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Home My WebLink AboutUnbudgeted Expenditure - County of Orange Soils Laboratory - iola6l -- t,}TD- Pa, VoR)r5 CITY OF HUNTINGTON BEACHie° ey� Dot-✓ MEETING DATE: 10/19/98 DEPARTMENT ID NUMBER: PW 98-078 Council/Agency Meeting Held: 16bg Jad,445, rApp ed/Continued to:rov d ❑ Conditionally Approved ❑ Denied bFPal—I it Clerk's Signature Council Meeting Date: 10/19/98 Department ID Number: PW 98-078 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator/11r� AW PREPARED BY: �k OBERT F. BEARDSLEY, Director of Public Works SUBJECT: Authorization of Expenditure of Funds for the County of Orange Soils Laboratory; PN-17080 IFStatement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The City of Huntington Beach has an opportunity to obtain federal funding for highway rehabilitation projects provided that plans are shelf ready at the time of application for funding. A necessary part of the design process is the preparation of soils reports to determine pavement thickness. The County of Orange Soils Laboratory can provide the soils reports, but the Council must first authorize expenditure of funds for that purpose. Funding Source: Funds of$144,000 are available in the undesignated fund balance for Measure "M". Recommended Action: Motion to: 1. Authorize the Director of Public Works to expend a total of$144,000 which includes $120,000 for the preparation of soils reports and estimated contingencies of$24,000; for Arterial Rehabilitation on 17 streets, PN 17080. 2. Authorize the Deputy City Administrator to appropriate $144,000 from the undesignated fund balance to the project. Alternative Action(s): Deny approval of the contract and forego the design of the projects. Anal: Rehabilitation for arterial highways has been delayed due to a lack of funds. Deterioration of the arterials is city wide. Usually, Public Works waits until construction funds are available to design arterial rehabilitation projects. However, due to the ever increasing number of arterials in need of rehabilitation, and the anticipated federal funding for arterial rehabilitation, Public Works would like to proceed with the design(and in particular, the preparation of soils reports) of the rehabilitation RCA-17080 AHRP OC SOILS LAB -2- 10/05/98 4:04 PM REQUEST FOR COUNCIL ACTION MEETING DATE: RAY SILVER, City Administrator DEPARTMENT ID NUMBER: PW 98-078 projects. Projects that are shelf ready have a better chance of being funded because the funding agency wants to make use of the appropriations as soon as possible. In the past, the County of Orange Soils Laboratory has prepared soils reports for the City of Huntington Beach under Orange County Transportation Authority (OCTA)'s arterial rehabilitation program. The laboratory has a history of providing reports in the format that OCTA prefers. Environmental Status: The project has been determined to be Categorically Exempt pursuant to the California Environmental Quality Act, Section 15301(c). Attachment(s)• F-City Clerk's Page Number No. I Description 1 Fiscal Impact Statement 2 Project list RCA Author: Kato RCA-17080 AHRP OC SOILS LAB -3- 10/05/98 4:04 PM ATTACHMENT 1 *A, A4 CITY OF HUNTINGTON BEACH IOLJ INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 99-05 Authorization of Expenditure of Funds for the County of Orange Soils Laboratory, PN-17080 Date: October 10, 1998 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for "Authorization of Expenditure of Funds for the County of Orange Soils Laboratory, PN-17080". If the City Council approves this action (total appropriation $70,236), the a timated un ppr riated, undesignated Transportation Fund al ce i be uc to $334,000. 1 be J. Fran Deputy City Administrator ATTACHMENT 2 11 PROJECT LIST Street From To Heil Saybrook Bolsa Chica Graham Springdale Beach Newland Warner Beach Newland Brookhurst Hamilton Indianapolis Edinger Goldenwest Gothard McFadden Goldenwest I-405 Magnolia Atlanta Indianapolis Edwards Warner Bolsa Gothard Ellis Heil Bushard Brookhurst 1000' s/o Banning 2000' s/o Adams Adams Hamilton Bushard Santa Ana River Palm Goldenwest 17th Newland Hamilton Atlanta Algonquin Davenport Heil Yorktown Bushard Brookhurst Graham Warner Heil Edinger McFadden Indianapolis Newland 1320' w/o Bushard Delaware Detroit Adams Yorktown 17th Filename: 33106.01 RCA ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: Authorization of Expenditure of Funds for the County of Orange Soils Laboratory COUNCIL MEETING DATE: October 19, 1998 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR ED Administrative Staff Assistant City Administrator (Initial) ( ) ( ) City Administrator Initial �?y City Clerk EXPLANATION FOR RETURN OF ITEM: SpaceOnly) RCA Author: VVV