HomeMy WebLinkAboutUnbudgeted Expenditures 1997 Council/Agency Meeting Held: 17
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied City Clerk's Sig tune
Council Meeting Date: 4/21/97 Department ID Number: CS 97-018
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION x
r -=t
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS rn
SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator I v�- ---_
PREPARED BY: RON HAGAN, Director, Community Services
SUBJECT PETERSON SCHOOL YOUTH SPORTS FIELDS RENOVATION
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,EnvironmerstalSt Status,Attachment(s)
Statement of Issue: The Huntington Beach City School District is reopening Peterson
School and there is a need to renovate the turf to make it accessible to youth sports groups.
Funding Source: General Fund Unappropriated Fund Balance
Recommended Action: Approve an amendment to the current year budget by
appropriating $128,149 for the installation of a new irrigation system and renovation of the
playing fields at Peterson School.
Alternative Action(s): Do not participate with the Huntington Beach City School District in
the renovation of Peterson School's playing fields that will be utilized by youth sports
groups.
Analysis: Peterson School is a fifteen acre site located south of Indianapolis Avenue and
west of Beach Boulevard in the Huntington Beach City School District. Peterson has been
closed since 1981, but due to increased enrollment and mandated smaller class sizes within
the school district, it is being reopened. The school district has approached the city
requesting that we participate in the renovation of the sports fields to allow youth sports
groups to utilize the fields afternoons and evenings, Monday through Friday, and during the
day on weekends. The school district indicated that this proposed renovation includes no
lights at this time.
Over 99 percent of the available recreation open space for youth sports groups is at
schools. With twenty of the fifty schools closed, there is significant concern that the school
districts will sell school sites or reuse for commercial, retail, or residential development.
There will be a loss of recreation open space for parks and youth groups. The city has an
opportunity to assist in the reopening of Peterson School to help address the current
shortage of sports fields available for the youth in the community.
REQUEST FOR COUNCIL ACTION
MEETING DATE: 4/21197 DEPARTMENT ID NUMBER: CS 97-018
The school district is facing a severe shortage of funds and in order to reopen the entire turf
area at Peterson School, there must be city assistance. Youth sports groups are the
heaviest users of school fields and cause greater wear and tear than school day use. The
school district has indicated a commitment to work cooperatively with youth groups and the
city to utilize Peterson School for youth sports field space. The school district will pay for
one-half of the renovation of the entire sports field area, and maintain the entire site to its
normal level of maintenance. This standard addresses the normal use by students. Any
wear and tear caused above this level will be absorbed by the youth sports groups who will
be utilizing the school and creating the additional maintenance or extra use of utilities (e.g.,
water, electricity). The city would not have an obligation for maintenance of Peterson
School.
The American Youth Soccer Organization has agreed to pay for the goals to be placed on
the site. They have also indicated a willingness to pay for the maintenance, watering, etc.,
above and beyond what is normal for the school. The city also anticipates future use by
softball or baseball groups on this site. At that time, the purchase and installation of
backstops would have to be addressed by the user groups.
Because of the continuing loss of recreation open space and associated youth sports fields
on closed schools sites, staff considers this an opportunity to capture additional youth sports
field space in the city. This is a unique opportunity. Staff recommends the contribution of
the 50 percent of the renovation costs, or $128,149 be allocated from the General Fund
Unappropriated Fund Balance to renovate Peterson School sports fields for the youth of the
community.
Environmental Status: Not applicable.
Attachment(s):
NumberCity Clerk's
Page
1. March 20 letter from Jerry Buchanan, Assistant Superintendent of
Administrative Services, Huntington Beach School District.
2. FIS
0024478.01 -2- 03/26/97 9:24 AM
ATTACHMENT # 1
HUNTINGTON BEACH CITY SCHOOL DISTRICT
0
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20451 Craimer Lane • P.O.Box 71 Huntington Beach,California 92648 (714)964-8888
- 4-
BOARD OF TRUSTEES
Brian Garland
President March 20, 1997
Shirley Carey
Clerk
Robert Mann,Ed.D.
Member
Catherine McGough Mr. Jim Engle
Member Deputy Director
Brian E.Rechsteiner Recreation,Beaches and Development
Member City of Huntington Beach
ADMINISTRATION 2000 Main Street
Duane Dishno,Ed.D, Huntington Beach, CA 92648
Superintendent
RE: Peterson School
Jerry Buchanan
Assistant Superintendent
Administrative Services Dear Jim:
Kathy Kessler
Assistant Superintendent The Huntington Beach City School District is in the process of reopening Peterson
Personnel Services School. The school is on a 15 acre site and the play fields have not been used for over
John Conniff ten years.
Director
Administrative Services with the reopening of the school, the district is looking at installing a new irrigation
Gary Rutherford,Ed.D. system and doing a complete replacement of the play fields. Bids were opened on
Director March 13, 1997, and the low bid was $256,299. Five bids were received and the high
Curriculum and Instruction bid was $552,125. The Board of Trustees has deferred approval of the low bid until it
is determined if the City of Huntington Beach is prepared to contribute to the cost of
the fields.
Youth sports activities are the heaviest users of school fields and until this time the
district has borne the full cost of providing these fields for the community. The district
is facing a severe shortage of funds and is forced to look at tradeoffs between usable
fields and the instructional program as the school is reopened. Because of the heavy
community use of the fields, the district is requesting a fifty percent contribution from
the City toward the construction of the fields and the irrigation system.
A contribution of$128,149 from the City will allow the district to move ahead with the
project. The district will provide normal maintenance on this site and will not ask the
City for a maintenance contribution. Any maintenance or watering requests above the
normal district maintenance will be paid by the youth groups utilizing the site. Soccer
groups have agreed to provide their own goals for the site. There are no immediate
plans for softball or baseball, however, if a request was made for field use by these
organizations,they would be requested to furnish their own backstops. There are no
plans to put lights on the fields by the district.
"We Are An Equal Opportunity Employer"
Jr
Mr. Jim Engle
March 20, 1997
Page 2
Please expedite this request so that I can report back to the Board of Trustees and seek
approval of the bid. I would be happy to provide additional information on this project
or meet with you at any time.
Sincerely,
+'-J &J."
Jerry Buchanan
Assistant Superintendent
Administrative Services
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
To: Michael T. Uberuaga, City Administrator
From: Robert J. Franz, Deputy City Administrator
Subject: FIS 97- 26 Peterson School Youth Sports Fields Renovation
Date: March 26, 1997
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for Peterson School Youth Sports Fields Renovation.
If the City Council a ves this request, the estimated unreserved,
undesig d Fund lance of the General Fund at September 30,
1997 , b red' c to $5,204,631 . —�
ert . Fr nz,
Deputy City Administra r
fisnext
Adopted Current
Fund Balance-General Fund Budget Estimate
Beginning Fund Balance $3,227,959 $6,847,000
Budget Surplus/(Shortfall) 356,590 1,267,831
PERS Refund 1,140,000
Less Approved One-Time Costs (908,707)
Less Approved Transfers (2,700,000)
Less: Pending Budget Amendments (313,344)
Less FIS 97-24 (128,149) _
Estimated 9/30/97 Balance $3,584,549 $5,204,631
Fund Balance -General Fund j
$5,500,000 �
$5.000.000
$4,500,000
$4,000,000 g € •-'i
$3,500,000 -
$3,000,000
$3,584,549
$2,500,000
$2,000,000 -
Adopted Revised
Budget Estimate
Page 1
21 April 1997
Honorable Mayor Ralph Bauer
and Members of the City Council
2000 Main Street Nay
Huntington Beach, California 92648
Subject: City Council Meeting of 21 April 1997- Agenda Item F-1
Dear Mr. Mayor:
Introduction
The subject Agenda Item covers a Grant of $128,149 to the Huntington Beach City
School District from the City of Huntington Beach. The funds will be used to pay half
the cost of renovation of the playground, including installing a new irrigation system, at
the soon to be reopened Peterson School. The School District has requested that the
City contribute 50% of the cost "because of the high community use of the fields." I note
in passing that this particular playground has not been used by anyone for over 15
years, and never in any organized way for its entire existence of 30 plus years.
Recommendations
Provide the requested funds only if the following conditions are met:
• The Grant from the City is clearly limited to $128,149 and cannot be construed to be
50% of whatever the cost may turn out to be.
• The City commits to provide no further funds for any purpose whatsoever relative to
this playground unless a formal public hearing process is conducted, including
assurances that all affected parties in the area have been properly notified.
• In the event that the School District changes its plans and desires to make this
playground a night lighted facility of some kind, the School District agrees to go
through a formal public hearing process and abide by whatever decision the City
Council makes.
/\
Discussion
A lighted sports complex at Peterson School has always been an end objective of those
supporting Youth Sports Activities. Indeed, substantial funds to initiate that effort were
included in the ballot measures relative to youth sports that have been rejected twice
by the citizens. I am concerned that the item before you tonight will become the first
step in an unadvertised process that incrementally circumvents the expressed will of
the people -- and they will not even be aware that it is happening.
Personally, I do not believe we have even $128,149 available for this project. Indeed,
we already have given the schools considerable money. As I recall, last year when the
State took property tax money from us, but ended up running a surplus, they did not
return the money to us but, instead, gave it to the schools.
However, I am not specifically recommending against providing these funds, since I
don't particularly want to be accused of having a "not in my back yard" attitude. After
all, I live immediately on the other side of the flood control channel that borders one
side of the playground.
Conclusions
I am confident that the City Council desires that our citizens be aware in a timely
manner of any plans that might change an elementary school playground into a lighted
sports complex. Especially concerned would be those in the immediate neighborhood
of the playground. That is the reason for the recommendations that I have made.
Sincerely yours,
Chuck Sc id
8062 Ebbtide Circle
Huntington Beach, CA 92646
(714) 536-7077
cc: City Administrator
J. Buchanan
R. Hagan
cl
Council/Agency Meeting Held:
Deferred/Continued to: '
Approved ❑ Conditionally Approved ❑ Denied City Clerk's Qnature
Council Meeting Date: April/, 1997 Department ID Number:
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: Honorable Mayor and City Council MembersQ
SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator ,�t1_U",_
PREPARED BY: Richard Barnard, Deputy City Administrator kv 5
SUBJECT: REPLACEMENT OF TELEVISION EQUIPMENT FOR CHANNEL 3
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
There is a need to replace broken and unreliable television equipment for Channel 3.
Without addressing these equipment needs the HBTV-3 equipment will continue to
deteriorate to a point where the system will become unreliable.
Funding Source:
Initial payments of the first two quarterly payments of a four year lease of $2,754.96 each,
due 6/30/97 and 9/30/97 for a total of$5,509.92 from the unappropriated fund balance in the
Cable Fund. The remaining balance of the lease would be made from the funds budgeted to
the capital account for the remaining three and one-half years from the Cable Fund. The
total amount of the purchase, including interest, would be $44,079.26.
Recommended Action:
Appropriate $5,509.92 from the Cable Fund balance into the Channel 3 capital account for
replacement of broken and unreliable equipment as shown in Attachment "A".
Alternative Action(s):
Not to replace broken and unreliable equipment for Channel 3.
REQUEST FOR ACTION
MEETING DATE: April 7, 1997 DEPARTMENT ID NUMBER:
Analysis:
Channel 3 television equipment represents a substantial investment by the city to insure that
the residents of Huntington Beach are fully informed about the community's programs and
services through the use-of-television:- Over-$1,000-,000--has been- invested-in-Channel 3
television equipment. Of this amount, $100,000 worth of equipment used by Channel 3 is
currently obsolete (no longer supported by the manufacturer), or being phased out of
existence. Also, there is equipment that is beginning to show its age by either completely
breaking down or becoming unreliable. In order to insure the integrity of Channel 3's ability
to produce programs and to insure that residents receive quality programs over Channel 3,
an equipment replacement plan needs to be put in place beginning Fiscal Year 1997/98.
Attachment "A" outlines Channel 3's immediate equipment needs and presents justification
for each request. Staff is requesting that $5,509.96 to be appropriated from the Cable
unappropriated fund to provide the initial two payments of a four year lease to purchase this
equipment during this current fiscal year.
Attachment "B" outlines a equipment replacement program for Channel 3 which will be
included in the 1997/98 budget. It is being included in this RCA to give the City Council a
clearer picture of the equipment needs for Channel 3. The needs for this equipment
replacement program are essential to insure Channel 3 operations. The future equipment
needs for Channel 3 will be addressed within the frame work of Channel 3's existing budget.
Environmental Status:
NA
Attachment(s):
City Clerk's
Page Number
1 Equipment Replacement Needs for Channel 3 -Attachment "A"
2 HBTV-3 Equipment Replacement Needs -Attachment "B"
Documents -2- 04/03/97 2:41 PM
ATTACHMENT "A
EQUIPMENT REPLACEMENT NEEDS FOR CHANNEL 3
1. Replace one existing E.N.G.(Field production camera and U-Matic recorder)
—.-- -- -----used-to-do-documentation-.and interviews-out-in the-field which will be later be
be inserted in finished studio productions.
Consists of the following:
1 - Sony Betacam-SP field package: PVW-D30K/C17 $20,650
including:
1 - DXC-30 Color Camera
1 - PVV-3 Betacam-SP Recorder
1 - YJ17x9.5BKRS Cannon Zoom Lens
1 - VCT-U 1 4Tripod Plate
1 - LC-637CP Camera Case
1 - DXF-701 CE Viewfinder
1 - External microphone
JUSTIFICATION: Channel 3 currently has three field cameras, two of which are "tube"
type and at lease 10 years old and needing major overhauls. The cost is more that it
would be to replace. Because of their age, reliability would still be in doubt.
All four of Channel 3's field U-matic video tape recorders are obsolete and becoming
extremely unreliable. Because of the extensive wear and tear which can be expected
on this type of equipment, their expected life of 5 years has been exceeded by at least
two and in the case of one unit, well over 10 years. It has gotten to the point that a
number of important field shoots have had to be re-shot or dropped because on the
unreliability of this equipment.
2. Replace one of the existing U-Matic playback video tape players in the main
Edit facility ("A" suite) with a Beta-SP player with dynamic tracking (ability to do
slow motion of still)
Consist of the following:
1 - Sony Beta-SP video cassette player with D.T.: $15,796
PVW-2650
JUSTIFICATION: Currently our studio editing facilities can only edit from tapes
recorded in the obsolete U-Matic format. With the replacement of one of the older U-
iT
Matic field recorders with the newer Beta-SP recorders, there will be the need to have a
Beta video tape player in the edit facility.
I 18226 W. McCurmott • St A
I � «•
Irvine, California 92614
P R Q C U C T S I ICI C, 714 • 475-1933 FAX: 714 • 475-1854
CITY OF HUNTINGTON BEACH March 28,1997
2000 MAIN ST
HUNTINGTON BEACH CA 92648
ATTN WALT EBY DWAYNE BOURGEOIS
PH# 714-536-5511
FAX 714-536-5233
ITEM CITY MODEL NO. DESCRIPTION UNIT PRICE TOTAL PRICE
1 1 PVW-D30K/C17 SONY BETACAM PACKAGE $20,650.00 $20,650.00
2 TO INCLUDE (1) DXC-D30 COLOER CAMERA $0.00 $0.00
3 (1)PW-3 BETACAM RECORDER $0.00 $0.00
4 (1) DXF-701 1.5"VIEWFINDER $0.00 $0 00
5 (1)VCT-U14 TRIPOD PLATE $0.00 $0.00
6 (1) EXTERNAL MICROPHONE $0.00 $0.00
7 (1)YJ17X9.5BKRS LENS $0.00 $0.00
8 (1)LC-637CP CASE $0.00 $0.00
9 1 PVW-2650 SONY BETACAM MACHINE WITH DT $15,796.00 $15,796 00
10 $0.00 $0.00
Equipment Total $36,446.00
7.76 TAX $2,824.57
Total $39.270.57
QUOTE GOOD FOR 30 DAYS
TERMS NET-30
PRICING SUBJECT TO CHANGE
Page 1 of 1
ATTACHMENT "B"
HBTV-3 EQUIPMENT REPLACEMENT NEEDS
1997/98
1 - Sony Betacam-SP Field Package: PVW-D30K/C17
1 - Sony Beta-SP Video Cassette Player with Dynamic Tracking:
PVW-2650
3 - Sony Beta-SP video cassette players: PVW-2600
2 - Sony Beta-SP video cassette recorders: PVW-2800
5 - Sony rackmount kits: RMM-110
1 - RTI tapecheck "Proline" 4100 videotape cleaner/ evaluator for Beta-SP cassette
tape
1 - Non-Linear Editing System
Avid Media Composer 1000 System
1 - four camera video security and surveillance system with time lapse vcr
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Michael T. Uberuaga, City Administrator
From: Robert J. Franz, Deputy City Administrator
Subject: FIS 97- 29 Replacement of Television Equipment for
Channel 3
Date: April 9, 1997
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for Replacement of Television Equipment for Channel 3
Replacement of Television Equipment for Channel 3.
If the City Council approves this request, the estimated unreserved,
undesignated Fund Balance of the Public Communications Fund will
4beredLu-i-r-ed to $ ,000.
r
Robert J. i-anz,
Deputy City Administrator
Council/Agency Meeting Held:
Deferred/Continued to:
FApproved ❑ Conditionally Approved ❑ Denied City Clerk's SL96ature
Council Meeting Date: 4/21/97 Department ID Number: PD 97-003
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator �
PREPARED BY: RONALD E. LOWENBERG, Chief of Police
SUBJECT: Purchase of a Water drop Bucket for the Police Helicopter
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: Use of a portion of the revenue generated through the A.B.L.E.
Program.
Funding Source: A $4,100 of the unused balance of $10,000 in the A.B.L.E. revenue
account.
Recommended Action:
MOTION:
Authorize the expenditure of $4,100 to purchase a fire fighting water drop bucket for the
City's helicopter program.
Alternative Action(s): Do not authorize this purchase and provide direction on alternative
purposes for utilizing of these funds.
RI--QUEST FOR COUNCIL ACTION
MEETING DATE: 4/21/97 DEPARTMENT ID NUMBER: pd
n fiscal year 1995-96 the City received revenue of near) 10 000 in fees from
Analysis: I y y y $ ,
the A.B.L.E. program. Since that time Huntington Beach has ceased participation in the
A.B.L. E. program.
As part of that program, the Huntington Beach Police helicopter had been using a fire
fighting bucket which was on loan from Costa Mesa, Newport Beach, and the Orange
County Sheriff's Department. During that period, the police helicopter responded to two
grass fires in Huntington Beach. With the aid of the water drop bucket both fire were
extinguished completely. With the end of our participation in the A.B.L.E. program, this
valuable fire fighting tool will no longer be on loan to Huntington Beach.
Staff is, therefore, recommendation that approximately $4,100 of the remaining $10,000 in
revenue from the A.B. L.E. program be utilized to purchase a water drop bucket for the city.
The police helicopter pilots have already been trained and have experience in maneuvers
with this equipment and the equipment is certified through the California Department of
Forestry. Fire Chief Dolder has been informed of this request and is supporting the
recommended action.
Environmental Status: N/A
Attachment(s):
City Clerk's
Page Number Brochure describing the fire fighting water bucket.
2. Newspaper articles describing the bucket use
3. Letter from SEI Industries dated March 21st describing the bucket
and the price for the bucket.
FIRBUCKT.DOC -2- 04/15/97 1:32 PM
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procedure
When the Bambi Bucket is relaxed,as when sitting empty or suspended J
underwater,the internal fibreglass battens keep the sidewalls straight As the
bucket is lifted upwards through the water,a water or head pressure is generated r. a
inside the bucket which is greater than the water pressure outside the bucket_
Progressively,this increasing pressure bends the battens outwards,gradually _ _ -
increasing the volume of the bucket - _1 -�
This exclusive design allows the pilot to vary the capacity of the Bambi Bucket
simply by the rate at which he lifts it from the water.A slow lift gives minimum fill,a w�11
faster lift more fill,and a quick lift maximum fill.This means that the pilot can ti
determine the precise bucket load best suited to the prevailing conditions.without
interrupting the bucketing to remove spill plugs
Perfect drop pattern;s obta,ned curing
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FRUSTun;mpeded as!t passes thrcugh're
fabric cylinder of the dump valve;,hlch
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frusto-conical action at a preset position FCAS is composed of a cinch strap on the sol d column e'.vater exits the b cker.
inside of the bucket that works like a girdle to reduce the actual volume of the not a spray The pilot can therefo•e drop
bucket.The strap is marked with one or more load levels. .N^��` . from a higher a tltude producinc ess
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lower amounts than can be done by straight frusto-conical action alone The model
3542 Bambi Bucket,for instance,can be cinched down from 3.640 Ibs gross weight
(1,650 kg)to 2,100 Ibs(955 kg).Since the
top of the bucket is the spill line,no time is -. FAsrFILL i SHALLOW
wasted waiting for spill ports to drain. •
The Bambi Bucket fills quickly regardless of wnether the pilot is filling:n ceeo or
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greater degree of freedom when choosing a tilling location Because of its cunaed
tes crucial set-up time.To deploy the rusto-conical design combined with ballasting on one site,'he Bamcl Buc-et,s
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s,it instantly deploys!This time saving :onstnctec filling areas where the helicopter does not have room to tarn the cuct c-t
'o induce sinking it also allows the pilot to take advantage of a localized deep spot
when water at the tilling location is generally snallow or wnen filling from a tank
The rounded hydrodynamic shape of the Bamci Bucket allows it to ce easi y
dragged through the water, ,f need be, to get the helicopter airborne
7�77
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-• ,j a`��a.� � ' ,ark.
