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Unbudgeted Expenditures 1995
I� -6 Council/Agency Meeting Held: Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied CICity Clerk's Signatur Council Meeting Date: July 17, 1995 Department ID Number: CD 95-36 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administratorcetd PREPARED BY: MELANIE S. FALLON, Director of Community Developmen_t_A�/�_ SUBJECT: Bolsa Chica--The Hiring of a Consultant to Help Represent the City at the Coastal Commission (Continued from June 19, 1995) IF- Statement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attachment(s) Statement of Issue: On June 19, 1995 the City Council continued action on the hiring of a consultant to assist the City in lobbying the California Coastal Commission. The City Council directed staff to re- issue the City's Request for Proposal (RFP). Staff distributed the Request for Proposal (RFP) to a total of six firms and received proposals from two (2) consultants. Staff has reviewed the proposals and interviewed the responding parties. While both parties are well qualified for the job, staff believes that Susan McCabe, of Rose and Kindal, a public affairs advocacy firm, has a better knowledge of the Bolsa Chica and understanding of the City's concerns. Staff believes that Ms. McCabe will serve an important role in ensuring that the City's issues are heard by the Coastal Commissioners. Costs proposed for providing lobbying services ranged from $45,000 to $50,000. Staff is recommending that the City Council approve the appropriation of $25,000 for the purpose of addressing the City's issues with Coastal Commission staff and commissioners, and is requesting that the City Council direct staff to negotiate services with Ms. McCabe at an amount not to exceed $25,000 appropriation and return to Council with a contract on August 7, 1995. Funding Source: $25,000 from the City's General Fund. Please see Attachment No. 1 (Fiscal Impact Statement). Recommended Action: A motion to: "Appropriate $25,000 from the General Fund for consultant services to assist the City in Lobbying for its interests in the Bolsa Chica; and Direct staff to negotiate with Susan McCabe, of Rose and Kindal, for services to assist the City in addressing the City's Coastal Act related issues with the Bolsa Chica Land Use Plan during the Coastal Commission processing of the Bolsa Chica Local Coastal Program (LCP) in an amount not to exceed $25,000, and return to City Council for action on a contract on August 7,.'1995." Alternative Action(s): 1. Approve appropriation of $25,000 and direct staff to negotiate with the other responding party; or 2. Approve the appropriation of $25,000 to cover staff and Mayor and/or City Council's traveling expenses to meet with Coastal Commissioners, if the City Council selects not to hire a consultant. AUEST FOR COUNCIL ACT1 MEETING DATE: July 17, 1995 DEPARTMENT ID NUMBER: CD 95-36 Analysis: On June 19, 1995, the City Council continued action on the hiring of a consultant to assist the City in lobbying the California Coastal Commission to address the City's concerns with regard to the Land Use Plan for the Bolsa Chica. The City Council continued action on the consultant selection and directed staff to re-issue the Request for Proposal (RFP). The City Council also directed staff to return to Council with a recommendation on the City's Coastal the consultant selection on July 17, 1995. Staff distributed the RFP to six firms. The City received proposals from the following # consultants: • Bill Rutland, of George Steffes,lnc. • Susan McCabe, of Rose and Kindal Both firms are reputable advocacy firms. Staff reviewed their proposals and met with each party. Both parties demonstrated having extensive experience in working with Coastal staff and Commissioners. However, Ms. McCabe has prior experience with the Bolsa Chica while working with the Amigos de Bolsa Chica in establishing Coastal Act legislation for the Bolsa Chica. She is also a former Coastal Commissioner and has established a rapport with both Coastal Commission members and staff. Ms. McCabe is knowledgeable on Bolsa Chica issues and is well versed in Coastal land planning issues. After evaluating the proposals and interviewing the consultants, staff feels that Ms. McCabe offers the best combination of experience and expertise to assist the City in addressing its concerns during the Coastal Commission processing of the Bolsa Chica Local Coastal Program (LCP). Ms. McCabe has proposed providing lobbying services at a cost of $45,000. Due to the. City's current fiscal situation, staff recommends the City Council approve the appropriation of $25,000 and direct staff to negotiate with Ms. McCabe to provide services which do not exceed a cost of $25,000, Staff believes that the scope of Ms. McCabe's services can be reduced through an alternative strategy which substitutes top members of staff and the Mayor (or his designee) in some of the meetings with appropriate Coastal Commissioners. Staff believes that the staff/mayor team can effectively meet with some Coastal Commissioners, who are also Mayors or City Council members, to provide an effective strategy for-having the City's concerns heard by the Coastal Commission. Ms. McCabe expressed support for such a strategy; staff requests the opportunity to negotiate with Ms. McCabe and requests that the City Council direct staff to return to City Council on August 7, 1995 with a contract not to exceed $25,000. As an alternative action, staff is recommending that the City Council appropriate the $25,000 to cover the staff and Mayor (designee) traveling expenses to meet with the Coastal Commission members should the City Council decide not to hire a consultant. Traveling CD95-36.DOC -2- 07/10/951:01 PM R`QUEST FOR COUNCIL ACTS MEETING DATE: July 17, 1995 DEPARTMENT ID NUMBER: CD 95-36 expenses are not anticipated to reach this level and unused funds will remain in the General Fund. Environmental Status: The above action does not constitute a project, as defined under section 15378, of the California Environmental Quality Act (CEQA) Guidelines and, therefore, is not subject to CEQA processing. Attachment(s): City Clerk's NumberPage 771 1 Fiscal Impact Statement CD95-36.DOC -3- 07/10/95 1:01 PM ATTACHMENT 1 REQUEST FOR LATE SUBMITTAL OF RCA [RCA Department: Title �aoka tiC2hc1�- '+`Hoo a Council Meeting Date: 7• 17 95 Date of This Request: REASON (Why is this RCA being submitted late?): �� ,S q,.- 1sobrm+4GA— C lid r7br l o —1e i 1 EXPLANATION (Why is this RCA necessary to this agenda?): CONSEQUENCES How shall delay of this RCA adversely impact the Ci ? :-TyP 7 S CktCl Signature: O Approved O Denied 0 Approved O Denied Initials Required DepartrKent Head Ray Silver Michael Uberua a RCA ROUTING SHEET INITIATING DEPARTMENT: Community Development SUBJECT: Hiring of a Consultant to Help Represent the City in Presenting its Issues with the Bolsa Chica at the Coastal Commission COUNCIL MEETING DATE: July 17, 1995 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial WA City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: (Below SpaceFor Only) i. Council/Agency Meeting Held: Deferred/Continued to: 7-1 7-qS- ❑ Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signature Council Meeting Date: June 19, 1995 Department ID Number: . CD95-26 (o-i q-qS ,G 1-1 7-q 5 a n cA cl Sewt o "CA-' also r•e_f©rt e:{- sK ih�/olved be pre3 d( t„ Cow %�• CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COU CIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrat �-�--- PREPARED BY: MELANIE S. FALLON, Director of Community DevelopmenW"��V SUBJECT: Continuance of Action on the Hiring of Consultant to Assist the City in the Coastal Commission Hearings on the Bolsa Chica Local Coastal Program Statement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attachment(s) Statement of Issue: On May 15, 1995, the City Council directed staff to initiate the process for the hiring of a consultant to assist the City- in lobbying the California Coastal Commission to address the City's concerns with regard to the Land Use Plan for the Bolsa Chica. The City Council also directed staff to return to Council with a recommendation for hiring a consultant on June 19, 1995. Staff has distributed the Request for Proposal (RFP) to five firms and received -a proposal from one consultant. Staff has reviewed the proposal and is requesting that the City Council continue action on the hiring of a consultant to July 3, 1995, to allow staff additional time to evaluate the proposal and to look into possible alternative methods for addressing the City's issues during Coastal Commission processing of the Bolsa Chica Local Coastal Program. Funding Source: N/A Recommended Action: Motion to: "Continue action on the hiring of a consultant to assist the City in the Coastal Commission Hearings on the Bolsa Chica Local Coastal Program to July 3, 1995. q i Alternative Action(s): Select not to hire a consultant to assist the City at the Coastal Commission. + QUEST FOR COUNCIL ACTION MEETING DATE: DEPARTMENT ID NUMBER: Analysis: Consultant Selection Process- On May 15, 1995, the City Council directed staff to initiate the process for the hiring of a consultant to assist the City in lobbying the California Coastal Commission to address the City's concerns with regard to the Land Use Plan for the Bolsa Chica. The City Council also directed staff to return to Council with a recommendation for hiring a consultant on June 19, 1995. Staff has distributed the RFP to five firms. The deadline for submitting proposals closed on June 7, 1995. The City received a proposal from one consultant. Staff is requesting that the City Council continue action on the hiring of a consultant to July 3, 1995, to allow staff additional time to evaluate the proposal and look into alternative methods for addressing the City's concerns during-the Coastal Commission process. Service Agreements At the May 15, 1995, meeting, the City Council also directed staff to continue to work with County agencies and Koll Real Estate Group to reach agreement on the provision of Fire . and Library service for the Bolsa Chica area. Staff is reviewing the draft library and fire service agreements provided by Koll Real Estate Group to insure that the language is acceptable to both parties. Portions of the agreements are contingent upon on-going negotiations between the City and County; therefore, the agreements (between Koll Real Estate Group and the City) have not been completed. Staff has met with the Orange County Fire Authority and Supervisor Silva's office to negotiate an agreement for the City to provide fire protection and library service to the Bolsa Chica. Staff is continuing to work with the County and Koll to reach concurrence on the form and content of the fire and library service agreements by the July 18, 1995 Board of Supervisors meeting, at which time the Orange County Environmental Management Agency is scheduled to present a status report on the service agreements. Bolsa Chica Coastal Issues The City Council also'directed staff to work with the Bolsa Chica Subcommittee to identify the City's issues that, were appropriate to address during the Coastal Commission's processing of the Local Coastal Program. The Subcommittee formulated some general . issue areas and directed staff to meet with Coastal Commission, Department of Fish °and. Game (DFG), and US Fish and Wildlife Service (USFWS) staffs and to return to the Subcommittee with the agencies input on the issue areas. Staff has met with the staff of the Coastal Commission who have informed us that the County' submitted its application for the Bolsa Chica Local Coastal Program (LCP) on Monday, June` 5, 1995: At the time of preparation of this report, the Coastal Commission staff had not yet CD95-26.DOC -2- 06/08/95 4:01 PM IUEST FOR COUNCIL ACTIN MEETING DATE: DEPARTMENT ID NUMBER: reviewed the application and had indicated that they had until June 19, 1995 to accept the application as complete. Coastal staff indicated that in order to meet the August hearing date, review of the LCP would need to be essentially complete by mid-July. Staff will have a better understanding of the Coastal Commission processing schedule by the end of the week. Staff is requesting that the City Council continue action on the hiring of a consultant to July 3, 1995, to allow staff additional time to evaluate the proposal and consultants and to direct staff to return on that date with the Bolsa Chica issues that should be addressed at the Coastal Commission level. Environmental Status: The above action does not constitute a project, as defined under section 15378, of the California Environmental Quality Act (CEQA) Guidelines and, therefore, is not subject to CEQA processing. CD95-26.DOC -3- 06/08/95 4:01 PM REQUEST FOR LATE SUBMITTAL OF RCA Department: _ RCA _ 04,b6 - - -Title a. L'tirr�iurz �e,�er .dZ e� Council Meeting Date: G•/9.95 FDate of This Request: REASON (Why is this RCA being submitted late?): • :oo EXPLANATION (Why is this RCA necessary to this agenda?): o.. zz /,,,7 CONSEQUENCES (How shall delay of this RCA adversely impact the City?):,� 4 ";G !o /9.9.5 ignature: D Approved O Denied O Approved O Denied Initials Required Depa ent Head - Ray Silver Michael Uberuaga RCA ROUTING SHEET INITIATING DEPARTMENT: Community Development SUBJECT: Continuance of the Hiring of Bolsa Chica Consultant to July 3, 1995 COUNCIL MEETING DATE: June 19, 1995 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORY4RDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: (Below • For Only) LJ CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON REACH , TO: Michael T Uberuaga City Administrator FROM: Robert J. Franz, Deputy City Administrator SUBJECT: Requested Appropriation for Professional Services Associated WithThe Bolsa Chica Program F.I.S. 95-43 DATE: July 10, 1995 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for the proposed appropriation of $25,000 for consulting services in conjunction with the upcoming Coastal Commission Hearings on the Bolsa Chica Local Coastal Program. Upon approval of the City Council, the balance of the unreserved, undesignated General Fund would be reduced to $460,000, plus an additional $5,000,000 which rac beel'i previously reserved for Economic Uncertainties per City Council direction. The above balances will be further reduced by the amount of the Settlement Claimis, Repayment Claims and contingent legal costs related to the Orange County Bankruptcy. These amounts may exceed $1,000,000 in the General Fund. �l ROBERT J. F4NZ' Deputy City Admihnistrator Council/Agency Meeting Held: Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signature Council Meeting Date: July 17, 1995 Department ID Number: City Administrator CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administra or �V " PREPARED BY: RAY SILVER, Assistant City Administrator04,,/ SUBJECT: Funds for Advertising IFStatement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attachments) Statement of Issue: Additional funds are needed to cover the cost of advertising bid awards, appeals, and public hearings. Funding Source: The unappropriated General Fund balance. Recommended Action: Appropriate and transfer $9,000 from the unappropriate General Fund balance to the Non- Departmental Advertising Account #AA-ND-101-407 to provide sufficient funds to cover legally required advertisements of the City. Alternative Action(s): Deny the appropriation and provide direction to staff. i RtQUEST FOR COUNCIL ACTIN MEETING DATE: July 17, 1995 DEPARTMENT ID NUMBER:City Administrator Analysis: Additional funds are of $9,000 are needed to cover the cost of advertising official notices of the City. Publication of City of Huntington Beach legal notices is established by City Charter Section 503. The Community Development Department and the Office of the City Clerk publish the majority of legal notices. Legal notices are required for Public Works contracts (advertising for bids), Zone Changes, Conditional Use Permits, General Plan Amendments, and City Laws that the City Council has adopted (shortened synopsis format). This additional funding will cover the cost for the above through the end of the 94/95 fiscal year. Environmental Status: N/A Attachment(s): City Clerk's Page Number 1. Fiscal Impact Statement ADV.DOC -2- 07/07/95 2:43 PM y • CITY OF HUNTI BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH TO: Michael T Uberuaga City Administrator FROM: Robert J. Franz, Deputy City Administrator SUBJECT: Requested Appropriation for Legally Required Advertisements F.I.S. 95-42 DATE: July 7, 1995 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for the proposed appropriation of $9,000 to address the requirement for Legal advertisements of the City. Upon approval of the City Council, the balance of the unreserved, undesignated General Fund would be reduced to $435,000, plus an additional $5,000,000 which had been previously reserved for Economic Uncertainties per City Council direction. The above balances will be further reduced by the amount of the Settlement Claims, Repayment Claims and contingent legal costs related to the Orange County Bankruptcy. These amounts may exceed $1,000,000 in the General Fund, ROBERT J. FRANZ Deputy City Admihnistrator RCA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: Funds for Advertising COUNCIL MEETING DATE: July 17, 1995 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attome ) Not Applicable Financial Impact Statement (Unbudget, over$5,000) Not Attached (Explain Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: (Below • . r ` Council/Agency Meeting Held: Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signat re Council Meeting Date: July 5, 1995 Department ID Number: ED95-18 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS . SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator PREPARED BY: Ray Silver, Assistant City Administrator/Acting Director of Economic Development SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AGREEMENT FOR ORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) AND REALLOCATION OF FUNDS TO PROJECT SELF-SUFFICIENCY IFStatement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attactunent(s) Statement of Issue: The Orange County Transportation Authority, a public corporation requires a 1994/95 subgrantee agreement that includes a mutual indemnification clause, other necessary provisions, and a signature line for OCTA's attorney. The contract amount has been reduced from $15,500 to $12,000, enabling $3,500 to be granted to another program conducting CDBG eligible public services. Funding Source: Community Development Block Grant (CDBG) Funds, 95/96 Grant year, account number E-HP-ED-865-4-08-00. Recommended Action: 1. Approve the agreement between the City of Huntington Beach and the Orange County Transportation Authority (OCTA) for $12,000. 2. Approve an additional $3,500 in Community Development Block Grant Funds for the operational costs for Project Self-Sufficiency. Alternative Action(s): 1. Do not include the mutual indemnity clause and the attorney's signature line and cancel the transportation program. 2. Do not approve that Project Self-Sufficiency be funded with the additional $3,500. REQUEST FOR COUNCIL ACTION MEETING DATE: July 5, 1995 DEPARTMENT ID NUMBER: ED95-18 Analysis: The Orange County Transportation Authority (OCTA) is a public entity created by Senate Bill 838 that was signed into law by the Governor of California in 1990. The purpose of OCTA is to serve the people of Orange County by identifying transportation needs and alternative modes, developing transportation plans and solutions, obtaining required funding, and implementing and operating services and programs. OCTA provides door-to-door transportation services to elderly and handicapped individuals attending the congregate meal program at the Rodgers Senior Center in Huntington Beach. The approved funding from Community Development Block Grant (CDBG) is the City's portion of a three way cooperative funding agreement between the City of Huntington Beach, the Area Agency on Aging, and OCTA. The program is administered by the Area Agency on Aging, and participating cities allow for full fare subsidy for these passengers. On May 1, 1995, City Council approved the 1995/96 CDBG budget that included an allocation of $15,500 for OCTA. City Council also approved waiving the usual insurance requirements from the subgrantee contracts. Subsequently, OCTA approved a level of funding in its budget that would only allow for a level of service at $12,000, thus reducing the original allocation by $3,500. This contract will allow for a one year extension as approved by the City Administrator. The Department of Housing and Urban Development (HUD) regulations (24 CFR 570.503 (b) (1) requires the City have written agreements with each SUBGRANTEE funded with Community Development Block Grant (CDBG) Funds. Before disbursing funds, individual agreements between the City and each public service agency must be executed. The City Attorney's office has reviewed and approved the content of this agreement as to form. With the reduction in funding to OCTA, City Council may reallocate the $3,500 to another public service agency. As shown in Column D, the agencies listed below applied through the Human Resources Board and received less than requested during the agency selection process. A B C D , �g� •• �� bra �n.�au�t � �x�n�� t�tv�t��n Re ues ed Requested and Awarded Huntington Valley Adult Day 10,000 15,000 -5,000 Care Huntington Youth Shelter 15,000 20,000 -5,000 Interval House 25,000 80,000 -55,000 Community Services Program 14,000 26,500 -12,500 Project Self Sufficiency 5,0001 40,000 -35,000 RCA9518.130C -2- 06/20/95 4:17 PM REQUEST FOR COUNCIL ACTION MEETING DATE: July 5, 1995 DEPARTMENT ID NUMBER: ED95-18 During the 94/95 Grant Year, Project Self-Sufficiency was funded by CDBG Program Income ($42,690.00, which is a reduction from the 93194 amount of$63,679) and by the General Fund ($40,310). Since program income has decreased (a decrease in housing rehabilitation loan payments), additional CDBG funds are needed to marginally maintain the CDBG level of funding for this program. Staff recommends that Project Self- Sufficiency receive the additional $3,500, increasing the pubic service grant from $5,000 to $8,500 for the 95/96 grant year as shown below. Project Self-Sufficiency: Program Cost: $83,000 Revenues: Public Service Grant 8,500 Program Income 25,500 General Fund 49,000 $83,000 Environmental Status: Not Applicable Attachment(s): City Clerk's Page Number Subgrantee Agreement Between the City of Huntington Beach and the Orange County Transportation Authority (OCTA) for the Community Development Block Grant (CDBG) Program. RCA9518.DOC -3- 06/20/95 4:17 PM City of Huntington Beach �j- 2000 MAIN STREET CALIFORNIA 82648 DEPARTMENT OF ECONOMIC DEVELOPMENT Office of the Director 536-5582 Housing 536-5542 Redevelopment 536-5582 Fax (714)375-5087 July 7, 1995 Donna Pagel, Contracts Administrator Orange County Transportation Authority 550 South Main Street P.O. Box 14184 Orange, CA 92613-1584 Dear Ms Pagel: RE: Contract for Transportation Services for Seniors City Council approved the attached contract with OCTA for Transportation Services for Seniors. The City Clerk will mail two originals after the city receives copies of the insurance certificates between OCTA and its Cc1flfT9 -tor I look forward to hearing from you. Thank you for all of your help. Sincerely, -7 7) s �G � .C'1✓d- Carol A. Runzel Assistant Project Manager ( Gi CC. Evelyn Shubert, Deputy City Clerk Nora Webb, Director Rodgers Senior Center Lvvr RCA ROUTING SHEET INITIATING DEPARTMENT: Economic Development SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AGREEMENT FOR ORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) AND REALLOCATION OF FUNDS TO PROJECT SELF-SUFFICIENCY COUNCIL MEETING DATE: July 5, 1995 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attome Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attome Attached Certificates of Insurance (Approved by the City Attome Not Applicable Financial Impact Statement Unbud et, over $5,000 Not Applicable Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: Space Council/Agency Meeting Held: Deferred/Continued to: City Clerk's Signature Council Meeting Date: May 15, 1995 Department ID Number: CD 95-25 gt�101"- '5*e rout Nei t�fe eouhu/care anus o. CITY OF HUNTINGTON BEACH GoPceM A4 6�91 15,419 has r � ,(�EQUEST FQR COUNCIL ACT O � eoy,c�rr�s ire �e/sa Cb�� to meet cvr�l-Li �oyrimyS�/�, s�ae.�¢-ta ✓ �y ��� ikesfs1m/sli���ur�sd�etioh, Yo m �f' wig T. /atiAot�rn���' ��coA_�9 �" SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS don sb re oiv d ors/ i-. co-me &i-k Lu-t }t% a ammt v,+ l- ot recoynwev\.d�cQ c_"%%.%Atant name -i-e v�urn c----- (o SUBMITTED BY: MICHAEL T. UBERUAGA, City Adminis //f1� PREPARED BY: , MELANIE S. FALLON, Director of Community Development SUBJECT: Request to Hire a Consultant to Assist the City in Coastal Commission Hearings on the Bolsa Chica Local Coastal Program IFStatement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attachment ) Statement of Issue: On April 22, 1995, the Board of Supervisors adopted the proposed Development Agreement between the County and Koll Real Estate Group. Despite the City's requests, the adopted Development Agreement did not include language to protect the City from fiscal impacts associated with the Bolsa Chica development. The Bolsa Chica Local Coastal Program (LCP) is expected to go before the California Coastal Commission in August of this year. The Coastal Commission action will be the last opportunity for the City to have its concerns with the Local Coastal Program addressed Transmitted for the City Council's approval is a request for authorization to hire a consultant to assist the City in lobbying the California Coastal Commission to address the City's concerns with regard to the Land Use Plan for the Bolsa Chica. Funding Source: General Fund. See Attachment No. 1, fiscal impact statement. Recommended Action: A motion to: Appropriate $50,000 from the General Fund for consultant services to assist the City in Lobbying for its interests in the Bolsa Chica. Authorize staff to initiate the consultant selection process and return to the City Council on June 19, 1995 for Council action to hire a consultant. RUEST FOR COUNCIL ACTIA MEETING DATE: May 15, 1995 DEPARTMENT ID NUMBER: CD 95-25 Analysis: It is anticipated that the Bolsa Chica Local Coastal Program will go before the California Coastal Commission for consideration in August 1995. The Coastal Commission's review process will determine the land use plan for the Bolsa Chica and effect the nature of the impacts of that development on the City of Huntington Beach. This is one of the last opportunities which the City will have to assure that its concerns regarding adequate buffers, compatibility with existing homes, and the distribution of density and land use patterns will be addressed. Staff believes that it is imperative for the City to be skillfully represented by an outside party at the Coastal Commission. Therefore, we are recommending that the City Council hire a consultant to assist the City in lobbying the Coastal Commission to address the City's issues. Staff requests that the City Council appropriate $50,000 for the hiring of a consultant. Staff also requests that the Council authorize staff to prepare and distribute a request for proposal (RFP) to hire a consultant to assist the City in helping the Coastal Commission understand the City's issues with the Bolsa Chica Local Coastal Program. Staff proposes to review the responses to the RFP and return to the Council for action to approve hiring of the most suitable party on June 19, 1995. Environmental Status: The above action does not constitute a project, as defined under section 15378, of the California Environmental Quality Act (CEQA) Guidelines and, therefore, is not subject to CEQA processing. Attachment(s): City Clerk's Page Number 1 Fiscal Impact Statement CD95-25.130C -2- 05/04/95 9:41 AM ATTACHMENT 1 REQUEST FOR LATE SUBMITTAL OF RCA Department: RCA z°-�-,f""c' iil. Title Council Meeting Date: 5 IS •95 Date of This Request: 5 .5 •9S REASON (Why is this RCA being submitted late?): EXPLANATION (Why is this RCA necessary to this agenda?): .EFP ZMdea A . CONSEQUENCES How shall delay of this RCA adversely impact the City?): Signe: O Approved O Denied O Approved O Denied Initials Required De aad Ray Silver Michael Uberua a f' I Request for Late Submittal Requests for Council Action (RCA's) are due and considered late after the City Administrator's deadline which is 5:00 P.M. Wednesday ten days prior to the Council meeting at which the item is to be heard. This deadline reflects the time needed prior to Agenda Review for Administration staff and the City Administrator to review all RCA's and their support material prior to forwarding them to the City Clerk for placement on the preliminary agenda. It also provides time for the City Clerk's office to review the item and add proper wording for the item to the preliminary agenda for discussion at Agenda Review the following Monday. The Request for Late Submittal form provides a vehicle for RCA's to be submitted after the Wednesday, deadline when there are extenuating circumstances which delayed the item and when action on the item is necessary at the upcoming Council meeting. Late items can agendized only with signed authorization on the Request for Late Submittal form by the Assistant City Administrator or the City Administrator. RCA ROUTING SHEET INITIATING DEPARTMENT: Community Development SUBJECT: Request to Hire a Consultant to Assist the City in Coastal Commission Hearings on the Bolsa Chica Local Coastal Program COUNCIL MEETING DATE: I May 15, 1995 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORV 4RDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: Space • CITY OF HUNTINGTON BEACH Vir INTER-DEPARTMENT COMMUNICATION HUNTINGnW BEACH Ap. ,. MAY U 81995 TO: Michael T Uberua a City Administrator �pp'�FNP FROM: Robert J. Franz, Deputy City Administrator SUBJECT: Requested Appropriation for Professional Services Associated With The Bolsa Chica Program F.I.S. 95-29 DATE: May 4, 1995 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for the proposed appropriation of $50,000 for consulting services in conjunction with the upcoming Coastal Commission Hearings on the Bolsa Chica Local Coastal Program. Upon approval of the City Council, the balance of the unreserved, undesignated General Fund would be reduced to $453„000„ plus an additional $5,000,000 which had been previously reserved for Econo 'c Uncertainti per City Council direction. ROBERT J. FkANZ Deputy City Admihnistrator REQUEST FOR ACTION MEETING DATE: June 19, 1995 DEPARTMENT ID NUMBER: Council/Agency Meeting Held: Deferred/Continued to: ❑ Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signature Council Meeting Date: Department ID Number: REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL SUBMITTED BY: MICHAEL T. UBERUAGA, CITY ADMINISTRATO �. PREPARED BY: OLES JONES, DIRECTOR OF PUBLIC WORKS SUBJECT: BUDGET APPROPRIATION FOR STREET TREES Statement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attach ent(s) Statement of Issue: City Council approval is needed for a budget appropriation. Funding Source: A revenue account (R-AA-PW-542-8-32-00) was set up for FYB 1994/95. There is $11,500.00 for tree planting in this account. Recommended Action: Approve an appropriation of $10,000 to fund the purchase of replacement street trees when the costs of those trees are reimbursed by residents. RCA.DOC -2- 05/17/95 1:04 PM REQUEST FOR ACTION MEETING DATE: DEPARTMENT ID NUMBER: Alternative Action(s): Do not approve the appropriation of $10,000 to purchase and replace trees removed by resident request and payment. Analysis: Until the 1990/91 Fiscal Budget, the City repaired entire streets and replaced all trees removed in public right-of-way from the General Fund Budget. However, due to budget constraints, this is no longer the policy. Reductions to the operating accounts only provide funding to replace standard/typical tree planting requests using a fifteen gallon tree. All major street repairs and tree removal/replacement are now funded from Gas Tax Funds or Measure M Funds. Residents requesting tree removal/replacement with twenty four inch (24") boxed trees pay the City $125.00 for the replacement tree and related planting materials. The public has accepted this new service charge and we have collected over $11,000.00 for replacement trees since October 1, 1994. The Finance Division requires that the $125.00 service fee be treated as revenue to the General Fund; and in order to make use of the property owner's money to buy replacement trees they paid for, the City Council must make a budget appropriation for same. We therefore, request an appropriation of $10,000.00 received during F.Y. 1994/95 in order to purchase and plant replacement trees requested by residents. Environmental Status: N/A Attachment s1: City Clerk's Page . - Financial impact report RCA.DOC -3- 05/22/95 7:58 AM CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH 9 ) MEMORANDUM no TO: Bob Franz, Deputy City Administrator FROM: Daryl D. Smith, Superintendent of Park, Tree & Landscape Division DATE: May 24, 1995 SUBJECT: RCA for Appropriation of Funds Please prepare a Fiscal Impact Statement for the attached RCA regarding appropriation of funds from a revenue account to an operating account. I need the Fiscal Impact Statement by 4A 5, 1995. �a DDS:ss Attachment HCITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINCTON BEACH TO: Michael T Uberuaga City Administrator FROM: Robert J. Franz, Deputy City Administrator SUBJECT: Requested Appropriation for Purchase and Replacement of City Trees F.I.S. 95-37 DATE: June 7, 1995 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for the proposed appropriation of $10,000 to provide for the purchase of City trees, previously removed by resident request and payment. Upon approval of the City Council, the balance of the unreserved, undesignated General Fund would be reduced to $295,000, plus an additional $5,000,000 which had been previously reserved for Economic Uncertainties per City Council direction. The above balances will be further reduced by the amount of the Settlement Claims, Repayment Claims and contingent legal costs related to the Orange County Bankruptcy. These amounts may exceed $1,000,000 in the General Fund. ROBERT J. RANZ Deputy City Admihni$trator Council/Agency Meeting Held: (P— q— 01 S Deferred/Continued to: pproved U Conditionally Approved U Denied City Clerk's Signature Council Meeting Date: 06/19/95 Department ID Number: CS 95-027 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS lt?�—T—L SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator PREPARED BY: RON HAGAN, Director, Community Services SUBJECT: EMERGENCY PIER REPAIR IFStatement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attachments) Statement of Issue: There is a need to make repairs to an area at the foot of the pier that was damaged by an errant motorist. Funding Source: General Fund Unappropriated Fund Balance Recommended Action: Approve an amendment to the current year budget by appropriating $4,400 into Account #E-AA-CS-343-4-40-00 for repair of pier railing. Alternative Action(s): Do not repair the damage on and around the pier as a result of this accident. Analysis: On April 4, 1995, an allegedly intoxicated motorist crashed into the pier causing considerable damage at the base. The pier railing, a bike rack and one of the pier dedication plaques were damaged. Estimated cost for repairs is $4,400. Because this is an unexpected occurrence, funds were not budgeted for this purpose. Therefore, it is necessary to request an emergency allocation from the General Fund Unappropriated Fund Balance to make these repairs. It will be requested that the Risk Management Division of Administrative Services seek remuneration from the motorist or his insurance. If these funds are forthcoming, then the General Fund will be reimbursed. /\loll r RcQUEST FOR COUNCIL ACT& MEETING DATE: 06/19/95 DEPARTMENT ID NUMBER: CS 95-027 Environmental Status: Not applicable. Attachment(s): City Clerk's Page Number 0012166.01 -2- 06/01/95 11:23 AM Council/Agency Meeting Held: Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied a"9,XCity Clerk's Signat 27red&z Council Meeting Date: 04/03/95 Department ID Number: CS 95-017 REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS r*,� SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrate PREPARED BY: RON HAGAN, Director, Community Services = - SUBJECT: DOWNTOWN CHANGE MACHINE 71 Statement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental tat s,Attachment(s) Statement of Issue: There is a need to place a change machine downtown to service the public utilizing parking meters. Funding Source: General Fund Unappropriated Fund Balance. Recommended Action: Appropriate $9,000 from the General Fund Unappropriated Fund Balance to Account #E-AA-CS-343-2-21-00 to purchase and install a change machine in the downtown area to provide change for parking meters on Main Street. Alternative Action(s): Do not approve placement of a change machine downtown. Analysis: Per City Council direction, staff has explored the possiblity of providing a change machine for the public who shop downtown. Laguna Beach and Newport Beach successfully utilize change machines near the beach. The city can purchase such a machine, install it and provide appropriate signs for $9,000. With the increase in the parking meter rates in the business zone downtown, there has been a greater demand placed on the merchants to provide change for the parking meters During the peak summer season last year, the city averaged $1,000 per day from the 127 meters on Main Street. The demand on merchants to provide change increased dramatically. A change machine serves the public parking on Main Street as well as the merchants. The Downtown Merchants Association, the Chamber of Commerce's Downtown Committee and staff feel that, to better serve the public, a change machine should be located downtown. Staff has identified a location in the common area of Main Promenade for a change machine. 2, REQUEST FOR COUNCIL ACTION MEETING DATE: 04/03/95 DEPARTMENT ID NUMBER: CS 95-017 Environmental Status: Not applicable Attachment(s): City Clerk's Page Number 1. Fiscal Impact Statement 0011044.01 -2- 03/21/95 5:18 PM CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH TO: MICHAEL T. UBERUAGA, City Administrator FROM: ROBERT J. FRANZ, Deputy City Administrator SUBJECT: REQUESTED APPROPRIATION FOR CHANGE MACHINE TO SERVE DOWNTOWN PARKING METERS, FIS 95-21 DATE: MARCH 21, 1995 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for the proposed appropriation of $9,000 to purchase and install a change machine in the downtown area to provide change for parking meters of Main Street. Upon approval of the City Council, the balance of the unaudited, General Fund would be reduced to $2,197,000, plus an additional $5,000,000 which had been previously reserved for Economic Uncertainties p r City Council ction. ROBt RA Z Deput City Adrvfihistrator RJF:skd 0011154.01 03/21/95 8:14 AM i6 CAUTION aflue , WALL MOUNTED CHANGE MACHINE Two dispensers in one. If one side breaks down or is vandalized, the other side can still provide change to the public. REQ L&T FOR CITY COUNo,, .IL ACTION Date April 3, 1995 Submitted to: THE HONORABLE MAYOR AND CITY COUNCIL PD 95-005 Submitted by: MICHAEL T. UBERUAGA, CITY ADMINIST 11N -a Prepared by: RONALD E. LOWENBERG, CHIEF OF POLI Subject: RESTROOMS AT POLICE/PUBLIC GUN RAN HUNTINGTON CENTRAL PARK rn r ... Consistent with Council Policy? ( ] Yes ( ] New Policy or Exception Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: Qrl STATEMENT OF ISSUE As a permanent lease for the police/public gun range has taken longer than anticipated, a special allocation is needed to continue providing portable restrooms at the range. RECOMMENDATION Approve an amendment to the FY 94/95 budget to add $4,500 from the general fund unappropriated balance to Account # E-A-A-PD-325-3-81-00 to continue the lease payments for the modular restrooms at the police/public gun range. ANALYSIS Since the sewer line to the gun range was broken, temporary modular restrooms were installed in order for the police portion of the range to remain open. This was a temporary fix, pending approval of a long-term lease and the installation of a permanent sewer line. The agreement on this lease has taken longer than originally expected, and as a result, this special allocation is needed to complete fitsal year_ APPROVED BY CITY COUNCIL O� FUNDING SOURCE t/ 3 19Z General Fund. AA Olt, e!! ALTERNATIVE ACTION rr;�_ 'RK 1. Replace the sewer line at a cost of approximately $35,000. 2. Do not provide restrooms for the range, thus forcing the range to close. ATTACHMENTS None. P10 5/85 F Council/Agency Meeting Held: 3 -2.0- R Sr Deferred/Continued to: )(Approved ❑ Conditionally Approved ❑ Denied V City Clerk's Sig na ure V GP Council Meeting Date: 03/20/95 Department ID Number: FD-95-003 REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator PREPARED BY: MICHAEL P. DOLDER, Fire Chief , SUBJECT: EMERGENCY REPAIR OF CIVIC CENTER WELL 41 Statement of Issue,Funding Source,Recommended Action, Alternative Action, Analysis, Environmental Status,Attachment(s) /n Statement of Issue: Should the City of Huntington Beach take emergency action to repair Civic Center Oil Well #1 (CC#1) and retain its $36,000 (minimum) per year income? Funding Source: Appropriation of $50,000 from the General Fund Account, GAA-3-01-01, to the Fire Department Oil Well Maintenance Account, E-AA-FR-309-4-43-00, for emergency repairs of CC#1. Weaver Production Estimate: 1. Pull the well and remove the sand $ 5,000 2. Examine the bore, casing, and liner 10,000 3. Install an inner liner with smaller perforations 20,000 4. Replace the well 5,000 5. Emergency contingency money 10,000 TOTAL $50,000 Once the well is repaired, each operational day nets an income of $102 or $36,780 per year (minimum). Recommended Action: Motion to: Appropriate $50,000 for unanticipated oil well maintenance and authorize the Fire Chief to effect needed repairs using the City's existing service agreement with Weaver Production. Alternative Action(s): 1. Idle the well (keep It shut down), or 2. Abandon the well (not recommended at this time, high cost item) REQUEST FOR COUNCa_ ACTION meeting Date: 03/20/95 SUBJECT: EMERGENCY REPAIR OF CIVIC CENTER WELL #1 FD-95-003 Analysis: The City needs to get CC#1 operational to take full advantage of the Angus (Termo) Waterflood Project that has increased production over the past three (3) years. This project uses water injection wells to force more oil from subterranean pools. The waterflood is pushing the oil past us and time is limited for profitable production. The problem with CC#1 is excessive sand in the oil. Carl Weaver (Weaver Production & Beach Supply), Mel Wright (Merrill E. Wright, Registered Geologist & City consultant), and Rick Sailor (Production Manager, Huntington Beach Company) feel strongly that CC#1 has either some fractures in the well liner, or the water/sand mixture has eroded the liner openings to an unacceptable size, thereby admitting additional sand and grit. All three are confident that this well can be repaired by installing an inner liner in the well. They also feel confident that the probability of increased production is high. Also, it is important to keep in mind the reasons for shutting down CC#1. The primary reason is to avoid a "blow-out" and resultant oil spill. This could happen because sand in the oil abrades the well seals. Additionally, the increased amount of sand quickly accumulates in the Miley-Keck storage tanks, where the City's oil is