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Home My WebLink AboutResolution 2011-83 to increase appropriations in the FY 11/1 Council/Agency Meeting Held: Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied t CleP6 Sig ture Council Meeting Date: November 21, 2011 Department ID Number: FN 11-023 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Lori Ann Farrell, Director of Finance SUBJECT: Adopt Resolution No. 2011-83 to increase appropriations in the FY 11/12 Budget for the continuation of Capital Improvement Program projects from FY 2010/11 to FY 2011/12 Statement of Issue: Certain Capital Improvement Program (CIP) projects, which were previously budgeted, were not completed by the end of Fiscal Year 2010/11, or September 30, 2011. To continue these projects, $7,208,275 of remaining unspent appropriations need to be carried over to Fiscal Year 2011/12. Financial Impact: The $7,208,275 of remaining unspent appropriations is detailed by fund in the attached Exhibit A. Recommended Action: Motion to: Adopt Resolution Number 2011-83, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2011/12 Budget to Carry Over Unspent Appropriations From Fiscal Year 2010/11," which incorporates and references the continuation funding Exhibit A listing individual capital improvement projects totaling $7,208,275. Alternative Action(s): Do not adopt Resolution Number 2011-83. HB -99- Item 5. - I REQUEST FOR COUNCIL ACTION MEETING DATE: 11/21/2011 DEPARTMENT ID NUMBER: FN 11-023 Analysis: Each fiscal year, there are capital projects that have been budgeted but not completed by the close of the fiscal year. The City is required to carry over the appropriations into the following fiscal year in order to complete those projects. The attached Resolution references Exhibit A: "Carryover of Projects from FY 2010111 to FY 2011/12." The total amount of $7,208,275, spread across all funds, is the amount necessary to continue work in Fiscal Year 2011/12 on various capital projects underway from the previous fiscal year. Exhibit B entitled, "Analysis of Funding Sources for Carry Forward Appropriations, Fiscal Year 2011/12" provides the estimated fund balances for the various capital funds after projected revenues, adopted appropriations and carry forward appropriations are taken into consideration for Fiscal Year 2011/12. Environmental Status: N/A Strategic Plan Goal: Maintain financial viability and our reserves Maintain, improve and obtain funding for public improvements Attachment(s): 0 0 - 1. Resolution Number 2011-83, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2011/12 Budget to Carry Over Unspent Appropriations from Fiscal Year 2010/11," including Exhibit A - Carryover of Projects from FY 2010/11 to FY 2011/12. 2. Exhibit B - Analysis of Funding Sources for Carry forward Appropriations Item 5. - 2 HB -100- ATTACHMENT # 1 RESOLUTION NO. 2011-83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE FISCAL YEAR 2011/12 BUDGET TO CARRY OVER UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2010/11 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received, considered and adopted the Budget for Fiscal Year (FY) 2011/12; and In the FY 2010/11 budget, certain appropriations were made for one-time projects which are included in the approved Capital Improvement Plan for FY 2010/11; and The total funds for said approved projects were not spent and are thereby continued to FY 2011/2012, by project within a business unit and object account. When added to expenditures and encumbrances in FY 2010/11, said carryover shall not exceed the original appropriation for the same project as budgeted in FY 2010/11; and The continuation funding of capital improvement projects from 2010/11 is for those which were approved in concept, and in accordance with Section 503 and Section 614 of the City Charter; and The construction of capital improvement projects requiring the use of professional services, such as geo-technical, water testing, engineering oversight, project management design, survey, and other required studies, were originally listed in the FY 2010/11 budget resolution. Funding for these professional services is included in the budget for each capital improvement project is set forth as continuation funding for FY 2011/12, as seen in Exhibit A, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: The budget for the City of Huntington Beach for FY 2011/12, is hereby amended to add unspent, unencumbered appropriations as set forth in Exhibit A from Fiscal Year 2010/11. 