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CITY OF HUNTINGTON BEA(�Ht
MEETING DATE: November 16, 1998 DEPARTMENT ID NUMBER: FD 98-0 �3t!
Council/Agency Meeting Held: //
Deferred/Continued to:
® Approved,, Q Conditionally Approved
❑ Denied
AEPvey Ci lerk's Signature
Council Meeting Date: November 16, 1998 I Department ID Number: FD 98-021 I
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City Administrator
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PREPARED BY: MICHAEL P. DOLDER, Fire Chief
SUBJECT: APPROVE TRANSFER OF FUNDS FOR INTERNET ACCESS
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue:
Should Council approve the transfer of $12,000 from the Air Quality Management District
(AQMD) Permit Processing Fund (E-AQ-PW-320-390-00) to the General Fund,
Telecommunications Internet Access account (E-AA-ND-312-385-00) for the purpose of
accommodating Permit Processing on the Internet through the City's Internet Service
Provider?
Funding Source:
AQMD Permit Processing Fund (E-AQ-PW-320-390-00). This account currently shows a
$250,000 balance.
Recommended Action: MOTION TO:
Approve the transfer of $12,000 from AQMD Permit Processing Fund (E-AQ-PW-320-390-
00) to General Fund, Account E-AA-ND-312-385-00.
Alternative Action(s):
Do not approve.
RCA FD 98 021 AQMD Transfer -2- 11/09/98 10:33 AM
KEQUEST FOR COUNCIL ACTION
MEETING DATE: November 16, 1998 DEPARTMENT ID NUMBER: FD 98-021
Analysis:
In March 1998, Council approved the appropriation of $250,000 from the Air Quality
Management District (AQMD) AB 2766 grant funds to develop and install a new Automated
Permit Processing system. This automated system will allow citizens to apply for and track
the status of City permits electronically. The process will run 24 hours a day, 7 days a week,
and allows the tracking of plans and permits, the calculation of fees, and monitoring the
status of inspections, via the Internet. $12,000 of the implementation costs was designated
for the procurement of an Internet Service Provider (ISP) to provide the Internet access.
The City is in the process of obtaining a single ISP to give all city departments access to the
Internet. A centralized service will allow City staff to use the Internet in the most cost-efficient
manner, and will provide the necessary security measures to protect the City's computer
networks. Internet access outside of the City's service presents a security risk to the City's
networks and is a duplication of available service.
Staff recommends the approval to transfer $12,000 in AQMD Permit Processing funds to the
General Fund, Telecommunications Internet Access account, for the shared payment of
Internet Service Provider costs.
Environmental Status:
The Automated Permit Processing project was approved by the AQMD because it is
anticipated that the process will eliminate many vehicle trips to City Hall to check on building
permits and plan checks.
Attachment(s):
RCA Author: Keith, ext. 5235
RCA FD 98 021 AQMD Transfer -3- 11/09/98 10:31 AM
REQUEST FOR LATE SUBMITTAL
(To accompany RCA's submitted after Deadline
Department: FIRE Subject Transfer of Funds for Internet Access
Council Meeting Date: 11/16/98 Date of This Request: / l 9 %
Lf
REASON (Why is this RCA being submitted late?): Verifying accounts and account numbers
so that RCA would be accurate. 1`
EXPLANATION (Why is this RCA necessary to this agenda?):
Internet Committee is in the process of purchasing hardware and software for Internet access
(through other funds). These transferred funds are needed to pay for installation of telephone
line and Internet Domain Name registration (hb-surfcitv.orq. citvofhb.orq. surfcity-hb.ora).
CONSEQUENCES (How shall delay of this RCA adversely impact the City?):
Hardware and software for Internet access will be purchased and installed without having any
telephone line to connect to the internet.
Signature:
Department Head
O Approved O Denied
Ray Silver
City Administrator