HomeMy WebLinkAbout2010 Holiday Closure for Non-Represented Employees - Resolut Council/Agency Meeting Held:f/—/ -,A0%d
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Council Meeting Date: November 1, 2010 Department ID Number: HR 10-016
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Administrator
PREPARED BY: Michele Carr, Director of Human Resources
SUBJECT: Request to Adopt Resolution Nos. 2010-82, 2010-83 and 384
authorizing Holiday Closure for non-represented employees in 2010,
and cancellation of the City Council, Public Finance Authority and
Redevelopment Agency regular meeting of January 3, 2011
Statement of Issue: Many Orange County cities close their facilities for a designated
period through the December holidays. Approval is required to post a closure notice to the
public. As a result of the holiday closure, the Regular City Council Meeting, Public Finance
Authority Meeting, and Redevelopment Agency Meeting scheduled for January 3, 2011,
would be cancelled. This is due to insufficient time available for City staff to prepare agenda
items for these meetings which immediately follow the closure.
Financial Impact: N/A
Recommended Action: Motion to:
A) Adopt Resolution No. 2010-82, "A Resolution of the City of Huntington Beach
Establishing Holiday Closure for Non-Represented Employees," and non-essential City
services to the public for the period December 27, 28, 29, and 30, 2010, in addition to
the City recognized holidays of December 24, 2010 (Christmas) and December 31,
2010 (New Year's Day); and
B) Adopt Resolution No. 2010-83, "A Resolution of the City Council of the City of
Huntington Beach Declaring the Cancellation of the Regular City Council Meeting and
The Public Finance Authority Meeting of January 3, 2011; and Directing the City Clerk
to Provide Notice of Such Cancellation; and
C) Adopt Resolution No. . 384 "A Resolution of the City Council of the City of
Huntington Beach Declaring the Cancellation of the Regular Redevelopment Agency
Meeting of January 3, 2011; and Directing the City Clerk to Provide Notice of Such
Cancellation."
HB -207- Item 9. - 1
REQUEST FOR COUNCIL ACTION
MEETING DATE: 11/1/2010 DEPARTMENT ID NUMBER: HR 10-016
Alternative Action(s): Have City services remain open to the public except for the City
recognized holidays of Christmas (12/24/10) and New Year's Day (12/31/10). Do not cancel
the Regular City Council Meeting, Public Finance Authority Meeting, and Redevelopment
Agency Meeting scheduled for January 3, 2011.
Analysis: Staff recommends closing all non-essential City services to the public for an
extended period of December 27, 28, 29 and 30, 2010, in addition to Christmas Day
(observed - 12/24/10) and New Year's Day (observed - 12/31/10) holidays. Non-Associated
(Executive Management/Department Head) employees would have the option to furlough or
use an appropriate time bank (General Leave/Administrative Leave) in future pay periods, to
account for the holiday closure period.
It will be at the discretion of the City Administrator/Department Head, based upon service
delivery to the public, whether employees may be authorized to work during this time as
some services may require employees to report to work during the period of holiday closure.
The holiday closure is expected to have a positive financial impact due to the combined
effect of any voluntary furlough and accumulated leave time being utilized in-lieu of regular
hourly wages.
The cancellation of the Regular City Council Meeting, Public Finance Authority Meeting, and
Redevelopment Agency Meeting scheduled for January 3, 2011, will be publicly noticed by
the Agency Clerk. The Public Information Office will also provide widespread notification to
the public including, but not limited to, informing the press, notification via the City's website,
e-mail communication to boards and commissions, publication in the City Administrator's
Weekly Report, and the December Community Connection.
Environmental Status: N/A
Strategic Plan Goal: Maintain financial viability and our reserves
Attachment(s): 3
De . .
1. Resolution 2010-82 Establishing Holiday Closure for Non-Represented Employees,
including Exhibit A: Holiday Closure Agreement.
2. Resolution 2010-83 Declaring the cancellation of the Regular Council Meeting and
Public Finance Authority Meeting of January 3, 2011; and directing the Agency
Clerk to provide notice of such cancellation.
3. Resolution 384 Declaring the cancellation of the Regular Redevelopment
Agency Meeting of January 3, 2011; and directing the Agency Clerk to provide
notice of such cancellation.
