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Home My WebLink AboutResolution 2009-56 - Continuation Funding for Capital Improv Council/Agency Meeting Held: Za S a00 Deferred/Continued to: Ap rov d ❑ dit o all A prov d ❑ Denied lerk' ignatu Council Meeting Date: 10/5/2009 Departme ID Number: FN 10-001 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY CO IL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINIST R / PREPARED BY: BOB WINGENROTH, DIRECTOR O INANCE V� SUBJECT: CONTINUATION FUNDING FOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FROM FY 2008/09 INTO FY 2009/10 Statement of issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Certain Capital Improvement Program (CIP) projects, which previously have been budgeted, will not be completed by the end of the fiscal year (09/30/2009). To continue these projects, $20,022,565 of remaining unspent appropriations need to be continued to fiscal year 2009/10. Funding Source: FY 2008/09 budget appropriations, existing fund balances, unbilled grant revenues, Capital Improvement Reserve, as outlined on the attached Fiscal Impact Statement. Recommended.Action: Motion to: Adopt Resolution Number 2009-56 "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2009110 Budget to Carry Over Unspent Appropriations from Fiscal Year 2008/09," which incorporates and references the continuation funding exhibit listing individual capital improvement projects totaling $20,022,565. Alternative Action(s): Do not adopt the attached resolution and require affected departments to request City Council approval for each project in FY2009/10. REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 10/5/2009 DEPARTMENT ID NUMBER: FN 10-001 Analysis: Every year, there are some capital projects that have been budgeted but not completed at the close of the fiscal year. The City is required to renew (continue) the appropriations into the following fiscal year in order to complete those projects. The attached resolution references "Exhibit A: Carryover of Projects from FY 2008/09 to FY 2009/10." The total amount of $20,022,565, spread across all funds, is the amount necessary to continue work in FY 2009/10 on various capital projects underway in FY 2008/09. Strategic Plan Goal: Maintain our financial reserves Maintain, improve and obtain funding for public improvements Environmental Status: N/A Attachment(s): Poge N,bjnWqr0 1. Resolution No. 2009-56 "A Resolution of the City Council of the City of Huntington Beach amending the Fiscal Year 2009110 budget to carry over unspent appropriations from Fiscal Year 2008109." 2. Fiscal Impact Statement 2009-10-02. -3- 9/24/2009 1:53 PM ATTACHMENT # 1 RESOLUTION NO. 2009-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE FISCAL YEAR 2009/10 BUDGET TO CARRY OVER UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2008/09 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Administrator to present and the City Council to adopt an annual City Budget; and The City Council has received, considered and adopted the Budget for Fiscal Year (FY) 2009/10; and In the FY 2008/09 budget, certain appropriations were made for one-time projects which are included in the approved Capital Improvement Plan for FY 2008/09; and The total funds for said approved projects were not spent and are thereby continued to FY 2009/2010, by project within a business unit and object account. When added to expenditures and encumbrances in FY 2008/09, said carryover shall not exceed the original appropriation for the same project as budgeted in FY 2008/09; and The continuation funding of capital improvement projects from 2008/09 is for those which were approved in concept, and in accordance with Section 503 and Section 614 of the City Charter; and The construction of capital improvement projects requiring the use of professional services, such as geo-technical, water testing, engineering oversight, project management design, survey, and other required studies, were originally listed in the FY 2008/09 budget resolution. Funding for these professional services is included in the budget for each capital improvement project is set forth as continuation funding for FY 2009/10, as seen in Exhibit A, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: The budget for the City of Huntington Beach for FY 2009/10, is hereby amended to add unspent, unencumbered appropriations as set forth in Exhibit A from Fiscal Year 2008/09. 09-2210.002/38437 1 Resolution No. 2009-56 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 5TH day of_ OC OBER _ , 200 Mayor REVIE APPROVED: INITIATED AND APP OVED: r City A,/Wjrator Finance Director 5P ED AS TO FORM: Attorn IN MV q-Is•al Exhibit A. Continuation Funding of 2008/09 Capital Improvements 09-2210.002/38437 2 Resolution No. 2009-56 City of Huntington Beach Exhibit A Carry Over of Projects from FY 2008109 to FY 2009/10. Amount Funding Source To Be From FY 2008109 Department/Fund Description Carried Over (Busines UniU Object#) Community Services/209 Bartlett Park $ 200,000 20945101,69365 Community Services/209 Huntington Beach Central Park Enhanced Habitat $ 250,000 20945101.69365 Community Services/209 LeBard Park $ 250,000 20945101.69365 Community Services/209 On Call Architect Services $ 250,000 20945101.69365 Community Services/209 Wardlow Park $ 120,000 20945101.69365 Community Services/209 Sports Complex Restroom $ 99,603 20945101.79125 Community Services/209 Worthy Park Restroom $ 130,000 20945101.82200 Community Services/209 Gun Range Clean Up $ 6,245 20945102.69365 Subtotal $ 1,305,848 Public Works/100 Energy Efficient Lighting $ 175,000 10040314.82200 Public Works/100 Heil Pump Station $ 715,575 10040314.82500 Public Works/100 Irby Park $ 155,000 10040314.82500 Public Works/201 PCH Transit Center $ 250,000 20185201.88210 Public Works/206 Atlanta Widening $ 192,425 20690002.80000 Public Works/206 Newland Widening $ 169,000 20690003.82300 Public Works/207 Edinger Landscape $ 122,000 20785201.88000 Public Works/213 Newland/Hamilton&Beach/Taylor Signals $ 85,o00 21390007.82700 Public Works/218 Arterial Rehabilitation $ 157,795 21890008.82300 Public Works/305 Downtown Bollards Installation $ 80,000 30590006.82300 Public Works/305 Downtown Streets, Phase II $ 65,200 30590006.82700 Public Works/305 Downtown Street Lights $ 905,000 30590006.82850 Public Works/314 Irby Park $ 470,000 31485201.82500 Public Works/314 Talbert Lake Phase 1 $ 276,200 31485201.82500 Public Works/314 Talbert Lake Phase II $ 100,000 31485201.82500 Public Works/314 City Yard Roof Replacement $ 29,100 31487002.82200 Public Works/314 City Yard Slope Repair $ 37,270 31487002.82200 Public Works/314 Heil Pump Station $ 1,056,000 31488001.82500 Public Works/506 Utilities Yard $ 8,390,195 50687001.82200 Public Works/506 Security Improvement $ 479,800 50691005.82100 Public Works/506 Well#8 Irrigation Project $ 43,800 50691024.82100 Public Works/507 Energy Backup $ 12,200 50791010.82100 Public Works/507 Chlorine Containment $ 3,350 50791011.82100 Public Works/507 SE Reservoir&Transmission Main $ 110,000 50791040.82100 Public Works/511 Sewer Lift Station#26 $ 20,000 51189001.82600 Public Works/511 Sewer Lift Station#24 $ 1,900 51189005.82600 Public Works/814 HES Signal Mod. (Atlanta/Magnolia) $ 221,500 81490007.82700 Public Works/814 HES Signal Mod. (Atlanta/Newland) $ 221,500 81490007.82700 Public Works/814 HES Signal Mod. (Brookhurst/Yorktown) $ 222,000 81490007.82700 Public Works/816 Seismic Retrofit of City Hall $ 337,512 81655101.82200 Public Works/859 City Gym ADA $ 120,000 85981019.82200 Carry Over Resolution No. 2009-56 City of Huntington Beach Exhibit A Carry Over of Projects from FY 2008/09 to FY 2009/10 Amount Funding Source To Be From FY 2008/09 Department/Fund Description Carried Over (Busines Unit Object#) Public Works/859 Edison Center ADA $ 90,000 85981025.82200 Public Works/873 TSCOUP $ 363,670 87390004.84400 Public Works 1873 PCH Transit Center $ 312,324 87390005.82700 Public Works/890 Edinger Landscape $ 400,000 89090005.82300 Public Works/892 Talbert