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Home My WebLink AboutUnbudgeted Expenditure 1996 /0-177 Council/Agency Meeting Held: 11117/9 6 BafeffedContinued to: 12- 96 _ 9 Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signa re,�_ Council Meeting Date: 11/18/96 Department ID Number: CS 96-044 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administr-166 / PREPARED BY: RON HAGAN, Director, Community Service SUBJECT: BLUFF TOP TEMPORARY SAFETY FENCE REPAIR Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment Statement of Issue: Should City Council approve a contract with a fence company to repair the temporary safety fence that has been placed along the edge of the bluff at the beach from Golden West Street north to the end of the state beach operated by the city? Funding Source: General Fund Unappropriated Fund Balance Recommended Action: Approve a modification to the FY96/97 budget to allocate $5,319 into Account #E-AA-CS-343-3-90-00 for a service contract with the rental fence company for repair of the four foot high chain link fence located at the bluff on a bi-weekly schedule due to ongoing vandalism and the potential liability to the city. Alternative Action(s): Do not repair the fence which is repeatedly cut by members of the public and assume the potential liability. Analysis: The railing along the bluff top from Golden West north, to the end of the state beach, operated by the city, has deteriorated to the point of being unsafe and a significant liability to the city. At the request of the Risk Manager and the city's insurance carrier, a four foot high chain link fence was installed by a fence rental company. This fence continues to be cut by beach users, especially surfers, as they cross Bluff Top Park and climb down the bluff face to the ocean. Due to budget cutbacks, there is not adequate city staff or operating budget to make the necessary repairs on an ongoing basis. It is, therefore, necessary to request a budget allocation to contract with a fence rental company to make bi-weekly fence inspections and repairs. The cost is as follows: REQUEST FOR COUNCIL ACT- i MEETING DATE: 11/18/96 DEPARTMENT ID NUMBER: CS 96-044 Contract: $4,836 *Ten percent contingency: 483 Total = $5,319 *Contingency requested in case exceptionally large areas of fence are damaged beyond normal repair and have to be replaced. City staff, including Community Services, Public Works and Risk Management Division of Administrative Services along with a representative of the city's insurance carrier have evaluated the ongoing damage. In order to properly address the safety and liability issues, the fence has to be repaired at least every other week. The department does not have the necessary manpower or operating budget; therefore, staff is requesting an appropriation to hire a private contractor to provide materials and labor to make the bi-weekly inspections and repair. Environmental Status: Not applicable. Attachment(s): City Clerk's Page Number 1. Memo from Karen Foster, City Risk Manager 2. Insurance carrier letter 3. Orange County Fence Company job estimate 4. FIS 5. Location map 0021508.01 -2- 10/16/96 2:18 PM M E M O R A N D U M DATE: October 11, 1996 TO: Distribution List FROM: Karen S. Foster Risk Manager RE: Beach Blufftop As you are aware, Rex Little, Senior Loss Control Consultant from the City's excess liability insurance company, inspected the beach bluff top on September 19, 1996. Attached is a copy of his recommendation for additional signage as well as implementation of a regular maintenance schedule. Please let me know when these recommendations have been implemented. Karen S. Foster Distribution List: Ron Hagen Jim Jones Larry Neishi Jim Engle Attachment I.C..W. GROUP INSURANCE COMPANY OF THE WEST EXPLORER INSURANCE COMPANY 11455 EL CAMINO REAL • SAN DIEGO. CA 92130-2045 0 BOX 85563 • SAN DIEGO. CA 92186.5563 • (619) 350-2400 (800) 877.1111 September 27, 1996 Ms. Karen S. Foster, ARM Risk Manager City of Huntington Beach 2000 Main Street P.O. Box 190 Huntington Beach, CA 92648 RE: Policy Number: CSR 1328478-00 - Insurance Company of the West Location: Bluff Top - Golden West north to Bolsa Chica Dear Karen: This will confirm my visit of September 19, 1996. At that time, I conferred with you, Jim Jones, Jim Engle, Ron Kilbourne and Larry Neishi. The purpose of this visit was to update our information as it pertains to the captioned insurance policy, to assist you in your loss control efforts, and to review the fencing that was accomplished on the bluff top at the above-referenced location. As a result of this survey, the following items were noted, and are submitted for your review and handling. Items marked as PRIORITY deserve your immediate consideration. 96-9-1 Because the public will probably continue to utilize the entire bluff top area between Bolsa Chica and Golden West even though fencing has been placed and signs have been erected indicating that this area is dangerous and that people should not use it. Consideration should be given to the erection of additional signage between the current locations utilizing similar wording and also the placement of this fence on a 2-week maintenance schedule so that vandalism damage to the fence can be corrected on a regular basis. Should you have any questions regarding the above items, or wish to discuss them further, please do not hesitate to contact me directly. However, I ask that you respond within 90 days in writing, both to Insurance Company of the West and S.J. Petrakis Insurance Services, Inc., indicating your receipt and review of these items. For your convenience, I have enclosed two self-addressed reply forms and a business reply envelope for your reply to Insurance Company of the West. Loss Control is a responsibility of your management. Our surveys are intended only to assist you in this activity and should not be construed to be comprehensive reports disclosing every loss producing condition which may arise.Any recommendations , submitted were developed as a result of conditions observed during our recent visit. They do not necessarily include every loss potential, code violation, or exception to good practice. We are not in a position to advise as to whether you are in compliance with the Occupational Safety and Health Act of 1970 or any other such law, and no act or statement made by us or on our behalf should be construed as making such a representation. � LC 0106 Page -2- RE: City of Huntington Beach Karen, I would like thank you, Jim Jones, Jim Engle, Ron Kilbourne and Larry Neishi and the balance of the City staff for the courtesies extended at the time of my visit. If you have any questions, or if I may be of assistance to you, please do not hesitate to call. It is always a pleasure to provide loss control services to clients of the ICW Group. Very truly yours, Rex J. Lit e, CHCM Senior Loss Control Consultant RJ L/cmv/001 cc: Greg Spiker, ARM, General Manager BICEP 14156 Magnolia Blvd., #103 Sherman Oaks, CA 91423 S.J. Petrakis Insurance Services, Inc. 555 California Street, #1800 San Francisco, CA 94104 Nancy Ornelas, Special Risk Underwriting Home Office Loss Control 8 . T H U 1 ? 3 urihl �� E ST JOB ESTIMATE { 'O'raC Coast Fence Coe _ COMMERCIAL • FtESIDI~NTIAI. • INOU3TRtaI. - �' GORONAQQ STREET•ANAHEIM, CA 92a07 •(714) 630-8697 • FAX (714) 630-8009 • CA L.IC #569110 PNON6 - .?.�' ('714)536 4-26--96 r:.a'. f� • Joe NAM"OCATION - ..._._—. CITY OF )3iR+)'!'INGIMI BEACH.. . .. 2000 nIAIN STREET . .�_ WACH, _CA ,92648 A'i'*lfii: LARI2Y ` JOW DESCRIPTION. To repair cuts or hales in the 4' hjgg i cjIrtr.n link f<ncci located at The Bluffs, every 2 weeks. PRICE: (26 tx'�s at $186.00 rxI - Lr ip) $4,8;f6.00 '11MViSt. NET 34 N=: 1?J.ectsd review all tarittGtt rtWra.,y,L. Upon acceptance, sign and forward an' executed copy to the office of ORR1.IGE cBOAST FUN=- Cy;(v1PANY. A telel!a ed sipature on this agrealmit shall b,, th.-, �;;vixt as an original signature and constitutes full authorization to work as outlined. Thank ycitl ACCEPTED BYt . .• �rti olo•-.�►. Ij vm-"d-�.�5 a''^c� .b.e_�vK� t�cu� CustO:per will clear and es tablloh grade and fence 11nos prior to construction. This propoeal does not Inc ludo grading,sutvey!nq,removal of any plt. %'obeiructtons.ato..unleaa oo doslonated In prx'�por4. Faroe will "cot according to Customer's Instructions. Therefore,Orange Cb;BtifenCi Company will not be responsible for ostobilahlnp property linaa, and Customer to assume full reeppnsibblty for any and all ptbErs,'wlr+ ,udllties,etG of any typo,whatltdr Of not suAr;it:e vlaible. The merchandise ilstod hereon shell remain the property Of the seller 't p}sld (or try ca°h(within 60 a3ys)at which time titio will pass to our;Na3ar, if the account la asalpned to an attorney or collection agency for otion,.thon and In that event,the buyer agrees to pay roi,31'?nabls attorney Loos,court costs and other conoetion costa, in the event buyer ,orizoi extra wait other then stated horein,lie shalt pay an the bavi•of coat of labor and material upon presentation of I emirwi otatement. .Ptrcrios ,and users of thle product known as MAN-6AAAIE19 RAZOR RIBBON,ahall Indemnify and hold O.CY.C.,harnilAae from oil losses and 449ts•of defense arlaing frtm or after uoe of this product, THIS E; Tl-M ATE IS FOR COMPLETING TH5 JOB AS DESCPIO�I)ABOVE iT,,19 OAScp ON OUR EVALUAT10N AND DOES NOT INCLU 15 SIAI IIAL ESTIMATED JQ8 COST �4 ar8 36.00 _ PRIC4 tNOAEASES OR ADDITIONAL LABOR AND MATERIALS Y41110H KAY UE REQUIRED SHOULD UNFORESEEN PROBLEMS QR ADVIRSH L=G BAY WEA'M lER CONDITIONS ARISE AI`TEA THE WORK HAS STAP rFD- ESTIMA rED UY � CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION To: Michael T. Uberuaga, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 97-04 Blufftop Park Temporary Safety Fence Repair Date: October 18, 1996 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for Blufftop Park Temporary Safety Fence Repair. If the City Council approves this request there the estimated General Fund Balance will be educed to $3,050,137. �o ert J.'F anz, t / Deputy City Administrators fis97-04 Adopted Budget $3,473,456 Revised Estimate $3,050,137 Adopted Current Fund Balance-General Fund Budget Estimate Beginning Fund Balance $3,116,866 $3,116,866 Budget Surplus/(Shortfall) 356,590 356,590 Less Approved One-Time Costs (418,000) Less: Pending Budget Amendments Less FIS 97-04 (5,319) Plus PERS Refund Estimated 9/30/97 Balance $3,473,456 $3,050,137 Fund Balance-General Fund $3,600,000 $3,400,000 $3,200,000 $3,000,000 $2,800,000 $3,473,456 $2,600,000 $3,050,137 $2,400,000 $2,200,000 $2,000,000 Adopted Revised Budget Estimate G:\ACCTGUF I S.X LS]fis97-04 Page 1 AllBIKE LANES BIKE TRAILS Revised 9/86 �,� °°,y ♦�♦��, ♦` ,�, STATE BEACH �lot CITY BEACH ♦ i � �p �0aa1 easy `♦� .� � �S ♦P q4o ♦` P°P 41 el 2V Al- J f r �A 0� � 1 � NON V)J � 6 � d PALM T x + • - _ :•ja[L1TV jSti :•r f'!C° '•:•i•::•:::•:ti•:•: ....................................... ....................."1 i'.�:::....��..... ......... $DL••5�l••�' ��<k,1.�•g.�,�:,......................................:.. . 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RF It AT10N PARK ANQ SCHOOL FACILMES BECREADONRA KANDSCHOOLFACUNES RCA ROUTING SHEET INITIATING DEPARTMENT: COMMUNITY SERVICES SUBJECT: BLUFF TOP TEMPORARY SAFETY FENCE REPAIR COUNCIL MEETING DATE: January 6, 1997 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Attached Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attome Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attome Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR ED Administrative Staff Assistant City Administrator Initial �® City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use COAL , LiTY OF HUNTINGTON BEACh MEETING DATE: 12-16-96 DEPARTMENT ID NUMBER: AD96-120 Council/Agency Meeting Held: Deferred/Continued to: y� Approved ❑ Condi i nally Approved ❑ Tnied City Clerk's Sign ure Council Meeting Date: 12-16-96 Department ID Number: AD96-120 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator T�-- PREPARED BY: RICHARD D. BARNARD, Deputy City Administrator t5 SUBJECT: City Membership in the Orange County Human Relations Council Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Env' ntal Status,Attachments) Statement of Issue: Authorize the expenditure of funds for the renewal of the city's membership in the Orange County Human Relations Council for Fiscal Year 1996/97. Funding Source: General Fund Miscellaneous Contingency E-AA-ND-101-593-00 Recommended Action: Authorize the expenditure of$5,000 for the purpose of renewing the city's membership in the Orange County Human Relations Council. Alternative Action(s): 1. Do not authorize the expenditure of funds for the city's membership in the Orange County Human Relations Council. / 0022485.01 -2- 11/21/96 1:38 PM RIMUEST FOR COUNCIL ACTIG,a MEETING DATE: 12-16-96 DEPARTMENT ID NUMBER: AD96-120 Analysis: Hate crimes have an impact unlike most other crimes. They inflict an incalculable emotional and physical pain upon their victims. They pull a community apart. In an effort to work toward stamping out these heinous crimes the city has begun working closely with the Orange County Human Relations Council. The Council works along side our city police department, our local schools, and with the victims of hate crimes, and their families. The Orange County Human Relations Council worked closely with the city during the development of the city's Policy Statement about Human Dignity, which was adopted by the City Council on May 6, 1996. The Orange County Human Relations Council also actively participated with the city on the planning and implementation of the human relations event, "Recognizing Diversity Creates Understanding," which was held at the city's Central Library on October 22, 1996. It is anticipated that the Orange County Human Relations Council will continue to work closely with the city, local schools, and the Huntington Beach Human Relations Task Force to provide education and support for the remainder of this fiscal year. Funds to pay for the city's membership dues were inadvertently not included in the 1996/97 Budget. We are requesting City Council to authorize the renewal of the city's membership in the OCHRC from the city's General Fund Miscellaneous Contingency Account. In the future, the membership fee for the Orange County Human Relations Council will be included in the city budget. Environmental Status: N/A Attachment(s): City Clerk's Page Number --------------------- 0022485.01 -3- 11/21/96 1:38 PM L) C fA= Council/Agency Meeting Held: /.Zf/ (- 2 6 f bpi Deferred/Continued to: Ik/Approved ❑ Conditionally Approved ❑ Denied A5ity Clerk's Sig ure Council Meeting Date: 12-16-96 Department ID Number: AD96-121 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator� PREPARED BY: RICHARD D. BARNARU, Deputy City Administrator/Administr ROBERT J. FRANZ, Deputy City Administrator/Admin. Servic , SUBJECT: Request Appropriation of Funds for the Installation of Fiber O Cabling at the City Corporation Yard. Statement ofissue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: In order to improve technology capabilities, reduce the number of vehicle trips, and to position the Corporation Yard for future technology enhancements, a request is being made by the Public Works Department to use revenue from the city's Air Quality Funds (AB2766) to install fiber optic network cabling at the City Corporation Yard. Funding Source: Unappropriated Air Quality Fund (AB 2766) Recommended Action: Approve an appropriation of$16,000 from the unappropriated Air Quality Fund to install fiber optic cabling at the City Corporation Yard. Alternative Action(s): Deny approval of the request and use City General Funds to complete the network at the City Corporation Yard. FftUEST FOR COUNCIL ACTIR MEETING DATE: 12-16-96 DEPARTMENT ID NUMBER: AD96-121 Analysis: The City is currently in the middle of a city-wide computer network connectivity project. This project will connect computers from remote sites (City offices that are not located at City Hall) to the computer network in City Hall. There are a total of thirteen remote sites, four of which are at the City Corporation Yard. The City Library computers were connected to the city network over a year ago as a "Pilot Project" to test the city's approach to remote site computer connectivity. Connection of four (4) other sites are nearing completion. The remaining remote sites (City Corporation Yard, Community Centers, etc.) are now being added to the city-wide computer network. The total 1995/96 budget for the connectivity effort was $35,000, but did not include funds for fiber optic cabling at the City Corporation Yard. The initial networking plan for the City Corporation Yard was to use the exiting unused telephone copper wiring at the yard to complete the network. Unfortunately, the inferior quality of this existing wiring and the distances between the buildings at the yard has proven to be unacceptable for high-speed digital communications. To properly complete the City Corporation Yard's portion of the project, it will be necessary to install fiber optic cabling in place of the old copper telephone wiring. The cost to install the fiber optics is estimated to be no more than $16,000. This will not only meet the current communication needs of the yard, but will also create a computer network infrastructure at the yard which will be able to handle future technological advances. These technological advances will, in part, result in less vehicle trips traveled and thus less air pollutants. The Air Quality Funds are eligible for technology projects which will reduce vehicle trips. This City Corporation Yard fiber optic project meets this objective by providing the needed infrastructure which brings the immediate benefit of giving the Corporation Yard the ability to transmit electronic data rather than hand-delivering documents and media to other city locations. It further positions the City Corporation Yard to take advantage of the future technology enhancements that will allow the free flow of information to and from locations within and beyond the city boundaries. It will also have the effect of reducing the number of vehicle trips to and from the yard. It should also be pointed out that only a portion of project is being funded by Air Quality Fund. Environmental Status: Not Applicable 00226".01 -2- 12/06/96 3:12 PM RcQUEST FOR COUNCIL ACTIA MEETING DATE: 12-16-96 DEPARTMENT ID NUMBER: AD96-121 Attachment(s): NumberCity Clerk's Page 1. Memo Dated 08-26-96 from Jerry Bramlett to Richard Bamard regarding the request for Air Quality Funds. 2. American Cabling & Communications, Inc. CC Cost Quotation 3. Fiscal Impact Statement 4. Memo Dated 12-05-96 Jim Sankey, Senior Analyst to Richard Bamard, Deputy City Administrator, regarding City Yard/Civic Center Vehicle Trips. 0022644.01 -3- 12/06/96 3:12 PM Ulm CITY OF HUNTINGTON BEACH UINTER DEPARTMENTAL MEMORANDUM HUNTINGTON BEACH TO: R. Barnard, Assistant to the City Ad or FROM: J. Bramlett, Information Systems Mana`e DATE: August 26, 1996 SUBJECT: FUNDS TO FUND INSTALLATION OF FIBER CABLING FOR CITY YARD WIDE-AREA-NETWORKING(WAN)PROJECT This memorandum is a documented request for use of"Commuter Credit" funds of$16,000 to fund the installation of fiber optics cabling at the City Yard, between the four (4) main buildings, to create the electronic communications infrastructure necessary to complete WAN connectivity to the Civic Center Local-Area-Network (LAiv�. All other associated WAFT connectivity costs have been previously funded and expended, (demonstrating the City's commitment to this project). The overall/City-Wide WA. connectivity project involves. thirteen (13) remote sites, four (4) of which are at the City Yard. The City Yard's "campus-topology" creates a unique hardware; configuration/architectural need. Initial WAN project plans were to use the existing unused telephone copper wiring already in place. The inferior quality of this existing wiring and the distances involved have proved unacceptable for high-speed WAN digital communication at 10-Mega-bits per second (Ethernet, 10-Base-T). This proposed fiber optics solution has been investigated and is recommended to satisfy WAN communication bandwidth (capacity) concerns well into the future by both Public Works and Information Systems. Attachment "A" details the major part of the one-time cost required. We believe this request/expenditure is appropriate use of"Commuter Credit" funds for the following reasons; 1. Meets the "technology" requirement, 2. Will achieve AQMD "trip reduction" objectives via electronic data transmission versus hand-delivered documents and media between the City Yard and the Civic Center. We understand that this funding will require approval by both AQMD and City Council. Hopefully this document will suffice for AQMD. Public Works is preparing a RCA for City Council approval. Please advise me of any further justification required. Asa Attaclunents(1) ACC Cost Quotation.(from vendor) xc: R.Franz.Deputy City Ad r u istrator Les Jones, Director oCPublic Works Tim Dupuis,GIS Technician Don Noble,Maintenance Operations Manager File American Cabling & Communications, Inc. Facsimile Transmission August 26, 1996-2:47 pm Attention: Don Thompson Company: City of Huntington Beach Telephone #: 714-375-5194 Fax #: 714-374-1616 Subject: Fiber quote Semler: Taiia a art r K: rl.a.�d •.asu uwa Sender Telephone #: 714-921-1311 Sender Fax #: 714-921-2511 You should receive 4 pages, including this cover sheet.. If you do not receive all the pages,please call the number above. COMMENTS: The following is a quote to provide 6 fiber strands to each of 5 buildings at the City Yard. The quote includes the labor,fiber cable, innerduct,fiber patch cab4es,and fiber enclosures. Thisquote doenot include any active components to convert the fiber to a media your network equipment or PCs will support(i.e.Fiber Transceivers, IOBascT Convertcrs, additional Hubs,etc.} Bated on the information you've provided us we would expect that you would nerd (1 u)Finer Transceivers L $249 each to convert the fiber to an AUI interface at both ends of each fiber run.(5)of these Fiber Transceivers would connect directly to the(1)AUI interface on each of your(5)ATI Hubs at each building. At the block house the NetVantage Ethcntict Switch has only (1) AUI interface that you can connect(1)Fiber Transceiver directly to,for the other(4) fiber runs you would also need a total of(4) IOBaseT to AUI converters $189 each. FYI: Each one of these converters requires an electrical outlet. If all the active com c oned above arc required the cost for that / 27�' f'Es =5 =quipment would ?,246.0. --L�—� Pc i Please give me a call if you have any questions. t 1-g Thanks, �� A IUCAN CABLING & = COMMUNICATIONS, INC "Your Remote Access Partner" License#684547 Quote#T26CTK61 August 26, 1996 City of Huntington Beach - City Yard American Cabling & Communication would provide and install all of the following: _ 1. Install 5 fiber optic segments as per the presite inspection. These segments will originate from IDF "B", also referred to as the "Bloch house". 2. The first and second*segments will be run wrt -strand fiber cables. Because of the limited space in the existing conduits, these cables will share a single innerduct from IDF "B" out to IDF "C" located in the north end of the garage building. 3. From IDF "C", one of the 6-strand fiber cables will continue to 1DF "D" located at the south end of the garage building. (This is referred to as segment 1). This segment a ceiling bcarn and will follow the Larne path as existing copper:cables. Because of the height of the ceiling, it will be necessary to use a scissor lift. This lift is to be provided by the City of Huntington Beach. At IDF "D", the `'j < '-fiber will be terminated in a 12-strand.enclosuo. IDFj '4D" will act as a patching station for the third segment to`IDF "F". 4. The second 6-strand cable will continue from IDF "C" out to IDF "E". (This is referred to as segment 2). As with segment 1, this \--,.segment will terminate in a -strand enclosure because IDF "E" is the patching station for IDF "G". 5. The third segment will be run from IDF "D" out to 1Dl- "F'. This `will be a 6-strand fiber and will terminate in a 12_-sstrand enclosure mounted in IDF "F". 6. The forth segment will be run from IDF "E" out to IDF "G". This —will be a 6-strand fiber and will term inate-in_a .1 2-strand enclosure mounted in IDF "G" -- - - Corixoratc Office 1502 W.Yale Avenue ■ Orange,CA 92667 714-921-1311 ■ 800-675-2031 ■ Fax 714-921-2511 tltl/26/96 13j4/ A /149991311 a C i C P.BS I AMERICAN CABLING & COMMUNICATioNS, INC "Your Remote Access Partner" 7. The fifth segment will be run from IDF "B" out to 1DF "A" in the Administration building. This will be a 6-strand fiber and will .terminate in a 12-strand enclosure mounted in IDF "A". 8. At the block house, AC&C will mount (1) 12-strand fiber enclosure for termination of all segments. 9. All fiber cables will be run in innerduct provided by AC&C. Because of the limited space in the existing conduits, various sires of innerduct will be installed. 10. Although 6-strand fiber is being installed, only the minimum number of strands required will be terminated. The remaining strands can be terminated as needed in the future. 11. Fiber patch cables will be provided.for network equipment connection. 11. All segments will be fully tested and labelled upon completion. The following is a list of all materials that will be used in this job: 1. 1,9W 6-strand fiber optic cable (PVC). 2. 200' 1/2 in. innerduct. 3. 200' 1 in. innerduct. 4. 1,400' 3/4 in. innerduct. 5. (6) 12-port fiber enclosures. 6. (9) 6-port fiber panels w/couplers. 7. (28) XTC lightcrimp ST connectors. 8. (3)blank adapter panels. 9. (12) duplex fiber patch cords (3'). 10. (1) 12 in. junction box (metal). Total Quote $ 12,583.41 Cor}xwratc Office 1502 W.Yale Avenue ■ Orange,CA 92667 714.921-1311 ■ 800-675-2031 ■ Fax 714-921-2511 ee�cei�s a�=moo a ra��wa�aa W C S C r.y♦ ' 1 AAEMCAN CABLING & COMMUNICATiC NS, INC "Your Remote Access Partner" ** Terms ** 30% down, balance due in 20 days ** Note ** This quote is valid for 30 days from date ** Note ** The completion of this installation is dependant upon the facilities existing-conduit conditions. in the event of any hidden obstructions within the conduits which are impassable, an alternate route/solution may be required. Corporate Office 1502 W.Yale Avenue ■ Orange,CA 92667 714-921-1311 ■ 800-675-203I ■ Fax 714-921-2511 � J& CITY OF HUNTINGTON BEACH IOU INTERDEPARTMENTAL COMMUNICATION To: Michael T. Uberuaga, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 97-11 Fiber Optic Cabling - City Yard Date: December 6, 1996 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for for $16,000 for the Fiber Optic Cabling - City Yard. If the City Council approves this request, the estimated, fund balance of the Air Quali Fund at September 30, 1997 will be reduced to $257, 0. obert r nz, Deputy Cit Administr or CITY OF HUNTINGTON BEACH PUBLIC WORKS DEPARTMENT INTER-DEPARTMENT COMMUNICATION TO: Rich Barnard, Deputy City Administrator FROM: Jim Sankey, Senior Analyst DATE: December 5, 1996 SUBJECT: CITY YARD /CIVIC CENTER TRIPS In response to your request, the number of vehicular trips from the City Yard to the Civic Center which could be eliminated by"networking" is approximately 75 per week. This is based upon 15 unnetworked staff members (3 Supervisors, 8 Crew Leaders, and 4 sub- ordinates) averaging one trip per day (15 persons X 1 trip/day X 5 days = 75 trips). The annual total would approach 3,600 trips (75 trips per week X 4 weeks per month x 12 months per year). It should also be noted that because one round trip takes a minimum of 20 minutes, the time savings from networking would be five hours (300 minutes) a day. If we consider 189 working days per year, the time savings could be projected at 1,000 hours a year (189 days X 5 hours per day = 945 hours). cc: Les M Jones 11, Director of Public Works Don Noble, Maintenance Operations Manager G!t' Council/Agency Meeting Held: Lail t. /q6 OQ Deferred/Continued to: Approved Conditionally Approved ❑ Denied City Clerk's Signature Council Meeting Date: December 16, 1996 Department ID Number: AS-96-058 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMB SUBMITTED BY: MICHAEL T. UBERUAGA, City Administra r 1 PREPARED BY: ROBERT J. FRANZ, Deputy City Administrator SUBJECT: BUDGET AMENDMENT - LEGAL FEES Statement of Issue,Funding Source, Recommended Action,Alternative Action(s),Analysis, Environmental Status, Attachment(s) Statement of Issue: To amend the 1996/97 budget to appropriate funds for additional legal expenses not anticipated at the time of the budget adoption. Funding Source: Fund balance - General Fund. Recommended Action: Approve the amendment to 1996/97 General Fund budget by adding $88,000 to the City Attorney's outside legal service budget. Analysis: Since the adoption of the 1996/97 budget several pending litigation matters have been discussed with the City Council in closed session. The City Council has approved contracts and contract amendments to handle cases related to the Pier Plaza project, the American Trader Oil Spill litigation, and an employee grievance, and has instructed staff to proceed with these and other pending litigation matters that were not included in the 1996/97 budget. It is estimated that these cases that will need outside legal counsel during Fiscal 1996/97 will require expenditures of $88,000 more than currently budgeted in the city Attorney budget. Therefore it is necessary to amend the budget to cover the City's cost for these cases. Alternatives: None Attachment(s): None i �J J � CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Michael T. Uberuaga, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 97-06 General Fund Legal Costs Date: November 25, 1996 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for for $88,000 for General Fund Legal Costs. If the City Council approves this request, the estimated fund balance of the General Fund at September 30, 1997 will be reduced to $6,544,271. 4 Robert R,. F� anz, Deputy ity Administ t fis97-06 Adopted Budget $3,584,549 Revised Estimate $6,544,271 Adopted Current Fund Balance-General Fund Budget Estimate Beginning Fund Balance $3,227,959 $6,699,000 Budget Surplus/(Shortfall) 356,590 356,590 Less Approved One-Time Costs (423,319) Less: Pending Budget Amendments Less FIS 97-06 (88,000) Plus PERS Refund Estimated 9/30/97 Balance $3,584,549 $6,544,271 Fund Balance-General Fund I $7,000,000 i $6,500,000 $6,000,000 $6,500,000 $5,000,000 $4,500,000 tf f $6,544,271 ,fir{ $3,500,000 $3,000,000 $3,584,649 $2,5009000 $2,000,000 Adopted Revised Budget Estimate i Page 1 %,iTY OF HUNTINGTON BEACh MEETING DATE: November 18, 1996 DEPARTMENT ID NUMBER: 96-25 Council/Agency Meeting Held: /J U& Deferred/Continued to: f]Approved ❑ Conditionally A proved ❑ Denied City Clerk's Sig ure -o Council Meeting Date: November 18, 1996 Department ID Number: 96-25 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: GAIL HUTTON, City AttorneyrV j/I6/91 PREPARED BY: GAIL HUTTON, City Attorney SUBJECT: Appropriation of Funds to Pay Legal Expenses in Conjunction with American Trader Oil Spill Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status, Attachment(s) Statement of Issue: Funds need to be appropriated to pay attorney's fees and expenses arising out of the American Trader oil spill. Funding Source: Unappropriated General Fund Recommended Action: Appropriate $16,000 to finalize payment of most recent quarterly billing. Alternative Action(s): Do not pay and face lawsuit for collection. 