HomeMy WebLinkAboutUnbudgeted Expenditure - Appropriate Holly Seacliff Funds foCITY OF HUNTINGTON BEACH"` ,Y;,
MEETING DATE: November 6, 2002 DEPARTMENT ID NUMBER: PD 02-017
Council/Agency Meeting Held:4yecls. oy %�e�2-
Deferred/Continued to:
OCApproved ❑ Conditionally Approved ❑ Denied
City Clerk's Sign tune
Council Meeting Date: November 6, 2002
Department ID Number: PD 02-017
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
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SUBMITTED TO:.
HONORABLE MAYOR AND CITY COUNCIL MEMBERS
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SUBMITTED BY:
RAY SILVER, City Administrator 6Zl�J
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PREPARED BY:
KENNETH W. SMALL, Chief of Police
SUBJECT:
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Appropriate Holly Seacliff Funds for Police Communications Pfoje�tp
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Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue:
The Holly Seacliff Fund Balance has not been appropriated into an operating account in this
fiscal year. The Holly Seacliff Public Safety funds were to be divided between the Fire and
Police Departments. The Fire Department funds were designated to construct Fire Station
#6 on Edwards Hill. The Fire Department has indicated that construction on Fire Station #6
is complete. They have not appropriated any funds into their business unit this fiscal year.
Funding Source:
Undesignated, unappropriated Holly Seacliff Fund in the amount of $1,132,000
Recommended Action:
1. Appropriate $1,132,000 from the Holly Seacliff fund, number 307 for expenses related to
Police Communications equipment, and
2. Authorize the Chief of Police to expend the funds on expenses related to
communications.
RCA -Appropriation of Holly Seacliff Funds.doc -Z- 10/23/2002 3:14 PM
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REQUEST FOR COUNCIL ACTIOiv
MEETING DATE: November 6, 2002 DEPARTMENT ID NUMBER: PD 02-017
Alternative Action(s):
Do not authorize the appropriation of $1,132,000 from the Holly Seacliff Fund, number 307
and direct staff accordingly.
Analysis:
In 1999 the Holly Seacliff Development Agreement required that the developer provide
funding for Public Safety Facilities. These funds were provided to construct a police
substation and a fire station within the development. The Fire Department proceeded
forward with the construction of Fire Station #6 on Edwards Hill. The construction was
finalized in fiscal year 2001-2002. All other projects related to these funds have been
completed, except the Police Department project.
In 1999, representatives from the Police Department reviewed the project area and
determined a Police substation within the project area was not necessary as the main police
station is within a mile of the development. After negotiations with the developers, it was
agreed that the funds could be used to support projects related to communications. The
Police Department is moving forward with its communications project, including the
implementation of a new Computer Assisted Dispatch/Records Management System. The
CAD/RMS will fully automate the Police Department's dispatch and records system. This
system is expected to be fully operational in 18 to 24 months.
The appropriation of these funds will make them available to the Police Department for
communications projects.
Environmental Status:
Not Applicable
Attachment(s):
RCA Author: Shawna Krone -Schmidt
RCA -Appropriation of Holly Seacliff Funds.doc 4- 10/24/2002 11:15 AM
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ATTACHMENT
# 1
To:
From
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
Ray Silver, City Administrator
Clay Martin, Director of Administrative Services
Subject: Appropriate Holly Seacliff Funds for Police
Communications Projects
Date: October 24, 2002
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for '-"Appropriate Holly Seacliff Funds for Police
Communications Projects".
If the City Council approves this request (total appropriation
$1,132,000), the unappropriated, undesignated fund balance of the
Holly Seacliff fund will be reduced to zero.
Clay Marti
Director dt Administrative Services
RCA ROUTING SHEET
INITIATING DEPARTMENT: Police
SUBJECT: Appropriate Holly-Seacliff Funds
COUNCIL MEETING DATE: November 6, 2002
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney)
Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney)
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Not Applicable
Financial Impact Statement (Unbudget, over $5,000)
Attached
Bonds (If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report (If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
I Not Applicable
.
EXPLANATION FOR MISSING ATTACHMENTS
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RCA Author: Shawna Krone -Schmidt