C.
1 I
WREMELY NO s
RAPID DUMP INSIDE BUCKET
CHARACTER6,1CS
The dump valve of the The Bambi Bucket has exceptional flying The dump valve support line is attached at its The system of the integrated control head
Bambi Bucket opens characteristics even when flying empty.The upper end at the control head to a spring combined with the downward dumping fabr c
downward,producing a Bambi Bucket doesn't depend on weight to power reel Once the water has passed valve does away with the need for electric
concentrated column of fly well,it flies well because of its innovative through the dump valve,the force of the motors or pneumatic c,rhnders anc'^eir
water To dump,the drogue chute shape It is therefore very spring reel is no longer overcome by the re'Iated accessories The Bambi Bucket is tie
support line to the valve stable in flight and has been flown empty at weight of the water only helibucket which does not mou•t its
is released by a simple speeds to 110 mph(175 k h) The valve conse- actuator components at or near the crop
solenoid mechanism in quently retracts back gate This alleviates the host of prop ems
the control head and into the bucket ready associated with submerged components and
the weight of the water for another fill.Dump- eliminates the clutter at the dump gate that
forces the dump valve Ing is simply a matter gej can disrupt the flow of water This s mpllf-ed
to turn Inside out of the pilot hitting the �i ® design also reduces bucket weight
through the bottom of button on the cyclic
the bucket. stick once The rest is
automatic
-leavy lift Model This results in an
-IL7600 Bambi extremely quick exit in
3ucket addition to a concen-
trated flow The 100
allon Bambi Bucket(454 litres)dumps in 1.5
econds at maximum valve opening and the , , -
50 gallons(1589 titres)empties in 3 seconds at
III flow.The Bambi Bucket is unique in that the
alve opening can be reduced in minutes to
>btain a reduced flow rate. Flying empty Control head attaches to the cargo , =j
hook away from water
The thoroughly proven Bambi Bucket enjoys- + - The bucket shell is constructed of,ve coil
.;..v
a dispatch reliability record unmatched in = f�`-„� `' polyester or nylon scrim material for high tensi e
the industry.Over 600 civilian and military , "'� �s�+ strength The suspension lines from the contrc'
operators worldwide are now using the head terminate to vertical straps that c adie the
Bambi Bucket.This overwhelming accep- r bucket through sidewall pouches The oad from
tance acclaims the Bambi Bucket's simpli- he water is thus distributed ^to these straps -of
fied,sophisticated design that has become `kc � into t^e bucket itself The resuVAn amaz rgly low
the world standard in helicopter bucketing tension loading in the fabric and minimal ooter�al
forpunctures In the unlikely event the tucker v.ere
punctured,it can be fixed in minutes in•ne f e e
with a simple patch kd
The Bambi Bucket resists punctures
lC I = - , 10Af by yielding to a sharp blow
CAPACITY GROSS WEIGHT EMPTY WEIGHT
Model# Imp.Gal U.S.Gal Liters Lbs Kg Lbs Kg
8096 80 96 365 865 395 65 30 -----
9011 90 108 410 965 440 65 30 --- ------ -~
1012 100 120 455 1075 490 75 35
1214 120 144 545 1275 580 75 35 _ �
1518 150 180 680 1575 715 75 35
1821 180 216 815 1910 865 110 50
2024 200 240 910 2115 960 115 50 A CANADIAN LEADER
2732 270 324 1225 2820 1280 120 55
3542 350 420 1590 3645 1655 145 65
4453 440 530 2000 4555 2065 155 70
5566 550 660 2500 5695 2585 195 90 This new standard in helicopter buckets is
7590 750 900 3405 7740 3510 240 110 manufactured by SEI Industries Ltd Canada's 4 ~
HL5000 1100 1320 5000 11270 5115 270 120 leading and most innovative manufacturer of ..�
HL7600 1665 2000 7570 16950 7690 300 135 industrial fabrics products. SEI employs a
HL9800 2165 2600 9840 22010 9985 360 165 design teary with fifteen years experience in - 4
designing and manufacturing fabric container
products as specialized as external load fuel �
1 containers for helicopters,ground storage
bladders and`oam injection equipment
7400 Wilson Avenue Telephone(604)946-3131 )
Delta, B.C. Telex 04-355779 SEI IND VCR
Canada V4G 1 E5 Fax(604)940-9566
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ATTACHMENT # 2
I i
sx ti
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00
2
a
t
''rr,�snvE zYuuS/The Orange-CounV'Register
FIGHT FIRE WITH'.:1WATER: Huntington-Beach'rfirefighters`put out a
-hrush fire at the Cal Resources property'At,polden',West,Stfeet,and Palm
avenue'Soon after,ia fire was discov'ered:at,Main`and Clay
=:Cho r aids"In dousing
,Huntington-,;Beathlires
-SAFETY: Firefighters SeaCliff Shopping Center
.keep,bllS with two , He loaded up with water from a
p y 't,reservoir near the ,heliport and
,back-to-back hot spots.- ' "flew over,at 2 54'p:m
4'If it wasn't for'the quick ac-
,By CHRISTINE L PETERSON "tion;of the helicopter;.welwould
.The Orange County Register have had a much larger and dan-
HUNTINGTON BEACH — A
''gerous'tifiie," said fire , Capt
Andy Arledge,;whose crew,-of 10
;police helicopter ttiat'usually re- ; 'firefighters"doused ,theE,,second
jsponds to fires in every other city, 1,000 square-foot fire,,in 15,mm-
,but Huntington Beach was in-', utes. .,' ' " '
-strumental in dousing two brush Flames scaled two 100-foot eu-
*fires here, only minutes apart',,,calyptus trees amid oil fields.Ar-
:Friday afternoon.',"' ? ledge saiii the;trees''are,;coated
The first fire burned 2.5 acres ' with'oil and would have erupted
,.of light brush at the Cal Re- in flames if the'nearly 108 gallons
I .sources oil-production unit at ,' of water hadn't been drppped
;Golden West ',Street and Palm from the helicopter so,quickly '
Avenue Three'fire engines and The,flames were coming up
four water"drops;from the hell- out of the gully.;We stopped real-
;copter put out the 2'12'p.m fire ' ly quickly because with the gully,
in 30 minutes ' Iwe knew it could spread really
- "I saw a flame coming through fast,"'said Sue Anderson, 36, of
the wall," said Taylore'Galla- Huntington Beach' She called 911
',hair, 13, a resident of the nearby on her cellular phone.
l,Seacliff Estates "I saw sparks There were no'injuries Both
and a lot of smoke'— it was so fires are under investigation
'thick that I could see it driving "Everything worked out really
It home from Dwyer school I was well," said police Sgt.Lloyd Ed-
getting kinda scared " wards, who is in charge of the
"Police officer Jim Lail,rthe he- helicopter bureau: "We're show-
licopter pilot, was cleaning the ing people how important the he-
,.Water-bucket from the first fire licopter is'`during fire season
—,he had scooped-up water from when,everything,is.,dry."
.tithe ocean—when he looked into "t,Firefighters •tsaid',lthe -water
�fbe'sky.and rsaw,more flames;'w bucket,might{havef stopped the
this time from the area of Main ''spread of the destructive 1993 La-
Igtreet and Clay' Avenue near the guna Reach fire
ATTACHMENT # 3
MAR-21-1997 10. 17 SE IND/LAND—SEA P.01
FAX MEMO
INDUSTRIES
7400 Wilson Avenue, Delta,Bnbsh Columbla
Canada V4G iE5
Tel: (604)946-319t Fax (604)940-9566
E-Med. solsales®serind.com Web site, wwwseNnd rom
FROM: Jens Sigvardt
TO: Lloyd Edwards
Huntington Beach Police Department
(714)841-6747
DATE: Friday, March 21, 1997
PAGES:
SUBJECT: Bambi Bucket Information
Dear Lloyd;
Please find enclosed information on the Bambi Bucket The price for the 9011 is
$4060 00 USD excluding freight, taxes, and duty, i
For your reference, we have an sales office dedicated to the US market. You can
contact them directly @ [t] (246) 228-4908 or [f] (246) 228-3326 Your main contact
would be Chris Ditmore
Should you require any additional information please do not hesitate to contact Chris or
myself.
Sincerely;
Jens Sigvardt
h; SacksafoamT"' injection System. home-base :your helicopter aviators
will be'trained iri fire=fighting
" The versatile Bambi Bucket is bucketing strategies;;�targeting skills,
available with the optior)al wild fire patterns; buckef,'ilinging
i SacksafoamT'^ foam injection techniques-and safety procedures
system that increases the for helicopter fire'fighting-by an
effectiveness of each water drop by expert fully recommended by SEI
a multiple of 600-1500%. This Industries.
increase in efficiency allows a CH-
°�'^��`°�""� 4717, Chinook to beat down a fire learning the correct methods of fire
with each foam drop equivalent.to suppression will dramatically
30,000 gallons of water. Attached increase your competency and
inside the bucket, the Sacksafoam effectiveness,against.forest,
system eliminates the corrosion residential,,firing range and rural
. ....--•.:�•: .-x:�.- '--.:��� . generated by alternate systems fires.
stowed within the helicopter.
?"
Sacksafoam ' injection System A Canadian'Leader
Organ izati o n al/Safety/
Worldwide with the-Bambi Proficiency Training Available SEI Industries Ltd.i;is;Canada's
Bucket leading and most."innovative
SEi Industries Ltd. provides a manufacturer`of`industrial fabrics
The effectiveness of the Bambi complete package of assistance and products. SEI.employs a design
Bucket has drawn attention from training for introducing the science team with fifteen years experience
resource management and fire of heli-bucketing to your command in designing and,manufacturing
suppression authorities worldwide. - everything from call up fabric container products as
Over 600 commercial operators, as procedures, to fire=site command specialized as external load fuel
well as numerous government and strategies to clean-up operations. containers for!helicopters, ground
military agencies, in 43 countries, storage bladders, foam injection
now operate the Bambi Bucket. For pilot training SEI Industries equipment and ground support
I subcontracts the training services accessories.
The Bambi Bucket also lends itself services of a Canadian Armed
to the important,tasks of Forces trained pilot who is an Manufactured under one or more
decontamination downwashing expert in fighting forest fires with of the following patents:
and remote liquid transportation. the Bambi Bucket system, At your CANADA ...__1,232,889 & 1,231.,311
U.S. .............4,576,237 & 4,474,245
U.K. ................................ 2,145,624B
BAMB1 BUCKET SPECIFiCATIONS
For more information please call:
cAPAciry GROSS WEIGHT EMPTYWEIGHT
Model 4 Imp.Gal U.S.Gal Liters Lb Kg L ,�bs. Kg _ =n,
6072 60 72 275 800 275 60 28 !!:
8096 80 96 365 W5 395 65 30 INDUSTRItS
9011 90 108 410 965 440 65 30
1012 100 120 455 1075 490 75 35
1214 120 144 545 1275 490 75 35 7400 Wilson Avenue,
1518 15o I 680 1575 715 75 35 Delta, British.•Columbia,
1821 180 . 216 815 1910 865 110 5o Canada- V4G 1 E5
2024 200 240 910 2115 960 115 50
2732 270 324 1225 2820 1280 120 55 Phone:; (604) 946-3131
a542 350 ago 1590 3645 1655 145 65 Fax: (604) 940-9566
4453 440 530 2000 4556 2065 155 70
5566 550 660 2500 5695 2585 195 90
7590 750 900 3405 7740 3510 240 110
1-1115000 1100 •1320 5000 11270 5115 '70 120
HL7600 1665 2000 7570 16M 7690 300 136
HL9800 2165 2600 9840 2410 9985 360 1655
HL17000 3800 4560 17000 38000 17275 900 410
...' TnTal P G) . .
(�D� /
Council/Agency Meeting Held Z x-q
Deferred/Continued to
ese'Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signatur
Council Meeting Date 04/21/97 Department ID Number AS 97-015
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: MICHAEL T UBERUAGA, City Administrator's
PREPARED BY: WILLIAM H OSNESS, Personnel Director W
SUBJECT: POSITION CLASSIFICATION CONSULTATION SERVICES
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,
Attachment(s) 0n�
11
Statement of Issue: To obtain position classification consultation services for a limited
number of classification specifications.
Funding Source: General Fund Reserves - Fund Balance
Recommended Action: Approve appropriation of $9,000 from General Fund - Fund
Balance to account AS 176-3-90 for consultant services
Alternative Action(s):
1. Do not review and update position classifications.
2 Perform review utilizing existing staff.
Analysis: In 1983, a grievance was filed involving Equipment Operators with the Public
Works Department Various stages of the grievance have been before a Hearing officer
since 1986. In November 1996, the City Council agreed to retain the firm of Whitmore,
Johnson and Bolanos to handle the matter A final hearing date has been scheduled before
the Hearing Officer for May 14, 1997 To prepare for that hearing, our legal counsel has
requested that we update the relevant job descriptions of those employees that are involved
in the dispute Our counsel has recommended the City's position would be improved before
the Hearing Officer, and later the Personnel Commission, if it is prepared and presented by
an outside classification expert that is not a party to the grievance
RtQUEST FOR COUNCIL ACTIUN
MEETING DATE: 04/21/97 DEPARTMENT ID NUMBER: AS 97-015
Unrelated to the above grievance, the City and the Municipal Employees Association (MEA)
have been attempting to reach an agreement on a Memorandum of Understanding MEA
has proposed a half a dozen classification and salary inequities involving classification
specifications that have not been reviewed in several years To eliminate this issue as a
matter that may prevent an agreement, it is recommended that the City participate in this
review by paying one half of the cost
Environmental Status: Does not apply
Attachment(:
City Clerk's
Page Number
0024561 01 -2- 03/27/97 2 52 PM
-A AT CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
To Michael T Uberuaga, City Administrator
From Robert J Franz, Deputy City Administrator
Subject FIS 97- 30 Position Classification Consultation Services
Date April 10, 1997
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for Position Classification Consultation Services
If the City Council approves this request, the estimated unreserved,
undesignated Fun Balance of the General Fund at September 30,
1997 will be redu d to $5,195,631
obert ranz,
Deputy City Adminis ator
Adopted Current
Fund Balance-General Fund Budget Estimate
Beginning Fund Balance $3,227,959 $6,847,000
Budget Surplus/(Shortfall) 356,590 1,267,831
PERS Refund 1,140,000
Less Approved One-Time Costs (908,707)
Less Approved Transfers (2,700,000)
Less Pending Budget Amendments (441,493)
Less FIS 97-30 (9,000)
Estimated 9/30/97 Balance $3,584,549 $5,195,631
Fund Balance -General Fund
$5,500,000
$5 000 000
$4,500,000 -
$4,000,000 ikl V
� w >
ii $3,500,000 -
$5,195,631
� $3,000,000 -
$3,584,549
$2,500,000 -
$2,000,000 -
Adopted Revised
Budget Estimate
41Dg-
'elTYOF HUNTINGTON BEAC `1#-?
MEETING DATE: April 7, 1997 DEPARTMENT ID NUMBER:PW-97-407
Council/Agency Meeting Held 17/9-1
Deferred/Continued to /
el'Aywd ❑ Conditiopally Ap r ved ❑ Uenied City Cler 's Signature
Council Meeting Date April 7, 1997 Department ID Number PW-97-407
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
UBMI ED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
OMITTED BY: MICHAEL T UBERUAGA, CITY ADMINISTRATOR "M
PREPARED BY: LES M JONES II, DIRECTOR OF PUBLIC WORKS L rA
SUBJECT: REPAIR OF DAMAGED AND BROKEN WASTEWATER L -�
2 ^`q
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,
Attachment(s)
Statement of Issue:
Funds must be appropriated for the emergency repair of a City wastewater line located
under 16332 Nassau Lane and 16331 Fairway Lane
Funding Source:
Funds for emergency repairs are not included in the wastewater line maintenance budget
Therefore, $19,500 must be transferred from the City's unappropriated General Fund
balance to fiscal account E-AA-PW-530-3-90-00 (Wastewater Line Maintenance Contractual
Services)
Recommended Action:
Authorize the Director of Finance to transfer $19,500 from the City's unappropriated General
Fund balance to fiscal account E-AA-PW-530-3-90-00 (Wastewater Line Maintenance
Contractual Services)
RCA7 DOC -2- 03/26/97 2 58 PM
REQUEST FOR ACTION
MEETING DATE: April 7, 1997 DEPARTMENT ID NUMBER:PW-97-407
Alternative Action(s):
Take no action until line becomes blocked and inoperable.
Analysis:
The wastewater line, servicing homes fronting Venturi Drive, crosses beneath residences at
16332 Nassau and 16331 Fairway Lanes (see attached location map).
Pursuant to the City's ongoing program of inspecting wastewater lines, this 300' section of
33 year old 10" diameter line was filmed on March 20, 1997. The film reveals the need to
repair a number of serious cracks and offsets (see attached photos) Although these repairs
could be postponed, staff is concerned that such a delay may result in a blockage of the line;
thereby necessitating the excavation and replacement of this line. This would be extremely
costly. Therefore, this section of pipe should be immediately slip lined. The estimated cost
of these repairs is $19,500 (i.e 300 feet x $65/ft = $19,500).
The approved 1996/1997 Wastewater Budget does not include funds for these type of
repairs; therefore, staff recommends that the Director of Finance be authorized to transfer
$19,500 from the City's unappropriated General Fund balance to fiscal account E-AA-530-3-
90-00 (Wastewater Line Contractual Services).
Environmental Status:
N/A
AttachmenW:
City Clerk's
Page Number
1 Location Map
2 Photos
3 Financial Impact Statement
RCA7.DOC -3- 03/26/97 3:35 PM
ATTACHMENT
# 1
3 SEWER INVERT SLOPES ARE 020% (0020 F
FOOT) UNLESS OTHERWISE NOTED
DM
4 SEWERS ARE LOCATED 5 FEET NORTH Of
14 EAST OF STREET CENTERLINE UNLESS O
NOTED
LEGEND
? ; SEWER FLAW DIRECTION
MANHOLE
�--f� PUMP STATION
--------9 PLUG OR CAP
D DEPTH TO PIPE INVERT
(FEET)
0 !00 400 000 g00 I000 FM FORCE MAINS SLOPEWEET PER FOOT) C
11CAI E IN FEET
., + RINGER AVE SEWERAGE
T STA I —
csoT
R+AVE.o-20 titid1. ' 1e p c F c _°
o•l'
I
T 15 VCF V,
I� tip• " do � ,Lo d9 'o� ~ d tia
zi
d~
d ~ ep CASTLE DR j 0 z ti b0 x
- '^f +V-N, SHOPP Nia C'e NTt RF 1
o
14A1
V1
1 MANGRUM DR d' tio,
tad
G LITTLER DR b SNEqDRdq ,
CLARK DR I J
i
CF- E
h
& ti
y a dy ,MEAUOV`. VIEW SCHOOL, MEADOWLARK DR
~ta cP
I • VENTURI DR
C "vcP10 vcpPAR CR
oIt z z d dtip ti z
LcuV b t 1 A J
? ¢ F Q MARSHALL DR y f y
< m z , 3
d 1 z E ! q
BRASSIE, CR
CILW 1
d MIDDLECOFF DR tp �_I -.
i 5
Lu
m
MoHEIL AVE dtiv5-0 001 d M '--U_ o W `!33.._ P 1 -.10...aY.Y. 12 vcP
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d, ¢ LANGPORT CR�
J 0- G u, d1 >2' �
ATTACHMENT # 2
3
Venturi Drive Wastewater Pipeline
Located Under 16332 Nassau and 16331 Fairway Ln. `
41
ai
I
i
'N's .,.,9Sii .."`sic.bYx' vt y`.n r e. «� Y'x"""'.14 N74 •mi
Ilk
i
Total Length =300 feet Age=33 years Date Televised=3/20/97
Estimated Daily Flow = 64,000 gallons per day.
Estimated Slip Line Cost= $19,500.00
Estimated Excavation Cost = Not possible because of two homes located
directly over the pipeline.
This pipeline has begun to collapse and is posing an immediate threat to the
two residences directly above the line. Severe structural damage could be
sustained by these residences if a total collapse occurs. In addition, 270
other homes and 1 school depend on this line to transport their daily
wastewater flow.
ATTACHMENT # 3
� CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Michael T. Uberuaga, City Administrator
From: Robert J. Franz, Deputy City Administrator
Subject: FIS 97- 24 Repair of Damaged Wastewater Line
Date. March 26, 1997
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for Damaged and Broken Wastewater Line.
