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Home My WebLink AboutUnbudgeted Expenditure - Increase City Attorneys Legal Servi Council/Agency Meeting Held: Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied '- y Cle Signature Council Meeting Date: 3/19/01 Department ID Number: CA-003 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION 4;'' SUBMITTED TO: H ORABLE MAYOR AND CITY COUNCIL MEMBERS S�0 SUBMITTED BY: G IL HUTTON, City Attorney `1.tiPREPARED BY: QU HUTTON, City Attorney SUBJECT: Approve Amendment of City Budget to Increase City Attorney'slLegal Services Account Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Whether to approve the amendment of City budget to increase City Attorney's Legal Services Account Funding Source: Name of Fund: General Fund Account Description: Unreserved/Undesignated Dollar Amount: $200,000 Recommended Action: Approve and authorize the Director of Administrative Services to appropriate $200,000 from the General Fund Balance to the City Attorney's Legal Services Account no. 10015301.69375 to fund the remainder of anticipated costs for outside legal counsel for fiscal year 2000-2001. Alternative Action(s): Do not approve $200,000 increase to the City Attorney's budget and process individual appropriation requests as each outside counsel bill comes in for payment. Y REQUEST FOR COUNCIL ACTH MEETING DATE: 3/19/01 DEPARTMENT ID NUMBER: CA-003 Analysis: The City Attorney's Office budget for Contract Legal Services for fiscal year 2000-2001 is $300,000. As of January 1, 2001, the City Attorney's Office has spent approximately $220,000 of the $300,000. Currently there are three on-going matters that the City Attorney's Office expect to be costly and cannot be completed within existing appropriations, described below. Talbert & Beach v. City of Huntington Beach — a non-tort suit challenging the City's recent amendment to the adult business ordinance. $30,000 will be needed to complete the case through the end of the fiscal year. Howard Jarvis Taxpayers — the case was tried over February 26-27, 2001. A total of$87,000 is needed to pay outstanding and anticipated bills. AES Proceedings before the California Energy Commission. — up to $150,000 is estimated to be needed to pay for attorney fees and expenses. COUNCIL POLICY REGARDING REQUESTS FOR AN APPROPRIATION OF FUNDS: As adopted by the City Council in March 1998, all requests for appropriation of funds must meet one of the following criteria; 1) The request is for an unanticipated emergency, 2) the request is required to implement labor negotiations, or 3) The request will be offset by related new revenues. The new appropriations being requested is for an unanticipated emergency to pay for three on-going matters that the City Attorney's Office expect to be costly and cannot be completed within existing funds. Environmental Status: None. Attachment(s): City Clerk's . - Number No. Description 1 Fiscal Impact Report RCA Author: SFF IncreaselegalsvcsAm -2- 3/8/01 2:31 PM STATEMENT OF ACTION OF THE CITY COUNCIL CITY OF HUNTINGTON BEACH Indicates Portions of the Meeting Not Included in the Statement of Action Council Chambers, Civic Center Huntington Beach, California Monday, March 19, 2001 An audiotape of the 5:00 p.m. portion of this meeting and a videotape of the 7:00 p.m. portion of this meeting are on file in the Office of the City Clerk. The regular meeting of the City Council and the Redevelopment Agency of the City of Huntington Beach was called to order at 5:00 p.m. CITY COUNCIL/REDEVELOPMENT AGENCY ROLL CALL PRESENT: Green, Boardman, Cook, Julien Houchen, Garofalo, Dettloff, Bauer ABSENT: None ************************************************************************************************************* On motion by Green, second Garofalo, Council approved the following Consent Calendar items as recommended by the following roll call vote: AYES: Green, Boardman, Cook, Julien Houchen, Garofalo, Dettloff, Bauer NOES: None ABSTAIN: None ABSENT: None ************************************************************************************************************* (City Council)�Approved the Time & Attendance/Leave Management Sales Agreement and Software License and Maintenance Agreement with KRONOS, Inc. for the J.D. Edwards Business System Implementation (600.10)— 1. Approved and authorized the Mayor and City Clerk to execute the KRONOS Sales Agreement and Software License for an amount not to exceed $225,000 for Time & Attendance/Leave Management Software and Hardware; and 2. Executed Software Maintenance Agreement between the City and KRONOS, Inc. for an amount not to exceed $25,000. ************************************************************************************************************* 1 I The meeting adjourned to Monday, March 26, 2001, at 4:30 p.m., in Council Chambers, Civic Center, 2000 Main Street, Huntington Beach, California. /s/Connie Brockway City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California ATTEST: /s/Connie Brockway /s/Pam Julien Houchen City Clerk/Clerk Mayor STATE OF CALIFORNIA ) County of Orange. ) ss: City of Huntington Beach ) I, Connie Brockway, the duly elected City Clerk of the City of Huntington Beach, California, do hereby certify that the above and foregoing is a true and correct Statement of Action of the City Council of said City at their regular meeting held on March 19, 2001. Witness my hand and seal of the said City of Huntington Beach this 21"'day of March, 2001. /s/Connie Brockway City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach; California By: ;>� Deput CI ATTACHMENT # 1 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: Clay Martin, Acting Director of Administrative Services Subject: FIS 2001-27 Approve Amendment of City Budget to Increase City Attorney's Legal Services Account Date: March 7, 2001 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Approve Amendment of City Budget to Increase City Attorney's Legal Services Account" If the City Council approves this request (total appropriation $200,000), the estimated unreserved General Fund Balance at September 30, 2001 will be reduced to $10,543,921 provided there are no adeWo all appro riations from fund balance. Clay M n, Acting irector of Administrative Services RCA ROUTING SHEET INITIATING DEPARTMENT: CITY ATTORNEYS OFFICE SUBJECT: Approve Amendment of City Budget to Increase City Attorne 's Legal Services Account COUNCIL MEETING DATE: 3/19/01 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Attached Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff 3 8 ( $ ) ) Assistant City Administrator Initial ) City Administrator Initial City Clerk ( ) g7— 762 ?`7 EXPLANATION FOR � TURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: