HomeMy WebLinkAboutUnbudgeted Expenditure - Emergency Replacement of Heat Excha- DPW
Council/Agency Meeting Held: 9�519-7
3�o'y5
Deferred/Continued to:
UrA prov ❑ C dition Ily Approved ❑Denied
City Cler s Signature
Council Meeting Date: September 15, 1997
Department ID Number:
-V
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS '
SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator
PREPARED BY: tLES M. JONES II, Director of Public Works
SUBJECT:
Authorize Emergency Replacement of Heat Exch
Flood Control Station
, Atlanta
Statement of Issue, Funding Source, Recommended Action, Alternative Actionis),Analysis, Environmental Status,
Statement of Issue:
On July 24, 1997, an annual inspection of the Atlanta Flood Control Station was
performed. During routine inspection of Pumping Unit No.'s. 3, 4, and 5, maintenance staff
discovered extensive deterioration to the cooling systems. It is imperative that these units
be replaced in an expedient manner before the winter rainy season. The extent of damage
dictates the replacement of the complete units.
Fundinq Source:
An emergency appropriation of $31,000 is needed from the unappropriated Equipment
Replacement Fund.
Recommended Action: Motion to:
1. Approve the transfer of $31,000 from the unappropriated Equipment Replacement
Fund into an "Emergency Cooling System Repair Account " for FY 1996/97; and
2. Authorize the Director of Public Works to solicit quotations and purchase on an
emergency basis, three new heat exchangers and related piping estimated to cost
$31,000.
Alternative Action(s):
Deny request and direct staff on how to proceed. E-7
REQUEST FOR ACTION
MEETING DATE: September 15, 1997 DEPARTMENT ID NUMBER:
Analysis:
On an annual basis, all fifteen stormwater pump stations are inspected for any damage
that may have occurred during the preceding storm season, as well as for routine
maintenance needs. The findings of these inspections help the Department establish a
priority listing of equipment needs and the scheduling of any repairs. Annual budget
requests for equipment replacement are developed from information gathered during these
inspections. It was anticipated that Atlanta Station would be scheduled for cooling system
replacement in the summer of 1998
As a result of this year's inspection, conducted in July, 1997, maintenance personnel
found the deterioration had accelerated at Atlanta Station rendering the cooling systems in
critical need of replacement before this year's rainy season. Staff recommends that
$31,000 be transferred from the unappropriated Equipment Fund to replace the cooling
systems at Atlanta Station Unit No.'s 3, 4, and 5
Environmental Status:
Not applicable
Attachment(s):
Fiscal Impact Statement, FIS 97-61
Shared\RCAHEAT HJ\bb
City Clerk's
Page Number
RCA Author• , phone extension
RCAHEAT.HJ -2- 09/04/97 1:17 PM
ATTACHMENT 1
0019517 01
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Michael T. Uberuaga, City Administrator
From: Robert J. Franz, Deputy City Administrator
Subject: FIS 97-61 Replacement of Heat Exchangers, Atlanta Flood
Station
Date: August 18, 1997
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for Replacement of Heat Exchangers, Atlanta Flood Station
If the City Council approves this request (total appropriation of
$31,000) the estimated unappropriated, working capital of the
Equipment Replacement Fund at September 30, 1997 will be
reduced to $455,000.
4 ;;Z
Dan T.Villella,
Director of Finance
RECEIVED
DEPT. OF PUBLIC WORKS
AUG 2 1 1997
WATER DIVISION
HUNTINGTON BEACH, CA
RCA ROUTING SHEET
INITIATING DEPARTMENT: Public Works
SUBJECT: Authorize Emergency Replacement of Heat Exchangers,
Atlanta Flood Control Station
COUNCIL MEETING DATE: September 15, 1997
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney)
Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney)
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Not Applicable
Financial Impact Statement (Unbudget, over $5,000)
Attached
Bonds (If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report (If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FORAMPED
Administrative Staff
Assistant City Administrator(Initial)'"✓
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN OF ITEM:
RCA Author: , phone extension