HomeMy WebLinkAboutUnbudgeted Expenditure - Replacement of Electronic TheodolitCouncil/Agency Meeting Held:
Deferred/Continued to:
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City Clerk' Slgnat re
IP Ap rov"d p Conditionall Approved ❑ Denied
Council Meeting Date: September 15, 1997
Department ID Number: 97-074
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
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SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator
PREPARED BY: S M. JONES II, DIRECTOR OF PUBLIC WORKS
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SUBJECT: Replacement of an Electronic Theodolite (Survey Equipment)
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Envil9nmental Status,
Statement of Issue:
The electronic theodolite used by the Public Works Department survey crews became
inoperative on August 18, 1997. Due to the high cost of repairs as compared to the trade-in
value, it must be replaced in order to keep the survey crew functioning.
Funding Source:
Funds are available from the 1996/1997 Equipment Replacement Fund Balance.
Recommended Action: Motion to approve the appropriation of $11,562 from the
Equipment Replacement Fund to puchase a Leica TC-1100 total station instrument, which
includes the following ancillary equipment: I MB PCMCIA memory card, OSW/PC transfer
cable, and two GPH1 single prism holders. The $11,562 total includes sales tax, rebate,
and trade-in.
Alternative Action(s):
Do not purchase equipment outright and lease the equipment at a cost of $1,500 per month.
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REQUEST FOR ACTION
MEETING DATE: September 15, 1997 DEPARTMENT ID NUMBER: 97-074
Analysis: The electronic theodolite was acquired on November 4, 1992 at a cost of $8,595.
The bolt -on electronic distance meter, which is built-in to the new electronic theodolite, was
acquired on December 1, 1987 at a cost of $3,226, for a total of $11,821. The trade-in
would replace the inoperative equipment with comparable (new) equipment.
The equipment went in for major repairs in July of 1997 and has failed again in August of
1997. Based on the trade-in value of $2,500, the $1,800 cost to repair the equipment is
inappropriate.
Environmental Status:
Attachment(s):
RCA Author: Kato
0027439.02
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09/04/97 11:41 AM
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Michael T. Uberuaga, City Administrator
From: Robert J. Franz, Deputy City Administrator
Subject: FIS 97-62 Replacement of Electronic Theodolite
Date: September 3, 1997
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for Replacement of Electronic Theodolite.
If the City Council approves this request (total appropriation of
$11,562) the estimated unappropriated, working capital of the
Equipment Replace ent Fund at September 30, 1997 will be
reduo t $*44,07
Rffert J. FraO&,
Deputy City Administ, u%.%W,
RCA ROUTING SHEET
INITIATING DEPARTMENT:
Public Works
SUBJECT:
Replacement of an Electronic Theodolite (Survey
Equipment)
COUNCIL MEETING DATE:
September 15, 1997
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney)
Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney)
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Not Applicable
Financial Impact Statement (Unbudget, over $5,000)
Attached
Bonds (If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report (If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
I REVIEWED I RETURNED I FORWAMED I
Administrative Staff
Assistant City Administrator (Initial
City Administrator (Initial)
Citv Clerk
EXPLANATION FOR RETURN OF ITEM:
RCA Author: Kato