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Home My WebLink AboutTransfer of FY 2001/02 Funds - Appropriation of Equipment Re 40TY OF HUNTINGTON BEA* e MEETING DATE: FEBRUARY 19, 2002 DEPARTMENT I k ER: AS t02 004 Council/Agency Meeting Held: Deferred/Continued to: 14 A roved ❑ Condition Ily Appro ed ❑ enie - y Cle Signature 2 Council Meeting Date: FEBRUARY 19, 2002 Department ID Number: AS 02-004 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR4 r PREPARED BY: CLAY MARTIN, DIRECTOR OF ADMINISTRATIVE SE ICES MICHAEL DOLDER, FIRE CHIEFIINFORMATION SYSTEMS DIRECT SUBJECT: APPROPRIATION OF EQUIPMENT REPLACEMENT FUNDS FOR INFORMATION SYSTEMS INFRASTRUCTURE, WEB SERVICES, AND SOFTWARE LICENSING Statement of Issue,Funding Source,Recommended Action,Alternative Action($),Analysis,Environmental Status,Attachme"s) Statement of Issue: Should the City Council appropriate the $2,000,000 that the Fleet Management Committee set aside for information systems infrastructure improvements, professional web services and software licensing? Funding Source: Equipment Replacement Fund unreserved fund balance, $2,000,000. Recommended Action: Appropriate $2,000,000 from Equipment Replacement Fund unreserved fund balance for information systems infrastructure improvements ($1,000,000), professional web services ($300,000), and software licensing ($700,000). Alternative Actions : • Appropriate $1,000,000 for information services infrastructure leases • Appropriate $300,000 for professional website services • Appropriate $700,000 for software licensing • Do not approve recommended appropriation Equipment Replacment Appropriation 29- 2112102 3:35 PM r� f&UEST FOR COUNCIL ACT�+I MEETING DATE: FEBRUARY 19, 2002 DEPARTMENT ID NUMBER: AS 02-004 Analysis- During the Fiscal Year 2001/2002 budget preparation process, the Fleet Management Committee meet several times to determine the best use of the City's Equipment Replacement funds. At that time the committee set aside $2 million in both Fiscal Year 2001/2002 and 2002/2003. These funds remain in the unreserved Equipment Replacement fund balance, Attachment 1. At this time, the Fire Chieflinformation Systems Director is prepared to use these funds ($1,000,000) for information systems infrastructure improvements which include: workstation and printer leases and improvement, as well as upgrades to the citywide network hardware. The leases for the workstations and printers have a three year refresh term over the five year lease, with a lease rate not to exceed 6%. Additionally, $300,000 will be used for professional services contracts for web services. The balance of $700,000 will be used to resolve several licensing issues that have developed due to the federal government's lawsuit against the Microsoft Corporation. Attachment(s)• City Clerk's Page Number I No Description Fiscal Impact Report— Equipment Replacement Fund RCA Author: William McReynolds Equipment RepEacment Appropriation -3- 2112102 3:47 PM GZ. ATTACHMENT # 1 J CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: Clay Martin, Director of Administrative Services Subject: FIS 2002-07 Appropriation of Equipment Replacement Funds for Information Systems Infrastructure, Web Services, and Software Licensing Date: February 12, 2002 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Appropriation of Equipment Replacement Funds for Information Systems Infrastructure, Web Services, and Software Licensing". If the City Council approves this request (total appropriation $2,000,000), the estimated working capital of the Equipment Replacement Fund at September 30, 2002 will be reduced to $2,004,120. —Ce�Q Clay Ma , Direct of Administrative Services s $ s E S€1¢ q j( E € t{ Appropriation of Eq • Replacement --r CL ! February19 , 2002 _ N -� Item F-2 • clay Martin , Director of Administrative Services Michael Dolder, Fire Chief/IS Director Equipment Replacement Fund ■ During the FY 01 /02 budget preparation process • the Fleet Management Committee set aside $2 million for technology infrastructure in the fund's unreserved fund balance ■ Information Systems has determined the best use of these funds to maintain the City's technology infrastructure � ■ At this time Administrative Services is requesting that City Council appropriate the $2 million for Information Services Use of Equipment Replacement Funds ■ $ 1 ,000,000 - for information systems • infrastructure improvements which include workstation and printer leases and improvement as well as upgrades to the citywide network hardware ■ $300,000 - for professional services contracts for web services � ■ $700,000 - will be used to resolve several licensing issues that have developed due to changes in the way the Microsoft Corporation charges licensing fees RCA AOUTING AiEET INITIATING DEPARTMENT: AWSOE STRATIVE SERVICES SUBJECT: APPROPOF EQUIPMENT REPLACEMENT FU INFORMATION SYSTEMS INFRASTRUCTURE, WEB SERVICES, AND SOFTWARE LICENSING COUNCIL MEETING DATE: February 19, 2002 .............. . . ...... .. .. RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attome ) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the City Attomey) Not Applicable Financial Impact Statement (Unbud et, over $5,000) Attached Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for A proval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED �' , ED : ' FORWARDED ... ... ........ . ... Administrative Staff ( ( ) Assistant Ci Administrator Initial City Administrator Initial City Clerk r' EXPLANATION FOR RETURN OF ITEM: (Below Space For City Clerk's Use Only) RCA Author: William McReynolds