Lake Phase 1 $ 30,800 89288005.82500 Public Works/892 Irby Park $ 1,645,601 89288006.82500 Public Works/892 Talbert Lake Phase II $ 650,000 89288007.82500 Subototal $ 18,716,717 Total Carty Over of Appropriations: 20,022,565 Carry Over Res. No. 2009-56 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: C➢TY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regu➢ar meeting thereof held on October 5, 2009 by the following vote: AYES: Carchio, Dwyer, Green, Bohr, Coerper, Hansen NOES: None ABSENT: Hardy ABSTAIN: None CitV,lerk and ex-officio erk of the City Council of the City of Huntington Beach, California ATTACHMENT #2 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION FINANCE DEPARTMENT TO: FRED A. WILSON CITY ADMINISTRATOR FROM: BOB WINGENROTH, DIRECTOR OF FINANCE SUBJECT: FIS 2009-10-02 CONTINUATION FUNDING FOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FROM FY 2008/09 INTO FY 2009/10 DATE: SEPTEMBER 24, 2009 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Continuation Funding for Capital Improvement Program Projects from FY 2008/09 into FY 2009/10." Attached is a summary of the various effects this council action will have on the various funds of the City and the funding sources of the carryforward appropriations. • The funds listed on "Exhibit B: Analysis of Funding Sources for Carryforward Appropriations" that show an estimated budgetary fund balance are funded by the undesignated fund balance of the respective fund. The effect of the carryforward appropriations on each fund's undesignated fund balance is shown. • $1,045,000 of General Fund appropriations will be funded by the Capital Improvement Reserve. • Grant Fund appropriations will be funded by grant revenues not anticipated in the adoption of the fiscal year 2009/10 budget. BW/rs City of Huntington Beach Exhibit B Analysis of Funding Sources for Carryforward Appropriations Fiscal Year 2009/10 Budgetary September 30,2009 Fund Balance Estimated 2009110 Adopted/ 2009/10 Budgetary After Undesignated Fund Estimated Adopted Fund Carryforward Carryfoward Fund Balance Revenues Appropriations Balance Appropriations Appropriations 201 Air Quality 1,109,000 270,000 (416,581) 962,419 (250,000) 712,419 206 Traffic Impact (61,000) 450,000 (19,386) 369,614 (361,425) 8,189 209 Park Acquisition and Development 3,090,000 190,000 (1,833,033) 1,446,967 (1,305,848) 141,119 213 Measure M 532,000 2,170,000 (2,611,221) 90,779 (85,000) 5,779 218 Highway Safety and Traffic Reduction 236,363 80,000 316,363 (157,795) 158,568 305 Redevelopment Merged Capital Project 5,557,000 1,150,000 (3,862,291) 2,844,709 (1,050,200) 1,794,509 314 Infrastructure Fund 2,562,337 (150,000) 2,412,337 (1,968,570) 443,767 506 Water 42,468,000 37,173,000 (45,342,440) 34,298,560 (8,913,795) 25,384,765 507 Water Master Plan 28,485,000 1,000,000 (3,034,877) 26,450,123 (125,550) 26,324,573 511 Sewer Service Fund 6,649,000 10,922,500 (7,450,764) 10,120,736 (21,900) 10,098,836 Total Carryforward Appropriations Funded by Available Reserves in Individual Funds (14,240,083) Other Funding Sources: General Fund Appropriations funded by Capital Improvement Reserve (1,045,575) Grant Funds funded by Unbilled Grant Revenue (4,736,907) Total Requested Carryforward Appropriations (20,022,565) RCA ROUTING SHEET INITIATING DEPARTMENT: FINANCE SUBJECT: Continuation Funding for Capital Improvement Program Projects from FY 2008/09 into FY 2009/10 COUNCIL MEETING DATE: , October 5, 2009 ' RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached Not Applicable ❑ Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable Fiscal Impact Statement (Unbudgeted, over $5,000) Attached Not Applicable ❑ Bonds (If applicable) Attached ❑ Not Applicable Staff Report (If applicable) Attached ❑ Not Applicable Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable EXPLAHATIOH FOR nMii ISSNG ATTACHMENTS REVIEWED RETURNED FOR RDED Administrative Staff ( ) ( ) Deputy City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: ® e RCA Author: Jennifer Lampman