96-25.DOC -2- 11/06/96 3:05 PM RL_�UEST FOR COUNCIL ACTIuN MEETING DATE: November 18, 1996 DEPARTMENT ID NUMBER: 96-25 Analysis: In 1990, the City Council retained attorney James H. Ackerman to assist the City in legal matters arising from the American Trader oil spill. Mr. Ackerman is an expert in maritime law and has ably represented the City in the complicated and time consuming litigation arising from the spill. As required by the terms of the contract amendment, Mr. Ackerman is now billing the City on a quarterly basis. The new bill covers the period January 1, 1996 through June 30, 1996. The total amount of the bill is $41,000.00. Partial payment in the amount of $25,000.00 has been made. An additional $16,000.00 needs to be appropriated in order to pay the bill in full. Environmental Status: N/A Attachment Us : N/A List attachment(s) below. City Clerk's Page • - No. Description Start Numbering 96-25.DOC -3- 11/06/96 3:05 PM REQUEST FOR ACTION MEETING DATE: DEPARTMENT ID NUMBER: 9 Council/Agency Meeting Held: Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied City Clerk' Signature Council Meeting Date: Department ID Number: REQUEST FOR ACTION SUBMITTED TO: HONORABLE MEMBERS OF CITY COUNCIL SUBMITTED BY: MICHAEL T. UBERUAGA, CITY ADMINISTRAf6R PREPARED BY011LES JONES, DIRECTOR OF PUBLIC WORKS � SUBJECT: BUDGET APPROPRIATION FOR STREET TREES Statement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attachmen Statement of Issue: City Council approval is needed for a budget appropriation. Funding Source: A revenue account (R-AA-PW-542-8-32-00) was set up for FYB 1995/96. There is $12,000.00 for tree planting in this account. Recommended Action: Approve an appropriation of$12,000 to fund the purchase of replacement street trees when the costs of those trees are reimbursed by residents. Alternative Action(s): Do not approve the appropriation of$12,000 to purchase and replace trees removed by resident request and payment. E' t (o RCA.DOC -2- 08/26/96 8:33 AM REQUEST FOR ACTION MEETING DATE: DEPARTMENT ID NUMBER: Analysis: Until the 1990/91 Fiscal Budget, the City repaired entire streets and replaced all trees removed in public right-of-way from the General Fund Budget. However, due to budget constraints, this is no longer the policy. Reductions to the operating accounts only provide funding to replace standard/typical tree planting requests using a fifteen gallon tree. All major street repairs and tree removal/replacement are now funded from Gas Tax Funds or Measure M Funds. Residents requesting tree removal/replacement with twenty-four inch (24") boxed trees pay the City $125.00 for the replacement tree and related planting materials, however there are no street repairs made in this circumstance. The public has accepted this new service charge and we have collected over $25,000.00 for replacement trees this fiscal year. The Finance Division require that the $125.00 service fee be treated as revenue to the General Fund; and in order to make use of the property owner's money to buy replacement trees they paid for, the City Council must make a budget appropriation for same. We therefore, request an appropriation of$12,000.00 received during Fiscal Year 1995/96 in order to purchase and plant the replacement trees requested by residents. Environmental Status: N/A Attachment(s): ity Clerk's age Number 1) Fiscal Impact Statement RCA.DOC -3- 08/26/96 8:33 AM CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Michael T. Uberuaga, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 96-61 Budget Appropriation for Street Treees Date: August 26, 1996 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for a Budget Appropriation for Street Trees. If the City Council approves this request the estimated September 30, 1996 unappropriated, undesignated General Fund Balance will be reduced to $3,124,866. Robert J. Franz, Deputy City Administrator FIS9661 Adopted Budget $3,144,200 Revised Estimate $3,124,866 Adopted Current Fund Balance-General Fund Budget Estimate Beginning Fund Balance $3,201,616 $3,243,000 Budget Surplus/(Shortfall) 17,584 (341,458) Less Approved One-Time Costs (75,000) (1,188,310) Less: Pending Budget Amendments (325,993) Less FIS 96-57 (12,000) Plus PERS Refund 1,749,627 Estimated 9/30/96 Balance $3,144,200 $3,124,866 Fund Balance -General Fund 3,200,000 :t•:• :v\.v iti�ti•: $3,000,000 $2,800,000 $2,600,000 $3,144,200 $3,124,866 $2,400,000 $2,200,000 $2,000,000 Adopted Revised Budget Estimate Page 1 -------------- COVERPAGE REQUEST • • accompany "".ffwA • • Date of This Request: r • • • • . _,. � �_/r tL✓.ItL.�. . ....,� .,�,� ILA-/ I M�WAM -116 apt 111,AV WO • s�� J .t. i • ■ + • • • - • ■ Denied III- • • • ■ Denied Initials Required Request for Late Submittal Requests for Council Action (RCA's) are due and considered late after the City Administrator's deadline which is 5:00 P.M. Wednesday ten days prior,to the Council meeting at which the item is to be heard. This deadline reflects the time needed prior to Agenda Review for Administration staff and the City Administrator to review all RCA's and their support material prior to forwarding them to the City Clerk for placement on the preliminary agenda. It also provides time for the City Clerk's office to review the item and add proper wording for the item to the preliminary agenda for discussion at Agenda Review the following Monday. The Request for Lane Submittal form provides a vehicle for RCA's to be submitted after the Wednesday, deadline when there are extenuating circumstances which delayed the-item and when action on the item is necessary at the upcoming Council meeting. Late items can agendized only with signed authorization on the Request for Lane Submittal form by the Assistant City Administrator or the City Administrator. f RCA ROUTING SHEET INITIATING Public Works Department DEPARTMENT: SUBJECT: BUDGET APPROPRIATION FOR STREET TREES COUNCIL MEETING DATE: September 3, 1996 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) City Administrator (Initial) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use Agency Meeting Held: S?/5Z9 C, Deferred/Continued to: ' [proved ❑ Conditionally Approved ❑ Denied Agency Clerk's Si ature Agency Meeting Date: AUGUST 5, 1996 Department ID Number: 96-12 CITY OF HUNTINGTON BEACH REQUEST FOR REDEVELOPMENT AGENCY ACTION SUBMITTED TO: HONORABLE CHAIRMAN AND REDEVELOPMENT AGENCY MEMBERS SUBMITTED BY: DAVID BIGGS, Director of Economic Development w1(0 PREPARED BY: AIL HUTTON, Agency Counsel SUBJECT: PAYMENT OF STRADLING, YOCCA, CARLSON & RAUTH INVOICES IFstatement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Whether to appropriate $43,941.72 to pay for legal services provided by Stradling, Yocca, Carlson & Rauth in connection with the Main-Pier Phase II project. Funding Source: Economic Development Department Account Number E-TM-ED-909-4-05-00. Recommended Action: Authorize the payment of invoices in the sum of $43,941.72 to Stradling, Yocca, Carlson and Rauth in connection with the Main-Pier Phase II negotiations and appropriate such sum from Account Number E-TM-ED-909-4-05-00 to pay such invoices. Alternative Action(s): Do not pay invoices. Analysis: The work performed was at the direction of the Redevelopment Agency and the invoices have been approved as to reasonableness by the City Attorney. Such invoices are confidential and therefore submitted under separate cover for your review. Environmental Status: N/A Attachment(s): None. Memo and copies of invoices sent under separate cover due to confidential attorney-client privilege. REQUEST FOR ACTION MEETING DATE: DEPARTMENT ID NUMBER: Council/Agency Meeting Held: Deferred/Continued to: 61 _ U-Approved ❑ Conditionally Approved ❑ Denied City CI rk's Signature Council Meeting Date: Department ID Number: REQUEST FOR ACTION SUBMITTED TO: HONORABLE MEMBERS OF CITY COUNCIL `."" 'c SUBMITTED BY: MICHAEL T. UBERUAGA, CITY ADMINISTRAT _ PREPARED BY: LES JONES DIRECTOR OF PUBLIC WOR l - SUBJECT: BUDGET APPROPRIATION FOR STREET TREES Statement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis, Environmental Status,Attachment(s) Statement of Issue: City Council approval is needed for a budget appropriation Funding Source: A revenue Account (R-AA-PW 542-8-32-00) was set up for FYB 1995/96. There is as of May 1, 1996 $14,925.00 for tree planting in this account. Recommended Action: Approve an appropriation of$14,000.00 to fund the purchase of replacement street trees when the costs of those trees are reimbursed by residents. Alternative Action(s): Do not approve the appropriation of $14,000.00 to purchase and replace trees removed by j resident request and payment. RCA.DOC -2- 05/08/96 8:13 AM R REQUEST FOR ACTION MEETING DATE: DEPARTMENT ID NUMBER: Analysis: Until the 1990/91 Fiscal Budget, the City repaired entire streets and replaced all trees removed in public right-of-way from the General Fund Budget. However, due to budget constraints, this is no longer the policy. Reductions to the operating accounts only provide funding to replace standard/typical tree planting requests using a fifteen gallon tree. All major street repairs and tree removal/replacement are now funded from Gas Tax Funds or Measure M Funds. Residents requesting tree removal/replacement with twenty-four inch (24") boxed trees pay the City $125.00 for the replacement and related planting materials. The public has accepted this new service charge and we have collected over $14,900.00 for replacement trees since October 1, 1995. The Finance Division requires that the $125.00 service fee be treated as revenue to the General Fund; and in order to make use of the property owner's money to buy replacement trees they paid for, the City Council must make a budget appropriation for same. We therefore, request an appropriation of$14,000.00 received during F.Y. 1995/96 in order to purchase the plant replacement trees requested by residents. Environmental Status: N/A Attachment(sl: ity Clerk's age Number 3 �5 RCA.DOC -3- 05/08/96 8:13 AM CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Michael T. Uberuaga, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 96-44 Date: May 8, 1996 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for the proposed appropriation of $14,000 for Street Trees. If the City Council approves this request the estimated unreserved/undes1 Hated General Fund balance at September 30, 1996 will be r u ed to $3,476,870. b rt 14rak, Deputy ty Admini for i fis96-44 • Adopted Budget $3,144,200 Revised Estimate $3,476,870 Adopted Current Fund Balance -General Fund Budget Estimate Beginning Fund Balance $3,201,616 $3,243,000 Budget Surplus/(Shortfall) 17,584 (285,367) Less Approved One-Time Costs (75,060) (1,179,590) Less: Pending Budget Amendments (36,800) Less FIS 96-44 (14,000) Plus PERS Refund 1,749,627 Estimated 9/30/96 Balance $3,144,200 $3,476,870 Fund Balance -General Fund 3 600 000 j. j $3,400,000 j j $ 3 200 000 j $3,000,000 $2,800,000 j j $3,476,870 $2,600,000 / $3,144,200 j $2,400,000 j $2,200,000 $2,000,000 Adopted Revised Budget Estimate Page 1 Council/Agency Meeting Held: b 9G Deferred/Continued to: fO(Approved ❑ Conditionally Approved ❑ Denied City Clerk's Sig ture Council Meeting Date: 05/20/96 Department ID Number: AS 96-015 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Ad 's rato�, PREPARED BY: ROBERT J. FRANZ, Deputy City Adminis r LES JONES, Public Works Director SUBJECT: PROPOSED ENERGY REDUCTION PROG S Statement fissue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The City can realize substantial savings in electrical energy costs by entering into Interruptible Incentive Rate Schedules available through Southern California Edison. Funding Source: Funding for the Edison 1-6 rate schedule implementation is available by reducing the 1995/96 Appropriation for Electricity Charges (E-AA-ND-101-2-04) and increasing the Contract Services Account (E-AA-ND-101-3-90) accordingly. The net effect is no fiscal impact to the current budget's bottom line. Recommended Action: 1. Authorize the Director of Public Works to make a one-time expenditure, not to exceed $50,000, for the installation of the necessary Interruptible Rate Schedule Equipment (i.e., Remote Terminal Units, Alert Systems, etc.) 2. Authorize Southern California Edison to implement the Interruptible Service Program at both the Civic Center Complex and the Central Library Facility. Alternative Action(s): 1. Do not implement the new rate schedule and forego annual reductions in energy costs of$108,000 or more. 2. Implement the 1-6 p Rate at one of the facilities, rather than at both. � IiQUEST FOR COUNCIL ACTIvN MEETING DATE: 05/20/96 DEPARTMENT ID NUMBER: AS 96-015 Analysis: Edison offers the 1-6 rate to its larger customers (those registering in excess of 500 KW per month demand). The 1-6 rate will provide a gross annual reduction of approximately 17%, or $65,000 and $43,000 respectively, at the Civic Center and the Main Library, based on past historical data. These substantial savings are in addition to the approved Retrofit Program presently underway, and will assist towards providing funding for acquiring the three needed Chillers in the very near future. The 1-6 Program was originally intended (1978) to provide credits to large customers in return for those customers scaling back power ("reduce load") during capacity shortages. Edison has not had to notify 1-6 customers to reduce load since 1984. Their own forecasted demand and generating capacity statistics indicate a reserve margin of 20% or greater through the year 2005. Therefore, the likelihood of a request to reduce load is remote. In the event that there was such a request, failure to comply would result in a penalty. Service under Rate 1-6 provides for a length of twelve months. The City may serve notice of cancellation at the end of the initial term (30 days notice). After the initial year, the City must provide five years written notice of cancellation. The Utility Management Company was contracted to provide recommendations for utility charge reductions to the City, with the Company to share in 50% of confirmed savings for 24 months. In this instance, their share would be net of the upfront City capital investment. The four summer months beginning with June provide nearly 65% of the total annual reductions, or sufficient savings to more than cover the one-time costs to Edison for implementing the 1-6 within the current fiscal year. These special 1-6 rates are being "closed out" and will not be available beyond May of 1996, thus time is truly of the essence in this matter. Environmental Status: Not applicable Attachmentlsl: City Clerk's Page Number 1. April 13, 1996 Economic Impact Analysis Subsequent to PUC 4/11/96 Action. 2. March 25, 1996 Economic Impact Analysis prior to above PUC Action. 3. 1-6 Rate Comparison at City Hall (Winter 1994). 4. 1-6 Rate Comparison at City Hall (Summer 1994). 5. March 8, 1996 Notice from Southern California Edison Edison Relative to the 1-6 Rates. 6. December 23, 1992 Notice from Southern California Edison Edison Relative to the 1-6 Rates. 0018313.01 -2- 05/13/96 10:40 AM kcQUEST FOR COUNCIL ACTIvN MEETING DATE: 05/20/96 DEPARTMENT ID NUMBER: AS 96-015 7. Memo from Southern California Edison Edison concerning savings to businesses from the Interruptible Rates. 8. April 29, 1996 Notice from Southern California Edison Relative to the Closing of Interruptible Rate Schedules for New Customers. 9. Memorandum from Southern California Edison concerning the Interruptible Service Customer Requirements. 0018313.01 -3- 05/13/96 10:40 AM ATTACHMENT # 1 April 13, 1996 ECONOMIC IMPACT ANALYSIS OF PROPOSED 1-6 RATE AND ENERGY CONSERVATION (RETROFIT) PROGRAM (WITH 7% CPUC APPROVED REDUCTION) Assumptions: (a) 710,000 KWHs/month average consumption @ -1-0 9.3c/KWHr for both facilities. (b) Energy Conservation (Retrofit) will result in a 20% reduction in consumption - fewer KWHrs. (c) Implementation of Rate 1-6 will provide gross reductions of 17% (&.4 7.72C/KWHr). ENERGY CONSERVATION (RETROFIT) ONLY Monthly Average Costs 1 . Present monthly cost 710,000 KWHrs @ 44 9.3t/KWHr $66,030.00 2. Implementation of various energy conservation measures (Retrofit) will result in 20% fewer KWHrs. More efficient appliances, lights etc. will use less energy. 710,000 x (100% - 20%) = 568,000 KWHrs required with energy efficient (Retrofitted components) @ 4-0 9.3t/KWHr $52,824.00 3. Gross savings resulting from energy conservation (1-2) $13,206.00 RATE 1-6 WITHOUT ENERGY CONSERVATION 4. Present monthly cost 710,000 KWHrs @ 40 9.3t/KWH $66,030.00 5. 1-6 rate KWHrs are 17% less expensive than existing TOU-8 KWHrs, or (" 7.72C/KWHr. Monthly cost from SoCalEdison (without energy conservation measures) would be reduced, with implementation of rate 1-6, to 58,930.00 $54,812.00 6. Reduction resulting from rate 1-6 without energy conservation (4-5) $11 ,218.00 RATE 1-6 COMBINED WITH ENERGY CONSERVATION 7. Monthly cost with 1-6 implemented 710,000 KWHrs @"7.72c/KWHr $54,812.00 Energy conservation would provide additional savings, but somewhat less than under rate TOU-8 because 1-6 KWHrs are 17% less expensive (" 7.72t/KWHr) than TOU-8 KWHr (4-0 9.3fi/KWH0. Assuming the same 20% reduction in total KWHrs with energy conservation measures, the following would apply: 8. 710,000 x (100% - 20%) = 568,000 KWHrs required with energy conservation measures. However, these KWHrs cost only " 7.72t/KWHr therefore, the monthly cost with energy conservation is 568,000 KWHrs x " 7.72c/KWHr or 47,144.00 43,849.60. $43,849.60 9. Savings resulting from energy conservation under rate 1-6 are 17% less ($2243.60) than with more expensive TOU-8 KWHrs. (7-8) $10,962.40 10. Difference (Gross) between 1-6 combined with energy conservation (vs) energy conservation (only) (2-8) $8,974.40 11 . Total combined Gross Savings--1-6 with energy conservation (fully implemented) 8,974.40+ 10,962.40 or 19,936.80 (9 + 10) $19,936.80 The additional gross contribution from 1-6, with energy conservation fully implemented that can be applied towards reducing energy conservation related debt is $8,974.40 per month. ATTACHMENT #2 March 25, 1996 ECONOMIC IMPACT ANALYSIS OF PROPOSED 1-6 RATE AND ENERGY CONSERVATION (RETROFIT) PROGRAM Assumptions: (a) 710,000 KWHs/month average consumption @ 10C/KWHr for both facilities. (b) Energy Conservation (Retrofit) will result in a 20% reduction in consumption - fewer KWHrs. (c) Implementation of Rate 1-6 will provide gross reductions of 17% (8.31:/KWHr). ENERGY CONSERVATION (RETROFIT) ONLY Monthly Average Costs 1 . Present monthly cost 710,000 KWHrs @ 10c/KWHr $71 ,000.00 2. Implementation of various energy conservation measures (Retrofit) will result in 20% fewer KWHrs. More efficient appliances, lights etc. will use less energy. 710,000 x (100% - 20%) = 568,000 KWHrs required with energy efficient (Retrofitted components) @ 10c/KWHr $56,800.00 3. Gross savings resulting from energy conservation (1-2) $14,200.00 RATE 1-6 WITHOUT ENERGY CONSERVATION 4. Present monthly cost 710,000 KWHrs @ 10c/KWH $71 ,000.00 5. 1-6 rate KWHrs are 17% less expensive than existing TOU-8 KWHrs, or 8.3c/KWHr. Monthly cost from SoCalEdison (without energy conservation measures) would be reduced, with implementation of rate 1-6, to 58,930.00 $58,930.00 6. Reduction resulting from rate 1-6 without energy conservation (4-5) $12,070.00 RATE 1-6 COMBINED WITH ENERGY CONSERVATION 7. Monthly cost with 1-6 implemented 710,000 KWHrs @ 8.3c/KWRr $58,930.00 Energy conservation would provide additional savings, but somewhat less than under rate TOU-8 because 1-6 KWHrs are 17% less expensive (8.3(t/KWHr) than TOU-8 KWHr (IOC/KWHr). Assuming the same 20% reduction in total KWHrs with energy conservation measures, the following would apply: 8. 710,000 x (100% - 20%) = 568,000 KWHrs required with energy conservation measures. However, these KWHrs cost only 8.3(t/KWHr therefore, the monthly cost with energy conservation is 568,000 KWHrs x 8.3c/KWHr or 47,144.00. $47,144.00 9. Savings resulting from energy conservation under rate 1-6 are 17% less ($2414.00) than with more expensive TOU-8 KWHrs. (7-8) $11 ,786.00 10. Difference (Gross) between 1-6 combined with energy conservation (vs) energy conservation (only) (2-8) $9,656.00 11 . Total combined Gross Savings--1-6 .f✓iih energy conservation (fully implemented) 9,656.00+ 11 ,786.00 or 21 ,442.00 (9 + 10) $21 ,442.00 The additional gross contribution from 1-6, wi;h enercy conservation fully implemented that can be applied towards reducing energy conservation related debt is $9,656.00 per month. ATTACHMENT #3 I-6 SAVINGS ON ELECTRICITY erti�be t 2000 Main St City of Hu ngtan beach, A 92fr�8-3702 �OUT;E N CALIPY?RI+ A DISL?N CO ' +efe 3�o �e ;800) �t:13-�950 Accoilnt: 133-999- 2fi4 ete 1261�29 I-6 RATE COMPARISON & SAVINGS COMPUTATION Meter From To Period 02/15/95 03/14/95 27 days Rate TOU-8 Rate I-6 Price Extension Price Extension CUSTOMER CHARGE 1 $389.65 1 S389.65 NON-TB E RELATED DE?Ntk\-D 886.0 KW S3.401 S3,012.40 + S3.401 S3,012.40 NNTI%ZTER- INTERRUPTIBLE SERNZCE ON-PEAK DEMAND 0.0 Kw . $0.00 S0.00 S0.00 S0.00 MID-PEAK DEMAND 986.0 KW $0.00 S0.00 S0.00 S0.00 OFF-PEAK DEMAND 796.0 KW S0.00 S0.00 50.00 S0.00 SUTLNIER -LN'TERRL-PTIBLE SERNZCE ON-PEAK DEMAND 0.0 KW S17.10 S0.00 S7.75 S0.00 MID-PEAK DEMAND 0.0 KW $2.55 S0.00 1 S1.15 S0.00 OFF-PEAK DEMAND 0.0 KW S0.00 S0.00j 50.00 50.00 VN'LNTER POVvER FACTOR ADJ 560, kVAr S0.25 S140.00 S0.25 5140.00 'UTI BER FO�N`ER FACTOR ADJ 0 k%7Ar S0.25 S0.00 S0.25 S0.00 NNINNTER -INTERRUPTIBLE SERZZCE ON-PEAK ENERGY 0 KWh S0.00000 S0.00 S0.00000 S0.00 MID-PEAK ENERGY 174,504 KWh S0.08147 S14.216.�4 S0.07172 $12,515.43 OFF-PEAK ENERGY 212,696 KWh S0.04603 S9.790.40 S0.04056 S8,626.95 SU7�124ER- INTERRUPTIBLE SERNICE 7 1 . 1. ON-PEAK ENERGY 0 KWh S0.14558 S0.00 1 SO.12810 I S0.00 MID-PEAK ENERGY 0 KWh S0.06909 S0.00 S0.06084 S0.00 OFF-PEAK ENERGY 0' KWh S0.04329 SO.00 S0.03815 50.00 HUN'TL'�GTON BEACH TAX S27,549.29 0.00 S0.00 0.00 S0.00 ENERGY CO?%LNUSSION TAX 387.200 KWh S0.00020 S i i.=:4 S0.00020 S77.44 ----------------- - -------------------------- S27.626.73 S24.761.87 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - GROSS SAVINGS S2.864.86 Savings based on UI`IC Reco--: -endation to change from Schedule TOU-8 to Schedule I-6 ATTAC H M E N T #4 I-6 SANIMS ON ELECTRICITY CITY: erti•;Iceat':�U00:IVIa1n:St:::>:-:Cv of T3unfinan BeachA 92645-2702 ; ..::........ ... 'fiERjr' C1�LiFOR1 A= DISON„C0:='I e9e hone`(8tl0.) 4-I2.4950`; "A u �:� Y. �99 10 te;t-;42617291-< 1-6 RATE COMPARISON & SA\'LN'GS COMPUTATION Meter From To Period 07/15/94 09/15/94 31 days Rate TOU-8 Rate 1-6 Price Extension Price Extension CUSTOMER CHARGE I S389.65 S389.65 NON-TIMIE RELATED DEMIAND 1.058.0 Kw 53.40 I S3,597.20 S3.40 83.597.20 1i1N'TER -LNTERRUPTIBLE SERN-ICE ON-PEAK DEMAND 0.0 KA" S0.00 S0.00 I S0.00 I 50.00 MID-PEAK DEMAND 0.0 KIA' S0.00 So.oO I S0.00 SO.Oo OFF-PEAK DEMAND 0.0 KVJ S0.00 I S0.00 S0.00 ( S0.00 SU 31.ER- INTTERRUPTIBLE SERN ICE ON-PEAK DEMAND 1,051.0 KW S17.10 I S17,972.10 I 87.75 I 88.145.25 ?,,ID-PEAK DEMAND 1,058.0 Kti' S2.55 I S2.697.90 I S1.15 I S1.216.70 OFF-PEAK DEMAND 992.0 Kw S0.00 S0.00 S0.00 S0.00 NNTN'TER PO«ER FACTOR ADJ 0 kV.-,.; S0.25 S0.00 I S0.25 I S0.00 cT".NDIER PONNTR FACTOR ADJ 608 k%"Ai S0.25 I S152.00 I S0.25 I S152.00 I WE TER - ENTERRUPTIBLE SERVICE ON-PEAK ENERGY 0 Kv17n S0.00000 I S0.00 S0.00000 I S0.00 MID-PEAK ENERGY 0 KN'l S0.0U47 ( S0.00 S0.07172 I S0.00 OFF-PEAK ENERGY 0 K Wh S0.04603 ( S0.00 I S0.04056 I S0.00 SL)BIER - rN'TERRUWrBLE SERVICE ON-PEAK ENERGY 125.330 K S0.14558 S l S.245.54 SO.12810 I S)6.054.77 MID-PEAK ENERGY 162,642 K S0.06909 I S11,236.9 ( 50.06084 ( 59.895.14 OFF-PEAK ENERGY 280.028 KW-h S0.04329 I S12.122.=] 7SO.03615 I S10.683.07 HL:NTMTON BEACH TAN S66.413.74 0.00 SO.oU 0.00 So.00 EN-ERGY MNI USSION TAX 568,000 K'A"a S0.00020 $1]3.60 80.00020 S213.60 ------------------- -------------------------- S66.527.34 S50.247.38 GROSS SAVINGS S16.279.96 Savings based on UMC Recommendation to change from Schedule TOU-8 to Schedule 1-6 ATTAC H M E N T #5 UTIL'�'Y MANAGEMENT CC 4PANY P.O. Box 10757, Golden, Colorado 80401 (303) 232=0770 Fai (303) 239-8782 MEMORANDUM To: Rick Amadril Bob Franz Les Jones H Don Noble Ray Orlando Arnie Ross From: John Roeschlein Date: March 8, 1996 Re: Response to Ray Orlando's Inter-Department Communication Below is Utility Management Company's (LTMC's) response to the contents of Ray Orlando and Mark Bocne's Inter-Department Communication dated February 6, 1996. We apologize for the delay in responding to the Communication but we needed to verify recent regulatory discussions. at the CPUC. Recent decisions (pending) have been incorporated into our response. At issue is a decision by the City about whether or not to accept a recommendation from L-N1C to implement future billing under SoCalEdison's Schedule I-6 for electric service at two (2) facilities: 18000 Golden West St. (Central Library) and 2000 Main St. (Civic Center). T-T-NIC has calculated and SoCalEdison has confirmed that under currently effective SoCalEdison rate prices, by changing to Schedule I-6 from Schedule TOU-8-S the City x%U accrue savings averaging S4,700.00, and S7,700.00 per month; for the Library and the Ci%ric Center respectively. The value of the aggregate savings under Schedule I-6 for both installations is estimated in excess of S150,000.00 per year. The City is required to make a one-time investment of S44,960.00 (total for both locations) payable to SoCalEdison before contract signature in order- to secure future billing under Schedule I-6. Miscellaneous. one-time installation charges should not exceed a total of S5.040.00. • "The I-6 rate re wi res us to dro a load from the h7ldino -v1thin s1X1l% (60 M7.nures o> not1 1Cat1017 717 the evert o a power s7o1,ace or face Itines up to S7.UJ ter llowatt- our. .; • SoCalEdison's rate I-6 service is governed by contract under the provisions of which a customer discloses each installation's capacity expressed in kilowatts (KW) and designates a Firm Service level of zero KW or greater. Firm Service capacity is never curtailed. For example. if the City were to enter into a rate 1-6 contract featu ing a 500 KW level of Firm Service (demand registrations at the Civic Center typically exceed 1,000 KW per month). after notification the City would have 30 minutes %within which to alter the demand imposed upon the SoCalEdison distribution network by reducing it to the Firm Service level specified in the contract. In the event the City is unable to reduce demand to the Firm Service level, Excess Energy Charges apply. Excess Energy Charges are derived from a formula which takes into consideration the number of hours or duration of the period of requested curtailment and the actual energy (kilt, att-hours) metered in such period. At no lime is electric service discontinued e•cn thouuh notice has been served by the Utility and Excess Enema, Charges a-e being incurred by the customer • "We would. under no circumstances be, able to shut down the Civic Center or the central Li ra.n�_ it called to do so y Southern California ison. We would- have to accept the penalties incurred. • Under rate I-6 the City will not be required to shut down its operations. As explained above, SoCalEdison service continues uninterrupted even after delivering notice, but to avoid Excess Energy Charges, within 30 minutes of notification the City must alter the demand imposed upon the Utility's distribution network by reducing said demand to the Firm Service level specified in the contract. The element of risk here needs to be measured in terms of dollars: will potential penalties for failure to reduce demand to the Firm Service level specified in the contract exceed value of savings accrued through billing under rate I-6? LT.N1 C believes that exposure to potential Excess Energy Charges under rate I-6 is minimal and that, if any Excess Energy Charges are to be incurred; their value shall not exceed the accrued savings. • "We have an energy retrofit loan throw h the Cali`ornia Energy ommission for i he amount of S1.171,57T this is to be Daid back in a six year period based on current energy cost ogid out by the City. This may increase the payback time. We are also having more retrofit pro 'ects corninz up. 1 he savings on energy costs were going to be used to un .bod1v needed infrastructure repair. .. • UMC has not been provided a copy of the Agreement regarding this energy retrofit loan secured through the California Energy Commission. For such reason we are unable to comment regarding this matter. However, since the expected and quantified savings under rate I-6 represent amounts by which the City is overpaying for its purchases of electric power requirements at these two installations, by retaining rate I-6 savings the City releases additional funds now otherwise captive and which can then be used for any purpose including infrastructure repair. Incidentally, we believe it is of particular interest to note that the 51 171,575 retrofit programs are projected, by Ray Orlando. to affect an annual reduction of approximately S240,000.00 (S20,000.00 per month). By contrast a S50,000.00 investment for the I-6 rate (two RTU's Ca S22,480.00 = S5,000.00 installation charges) vkill result in a reduction of S150,000.00 annually, (S12:500.00 per month). • "A portion 0rthe savings hill oo to a utility; mana2ernent comDanv who did the audit. the audit company bears 77o resDonsibilm or Dena ties. l hev sti get paid even if we have to pay cost v penalties. • The City's a,.:dit contract provides for remuneration to L1C through quantification Of actual mo-:thliy savings. Savings are deter mined by comparing charges which would have been paid by the City under Rate TOU-S-S. versus what it actually pays under rate I-6 after .'mplernentation of t'�7C's recommendations. The fee to UNIC is based on the value of calculated monthly savings. Assuming that, under rate 1-6, Excess Energy Charges are incurred and that its computation results in a utility billing with a dollar value greater than % hat v.-ould have been paid by the City per Rate T012-8-S, the resultant "loss" is a declared savings for the given month. Under the circumstances. L7,N4Cs invoice would show a credit to the City predicated upon the calculated value of actual "loss' for the month in cuestion- no payment from the City %vould then be received by UMC. In addition, at the inception UMC agrees to defer collection of any fees until the cumulative value of eac , month's calculated savings have exceeded the amount of the upfront capital invesiment made to secure rate I-6 economies ® "We will need a;,V-initial investment of W.000 (S;j ,°AQ each facilit-0 olus a3yiliona or runnrn rTe- phone lines and e ecrrica or each acr r • The initial investment for installation of telephone lines and electrical connections is a good estimate (52,000.00 x 2). The rate I-6 contract "deposit" has recently been reduced to 522,480.00 per RTU because of a decrease in the SoCalEdison "cost of ownership" factor from 98% to 54%. for each facility. Please keep in mind that the $50,000 (approximate) is a one-time investment which allows the City to secure savings in excess of S 150,000 per year! • "Once you are signed uD to this program. you cannot get of of it for five (j vears from the dole o, cancellation notice to Southern C,alifornra Edison. • Service under rate I-6 is regulated by contract. It provides for a length of one year (12 months), during which the customer may serve notice of cancellation within 30 days of the end of the initial term. Ater the initial year, the Customer must provide 5 year s written notice of cancellation. • "The Public Utilities Con7missio7? in the next few months is also looking at modilvina the 1-6 requirements. 1 hev may require two interml2ts 12er vear to make sure that companies on the 1-6 Rate can con7Dlv. :. • Rate I-6 was originally created with the intention of rewarding those SoCa!Edisen customers who can reduce their electrical loads during times of energy shortage, peak demands or emergency situations. The euid-pro-quo for the Utility is a mechanism by which it can theoretically meet increasing demands for electric enel`n' without investing in additional power generation facilities or expensive equipment. In exchange, customers benefit from a lower price per KWh in relation to other standard Firm Service tariffs. Many of SoCalEdison customers currently billed under Rate I-6 do not have the necessary means -- i.e.: stand-by po%ver generation equipment -- with which to curtail operations and reduce KW demand on the utility's distribution network. These customers are, therefore; unable to meet their obligations under the contract and continue to be billed under rate I-6 simply because of' the economic benef;ts while accepting the negligible risk of financial penalties. Various lobby groups have proposed adopting a system which «-gold test each customer's abilin to honor the contract. in an attempt to shorten the list of eligible rate I-6 users. However, although this recently was brought up and suggested by various lobby groups. the CPUC, in a preliminary ruling, decided»ot to impose mandator\, tests. The CPUC sig;-.ed penalty provisions (existing Excess Energy Charges) in place are more effective in de:e-mining noncompliance than test curtailments. The CPUC's proposed decision is to nc iYpese test curtailments. • "Chances are w-e 777av not he OS ed to d)-GD our electrical load; the last rime was in 9,-�4. (This 777aV Cha)ioe. see last c0r77r77e71t zaider A`eeeativeS., • Historical data made available by SoCa:Edison confirm that 1984 -,vas the last time rate I-6 users -Xere asked to reduce the'- electrical demand on the Utility's distribut;on network. The same source indicated tl;at :here is no considerable excess capacity in the SoCalEdison system. Therefore_ the chance of there being a shor taQe of capacity and a need for po-,a-er curtailment in the ur -e :s ,er., slim indeed. ® The savings generated can be...used..to o, Nt. the shortage incurred in the energy retrofit program. • UMC has not had access to a copy of the City's loan agreement for energy retrofit secured through the California Energy Commission. Therefore, LJMC is unable to offer comments in this regard. However, with the value of available rate I-6 savings estimated at exceeding S150,000.00 per year, one can conclude that even 50% of such funds would go a long way towards satisfying some of the City's needs in any area of expenditure. f we are asked to drop our electrical load and do not comply, the 12enalties incurred may not be as much as the vear v savings t at we receive. O Possible but highly unlikely. As explained previously, Excess Energy Charges. are derived from the product of the Firm Service Demand Level (in kilowatts) multiplied by the total number of hours during the period of notification to curtail. This formula yields the "threshold" or amount of energy to be billed at regular tariff prices. The amount of energy metered during the period of notification to curtail (when the rate I-6 customer is required to curtail load) which exceeds the "threshold", is the quantity of energy to be debited at a price of S9.30 per kilowatt-hour. Again, one has only to look at SoCalEdison's own printed material and historical data to conclude that the likelihood of a notification to curtail is very remote. In conclusion, LTC sincerely believes that the necessary steps should be taken-immediately to implement the I-6 rate at the earliest possible time. The savings are there and the risk is practically nonexistent. Additionally, we believe that the window of opportunity is rapidly closing on the I-6 offering. We anticipate that SoCalEdison ;Rill move to close the rate to new subscribers in the very near future. This may occur as early as.March 14, 1996. Existing I-6 customers and new subscribers able to execute a contract prior to the formal closing of the rate, would, of course, be arandfathered and would be able to benefit by considerable savings for years to come. Also, with the summer season just around the corner, UMC would like to- point out that 601,�o of the total annual savings (credits) occurs during the four summer months beginning the end of May. L72C vill forward the city a copy of pertinent rate I-6 excerpts from the CPUC decision reeardina SoCalEdison's General Rate Case as soon as we receive them in our office. THE I FORNZATION CONTAINED HEREIN IS FURNISHED TO CLIENT ON THE CONDITION THAT ITS CONTENTS ARE CO?NZPLETELY CONFIDENTIAL AND PROPRIETARY AND SHALL BE USED SOLELY FOR CLIENT'S USE AND SHALL NOT BE DISCLOSED, DUPLICATED, USED IN WHOLE, OR IN PART FOR ANY OTHER PURPOSE WHATSOEVER. Nuicama 4 ATTACHMENT #6 Southern California Edison Revised gal . PUC Sheet No. 17627-E Rosemead, California Cancelling Original Cal . PUC Sheet No. 16772-E Schedule I-6 Sheet 4 of 8 TIME-OF-USE GENERAL SERVICE - LARGE - INTERRUPTIBLE (Continued) SPECIAL CONDITIONS 1 . Maximum Demand: Maximum demands shall be established for the On-Peak, Mid-Peak, and Off-Peak Time Periods. The maximum demand for each period shall be the measured maximum average kilowatt input indicated or recorded by instruments to be supplied by the Company, during any 15-minute metered interval in the month. where the demand is intermittent or subject to violent fluctuations, a 5-minute interval may be used. 2. Interruptible Load: The Interruptible Load is the estimated increment of the customer's Maximum Demand that normally occurs above the Firm Service Level and, under normal operating conditions, would be the amount of load to be disconnected from the Company' s lines within the specified time period following Notice of Interruption. 3. Firm Service Level : Firm Service Level is the Maximum Demand the Company is expected to supply during, any Period of Interruption. The Firm Service ` level shall be specified by the customer. Increases in Firm Service Level may be made no more often than once per year and only when the customer has made a bona fide addition of load. Such changes in Firm Service Level are subject to the approval of the Company. Customers served under this schedule shall establish a Firm Service Level of zero or greater. 4. Interruptible Demand and Energy: Interruptible Demand is all kW of Maximum Demand in excess of the Firm Service Level . Interruptible Energy is the number of kWh in each Time Period which exceeds the product of the Firm Service Level kW multiplied, by the total number of hours in the Time Period. B. Notice of Interruption: Notice of Interruption can be given under this schedule when: (1) the next to the last pe-a ker is required to be operated and there is insufficient time to evaluate and secure alternative options; or, (2) spinning reserve is anticipated to fall below 5 percent for more than one hour, and the Company cannot purchase energy and capacity at a price below 7d/kWh. The Company shall notify the customer to reduce the Maximum Demand imposed on the Company to t-he Firm Service Level . Upon receipt by a customer of a Notice of Interruption, the customer shall reduce the Maximum Demand imposed on the Company to the Firm Service Level within 30 minutes. 6. Period of Interruption: A Period of Interruption is a time interval which commences thirty minutes after Notice of Interruption and which ends upon notification by the Company of the end of Period of Interruption. (Continued) (To be inserted by utility) Issued by (To be inserted by Cal . PUC) Advice 980-E John Fielder Date Filed Dec . 23, 19'92 n�, o,)_na_n,)n Pffortivo Inn 1 1qq'� i ATTAC H M E N T #7 i Southern California Edison Past 9 Partners in DOM* 9Business In 1992, average rates for all customers increased only 1.9%, or two-thirds the rare of inflation; and in 1993, j £ Added 4•.+!u Edison is rr during t�hc c ofi o ' ost overall customer rates will fall 2.4/o. These rate reductions servace and Anse .t ing vWue to its 400,nW i resulted from Edison's cost-control efforts and agreement j business custom rs by oNr ring innov,.3tadc yvith the CPUC that costs should be balanced equitably 1 soMions Rate fQr I,arge induswy ,arc• among all customers. Adjusting for inflation, average rates I down •7 G' . in rr,.+! to rm s s,n.c BER for the 3,000 largest business customers rodav are doyen 40% since 1987—and are roughly back to the levels they were 10 vears ago. The success of businesses in Edison's service territon• is Edison has helped business customers in another essential to the success of Edison itself.As many businesses important way: designing flexible rate options that save struggle in a lagging economy;Edison is using its resources money and increase their productivity: These include to help them be more competitive and meet stringent interruptible rares, special-contract rates, incremental sales environmental requirements.These efforts,in turn,help rates and time-of-use options. Interruptible rates alone strengthen the regional economy. saved businesses S140 million in 1992. Edison also For the first time in recent decades, California is experi- offered, for the first time, an economic-development dis- encing a severe recession. The population of the country's count rate to businesses moving to various areas.of South- most populous state continues to grow, but California has ern California. This incentive can help create jobs and ! lost some 800,000 jobs since 1990. Never before has the revitalize the local economy: state focused more on improving its economic health. Edi- son is-,vorking diligently to help businesses in its service Understanding Business Needs territory grow and provide employment. Consequently, In past rears, electric.utilities, including Edison, saw the company has redoubled its efforts in 1992 to give themselves,principally as suppliers of reliable, reasonably business customers increased value for their energy dollar. priced electric energy: While this responsibiliry will always Edison is: be important, electric utilities must also find ne\v ways for ■ Helping business customers sharply reduce costs electricity to add value to their customers'operations. through rate options and other services; In 1992,the company began intensively analyzing cus- ■ Undersranding what businesses need from their electric tomer needs on an industry-by-industn• basis, developing utilin and meeting those needs cost-effectively; profiles of customer groups, researching their needs and ■ Strongly promoting energy efficiency to save businesses raking new initiatives to meet them. Edison identified 30 money and improve the environment; commercial and industrial market segments and researched ■ Leading partnerships in retaining and attracting and developed appropriate strategies to increase sen•ice to businesses; and eight of them.Iniriariyes targeted at 12 more key segments ■ Using leading-edge technology To help businesses be will be implemented in 1993 and the rest in-1994. Similar more competitive and meet stringent air qualm Work is being conducted for the residential market. requirements. This analysis has been invaluable. For example, Edison's research of hospitals revealed unique problems associated Aggressive Moves To Lower Rates with their uses of electricity: Sanitation requirements, in ',lrhough the crict-y needs of businesses vary N idely. all particular, prevent air from being recycled through ven- customers want lower rates. Since 19S,. w1rh support tilation systems, complieatim, air-condirioning design. from the California Public UtilitIcs Commission Cpuc). Hospitals also need a highly reliable power supply to Edison has lm\ci d rares of its !ar(,cst husinrss customers. operate emergency. surgical and lift sustaining facilities During these vx gars. four the 3.000 largcsr and equipment. cuuomcrs actual!' fCll b' 9 •,• bile• cL11,TOmcr rates rose by 24"v. ATTAC H M E N T #8 MAY- 6-96 MON 12 :06 John Roeschlein 3032320770 P. 03 SWHMN CAUFQ"IA Peter S.Gocaael Lj E D I S O N Manager Pricing Design and T.riff1 An=ISOM thTUNA77ONAL Coop-1 April 29, 1996 ADVICE 1163-E (U 338-E) PUBLIC UTILITIES COMMISSION OF THE STATE OF CALIFORNIA ENERGY BRANCH SLTBJECT! Closing Interruptible Rate Schedules to New Customers 6 Southern California Edison Company ("Edison"), an EDISON INTERNATIONAL Company, hereby transmits for filing the following changes in tariff'schedules. The revised tariff sheets are listed on Attachment A and are attached hereto. PIJKEfiE The purpose of this Filing is to close Edison's interruptible rate schedules to new customers as of the effective date of a Commission resolution approving this Advice Letter because Edison no longer requires any additional reserve capacity provided by new customers taking service under these rates. The following rate schedules are closed by this Filing: - - Schedule I-6, Time-of-Use - General Service - Large - Interruptible Schedule RTP-2-I, General Service - Large - Real Time Pricing- Interruptible Schedule TOU-&SOP-I, 'Time-of-Use - General Service - Large - Super-Off-Peak - Interruptible Schedule AP-T, Agricultural and Pumping - Interruptible Schedule TOU-PA-SOP-I, Time-of-Use - Agricultural and Pumping - Super-Off- Peak - Interruptible BACKGROLTND Service under interruptible rate schedules is provided to customers who agree to reduce their electrical demand upon notice from Edison when a supply shortage exists. Upon receipt of such notice ftm Edison, the customer is required to reduce its electrical demand to a Firm Service Level specified in the customer's Contract for P.O.Boat boo 2244 Waluut Oroyo Aw. R060=644 Cariforcia 91770 (918)302-2088 Fix(818)302-1626 I MAY- 6-96 MON 12 :08 John Poeschlein 3032320770 P. 05 ADVICE 1163-E d ' (U 338-E) .3. April 29, 19% There is no revenue impact associated with the closure of interruptible rate schedules to new customers since existing interruptible customers will be allowed to remain on the rate. No cost information is required for this Filing. This Filing does not result in a price increaseEMCTMDATE Vt ecause this Filing closes interruptible schedules to new customers, a Resolution is equired for approval. It is requested that this Filing become effective on the date of he Commission Resolution. N0310E Anyone wishing to protest this Filing may do so by letter or telegram to the ENERGY BRANCH CHIEF, Room 3102, 505 Van Ness Avenue, San Francisco, CA 94102, with a copy to DEPUTY DIRECTOR - ENERGY, Room 3211 at the same address. The protest must be received by the Commission no later than 20 days after the date of this Filing. However, a copy shall alsu be mailed to the attention of the undersigned at Southern California Edison Company, 2244 Walnut Grove Avenue, Rosemead, California 91770. There is no restriction on who may file a protest, but the protest shall set forth specifically the grounds upon which it is based. In compliance with Section III, Paragraph G. of General Order No. 96-A, copies of this Filing are being furnished to the parties on the attached list. Further, in accordance with Public Utilities Code Section 491, notice to the public is hereby given by filing and keeping open for public inspection at the Company's corporate headquarters the new schedules and the Advice Filing stating the changes to be made'and-the time when Lhe tuzu.►ges wµl --c' iav efi'e'44ve. -- CR:A:LW960880.099 Enclosures cc: CPUC, SF • Attn: Michael D. McNamara, Energy Rate Design &Economic Branch CPUC,SF - Attn: Juanita Porter, Energy Branch ATTAC H M E N T #9 Introduction Tbank you for your interest in E&on's Interruptible Service Program.Since 1978,customers like you have helped Edison meet the energy demands of our communities and keep rates lower.By participating,you help us defer building costly generating plants just to meet those infrequent periods when demand for electridty nearly matches our capacity to serve.In return,you receive a reduction on your monthly bill. Before billing credits can begin,however,you must meet certain requirements.This booklet describes those requirements and summa- rizes what you can expect from us and what we will expect from you.Once all the requirements have been met and you are enrolled in our program,you will be required to drop your load when Edison identifies the need to reduce demand on its system. The instruction to drop load is sent to you through the notification system.This system is comprised of a Remote Terminal unit(RTU) located on your premises,a local telephone network,the Edison radio network and the computers at Edison's Energy Control Center. when votr receive a notification to reduce load to your contract"first service"level,you have 30 minutes to comply Customer-.,,who fail to comply are assessed a penalty as prodded in the rate. The following sections explain your responsibilities and the notification system equipment.The Interruptible Incen��es Rate Schedule I- 6 and a history of our interruptible occurrences are also included in the appendix. If you have any questions about the equipment or processes,please contact your local Sales Representative,or the Edison.Ener•gy� Control Center at(818)308-6358..A ter 4:30 P.M.on weekdays,or on weekends and holidays,t=11(818) 284-1306. IMPORTANT STAGES IN THE INTERRUPTIBLE PROGRAM: • Customer installs the Remote Terminal Unit. • Edison connects the automatic notification system. • Edison identifies need to reduce demand. • Edison notifies customer to drop load to firm service level. • Customer has 30 minutes to comply or pay a penaln 1 Interruptible Senice Customer Requirements INSTALLATION OF THE REMOTE TERMINAL RTU cabinet,the metering conduit must be installed.You will UNIT (RTU) need to install a one-inch conduit from the RTU to the interface boy-This conduit should be connected to the bottom left side of the RTU(Figure 1).The other end of the conduit should be con- Edison will ship a cabinet to your location to house the RTLC nected to the bottom of the interface box(Figure 2).T"ne follow- The cabinet is 30 inches high,24 inches wide.and 12 inches ing are rapes of conduit to be used deep.You are responsible for certain preparations before Edison can proceed.These requirements are as follows: • Steel,if any portion is exposed to weather or if installed underground. • E.'tff,if located inside the building. CABINET LOCATION • PVC,if attached,or crossing over an Edison substation fence. Cable Installation:After you have installed the metering The cabinet is not water-or du_a-proof,so it must be located conduit,a 6-pair metering cable supplied by Edison with the in an enclosed space.Although air-conditioned space is pre- RTU'should be installed in the conduit Lease approximately fh-e ferred,the most important requirement is a clean.dn;weather- feet of cable rolled up inside the RTU and two feet of cable rolled proof emironment up inside the interface box.Edison will make the cable connec- Some customers locate the cabinet close to the metering lions at the RTU enclosure and the interface box. panel and switch gear.The cabinet must be securely mounted If you to use your own cable instead of the cable supplied by, vertically on a wall or similar structure,and must be accessible Edison please inform Edison.The cable used must meet the fol- to Edison for maintenance. lowing specifications: If the RTC is installed outdoors,it must be installed in a • 18 or 19 AWG 1EDi9-approved weatherproof enclosure with Edison's . Six pair misted/strandedapproval. • Shielded The enclosure and installation costs are paid by your • Double jacket Recommended Beldon—6 pair, 18 gauge company. t9i74 • Recommended Nlanharan—6 pair, IS gauge#m-13176 115 VOLT AC POWER SUPPLY 'rote:6-pair metering cable cannot exceed 1500 feet The RTU must be energized at all times.You'll need to supply MULTIPLE METERS an unintermptible source of power that is grounded to the RTU cabinet By uninterruptible,we mean a source that is isolated from the load that will be interrupted The 115 volt AC power If the interruptible load is sen ed by multiple meters,the must by supplied through conduit from a separate 15A to 20A metering cable and conduit must be installed from each meter- circuit breaker and be terminated inside the RTU cabinet in the ing panel transducer interface box to the RTU.A common prac- bonom portion in an electrical box with four t-ground outlets. Ilce is to install conduit between the metering panels,use one transducer interface box,and to make a single run from the transducer interface box to the RTU cabinet METERING CONDUIT AND CABLE Note:All meters must be on the Interruptible Tariff Conduit Installation:Once Edison has installed the inter- face box 21 your metering location and you have installed the 2 TELEPHONE LINES IN-PLANT NOTIFICATION SYSTEM You'll need to provide two telephone lines.One line connects Edison provides an interface relay in the RTU cabinet for con- to the RTU cabinet and must have a nection to your In-Plant Notification System(e.g.,blast homs). • Touch Tone line,voice grade dial up; The relay is a form"C"dry contact normally open and rated 5• Private,unpublished number, amps,]20 volts. A typical customer-installed al lnMoad shed scheme using • Termination at an RJIIC jack inside the RTU enclosure; RTL:,contact is shown in Figure 3. • Direct line,not routed through a switchboard or operator; and • Shielded cable or in conduit LOAD CONTROL INTERFACE RELAY The second line will be used as backup and must have a: • Touch Tone line(without push buttons)to be used only to Edson also provides.an interface relay for the connection of receive calls from Edison: customer-provided load reduction controls.The relay is a form"A"dtv contact normally open and rated 5 amps,120 volts. • Private,unpublished number;and a We recommend you install a key-switch or other device so the • Convenient location so calls can be answered immediately at system can be bypassed during Edison•s monthly test all times. Note:Edison personnel will periodically call.the back-up number to ensure compliance. INFORMATION ASSISTANCE REMOTE ANNUNCIATOR PANEL Your Edison Sales Representative is available to answer ques- tions and provide information to assist in,your installation. If you elect to install an"optional notification annunciator panel"at a remote location(e.g.,control room,guard shack,or manager's office),you will need to install a 12-pair communica- tion cable and conduit(one-or two-inch conduit)`from that location to the RTU at additional cost If you purchase the cable,we recommend: • Beldon—12 pair,18 gauge,n9Ti6 • Manhattan—12 pair, • 18 gauge,;M-13182 • The maximum length of the 12 pair communication cable is 500 feet I 3 RCA ROUTING SHEET INITIATING DEPARTMENT: Administrative Services & Public Works SUBJECT: Proposed Energy Reduction Programs COUNCIL MEETING DATE: May 20, 1996 ' RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable i Resolution (w/exhibits & legislative draft if applicable) Not Applicable f Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement Unbud et, over $5,000 Not Applicable Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR WARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: (Below Space For City Clerk's Use • RCA ROUTING SHEET INITIATING DEPARTMENT: Administrative Services & Public Works SUBJECT: Proposed Energy Reduction Programs COUNCIL MEETING DATE: May 20, 1996 RCA ATTACHMENTS., STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement Unbud et, over$5,000 Not Applicable Bonds If applicable) Not Applicable Staff Report if applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED 'FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk .EXPLANATION FOR RETURN OF ITEM: Space • Council/Agency Meeting Held: g7l—�L Deferred/Continued to: ��- pproved ❑ Conditionally Approved ❑ Denied City Clerk's Signatur Council Meeting Date: 04/01/96 Department ID Number: PD 96-006 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Adminis r I l� PREPARED BY: RONALD E. LOWENBERG, Chief of Police SUBJECT: MEMBERSHIP IN ORANGE COUNTY HUMAN REr1O COMMISSION Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Enviro ental Status,Attachment(s) Statement of Issue: This is a request for council action to approve the expenditure of $5,000.00 to enroll the City of Huntington Beach in the Orange County Human Relations Commission. This will be an annual fee. Funding Source: Police department account EAA-PD-332-110-00. Recommended Action: Appropriate $5,000.00 from the police department budget, account number EAA-PD-332-110-00 to pay for the membership. Alternative Action(s): Do not approve the $5,000.00 expenditure and not join the Orange County Human Relations Commission. 2 E6W R '6UEST FOR COUNCIL ACTION MEETING DATE: 04/01/96 DEPARTMENT ID NUMBER: PU 96-006 Analysis: Hate crimes have an impact unlike most other crimes. They inflict an incalculable emotional and physical pain upon their victims. They pull a community apart. They tear at the very bond that makes it possible for us to call ourselves civilized. In recent years Huntington Beach has had a fair amount of hate related incidents. The purpose of the Orange County Human Relations Commission is to more comprehensibly and uniformly document hate crimes and incidents countywide. Also, to share training and resources among law enforcement and hate crime victim groups, and to develop relationships and increase collaboration between law enforcement agencies and hate crime victim groups in order to more effectively detect, investigate, and prosecute perpetrators of hate. The annual membership dues for Huntington Beach is $5,000.00. Environmental Status: None Attachment(s): City Clerk's Page Number None PD96-006.DOC -2- 03/18/96 8:12 AM -.,i TY OF HUNTINGTON BEACH. MEETING DATE: 04-01-96 DEPARTMENT ID NUMBER: AD96-105 Council/Agency Meeting Held: Deferred/Continued to: t X110proved ❑ Conditionally Approved ❑ Denied City Clerk's Signatilre Council Meeting Date: 04-01-96 Department ID Number: AD96-105 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION -d SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Admi Za- PREPARED BY: RICHARD D. BARNARD, Deputy City Administrator SUBJECT: ADDITIONS OF NAMES TO THE PIER DONOR WALL F Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,En ronmental Status,Attachment( Statement of Issue: The city received an additional 278 names to be added to the Pier Donor Wall. These individuals have donated an additional $29,700 toward the reconstruction of the pier. The City Council needs to authorize the expenditure of funds to pay the cost of having these additional names added to the donor wall. Funding Source: Pier Reconstruction Fund PG-AS-154390-00 Recommended Action: Authorize the expenditure of $2,014.58 plus a 10% contingency for the placement of up to 280 new names on the Pier Donor Wall. Alternative Action(s): None Analysis: The city began a fourth round of accepting names to be added to the pier donor wall in October 1995 and concluded the effort on January 31, 1996. During the enrollment period, the city received an additional 279 names to be added to the Pier Donor Wall. Donations included 2 at the $1,000 level, and 277 at the $100 level. This recent effort grossed $29, 700 for the Pier Reconstruction Fund. The city will continue enrollment periods until 0017384.01 -2- 03/20/96 11:54 AM RCQUEST FOR COUNCIL ACTIN MEETING DATE: 04-01-96 DEPARTMENT ID NUMBER: AD96-105 the Pier Donor Wall is full. Under the Pier Plaza Improvement Program the Pier Donor Wall will be relocated to a permanent location. Opportunities for people to contribute to the Pier Reconstruction Fund will be available later this year. In the mean time, those individuals who have an interest in contributing to the Pier Reconstruction Fund can call the Public Information Office to have their name added to a waiting list. Once sufficient number of names are collected, the city will notify them of the next enrollment period for the Pier Donor Wall. At that time they will be requested to submit the name to be included on the Pier Donor Wall, and a check for the amount of their donation. The intent is to provide opportunities for placement of individual names on the donor wall until the wall is full. The process for adding the new 280 names will take approximately 6 weeks. We are estimating that the new names will be on the wall on or before May 12, 1996. The city will issue a press release once the names are added informing the public of the additions. Environmental Status: N/A Attachment(s): NumberCity Clerk's Page 1. Quote from V.J. Industries, Dated March 18, 1996 0017384.01 -3- 03/20/96 11:54 AM VV (3 Jo Industries DATE: 3/18/96 City of Huntington Beach Attn: Donna 2000 Main Street Huntington Beach, CA 92648 QUOTE DESCRIPTION AMOUNT 278 Century Club names @ 6.56 each $1,823.68 2 Millinium Club names @ 23.00 each $46.00 Subtotal $1,869.68 Sales Tax $144.90 TOTAL $2,014.58 4737 Schaefer Ave. Chino, CA 91710 Phone (909) 902-9000 Fax(909)902-9567 RCA ROUTING SHEET INITIATING DEPARTMENT: City Administration/P10 SUBJECT: Pier Donor Wall COUNCIL MEETING DATE: April 1 , 1996 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorne ) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR ED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: Space . Only) Council/Agency Meeting Held:. -IN9� Deferred/Continued to: - ❑Approved �`onditionally Approved ❑ Denied City Clerk's Signature Council Meeting Date: 03/04/96 Department ID Number: FD 96-002 REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCI MEMBERS r—� SUBMITTED BY: MICHAEL T. UBERUAGA, City Administra r PREPARED BY: MICHAEL P. DOLDER, Fire Chief SUBJECT: REQUEST FOR FUNDS TO REPLACE DAMAGED TELEPHONE SYSTEM AT CENTRAL LIBRARY Statement of Issue,Funding Source,Recommended Action, Alternative Action, Analysis, Environmental Status Attachment(s) Statement of Issue: Staff is seeking Council approval to provide $120,386 for the replacement of the Northern Telecom Meridian 1 telephone system and related equipment located at the Central Library. On July 19, 1995, the telecommunications equipment was damaged by water and dirt as a result of TEPS Cable, a contractor for Paragon Cable, pulling a cable through a conduit running into the library phone room. Funding Source: Equipment Replacement unappropriated fund balance. The City plans to recover these monies in the future through negotiations, or litigation if necessary, with TEPS Cable/Paragon Cable's insurance carrier. Recommended Action: 1. Authorize appropriation of$120,386 out of the unexpended Equipment Replacement Fund balance; 2. Authorize the expenditure of$120,386 for immediate replacement of a component of the City's telephone system and related equipment; 3. S. l7f✓�C f' Crfz� 4f6or e-j fv 61e $u.ct 6Q!/ pa-rues wit 4Wzr,7ec� a y �e�m /�S�onrtbl6 . Alternative Action(s): Do not provide funds to replace telephone system and related equipment at the Central Library. Instead, replace system at unknown future date after recovering monies from TEPS Cable/Paragon Cable's insurance carriers. However, waiting to replace the system poses a serious public safety threat, as the system is a central node to the City's telecommunications network, providing communication to police substations, fire stations and other City locations. The system's status has been rated critical by Nortel Communications, the City's telephone system vendor and three (3) failures have occurred since the damage. ' REQUEST FOR COUNCIL ACTION Meeting Date: SUBJECT: REQUEST FOR FUNDS TO REPLACE DAMAGED TELEPHONE SYSTEM AT CENTRAL LIBRARY FD 96-002 Analysis: On July 19, 1995, an integral component of the City telephone system located at the Central Library suffered water and dirt damage as a result of TEPS Cable Company, a contractor for Paragon Cable, attempting to pull cable through a conduit running into the library telephone room. TEPS applied air pressure to clear the conduit, forcing water and dirt out of the conduit and into the telephone room. The Northern Telecom Meridian 1 PBX and Voice Mail were struck with water and the system went out of service. The system has been restored by Telecommunications staff, however, the system has failed three (3) times since the July incident. Nortel Communications Systems, the City's telephone system vendor, conducted a thorough audit of the system to evaluate its condition after the water damage. The audit (Attachment 1) detected major/critical damage to the system. Nortel has recommended that the City replace the entire telephone system with a new unit at a cost of$120,386. Replacement of the equipment eliminates the risk of future failures. The system would be configured and programmed before installation, so there would be minimal downtime during installation. Nortel's replacement costs are detailed in Attachment 2. The telephone system located at the Central Library is a crucial node of the City's telecommunications network. It provides a central point for telephone call routing for Bushard Fire Station, Murdy Fire Station, Warner Fire Station, Oakview Police Substation, and Park, Tree and Landscape. If the Central Library system were to fail, telephone calls to and from these locations would be eliminated. Environmental Status: The conduit which caused this damage has been replaced. Other conduits leading to this location should be replaced. Otherwise, current environmental conditions are adequate. Attachment(s): Page City Clerk's - 1. Nortel Communication Systems systems audit. 2. Nortel Communications Systems cost quotes. 