The URL can be used to link to this page

Home My WebLink AboutResolution 2013-76 - Increase appropriations in the Fiscal Y l Dept.ID FN 13-017 Page 1 of 2 Meeting Date:12116/2013. CITY OF HUNTI GTON BEACH REQUEST FOR. CITY COUNCIL ACTION, MEETING DATE: 12/16/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Lori Ann Farrell, Director of Finance SUBJECT: Adopt Resolution No. 2013-76 to increase appropriations in the FY 2013/14 Budget for the continuation of Capital Improvement Program Projects from FY 2012/13 to FY 2013/14 Statement of Issue: Certain Capital Improvement Program (CIP) projects budgeted for Fiscal Year 2012/13 were not completed by the year end date of September 30, 2013. In order to continue these projects, $8,271,102 of remaining unspent appropriations need to be carried; over into Fiscal Year 2013/2014. Financial Impact: The $8,271,102 of remaining unspent appropriations is detailed by each applicable fund in the attached Exhibit A. Recommended Action: Adopt Resolution No. 2013-76 "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2013/14 Budget to Cary Over Unspent Appropriations From Fiscal. Year 2012/13" which incorporates and references the continuation of funding. Exhibit A of Resolution. No. 2013-76 lists individual Capital Improvement Projects and their respective funds totaling $8,271,102. Alternative Action(s): Do not adopt Resolution No. 2013-76 and direct staff accordingly. Analysis: Each fiscal year, there are budgeted capital projects that are not completed by the close of the fiscal year. The City is required to carryoverfappropriations into the following fiscal year in order to complete those projects. The attached Resolution references Exhibit A: "Carryover of Projects from FY 2012/13 to FY 2013/14" amounting to $8,271,102 spread across all funds, and is the amount necessary to continue work in FY 2013/14 on the various capital projects underway from the previous fiscal year. HB -14 - Item 10. - 1 Dept.ID FN 13-017 Page 2 of 2 Meeting Date:12/16/2013 Attachment 2, "Analysis of Funding Sources for Carryover Appropriations FY 2013/14" provides the estimated fund balances for the various capital funds after projected revenues, adopted appropriations, and carry forward appropriations are taken into consideration for FY 2013/14. Environmental Status: Not Applicable. Strategic Plan Goal: Improve Long Term Financial Sustainability Enhance and Maintain Public Safety Improve the City's infrastructure Attachment(s): 1. Resolution No. 2013-76, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2013/14 Budget to Carry Over Unspent Appropriations From Fiscal Year 2012/13" 2. Analysis of Funding Sources for Carryover Appropriations FY 2013/14. Item 10. - 2 HB -1 - ON OeMpm= N cm IN ff--w RESOLUTION NO. 2013-76 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE FISCAL YEAR 2013/14 BUDGET TO CARRY OVER UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2012/13 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received, considered and adopted the Budget for Fiscal Year (FY)2013/14; and In the FY 2012/13 budget, certain appropriations were made for one-time projects which are included in the approved Capital Improvement Plan for FY 2012/13; and The total funds for said approved projects were not spent and are thereby continued to FY 2013/2014, by project within a business unit and object account. When added to expenditures and encumbrances in FY 2012/13, said carryover shall not exceed the original appropriation for the same project as budgeted in FY 2012/13; and The continuation funding of capital improvement projects from 2012/13 is for those which were approved in concept, and in accordance with Section 503 and Section 614 of the City Charter; and The construction of capital improvement projects requiring the use of professional services, such as geo-technical, water testing, engineering oversight, project management design, survey, and other required studies, were originally listed in the FY 2012/13 budget resolution. Funding for these professional services is included in the budget for each capital improvement project and is set forth as continuation funding for FY 2013/14, as seen in Exhibit A, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: The budget for the City of Huntington Beach for FY 2013/14, is hereby amended to add unspent, unencumbered appropriations as set forth in Exhibit A from Fiscal Year 2012/13. 13-4029/103767 1 RCSOlution No. 2013-76 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 16th day of December , 2013. ayor REVIEWE APPROVED: IV:z APPROVED: City M g ance Director APPROVED AS TO FORM: r 5ty Exhibit A. Continuation Funding of 2013/14 Capital Improvements 13-4029/103767 2 Resolution No. 2013-76 Exhibit A Carryover of Projects from FY 2012/13 to FY 2013/14 Funding Source Amount to be From FY 2012/13 Department/Fund Description Carried Over Business Unit/Object Code Public Works/206 Brookhurst/Adams UP $ 88,838 20690012.82700 Subtotal $ 88,838 Public Works/207 Residential Pavement $ 17,600 20785417.82300 Public Works/207 Bridge Rehabilitation $ 235,800 20790010.82800 Public Works/207 BeachM/amer UP $ 35,000 20790021.82700 Public Works/207 Seventh Street Lighting $ 136,000 20790022.82800 Public Works/207 Beach and Edinger Improvements $ 24,350 20790023.82700 Public Works/207 Yorktown/Huntington Modifications $ 62,000 20790029.82300 Subtotal $ 510,750 Community Svcs/209 Sports Complex Team Room $ 162,740 20945001.82800 Community Svcs/209 Worthy Park Reconfiguration $ 1,390 20945004.82000 Community Svcs/209 Senior Center $ 124,615 20945005.82800 Community Svcs/209 Murdy Patio Reconfiguration $ 115,000 20945006.82800 Community Svcs/209 Le Bard Park Design $ 132,415 20945101.69300 Subtotal $ 536,160 Public Works/210 Trinidad Lift Station $ 392,000 21089012.82600 Subtotal $ 392,000 Public Works/213 Arterial Rehabilitation Construction $ 73,000 21390008.82300 Public Works/213 Bridge Preventative Maintenance $ 45,000 21390010.82800 Subtotal $ 118,000 Public Works/219 Prop 42 Design/Construction $ 192,000 21985201.69300 Public Works/219 Atlanta Avenue Widening Design $ 113,000 21900002.69365 Public Works/219 Atlanta Avenue Widening Construction $ 183,000 21990002.82300 Public Works/219 Arterial Rehabilitation Construction $ 79,000 21990008.82300 Public Works/219 Concrete Maintenance $ 13,700 21990410.82300 Public Works/219 Residential Overlay $ 178,000 21990418.82300 Subtotal $ 758,700 Public Works/314 Heil Pump Station Design $ 150,000 31485201.82200 Public Works/314 Heil Pump Station Construction $ 2,352,200 31488001.82500 Subtotal $ 2,502,200 Public Works/506 Well 9 GAC $ 240,000 50685803.69365 Public Works/506 Well No. 8 Irrigation Design $ 75,400 50691024.69300 Public Works/506 Well No.8 Irrigation Construction $ 56,800 50691024.82100 Subtotal $ 372,200 Public Works/509 CalRecycle $ 22,500 50985103.69505 Subtotal $ 22,500 Public Works/511 Warner Avenue Gravity Sewer $ 362,000 51189007.82200 Public Works/511 Algonquin/Boardwalk LS $ 86,000 51189008.82600 Public Works/511 Sewer Replacement $ 80,000 51189014.82600 Subtotal $ 528,000 Public Works/873 Brookhurst/Adams Intersection $ 170,000 87390002.82700 Subtotal $ 170,000 RB -151- Item 10. - 5 Resolution No. 2013-76 Exhibit A Carryover of Projects from FY 2012/13 to FY 2013/14 Funding Source Amount to be From FY 2012/13 Department/Fund Description Carried Over Business Unit/Object Code Public Works/878 SR2S7 Stacey-Clegg $ 441,500 87890007.82700 Subtotal $ 441,500 Public Works/899 Keelson Lane Rehabilitation $ 150,454 89990001.82300 Subtotal $ 150,454 Public Works/961 Bridge Preventative Maintenance $ 1,104,000 96185001.82800 Subtotal $ 1,104,000 Public Works/970 Bridge Preventative Maintenance $ 575,800 97085001.82800 Subtotal $ 575,800 TOTAL $ 8,271,102 Item 10. - 6 HB -1 2- Res. No. 2013-76 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on December 16, 2013 by the following vote: AYES: Katapodis, Hardy, Shaw, Harper, Boardman, Sullivan, Carchio NOES: None ABSENT: None ABSTAIN: None 0awAW dimkow) City &1erk and ex-officio erk;of the City Council of the City of Huntington Beach, California ATTA%&.f H M E N T #2 Analysis of Funding Sources for Carryover Appropriations Fiscal Year 2013/14 Budgetary September 30, 2013* Estimated Estimated FY 2013/14 FY 2013114 Budgetary Fund Balance Undesignated Adopted Adopted Estimated CIP Carryover (After Carryover Fund Fund Balance Revenues Appropriations Fund Balance Appropriations Appropriations) 206 Traffic Impact 1,506,388 92,000 (180,000) 1,418,388 (88,838) 1,329,550 207 Gas Tax 2,113,626 3,025,199 (2,177,862) 2,960,963 (510,750) 2,450,213 209 Park Acquisition& Development 3,374,689 - (601,510) 2,773,179 (536,160) 2-237,019 210 Sewer 4,523,566 115,000 (400,000) 4,238,566 (392,000) 3:846,566 213 Measure M 3,262,258 2,933,770 (3,196,179) 2,999,849 (118,000) 2,881,849 219 Traffic Congestion Relief 42 2,633,584 2,900,122 (2,995,800) 2,537,906 (758,700) 1,779,206 314Infrastructure 4,680,943 2,250,000 (1,700,000) 5,230,943 (2,502,200) 2,728,743 506 Water 40,369,617 37,079,582 (47,497,454) 29,951,745 (372,200) 29,579,545 509 Refuse Education - 105,738 50,000 (51,600) 104,138 (22,500) 81,638 511 Sewer Service 33,929,157 10,416,000 (10,782,991) 33,562,166 (528,000) 33,034,166 Total Carryover Appropriations Funded by Available Fund Balances in Individual Funds (5,829,348) " Hd Other Funding Sources " General Fund Appropriations funded by Capital Expenditures - Grant Funds funded by Unbilled Grant Revenue (2,441,754) Total Requested Carryover Appropriations (8,271,IO2) *Other Funds Estimated Fund Balance as of 11/25/13 H rt CD ATTACHMENT 2