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Home My WebLink AboutResolution 2001-54 Establish Process Providing City Council 'PITY OF HUNTINGTON BEAR o3 � �" ) R'�MIN MEETING DATE: August 20, 2001 DEPARTMENT ID t��3 RCCAl01��1� CIL t, I�)4 C �` Council/Agency Meeting Held: 09— ';w"o Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied — '-City Clerk' i nature Council Meeting Date: August 20, 2001 Department ID Number: CA 01-015 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION o A SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS c SUBMITTED BY: RAY SILVER, City Administrator ?QJ PREPARED BY: GGAIL HUTTON, City Attorney cn � v� D SUBJECT: Approve a Resolution Establishing a Process for Providing City Council Permission for Councilmember Absences from Regular Meetings k9--; N0, F Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Should the City Council establish a process for providing City Council permission for Councilmember absences from City Council meetings? Funding Source: N/A Recommended Action: Approve Resolution No.-2ov/- that establishes a process for providing City Council permission for Councilmember absences from meetings. Alternative Action(s): 1) Do not approve the resolution, and direct the City Administrator to develop an alternative process for consideration. 2) Do not approve the resolution, and take no further action. Analysis: City Charter Section 312 provides that if a member of the City Council is absent from all regular meetings of the City Council for a period of 30 consecutive days from and after the last regular City Council meeting attended by such member, unless by permission of the City Council expressed in its official minutes, the office shall become vacant. 01-015 Council member Absences -2- 8/10/01 3:32 PM R�QUEST FOR COUNCIL ACTT MEETING DATE: August 20, 2001 DEPARTMENT ID NUMBER: CA 01-015 The City Council does not currently have a formal procedure for providing permission for absences of Councilmembers from meetings. By approving the proposed resolution, a procedure will be established to provide permission for absences. When a Councilmember intends to be absent from a meeting, he/she will submit a Notice of Absence form to the City Clerk, or cause a Notice of Absence form to be submitted. The Clerk will deliver the Notice to the Mayor or Mayor Pro-Tem if the Mayor is absent, who will announce the receipt of the Notice of Absence at the City Council meeting, preferably at the conclusion of the roll call. Unless the City Council makes a motion to the contrary, the announcement of the Notice of Absence by the Mayor or Mayor Pro-Tem shall be deemed to provide the permission required by the City Charter, and it shall be so expressed in the official minutes of the City Council meeting. Environmental Status: N/A Attachment(s): List attachment(s) below. City Clerk's . . - NumberDescription 1 Proposed resolution. /V o c>?0,%'f-Z RCA Author: PDA 01-015 Councilmember Absences -3- 8/10/01 3:32 PM a 9 r, • 0 RESOLUTION NO. 2001-54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ESTABLISHING A PROCESS FOR PROVIDING CITY COUNCIL PERMISSION FOR COUNCIL MEMBER ABSENCES FROM MEETINGS WHEREAS, Section 312 of the City Charter provides that if a member of the City Council is absent from all regular meetings of the City Council for a period of thirty consecutive days from and after the last regular City Council meeting attended by such member, unless by permission of the City Council expressed in its official minutes, the office shall become vacant; and The City Council desires to establish a system regarding the expression of City Council permission for Council Member absences from meetings in the official minutes of the City Council, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: 1. That permission for Council Member absences from meetings of the City Council shall be expressed in the official minutes of the City Council in accordance with the provisions of this resolution. 2. That whenever a Council Member intends to be absent from a meeting, said Council Member shall transmit, or cause to be transmitted, a Notice of Absence to the City Clerk. The Notice of Absence shall be in substantially the form attached hereto as Exhibit "A," and incorporated by this reference as though fully set forth herein. PDA:2001 Resol:permission for absences RLS 2001-0572 7-30-01 • Os. No. 2001-54 3. That upon receipt of a Notice of Absence,the City Clerk shall deliver the Notice of Absence to the Mayor, or Mayor Pro Tem if the Mayor is absent, at the City Council meeting from which the Council Member is absent, or at the next scheduled City Council meeting. 4. The announcement by the Mayor or Mayor Pro Tem regarding the receipt of the Notice of Absence shall be in substantially the form attached hereto as Exhibit`B."Upon announcement by the Mayor or Mayor Pro Tem regarding the receipt of a Notice of Absence, it shall be deemed that the City Council has granted permission for such absence, and such permission shall be expressed in the official minutes of the City Council, unless a motion to the contrary is adopted by the City Council. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 20th day of August ,2001. Mayor ATTEST: APPROVED AS TO FORM: _� City Clerk �-23�a � City Attorney INITIATED, REVIEWED AND APPROVED: C dministrator PDA:2001 Resol:permission for absences RLS 2001-0572 7-30-01 �. 2001-54 Res. No. 2001-54 NOTICE OF ABSENCE TO: HONORABLE MAYOR,MAYOR PRO TEM AND CITY COUNCIL MEMBERS ATTENTION: CITY CLERK FROM: , CITY COUNCIL MEMBER DATE: ,200_ I will be absent from the regular City Council meeting scheduled for , 200! City Council Member PDA:2001 Resol:permission for absences RLS 2001-0572 7-30-01 • Res. No. 2001-54 0 0 Res. No. 2001-54 ANNOUNCEMENT BY MAYOR REGARDING RECEIPT OF NOTICE OF ABSENCE MAYOR or MAYOR PRO TEM: The City Clerk has delivered to me a Notice of Absence from Council Member , who is unable to attend tonight's City Council meeting. Pursuant to City Council Resolution Number , and there being no objection, the City Council's permission for this absence shall be expressed in the official minutes of this meeting. PDA:2001 Resol:permission for absences RLS 2001-0572 7-30-01 Res. No. 2001-54 STATE OF CALIFORNIA } COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on the 20th day of August, 2001 by the following vote: AYES: Green, Boardman, Julien Houchen, Garofalo, Dettloff, Bauer NOES: None ABSENT: Cook (out of room) ABSTAIN: None City Clerk and ex-officio derk of the City Council of the City of Huntington Beach, California 0 RCA ROUTING SHEET INITIATING DEPARTMENT: CITY ATTORNEY SUBJECT: COUNCILMEMBER ABSENCES COUNCIL MEETING DATE: August 20, 2001 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over$5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable i EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ) ) Assistant City Administrator (Initial) City Administrator (Initial) rCity Clerk ) EXPLANATION FOR RETURN OF ITEM: Space . Only) RCA Author: