 Preliminary Update of the 2-Year Budget Potential Labor Relations Costs (Funding Needs) Total New Expense Fiscal Year Needed Revenue Reductions 1997/98 $1,187,637 $1,5001000 Adequate Funding Available 1998/99 2,777,944 1,990,000 787,941 1999100 3,176,083 1,990,000+ 1,186,083 Slide 9 Potential Ongoing General Fund Reductions Insurance/Workers Comp.- $250,000 TRAN Interest Savings 150,000 Conferences/MeetingfTraining 132,750 Administration 3,000 Administrative Services 11,000 City Attorney 4,400 City Clerk 1,500 Community Development 102,891 Community Services 35,000 Fire Department 155,000 Information Systems/Mainframe&Network 4,900 Library Services 10,000 Police Department 185,000 Public Works 120,000 Telecommunications 2,000 Treasurer 2,506 Non-Departmental 16,142 Assumes$1.8 million equity transfer $1,186,083 srde,o fDecember,1, 1997 Preliminary Update of the 2-Year Budget Summary o Continuing economic recovery has resulted in higher than projected revenues ® Replenishment of a portion of the depleted insurance reserves is recommended due to improvement in estimated General Fund reserves ® Potential increased labor costs can be funded by estimated increased, ongoing revenues and a $1.2 million reduction in ongoing costs s There are a number of under-funded and unfunded costs that the city needs to address in the near future Slide 11 December 1, 1997