Item 9. - 2 HB -208-
ATTACHMENT #1
RESOLUTION NO. 2010-82
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
ESTABLISHING HOLIDAY CLOSURE FOR NON-REPRESENTED EMPLOYEES
WHEREAS, the City of Huntington Beach elects to implement a holiday closure for
the period December 27, 28, 29, and 30, 2010, which will result in City Hall and other City of
Huntington Beach operations being closed to the public over the entire closure period; and
On December 17, 2007, the City Council of Huntington Beach adopted Resolution
No. 2007-89 for the purpose of modifying salary and benefits for non-represented employees;
Subsequent to the adoption of Resolution No. 2007-89, the City of Huntington
Beach and Non-Represented employees agreed to changes, corrections, and clarifications to
the resolution implementing a Holiday Closure attached hereto as Exhibit A and incorporated
herein by this reference.
NOW,THEREFORE, the City Council of the City of Huntington Beach does hereby
resolve as follows:
1. The Holiday Closure attached hereto as Exhibit A is approved and
adopted.
2. The Holiday Closure modifies Resolution No 2007-89 between the City of
Huntington Beach and Non-Represented employees.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the_day of 2010.
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REVI AND APPROVED:
INI A A D E
Ci Ad inistrator '
r or of Hu an Resources
ROVED AS TO FORM:
C ty Attorne
Exhibit "A" - Resolution No. 2010-82
City of Huntington Beach
HOLIDAY CLOSURE
Non-Associated
Holiday Closure
i. December 27, 28, 29,30, 2010,will be known and referred to as"Holiday Closure"for the dates
specified.
ii. Employees will not report to work during the Holiday Closure and may be required to take up to
thirty-six(36)hours of time off(dependent upon the employee's work schedule).
iii. Employees may elect to furlough (time off without pay) or employees may use approved leave
accruals (general leave or administrative leave)to account for the time away from work during
the Holiday Closure.
iv. The City may require at the request of the City Administrator, that certain employees work a
regular or partial schedule on one or more of the Holiday Closure days. Any employee required
to work during any portion of the Holiday Closure may elect to take the equivalent time off
between January 2,2011 and July o8,2011.
Time Accounting
i. All employees not required to report to work during the Holiday Closure will be paid their
regular salary for the Holiday Closure but will be required to account via payroll, as set forth
below,for the appropriate time associated with the Holiday Closure.
ii. The payroll accounting options for the Holiday Closure includes, furlough and use of leave
accruals (general leave or administrative leave). Payroll accounting for the Holiday Closure not
specifically listed herein must be approved by the City Administrator.
iii. Employees required to work during any portion of the Holiday Closure will be paid their regular
salary for the Holiday Closure and will be required to account for the equivalent amount of
Holiday Closure hours via furlough, use of approved leave accruals (general leave or
administrative leave), or alternative equivalent-time taken notwithstanding having worked
during the Holiday,Closure dates worked.
iv. The payroll accounting methods (furlough, use of leave accruals, alternative equivalent time
taken in-lieu of Holiday Closure dates), listed herein may be used in any approved combination
for a period not to exceed six-months but not later than the pay period ending July o8, 2011.
V. Employees without adequate leave accruals may borrow against future accruals earned -up to
and including time accrued as of the end of the pay period ending July o8, 2011.
vi. All Holiday Closure hours are to be accounted for via payroll within six-months but not later than
the end of the pay period ending July o8,2011.
1
Exhibit "A" - Resolution No. 2010-82
vii. Any Holiday Closure hours not voluntarily accounted for via payroll as of the end of the pay
period ending July o8, 2011, shall be accounted for in the following order until a zero-balance is
achieved:
1. Administrative Leave
2. General Leave
3. Furlough Hours
viii. Employees separating from City service must reconcile all unaccounted Holiday Closure hours at
time of separation. Time will be accounted for in the following order until a zero-balance is
achieved:
1. Administrative Leave
2. General Leave
3. Furlough Hours
ix. Payroll accounting of the Holiday Closure by furlough shall not affect health or retirement
benefits.
C.Scheduling -New Years Day-Flex Day/Holiday Substitute
Employees assigned to Schedule A flex schedule may select an alternative flex day in lieu of Friday,
December 31, 2010, within the pay period of 12/25/10 - 01/07/11. The alternative flex day may not
include 12/27/10,12/28/1o,12/29/10 or 12/30110.
