HomeMy WebLinkAboutUnbudgeted Expenditure - Police Technology Consultant 7/6/98 Council/Agency Meeting Held: '7
Deferred/Continued to:
R Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signature
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Council Meeting Date: JULY 6, 1998 Department ID Number: PD98-012
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City Administrator
PREPARED BY: RONALD E. LOWENBERG, Chief of Police
SUBJECT: Request for Police Technology Consultant
Statement ofissue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachmen s)
Statement of Issue: The Police Department is in the process of replacing the McDonnell
Douglas 911 CAD/RMS system and installing new technology that is currently funded by
technology grants. The Department requests that $150,000 be allocated to fund the hiring of
a technology consultant to assist in the process. The consultant will provide technical
expertise and make recommendations on an overall plan to provide new technology to the
department. The consultant will write an RFP for the CAD/RMS and assist in the contract
negotiations.
Funding Source: General Fund.
Recommended Action: Authorize the Police Department to solicit proposals from
consultants and appropriate $150,000 to be used for the consulting fees.
Alternative Action(s): Do not authorize the Police Department to proceed with the search
for the consultant.
r
REQUEST FOR COUNCIL ACTT&
MEETING DATE: JULY 6, 1998 DEPARTMENT ID NUMBER: PD98-012
Analysis: The Police Department is currently in the process of replacing the McDonnell
Douglas 911 CAD/RMS system. The current system is ten years old and is no longer
supported by McDonnell Douglas or the software development company. The system must
interface with a number of high cost projects such as 800 MHz Radio System, Field Officer
Reporting System, Mobile Computer System, Document Management System, Live Scan
Finger Print System, and Jail Booking System. The complexity of this project requires that a
consultant with technical expertise assist the department's technical staff in the analysis,
planning, design and implementation of these technologies.
Environmental Status: N/A
Attachment(s): Financial Impact Statement
City Clerk's
Page Number No. Description
RCA Author: R.E. Lowenberg, Chief of Police
RCAPDCon -2- 06/17/98 9:30 AM
FISCAL IMPACT STATEMENT QUEATIONNAIRE
1. Title of RCA: Request for Police Technology Consultant
2. Why is this budget amendment needed:
To pay for consulting services of technology consultant.
A. Why was it not anticipated?
The Police Department was unable to determine when the McDonnell Douglas
lawsuit would be settled.
B. Why can't anticipated current year budget savings be used to fund this item?
Police Department is unable to fund maintenance and repair of current systems and
generate a budget savings.
C. Why can't the Department re-prioritize current year expenses so that this item
can be funded instead of approved budget items?
3. What will be the cost?
$150,000
A. Direct Cost:
Current Fiscal Year: $150000
Future Years: 0
B. Indirect Cost: $0
4. Funding Source:
A. Fund: General Fund
B. Specific Revenue Source:
C. Alternative Funding Sources:
5. History:
The McDonnell Douglas 911 CAD/RMS system is approximately 91/2 years old.
Parts and repair services are very limited. The McDonnell Douglas litigation was
FISPDTec 06/17/98 9:43 AM
FISCAL IMPACT STATEMENT QUESTIONNAIRE
settled in March 1998. The Police Department has been reviewing new 911
CAD/RMS systems to insure maximum return on the City's investment.
FISPDTec 06/17/98 9:43 AM
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Ray Silver, City Administrator
From: Robert J. Franz, Deputy City Administrator
Subject: FIS 98-55 Request for Police Technology Consultant
Date: June 23, 1998
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for "Request for Police Technology Consultant".
If the City Council approves this action (total appropriation $150,000),
the estimated unappropriated, undesignated General Fund balance
at September 3 , 1998 will be reduced to $5,116,983.
Rob Franz
Deput City Ad nistr r
Adopted urren
Fund Balance-General Fund Budget Estimate
Beginning Fund Balance 10/1/97 (audited) $ 5,118,690 $ 9,183,000
Plus: Estimated Revenue 102,472,050 105,982,740
Less: Estimated Expenditures (102,631,445) (100,933,445)
Less Self-Insurance Transfers (1,800,000)
Less Transfers to C.I.P. (3,300,000)
Less Labor Contingencies (610,000)
Less Approved FIS's (3,255,312)
Less FIS 98-55 (150,000)
Estimated 9/30/98 Balance $ 4,959,295 1 $ 6,116,983
Estimated General Fund Balance at September 30, 1998
1
$6,000,000 - -
$5,500,000 -
E
$5,000,000
$4,500,000 - - --
I
5
$4,000,000 -. - -i
$3,500,000 -- $5,116,983
$3,000,000 $4,959,295
$2,500,000
$2,000,000
ADOPTED BUDGET CURRENT ESTIMATE
RCA ROUTING SHEET
INITIATING DEPARTMENT: POLICE DEPARTMENT
SUBJECT: Request for Police Technology Consultant
COUNCIL MEETING DATE: July 6, 1998
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) NotAppfickble
Financial Impact Statement (Unbudget, over$5,000) Attached
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FO ARDED
Administrative Staff ( ) ( )
Assistant City Administrator (Initial) ( ) ( )
City Administrator (Initial) ( ) ( )
City Clerk ( )
EXPLANATION FOR RETURN OF ITEM:
(Below Space For City Clerk's Use Only)
RCA Author: