HomeMy WebLinkAboutUnbudget Expenditure - Replace Police Computer Aided Dispatc z� 3 MNq, foLl6V
Council/Agency Meeting Held:
Deferred/Continued to:
A*--
A ❑ Conditionally A pr ved ❑ enied - Cle Signature tiZZ
Council Meeting Date: k. June 18, 200 Department ID Number: PD Oc1 00
c j� c�
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION -0 CZI-r, '
�o
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS a
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATORa2o
PREPARED BY: RONALD E. LOWENBERG, CHIEF OF POLICE
SUBJECT: Appropriate Funds for Replacement of the Police JCop Aided
Dispatch / Records Management System
Statement fissue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The police department is in the process of replacing its Computer
Aided Dispatch / Records Management System (CAD/RMS) through a multi-phase approach.
Initially, $2,000,000 was appropriated for this project beginning in FY 98/99, of which
$800,000 was expended in Phase I.
Funding Source: Unreserved equipment replacement fund balance, in the amount of $1.2
million.
Recommended Action:
1) Appropriate $1.2 million originally designated for the CAD/RMS replacement from the
unreserved equipment replacement fund to expenditure account IQ 55340102.83900, sub
ledger 10070151 (Type C); and,
2) Authorize expenditures for Phase II following final vendor selection and City Council
approval.
Alternative Action(s): Do not authorize the appropriation for Phase II of the CAD/RMS
project.
, 1
REQUEST FOR ACTION
MEETING DATE: June 18, 2001 DEPARTMENT ID NUMBER: PD 01-002
Analysis: In fiscal year 98/99, $2 million was budgeted in the equipment replacement fund
for the replacement of the police department's obsolete Computer Aided Dispatch / Records
Management System (CAD/RMS). No maintenance had been available for that version of
software for several years and as a result, early in the replacement planning it was
discovered that the old system was not Y2K compliant. Additionally, the hardware began
failing and because of its age there was no available replacement components. To properly
plan and implement a CAD/RMS system through completion usually requires eighteen
months to two years. Because this is a mission critical system, the project had to be
accelerated to maintain CAD operability.
Our consultant recommended a multi-phase approach. Phase I included removal of the old
hardware, upgrading to the latest version of software and rehosting it to modern servers.
The cost for Phase I was $800,000 and is expected to be completed by mid-summer, 2001.
However, no enhancements were included in this phase. This multi-phase strategy gave us
the tools to get past our Y2K and hardware concerns in Phase I and the time to select and
implement an optimal product in Phase II that will best fit our future needs.
We are now ready to begin Phase II. This will include the acquisition of an entirely new
CAD/RMS product and process enhancements. These include integrating CAD/RMS to the
Jail Booking System, the capability for officers to prepare automated crime reports from their
vehicles that will provide instantaneous notification throughout the organization of crime
patterns and the potential for many other enhancements such as vehicle location, mapping,
sophisticated crime analysis, etc.
This project spans several budgetary fiscal periods. Because of the volume of programs
within the police department and the prolonged time it took in Phase I, the balance of $1.2
million in funding is needed for completion of the CAD/RMS project. Funding is available in
the unreserved equipment replacement fund balance. This amount was contributed to the
equipment replacement fund balance as a result of a $1.35 million settlement from
McDonnell Douglas regarding this issue.
Environmental Status: Not applicable.
Attachment(s):
City Clerk's
Page Number No. Description
1 Fiscal impact Statement
RCA Author: Jim Moore
RCACAD3 -2- 6/12/01 9:45 AM
ATTACHMENT 1
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Ray Silver, City Administrator
From: Clay Martin, Director of Administrative Services
Subject: FIS 2001-46 Re-Appropriate Funds for Replacement of the
Police Computer Aided Dispatch / Records Management System
Date: May 15, 2001
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "Re-Appropriate Funds for Replacement of the
Police Computer Aided Dispatch / Records Management System."
If the City Council approves this request (total appropriation
$1,200,000), the estimated working capital of the Equipment
Replacement Fund at September 30, 2001 will be reduced to
$689,000.
C,q �
Clay M01 n,
Direc r of Administrative Services
P � •
6/18/01
Public Comments summary for
Speaker Norm Westwell
AND
°° B
a OF
Speakers position on selected agenda items: ors
00 +cw�r,MY CLAW
ITEMS
i D-1 In Favor
D-2 Against—Unnecessary expansion of governmental powers.
D-3 Against—The public NEVER benefits in a no-bid contract Recommend this contract go
to bid.
E-6 Against—The city is currently paying a Director of Water Operations, an interim
Director of Water Operations, in addition to full time staff. A very substantial sum of
money. These paid employees, and consultant should be performing this type of work. If
they cannot perform the necessary work of the city for normal water projects, either
eliminate the city positions or the consultants. Paying both is absurd.
E-8 Against—New "trial"programs should not be undertaken while the city is in our current
budgetary shortfall.
E-9 Against— $45,000 for change orders! Let's get the project correct from the begining.
An anticipated $45,000 in change orders identifies a project which has not been carefully
planned. Recommend using Grant money more efficiently by eliminating change orders.
E=10 Against—A 1.2 million dollar expenditure should not be a Consent Calendar Item !!!
This is not a routine expenditure. The city has spent a half a million dollars on a police
vehicle locator system that was to last 10 years minimum. The police abandoned it in
less than 5. The city has yet to remove the old system transmitters spread throughout
the city.
E-20 Against— If the people cannot enjoy the freedom to celebrate at home, on private
property with safe and sane fireworks, the city should not be permitted to expend
taxpayer money to engage in a monopoly enterprise, collecting money as a result of the
restrictive ordinances it has established. Recommend re-legalizing limited safe and sane
fireworks within the city limits and creating an ordinance prohibiting the unsafe use of
safe and sane fireworks. Alternate action — Relocate future public fireworks displays
back to the city pier, our cities landmark.
F-1 In Favor—This is a fine example of a much needed and long overdue public project.
H-3a. Against— NY_MBY ! This is a feel good politically motivated ordinance that will
serve no useful purpose. The state can't get people to wear seat belts! HB can force
people to purchase some kind" of alarm equipment, out we can't make them use it. So
what's the point. People must be responsible for their own actions. When the
government removes all responsibilities from the people, the people are no longer
responsible. The government is not here to protect children from drowning. If it were, it
would be providing free swimming lessons. The government IS here to protect the
liberties of individuals.
Addendum — See U.S. Constitution
Speakers oral comments:
Speaker feels 41h of July fireworks signs are ambiguous and cause confusion.
(Speaker provided sign examples to council)
Speaker against further funding of the D.A.R.E program. Reason: D.A.R.E. has been shown
over and over to be an ineffective waste of money.
Speaker presented council with a 10 year follow up study by the Journal of Consulting and
Clinical Psychology with findings supporting the position that the program is a ineffective
waste of money.
This study may be found on the internet at:
http://www.apa.org/journals/ccp/ccp674590.html
Presented council with additional background information by Jodi Upton and Kim Kozlowski
of the Detroit News. This information may be found on the internet at:
http://www.detnews.com/specialreports/2000/dare/skeptics/skeptics.htm
Speaker against increasing fees for liability insurance for the rental of park facilities such as
fire pits and barbecues. The city already has liability insurance for public property. We don't
need insurance on top of insurance. These are public facilities intended to be used by the
public. The public must not be charged over and over again to use it's own facilities.
Speaker would like clarification of the reaffirmation of HB3-TV public policy for upcoming
consideration. The cities current position is this is a "government" channel intended to
showcase the cities position on issues and highlight city functions in a positive light for the
public. The policy goes as far as to exclude the public because as a "government channel" the
public has no right to access. I would like to remind my elected officials, this is representative
government OF THE PEOPLE, BY THE PEOPLE, AND FOR THE PEOPLE. Our
government is the people themselves. The city has put itself into a position of "us against
them" mentality . Instead of working with the community, it now works to oppose, oppress and
censor the community. The public does not intend to continue paying for city sponsored
propaganda.
• Recommend action: Dire.,, staff to update HB-3TV policies procedures for reaffirmation.
These policies and procedures should show intent and use of the facilities and must show it will
operate in the best interests, benefit and necessity of the community and allow for public input
and interaction.
Alternate action: Eliminate HB3-TV because it only benefits public officials does not benefit
the community at large.
t
RCA ROUTING HEET
INITIATING DEPARTMENT: POLICE
SUBJECT: Appropriate Funds for Replacement of the Police Computer
Aided Dispatch / Records Management System
COUNCIL MEETING DATE: June 18, 2001
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement Unbud et, over $5,000 Attached
Bonds If applicable) Not Applicable
Staff Report If applicable) Not Applicable
Commission, Board or Committee Report If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN OF ITEM:
(Below • . For Only)
RCA Author: Jim Moore