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Home My WebLink AboutUnbudgeted Expenditure - Newland House Repair and Tree Remov Council/Agency Meeting Held: -7 Deferred/Continued to: C9'Approved ❑ Conditionally pproved ❑ Denied City CI rk's Signature 4-6 Council Meeting Date: July 7, 1997 Department ID Number: CS 97-017 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administratolpt::-1- t X--t Q � Y'•� PREPARED BY: RON HAGAN, Director Community Services Departmen ,�, m SUBJECT: NEWLAND HOUSE REPAIR/TREE REMOVAL Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: The city-owned Newland House is in need of repair due to dry rot and termites. Due to storm damage, a tree on the property has become a public safety hazard and needs to be removed. The work has been delayed over the past three years due to budget constraints. Funding Source: Unencumbered General Fund. Recommended Action: Approve an amendment to the current year budget by appropriating $4,999 for repair work on the Newland House and removal of hazardous tree on the Newland site. Alternative Action(s): Postpone the work until a later date. Analysis: The exterior of the Newland House property has been maintained by the city for the past seventeen years by agreement. The condition of the roofing is aged and currently in need of repairs. A tree on the property has become a public safety hazard. Due to the budget constraints of the city, much of the maintenance has been deferred until funding is possible. The conditions will continue to deteriorate and be more costly should the city postpone the work. Environmental Status: N/A Attachment(s): City Clerk's Page Number 1 Bids 0024462.01 -- 06/17/97 12:13 PM MOM- 416 1%— The Newland House ❑ 19820 Beach Boulevard U.n e 2, 1997 MF'CHAEL MUDD, Cultunal 4nt4 Dinecton City o� huntington Beach 2000 Main Street lluntington Beach CA 92648 The �ollowin ane verbal and wnLtten bidA v aome cvntnacten4 PA tenting the /dewland houae fors clay tenmite in4atativn. None o� the bLda Lnclude the inOatation in the poach nailinga on the back appnoacheA, which now appean. CHEM FREE EXTERMINATING ALTERNATIVES ( Who ennoneou2ly have me a4 ownen. 0 $280 to treat a��ected aneaa. Long Beach Ph. :562-428-9995 \ $2,000; to tent 2, h. :750-7/28 $2 o IT HAS BEEN SUGGESTED THAT THE "TENTING" BE"TENTIN BC DONE ol6/ FIRST, BECAUSE OF ;POTENTIAL DAMAGE TO ROOF, ESP. WESTERN Ph, :893-8055 HIP & RIDGE. $1370 CONSUMER TERMITE Ph. : 744-4930 $2320 The Following ane verbal vn wnitten bides to make needed nvol and ahingle nepac na: The ne uinementa ane:REDO-- _ _ _ ROOF' ,-ten � ' WHOLE HOUSE: REPLACE LOST HIP AND RIDGE SHINGLES. Fors back poach: SUPPORT CEILING FIRST, THEN REMOVE ALL SHINGLES. SCAB NEW RAFTERS ALONGSIDE, , NEW ROOF SHEETING, NEW SHINGLES ON ALL, STAINED TO LOOK "OLD"RE PLACE SHINGLES AROUND CUPOLA ROOM Z.E. PEDICLE, WHERE WORKMEN HAVE TREAD. HUNTINGTON BCH ROOFING, DAVE 11OFF1;7A/V (He Ahirgled the Muaeum as a volunteer) $3,200 Incl. pull cellin?,h. :840-3276 ROB 'S ROOFING, 9IM CHADWICK Ph. ?Z4-2233 $2, 800, $2, 400 iF no need to pu ceLiLng COAST ROOFING, 9IM OR YEFF 968-8754 $1, 795 . None vF theae biddena knvwi that the waters towers is "done" Mang of theae bida ane o/ial. Thank you Fon cyoun patience, UOOA 0 v DP cJ REQUEST FOR ACTION MEETING DATE: DEPARTMENT ID NUMBER: Council/Agency Meeting Held:Z/7 -7 Deferred/Continued to: , La'Approved ❑ Conditionally pproved ❑ Denied City Clerk's Signature Council Meeting Date: July 7, 1997 Department ID Number: G C REQUEST FOR ACTION n C= cot r .t rs rift SUBMITTED TO: HONORABLE MEMBERS OF CITY COUNCIL SUBMITTED BY: MICHAEL T. UBERUAGA, CITY ADMINISTRATOR PREPARED YeLES JONES, DIRECTOR OF PUBLIC WORKS SUBJECT: BUDGET APPROPRIATION FOR STREET TREE PLANTING Statement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attachment(s) Statement of Issue: City Council approval is needed for a budget appropriation to provide funds to continue planting trees in public property. Funding Source: Unappropriated General Fund Balance Recommended Action: Approve an appropriation of$6,000.00 to fund the purchase of replacement street trees when the costs of those trees are reimbursed by residents. Alternative Action(s): Do not approve the appropriation of$6,000.00 to purchase and replace trees removed by resident request and payment. RCA.DOC -2- 06/23/97 8:37 AM REQUEST FOR ACTION MEETING DATE: July 7, 1997 DEPARTMENT ID NUMBER: Analysis: Until the 1990/91 Fiscal Budget, the City repaired entire streets and replaced all trees removed in pubic right-of-way from the General Fund Budget. However, due to budget constraints, this is no longer the policy. Reductions to the operating accounts only provide funding to replace standard/typical tree planting request using a fifteen gallon tree. All major street repairs and tree removal/replacement are now funded from Gas Tax Funds or Measure M Funds. Residents requesting tree removal/replacement with twenty-four inch (24") boxed trees pay the City $125.00 for the replacement tree and related planting materials, however there are no street repairs made in this circumstance. The public has accepted this new service charge and we have collected over $30,000.00 for replacement trees this fiscal year. The Finance Division requires that the $125.00 service fee be treated as revenue to the General Fund; and in order to make use of the property owner's money to buy replacement trees they paid for, the City Council must make a budget appropriation for same. We therefore, request an appropriation of$6,000.00 received during fiscal year 1996/97 in order to purchase and plant the replacement trees requested by residents. Environmental Status: N/A Attachment(s1: Numberity Clerk's age 1) Fiscal Impact Statement RCA.DOC -3- 06/23/97 8:37 AM ATTACHMENT 1 r � CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Michael T. Uberuaga, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 97-49 Street Tree Planning Date: June 12, 1997 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for Street Tree Planting. If the City Council approves this request, the estimated Unappropriated Undesignated General Fund Balance at September 30, 1 7 i I yto $5,376,obert anDeputy Ci y Ad a'et�C'�-t- no / W, Adopted Current Fund Balance-General Fund Budget Estimate Beginning Fund Balance $3,227,959 $6,847,000 Plus Budget Surplus 356,590 1,017,310 Plus One Time Revenue (Estimated) 1,130,000 PERS Refund 456,000 Less Approved One-Time Costs (1,350,197) Less Transfer of PERS Refund (2,199,627) Less: Pending Budget Amendments (517,871) Less FIS 97-47 (6,000) Estimated 9/30/97 Balance $3,584,549 $6,376,615 Fund Balance-General Fund I i $5,500,000 $6,000,000 i $4,500,000 I _ $4,000,000 t E yr+ spli Y14��yri d4 ytli' ry�dp9;, I i P77'� , QJ9rIgE4 I+Y ��, $5,376,615 $3,500,000 i i $3,000,000 $3,584,549 $2,500,000 $2,000,000 Adopted Revised Budget Estimate G A WCCTGuFIS.XLS]fis9749