HomeMy WebLinkAboutUnbudgeted Expenditure - Appoint three temporary positions ( %;ITY OF HUNTINGTON BEAD"
L/3o 8 i—N
MEETING DATE: June 15, 1998 DEPARTMENT ID NUMBER: PW98-27
Council/Agency Meeting Held: 4
deferred ontinued to:-6 7
IdApproved ❑ Conditionally Approved ❑ Denied
1121118 7- o City Clerk's Signature
Council Meeting Date: June 15, 1998 Department ID Number: PW98�f
CITY OF HUNTINGTON BEACH c2-i �
REQUEST FOR ACTION co
S BMITTED TO: HONORABLE MAYOR AND CITY COUNCIL '
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR
�- PREPARED BY: ROBERT J. FRANZ, DEPUTY CITY ADM INISTRATJORK
DARYL D. SMITH, ACTING DIRECTOR OF PUBLIC
SUBJECT: APPOINT THREE TEMPORARY POSITIONS
Fs-
of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The effective operation of the two vital City maintenance programs
(Mechanical Maintenance and Street Maintenance) requires the appointment of a total of
three (3) positions (a Mechanic Senior and two Maintenance Service Workers).
Funding Source: General Funds.
Recommended Action: Motion to approve an amendment to the current year budget by
appropriating $34,720 for the appointment of three additional employees.
Alternative Action(s): Deny the recommendation.
Analysis: Three positions in the Maintenance Division are unfilled due to the disabilities of
the incumbents. Their conditions are detailed in a memorandum of June 3, 1998 from Risk
Management (see Attachment A). The positions in question are a Mechanic Senior in the
Equipment Maintenance program and two Maintenance Service Workers in the Street
Maintenance program. All need to be promptly refilled if these programs are to reach their
budgeted objectives.
The continued absence of the two street workers will prevent the patch crew from responding
in a timely manner to the excessive potholes created by the El Nino storms. These two
positions represent half of our pothole repair program, and their absence will also impair the
ability of the slurry seal program to complete scheduled work this summer.
98RCA27.doc -2- 06/08/98 10:,"AM
REQUEST FOR ACTION
MEETING DATE: June 15, 1998 DEPARTMENT ID NUMBER: PW98-27
Likewise, the absence of the Mechanic Senior will extend the preventative maintenance cycle
for our already aging vehicle fleet. It will also be necessary to substantially increase the
overtime budget to keep the fleet in operation if this position remains unfilled.
In order to make the proposed appointments it will be necessary to increase City costs for the
Maintenance Division by $34,720 ($21,042 in Street Maintenance, and $13,678 in Equipment
Maintenance) this fiscal year. Both figures reflect appointments of three month's duration
with full benefit packages, and the status of all three positions will be evaluated at the end of
the fiscal year.
The new appointments will be for permanent positions. However, in the unlikely event that
any of the now disabled incumbents should return to work, the corresponding new employee
will either be laid off or transferred to an open position in accordance with City personnel
rules.
Environmental Status: N/A
Attachment(s):
City Clerk's
. • - Number No. Description1. Memo Dated June 6, 1998.
2. Fiscal Impact Statement.
RCA Author: Daryl Smith/Don Noble.
98RCA27.doc -3- 06/08/98 10:44 AM
INTEROFFICE MEMORANDUM
TO: DON NOBLE
FROM: KAREN FOSTER
SUBJECT: PUBLIC WORKS EMPLOYEES
DATE: 06/08/99
AS YOU ARE AWARE,THREE PUBLIC WORKS EMPLOYEES HAVE
BEEN ON INDUSTRIAL DISABILITY LEAVE FOR A CONSIDERABLE
LENGTH OF TIME.
1. A STREET MAINTENANCE WORKER HAS UTILIZED ONE FULL
YEAR OF INDUSTRIAL.DISABILITY LEAVE AND IS CURRENT"
RECEIVING STATUTORY TEMPORARY DISABILITY BENEFITS
FROM 11-11S OFFICE. HE IS NOT RECEIVING SALARY FROM THE
CITY. HE MAY NEED ADDITIONAL SURGERY IN THE NEAR
FUTURE, SO WE CANNOT ESTIMATE ANY POTENTIAL RETURN TO
WORK DATE. BASED ON THE EXTENT OF HIS INJURIES IT IS
UNLIKELY THAT HE WILL BE PHYSICALLY CAPABABLE OF
RETURNING TO HIS USUAL FULL TIME JOB.
2. A STREET MAINTENANCE WORKER HAS HAD SEVERAL
SURGERIES SINCE NOVEMBER 1997. WE DO NOT ANTICIPATE
THAT HE WILL BE PHYSICALLY CAPABLE OF RETURNING TO
WORK AT ANY TIME IN THE NEAR FUTURE.
