The URL can be used to link to this page

Home My WebLink AboutUnbudgeted Expenditure - Emergency Wastewater Line Repairs - TY OF HUNTINGTON BEACh MEETING DATE: May 18, 1998 DEPARTMENT ID NUMBER: CY98-21 Council/Agency Meeting Held: 5-17- 9 9 Deferred/Continued to: ld Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signgfufe Council Meeting Date: May 18, 1998 Department ID Number: CY98-21 co =i CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS 4RE B TEDBY: RAY SILVER, CITY ADMINISTRATOR ag✓PARED BY: DARYL D. SMITH, ACTING DIRECTOR OF PUBLIC WORKS , SUBJECT: APPROVE THE APPROPRIATION OF FUNDS FOR EMERGENCY WASTEWATER LINE REPAIRS Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Unencumbered funds from the City's Street Maintenance Materials budget were used to cover the cost of an emergency wastewater line repair. Funding Source: The City's Wastewater Line Maintenance budget does not include funding for emergency repairs. Therefore, $62,500 in unencumbered funds from the City's Street Maintenance Materials budget were used to cover the cost of an emergency wastewater line repair. These funds must now be replaced via a transfer of$62,500 from the City's Unappropriated General Fund Balance to fiscal account E-AA-PW-510-3-01-00 (Street Maintenance Street Materials). Recommended Action: Motion to authorize the Director of Finance to transfer $62,500 from the City's Unappropriated General Fund Balance to fiscal account E-AA-PW-510-3-01-00. Alternative Action(s): Forego transfer of funds and postpone the applicable portion of this year's scheduled residential street slurry seal program. E7-- 98RCA21.doc -2- 05/06/98 8:22 AM RLQUEST FOR COUNCIL ACTIL•d MEETING DATE: May 18, 1998 DEPARTMENT ID NUMBER: CY98-21 Analysis: On April 7, 1998, Public Works staff responded to three street failures on Toway Lane (see attached Location Map). Based on field observations, it was determined that the street failures were directly above the City wastewater line. A video inspection (see attached sewer line problem photos) of the line revealed that soil was entering the line at the pipe joints, thereby creating voids and the subsequent street failures. The line was cleaned and re- inspected the next day. Unfortunately, soils had again entered the line. Staff was extremely concerned that if the line was not sliplined immediately, it would become blocked. Therefore, 1,250 lineal feet of 8 inch pipe was sliplined on April 28, 1998 at a cost of$62,500 (i.e. 1,250 feet x $50/foot = $62,500). The City's Wastewater Line Maintenance budget does not include funding for emergency repairs. However, $62,500 of unencumbered funds were available in the City's Street Maintenance Materials budget. These funds, used to cover the cost of the emergency repairs, must now be replaced to insure completion of this year's residential street slurry seal program. Therefore, the Acting Director of Public Works recommends that the Director of Finance be authorized to transfer $62,500 from the City's Unappropriated General Fund Balance to fiscal account E-AA-PW-510-3-01-00 (i.e. Street Maintenance Materials). Environmental Status: N/A. Attachment(s): NumberCity Clerk's Page • Description 1. Location Map 2. Photos 3. Financial Impact Statement RCA Author: Daryl Smith/Don Noble. 98RCA21.doc -3- 05/06/98 8:22 AM ATTACHMENT 1 MC FADDEN 5502 1550 1550 1550 5502 1550 550 1550 5502 15501 Z 550 15501 rv$ flzo 5502 1550 2 J J 15522 15521 5522 15521 J 15522 15521 ir cr 5522 1552 2 15522 U U 5522 5521 U 15522 1552] VANE C R. 15532 15531 15532 15531 15532 J 15532 5532 5531 15532 15531 155J2 15531 15511 15512 15541 O 15542 15511 5512 5511 15512 15511 155{2 155{1 SS{2 155/1 155{2 y 15511 15551 m ~ + 0_ 5562 15551 c ry . b IT , .. -1 H � f N b P p � b b b b .-O b M,WINSLOW `� W1sse2 DUNN DR. DR. 15581 15591 O .