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Home My WebLink AboutUnbudgeted Expenditures - Emergency Storm Drain Line Repairs QkY OF HUNTINGTON BEAR' MEETING DATE: May 18, 1998 DEPARTMENT ID NUMBER: CY98-22 Council/Agency Meeting Held: 57-/Sf- 99 Deferred/Continued to: `Q Approved ❑ Conditionally Approved ❑ Denied City Clerk's SigFatbre Council Meeting Date: May 18, 1998 Department ID Number: C)L98-22 ..o C CITY OF HUNTINGTON BEACH �» REQUEST FOR COUNCIL ACTION ' SUBMITT D TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS _ 4Upd ITTED BY: RAY SILVER, CITY ADMINISTRATOR6eR.l PREPARED BY: DARYL D. SMITH, ACTING DIRECTOR OF PUBLIC WORK SUBJECT: MOTION TO APPROVE THE APPROPRIATION OF FUNDS FOR EMERGENCY STORM DRAIN LINE REPAIRS Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: A storm drain beneath the bluff southeast of Frankfort Avenue and Delaware Street (see attached Location Map), has failed and must be replaced. Funding Source: The City's budget does not include funding for the replacement of storm drain lines. Therefore, $34,700 must be transferred from the City's unappropriated General Fund Balance to fiscal account E-AA-PW-530-3-90-00 (i.e. Wastewater Line Maintenance Contractual Services). Recommended Action: Motion to authorize the Director of Finance to transfer $34,700 from the City's Unappropriated General Fund Balance to fiscal account E-AA-PW-530-3-90-00. Alternative Action(s): Defer replacement of line until funds can be obtained from a source other than the City's Unappropriated General Fund Balance. C 98RCA22.DOC -2- 05/05/98 3:54 PM 4RUEST FOR COUNCIL AC'O MEETING DATE: May 18, 1998 DEPARTMENT ID NUMBER: CY98-22 Analysis: On April 27, 1998, Public Works staff responded to a citizen complaint regarding a sink hole in one of the streets within the trailer park at 20701 Beach Boulevard (see attached Location Map). Based on a field investigation it was determined that a 15 inch corrugated metal storm drain line, approximately 50 years old had collapsed. A video inspection of the line further revealed extensive deterioration and the existence of a blockage (see attached photos). This line is part of a system that provides storm water drainage for approximately 90 homes. Therefore, this line must be replaced. The estimated cost of replacing this line is $34,700 (i.e. 260 feet of storm drain pipe at $120/ft installed = $31,200 plus miscellaneous core drilling costs of$3,500 = $34,700). The City's budget does not include funding for the replacement of storm drain lines. Therefore, the Acting Director of Public Works recommends that the Director of Finance be authorized to transfer $34,700 from the City's Unappropriated General Fund Balance to fiscal account E-AA-PW-530-3-90-00 (Wastewater Line Maintenance — Contractual Services). Environmental Status: N/A. Attachment(s): NumberCity Clerk's Page . Description 1. Location Map 2. Photos 3. Fiscal Impact Statement RCA Author: Daryl Smith/ Don Noble. 98RCA22.DOC -3- 05/05/98 3:52 PM r , _ 4 ASHL ANQ ! 21 � i AVE . .__. i S7 AVE. F, Vi t 1 L ,_ AVE. � m � - z _ ....' f r r ' Ir lN DJANAPULiS i HARTE0.4 ' _ r _... I . M4iz"�z-;o-� A , ." �j < GL'�EVA Ow 18"c5G I I ....... II �E+AiYKFf)R7L _ • -.. - .�) 4 ELhhiZA t E. u f - - t ' T�P.4/LEAP .4 IPA-- _ FLOW o!o To CUTG.ET y cl rl�oir _ AVE. i '— — w + 024 .7j --------- HICI _3 . Avg. I , z i _..._ _........_ ......... ... LF 41 3 . SMELL CR. � Z' n -- , Q s 2 7 comer DR. 0 r ATL,ANTA AVE:. ��_ 70 COA5-TWATcH — �� Yi x_» t Ckli�� v. 4wr - e SA'��]y, +P a ..� ,.� 4. `• l Y'i ��t. N•. = a � �'� ' ~fir. "is, Y�-r °+��#->�+'-if:�t�, �`�, �`�r,^. ai�:"TYk��'� r• ..�',»rd' � `^`i,.r'�i'��, -' ^ L}' 1 :T� t1.+T.. C �J'°''��R~`P f '�^ CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 98-46 Motion to Approve the Appropriation of Funds for Emergency Storm Drain Line Repairs Date: May 6, 1998 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for "Motion to Approve the Appropriation of Funds for Emergency Storm Drain Line Repairs." If the City Council pproves this action (total appropriation $34,700), the estimated u ppropriated, undesignated General Fund balance of a ept er 0, 1998 be reduced to $5,142,099. Robert J. F nz fis9846 M Adopted Current Fund Balance-General Fund, Budget Estimate Beginning Fund Balance 10/1/97(Est) $5,100,000 $7,884,000 Plus Estimated Increased Revenue 1,590,500 Plus One Time Revenue(Estimated) 1,358,780 Less Approved Budget Amendments (2,560,627) Less Labor Contingencies (610,000) Less Self-Insurance Transfers (1,800,000) Less Pending FIS's (685,854) Less FIS 98-46 (34,700) Estimated 9/30/98 Balance $5,100,000 $5,142,099 Estimated General Fund Balance at September 30, 1998 $5,500,000 ------- --- --- „ems�� $5,000,000—z $4,600,000 $5,142,099 $4,000,000 $5,100,000 $3,500,000 $3,000,000 ADOPTED BUDGET CURRENT ESTIMATE G:\ACCTG�FIS9798.XLS]fis9846 Page 1 RCA ROUTING 9HEET INITIATING DEPARTMENT: PUBLIC WORKS SUBJECT: EMERGENCY STORM DRAIN LINE REPAIRS COUNCIL MEETING DATE: May 18, 1998 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR RDED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: Daryl Smith/Don Noble. GENERAL FUND BUDGET AMENDMENT 1997/98 "EXCEPTION FORM" Amendments are authorized only for: 1. Obvious emergencies. 2. New expenses with offsetting related new revenues. 3. Implementation of labor relation agreements. If your request for a General Fund budget amendment meets one of the exceptions listed above, please provide a detailed narrative description of your exception below: On April 27, 1998, Public Works staff responded to a citizen complaint regarding a sink hole in one of the streets within the trailer park at 20701 Beach Boulevard. Based on a field investigation it was determined that a 15 inch corrugated metal storm drain line had collapsed. This line is part of a system that provides storm water drainage for approximately 90 homes. Therefore, this is an obvious emergency and the line must be replaced. a M. � , � w C-)>- co v Z Departm t He d's Signature 0031227.01 04/09/98 3:49 PM -�7 Ck