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Home My WebLink AboutResolution 2012-97 - Increased Appropriations in FY 2012-201 Z_ E�c A p �A Council/Agency Meeting Held Deferred/Continued to Appr ed ❑ Conditionally Approved ❑ Denied C�f Cle 's Si ature Council Meeting Date 12/17/2012 Department ID Number 12-022 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Lori Ann Farrell, Director of Finance SUBJECT: Adopt Resolution No 2012-97 to Increase Appropriations in the FY 2012/13 Budget for the Continuation of Capital Improvement Program Projects from FY 2011/12 to FY 2012/13 Statement of Issue: Certain Capital Improvement Program (CIP) projects, previously budgeted, were not completed by the end of Fiscal Year 2011/2012, or September 30, 2012 To continue these projects, $18,429,590 of remaining unspent appropriations need to be carried over into Fiscal Year 2012/13 Financial Impact: The $18,429,590 of remaining unspent appropriations is detailed by each applicable Fund in the attached Exhibit A Recommended Action: Motion to Adopt Resolution No 2012-97, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2012/13 Budget to Carry Over Unspent Appropriations From Fiscal Year 2011/12," which incorporates and references the continuation of funding Exhibit A lists individual capital improvement projects and their respective Funds totaling $18,429,590 Alternative Action(s): Do not adopt Resolution Number 2012-97 Analysis: Each fiscal year, there are budgeted capital projects that have not been completed by the close of the fiscal year The City is required to carry over appropriations into the following fiscal year in order to complete those projects The attached Resolution references Exhibit A "Carryover of Projects from FY 2011/12 to FY 2012/13 " The total amount of $18,429,590, spreads across all funds, and is the amount necessary to continue work in Fiscal Year 2012/13 on the various capital projects underway from the previous fiscal year Item 21. - 1 HB -92- REQUEST FOR COUNCIL ACTION MEETING DATE: 12/17/2012 DEPARTMENT ID NUMBER: FN TBD Exhibit B entitled, "Analysis of Funding Sources for Carry Forward Appropriations, Fiscal Year 2012/13" provides the estimated fund balances for the various capital funds after projected revenues, adopted appropriations and carry forward appropriations are taken into consideration for Fiscal Year 2012/13 Environmental Status: N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): Resolution No 2012-97, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2012/13 Budget to Carry Over Unspent Appropriations From Fiscal Year 2011/12," including Exhibit A — Carryover of Projects from FY 2011/12 to FY 2012/13 2 Exhibit B —Analysis of Funding Sources for Carry Forward Appropriations HB -93- Item 21. - 2 ATTACHMENT # 1 RESOLUTION NO 2012-97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE FISCAL YEAR 2012/13 BUDGET TO CARRY OVER UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2011/12 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget, and The City Council has received, considered and adopted the Budget for Fiscal Year (FY) 2012/13, and In the FY 2011/12 budget, certain appropriations were made for one-time projects which are included in the approved Capital Improvement Plan for FY 2011/12, and The total funds for said approved projects were not spent and are thereby continued to FY 2012/2013, by project within a business unit and object account When added to expenditures and encumbrances in FY 2011/12, said carryover shall not exceed the original appropriation for the same project as budgeted in FY 2011/12, and The continuation funding of capital improvement projects from 2011/12 is for those which were approved in concept, and in accordance with Section 503 and Section 614 of the City Charter, and The construction of capital improvement projects requiring the use of professional services, such as geo-technical, water testing, engineering oversight, project management design, survey, and other required studies, were originally listed in the FY 2011/12 budget resolution Funding for these professional services is included in the budget for each capital improvement project and is set forth as continuation funding for FY 2012/13, as seen in Exhibit A, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows The budget for the City of Huntington Beach for FY 2012/13, is hereby amended to add unspent, unencumbered appropriations as set forth in Exhibit A from Fiscal Year 2011/12 12-3587/88150 doc 1 Resolution No. 2012-97 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 17th day of A Dece ber , 2012 Mayor REVIE AND APPROVED INITIATED AND APPROVED: CitfYqager Finance Director J APPROVED AS TO FORM- amity Attorney Exhibit A Continuation Funding of 2012/13 Capital Improvements 12-3587/88150 2 Exhibit A Carryover of Projects from FY 2011/12 to FY 2012/13 Funding Source From FY 2011/12 Amount to be (Business Unit/Object Department/Fund Description Carried Over code) Community Svcs/100 Beach Maintenance South Beach $ 8,200 10045206 82800 $ 8,200 Public Works/201 Goldenwest Signal Sychronization $ 184,000 20185201 82700 Public Works/201 City Hall Building Improvements $ 36,800 20185201 8220 $ 220,800 Public Works/206 Atlanta Avenue Widening $ 26,500 20690002 82300 $ 26,500 Public Works/207 Residential Pavement $ 17,600 20785417 82300 Public Works/207 Arterial Rehabilitation Construction $ 282,700 20790008 82300 Public Works/207 Bridge Preventative Maintenance $ 129,800 20790010 82800 Public Works/207 Tree Petition Streets $ 47,900 20790017 82300 Public Works/207 Beach/Warner IIP $ 35,000 20790021 82700 Public Works/207 Seventh Street Lighting $ 375,000 20790022 82800 $ 888,000 Community Svcs/209 Sports Complex Team Room $ 5,000 20945001 52000 Community Svcs/209 Sports Complex Team Room $ 157,740 20945001 82000 $ 162,740 Public Works/210 Warner Avenue Gravity Sewer $ 525,200 21089010 82600 Public Works/210 Trinidad Lift Station $ 399,000 21089012 82600 $ 924,200 Public Works/213 Arterial Rehabilitation Construction $ 90,900 21390008 82300 Public Works/213 Bridge Preventative Maintenance $ 45,000 21390010 82800 $ 135,900 Public Works/219 Prop 42 Design/Construction $ 157,500 21985201 69300 Public Works/219 Atlanta Avenue Widening $ 195,300 21990002 82300 Public Works/219 Arterial Rehabilitation Construction $ 102,500 21990008 82300 $ 455,300 Public Works/314 Heil Pump Station Design $ 150,000 31485210 82200 Public Works/314 Heil Pump Station Construction $ 102,200 31488001 82500 Public Works/314 City Yard Improvements $ 46,750 31487002 82200 $ 298,950 Public Works/506 Well 9 GAC $ 250,000 50685803 69365 Public Works/506 Water Facilities Security Improvements $ 638,400 50691005 82100 Public Works/506 Water Main Replacement $ 1,036,000 50691006 82100 Public Works/506 Corrosion Control $ 68,900 50691016 82100 Public Works/506 Well No 8 Irrigation $ 75,400 50691024 69300 Public Works/506 Well No 8 Irrigation $ 53,800 50691024 82100 Public Works/506 Water Distribution Improvements $ 666,600 50691025 82100 $ 2,789,100 Public Works/507 Water Main Replacement $ 34,200 50791006 82100 Public Works/507 Water Distribution Improvements $ 1,152,800 50791025 82100 Public Works/507 Southeast Reservoir and Main $ 110,000 50791040 82100 $ 1,297,000 xB -97- Item 21. - 6 Exhibit B Analysis of Funding Sources for Carryover Appropriations Fiscal Year 2012/13 September 30,2012 FY 2012/13 Budgetary Estimated Adopted/ Fund Balance Undesignated Fund Estimated 2012113 Adopted Budgetary Carryover After Carryover Fund Balance Revenues Appropriations Fund Balance Appropriations Appropriations 201 Air Quality 641,266 246,000 (307,238) 580,028 (220,800) 359,228 206 Traffic Impact 211,876 62,000 (148,838) 125,038 (26,500) 98,538 207 Gas Tax 1,217,140 3,157,900 (2,751,525) 1,623,515 (888,000) 735,515 209 Park Acquisition&Development 3,299,624 500,000 (847,749) 2,951,875 (162,740) 2,789,135 210 Sewer 1,872,623 87,000 (400,000) 1,559,623 (924,200) 635,423 213 Measure M 591,739 2,771,000 (2,300,439) 1,062,300 (135,900) 926,400 219 Traffic Congestion Relief 42 972,841 2,343,000 (2,327,000) 988,841 (455,300) 533,541 314 Infrastructure Fund 1,954,081 2,600,000 (2,250,000) 2,304,081 (298,950) 2,005,131 506 Water 35,660,811 37,993,790 (42,530,634) 31,123,967 (2,789,100) 28,334,867 507 Water Master Plan 26,689,787 870,000 (1,285,715) 26,274,072 (1,297,000) 24,977,072 509 Refuse Education 87,704 50,000 (49,783) 87,921 (8,000) 79,921 511 Sewer Service Fund 22,087,361 10,596,000 (8,792,046) 23,891,315 (9,102,300) 14,789,015 Total Carryover Appropriations Funded byAva►lable Fund Balances in Individual Funds (16,308,790) Other Funding Sources General Fund Appropriations funded by Capital Expenditures (8,200) Grant Funds funded by Unbdled Grant Revenue (2,112,600) Total Requested Carryover Appropriations (18,429,590) x8 .99_ Item 21. - 8 Res. No. 2012-97 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an Regular meeting thereof held on December 17, 2012 by the following vote AYES: Sullivan, Hardy, Harper, Boardman ,Carchio, Shaw, Katapodis NOES: None ABSENT: None ABSTAIN: None Clerk and ex-offici Clerk of the City Council of the City of Huntington Beach, California