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HomeMy WebLinkAboutUnbudgeted Expenditure - Purchase of up to four Parking ContVITY OF HUNTINGTON BEACH "✓� MEETING DATE: April 20, 1998 Council/Agency Meeting Held: .5 7Ap rred/Continued to: proved', ❑ Conditionally Approved DEPARTMENT ID NUMBER: PD 98-00 'gao -145' ❑ Denied j,04P417' /qty Clerk's Signature j Council Meeting Date: May 4, 1998 I Department ID Number: PD 98-009 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator PREPARED BY: RONALD E. LOWENBERG, Chief of Police SUBJECT: Approval to purchase up to four more ParkinqCtr vehicles using excess funds from the Statewide Abandoned Vehicle Abatement Program Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: Should Council approve the purchase of up to four more Parking Control vehicles for the Police Department Traffic Bureau using excess Statewide Abandoned Vehicle Abatement (SAAV) Funds? Three of the current GEO Trackers are being replaced by the use of quarterly reimbursement funds from this program. The purchase of these additional four vehicles using unanticipated excess funds from this program will complete the replacement of the GEO Trackers currently in use by Parking Control. Funding Source: General Fund, Unappropriated Fund Balance with 100% reimbursement provided by the Statewide Abandoned Vehicle Abatement Program. This is unanticipated revenue. Recommended Action: Motion to appropriate $68,000 from the unappropriated general fund reserve and authorize expenditures to purchase up to four Parking Control vehicles that will enhance and support our abandoned vehicle enforcement efforts. Alternative Action(s): Do not approve using these excess SAAV funds to purchase vehicles and return the $68,000 already received from this program for this purpose. SAAVveh -2- 04/07/98 10:40 AM RLQUEST FOR COUNCIL ACTION MEETING DATE: May 4, 1998 DEPARTMENT ID NUMBER: PD 98-009 Analysis: The Police Department currently participates in the Statewide Abandoned Vehicle Abatement (SAAV) Program, which is administered by the Orange County Transit Authority. Through this program the City is reimbursed for abandoned vehicles that we investigate whether by complaint or officer observation. On a quarterly basis, the SAAV Program distributes these reimbursements to the participating agencies that bill the Transit Authority for their enforcement efforts. There is occasionally an excess of the funds distributed by the OCTA - SAAV Program. The OCTA may at their discretion distribute these excess funds to participating agencies or return the funds to the State of California. The excess funds distributed to the participating agencies must be used to enhance and support their abandoned vehicle abatement program. These funds are in excess of the regular quarterly distribution and will not impact augmenting the helicopter lease /purchase payments. The Department recommended the replacement of the GEO Tracker vehicles currently used by the Parking Control Officers with larger, mid -sized pickup trucks. The GEO's are unable to meet the demanding needs of this service. Their small size and constant use have prematurely rendered them useless. Recently, Council approved the purchase of pickup trucks to replace three of the seven GEO Trackers using the quarterly reimbursement funds. In March of 1998, the Traffic Bureau made a request to the OCTA - SAAV Program to use these excess funds to purchase additional vehicles. This request was granted and a check for $68,000.00 was received. This check was accompanied by a letter which stated in part that the funds must be used for the purchase of additional vehicles and invoices must be provided. We would like to purchase up to four additional mid -size pickup trucks with the funds provided. Environmental Status: N/A Attachment(sl: Fiscal Impact Study City Clerk's Page Number -3- 04/07/98 11:15 AM CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 98-42 Approval to Purchase up to four more Parking Control Venicles Using Excess Funds from the Statewide Abandoned Venicle Abatement Program Date: April 7, 1998 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for "Approval to Purchase up to four more Parking Control Venicles Using Excess Funds from the Statewide Abandoned Venicle Abatement Program." If the City Council approves this action (total appropriation $68,000) there will be no effect on the estimated unappropriated, undesignated General Fund B ance at September 30, 1998 because the amount is pffsO fror-*Weased revenue from the State of California. KooerT y i-�rar Deputy _ ity A FISCAL IMACT STATEMENT QUESTIONNAIRE 1. Title of RCA: Approval to purchase up to 4 more Pkg. Cont. vehicles using excess SAAV funds. 2. Why is this budget amendment needed: Unanticipated revenue. A. Why was it not anticipated? We were recently notified by OCTA-SAAV that these excess funds were available. B. Why can't anticipated current year budget savings be used to fund this item? Not applicable - 100% reimbursement. C. Why can't the Department re -prioritize current year expenses so that this item can be funded instead of approved budget items? Not applicable. 3. What will be the cost? A. Direct Cost: Current Fiscal Year: $68,000 Future Years: 0 B. Indirect Cost: $ 4. Funding Source: A. Fund: General Fund B. Specific Revenue Source: OCTA-SAAV Program C. Alternative Funding Sources: 5. History: See RCA. FIZ 04/07/98 10:16 AM RCA ROUTING SHEET INITIATING DEPARTMENT: POLICE SUBJECT: Approval to purchase up to four more Parking Control vehicles using excess funds from the Statewide Abandoned Vehicle Abatement Program COUNCIL MEETING DATE: RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR" DED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Tb F0 .