The URL can be used to link to this page

Home My WebLink AboutResolution 2008-61 Amending the Fiscal Year 2008/09 Budget t Council/Agency Meeting Held: 0 Deferred/Continued to: Appo- ed- Co �pVrov d ❑ Denied Cty lek Signa ue T Council Meeting Date: 10/6/2008 Department ID Number: FN 08-006 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCI MBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINISTRATO PREPARED BY: DAN T. VILLELLA, CPA, DIRECTOR OF FINAN SUBJECT: CONTINUATION FUNDING FOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FROM 2007/08 INTO 2008/09 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Certain Capital Improvement Program (CIP) projects, which previously have been budgeted, will not be completed by the end of the fiscal year (09/30/2008). To continue these projects, $19,040,705 of remaining unspent appropriations need to be continued to fiscal year 2008/09. Funding Source: FY 2007/08 budget appropriations, existing fund balances, unbilled grant revenues, Capital Improvement Reserve, as outlined on the attached Fiscal Impact Statement. Recommended Action: Motion to: Adopt Resolution Number 2pn8-61 'A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2008109 Budget to Carry Over Unspent Appropriations from Fiscal Year 2007108" which incorporates and references the continuation funding exhibit listing individual capital improvement projects totaling $19,040,705. Alternative Action(s): Do not adopt the attached resolution and require affected departments to request City Council approval for each project in FY2008/09. Analysis: Every year, there are some capital projects that have been budgeted but not completed at the close of the fiscal year. The City is required to renew (continue) the appropriations into the following fiscal year in order to complete those projects. REQUEST FOR CITY COUNCIL ACTION MEETING ®ATE: 10/6/2008 DEPARTMENT I® NUMBER: FN 08-006 The attached resolution references "Exhibit A: Continuation Funding of CIP projects from 2007/08 to 2008/09." The total amount of $19,040,705, spread across all funds, is the amount necessary to continue work in FY 2008/09 on various capital projects underway in FY 2007/08. Strategic Plan Goal: Financial — Fully understand the financial implications of financial decisions before they are made, and recognize and disclose fiscal impacts of the pension crisis. Environmental Status: N/A Attacl•ment(s): ® - . 1pfiog 1. Resolution No. 2008-61 "A Resolution of the City Council of the City of Huntington Beach amending the Fiscal Year 2008109 budget to carry over unspent appropriations from Fiscal Year 2007108". 2. Fiscal Impact Statement 2008-09-01. -3- 9/221200811:42 AM ATTACHMENT # 1 RESOLUTION NO. 2008-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE FISCAL YEAR 2008/09 BUDGET TO CARRY OVER UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2007/08 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Administrator to present and the City Council to adopt an annual City Budget; and The City Council has received, considered and adopted the Budget for Fiscal Year (FY) 2008/09; and In the FY 2007/08 budget, certain appropriations were made for one-time projects which are included in the approved Capital Improvement Plan for FY 2007/08; and The total funds for said approved projects were not spent and are thereby continued to FY 2008/2009, by project within a business unit and object account. When added to expenditures and encumbrances in FY 2007/08, said carryover shall not exceed the original appropriation for the same project as budgeted in FY 2007/08; and The continuation funding of capital improvement projects from 2007/08 is for those which were approved in concept, and in accordance with Section 503 and Section 614 of the City Charter; and The construction of capital improvement projects requiring the use of professional services, such as geo-technical, water testing, engineering oversight, project management design, survey, and other required studies, were originally listed in the FY 2007/08 budget resolution. Funding for these professional services is included in the budget for each capital improvement project is set forth as continuation funding for FY 2008/09, as seen in Exhibit A. NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: The budget for the City of Huntington Beach for FY 2008/09, is hereby amended to add unspent, unencumbered appropriations as set forth in Exhibit A from Fiscal Year 2007/08. 