IN WITNESS WHEREOF, the parties have caused thi document to be executed on
November 01, 2010
Fr A.W Ison
City Administrator
Dated: 10 ^Z 2
APPROVED AS TO FORM:
J nifer M. McGrath
City Attorney
Dated:
2
Res. No. 2010-82
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on November 1, 2010 by the following vote:
AYES: Carchio, Green, Bohr, Dwyer, Hansen
NOES: None
ABSENT: Coerper, Hardy
ABSTAIN: None
Ci lerk and ex-officio Verk of the
City Council of the City of
Huntington Beach, California
ATTACHMENT #2
RESOLUTION NO. 2ol o-sl
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON
BEACH DECLARING THE CANCELATION OF THE REGULAR CITY COUNCIL
MEETING AND THE PUBLIC FINANCE AUTHORITY MEETING OF JANUARY 3,
2011; AND DIRECTING THE CITY CLERK TO PROVIDE NOTICE OF SUCH
CANCELATION
WHEREAS, it has been determined that the Regular Council Meeting and the
Public Finance Authority Meeting scheduled for January 3, 2011, should be canceled due
to the closure of City Hall during the work furlough of December 27, 2010 through
December 30, 2010; and
The City Council desires to declare that the Regular Council Meeting and the
Public Finance Authority Meeting scheduled for January 3, 2011 is canceled; and to
direct the City Clerk to provide public notice of such cancelation,
NOW, THEREFORE, the City Council of the City of Huntington Beach does
hereby resolve as follows:
1. That the Regular City Council Meeting and the Public Finance Authority
Meeting scheduled for January 3, 2011, is hereby canceled.
2. That the. City Clerk is hereby directed to provide public notice of such
cancelation in such manner as she deems necessary or convenient, or as otherwise
required by law.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach
at a regular meeting thereof held on the lst day of November , 2010.
A A-
ay ;r
REVI AND APPROVED: INITIATED AND APPROVED-
CifAd inistrator City rk
AP VED AS TO FFO^R^M:
C ty Attorne
09-2295.001/53738
Res. No. 2010-83
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on November 1, 2010 by the following vote:
AYES: Carchio, Green, Bohr, Dwyer, Hansen
NOES: None
ABSENT: Coerper, Hardy
ABSTAIN: None
Q"�J—
CiIVClerk and ex-officio Jerk of the
City Council of the City of
Huntington Beach, California
ATTACHMENT #3
RESOLUTION NO. 384
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF
HUNTINGTON BEACH DECLARING THE CANCELATION OF THE REGULAR
REDEVELOPMENT AGENCY MEETING OF JANUARY 3, 2011; AND DIRECTING
THE AGENCY CLERK TO PROVIDE NOTICE OF SUCH CANCELATION
WHEREAS, it has been determined that the Regular Redevelopment Agency
Meeting scheduled for January 3, 2011, should be canceled due to the closure of City
Hall during the work furlough of December 27,2010 through December 30, 2010; and
The Redevelopment Agency Board of Directors desires to declare that the
Regular Redevelopment Agency Meeting scheduled for January 3, 2011 is canceled; and
to direct the Agency Clerk to provide public notice of such cancelation,
NOW, THEREFORE, the Redevelopment Agency of the City of Huntington
Beach does hereby resolve as follows:
1. That the Regular Redevelopment Agency Meeting scheduled for January
3, 2011, is hereby canceled.
2. That the Agency Clerk is hereby directed to provide public notice of such
cancelation in such manner as she deems necessary or convenient, or as otherwise
required by law.
PASSED AND ADOPTED by the Redevelopment Agency of the City of
Huntington Beach at a regular meeting thereof held on the 1st day of November ,
2010.
1(-/,0 16�
Ch ' an
REVI E AND APPROVED: INITIATED AND APPROV D:
CitVdiiinistrator Agen lerk
AP VED AS TO FORM:
A ency General Counsel
09-2295.001/53 742
Res. No. 384
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF HUNTINGTON BEACH )
I, JOAN FLYNN, Clerk of the Redevelopment Agency of the
City of Huntington Beach, California, DO HEREBY CERTIFY that the
foregoing resolution was duly adopted by the Redevelopment Agency of
the City of Huntington Beach at a regular meeting of said Redevelopment
Agency held on November 1, 2010 and that it was so adopted by the
following vote:
AYES: Carchio, Green, Bohr, Dwyer, Hansen
NOES: None
ABSENT: Hardy, Coerper
ABSTAIN: None
CIEU of the Redevelopme Agency
of the City of Huntington Beach, CA