HomeMy WebLinkAboutUnbudgeted Expenditure - Instructional Class Budget AmendmenR_ obiv) CAM'5�nv'
Council/Agency Meeting Held:
Deferred/Continued to:
Approved ❑ Conditionally � Approved ❑ Denied 1 -P C I e'nu,,J Signature
Council Meeting Date: July 16, 2001 Department ID Number: CS01-048
ILA I Y tJI- HUN I INCH I UN titAUN
REQUEST FOR COUNCIL ACTION e
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS o��`r
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SUBMITTED BY: RAY SILVER, City Administrator�h -0 D-n
PREPARED BY: RON HAGAN, Director, Community Services#k/
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CIIR_IFr_T- APPPr)VF INSTRIIC_TIr1NAI r_I ACC RI Ir1rFT AMFNr1MFNT
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: A budget amendment is necessary due to revenues for instructional
classes exceeding original budget projections.
Funding Source: Transfer of $78,400 from the General Fund Unappropriated Fund
Balance into Instructional Classes -Professional Services Account #10045406.69300.
Recommended Action: Authorize the Director of Administrative Services to allocate an
additional $78,400 from the General Fund Unappropriated Fund Balance into Instructional
Classes -Professional Services Account #10045406.69300 to pay class instructors.
Alternative Action(s): Cancel Summer classes and refund revenues to participants.
Analysis:. The Instructional Classes program has shown consistent growth for the last
several years. In Fiscal Year 98/99, revenues were $699,000; in 99/00 revenues were
$754,000; and in 00/01 revenues were projected to be $820,000. Revenues for Instructional
Classes would exceed optimistic projections by approximately $112,000 for a total $932,000
for Fiscal Year 00/01. Instructors are paid 70 percent of the revenue generated from classes.
This creates a budget shortfall of $78,400 to pay the instructors out of the General Fund
account Professional Services #10045406.69300. In March 1998, Council adopted criteria
for requests for appropriation of funds. The criteria included unanticipated emergencies,
required to implement labor negotiations, or a new expense offset by related new revenues.
Unanticipated revenues of $112,000 will offset the requested allocation of $78,400.
ATTACHMENT #1
•
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Ray Silver, City Administrator
From: Clay Martin, Director of Administrative Services
Subject: FIS 2001-52 - Approve Instructional Class Budget
Amendment
Date: July 2, 2001
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "- Approve Instructional Class Budget."
If the City Council approves this request (total appropriation $78,400
which is entirely offset by new revenue), the estimated unreserved
fund balance of the General Fund will not be changed since the new
appropriation is offset by additional revenue.
Clay M46n, `J
Directdr of Administrative Services
RCA ROUTING 9HEET
INITIATING DEPARTMENT:
COMMUNITY SERVICES
SUBJECT:
APPROVE INSTRUCTIONAL CLASS BUDGET
AMENDMENT
COUNCIL MEETING DATE:
July 16, 2001
RCA ATTACHMENTS _
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney)
Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attome
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Not Applicable
Financial Impact Statement Unbud et, over $5,000
Attached
Bonds If applicable)
Not Applicable
Staff Report If applicable)
Not Applicable
Commission, Board or Committee Report if applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED-- RETURNED FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk �r7Z
EXPLANATION FOR RETURN OF ITEM
RCA Author: