HomeMy WebLinkAboutUnbudgeted Expenditure - Appropriate Funds for Battery Back CITY OF HUNTINGTON BEA_a-I
MEETING DATE: 6/4/01 DEPARTMENT ID NUMBER: PW 01-071
Council/Agency Meeting Held:
Deferred/Continued to:
Approved ❑ Condition Ily Approved ❑ Denied City k' Signature
Council Meeting Date: 6/4/01 Department ID Number: PW 01-071
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City Administrator ova N c
O y
PREPARED BY:, obert F. Beardsley, Director of Public Works �� ,�, $ c,
c�
Ronald Lowenberg, Chief of Police +� A GOB' cn N �C) C
co o r--<
SUBJECT: Appropriate Funds for the Purchase of Battery Back Up Units for Trn
Signals w =r
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Stag Attic.hment(s)
Statement of Issue: The Public Works and Police Departments are requesting that City
Council approve the appropriation of$50,000 for the purchase and installation of battery
back up units at 10 traffic signals.
Funding Source:. Appropriate $50,000 from General unappropriated fund balance for this
unanticipated emergency.
Recommended Action: Motion to:
1. Appropriate $50,000 from the General fund, into Account No. 10085304.84400, Traffic
Signal Maintenance for the purchase and installation of battery back up units for 10 traffic
signals.
Alternative Action(s):
1. Do not approve the purchase of the battery back up units.
Analysis: Over the upcoming summer months, Huntington Beach will likely experience a
number of rolling blackouts in different areas across the City. When conventional power is
lost at a traffic signal, the traffic signals do not operate. When the traffic signals are blacked
out, the California Vehicle Code requires all motorists to stop before entering the intersection
with caution. However, some motorists appear to be confused by inoperative traffic signals.
With multiple intersections across a large area possibly being without power for up to two
01-071 June 4 Brohard (Traffic Signal Battery Backups) -2- 5/25/01 9M AM
- cEQUEST FOR COUNCIL AC . .JN
MEETING DATE: 6/4/01 DEPARTMENT ID NUMBER: PW 01-071
hours, it is not practical to post and then remove temporary stop sign control at each
impacted traffic signal. Deploying police officers to direct traffic at the City's major
intersections is difficult and also ties up valuable resources.
The recent replacement of incandescent traffic signal lamps with light emitting diodes (LEDs)
enables the use of battery back up units to operate traffic signals. Back up units can be used
to operate traffic signals in a flashing red mode for up to eight hours during a power failure or
rolling blackout. While most agencies are choosing the flashing red operation, a few
agencies, including Caltrans, are converting all indications, including the yellows to LEDs so
they can operate the traffic signals normally for up to two hours before the batteries fail.
After reviewing the two options, staff recommends operating our traffic signals in a flashing
red mode for up to eight hours rather than spending an additional $2,500 per intersection for
yellow LEDs and operating the signals normally for a maximum of two hours.
Caltrans is in the process of procuring LEDs and battery back up units for each of their traffic
signals on Beach Boulevard and on Pacific Coast Highway in the City. The schedule for
installation of this equipment is being expedited, but the completion date is unknown at this
time. To address the City's traffic signals, Public Works and Police Department staff have
jointly identified the following 10 major signalized intersections as the highest priority for
installation of battery back up units:
♦ Adams and Magnolia
♦ Adams and Brookhurst
♦ Bolsa Chica and Edinger
♦ Bolsa Chica and Warner
♦ Brookhurst and Garfield
♦ Brookhurst and Hamilton
♦ Goldenwest and Edinger
♦ Goldenwest and Warner
♦ Warner and Edwards
♦ Warner and Springdale
With many agencies seeking to install battery back up systems prior to summer, City staff
has contacted the principal supplier and has tentatively reserved 10 battery back up units.
Delivery of these units can occur two days following City Council approval, and City forces
can complete installation by the end of June.
Council Policy Regarding Requests for an Appropriation of Funds
As adopted by the City Council in March 1998, all requests for appropriation of funds must
meet one of the following criteria: 1) The request is for an unanticipated emergency; 2) The
request is required to implement labor negotiations; 3) The request will be offset by related
revenues. This request is an unanticipated emergency due to potential electrical blackouts.
01-071 June 4 Brohard(Traffic Signal Battery Backups) -3- 5/25/01 9:53 AM
a�EQUEST FOR COUNCIL AC , .JN
MEETING DATE: 6/4/01 DEPARTMENT ID NUMBER: PW 01-071
Public Works Commission Action: Not requested due to emergency conditions.
Environmental Status: This project is categorically exempt pursuant to the California
Environmental Quality Act, Section 15301(c).
Attachment(s):
City Clerk's
Page Number No.
1 Fiscal Impact Statement
RCA Author: Brohard:jm
01-071 June 4 Brohard (Traffic Signal Battery Backups) -4- 5125/01 9:53 AM
ATTACHMENT # 1
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
To: Ray Silver, City Administrator
From: Clay Martin, Director of Administrative Services
Subject: FIS 2001- 45 Appropriate Funds for the Purchase of Battery
Back Ups for 10 Traffic Signals
Date: May 15, 2001
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "Appropriate Funds for the Purchase of Battery
Back Ups for 10 Traffic Signals."
If the City Council approves this request (total appropriation $50,000),
the estimated Unreserved General Fund Balance at September 30,
2001 wil re uced $9,245,966.
Clay M in,
Direct r of Administrative Services
Fund Balance-General Fund Adopted Budget Current Estimate
Beginning Fund Balance 10/1/2000 $ 9,181,000 $ 9,181,000
Plus Outstanding Encumbrances $ 3,877,000 $ 3,877,000
Plus: Estimated Revenue 127,315,000 130,586,000
Less: Estimated Expenditures (131,192,000) (130,484,000)
Pending/Approved FIS's: (3,864,034)
Less: FIS 2001-44 (50,000)
Estimated 9/30/2001 Unreserved Balance $ 9,181,000 $ 9,245,966
General Fund Balance
$12,000,000
$11 ,000,000
$10,000,000
$9,000,000 e a
$7,000,000
f �ir
$6,000,000
$5,000,000
ADOPTED CURRENT
BUDGET ESTIMATE
Fiscal Year 2000-2001
RCA'OROUTING % HEET
INITIATING DEPARTMENT: Public Works
SUBJECT: Appropriate funds for the purchase of Battery Back Up Units
for 10 traffic signals
COUNCIL MEETING DATE: June 4, 2001
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attomey) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attomey) Not Applicable
Certificates of Insurance (Approved by the City Attomey) Not Applicable
Financial Impact Statement (Unbudget, over$5,000) Attached
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff X-as ( le— ) ( )
Assistant City Administrator (Initial) ( ) ( )
City Administrator (Initial) ( ) ( )
City Clerk
EXPLANATION FOR RETURN OF ITEM:
3 