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HomeMy WebLinkAboutUnbudgeted Expenditure - Code Enforcement Vehicle - Funds frS AA,44OA✓- C-0d tnoRCATl- 660& aW.. t�lamnr :5- com, beW) Council/Agency Meeting Held: Deferred/Continued to: �App py d ❑ C Itionaally Approvedu� ❑ Denied Council Meeting Date: September 21, 1998 SVIerk's Signature Department ID Number: CD98-35 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administratoro9ti PREPARED BY: MELANIE S. FALLON, Community Development Director SUBJECT: Approval to purchase a new Code Enforcement vehicle using funds from the Statewide Abandoned Vehicle Abatement Program. Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: After several years of use, the current Code Enforcement vehicle used for the Vehicle Abatement Program is in desperate need of replacement. The staff requested and received $17,100 from the Orange County Transportation Authority for the purchase of one vehicle to be used for the vehicle abatement program. The $17,100 has been received and deposited in the General Fund. Funding Source: General Fund, Unappropriated Fund Balance with 100% reimbursement provided by the Statewide Abandoned Vehicle Abatement Program. This is unanticipated revenue. Recommended Action: Motion to appropriate $17,100 from the unappropriated general fund reserve and authorize expenditures to purchase a new Code Enforcement vehicle which will enhance and support our abandoned vehicle enforcment efforts. Alternative Action(s): Do not approve using these excess SAAV funds to purchase the new vehicle and return the $17,100 already received from this program for this purpose. c t") :;r_ c-) O _^C C-) rrt t CZ C" n v s � (n K.QUEST FOR COUNCIL ACTI%,A MEETING DATE: September 21, 1998 DEPARTMENT ID NUMBER: CD98-35 Analysis: The Code Enforcement Division currently participates in the Statewide Abandoned Vehicle Abatement (SAAV) Program, which is administered by the Orange County Transportation Authority. Through this program the City is reimbursed for abandoned vehicles that we investigate by complaint or officer observation (Code Enforcement is responsible for private sector enforcement, while the Police Department is responsible for public sector enforcment). On a quarterly basis, the SAAV Program distributes these reimbursements to the participating agencies submitting reimbursement requests to the Transportation Authority for their enforcement efforts. At the end of the fiscal year there is occasionally an excess of funds distributed by the OCTA-SAAV Program. OCTA may, at their discretion, distribute these excess funds to participating agencies or return the funds to the State of California. The excess funds distributed to the participating agencies must be used to enhance and support their abandoned vehicle abatement program. These funds are in excess of the regular quarterly distribution funds received and does not impact any future quarterly funds requested. The Code Enforcement Division currently uses a Dodge Aries for enforcement of abandoned vehicles, however, after many years of use the vehicle is in desperate need of replacement. The Division was informed by Administration that the City currently purchases Chevy Lumina's for City use. The Purchasing Department received a bid of $17,100 to purchase a new Lumina should excess OCTA-SAAV funds be obtained. On September 10, 1997, Code Enforcement personnel submitted a request to the OCTA- SAAV Program to obtain the excess funds necessary to purchase the new Lumina. This request was granted and a check for $17,100 was received. At the time the check was received, Code Enforcement personnel was informed that the funds must be used for the purchase of a new vehicle to be used by the Code Enforcement Division for enforcement of abandoned vehicles. We would like to purchase the new Lumina with the funds provided. Environmental Status: N/A RCA Author: Vicki Morgan, Code Enforcement Officer CD98-35.DOC -2- 09/04/98 2:45 PM a "CITY OF HUNTINGTON BEACH INTER -DEPARTMENT COMMUNICATION HUNTWGTON BEACH To: Ray Silver, City Administrator From: Robert J. Franz, Deputy City Admini Subject: FIS 98-60 Approval to Purchase a new C�E Excess Funds from the Statewide Abandoned Date: August 5, 1998 'Abatement Program As required by Resolution 4832, A Fiscal Impact Statement has been prepared for "Approval to Purchase One Code Enforcement Vehicle Using Excess Funds from the Statewide Abandoned Vehicle Abatement Program." If the City Council approves this action (total appropriation $17,100), there will be no effect on the estimated unappropriated, undesignated General fund Balance at September 30, 1998 because the amount is offset from increased revenue already received from the State of California. Robert J Franz Deputy City Administrator RCA ROUTING SHEET I INITIATING DEPARTMENT: I COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: Approval to purchase a new Code Enforcement vehicle using excess funds from the Statea Aban ned Vehicle Abatement Program I COUNCIL MEETING DATE: I September 21, 1998 1 -RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Attached Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial I Not Applicable EXPLANATION FOR''MISSING ATTACHMENTS REVIEWED - RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk Elf PLANATION FOR RETURN OF ITEM: