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Home My WebLink AboutUnbudgeted Expenditure - Increase Operating Budgets for Juni �vw Council/Agency Meeting Held: Deferred/Continued to: If Appr�-ved ElConditionally Approved O Denied City Clerk's Signature o Council Meeting Date: 06/01/98 Department ID Number: CS 98-024 -------------------------------------------------------------------------------------------------------------------- --- --- ao --f CITY OF HUNTINGTON BEACH s � , REQUEST FOR COUNCIL ACTION , : :s �r SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS r�a SUBMITTED BY: RAY SILVER, City Administratorw4/ r, , PREPARED BY: RON HAGAN, Director, Community Services Departme SUBJECT: BUDGET REVISION FOR JUNIOR LIFEGUARD AND POOL AQU T C PROGRAMS Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: There is a need to increase the operating budgets for the Junior Lifeguard and Pool Aquatics programs. New revenues would offset increased operating costs. Funding Source: General Fund Unappropriated Fund Balance. New revenues would offset expenses, thereby having no net impact on the General Fund. Recommended Action: Motion to approve an amendment to the FY97/98 budget by appropriating $40,000 for the Junior Lifeguard program, Account #348, and $19,522 for the Pool Aquatics program, Account#358. Alternative Action(s): Do not approve the requested appropriations, thereby reducing the participation and associated new revenues in these two programs. Analysis: JUNIOR LIFEGUARD PROGRAM Expenses for the junior lifeguard program have increased since the original preparation of the budget. These increases are due to the need for added supervision in the program to insure the necessary safety ratios of instructors to junior guard participants. Also, some of the operating costs for the program, such as excursions and associated program awards, supplies and equipment, have increased. In order to maintain the same level of programming and safety, this program budget needs to be increased by $40,000. The budget is currently $250,000 and will become $290,000 with this allocation. The participation fee for the Junior Lifeguard Program has been increased from $250 to $290, and from $280 to $320 with a beach parking pass, an increase of $40 per participant. It V QUEST FOR COUNCIL ACTION MEETING DATE: 06/01/98 DEPARTMENT ID NUMBER: CS 98-024 is anticipated that 1,000 boys and girls will participate in the Junior Lifeguard program this summer, resulting in proposed new revenue of $40,000 which will more than offset the additional operating costs. POOL AQUATICS This past summer the aquatics program was not fully staffed. This was due to neighboring cities paying Red Cross-certified lifeguards and swim instructors at a higher rate than Huntington Beach. Understaffing resulted in the cancellation of aquatic classes and lost revenue to the city. In order to maximize registration for pool swim classes and recreation swim, it is necessary to hire additional Red Cross-certified swim instructors and lifeguards Based on a survey of Orange County cities, Community Services administration and Bill Osness, Personnel Director, concur with the proposed increases in the pool aquatics program hourly rate for recurrent lifeguards and swim instructors. The increased program expenses will be more than offset with additional revenues from increased class registration fees to current market value of surrounding cities. The increased fee of $3 per class per participant (average class will increase from $25 to $28) will result in an additional $19,600 in revenue which will offset the additional $19,522 anticipated in expenditures Increasing the aquatic program budget will allow the city to hire additional recurrent pool lifeguards and instructors and continue to offer a safe pool aquatics program to a maximum number of Huntington Beach residents. Environmental Status: Not applicable Attachment(s): --------------------------- 1 Aquatics survey _yyyyy___yy_yyyy___j_yyy 2 Financial Impact Statement RCA Author Jim B. Engle 0031812.01 -2- 05/20/98 1:41 PM ATTACHMENT # 1 OCAC 1997 SALARY SURVEY Agency Lifeguaid Instructor Poo/Manager Coordinator Perks Low High Low High Low High Low High Anaheim 6.. 7.46 7.80 9.48 10.45 11.52 11.52 14.70 swimsuits, t-shirt, whistles Brea 6.45 7.47 7.50 10.08 9.94 17.76 t-shirt, sweats, First Aid &CPR training Brea Glennbrook Club 6.25 8.25 Buena Park 5.25 6.00 5.90 8.95 9.40 10.35 Not an ARC Provider. Instructor/Guards are not WSI. Costa Mesa ,SO .-7 L( `71 5 7 Cypress Eastlake Village Assoc. Cullerton mountain Valley 4.90 5.41 7.61 7.24 7.99 Garden Grove sunscreen, t-shirt, sweats, hat, tank top, whistle Huntington Beach j 7 DI -7 f- -7 74, <i5rl0 1 0 c c l--S 44 Irvine .61 8.27 7.63 9.54 8.76 12.62 sunscreen, t-s irts, hat, HOBIE glasses @ cost Laguna Niguel 7.871 9.56 8.26 10.04 9.84 11.86 18.73 22.77 uniforms, free use of YMCA, free certification classes Laguna Beach 7.501, 9.00 7.50 9.00 7.50 9.CO 9.00 10.50 suits, jackets, sweatshirts, t-shirts, suncsreen Lake Forest If Assoc. _ Los Alamitos Newport Beach 7.69 8.44 8.44 9.30 9.30 10.E0 t-shirts, sweats, hats, sunscreen Orange Coast College 8.50 9.86 11.43 1000.00 per session intructors are paid per class instead of per hour Placentia 6.45 6.90 7.05 7.50 7.35 7.E0 8.20 9.20 suit, t-shirt, hat, sunscreen, HOBIE glasses @ cost, re-cert CP Saddleback College 7.00 8.50 8.50 11.50 15.CO 5775 +10% of net $100 bonus per person if good season San Clemente l 7.24 8.80 7.61 9.25 14.84; 17.58 suit,t-shirt, whistle, hat, sunscreen, HOBIE glasses @ cost Santa Ana Isuit, t-shirt, "VUSD Recreation .Ivation Army , _ 6.00 I 7.501_ 5.751 7.501 8.50 ifree use of facilities Westminster ! 7.501 8.901 7.50 8.90 9.921 10.f 91 It-shirts, sweats, hats, sunscreen, TB screening Woodbridge Assoc. i -_ 6.8711 8.581 7.87 9.42 8.501 10.E31 14.601 16.00it-shirt, hats, sweats, sunscreen, HOBIE glasses @_cost, short Yorba Linda 6 00 1 6.501 8.00 10_C10 't-sh(rts - -Qnao--cAj - --- j = - --- -=- : ,�� - - ---- -- - - - - --- -- --- -- --- ----- -- - - to Page 1 ATTACHMENT # 2 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 98-51 Budget Revision for Junior Lifeguard and Pool Aquatic Programs Date: May 20, 1998 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for "Budget Revision for Junior Lifeguard and Pool Aquatic Programs." If the City Council approves this action (total appropriation $59,522) there will be no effect on the General Fund Unappropriated, Undesignated Fund Blance since the appropriation is offset by additional estima evenue. r fir' Robert J. F nz Deputy City Adminis 1 GENERAL FUND BUDGET AMENDMENT - 1997/98 - - - "EXCEPTION FORM" - Amendments are authorized only for: - - - 1.- Obvious emergencies- -- - - -- — - -- — --- - - G2 New expenses with offsetting related new revenues - -- -- ---- —- 3. -Implementation of labor relation agreements. - -If your request for a General Fund budget amendment meets one of the exceptions listed above, please provide a detailed narrative description of your exception below: AT THE JUNE 13 1-998 COUNCIL MEETING, PROPOSED INCREASES IN FEES WILL BE REQUESTED FOR rHE AQUATICS PROGRAM AND THE JUNIOR LIFEGUARD PROGRAM. IF APPROVED BY COUNCIL, SUCH FEE INCREASES WILL OFFSET THE REQUESTED BUDGET INCREASED FOR THESE PROGRAMS TO PAY FOR NECESSARY REC1 i MEW FMPT f)YF.FS- D p rtme t Heads Sign ure - ------------ ------ 0031227.01 ----�- - - ------ - - -- -- -- -�- -- --04108/98 3 49 PM 4 RCA ROUTING SHEET INITIATING DEPARTMENT COMMUNITY SERVICES SUBJECT BUDGET REVISION FOR JUNIOR LIFEGUARD AND POOL AQUATIC PROGRAMS COUNCIL MEETING DATE: June 1 , 1998 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Attached (Explain Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS FIS request went to Admin Services 5/21/98 and will be ready for the meeting 6/1/98 REVIEWED RETURNED FOR EQ Administrative Staff ti Assistant City Administrator Initial City Administrator Initial G1,2� City Clerk EXPLANATION FOR RETURN OF ITEM: (SeIwSpace For City-Clerk's.Use • RCA Author