HomeMy WebLinkAboutUnbudgeted Expenditure - Budget Amendment to Add a Legal SecV(--' 310',4(5 ► 9034-
'°'6ITY OF HUNTINGTON BEACH
MEETING DATE: November 17, 2003 DEPARTMENT ID NUMBER: CA-03
Council/Agency Meeting Held: N_b)o-rv\U9.r� ,�QU
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied
City Cle 's Signature
Council Meeting Date: November 17, 2003
Department ID Number: CA-03
CITY OF HUNTINGTON BEACH
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REQUEST FOR COUNCIL ACTION
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SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
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SUBMITTED BY: JENNIFER McGRA�ity Attorney
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PREPARED BY: JENNIFER , ity Attorney
SUBJECT: Approve an Amendment to the 2003/04 Budget to Add a Legal
Secretary Permanent Position to City Attorney's Office Table of
Organization.
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: Whether to approve the amendment to the 2003/04 budget to add a
Legal Secretary permanent position to the City Attorney's Office Table of Organization.
Fundinq Source: Name of Fund: General Fund
Account Description: Attorney Fees Professional Services
Account No. 10015101.69375
Dollar Amount $55,694
Recommended Action:
Approve and authorize the Director of Administrative Services to amend the 2003/04 budget
to add a Legal Secretary permanent position to City Attorney's office Table of Organization
and transer the funds to the salary and benefits portion of the City Attorney's office budget.
Alternative Action(s): Do not approve an amendment to the 2003/04 budget to add a
Legal Secretary permanent position to City Attorney's Office Table of Organization.
G:\GIGUERE\RCA Paralegal.doc -2- 11/7/2003 8:23 AM
kEQUEST FOR COUNCIL ACTION
MEETING DATE: November 17, 2003 DEPARTMENT ID NUMBER: CA-03
Analysis: In a response to a July 2000 Management Review of the City Attorney's
office, a Senior Deputy City Attorney/Litigator classification was recommended in the
management review to support the Litigation Division of the City Attorney's office.
The Legal Secretary position was not requested in the City Attorney's office 2003/04 budget's
Table of Organization, as it was uncertain that a qualified Senior Deputy City
Attorney/Litigator would be located. The recruitment for a qualified Senior Deputy City
Attorney/Litigator was successful and now the City Attorney's office is in need of a Legal
Secretary to provide the necessary support for a successful litigation division in anticipation
of handling the majority of litigation matters internally rather than utilizing outside counsel.
Environmental Status: Not applicable.
Attachment(s):
RCA Author: JMP/jg
G:\GIGUERE\RCA Paralegal.doc -3- 11/7/2003 8:23 AM
ATTACHMENT #1
City Attorney
Assistant City Attorney
Sr. Deputy City Attorney
Deputy City Attorney
Law Office Manager
Investigator
Administrative Assistant
Legal Secretary
REVISED — 2003/04
CITY ATTORNEY'S OFFICE
TABLE OF ORGANIZATION
2
rd
4
Total 15
RCA ROUTING SHEET
INITIATING DEPARTMENT:
City Attorne 's Office
SUBJECT:
Approve Amendment to 2003/04 Budget to Add Legal
Secretary Permanent Position to City Attorney's Office Table
of Organization
COUNCIL MEETING DATE:
November 17, 2003
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney)
Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney)
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Not Applicable
Financial Impact Statement (Unbudget, over $5,000)
Not Applicable
Bonds (If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report (If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FORWARDED
Administrative Staff
( )
( )
Assistant City Administrator (Initial)
( )
( )
City Administrator (Initial)
( )
( )
City Clerk
( )
EXPLANATION FOR RETURN OF ITEM: