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Home My WebLink AboutUnbudgeted Expenditure - Funds to Prepare Landscape Design P REQUEST FOR ACTIONrt�eosae�.- MEETING DATE: November 16, 1998 DEPARTMENT ID NUMBER: Council/Agency Meeting Held: D�efred/Continued to: �Ap roved ❑ onditi ally Approv d ❑ De ied Cit�y/ Cler Signature D�'Pd Council Meeting Date: November 16, 1998 Department ID Number: REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: I -RAY SILVER, CITY ADMINISTRATOR PREPARED Y:3 ROBERT F. BEARDSLEY, DIRECTOR OF PUBLIC WORK SUBJECT: APPROVAL OF FUNDS TO PREPARE LANDSCAPE DESIGN PLANS FOR BEACH BOULEVARD MEDIANS Statement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attachments) Statement of Issue: The Huntington Beach Auto Dealers Association has requested the City of appropriate funds to prepare construction plans, specifications and cost estimate for the eventual landscape -r improvements of the remaining unlandscaped medians on Beach boulevard. f9aff ibsti mates the cost to accomplish this request to be $75,000.00 8:' Funding Source: Budgeted Gas Tax Project Funds. ! -.,:;,. Recommended Action: (AP,09_oPRiAT1c;V) (denim d llnaPPr°/°r•� �L. (b�/,� Motion to approve the d+Yemien of$75,000.00 from the arterial slwat na��am2ne ne? a Beach Boulevard median island landscape design contract account. f" RCA.DOC -2- 11/05/98 7:20 AM REQUEST FOR ACTION MEETING DATE: DEPARTMENT ID NUMBER: Alternative Action(s): 1. Transfer funds from a different account than proposed. 2. Transfer funds from the General Fund Unappropriated fund balance. 3. Do not accomplish the design work this Fiscal Year and budget for the work in F.Y. 1999/2000. Analysis: This request is provided subsequent to the City Council's request during the budget public hearing on September 8, 1998. At that meeting, a representative of the Huntington Beach Auto Dealers Association asked the City Council to consider an appropriation of$75,000, to prepare the construction plans, specifications and cost estimate for the eventual improvement of the remaining, unlandscaped medians along Beach Boulevard. The potential sources from which funds for the requested landscaping design services could be appropriated are the General Fund, the State Gasoline Tax account and the County Measure M transportation sales taxes. The Public Works budget proposal attributable to street improvements for Fiscal Year 1998/99 is comprised of these funds and totals approximately $9 million. If the amount requested by the Auto Dealers Association is diverted to median island landscaping design, the Public Works Department would need to decrease its residential street slurry seal program, its arterial street pavement rehabilitation program or its concrete sidewalk and curb repair program funded from the sources identified above. The impact on the Department's work program next year is exemplified by the following items, each of which is approximately equivalent to $75,000: 150,000 square feet of residential street slurry seal (approximately 5 residential street segments or 3/4 mile); or 37,000 square feet of arterial street pavement removal and replacement preparatory to pavement overlay; or Two residential blocks of sidewalk and curb and gutter replacement. Public Works staff completed a field study and analysis of the medians in question and•a matrix of the study including a cost estimate to complete the landscape improvements is attached. Staff estimates the cost for the design documents to be $75,000 which is based on recent past costs to provide typical work by contracting with a landscape architect firm. RCA.DOC -3. 11/10/98 6:48 AM REQUEST FOR ACTION MEETING DATE: DEPARTMENT ID NUMBER: Environmental Status: N/A AttachmenW: ity Clerk's age Number 1) Letter from Auto Dealers Association 2) Beach Boulevard Median Study Daryl D. Smith RCA.DOC -4- 11/05/98 7:20 AM ATTACHMENT # 1 C � ® HUNTINGTON BEACH AUTOMOBILE DEALERS ® ASSOCIATION, INC. c September 9,1998 Dear Mayor and Council Members, The Huntington Beach Auto Dealers along with the other businesses on Beach Boulevard are requesting the city to allocate in your upcoming budget discussions, $75,000.00 to fund the cost of construction plans for the Beach Boulevard median beautification project. This project is estimated to cost approximately one million dollars. We have been told that to apply for various grants , having a completed construction plan greatly enhances the chance of approval. Every body agrees that the priority to beatify the Beach Boulevard median should be near the top of the city's agenda rather that at the bottom. The city has applied without success , for a financial grant for this project for 4 years. Beach Boulevard in Huntington Beach suffers in looks compared to Beach Boulevard in Westminster. Therefore , we ask the city to put the $75,000.00 in the 1998-1999 budget to assist in the approval of the city's 1998-1999 grant requests. Cordially, 02coscollopla President J Huntington Beach Auto Dealers P.O. Box 2700 • Huntington Beach,California 92647 ATTACHMENT #2 Beach Blvd Melians Opinion of Probable Costs Park, Tree and Landscape Division of Public Works City of Huntington Beach August 11 , 1998 Existing Conditions Beach Blvd medians (no of Existing Existing Existing Existing TOTAL medians in block) Planting Concrete A/C Dirt MEDIAN A 12550 sf 9844 sf 9825 sf 32219 sf Between Edinger and Heil (3) Sprinkled MEDIAN B 8683 sf 8826 sf 17509 sf Between Heil and Warner (4) Sprinkled MEDIAN C 8517 sf 7742 sf 16259 sf Between Warner and Slater (5) Flooded MEDIAN D 4988 sf 2540 sf 3230 sf 10758 sf Between Slater and Talbert (4) Flooded MEDIAN E __._ 6016 sf 26090 sf 32106 sf Between Talbert and Ellis (2) MEDIAN F 1840 sf 9096 sf 11293 sf 22229 sf Between Ellis and Garfield (4) MEDIAN G 10344 sf 17098 sf 27442 sf Between Garfield and Yorktown (3) MEDIAN H 1156 sf 5236 sf 9712 sf 16104 sf Between Yorktown and Adams (4) TOTALS 134738 sf 37964 sf 24676 sf 77248 sf 1174626 sf The above are general square footage take offs of the existing conditions on medians along Beach Blvd between Edinger and Adams: Page one Beach Blvd Medians Opinion of Probable Costs Park, Tree and Landscape Division of Public Works City of Huntington Beach MEDIAN DESCRIPTION UNIT UNIT TOTAL COST MEDIAN A Upgrade existing planting and 12550 sf $5.00 $62750 irrigation MEDIAN A New planting, irrigation and 9825 sf $9.00 $88425 hardscape MEDIAN B Upgrade existing planting and 8683 sf $5.00 $43415 irrigation MEDIAN C Upgrade existing planting and install 8517 sf $7.00 $59619 irrigation system MEDIAN D _Upgrade existing planting and install 4988 sf $7.00 $34916 irrigation system MEDIAN D New planting, irrigation and 3230 sf $9.00 $29070 hardscape MEDIAN E New planting and irrigation 26090 sf $8.00 $208720 MEDIAN F Remove existing AC, add new 20389 sf $9.00 $183501 planting, irrigation and hardscape MEDIAN G Remove existing AC, add new 27442 sf $9.00 $246978 planting, irrigation and hardscape MEDIAN H Remove existing AC, add new 14948 sf $9.00 $134532 planting, irrigation and hardscape TOTAL 136662 sf $1,091,926 Page two Ah COVER PAGE REQUEST FOR LATE SUBMITTAL (To accompany RCA) Department: 11, C Subject , , ��,,,,s Oz ASAi¢Gf/ Council Meeting Date: i �� Date of This Request: REASON (Why is this RCA being submitted late?): EXPLANATION (Why is this RCA necessary to this agenda?): .v ,�psi .t1 «ems 2f vas CONSEQUENCES (How shall delay of this RCA adversely impact the City?): nn Signature: Ct-kpproved O Denied Department Head Ray Silver City Administrator RCA ROUTING SHEET INITIATING Public Works Department DEPARTMENT: SUBJECT: Approval of Funds to Prepare Landscape Design Plans for Beach Boulevard Medians COUNCIL MEETING DATE: November 16, 1998 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in f //by the City Attomey) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attomey) Not Applicable Certificates of Insurance (Approved by the City Attomey) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Attached Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR ED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( a ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use ■Public Works Department = :z e-3 ❑❑ Q' = Cc-)r (.7j Beach Boulevard Median Landscape Plan Design Funding 444444 ❑❑ Beach Boulevard Medians ❑❑ ❑❑ ♦ Thirty-one medians between Edinger and Adams are currently either not landscaped or require rehabilitation ♦ Improvements were suggested by the Auto Dealers Association to complete median landscaping ♦ Will dramatically improve the appearance 4 of the City's most heavily traveled street 4 U Li L3 Li Li ■City of Huntington Beach ■1 1116198 ■Public Works Department ❑❑❑❑❑❑ ❑❑❑❑❑❑ ❑❑ ❑❑ Beach Boulevard ❑❑ UUU U Median Landscape Plans ♦ Design costs are based on anticipated construction costs ♦ Completed landscape improvements are estimated at $ 1. 1 million in 1998 dollars ♦ Source of funds for project construction has not been identified ♦ Construction funds are not being ❑ requested at this time q ❑❑❑�I❑❑ ❑4❑❑❑ ❑❑ Median Landscape Plan ❑❑ Design Funding ♦ Design costs estimated at $75,000 ♦ Eligible funding sources Gas tax -Measure M General Fund ♦ Recommendation--divert Gas Tax or Measure M funds 4 ■City of Huntington Beach m> 1116/98 RECEI'�EU � CITY CLERK CITY QE To; Ma c� r cw� -A G"114,01.1 HUNTIRCTON BEACH,CA � 1g48 Itflv i b P 12- �tswow�.:c. 7RV Zlepwa�' ,rows •. 'ro,M l�+�V`"''sc�'`{ ******rAX MESSAGI; FltOM****** IIIJNT1N(a'l'()N 131;ACH AUTO l)FAl,l,-'RS AI,SOCIATION 28141 BLUEBELL DRI V};, I,AGU NA NIGU A, , CA, 92677 FAX AN1) '1'Ir; .EPI-IONF, (949) 831-1246 DATE: November 16, 1998 FAX NO: 375-5087 TO: Iuntington Beach City Council Members NO. OF F'AGES(including cover page): One MT?SSAGI The Huntington Beach Auto Dealers Association supf lorts Item F-1-Approval of Funds to Prepare Landscape Design flans for Beac i Boulevard Medians. 'I•hc Beautification of Hcach .Boulevard is a vital step n creating a destination where people enjoy shopping and a scenic: route to the beach with its new resorts, pier, restaurants and shops. We strongly urge your Y}:S vote. "Thank you for your tuppon. Hill McGrath President r I