3. A VEHICLE AND EQUIPMENT MECHANIC HAS STARTED
PARTICIPATION IN VOCATIONAL REHABILITATION HE HAS
BEEN DECLARED PERMANENT AND STATIONARYAND IS
PHYSICALLY INCAPABLE OF RETURNING TO HIS USUAL
OCCUPATION AN APPLICATION FOR DISABILITY RETIREMENT
HAS BEEN FILED ON TT-IIS EMPLOYEE'S BEHALF.
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Ray Silver, City Administrator
From: Robert J. Franz, Deputy City Administrator
Subject: FIS 98-52 Appointment of Temporary Positions
Date: June 4, 1998
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for "Appointment of Temporary Positions."
If the City Council approves this action (total appropriation $34,720)
the estimated undesi ated, unappropriated General Fund Balance
i
e er 3 19 will be reduced t 6502,551.
fJ. Fr z City Administrator
fis9851
Adopted Current
Fund Balance-General Fund Budget Estimate
Beginning Fund Balance 10/1/97(audited) $ 5,118,690 $ 9,183,000
Plus: Estimated Revenue 102,472,050 105,732,740
Less: Estimated Expenditures (102,631,445) (104,655,957)
Less Self-Insurance Transfers (1,800,000)
Less Labor Contingencies (610,000)
Less Pending FIS's (1,312,512)
Less FIS 98-52 (34,720)
Estimated 9/30/98 Balance $ 4,959,295 $ 6,502,551
Estimated General Fund Balance at September 30,1998
$6,600,000
$6,000,000
$5,500,000
$5,000,000
$
$4,500,000 6,502,551
$4,000,000
$3,600,000
$3,000,000
$2,500,00: $4,959,295
$2,000,00
ADOPTED BUDGET CURRENT ESTIMATE
00,
G:4ICCTGuF I S9798.XLS]fis9851
Page 1
FISCAL IMPACT STATEMENT QUESTIONNAIRE
1. Title of RCA: Appointment of Temporary Positions
2. Why is this budget amendment needed:
To maintain the integrity of two vital maintenance programs.
A. Why was it not anticipated?
The status of the disabled workers was unknown at the time the budget was
prepared.
B. W.0y can't anticipated current year budget savings be used to fund this item?
No savings are anticipated.
C. Why can't the Department re-prioritize current year expenses so that this itdM
can be funded instead of approved budget items?
Current year funds are already committed.
3. What will be the cost?
$34,720 in both FY 1997-98 and 1998-99.
A. Direct Cost:
Current Fiscal Year: $34,720.00
Future Years: 34720
B. Indirect Cost: $0.00
4. Funding Source:
A. Fund: General Fund
B. Specific Revenue Source: General taxation.
C. Alternative Funding Sources: none
5. History:
General Funds are the source of revenue that has traditionally supported these
programs in the past. Future funding is for FY 1998-99 only.
QAFIR97 nF/na/QR ft•9A AM
COVER PAGE
REQUEST FOR LATE SUBMITTAL
(To accompany RCA)
Department: '?U10-lic t fiftof r4ttee- ?()SiTidqs
Council Meeting Date:, Date of This Request: J
REASON (Why is this RCA being
� submitted late?):
v1 Q U` 'f%9 c, Z
4
EXPLANATION (Why is this RCA necessary to this agenda?):
d-Oo ka4d Ir
i N
CONSEQUENCES How shall delay of this RCA adversely impact the City?):
I
lU
ignaturW. O Approved O Denied O Approved O Denied
' Initials
Required
D artment Head Asst. City Administrator City Administrator
D;=nl /ETC nnr nos/A wlnn
GENERAL FUND BUDGET AMENDMENT
1997/98
"EXCEPTION FORM"
Amendments are authorized only for:
1. Obvious emergencies.
2. New expenses with offsetting related new revenues.
3. Implementation of labor relations agreements.
If your request for a General Fund budget amendment meets one of the
exceptions listed above, please provide a detailed narrative description of your
exception below:
E/ Nino storms have pounded Huntington Beach streets to the point where
potholes are more numerous and larger than ever. In many areas they have
become actual threats to public safety.
Reducing this threat has been difficult because our resources have been cut in
half. Over the last year two members of our four-man patch crew have been off
work with disabilities, and the crew (which usually operates in two two-man
teams) has been operating at 50% of capacity.
This situation must be overcome so that the vital work of the patch crew can be
done. The attached RCA proposes a solution, the "temporary" replacement of
the disabled workers.
A similar problem exists in Mechanical Maintenance, where a mechanic who
should be servicing wastewater vehicles and equipment has been out on an
extended industrial injury leave. A solution similar to that proposed for street
workers noted above is recommended.
a
D6-parVnent ead's 4ignature
GFF form
RCA ROUTING SHEET
INITIATING DEPARTMENT: Public Works
SUBJECT: APPOINT THREE POSITIONS
COUNCIL MEETING DATE: June 15, 1998
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Attached
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff ( ) ( )
Assistant City Administrator (Initial) ( ) ( )
City Administrator (Initial)
City Clerk ( )
EXPLANATION FOR RETURN OF ITEM:
(BelowOnly)
RCA Author: Daryl Smith/Don Noble