HomeMy WebLinkAboutApprove Mayor Cathy Green as the Voting Delegate and Mayor P gal°
� J CITY OF HUNTINGTON BE CH
E-� ; Mayor's Memo
To: Honorable Councilmembers
From: Cathy Green, Mayor
Date: July 28, 2004
Subject: H-Item - Voting Delegate & Alternate to the Annual League of
California Cities Conference
The Annual Conference for the League of California Cities will be held in Long Beach
from Friday, September 17 through Sunday, September 19.
An important aspect of the annual conference is the annual business meeting when the
membership takes action on conference resolutions. Each city is entitled to one vote in
matters affecting municipal or League policy. The League has requested that we notify
them no later than Friday, August 20, 2004 of the names of our delegate and alternate.
Traditionally the City Council has appointed the Mayor as its delegate. Since I am
planning to attend the conference this year, I respectfully request that the Council
appoint me as the City's official delegate. I would also request that Mayor Pro Tem
Hardy be appointed as the alternate.
To that end, I would ask that a member of the Council move the following:
MOTION:
Appoint Mayor Cathy Green to serve as the delegate and Mayor Pro Tern Jill Hardy
to serve as the alternate delegate for the City of Huntington Beach at this year's Annual
Conference of the League of California Cities, September 17th through September 19th.
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Headquarters Sou0n California Office LtLEAGLft
1400 K STREET 602 East Huntington Dr.,Ste.C
SACRAMENTO,CA 95814 Monrovia,CA 91016 OF CALIFORNIA
PH:(916)658-8200 PH:(626)305-1315 CITIES
ax:(916)658-8240 EX:(626)305-1345
W W W.CACITIES.ORG
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JUL 21lUir
CITY OF HUN, ,J"' 'N BEACH
June 30, 2004 ADMINISTRiTOFFICE
To: The Honorable Mayor and City Council
From: Ron Loveridge, League President, Mayor, Riverside
Re: Designation of Voting Delegate for 2004 League Annual Conference
The League's 2004 Annual Conference is scheduled for Friday, September 17 through Sunday,
September 19 in Long Beach. One very important aspect of the annual conference is the
annual business meeting where the membership takes action on conference resolutions.
Annual conference resolutions guide cities and the League in our efforts to improve the quality,
responsiveness and vitality of local government in California. It is important that all cities be
represented at the Annual Business Meeting on Sunday, September 19, at 10:15 a.m. at
the Long Beach Convention Center.
To expedite the conduct of business at this important policy-making meeting, each city council
should designate a voting representative and an alternate who will be registered at the
conference and present at the Annual Business Meeting. A voting card will be given to the city
official that is designated and indicated on the enclosed "Voting Delegate Form."
Please complete and return the enclosed form to the League's Sacramento office at the earliest
possible time (not later than Friday, August 20, 2004), so that proper records may be
established for the conference.
The city's designated voting delegate may pick up the city's voting card at the Voting Card desk
located in the League registration area. The Desk will be open on September 17, 18, and 19.
Voting cards should be picked up before the Annual Business Meeting on September 19.
The voting procedures to be followed at this conference are printed on the reverse side of this
memo.
Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated.
If you have any questions, please call Lorraine Okabe at (916) 658-8236.
LEAGUE
CITIES
Annual Conference Voting Procedures
1. Each member city has a right to cast one vote on matters pertaining to League
policy.
2. To cast the city's vote, a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee.
3. Prior to the Annual Conference, each city should designate a voting delegate and
an alternate and return the Voting Delegate Form to the League Credentials
Committee.
4. The voting delegate, or alternate, may pick up the city's voting card at the voting
card desk in the conference registration area.
5. Free exchange of the voting card between the voting delegate and alternate is
permitted.
6. If neither the voting delegate nor alternate is able to attend the Business Meeting,
the voting delegate or alternate may pass the voting card to another official from
the same city by appearing in person before a representative of the Credentials
Committee to make the exchange. Prior to the Business Meeting, exchanges may
be made at the "Voting Card" table in the League Registration Area. At the
Business Meeting, exchanges may be made at the "Voting Card" table in the front
of the meeting room. Exchanges may not be made while a roll call vote is in
progress because the Credentials Committee will be conducting the roll call.
7. Qualification of an initiative resolution is judged in part by the validity of signatures.
Only the signatures of city officials who are authorized to use the city's voting
card, and who have left a sample of their signature on file for the Credentials
Committee, will be approved.
8. In case of dispute, the Credentials Committee will determine the right of a city
official to vote at the Business Meeting.
FAX FROM:
• , CITY CLERK
J CITY CLERK'S OFFICE
CITY OF HUNTINGTON BEACH
• P.O. Box 19012000 Main Street
Huntington Beach, CA 92648
(714) 536-5227
HUNTINGTON BEACH (714) 374-1557 FAX
FAX #: -6 5 'y DATE: - 3
Number of Pages (including cover page): By: Cs Deputy City Clerk
To: � ,�p,� a �- INTERNET ADDRESS:
� j• http://www.ci.huntington-beach.ca.us
OR
Can�s
http://www.hbsurfcity.com/clerk
Phone: 916 - 6s 'r --rA.3 *** HB INFOLINE: 714-374-4800 ***
Remarks: Urgent For your review Reply ASAP Please comment - Per your request
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glforms/97Forms/fax.doc
LEAGUE
OF CALIFORNIA
CITIES
2004 ANNUAL CONFERENCE
VOTING DELEGATE FORM
CITY: Huntington Beach
1. VOTING DELEGATE:
Cathy Green
(Name)
Mayor
(Title)
2. VOTING ALTERNATE:
Jill Hardy
(Name)
Mayor Pro Tem
(Title)
ATTEST:
( e) Joan L. Flynrq
City Clerk
(Title)
PLEASE COMPLETE AND RETURN TO:
League of California Cities
Attn: Lorraine Okabe
1400 K Street
Sacramento, CA 95814
Fax: (916) 658-8240
Deadline: Friday, August 20, 2004
G:\LEGISLTV\P0LICY\ACRES\04 Annual Conference\leuer,VoreDel 04.doc
TRANSMISSION VERIFICATION REPO
TIME 08/23/2004 12: 27
DATE DIME 08/23 12:27
FAX NO. /NAME 919166588240
DURATION 00:00:31
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