11-3083/71483 1 Resolution No. 2011-83 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at \ a regular meeting thereof held on the 21st day of Novemb , 2011. RE VIE D AND APPROVED: INIT ATED AND APPROVED: City' ger Finance Director APPROVED AS TO FORM: lgllkl z o& City Attorney Exhibit A. Continuation Funding of 2011/12 Capital Improvements 11-3083/71483 2 City of Huntington Beach Exhibit A Carry Over of Projects from FY 2010111 to FY 2011112 -- Amount Funding Source To Be From FY 2010/11 Department/Fund Description Carried Over (Busines UnW Ob ect#) Public Works/100 Heil Pump Station $ 787,285 10040314.82500 Public Works/207 Arterial Rehabilitation $ 321,530 20790008.82200 Public Works/210 Sewer Lift Station Design(Trinidad) $ 190,620 21089007.69300 Public Works/210 Warner Gravity Sewer $ 525,260 21089010.69300 Public Works/213 Atlanta Widening $ 101,400 21390008.69300 Public Works/219 Arterial Rehabilitation $ 237,960 21985201.69300 Public Works/219 Arterial Rehabilitation $ 19,260 21990008.82300 Public Works/219 Concrete Replacement(Tree Petition) $ 17,580 21990410.82200 Public Works/314 Energy Efficiency $ 150,000 31485201.82200 Public Works/314 City Yard Building Improvements $ 46,750 31487002.82200 Public Works/314 Heil Pump Station $ 1,029,200 31488001.82500 Public Works/506 Peck Reservoir Upgrades $ 535,000 50685803.82100 Public Works/506 Well Flow Meters $ 50,000 50685803.84300 Public Works/506 Well No.3 Variable Frequency Drive $ 200,000 50685803.83700 Public Works/506 Well No.9 GAC Filtration $ 250,000 50685803.69300 Public Works/506 EVT Smart Irrigation $ 36,800 50685806.82100 Public Works/506 Water Facilities Security Improvements $ 648,250 50691005.82100 Public Works/506 Well No.8 Irrigation Project $ 75.460 50691024.69300 Public Works/506 Well No.10 Rehabilitation $ 68,925 50691026.82200 Public Works 1506 Utilities Yard Upgrades $ 200,000 50687001.82200 Public Works/506 Water Master Plan $ 5,500 50691040.69300 Public Works/507 SE Reservoir&Transmission Main $ 110,000 50791040.82100 Public Works/509 California Recycling Education Grant $ 940 50985103.63000 Public Works/511 Adams/Ranger Lift Station $ 100,000 51189013.82000 Public Works/511 Warner Gravity Sewer $ 244,690 51189007,82200 Public Works/511 Algonquin/Boardwalk Lift Station $ 400,000 51189008.82200 Public Works/660 Central Park ADA $ 119,920 86081501.82200 Public Works/860 Oakview Community Center ADA $ 57,460 86082005.82200 Public Works/860 Banning Branch Library ADA $ 23,000 86082026.82200 Public Works/861 City Hall ADA-Phase 1 $ 271,070 86181501.82200 Public Works/873 Brookhurst/Adams Intersection $ 196,725 87390002.69300 Public Works/873 Beach/Warner&Bushard/Adams Intersections $ 183,240 87390006.69300 Public Works/892 Talbert Lake-Phase 1 $ 4,450 89288005.82200 Subototal $ 7,208,275 otal Ca Over of Ap ropriations: 7,2 8,2 5 Carry Over Item 5. - 6 HB -104- Res. No. 2011-83 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on November 21, 2011 by the following vote: AYES: Shaw, Harper, Hansen, Carchio, Bohr, Dwyer, Boardman NOES: None ABSENT: None ABSTAIN: None QM�6) Ci6fClerk and ex-officio Jerk of the City Council of the City of Huntington Beach, California ATTACHMENT #2 City of Huntington Beach Exhibit B Analysis of Funding Sources for Carry Forward Appropriations Fiscal Year 2011/12 Budgetary September 30,2011 Fund Balance Estimated 2011/12 Adopted/ 2011/12 After Carry Undesignated Fund Estimated Adopted Budgetary Carry forward foward Fund Balance Revenues Appropriations Fund Balance Appropriations Appropriations 207 Gas Tax Fund 2,076,242 3,195,000 (3,719,980) 1,551,262 (321,530) 1,229,732 210 Sewer 1,042,085 147,310 (400,000) 789,395 (715,880) 73,515 213 Measure M 1,443,333 2,514,000 (2,367,237) 1,590,096 (101,400) 1,488,696 219 Traffic Congestion Relief42 1,876,564 2,275,000 (2,715,000) 1,436,564 (274,800) 1,161,764 314 Infrastructure Fund 1,927,902 - 1,927,902 (1,225,950) 701,952 506 Water 36,350,482 36,332,000 (40,744,275) 31,938,207 (2,069,935) 29,868,272 507 Water Master Plan 26,969,641 500,000 (2,681,398) 24,788,243 (110,000) 24,678,243 509 Refuse Eduction 81,065 51,000 (51,621) 80,444 (940) 79,504 511 Sewer Service Fund 16,097,007 11,066,000 (14,368,866) 12,794,141 (744,690) 12,049,451 Total Carry forward Appropriations Funded by Available Reserves in Individual Funds (5,565,125) Other Funding Sources: General Fund Appropriations funded by Capital Improvement Reserve (787,285) Grant Funds funded by Unbilled Grant Revenue (855,865) Total Requested Carry forward Appropriations (7,208,275) Item 5. - 8 HB -106-