3. Fiscal Impact Statement#96-23 FD96-002.DOC -2- 02/21/96 10:03 AM A TTA CHMENT 1 • NORTEL thm tit- Communications Systems Inc. 4 Norlhern Telecom Compam Memorandum August 15, 1995 To: Robert Shandra N�RTE L From: M. Montijo , Subject: Field quality inspection at City Of Huntington Central Library(Huntington Beach), Meridian Option 61 AC system. Customer provided Liebert UPS. On August 15, 1995 a system inspection was performed on the Meridian Option 61 AC system installation. The purpose of the audit is to assure system installation complies with' NTI practices, product bulletins and NEC/FCC regulations. Attached is a copy of the report addressing areas inspected and product bulletins for corrective actions. The areas listed below were reviewed during the site inspection. AREA QUALITY RATING ACTION REQUIRED ENVIRONMENT TOTALS 150 (MAJOR) YES AC POWER& GROUND 0 NO SYSTEM POWER& GROUND 100 (MAJOR) YES REGULATORY TOTALS 0 NO BATTERY INSTALLATION NA NO UEM 100 (MAJOR) YES CABLING TOTALS 0 NO PREVENTIVE MTC 60 (MAJOR( YES DOCUMENTATION 0 NO SYSTEM OPERATIONS 50 (MAJOR) YES SYSTEM SOFTWARE 0 NO The Quality rating for this system installation is a 1_5 factor rating. (.50 IS THE NTI SYSTEM ACCEPTABLE LIMIT RATING) Your prompt response on completion of corrective actions to any MAJOR/CRITICAL issues will conclude the audit report, and improve system performance. Corrective actions are to be completed and approved by the customer before reentering a service agreement. This concludes the system audit inspection. If you have any questions regarding this information or system, please contact me at (714) 753-3774. cc: Craig Jacob Terri Hattabaugh Cathy Smith --- Janet Reed Allan Ozersky NORTGL Communications Systems Inc. A Northern Telecom Comparnv Q.A. Report City Of Huntington Beach 8/15/95 N ORTE L Central Library has a Meridian Option 61 AC system. It is a twenty four hour node site location supporting 4 Meridian Option 21 sites and 6 OPX locations. Water damage has occurred on 7/19/95 from a water pipe repair or service. Water and silt penetrated the interior modules of the PBX equipment. Other external devices were also effected and damaged. Several circuit packs have been replaced and service restored. Within the following days integrity of the overall system has been impacted with circuit pack failures.' A high volume of service activities generated from the water exposure to interior circuit packs and components contribute to system wide failures. The following are results from a site manufacture audit. Page 2 Item: 110 & 115 - Visible sings of moisture and silt are on exterior and interior components. Signs of corrosion are visible on interior circuit packs and cables. Corrective Action: Replace or remove/clean all silt and corroded components within the interior modules. A corrosive cleanser may be used on the out side access panels to remove any silt build up. A company may be contacted that specializes in this area to perform the work. Page 6 Item: 320 -A logic ground conductor is missing from the AC service panel to the logic ground terminal in PDU. Remove shorting strap and run a separate logic ground conductor from the LRTN to the I/G bus in the AC service panel. See attach NTI product bulletin 91035. Page 10 Item: 610 and 620 - Insure interior modules are clean and dust free. DTI/PRI QPC circuit packs 720 "B" (2) are recommended to be replaced with a new release "C" or above. Corrective Action: Clean/sterilize interior circuit packs, cables and back plane to insure system performance and integrity. Replace QPC 720 "B" vintage circuit packs with "C' vintage or above. NTI product bulletin on DTUPRI applications. Newer vintage restores clocking to primary reference. Page 15 Item: 800 & 810 - System fan filters are dirty. The TTY terminal and printer are not working. Corrective Action: Clean system fan filter and log service activities in site log book. Repair or replace TTY and printer devices to M-1 system. There is currently no on site communication for service to the PBX equipment at this time. NORTEL Communications Systems Inc. A Northern Telecom Contpann Q.A. Report City Of Huntington 8/15/95 NCRTEL Page 17 Item: 1160 - CDR errors are detected from system output. The top NT8D37 (][PE) module has a faulty controller pack. Bad LED and signaling faults to PE packs. A defective power monitor pack is sending excessive output alarms to the Com Dev modem with a BSD 90 indicating a faulty Power Monitor pack. Corrective Action: Clean/sterilize or replace top IPE module and interior components off hours. Trouble shoot and replace all defective circuit packs to clear output alarms. Repair or replace PDU unit and system power monitor pack at bottom of switch due to excessive silt build up and water damage. This concludes the site audit for this system. If you have any questions regarding this information or installation, please contact me at(714) 753-3774. Run system continuity test daily for 90 days before activating any service agreement. northern telecom MERIDIAN 1 INSTALLATION AUDIT CHECKLIST FOR OPTION 21, 21E, 51, 51C, 61, 61C, 71 and 81 SYSTEMS Revis_cn 7 . 03 PAGE 1 c ebruary 1 , 1995 AUDI 0'R: !1, AUL DATE : / DISTRIBUTOR: C BUT-CVER -ATE : END USER: DIST. TEL . # : MGR . /SUPV: �1Gz�1ZL¢ SITE TEL. # : 7/4/ 375 '-�0 `l0 TECH . : SYSTEM TYPE : MODULES & QUANTITIES SERIAL NUMBER: NT6D 39 (Opt51/61 CE) ,�_ S/W GEN/RLS/ISS : /(// 7 NT6D 60 (Opt81 CORE) # OF PORTS : NT6D 44 (M.Mail PRE EC) POWER EQUIPMENT & QUANTITIES NT6P 01 (M.MAIL EC) MPP 600 NT7D 17 (IVR) MFA-150 NT7D 18 (Max, Link CCR) NT6D82 NT8D 11 (Opt21 CE) _ UPS ; ke NT8D 13 (EPE) GG�Sro�1LPIt_ ,o/eDv�� NT8D 34 (Opt 71 CPU) CABINET TYPES & QUANTITIES NT8D 35 (Network) QCA NT8D 36 (Inter Group) QCA 4 NT8D 37 (IPE) QCA NT8D 47 (RPE) AUDIT NTSD 21 (51C/61C) IN-PROCESS INSPECTION FINAL INSPECTION MERIDIAN 1 AUDIT CHECKLIST PAGE 2 INSTALLATION REQUIREMENTS - EQUIPMENT ROOM ENVIRONMENTALS Reference : _nstal1ation Planning ti P section 553-3001-120 Meets Requirements YEAS, NO N/A I/C 01VC0 . [ W6 ( ] i 1 Switc::rcom Temperar'.:re _s tetaeen 1_0 to 900 :) and lees vary by ±5 = 1 ..table C (770 is recommended. "Ma - c_ _ _` >30 or <150C (590F) ; Critical if >450C ( 113cF) or <1�cc (500F) ] Temp . 2 Relative Humidity 20% to 55% non-condensing . [Major; Critical if more than 80%] `Humidity .34� 0110 . (—] [ �e] [_) [_] Environment does not exhibit visible signs of moisture. [Critical ] 0115 . [—] [ [—J [—J Environment must be clean and dust free . (Minor; Major if concrete dust] 0120 . [ J (_] (�] (_] Switchroom is well lit . (Minor] 0125 . [ j (_] [_] [_] System is not directly exposed to sunlight . (Minor] 0130 . [_�4 ] (_] (_] [_] Secured lock on switchroom door . (Minor] 0135 . [)V (_] [_] (—] Adequate ceiling height (8 ft . ) and space around the system (30 inches on three sides) . [Minor] 0140 . ( ] [_] [_J [_] If "drop tile" ceiling, tiles are in place . [Minor] 0145 . ( [_] [_] (_] Floor is sealed concrete, vinyl or mastic tile or raised. ajor] 0150 . ( } [_] [`] [_] Not under or near liquid-carrying pipes . / (Recommendation] 0155 . [�] (_] (_] [_] Not within 10 feet of a reproducing or copy machine, or located in a room with a paper shredder. (Minor] 0160 . [�6] (_] [_] [_] An operational telephone is located in the switchroom. (Major] 0165 . ( ] ( ] ( ] ( ] Comments : ZXVZ.AAIM 0 100 %4ERIDIAN 1 AUDIT CHECKL"T PAGE 3a AC POWER AND GROUNDING REQL:IREMENTS AC SERVICE PANELS WITH ISOLATED GROUND BUS FOR USA Reference : Power Ingineering installation Planning NTP Section 553-3001-152 NTP Section 553- ;C^ 1- 12 � NEC Article 250 Meets Requirements YES NO N/A I/C MAIN AC POWER SOURCE 0200 . [ ' [_] (_] (_] The AC supply conductors are dedicated and uninterrupted from the building primary source cz transformer to the Meridian 1 AC equipment panel . (Major] 0205 . ( ] (^] (_] (_] An Isolated grounding conductor is installed frcm the Main AC service panel MGN or Xo of tte dedicated transformer to the IG bus in the Meridian 1 AC service panel . (NEC 250-51, 250-74 ex4, 250-75 ex, 250-91 (c) , 384-20) [Critical] 0210 . [4j. [_] [_] (_] The Isolated (safety) grounding conductor is sized per NEC code, 250-93 . (Major] Note: It is recommended that the IG conductor be the same size as the largest phase conductor . 0215. ( [_] [,] [_] The Isolated (safety) grounding conductor runs in the same conduit with phase and neutral conductors (NEC 250-74, 250-91 (b) . (Major] 0220 . (J] (_] [,] (_J The Isolated (safety) grounding conductor is insulated, permanent and continuous . (NEC 250-51) (Major] MERIDIAN 1 AC SERVICE PANEL 0225. [ ] [�] (`] (_] A dedicated AC panel is provided for Meridian 1 and associated equipment . Lighting, air conditioning, heating, generators or motors must not be serviced from this electrical panel . (Major] 0230 . (01 [_] (`] [_J Isolated Ground Bus (NEC 250-75 ex, 250-74 ex . 4 ) s and Isolated Neutral Bus (NEC 250-23) are installed in the Meridian 1 AC service panel . (Major] 0235 . (4] ('] (_J (_J Circuit breakers identified/labeled at the AC service panel . [Minor] 0240 . [_] (_J (_J Correct circuit breaker amp rating are installed. T 208V/240V @ 20A, 30A or 50A (45A MIN.) as required, 120V @ 15A. (Major] MERLDIAN 1 AUDIT CHECKT `ST PAGE 4a AC POWER AND GROUNDING REQUIREMENTS AC SERVICE PANELS WITH ISOLATED GROUND BUS FOR USA Meets Requirements YES NO N/A I/C RFCEPTAC_`LES f"245 . [ �G- f 203';'�C isolated gr. _n.d recep_acles L6-30 ) are _nstalled f3 -43v rect_ _ _ers and pcwer su'DDIies, wired wi _h individual :^c: 3:: : -I wires . ( Matc„r Note : Each ground wire must be connected to _`:e isolated ground bus of switchroom panel . ,(NEC 250 - 74 ex . 4 ) 0250 . [ 1) [_] (_] (_] 120VAC isolated ground receptacles (NEMA 45-15) rust be installed for all RS-232 digital devices connected to the Meridian 1 SDI/ESDI circuit backs (i . e . ~erminals, modems and auxiliary processors) . The 120VAC isolated ground receptacles must be wired from the same AC panel as the -48v rectifiers or AC power supplies, with individual hot, neutral and ground wires . (Major] Note : Each fourplex outlet must be wired to an individual circuit breaker. (NEC 250-74 ex . 4) MISCELLANEOUS 0255 . [ J (_] [_] (_] Ground Isolation (i .e . Modem or Fiber RS232) must be installed for all RS-232 digital devices not connected to the Meridian 1 AC equipment panel . [Major] 0260 . ( ] [ J ( ] [ ] Comments : AC POWZR AI ::.GROUND::-..:...-:Add the detect classification assessments from 0200 MERIDIAN 1 AUDIT CHECKt" T PAGZ 5 AC POWER/GROUNDING WORKSHEET North America 3etween neutral and p-ase A 117 J volts _OSv 125v Between neutral and c-ase 3 ( � 1 7 ? wits Between neutral and p^ase C f A�)l( - ] volts Between ground and phase A ( L1 -7 ] volts Between ground and phase B ( it 6 ) volts Between ground and phase C [ 4.4 ) volts Between phase A and phase B [ 2-V 3 ] volts 180v 250v Between phase A and phase C [ �il�l�- ] volts Between phase B and phase C ( �(�l�Q-- ) volts Between neutral and ground ( J volts O . Ov 0 . 5v CURRENT MEASUREMENT Maximum Neutral conductor [ , � ] amps Note 1 Ground conductor ( ] [ ] amps 0 . 5A Phase A [ �,yv ] amps Phase B ( G- l ] amps Phase C [ �J�� ] amps Note 1 : The Neutral current should never exceed the current in any single Phase leg. Note 2 : Voltage measurements must be taken by a licensed electrician . MERIDIAN 1 AUDIT.CHECY- 'ST PAGE 6 POWER & GROUND CONNECTIONS FOR AC POWERED SYSTEMS North America Meets Requirements YES NO N/A I/C SYSTEM GROUND - Multi-ColumnSvstem 0300 . [_J 1_1 ; [_J A system ground conductor, sized according to -? minimum 46 AWG, is installed, from t^e ground bus in the AC panel . [Critical if .:,issi. Ma -4c_ ntersized, PERSONAL HAZARD GROUND - Multi-Column 0305 . [_J (_J ( [_J A personal hazard ground # 6 AWG conductor is installed from the AC panel ground bus to r �:e ground lug on the rear of the nearest pedestal . The #6 AWG conductor is then daisy chaired to the ground lugs of the remaining pedestals . (Major if missing; Minor if undersized] jrOGIC RETURN CONDUCTORS - Multi-Column 0310 . [_) [_) [ [_J LRTN #8AWG conductor installed from the LRE (ground window) to the LRTN terminal of each PDU wiring terminal block . [Major] PERSONAL HAZARD GROUND - Singles Column 0315 . ( �] [_] [_) [_] A personal hazard ground #6AWG conductor is installed from the AC panel ground bus to the ground lug on the rear of the pedestal . (Major if ,�lo/l missing; Minor if undersized) to LOGIC RETURN - Singla Column Svstem 0320 . [_] ( ] (_] (_] LRTN #6AWG conductor installed from the AC panel ground bus to the LRTN terminal of the PDU wiring terminal block . (Critical if missing; Major if undersized) XSM ALARM CABLING 0325 . [ ] [ [_) (_] NT8D46 AJ (Best Power Tech) , AQ (Exide) , or AU (Alpha Tech) , installed from J4 of the master XSM to the UPS . If multiple UPS ' s are installed, then a J4 cable must be run from each UPS to separate XSM' s . [Recommended] MISCELLANEOUS REOUIREMENTS 0330 . (_) [_] [_] [_] All system power supplies are operational . (Major] 0335 . [ [_) [_l [_] Comments : JZ,e r�l�e. 1 uN,tA - S eoc SYSTZK--:: ; YO :, Ot> D :3YSTsbt ssssmaat�>fra :ui .:r Q3Elt t2tratgh..t33 ' < `< ..W?i tiJ)S'::'i{:.,ij:L::is:i:Y4: ^i:is•i.. ` ..... .i.'.':•:::?i::::::"':'l.:ii.>:isi i::::.:.:ii.i::.4::v:?:i':.i:•j::':'':::•::.'..:.:i::.:.. NIERIDIAN 1 AUDIT CHECKL PXGE 7 REGULATORY REQUIREMENTS North America References : Sls-.em Installation Proce^uras ti7? Section 553-3COI-213 N P Section 553-3CO1- 152 Meets Requirements YES NO N/A I/C 0400 . ( (—) (_] (_) The ti:"D67 PCU assembly does not require the use of metallic conduit cetween the 48 DC power source and the cedestal . Note : USA only, where local codes or the old style NT7DO9 CC pedestal require the use of metallic conduit refer to P3 92039 and Procedure 8 of 210 Installation �1TP . Assure conduit is bonded at both ends . [Major] 0405 . (_] (_] (�_] [_] NT8D49 spacer kit ( s) are installed between UEM columns and contain inter UEM cables . Note : Ix proper installation of gasket material encircling entire spacer will appear as not enough material was shipped and can jeopardize EMI shield effectiveness . (Major] 0410 . [—] [—] (�]r (-J In multiple UEM row configurations , EMI network/superloop cable (s) are utilized between rows . (Major] 0415 . ( �P7 [_] (_] ( J The MDF, DTI, SDI and other Meridian 1 system cables are connected through EMI filter connectors and run in proper channels . (Major] 0420 . ( 20J [_] (_] [_] UEM front/rear access covers, and end panels are attached. (Major] 0425 . [_] [_] (_] (_] The Insulation hardware ( i . e . . pad and nylon washers and/or spacers ) shipped with the appropriate DC Power system is installed. (Major] 0430 . ( ] [ ] [ ] ( ] Comments : RXGULATORY TOTAL';: Add the defect classification assessments from lines 0400 through 0.t25 titER(DIAti 1 AUDIT CHECK ;T PAGE 10 UNIVERSAL EQUIPMENT MODULES References : System assembly and _..stay-at_ .;n `IT? 353-XXXX-210 [ X= Prcd :dent _ `_e =pat -bi1 _ty Rep--rt `DTP 333-3�^01 -136 [Mail = -0411 -apacity engineering NT2 333-3C31- _43 :Max = ; ,Clj _rcuit Card _nst�_ _-at: ,nN7P 333-31] 10 211 i�i..k = 32 " Meets Requirements YES NO N/A I/C 0600 . (� (_] (_] (_] UEM ' s are bolted to the floor for earthquake requirements . (Recommended in earthquake areas ; 0605 . (A+7 [_l [_I f_) Earthquake kit (s) are installed for systems taller than three tiers . (Recommended in earthquake areas ] 0610 . [_) ( (_] [_] UEM interior is clean and dust free . [Mince] 0615 . (_)<91 [_] (_] (_J Circuit packs are locked in place . (Minor) 0 0620 . [_] (e [_] (_J Circuit packs are of allowable vintage . See NT? 553-3001-156 (Major] 0625 . [ 64 (_) ( J [ l Defective parts are not stored in the switchroom. [Minor] 0630 . ( �J [ ] [ ] [ ] UEM alarm lamp (s) are not activated. [Major] 0635 . [ K-1 [_] (_] (_l Application Modules (CCR, Link, Max) are installed at proper height and location for temperature control (1st or 2nd tier must be < 1130 or 3rd & 4th must be < 860 . . (Major] (I/*-'- 0640 . (_] [_J [_] [_) Comments : br_zrl_prr -f- 11 � nP 7,"'0 3 0645 . ( ) [ ] [ ] ( ] Comments : UNIVERSAL EQIIIPi�NT:. Add, the defect. classificati. on MODULES as sas smoat s fr0M If ao:'t!64 .<.,through 0645. '.IERIDIAN 1 AUDIT-CHECK. T PAGE 11 CABLING, CROSS-CONNECTIONS, AND DESIGNATIONS References : System :nstallati= Procedures ,1TP 5�3-3C01-210 �kX tiTP 553-4001 1 J -:NK .NTP 553- 32" 1 -210 MIAIL NTP 553-7�41 -210 ''ograde tiTP 553-XXXX-2 _0 Meets Requirements YES NO N/A I/C 0700 . (f (r] (_] (_l Maximum 50 feet of cable between network packs and P . E . shelves . [Major] All cable connectors are fastened. [Major) 0710 . [ (_) (_] (_] MDF cables properly seated, and secured with cable ties . [Minor] 0715 . ( G [ J ( ] ( ] MDF/IDF terminal blocks designated. (Minor] 0720 . (� (_] (_) [_] An operational modem is connected to the system. Note : 9600 Baud rate modem is required to be available for the Option 81, 61C and 51C . (Major] 0725 . ( (_] (_l (_] CSU' s (Channel Service Units) are connected to reserved power if equipped or are line driven . (Major] 0730 (_ (_] ( J [_] One transformer or fuse ( if applicable) of the correct rating, is required for each : attendant console, digital set, and SL-1 set . (Major] 0735 . (_] ( ] ( J [_} Emergency transfer unit (s) installed and cross- connected. (Major] 0740 . (_] (_] [ [_] All XSM cables are properly installed. (Master J6 to Slave J5, Slave J6 to JS . . . ) (Major) 0745 . [ ] [_] [ } [_] Where a stand alone MLM, IVR or CCR module is installed, the cable does not exceed 12 foot limit . [Major] 0747 . (_] (_] [_ [_] For CCR the customer must provide VDTs that are compatible with DEC VT200, 220, 320 , 420 and/or HP 700/32 . (Major] 0749 . ( ] [_] [ ] ( } The cable length between the Meridian Link Module and M1/MSL-1 or between the MLM and host computer must not exceed 50 feet . (Major] MERIDIAN 1 A DIT-CHECV' (ST PAGE 14 CABLING, CROSS-CONNECTIONS CONTINUED References : MCDCL-7 NTP Section 553- 3001-210 XDLC N':P Sect- ,ns 553- 3001 -1 �- 3 & A*IALOG NTP Section 553-3001-103 7R'UN K3 NTP Sect_ons 553-3001-171 , & 172 SDI N7P Sect_.,::s 553-30C1-181 , 553-221'1-1912, 553-33 1- _ 95 NATICNAL ELc.CTR:C CEDE ART:CLE 800 Meets Requirements YES NO N/A I/C OUTSIDE CABLE PLANT 0789 . ()e�1 ( ] [ J [ ] Entrance cable sheath is grounded. [Major; 0791 . [)0-] [ ] [ ] [ ] Splice case (s) are grounded. (Major] 0793 . [L&) (_) [_J (_J Riser cable (s) are grounded. [Ma jor] 0795 . ( Proper line protection is provided. (Carbon or gas tube for COT ' s . 