stored and shipped. This accumulation would soon result in a tremendous maintenance burden at Miley- Keck and eventually Huntington Beach Company would refuse handling City oil. Since 1972, the City of Huntington Beach has had an established contract with Weaver Production for all Civic Center oil well maintenance. The extent of the repairs is more than what was considered normal maintenance and was not anticipated at the time the City's budget was developed. Staff requests an appropriation of $50,000 to effect the needed repairs. Table I - CC#1 production NET BARREL HBCO MAINTENANCE NET NET BARRELS PRICE 1/6 EXPENSE DOLLARS DOLLARS (per day) (1994 average) (royalty) (total,ave 91-94) (per day) (per year,360 d.) 11 $12.66 $23.21 $13.88 $102.17 $36,781.20 Table I (above) can be used to estimate the recovery of appropriated funds. It is a conservative snapshot of CC#1 production. Bear in mind, Table l is representative of high maintenance and low production, both of which should be solved with the proposed well repairs. At $36,000 per year (net), and utilizing the entire emergency appropriation, the payoff is calculated at 1.4 years. All parties involved caution against the risk of any oil well repair venture, but feel positive that the repair of CC#1 will come in under budget and the potential for increased production is high. Environmental Status: None. CC#1RCA.D0C -2- 3/9/95 10:06 AM REQUEST FOR COUNCIL ACTION fleeting Date: 03/20/95 SUBJECT: EMERGENCY REPAIR OF CIVIC CENTER WELL #1 FD-95-003 Attachment(s): None MTU/MPD/TG/sg NumberCity Clerk's Page CC#1RCA.D0C -3- 3/9/95 10:06 AM RCA ROUTING SHEET INITIATING DEPARTMENT: Fire SUBJECT: Emergency Repair of Civic Center Well #1 COUNCIL MEETING DATE: I March 20, 1995 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) INot A Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (if applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR RDED Administrative Staff ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH TO: MICHAEL T. UBERUAGA, City Administrator FROM: ROBERT J. FRANZ, Deputy City Administrator SUBJECT: REQUESTED APPROPRIATION FOR EMERGENCY REPAIR OF CIVIC CENTER OIL WELL #1, FIS 95-18 DATE: MARCH 8, 1995 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for the proposed appropriation of $50,000 to provide for the emergency repair of Civic Center Oil Well #1. Upon approval of the City Council, the balance of the unaudited eneral Fund would be reduced to $2,213,000, plus an additional $5,000,000 hich had been previously reserved for Economic Uncertainties r ity ou direction. ROBE A Z Deputy City Administrator RJF:skd 0010941.01 03/09/95 1:50 PM Council/Agency Meeting Held: 3!(o l Deferred/Continued to: 9 Approved ❑ Conditionally Approved ❑ Denied if City Clerk's Signature Council Meeting Date: 3/6/95 Department ID Number: CS-95-010 REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator�t PREPARED BY: RON HAGAN, Director, Community Services SUBJECT: APPROPRIATIONS FOR EMERGENCIES AND UNFORESEEN COSTS F tatement of Issue,Funding Source,Recommended Action, Alternative Action, Analysis, Environmental Status,Attachments) Statement of Issue: There is a need to appropriate one-time funds from General Fund Reserves to cover past costs for unforeseen emergencies. Fundinq Source: General Fund, unappropriated reserve. Recommended Action: Approve the appropriation of $39,929.30 into Account #E-AA- CS-340-2-21-00 to cover expenditures as outlined herein. Alternative Action(s): Do not appropriate the requested funds and direct departments to reduce service levels to offset the emergency expenditures. Analysis: Several incidents happened in December, 1994, and January, 1995, that were unforeseen. Maxwell's was condemned December 7, 1994 at the height of the holiday season. The city suffered severe storm damage during the first eighteen days of January. The parking problems at Huntington Central Park escalated during holiday activities. In response to these emergencies, the city expended funds that were not budgeted. Following is a list of items and expenditures.- STORM DAMAGE • Beach and harbor debris cleanup $16,985.72 • Marine safety emergency response and saving of Tower 20 in bluff area 4,035.65 • Bluff Top repairs and signs 3,800.00 REQUEST FOR COUNCIL ACTION Meeting Date: 3/6/95 SUBJECT:APPROPRIATIONS FOR EMERGENCIES CS-95-010 AND UNFORESEEN COSTS • Harbor Sea Curtain replacement 6,000.00 • Bluff cave repair 2,000.00 Subtotal for storm damages $32,821.37 NOTE: The city has applied for reimbursement of these costs from FEMA. MAXWELL'S CLOSING • Personnel costs for fire watch $2,340.63 • Personnel costs for boarding up and and securing the building 1,500.00 Subtotal for Maxwell's closing $ 3.840.63 PARKING IN CENTRAL PARK • Restriping costs for Central Park Drive $3,267.30 Subtotal for Central Park $ 3.267.30 TOTAL ALL UNANTICIPATED COSTS $39,929.30 Staff is recommending the use of unappropriated reserves in the General Fund for these one-time costs. Each of the items are of an emergency nature and qualify for one-time expenditures per Council adopted fiscal policy. Those costs associated with the storm damage should be reimbursed to the city and shown as offsetting revenue. If a one-time appropriation is not made, departments must cut other services in order to absorb these emergencies. Environmental Status: None Attachment(s): City Clerk's Page Number FIS 0010193.01 -2- 02/22/95 2:38 PM Y CITY OF HUNTINGTON BEACH • INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH TO: MICHAEL T. UBERUAGA, City Administrator FROM: ROBERT J. FRANZ, Deputy City Administrator SUBJECT: REQUESTED APPROPRIATION TO COVER PAST COSTS FOR UNFORESEEN EMERGENCIES, FIS 95-15 DATE: FEBRUARY 14, 1995 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for the proposed appropriation of $39,929 to accommodate a series of one-time unforeseen emergency costs. Upon approval of the City Council, the balance of the unaudited, General Fund would be reduced to $2,372,000, plus an additional $5,000,000 which had been previously reserved for Economic Uncertainties per City Council dire ion. OBER F NZ Deputy City Administrator RJ F:skd 0010249.01 02/14/95 3:43 PM REQUES FOR CITY COUNCI`ACTION , Date March 6, 1995 Submitted to: Honorable Mayor and City Council Q Crf Submitted by: Michael T. Uberuaga, City A mis a r�Z� �+ t � Prepared by: Ron Hayden, Library Services ire or Subject: APPROPRIATION OF NONRESIDENT LIBRARY CARD FEE Co?..d C n Consistent with Council Policy? [ ] Yes [ ] New Policy or Exception r' Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: 01W STATEMENT OF ISSUE: The funds collected from the nonresident library card fee need to be appropriated into the Library Service Fund account to purchase books. RECOMMENDED ACTION: Appropriate $57,000 into Library Service Fund Account R-LX-754-392320,Nonresident Fee. ANALYSIS: On September 26, 1994, the City Council adopted Resolution No. 6633-C, approving the charging of a Nonresident Library Card Fee of $20.00 to nonresidents for circulating library materials. The fee became effective on October 1, 1994. The City Council determined that all proceeds from this fee are to be divided sixty percent (60%) for books and the remaining forty percent(40%) to the General Fund. Prior to the distribution of proceeds, all State and Federal revenue lost as a result of