+ . n eN. O N. N n . Nez15592 1559115602'O 15601 �O b 15601 - e $'" H '� •i �o Q 15612 15611 W 15612 b b b O o 15612 1 ♦ , . N N N N ry ry ry 15611 b $ b b 11-6 6611 b 3 15621 ANTRIM CR. + 56 15611 15622 15622 STONE CR A1810N OR. , 0 15632 N 15632 5631 .J 15631 ry ry N N N n n n + 15631 a n n n �31 1i631 15612 9 o N + c $ $ $ $ 15642 15641 b ;o v m m e 15611 Q 156 'O 156/1 15652 651 .r .. QQ N5 SS 662 b b b b v 15661 T YRO N E CR. PRISCILLA _ 1S 15671 >' N ^ N N 5681 ry N N n N ry N n N ry ry EB Q N N N N n 0 0 0 0 15682 15681 15682 1568 b b b b b b b b b b b b b b b b 15691 15692 15691 15692 1569 J 1570 L� -+ P $ $ $ b 15711 15712 15711 15712 1571 + + + v W 1 b b b b b .J CALVIN CR 1s722 15721 15722 1572 a DOWN DR. QN N ry ry N N Q $ o 0 0 0 15731 15732 15731 15732 15731 157{2 157{1 b b b b b b 15711 15712 157{I $ $ $ $ 15751 15752 15751 15752 15751 J5�2 b b Q MILTON CR 1576215761 1576215761 CIRCLE VIEW SCHOOL 1 SLIGO CR. 4 N N N N ry 15771 15772 15771 15772 15771 5781 N ry N N N N $ 2 O C b $ b $ b 15782 15781 15782 15781 1579 ° ° b b b b 15791 u r b 1579215791 1579215791 (6261 HOOKER) 15801 ism P 15CO2 15801 15802 15601 15811H UGH E S DR. 15801 WELDE CR HOOKER DR. 5 zz Q1S822 15821 5822 5821 6 15831 Z $ J bb Obb ryb bb •bb + Nb N 15SH31 = ]Sn32 583 5932 5931 15832 32 8 15841 582 8 15 1584215851 1 51 15851 bbb 1,851 1ses2 LO N G F O R D C qm ROYALIST DR 15662 11171 ry n : v m o rvi 15871 15872 15871 15872 1587 f518172 5871 Cr15872 1587 ° o ^ + b 15872 n ♦ a 15752 15772 15786 157% 15881 15882 15881 15882 1588 U15881 15882 1598 15882 s15762 15782 15792 15891 15892 15891 15892 15891 15891 15892 5901 °15892 1589 115912 15911 15912 15911 15911 15912 1591 15911 C AVAN C R. S F-RI N G DALE 15921 15922 15921 15922 15921 1592; 1S921 15922 15921 15922 15921 N ry ry N N N v�n in 15931 0 15932 15931 W 15932 15931 15932 15931 Z N1232115931 Q 15932 1593 �yJ P N m J 159{2 159{1 ~ 15952 15041 o m N 0 15941 M 15942 15941 J c7 15912 159{ r 15942 159{ 7 - 15951 Q' 10 6` + N � 15958 15902 15966 15%4 15951 J 15952 595 3 595 1595 a 595 1595 a 595 15951 Q 15962 ��„ „`..•� $ 15966 5952 159161Q o„�N�•r �O 15922 15976 15960 15971 CL 15972 597 15971 5972U 15972 .'c�c b'` .o 7 1597 597 597 597 1597 N 1 Fl EDINGER 148 ATTACHMENT 2 Toway Lane Sewer Line Problems �Ar -gygy Ilk" N-N_ PiODLEM F1Y 1003 ffiRA vp: A�4— _�4��ax_,C ATTACHMENT 3 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION To: Ray Silver, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 98-47 Emergency Wastewater Line Repairs Date: May 6, 1998 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for "Emergency Wastewater Line Repairs." If the City Council approves this action (total appropriation $62,500), the estimated uroppropriated, General Fund balance of at Sept er 30, will be reduced to 70,599. obert J. z fis9847 Adopted Current Fund Balance-General Fund Budget Estimate Beginning Fund Balance 10/1/97(Est) $5,100,000 $7,884,000 Plus Estimated Increased Revenue 1,590,500 Plus One Time Revenue(Estimated) 1,358,780 Less Approved Budget Amendments (2,560,627) Less Labor Contingencies (610,000) Less Self-Insurance Transfers (1,800,000) Less Pending FIS's (720,554) Less FIS 98-47 (62,500) Estimated 9/30/98 Balance $5,100,000 $5,079,699 Estimated General Fund Balance at September 30,1998 I $5,500,000 $5,000,000 i $4,500,000 $5,079,599 $4,000,000 $5,100,000 _ I $3,500,000 $3,000,000 ADOPTED BUDGET CURRENT ESTIMATE G:W C CTG4 F I S9798.X L S]fi s9847 Page 1 RCA AOUTING S1111 , EET INITIATING DEPARTMENT: PUBLIC WORKS SUBJECT: EMERGENCY WASTEWATER LINE REPAIRS COUNCIL MEETING DATE: May 18, 1998 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & lenial-`- )plicable) Not Applicable Resr,'-.':_ plicable) Not Applicable Trac _ 's Not Applicable Cont (Sign Not Applicable Suble (Appr( Not Applicable Certific Vtomey) Not Applicable Financi )00) Attached Bonds ( Not Applicable Staff Rel Not Applicable Commiss _ ...purt (if applicable) Not Applicable Findings/L..,«unions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORW DED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: (BelowOnly) RCA Author: Daryl Smith/Don Noble. 05/17 1998 13: 49 714-374-1573 HB PUBLIC bJORKS PAGE 02 GENERAL FUND BUDGET AMENDMENT 1997/98 "EXCEPTION FORM" Amendments are authorized only for: 1. Obvious emergencies. 2. New expenses with offsetting related new revenues. 3. Implementation of labor relation agreements. If your request for a General Fund budget amendment meets one of the exceptions listed above, please provide a detailed narrative description of your exception below: On April 7, 1998, Public Works staff responded to three street failures on Toway Lane. Based on field investigations, it was determined that the street failures were the direct result of damaged sewer line pipe joints. Staff was extremely concerned that if the line was not immediately repaired it would become blocked. Because this was an obvious emergency, the line was repaired the week of April 27, 1998. r4 �' x > w ti}. CO IVY Depart ent Head's Si nature 0031227.01 04/08/98 3:49 PM 1p