2500 sets, digital sets and line cards in campus environments require Silicon Avalanche Protectors . (Major] 0797 . [ ) [_] [_] (_] OPX, TELCO, and/or OSP protection grounded by a minimum 10awg ground is kept as short as possible . The protector grounds are connected to an approved ground source by a minimum #6AWG wire is also kept as short as possible with no sharp bends . (Major] 0799 . [ ) ( ] ( ] ( ] Comments : CABLING. Add: ._tbe defect classification assessments from :: : : ;nes 0700 through 0799.: MERIDIAN 1 AUDIT CHECKL PAGE 15 PREVENTIVE :MAINTENANCE Re`erences : Maintenance Sec .ions 553-3001 -500 , 510 and 52 _;x_l_ary Prcduct NTP Sections 553-3201-Si0 a d 512 MAX NTP Section 553-4001-501 MAIL NTP Section 553-7041-500 and 5'_0 Meets Requirements YES NO N/A I/C to 0800 . [_) [ '61 [_J [_) Fan filters are clean . ;Minor ; Ma j-rr we _n completely clogged) 0805 . ( �] (_] (_] (_] The circuit packs which are not in use are stored in a protective anti static bag. They are also stored in a dust-free area, away from high humidity and machinery such as electric motors or �6 transformers . (Major] 0810 (_) ( � ] (_] [ l If system is equipped with a TTY, the TTY is operational and paper is supplied. [Major] FLOPPY DISKS. AEM CASSETTES. & MAIL CARTRIDGES: 0815 . [ V-7 [ J (_] (_] Not subject to rapid changes in temperature or humidity. (Major] 0820 . ( _] (_] (_J (_] Kept away from strong magnetic fields . [Major] 0825 . (_J (_] [_] [_) Back-up media stored in envelopes provided . (Minor) 0830 . [ ] ( l [ ] ( 1 Comments : �� PRZVEVT defect: . classification assessments from :<: > < >> =>::<<::;:::>: inss 0800 ,throw h:.0830 NIERIDIAti 1 AUDIT.CHEO -ST PAGE 16 DOCUMENTATION References : _ :.stributor Support Standaras `;T2 Section 553-3001-120 NTP Sect-gin 553-3001 -210 `4TT2 Section 553-30C1 -250 Sect_cn 553-3CC'_ - _50 Meets Requirements YES NO N/A I/C 0900 . (�] [ ] (_] [_J NTP ' s lccated in switchroom. [Minor] Note : Ensure apprcpriate level and system tyce cf NT2' s are available . 0905 . ( [+l (_] (_l Cable Records are available . ( Incidental ) 0910 . [ J [ ) (_] [_] Trouble Log is available . [ Incidental ) 0915 . [�-] [_] [_] _] Fan Filters maintenance log or maintenance schedule available . [ Incidental) 0920 . [_] I—] ( J [ J Battery maintenance log or maintenance schedule available . [ Incidental] DOCUMENTATION Add the defect_ classiffcatioa. assossmoats from liaoa. 09fl0 ahrovgh 0920.::' ti `v1ERIDIAN 1 AUDIT CHECKI - -T PAGE 17 SYSTEM OPERATION Re`ere :ces . NTP Section 553-3001 -210 Procedure 17 Acceptance Test NTP Section 553-3001-211 Acceptance Test X11 Software Ccr.trolled Release Bulletin s`i_pped wit: diskettes NTP Section 553- 3001 - 156 Product Ccmpatibility Report NTP Section 553-3001-305 Feature Compatibility/Cepender,cy and ;,peration NTP Section 5,53-3001 -400 or Handbook ?0"38411 X11 Test a d Prir._ Reut_nes Meets Requirements YES NO N/A I/C 1100 . [ [—] (—J (—J LD 30 Network and Signaling Diagnostic (N.3 ) (Critical CE; Major Network; Minor PE] 1103 . [ LD 32 STAT MM TN' s to show each unit !OLE (BCS Leg in) or BUSY (BCS MSB Log in) . (MAJOR) 1105 . ( LD 34 Tone and Digit Switch and Digitone Receiver (TDS) . (Major Network; Minor PEJ 1110 . ( (—] (—] (_J LD 35/ 135 Common Equipment Diagnostic (CED) . (Critical] 1115 . (� (—J (—] [—] LD 36 Trunk Diagnostic (TRK) . (Minor] 1120 . ( 10� [—J [_J [_] LD 37/137 Input/Output Diagnostic (IOD) . [Critical CE; Major Network, AEM, HSL and CSL] 1125 . (d-} [—J (—J (_J LD 38 Conference Circuit Diagnostic (CNF) . (Major] 1130 . [ (—) [—J [—J LD 43 Data Dump (EDD) . [Critical ] 1135 ['14 [—J [—] [—J LD 44 Software Audit (AUD) . (Recommendation) 1140 . (�-j [_] [_J (_] LD 45 Background Signaling and Switching Diagnostic (BSD) . (Critical CE; Major Network; Minor PE] 1143 . [XI ( ] ( ] [ J LD 48 Status of AEM / Mail ESDI Links . (Major] 1145 [—] [—) ( ] (—] LD 54 Multiple Frequency Sender . (Major) 1150 . [ [_] (_] [—J LD 60 Digital Trunk Diagnostic (DTI/PRI) . (Major] $,Racial Feature Diagnostics 1155 . (—J [_� (—J ( ] LD Sd — 1160 . (—) [ J [—] [—] LD -5V< aye ,Ue - SYSTEM. OPERATION: Add the: defect,..classifieetian. assessments from ::X- throu MERIDIAN 1 AUDIT CHEC. .1ST PAGE IS SYSTEM SOFTWARE INSTALLATION References : X11 Software Controlled Release Bulletin shicced with diskettes NTP Section 553-3001- 156 Product Ccmpatibility Report NTP Section 553-3001-305 .ea_ure Ccmpatibility/Dependency and Cpera_ �ca NTP Section 553-3001-400 cr tandbcck 20738411 X11 Test and Print Routines NTP Section 553-3001-302 Security NTP Meets Requirements YES NO N/A I/C LD 15/21 Customer Data Block 1200 . (�} (_] (_J (_] SRCD (Auto Set Relocation) Password is programmed. (Major if SPRE is programmed as 1, Minor otherwise.i 1203 . [4bL [_] (_l [_l DNIS information should be programmed in -he customer data block (LD 15) and Trunk Data Block where required for LINK/IVR applications . [Minor, LD 17/22 Configuration Record 1205 . [�J [_] (_] [_] Software and System ID match. [Major] 1210 . (Z�J [_] (_J (_] Number Call Registers - calculated value . See Software Control Release Bulletin. (Major] 1215. ;4- ] (_] (_J (_] SL-1, HPR, LPR, 2500 Buffers are correct and include digital sets . (Major] Note : See Software/Control Release Bulletin . 1220 . [,12-] (_] (_] ( J Daily Routine correctly defined as 301 34, 35 (135) , 36, 37 (137) , 38, 45, 60 . (see Open Issues Section of each Software Control Release Bulletin) . (Major] 1225 . [ ] [_] (_] [_] LD 44 in background routine . (Major] 1230 . [ ] (_] (_J [_] Password defined other than default (0000 ) . (Major] 1235 . XSM programmed Yes, USER MTC. [Major] History File defined with MTC and is adequate length. (Major] 1245 . [A ] [ ] ( ] I—] If CDR Allowed, a port is defined. (Minor] 1247 . Q!!�'] (_] (_] [_] ESDI, AML, and CSL ports are defined for auxiliary products . [Major] MERIDIAN 1 AUDIT CHECKL• PAGE 19 SYSTEM SOFTWARE INSTALLATION (CONTINUED) Meets Requirements YES NO N/A I/C overlay 14 - 500/2500 Sets Sufficient �:R' s are ea cped : ` 251 - sets installed . ,`'a4or] 1257 . (_' `_] ] [_1 _. `^eridian Lin;c applications conf_g•.:re lire telephones wit'- the associate telepncne (AST) and Unsolicited Status Messages (USM) features Single Line Telephone Administration . (:.D [Major] overlay 11/12 Digital Sets/Attendant Consoles 1260 . [".01 [_] [_J (_] Digital set assigned MTA class of service for switchroom. (Major] 1263 . [ J (_] [ �`J (_] In Meridian link Applications Configure multi-line sets with the (AST) and (USM) features in Multi- Line Telephone administration (LD 11) . [Major] 1265 . (_] Consoles powered via unused units are correctly programmed PWR (Xll) . (Major] 1270 . [_] (_] (70 (_] Consoles must utilize consecutive units . (Major] overlay 14 - TRUNK 1280 . ( -4 (_l [_] [_l If analog DID trunks are DIP from the CO, then they must be programmed with DIP Class of Service . [Minor] 1281 . (L Trunks programmed as DTN require sufficient DTR' s be equipped. (Major] 1283 . ( ] [ ] [ ] [ J Comments : SYSTEN SOFTWARE:....: Add.:tba "fact. classification assessments from iaaa 1200 through I MERIDIAN 1 AUDIT CHECK )T PAGE 20 E: SITE AUDIT RATING ENVIRONMENT TOTAL ( /,j C AC POWER/GROUND TOTAL ( ) SYSTEM POWER & GROUND REGULATORY TOTAL BATTERY INSTALLATION UNIVERSAL EQUIPMENT MODULES CABLING TOTAL PREVENTIVE MAINTENANCE DOCUMENTATION ( C ) SYSTEM OPERATION ( ) SYSTEM SOFTWARE ( ) TOTAL :. {D j D Site Audit Rating = 100 [ n + r ) D = Defect Classification Assessments total for main and RPE sites n = System Factor Use 1 . 5 for Option 21 . Use 2 . 0 for Option 51, 51C, 61 and 61C . Use 3 . 0 for Option 71 and 81 . O- Add 0 . 5 for each RPE site . :..:...... ...... Sits Audit Rstiaq MERIDIAN 1 AUDIT.CHECK& f PAGE 21 DEFINITIONS DEFECT SERIOUSNESS CLASSIFICATIONS When a requirement has not been met, a defect classification assessment is assigned according to the - ^pact t::e defect has on system operation . 7 defect seriousness classifications are described below : Critical -- A critical defect is a functional defect that may cause persona! injury or property -iamage, or result in a serious degradation of system or product performance . A critical defect is assigned a weighting factor of " 100" . Major -- A major defect could cause a functional failure of the system or product in service if not corrected. A major defect is assigned a weighting factor of "50" . Minor -- A minor defect does not affect the operation or performance of a product/system, but could affect the customers perceived quality image of the product or service . Such defects include cosmetic defects . (finish, workmanship, etc . ) and documentation. A minor defect is assigned a weighting factor of "10" . Incidental -- An incidental defect does not require immediate rework, but should be corrected . Incidental defects include poor switchroom lighting, cable records not kept up to date, etc. Incidental defects are assigned a weighting factor of 11111 . Recommendation -- A recommendation is a Northern Telecom suggestion that will enhance the operation, performance or safety of the system/product . A recommendation is not assigned a weighting factor. CITY OF HUNTINGTON BEACH ISDN NETWORK ED ON OMMUNI NTER #8A LA E FIRE #7 RODGERS ENIOR ENTER #17 MAGNOLIA FI E #8 EACH A T #.24 LIF GUARD EADQUARTE S #2 ('� -f-; i I RT C NT R #25 CITY L #1 CITY & OL #21 BEAC I IGA III A STR T L BRAR # MAIN P K #27 CE S S TION #26 OAK E #16 �-' M DY C M ENT HELI OR #6A USHAR #3 ( THAR #4 S �i LIBRA #1 JPT #6 � - URDY IRE---#9...... T itt ARK SANG R #22 CO PORA E YARD # 18 / RIFLE A E #2 FINER F RE #1 RAH B #13 PARK,TRE , AND L NDS APE#19 WAT R OPS 20 BANNI IB #12 HE L FIRE 5 -:�) p 0 oo Meridian I ProductBullefin Number: 91035 Date: June, 1991 Descriction: Ground Straa for Single-Column AC Systems Previously, ground connections on single-column AC systems differed slightly from those on multi- column AC systems. In particular, for single-column systems, the logic return (LRTN) connection was typically made through a small shorting strap installed at the field wiring terminal block of the AC power distribution unit (PDU), between the "LRTN" terminal and the "GND" terminal, where the "green wire" frame ground from the AC line cord attaches. The required procedure now is for all AC systems,whether single-or multi-column, to be wired identically. The LRTN connection(s) must be wired separately back to the logic return equalizer(LRE) point. For small systems,the LRE may simply be the same as the designated single point ground (SPG) location, which is typically the ground bus in the AC service panel. For larger systems, though, especially mufti- column, it is useful to have a physically separate bus bar, such as the NT6135304 AC LRE, to consolidate the LRTNs from each column, making a single wire nun back to the SPG. Figure 1 on the following page shows the connections in the field wiring terminal block in the AC PDU. The LRTN terminal is shown with a separate wire back to the LRE. The three leads in the AC line cord, although not shown, are prewired in the factory to terminals Lt, L2, and GND. No other ground connections are changed for AC systems. The green wire frame ground, or AC equipment ground (ACEG), is contained in the AC line cord, and the external frame ground connection (also called the personal hazard safety ground) is hard-wired to the pedestal. These two ground connections are equivalent, and both route back to the SPG location. These redundant connections are always required, and ensure that the equipment has a ground connection at all times, even when it is "unplugged". For existing single-column systems that have been installed with the LRTN strap, it is not necessary to rewire the logic return. For system expansions, however, from single-column to mufti-column, the LRTN strap must be removed and the logic return leads routed to the logic return equalizer (LRE) bus bar or directly back to the ground bus in the AC service panel it that is being used as the LRE. northern ralccnm Figure 1 below shows the AC PDU, with the access cover removed to show the field wiring terminal block connections. Figure 1 B � m i a i y ® 13 a a LATN GNO Li r 6 0 m To LAE In addition to System Installation Procedures, NTP 553-3001-210, readers are encouraged to review the following documents in the Planning and Engineering binder for additional information and background on system power and grounding: Power Engineering, NTP 553-3001-152, release 2.0 Installation Planning, NTP 553-3001-120, release 3.0 (especially pp 19-35) 2 A TTA CHMENT 2 NORTh I, *"diftk* 2 Communications System ac. A Northern Telecom Company TELECOMMUNICATIONS PROPOSAL FOR CITY OF HUNTINGTON BEACH Option: 1- Purchase New System �LT R m rl E 1 SY1016A MERIDIAN 1 OPTION 61C SYSTEM AC $24,000.00 $24,000.00 3 SW0000F RTU/MERIDIAN 1 RLS.21 BASE SW $6,000.00 $18,000.00 1. SWO028A RTU/EAST TDS 3 SW0050B RTU/NETWORKING $1,250.00 $3,750.00 3 SWO051B RTU/ISDN NETWORKING $2,250.00 $6,750.00 3 SWO052B RTU/PRIVATE ISDN NETWORKING $500.00 $1,500,00 3 SWO059A RTU/NETWORK MESSAGE SERVICES $1,100.00 $3,300.00 3 SW0221C RTU/ACD/MESSAGE PROCESSING $2,000,00 $6,000,00 1 NTD2IAB RINGING GENERATOR AC $1,700.00 $1,700.00 2 NT8D49AA COLUMN SPACER KIT $350,00 $700.00 1 AS1081A TOP CAP/PEDESTAL ASSY $7,000.00 $7,000.00 1 NT6D5304 GROUND BAR/LRE-SMALL $475.00 $475.00 2 NT8064CA EARTHQUAKE BRACING KIT $1,400.00 $2,800.00 2 NTSD63AA OVERHEAD CABLE TRAY KIT $560.00 $1,120.00 1 QPC414 NETWORK CARD $2,000.00 $2,000.00 1 NTSD46A) SYS MONITOR TO UPS CABLE $85.00 $85-00 1 NT2K08GII35 STND BUSINESS W/DISPLAY $350.00 $350.00 1 AS1082 MERIDIAN MODULAR USER GUIDE 1 NTSD93AJJ 2 PORT SDI I/O TO DTE/DCE CABLE $60.00 $60.00 2 NT8D93AW 2 PORT SDI I/O TO DTE/DCE CABLE 48' $90.00 $180.00 2 A51061 PRI PACKAGE $4,700.00 $9,400.00 2 NT6D80AB MULTI-PURPOSE SERIAL DATA LINK $4,500.00 $9,000.0() 1 SY7020A MM MOD EC 4-24 PT 11-100 FIR AC $11,000.00 $11,000,00 1 SW700OF RTU/MERIDIAN MAIL RLS 10 BASE SW $1,200.00 $1,200.00 1 SW7008 RTU/NETWORK MESSAGE SERV SOFTWARE$11,000.00 $1.1,000.00 1 AS7091 VMS CARD-FLEXIBLE ASSIGNMENT $3,000.00 $3,000,00 8 $W7063 RTU/MM FULL SERV PORT LICENSE FEE$3,000.00 $24,000.00 4 NT8D02EA DIGITAL LINE CARD $3,500.00 $14,000,00 3 NT8D09AK ANALOG MESS.WAITING LN CARD $3,500.00 $10,500.00 3 NT8D15AK E&M TRUNK CARD $2,600.00 $7,800.00 6 NT$D14BB UNIVERSAL TRUNK CARD $3,600.00 $21,600.00 1 NTBD16AB DIGITONE RECEIVER CARD $2,500.00 $2,500.00 2 NT61366DA 48 MBYTE CALL PROCESSOR CARD $10,000.00 $20,000.00 2 NT8D85BD NETWORK TO PE CABLE 6' $30.00 $60.00 2 NT8D79AB PRI/DTI TO CLOCK CNTRLL RCABLE 2' $40.00 $80.00 2 NTBD79AD PRI/DTI TO CLOCK CNTRLLR CABLE 6' $45.00 $90.00 5 NTND27AB MSDL TO I/O PANEL CABLE 6' $150.00 $750.00 1 NTND26AA MSDL DCHI INTERFACE CABLE 6' $130.00 $130-00 4 NTND26AA MSDL TO D-CHANNEL CABLE $130-00 $520.00 1 NT5M04'TA01011CCOOK 4 CHANNEL ANNOUNCER $1,754.00 $1,754.00 1 C094001. EPSON FX780 PRINTER $$37.00 $537.00 1 C23071 EPSON SERIAL ADAPTER $190.00 $190.00 2 A0376839 DEC420 TERMINAL $674.00 $1,250.00 1 IPC200 INTELLIGENT MODEM $1,250.00 $1,250.00 EQUIPMENT TOTAL: $231,381.00 LABOR&MATERIALS: $5,704.00 LESS NORTEL DISCOUNT: ($ 16,699.00) TOTAL INVESTMENT: $120,386.00 NOTES; • All labor to be completed Before/After Normal Business hours. • Allow four weeks for scheduling. • Price based on cables and block being reused. • Price does not include any data base changes or end user training. Price valid for 60 days. February 13, 1996 TOTAL PAGE.07 ** A TTA CHMENT 3 [:A,Me CITY OF HUNTINGTON BEACH ire" INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH To: Michael T. Uberuaga, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: Fiscal Impact Statement #96-23 for Central Library Telephone System Damage Date: February 15, 1996 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for the proposed appropriationfor $120,386 for Central Library telephone damage. If the City Council approves the proposed action, the working capital of the Equipment Replacement Fund will be reduced to $1 ,105,000. obe anz, ity Deputy CAdministra r 6 RCA ROUTING SHEET INITIATING FIRE DEPARTMENT: SUBJECT: REQUEST FOR FUNDS TO REPLACE DAMAGED TELEPHONE SYSTEM AT CENTRAL LIBRARY COUNCIL MEETING DATE: March 4, 1996 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attomey) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR RDED Administrative Staff ( ) Assistant City Administrator (Initial) ( ) Wv) City Administrator (Initial) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: SpaceOnly)