charging the fee must be reimbursed to the General Fund. The following is a list of revenue received from the State and is, or will soon be, deposited into the General Fund. Direct Loan $34,438 Major Urban Res. Library(MURL) 16,209 Public Library Fund 64 226 Total reimbursed to General Fund $115,173 Because the relevant FY 94/95 budget issues are settled and the General Fund did not lose revenue as a result of charging the fee, we can begin appropriating the net proceeds. Based on the first quarter of charging the fee, a projection of $95,000 net proceeds will be generated. Therefore, $57,000 (60% of $95,000) should be appropriated into the Library Service Fund to purchase books. A final appropriation adjustment will be made at the end of the FY 94/95 when the final net proceeds are realized. FUNDING SOURCE: Nonresident Library Card Fee. ALTERNATIVE ACTION: Deny the recommended action. ATTACHMENTS: Resolution 6633-C MTU:RH:gc P10 5/85 RESOLUTION NO. 6633-C A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING RESOLUTION NO. 5159 ENTITLED, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ESTABLISHING A CITY FEE SCHEDULE" AS TO SERVICES OFFERED UNDER THE LIBRARY SERVICES DEPARTMENT (SUPPLEMENTAL FEE RESOLUTION NO 49 ) WHEREAS, on October 4, 1982, the City Council adopted Resolution No. 5159 establishing a fee schedule for the city; and The City Council desires to establish new fees and change existing fees charged to the public for city services, facilities and activities; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Huntington Beach that Resolution No. 5159 is hereby amended to provide for the establishment of an annual Nonresidential Library Card fee of$20; and BE IT FURTHER RESOLVED that the fee additions and amendments set out in this Supplemental Fee Resolution No. 49 shall be effective October 1, 1994 and continue during the fiscal year 1994/95 and thereafter and the net revenue from such fee shall be allocated_ 60% to the library service fund primarily for books and 40% into the general fund; and BE IT FURTHER RESOLVED that except as amended herein, the fees contained in Resolution No. 5159, as amended, shall remain in full force and effect. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 26th day of September , 1994. v ATTEST: Mayor K City Clerk APPROVED AS TO FORM: VIEWED AND APPROVED: IF(/C,it Attorney INITI E ND OVED: City,A inistrator Difector Libr rvices snwWeerow`1 sr94- . ...:::::... ,r!ow S ace Fo Clei s s Council/Agency Meeting Held Deferred/Continued to: Approved O Conditionally Approved ❑ Denied 7"cit Clerk's Sig ature Council Meeting Date: Department ID Number: REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator < <--- PREPARED BY: LES M. JONES II, Director of Public Works�� SUBJECT: REPAIR OF BROKEN SEWER LINE 11 Statement of Issue, Funding Source, Recommended Action,Alternative Action, Analysis, Environmental Status, Attachments) Statement of Issue: Funds must be appropriated for the emergency repair of a City sewer line below the alley between Lake and Main Streets, north of Sixth Street. Funding Source: Funds for these types of emergency repairs are not included in the sewer line maintenance budget. Furthermore, there is no sewer maintenance enterprise fund. Therefore, this is a general fund expenditure. Funds of $25,000 must be transferred from the City's unappropriated General Fund balance to fiscal account E-AA-PW-530-390-00 (Sewer Line Maintenance - Contractual Services). Recommended Action: Authorize the Director of Finance to transfer $25,000 from the City's unappropriated General Fund balance to fiscal account E-AA-PW-530-390-00 (Sewer Line Maintenance - Contractual Services). Alternative Action(s): Take no action until the line fails. Analysis: In 1915, a ten inch vitrified clay pipe line was installed beneath the alley between Main and Lake Streets (see attached Location Map). This pipe is the sewer main line for several homes and businesses backing up to this alley. On February 1, 1995, Public Works Maintenance staff, while routinely inspecting the manholes along this line, discovered a blockage and break in the line. Attempts to remove the blockage have failed. Furthermore, a sink hole now exists in the alley directly above the location of the blockage. Staff has steel plated the sink hole and therefore, the alley remains open. However, the cause of the sink hole and nature/extent of the line damage is unknown. Attempts by the maintenance personnel to televise the damages failed because sewage, at the blockage, could not be vacuumed away for the camera. w REQUEST FOR CITY COUNG.._ ACTION Meeting Date: 02/21/95 REPAIR OF BROKEN SEWER LINE PW- While staff is prepared to affect repairs of the sink hole and line damage, funds for this emergency are not included in the 1994/1995 budget for sewer line maintenance. Furthermore, current fiscal limitations in other programs precludes a transfer of funds; therefore, an appropriation is necessary. A complete failure of this line could occur at any time. Such a failure would require bypassing this section of the pipe with temporary lines and sewer pumps. The equipment would have to be attended twenty-four hours a day and the alley would be closed to thru traffic. Therefore, staff recommends that the blockage be removed and the line sleeved immediately. The estimated cost of this process is $25,000. Environmental Status: N/A Attachment(s): Page Number 1. Location Map 2. F.I.S. SEE SPEC/AL PAGE 2M4-/79 FOR SUBSURFACE FEE T/fLt /4SStssrntN/ THIS MAP WAS PREPARED FOR ORANGE COUNTY INPOR. NI/� S/�2 , ASSESSOR OE"..PURPOSES ONLY.THE ASSESSOR , ,SEC// T 6S. R//W 24-17 MAKES NO OUMUu(TEE AS TO ITS ACCURACY NOR ASSUMES ANY LLABILITY FOR OTHER USES.NOT i4 TO BE REPRODUCED.ALL FLIGHTS RESERVED. - COPYRIGHT ORANGE COUNTY ASSESSOR 196rf 18 =� n /00, 79-/7V 60 eo' TRACT a 12 (ABAND. �3 )!R R/W) 60 O r PROJECT 937-/5-449-5/2 oY ao cor/ I75 �, HUNT/NGTON W N= QQ 3/32 AC. 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I g zt' N «N Q i IO I I 12 13 M 14 15 I6 3 IT R I8 Z ,xlt .. j I2 I I ( 9) 10 I N I O "^ " V 21el lino I xc' 2s' Iso' I d 179 l ISo' Ito l a 0' bo' I/8 ea I b 6, /To to' 2S' 24' xt' o' G/03' 6 "- MA/N COUN�TYASS SSOR DEPT,P RPOSES ONLY ^ r STREET THE ASSESS?., NO Ct1ARA1 TEE AS TO MAIN ,' YL+4E:{CITY FOR 0Th��i, 1S-S.f„rw TO 6E , PRODUCED. 5T 'may ALL R'CiT$ r'rl s� 09 ©COPYR GMjFlhi� COUN Sg$#R 19 2 r ti V G QP ��. P PJ�• .. NOTE-ASSESSOR'S BLOCK & ASSESSOR'S MAP MARCH 1948 HUN TING TON BEACH,MA/LAST. SEC. M.M. 3-43 PARCEL NUMBERS BOOK24 PAGE 17 qp ti TRACT NO.13017 M.M. 589-49,50 SHOWN IN CIRCLES COUNTY OF ORANGE b CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH TO: MICHAEL T. UBERUAGA, City Administrator FROM: ROBERT J. FRANZ, Deputy City Administrator SUBJECT: REQUESTED APPROPRIATION TO PROVIDE EMERGENCY REPAIR TO BROKEN CITY SEWER LINE, FIS 95-14 DATE: FEBRUARY 14, 1995 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for the proposed appropriation of $25,000 to accommodate the emergency repair of a broken City sewer line. Upon approval of the City Council, the balance of the unaudited, General Fund would be reduced to $2,412,000 plus an additional $5,000,000 which had been previously reserved for Economic Uncertainties per City Council direction. ROBERT . FRANZ Deputy Cify Administrato RJF:skd J 0010251.01 02/14/95 3:42 PM