If the City Council approves this request, the estimated unreserved,
undesignated Fund Balance of the General Fund will be reduced to
$5,332,780
ATTACHMENT #4
Adopted Current
Fund valance-General Fund Budget Estimate
Beginning Fund Balance $3,227,959 $6,847,000
Budget Surplus/(Shortfall) 356,590 1,267,831
_ PERS Refund 1,140,000
_ Less Approved One-Time Costs (908,707)
Less Approved Transfers (2,700,000)
Less Pending Budget Amendments (294,344)
Less FIS 97-24 (19,000)
Estimated 9/30/97 Balance $3,584,549 $5,332,780
Fund Balance-General Fund
$5,500,000
$5,000,000
$4,500,000
$4,000,000
rids �y�ya L �€i�+� �M1fl ill„
$5,332,780
$3,600,000
$3,000,000
$3,584,649
$2,500,000
$2,000,000
Adopted Revised
Budget Estimate
Council/Agency Meeting Held 3L 9-7
Deferred/Continued to
ad"Approved ❑ Conditionally Approved ❑ Denied ity Clerk's Signa re
_0
Council Meeting Date 3/17/97 Department ID Number CS 97-012
CITY OF HUNTINGTON BEACH s
REQUEST FOR COUNCIL ACTION
43.!) z'
c, .-
dr,4�a
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS -r : yin
.c �cr
►-+ ci �m
SUBMITTED BY: MICHAEL T UBERUAGA, City Administra
n
PREPARED BY: RON HAGAN, Director, Community Services tLAL -"'.�
MICHAEL DOLDER, Fire Chief
SUBJECT: WARNER FIRE STATION/PUBLIC DOCK SEWER LINE
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmen al Status,Attachmen s)
Statement of Issue: There is a need to relocate the sewer line from under the Warner Fire
Station to go around the fire station because of the toxic fumes emanating from the sewer
line under the building
Funding Source: General Fund Unappropriated Fund Balance
Recommended Action: Approve an amendment to the current year budget by
appropriating $12,000 into Account#E-AA-CS-343-3-90-00 for the purpose of contracting for
the realignment of the sewer, line from the public dock pump-out station around the Warner
Fire Station
Alternative Action(s):
1 Do not move forward with this project at this time, thereby, compromising the health of the
firefighters who are on 24-hour duty at the fire station as well as the general public who
periodically visit the fire station
2 Close the pump out station on the Warner public dock
Analysis: The city has received complaints from the public and the firefighters on
duty at the Warner Fire Station regarding the toxic fumes detected within the Warner Fire
Station These complaints have led to inspection by Public Works staff who indicate that
the problem is caused by the sewer line from the public dock pump-out station that travels
under the fire station to the street Three months ago, Public Works installed a six inch
gas flap in the lateral line to, eliminate the possibility of a gas odor backflowing from the
main sewer line into the lateral, but, this did not resolve the odor problem The solution is
to relocate the sewer line from under the fire station at an estimated cost of $12,000 This
t "5
REQUEST FOR COUNCIL ACTION
MEETING DATE: 3/17/97 DEPARTMENT ID NUMBER: CS 97-012
work would be contracted through the bid process Staff originally estimated $7,000, but a
contractor, who was contacted to bid the job, discovered other underground utility lines and
indicated the cost would be '$12,000 Staff is recommending approval of a General Fund
Unappropriated Fund Balance transfer into a contractual account to make the necessary
sewer line modifications °
Environmental Status: Not applicable
Attachment(s)•
City Clerk's
Page Number
1 Fire Chief's memo dated November 22, 1996
2 Fiscal Impact Report
0023828 01 -2- 03/05/97 8:58 AM
Council/Agency Meeting Held, 3/3497
Deferred/Continued to:
❑Appr veil ❑ ondition Ily Ap ove D ni d0 City Clerk's Si nature
Council Meeting Date: 3/3/97 Department ID Number- CS 97-012
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: MICHAEL T. UBERUAGA, City Administr r
PREPARED BY: RON HAGAN, Director, Community Services
MICHAEL DOLDER, Fire Chief
SUBJECT: WARNER FIRE STATION/PU LIC DOCK SEWER LINE
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,E wranmental Status,Attachments)
Statement of Issue: There is a need to relocate the sewer line from under the Warner Fire
Station to go around the fire station because of the toxic fumes emanating from the sewer
line under the building.
Funding Source: General Fund Unappropriated Fund Balance
Recommended Action: Approve an amendment to the current year budget by
appropriating $7,000 into Account #E-AA-CS-343-3-90-00 for the purpose of contracting for
the realignment of the sewer line from the public dock pump-out station around the Warner
Fire Station
Alternative Action(s): Do not move forward with this project at this time, thereby,
compromising the health of the firefighters who are on 24-hour duty at the fire station as well
as the general public who periodically visit the fire station.
Analysis: The city has received complaints from the public and the firefighters on duty at
the Warner Fire Station regarding the toxic fumes detected within the Warner Fire Station
These complaints have led to inspection by Public Works staff who indicate that the problem
is caused by the sewer line from the public dock pump-out station that travels under the fire
station to the street Three months ago, Public Works installed a six inch gas flap in the
lateral line to eliminate the possibility of a gas odor backflowing from the main sewer line
into the lateral, but, this did not resolve the odor problem. The solution is to relocate the
sewer line from under the fire station at an estimated cost of $7,000 This work would be
contracted through the bid process Staff is recommending approval of a General Fund
Unappropriated Fund Balance transfer into a contractual account to make the necessary
sewer line modifications
E
REQUEST FOR COUNCIL ACTION
MEETING DATE: 3/3/97 DEPARTMENT ID NUMBER: CS 97-012
Environmental Status: Not applicable.
Attachment(s):
City Clerk's
NumberPage
1. Fire Chief's memo dated November 22, 1996
2 Fiscal Impact Report
0023828.01 -2- 02/19/97 8:47 AM
w
CITY OF HUNTINGTON BEACH
INTER-DEPARTMENT COMMUNICATION
To: Ron Hagan,Community Services Director
Via- Michael P. Dolder,Fire Chief
From: Greg Wiggins,Deputy Oper tions Offft*
Date: November 22, 1996
SUBJECT: BOAT DOCK SEWAGE PUMP OUT AT STATION 7-WARNER
A health problem currently exists with the boat dock sewage pump out at Fire Station 7-Warner. When a
boat discharges its contents via the sewage pump, a very strong odor of sewer gas is present throughout
the fire station. Most recently,this odor disrupted the general election voters on November 5 using the
fire station lobby as a polling place.
Three months ago,the public works department installed a six(6)inch gas flap in the lateral coming off of
the ten(10)inch sewer main. This repair was intended to eliminate the possibility of a gas odor back-
flowing from the main line to the lateral,however,this did not resolve the odor problem.
Jerry Dilks, Public Works crewleader,relates the odor problem to the turbulence of the contents in the
pipe caused when the sewage is pressurized upon pump actuation. This turbulence results in sewer gas
production which may include hydrogen sulfide gas. The gas then permeates up through the fire station's
plumbing traps. Jerry recommends that the sewer line running under the station be abandoned and a
dedicated discharge line be installed.
Due to the toxic nature of the gasses,I am requesting that the pump station at the dock be immediately
closed and that the appropriate corrective action be taken.
c. Les Jones,Director,Public Works
A
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To Michael T. Uberuaga, City Administrator
From Robert J Franz, Deputy City Administrator
Subject FIS 97-22 Warner Fire Station/Public Dock Sewer Line
Date February 19, 1997
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for $12,000 for the Warner Dock Fire Station/Public Dock
Sewer Line
If the City Council approves this request, the estimated
unre erved/u signated fun alance of the General Fund will be
t ,124.
Robert
Deputy City Admini tra
Adopted Current
Find Balance-General Fund Budget Estimate
Beginning Fund Balance $3,227,959 $6,476,000
Budget Surplus/(Shortfall) 356,590 1,267,831
PERS Refund 1,140,000
Less Approved One-Time Costs (908,707)
Less Approved Transfers (2,700,000)
Less Pending Budget Amendments (80,000)
Less FIS 97-22 (12,000)
Estimated 9/30/97 Balance $3,584,549 $5,183,124
Fund Balance-General Fund
$5,500,000 -
I
$6,000,000
I ,
$4,500,000 -
$4,000,000
$3,500,000 - $6,183,124
$3,000,000
$3,584,549
$2,500,000
$2,000,000
Adopted Revised
Budget Estimate
L� fY OF HUNTINGTON BEACF FA4,7l "'n .
MEETING DATE: March 17, 1997 DEPARTMENT ID NUMBER: 97-02
Council/Agency Meeting Held zzz 7 h-7 3--Lo ors
Deferred/Continued to
"Proved ❑ Conditionally Approved ❑ Denied City Clerk's Wnature
Council Meeting Date March 17, 1997 Department ID Number 97-02
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
',fir � X
SUBMITTED BY:
�AIL Hl1JTTON, City Attorney C"
PREPARED BY: AIL HUTTON, City Attorney ,� M
SUBJECT: Amendment of City budget to increase City Attorney's Legal Se-Aces x
Account
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,
11 Attachment(s)
Statement of Issue: Whether to amend the City budget legal services account no. E-AA--
AT-130-4-05-00 by appropriating $202,344 to Legal Services Account E-AA-AT-130-4-05-00
from the City's General Fund.
Funding Source: Unappropriated General Fund
Recommended Action: Amend the City's Attorney's budget by appropriating $202,344 to
the City Attorney's legal services account no E-AA-AT-130-4-05-00 to fund the remainder of
anticipated costs for outside legal counsel for fiscal year 1996-97
Alternative Action(sj: Do not approve $202,344 increase to the City Attorney's budget and
continue to process individual appropriation requests as each outside counsel bill comes in
for payment
Analysis: It has become increasingly burdensome to seek City Council appropriation to the
City Attorney legal services account E-AA-AT-130-4-05-00 for payments of current bills to
various ongoing outside counsel who are handling City cases The Council has suggested
forecasting 1997-1998 fiscal year requirements for the legal services account City
Administration has encouraged such a forecast and appropriation for the balance of the
1996-97 fiscal year and the future years.
97-002.130C -2- i 7 02/26/97 10:03 AM
REQUEST FOR COUNCIL ACTIG,v
MEETING DATE: March 17, 1997 DEPARTMENT ID NUMBER: 97-02
For the last five years the "actual final appropriation" for the legal services account has been
as follows
1991-92 $148,128
1992-93 386,991
1993-94 $295,871
1994-95 $283,702 (15 months)
1995-96 $308,165
Five (5) year average actual final appropriation 284,571. In fiscal year 1996-97, $27,000
was initially budgeted. The Legal Services account has received additional appropriations of
$205,000 totaling $232,000 to date The City Council was informed by the City Attorney at
Budget Session in May 1996, that additions would have to be made to the legal services
account during the fiscal year, as needed
The City Attorney forecasts the need for an additional $202,344 for the balance of fiscal year
1996-97 for a total legal services account of $434,344 Robert Sedlak, the City's Principal
Accountant has recommended the creation of a separate costs center for all outside
counsels' expenditures a separate, non-co-mingled division of the City Attorney's operating
budget.
Environmental Status: N/A
Attachment(s):
City Clerk's
Page Number Fiscal Impact Report
97-002.DOC -3- 02/26/97 10:26 AM
r r -
• i
� CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To- Michael T. Uberuaga, City Administrator
From- Robert J. Franz, Deputy City Administrator
Subject FIS 97- 23 City Attorney Legal Services
Date February 26, 1997
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for $202,344 for the City Attorney's Legal Services
If the City Council approves this request, the estimated
unreserve /undesi ted fund balance of the General Fund will be
r to $4deb' 0
ert J. Kroi,
Deputy City Administ for
� � F
Adapted Current
Fund Balance-General Fund Budget Estimate
Beginning Fund Balance $3,227,959 $6,476,000
Budget Surplus/(Shortfall) 356,590 1,267,831
PERS Refund 1,140,000
Less Approved One-Time Costs (908,707)
Less Approved Transfers (2,700,000)
Less Pending Budget Amendments (87,000)
Less FIS 97-23 (202,344)
Estimated 9/30/97 Balance $3,584,549 $4,985,780
Fund Balance-General Fund
$5,000,000
$4,500,000 -
$4,000,000 - p
P4PV` I ar i " `i dW a�9 j 114rji'.:
$3,500,000 $4,985,780
$3,000,000
$3,584,549
I
$2,500,000 -
$2,000,000
Adopted Revised
Budget Estimate
I
i I
�- D P1J
Council/Agency Meeting Held 2
Deferred/Continued to
LzJ'Approved ❑ Conditio Ily Approved ❑ Denied Clty Clerk's Sig ure
Council Meeting Date February 18, 1997 Department ID Number CS 97-004
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: MICHAEL T UBERUAGA, City Administrator 60"
PREPARED BY: RON HAGAN, Director, Community Service
SUBJECT: REPAIR OF FENCING AT WORTHY PARK
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments)
Statement of Issue: Should the city repair and add three feet of recycled fence material to
an area west of the recently refurbished racquetball courts adjacent to the hockey/basketball
courts at Worthy Park?
Funding Source: General Fund Unappropriated Fund Balance
Recommended Action: Approve appropriation of$6,828 into Account No E-AA-CS-343-
390-00 to repair and install approximately one hundred and six linear feet of 36" high,
recycled fence material at Worthy Park
Alternative Action(s): Do not install fencing material at Worthy Park and continue to allow
hockey players to damage the racquetball facility and basketball courts
Analysis: The basketball courts at Worthy Park have become a popular location to play
roller hockey Although the city has posted signs prohibiting the sport in this area, it has
become impossible to stop Worthy Park has no curfew and the youth play roller hockey on
the basketball courts seven days a week well into the night These courts were not built for
roller hockey and have no perimeter fencing to contain a hockey puck or hockey skaters
Consequently, over the past several years, the hockey players have done extensive damage
to the adjacent racquetball facility, tot lot, and basketball courts in the park
Recently, the city made a deal with the Pay n' Play Racquetball concessionaire to
refurbish the racquetball facility, repairing all the damage that had been done by the roller
hockey activity The courts suffered intense damage including broken fixtures, walls,
doors, signs, etc The concessionaire invested over $15,000 in making the repairs The
city receives approximately $15,000 per year in revenue from the racquetball concession
ze�,
REQUEST FOR COUNCIL ACTION
MEETING DATE: February 18, 1997 DEPARTMENT ID NUMBER: CS 97-004
When the concessionaire did the renovation, the city put in a chain link fence to separate
the roller hockey/basketball courts from the racquetball facility to prevent the recurrence of
damage However, even though heavy gauge fencing was used, the constant use of the
courts for roller hockey has caused the fencing to bow and allow the hockey pucks to
escape through the fence into the racquetball facility
Public Works and Community Services have reviewed the situation and determined that
three feet of fencing material needs to be added to the base of the chain link fence to
prevent the bowing and to contain the hockey pucks The material that is recommended to
be used is extremely durable and can take the abuse of roller hockey If the city doesn't
correct this situation, the hockey players will continue to damage the racquetball facility and
it will again fall into a state of disrepair and disuse Since the racquetball building
refurbishment, the facility has become a popular recreational activity for the local
community
The cost to repair the fence and provide the recycled fencing material is $6,828 Staff was
unaware of the need for this repair when the current budget was adopted Consequently,
staff is asking for an appropriation from the General Fund Reserve to fix this problem
immediately If we wait until next fall, i e , the next budget cycle, staff feels that more than
$7,000 in damage will be done to the park facilities and the racquetball building
Staff has tried to prohibit roller hockey in this location, but has been unsuccessful There
are just too many people playing roller hockey and too few places to play Neither
Community Services nor the Police Department has the resources to supervise this area
twenty-four hours a day, seven days a week Therefore, we are recommending that
appropriate fencing be installed to prevent further damage
Environmental Status: Not applicable
Attachment(s):
City Clerk's
Page Number Site map
2 FIS
3 Bid
0023376.01 -2- 02/05/97 11 34 AM
PLANNING
W O
'S
A
SECTIONAL DISTRICT MAP "
aCY.E w KCT =
CITY OF
HUNTINGTON BEACH
ORANGE COUNTY, CALIFORNIA
USE OF PROPERTY MAP
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NOCNE5T F 5 °z AVE< Q I W
ADAMS AVE
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Michael T. Uberuaga, City Administrator
From: Robert J. Franz, Deputy City Administrator
Subject: FIS 97-18 Fencing Repair at Worthy Park
Date: January 25, 1997
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for for $6,838 for fencing repair at Worthy Park.
If the Ci C unc' approves this request, the estimated General Fund
Balan m el
will be reduced to $6,110,433.
Robert J. z,Deputy City Administ
fis97-18
Adopted Budget $3,584,549
Revised Estimate $6,110,433
Adopted Current
Fund Balance•General Fund Budget Estimate
Beginning Fund Balance $3,227,959 $6,699,000
Budget Surplus/(Shortfall) 356,590 356,590
Less Approved One-Time Costs (423,319)
Less Pending Budget Amendments (515,000)
Less FIS 97-18 (6,838)
Plus PERS Refund
Estimated 9/30/97 Balance $3,584,549 $6,110,433
Fund Balance-General Fund
$6,500,000
$6,000,000
$6,500,000
$5,000,000
$4,500,000
0 Rnn nnn
$4,000,000 6r110�433
yya� ���f�� I�r,li�l��i� I�����I�'i�I I���+��il�
@I �h udI Illl ICI'lii P�Ii l l ,
$3,500,000
$3,000,000
$3,584,549
$2,600,000
$2,000,000
Adopted Revised
Budget Estimate
G VWCCTGuFIS XLS]fis97-18
Page 1
J
He
CITY OF HUNTINGT'ON BEACH
INTER-DEPARTMENT COMMUNICATION
HUNTINGMN BEACH
MEMORANDUM
TO: Ron Hagan, Director of Community Services Ae
FROM• Daryl D. Smith, Superintendent of Park, Tree& Landscape Division
DATE: January 9, 1997
SUBJECT: Worthy Park Courts/Damage Protection
Per your request please find attached the estimates to add three feet of recycled (wood
appearing) material to fence area at west side of roller hockey court/basketball court.
This material should withstand the heavy damage now being caused to the chain link
fence by the roller hockey players.
Should you have any questions, please call me or Jim Jones at 536-5480.
DDS.ss
Attachment
cc: Les Jones, Director of Public Works
Jim Jones, Supervisor of Park Maintenance
�yfMMWi�IM
w r idt ESTIMATE
11,s.3v,,,;4nge Coast Fence
COMMERCIAL • Rka!DI;lV`!"lAl. * INDUSTRIAL
',y1:4 tw;, Cf?FtGtCdApt STREET- ANAflEIM, CA 23- 0 r-( 4) 6,30-8697 + FAX (714) 630-8009• CAL ; #5691 its
PHOW. OATS —_.••
(714)!+its•-!480 11-216-P6
,008 NAtti9FJa.L.1:,ArION
t111VI OF 11trI'J.'ltiC;T(M B&ACH Worthy Paris - ----
!iONTINGIY)N*LVC111I4 GA 92648 A'I1111: ,31M O'WE"
s
'T.o rotiove 10 (ton) 2 3/8" Zane
'It cote-drill hol,Ys into exist.:.ii!c, imj a:c.,,.a.ci;, al, 7StiS, as noodod.
i
'ro ft)rnish and inutall 16t, l of-( of 36" fUgh Plastic 1100d fence,
(JAMS, Lh it a Wocd - 1,14::athered riCv,N%t xxV) ).r r l r of v (--,x i-t i n<3 2 318" posts.
t
I
PRICE: $6,828.37
9'`FPk1S-. tTFT 10
EWE: Please review all, vrittc,,n i,)t,xxi accop—once, sign and forward
art oxccuLod copy to the office, ok 01,00111: (1)A.1,; " Yh.V(1, WVANYw A telefaxc-A
w,igrl lture can this a .tecla(:rAt shall be t'iv, r,> tav,: cis an original SIgnature and
c onstitut cs full aut,hoii;zat.ion to cc3:vos -,)(v w(c rk ias outlined, '!'hank you.
i
I
i
c4;:o5ntsr Wit clear and establish giado and fen,e Iino3 prior to This propo:ai doe*not Include grodlnp,3urvoyiny,romoval of
s „ pt4,rkt%obnructiona,otc,unlosra rio desiynat:d In piopeen,al. f=oico will be sat acco,eing to Cu3tomer's Instru,.tP)ns. Therefore,Orange
Fw�,,4e Company will not be rosponsib;o for rataW1,0,�vkV prr>pevv lines, and Customer to assume full responsibility for any and all
r it:.ysi. ,rays,utliitlos,sta.of any type,whether or not svftaco vif;stud. The memnandise:'steel heroon shalt remain the property of the Dollar
,s;;;r l.ml for by czrah(within 60 days)at which time title will ppts2 tits pur�ltaaser. If the account is assigned to an,attorney or colisctlon£aQ9ncy for
,lion and in thiat event,the buyer aGret;s to pray rrx4soi3 We isf,t<u.*y fees,court i,osta and rather collection costa. lit the event buyer
s'v rr,x iw+a f,,xtra worn other than stated herein,he shall pay on tho bieM4,at oo4q t of Itibor and matoriai upon presentation of Itemized statement.
171u-,;h7 Ours and users of this product known as MAN•I3AAMER i AZI'Oril 3'3130N,shall Indumnify and hold O.C.F.C.,harmiets from all losses
v{ ',r,o3fa of dafanso arising from or after u::o of thla product
T°-,t„WIMATE IS FOR COMPLETING THE JOB AS DI SCR. 1,rJ ADOVL _
I r.s ON OUR EVALUATION AND DOES NOT INCLUDE:MATfirllsast, ESTIMATED JOS COST $6,828.-37
F,roce,�,tP�c+CVrEASES CIS ADDITIONAL LABOR AND MtA�'kyet�l,,�l�'�(1WHICH ��y�ir ��y�1
Ii r{i,Lela r'it.OtJ ir't EI,}SHOULD UN FORE-SEEN PROSLEM$014 Al+'Vii-*A Lh.,UG 13 1Z
YO.AfIN VR C N DITION$ARISI~AFTER THE WORK HAS SiMATI 6, I.-S"IMAT 0 SY ,._�_....�...�_.....�..�.___..�..��.�Y.