09-1802/26175 1 Resolution No. 2008-61 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 6th day of October , 2008. A. e F Mayor REVIEW ND APPROVED: INITI D AND APPROVED: City mi istrator Finance Directo APPROVED AS TO FORM: C ty Attorney Exhibit A. Continuation Funding of 2007/08 Capital Improvements 09-1802/26175 2 Resolution No. 2008-61 Resolution No. 2008-61 City of Huntington Beach Annual Budget FY 2007/08 Exhibit A Continuation Funding of CIP Projects from 2007/08 to 2008/09 Amount Funding Source To Be From FY 2007/08 Department/Fund Description Carried Over (Busines Unit/Object#) Community Services RDA 305 Beach Blufftop Restrooms 157,625 30545001.69300 RDA 305 Pier Buildings(2) 310,000 30545001.82000 RDA 305 Visitors Kiosk 101,000 30545001.82000 Park Acquisition&Devpmt Edison YSC Reconfiguration-Ph 1 2,490,000 20987030.82000 Park Acquisition&Devpmt Gun Range EIR/RAP 6,804 20945102.69300 Park Acquisition&Devpmt LeBard Park 253,847 20945101.69300 Park Acquisition&Devpmt Wardlow Park Reconfiguration 325,986 20945101.82000 Park Acquisition&Devpmt Wardlow Park Reconfiguration 174,014 20945101.69300 Subtotal 3,819,276 Economic Development Carryover to support Auto Dealers assessment per BID-Auto Council Action 9/15/08 28,783 70180101.69505 Fire Department General Fund CIR Fire Station Renovation Project 27,618 10040309.82200 General Fund CIR Fire Station Renovation Project 81,763 10065203.82200 RDA 305 Fire Station Renovation Project 85,704 30585201.82200 Subtotal 195,085 Public Works General Fund CIR Energy Efficient Lighting 175,000 10040314.82200 General Fund CIR Irby Park 155,000 10040314.82500 General Fund CIR Talbert Lake Phase II 100,000 10040314.82500 General Fund CIR Heil Pump Station 894,000 10040314.82500 General Fund Facility management software 100,000 10085402.86100 Traffic Impact Garfield Widening CC 1250 15,000 20690001.82300 Traffic Impact Atlanta Ave Widening 296,000 20690002.82300 Traffic Impact Newland Ave Widening CC 1095 455,000 20690003.82300 Traffic Impact New Traffic Signals CCs 1300/1311;1301/1303/1322 15,000 20690007.82700 Traffic Impact Main/17th/Utica Signal 280,000 20690007.84400 Traffic Impact HES Signal Mods 266,000 20690007.88205 Traffic Impact Traffic Signals 200,000 20690007.82700 Traffic Impact Heil Avenue Widening CC 1230 19,000 20690009.82300 Gas Tax Petition List Streets CC 1295 5,000 20790001.82300 Gas Tax Arterial Rehabilitation CCs 1279-81; 1294, 1320 95,000 20790008.82300 Measure M Residential Pavement Street Overlay 800,000 21390002.82300 Measure M Tree Petition Streets 1,000,000 21390004.82300 Measure M Match TSCOUP grant 150,000 21385201.88205 RDA RDA Storm Drain Improvements CC 1296 25,000 30589001.82500 RDA Downtown Street Improvements CC 1308 585,000 30590006.82300 RDA Downtown Streetlight Replacement Phase 1 CC 1266 5,000 30590006.82850 RDA Downtown Streetlight Replacement Phase 2 CC 1324 900,000 30590006.82850 Infrastructure Fund Irby Park 470,000 31485201.88205 Infrastructure Fund Talbert Lake Phase 1 276,200 31485201.88205 Infrastructure Fund Heil Pump Station 1,056,000 31488001.82500 SERDA Magnolia Sidewalk CC 1228 12,400 31580101.82300 Systems Document Imaging 12,700 50585101.63000 Resolution No. 2008-61 City of Huntington Beach Annual Budget FY 2007/08 Exhibit A Continuation Funding of CIP Projects from 2007/08 to 2008/09 Amount Funding Source To Be From FY 2007/08 Department/Fund Description Carried Over (Busines Unit/Object#) Water Fund Water Administration -Rate Study 125,000 50685801.69365 Water Fund Water Distribution-Hydrant Replacement 100,000 50685804.83700 Water Fund Utilities Yard Improv. 650,000 50687001.82200 Water Fund Security Improvements 150,000 50691005.82100 Water Fund Well#8 CC 1268 200,000 50691024.82100 /Water Master Plan Water Main Replacements CC 1283/1331 207,000 50791006.82100 Water Master Plan Well#13 CC 1284 255,000 50791010.82100 Refuse Public Education Program 30,000 50485104.63000 Sewer Service Sewer Lift Station#26 CC 1297 223,000 51189001.82600 Sewer Service Sewer Lining 125,000 51189002.82600 HES HES Signal Mods 500,000 81490007.82700 FEMA City Hall Seismic Retrofit CC 1306 599,465 81655101.82200 CDBG CDBG Petition Street CC 1310 5,000 85782013.82300 RDA Art Center Improvements 12,524 30587009.82200 RDA Main Street Library Improvments 69,006 30587009.82200 CDBG Oakview Gym Improvements 42,706 85582016.82200 CDBG Murdy Community Center 55,625 85782014.82200 OCTA Grant TSCOUP 503,860 87390004.84400 OCTA Grant PCH Transit Center 330,750 87390005.82700 Safe Routes Grant Safe Routes 2 School 1 217,425 87890001.82700 Safe Routes Grant Safe Routes 2 School 2 87,000 87890002.82700 Safe Routes Grant Safe Routes 2 School 4 CC 1304 10,000 87890004.82700 TEA Grant Brookhurst Frontage Landscape CC 1288 20,000 89090004.82300 Water Quality Grant Talbert Lake Phase 1 38,400 89288001.82500 Water Quality Grant Irby Park 1,678,500 89288006.82500 Water Quality Grant Talbert Lake Phase II 400,000 89288007.82500 Subtotal 14,997,561 jpJif)j17.9tldxf �r ;�. . jf i s/j c iy x��%��i�,. Res. No. 2008-61 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) 1, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on October 6, 2008 by the following vote: AYES: Hansen, Hardy, Bohr, Cook, Coerper, Carchio NOES: None ABSENT: Green ABSTAIN: None Cit Jerk and ex-officio erk of the City Council of the City of Huntington Beach, California ATTAC H M E N T #2 r ® CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION FINANCE DEPARTMENT TO: FRED A.WILSON,CITY ADM[NISTRATOR FROM: DAN T.VILLELLA,CPA ��,� SUBJECT: FIS 2008-09-01 CONTT ATION FUNDING FOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FROM 2007/08 INTO 2008/09 DATE: SEPTEMBER 22,2008 As required by Resolution 4832,this Fiscal Impact Statement has been prepared for "Continuation Funding for Capital Improvement Program Projects from 2007/08 into 2008/09:' Attached is a summary of the various effects this council action will have on the various funds of the City and the funding sources of the carryforward appropriations. ® The funds listed on the first part of"Exhibit B: Analysis of Funding Sources for carryforward appropriations" that show an estimated budgetary fund balance are funded by the undesignated fund balance of the respective fund. The effect of the carryforward appropriations on each fund's undesignated fund balance is shown. ® The appropriations from the Traffic Impact Fund will be funded by existing appropriations approved in the 2008/09 (Atlanta Widening- $2.3 million)not expected to be expended during the year. ® The appropriations listed for the General Fund will all be funded by the CIR Reserve and have no effect on the General Funds undesignated fund balance. ® The appropriations for the Southeast Coastal Capital Projects Fund are funded by the Southeast Coastal Debt Service Fund. A total of$350,400 will be loaned by the General Fund to the Southeast Coastal Capital Projects Fund. Simultaneously the identical amount will be repaid by the Southeast Coastal Debt Service Fund to the General Fund. This action will result in no effect on the General Fund,and a reduction of the estimated undesignated fund balance of the Southeast Coastal Debt Service Fund at September 30, 2009,to$520,000. ® The Grant Fund appropriations will be funded by grant revenues not anticipated in the adoption of the fiscal year 2008/09 budget. DTV/rs EXHIBIT B City of Huntington Beach Analysis of Funding Sources for Carryforward Appropriations Fiscal Year 2008/09 Exhibit B Budgetary September 30,2008 Fund Balance Estimated 2008/09 Adopted 2008/09 Budgetary After Undesignated Fund Estimated Adopted Fund Carryforward Carryfoward Fund Balance Revenues Appropriations Balance Appropriations Appropriations Gas Tax 3,358,000 3,662,000 (5,183,962) 1,836,038 (100,000) 1,736,038 Park Acquisition and Development 3,635,000 5,334,000 (4,153,152) 4,815,848 (3,250,651) 1,565,197 Measure M 3,282,000 2,550,000 (3,729,463) 2,102,537 (1,950,000) 152,537 Redevelopment Merged Capital Project 14,891,000 1,500,000 (4,571,866) 11,819,134 (2,250,859) 9,568,275 Refuse 511,000 10,775,500 (10,733,851) 552,649 (30,000) 522,649 Infrastructure Fund 3,053,000 (1,030,000) 2,023,000 (1,802,200) 220,800 Systems Fund 240,000 240,000 (12,700) 227,300 Water 36,014,000 34,948,000 (44,912,674) 26,049,326 (1,225,000) 24,824,326 Water Master Plan 23,745,000 1,360,000 (2,559,638) 22,545,362 (462,000) 22,083,362 Sewer Service Fund 2,497,000 11,275,000 (9,133,992) 4,638,008 (348,000) 4,290,008 Auto BID 73,000 193,120 (192,400) 73,720 (28,783) 44,937 Total Carryforward Appropriations Funded by Available Reserves in Individual Funds (11,460,193) Other Funding Sources: General Fund Appropriations funded by CIR Reserve (1,533,381) Traffic Impact funded by existing Appropriations(Atlanta Widening)approved in 2008/09 budget (1,546,000) SE Coastal Project Funded by Repayment of Tax Increment (12,400) Grant Funds Funded by Unbilled Grant Revenue (4,488,731) Total Requested Carryforward Appropriations (19,040,705) RCA ROUTING INITIATING DEPARTMENT: FINANCE SUBJECT: Continuation Funding for Capital Improvement Program Projects from 2007/08 into 2008/09 COUNCIL MEETING DATE: October 6, 2008 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached Not Applicable ❑ Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable Fiscal Impact Statement (Unbudgeted, over$5,000) attached Not Applicable ❑ Bonds (If applicable) Attached ❑ Not Applicable Ej Staff Report (If applicable) Attached Not tlicable Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETOOED FOR A , DED Administrative Staff ) ' ) Deputy City Administrator (initial) ( ) City Administrator(Initial) City Clerk ( } -EXPLANATION FOR RETURN OF ITEM - . - - e RCA Author J. Lampman