HomeMy WebLinkAboutUnbudgeted Expenditure - Appropriate Funds for Street Tree P_ Wvitrj
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Council/Agency Meeting Held:
Deferred/Continued to:
1AA proved ❑Conditionally Approve LL�❑ Denied �) Cle Signature
Council Meeting Date: February 19, 2002 Department ID Number: PW 0r-4
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CITY OF HUNTINGTON BEACH Cr
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REQUEST FOR ACTION - .-
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SUBMITTED TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL,,,
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATORa2,,)
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PREPARED BY: ROBERT F. BEARDSLEY, DIRECTOR OF PUBLIC WORKS I
SUBJECT: APPROPRIATE FUNDS FOR STREET TREE PLANTING
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachments)
Statement of Issue:
Residents provided funds to replace residential street trees tin various parts of the City. The
funds were deposited into the General Fund, an_d an appropriation into the expense account
is requested.
Funding Source:"
Unappropriated General Fund Balance, $30,000, from Residential Trees payments into Tree
Maintenance Materials, Account No. 10085621.64110.
Recommended Action: Motion to:
Appropriate $30,000 to fund the purchase of replacement trees when residents have
reimbursed the cost of those trees.
Alternative Action(s):
Do not approve the appropriation to purchase and replace trees as requested and paid by
residents and return the funds to the residents.
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REQUEST FOR ACTION
MEETING DATE: February 19, 2002 DEPARTMENT ID NUMBER: PW 02-014
Analysis:
Until the 1990/91 Fiscal Year, the City repaired entire streets and replaced all trees removed
in the public right-of-way from the General Fund budget. However, this is no longer the
policy. Budgeted operating accounts provide funding to replace trees using the fifteen -gallon
size. Residents requesting tree removals/replacements with twenty-four inch (24") boxed
trees pay the City $150 for each replacement tree and -related planting materials; however,
there are no street repairs accomplished in this circumstance. The public has generally
accepted this new charge and paid for replacement trees. Since this is an annual project,
funds are collected until conditions permit planting.
The Finance Division requires that the $150 charge be treated as revenue to the General
Fund; thus, to make use of the property owners' money to buy replacement trees they paid
for, the City Council must make a budget appropriation from the revenue received for this
purpose.
Per Council action, a new appropriation must meet one of the following three criteria:
1) It is an unanticipated emergency,
2) It is required to implement labor negotiations, or
3) It is a new expense that is offset by related new revenues.
This new appropriation meets criteria #3, that is a new expense that is offset by related new
revenues.
Public Work s Commission Review: Not required.
Environmental Status: Not applicable
Attachment(s):
RCA Author: Van Oeffelen/Daily
02-014 Feb 19 Van Oeffelen(Street Tree Planting) -2- 2/7/02 8:59 AM
ATTACHMENT #1
�CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Ray Silver, City'Administrator
From: Clay Martin, Director of Administrative Services
Subject: FIS 2002-07 Appropriate Funds for Street Tree Planting
Date: February 4, 2002
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "Appropriate Funds for Street Tree Planting".
If the City Council approves this request, there will be no effect on the
General Fund balance because the amount is offset by new revenue.
Clay M
Directo
e Services
RCA ROUTING SHEET
INITIATING DEPARTMENT:
PUBLIC WORKS
SUBJECT:
APPROPRIATE FUNDS FOR STREET TREE PLANTING
COUNCIL MEETING DATE:
I February 19, 2002
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attome
Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attome
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Not Applicable
Financial Impact Statement Unbudget, over $5,000
Attached
Bonds (If applicable)
Not Applicable
Staff Report If applicable)
Not Applicable
Commission, Board or Committee Report If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
J.EXPLANATION FOR MISSING ATTACHMENTS.:.
REVIEWED
RETURNED
FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
EXPLANATION: FOR RETURN OF .ITEM:
RCA Author: Van Oeffelen/Daily