-k
Council/Agency Meeting Held
Def rred/Continued to
proved ❑ Conditionally Approved ❑ Denied City Clerk's ature
Council Meeting Date 2/3/97 Department ID Number CD97-05
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: MICHAEL T UBERUAGA, City Administrator 7-�-
PREPARED BY: MELANIE S FALLON, Director of Community Development
,-�/Z4
SUBJECT: PURCHASE OF RECONDITIONED MICROFICHE
READER/PRINTER MACHINE
Statement of Issue,Funding Source,Reconwnended Action,Alternative Action(s),Analysis,Environmental u ,Attachment(s)
Statement of Issue:
The Community Development Department microfilms construction documents on both 16mm
and 35 mm microfilm The 35mm microfilm is used for all construction drawings and each
year approximately 9,000 sheets of plans are microfilmed to add to over 100,000 on file from
past years In order to print the larger microfilm the department purchased a reconditioned
OCE reader/printer in 1987 This unit has worked well over the years but the replacement
parts and the special paper are no longer available Staff has researched the market and
the most economical machine is a reconditioned unit produced by 3M The cost of the unit
including maintenance, 1 year of supplies and installation is approximately $13,000
Funding Source:
The Microfiche Machine would be financed by the Microfilm General Ledger Account,
G-UU-2-25-55
Recommended Action: Staff Recommendation
Motion to "Appropriate transfer of$13,000 from account G-UU-2-25-55 into capital account
E-AA-CD-234-659 "
Motion to "Approve and authorize the purchase of the reconditioned 3M-630 microfiche
reader/printer"
REQUEST FOR COUNCIL ACTION
MEETING DATE: 2/3/97 DEPARTMENT ID NUMBER: CD97-05
Alternative Action(s): The City Council may make the following motion
"Deny the purchase of a reconditioned microfiche reader/printer and require all printing of
plans to be done by outside services "
Analysis:
The Community Development Department microfilms all construction documents to save
storage space and still maintain the history of development projects We maintain complete
files in order to comply with State laws and provide needed information for homeowners,
developers and staff Staff needs quick access to building plans in order to review building
modifications and understand past approvals We currently film approximately 9,000 sheets
of plans per year and this adds to our over 100,000 sheets from past developments
The plans are filmed on 35mm microfilm and we need a large reader/printer to view and print
needed documents In 1987 we purchased a reconditioned OCE reader/printer and it
worked well until late last Summer We were notified that new parts and the special "wet"
process paper would no longer be produced At this point we are out of paper and have
been unable to reproduce any documents from this machine
Staff contacted a number of manufacturers regarding the cost for a new machine that can
print up to 18" by 24" documents We received cost estimates from $18,000 to $30,000
Upon further research staff found reconditioned units from 3M that sell for $10,000 with a
full warranty This is by far the most economical solution on the market and staff
recommends the purchase of this unit with the appropriate supplies and maintenance
agreement The unit will be supported by 3M for a minimum of 6 years thus we should have
a reasonable productive life from the machine
The $13,000 for the unit is financed by the fees collected from development projects and
deposited in the microfilm services general ledger account The transfer of these funds will
not affect the city fund balance as stated in the Fiscal Impact Statement shown as
Attachment #3
Environmental Status: N/A
Attachment(s):
City Clerk's
Page Number Quotation for 630 Reconditioned 3M Reader/Printer Machine
2 630 Reader/Punter Specifications
3 FIS 97-14
CD97-05.11DQC -2- 01/24/97 10:48 AM
ATTACHMENT 1
` R
•++•++++
+ +. ++
December 11, 1996 +•+
-ii-MATION
Ross Cranmer Borne of3M Innovation
Building& Safety Director
City of Huntington Beach Imation Enterprises Corp
2000 Main Street 1 Imation Place
Huntington Beach, CA 92648 Oakdale, MN 55128-3414
612 704 4000 phone
800 537 4675 fax
Dear Ross,
Following our discussions and demonstration of the 630 Reader Printer, please accept this
quotation
The 630 is $10,000 reconditioned, The reconditioned 630 has the same warranty as a new
machine, 90 days on parts and labor We offer this warranty because the 630 is
completely reconditioned, as required, with new parts
There is a $100 installation fee The 630 is F O B St Paul, MN where our refurbishing
factory is located We prepay the transportation and charge you exact delivery costs
The special maintenance contact is $1,050 a year This covers 2 service calls per year,
plus parts for 12 months
The 630 is 120 VAC, 20 AMPS requiring a dedicated line The plug is a NEMA 5-20R
Your electricians will know how to make the necessary connections
The 630 uses 4 supply items toner, developer, toner waste bottles, and paper
Type 148 Toner 4-20 bottles - $34 60/bottle
152 Developer 1-6 bottles - $177 75/bottle
(1 bottle should last you a year)
1 carton of toner waste bottles is $20 95 (4 bottles to a carton)
18" x 500 ` rolls of bond paper is $28 80/roll (2-8 rolls)
We will supply you with a starter kit valued at $384 42 at no charge, which should more
than compensate you for the installation fee, delivery and a modest trade-in on your OCE
printer
The starter kit consists of 4 bottles of toner
1 bottle of developer
2 rolls of bond paper(1 - 18" wide and 1 - 11" wide)
4 waste bottles
a&a'a ` /
The toner should last you for at least 4 months, depending upon the number of prints you
plan on producing The 500'x18" roll will make 250 18"x24" prints, so, you may need
to purchase additional paper
Your OCE printer isn't in any demand I contacted a used equipment dealer and he didn't
want it for free I have two suggestions keep it and use it as a reader or donate it to a
charitable organization for a tax write-off
Your only other cost is sales tax, unless you can provide a resale number
Delivery is approximately 30 days from receipt of order
If you have any questions, please contact me
Very truly yours,
Howard Sussman
Account Executive
HS/ch
ATTACHMENT 2
630 ReadLld""
Printer' -
Efficiency 18"widths Simply load the proper width paper
The 3M 630 enlarges and reproduces design and program the length desired Its built-in Oj )
data for more efficient engineering versatility is further demonstrated by the ability i
communications This convenient Reader to print on pre-cut paper sheets,vellum or offset
Printer can be used to view film images on a masters through a manual bypass ® ;
large,18"x 24"screen or,if desired,to make a Accuracy
high quality pant on plain,untreated paper It No matter haw complex the design,even the
can even print from 35mm roll film when an most intricate detail can be reproduced with O3
optional roll film attachment is used exacting clarity using the selectable iv ?
Versatility magnification ratios of 75X,14 5X or 21X And O lIf
The 630 can automatically produce up to 20 the 18"x 24"brightly illuminated screen allows B
prints in lengths of 8-1/2",11",17",22"or 24" viewing of the image,before printing,to O i ) t0
from 500-foot paper rolls of 8-1/2",11",17"or determine appropriate magnification and insure ` '` m
accurate reproduction,every time
Control Panel
Clearly identified controls offer
easy operation
1 Indicator lights
2 Exposure
uscontrol
—allows adjustments optimum
<>
print quality from varied
density film
3 Paper width indicators
_ 4 Paper length controls—allow
Lens turret selection easy length selection
A triple lens turret combination permits -�— 5 Copy count selector
instant switching between lenses 6 Temperature selector
N 7 Mode selector,run or standby
e►��� - i 'r r< 8 Viewing screen control
9 Clear/reset button
10 Print button
Print stacker
Collects and stacks up to 20 paper `
prints after exiting from printer
Toner hopper
�—�~ Dry toner is loaded in this convenient,
waist-high hopper
Roll paper loading
500-foot rolls of 16 or 20 lb plain paper
T Y
in widths of 8-1/2",11",17"or 18"can
be easily loaded Alight on the control Manual bypass
panel indicates the width of the This feature allows you to bypass the
roll installed loaded roll and print on sheets of
8-1/2",11",17"or 18"wide paper,
vellum and offset masters without
changing the paper roll
Specifications Int'I Microforms accepted
Dimensions Voltage 220-250 VAC Aperture Cards
Frequency 50 Hz Microfiche
Depth 34 25"(870mm)
Width 58 2"(148 ) Current 10 Amps 35mm open reels
Paper
Height 63"(1602 5mm) Magnification Pa P
Weight 463 Ibs (210kg) U S A 16 to 20 lb plain bond paper in 500-foot
Power requirements 75X,14 5X and 21X rolls on a 3 inch core or single cut sheets
USA
Int'I Vellum
Voltage 115 VAC 10 SX,14 SX and 21X
Offset masters
Frequency 60 Hz 75X,10 5X and 14 8X Print Size
Current 20 Amps 12X(Optional) 8-1/2"x 11",11"x 17",17"x 2211,18"x 24"
78-6970-0859-3 (401)VP Innovation working for yoUTM
3M Engineering Systems Division A�t �
3M Center Bldg 220-10W-01
St Paul,MN 55144-1000
ATTACHMENT 3
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To Michael T Uberuaga, City Administrator
From Robert J Franz, Deputy City Administrator
Subject FIS 97-14 Microfiche Reader Printer
Date January 13, 1997
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for for $13,000 for the purchase of a reconditioned
microfiche reader/printer machine
If the City Counc I approves this request,-there will be no effect on
any city fund ba nce ecause the ount is on deposit in a general
ledg r nccount
Roy e J n ,
Deputy City Administr or
32o q5
Council/Agency Meeting Held /—/ -417
Deferred/Continued to
Approved ❑ Conditionally Approved ❑ Denied City Clerk's Sig ture
Council Meeting Date 1/6/97 Department ID Number CS 97-002
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: MICHAEL T UBERUAGA, City Administratorp�
PREPARED BY: RON HAGAN, Director, Community Service
SUBJECT: REPAIR OF BLUFF TOP TEMPORARY SAFETY FENCE
Fstatement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments)
i
Statement of Issue: Should the city contract for removal of existing rusted railing and
repair of temporary safety fencing along the edge of the bluffs from Golden West Street
north to the end of the city operated state beach?
Funding Source: General Fund Unappropriated Fund Balance
Recommended Action: Approve a modification to the FY96/97 budget to allocate $6,319
into Account #E-AA-CS-343-390-00 for a service contract with a rental fence company for
removal of rusted railing and bi-weekly repair of the four foot high, chain link fence located
at the bluffs due to ongoing vandalism and potential liability to the city
Alternative Action(s): Do not remove the existing railing or contract for the repair of the
fence which is repeatedly cut by members of the public, and assume the potential liability
Analysis: The railing along the bluff top from Golden West Street north to the end of the
city operated state beach has deteriorated to the point of being unsafe and a significant
liability to the city At the request of the Risk Manager and the city's insurance carrier, a four
foot high, chain link fence was installed by a rental fence company However, the fence
continues to be cut by beach users as they cross Bluff Top Park and climb down the bluff
face to the ocean The old railing has rusted and become unsafe and, therefore, needs to
be removed It is not only unsafe, but its removal will also improve the aesthetics of the
area Due to budget cutbacks, there is no adequate city staff or operating budget to remove
the old railing and make the necessary repairs on the temporary fence on an ongoing basis
I
1
REQUEST FOR COUNCIL ACTION
MEETING DATE: 1/6/97 DEPARTMENT ID NUMBER: CS 97-002
It is, therefore, necessary to request a budget allocation of $6,319 to contract with a rental
fence company to make bi-weekly fence inspections and repairs The cost would be as
follows
Fence Repair Contract $4,836
*10 percent contingency 483
Remove old fence 1,000
TOTAL $6,319
*Contingency requested in case exceptionally large areas of fence are damaged beyond normal repair and
have to be replaced
This issue was originally addressed by City Council on November 18, 1996 A
subcommittee of Councilmen Bauer, Sullivan and Harman was appointed to review the
problem. On December 6, the Council subcommittee met with city staff, including
Community Services, Public Works and the Risk Management Division of Administrative
Services, along with a representative of the city's insurance carrier Councilmen Sullivan
and Harman made a site visit with staff and the insurance carrier to inspect the temporary
fence and existing railing The Council subcommittee feels that in order to properly address
the safety and liability issues, the fence has to be repaired at least every other week The
subcommittee also wishes to have the railing removed to improve the aesthetics The
Council subcommittee is requesting an appropriation to hire a private contractor to provide
materials and labor to make the biweekly inspections and repairs on the temporary fence
and to eliminate the existing unsafe railing
Environmental Status: Not applicable
Attachment(s):
NumberCity Clerk's
Page
1 Memo from Karen Foster, City Risk Manager
2. Insurance carner letter
3 Orange County Fence Company job estimate
4 FIS
5 Location map
99. IN TE p' 91330
.J111r3'HJY3c� RU,13411NlIN
J0 AW
UM333V
0021508.01 -2- 12/13/96 9:33 AM
ATTACHMENT # 1
M E M O R A N D U M
DATE: October 11, 1996
TO: Distribution List
FROM: Karen S Foster
Risk Manager
RE: Beach Blufftop
As you are aware, Rex Little, Senor Loss Control Consultant from the C►ty's excess
liability insurance company, inspected the beach bluff top on September 19, 1996
Attached is a copy of his recommendation for additional signage as well as
implementation of a regular maintenance schedule
Please let me know when these recommendations have been implemented
Karen S Foster
Distribution List
Ron Hagen
Jim Jones
Larry Ne►sh►
Jim Engle
Attachment
ATTACHMENT # 2
I.C.W. GROUP
INSURANCE COMPANY OF THE WEST
EXPLORER INSURANCE COMPANY
11455 EL CAMINO REAL • SAN DIEGO CA 92130 2045
P O BOX 85563 SAN DIEGO CA 92186 5563 • (619) 350-2400 • (800) 877-1111
September 27, 1996
Ms Karen S Foster, ARM
Risk Manager
City of Huntington Beach
2000 Main Street
P O Box 190
Huntington Beach, CA 92648
RE Policy Number CSR 1328478-00 - Insurance Company of the West
Location Bluff Top - Golden West north to Bolsa Chica
Dear Karen
This will confirm my visit of September 19, 1996 At that time, I conferred with you,
Jim Jones, Jim Engle, Ron Kilbourne and Larry Neishi The purpose of this visit was
to update our information as it pertains to the captioned insurance policy, to assist
you in your loss control efforts, and to review the fencing that was accomplished on
the bluff top at the above-referenced location
As a result of this survey, the following items were noted, and are submitted for your
review and handling Items marked as PRIORITY deserve your immediate
consideration
96-9-1 Because the public will probably continue to utilize the entire
bluff top area between Bolsa Chica and Golden West even
though fencing has been placed and signs have been erected
indicating that this area is dangerous and that people should
not use it Consideration should be given to the erection of
additional signage between the current locations utilizing similar
wording and also the placement of this fence on a 2-week
maintenance schedule so that vandalism damage to the fence
can be corrected on a regular basis
Should you have any questions regarding the above items, or wish to discuss them
further, please do not hesitate to contact me directly However, I ask that you
respond within 90 days in writing, both to Insurance Company of the West and S J
Petrakis Insurance Services, Inc , indicating your receipt and review of these items
For your convenience, I have enclosed two self-addressed reply forms and a
business reply envelope for your reply to Insurance Company of the West
Loss Control is a responsibility of your management Our surreys are intended only to assist you in this activity and should
not be construed to be comprehensive reports disclosing every loss producing condition which may arise Any recommendations
submitted were developed as a result of conditions observed during our recent visit They do not necessarily include every
loss potential, code violation, or exception to good practice We are not in a position to advise as to whether you are on
compliance with the Occupational Safety and Health Act of 1970 or any other such law, and no act or statement made by
us or on our behalf should be construed as making such a representation
LC 0106
I
Page -2-
RE City of Huntington Beach
Karen, I would like thank you, Jim Jones, Jim Engle, Ron Kilbourne and Larry Neishi
and the balance of the City staff for the courtesies extended at the time of my visit If
you have any questions, or if I may be of assistance to you, please do not hesitate to
call It is always a pleasure to provide loss control services to clients of the ICW
Group
Very truly yours,
Rex J Lit e, CHCM
Senior Loss Control Consultant
RJ L/cmv/001
cc Greg Spiker, ARM, General Manager
BICEP
14156 Magnolia Blvd , #103
Sherman Oaks, CA 91423
S J Petrakis Insurance Services, Inc
555 California Street, #1800
San Francisco, CA 94104
Nancy Ornelas, Special Risk Underwriting
Home Office Loss Control
ATTACHMENT # 3
TH U i S OR(4 G- E CO -4ST F ' trW E Co .JOB ESTIMATE
1 7 i,
, " ."oast Fence Coo * RESIDENTIAL • INDUSTRIAL
i ..,.w._............. COMMERCIAL
'3014 E. CORONADO ST19EET-6 ANAHMN1,0A 92807*(714)630-8697* FAX (714) 630.8009 -MCA LIQ#569110
('114)536-5297 9-26--96
Joe r4AM9 i,06T1QK
aTY OF HUt+1T TC I d BT C t 'i'hg, a of Ps
2000 MAIN ST
F h='SNM'W WACH,. .,CA 92648 LmW .,. ..,..h......�
r•�`;Y�:�C a .,., ,... r....ww,..
Joe,DESCRIPTION:
` To repair cuts or hams in the 4' hxejb t1w r rs link fc ocQ located at The Skiffs,
every 2 weeks.
RR�C6. (26 trigs at $1fib,00 'tk► r I_rsia) $4,6,36.00
'i'F Whi3: NET 30
NQ%Z.o Please review all written matori to).. Upon acceptance, sign and fo ward
an executed copy to the office of am*z, oww rP34=. ComPANy. A. tel0azed
signature on this agrar malt shall lx-, the., :.mm its an oiiginal signature and
cOnstitutes full authorization to work as outlined. Thank you.
ACC M By
Cpe14 cer will clear and antebllsh grads#no fence limas prior to agnatruatlon. Thla proposal aces not Include grading,autveying,removal of
any pi tttf►;obatruotlons,etc.unless so doslgnated In prt�so:t+l►l. Fentae will t*oat according to Customer's instructions, Thorofare,Orange
Coal fen�0 Company will not be resportaibla tat oota bllohtn ptYrorty lines. and Customer to assumo full responsibility for any and all
plus,w1m3,utilities,stt:,of any typo,whethet or not surf*co vlbible, The merchandise listed hereon shall remain the property of the aetler
until p W for by Cash(witriin W oays)at which time(ltlo will pass to purmiamm. if the account Is onigned to an attorney or Collection#pancy for
aatloo$lon,than snd In that event,the buyer agrees to pity ro-2�enuble attorney fops,court costa and other conoction costa, in the event buyer
"tholzot extras work other than at;ktsd Wain,no shail pay on tfte bgole of cost 9f lobar and material upon preWitatlon of I,emlred Matr me nt,
limn"ors and users of this product known as MAN-GAFAMA RAZOR RISSON,ahail Indomnlfy and held O.C,F.C.,harmipaa from all lasses
qnd eostwof defense arlaing from or after use of this product.
T i t A+:t$1$fsl�R Ci�MF'LETIMG THE JOIN A$Of sGa�tta'C AOClrr e 4 836.QQ 11 i$1pA9tc ON
CUfi E1IAt.LIAT1t?N AND OOEb NC7 ttdt;Ltlt}ir MAYOt141, ESTIMATED JOS COST 1 ,r _
PItC>y�tNCI#t:AS6$OR ADDITIONAL
1u480F!ANq MA7ER�AI.S WtliQN
frf y E n QVIA l)680U ,O UNFORESe N PROBLEMS OR AUYf;FiE�rE � ��,
WEA'i` es CONDITION$ARISE Amn 7NE WORK HA$STAHreo ESTIMATED SY
ATTACHMENT #4
� CITY OF HUNTINGTON BEACH
low INTERDEPARTMENTAL COMMUNICATION
To Michael T. Uberuaga, City Administrator
From Robert J Franz, Deputy City Administrator
Subject FIS 97-04 Blufftop Park Temporary Safety Fence Repair
Date- October 18, 1996
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for Blufftop Park Temporary Safety Fence Repair
If the City Council approves this request there the estimated General
Fund Balance will be duced to $3,050,137
fed ert J ranz,
Deputy City Aldministrato
fis97-04
Adopted Budget $3,473,456
Revised Estimate $3,050,137
Adopted Current'
Fund Balance -General Fund Budget Estimate
Beginning Fund Balance $3,116,866 $3,116,866
Budget Surplus/(Shortfall) 356,590 356,590
Less Approved One-Time Costs (418,000)
Less Pending Budget Amendments
Less FIS 97-04 (5,319)
Plus PERS Refund
Estimated 9/30/97 Balance $3,473,456 $3,050,137
Fund Balance-General Fund
$3,600,000
e®,
$3,400,000
F
$3,200,000
$3,000,000
i
$2,800,000
$3,473,456
$2,600,000
$3,050,137
$2,400,000
$2,200,000
$2,000,000
Adopted Revised
Budget Estimate
G\ACCTG\[FIS XLS]fis97-04
Page 1
ATTACHMENT # 5
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