HomeMy WebLinkAboutUnbudgeted Expenditure - Six Generators and Storage Shed for — n, bMuloy) PN'
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ITY OF HUNTINGTON BEA , 3>45 / pf�-j
MEETING DATE: June 18, 2001 DEPARTMENT ID NUMBER:PW-01-076
Council/Agency Meeting Held: 6--18--0)
Deferred/Continued to:
A proved ❑ Condition Ily proved Denied Cler s Signature
Council Meeting Date: June 18, 20 1 Department ID Number: PW-01-076
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City AdministratorGlA<? C=
PREPARED BY: ROBERT F. BEARDSLEY, Director of Public Works '<�' ''
SUBJECT: APPROVE PURCHASE OF SIX GENERATORS AND IGE=`
SHED
a
Statement fissue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
It is recommended that portable generators be available for the emergency operation of
sewer lift stations during anticipated power blackouts. The estimated cost of six units,
including a metal storage shed, is $175,000.
Funding Source:
Funds in the amount of$175,000 are can be appropriated from in the General Fund Balance.
Recommended Action: Motion to:
Authorize the Finance Director to appropriate $175,000 to purchase six emergency
generators, and a metal storage shed.
Alternative Action(s):
Do not approve appropriation and purchase. Sewer lift stations would not be provided with
emergency power.
01-076 June 18 Flynn(Generators&Storage Shed) -2- 6/7101 5:25 PM
_ _QUEST FOR COUNCIL AC', N
MEETING DATE: June 18, 2001 DEPARTMENT ID NUMBER:PW-01-076
Analysis:
The City has 27 sewer lift stations that are vulnerable to power outages, and only five
emergency portable generators. All sewer lift stations have been prioritized by the amount of
storage time and holding capacity of each station. With six additional portable generators, it
would be possible to operate all 27 stations during a city-wide power outage by rotating
generators as holding capacity dictates. The city has experienced four rolling blackouts to
date, and more blackouts are anticipated during the summer months. A blackout in one
Edison grid can affect multiple lift stations.
Attached is the listing of current lift stations with estimated holding times in the event of
power loss. Also attached is the placement plan for the five current and six proposed
generators. According to the emergency operations plan, three of the generators will be
rotated to cover 19 stations as capacity demands.
Fiscal Impact:
Per Council action, a new appropriation must meet one of the following three criteria:
1) It is an unanticipated emergency,
2) It is required to implement labor negotiations, or
3) It is a new expense that is offset by related new revenues.
This new appropriation meets criteria #1, an unanticipated emergency.
Environmental Status:
Not applicable.
Attachment(s):
City Clerk's
Page Number No. Description
1 Listing of Sewer Lift Stations with Holding Time
2 Maps indicating placement and rotation pattern for 11 generators to
cover the 27 lift stations in the event of Citywide outage.
3 Fiscal Impact Statement
RCA Author: James Jones
01-076 June 18 Flynn(Generators&Storage Shed) -3- 6/7/01 5:25 PM
ATTACHMENT # 1
SEWER LIFT STATIONS
District Station Name/Location Holding Time
176 1 Graham & Kenilworth 4 hrs
154 2 Humboldt & Wayfarer 4 hrs
162 3 Gilbert & Peale 4 hrs
162 4 "A" P.C.H. & Sunset 1.5 hrs
163 5 Davenport & Baruna 4 hrs
164 6 Edgewater & Davenport 2 hrs
162 7 "B" P.C.H. & w/o Warner 45 minutes
173 8 "C" Warner n/o P.C.H. 30 minutes
174 9 "D" Warner at Edgewater 20 minutes
164 10 Algonquin & Boardwalk 2 hrs
167 11 Lark & Warner 4 hrs
177 12 Slater & Springdale 2.5 hrs
411 13 Ellis & Gothard 6 hrs
442 14 Oceanhill 1 hr
437 15 Adams & Ranger 3 hrs
466 16 Brookhurst & Effingham 4 hrs
453 17 Atlanta e/o Beach BI 4 hrs
436 18 Bushard & Pettswood 4 hrs
282 19 Speer& Crabb 6 hrs
149 20 McFadden & Dawson 4 hrs
154 21 Saybrook & heil 1 hr
443 22 New Britain &Adams 4 hrs
188 23 Edwards & Balmoral 3 hrs
154 24 Edinger & Santa Barbara 2 hrs
187 25 Brighton & Shoreham 3 hrs
173 26 Coral Cay 3 hrs
153 27 Trinidad & Edinger 3 hrs
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ATTACHMENT #3
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Ray Silver, City Administrator
From: Clay Martin, Director of Administrative Services
Subject: FIS 2001- Approve Purchase of 6 Generators and Storage
Shed
Date: June 7, 2001
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "Approve Purchase of 6 Generators and Storage
Shed."
If the City Council approves this request (total appropriation
$175,000), the estimated unreserved fund balance of the Traffic
Impact Fee Fund at September 30, 2001 will be reduced to
$9,422,188.
C ,Q6-� -
Clay rtin,
Direct r of Administrative Services
Fund Balance-General Fund Adopted Budget Current Estimate
Beginning Fund Balance 10/1/2000 $ 9,181,000 $ 9,181,000
Plus Outstanding Encumbrances $ 3,877,000 $ 3,877,000
Plus: Estimated Revenue 127,315,000 130,586,000
Less: Estimated Expenditures (131,192,000) (130,484,000)
Pending/Approved FIS's: (3,562,812)
Less: FIS 2001-50 (175,000)
Estimated 9/30/2001 Unreserved Balance $ 9,181,000 $ 9,422,188
General Fund Balance
YA-
12,000,000 ;
$11
,000,000 r
$10,000,000
$9,000,0003;
?��� .:ace" '.... ' �! �r� 77
$8,000,000
$7,000,000
$6,000,000 _
$5,000,000
ADOPTED CURRENT
BUDGET ESTIMATE
Fiscal Year 2000-2001
RCA *ROUTING 9HEET
INITIATING DEPARTMENT: PUBLIC WORKS
SUBJECT: APPROVE PURCHASE OF SIX GENERATORS AND
STORAGE SHED
COUNCIL MEETING DATE: June 18, 2001
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Attached
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attome ) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbud et, over $5,000) Attached
Bonds (If applicable) Not Applicable
Staff Report If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk ) �j
EXPLANATION FOR RETURN OF ITEM:
Only)(Below Space For City Clerk's Use
RCA Author: James Jones